October 21, 2011 

Office of the Chief Counsel 

NAME

ADR

ADR

Dear Mr./Ms. Requestor: 

 

 This letter is in response to your Freedom of Information Act (FOIA) request dated MO DY YR

for records on (describe). Your request was received in our office on MO DY YR and assigned case 

#XXX.

 A search by (name of office) revealed XX pages responsive to your request. This document is 

exempt from disclosure under the FOIA, 5 U.S.C. § 552 (b)(1). 

 The document, titled (give title, titles of documents are not supposed to be classified) is being 

denied in its entirety because the document is currently and properly classified in accordance with 

Executive Order 13526 Section 1.4. because it pertains to (list sections – for example: (a) military 

plans, weapons systems, or operations and (g) vulenerabilities of capabilities of systems, 

installations, infrastructures, projects, plans, or protection services related to national security). 

 If you are not satisfied with this action, you may appeal to the appellate authority, the Secretary 

of the (Air Force or Army) within 60 days from the date of this letter. Your appeal should include 

copies of your original request and this response, as well as a discussion of the reasons supporting 

your appeal. The envelope should be plainly marked to indicate that it contains a Freedom of 

Information Act appeal. If you decide to appeal, please send your appeal to: 

Office of Information and Privacy (NGB/JA-OIP)

111 South George Mason Drive, AH2 

Arlington, Virginia 22204-1373

 This concludes the processing of your request. If you have any questions regarding this request, 

please contact Ms. Jennifer Nikolaisen, NGB Chief FOIA Officer, at (571) 256-7838 or by e-mail, 

FOIA@ng.army.mil. 

 Sincerely,

Christian Rofrano 

NATIONAL GUARD BUREAU

111 SOUTH GEORGE MASON DRIVE, AH2

ARLINGTON VA 22204-1373

FOIA Requested Record #J-12-0006 

Released by National Guard Bureau 

Page 1 of 41

Posted to NGB FOIA Reading Room 

January 17, 2012
 

Colonel, US Army 

Chief Counsel 

National Guard Bureau 

FOIA Requested Record #J-12-0006 

Released by National Guard Bureau 

Page 2 of 41

Posted to NGB FOIA Reading Room 

January 17, 2012
October 21, 2011 

Office of the Chief Counsel 

Requestor 

Company 

Address 

City, State ZIP

Dear Mr./Ms. Requestor: 

 

 This letter is in response to your Freedom of Information Act (FOIA) request dated (Month Dy, 

Year) for (describe records), which was assigned case #FA-XX-XXXX. 

 After a review of the requested records, we have determined that the records are exempt from 

release under 5 U.S.C. § 552 (b)(3) and (b)(4). We are prohibited from releasing the technical and 

cost proposals under 41 U.S.C. § 253b (1)(m) and are therefore denying your request in full. 

 If you are not satisfied with this action, you may appeal to the appellate authority, the Secretary 

of the Air Force/Army within 60 days from the date of this letter. Your appeal should include 

copies of your original request and this response, as well as a discussion of the reasons supporting 

your appeal. The envelope should be plainly marked to indicate that it contains a Freedom of 

Information Act appeal. If you decide to appeal, please send your appeal to: 

Office of Information and Privacy (NGB/JA-OIP)

111 South George Mason Drive, AH2 

Arlington, Virginia 22204-1373

 In your request, you agreed to pay fees for processing your request. The total cost for processing 

your request is $XXX. The breakdown of this fee is XX hours of search time at the (clerical or 

professional) rate of ($20.00 or $44.00) per hour, XX hours of review time at the professional rate 

of $44.00 per hour, and XXX pages of reprographics at .15 per sheet. 

Please remit a check or money order in the amount of (restate amount), made payable to the U.S. 

Treasury, and forward your payment to: 

Office of Information and Privacy (NGB/JA-OIP)

111 South George Mason Drive, AH2 

Arlington, Virginia 22204-1373

To ensure proper credit, please reference FOIA Case #XXXX. Please be advised that if we do 

not receive your payment within 30 days from the date shown above, we will begin charging an 

interest fee based on the current value of funds rate (CVFR) at http://www.fms.treas.gov/cvfr/. 

NATIONAL GUARD BUREAU

111 SOUTH GEORGE MASON DRIVE, AH2

ARLINGTON, VA 22204-1373

FOIA Requested Record #J-12-0006 

Released by National Guard Bureau 

Page 3 of 41

Posted to NGB FOIA Reading Room 

January 17, 2012
Your account will be considered to be delinquent and you will be placed on the delinquent list until 

your payment is received in full. Also, remember that while your account is in delinquent status, 

any future request will not be processed. 

If you have any questions regarding this request, please contact Ms. Jennifer Nikolaisen, NGB 

Chief FOIA Officer, at (571) 256-7838 or by e-mail, FOIA@ng.army.mil. 

 Sincerely,

Christian Rofrano 

Colonel, US Army 

Chief Counsel 

National Guard Bureau

FOIA Requested Record #J-12-0006 

Released by National Guard Bureau 

Page 4 of 41

Posted to NGB FOIA Reading Room 

January 17, 2012
October 21, 2011 

Office of the Chief Counsel 

Name

Adr

Adr

Dear Mr./Ms. Requester: 

 

 This letter is in response to your Freedom of Information Act request dated Mo DD Year for 

(describe records). Your request was received in our office on Mo DD Year and assigned case 

#XXXXX.

 A thorough search by (unit/office conducting search) revealed XX pages of records responsive to 

your request. After a thorough review of these pages, I have determined that (either these records or 

portions of these records) are exempt from disclosure under the Freedom of Information Act, 5 

U.S.C. § 552 (b)(3), (b)(5), and (b)(6).

Exemption (b)(3) prohibits the disclosure of information specifically exempt by a statute when 

the statute clearly states that the information will not be disclosed. Selection board proceedings are 

specifically exempt from release under federal law code Section 14104(b) of Title 10 § 618f. 

Exemption (b)(5) protects inter-agency or intra-agency memorandums or letters which would not 

be available by law to a party other than an agency in litigation with the agency. Under this 

exemption, we are withholding (describe what is being withheld). 

Exemption (b)(6) protects personnel, medical, and similar files the disclosure of which would 

constitute a clearly unwarranted invasion of personal privacy. Under this exemption, we are 

withholding (describe what is being withheld). 

 If you are not satisfied with this action, you may appeal to the appellate authority, the Secretary 

of the Air Force/Army within 60 days from the date of this letter. Your appeal should include 

copies of your original request and this response, as well as a discussion of the reasons supporting 

your appeal. The envelope should be plainly marked to indicate that it contains a Freedom of 

Information Act appeal. If you decide to appeal, please send your appeal to: 

 

Office of Information and Privacy (NGB/JA-OIP)

111 South George Mason Drive, AH2 

Arlington, Virginia 22204-1373

NATIONAL GUARD BUREAU

111 SOUTH GEORGE MASON DRIVE, AH2

ARLINGTON VA 22204-1373

FOIA Requested Record #J-12-0006 

Released by National Guard Bureau 

Page 5 of 41

Posted to NGB FOIA Reading Room 

January 17, 2012
 In your request, you agreed to pay fees for processing your request. The total cost for processing 

your request is $XXX. The breakdown of this fee is XX hours of search time at the (clerical or 

professional) rate of ($20.00 or $44.00) per hour, XX hours of review time at the professional rate 

of $44.00 per hour, and XXX pages of reprographics at .15 per sheet. 

Please remit a check or money order in the amount of (restate amount), made payable to the U.S. 

Treasury, and forward your payment to: 

Office of Information and Privacy (NGB/JA-OIP)

111 South George Mason Drive, AH2 

Arlington, Virginia 22204-1373

To ensure proper credit, please reference FOIA Case #XXXX. Please be advised that if we do 

not receive your payment within 30 days from the date shown above, we will begin charging an 

interest fee based on the current value of funds rate (CVFR) at http://www.fms.treas.gov/cvfr/. 

Your account will be considered to be delinquent and you will be placed on the delinquent list until 

your payment is received in full. Also, remember that while your account is in delinquent status, 

any future request will not be processed. 

If you have any questions regarding this request, please contact Ms. Jennifer Nikolaisen, NGB 

Chief FOIA Officer, at (571) 256-7838 or by e-mail, FOIA@ng.army.mil. 

 Sincerely,

Christian Rofrano 

Colonel, US Army 

Chief Counsel 

National Guard Bureau

Enclosure 

FOIA Requested Record #J-12-0006 

Released by National Guard Bureau 

Page 6 of 41

Posted to NGB FOIA Reading Room 

January 17, 2012
October 21, 2011 

Office of the Chief Counsel 

Requestor 

Company 

Address 

City, State ZIP

Dear Mr./Ms. Requestor: 

 

 This letter is in response to your Freedom of Information Act (FOIA) request dated (Month Dy, 

Year) for (describe records), which was assigned case #FA-XX-XXXX.

 This office has finalized your request and the records you have requested are being granted in 

part. After a thorough review of these documents, I have determined that portions of them are 

exempt from disclosure under the FOIA, 5 U.S.C. § 552 (b)(4) and (b)(6). We are releasing a total 

of XX pages, XX pages are are being released in part and XX pages are being released in their 

entirety. 

Exemption (b)(4) protects trade secrets and commercial or financial information obtained from a 

person that is privileged or confidential. Under this exemption, we are withholding (describe 

items).

 

Exemption (b)(6) protects personnel, medical, and similar files the disclosure of which would 

constitute a clearly unwarranted invasion of personal privacy. Under this exemption, we are 

withholding (describe withholdings). 

 If you are not satisfied with this action, you may appeal to the appellate authority, the Secretary 

of the Air Force/Army within 60 days from the date of this letter. Your appeal should include 

copies of your original request and this response, as well as a discussion of the reasons supporting 

your appeal. The envelope should be plainly marked to indicate that it contains a Freedom of 

Information Act appeal. If you decide to appeal, please send your appeal to: 

Office of Information and Privacy (NGB/JA-OIP)

111 South George Mason Drive, AH2

Arlington, Virginia 22204-1373

 In your request, you agreed to pay fees for processing your request. The total cost for processing 

your request is $XXX. The breakdown of this fee is XX hours of search time at the (clerical or 

professional) rate of ($20.00 or $44.00) per hour, XX hours of review time at the professional rate 

of $44.00 per hour, and XXX pages of reprographics at .15 per sheet. 

NATIONAL GUARD BUREAU

111 SOUTH GEORGE MASON DRIVE, AH2

ARLINGTON VA 22204-1373

FOIA Requested Record #J-12-0006 

Released by National Guard Bureau 

Page 7 of 41

Posted to NGB FOIA Reading Room 

January 17, 2012
 

Please remit a check or money order in the amount of $XX, made payable to the U.S. Treasury, 

and forward your payment to: 

Office of Information and Privacy (NGB/JA-OIP)

111 South George Mason Drive, AH2 

Arlington, Virginia 22204-1373

To ensure proper credit, please reference FOIA Case #XXXX. Please be advised that if we do 

not receive your payment within 30 days from the date shown above, we will begin charging an 

interest fee based on the current value of funds rate (CVFR) at http://www.fms.treas.gov/cvfr/. 

Your account will be considered to be delinquent and you will be placed on the delinquent list until 

your payment is received in full. Also, remember that while your account is in delinquent status, 

any future request will not be processed. 

If you have any questions regarding this request, please contact Ms. Jennifer Nikolaisen, NGB 

Chief FOIA Officer, at (571) 256-7838 or by e-mail, FOIA@ng.army.mil. 

 Sincerely,

Christian Rofrano 

Colonel, US Army 

Chief Counsel 

National Guard Bureau

Enclosure 

FOIA Requested Record #J-12-0006 

Released by National Guard Bureau 

Page 8 of 41

Posted to NGB FOIA Reading Room 

January 17, 2012
October 21, 2011 

Office of the Chief Counsel 

Requestor Name

Requestor Address 

City, State ZIP

Dear Mr./Ms. Requestor: 

 

 This letter is in response to your Freedom of Information Act (FOIA) request dated Month Day, 

Year for (describe records), which was assigned case #XX-XXX. 

 This office has finalized your request and the records you have requested are being granted in 

part (INCLUDE “at no cost to you” if fees are not applicable and remove paragraph below). Our 

search has revealed XX pages responsive to your request. After a thorough review of these 

documents, I have determined that portions of them are exempt from disclosure under the FOIA, 5 

U.S.C. § 552 (b)(5), and (b)(6). We are releasing a total of XX pages, XX pages are being released 

in part and XX pages are being released in their entirety. In addition, we are withholding XX pages 

in full. 

Exemption (b)(5) protects inter-agency or intra-agency memorandums or letters which would not 

be available by law to a party other than an agency in litigation with the agency. Under this 

exemption, we are withholding (list items/documents being withheld). 

Exemption (b)(6) protects personnel, medical, and similar files the disclosure of which would 

constitute a clearly unwarranted invasion of personal privacy. Under this exemption, we are 

withholding (list items/documents being withheld).

 If you are not satisfied with this action, you may appeal to the appellate authority, the Secretary 

of the Air Force/Army within 60 days from the date of this letter. Your appeal should include 

copies of your original request and this response, as well as a discussion of the reasons supporting 

your appeal. The envelope should be plainly marked to indicate that it contains a Freedom of 

Information Act appeal. If you decide to appeal, please send your appeal to: 

Office of Information and Privacy (NGB/JA-OIP)

111 South George Mason Drive, AH2

Arlington, Virginia 22204-1373

 In your request, you agreed to pay fees for processing your request. The total cost for processing 

your request is $XXX. The breakdown of this fee is XX hours of search time at the (clerical or 

professional) rate of ($20.00 or $44.00) per hour, XX hours of review time at the professional rate 

of $44.00 per hour, and XXX pages of reprographics at .15 per sheet. 

NATIONAL GUARD BUREAU

111 SOUTH GEORGE MASON DRIVE, AH2

ARLINGTON VA 22204-1373

FOIA Requested Record #J-12-0006 

Released by National Guard Bureau 

Page 9 of 41

Posted to NGB FOIA Reading Room 

January 17, 2012
Please remit a check or money order in the amount of (restate amount), made payable to the U.S. 

Treasury, and forward your payment to: 

Office of Information and Privacy (NGB/JA-OIP)

111 South George Mason Drive, AH2 

Arlington, Virginia 22204-1373

To ensure proper credit, please reference FOIA Case #XXXX. Please be advised that if we do 

not receive your payment within 30 days from the date shown above, we will begin charging an 

interest fee based on the current value of funds rate (CVFR) at http://www.fms.treas.gov/cvfr/. 

Your account will be considered to be delinquent and you will be placed on the delinquent list until 

your payment is received in full. Also, remember that while your account is in delinquent status, 

any future request will not be processed. 

If you have any questions regarding this request, please contact Ms. Jennifer Nikolaisen, NGB 

Chief FOIA Officer, at (571) 256-7838 or by e-mail, FOIA@ng.army.mil. 

 Sincerely,

Christian Rofrano 

Colonel, US Army

Chief Counsel 

National Guard Bureau

Enclosure 

FOIA Requested Record #J-12-0006 

Released by National Guard Bureau 

Page 10 of 41

Posted to NGB FOIA Reading Room 

January 17, 2012
October 21, 2011 

Office of the Chief Counsel 

Requestor Name

Requestor Address 

City, State ZIP

Dear Mr./Ms. Requestor: 

 

 This letter is in response to your Freedom of Information Act (FOIA) request dated Month Day, 

Year for (describe records), which was assigned case #XX-XXX. 

 This office has finalized your request and the records you have requested are being granted in 

part (INCLUDE “at no cost to you” if fees are not applicable and remove paragraph below). Our 

search has revealed XX pages responsive to your request. After a thorough review of these 

documents, I have determined that portions of them are exempt from disclosure under the FOIA, 5 

U.S.C. § 552 (b)(6). We are releasing a total of XX pages, XX pages are being released in part and 

XX pages are being released in their entirety. In addition, we are withholding XX pages in full. 

Exemption (b)(6) protects personnel, medical, and similar files the disclosure of which would 

constitute a clearly unwarranted invasion of personal privacy. Under this exemption, we are 

withholding (list items/documents being withheld).

 If you are not satisfied with this action, you may appeal to the appellate authority, the Secretary 

of the Air Force/Army within 60 days from the date of this letter. Your appeal should include 

copies of your original request and this response, as well as a discussion of the reasons supporting 

your appeal. The envelope should be plainly marked to indicate that it contains a Freedom of 

Information Act appeal. If you decide to appeal, please send your appeal to: 

Office of Information and Privacy (NGB/JA-OIP)

111 South George Mason Drive, AH2 

Arlington, Virginia 22204-1373 

 In your request, you agreed to pay fees for processing your request. The total cost for processing 

your request is $XXX. The breakdown of this fee is XX hours of search time at the (clerical or 

professional) rate of ($20.00 or $44.00) per hour, XX hours of review time at the professional rate 

of $44.00 per hour, and XXX pages of reprographics at .15 per sheet. 

Please remit a check or money order in the amount of (restate amount), made payable to the U.S. 

Treasury, and forward your payment to: 

Office of Information and Privacy (NGB/JA-OIP)

NATIONAL GUARD BUREAU

111 SOUTH GEORGE MASON DRIVE, AH2

ARLINGTON VA 22204-1373

FOIA Requested Record #J-12-0006 

Released by National Guard Bureau 

Page 11 of 41

Posted to NGB FOIA Reading Room 

January 17, 2012
111 South George Mason Drive, AH2 

Arlington, Virginia 22204-1373 

To ensure proper credit, please reference FOIA Case #XXXX. Please be advised that if we do 

not receive your payment within 30 days from the date shown above, we will begin charging an 

interest fee based on the current value of funds rate (CVFR) at http://www.fms.treas.gov/cvfr/. 

Your account will be considered to be delinquent and you will be placed on the delinquent list until 

your payment is received in full. Also, remember that while your account is in delinquent status, 

any future request will not be processed. 

If you have any questions regarding this request, please contact Ms. Jennifer Nikolaisen, NGB 

Chief FOIA Officer, at (571) 256-7838 or by e-mail, FOIA@ng.army.mil. 

 Sincerely,

Christian Rofrano 

Colonel, US Army 

Chief Counsel 

National Guard Bureau

Enclosure 

FOIA Requested Record #J-12-0006 

Released by National Guard Bureau 

Page 12 of 41

Posted to NGB FOIA Reading Room 

January 17, 2012
October 21, 2011 

Office of Information and Privacy 

Requestor Name

Requestor Address 

City, State ZIP

Dear Mr./Ms. Requestor: 

 

 This letter is in response to your Freedom of Information Act (FOIA) request dated Month Day, 

Year for (describe records), which was assigned case #XX-XXX. 

 This office has finalized your request and the records you have requested are being granted in 

part (INCLUDE “at no cost to you” if fees are not applicable and remove paragraph below). Our 

search has revealed XX pages responsive to your request. After a thorough review of these 

documents, I have determined that portions of them are exempt from disclosure under the FOIA, 5 

U.S.C. § 552 (b)(6). We are releasing a total of XX pages, XX pages are being released in part and 

XX pages are being released in their entirety. In addition, we are withholding XX pages in full. 

Exemption (b)(6) protects personnel, medical, and similar files the disclosure of which would 

constitute a clearly unwarranted invasion of personal privacy. Under this exemption, we are 

withholding names of Department of Defense employees below the grade of General Officer and/or 

below the title of Commander or Director. 

 If you are not satisfied with this action, you may appeal to the appellate authority, the Secretary 

of the Air Force/Army within 60 days from the date of this letter. Your appeal should include 

copies of your original request and this response, as well as a discussion of the reasons supporting 

your appeal. The envelope should be plainly marked to indicate that it contains a Freedom of 

Information Act appeal. If you decide to appeal, please send your appeal to: 

Office of Information and Privacy (NGB/JA-OIP)

111 South George Mason Drive, AH2 

Arlington, Virginia 22204-1373 

 In your request, you agreed to pay fees for processing your request. The total cost for processing 

your request is $XXX. The breakdown of this fee is XX hours of search time at the (clerical or 

professional) rate of ($20.00 or $44.00) per hour, XX hours of review time at the professional rate 

of $44.00 per hour, and XXX pages of reprographics at .15 per sheet. 

Please remit a check or money order in the amount of (restate amount), made payable to the U.S. 

Treasury, and forward your payment to: 

NATIONAL GUARD BUREAU

111 SOUTH GEORGE MASON DRIVE, AH2

ARLINGTON VA 22204-1373

FOIA Requested Record #J-12-0006 

Released by National Guard Bureau 

Page 13 of 41

Posted to NGB FOIA Reading Room 

January 17, 2012
 

Office of Information and Privacy (NGB/JA-OIP)

111 South George Mason Drive, AH2 

Arlington, Virginia 22204-1373 

To ensure proper credit, please reference FOIA Case #XXXX. Please be advised that if we do 

not receive your payment within 30 days from the date shown above, we will begin charging an 

interest fee based on the current value of funds rate (CVFR) at http://www.fms.treas.gov/cvfr/. 

Your account will be considered to be delinquent and you will be placed on the delinquent list until 

your payment is received in full. Also, remember that while your account is in delinquent status, 

any future request will not be processed. 

If you have any questions regarding this request, please contact my office at (571) 256-7838 or 

by e-mail, FOIA@ng.army.mil. 

 Sincerely,

Jennifer Nikolaisen

Chief, Office of Information and Privacy 

Freedom of Information Act/Privacy Officer

National Guard Bureau

Enclosure 

FOIA Requested Record #J-12-0006 

Released by National Guard Bureau 

Page 14 of 41

Posted to NGB FOIA Reading Room 

January 17, 2012
 

 October 21, 2011 

Office of Information and Privacy 

Requestor Name

Company Name

Address

City, State Spelled Out ZIP

Dear Mr./Ms. Requestor: 

 

 This letter is to acknowledge receipt of your Freedom of Information Act (or Privacy Act) 

request dated Month Day Year for records on (summarize the subject of request). Your request 

was received by the (AGENCY) (if referred, indicate that it was referred to (AGENCY) by 

(AGENCY) on Month Day Year and assigned case #XX-XXXX.

Your request is in the complex queue for processing as it involves records that are (pick one: at a 

separate location, voluminous in nature, or will require outside consulting). This request is 

currently at position #XX in our queue for processing with a preliminary estimated completion 

date of XXXX; however, we will make every effort to provide the responsive records as soon as 

possible. 

In your request, you asked for expedited processing. Because individuals receiving expedited 

processing may receive a response before other earlier requesters, there are administrative 

requirements you must meet before we can expedite a request. In order for us to expedite a 

request, the requester must provide a statement certifying the reasons supporting their request are 

true and correct to the best of their knowledge. 

There are four categories of requests eligible for expedited processing. We can expedite your 

request if you demonstrate you need the information because (1) failure to obtain the records on 

an expedited basis could pose an imminent threat to life or physical safety of an individual; or (2) 

the information is urgently needed by an individual primarily engaged in disseminating 

information in order to inform the public about actual or alleged Federal Government activity; or 

(3) failure to obtain the records on an expedited basis could lead to an imminent loss of 

substantial due process rights, or (4) release would serve a humanitarian need by promoting the 

welfare and interests of mankind. 

In the second category, “urgently needed” means the information itself has a particular value 

that it will lose if it is not disseminated quickly. Ordinarily, this means the information concerns 

a breaking news story of general public interest. Historic information, or information sought for 

litigation or commercial activities usually would not qualify for expedited processing in the 

second category. Also, the fact that a news organization has an internal broadcast or publication 

deadline, so long as the deadline was unrelated to the nature of the information itself (for 

NATIONAL GUARD BUREAU

111 SOUTH GEORGE MASON DRIVE, AH2

ARLINGTON VA 22204-1373

FOIA Requested Record #J-12-0006 

Released by National Guard Bureau 

Page 15 of 41

Posted to NGB FOIA Reading Room 

January 17, 2012
example, the information was not a breaking news story of general public interest) would not 

make the information “urgently needed.” 

In this case, we have determined your FOIA request {will / will not} receive expedited 

processing. We came to this conclusion because you {did / did not} demonstrate you need the 

information because 

(use one of the following from the justification provided: ) failure to obtain the records on an 

expedited basis {could / could not} reasonably expect to pose an imminent threat to life or 

physical safety of an individual (OR) the information {is / is not} urgently needed in order to 

inform the public about actual or alleged Federal Government activity (OR) failure to obtain the 

records on an expedited basis (could or could not) reasonably expect to lead to an imminent loss 

of substantial due process rights (OR) release {would / would not} serve a humanitarian need by 

promoting the welfare and interests of mankind 

(AND/OR) your request for expedited processing did not meet the statutory requirements of the 

FOIA; you did not provide enough information to make a determination of compelling need for 

the information you requested (AND/OR); you did not properly certify your request. 

If you consider our denial of expedited processing to be an adverse action, you may appeal 

this determination to the Secretary of the Air Force (or Army) within 60 days from the date of 

this letter. Your appeal should include a copy of your original request and this response, as well 

as a discussion of the reasons supporting your appeal. The envelope should be plainly marked to 

indicate that it contains a Freedom of Information Act appeal. If you decide to appeal, please 

send your appeal to: 

Office of Information and Privacy (NGB/JA-OIP)

111 South George Mason Drive, AH2 

Arlington, Virginia 22204-1373 

 If you have questions regarding your request, please contact my office at (571) 256-7838 or 

by e-mail FOIA@ng.army.mil. 

Sincerely, 

Jennifer Nikolaisen

Chief, Office of Information and Privacy 

Freedom of Information Act/Privacy Officer

National Guard Bureau

 

FOIA Requested Record #J-12-0006 

Released by National Guard Bureau 

Page 16 of 41

Posted to NGB FOIA Reading Room 

January 17, 2012
 October 21, 2011 

Office of Information and Privacy 

Requestor Name

Company Name

Address 

City, State Spelled Out ZIP

Dear Mr./Ms. Requestor:

 

 This letter is to acknowledge receipt of your Freedom of Information Act (or Privacy Act) 

request dated Month Day Year for records on (summarize the subject of request). Your request 

was received by the (AGENCY) (if referred, indicate that it was referred to (AGENCY) by 

(AGENCY) on Month Day Year and assigned case #XX-XXXX.

 Your request is in the complex queue for processing as it involves records that are (pick one: 

at a separate location, voluminous in nature, or will require outside consulting). This request is 

currently at position #XX in our queue for processing with a preliminary estimated completion 

date of XXXX; however, we will make every effort to provide the responsive records as soon as 

possible. 

 In your request, you asked that we waive applicable fees for processing. Fee waivers may be 

granted when the disclosure of the information is in the public interest because it is likely to 

contribute significantly to the public’s understanding of the operations or activities of the 

Government, and when disclosure of the information is not primarily in the commercial interest 

of the requester. 

 Based on the information you provided in your request, we are unable to grant a fee waiver 

for the records you are seeking as (describe reason why).

If you consider our denial of a fee waiver to be an adverse action, you may appeal this 

determination to the Secretary of the Air Force (or Army) within 60 days from the date of this 

letter. Your appeal should include a copy of your original request and this response, as well as a 

discussion of the reasons supporting your appeal. The envelope should be plainly marked to 

indicate that it contains a Freedom of Information Act appeal. If you decide to appeal, please 

send your appeal to: 

Office of Information and Privacy (NGB/JA-OIP)

111 South George Mason Drive, AH2

Arlington, Virginia 22204-1373 

If you have questions regarding your request, please contact my office at (571) 256-7838 or 

by e-mail FOIA@ng.army.mil. 

NATIONAL GUARD BUREAU

111 SOUTH GEORGE MASON DRIVE, AH2

ARLINGTON VA 22204-1373

FOIA Requested Record #J-12-0006 

Released by National Guard Bureau 

Page 17 of 41

Posted to NGB FOIA Reading Room 

January 17, 2012
 

Sincerely,

Jennifer Nikolaisen

Chief, Office of Information and Privacy 

Freedom of Information Act/Privacy Officer

National Guard Bureau

 

FOIA Requested Record #J-12-0006 

Released by National Guard Bureau 

Page 18 of 41

Posted to NGB FOIA Reading Room 

January 17, 2012
 October 21, 2011 

Office of Information and Privacy 

NAME

ADR

CITY/ST/ZIP

Dear Mr./Ms. Requestor: 

 

 This letter is to acknowledge receipt of your Freedom of Information Act (or Privacy Act) 

request dated Month Day Year for records on (summarize the subject of request). Your request 

was received by the (AGENCY) (if referred, indicate that it was referred to (AGENCY) by 

(AGENCY) on Month Day Year and assigned case #XX-XXXX.

Your request is in the complex queue for processing as it involves records that are (pick one: 

at a separate location, voluminous in nature, or will require outside consulting). This request is 

currently at position #XX in our queue for processing with a preliminary estimated completion 

date of XXXX; however, we will make every effort to provide the responsive records as soon as 

possible. All communications concerning this request should be identified with the above 

reference number and addressed to the address shown above. 

If you have questions regarding your request, please contact my office at (571) 256-7838 or 

by e-mail FOIA@ng.army.mil. 

 

Sincerely, 

Jennifer Nikolaisen

Chief, Office of Information and Privacy 

Freedom of Information Act/Privacy Officer

National Guard Bureau

 

NATIONAL GUARD BUREAU

111 SOUTH GEORGE MASON DRIVE, AH2

ARLINGTON VA 22204-1373

FOIA Requested Record #J-12-0006 

Released by National Guard Bureau 

Page 19 of 41

Posted to NGB FOIA Reading Room 

January 17, 2012
21 October 2011 

NGB/JA-OIP

MEMORANDUM FOR AFLOA/JACL

 1500 West Perimeter Road, Ste 1370 

 Andrews AFB, MD 20762

SUBJECT: Referral of Freedom of Information Act (FOIA) Request – Requestor Name

 (Our Case #XXX) 

1. The enclosed FOIA appeal (Tab 1) is being referred to your office for action and response to 

the requestor. The requestor is appealing (Describe Appeal) of their initial FOIA request (Tab 2) 

and the response provided on DD MO YEAR (Tabs 3 & 4). 

2. The legal reviews at Tab 7 support the National Guard Bureau’s position with regards to the 

records at Tab 6 being withheld as follows: 

a) Indicate appeal being made and supporting legal opinion 

b) 

c) 

 

3. The requestor has been notified of this referral (Tab 5). 

 

4. If you have any questions regarding this referral please contact Jennifer Nikolaisen, NGB 

FOIA Officer, (571) 256-7838 or FOIA@ng.army.mil.

 

Christian Rofrano 

Lieutenant Colonel, US Army 

Chief Counsel 

National Guard Bureau

7 Tabs 

1. Appeal Letter 

2. Initial FOIA Request 

3. Denial Letter

4. Copies of Records Released 

5. Administrative Processing Documents 

6. Denied Records 

7. Legal Opinions 

NATIONAL GUARD BUREAU

111 SOUTH GEORGE MASON DRIVE, AH2

ARLINGTON VA 22204-1373

FOIA Requested Record #J-12-0006 

Released by National Guard Bureau 

Page 20 of 41

Posted to NGB FOIA Reading Room 

January 17, 2012
21 October 2011 

NGB/JA-OIP

MEMORANDUM FOR ARMY OGC (FOIA APPEAL)

 104 Army Pentagon, Room 3C546 

 Washington DC 20310-0104 

SUBJECT: Referral of Freedom of Information Act (FOIA) Request – (name of requestor), 

(Our Case #FA-XX-XXXX) 

1. The enclosed FOIA appeal (Tab 1) is being referred to your office for action and response to 

the requestor. The requestor is appealing (describe what is being appealed). The initial FOIA 

request is at Tab 2 and the final response and records provided to the requestor are at Tab 3. 

2. The legal review at Tab 6 supports the Army National Guard’s position with regards to the 

records being withheld as follows: 

a) Indicate appeal being made and supporting legal opinion 

b) 

c) 

3. If you have any questions, please contact my office at (571) 256-7838 or by e-mail 

FOIA@ng.army.mil. 

 

Jennifer Nikolaisen

Chief, Office of Information and Privacy 

Freedom of Information Act/Privacy Officer

National Guard Bureau

6 Tabs

1. Appeal Letter 

2. Initial FOIA Request 

3. Denial Letter and Records Released

4. Original Unredacted Records 

5. Administrative Processing Documents 

6. Legal Opinion 

NATIONAL GUARD BUREAU

111 SOUTH GEORGE MASON DRIVE, AH2

ARLINGTON VA 22204-1373

FOIA Requested Record #J-12-0006 

Released by National Guard Bureau 

Page 21 of 41

Posted to NGB FOIA Reading Room 

January 17, 2012
 October 21, 2011 

Office of Information and Privacy 

Requestor Name

Company Name

Address 

City, State Spelled Out ZIP

Dear Mr./Ms. Requestor:

 

 This letter is to acknowledge receipt of your Freedom of Information Act (or Privacy Act) 

request dated Month Day Year for records on (summarize the subject of request). Your request 

was received by the (AGENCY) (if referred, indicate that it was referred to (AGENCY) by 

(AGENCY) on Month Day Year and assigned case #XX-XXXX.

 Your request is in the complex queue for processing as it involves records that are (pick one: 

at a separate location, voluminous in nature, or will require outside consulting). This request is 

currently at position #XX in our queue for processing with a preliminary estimated completion 

date of XXXX; however, we will make every effort to provide the responsive records as soon as 

possible. 

Your request does not sufficiently describe the desired records. Please tell us (include 

whatever information we need to perform search). This will allow us to direct to your request to 

the appropriate installation and office to conduct a reasonable, non-random based search for 

records. Without a more specific description of the records, we cannot identify what documents 

might be responsive to your request. 

We have placed your request on hold pending this additional information from you. If we do 

not hear from you by (DATE), we will assume you are no longer interested in the records and 

will consider your request withdrawn; however, this does not preclude you from making a 

request in the future. 

If you have questions regarding your request, please contact my office at (571) 256-7838 or 

by e-mail FOIA@ng.army.mil. 

 

Sincerely, 

Jennifer Nikolaisen

NATIONAL GUARD BUREAU

111 SOUTH GEORGE MASON DRIVE, AH2

ARLINGTON VA 22204-1373

FOIA Requested Record #J-12-0006 

Released by National Guard Bureau 

Page 22 of 41

Posted to NGB FOIA Reading Room 

January 17, 2012
Office of Information and Privacy

Freedom of Information Act/Privacy Officer

National Guard Bureau

 

FOIA Requested Record #J-12-0006 

Released by National Guard Bureau 

Page 23 of 41

Posted to NGB FOIA Reading Room 

January 17, 2012
 October 21, 2011 

Office of Information and Privacy

Name

Company Name

Address

City, State ZIP

Dear Mr./Ms. Requestor: 

 

 This letter is to acknowledge receipt of your Freedom of Information Act (or Privacy Act) 

request dated Month Day Year for records on (summarize the subject of request). Your request 

was received by the (AGENCY) (if referred, indicate that it was referred to (AGENCY) by 

(AGENCY) on Month Day Year and assigned case #XX-XXXX.

 Your request is in the complex queue for processing as it involves records that are (pick one: 

at a separate location, voluminous in nature, or will require outside consulting). This request is 

currently at position #XX in our queue for processing with a preliminary estimated completion 

date of XXXX; however, we will make every effort to provide the responsive records as soon as 

possible. 

The FOIA provides for the collection of fees based on the costs of processing a FOIA request 

and your fee category. Based on the information in your request, we have placed you in the 

commercial requestor category. As a result, you are required to pay all document search, review, 

and duplication costs over $15.00. 

In order for our office to proceed with processing your request, we must obtain a fee 

agreement from your office citing a willingness to pay fees. You may leave this agreement open 

ended, or state a cap on the amount of fees you are willing to pay for processing your request. 

We have placed your request on hold pending a fee agreement. If we do not hear from you by 

(DATE) to establish a fee agreement, we will assume you are no longer interested in the records 

and will consider your request withdrawn; however, this does not preclude you from making a 

request in the future. 

If you have questions regarding your request, please contact my office at (571) 256-7838 or 

by e-mail FOIA@ng.army.mil. 

 

Sincerely, 

NATIONAL GUARD BUREAU

111 SOUTH GEORGE MASON DRIVE, AH2

ARLINGTON VA 22204-1373

FOIA Requested Record #J-12-0006 

Released by National Guard Bureau 

Page 24 of 41

Posted to NGB FOIA Reading Room 

January 17, 2012
Jennifer Nikolaisen

Chief, Office of Information and Privacy 

Freedom of Information Act/Privacy Officer

National Guard Bureau 

 

FOIA Requested Record #J-12-0006 

Released by National Guard Bureau 

Page 25 of 41

Posted to NGB FOIA Reading Room 

January 17, 2012
October 21, 2011 

Office of Information and Privacy 

Name

Address 

Address 

Dear Mr./Ms. Requestor: 

 

 This letter is in response to your Freedom of Information Act (FOIA) request dated Month Day, 

Year for (describe records). Your request was received in our office on Month Day, Year and 

assigned case #XX-XXX. 

 Your request is granted in full. Enclosed are XX pages responsive to your request. 

 In your request, you agreed to pay fees for processing your request. The total cost for processing 

your request is $XXX. The breakdown of this fee is XX hours of search time at the (clerical or 

professional) rate of ($20.00 or $44.00) per hour, XX hours of review time at the professional rate 

of $44.00 per hour, and XXX pages of reprographics at .15 per sheet. 

Please remit a check or money order in the amount of (restate amount), made payable to the U.S. 

Treasury, and forward your payment to: 

Chief, National Guard Bureau 

Office of Information and Privacy (NGB/JA-OIP)

111 South George Mason Drive, AH2

Arlington, Virginia 22204-1373 

To ensure proper credit, please reference FOIA Case #XXXX. Please be advised that if we do 

not receive your payment within 30 days from the date shown above, we will begin charging an 

interest fee based on the current value of funds rate (CVFR) at http://www.fms.treas.gov/cvfr/. 

Your account will be considered to be delinquent and you will be placed on the delinquent list until 

your payment is received in full. Also, remember that while your account is in delinquent status, 

any future request will not be processed. 

If you have any questions regarding this request, please contact my office at (571) 256-7838 or 

by e-mail FOIA@ng.army.mil. 

 Sincerely,

NATIONAL GUARD BUREAU

111 SOUTH GEORGE MASON DRIVE, AH2

ARLINGTON VA 22204-1373

FOIA Requested Record #J-12-0006 

Released by National Guard Bureau 

Page 26 of 41

Posted to NGB FOIA Reading Room 

January 17, 2012
 

Jennifer Nikolaisen

Chief, Office of Information and Privacy

Chief FOIA/Privacy Officer

National Guard Bureau

Enclosure 

FOIA Requested Record #J-12-0006 

Released by National Guard Bureau 

Page 27 of 41

Posted to NGB FOIA Reading Room 

January 17, 2012
October 21, 2011 

Office of the Chief Counsel 

Name

Adr

City State Zip

Dear Mr./Ms. Requestor: 

 

 This letter is in response to your Freedom of Information Act (FOIA) request dated Month Dy 

Year, for records on (describe records sought) (case #XX-XXXX). 

 

 With respect to the named individual, lacking her consent, an official acknowledgement of an 

investigation or disciplinary action, or an overriding public interest, even to acknowledge the 

existence of such records pertaining to this individual could reasonably be expected to consititute an 

unwarranted invasion of her personal privacy. Accordingly, I have decided to refuse to confirm or 

deny the existence of responsive records on (disciplinary action, etc.... describe records sought) to 

the FOIA, 5 U.S.C. § 552 (b)(6). 

 If you are not satisfied with this action, you may appeal to the appellate authority, the Secretary 

of the Air Force/Army within 60 days from the date of this letter. Your appeal should include 

copies of your original request and this response, as well as a discussion of the reasons supporting 

your appeal. The envelope should be plainly marked to indicate that it contains a Freedom of 

Information Act appeal. If you decide to appeal, please send your appeal to: 

 

 Office of Information and Privacy (NGB/JA-OIP)

111 South George Mason Drive, AH2 

Arlington, Virginia 22204-1373 

 In your request, you agreed to pay fees for processing your request. The total cost for processing 

your request is $XXX. The breakdown of this fee is XX hours of search time at the (clerical or 

professional) rate of ($20.00 or $44.00) per hour, XX hours of review time at the professional rate 

of $44.00 per hour, and XXX pages of reprographics at .15 per sheet. 

Please remit a check or money order in the amount of (restate amount), made payable to the U.S. 

Treasury, and forward your payment to: 

Office of Information and Privacy (NGB/JA-OIP)

111 South George Mason Drive, AH2 

Arlington, Virginia 22204-1373 

NATIONAL GUARD BUREAU

111 SOUTH GEORGE MASON DRIVE, AH2

ARLINGTON VA 22204-1373

FOIA Requested Record #J-12-0006 

Released by National Guard Bureau 

Page 28 of 41

Posted to NGB FOIA Reading Room 

January 17, 2012
To ensure proper credit, please reference FOIA Case #XXXX. Please be advised that if we do 

not receive your payment within 30 days from the date shown above, we will begin charging an 

interest fee based on the current value of funds rate (CVFR) at http://www.fms.treas.gov/cvfr/. 

Your account will be considered to be delinquent and you will be placed on the delinquent list until 

your payment is received in full. Also, remember that while your account is in delinquent status, 

any future request will not be processed. 

 If you have any questions regarding this request, please contact Ms. Jennifer Nikolaisen, NGB 

Chief FOIA Officer, at (571) 256-7838 or by e-mail FOIA@ng.army.mil. 

 Sincerely,

Christian Rofrano 

Colonel, US Army 

Chief Counsel 

National Guard Bureau

FOIA Requested Record #J-12-0006 

Released by National Guard Bureau 

Page 29 of 41

Posted to NGB FOIA Reading Room 

January 17, 2012
October 21, 2011 

Use your Agency Office/Return Address

Requestor Name

Company Name

Address 

City, State Spelled Out ZIP

Dear Mr./Ms. Requestor: 

 

 This letter is in response to your Freedom of Information Act (or Privacy Act) request dated

Month Day Year for records on (subject of request.) 

In reviewing records responsive to your request, we located XX pages that are responsive to 

your request. We have referred those records to the Army National Guard FOIA office for a 

final release determination and direct response to you. Their contact information is as follows: 

Office of Information and Privacy (NGB/JA-OIP)

111 South George Mason Drive, AH2 

Arlington, Virginia 22204-1373 

Phone (571) 256-7838 

E-mail: FOIA@ng.army.mil

If you have any questions regarding this referral, please contact (FOIA Manager) at (phone). 

 

Sincerely,

Signature Block of FOIA Mgr

 

 

USE YOUR AGENCY LETTERHEAD

FOIA Requested Record #J-12-0006 

Released by National Guard Bureau 

Page 30 of 41

Posted to NGB FOIA Reading Room 

January 17, 2012
 October 21, 2011 

Office of Information and Privacy 

Name

Company 

Address

City State Zip

Dear Mr. or Ms. Requestor: 

 

 This letter is to acknowledge receipt of your Freedom of Information Act request dated

Month Day Year for (describe records sought). Your request has been (referred to our office if 

applicable) and assigned case #XXXXXX.

 

The FOIA provides for the collection of fees based on the costs of processing a FOIA request 

and your fee category. Based on the information in your request, we have placed you in the 

commercial (OR other category if applicable!) requestor category and you will be responsible for 

all search, review, and duplication costs. 

The total estimated cost for processing your request is $XXX. The breakdown of this 

estimate is XX hours of search time at the (clerical or professional) rate of ($20.00 or $44.00) per 

hour, XX hours of review time at the professional rate of $44.00 per hour, and XXX pages of 

reprographics at .15 per sheet. 

In accordance with Department of Defense Instruction 5400.7-R, Freedom of Information Act 

Program, Paragraph C6.1.5.2.6., if a Component estimates or determines that allowable charges 

that a requester may be required to pay are likely to exceed $250.00, the Component shall require 

an advance payment of an amount up to the full estimated charges in the case of requestors with 

no history of payment. Because the costs of processing your request exceed $250.00, we are 

requiring an advance payment of (State Amount requiring.. recommended 25%). As the total is 

just an estimate at this time, we will request the remaining payment once the review is complete 

and an actual cost is calculated. 

Please remit a check or money order in the amount of $(Restate Amount), made payable to 

the U.S. Treasury, and forward your payment to: 

 Chief, National Guard Bureau

 Office of Information and Privacy (NGB/JA-OIP)

 111 South George Mason Drive, AH2

 Arlington, Virginia 22204-1373 

NATIONAL GUARD BUREAU

111 SOUTH GEORGE MASON DRIVE, AH2

ARLINGTON VA 22204-1373

FOIA Requested Record #J-12-0006 

Released by National Guard Bureau 

Page 31 of 41

Posted to NGB FOIA Reading Room 

January 17, 2012
2

To ensure proper credit, please reference FOIA Case #XXXXX. If we do not receive payment or 

hear from you within 20 business days, we will assume you are no longer interested in the 

records and will consider your request withdrawn; however, this does not preclude you from 

making a request in the future. 

If you have questions regarding your request, please contact my office at (571) 256-7838 or 

by e-mail FOIA@ng.army.mil. 

 Sincerely, 

Jennifer Nikolaisen

Chief, Office of Information and Privacy 

Freedom of Information Act/Privacy Officer

National Guard Bureau

 

FOIA Requested Record #J-12-0006 

Released by National Guard Bureau 

Page 32 of 41

Posted to NGB FOIA Reading Room 

January 17, 2012
 21 October 2011 

 

NGB/JA-OIP

MEMORANDUM FOR (NAME OF AGENCY)

SUBJECT: Referral of Freedom of Information Act (FOIA) Request – (Name of Requestor & 

Case #)

 

1. The enclosed ## pages of records that derived from (name of agency) are being referred to 

your agency for review and direct response to the requestor. 

2. The requester has been notified of this referral (Attached). If you have any questions, please 

contact my office at (571) 256-7838 or by e-mail FOIA@ng.army.mil. 

 

Jennifer Nikolaisen

Chief, Office of Information and Privacy 

Freedom of Information Act/Privacy Officer

National Guard Bureau

Encl

NATIONAL GUARD BUREAU

111 SOUTH GEORGE MASON DRIVE, AH2

ARLINGTON VA 22204-1373

FOIA Requested Record #J-12-0006 

Released by National Guard Bureau 

Page 33 of 41

Posted to NGB FOIA Reading Room 

January 17, 2012
 21 October 2011 

 

NGB/JA-OIP

MEMORANDUM FOR NATIONAL PERSONNEL RECORDS CENTER

 Military Personnel Records 

 9700 Page Avenue 

 St Louis MO 63132-5100 

SUBJECT: Referral of (Freedom of Information Act (FOIA) or Privacy Act (PA)) Request – 

(Requestor Name) (Our Case #XX-XXX) 

1. The enclosed (FOIA or PA) request is being referred to your agency for processing and direct 

response to the requestor. The NGB no longer holds these records as the member is retired. 

2. The requester has been notified of this referral (Attached). If you have any questions, please 

contact my office at (571) 256-7838 or by e-mail FOIA@ng.army.mil. 

 

Jennifer Nikolaisen

Chief, Office of Information and Privacy 

Freedom of Information Act/Privacy Officer

National Guard Bureau 

Enclosure 

NATIONAL GUARD BUREAU

111 SOUTH GEORGE MASON DRIVE, AH2

ARLINGTON VA 22204-1373

FOIA Requested Record #J-12-0006 

Released by National Guard Bureau 

Page 34 of 41

Posted to NGB FOIA Reading Room 

January 17, 2012
October 21, 2011 

Office of Information and Privacy 

NAME

ADR

ADR

Dear Mr./Ms. LAST NAME: 

 This letter is in response to your Freedom of Information Act appeal dated MO DY, YEAR

appealing (describe what they are appealing). Your appeal was received in our office on MO 

DY, YEAR and assigned case #XXXX-XXXXX-A.

This is to inform you that your appeal has been forwarded to the Air Force Legal Office

Agency for adjudication and they will provide a response directly to you. Their contact 

information is as follows:

AFLOA/JACL

1500 West Perimeter Road, Suite 1370 

Andrews AFB, MD 20762 

(240) 612-4700 

This concludes our office’s processing of your request. If you have any questions concerning 

this referral you may contact my office at (571) 256-7838 or by e-mail FOIA@ng.army.mil. 

 

Sincerely,

Jennifer Nikolaisen

Chief, Office of Information and Privacy

Freedom of Information Act/Privacy Officer

National Guard Bureau

 

NATIONAL GUARD BUREAU

111 SOUTH GEORGE MASON DRIVE, AH2

ARLINGTON VA 22204-1373

FOIA Requested Record #J-12-0006 

Released by National Guard Bureau 

Page 35 of 41

Posted to NGB FOIA Reading Room 

January 17, 2012
 October 21, 2011 

Office of Information and Privacy 

Requestor Name

Company Name

Address 

City, State Spelled Out ZIP

Dear Mr./Ms. Requestor:

 

 This letter is in response to your Freedom of Information Act (or Privacy Act) request dated

Month Day Year for records on (subject of request) (FOIA Case #XXXXX). 

 

 A search for responsive documents by knowledgeable staff in the _____ which began on 

Month Day Year, failed to locate any documents that would be responsive to your request. 

(Include the reason why records were not found, if known). 

 The FOIA applies only to existing Air Force/Army records; the Air Force/Army need not 

create a record in order to respond to a request. If you interpret this no records response as an 

adverse action, you may appeal to the Secretary of the Air Force/Army. Any appeal should 

include the reasons for reconsideration, a copy of this letter, and should be postmarked no later 

than 60 days from the date of this letter. Please address any appeal to:

Office of Information and Privacy (NGB/JA-OIP)

111 South George Mason Drive, AH2

Arlington, Virginia 22204-1373 

This concludes the processing of your request. If you have any further questions regarding 

your request please contact my office at (571) 256-7838 or by e-mail FOIA@ng.army.mil. 

Sincerely,

Jennifer Nikolaisen

Chief, Office of Information and Privacy

Freedom of Information Act/Privacy Officer

National Guard Bureau

NATIONAL GUARD BUREAU

111 SOUTH GEORGE MASON DRIVE, AH2

ARLINGTON VA 22204-1373

FOIA Requested Record #J-12-0006 

Released by National Guard Bureau 

Page 36 of 41

Posted to NGB FOIA Reading Room 

January 17, 2012
October 21, 2011 

Office of Information and Privacy 

Requestor Name

Company Name

Address 

City, State Spelled Out ZIP

Dear Mr./Ms. Requestor: 

 

 This letter is in response to your Freedom of Information Act (or Privacy Act) request dated 

Month Day Year for records on (subject of request) (FOIA Case #XXXXX).

In reviewing your request we have determined that the records you are seeking would most 

likely be located with the (name of agency). Consequently, we are referring your request to their 

office for processing and direct response to you. Their contact information is as follows: 

AGENCY NAME 

Agency Address 

Agency Address 

Phone (XXX) XXX-XXXX, Fax (XXX) XXX-XXX

This concludes our office’s processing of your request. If you have any questions concerning 

this referral you may contact my office at (571) 256-7838 or by e-mail FOIA@ng.army.mil. 

 

Sincerely,

Jennifer Nikolaisen

Chief, Office of Information and Privacy 

Freedom of Information Act/Privacy Officer

National Guard Bureau

 

NATIONAL GUARD BUREAU

111 SOUTH GEORGE MASON DRIVE, AH2

ARLINGTON VA 22204-1373

FOIA Requested Record #J-12-0006 

Released by National Guard Bureau 

Page 37 of 41

Posted to NGB FOIA Reading Room 

January 17, 2012
October 21, 2011 

Office of Information and Privacy 

NAME

ADDRESS

CITY STATE ZIP

Dear Mr./Ms. Requestor: 

 

 This letter is in response to your Freedom of Information Act (or Privacy Act) request dated 

Month Day Year for (type of records). Your request was received in our office on Month Day 

Year and assigned case #XX-XXXX.

 Upon separation from the military service records are forwarded to the National Personnel 

Records Center. In order to access these records, you will need to make a written request to the 

National Personnel Records Center using the Standard Form 180 and send it to the address 

designated on the back of the form. More information on obtaining these records and the 

Standard Form 180 with instructions for making such requests can be found through their official 

website at:

http://www.archives.gov/veterans/

 Because the Air National Guard does not maintain records on individuals no longer in the 

service, we are considering your request administratively closed. If you have questions 

regarding this matter, please contact my office at (571) 256-7838 or by e-mail 

FOIA@ng.army.mil. 

 

Sincerely,

 

Jennifer Nikolaisen

Chief, Office of Information and Privacy 

Freedom of Information Act/Privacy Officer

National Guard Bureau

 

NATIONAL GUARD BUREAU

111 SOUTH GEORGE MASON DRIVE, AH2

ARLINGTON VA 22204-1373

FOIA Requested Record #J-12-0006 

Released by National Guard Bureau 

Page 38 of 41

Posted to NGB FOIA Reading Room 

January 17, 2012
HOW TO OBTAIN COPIES OF 

MILITARY PERSONNEL RECORDS

For former members: 

Go to http://www.archives.gov/st-louis/military-personnel/ for information on making a request 

for records (medical and personnel). You will need to download the SF 180 which can be found 

at http://www.archives.gov/st-louis/military-personnel/standard-form-180.html. 

Fill in the form and mail to the appropriate address as shown on the back depending on your 

status. Do not send the request to the National Guard Bureau as they do not, at any time, receive 

a copy of your records when you separate. The average response time, according to their 

website, is 4-5 weeks. 

For family members/other individuals seeking access: 

Follow the same rules as above, but if family member is deceased, include a copy of his/her 

death certificate, obituary, or other proof of death. If living, include a signed release 

authorization from the individual granting you access. If neither can be provided, only minimal 

information can be released to you. 

For current Air National Guard members: 

Go to http://privacy.defense.gov/notices/usaf/. Look at the Inventory of Air Force PA Systems 

of Records and determine which record type you are seeking. Follow the guidance provided in 

the systems notice that you are seeking records from under the paragraph titled "Notification." 

For current Army National Guard members: 

Go to http://privacy.defense.gov/notices/army/. Look at the inventory of Army PA Systems of 

Records and determine which record type you are seeking. Follow the guidance provided in the 

systems notice that you are seeking records from under the paragraph titled "Notification." 

FOIA Requested Record #J-12-0006 

Released by National Guard Bureau 

Page 39 of 41

Posted to NGB FOIA Reading Room 

January 17, 2012
This response also closes your initial appeal (#case #) made on (date) appealing the timeliness 

in processing your request. We are closing the appeal with this response which allows you to 

retain appeal rights for the exemptions on the records you are receiving.

FOIA Requested Record #J-12-0006 

Released by National Guard Bureau 

Page 40 of 41

Posted to NGB FOIA Reading Room 

January 17, 2012
If you are not satisfied with this action, you may appeal to the appellate authority, the Director of 

Administration and Management, Office of the Secretary of Defense. To submit your appeal, 

you should write directly to: 

Defense Freedom of Information Policy Office

Attn: Mr. James Hogan

1155 Defense Pentagon 

Washington, D.C. 20301-1155 

Your appeal should include a copy of this letter, be postmarked within 60 calendar days of the 

date of this letter, should cite case number XXXXX, and should be clearly marked "Freedom of 

Information Act Appeal.” 

FOIA Requested Record #J-12-0006 

Released by National Guard Bureau 

Page 41 of 41

Posted to NGB FOIA Reading Room 

January 17, 2012