6. ISSUED BY CODE

W9133L-10-D-0005

1 CONTRACT/PURCH ORDER/ 

 AGREEMENT NO

W9133L

2 DELIVERY ORDER/ CALL NO

0026

PAGE 1 OF 24

5 PRIORITY

CODE

8. DELIVERY FOB

X DESTINATION

OTHER

(See Schedule if other)

ORDER FOR SUPPLIES OR SERVICES

3 DATE OF ORDER/CALL

2011 Aug 24

4 REQ / PURCH REQUEST NO

See Schedule

SEE ITEM 6

NGB-ZC-AQ - W9133L

111 SOUTH GEORGE MASON DR

BLDG. 2, 4TH FLOOR

ARLINGTON VA 22204-1373

7. ADMINISTERED BY (if other than 6)

(YYYYMMMDD)

10 DELIVER TO FOB POINT BY (Date)

(YYYYMMMDD)

ALUTIIQ DIVERSIFIED SERVICES, LLC

ALLISON WHITE

3909 ARCTIC BLVD STE 400

ANCHORAGE AK 99503-5710

9. CONTRACTOR CODE 4JLC9 FACILITY

SEE SCHEDULE

12 DISCOUNT TERMS

Net 30 Days

11.MARK IF BUSINESS IS

SMALL

SMALL

DISADVANTAGED

WOMEN-OWNED

13. MAIL INVOICES TO THE ADDRESS IN BLOCK

See Item 15

25. TOTAL $1,047,833 26

SEE SCHEDULE

N/A

N/A AA N/A

X

17. ACCOUNTING AND APPROPRIATION DATA/ LOCAL USE

CODE

18. ITEM NO. 19. SCHEDULE OF SUPPLIES/ SERVICES

* If quantity accepted by the Government is same as

quantity accepted below quantity ordered and encircle.

16. DELIVERY/

14. SHIP TO

See Schedule

SCHED1 HQ0105

MARK ALL

PACKAGES AND

PAPERS WITH

 IDENTIFICATIO N

NUMBERS IN

BLO CKS 1 AND 2.

23. AMOUNT

15. PAYMENT WILL BE MADE BY CODE

DFAS-INDIANAPOLIS-HQ0105

DFAS INDIANAPOLIS

VENDOR PAY DEPT 3800

8899 E. 56TH ST.

INDIANAPOLIS IN 46249-3800

This delivery order/call is issued on another Government agency or in accordance with and subject to terms and conditions of above numbered contract

TYPE CALL

OF PURCHASE

ORDER

SEE SCHEDULE

24. UNITED STATES OF AMERICA

TEL: 703 607-1238

EMAIL:

CONTRACTING / ORDERING OFFICER

quantity ordered, indicate by X. If different, enter actual

BY:

X If this box is marked, supplier must sign Acceptance and return the following number of copies 1

NAME OF CONTRACTOR SIGNATURE TYPED NAME AND TITLE

(YYYYMMMDD)

DATE SIGNED

ACCEPTANCE. THE CONTRACTOR HEREBY ACCEPTS THE OFFER REPRESENTED BY THE NUMBERED PURCHASE 

ORDER AS IT MAY PREVIOUSLY HAVE BEEN OR IS NOW MODIFIED, SUBJECT TO ALL OF THE TERMS

AND CONDITIONS SET FORTH, AND AGREES TO PERFORM THE SAME.

Reference your quote dated

Furnish the following on terms specified herein REF:

20. QUANTITY

ORDERED/

ACCEPTED*

21. UNIT 22. UNIT PRICE

DIFFERENCES

26.

INSPECTED RECEIVED ACCEPTED, AND CONFORMS TO THE

CONTRACT EXCEPT AS NOTED

27a. QUANTITY IN COLUMN 20 HAS BEEN

(YYYYMMMDD)

c. DATE d. PRINTED NAME AND TITLE OF AUTHORIZED

 GOVERNMENT REPRESENTATIVE

b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

36. I certify this account is correct and proper for payment.

f. TELEPHONE NUMBER g. E-MAIL ADDRESS

a. DATE

(YYYYMMMDD)

b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

28. SHIP NO. 29. DO VOUCHER NO. 30.

INITIALS

32. PAID BY 33. AMOUNT VERIFIED

CORRECT FOR

35. BILL OF LADING NO.

34. CHECK NUMBER

37. RECEIVED AT 38. RECEIVED BY 

(YYYYMMMDD)

31. PAYMENT

COMPLETE

PARTIAL

FINAL

PARTIAL

FINAL

DD Form 1155, DEC 2001 PREVIOUS EDITION IS OBSOLETE.

39. DATE RECEIVED 40.TOTAL

CONTAINERS

41. S/R ACCOUNT NO 42. S/R VOUCHER NO.

ADDRESS

AND

NAME

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(b) (6)

(b) (6) (b) (6)

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2 

Section B - Supplies or Services and Prices 

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Dollars, 

U.S.

$1.00

Evaluation Support Services

FFP

Contractor shall provide non-personnel support services in accordance with the 

Performance Work Statement (PWS) and Contractor’s proposal 

Labor Rates: 

hours /hr 

hour hr

FOB: Destination

PURCHASE REQUEST NUMBER: W81MNB11952003-0001

NET AMT

ACRN AA

CIN: W81MNB119520030001

 

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 Dollars, 

U.S.

Travel and Other Direct Costs

COST

This is a Not-to-Exceed, cost reimbursable line item for travel and other direct 

costs incurred in the performance of this requirement. Travel must be conducted 

in accordance with the Joint Travel Regulations.

FOB: Destination

PURCHASE REQUEST NUMBER: W81MNB11952003-0001

ESTIMATED COST

ACRN AA

CIN: W81MNB119520030002

 

FOIA Requested Record #J-12-0003 

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(b) (4) (b) (4)

(b) (4)

(b) (4) (b) (4) (b) (4) (b) (4) (b) (4) (b) (4) (b) (4)

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3 

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 1 Each

Contractor Manpower Reporting

FFP

These contract reporting requirements are mandatory. The contractor will report 

ALL contractor manpower (including sub-contractor manpower) required for 

performance of this contract. See Performance Work Statement for more details 

and instructions.

FOB: Destination

PURCHASE REQUEST NUMBER: W81MNB11952003

NET AMT

 

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(b) (4) (b) (4)

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Section C - Descriptions and Specifications 

PERFORMANCE WORK STATEMENT

PERFORMANCE-BASED WORK STATEMENT 

FOR NATIONAL GUARD YOUTH CHALLENGE PROGRAM 

EVALUATION SERVICES 

July 29, 2011 

1.0 INTRODUCTION. 

The National Guard Youth ChalleNGe Program (NGYCP) has a need for a full range of 

outcome-based operational and resource management evaluation services of participating 

ChalleNGe programs with a requirements-based evaluation process envisioned to use the 

NGYCP Challenge Activity Information and Reporting System, which includes program data, 

budgetary information and tools. This government owned, operated and maintained data and 

reporting system database will be used for accurate and timely collecting and distributing of 

useful analytics for both program operations and resource management activities of each program 

location. The evaluation process also should provide invaluable anecdotal data to capture the 

unique essence of each program. The President’s Management Agenda and the Government 

Performance and Results Act are integral to program evaluation models. Furthermore, it is vital 

to have a superior understanding of the Federal and State accounting regulations, processes, 

internal controls and requirements under regulatory guidance. 

2.0 BACKGROUND. 

Congress initially authorized the NGYCP in Section 1091 of the National Defense Authorization 

Act for Fiscal Year 1993. The Act provides for the Secretary of Defense acting through the 

Chief of the National Guard Bureau to conduct a National Guard Civilian Youth Opportunities 

Program (known as the NGYCP). The Act authorizes the Secretary to use the National Guard to 

provide military based training, including supervised work experience in community service and 

conservation projects, to civilian youth who cease to attend secondary school before graduating 

so as to improve the life skills and employment potential of such youth. 

To carry out the ChalleNGe program in a state, the Chief, National Guard Bureau enters into an 

agreement with the Governor of the State under which the Governor establishes, organizes, and 

administers the Program in the State. Currently, there are 34 programs in 28 States/Territories. 

The first four years of the ChalleNGe program were 100% federally funded. In Fiscal Year 1998, 

Congress adopted legislation (US Code: Title 32, Section 509) mandating state – federal cost 

sharing for the ChalleNGe program. Currently the percentage of federal dollars allocated to each 

state program will not exceed 75% of the cost of operating the state ChalleNGe program site 

during that year. 

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The mission of National Guard Youth ChalleNGe Program is to intervene in the lives of at risk 

youth between the ages of 16 and 18 years and produce program graduates with the values, skills, 

education and self-discipline to succeed as adults. The program consists of eight core component 

areas that are used to foster the holistic growth of participants. The component areas are: 

academic excellence, service to community, health and hygiene, job skills, 

leadership/followership, life coping skills, physical fitness, and responsible citizenship. 

States agree to select program participants from applicants who meet the following eligibility 

standards: 

 16 –18 years of age at the time of entry into the program 

 A high school dropout 

 A volunteer 

 A citizen or legal resident of the United States and the State in which the program is operated 

 Unemployed 

 Not currently on parole or probation for anything other than juvenile status offenses, not 

awaiting sentencing, and not under indictment, charged, or convicted of a felony. 

 Free from use of illegal drugs or substances. 

 Physically and mentally capable to participate in the program with reasonable 

accommodation for physical and other disabilities 

The ChalleNGe program is co-educational and consists of a five-month Residential Phase and a 

one-year Post –Residential Phase. The Residential Phase, which includes a two week PreChalleNGe Phase, is conducted in a quasi-military structured and disciplined environment. 

During this phase, the participants focus on the rigorous formal education and training program 

embodied in the eight core components with emphasis on development of the mind, body and 

personal values. Career opportunities are explored and personal goals and objectives are 

developed in action plans. 

Each ChalleNGe program annually identifies the maximum number of participants targeted for 

graduation. Federal and State resources are then allocated to the program based on that number. 

Current ChalleNGe program states are listed below along with class graduation target numbers. 

Alaska 250 Michigan 228

Arkansas 150 Mississippi 400

Arizona 155 Montana 185

California-Grizzly 330 New Jersey 200

California-Sunburst 270 New Mexico 75

Florida 270 North Carolina 250

Georgia-FG 425 Oklahoma 220

Georgia-FS 425 Oregon 224

Hawaii-BP 200 Puerto Rico 200

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Hawaii-KU 80 South Carolina 150

Illinois 630 Texas 200

Indiana 200 Virginia 270

Kentucky 200 Washington 240

Louisiana-CB 480 Washington, DC 62

Louisiana-CM 400 West Virginia 200

Louisiana-GL 400 Wisconsin 200

Maryland 200 Wyoming 130

The Post-Residential Phase is designed to provide graduates of the Residential Phase with ongoing support from a mentor during the succeeding 12 months. The mentoring process actually 

begins during the Residential phase when cadets and prospective mentors undergo mentor 

training. Following the required training, each cadet is matched with a caring, responsible adult 

by the middle of the Residential Phase. The mentoring relationship begins at that point and 

continues for a period of one year following graduation. 

During the Post-Residential Phase, cadets are required to become involved in placement 

activities that support achievement of their goals. These activities are identified as being placed 

in either a job, in school or college, in a training program, in military service, or participating in 

full-time volunteer service such as caring for an elderly or incapacitated family member. Key to 

program success is suitable, stable placement complimenting the cadets’ attributes and goals.

The objective of the NGYCP assessment program is to identify an independent evaluator who 

would report annually on the program operational and fiscal outcomes and impacts. The 

assessment would determine whether or not the life skills and employment potential of civilian 

youth who ceased to attend secondary school before graduation were significantly improved 

through military based training, including supervised work experience in service to the 

community and conservation projects. The assessment would document whether it is feasible 

and cost effective for the National Guard to provide military-based training to such youth for the 

purpose of obtaining such improvements. 

DESCRIPTION OF SERVICES 

2.1 NGYCP Operational Evaluations 

Conduct Operational Evaluations to determine the efficiency and effectiveness of delivery of 

services and program management IAW the Master Youth Program Cooperative Agreement 

(MYPCA). Collect, review and analyze operational program policy implementation documents 

and make recommendations to the Program Manager, NGB-AY as to the appropriateness, 

currency and completeness. 

(Note: Participant’s travel to and from training events is not the responsibility of the Evaluation 

Services contractor.) 

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2.1.a NGB-Directed Inquiries 

 Respond to NGB-AY inquiries regarding operational program metrics, specific 

performance issues and programmatic areas of concern and query program data and/or 

designated programs in specified operational areas of interest as identified by the Program 

Manager, NGB-AY and render a verbal/electronic response within 4 hours, or written 

findings within 48 hours, as appropriate. Additionally, and upon request of the COR, 

conduct up to three program visits annually, each with a targeted operational inquiry of 

NGB-AY concern, document the findings, and provide a written report to NGB-AY 

within 10 working days. 

2.1.b Annual Operational Evaluations

 Assess on-going operational processes used to deliver services as identified in the 

MYPCA for 17 programs and up to 5 Red Line programs identified by NGB-AY 

annually. Programs to be evaluated will be at the discretion of NGB-AY. Render a 

formative evaluation coordinating draft report to NGB-AY within 10 working days that 

comprehensively portrays program performance. Assessment will include the current 

Residential class, each of the two active Post-Residential classes, and all management and 

administrative activities, to include recruiting and preparation for the next class. Each 

rendered report will include findings, significant findings, conclusions and formative 

recommendations to improve the efficiency and effectiveness of assessed processes, as 

directed by GAO. 

2.1.c Directors Program Assessment 

Utilize performance indicators from the MYPCA. These indicators will provide 

structure for evaluation templates which will be provided to 17 program sites not 

receiving an Operational Evaluation visit. Program Directors will prepare selfassessments and will provide to contractor. Contractor will review self-assessments for 

data verification and compliance with MYPCA. Any discrepancies discovered will be 

referred to NGB-AY for further follow-up, action and resolution. Contractor will be 

notified of the final resolution. 

2.2 NGYCP Resource Management Evaluations

Conduct Resource Management Evaluations to determine the efficiency and effectiveness with 

which program resources are being expended IAW the MYPCA, taking into consideration 

government finance and accounting. Collect, review and analyze fiscal program policy 

implementation documents and make recommendations to the Program Analyst, NGB-AY as to 

the appropriateness, currency and completeness. 

 2.2.a NGB-Directed Inquiries 

 Respond to NGB-AY inquiries regarding financial metrics, specific resource management 

performance issues and programmatic areas of concern and query program data and/or for 

designated programs in specified resource management areas of interest as identified by 

the Program Analyst, NGB-AY, and render a verbal/electronic response within 4 hours, 

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or written findings within 48 hours, as appropriate. Additionally, and upon request by 

COR, conduct up to 5 program visits annually, each with a targeted financial inquiry of 

NGB-AY concern, document the findings, and provide a written report to NGB-AY 

within 10 working days. 

 2.2.b Annual Resource Management Evaluations

 Review and assess the management and accountability of all cooperative agreementbased program resources at all program locations annually. Assessment will include all 

fiscal activities, verification that reported data are valid and supported by source 

documents and cover the full execution of status of all open cooperative agreements. 

Each rendered review will include findings, significant findings, conclusions, and 

formative recommendations to improve resource management efficiency and 

effectiveness as directed by GAO and be delivered to NGB-AY within 10 working days. 

2.3 National Guard Youth Challenge Program Database 

The contractor shall collect, process, analyze and interpret all operational data for the Residential 

and Post-Residential Phases of the program, in addition to all fiscal data of the programs. The 

National Guard Youth Challenge Program database known as Challenge Activity and 

Information Reporting System (CAIRS) contains program- and NGB-based operational and 

fiscal requirements as identified in the Master Youth Programs Cooperative Agreement and is to 

be utilized in assisting with these requirements. 

2.3.a Weekly Residential Summary Reports 

 Monitor data entry and analyze and interpret Residential Phase weekly data, develop and 

publish weekly reports against predefined program performance measures within five 

days of the end of the reporting period. 

2.3.b Monthly Post-Residential Summary Reports 

Monitor data entry and analyze and interpret Post-Residential Phase data, develop and 

publish monthly reports against predefined program performance measures within 15 

days of the end of the reporting period. 

2.3.c Verify and Validate Data 

Verify data entered into the system at the 17 sites receiving Operational Evaluation visits 

conducted by contractor are supported by source documents maintained in program files 

and validate that these data meet program criteria as reported. Verify that required data 

are entered for all programs. 

2.3.d Receive, Review and Analyze Quarterly Budget Reports 

Monitor submission of quarterly budget reports, identify fiscal discrepancies and maintain 

a report log that is available to NGB-AY.

2.3.e Review Archived Budget Modification Requests 

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Maintain an archive of all program budget modifications for review and analysis, and 

identify trends for reprogramming of funds. 

2.3. f Review and Update Federal Training Funds and Special Project Funds 

Expenditures 

Monitor accounting for non-matched Federal training funds and special project fund 

expenditures, identify fiscal discrepancies and maintain a report log that is available to 

NGB-AY.

2.3.g Conduct Budget Comparative Analyses 

For each program, review, analyze and report on fiscal projections annually, including a 

comparative analysis at the program and national level. 

2.4 Annual Report to Congress 

The Contractor will draft an annual report to be submitted for coordination and staffing to the 

COR by 1 August annually, with final distribution/shipping by 15 December. An annual report 

coordination/staffing schedule will be provided by the COR. Data collection cutoff shall be 30 

June. The report must be professionally rendered, to include writing, editing, layout and printing. 

Data tables will support all graphs, charts, and conclusions. All referenced material in the report 

will be properly cited and credited. 

 

2.4.a Conduct Program Cost-Benefit Analysis 

Determine whether it is feasible and cost effective for the National Guard to continue to 

provide military based training to at-risk youth who cease to attend secondary school 

before graduating so as to improve the life skills and employment potential of such youth. 

Present this Cost-Benefit Analysis as part of the annual report. 

2.4.b Identify and Analyze Program Data 

Use the performance indicators from the Master Youth Programs Cooperative 

Agreement, and operational and fiscal data variables for conducting analysis and to report 

findings for the 17 on-site Operational Evaluation visits. 

2.4.c Provide for Individualized Program Narrative Input 

Assess individual program level data and report on levels of performance based on 

defined performance indicators.

2.4.d Conduct Trend Analyses 

Review and assess program activities and identify performance trends for last three years. 

2.4.e Assess Program Goal Achievement 

Verify and report annual performance goal achievement at all levels. 

2.4.f Prepare Draft Report 

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Consolidate draft annual report data and prepare a draft report and submit to COR by 1 

August. Data collection cut-off shall be 30 June. 

2.4.g Coordinate Report for DoD/NGB Approval 

Coordinate and validate report data and information through NGB-AY, with NGB-AY, 

DoD, and the States. Facilitate changes to the draft report, as requested. 

2.4.h Print and Distribute Report 

Print up to 250 copies of the approved annual report as specified by COR. Prepare a 

report distribution plan and submit to COR for approval. Distribute the annual report per 

the approved plan. 

2.5 Program Management 

The Contractor shall provide a manager who shall be responsible for the planning and 

performance of all contract work. The name of this person and an alternate who shall act for the 

contractor shall be designated in writing to the Contracting Officer. Program personnel may be 

required to work on-site in NGB-AY. U.S. Property and Fiscal Office and/or Internal Review 

experience preferred. All work under this contract shall be completed within the United States 

and its territories, Monday through Friday from 0800-1700, excluding Federal Holidays. 

2.5.a Program Management Plan 

The Offerer’s submission should include a comprehensive Program Management Plan 

 that describes the overall management concept for this contract and an Implementation 

 Plan with schedule that addresses key deliverables. 

2.5.b Evaluation Plan

Within 10 days of contract award, prepare and submit an Annual Evaluation Plan, 

including the recommended data collection strategy, and brief the plan to NGB-AY.

2.5. c Schedule Management 

Develop and publish contractor travel schedules annually. Submit the evaluation 

schedule with the annual Evaluation Plan to the COR for approval. Following approval, 

any date changes in the approved schedule will be coordinated through 

NGB-AY.

2.5.d Travel Oversight 

Conduct all contract related travel within Federal and program guidelines and submit 

travel documents to NGB-AY for approval. 

2.5.e Quarterly Updates to NGB 

Prepare and deliver quarterly contract performance reports to NGB-AY. Provide the 

status of all evaluation and contract-related activities. 

2.5.f Staff Management 

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Provide contract staff performance oversight, to include providing skilled personnel who 

meet specified performance and educational standards. The Offerer shall provide 

resumes and letters of intent for all program personnel as a part of their proposal. 

Program personnel may be required to work on-site in NGB-AY. U.S. Property and 

Fiscal Office and/or Internal Review experience preferred. 

 All Contractor employees who are assigned to this contract must be able to read, write, 

speak and understand English to a degree in which all instructions to perform this 

contract are understood. 

 Contractor Employees. The Contractor shall not employ a person for work 

on this contract if such employee is considered by the Contracting Officer to be a 

potential threat to the health, safety, security, general well-being or operational mission 

of the various State Program installations, NGB facilities or their populations. 

 Contractor personnel shall present a neat appearance and be easily 

recognized as contractor employees. Contractor employees will wear professional 

business attire when visiting the NGB, visiting program sites, participating in meetings, 

conferences, workshops or seminars. When meeting at any program site or attending 

any program activity, contractor employees will present business cards that clearly 

identify them as contractor employees and the position they hold in the contractor’s 

organization. 

 The contract manager or alternate shall have full authority to act for the 

contractor on all contractual matters relating to daily operations of the contract. 

 The contract manager or alternate shall be available during normal duty 

hours, and shall be reasonably available to meet with the Contracting Officer, the COR, 

or government officials to discuss problem areas. 

 The Contractor shall not employ any person who is an employee of the 

U.S. Government if employing that person would create a conflict of interest. 

Additionally, the Contractor shall not employ any person who is an employee of the 

National Guard unless that person seeks and receives approval according to National 

Guard regulations. 

 All contractor employees working on the contract must possess a valid 

State driver’s license or other form of identification to meet security identification 

requirements for gaining access to government installations. Many installations currently 

require two forms of government issued, photo identification. 

 The Contractor shall ensure all employees working on the contract have 

the requisite knowledge of the ChalleNGe program background, mission, and 

performance objectives. Additionally, the Contractor shall ensure all professional 

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employees working on the contract have a minimum of three years experience in their 

relevant field of assignment on the contract. 

 The Program Office will review and approve the format and content of all data collection 

forms, reports, documents, etc. used by the Contractor. After award, Contractor must 

provide sample collection forms, reports, documents, etc. to the Program Office for 

their approval or within thirty days of award, the Contractor will collaborate with the 

Program Office and the Contractor will design collection forms, reports, etc. that are 

acceptable to the Program Office. 

2.6 Evaluator Requirements 

Ensure all contractor employees working on the contract have the requisite knowledge of the 

ChalleNGe Program background, mission and performance objectives and are fully conversant 

regarding contract standards and requirements.

2.6.a Prepare Evaluator Program Of Instruction and Related Materials 

Develop assessment criteria and standards of performance for Program Evaluators. 

Develop documents and resources for Operational and Resource Management Evaluators 

to meet established criteria and standards. 

2.6.b Coordinating Tasks Identify and coordinate administrative and travel information 

for all Operational and Resource Management Evaluators. 

2.6.c Certify Evaluators 

Certify that all evaluators meet criteria and standards to conduct ChalleNGe Program 

evaluations. 

2.6.d Winter Program Directors Workshop 

As needed, provide support for the Winter Program Directors Workshop, to include 

preparing and presenting briefings and monographs on topics identified by NGB-AY.

2.6.e Summer Program Directors Workshop 

As needed, provide support as required for the Summer Program Directors Workshop, to 

include preparing and presenting briefings and monographs on topics identified by NGBAY.

2.7 Comprehensive Plan

The Offerer’s submission should include a comprehensive plan describing the overall 

management concept for this contract, including evaluation and annual report strategies. Submit 

to the COR for approval. 

2.8 Schedule Management 

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Develop and publish contractor travel schedules annually. Submit the evaluation schedule to the 

COR for approval. 

 

2.8.a Travel Oversight 

 Conduct all contract related travel within Federal and program guidelines and submit to 

 the COR for approval. 

 2.8.b Quarterly Updates to NGB 

Prepare and deliver quarterly contract performance briefings and/or reports to the 

Program Office (NGB-AY). Include the status of all evaluation and contract-related 

activities. 

2.9 Deliverables Oversight 

The contract manager shall ensure contract deliverables meet performance standards as set in the 

contract and that contract schedules are met. 

2.10 Records

All contractor records from this contract shall be maintained and made available to the 

Contracting Officer, when requested, throughout the contract performance period and for the 

period after contract completion until final settlement of any claims under this contract. 

2.11 Privacy Data

The Contractor shall NOT release any type of data associated with any program participant’s 

personal data to any agency or business outside the National Guard. The Contractor may release 

general information about the program to agencies or businesses outside the National Guard only 

after receiving explicit permission to do so by the Chief, NGB-AY program office. 

2.12 Physical Security

The Contractor shall be responsible for safeguarding all government and personal information 

provided for the Contractor’s use. Government facilities, equipment and materials shall be 

secured at all times. 

2.13 Purpose of NGYCP Evaluation Services Contract 

The purpose of this contract is to provide the NGYCP with a full range of outcome-based 

operational evaluation and resource management review services and other assessment related 

services. 

2.14 Role of the Contractor 

The Contractor shall serve as the overall provider and integrator of outcome-based operational 

evaluation and resource management review services and other assessment related services. The 

Contractor must be able to design, develop and implement requirements-based operational and 

financial assessment tools and render comprehensive reports tailored to the wide range of 

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program stakeholders. Supporting national and individual program needs is vital when assessing 

the merit, value, and worth of the ChalleNGe program and success of the evaluation services 

initiative. 

3.0 QUALTIY ASSURANCE SERVEILLANCE PLAN. 

Performance Objective Performance Standard Acceptable Quality Level 

(AQL)

Annual Operational 

Evaluations

Each program is visited annually to 

assess the effectiveness and 

efficiency of program 

implementation

A certified evaluator visits each 

program

All key program areas are assessed

Findings measured against defined 

program goals

Report rendered to NGB

 Evaluation of service 

quality shows product 

meets the definition of 

Excellent 95% of the 

time. Excellent means 

product meets technical, 

functional and 

performance standards 

and any weaknesses in 

the product are 

insignificant. 

Annual Resource 

Management Evaluations

Each program site is visited annually

A certified evaluator conduct visits

All key program areas are assessed

Findings measured against program 

goals

Report rendered to NGB

 Evaluation of service 

quality shows product 

meets the definition of 

Excellent 95% of the 

time. Excellent means 

product meets technical, 

functional and 

performance standards 

and any weaknesses in 

the product are 

insignificant.

4.0 Place Of Performance. – National Guard Bureau Headquarters and the states participating 

in the ChalleNGe program. 

5.0 Period Of Performance. 

One year from date of award. 

6.0 Qualifications: Education and Experience 

Project Manager – (Qty – 1) The individual the Contractor designates as Project Manager will 

have at minimum a Masters degree in the field of Education, Social Sciences or Business 

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Administration. U.S. Property and Fiscal Office, Internal Review, evaluation experience and/or 

involvement with at-risk youth programs experience preferable. 

Operational Evaluators – (Qty – 3) The Contractor shall ensure all professional personnel 

working on the contract as operational evaluators have at minimum a Bachelor’s degree in the 

field of Education, Social Sciences or applicable related experience. Must have experience in an 

educational field. 

Resource Evaluators – (Qty – 2) The Contractor shall ensure all professional personnel 

working on the contract as resource management evaluators have at minimum a Bachelor’s 

degree in the field of Finance/Accounting/Budget, or applicable related experience. Experience 

in auditing and financial management area preferable. Additionally, the Contractor must be able 

to demonstrate the proposed individual has thorough knowledge of Federal financial operations. 

Other Professional Personnel - working on the contract must possess the appropriate technical 

degree at the Bachelor’s level or higher, or applicable related experience.

ADDITIONAL TERMS AND CONDIITONS 

Common Access Card 

If required for the performance of the contract, all contract support employees must meet 

requirements to obtain card. 

Compensation 

The standard number of hours paid for contractor support is 1,920 hours per year. 

On support service contracts, when the hourly support is a deliverable, the Government only 

compensates the contractor for actual hours worked. The Government does not pay for leave 

(holiday, vacation, sick) taken by the contractor. 

Contracting Officer Representative (COR) – Authority and Responsibility 

All contracting actions and/or correspondence should be forwarded through the COR. The COR 

will act as the Contracting Officer’s representative for technical matters, providing technical 

direction and discussion as necessary with respect to the specification or statement of work, and 

monitoring the progress and quality of the contractor’s performance. The COR is NOT an 

Administrative Contracting Officer (ACO) and does not have authority to take any action, either 

directly or indirectly, that would change the pricing, quantity, quality, place of performance, 

delivery schedule, or any other term and condition of the contract, or to direct the 

accomplishment of effort that goes beyond the scope the statement of work in the contract. 

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When, in the opinion of the contractor, the COR requests efforts outside the existing scope of the 

contract, the contractor shall promptly notify the contracting officer in writing. The contractor 

under such direction shall take no action until the contracting officer has resolved the issue or has 

otherwise issued a modification to the contract. 

In the absence of the Primary COR (due to reasons such as leave, illness, and official travel), all 

responsibilities and functions assigned to the Primary COR shall be the responsibility of the 

Alternate COR (if appointed) acting on behalf of the Primary COR. 

Data Rights 

All data used or produced in performance of this contract remain the sole property of the 

National Guard Bureau. 

Manpower Reporting – Contractor Responsibility and Obligation 

The Secretary of the Army has implemented Accounting for Contract Services. This initiative 

has been put in place to obtain better visibility of the contractor service workforce. The Assistant 

Secretary of the Army (Manpower and Reserve Affairs) and the Assistant Secretary of the Army 

(Acquisition, Logistics and Technology) have implemented guidance to comply with this DoD 

Business Initiative Council (BIC) sponsored initiative. These contract reporting requirements are 

mandatory. By acceptance of this contract and performance under this contract, the contractor 

agrees to comply with these reporting requirements. 

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and 

maintains a secure Army data collection site [Contractor Manpower Reporting (CMR) System] 

where the contractor will report ALL contractor manpower (including sub-contractor manpower) 

required for performance of this contract. The contractor is required to completely fill in all the 

information in the format using the following web address: 

https://contractormanpower.army.pentagon.mil

The required information includes: (1) Contracting Office, Contracting Officer, Contracting 

Officer's Technical Representative; (2) Contract number, including task and delivery order 

number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, 

address, phone number, e-mail address, identity of contractor employee entering data; (5) 

Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid 

this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); 

(8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and 

separate predominant FSC for each sub-contractor if different); (9) Estimated data collection 

cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army 

Requiring Activity (National Guard Bureau UIC is W00QAA); (11) Locations where contractor 

and sub-contractors perform the work (specified by zip code in the United States and nearest city, 

country, when in an overseas location, using standardized nomenclature provided on website); 

(12) Presence of deployment or contingency contract language; and (13) Number of contractor 

and sub-contractor employees deployed in theater this reporting period (by country). As part of 

its submission, the contractor will also provide the estimated total cost (if any) incurred to 

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comply with this reporting requirement. Reporting period will be the period of performance not 

to exceed 12 months ending September 30 of each government fiscal year and must be reported 

by 31 October of each calendar year. Contractors may use a direct XML data transfer to the 

database server or fill in the fields on the website. The XML direct transfer is a format for 

transferring files from a contractor's systems to the secure web site without the need for separate 

data entries for each required data element at the web site. The specific formats for the XML 

direct transfer may be downloaded from the web site. 

Security Clearances 

Contract employees who have access to classified information, Local Area Network (LAN) or 

controlled/restricted areas require a National Agency Check with Inquiries (NACI) and some will 

subsequently require a Secret security clearance. Submission of Standard Form 86 by the 

Requesting Official shall be accomplished within 5 calendar days of Task Order award or hiring 

of new employees." 

Security Requirements 

The Contractor Employee is responsible for safeguarding information of a confidential or 

sensitive nature. Failure to safeguard any classified/privileged information which may involve 

the Contractor or the contractor’s personnel or to which they may have access may subject the 

Contractor and/or the Contractor’s Employees to criminal liability under Title 18, section 793 

and 7908 of the United States Code. Provisions of the Privacy Act apply to all records and 

reports maintained by the contractor. All programs, systems, databases, platforms, schematics, 

data, hardware, software and materials developed or purchased at government expense during the 

course of this contract are the property of the government. Contractor personnel shall be required 

to obtain and maintain security badges and adhere to the installation security requirements. The 

performance of this requirement will require the contractor access to classified information. FAR 

clause 52-204-2, Security Requirements, as required by either FAR Subpart 4.404 (a) or FAR 

Subpart 4.404(d), whichever is appropriate. At the time that the solicitation is issued, it shall be 

accompanied by a Contract Security Specification, DD Form 254, in accordance with DoD 

Directive 5220.22-M, Department of Defense Industrial Security Manual for Safeguarding 

Classified Information, and any revisions, thereto, as well as Industrial Security Regulation DoD 

5220.22-R. Failure to safeguard classified/privileged information which may involve the 

contractor or/or the contractor's personnel or to which they may have access may subject the 

contractor and/or contractor's personnel to criminal liability under Title 18, section 793 and 7908 

of the United States Code. Provisions of the Privacy Act apply to all records and reports 

maintained by the contractor. 

Travel 

The Contractor Employee will be required to travel to locations in support of the tasks described 

in this statement of work. Prior to incurring any travel expenses, contractor personnel must 

obtain written authorization from the Project Officer that approves approximate travel, dates, 

expected duration, origin and destination, purpose, estimated costs and the number and names of 

personnel traveling. Contractor expense reports shall be prepared and processed in accordance 

with the Federal Travel Regulation (FTR). 

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Wide Area Workflow (WAWF): Invoice Preparation & Submittal Instructions 

Invoice Format 

An invoice is a written and/or electronic request for payment under the contract for supplies 

delivered or for services rendered. In order to be proper, an invoice must include, as applicable, 

the following: 

a. Name and address of the contractor 

b. Invoice Date 

c. Contract Number, or other authorization for supplies delivered or services performed 

(including order number and contract line item number) 

d. Name and address of contractor official to who payment is to be sent (must be the same 

as that in the contract or on a proper notice of assignment) 

e. Name (where practical), title, phone number and mailing address of person to notified in 

the event of a defective invoice. 

f. Any other information or documentation required by other requirements of the contract 

(such as evidence of shipment) 

g. Invoices should match terms and CLIN structure of the contract for ease of payment by 

Defense Finance and Accounting Service (DFAS). 

h. Invoices shall be processed by Contractor for approval and payment within 5 working 

days of the completion of work. 

i. Receipt of payments by a representative of the contractor’s designated bank shall 

constitute a full accord and satisfaction of the Government’s obligation under the contract 

to the extent of the amount of the payment made. 

j. This contract requires invoice submittal in accordance with Wide Area Workflow 

(WAWF). Submit one electronic original of all invoices to DFAS. IMPORTANT: 

DFAS must receive electronic submittal from the contractor in compliance with DFARS 

252.232-7003. The COR(s) will certify all invoices for payment. For payment inquiries 

after submittal, please contact the DFAS Customer Service Desk or visit the Vendor Pay 

Inquiry System at the following web address: http://www.dfas.mil/money/vendor/

Wide Area Workflow Invoice Instructions: Contractor shall submit payment request using the 

following method(s) as mutually agreed to by the Contractor, the Contracting Officer, the 

contract administration office, and the payment office. 

Wide Area Workflow (WAWF) (see instructions below)

Web Invoicing System (WInS)(https://ecweb.dfas.mil) 

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American National Standards Institute (ANSI) X.12 electronic data interchange (EDI) 

formats (http://www.X12.org and http://www.dfas.mil/ecedi) 

Other (please specify)____________________________________

WAWF is the preferred method to electronically process vendor request for payment. This 

application allows DOD vendors to submit and track Invoices and Receipt/Acceptance 

documents electronically. Contractors electing to use WAWF shall (i) register to use WAWF at 

https://wawf.eb.mil and (ii) ensure an electronic business point of contact (POC) is designated 

in the Central Contractor Registration site at http://www.ccr.gov within ten (10) calendar days 

after award of this contract/order. 

Questions concerning payments should be directed to the Defense Finance and Accounting 

Service DFAS LIMESTONE, 1-800-756-4571 Option 2, Option 3. Please have your purchase 

order/contract number ready when calling about payments. 

You can easily access payment and receipt information using the DFAS web site at 

http://www.dfas.mil/contractorpay.html . Your purchase order/contract number or invoice 

number will be required to inquire about the status of your payment. 

The following codes and information will be required to assure successful flow of WAWF 

documents. 

TYPE OF DOCUMENT [Check the appropriate block] 

Commercial Item Financing

Construction Invoice (Contractor Only) 

Invoice (Contractor Only) 

Invoice and Receiving Report (COMBO)

Invoice as 2-in-1 (Services Only)

Performance Based Payment (Government Only) 

Progress Payment (Government Only) 

Cost Voucher (Government Only) 

Receiving Report (Government Only) 

Receiving Report With Unique Identification (UID) Data (Government Only) 

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UID is a new globally unique “part identifier” containing data elements used to 

track DoD parts through their life cycle. 

Summary Cost Voucher (Government Only) 

 ISSUE BY DODAAC: W9133L

 ADMIN BY DODAAC: W9133L

 INSPECT BY DODAAC: W81MNB 

 ACCEPT BY DODAAC: W81MNB

 SHIP TO DODAAC: 

 LOCAL PROCESSING OFFICE DODDAC: N/A

 PAYMENT OFFICE FISCAL STATION CODE: HQ0105

 

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Section E - Inspection and Acceptance 

INSPECTION AND ACCEPTANCE TERMS 

Supplies/services will be inspected/accepted at: 

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY 

0001 Destination Government Destination Government 

0002 Destination Government Destination Government 

0003 Destination Government Destination Government 

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Section F - Deliveries or Performance 

DELIVERY INFORMATION 

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC 

0001 POP 25-SEP-2011 TO

24-SEP-2012 

N/A SEE SCHEDULE

N/A

N/A AA N/A

FOB: Destination 

SCHED1 

0002 POP 25-SEP-2011 TO

24-SEP-2012 

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination 

SCHED1 

0003 POP 25-SEP-2011 TO

24-SEP-2012 

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination 

SCHED1 

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Section G - Contract Administration Data 

COR/CONTACT INFORMATION

Contact Information 

Contracting Officer 

Phone: (703) 607-1238 or Email: 

Contracting Officer's Representative (COR) 

, Maj, USAF 

Plans, Programs and Resource Officer 

Phone: (703) 607-2754 or 

Contractor: 

Allison White, Contracts Manager 

Alutiiq Diversified Services 

360-C Quality Circle, Ste. 300, Huntsville, AL 35806 

256-489-9308 or awhite@alutiiq.com 

DUNS: 784737723

Contracting Officer Representative (COR) – Authority and Responsibility

All contracting actions and/or correspondence should be forwarded through the COR. The COR 

will act as the Contracting Officer’s representative for technical matters, providing technical 

direction and discussion as necessary with respect to the specification or statement of work, and 

monitoring the progress and quality of the contractor’s performance. The COR is NOT an 

Administrative Contracting Officer (ACO) and does not have authority to take any action, either 

directly or indirectly, that would change the pricing, quantity, quality, place of performance, 

delivery schedule, or any other term and condition of the contract, or to direct the 

accomplishment of effort that goes beyond the scope the statement of work in the contract. 

When, in the opinion of the contractor, the COR requests efforts outside the existing scope of the 

contract, the contractor shall promptly notify the contracting officer in writing. The contractor 

under such direction shall take no action until the contracting officer has resolved the issue or has 

otherwise issued a modification to the contract. 

In the absence of the Primary COR (due to reasons such as leave, illness, and official travel), all 

responsibilities and functions assigned to the Primary COR shall be the responsibility of the 

Alternate COR (if appointed) acting on behalf of the Primary COR. 

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(b) (6) (b) (6) (b) (6) (b) (6)

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ACCOUNTING AND APPROPRIATION DATA 

AA: 97101003601118105504WH05000002512379NPYW81MNB119520039NPY37044220 

AMOUNT: $1,047,833.26 

CIN W81MNB119520030001: 

CIN W81MNB119520030002: 

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(b) (4) (b) (4)

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