58120 Federal Register / Vol. 76, No. 182 / Tuesday, September 20, 2011 / Rules and Regulations 

Name of non-regulatory 

SIP revision Applicable geographic area State submittal date EPA approval date Additional explanation 

*******

Reasonable Further Progress Plan 

(RFP), Reasonably Available 

Control Measures, and Contingency Measures.

Washington DC-MD-VA 1997 8- 

hour ozone moderate nonattainment area.

6/12/07 9/20/11 [Insert page number where 

the document begins].

2002 Base Year Inventory for VOC, 

NOx, and CO.

Washington DC-MD-VA 1997 8- 

hour ozone moderate nonattainment area.

6/12/07 9/20/11 [Insert page number where 

the document begins].

2008 RFP Transportation Conformity Budgets.Washington DC-MD-VA 1997 8- 

hour ozone moderate nonattainment area.

6/12/07 9/20/11 [Insert page number where 

the document begins].

■ 9. Section 52.2425 is amended by 

revising the section heading and by 

adding paragraph (e) to read as follows: 

§ 52.2425 Base Year Emissions Inventory. 

* * * * * 

(e) EPA approves as a revision to the 

Virginia State Implementation Plan the 

2002 base year emissions inventories for 

the Washington, DC-MD-VA 1997 8- 

hour ozone moderate nonattainment 

area submitted by the Director of the 

Virginia Department of Environment 

Quality on June 12, 2007. This submittal 

consists of the 2002 base year point, 

area, non-road mobile, and on-road 

mobile source inventories in area for the 

following pollutants: volatile organic 

compounds (VOC), carbon monoxide 

(CO) and nitrogen oxides (NOX). 

■ 10. Section 52.2428 is amended by 

adding paragraphs (f) and (g) to read as 

follows: 

§ 52.2428 Control Strategy: Carbon 

monoxide and ozone. 

* * * * * 

(f) EPA approves revisions to the 

Virginia State Implementation Plan 

consisting of the 2008 reasonable further 

progress (RFP) plan, reasonably 

available control measures, and 

contingency measures for the 

Washington, DC-MD-VA 1997 8-hour 

ozone moderate nonattainment area 

submitted by the Director of the Virginia 

Department of Environment Quality on 

June 12, 2007. 

(g) EPA approves the following 2008 

RFP motor vehicle emissions budgets 

(MVEBs) for the Washington, DC-MDVA 1997 8-hour ozone moderate 

nonattainment area submitted by the 

Director of the Virginia Department of 

Environment Quality on June 12, 2007: 

TRANSPORTATION CONFORMITY EMISSIONS BUDGETS FOR THE WASHINGTON, DC-MD-VA AREA

Type of control strategy 

SIP Year VOC (TPD) 

NOX

(TPD) 

Effective date 

of adequacy 

determination or 

SIP approval 

Rate of Progress Plan .................................... 2008 70.8 159.8 September 21, 2009 (74 FR 45853), published September 4, 2009. 

[FR Doc. 2011–23967 Filed 9–19–11; 8:45 am] 

BILLING CODE 6560–50–P 

ENVIRONMENTAL PROTECTION 

AGENCY 

40 CFR Part 52 

[EPA–R03–OAR–2010–0770; FRL–9466–5] 

Approval and Promulgation of Air 

Quality Implementation Plans; 

Delaware; Requirements for 

Preconstruction Review, Prevention of 

Significant Deterioration 

AGENCY: Environmental Protection 

Agency (EPA). 

ACTION: Final rule. 

SUMMARY: EPA is approving a State 

Implementation Plan (SIP) revision 

submitted by the State of Delaware. The 

revision establishes and requires the 

addition of nitrogen oxides (NOX) as a 

precursor to ozone in the Delaware SIP. 

EPA is approving this revision to 

include NOX as a precursor to ozone in 

the requirements for preconstruction 

review for prevention of significant 

deterioration (PSD) areas in Delaware in 

accordance with the requirements of the 

Clean Air Act (CAA). 

DATES: Effective Date: This final rule is 

effective on October 20, 2011. 

ADDRESSES: EPA has established a 

docket for this action under Docket ID 

Number EPA–R03–OAR–2010–0770. All 

documents in the docket are listed in 

the http://www.regulations.gov website. 

Although listed in the electronic docket, 

some information is not publicly 

available, i.e., confidential business 

information (CBI) or other information 

whose disclosure is restricted by statute. 

Certain other material, such as 

copyrighted material, is not placed on 

the Internet and will be publicly 

available only in hard copy form. 

Publicly available docket materials are 

available either electronically through 

http://www.regulations.gov or in hard 

copy for public inspection during 

normal business hours at the Air 

Protection Division, U.S. Environmental 

Protection Agency, Region III, 1650 

Arch Street, Philadelphia, Pennsylvania 

19103. Copies of the State submittal are 

available at the Delaware Department of 

Natural Resources and Environmental 

Control, 89 Kings Highway, P.O. Box 

1401, Dover, Delaware 19903. 

FOR FURTHER INFORMATION CONTACT: 

Sharon McCauley, (215) 814–3376, or by 

e-mail at mccauley.sharon@epa.gov. 

SUPPLEMENTARY INFORMATION: 

I. Background 

Throughout this document, whenever 

‘‘we,’’ ‘‘us,’’ or ‘‘our’’ is used, we mean 

EPA. On May 9, 2011 (76 FR 26679), 

EPA published a notice of proposed 

rulemaking (NPR) for the State of 

Delaware. The NPR proposed approval 

of NOX as a precursor to ozone in the 

requirements for preconstruction review 

for PSD areas in Delaware. The formal 

SIP revision was submitted by Delaware 

on April 1, 2010. 


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Federal Register / Vol. 76, No. 182 / Tuesday, September 20, 2011 / Rules and Regulations 58121 

This SIP revision approval will add 

the current regulations found in 

Regulation 1125, section 3.0, 

Requirements for Preconstruction 

Review, Prevention of Significant 

Deterioration (Regulation 1125, section 

3.0) as of April 11, 2010 which 

established NOX as a precursor to ozone, 

but will keep intact the formally 

approved Delaware SIP increments for 

NOX found in the Federal Register 

notice for Delaware dated July 27, 1993 

(58 FR 40065) for permitting and the 

construction of new major stationary 

sources and the significant modification 

of existing major stationary sources of 

air pollutants in areas designated 

attainment or non-classifiable for the 

National Ambient Air Quality Standards 

(NAAQS). 

II. Summary of SIP Revision 

As required by 40 CFR part 51, 

Subpart I—‘‘Review of New Sources and 

Modifications,’’ this rule adopts criteria 

and procedures for the prevention of 

significant deterioration of air quality 

that are consistent with the governing 

Federal regulation at 40 CFR 51.166. 

Promulgation of this rule by the State 

Legislature was necessary for the State 

to fulfill its responsibilities under 40 

CFR part 51 and the CAA, as amended. 

Revisions to the State’s rule were also 

necessary to ensure that the SIP 

provides for the attainment and 

maintenance of the NAAQS. This SIP 

approval action addresses changes 

needed in the part C PSD permit 

program. This SIP submission also 

corrects deficiencies identified by EPA 

in the March 27, 2008 Federal Register 

action entitled, ‘‘Completeness Findings 

for section 110(a) State Implementation 

Plans for the 8-hour Ozone National 

Ambient Air Quality Standards (1997 

Ozone NAAQS)’’ (73 FR 16205). EPA’s 

approval of this SIP submission 

addresses Delaware’s compliance with 

the portion of CAA section 110(a)(2)(C) 

& (J) relating to the CAA’s part C permit 

program for the 1997 Ozone NAAQS, 

because this approval action will 

establish NOX as a precursor to ozone in 

Delaware’s SIP in accordance with the 

Federal Register action dated November 

29, 2005 (70 FR 71612) that finalized the 

NOx as a precursor for ozone regulations 

set forth at 40 CFR 51.166 and in 40 CFR 

52.21. As such, this approval action will 

add NOx as a precursor to ozone in the 

Delaware SIP and Delaware will be in 

compliance with the portion of CAA 

section 110(a)(2)(C) and (J) relating to 

the CAA’s part C permit program for the 

1997 ozone NAAQS. 

Other specific requirements of NOx as 

a precursor to ozone and the rationale 

for EPA’s proposed action are explained 

in the NPR and will not be restated here. 

No public comments were received on 

the NPR. 

III. Final Action 

EPA is approving the addition of 

nitrogen oxides (NOX) as a precursor to 

ozone for PSD as a revision to the 

Delaware SIP and is making a 

determination that Delaware is in 

compliance with the portion of CAA 

section 110(a)(2)(C) and (J) relating to 

the CAA’s part C permit program for the 

1997 ozone NAAQS. 

IV. Statutory and Executive Order 

Reviews 

A. General Requirements 

Under the CAA, the Administrator is 

required to approve a SIP submission 

that complies with the provisions of the 

CAA and applicable Federal regulations. 

42 U.S.C. 7410(k); 40 CFR 52.02(a). 

Thus, in reviewing SIP submissions, 

EPA’s role is to approve state choices, 

provided that they meet the criteria of 

the CAA. Accordingly, this action 

merely approves state law as meeting 

Federal requirements and does not 

impose additional requirements beyond 

those imposed by state law. For that 

reason, this action: 

• Is not a ‘‘significant regulatory 

action’’ subject to review by the Office 

of Management and Budget under 

Executive Order 12866 (58 FR 51735, 

October 4, 1993); 

• Does not impose an information 

collection burden under the provisions 

of the Paperwork Reduction Act (44 

U.S.C. 3501 et seq.); 

• Is certified as not having a 

significant economic impact on a 

substantial number of small entities 

under the Regulatory Flexibility Act (5 

U.S.C. 601 et seq.); 

• Does not contain any unfunded 

mandate or significantly or uniquely 

affect small governments, as described 

in the Unfunded Mandates Reform Act 

of 1995 (Pub. L. 104–4); 

• Does not have Federalism 

implications as specified in Executive 

Order 13132 (64 FR 43255, August 10, 

1999); 

• Is not an economically significant 

regulatory action based on health or 

safety risks subject to Executive Order 

13045 (62 FR 19885, April 23, 1997); 

• Is not a significant regulatory action 

subject to Executive Order 13211 (66 FR 

28355, May 22, 2001); 

• Is not subject to requirements of 

section 12(d) of the National 

Technology Transfer and Advancement 

Act of 1995 (15 U.S.C. 272 note) because 

application of those requirements would 

be inconsistent with the CAA; and 

• Does not provide EPA with the 

discretionary authority to address, as 

appropriate, disproportionate human 

health or environmental effects, using 

practicable and legally permissible 

methods, under Executive Order 12898 

(59 FR 7629, February 16, 1994). 

In addition, this rule does not have 

tribal implications as specified by 

Executive Order 13175 (65 FR 67249, 

November 9, 2000), because the SIP is 

not approved to apply in Indian country 

located in the state, and EPA notes that 

it will not impose substantial direct 

costs on tribal governments or preempt 

tribal law. 

B. Submission to Congress and the 

Comptroller General 

The Congressional Review Act, 5 

U.S.C. 801 et seq., as added by the Small 

Business Regulatory Enforcement 

Fairness Act of 1996, generally provides 

that before a rule may take effect, the 

agency promulgating the rule must 

submit a rule report, which includes a 

copy of the rule, to each House of the 

Congress and to the Comptroller General 

of the United States. EPA will submit a 

report containing this action and other 

required information to the U.S. Senate, 

the U.S. House of Representatives, and 

the Comptroller General of the United 

States prior to publication of the rule in 

the Federal Register. A major rule 

cannot take effect until 60 days after it 

is published in the Federal Register. 

This action is not a ‘‘major rule’’ as 

defined by 5 U.S.C. 804(2). 

C. Petitions for Judicial Review 

Under section 307(b)(1) of the CAA, 

petitions for judicial review of this 

action must be filed in the United States 

Court of Appeals for the appropriate 

circuit by November 21, 2011. Filing a 

petition for reconsideration by the 

Administrator of this final rule does not 

affect the finality of this action for the 

purposes of judicial review nor does it 

extend the time within which a petition 

for judicial review may be filed, and 

shall not postpone the effectiveness of 

such rule or action. This action to add 

nitrogen oxides (NOX) as a precursor to 

ozone into the Delaware SIP may not be 

challenged later in proceedings to 

enforce its requirements. (See section 

307(b)(2).) 

List of Subjects in 40 CFR Part 52 

Environmental protection, Air 

pollution control, Carbon monoxide, 

Incorporation by reference, 

Intergovernmental relations, Lead, 

Nitrogen dioxide, Ozone, Particulate 

matter, Reporting and recordkeeping 

requirements, Sulfur oxides, Volatile 

organic compounds. 


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58122 Federal Register / Vol. 76, No. 182 / Tuesday, September 20, 2011 / Rules and Regulations 

Dated: August 31, 2011. 

W.C. Early, 

Acting Regional Administrator, Region III. 

40 CFR part 52 is amended as follows: 

PART 52—[AMENDED] 

■ 1. The authority citation for part 52 

continues to read as follows: 

Authority: 42 U.S.C. 7401 et seq. 

Subpart I—Delaware 

■ 2. In § 52.420, the table in paragraph 

(c) is amended by revising the entry for 

Regulation 1125, Section 3.0 to read as 

follows: 

§ 52.420 Identification of plan. 

* * * * * 

(c) * * * 

EPA-APPROVED REGULATIONS IN THE DELAWARE SIP 

State regulation 

(7 DNREC 1100) Title/subject State effective date EPA approval date Additional explanation 

*******

1125 REQUIREMENTS FOR PRECONSTRUCTION REVIEW 

* * * * * * * 

Section 3.0 .............. Prevention of Significant Deterioration of Air 

Quality.

4/11/10 9/20/11 [Insert page number where the 

document begins].

Modified to include NOX as precursor 

to ozone. Previous SIP-approved revisions to Section 3.1 for nitrogen dioxide increments and Section 3.9A 

(now designated as Section 3.10.1) 

for air quality models remain part of 

the SIP. 

* * * * * * * 

* * * * * 

[FR Doc. 2011–23984 Filed 9–19–11; 8:45 am] 

BILLING CODE 6560–50–P 

DEPARTMENT OF DEFENSE 

Defense Acquisition Regulations 

System 

48 CFR Chapter 2 

Defense Federal Acquisition 

Regulation Supplement; Material 

Inspection and Receiving Report 

(DFARS Case 2009–D023) 

AGENCY: Defense Acquisition 

Regulations System, Department of 

Defense (DoD). 

ACTION: Final rule. 

SUMMARY: DoD is issuing a final rule 

amending the Defense Federal 

Acquisition Regulation Supplement 

(DFARS), Appendix F, Material 

Inspection and Receiving Report, to 

incorporate new procedures for using 

the electronic Wide Area WorkFlow 

(WAWF) Receiving Report. 

DATES: Effective date: September 20, 

2011. 

FOR FURTHER INFORMATION CONTACT: Mr. 

Julian Thrash, telephone 703–602–0310. 

SUPPLEMENTARY INFORMATION: 

I. Background 

DoD published a proposed rule in the 

Federal Register (75 FR 56961) on 

September 17, 2010, to amend DFARS 

Appendix F, Material Inspection and 

Receiving Report, to provide new 

coverage on the use, preparation, and 

distribution of the electronic WAWF 

receiving report, which is the primary 

method for documenting acceptance of 

supplies and services and for electronic 

invoicing. The rule also addressed 

WAWF capability to provide the 

following: 

• Item Unique Identification (IUID). 

When the clause at DFARS 252.211– 

7003, Item Identification and Valuation, 

is used in the contract and requires 

reporting of IUID data, WAWF captures 

the IUID data and forwards the data to 

the IUID registry after acceptance. 

WAWF may be used to report Unique 

Item Identifiers (UIIs) at the line item 

level and also UIIs embedded at the line 

item level. 

• Radio Frequency Identification 

(RFID). When the clause at DFARS 

252.211–7006, Radio Frequency 

Identification, is used in the contract, 

WAWF will capture the RFID 

information and forward the data to the 

receiving location. 

Using WAWF is the only way a 

contractor can comply with the clause 

to furnish RFID data via an Advance 

Shipping Notice. Insertion of the new 

WAWF coverage into Appendix F 

necessitates relocating and renumbering 

existing coverage for use, preparation, 

and distribution of the DD Form 250 

Material Inspection and Receiving 

Report, and the DD Form 250–1 Tanker/ 

Barge Material Inspection and Receiving 

Report. 

II. Discussion and Analysis 

In response to the proposed rule, DoD 

received comments from five 

respondents. A discussion of the 

comments follows. 

A. Revise F–103, WAWF RR and DD 

Form 250 

Comment: Two respondents suggested 

changing the text at F–103(b)(2) for the 

transfer of Government property using 

the property transfer function. Another 

respondent recommended adding where 

training for the preparation of document 

types is available. 

Response: These recommendations 

are incorporated into the final rule. 

B. Limitation on the Quantity of 

Embedded Items in WAWF 

Comment: A respondent asked if there 

was a limit on the quantity of embedded 

items at the line item level that may be 

reported in WAWF. 

Response: A quantity limit of 100 

embedded items currently exists in the 

software capability, however, this limit 


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Federal Register / Vol. 76, No. 182 / Tuesday, September 20, 2011 / Rules and Regulations 58123 

is subject to change in future versions of 

WAWF. 

C. F–103(e)(2), Radio Frequency 

Identification (RFID) 

Comment: A respondent suggested 

adding clarification on the use of RFID 

information. 

Response: As suggested, paragraph 

F–103(e)(2) is revised to clarify that the 

RFID information can be added either at 

submission or via the ‘‘WAWF Pack 

Later’’ functionality. 

D. F–104, Application 

Comment: A respondent asked about 

the meaning of ‘‘consigned to’’ at F– 

104(a)(4) and for clarification regarding 

use of a continuation sheet. The 

respondent stated that they have no 

control over how the continuation sheet 

appears or prints from WAWF. 

Response: The phrase ‘‘consigned to’’ 

is the one to whom a line item is given, 

transferred, or delivered for control. In 

regard to use of a continuation sheet, the 

format printed out from WAWF will 

suffice as long as the required contractor 

information is entered. 

E. F–301, Preparation Instructions— 

General Comments 

Comment: Two respondents 

suggested, at paragraph F–301(a)(1), 

replacing ‘‘contractor’’ with ‘‘vendor’’ to 

be consistent with the label used on the 

training Web site provided in the 

proposed rule. A respondent suggested: 

(1) Revising F–301(a)(2) to reflect the 

creation of an extension to the prime 

Commercial and Government Entity 

(CAGE); (2) replacing, at paragraph F– 

301(a)(4), ‘‘official DoD sites’’ with 

‘‘DoD definitive sources’’; (3). adding 

text at paragraph F–301(b)(1)(iii) to 

clarify that comments in the 

miscellaneous information tab will 

appear in the comments section of the 

printed WAWF receiving report; (4). 

changing, at paragraph F–301(b)(1)(iv), 

‘‘DoD contract number’’ to ‘‘DoD 

contract number and delivery order 

number’’; and, (5) updating paragraph 

F–301(b)(3) to correctly refer to the data 

field as ‘‘Estimated’’ and reflect that 

data entry is a drop-down box. 

Response: The final rule is revised to 

incorporate these recommendations. 

F. Inclusion of Shipping Documents 

Comment: A respondent requested at 

paragraph F–301(b)(2)(i), SHIPMENT 

NO., that contractors must always 

provide packaging documentation in 

their shipment containers. If contractors 

choose to provide their own packaging 

documentation they must ensure their 

documentation includes their shipment 

number data. The respondent 

recommended the addition of a 

statement that any document utilized as 

a packing list must include the 

shipment number information. 

Additionally, the respondent suggested 

revising the text with an example to 

clarify that the shipment number format 

requires first three data positions to be 

alpha, fourth position alpha-numeric 

and last three positions are numeric e.g., 

DFAR001 or DAR0001. 

Response: The recommendations are 

incorporated into the final rule. 

Comment: A respondent requested at 

paragraph F–301(b)(3), Date Shipped, 

that a ‘‘MIRR clause does not identify 

electronic data submission timeline.’’ 

The respondent recommended the 

DFARS MIRR language include the 

statement that the contractor will 

submit the completed MIRR via WAWF 

within one business day of material 

shipment. The respondent stated that 

material shipments missing shipment 

numbered data causes manual research 

in order to process the receipt 

acceptance. 

Response: The MIRR is completed at 

the time of delivery of goods or services 

and, for both WAWF and paper DD form 

250s, copies of the MIRR accompany the 

shipment. Paragraph F–301(b)(3) is 

revised to add a reference to ‘‘see F– 

303).’’ 

Comment: A respondent requested at 

paragraph F–305, Invoice instructions, 

adding a statement that contractors 

should ensure the packaging 

documentation includes a Government 

signed receiving report when the 

contract requires origin inspection and 

acceptance. The respondent further 

stated that contractors must include the 

signed document indicating material 

receipt acceptance has occurred in the 

container with the exception of material 

shipments that are approved for 

Alternate Release Procedures. 

Response: The final rule is revised to 

incorporate the recommendations. 

G. F–301(b)(4)—Bill of Lading 

Information 

Comment: A respondent stated, at 

paragraph F–301(b)(4)(i), that bills of 

lading are obtained when an item is 

being scheduled to ship, and thus may 

not be available until after the item has 

been source inspected/accepted. The 

respondent recommended clearly 

stating that the field is not required 

prior to source inspection and 

acceptance, nor, in their opinion, 

should a receiving report correction be 

issued only for adding a bill of lading 

after it has been obtained. Further, the 

respondent suggested revising F– 

301(b)(4), to enter the commercial or 

Government bill of lading number after 

‘‘BL.’’ 

Response: Currently, the ‘‘Bill of 

Lading Number’’ field is not a 

mandatory field in WAWF. Additional 

changes to the Bill of Lading 

functionality may be made later on. 

H. Line Haul Information Changes 

Comment: One respondent suggested 

at paragraph F–301(b)(5), Line Haul 

Mode, that this is an item that may not 

be stated accurately until after signature, 

when the item is scheduled for 

shipment, and recommended that this 

field not be required prior to source 

inspection/acceptance. 

Response: There is flexibility in 

WAWF regarding this entry as ‘‘Line 

Haul Mode’’ field is not a mandatory 

field. 

I. Allow for WAWF Acceptance at 

‘‘Other’’ Using Code ‘‘D’’ 

Comment: Two respondents suggested 

that paragraph F–301(b)(6), Inspection 

and Acceptance Point, be changed from 

‘‘WAWF allows acceptance at Other’’ to 

‘‘WAWF allows acceptance at Other 

(O).’’ Two respondents suggested 

adding, that for purposes of conforming 

to contract, ‘‘0’’ is equivalent to ‘‘D’’. 

Response: The final rule is revised to 

incorporate the recommendations. 

J. Marked for Codes 

Comment: A respondent suggested at 

paragraphs F–301(b)(7), Prime 

Contractor/Code, F–301(b)(9), Shipped 

From/Code, and F–301(b)(11), Payment 

Will Be Made By/Code, that these codes 

must match the contract, however, the 

street address is not required to match 

the contract. The respondents further 

opined that WAWF does not require the 

entry of an address code in either 

WAWF 4.2 or 5.0, and concluded that 

the requirement of an address should be 

clarified. 

Response: No clarification is needed 

in the rule. Contractors can fulfill 

contracts with shipments from their 

location or from subsidiaries or 

subcontractors. Therefore, the shipped 

from code doesn’t necessarily need to 

match the contract. Further, the 

receiving report is used for services as 

well as supplies where there will be no 

ship-from code. 

Comment: One respondent requested 

clarification at paragraph F–301(b)(13), 

Marked For/Code, concerning the 

‘‘Marked For Address.’’ Previously, 

textual marking information associated 

with the ‘‘Marked For DoDAAC’’ was 

placed in the address lines of the 

‘‘Marked For DoDAAC.’’ Now that DoD 

is moving away from paper documents, 

the respondent wanted confirmation to 


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58124 Federal Register / Vol. 76, No. 182 / Tuesday, September 20, 2011 / Rules and Regulations 

use the data fields as labeled using the 

code area for the ‘‘Marked For 

DoDAAC’’ and address only, and the 

‘‘Mark For Rep’’ and ‘‘Mark For 

Secondary’’ fields used for the text 

information. 

Response: The respondent is correct 

concerning use of these fields. No 

change to the rule is required. 

K. Marked for Codes 

Comment: A respondent requested 

revisions at paragraph F–301(b)(13) to 

reflect that a ‘‘Marked For Code’’ cannot 

be a CAGE code, only a DoDAAC or 

Military Assistance Program Address 

Codes. 

Response: No revision is required in 

response to this comment since a CAGE 

code can be entered in the ‘‘Mark For 

Code’’ field. 

L. National Stock Number Entry 

Requirements 

Comment: A respondent 

recommended at paragraph F– 

301(b)(15)(1)(A) clarifying that in the 

‘‘Type’’ drop-down field, that the user is 

to select the corresponding type for the 

data entered, and that if no National 

Stock Number or other valid ‘‘Type’’ is 

available, the word ‘‘None’’ may be 

entered for the Stock/Part Number, with 

a corresponding ‘‘Type’’ of any value 

other than the National Stock Number 

selected from the drop-down box. 

Another respondent stated that if the 

contract contains NSNs as well as other 

identification (e.g., part numbers), a 

contractor should place the NSN 

information in the Stock Part Number 

field and the remaining numbers in the 

line item description field. 

Response: The paragraph is revised 

accordingly to incorporate the first 

recommendation. In regards to the 

second comment concerning NSNs as 

well as other identifying information, 

the respondent is correct in how this 

process works. The text is revised to 

ensure this meaning is understood. 

M. The ‘‘Description’’ Field Length and 

Use 

Comment: A respondent asked 

whether or not at paragraph F– 

301(b)(15)(ii), if exceeding 20 characters 

in the description field is a cause for the 

rejection of a receiving report. Further, 

the respondent requested clarification 

on whether or not the description refers 

to what is defined in the payment 

system as a ‘‘service’’ line item as 

opposed to a ‘‘supply’’ line item. A 

WAWF RR for a repair is for acceptance 

of the repair and not of the item 

repaired. However, repair line items are 

frequently defined as ‘‘supply’’ line 

items and therefore the ship-to location 

is the actual ship-to of the repaired item. 

Response: Exceeding 20 characters in 

the description is not a cause for 

rejection of a receiving report. In 

response to the second comment, the 

respondent is correct that the 

description refers to the designation in 

the payment system as a ‘‘service’’ line 

item as opposed to a ‘‘supply’’ line item. 

N. GFP Drop-Down Box 

Comment: A respondent suggested 

that clarification at paragraph F– 

301(b)(15)(iv)(E) is required for how the 

text relates to the GFE drop-down box, 

and whether or not the drop-down box 

is insufficient for this situation. The 

correct use of GFE drop-down box needs 

to be fully explained. If it is not the 

same as the entry of ‘‘GFP’’ in the 

description text, the differences must be 

clarified. 

Response: The drop-down GFE box is 

not related to this section. It is obsolete 

and no longer used and will be deleted 

in a future version of WAWF. The GFP 

drop-down box is sufficient for use of 

GFP. 

O. F–301—General Comments 

Regarding Unit Price 

Comment: Two respondents stated 

that at paragraph F–301(b)(18), the 

proposed text is identical to that used in 

the current Appendix F for unit price 

(see F–301, block 19, on current 

Appendix F). They further stated that 

this document will never be used as an 

invoice; thus, in their opinion, there 

should not be a requirement to fill in a 

unit price, except in the cases listed. 

Further, one respondent recommended 

at paragraph F–301(b)(18)(i) the 

addition of the text to clarify the 

handling of unit prices and property 

transfer. Another respondent had a 

concern with unit prices that were as 

little as twenty cents and not being 

accepted by the Government agency. 

This respondent also noted that an 

estimated price can be entered in the 

description field, but the Government 

contracting office expects the price 

entered in the price field, even though 

WAWF does not accept the entry the 

way the agency had requested. The 

respondent went on to state that the 

DFARS does not address the electronic 

aspect of WAWF and billing. 

Response: The unit price is required. 

In regard to the intent of the paragraph 

on the WAWF initiated property 

transfer, the purpose is to alert the 

contractor that a property transfer will 

be generated as a result of the 

completion of the WAWF RR. In regard 

to the unit price, it is required when the 

clause at DFARS 252.211–7003, Item 

Identification and Valuation, is used; 

otherwise the use of the field is optional 

and at the discretion of the vendor. 

When used for item unique 

identification, the unit price does not 

necessarily reflect the billing price on 

the contract. The DFARS addresses 

electronic billing at 252.232.7003, 

Electronic Submission of Payment 

Requests and Receiving Reports. No 

change in the rule is required in 

response to these comments. 

P. F–301—General Comments Regarding 

Contract Quality Assurance 

Comment: One respondent suggested 

at paragraph F–301(b)(20)(ii), that the 

term ‘‘execute’’ is misleading and will 

cause confusion. The respondent also 

stated that removing the quotation 

marks will ensure a clear direction. The 

respondent further suggested at 

paragraphs F–301(b)(20)(iv)(A)(3) and 

(v) the steps described should match the 

actual step taken in WAWF to 

electronically sign the document and 

recommended the text be revised. 

Response: The quotation marks used 

for the term ‘‘execute’’ are removed. In 

regard to the electronic signatures, the 

text has been revised accordingly to 

match the actual steps taken in WAWF. 

Q. Comment Regarding F–301(b)(21) 

Comment: One respondent suggested 

paragraph F–301(b)(21) should be 

referenced as the COMMENTS block 

and/or MISC INFO tab. 

Response: The title is revised to 

incorporate ‘‘MISC. INFO’’ as suggested. 

R. Printed Documents 

Comment: One respondent 

recommended at paragraph F–306(b), 

that the text be revised to clarify that if 

a signed copy is required by the 

contractor, the contractor will print the 

WAWF RR only after a signature is 

applied by the Government Inspector or 

Acceptor in WAWF. 

Response: This text is revised 

accordingly to incorporate the 

suggestion. 

S. Part 4—General Comments 

Comment: One respondent stated that 

in Part 4 there are multiple references to 

section F–301 and recommended, where 

appropriate, the references be updated 

to the corresponding F–401 reference. 

The respondent also suggested that at 

paragraph F–401(b)(2), ‘‘Starting over 

with 0001’’ cannot be used in an 

electronic world, and that the DD Form 

250 needs to conform to the same 

requirement (F–301(b)(2)) as the WAWF 

RR. 

Response: Part 4 references in the 

final rule are updated as required. In 


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regard to shipment numbering, the 

system will not allow the shipment 

number to start over with 0001 as any 

duplication of the combined contract 

number, delivery order number, and 

shipment number results a duplication 

error. In these cases, WAWF requires a 

change in the shipment number prefix. 

While on a paper DD Form 250, it is 

possible to start over with 0001 when 

the series is completely used, a change 

in the shipment number prefix should 

be required for consistency. The text at 

F–401(b)(2) is revised to clarify this 

process. 

T. Part 5 Comments 

Comment: A respondent commented 

on Part 5 concerning the ‘‘alternate’’ 

release procedure. The respondent 

noted that all other references in the 

document are to ‘‘alternative’’ release 

procedure, and would like to know 

which is correct. 

Response: The final rule is revised in 

Part 5 to refer to ‘‘alternative’’ in lieu of 

‘‘alternate.’’ 

U. WAWF Versions 

Comment: A respondent stated there 

are a number of changes incorporated in 

the latest WAWF release that impact 

MIRR data entry. The respondent noted 

that changes include removal of ‘‘other’’ 

as an acceptance point and replacing it 

with more specific data entries for 

inspection, acceptance, and ship to 

DoDAAC codes. 

Response: There is no need to change 

paragraph F–301(b)(6) as ‘‘Other’’ will 

remain an option for the inspection and 

acceptance point. DoD adopted business 

rules regarding the inspection, 

acceptance, and ship-to fields but kept 

the source, destination, and other 

inspection and acceptance points. 

Therefore, no change is necessary. 

V. General Comments 

Comment: One respondent stated that 

Appendix F addresses the use of the 

MIRR in WAWF, yet multiple types of 

receiving and performance transactions 

exist. Examples include: 

Æ Receiving Report. 

Æ Receiving Report—COMBO. 

Æ Invoice 2-in-1 (Services Only). 

Response: Appendix F only provides 

instruction for use of the MIRR. Invoice 

2-in-1 (services only) is used to 

document acceptance of services when 

a MIRR is not required. The COMBO 

transaction in WAWF allows for the 

vendor to do one set of data entry that 

is split in the system into both a 

receiving report, identical to the nonCOMBO receiving report, and an 

invoice. The instructions for the data 

entry in the COMBO are the same as the 

data fields for the receiving report. 

Comment: A respondent suggested at 

paragraph F–301 rewording to state that 

Electronic Document Access (EDA) will 

automatically populate all available and 

applicable contract data. 

Response: This change is incorporated 

at F–301(a)(3) in the final rule. 

Comment: A respondent stated that 

they had received multiple rejections of 

receiving reports due to a formatting 

issue. In one case, the receiving report 

was rejected due to a dash being 

dropped out of the line item stock 

number upon loading to WAWF. In the 

respondent’s opinion, the missing dash 

should not be a reason for rejection. The 

respondent requested adding specific 

language to F–301(b)(15) to indicate that 

missing dashes are acceptable in the 

line item stock number. 

Response: The respondent indicates a 

dash was missing from the part number. 

This changes the item identification 

significantly. There are no known 

concerns with the National Stock 

Number functionality. 

III. Executive Orders 12866 and 13563 

Executive Orders (E.O.s) 12866 and 

13563 direct agencies to assess all costs 

and benefits of available regulatory 

alternatives and, if regulation is 

necessary, to select regulatory 

approaches that maximize net benefits 

(including potential economic, 

environmental, public health and safety 

effects, distributive impacts, and 

equity). E.O. 13563 emphasizes the 

importance of quantifying both costs 

and benefits, of reducing costs, of 

harmonizing rules, and of promoting 

flexibility. This is not a significant 

regulatory action and, therefore, was not 

subject to review under section 6(b) of 

E.O. 12866, Regulatory Planning and 

Review, dated September 30, 1993. This 

rule is not a major rule under 5 U.S.C. 

804. 

IV. Regulatory Flexibility Act 

DoD does not expect this final rule to 

have a significant economic impact on 

a substantial number of small entities 

within the meaning of the Regulatory 

Flexibility Act, 5 U.S.C. 601, et seq. The 

final rule provides guidance on the 

preparation and use of the electronic 

WAWF Receiving Report which is now 

required for use in most contracts. 

Additionally, the rule addresses the 

WAWF capability and instructions to 

comply with reporting requirements for 

IUID and RFID data submissions. DoD 

has prepared a Final Regulatory 

Flexibility Analysis, which is 

summarized as follows: 

The objective of the rule is to facilitate 

maximum use of WAWF by providing 

detailed guidance. DFARS Subpart 

232.70, Electronic Submission and 

Processing of Payment Requests and 

Receiving Reports, prescribes policies 

for submitting and processing payment 

requests in electronic form to comply 

with 10 U.S.C. 2227, Electronic 

Submission and Processing of Claims 

for Contract Payments. WAWF is the 

DoD system for contractors to submit 

payment and receiving reports in an 

electronic format. This final rule affects 

all DoD contractors who are not exempt 

from using WAWF. Exempt classes of 

contracts are those that are listed under 

the seven categories of contracts at 

DFARS 232.7002, Policy. Record 

keeping required is limited to that 

necessary to properly invoice and 

record shipping and receiving 

information under Government 

contracts. The preparation of these 

records requires clerical and analytic 

skills to create the documents and input 

them into the electronic WAWF system. 

The rule does not duplicate, overlap, 

or conflict with any other Federal rules. 

There are no known significant 

alternatives to the rule that would meet 

the requirements of 10 U.S.C. 2227, 

Electronic Submission and Processing of 

Claims for Contract Payments. Any 

impact on small business is expected to 

be beneficial by providing detailed use, 

preparation and distribution guidance 

for electronic submission in lieu of 

preparing and submitting paper invoices 

and receiving records. 

V. Paperwork Reduction Act 

The Paperwork Reduction Act (44 

U.S.C. chapter 35) applies. The 

Appendix F information collection 

requirements in this rule are approved 

under Office of Management and Budget 

Control Number 0704–0248, DFARS 

Appendix F, Material Inspection and 

Receiving Report. The current approval 

took into consideration use of the 

automated WAWF system, so inclusion 

of the WAWF guidance into Appendix 

F adds no new information collection 

requirements. 

List of Subjects in 48 CFR Appendix F 

to Chapter 2 

Government procurement. 

Mary Overstreet, 

Editor, Defense Acquisition Regulations 

System. 

Therefore, 48 CFR chapter 2 is 

amended by revising appendix F to read 

as follows: 


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58126 Federal Register / Vol. 76, No. 182 / Tuesday, September 20, 2011 / Rules and Regulations 

Appendix F to Chapter 2—Material 

Inspection and Receiving Report 

Sec. 

Part 1—Introduction 

F–101 General. 

F–102 Applicability. 

F–103 Use. 

F–104 Application. 

Part 2—Contract Quality Assurance On 

Shipments Between Contractors 

F–201 Procedures. 

Part 3—Preparation of the Wide Area 

Workflow Receiving Report (WAWF RR) 

F–301 Preparation instructions. 

F–302 Mode/method of shipment codes. 

F–303 Consolidated shipments. 

F–304 Correction instructions. 

F–305 Invoice instructions. 

F–306 Packing list instructions. 

F–307 Receiving instructions. 

Part 4—Preparation of the DD Form 250 and 

DD Form 250C 

F–401 Preparation instructions. 

F–402 Mode/method of shipment codes. 

F–403 Consolidated shipments. 

F–404 Multiple consignee instructions. 

F–405 Correction instructions. 

F–406 Invoice instructions. 

F–407 Packing list instructions. 

F–408 Receiving instructions. 

Part 5—Distribution of Wide Area Workflow 

Receiving Report (WAWF RR), DD Form 250 

and DD Form 250C 

F–501 Distribution of WAWF RR. 

F–502 Distribution of DD Form 250 and DD 

Form 250C. 

Part 6—Preparation of the DD Form 250–1 

(Loading Report) 

F–601 Instructions. 

Part 7—Preparation of the DD Form 250–1 

(Discharge Report) 

F–701 Instructions. 

Part 8—Distribution of the DD Form 250–1 

F–801 Distribution.F–802 Corrected DD 

Form 250–1. 

F–802 Corrected DD Form 250–1. 

Authority: 41 U.S.C. 1303 and 48 CFR 

chapter 1. 

Part 1—Introduction 

F–101 General. 

(a) This appendix contains procedures and 

instructions for the use, preparation, and 

distribution of the Wide Area WorkFlow 

Receiving Report (WAWF RR), the DD Form 

250, Material Inspection and Receiving 

Report (MIRR) and (DD Form 250 series 

equivalents) and commercial shipping/ 

packing lists used to document Government 

contract quality assurance. 

(b) The use of the DD Form 250 is on an 

exception basis (see DFARS 232.7003(a)) 

because use of the WAWF RR is now 

required by most DoD contracts. WAWF 

provides for electronic preparation and 

documentation of acceptance of supplies and 

services, and electronic invoicing. In 

addition WAWF allows the printing of a RR 

that can be used as a packing list or when 

a signed copy is required. 

F–102 Applicability. 

(a) DFARS 252.232–7003, Electronic 

Submission of Payment Requests and 

Receiving Reports, requires payment requests 

and receiving reports using WAWF in nearly 

all cases. 

(b) The provisions of this appendix also 

apply to supplies or services acquired by 

DoD when the clause at DFARS 252.246– 

7000, Material Inspection and Receiving 

Report, is included in the contract. 

(c) When DoD provides quality assurance 

or acceptance services for non-DoD activities, 

prepare a MIRR using the instructions in this 

appendix, unless otherwise specified in the 

contract. 

F–103 Use. 

(a) The WAWF RR and the DD Form 250 

are multipurpose reports used— 

(1) To provide evidence of Government 

contract quality assurance at origin or 

destination; 

(2) To provide evidence of acceptance at 

origin, destination, or other; 

(3) For packing lists; 

(4) For receiving; 

(5) For shipping; 

(6) As a contractor invoice (the WAWF RR 

or DD Form 250 alone cannot be used as an 

invoice, however the option exists to create 

an invoice from the Receiving Report or a 

Combo (Invoice and Receiving Report) both 

of which minimize data entry); and 

(7) As commercial invoice support. 

(b) Do not use the WAWF RR or the DD 

Form 250 for shipments— 

(1) By subcontractors, unless the 

subcontractor is shipping directly to the 

Government; or 

(2) Of contract inventory. The WAWF 

Property Transfer document should be used 

for this type of shipment. Training for the 

preparation of this document type is 

available at https://wawftraining.eb.mil, 

under the Property Transfer and Receipt 

section. 

(c) The contractor prepares the WAWF RR 

or the DD Form 250, except for entries that 

an authorized Government representative is 

required to complete. When using a paper DD 

Form 250, the contractor shall furnish 

sufficient copies of the completed form, as 

directed by the Government representative. 

(d) Use the DD Form 250–1: 

(1) For bulk movements of petroleum 

products by tanker or barge to cover— 

(i) Origin or destination acceptance of 

cargo; or 

(ii) Shipment or receipt of Government 

owned products. 

(2) To send quality data to the point of 

acceptance in the case of origin inspection on 

FOB destination deliveries or preinspection 

at product source. Annotate the forms with 

the words ‘‘INSPECTED FOR QUALITY 

ONLY.’’ 

(e) In addition to the above uses, the 

WAWF RR provides additional functionality, 

not provided by the paper DD Form 250 that 

complies with the following requirements: 

(1) Item Unique Identification (IUID), when 

the clause at DFARS 252.211–7003, Item 

Identification and Valuation, is used in the 

contract, reporting of IUID data is required. 

WAWF captures the IUID data and forwards 

the data to the IUID registry after acceptance. 

WAWF can be used to report Unique Item 

Identifiers (UIIs) at the line item level and 

also UIIs embedded at the line item level. 

(2) Radio Frequency Identification (RFID), 

when the clause at DFARS 252.211–7006, 

Radio Frequency Identification, is used in the 

contract, WAWF will capture the RFID 

information and forward the data to the 

receiving location. Using WAWF is the only 

way a contractor can comply with the clause 

to furnish RFID data via an Advance 

Shipping Notice (ASN). The RFID 

information may be added at time of 

submission, or via the WAWF Pack Later 

functionality after acceptance. 

F–104 Application. 

(a) WAWF RR and DD Form 250. 

(1) Use the WAWF RR or DD Form 250 for 

delivery of contract line, subline, exhibit 

line, or exhibit subline items. Do not use the 

WAWF RR or DD Form 250 for those exhibit 

line or exhibit subline items on a DD Form 

1423, Contract Data Requirements List, 

which indicate no DD Form 250 is required. 

(2) If the shipped to, marked for, shipped 

from, mode of shipment, contract quality 

assurance and acceptance data are the same 

for more than one shipment made on the 

same day under the same contract, 

contractors may prepare one WAWF RR or 

DD Form 250 to cover all such shipments. 

(3) If the volume of the shipment precludes 

the use of a single car, truck, or other vehicle, 

prepare a separate WAWF RR or DD Form 

250 for the contents of each vehicle. 

(4) When a shipment is consigned to an Air 

Force activity and the shipment includes 

items of more than one Federal supply class 

(FSC) or material management code (MMC), 

prepare a separate WAWF RR or DD Form 

250 for items of each of the FSCs or MMCs 

in the shipment. However, the cognizant 

Government representative may authorize a 

single WAWF RR or DD Form 250, listing 

each of the FSCs or MMCs included in the 

shipment on a separate continuation sheet. 

The MMC appears as a suffix to the national 

stock number applicable to the item. 

(5) Consolidation of Petroleum Shipments 

on a Single WAWF RR or DD Form 250. 

(i) Contiguous United States. Contractors 

may consolidate multiple car or truck load 

shipments of petroleum made on the same 

day, to the same destination, against the same 

contract line item, on one WAWF RR or DD 

Form 250. To permit verification of motor 

deliveries, assign each load a load number 

which can be identified to the shipment 

number in Block 2 of the DD Form 250. 

Include a shipping document (commercial or 

Government) with each individual load 

showing as a minimum— 

(A) The shipper; 

(B) Shipping point; 

(C) Consignee; 

(D) Contract and line item number; 

(E) Product identification; 

(F) Gross gallons (bulk only); 

(G) Loading temperature (bulk only); 

(H) American Petroleum Institute gravity 

(bulk only); 


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(I) Identification of carrier’s equipment; 

(J) Serial number of all seals applied; and 

(K) Signature of supplier’s representative. 

When acceptance is at destination, the 

receiving activity retains the shipping 

document(s) to verify the entries on the 

consignee copy of the DD Form 250 

forwarded by the contractor (reference F–401, 

Table 1) before signing Block 21b. 

(ii) Overseas. The same criteria as for 

contiguous United States applies, except the 

consolidation period may be extended, if 

acceptable to the receiving activity, shipping 

activity, Government finance office, and the 

authorized Government representative 

having cognizance at the contractor’s facility. 

In addition, the contractor may include more 

than one contract line item in each WAWF 

RR or DD Form 250 if the shipped to, marked 

for, shipped from, mode of shipment, 

contract quality assurance, and acceptance 

data are the same for all line items. 

(6) Consolidation of Coal Shipments on a 

Single WAWF RR or DD 250. Contractors may 

consolidate multiple railcar or truck 

shipments of coal made on the same day, to 

the same destination, against the same 

contract line items, on one WAWF RR or DD 

250. To permit verification of truck 

deliveries, assign each load a load number 

which can be identified to the shipment 

number in Block 2 of the DD Form 250 and 

the analytical test report. Include a 

commercial shipping document with each 

individual truck load showing as a 

minimum— 

(i) The shipper; 

(ii) The name or names; 

(iii) Location and shipping point of the 

mine or mines from which the coal 

originates; 

(iv) The contract number; 

(v) The exact size of the coal shipped; and 

(vi) A certified weighmaster’s certification 

of weight for the truckload. 

Include a waybill with each rail shipment 

showing the identical information. To permit 

verification of rail deliveries, identify each 

railcar number comprising the shipment to 

the shipment number in Block 2 of the DD 

Form 250 and the analytical test report. 

When acceptance is at destination, the 

receiving activity must retain the shipping 

document(s) to verify the entries on the 

consignee copy of the DD Form 250. 

(b) DD Form 250–1. 

(1) Use a separate form for each tanker or 

barge cargo loaded. 

(2) The contractor may report more than 

one barge in the same tow on a single form 

if on the same contract and consigned to the 

same destination. 

(3) When liftings involve more than one 

contract, prepare separate forms to cover the 

portion of cargo loaded on each contract. 

(4) Prepare a separate form for each 

product or grade of product loaded. 

(5) Use a separate document for each 

tanker or barge cargo and each grade of 

product discharged. 

(6) For discharge, the contractor may report 

more than one barge in the same tow on a 

single form if from the same loading source. 

Part 2—Contract Quality Assurance on 

Shipments Between Contractors 

F–201 Procedures 

Follow the procedures at PGI F–201 for 

evidence of required Government contract 

quality assurance at a subcontractor’s facility. 

Part 3—Preparation of the Wide Area 

Workflow Receiving Report (WAWF RR) 

F–301 Preparation instructions. 

(a) General. 

(1) Preparation instructions and training 

for the WAWF RR are available at https:// 

wawftraining.eb.mil. The instructions on 

preparing a WAWF RR are part of the Vendor 

Training section. 

(2) Prime contractors can direct 

subcontractors to prepare and submit 

documents in WAWF by giving their 

subcontractors access to WAWF via the 

creation of a Commercial and Government 

Entity (CAGE) extension to the prime CAGE. 

(3) If the contract is in Electronic 

Document Access (EDA) (DoD’s contract 

repository), then the WAWF system will 

automatically populate all available and 

applicable contract data. 

(i) When source acceptance is required, 

WAWF will populate the ‘‘Inspect By’’ with 

the ‘‘Admin by’’ Department of Defense 

Activity Address Code (DoDAAC). The 

vendor shall change the DoDAAC if 

Government Source Inspection (GSI) is 

performed at other than the ‘‘Admin By.’’ 

(ii) Any fields that have been pre-filled 

may be changed. 

(iii) WAWF will also verify that CAGE 

codes are valid and active in the CCR 

(Central Contractor Registration), and that 

DoDAACs and Military Assistance Program 

Address Codes (MAPACs) are valid in 

Defense Automatic Addressing System 

(DAAS). 

(4) WAWF will populate the address 

information for CAGE codes, DODAACs, and 

MAPACs from CCR and DAAS. These sites 

are the DoD definitive sources for address 

information. Any fields that have been prefilled may be changed or additional 

information added. 

(5) Do not include classified information in 

WAWF. 

(b) Completion instructions. 

(1) Contract no/delivery order No. 

(i) Enter the 13-position alpha-numeric 

basic Procurement Instrument Identification 

Number (PIIN) of the contract. When 

applicable, enter the four-position alphanumeric call/order serial number that is 

supplementary to the 13-position basic PIIN. 

This number is also referred to as the 

Supplementary Procurement Instrument 

Identification Number (SPIIN). Use SPIINs 

for (also see Subpart 204.70)— 

(A) Delivery orders under indefinitedelivery type contracts; 

(B) Orders under basic ordering 

agreements; and 

(C) Calls under blanket purchase 

agreements. 

(ii) Except as indicated in paragraph 

(b)(1)(iii) of this appendix, do not enter 

supplementary numbers used in conjunction 

with basic PIINs to identify— 

(A) Modifications of contracts and 

agreements; 

(B) Modifications to calls or orders; or 

(C) Document numbers representing 

contracts written between contractors. 

(iii) When shipping instructions are 

furnished and shipment is made before 

receipt of the confirming contract 

modification (SF 30, Amendment of 

Solicitation/Modification of Contract), enter a 

comment in the Misc. Info Tab to this effect. 

This will appear in the Comments section of 

the printed WAWF RR. 

(iv) For DoD delivery orders on non-DoD 

contracts, enter the non-DoD contract number 

in the contract number field and enter the 

DoD contract number and, when applicable, 

delivery order number in the delivery order 

field. 

(2) Shipment No. 

(i) The shipment number format requires 

first three data positions to be alpha, fourth 

position alpha-numeric and last three 

positions numeric, e.g., DFAR001 or 

DAR0001. Any document used as a packing 

list must include the shipment number 

information. 

(A) The prime contractor shall control and 

assign the shipment number prefix. The 

shipment number shall consist of three 

alphabetic characters for each ‘‘Shipped 

From’’ address. The shipment number prefix 

shall be different for each ‘‘Shipped From’’ 

address and shall remain constant 

throughout the life of the contract. The prime 

contractor may assign separate prefixes when 

shipments are made from different locations 

within a facility identified by one ‘‘Shipped 

From’’ address. 

(B) Number the first shipment 0001 for 

shipments made under the contract or 

contract and order number from each 

‘‘Shipped From’’ address, or shipping 

location within the ‘‘Shipped From’’ address. 

Consecutively number all subsequent 

shipments with the identical shipment 

number prefix. While shipments should be 

created sequentially they can be released and 

accepted out of sequence. 

(1) Use alpha-numeric serial numbers 

when more than 9,999 numbers are required. 

Serially assign alpha-numeric numbers with 

the alpha in the first position (the letters I 

and O shall not be used) followed by the 

three-position numeric serial number. Use 

the following alpha-numeric sequence: 

A000 through A999 (10,000 through 10,999) 

B000 through B999 (11,000 through 11,999) 

Z000 through Z999 (34,000 through 34,999) 

(2) When this series is completely used, the 

shipment number prefix will have to be 

changed when the series is completely used. 

WAWF will not allow duplicate shipment 

numbers to be created against a contract or 

contract and delivery order. 

(ii) Reassign the shipment number of the 

initial shipment where a ‘‘Replacement 

Shipment’’ is involved (see paragraph 

(b)(16)(iv)(F) of this appendix). 

(iii) The prime contractor shall control 

deliveries and on the final shipment of the 

contract shall end the shipment number with 

a ‘‘Z.’’ Where the final shipment is from other 

than the prime contractor’s plant, the prime 

contractor may elect either to— 

(A) Direct the subcontractor making the 

final shipment to end that shipment number 

with a ‘‘Z’’; or 


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58128 Federal Register / Vol. 76, No. 182 / Tuesday, September 20, 2011 / Rules and Regulations 

(B) Upon determination that all 

subcontractors have completed their 

shipments, to correct the DD Form 250 (see 

F–304) covering the final shipment made 

from the prime contractor’s plant by addition 

of a ‘‘Z’’ to that shipment number. 

(iv) Contractors follow the procedures in 

F–305 to use commercial invoices. 

(3) Date shipped. Enter the date the 

shipment is released to the carrier or the date 

the services are completed. If the shipment 

will be released after the date of contract 

quality assurance and/or acceptance, enter 

the estimated date of release. When the date 

is estimated, enter an ‘‘E’’ or select an ‘‘E’’ 

from the drop down menu in the ‘‘Estimated’’ 

block after the date. Do not delay submission 

of the WAWF RR for lack of entry of the 

actual shipping date. Correction of the 

WAWF RR is not required to show the actual 

shipping date (see F–303). Once the 

document is submitted the shipment date 

cannot be changed. 

(4) B/L TCN. When applicable, enter— 

(i) The commercial or Government bill of 

lading number after ‘‘B/L;’’ WAWF provides 

the capability to separately and correctly 

identify the Government Bill of Lading (GBL) 

from a Commercial Bill of Lading (CBL). An 

authorized user will select whether the 

entered bill of lading number is either a GBL 

number or a CBL number. 

(ii) The transportation control number 

must be a 17 alpha/numeric digit min/max 

field, and WAWF provides the capability to 

enter two secondary transportation tracking 

numbers. 

(5) Line haul mode. Select the Line Haul 

Mode of Shipment code from a drop down 

menu in WAWF. 

(6) Inspection and acceptance point. Enter 

an ‘‘S’’ for Origin or ‘‘D’’ for Destination. In 

addition to ‘‘S’’ and ‘‘D,’’ WAWF allows 

acceptance at Other (O). For purposes of 

conforming to contract, ‘‘O’’ is equivalent to 

‘‘D’’. In WAWF, destination acceptance is 

performed by the ‘‘Ship to’’ DODAAC 

organization and ‘‘Other’’ permits the 

acceptance of destination documents at a 

location other than the ‘‘Ship to.’’ The goods 

or services will be shipped to one location 

and the paperwork will be routed to another 

location for the actual acceptance. 

(7) Prime contractor/code. Enter the prime 

CAGE code to which the contract was 

awarded. 

(8) Administered by/code. Enter the 

DoDAAC code of the contract administration 

office cited in the contract. 

(9) Shipped from/code. 

(i) Enter the CAGE or DoDAAC code of the 

‘‘Shipped From’’ location. If it is the same as 

the CAGE code leave blank. 

(ii) For performance of services line items 

which do not require delivery of items upon 

completion of services, enter the code of the 

location at which the services were 

performed. As mentioned in (i) above, if 

identical to the prime CAGE code leave 

blank. 

(10) FOB. Enter an ‘‘S’’ for Origin or ‘‘D’’ 

for Destination as specified in the contract. 

Enter an alphabetic ‘‘O’’ if the ‘‘FOB’’ point 

cited in the contract is other than origin or 

destination. 

(11) Payment will be made by/code. Enter 

the DoDAAC code of the payment office cited 

in the contract. 

(12) Shipped to/code. Enter the DoDAAC, 

MAPAC, or CAGE code from the contract or 

shipping instructions. 

(13) Marked for/code. Enter the code from 

the contract or shipping instructions. Only 

valid DoDAACs, MAPACs, or CAGE codes 

can be entered. Vendors should use the 

WAWF ‘‘Mark for Rep’’ and ‘‘Mark for 

Secondary’’ fields for textual marking 

information specified in the contract. 

(14) Item No. Enter the item number used 

in the contract. Use a valid 4 or 6 character 

line item number under the Uniform Contract 

Line Item Numbering System (see 204.71). 

Line item numbers with 6 characters with 

numbers in the final two positions are not 

deliverable or billable. 

(15) Stock/part number/description. 

(i) Enter the following for each line item: 

(A) The national stock number (NSN) or 

noncatalog number. If the contract contains 

NSNs as well as other identification (e.g., 

part numbers) the contractor should place the 

NSN information in the Stock Part Number 

field and the remaining numbers in the line 

item description field. The data entered in 

the NSN field must reflect the NSN of the 

material item being shipped and should be a 

valid NSN, 13 positions in length. In the 

‘‘Type’’ drop-down field, select the 

corresponding type for the data entered. If no 

National Stock Number (NSN) or other valid 

‘‘Type’’ is available, the word ‘‘NONE’’ may 

be entered for the Stock/Part Number, with 

a corresponding ‘‘Type’’ of any value other 

than NSN selected from the drop-down box. 

(B) In the description field, if required by 

the contract for control purposes, enter: The 

make, model, serial number, lot, batch, 

hazard indicator, or similar description. 

(C) The Military Standard Requisitioning 

and Issue Procedures (MILSTRIP) must be 

placed on the MILSTRIP Tab, not in the line 

item description field. Enter the MILSTRIP 

data for each CLIN when MILSTRIP data is 

identified in the contract. 

(ii) For service line items, select SV for 

‘‘SERVICE’’ in the type field followed by as 

short a description as is possible in the 

description field. Some examples of service 

line items are maintenance, repair, alteration, 

rehabilitation, engineering, research, 

development, training, and testing. The 

‘‘Ship To’’ code and the ‘‘Unit’’ will have to 

be filled out. The ‘‘Shipped To’’ code is the 

destination Service Acceptor Code for 

WAWF. If source inspected and accepted 

enter the service performance location as the 

‘‘Ship To’’ code. 

(iii) For all contracts administered by the 

Defense Contract Management Agency, with 

the exception of fast pay procedures, enter 

the gross weight of the shipment. 

(iv) In the description field enter the 

following as appropriate (entries may be 

extended through Block 20). 

(A) Enter in capital letters any special 

handling instructions/limits for material 

environmental control, such as temperature, 

humidity, aging, freezing, shock, etc. 

(B) When a shipment is chargeable to Navy 

appropriation 17X4911, enter the 

appropriation, bureau control number (BCN), 

and authorization accounting activity (AAA) 

number (e.g., 17X4911–14003–104). 

(C) When the Navy transaction type code 

(TC), ‘‘2T’’ or ‘‘7T’’ is included in the 

appropriation data, enter ‘‘TC 2T’’ or ‘‘TC 

7T.’’ 

(D) When an NSN is required by but not 

cited in a contract and has not been 

furnished by the Government, the contractor 

may make shipment without the NSN at the 

direction of the contracting officer. Enter the 

authority for such shipment. 

(E) When Government furnished property 

(GFP) is included with or incorporated into 

the line item, enter the letters ‘‘GFP.’’ 

(F) On shipments of Government furnished 

aeronautical equipment (GFAE) under Air 

Force contracts, enter the assignment AERNO 

control number, e.g., ‘‘AERNO 60–6354.’’ 

(G) For items shipped with missing 

components, enter and complete the 

following: 

‘‘Item(s) shipped short of the following 

component(s): NSN or comparable 

identification llll, Quantity llll, 

Estimated Value llll, Authority 

llll’’ 

(H) When shipment is made of components 

which were short on a prior shipment, enter 

and complete the following: 

‘‘These components were listed as 

shortages on shipment number llll, date 

shipped llll’’ 

(I) When shipments involve drums, 

cylinders, reels, containers, skids, etc., 

designated as returnable under contract 

provisions, enter and complete the following: 

‘‘Return to llll, Quantity llll, 

Item llll, Ownership (Government/ 

contractor).’’ 

(J) Enter the total number of shipping 

containers, the type of containers, and the 

container number(s) assigned for the 

shipment. 

(K) On foreign military sales (FMS) 

shipments, enter the special markings, and 

FMS case identifier from the contract. Also 

enter the gross weight. 

(L) When test/evaluation results are a 

condition of acceptance and are not available 

prior to shipment, the following note shall be 

entered if the shipment is approved by the 

contracting officer: 

‘‘Note: Acceptance and payment are 

contingent upon receipt of approved test/ 

evaluation results.’’ 

The contracting officer will advise— 

(1) The consignee of the results (approval/ 

disapproval); and 

(2) The contractor to withhold invoicing 

pending attachment of the approved test/ 

evaluation results. 

(M) For clothing and textile contracts 

containing a bailment clause, enter the words 

‘‘GFP UNIT VALUE.’’ 

(N) When the initial unit incorporating an 

approved value engineering change proposal 

(VECP) is shipped, enter the following 

statement: 

This is the initial unit delivered which 

incorporates VECP No. llll, Contract 

Modification No. llll, dated llll 

(16) Quantity shipped/received. 

(i) Enter the quantity shipped, using the 

unit of measure in the contract for payment. 

When a second unit of measure is used for 


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purposes other than payment, enter the 

appropriate quantity in the description field. 

(ii) On the final shipment of a line item of 

a contract containing a clause permitting a 

variation of quantity and an underrun 

condition exists, the prime contractor shall 

choose the Ship Advice Code ‘‘Z’’. Where the 

final shipment is from other than the prime 

contractor’s plant and an underrun condition 

exists, the prime contractor may elect to 

direct the subcontractor making the final 

shipment to choose the Ship Advice Code 

‘‘Z’’; 

(iii) When the Government is performing 

destination acceptance the acceptor should 

enter actual quantity received in apparent 

good condition in the ‘‘Qty. Accepted’’ field 

of the Acceptor Line Item Tab. 

(17) Unit of measure. Enter the 

abbreviation of the unit measure as indicated 

in the contract for payment. Where a second 

unit of measure is indicated in the contract 

for purposes other than payment or used for 

shipping purposes, enter the second unit of 

measure in the description field. Authorized 

abbreviations are listed in MIL–STD–129, 

Marking for Shipping and Storage and in the 

WAWF Unit of Measure Table Link. For 

example, LB for pound, SH for sheet. 

(18) Unit price. The contractor may, at its 

option, enter unit prices on all WAWF RR 

copies, except as a minimum: 

(i) The contractor shall enter unit prices for 

each item of property fabricated or acquired 

for the Government and delivered to a 

contractor as Government furnished property 

(GFP). Get the unit price from Section B of 

the contract. If the unit price is not available, 

use an estimate. The estimated price should 

be the contractor’s estimate of what the items 

will cost the Government. When the price is 

estimated, enter ‘‘Estimated Unit Price’’ in 

the description field. However, if the contract 

has Item Unique Identification (IUID) 

requirements and the receiving report is 

being processed in WAWF the unit price 

represents the acquisition cost that will be 

passed to the IUID registry. Therefore, the 

unit price is required (see the clause at 

DFARS 252.211–7003, Item Identification 

and Valuation). When delivering GFP via 

WAWF to another contractor, WAWF will 

initiate a property transfer if the vendor who 

is initiating the WAWF RR is also registered 

as a vendor property shipper in WAWF and 

the vendor receiving the property is also a 

vendor property receiver in WAWF. 

(ii) For clothing and textile contracts 

containing a bailment clause, enter the cited 

Government furnished property unit value as 

‘‘GFP UNIT VALUE’’ in the description field. 

(19) Amount. WAWF will calculate and 

populate the amount by multiplying the unit 

price times the quantity. 

(20) Contract Quality Assurance (CQA). 

(i) The words ‘‘conform to contract’’ 

contained in the text above the signature 

block in the WAWF RR Header Tab relate to 

quality and to the quantity of the items on 

the report. Enter notes taking exception in 

Misc. Info Tab comment field or on attached 

supporting documents with an appropriate 

block cross-reference. 

(ii) When a shipment is authorized under 

an alternative release procedure, contractors 

will execute the alternative release procedure 

in WAWF by including the appropriate 

indicator in the electronic transaction rather 

than through inclusion or attachment of the 

text of the certificate. The alternative release 

procedure only provides for release of 

shipment; Government acceptance must still 

be indicated by a Government official’s 

signature on the WAWF RR. 

(iii) When contract terms provide for use 

of Certificate of Conformance and shipment 

is made under these terms, contractors will 

execute Certificates in WAWF by including 

the appropriate indicator in the electronic 

transaction rather than through inclusion or 

attachment of the text of the certificate. 

Government acceptance must still be 

indicated by a Government official’s 

signature on the WAWF RR. 

(iv) Origin. 

(A) The authorized Government 

representative must:— 

(1) Place an ‘‘X’’ in the appropriate CQA 

and/or acceptance box(es) to show origin 

CQA and/or acceptance; and 

(2) Sign and date. 

WAWF will enter the typed, stamped, or 

printed name, title, email address, and 

commercial telephone number. 

(B) When fast pay procedures apply, the 

contractor or subcontractor shall select 

‘‘FAST PAY’’ when creating the WAWF RR. 

When CQA is required, the authorized 

Government representative shall execute the 

block as required by paragraph (A). 

(v) Destination. When CQA and acceptance 

or acceptance is at destination, the 

authorized Government representative 

must— 

(A) Place an ‘‘X’’ in the appropriate 

box(es); and 

(B) Sign and date. 

WAWF will enter the typed, stamped, or 

printed name, title, email address, and 

commercial telephone number. 

(21) Contractor use only. MISC. INFO. Self 

explanatory. 

F–302 Mode/method of shipment codes. 

Code Description 

A Motor, truckload. 

B Motor, less than truckload. 

C Van (unpacked, uncrated personal or 

Government property). 

D Driveaway, truckaway, towaway. 

E Bus. 

F Air Mobility Command (Channel and 

Special Assignment Airlift Mission). 

G Surface parcel post. 

H Air parcel post. 

I Government trucks, for shipment outside local delivery area. 

J Air, small package carrier. 

K Rail, carload.1

L Rail, less than carload.1

M Surface, freight forwarder. 

N LOGAIR. 

O Organic military air (including aircraft 

of foreign governments). 

P Through Government Bill of Lading 

(TGBL). 

Q Commercial air freight (includes regular and expedited service provided 

by major airlines; charters and air 

taxis). 

Code Description 

R European Distribution System or Pacific Distribution System. 

S Scheduled Truck Service (STS) (applies to contract carriage, guaranteed traffic routings and/or scheduled service). 

T Air freight forwarder. 

U QUICKTRANS. 

V SEAVAN. 

W Water, river, lake, coastal (commercial). 

X Bearer, walk-thru (customer pickup of 

material). 

Y Military Intratheater Airlift Service. 

Z Military Sealift Command (MSC) (controlled contract or arranged space). 

2 Government watercraft, barge, lighter. 

3 Roll-on Roll-off (RORO) service. 

4 Armed Forces Courier Service 

(ARFCOS). 

5 Surface, small package carrier. 

6 Military official mail (MOM). 

7 Express mail. 

8 Pipeline. 

9 Local delivery by Government or commercial truck (includes on base 

transfers; deliveries between air, 

water, or motor terminals; and adjacent activities). Local delivery areas 

are identified in commercial carriers’ 

tariffs which are filed and approved 

by regulatory authorities. 

1 Includes trailer/container-on-flat-car (excluding SEAVAN). 

F–303 Consolidated shipments. 

When individual shipments are held at the 

contractor’s plant for authorized 

transportation consolidation to a single bill of 

lading, the contractor may prepare the 

WAWF RR at the time of CQA or acceptance 

prior to the time of actual shipment. 

F–304 Correction instructions. 

Functionality for correcting a WAWF RR is 

being developed. Preparation instructions 

and training for corrections will be available 

at https://wawftraining.eb.mil once the 

functionality is deployed. The instructions 

will be part of the vendor training. 

F–305 Invoice instructions. 

Contractors shall submit payment requests 

and receiving reports in electronic form, 

unless an exception in DFARS 232.7002 

applies. Contractor submission of the 

material inspection and receiving 

information required by this appendix by 

using the WAWF electronic form (see 

paragraph (b) of the clause at DFARS 

252.232–7003) fulfills the requirement for a 

DD Form 250 MIRR. Contractors should 

ensure the packaging documentation 

includes a Government signed receiving 

report when the contract requires origin 

inspection and acceptance. Contractors must 

include a signed document indicating 

material receipt and acceptance has occurred 

in the container with the exception of 

material shipments that are approved for 

Alternative Release Procedures (ARP). 


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F–306 Packing list instructions. 

Contractors may also use a WAWF 

processed RR as a packing list. WAWF 

provides options to print the RR. These 

printed RRs may also be used if a signed 

copy is required. 

(a) WAWF provides a print capability for 

its RR. The WAWF printed RR can be 

identified by its distinctive format and by the 

text ‘‘Please look in WAWF for signed copy’’ 

underneath the ‘‘RECEIVING REPORT’’ title 

at the top of each printed page. This printed 

copy can be used as a packing list. If needed, 

the signature can be verified by reviewing the 

signed RR in WAWF. 

(b) Contractors can also print a RR from 

their systems (not WAWF). If such a signed 

copy is required by the contractor, the 

contractor will print the WAWF RR only after 

a signature is applied by the Government 

Inspector or Acceptor in WAWF. Copies 

printed will be annotated with ‘‘\\original 

signed in WAWF\\’’ in lieu of the inspector/ 

acceptor’s signature. 

F–307 Receiving instructions. 

If CQA and acceptance or acceptance of 

supplies is required upon arrival at 

destination, see F–301(b)(20)(v) for 

instructions. 

Part 4—Preparation of the DD Form 250 and 

DD Form 250C 

F–401 Preparation instructions. 

(a) General. 

(1) Dates must use nine spaces consisting 

of the four digits of the year, three-position 

alphabetic month abbreviation, and two 

digits for the day. For example, 2000AUG07, 

2000SEP24. 

(2) Addresses must consist of the name, 

street address/P.O. box, city, state, and ZIP 

code. 

(3) Enter to the right of and on the same 

line as the word ‘‘Code’’ in Blocks 9 through 

12 and in Block 14— 

(i) The Commercial and Government Entity 

Handbook (H4/H8) code; 

(ii) The DoD activity address code 

(DoDAAC) as it appears in the DoD Activity 

Address Directory (DoDAAD), DoD 4000.25– 

6–M; or 

(iii) The Military Assistance Program 

Address Directory (MAPAD) code. 

(4) Enter the DoDAAC, CAGE (H4/H8), or 

MAPAD code in Block 13. 

(5) The data entered in the blocks at the top 

of the DD Form 250c must be identical to the 

comparable entries in Blocks 1, 2, 3, and 6 

of the DD Form 250. 

(6) Enter overflow data from the DD Form 

250 in Block 16 or in the body of the DD 

Form 250c with an appropriate crossreference. Do not number or distribute 

additional DD Form 250c sheets, solely for 

continuation of Block 23 data as part of the 

MIRR. 

(7) Do not include classified information in 

the MIRR. MIRRs must not be classified. 

(b) Completion instructions. 

(1) Block 1—Procurement instrument 

identification (Contract) NO. See paragraph 

F–301(b)(1). 

(2) Block 2—Shipment no. See F–301(b)(2), 

Shipment no. When the series is completely 

used, change the shipment number prefix 

and start with 0001. 

(3) Block 3—Date shipped. Enter the date 

the shipment is released to the carrier or the 

date the services are completed. If the 

shipment will be released after the date of 

CQA and/or acceptance, enter the estimated 

date of release. When the date is estimated, 

enter an ‘‘E’’ after the date. Do not delay 

distribution of the MIRR for entry of the 

actual shipping date. Reissuance of the MIRR 

is not required to show the actual shipping 

date (see F–403). 

(4) Block 4—B/L TCN. When applicable, 

enter— 

(i) The commercial or Government bill of 

lading number after ‘‘B/L;’’ 

(ii) The transportation control number after 

‘‘TCN’’ (when a TCN is assigned for each line 

item on the DD Form 250 under Block 16 

instructions, insert ‘‘See Block 16’’); and 

(iii) The initial (line haul) mode of 

shipment code in the lower right corner of 

the block (see F–402). 

(5) Block 5—Discount terms. 

(i) The contractor may enter the discount 

in terms of percentages on all copies of the 

MIRR. 

(ii) Use the procedures in F–406 when the 

MIRR is used as an invoice. 

(6) Block 6—Invoice no./date. 

(i) The contractor may enter the invoice 

number and actual or estimated date of 

invoice submission on all copies of the 

MIRR. When the date is estimated, enter an 

‘‘E’’ after the date. Do not correct MIRRs 

other than invoice copies to reflect the actual 

date of invoice submission. 

(ii) Use the procedures in F–406 when the 

MIRR is used as an invoice. 

(7) Block 7—Page/of. Consecutively 

number the pages of the MIRR. On each page 

enter the total number of pages of the MIRR. 

(8) Block 8—Acceptance point. Enter an 

‘‘S’’ for Origin or ‘‘D’’ for destination. 

(9) Block 9—Prime contractor/code. Enter 

the code and address. 

(10) Block 10—Administered by/code. 

Enter the code and address of the contract 

administration office cited in the contract. 

(11) Block 11—Shipped from/code/fob. 

(i) Enter the code and address of the 

‘‘Shipped From’’ location. If identical to 

Block 9, enter ‘‘See Block 9.’’ 

(ii) For performance of services line items 

which do not require delivery of items upon 

completion of services, enter the code and 

address of the location at which the services 

were performed. If the DD Form 250 covers 

performance at multiple locations, or if 

identical to Block 9, enter ‘‘See Block 9.’’ 

(iii) Enter on the same line and to the right 

of ‘‘FOB’’ an ‘‘S’’ for Origin or ‘‘D’’ for 

Destination as specified in the contract. Enter 

an alphabetic ‘‘O’’ if the ‘‘FOB’’ point cited 

in the contract is other than origin or 

destination. 

(iv) For destination or origin acceptance 

shipments involving discount terms, enter 

‘‘DISCOUNT EXPEDITE’’ in at least one-half 

inch outline-type style letters across Blocks 

11 and 12. Do not obliterate other 

information in these blocks. 

(12) Block 12—Payment will be made by/ 

code. Enter the code and address of the 

payment office cited in the contract. 

(13) Block 13—Shipped to/code. Enter the 

code and address from the contract or 

shipping instructions. 

(14) Block 14—Marked for/code. Enter the 

code and address from the contract or 

shipping instructions. When three-character 

project codes are provided in the contract or 

shipping instructions, enter the code in the 

body of the block, prefixed by ‘‘Proj’’; do not 

enter in the Code block. 

(15) Block 15—Item No. See paragraph F– 

301(b)(14) with the exception to 

F301(b)(2)(B)2 that line item numbers not in 

accordance with the Uniform Contract Line 

Item Numbering System may be entered 

without regard to positioning. 

(16) Block 16—Stock/part No./description. 

(i) Use single or double spacing between 

line items when there are less than four line 

items. Use double spacing when there are 

four or more line items. Enter the following 

for each line item: 

(A) The national stock number (NSN) or 

noncatalog number. Where applicable, 

include a prefix or suffix. If a number is not 

provided, or it is necessary to supplement the 

number, include other identification such as 

the manufacturer’s name or Federal supply 

code (as published in Cataloging Handbook 

H4–1), and the part number. Show additional 

part numbers in parentheses or slashes. Show 

the descriptive noun of the item 

nomenclature and if provided, the 

Government assigned management/material 

control code. The contractor may use the 

following technique in the case of equal kind 

supply items. The first entry shall be the 

description without regard to kind. For 

example, ‘‘Shoe-Low Quarter-Black,’’ 

‘‘Resistor,’’ ‘‘Vacuum Tube,’’ etc. Below this 

description, enter the contract line item 

number in Block 15 and Stock/Part number 

followed by the size or type in Block 16. 

(B) On the next printing line, if required by 

the contract for control purposes, enter: The 

make, model, serial number, lot, batch, 

hazard indicator, or similar description. 

(C) On the next printing lines enter— 

(1) The MIPR number prefixed by ‘‘MIPR’’ 

or the MILSTRIP requisition number(s) when 

provided in the contract; or 

(2) Shipping instructions followed on the 

same line (when more than one requisition 

is entered) by the unit for payment and the 

quantity shipped against each requisition. 

Example: 

V04696–185–750XY19059A—EA 5 

N0018801776038XY3211BA—EA 200 

AT650803050051AAT6391J—EA 1000 

(D) When a TCN is assigned for each line 

item, enter on the next line the transportation 

control number prefixed by ‘‘TCN.’’ 

(ii) For service line items, enter the word 

‘‘SERVICE’’ followed by as short a 

description as is possible in no more than 20 

additional characters. Some examples of 

service line items are maintenance, repair, 

alteration, rehabilitation, engineering, 

research, development, training, and testing. 

Do not complete Blocks 4, 13, and 14 when 

there is no shipment of material. 

(iii) For all contracts administered by the 

Defense Contract Management Agency, with 

the exception of fast pay procedures, enter 

and complete the following: 

Gross Shipping Wt. 


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____________ 

State weight in pounds only. 

(iv) Starting with the next line, enter the 

following as appropriate (entries may be 

extended through Block 20). When entries 

apply to more than one line item in the 

MIRR, enter them only once after the last line 

item entry. Reference applicable line item 

numbers. 

(A) Enter in capital letters any special 

handling instructions/limits for material 

environmental control, such as temperature, 

humidity, aging, freezing, shock, etc. 

(B) When a shipment is chargeable to Navy 

appropriation 17X4911, enter the 

appropriation, bureau control number (BCN), 

and authorization accounting activity (AAA) 

number (e.g., 17X4911–14003–104). 

(C) When the Navy transaction type code 

(TC), ‘‘2T’’ or ‘‘7T’’ is included in the 

appropriation data, enter ‘‘TC 2T’’ or ‘‘TC 

7T.’’ 

(D) When an NSN is required by but not 

cited in a contract and has not been 

furnished by the Government, the contractor 

may make shipment without the NSN at the 

direction of the contracting officer. Enter the 

authority for such shipment. 

(E) When Government furnished property 

(GFP) is included with or incorporated into 

the line item, enter the letters ‘‘GFP.’’ 

(F) When shipment consists of 

replacements for supplies previously 

furnished, enter in capital letters 

‘‘REPLACEMENT SHIPMENT.’’ (See F–401, 

Block 17, for replacement indicators.) 

(G) On shipments of Government furnished 

aeronautical equipment (GFAE) under Air 

Force contracts, enter the assignment AERNO 

control number, e.g., ‘‘AERNO 60–6354.’’ 

(H) For items shipped with missing 

components, enter and complete the 

following: 

‘‘Item(s) shipped short of the following 

component(s): 

NSN or comparable identification 

llll, Quantity llll, Estimated 

Value llll, Authority llll’’ 

(I) When shipment is made of components 

which were short on a prior shipment, enter 

and complete the following: 

‘‘These components were listed as shortages 

on shipment number llll, date shipped 

llll’’ 

(J) When shipments involve drums, 

cylinders, reels, containers, skids, etc., 

designated as returnable under contract 

provisions, enter and complete the following: 

‘‘Return to llll, Quantity llll, Item 

llll, Ownership (Government/ 

contractor).’’ 

(K) Enter the total number of shipping 

containers, the type of containers, and the 

container number(s) assigned for the 

shipment. 

(L) On foreign military sales (FMS) 

shipments, enter the special markings, and 

FMS case identifier from the contract. Also 

enter the gross weight. 

(M) When test/evaluation results are a 

condition of acceptance and are not available 

prior to shipment, the following note shall be 

entered if the shipment is approved by the 

contracting officer: 

‘‘Note: Acceptance and payment are 

contingent upon receipt of approved test/ 

evaluation results.’’ 

The contracting officer will advise— 

(1) The consignee of the results (approval/ 

disapproval); and 

(2) The contractor to withhold invoicing 

pending attachment of the approved test/ 

evaluation results. 

(N) The copy of the DD Form 250 required 

to support payment for destination 

acceptance (top copy of those with shipment) 

or ARP origin acceptance shall be identified 

as follows: enter ‘‘PAYMENT COPY’’ in 

approximately one-half inch outline type 

style letters with ‘‘FORWARD TO BLOCK 12 

ADDRESS’’ in approximately one-quarter 

inch letters immediately below. Do not 

obliterate any other entries. 

(O) For clothing and textile contracts 

containing a bailment clause, enter the words 

‘‘GFP UNIT VALUE.’’ 

(P) When the initial unit incorporating an 

approved value engineering change proposal 

(VECP) is shipped, enter the following 

statement: 

This is the initial unit delivered which 

incorporates VECP No. llll, Contract 

Modification No. llll, dated llll 

(17) Block 17—Quantity shipped/received. 

(i) Enter the quantity shipped, using the 

unit of measure in the contract for payment. 

When a second unit of measure is used for 

purposes other than payment, enter the 

appropriate quantity directly below in 

parentheses. 

(ii) On the final shipment of a line item of 

a contract containing a clause permitting a 

variation of quantity and an underrun 

condition exists, the prime contractor shall 

enter a ‘‘Z’’ below the last digit of the 

quantity. Where the final shipment is from 

other than the prime contractor’s plant and 

an underrun condition exists, the prime 

contractor may elect either to— 

(A) Direct the subcontractor making the 

final shipment to enter a ‘‘Z’’ below the 

quantity; or 

(B) Upon determination that all 

subcontractors have completed their 

shipments, correct the DD Form 250 (see 

F–405) coving the final shipment of the line 

item from the prime contractor’s plant by 

addition of a ‘‘Z’’ below the quantity. Do not 

use the ‘‘Z’’ on deliveries which equal or 

exceed the contract line item quantity. 

(iii) For replacement shipments, enter ‘‘A’’ 

below the last digit of the quantity, to 

designate first replacement, ‘‘B’’ for second 

replacement, etc. Do not use the final 

shipment indicator ‘‘Z’’ on underrun 

deliveries when a final line item shipment is 

replaced. 

17. QUANTITY 

SHIP/REC’D 

1000 

(10) 

Z 

(iv) If the quantity received is the same 

quantity shipped and all items are in 

apparent good condition, enter by a check 

mark. If different, enter actual quantity 

received in apparent good condition below 

quantity shipped and circle. The receiving 

activity will annotate the DD Form 250 

stating the reason for the difference. 

(18) Block 18—Unit. Enter the abbreviation 

of the unit measure as indicated in the 

contract for payment. Where a second unit of 

measure is indicated in the contract for 

purposes other than payment or used for 

shipping purposes, enter the second unit of 

measure directly below in parentheses. 

Authorized abbreviations are listed in MIL– 

STD–129, Marking for Shipping and Storage. 

For example, LB for pound, SH for sheet. 

18. UNIT 

LB 

(SH) 

(19) Block 19—Unit price. The contractor 

may, at its option, enter unit prices on all 

MIRR copies, except as a minimum: 

(i) The contractor shall enter unit prices on 

all MIRR copies for each item of property 

fabricated or acquired for the Government 

and delivered to a contractor as Government 

furnished property (GFP). Get the unit price 

from Section B of the contract. If the unit 

price is not available, use an estimate. The 

estimated price should be the contractor’s 

estimate of what the items will cost the 

Government. When the price is estimated, 

enter an ‘‘E’’ after the unit price. 

(ii) Use the procedures in F–406 when the 

MIRR is used as an invoice. 

(iii) For clothing and textile contracts 

containing a bailment clause, enter the cited 

Government furnished property unit value 

opposite ‘‘GFP UNIT VALUE’’ entry in Block 

16. 

(iv) Price all copies of DD Forms 250 for 

FMS shipments with actual prices, if 

available. If actual price are not available, use 

estimated prices. When the price is 

estimated, enter an ‘‘E’’ after the price. 

(20) Block 20—AMOUNT. Enter the 

extended amount when the unit price is 

entered in Block 19. 

(21) Block 21—Contract quality assurance 

(CQA). 

(i) The words ‘‘conform to contract’’ 

contained in the printed statements in Blocks 

21a and 21b relate to quality and to the 

quantity of the items on the report. Do not 

modify the statements. Enter notes taking 

exception in Block 16 or on attached 

supporting documents with an appropriate 

block cross-reference. 

(ii) When a shipment is authorized under 

alternative release procedure, attach or 

include the appropriate contractor signed 

certificate on the top copy of the DD Form 

250 copies distributed to the payment office 

or attach or include the appropriate 

contractor certificate on the contract 

administration office copy when contract 

administration (Block 10 of the DD Form 250) 

is performed by the Defense Contract 

Management Agency. 

(iii) When contract terms provide for use 

of Certificate of Conformance and shipment 

is made under these terms, the contractor 


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shall enter in capital letters ‘‘CERTIFICATE 

OF CONFORMANCE’’ in Block 21a on the 

next line following the CQA and acceptance 

statements. Attach or include the appropriate 

contractor signed certificate on the top copy 

of the DD Form 250 copies distributed to the 

payment office or attach or include the 

appropriate certificate on the contract 

administration office copy when contract 

administration (Block 10 of the DD Form 250) 

is performed by the Defense Contract 

Management Agency. In addition, attach a 

copy of the signed certificate to, or enter on, 

copies of the MIRR sent with shipment. 

(iv) Origin. 

(A) The authorized Government 

representative must— 

(1) Place an ‘‘X’’ in the appropriate CQA 

and/or acceptance box(es) to show origin 

CQA and/or acceptance. When the contract 

requires CQA at destination in addition to 

origin CQA, enter an asterisk at the end of 

the statement and an explanatory note in 

Block 16; 

(2) Sign and date; 

(3) Enter the typed, stamped, or printed 

name, title, mailing address, and commercial 

telephone number. 

(B) When alternative release procedures 

apply— 

(1) The contractor or subcontractor shall 

complete the entries required under 

paragraph (A) and enter in capital letters 

‘‘ALTERNATIVE RELEASE PROCEDURE’’ on 

the next line following the printed CQA/ 

acceptance statement. 

(2) When acceptance is at origin and 

contract administration is performed by an 

office other than the Defense Contract 

Management Agency, the contractor shall 

furnish the four payment office copies of the 

MIRR to the authorized Government 

representative for dating and signing of one 

copy and forwarding of all copies to the 

payment office. 

(3) When acceptance is at origin and 

contract administration is performed by the 

Defense Contract Management Agency, 

furnish the contract administration office 

copy of the MIRR to the authorized 

Government representative for dating and 

signing and forwarding to the contract 

administration office (see F–501, Table 1). 

(C) When fast pay procedures apply, the 

contractor or subcontractor shall enter in 

capital letters ‘‘FAST PAY’’ on the next line 

following the printed CQA/acceptance 

statement. When CQA is required, the 

authorized Government representative shall 

execute the block as required by paragraph 

(A). 

(D) When Certificate of Conformance 

procedures apply, inspection or inspection 

and acceptance are at source, and the 

contractor’s Certificate of Conformance is 

required, the contractor shall enter in capital 

letters ‘‘CERTIFICATE OF CONFORMANCE’’ 

as required by paragraph (b)(21)(iii) of this 

appendix. 

(1) For contracts administered by an office 

other than the Defense Contract Management 

Agency, furnish the four payment office 

copies of the MIRR to the authorized 

Government representative for dating and 

signing of one copy, and forwarding of all 

copies to the payment office. 

(2) For contracts administered by the 

Defense Contract Management Agency, 

furnish the contract administration office 

copy of the MIRR to the authorized 

Government representative for dating and 

signing and forwarding to the contract 

administration office (see F–401, Table 1). 

(3) When acceptance is at destination, no 

entry shall be made other than 

‘‘CERTIFICATE OF CONFORMANCE.’’ 

(v) Destination. 

(A) When acceptance at origin is indicated 

in Block 21a, make no entries in Block 21b. 

(B) When CQA and acceptance or 

acceptance is at destination, the authorized 

Government representative must— 

(1) Place an ‘‘X’’ in the appropriate box(es); 

(2) Sign and date; and 

(3) Enter typed, stamped, or printed name, 

title, mailing address, and commercial 

telephone number. 

(C) When ‘‘ALTERNATIVE RELEASE 

PROCEDURE’’ is entered in Block 21a and 

acceptance is at destination, the authorized 

Government representative must complete 

the entries required by paragraph 

(b)(21)(v)(B) of this appendix. 

(D) Forward the executed payment copy or 

MILSCAP format identifier PKN or PKP to 

the payment office cited in Block 12 within 

four work days (five days when MILSCAP 

Format is used) after delivery and acceptance 

of the shipment by the receiving activity. 

Forward one executed copy of the final DD 

Form 250 to the contract administration 

office cited in Block 10 for implementing 

contract closeout procedures. 

(E) When ‘‘FAST PAY’’ is entered in Block 

21a, make no entries in this block. 

(22) Block 22—Receiver’s use. The 

authorized representative of the receiving 

activity (Government or contractor) must use 

this block to show receipt, quantity, and 

condition. The authorized representative 

must— 

(i) Enter the date the supplies arrived. For 

example, when off-loading or in-checking 

occurs subsequent to the day of arrival of the 

carrier at the installation, the date of the 

carrier’s arrival is the date received for 

purposes of this block; 

(ii) Sign; and 

(iii) Enter typed, stamped, or printed name, 

title, mailing address, and commercial 

telephone number. 

(23) Block 23—Contractor use only. Self 

explanatory. 

F–402 Mode/method of shipment codes. 

See paragraph F–302. 

F–403 Consolidated shipments. 

When individual shipments are held at the 

contractor’s plant for authorized 

transportation consolidation to a single bill of 

lading, the contractor may prepare the DD 

Forms 250 at the time of CQA or acceptance 

prior to the time of actual shipment (see 

Block 3). 

F–404 Multiple consignee instructions. 

The contractor may prepare one MIRR 

when the identical line item(s) of a contract 

are to be shipped to more than one 

consignee, with the same or varying 

quantities, and the shipment requires origin 

acceptance. Prepare the MIRR using the 

procedures in this appendix with the 

following changes: 

(a) Blocks 2, 4, 13, and, if applicable, 14— 

Enter ‘‘See Attached Distribution List.’’ 

(b) Block 15—The contractor may group 

item numbers for identical stock/part number 

and description. 

(c) Block 17—Enter the ‘‘total’’ quantity 

shipped by line item or, if applicable, 

grouped identical line items. 

(d) Use the DD Form 250c to list each 

individual ‘‘Shipped To’’ and ‘‘Marked For’’ 

with— 

(1) Code(s) and complete shipping address 

and a sequential shipment number for each; 

(2) Line item number(s); 

(3) Quantity; 

(4) MIPR number(s), preceded by ‘‘MIPR,’’ 

or the MILSTRIP requisition number, and 

quantity for each when provided in the 

contract or shipping instructions; and 

(5) If applicable, bill of lading number, 

TCN, and mode of shipment code. 

(e) The contractor may omit those 

distribution list pages of the DD Form 250c 

that are not applicable to the consignee. 

Provide a complete MIRR for all other 

distribution. 

F–405 Correction instructions. 

Make a new revised MIRR or correct the 

original when, because of errors or 

omissions, it is necessary to correct the MIRR 

after distribution has been made. Use data 

identical to that of the original MIRR. Do not 

correct MIRRs for Blocks 19 and 20 entries. 

Make the corrections as follows— 

(a) Circle the error and place the corrected 

information in the same block; if space is 

limited, enter the corrected information in 

Block 16 referencing the error page and 

block. Enter omissions in Block 16 

referencing omission page and block. For 

example— 

2. SHIPMENT NO. 17. QUANTITY 

SHIP/REC’D 

(AAA0001) 

19 

See Block 16 (17) 

__________ __________ 

16. STOCK/PART NO. DESCRIPTION 

CORRECTIONS: 

Refer Block 2: Change shipment No. 

AAA001 to AAA0010 on all pages of the 

MIRR. 

Refer Blocks 15, 16, 17, and 18, page 2: 

Delete in entirety Line Item No. 0006. This 

item was not shipped. 

(b) When corrections have been made to 

entries for line items (Block 15) or quantity 

(Block 17), enter the words ‘‘CORRECTIONS 

HAVE BEEN VERIFIED’’ on page 1. The 

authorized Government representative will 

date and sign immediately below the 

statement. This verification statement and 

signature are not required for other 

corrections. 

(c) Clearly mark the pages of the MIRR 

requiring correction with the words 

‘‘CORRECTED COPY.’’ Avoid obliterating 

any other entries. Where corrections are 


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made only on continuation sheets, also mark 

page number 1 with the words ‘‘CORRECTED 

COPY.’’ 

(d) Page 1 and only those continuation 

pages marked ‘‘CORRECTED COPY’’ shall be 

distributed to the initial distribution. A 

complete MIRR with corrections shall be 

distributed to new addressee(s) created by 

error corrections. 

F–406 Invoice instructions. 

(a) Contractors shall submit payment 

requests and receiving reports in electronic 

form, unless an exception in DFARS 

232.7002 applies. Contractor submission of 

the material inspection and receiving 

information required by this appendix by 

using the WAWF electronic form (see 

paragraph (b) of the clause at DFARS 

252.232–7003) fulfills the requirement for an 

MIRR. 

(b) If the contracting officer authorizes the 

contractor to submit an invoice in paper 

form, the Government encourages, but does 

not require, the contractor to use the MIRR 

as an invoice, in lieu of a commercial form. 

If commercial forms are used, identify the 

related MIRR shipment number(s) on the 

form. If using the MIRR as an invoice, 

prepare the MIRR and forward the required 

number of copies to the payment office as 

follows: 

(1) Complete Blocks 5, 6, 19, and 20. Block 

6 shall contain the invoice number and date. 

Column 20 shall be totaled. 

(2) Mark in letters approximately one inch 

high, first copy: ‘‘ORIGINAL INVOICE,’’ for 

all invoice submissions; and three copies: 

‘‘INVOICE COPY,’’ when the payment office 

requires four copies. Questions regarding the 

appropriate number of copies (i.e., one or 

four) should be directed to the applicable 

payment office. 

(3) Forward the appropriate number of 

copies to the payment office (Block 12 

address), except when acceptance is at 

destination and a Navy finance office will 

make payment, forward to destination. 

(4) Separate the copies of the MIRR used 

as an invoice from the copies of the MIRR 

used as a receiving report. 

F–407 Packing list instructions. 

Contractors may use copies of the MIRR as 

a packing list. The packing list copies are in 

addition to the copies of the MIRR required 

for standard distribution (see F–501). Mark 

them ‘‘PACKING LIST.’’ 

F–408 Receiving instructions. 

When the MIRR is used for receiving 

purposes, local directives shall prescribe 

procedures. If CQA and acceptance or 

acceptance of supplies is required upon 

arrival at destination, see F–401(b)(21)(v) for 

instructions. 

PART 5—Distribution of Wide Area 

Workflow Receiving Report (WAWF RR), DD 

Form 250 and DD Form 250C 

F–501 Distribution of WAWF RR. 

Use of the WAWF electronic form satisfies 

the distribution requirements of this section, 

except for the copies required to accompany 

shipment. 

F-502 Distribution of DD FORM 250 AND 

DD FORM 250C. 

(a) The contractor is responsible for 

distributing the DD Form 250, Material 

Inspection and Receiving Report (MIRR) 

including mailing and payment of postage. 

(b) Contractors shall distribute MIRRs 

using the instructions in Tables 1 and 2. 

(c) Contractors shall distribute MIRRs on 

non-DoD contracts using this appendix as 

amended by the contract. 

(d) Contractors shall make distribution 

promptly, but no later than the close of 

business of the work day following— 

(1) Signing of the DD Form 250 (Block 21a) 

by the authorized Government 

representative; or 

(2) Shipment when authorized under terms 

of alternative release, certificate of 

conformance, or fast pay procedures; or 

(3) Shipment when CQA and acceptance 

are to be performed at destination. 

(e) Do not send the consignee copies (via 

mail) on overseas shipments to port of 

embarkation (POE). Send them to consignee 

at APO/FPO address. 

(f) Copies of the MIRR forwarded to a 

location for more than one recipient shall 

clearly identify each recipient. 

Material Inspection And Receiving Report 

TABLE 1—STANDARD DISTRIBUTION

With Shipment* ........................................................................................................................................................................................ 2 

Consignee (via mail) ................................................................................................................................................................................ 1 

(For Navy procurement, include unit price) 

(For foreign military sales, consignee copies are not required) 

Contract Administration Office (CAO) ..................................................................................................................................................... 1 

(Forward direct to address in Block 10 except when addressee is a Defense Contract Management Agency (DCMA) office 

and a certificate of conformance or the alternative release procedures (see F–301, Block 21) is involved, and acceptance is 

at origin; then, forward through the authorized Government representative.) 

Purchasing Office 1 

Payment Office ** ..................................................................................................................................................................................... 2 

(Forward direct to address in Block 12 except— 

(i) When address in Block 10 is a DCMA office and payment office in Block 12 is the Defense Finance and Accounting 

Service, Columbus Center, do not make distribution to the Block 12 addressee; 

(ii) When address in Block 12 is the Defense Finance and Accounting Service, Columbus Center/Albuquerque Office 

(DFAS–CO/ALQ), Kirtland AFB, NM, attach only one copy to the required number of copies of the contractor’s invoice; 

(iii) When acceptance is at destination and a Navy finance office will make payment, forward to destination; and 

(iv) When a certificate of conformance or the alternative release procedures (see F–301, Block 21) are involved and acceptance is at origin, forward the copies through the authorized Government representative. 

ADP Point for CAO (applicable to Air Force only) .................................................................................................................................. 1 

(When DFAS–CO/ALQ is the payment office in Block 12, send one copy to DFAS–CO/ALQ immediately after signature. If 

submission of delivery data is made electronically, distribution of this hard copy need not be made to DFAS–CO/ALQ.) 

CAO of Contractor Receiving GFP ......................................................................................................................................................... 1 

(For items fabricated or acquired for the Government and shipped to a contractor as Government furnished property, send 

one copy directly to the CAO cognizant of the receiving contractor, ATTN: Property Administrator (see DoD 4105.59–H).) 

* Attach as follows: 

** Payment by Defense Finance and Accounting Service, Columbus Center will be based on the source acceptance copies of DD Forms 250 

forwarded to the contract administration office. 

Type of shipment Location 

Carload or truckload ................................................................................. Affix to the shipment where it will be readily visible and available upon 

receipt. 

Less than carload or truckload ................................................................. Affix to container number one or container truckload bearing lowest 

number. 

Mail, including parcel post ........................................................................ Attach to outside or include in the package. Include a copy in each additional package of multi-package shipments. 


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Type of shipment Location 

Pipeline, tank car, or railroad cars for coal movements .......................... Forward with consignee copies. 

MATERIAL INSPECTION AND RECEIVING REPORT TABLE 2—SPECIAL DISTRIBUTION

As required Address Number of 

copies 

Each: Navy Status Control Activity, Army, Air Force, DLA Inventory Control Manager.Address specified in contract ................................................... * 1 

Quality Assurance Representative ........................................... Address specified by the assigned quality assurance representative.1 

Transportation Office issuing GBL (attach to GBL memorandum copy).CAO address unless otherwise specified in the contract ........ 1 

Purchasing Office other than office issuing contract ................ Address specified in the contract ............................................. 1 

Foreign Military Sales Representative ...................................... Address specified in the contract ............................................. 8 

Military Assistance Advisory Group (Grant Aid shipments) ..... U.S. Military Advisory Group, Military Attache, Mission, or 

other designated agency address as specified in the contract.

1 

Army Foreign Military Sales ..................................................... Commander, U.S. Army Security Assistance Command, 

ATTN: AMSAC–OL, 54 ‘‘M’’ Avenue, Suite 1, New Cumberland, PA 17070–5096.

1 

Air Force On shipments of new production of aircraft and 

missiles, class 1410 missiles, 1510 aircraft (fixed wing, all 

types), 1520 aircraft (rotary wing), 1540 gliders, 1550 target 

drones.

HQ Air Force Materiel Command, LGX–AVDO, Area A, 

Building 262, Room N142, 4375 Chidlaw Road, WrightPatterson AFB, OH 45433–5006.

1 

When above items are delivered to aircraft modification centers.DCMA ....................................................................................... 1 

Foreign Military Sales/Military Assistance Program (Grant 

Aid) shipments to Canada.

National Defence Headquarters, Ottawa, Ontario Canada, 

K1A OK4 ATTN: DPSUPS3.

1 

Other than Canada ................................................................... Address in the contract ............................................................ 1 

When consignee is an Air National Guard Activity .................. Consignee address (Block 13), ATTN: Property Officer ......... 3 

Navy 

Navy Foreign Military Sales ...................................................... Naval Inventory Control Point Deputy Commander for International Programs (NAVICP Code P761), 700 Robbins Avenue, Philadelphia, PA 19111–5095.2 

When typed code (TC) 2T or 7T is shown in Block 16, or 

when shipment is consigned to another contractor’s plant 

for a Government representative or when Block 16 indicates shipment includes GFP.

Naval Inventory Control Point (Code 0142) for aviation type 

material, 700 Robbins Avenue, Philadelphia, PA 19111– 

5098 and.

Naval Inventory Control Point (Code 0143) for all other material 5450 Carlisle Pike, PO Box 2020, Mechanicsburg, PA 

17055–0788.

2 

Bulk Petroleum Shipments ....................................................... Cognizant Defense Fuel Region (see Table 4) ....................... 1 

* Each addressee. 

Part 6—Preparation of the DD Form 250–1 

(Loading Report) 

F–601 Instructions. 

Prepare the DD Form 250–1 using the 

following instructions when applied to a 

tanker or barge cargo lifting. If space is 

limited, use abbreviations. The block 

numbers correspond to those on the form. 

(a) Block 1—Tanker/barge. Line out 

‘‘TANKER’’ or ‘‘BARGE’’ as appropriate and 

place an ‘‘X’’ to indicate loading report. 

(b) Block 2—Inspection office. Enter the 

name and location of the Government office 

conducting the inspection. 

(c) Block 3—Report No. Number each form 

consecutively, starting with number 1, to 

correspond to the number of shipments made 

against the contract. If shipment is made 

from more than one location against the same 

contract, use this numbering system at each 

location. 

(d) Block 4—Agency placing order on 

shipper, city, state and/or local address 

(loading). Enter the applicable Government 

activity. 

(e) Block 5—Department. Enter military 

department owning product being shipped. 

(f) Block 6—Prime contract or P.O. No. 

Enter the contract or purchase order number. 

(g) Block 7—Name of prime contractor, 

city, state and/or local address (loading). 

Enter the name and address of the contractor 

as shown in the contract. 

(h) Block 8—Storage contract. Enter storage 

contract number if applicable. 

(i) Block 9—Terminal or refinery shipped 

from, city, state and/or local address. Enter 

the name and location of the contractor 

facility from which shipment is made. Also 

enter delivery point in this space as either 

‘‘FOB Origin’’ or ‘‘FOB Destination.’’ 

(j) Block 10—Order No. on supplier. Enter 

number of the delivery order, purchase order, 

subcontract or suborder placed on the 

supplier. 

(k) Block 11—Shipped to: (receiving 

activity, city, state and/or local address). 

Enter the name and geographical address of 

the consignee as shown on the shipping 

order. 

(l) Block 12—B/L number. If applicable, 

enter the initials and number of the bill of 

lading. If a commercial bill of lading is later 

authorized to be converted to a Government 

bill of lading, show ‘‘Com. B/L to GB/L.’’ 

(m) Block 13—Reqn. or request No. Enter 

number and date from the shipping 

instructions. 

(n) Block 14—Cargo No. Enter the cargo 

number furnished by the ordering office. 

(o) Block 15—Vessel. Enter the name of 

tanker or barge. 

(p) Block 16—Draft arrival. Enter the 

vessel’s draft on arrival. 

(q) Block 17—Draft sailing. Enter the 

vessel’s draft on completion of loading. 

(r) Block 18—Previous two cargoes. Enter 

the type of product constituting previous two 

cargoes. 

(s) Block 19—Prior inspection. Leave 

blank. 

(t) Block 20—Condition of shore pipeline. 

Enter condition of line (full or empty) before 

and after loading. 

(u) Block 21—Appropriation (loading). 

Enter the appropriation number shown on 

the contract, purchase order or distribution 

plan. If the shipment is made from 

departmentally owned stock, show ‘‘Army, 


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Navy, or Air Force (as appropriate) owned 

stock.’’ 

(v) Block 22—Contract item no. Enter the 

contract item number applicable to the 

shipment. 

(w) Block 23—Product. Enter the product 

nomenclature and grade as shown in the 

contract or specification, the stock or class 

number, and the NATO symbol. 

(x) Block 24—Specifications. Enter the 

specification and amendment number shown 

in the contract. 

(y) Block 25—Statement of quantity. Enter 

in the ‘‘LOADED’’ column, the net barrels, 

net gallons, and long tons for the cargo 

loaded. NOTE: If more than 1⁄2 of 1 percent 

difference exists between the ship and shore 

quantity figures, the contractor shall 

immediately investigate to determine the 

cause of the difference. If necessary, prepare 

corrected documents; otherwise, put a 

statement in Block 28 as to the probable or 

actual cause of the difference. 

(z) Block 26—Statement of quality. 

(1) Under the heading ‘‘TESTS’’ list all 

inspection acceptance tests of the 

specification and any other quality 

requirements of the contract. 

(2) Under the heading ‘‘SPECIFICATION 

LIMITS’’ list the limits or requirements as 

stated in the specification or contract directly 

opposite each entry in the ‘‘TESTS’’ column. 

List waivers to technical requirements. 

(3) Under the heading ‘‘TEST RESULTS’’ 

list the test results applicable to the storage 

tank or tanks from which the cargo was 

lifted. If more than one storage tank is 

involved, list the tests applicable to each tank 

in separate columns headed by the tank 

number, the date the product in the tank was 

approved, and the quantity loaded from the 

tank. Each column shall also list such 

product characteristics as amount and type of 

corrosion inhibitor, etc. 

(aa) Block 27—Time statement. Line out 

‘‘DISCHARGE’’ and ‘‘DISCHARGING.’’ 

Complete all applicable entries of the time 

statement using local time. Take these dates 

and times from either the vessel or shore 

facility log. The Government representative 

shall ensure that the logs are in agreement on 

those entries used. If the vessel and shore 

facility logs are not in agreement, the 

Government representative will explain the 

reasons in Block 28—REMARKS. Do not 

enter the date and time the vessel left berth 

on documents placed aboard the vessel. The 

date and time shall appear on all other 

copies. Express all dates in sequence of day, 

month, and year with the month spelled out 

or abbreviated (e.g., 10 Sept. 67). The term 

FINISHED BALLAST DISCHARGE is meant 

to include all times needed to complete 

deballasting and mopping/drying of ship’s 

tanks. The inspection of ship’s tanks for 

loading is normally performed immediately 

upon completion of drying tanks. 

(bb) Block 28—Remarks. Use this space for 

reporting: 

(1) All delays, their cause and responsible 

party (vessel, shore facility, Government 

representative, or other). 

(2) Details of loading abnormalities such as 

product losses due to overflow, leaks, 

delivery of product from low level in shore 

tanks, etc. 

(3) In the case of multiple consignees, enter 

each consignee, the amount consigned to 

each, and if applicable, the storage contract 

numbers appearing on the delivery order. 

(4) When product title is vested in the U.S. 

Government, insert in capital letters ‘‘U.S. 

GOVERNMENT OWNED CARGO.’’ If title to 

the product remains with the contractor and 

inspection is performed at source with 

acceptance at destination, insert in capital 

letters ‘‘CONTRACTOR OWNED CARGO.’’ 

(5) Seal numbers and location of seals. If 

space is not adequate, place this information 

on the ullage report or an attached 

supplemental sheet. 

(cc) Block 29—Company or receiving 

terminal. Line out ‘‘OR RECEIVING 

TERMINAL’’ and get the signature of the 

supplier’s representative. 

(dd) Block 30—Certification by government 

representative. Line out ‘‘discharged.’’ The 

Government representative shall date and 

sign the form to certify inspection and 

acceptance, as applicable, by the 

Government. The name of the individual 

signing this certification, as well as the 

names applied in Blocks 29 and 31, shall be 

typed or hand lettered. The signature in 

Block 30 must agree with the typed or 

lettered name to be acceptable to the paying 

office. 

(ee) Block 31—Certification by master or 

agent. Obtain the signature of the master of 

the vessel or its agent. 

Part 7—Preparation of the DD Form 250–1 

(Discharge Report) 

F–701 Instructions. 

Prepare the DD Form 250–1 using the 

following instructions when applied to a 

tanker or barge discharge. If space is limited, 

use abbreviations. The block numbers 

correspond to those on the form. 

(a) Block 1—Tanker/barge. Line out 

‘‘TANKER’’ or ‘‘BARGE’’ as applicable and 

place an ‘‘X’’ to enter discharge report. 

(b) Block 2—Inspection office. Enter 

Government activity performing inspection 

on the cargo received. 

(c) Block 3—Report No. Leave blank. 

(d) Block 4—Agency placing order on 

shipper, city, state and/or local address 

(loading). Enter Government agency shown 

on loading report. 

(e) Block 5—Department. Enter Department 

owning product being received. 

(f) Block 6—Prime contract or P.O. No. 

Enter the contract or purchase order number 

shown on the loading report. 

(g) Block 7—Name of prime contractor, 

city, state and/or local address (loading). 

Enter the name and location of contractor 

who loaded the cargo. 

(h) Block 8—Storage contract. Enter the 

number of the contract under which material 

is placed in commercial storage where 

applicable. 

(i) Block 9—Terminal or refinery shipped 

from, city, state and/or local address. Enter 

source of cargo. 

(j) Block 10—Order No. on supplier. Make 

same entry appearing on loading report. 

(k) Block 11—Shipped to: (RECEIVING 

ACTIVITY, CITY, STATE AND/OR LOCAL 

ADDRESS). Enter receiving activity’s name 

and location. 

(l) Block 12—B/L number. Enter as appears 

on loading report. 

(m) Block 13—Reqn. or request No. Leave 

blank. 

(n) Block 14—Cargo No. Enter cargo 

number shown on loading report. 

(o) Block 15—Vessel. Enter name of tanker 

or barge discharging cargo. 

(p) Block 16—Draft arrival. Enter draft of 

vessel upon arrival at dock. 

(q) Block 17—Draft sailing. Enter draft of 

vessel after discharging. 

(r) Block 18—Previous two cargoes. Leave 

blank. 

(s) Block 19—Prior inspection. Enter the 

name and location of the Government office 

which inspected the cargo loading. 

(t) Block 20—Condition of shore pipeline. 

Enter condition of line (full or empty) before 

and after discharging. 

(u) Block 21—Appropriation (loading). 

Leave blank. 

(v) Block 22—Contract item No. Enter the 

item number shown on the loading report. 

(w) Block 23—Product. Enter information 

appearing in Block 23 of the loading report. 

(x) Block 24—Specifications. Enter 

information appearing in Block 24 of the 

loading report. 

(y) Block 25—Statement of quantity. Enter 

applicable data in proper columns. 

(1) Take ‘‘LOADED’’ figures from the 

loading report. 

(2) Determine quantities discharged from 

shore tank gauges at destination. 

(3) If a grade of product is discharged at 

more than one point, calculate the loss or 

gain for that product by the final discharge 

point. 

Report amounts previously discharged on 

discharge reports prepared by the previous 

discharge points. Transmit volume figures by 

routine message to the final discharge point 

in advance of mailed documents to expedite 

the loss or gain calculation and provide 

proration data when more than one 

department is involved. 

(4) The loss or gain percentage shall be 

entered in the ‘‘PERCENT’’ column followed 

by ‘‘LOSS’’ or ‘‘GAIN,’’ as applicable. 

(5) On destination acceptance shipments, 

accomplish the ‘‘DISCHARGED’’ column 

only, unless instructed to the contrary. 

(z) Block 26—Statement of quality. 

(1) Under the heading ‘‘TESTS’’ enter the 

verification tests performed on the cargo 

preparatory to discharge. 

(2) Under ‘‘SPECIFICATION LIMITS’’ enter 

the limits, including authorized departures 

(if any) appearing on the loading report, for 

the tests performed. 

(3) Enter the results of tests performed 

under the heading ‘‘TEST RESULTS.’’ 

(aa) Block 27—Time statement. Line out 

‘‘LOAD’’ and ‘‘LOADING.’’ Complete all 

applicable entries of the time statement using 

local time. Take the dates and times from 

either the vessel or shore facility log. The 

Government representative shall ensure that 

these logs are in agreement with entries used. 

If the vessel and shore facility logs are not 

in agreement, the Government representative 

will explain the reason(s) in Block 28— 

REMARKS. Do not enter the date and time 

the vessel left berth on documents placed 

aboard the vessel. The date and time shall 


sroberts on DSK5SPTVN1PROD with RULES
58136 Federal Register / Vol. 76, No. 182 / Tuesday, September 20, 2011 / Rules and Regulations 

appear on all other copies. Express all dates 

in sequence of day, month, and year with the 

month spelled out or abbreviated (e.g., 10 

Sept. 67). 

(bb) Block 28—Remarks. Use this space for 

reporting important facts such as: 

(1) Delays, their cause, and responsible 

party (vessel, shore facility, Government 

representative, or others). 

(2) Abnormal individual losses 

contributing to the total loss. Enter the cause 

of such losses as well as actual or estimated 

volumes involved. Such losses shall include, 

but not be restricted to, product remaining 

aboard (enter tanks in which contained), 

spillages, line breaks, etc. Note where gravity 

group change of receiving tank contents 

results in a fictitious loss or gain. Note 

irregularities observed on comparing vessel 

ullages obtained at loading point with those 

at the discharge point if they indicate an 

abnormal transportation loss or 

contamination. 

(cc) Block 29—Company or receiving 

terminal. Line out ‘‘COMPANY OR.’’ Secure 

the signature of a representative of the 

receiving terminal. 

(dd) Block 30—Certification by government 

representative. Line out ‘‘loaded.’’ The 

Government representative shall date and 

sign the form to certify inspection and 

acceptance, as applicable, by the 

Government. The name of the individual 

signing the certification as well as the names 

applied in Blocks 29 and 31 shall be typed 

or hand lettered on the master or all copies 

of the form. The signature in Block 30 must 

agree with the typed or lettered name to be 

acceptable to the paying office. 

(ee) Block 31—Certification by master or 

agent. Obtain the signature of the master of 

the vessel or the vessel’s agent. 

Part 8—Distribution of the DD Form 250–1 

F–801 Distribution. 

Follow the procedures at PGI F–801 for 

distribution of DD Form 250–1. 

F–802 Corrected DD Form 250–1. 

Follow the procedures at PGI F–802 when 

corrections to DD Form 250–1 are needed. 

[FR Doc. 2011–23958 Filed 9–19–11; 8:45 am] 

BILLING CODE 5001–08–P 

DEPARTMENT OF DEFENSE 

Defense Acquisition Regulations 

System 

48 CFR Part 201 

RIN 0750–AH35 

Defense Federal Acquisition 

Regulation Supplement; Designation 

of a Contracting Officer’s 

Representative (DFARS Case 2011– 

D037) 

AGENCY: Defense Acquisition 

Regulations System; Department of 

Defense (DoD). 

ACTION: Final rule. 

SUMMARY: DoD is issuing a final rule 

amending the Defense Federal 

Acquisition Regulation Supplement 

(DFARS) to clarify that a contracting 

officer’s representative must be an 

employee, military or civilian, of the 

U.S. Government, a foreign government, 

or a North Atlantic Treaty Organization 

(NATO)/coalition partner, and that 

contractor personnel shall not serve as 

contracting officer’s representatives. 

DATES: Effective date: September 20, 

2011. 

FOR FURTHER INFORMATION CONTACT: Mr. 

Manuel Quinones, telephone 703–602– 

8383. 

SUPPLEMENTARY INFORMATION: 

I. Background 

This rule is based on a request from 

Headquarters NATO Training Mission— 

Afghanistan (NTM–A) to permit the 

designation of non-U.S. Government 

employees as contracting officer’s 

representatives (CORs) in support of the 

NTM–A’s efforts to train the Afghan 

National Security Force (ANSF). The 

NTM–A supports the growth of the 

ANSF through numerous activities 

including the contracting of civilian 

mentoring services. These contracts for 

mentoring services to the ANSF require 

the contractor to deploy teams 

throughout the joint area of operations 

and interact with non-U.S. coalition 

partners exclusively. To provide 

assurance that contractual requirements 

are being met, it is crucial that contract 

performance information be submitted 

to the contracting officer by those 

coalition units with insight of contractor 

activities. 

Contracting officers supporting 

contingency operations abroad require 

the flexibility to ensure the proper 

oversight of contract performance, such 

as at locations where there is no U.S. 

presence or the designation of a U.S. 

Government COR is not viable. This rule 

provides that flexibility by clarifying at 

DFARS 201.602–2 that a COR must be 

an employee, military or civilian, of the 

U.S. Government, a foreign government, 

or a NATO/coalition partner. CORs 

must meet all training and experience 

qualifications commensurate with the 

delegated responsibilities per DFARS 

201.602–2(2)(ii). In addition, the rule 

makes clear that contractor personnel 

may not serve as CORs. Contractor 

personnel may, however, continue to 

perform technical oversight functions 

on behalf of the contracting officer, 

excluding those that are inherently 

governmental (see FAR 7.5). 

DoD has issued this rule as a final rule 

because this rule does not have a 

significant effect beyond the internal 

operating procedures of DoD and does 

not have a significant cost or 

administrative impact on contractors or 

offerors. Therefore, public comment is 

not required in accordance with 41 

US.C. 1707. 

II. Executive Orders 12866 and 13563 

Executive Orders 12866 and 13563 

direct agencies to assess all costs and 

benefits of available regulatory 

alternatives and, if regulation is 

necessary, to select regulatory 

approaches that maximize net benefits 

(including potential economic, 

environmental, public health and safety 

effects, distributive impacts, and 

equity). Executive Order 13563 

emphasizes the importance of 

quantifying both costs and benefits, of 

reducing costs, of harmonizing rules, 

and of promoting flexibility. This is not 

a significant regulatory action and, 

therefore, was not subject to review 

under Section 6(b) of Executive Order 

12866, Regulatory Planning and Review, 

dated September 30, 1993. This rule is 

not a major rule under 5 U.S.C. 804. 

III. Regulatory Flexibility Act 

The Regulatory Flexibility Act does 

not apply to this rule. This final rule 

does not constitute a significant DFARS 

revision within the meaning of FAR 

1.501, and public comment is not 

required in accordance with 41. U.S.C. 

1707. 

IV. Paperwork Reduction Act 

The final rule does not contain any 

information collection requirements that 

require the approval of the Office of 

Management and Budget under 

Paperwork Reduction Act (44 U.S.C. 

chapter 35). 

List of Subjects in 48 CFR Part 201 

Government Procurement. 

Mary Overstreet, 

Editor, Defense Acquisition Regulations 

System. 

Therefore, 48 CFR part 201 is 

amended as follows: 

PART 201—FEDERAL ACQUISITION 

REGULATIONS SYSTEM 

■ 1. The authority citation for 48 CFR 

part 201 continues to read as follows: 

Authority: 41 U.S.C. 1303 and 48 CFR 

chapter 1. 

■ 2. Section 201.602–2 is amended to 

revise paragraph (2)(i) to read as 

follows: 

201.602–2 Responsibilities. 

* * * * * 

(2) * * * 


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