(6) Matters pertaining to placing units on probation or remov-
ing units from probationary status, and matters pertaining to the with~
drawal of federal recognition from headquarters and units.

(7) The compilation and maintenance of statistical data, in-
cluding tke allocation of headquarters and units by States, Corps Areas,
Divisions, GHQ Reserve, and Army Troops; the location of all headquarters
and units by city, town and county; the population of cities, towns and
counties having National Cuard troops, and a separate record of active head-
quarters and units by arm and service.

-20-


AVIATION DIVISION

Chief of Division

‘ |
_- ; -
1
| |
. 1
— —4 rook. oy -— —
‘Coordinates 1
bwith Sw '
Div., Pe nnelj .
Supply i Diy. vand ont Training |
|
Section pave oe a H Section
i aviation H
{ 1

=D


ULATIONS DIVISION (3)

This division is charged, in general, with initiating and propos-
ing plans and policies relating to National Guard affairs and with re-
view of propcsals effecting the Naticnal Guard submitted by Chiefs of
other divisions, and by all other agencies. It is organized as follows:

a. Regulations Soction.

(The Regulations Committce is composed of the officers of the
National Guard - United States, who are on duty in the National Guard
Bureau, except the Chicf of the Bureau)

nt of exist-
and review
other

(1) Prevaration new, and revision and anendn:
ing National Guard Regulations, including uniform regulati
of recomendations submitted by Chiefs of other divisicns,
agencies.

(2) Recommendation as to action on propised legislaticn af-
fecting the National Guard.

Ley Lae, soviews Hational Guard Bu
7
general nenoranda,

(4) Edits ané reviews blank forms for use of the National
Guard Bureau.

b. Statistical Secti

(1) Consolidation of data -contai
tions of the National Guaré on National Guard
Forn lll.

in reports fron or.
fareau For 100 an

AGO

(2) Pre
ta:

aration of reports required by the Statistical Sectisn
of the General Staff

ff.

(3) Consolidat

icn of data fron the field and armory inspection
reports for the annual repo

rt of the Chief, National Gunrd Burcen.

(4) Preparation of such other statistical data as aay te di-
rected fron time to tine by the proper authority.

¢. Publicity and Rescarcn Section.

(1) Preparation of the annual report of the Chief of the Na-
tional Guard Bureau.

(2) Preparation of articles on activity of the National Guard
Bureau ani of the

(3) 3



& ercising general supervision over the interior adminis-—
tration of the Bureau and its personnel, through the Chief of the Admin-

istrative Division,

h. Defense of estimates for eppropriations covering civilian
personnel,

LEGAL ADVIS22

2, The Legal Advise

oO
H
b
a
2
5
Ht

a

2
a
i

a, Coordination with other divisions of the Mational Guard
Bureau in legal mattors of a technical nature pertaining to those Divi-~
sions,

b. Presaration of opinions on financial and property irregu-
1 the preparntion of corresponcence relative thereto,

laritics an

&. Prenaration of legal opinions to accompany commur
vf The Judge Atvocate Ge:

& Preparation of conmnications requesting cecisions of the
Comptroller General,
nations as to for i sufficiency of all leases
1 Guard Buresu nppropriations, ia cooperation with the

£. Preparation of dills to accurplish approved recommenda
‘opesel legislation,

oa
ra
°
5
a
bh
°
5
ce
4

& Renders legal advice in conection with contracts in co-
operation with the Construction Divis

of the National Guard Bureau
s affecting the National
Guard Bureau,

i, Reconmendations concerning matters pertaining to the re-
turn of "Other Funds!" in coordination with Fiscal Section, Suoply Divi-+
sion and Regulations Division,

Examine tion of the Congressional Record and circulation
in the Ha 1 Guard Bureau of such copies as contain items pertaining
to the National Defonse,

3. The Medical Adviser is charged with:

Bureau
sicns,



(¢.0. 9)

HEADQUARTERS
SERVICES OF SUPPLY

General Orders) -
No. 9 ) Washington, April 27, 1942.

The National Guard Bureau is hereby removed fron the Office of
The Adjutant General and is constituted as an independent administra
tive service of the Sorvices of Supply under the jurisdiction of the
Chief of Administrative Services.

By command of Licutenant General SOMBXVELL:

W. D. SfYER,
Brientier Generol, General Staff Corns,
fof Staff. _
OFFICIAL:
Jon uN, DALTON,
Colonel, General Staff Gorps,
Chief of Adninistrative Branch.

DISTRIBUTION;
a

ho/213


PERSONNEL DIVISION

Personnel

Section

Lo

Exanining Classification
and As
Unit nent Un

=21-

Register

Section



SUPPLY DIVISION (Ss)

This Division is charged, in genoral, with all matters pertai
to estimates, procurement, distribution, care and maintenance, housing,
inspection, and final dispositiou of all Federal property issued to the
National Guard. The Division is organized as follows:

a. Fiscal Section.

(1) Preparation of estimates for National Guard appropriations
and their general defense (except estimates for appropriations covering
printing and binding) under the direct supervision cf the Chief of the
Supnly Division.

(2) Apportionments, allotments, requests for funds, ard control
of National Guard funds.

(3) Maintenance of detailed records of National Cuard appropria-
tions in connection with (2) above.

(4) : uments of funds by Unite “Ss +
Property and i 2 a . ~
7

(5) Examination of accounts current rendered by United States
Property and Disbursing Officers, and maintenance of records in connection
therewith,

(6) Administrative action on questions regarding the cxpendi-+
ture of National Gy funds.

(7) Administrative control of bonds of United States Property
and Disbursing Officers.

(8) Administrative action in connection with Certificates of
Settlement and Notices of Except of General Accounting Office in dis-

birsing accounts of United States Property and Disbursing Officers.

(9) Processing claims in connection with pay and allowances of
National Guard nersonnel. .

(10) Preliminary audit of
counts.

(11) Preparation of fiscal data for aanvel report.

(12) Preparation of travel vouchers of officers of the tional

Guard Bureau,

-27-


REGULATIONS DIVISION

| Chief of Division {

a
| e

{2,sulations . Statistical

Section Scetion

—



(2) Review of all Consolidated Reports of Classification in
Aras ard return of incorrect or incomplete ones to states for corrective
action,

(3) All necessary Bureau acticn in connection with the Willian
Randolph Eearst Musketry Competiticn, The Pershing Award, The Chief of the
National Guard Bureau's Indoor Rifle Matches and Netional Rifle Trophies,
to include all necessary calculations, the preparation for sublicetion of
requisite regulations, the preparntion of musketry oxerctses, the announce-
ments of results and suvervision over the distribution of awards,

(4) Recomnenzation of policies and preparation sf instrmctions
for the participation of t ational Guard in the National Matches,

(5) Recommendations relative to small arus ammunition allow-
ances,

(6) Recomieniations relative to saall arns ranges,

% and tech-

(7) Matters relat the orgsnization, equine:
toe

ri+ +

c. Military Education Section.

(1) Formulation of plans and policies relative to selection and
attendance of Uptional Guar’ nerscnnel at Genoral and Special Service
Schools and of Regular Aray sars: istructors at refresher courses;ond
preparation of circulars and other literature relative to suck selection
ance,

G allotments and
General and Spec-

(2) Proparation of correspondence, inclu

Services relative to courses
o Schools,

(4) The compilation and maintenance of statistical data showing
for the various service schools, by states, and by year, the quotas as-
signed, the nunber attending and the number sraduating

(5) Study ant
in their relation to the National Guard.

(6) Handling matters concerni selection of car ates to
fill vacancies at the United States Military Academy allotted to the Ne-
tional Guard,

-1g—


SECTION III

DIVISIONS, NATIONAL GUARD BUREAU

Organization
Duties and function of Divisions

The Administrative Division

The Aviation Division

The Organization & Training Division
The Personnel Division

The Regulations Division

The Supply Division

The organization of eac : ry ivision char
pearing adjacent to the functions outlined for each group es
by this memorandum,

Duties and functions of Divisions.

1, GEFERAL,--Duties of Divisions: Zach Division is charged
the transaction of all business of the Fational Guard Bureau perta:
to the subjects hereinafter specifically assigned to it and

with the following functions concerning those subjects, nam

a. Preparation of plans, policies and regulations, these to
smitted to the Regulations Division for coordination and there to
ito final form for action by proper euthoritics,

be tran
be put

>. Recomnendations to the Chiof of the National Guard Bureau,
for necessary legislation, or changes in office procedure,

¢. Preparation of data for transmission to the Publicity and
Research Section, Regulations Division, for inclusion in the Annual Report

of tho Chief, National Guard Bureau

. a. Compilation of statistical data for transmission ts the
Statistical Section, Regulations Division, where it will be compiled and
made available for general use, .

&. Effective liaison with all Departments and Bureaus con-
cerned, in the transaction of any business which in any manner pertain
to or affect © Fational Guard Buresu or the National Guard,

t
s th

-10-


COOPERATICN AND COLLABORATION.

While the organization and assignaent of duties as outlined herein
are designed to facilitate the handling of business for the Bureau and to
indicate in a general way the responsibilities of the various divisions
within the office, it is obvious that for anything other than routine
business hard and fast rules cannot be laid down if the desired results
are to be accomplished. This can be obtained only by symonthetic and full
cooperation on the part of those responsible for the work of the Burcau.
Inaction or indiffexence to the problens of the Bureau, whatever their na-
ture, cannot be tol ated. The entire personnel, military and civilian,
are enjoined to wut forth their pest efforts cheerfully and wholeheartedly,
that this Buresu may function efficiently.

; hn O Wibiwes

JOHN F. WILLIAMS, C
- Major General,
y Corvnic:, National Guard Bureau.

OFFICIAL: nN
a
CHELE OM SEI BOe

Chas. E. Dissinger,



ition end establishneat of sites for Yational Guard
ation of planning layouts therefor, construc-
tion of bailaiace and "abilitios and other necessary developrent work.

(2) Maintenance and re:
training conps.

r of buildings and utilities at sunmer

(3) Establisnnent of hone station target rangos for National
Guard units.

? enstructions and repair sf hone staticn target instella~
(4} oc ti a rey fh tation +. % instal
tions.

(5) Employnent and nay of rangekooners.
(6) ‘aninistrative review of

c
struction and vernir of Wwildtecs and utiliti
training car

fientions envering the con-
es for National Guard sunner

uy  Offieors in obtaining vids and executing contracts and
with istructicn and repair work; in executing

looses for rental of target ranges and temporary canp sites.

(8) Preparation of special contracts, vonds, powers of attorney
and other legal instruments, for use in comection with prosecution of con-
struction and repair work; and prenaration of special provisions for in+
clusion in goneral-purpose contract forns.

(9) Bxanina as to form and legal sufficiency of leases,con-
tracts, performance bonds and related docunonts.

(20)

a adgus of disputes and claims arising

acts for construction cr repair

Vining plats, de-
ional Guard

nee of record:
1 data concern

gs aonte.
eg Nat

other offices
ong concerning coi

(12) r asst nee
Eureau in connection with questi

lated business mrocedure where subjects cther than cons struction ane repair
work are involved,

re~


f. Correspondence or proposed correspondence conveying even
a suggestion of censure,

&. Appeals of State Adjutants General or National Guard Divi-
sion Commanders from decisions made in the Bureau,

h, Subjects involving financial or property irregularities,

i, Requests by outside sources, military or civilian:

(1) For details of or use of personnel of she
National Guard,

(2) For use of equipment of the National Guard,

(3) For publicity concerning the Bureau and of
the National Guard,

d. Correspondence relative to reliof of National Guard per-
sorne] at sorvice sch--1s .

He is responsioie enav tue rollowing subject mattcor is pro-
sented to the Executive Officer for final action or for submis ssion to
the Chief, National Guard Bureau:

a. Requests and recommendations to ve made to higher author-
ity.

lar. nly with reference to re-
eral and National Guard

b. Suggosted disapprovals, part:
quests or recommendations of State Adjutan t
Division Commanders,

©. Cowmmications that contain even a suspicion of censure,

Communications that involve the good name of an officer
clerk in the Burcau or of National uuard commissioned person-
nel in the field and of the Foderal instructors,

Reports of financial and property irregvlaritics,

1o

f. Letters to members of Congress or other non-military
sources,

& Correspondence concerning waivers,

h, Correspondence coneorning details of Regular Army person~
nel as instructors or to duty in the Bureau,

i, Corresyordence concerning var plans,
j. Commnications of excentionel information,

-T-


b, Review of physical examinations of candidates for recog-
nition for commission, of officers for promotion and of the physical fit-
ness of officers and warrant officer personnel,

¢. Supervision, in coordination with the Medical Section of
the Air Corps, of the physical examination and the maintenance of flying
fitness of the Air Service of the ational Guard,

@. Technical review of disbursements for medical and hospital
supplies and services for men and animals,

@, Technical advisor in regard to training of medicol units
of the National Guard,

f. Technical adviser in all camp constructicn which pertain
to the conservation of health,

g Examination, checking and action upon periodical physical
examination 3 reports of National Guard officers and warrant officers,

vision,--Each chief of_d

for 2 pepe f-----+-.u. of the functions assig:

is assisted by Shiefs of sections assigned to his division.

He is responsible that all outgoing communications pertaining
to his division are in proper form aud phraseology; that they conform to
€ policies and regulations and that they are coordinated with other
intercstcd divisions,

Ee is resnonsible that there is maintained within his division
aad in cach section of his division a Policy and Precedent File,

He is responsible that the following subject matter is brought,
without delay, to the attention of the Executive Officer:

a, Subjects cf importance which require prompt action and are
not covered | by existing policies and instructions,

b. Disaoprovals, returned from higher authority,
&, All controversial matters with National Guard or with
tions

othor Departments of the Governnent, or with civilian organiza
individuals,

a. Zrrors, deficiencies or irregularities alleged by higher
authority,

e. Commanications written or verbal that allege neglect or
Gereiiction on the part of comuissioncd or civilian personnel in the
Bureav. and of instructors in the field,

~6-


a. Instructors Section.

(1) Formulation of plans and policies relative to the selec-
tion and distribution to states of Regular Army Commissioned personnel
allocated to duty as instructors with the National Guard; and distribu-
tion of sergeant-instructors to Corps Area.

(2) Preparation of correspondence with The Adjutant General,
Corps Areas, States and individuals, relative to assignment, relief and
change of station of Regular Army instructors with the National Guard;
lieison with Chiefs of Arms and Services relative to availabili ty and
qualifications of such officers.

(3) The comilation and maintenance of statistical data show-
ing by card index the assignment, station and dato of reporting of all in-
structors with the Wational Guard.

(4) Preparation of correspondence with the Adjutant General
relative to assignment and relief of Reminw fene officers in the National
xd Bureau end Linison x: cas -ervices relative to

a, ailability y,end qualificaessss vs vesaecae sve such duty.

wdations relative to the strength and

(5) Studies and recomm
location of instructor personnel.

(6) Compilation and m enance of a continuing map record of
stations, locations and changes of National Guard organizations and Regu-
ler Army instructor personnel on duty with the National Guard.

(7) Bureau liaison officer with The Adjutant General's Office.

(1) The preparation, revision and maintenance of National Guard
organization tables.

ational Guard headquarters and

(2) The federal recognition of
units authorized for activation.

(3) The allocation and allotment of Fational Guard headquarters
and units (both active and inactive) to the various states in acesrdance
with approved policies.

(4) The allotment of strength to the various states as provided
for ty National Guard tables of organization, an3 tho ma nonce cf rec-
ords showing the authorized National Guard strength of all headouarters,

units and states,



SECRETARY OF WAR

CHIEF

OF STAFF
(ADJUTANT G8

CHT

NATTOTAL GU,

Ey

ARD BUREAU

EXMCUTIVE |

—--—

| |
MEDICAL | LEGAL
ADVISER | ADVISER
act Pe
, 1
fos Teo T TTT ¢#—--3B--4t- 4
it 1 i 1
2 - _ if! a !
fas CTRATIVE | | [CP RTZATTON PERSONNEL REGULATIONS SUPPLY
AND
| DIVISION | DIVISION | TRAINING DIVISION DIVISION DIVISION
i VISION
| | | DLVISLON
a L Jo a

poet
\
CATE} oun

at



(4) urnish data to press reporters and others in response
to specific inquiries.

(5) Maintain liaison with:
(a) Bureau of Public Relations, War Department.
(>) The Press. -

(c) National Guard Bureau publications.

(a) Service publications.

(6) Recommend ard conduct correspondence regarding the his-
tory of the National Guard of the United States and of the State in
peace and war, including outline histories of units and proposals and
approval of coat of arms, distinctive nsignia, badges, shoulder and
sleeve insignia, distinctive dress uniforms, special equipment and bat-
tle honors, :

(1) F an xt or past activities of
tional Guard OT vee bausias 1uicus us may throw light on National
Guard problems or policies or as may ve required by the Chief, Fational
Guard Bureau or any divisions thercof for speeches or snecial duties and
preprravion of articles pertaining to National Guard histories and pro-
dlems for publication,

(8) Liaison with such appropriate agencies as the War Depart-
ment 6 with historical a research societies as may enable it to carry
out the duties em i

ncrated in (7) above.



, Hoy Helle Cy

WAR Dy
Office of the Chief of the aston 1 Guard Pureau
Washington
GENERAL ORDER ) Avril 1, 1942,

NO. 1 )

duties, functions, organization and
ne National Guard Bureau

Subject: Origin, histor
operation of

The following is nublished for the information and guidance of all
concerned, All previous office memoranda on the subject and other National
Guard Bureau publications in conflict therewith are rescinded,

SECTION SUBJECT PAGE
I Origin and Eistory of the tional
Guard Bureou a 1
II General Provic 3

Ili Divisions, National Guard surean .., 10
Iv Civilian Personnel ..... ste eee 31
Vv Committees, Boards, otc, sane 32

sEozION I

ORIGIN AYD EISTORY OF THS SATICHAL GUARD 3

Denertnent
rational

1, Prior to 1903 ro was no ‘centrel office in the Var
charged with the specific duty cf administering the affairs of the
Guerd, Correspondence relating to the Fa nal Guard on aenine
partuent was scattered through the various offices, 2 the pas:
&@ress of the Act of Jar ae ry 21, 1903 (the Dick Bill), « which gov
tional Guard a Feternl status, a section was created in the M
Division of The Ag jutant “Gonezel's Office, Records perta:
tional Guard were concentrated in that office, This section consisted of
not more than three or four clerks ani one officer, Major James Parker,
Cavalry, In 1904 the first regulations governing the Crgenized Militia were
promulgated by the Yar Department, °

. é@, This section continued to functior
Genoral's Office uatil just pofare the passa,
ng the act of January 21, 19

1as apart of The Adjutant
of the Act of May 27, 1908,
not only provided for the

=

further adv e@ of the Organized Mi a so for "necessary clerical

and office exzenses of the Division of Militia s Agiairs in the Office of the

Secretary of War", i just beon created by War Department
OL

be
orders of Fobruarry cnel Srosous H, Weaver, O.4.C,,

was Getailed as C


ADMINISTRATIVE DIVISION (A)

The Chief, Administrative Division is the Administrative Officer for
the National Guard Bureau, See Section IV.

@ivision is cherged, in gencral, with the interior adninistr
tion of the Bureau aad specifically, with the following functions:

(1) Administrative Section. .
a. Supervision of the care and maintenance of offices occupicd by
the National Guard Bureau, and recommendations for the allocation of office
space.

b. Checking of a1] ovtgoing commvnications ard the return to divi-
sions concerned of such as are not in proper form or phraseclogy, do not
conform to existing nolicies and regulations, or do not show coordination
with other interested divisions. Sse "orres spondence Manual" United States
War Departmen Washington, D. C., November 1940,

Mpiatonance of a naiiny ¢

d precedent file.

SUysesvedue LUL peng and for office equipm

1a
a

Receipt and issues sf office supplies,
P IDE

f. Assignment end contrel of civilian personnel, and the sypervi-
sion of their rating and classification in accordance plicable regu-
lations

Preparation of payrolls for civilian personnel.
h. Procurement of blank forms and publications.

Defense of printing and binding estinates.

. repuration of correspondence of a miscellaneous character on
subjects not pertaining specifically to any other division of the Bureau.

Assistance in work of other divisions when necessary.

+ Prepnration of requests to The Adjutant Genoral for the issue
of War Department orders for travel on official business of officers on
duty in the Bureau.

nm. The issue of leave orders for commissioned personnel on duty in
the Bureau, excepting orders granting leave to the Chief of the National
Guard Bureau.

n. Simplification ang reduction 2f
in office procedure.

ager work and for improvement

o. Messengers and mossen,

» Corrsspondenes
Wational Guard Bureau.

the imverior administration of the



ADMINIST

Chicf Clerk

ft lL, -
ica-
vravive wot’
Section Section

1

Classifi-
cation &

———+--—.

Meil
&
Piles
Unit
| Mail | Files |
| __ ! _



SECTION V.

com

TEES, BOARDS, BTC,

From time to time the National Guard Bureau is called upon to desig-
nate an officer to represent it on various Technical Committees and Boards.
These will be announced as occasion arises.

THE RECULATIONS COMMITTES

A committee consisting of all National Guard officers on duty in
the Bureau, excent the Chief. It is charged with coordinating the prepa-
ration and revision of National Guard Rogulations. It is also charged
with the study of such nolicies affecting the National Guard es are re-
ferred to it by the Chief of the National Guard Bureau and with making
recommendations thercon,

LIAISON OFF THE ADJUTANT GENERAL,

+ duction in the a ist
to handling cémmunicntions between the National Guard Bureau and the of-
fice of The Adjutont General, t Bureau designates an officer who ig
authorized to visit the various sections of The Adjutant General's Office,
submitting such matters as can ve handled by informal momorandum. Most of
the business so handled by the National Guard Bureau pertains to
dealing with regular arny nersonnel, particularly personnel requi
duty in the Bureau or as instructors to various National Guard units. An
informal action taken on memoranda submitted in this way has the same force
and weight as if taken in a formal indorsement.

Chiefs of Divisions of the National Guard Bureau desiring to obtain
specific information cn any subject in the Adjutant General's Office, pre-
pare an informal memorandum addrossed to the Executive Officer,
Guard Bureau, who will tr: it the menorandum to the liaison officer with
the instructions of the Chief of the National Guird Bureau noted thereon.

(Por further details sce Wational Guard Bureau files 029.3 NGB 62,
and 210.6 3GB-1)

MATTERS PERTAIN

iG TO TZCE

IQUE OF ARMS.

The senior officer of a branch or service, on duty in any of tha
sections of the Division, cach, in addition to his duties in his section,
deals, on the same general basis as the sections, with matters which re-
late to the technique of his arm in connection with organization, equip-
Rent and training,

-32-


Civilian Personnel.

Duties of Chief Clerk, National Guard Bureau.

The assignment and control of civilian nersomnel, ond the super-
vision of their rating and classification in accordance with applic
regulatio:s, is a function of the Chie f, Administrative Divisis
the excreise of this function he is assistod by the Chief Clerk, ational
Guard Bureau. Sce "Information for Employees" United States Yar Dopart-
ment, Washington, D. C., Novonber 1gho.

Duties of Chief Clerk, tional Guard Bureau.--Under suservision of
the Chief, Aeninistrative Division, the Chief Clerk, National Guard Bureau,
assists in the suporvision and coordination of the functions of the National
Guard Bureau on nrocedures n the application and interpretation of
statutes, decisions of the Comptroller General and laws and regulations

. taining to the Fational i) . aan advisory capacity
rolicies and proce ivil Service rules and”
regulations. ”

at of office nothods,

Mokes original investirntions for ¢

proc ros, ande at; is accountable and responsible for all equips
nent and supplies purchased for the Bureau and their requisition, nainte-
nance, and replenishacnt. Sunctrvises all details involved in the assign-
ment of snace for the Bureau and the moving thereof from one location to
another. Has ceneral supervision and management of all civilian enployees
and with directing all matters rela ting to the civilian personnel of the
Bureau (this embraces the employment, training, assignment, reass gnnent,
detail, classification, ef. ciency, promotion, discipline, otc. of ex
ees, the aditinistration of Civil Service rules and regulations, prepar
and defense of personnel budget estinates, preparation of nay rolls, main-
tenance of leave and personnel records ara in general, all natters pertain-
ing tc the civilian personnel.)

r
}

Signs all corresnondence to the Yar Denart:
and others pertaining to personnel matters.

nt Director of Porsonnel

Is a menber of the Board of Review for service ratings.

with the accoiplish-

Is required to be a notary nublic in conzecti
nent of official papers.


k, Training programs ard changes thereto,

1, All controversinl matters with the field, other depart——

ments of the Governmert, or with civilian organizations or individuals,

m, Relief of National Guard personnel at service schools,

=~8-


PERSONNEL DIVISION (P)

This Division is charged, in general, with all National Guard
Bureau activities coucerning the personnel of the National Guard, It
is organized as follows:

@- Personnel Section ~ Examining Unit.

(1) Federal recognition, transfer, assignment, and separation
of National Guard officers and warrant officers.

(2) Supervision of exominations for certificate of éligibility
or federal recogniticn of candidates for commission and of officers for
promotion,

(3) Administrative action relative to appointments in the Na-
tional Guard of the United States,

(4) Examiration of reports of physical examinations.
(5) Examir rts.

/
b. Classification and Acsisnmont Unit.

(1) Checking and action upon periodical efficiency reports of
Natioral Gucrd officers.

(2) Checking an preparing correspondence having to do with
annual physical exemination reports aad physical examinations where federal
recognition is in question,

(3) Classifying for action such changes as are shown on NGB
Form 100,

(4) Data pertaining to relative rank of National Guard officers.
(5) Assignnents of National Guard officers to peace vacancies,

(6) Assignments to war strength vacancies of appropriate per
sonnel of the National Guard of the United Statos.

c. Register Section.
(1) Preparation of National Guard Register. Between issues of

Official Register, each officer's record is checked ana verified and agen-
cies concerned advised of changes.

~22—


ction.

(1) Preparation of annual cost estirntes for Congressional
appropriaticns to supply and eouip the Notional Guard and the defense
of such estimates before Congress and the General Staff.

(2) Standardization of National Guard property in consulta-
tion ard cooperation with the chicfs of the supply arms and services.

op

(3) Proparatisn of Tadles of Basic Allowances and other tables
of allowances for use of the Rational Guard in cooperat with the Or-
ganization of Trai & Division « the Regulations Division.

(4) Procurenent of all supplies and equipment from the supply
arns ond services.

(5) Prioritics in the cistribution sf sunol
in consultation with the Organization and Training Jivi

instructions relating to the care and
whe ‘onel Guard, includ-

(6) Supervision »:

stion of cll Federal or
_ .e adequacy of state ho

ventory of dll pronerty.

(7) Dispositisr
viceable property :
ports of survey and i

all re-
ventory and inspection reports.

(8) Peview and necessary corrective acticn on all reports of
annual property inspecticn of the Fational Guard under the provisions of
Section 93, Fational Defense Act.

(9) Maintenance of record of aumbers, loceticn and assignment
of all aninals foraged at the expense of National Gnard Bureau funds,

(10) Provision for caratake ics for care and nain-
tenance of aateriel, t icles, airplanes, an
other equipment issued to th

(11) General suservision, in consultation and cocperation with
Tne Tusnector General, the Chief of Finar eorps area and depart-
ment commanders, of and ‘al prop-

erty and e effectiveness thereof.

a. Carm Section.

irculer of instractions

(1) Preparation and n
- ining eneanpments of the

rr
covering the general subject matter
National Guard.

Po

r

~2g-


b. Administrative Division (A) &. Eersonnel Division (P)
T) re ion 1) Personnel Section
(2) Mail & Records Section (2) Register Section
(3) Publications Section

¢, Aviation Division (AY) f£. Regulations Division (R)
1) Supply Section 1) Regulations Sectioa
(2) Training Section (3) Statistical Section
(3) Publicity & Research
Section
&. Organization & Training Division (oT)

(1) fraining Section . &- Supply Division (8)
(2) Military Education Section (i) Fiscal Section
(3) Instructors Section ) Equipment Section

(2
(4) Organization Section (3) Construction Section
(5) Small Arms Section (4) Camp Section

This organization is shown by a master chart Page 9, and divi-
sion charts appearing adjacent to the functione outlined for each group
astablished by this menc =

‘ Duties and functions of officers,

THE BXZ0U

1. The Executive Officer is the immediate adviser and principal
assistant to the Chief of the National Guard Bureau, Under the personal
direction of the latter, he is charged with:

a, Prover or, of the National Guard Bureau,

b. General supervision and the proper coordination of all
work of the Bureau,

& Responsibility that the policies, instructi S, and deci-
sions of the Chief of Burcau are promulgated, mode effective and aro ob
served by the versonnel of the National Guard Bureav,

a, All matters iavolving disciplinary action with respect to
commissioned officers of the Bureau,
&. Fixing hours of duty for the officers within the Burcau in
ith instructions issued by higher authority,

accordance

f£, Examination of all communications prepared in the Bureau,
requiring the signature of the Chief of the National Guaré Bureau, before
trausmission to the latter, and signing such communications during a
temporary eabsonce of the Chief,

a


AVIATION DIVISION (Av)

1. This division is charged in general with all National Guard
Bureau activities concerning the organization, equipping and training
of the aviation units of the National Guard:

a. Formulation of plans and policies relative to the training
and iaspection of the aviation units of the National Guard.

b. Preparation of regulations, circulars, manuals, blank forms
for reports and other literature pertaining to the training and inspection
of aviation units of the National Guard, .

c¢, Examination and evaluation of reports pertaining to instruc-
tion and inspection of National Guard aviation units; and recommendations
as to action to be taken on deficiencies in training disclosed by such re-
ports,

ad. Recommendations, in conjunction with the Supply Division,
as to tine, place and suitability of all Field Training Camps for aviation

unit: i

s . * 5 oy 3 one
2. Authority for avigation training flights.

supplied ¥. °
ment of such pla:

. Recommendations as to the allocation of airplanes to Na-
tional Guard aviation units,

h, Handling misccllenecous matters, including correspondence
pertai to operation, training, insnection and aviation equipment of
National Guard aviation units,

Liaison with Office, Chiof of Air Corps on all technical

i.
rtaining to National Guord air corps units,

matters pe
j. Checks aeronautical rating board proceedings and makes

recommendations to Personrel Division regarding ratings, Makes recor
mendaticns to Personnel Division regarding Air Corps personnel,

-15-


ORGASIZATION AND TRAINING DIVISION (OT)

1. FUNCTIONS.

This Division is chargsd, in genernl, with all Uational Guard
Bureau activities concerning the organizntion, training and mobilization
of the National Guard, Owing to the close relation of many of the func-
tions of this Division with functions of the Supply Division, the closest
cooveration between these two divisions is essential.

2. SECTIONS OF THE DIVISION.

In order to facilitate the carrying cut of the division's functions,
the following soctions are organized in this Division, These sectioxs
make the vrincipal study on the various subjects shown, and also on nis-
cellancous matters of a similar nature. They teke suitable action, such
as prenaration of correspondence and allotments, in appropriate routine
cases, and give advice and atsistance to the Chief cf the Division in
others, They ciso compile and maintain the card indices and othor data
essential to their proper functioning, and prepare pertinent date for the
annual re ort the Chier of the National Guard Bureau and other periodic

“- and comilations,

(1) Formulation of plens and pclicies rela
inspection, except in those cases where such prepay
tion of some other part of the Division,

ing and
roper func-

(2) Preparation of regulaticns, training nen
bl forms for reports, and other literature pertainin
inspections, execnt in those cases where such pr
function of some other section of the Division,

(3) Examination and evaluation of reports pertaining to in
struction and inspectis 2 recommendations as to action to be taken on

an?
deficiencies disclosed by such reports,

+

aining up to date data concerning train-
ing an
Nation

1 Guard units,

(5) Detail
tional Guard and prey
the Bureau t

allotted under various

th the

projects covering
National Guard,



able to resuz
filled, ‘The p
of tho National Gua
duty fron the National Guz
the funds appropriated for

s duties or the vacancy in the office is regularly
and allowances provided in this section for the Chief
i Eureau and for the officers ordered to active

of the United States shall be paid out of
@ pay of the National Guard,"

a

6. The foregoing still stands except as amended by section 5
(Public 154-74th Congress) approved June 19, 1935, which reads:

"Sec, That section 81 of said act be and hereby is
amended by striking out after the words 'and shallt
in the third sentence of said section the word 'not!."

The effect of this anendment is to make the Chief of the National Guarda
Bureau eligible to succeed hinself.

7. The National Guard Bureau,--The National Guard Burean is the
agency through whi ne War Department maintains relations with the Na+
tional Guard in the Ug States, the District of Colunbia, Eawaii, Alaska

and Puerto Rico, It is charged with the nistration of approved War
Departuent , 7 uk when not in the ~<a”
the United v2 of record of the Natio. *

in the service of the United States. It is responsible for the develop-
nent of the National Guard to a high state of efficiency and for the

maintenance of matual un: cordial relaticns between the Var
e Fational ¢ (Sse par, 16, NGR 10 and Par. 1,6,0,
ment, 3/10/26).

SECTION IT
GENERAL PRCTISIONS

THS NATIONAL GUARD BUREAU

Organization
Duties and functions of officers

The Executive Officer
The Legal Adviser
The } cal Adviser
The Chief, Division

ATION

In order to accomplish the various tasks for w 1 the Bureau was
established, the office of the Chief of the National Guard Bureau is ore
ganized as follows:



SUPPLY DIVISION

Chief of Division |

~T

Fiscal Eq Construction Canny
Section Ses Section

| VPs 7
Bookkeeping Accounting] Property Property Contract | Engineer
Equipmeat Disposal |
Unit Unit Unit | Unit | | Unit | Unit
Pook
x
| |
Reservation |
of funds & Budget Pr ty
Corresnond+ Ca ker
ence Unit Unit



3. The Division continued as part of the office of the Secretary
of War until July 25, 1910, when the Chief was directed to report to
the Chief of Staff, thereby placing the office directly under tho juris-
diction of that official, where it remained until mide a Bureau of the
War Department by the Wational Defense Act of June 3, 1916,

4, Administration of the affairs of the National Guard was exor~
cised continuously from 1903 by officers of the Regular Arny until Con-
gress provided by the Act of June 4, 1920, that after January 1, 1921
the Chief of the Militia Bureau be selected and appointed from lists of
present or forner National Guard officers who hold commissions in the
Officers! Reserve Corps, The first appointee under these provisions was
Major General George C, Rickards of Pennsylvania, .

5. The designation of the Bureau was changed fron Militia Bureau
to National Guard Bureau by Section 81, Act of Congress, approved June
15, 1933, which reads ag follows: .

"The National Guard Bureau,--The Militia Bureau of the War De-
partiner:t shall hereafter be known as the National Guard Bureau, The
Chief of the National Guard Bureau shall be apnointed by the Denmddent,

i ‘ sand consent of the Ser ° : or

- s 1 Guard of tho case euvco secu uwaded
as suitable for such appointnent by their respective governors, and who
have had ten or more years' conzissioned service in the active National
Guard, at least five of ch have been in the line, and who have ate
tained at least the grace of colonel, The Chief of the National Guard
Bureau ‘shall hold office for four years unless sooner removed for cause,
and shall not be eligible to sveceed hinself, and when sixty-four years
of age shall cease to héled such office, Upor accepting his office, the
Chief of the National guard Bureau shall be appointed a major gereral in
the National Guard of the United States, and conumissioned in the Arny of
the United States, and while so serving he shall have the rz pay, and
allowances of a najor general, provided by law, but shall not be entitled
to retirenent or retired nay.

va cee. iv -1 the Nati

"For duty in the National Guard Bureau and for instruction of
the National Guard the Presidjent shall assign such nuaber of officers of
the Regular Arny as ke nay decom necessary; also, such nunber of enlisted
men of the Regular Arny for duty in the instruction of the Hational Guard,
The President nay also order with their consert, to active duty in the
National Guar2 Bureau, not nore than four officers who at the tine of
their initial assignments hold appointments in the National Guard of the
United States, and any such officers while so assigned shall receive the
pay and allowances provided by law,

"In case the office of the Chief of the National Guard Bureau
becomes vacant or the inc bent because of disability is unable to dis
charge the powers and duties of the office, the senior officer on duty
in the National Guard Bureou, eppointee from the National Cuard of the
United States, shall act as chie? of said Bureau until the incumbent is

<2.


Social Security Board Bldg., 4th & Independence aAve., S.¥.

Reon Phone

Major General John F, Williams, Chief of Bureatsscescsceeeeeee 2305-06 2181

Lt. Col. Arthur Ve Winton, C.A.C., Executivessessseeeee 2303-3 3206-320"
Colonel Yalter P. Davenzort, M.C., Medical Adviser. 2338 3098
Lt. Col. Edgar A. Jarwan, JAGD, Legal Adviser... 2319 2847

Conference Rooterercsececceseessenceseeesecevceerccaresesesres 2312

ADMINISTRATIVE DIVISION
Lt. Col. ©. E, Dissinger, Cav., Chief of Divisions....+esceeee 2308-4 2451
Paul M, DeHart, Orief Cleriv.cessecescccceeeeenceeeeoteeeceees 2311 2211
Daniel J. 4. Creauer, Assistant Chief Clerk sees G167 2294
Mrs. Evelyn M. Ford, Mail & Record Section.. » G151 3428

Charlies B, Mo Publications Section,s.....+- G169 659
AVIATION DIVISIO.
Col, Benjamin F, Giles, A.C., Chief of Division..... . « 2330 3407
Lt. Col. Philip R. Love, AsC., NGUS.....cee eee eee eeereeee 2330 3407
ORGANIZATION ‘ . -
Golonel irchideld D., Cowley, Inf. 2227

Lt. Col. J. P. Hozan, C.A.C., Instructors Sectione.se.sseee - 2227

Lt, Col. %, F, Bresnahan, Inf., Mil. 3 2324 3500
Lt. Col. Leonard H, Frasier, PA Organi 2321 2870
Lt. Gol, Tobin C. Rote, Inf, ‘Tr: g Section (State ¢ «2320 781
Arthur Woodmansee, Principal Clerk eee e eee e ween « 2320 731
Lt. Col. Walter D. Datney, F.D., Chief o 2343 761.

Lt. Col. Walter F, Adams, Inf....- oe 6535
Lt. Col. John A. O'Keefo, AGD, NGUS..... 2352
Lt. Col. Norman D, Finley, Inf.csessseeveeee 2133
Lt. Col, William EH, Quertersan, Frasessseeee 2532
Mrs, Dorothy Z. Vacek,.Psineiprl Olerkve...seeeee 761
Colonel Zenneth Buchanan, Cav., + 2315 2161
Lt. Col. Elbridge Colby, Inf...... . 201d 2161
Lt. Col, Zlbert T. Kimball, Inf., 2316 2161
SUPPLY DIVISI

Lt. Col. Clyde G. Alexander, FiA. Cc 2326 3411
Lt. Col. P. % Rutledge, C.A.C., Construction Secti oe 2440-4 659
Lt. Col, Harry W. Bolen, 1 = 2326 30389
Lt, Col, Albert 3, Billi Fea. Equi 232! 3411
Mejor Oliver Y¥. DeGruchy, F.D., Fiscal 2344 658
fenees, Inf., Camp Sect: 2341 2101

ipal Clerik........6> seveeeetererere 2827 2228



(2) Preparation and promilgation cf annual letter of instruc-
tions and allowances for the National Guard during periods of field train-
ing.

(3) Initiation and preparation of admiuistrative instructions
in conjunction with the Organization and Training Division, to corps area
and department commanders, covering the submission of consolidated corps
area and denartzent plans for annual field training camps for the National
Guard, including plans of transportation, pooling of arlimals and equipnent,
and dates for the submission of such consolidated plons of training and es-
tinates (WD NGB Form No. 39) for funds required for each camp of instruc-
tion.

approval or other administrative
and Training Division in ecnnec-
for annual field

(4) Preparation of Lette
recommendations made by the Organi
tion with consolida
train:

£ transportation of
ncampments.

(5)

the National ¢

nment of Project Now
expense of 211 field training authorized under Section 94,
fense Act, as amended,

- (7) Exeni of all estinates, WD NGB Forn No.39,
for field training.

ions for field training
+

(8) Preparation of training authorizat
eticn gu, Wational Defense

of the National Guard under the provisions of Se
Act, as amended.

(9) Compilation and preparetion cf
tional Gerard personnel at annual field training on
corps arcas and camps.

(10) Preparation of estimates o
to cover the cost of participation of Nationa
army maneuvers, when requested by The Adjutan

(11) Preparation, in conjunction with representatives of the
Arnoy, Navy and Marine Corps, of the annual Joint Military Passenger Agree-
ment with the principal railroads of the United States for the tra
tion of the personnel of the services give: including the Netio
when not atten: encampnents; also the
preparation of a Joint Agroemont, supplenentary to the Joint Hilita
Passenger Agreement, sortation of the National Guard to
from annual ficld trai

nce at anmual field tra.
Tv

wy
o

-29-


q. Approval of requisitions for issue of publications and
blank forms to the National Guard and correspondence pertaining thereto,

r. Maintenance of records and preparation of correspondence
pertaining to the civilian personnel,

(2) Mail & Records Section.

a. Receipt, recording and distribution of incoming mail and
preparation and dispatch of outgoing mail,

db. Hiling and maintenance of retained records,

(3) Publications Section.

a, Distribution of National Guard Regulations, National Guard
Register, all circulars, bulletins, orders, reports, blank forms, tables
of organization, tables of allowanccs, equipment tables and other docu-
ments originating in the Notional Guard Buroau and all manuals, regula—

tions, forms and other documonts furnished to it for that purpose,

b. The produ.i : a og of all multigraph wo.
and the runniag of all mimeograph work.

¢, Assembling and stitching of such work when necessary,

da, The procurement, requisitioning for, storage, care, main~
tenance and issuo of all office supplies and cquipment,

@. Maintenance of office service and such other work as may
be assigned by the Chief of the Administr:tive Division,


ba AO
Suan |

|

ORGAITIZA

TPAIRIZS

DIVISION

Bris

feet toe

Training

Section

Military
Educati
Section

Instructors

Section

Organization

Section

Small Arns

Section

-16-