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Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot $417,072.80 $417,072.80 

Program Operations Support

FFP

LABOR: To provide Non-personal Guard Recruiting Assistance Program (GRAP) Services. See PWS for more information. This CLIN shall be based on the 

fully burdened labor rates set forth in the contract. The fully burdened rates shall 

include base rate, fringe benefits, overhead, general and administrative expenses 

(G&A) and profit. Subcontractor costs shall be included in CLIN 0001.

FOB: Destination

MILSTRIP: F9WFDP7261A002

PURCHASE REQUEST NUMBER: F9WFDP7261A001

NET AMT $417,072.80

ACRN AA

CIN: F9WFDP7261A0010001

$417,072.80

 

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 2,208 Each $2,395.00 $5,288,160.00 

Accession Funds

FFP

To provide Non-personal Guard Recruiting Assistance Program (G-RAP) Services. 

See PWS for more information. This CLIN shall account for the payments to the 

recruiting assistant, the contractor cost of any kind associated with payment to the 

RA, and any premium payment adjustment premiums (e.g. special circumstances 

such as deployment near-term and locality).

FOB: Destination

MILSTRIP: F9WFDP7261A003

PURCHASE REQUEST NUMBER: F9WFDP7261A001

NET AMT $5,288,160.00

ACRN AA

CIN: F9WFDP7261A0010002

$5,288,160.00

 

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ITEM NO SUPPLIES/SERVICES MAX 

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0004 UNDEFINED Dollars, 

U.S.

UNDEFINED UNDEFINED

Other Direct Cost

FFP

To provide Non-personal Guard Recruiting Assistance Program (G-RAP) 

Services. See PWS for more information. This CLIN has two subCLINs. The 

first subCLIN is for General costs that will consist of materials, equipment, 

supplies, and any other costs that are directly chargeable to this contract to 

perform the contractor's PWS. This subCLIN shall not contain travel costs. Also, 

ad hoc deliverables and activities not included elsewhere in this contract shall be 

included in this subCLIN.

The second subCLIN is for Travel costs. All travel in support of this contract will 

be in accordance with the Joint Travel Regulations (JTR). No fee of any type 

shall be applied to travel. 

The costs associated with this CLIN will be identified specifically under each FFP 

task order

FOB: Destination

MAX 

NET AMT

UNDEFINED

 

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ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0004AA 1 Lot $284,770.00 $284,770.00 

General ODCs

FFP

To provide Non-personal Guard Recruiting Assistance Program (G-RAP) Services. 

See PWS for more information. General costs that will consist of materials, 

equipment, supplies, and any other costs that are directly chargeable to this contract 

to perform the contractor's PWS. Also, ad hoc deliverables and activities not 

included elsewhere in this contract shall be included in this subCLIN.

The costs associated with this subCLIN will be identified specifically under each 

FFP task order.

FOB: Destination

MILSTRIP: F9WFDP7261A004

PURCHASE REQUEST NUMBER: F9WFDP7261A001

NET AMT $284,770.00

ACRN AA

CIN: F9WFDP7261A0010003

$284,770.00

 

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ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0004AB 5 Each $2,000.00 $10,000.00 

Travel

FFP

To provide Non-personal Guard Recruiting Assistance Program (G-RAP) Services. 

See PWS for more information. This subCLIN is for Travel costs. All travel in 

support of this contract will be in accordance with the Joint Travel Regulations 

(JTR). No profit of any type shall be applied to travel.

The costs associated with this subCLIN will be identified specifically under each 

FFP task order.

FOB: Destination

MILSTRIP: F9WFDP7261A005

PURCHASE REQUEST NUMBER: F9WFDP7261A001

 

NET AMT $10,000.00

ACRN AA

CIN: F9WFDP7261A0010004

$10,000.00

 

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Section C - Descriptions and Specifications

PERFORMANCE STATEMENT OF WORK

Air National Guard (ANG) Recruiting and Retention 

Lead Generation Program

Market Expansion and Penetration Support Campaign 

Purpose: 

The initial focus of G-RAP has been to support the ANG in achieving its immediate goals for 

total force end-strength. The program has been so successful that the initial goal is now within 

reach. This current requirement is part of the G-RAP expansion and places a priority on ensuring 

that specific Air National Guard requirements are fulfilled to ensure the ability to meet its ever 

important requirement for unit readiness. 

Scope: 

The Air National Guard Recruiting Assistance Program (G-RAP) is a program designed for 

individuals who voluntarily apply online at www.GuardRecruitingAssistant.com to become 

eligible to serve as a part-time Recruiting Assistant (RA). The RA applicant will be verified and 

hired by a contractor, not the Air National Guard (ANG). Each RA will cultivate quality 

potential Airmen from within their individual spheres of influence. Docupak will provide ANG 

Recruiting and Retention with thorough, responsive, and uninterrupted execution of GRAP. 

Enhancement of the program will be conducted through a process of negotiated scope expansions 

and continuous improvement. 

Docupak staff will include a staff of a Program Manager and positions that have effective 

relationships in place with the Air National Guard, National Guard Bureau and state leadership. 

Docupak offers the data infrastructure, program procedures, mature practices, and a well trained 

staff to support the use of those systems. 

Air Force Specialty Codes (AFSC) 

The focus of ANG G-RAP is to support the ANG in achieving its immediate goal to meet end 

strength. This current requirement is part of GRAP expansion and places a priority on ensuring 

that specific AFSCs and any valid vacant positions are filled to ensure the ANG’s ability to meet 

its ever important requirement for unit/wing readiness. In cooperation with ANG Recruiting a d 

Retention leadership, Docupak will develop creative approaches to future recruiting and retention 

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challenges. Continued shortages have the potential to limit the effectiveness of the ANG in 

general and particularly the unit/wings that are receiving new missions. 

The principles that underline G-RAP are very much applicable to this problem. The approach 

will remain fundamentally the same, rewarding RAs for recruitment of specific AFSC-qualified 

airmen and officers.

Management Improvements

Docupak has commissioned a third-party assessment of G-RAP, focusing particularly on the 

need of the RAs. We anticipate valuable feedback from this assessment. We remain open to 

suggested improvements and will implement changes as appropriate. While Docupak leadership 

regularly performs ongoing discussions with both RAs and PAs in order to improve the 

company’s performance, the aspect of third-party anonymity may produce suggestions that 

otherwise might not surface. This process of continuous improvement will support a productive 

and cost-effective future program.

Docupak will continue to consult with ANG Recruiting and Retention to further clarify needs 

and expectations. Between the third-party feedback and ANG direction, Docupak will have a 

clearer perspective on additional measures that can improve G-RAP. This effort is in line with 

our Plan, Organize, Execute, and Management oversight (POEM) management approach 

specifically developed for G-RAP. The POEM approach was developed using Docupak’s 

corporate management principles of Analyze, Plan, Design, Implement, and Evaluate. 

Eligibility Criteria: 

The Recruiting Assistant must be a current member (Enlisted or Officer) with active participation 

in an Air National Guard Wing/Unit. ANG Retirees can participate in G-RAP. Must be retired 

from ANG with a minimum of 20 years good service. Retiree G-RAP applicant must have been 

retired for greater that 6 months from the ANG. Medically discharged or other services retiree 

applicants not eligible. Applicant may have previously served in any position or status in the 

ANG.

Recommended Timeline: 

 

Contractor should provide in the proposal a date this contact will take effect and continue until 

notified by NGB/AIR to terminate.

Compensation: 

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The proposal should include t a proposed core staff along with any other creative and unique 

approaches to minimizing the cost per lead and accession.

Job Descriptions, reports and performance tracking metrics must be developed for all levels of 

lead generation and included in the proposal. 

Minimal Performance Metrics: 

Docupak will provide NGB/A1R with thorough, responsive, and uninterrupted execution of 

G-RAP. Enhancement to the program will be conducted through a process of negotiated scope 

expansions and continuous improvement. Based on a longstanding and strong relationship 

between Docupak and the ANG, Docupak has demonstrated its value to the ANG in executing 

G-RAP. Docupak has: 

 Demonstrated responsiveness, creative concepts, and agility in the design 

and execution of the G-RAP recruitment strategies 

 Established comprehensive knowledge of G-RAP, anticipates the needs of 

the ANG, and provides timely and effective solutions 

 Exercised fiscal responsibility by embracing experienced staff, resultsoriented leadership, and attractive labor rates 

 Deployed a management structure that is sufficient to support large 

contracts while maintaining the flexibility and responsiveness that is 

characteristic of a small business

 Selected personnel for the execution of G-RAP that possess customer 

focus, interpersonal skills, conscientious work ethic, and motivation 

necessary to assure operational excellence

 Prompt payments 

 Event awareness designed to allow the opportunity to meet PAs outside 

the RAs’ sphere of influence 

 Prompt customer service with expanded Operations Center hours 

Data Collection/Capture 

Efficient data collection is obtained primarily through the use of a secure web portal interface 

designed to obtain large amounts of predetermined data that is applicable to current and future 

reporting needs. The web portal is used by the designated individuals associated with G-RAP to 

appropriately enter or edit information. Specified data used for validation purposes or to facilitate 

information requirements within G-RAP is captured from the following systems via secure file 

transfer protocol (SFTP) and other means. 

 Air Force Recruiting Information Support System (AFRISS), ANG 

 Military Personnel Data System (MILPDS), ANG

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Designated information is also transferred via SFTP to and from three other systems that provide 

administrative support to G-RAP.

 Docupak’s Financial System (a solution developed in Microsoft 

Dynamics, Solomon, that Docupak uses as an integrated business solution) to 

exchange financial data. Section 5.2 of the Program Management Plan provides 

an overview of Solomon 

Data Accuracy/Validation 

Docupak actively manages data for accuracy and validity as follows: 

 Data provided via MILPDS is used to help ensure RA applicants are 

eligible by virtue of their current reported Airman/Officer status, which is 

updated weekly via a MILPDS data feed.

 A PA’s data is validated against MILPDS/AFRISS to prevent the 

nomination of a current enlisted Airman/Officer. Once the nomination is 

successful, data is updated via daily AFRISS interface.

 The storage and movement of information from the G-RAP database lends 

itself to data accuracy by eliminating duplication and chance for human error. 

 In addition to automated process to enhance data accuracy and validation, 

Docupak’s Operations Center uses personal oversight to validate data. 

Approach to Recruitment Assistance Containment and Supply

Our approach focuses on four major elements: (1) attracting RAs that increase the quantity and 

quality of PAs, (2) processing the RA payments in an efficient manner with effective financial 

controls, (3) providing NGB-ANG leadership access to management reports and on-line charts to 

more effectively predict long-term plans, and (4) quality assurance and quality control processes. 

Performance Measures and Reporting 

Docupak has a thorough understanding of G-RAP and the overall objective to maintain a quality 

force through: 

 Recruiting: recruiting quality Airman and Officers (non-prior and prior 

service)

 Daily report that specify the program daily activity of Recruiting Assistant.

 Weekly report that specify the weekly program actively of Recruiting 

Assistant.

 Adhoc reporting will be within an appropriate time line. 

 The Docupak Quality Control Plan provided with our contract award shall 

be utilized in ensuring we track and assess the performance. 

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 Docupak must maintain a minimal contact to contract ratio of 4:1. The 

ratio shall not increase beyond 8:1 without applying remedies approved by 

the NGB/A1R.

Contractor will create and assist with development of materials required for the RA package of 

lead generation materials for use at the local level with NGB/A1R.

Performance Data Management and Collection

Performance data shall be collected an managed in accordance with the data and information 

management approach identified in our contract award. This approach ensures appropriate data 

is available to support analysis of RAs, PAs and their relationship to state and local units. 

Performance Data Accuracy and Timeliness

Docupak’s proven approach, as discussed in Section D.2.3 provides access to performance data 

in a secure and timely fashion.

ANG and Docupak was successful at a rapid implementation to meet the mission requirement. 

We are positioning ourselves for other adaptations to this program. 

Recruiting Assistants Funds

The management of the RA funds is a critical factor in the success of GRAP. Docupak’s firsthand experience in operating this program is valuable to the continued success of the program. 

The timely and accurate payment of RAs will directly impact whether they continue to serve in 

that capacity or become inactive.

Docupak capitalizes on the GRAP database to manage and verify the disbursement of RA funds. 

The interaction between the GRAP database, DOD systems and Docupak’s financial system has 

been critical to successfully performing the disbursement action, as well as providing a valuable 

train for all financial transactions. The GRAP financial database will be utilized to track and 

report on this task order. 

Items required for Recruiting Assistant: Recruiting Assistant Shirt; Recruiter Guide (PDF 

online); National Guard Almanac; Business Cards. Subject to Change. 

Above to include shipping. 

Provide any management fees if applicable.

Delivery date: Estimated delivery date is 28 September 2007 

Point of contact for this project is , (703) 607-2973 

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Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY 

0001 Origin Government Origin Government 

0002 Origin Government Origin Government 

0004 Origin Government Origin Government 

0004AA Origin Government Origin Government 

0004AB Origin Government Origin Government 

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Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC 

0001 POP 24-SEP-2007 TO

23-SEP-2008 

N/A F9WFDP-A1/A1FR

MYRTLE GAYNOR, CMSGT

1411 JEFFERSON DAVIS HWY

ARLINGTON VA 22202-3231

703-607-2913

FOB: Destination 

F9WFDP 

0002 POP 24-SEP-2007 TO

23-SEP-2008 

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination 

F9WFDP 

0004 

0004AA POP 24-SEP-2007 TO

23-SEP-2008 

N/A F9WFDP-A1/A1FR

MYRTLE GAYNOR, CMSGT

1411 JEFFERSON DAVIS HWY

ARLINGTON VA 22202-3231

703-607-2913

FOB: Destination 

F9WFDP 

0004AB POP 24-SEP-2007 TO

23-SEP-2008 

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination 

F9WFDP 

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Section G - Contract Administration Data

ACCOUNTING AND APPROPRIATION DATA

AA: 5773840 587 41TH 064990 040000 59290 58150F 667100 F67100 

AMOUNT: $6,000,002.80 

CIN F9WFDP7261A0010001: $417,072.80 

CIN F9WFDP7261A0010002: $5,288,160.00 

CIN F9WFDP7261A0010003: $284,770.00 

CIN F9WFDP7261A0010004: $10,000.00 

ADDITIONAL INFORMATION

1. GOVERNMENT CONTRACTING PERSONNEL: 

a. The Contracting point(s) of contact for this contract will be the following:

Contract Specialist:

Office: 703-607-1217

Address:

National Guard Bureau (NGB-ZC-AQ)

1411 Jefferson Davis Highway, Suite 8100

Arlington, VA 22202-3231

Fax: 703-607-1742

b. All contracting actions and/or correspondence should be forwarded through the COR appointed in the 

contract schedule.

2. CONTRACTING OFFICER’S REPRESENTATIVE (COR):

a. The Contracting Officer has appointed the following individuals as the primary and alternate COR for 

this contract:

Primary COR:

 

703-607-2913 

Address:

NGB/A1FR

1411 Jefferson Davis Highway

Arlington VA 22202-3231

b. The COR will act as the Contracting Officer’s representative for technical matters, providing technical 

direction and discussion as necessary with respect to the specification or statement of work, and 

monitoring the progress and quality of the contractor’s performance. The COR is NOT an 

Administrative Contracting Officer (ACO) and does not have authority to take any action, either 

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directly or indirectly, that would change the pricing, quantity, quality, place of performance, delivery 

schedule, or any other term and condition of the contract, or to direct the accomplishment of effort that 

goes beyond the scope the statement of work in the contract.

c. When, in the opinion of the contractor, the COR requests efforts outside the existing scope of the 

contract, the contractor shall promptly notify the contracting officer in writing. The contractor under 

such direction shall take no action until the contracting officer has resolved the issue or has otherwise 

issued a modification to the contract.

d. In the absence of the Primary COR named above (due to reasons such as leave, illness, and official 

travel), all responsibilities and functions assigned to the Primary COR shall be the responsibility of the 

Alternate COR (if appointed) acting on behalf of the Primary COR.

3. ACCOUNTING FOR CONTRACT SERVICES:

The Secretary of the Army has implemented Accounting for Contract Services. This initiative has been put in place 

to obtain better visibility of the contractor service workforce. The Assistant Secretary of the Army (Manpower and 

Reserve Affairs) and the Assistant Secretary of the Army (Acquisition, Logistics and Technology) have implemented 

guidance to comply with this DoD Business Initiative Council (BIC) sponsored initiative. These contract reporting 

requirements are mandatory. By acceptance of this contract and performance under this contract, the contractor 

agrees to comply with these reporting requirements.

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure 

Army data collection site [Contractor Manpower Reporting (CMR) System] where the contractor will report ALL 

contractor manpower (including sub-contractor manpower) required for performance of this contract. The contractor 

is required to completely fill in all the information in the format using the following web address:

 https://contractormanpower.army.pentagon mil 

The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer's Technical 

Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates 

covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor 

employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor 

dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) 

Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC 

for each sub-contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the 

Unit Identification Code (UIC) for the Army Requiring Activity (National Guard Bureau UIC is W00QFF); (11) 

Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and 

nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) 

Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor 

employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also 

provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be 

the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be 

reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server 

or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor's 

systems to the secure web site without the need for separate data entries for each required data element at the web 

site. The specific formats for the XML direct transfer may be downloaded from the web site.

4. GENERAL INVOICE PREPARATION & SUBMITTAL INSTRUCTIONS:

a. An invoice is a written and/or electronic request for payment under the contract for supplies delivered 

or for services rendered. In order to be proper, an invoice must include, as applicable, the following:

i. Name and address of the contractor

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ii. Invoice Date

iii. Contract Number, or other authorization for supplies delivered or services performed 

(including order number and contract line item number)

iv. Name and address of contractor official to who payment is to be sent (must be the same as that 

in the contract or on a proper notice of assignment)

v. Name (where practical), title, phone number and mailing address of person to notified in the 

event of a defective invoice.

vi. Any other information or documentation required by other requirements of the contract (such 

as evidence of shipment)

b. Invoices should match terms and CLIN structure of the contract for ease of payment by Defense 

Finance and Accounting Service (DFAS).

c. Invoices shall be processed for approval and payment within 5 working days of the completion of 

work.

d. Receipt of payments by a representative of the contractor’s designated bank shall constitute a full 

accord and satisfaction of the Government’s obligation under the contract to the extent of the amount of 

the payment made.

e. This contract requires invoice submittal in accordance with Wide Area Workflow (WAWF). Submit 

one electronic original of all invoices to DFAS. IMPORTANT: DFAS must receive electronic 

submittal from the contractor in compliance with DFARS 252.232-7003. The COR(s) will certify all 

invoices for payment. For payment inquiries after submittal, please contact the DFAS Customer 

Service Desk or visit the Vendor Pay Inquiry System at the following web address: 

http://www.dfas mil/money/vendor/ 

5. WIDE AREA WORKFLOW INVOICE INSTRUCTIONS:

Contractor shall submit payment request using the following method(s) as mutually agreed to by 

the Contractor, the Contracting Officer, the contract administration office, and the payment 

office.

 Wide Area Workflow (WAWF) (see instructions below) 

 Web Invoicing System (WInS)(https://ecweb.dfas.mil) 

 American National Standards Institute (ANSI) X.12 electronic data interchange (EDI) 

formats (http://www.X12.org and http://www.dfas.mil/ecedi) 

 Other (please specify)____________________________________ 

DFAS POC and Phone: DFAS LIMESTONE, 1-800-756-4571, Option 2, option 3 

WAWF is the preferred method to electronically process vendor request for payment. This 

application allows DOD vendors to submit and track Invoices and Receipt/Acceptance 

documents electronically. Contractors electing to use WAWF shall (i) register to use WAWF at 

https://wawf.eb.mil and (ii) ensure an electronic business point of contact (POC) is designated 

in the Central Contractor Registration site at http://www.ccr.gov within ten (10) calendar days 

after award of this contract/order. 

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Questions concerning payments should be directed to the Defense Finance and Accounting 

Service (DFAS) Limestone (F67100) at 1-800-756-4571, Option 2, option 3 or faxed to 1-866-

392-7091. Please have your purchase order/contract number ready when calling about 

payments. 

You can easily access payment and receipt information using the DFAS web site at 

http://www.dfas.mil/contractorpay.html . Your purchase order/contract number or invoice 

number will be required to inquire about the status of your payment. 

The following codes and information will be required to assure successful flow of WAWF 

documents. 

TYPE OF DOCUMENT [Check the appropriate block] 

Commercial Item Financing

Construction Invoice (Contractor Only) 

Invoice (Contractor Only) 

 Invoice and Receiving Report (COMBO)

xx Invoice as 2-in-1 (Services Only)

Performance Based Payment (Government Only)

Progress Payment (Government Only)

Cost Voucher (Government Only)

Receiving Report (Government Only)

Receiving Report With Unique Identification (UID) Data (Government Only)

 UID is a new globally unique “part identifier” containing data elements used to 

track DoD parts through their life cycle. 

Summary Cost Voucher (Government Only)

CAGE CODE: 41TS5 DUN NUMBER: 133362058 TAX ID: 52-2217134

ISSUE BY DODAAC: W9133L

ADMIN BY DODAAC: W9133L

INSPECT BY DODAAC: F9WFDP

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ACCEPT BY DODAAC: F9WFDP

SHIP TO DODAAC: W9133L

LOCAL PROCESSING OFFICE DODDAC: N/A

PAYMENT OFFICE FISCAL STATION CODE: F67100

EMAIL POINTS OF CONTACT LISTING: (Use Group e-mail accounts if applicable) 

INSPECTOR: 

ACCEPTOR: 

RECEIVING OFFICE POC: 

CONTRACT ADMINISTRATOR: 

CONTRACTING OFFICER: 

ADDITIONAL CONTACT: 

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Section H - Special Contract Requirements

CONTRACTOR PROPOSAL

ANG G-RAP PROPOSAL, FY 2008 

Docupak is providing this Performance Work Statement in support of the Air National 

Guard (ANG) Guard Recruiting Assistant Program (G-RAP) recruitment requirement. 

This proposal will support the recruitment of 2,208 Airmen and Officers and begin in 

September 2007 to run through 30 September 2008.

Program Operations 

 Docupak offers an existing subcontractor relationship with over 10,000 CitizenAirmen which provides the foundation for G-RAP. 

 Docupak’s staff includes a Program Manager, an Account Executive, and two 

Account Coordinators that have effective relationships in place with the National 

Guard Bureau (NGB), NGB-ANG Recruiting and Retention leadership, and state 

leadership. 

 Docupak offers executive leadership that has a shared vision of program needs 

and priorities that ensures reliability, creativity, and personal responsiveness.

 Docupak offers the data infrastructure, program procedures, mature practices, 

and a well-trained staff to support the use of those systems.

 Eligible participants in G-RAP will be current members (Officer or Enlisted) with 

Active participation in an Air National Guard Wing/Unit. ANG Retirees will also be 

allowed to participate. Retirees must have been retired from the ANG at least six 

months with a minimum of 20 years good service. Medically discharged or other 

service retiree applicants are not eligible. Applicants may have previously served 

in any position or status in the ANG.

 

Management Improvements

Docupak leadership regularly performs ongoing discussions with ANG leadership, RAs, 

and PAs in order to improve the company’s performance. Daily contact with program 

participants ensures thorough knowledge of G-RAP policies and procedures and allows 

participating RAs an open form of communication with Account Coordinators. Docupak 

proposes on-site support of state and wing activities when directed by ANG leadership. 

This process of continuous improvement is a necessity for a productive and costeffective future program.

Docupak will continue to consult with NGB-ANG Recruiting and Retention leadership to 

further clarify needs and expectations. Between participant feedback and ANG 

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direction, Docupak will have a clearer perspective on additional measures that can 

improve G-RAP. This effort is in line with our POEM (plan, organize, execute, and 

management oversight) management approach specifically developed for G-RAP (as 

discussed in Section III.C.1.a). The POEM approach was developed using Docupak’s 

corporate management principles of Analyze, Plan, Design, Implement, and Evaluate 

(discussed in Section 5.1 of the Program Management Plan).

Program Operations

Docupak will provide the NGB-ANG Recruiting and Retention leadership with thorough, 

responsive, and uninterrupted execution of G-RAP. Enhancement to the program will 

be conducted through a process of negotiated scope expansions and continuous 

improvement. Docupak will develop creative approaches to future recruiting and 

retention challenges. Docupak has demonstrated its value to the ANG in executing GRAP. Docupak has: 

 Demonstrated responsiveness, creative 

concepts, and agility in the design and 

execution of the 

G-RAP recruitment strategies 

 Established comprehensive knowledge of 

G-RAP, anticipates the needs of the ANG, 

and provides timely and effective solutions 

 Exercised fiscal responsibility by embracing 

experienced staff, results-oriented 

leadership, and attractive labor rates 

 Deployed a management structure that is 

sufficient to support large contracts while 

maintaining the flexibility and 

responsiveness that is characteristic of a 

small business

 Selected personnel for the execution of GRAP that possess customer focus, 

interpersonal skills, conscientious work 

ethic, and motivation necessary to assure 

operational excellence

 Prompt payments 

 Prompt customer service with expanded 

Operations Center hours

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Program Management

In accordance with the ANG solicitation, Docupak shall provide a Program Manager 

along with continued support by the Account Executive and two Account Coordinators. 

Resumes for key personnel shall be provided upon award. Pricing and descriptions for 

all labor categories are in accordance with contract W9133L-07-D-0007.

Approach to Recruitment Assistance Sustainment and Supply

Our approach focuses on four major elements: (1) attracting RAs that increase the 

quantity and quality of PAs, (2) processing the RA payments in an efficient manner with

effective financial controls, (3) providing NGB-ANG Recruiting and Retention leadership 

access to management reports and on-line charts to more effectively predict long-term 

plans, and (4) quality assurance and quality control processes.

RA Compensation Management

Docupak has processes and procedures in place that ensure the timely payment to 

RAs. Our Account Coordinators quickly resolve any issues that might result in a delay of

payment.

Docupak has a system of internal controls to prevent inappropriate payment of funds. 

Our controls are strong and compliant. In addition, Account Executives conduct random 

quality assurance procedures to eliminate fraud, waste, and abuse. These controls 

include:

 Independent verification of payment 

eligibility through the Air Force Recruiting 

Information Support System (AFRISS) and 

the Military Personnel Data System 

(MilPDS) 

 Periodic internal audits of payments

 Validation of RA status and eligibility for 

payment

 Verification of financial system integrity and 

security 

These authorized payments are aggregated and invoiced to the Government on a 

monthly basis. 

Program Reporting

Program reporting is discussed in the Performance Requirements Summary

Recruiting Strategies

The underlying principles of G-RAP are that RAs are community-based Citizen-Airmen 

who communicate the benefits of ANG service within their spheres of influence. A level 

of trust is generated within the RAs’ sphere of influence providing the opportunity to 

bring PAs closer to a commitment to join. 

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G-RAP recognizes and rewards unit members while providing supplemental income 

opportunity. Continued encouragement of participation will be an ongoing initiative to 

ensure that unit members are aware of the opportunity to join G-RAP and assist in the 

ANG recruiting efforts. Active RAs will be provided appropriate ANG-branded 

merchandise to assist in recruiting efforts.

GFE and GFI Responsibility

G-RAP involves the use of Government Furnished Information (GFI). Specifically, 

verifications are performed in AFRISS and MilPDS (both Government databases) as a 

part of the RA compensation program. Special care is given in the transmittal of data to 

protect privacy information. The use of this information by Docupak has been to ensure 

timely payment to RAs. As custodians of GFI, Docupak’s IT infrastructure adheres to all 

appropriate security precautions.

Data Relevancy

We will capture all data as identified by the stakeholders and authorized by NGB-ANG 

Recruiting and Retention leaders. The data is segregated or aggregated to meet users’ 

requirements for the task order.

Data Collection/Capture

Efficient data collection is obtained primarily through the use of a secure web portal 

interface designed to obtain large amounts of predetermined data that is applicable to 

current and future reporting needs. The web portal is used by the designated individuals

associated with G-RAP to appropriately enter or edit information. Specified data used 

for validation purposes or to facilitate information requirements within G-RAP is 

captured from the following systems via secure file transfer protocol (SFTP) and other 

means.

 Air Force Recruiting Information Support 

System (AFRISS) 

 Military Personnel Data System (MILPDS)

 NGB-ANG Recruiter Directory

 NGB-ANG Basic Military Training Course 

Start Date roster

 Docupak’s Financial System (a solution 

developed in Microsoft Dynamics, 

Solomon, that Docupak uses as an 

integrated business solution) to exchange 

financial data. Section 5.2 of the Program 

Management Plan provides an overview of 

Solomon

Data Accuracy/Validation

Docupak actively manages data for accuracy and validity as follows: 

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 Data provided via MilPDS/AFRISS is used 

to help ensure RA applicants are eligible by 

virtue of their current reported Airman 

status, which is updated regularly via a 

MilPDS data feed.

 A PA’s data is validated against 

MilPDS/AFRISS to prevent the nomination 

of a current enlisted Airman. Once the 

nomination is successful, data is updated 

via regular AFRISS interface.

 The storage and movement of information 

from the G-RAP database lends itself to 

data accuracy by eliminating duplication 

and chance for human error.

 In addition to automated process to 

enhance data accuracy and validation, 

Docupak’s Operations Center uses 

personal oversight to validate data.

D.2.3.1 Cost Effectiveness of Financial Database

RA Financial Input

Docupak developed the G-RAP database to capture, verify, and manage RA payments. 

The interaction between the database and Docupak’s financial system helps to 

eliminate errors from manual input. The G-RAP database automatically generates an 

export file for payment once payment eligibility requirements have been met. 

MilPDS/AFRISS data feeds are the trigger mechanisms for a financial transaction. 

When MilPDS/AFRISS reports validate a PA’s enlistment, the first payment is made 

within 30-45 days. Second payment for a non-prior service PA is issued when NGBANG Recruiting and Retention leadership verifies the individual as having successfully 

shipped to BMT. If the PA is prior service and therefore not required to ship to BMT, the 

second payment to the RA is exported 90 days after the contract date provided the 

PA’s status in MilPDS remains current and active. An export payment file from the GRAP database to the financial system occurs daily to generate payment to RAs whose 

nominees met the payment eligibility requirements as stated above. 

Other Program Costs

The business aspect of G-RAP is managed in Solomon. All pertinent data is entered 

into Solomon to track reimbursable items (in accordance with the FAR), supplies, travel, 

material, subcontracted items, and all other direct costs.

 A monthly report is generated from 

Solomon that identifies all expenses related 

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to a particular task order in the following 

categories: materials, shipping and labor. 

 A New Hire Kit (NHK) shall be provided to 

each RA who completes training as a 

participant in G-RAP. Kit materials shall 

include, but not be limited to, a Recruiting 

Assistant polo shirt with ANG logo, 

business cards, and an ANG almanac. 

These items are subject to change as 

components of the NHK. 

 RAs are provided with program policy and 

procedure guidelines via an on-line PDF.

 Monthly accounting reports are analyzed by 

the CFO, Contract Manager, Assistant 

Business Manager, and Program Manager.

Financial Data Relevance

Docupak’s G-RAP database as described in our contract award will be utilized to 

provide financial data as it relates to performance metrics. In addition to providing data 

relevant to managing the financial and performance of RAs, we are able to provide 

important financial information to NGB-ANG Recruiting and Retention leadership that 

projects future contracts and payments in the G-RAP pipeline (i.e., run rates).

D.2.4 Performance Measures and Reporting

Docupak has a thorough understanding of G-RAP and the overall objective to maintain 

a quality force through:

 Recruiting: recruiting quality Officers and 

Airmen (non-prior and prior service)

 Retention: retaining Officers and Airmen 

who reach their expiration term of service 

(ETS)

 Attrition Management: reducing losses 

while still under contractual military 

obligations

 The Docupak Quality Control Plan 

provided with our contract award shall be 

utilized in ensuring we track and assess the 

performance.

 Daily report which specifies program and 

daily activity of RAs

 Weekly report which specifies the programto-date totals of program participation

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 Ad hoc reporting will be provided within an 

appropriate timeline

Quality Control, Information and Physical Security, Program Management and 

implementation of Subcontracting shall be in accordance with the approved plans 

included in Contract W9133L-07-D-0007. Applicable performance metrics and 

deliverables are as specified in this proposal.

D.2.4.1 Cost Effective Performance Metrics Database 

To support performance measurement, Docupak uses the G-RAP database as a 

repository of data as described in our contract award. This performance data can then 

be assembled and moved to individual stakeholders for their use concerning measuring 

performance. 

Performance Data Management and Collection

Performance data shall be collected and managed in accordance with the data and 

information management approach identified in the contract award. This approach 

ensures appropriate data is available to support analysis of RAs, PAs, and their 

relationship to wings and local units. 

Performance Data Accuracy and Timeliness

Docupak’s proven approach, as discussed in Contract W9133L-07-D-0007 Section 

D.2.3, provides reliable access to performance data in a secure and timely fashion. 

In preparation for the future, Docupak is developing and executing an IT plan described 

below that is scaleable and adaptable to upcoming changes. This plan supports 

Docupak’s IT vision. The IT plan will facilitate changes in processes that will need to 

accompany expansion to other branches or future policy changes. Docupak’s IT 

Strategic Plan to support the NGB-ANG Recruiting and Retention leadership is a major 

enabler to providing adaptability and flexibility to G-RAP. 

D.2.8 Recruiting Assistance Funds 

The management of the RA funds is a critical factor in the success of G-RAP. 

Docupak’s first-hand experience in operating this program is valuable to the continued 

success of the program. The timely and accurate payment of RAs will directly impact 

whether they continue to serve in that capacity or become inactive. 

Docupak capitalizes on the G-RAP database to manage and verify the disbursement of

RA funds. The interaction between the G-RAP database, DoD systems, and Docupak’s 

financial system has been critical to successfully performing the disbursement action, 

as well as providing a valuable trail for all financial transactions. The G-RAP financial 

database will be utilized to track and report on this task order.

D.2.10 Travel 

Travel required by Docupak shall be at the direction of ANG leadership and shall be 

delineated in cost/price reports.

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Deliverable Quantity Price Each Total Cost

CLIN 0001 Labor $417,072.80 

*see attached labor rates

CLIN 0002 Accession Funds 2,208 2,395.00 $5,288,160.00 

CLIN 0003 Reporting Deliverables NSP NSP

*see attached Deliverables 

CLIN 0004 ODC 0 0 0

CLIN 0004AA General ODC

 RA support materials:

 New Hire Kits *see attached NHK components 5,500 45.24 $248,820.00 

 Wing marketing items NTE NTE $5,950.00 

 RA promotional items NTE NTE $30,000.00 

 Total General ODC $284,770.00 

CLIN 0004AB Travel 5 2,000.00 $10,000.00 

GRAND TOTAL $6,000,002.80 

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(b) (4)

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DELIVERABLES

Budget and Cost Reports

Item

For Details 

See Section

Submission 

Requirements Revisions Required Medium Recipients

Ad-Hoc Reports 1.1 Mutually agreed 

dates

As directed by the 

Government

Softcopy, 

Hardcopy

As directed by COR

Annual Budget Summary 1.2 Within 10 

business days 

after the end of 

the Federal 

Government 

fiscal year

As directed by the 

Government

Softcopy, 

Hardcopy

 

 

and others as directed by 

ANG Recruiting and 

Retention leadership

Monthly Invoice Supporting Data 

Report

1.3 Monthly with 

Invoice to enable 

payment

With each invoice Softcopy, 

Hardcopy

WAWF submission, 

Quarterly Budget Report 1.4 Within 10 

business days 

following the end 

of each Federal 

Government 

fiscal year 

quarter

Softcopy, 

Hardcopy

 

 

and others as directed by 

ANG Recruiting and 

Retention leadership

Recruiting assistant (RA) Payment 

Analysis Report

1.5 Monthly As directed by the 

Government

Softcopy, 

Hardcopy

WAWF submission, 

Semi-Annual Budget Summary 1.6 Within 20 

business days 

after the end of 

mid Federal 

Government 

fiscal year

As directed by the 

Government

Softcopy, 

Hardcopy

 

 

and others as directed by 

ANG Recruiting and 

Retention leadership

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(b) (6)

(b) (6) (b) (6)

(b) (6)

(b) (6)

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Performance Reports

Item

For Details 

See Section

Submission 

Requirements Revisions Required Medium Recipients

Ad-Hoc Reports 3.1 Mutually agreed 

dates

As directed by the 

Government

Softcopy, 

Hardcopy

As directed by COR

Recruiting assistant Demographic and 

Productivity Report

3.2 Monthly As directed by the 

Government

Softcopy, 

Hardcopy 

and others as directed by 

ANG Recruiting and 

Retention leadership

Recruiting assistant Summary Activity 

Report

3.3 Daily As directed by the 

Government

Softcopy

and others as directed by 

ANG Recruiting and 

Retention leadership

Program Activity Summary report 2.4 Weekly As directed by the 

Government

Softcopy

 and 

others as directed by ANG 

Recruiting and Retention 

leadership

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(b) (6)

(b) (6)

(b) (6)

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New Hire Kit components

New Hire Kit Components

Items

Cost 

(each 

kit)

ANG polo

$17.5

6

ANG almanac (current year) $4.72

Business cards (box of 250) $5.91

Shipping carton $0.49

Shipping and Handling

$16.5

6

$45.2

4

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Docupak will provide NGB/A1R with thorough, responsive, and uninterrupted execution 

of G-RAP. Based on a longstanding and strong relationship between Docupak and the 

ANG, Docupak has demonstrated its value to the ANG in executing G-RAP. Docupak 

will perform in accordance with the following Performance Requirements Summary:

Requirement Indicator Standards Criteria Min AQL Milestones

Demonstrate 

responsiveness,

creativity and 

agility in design and

execution of the 

recruitment 

strategies

Timeliness

Coordinate delivery of 

contract requirements 

within the requested 

timeframe 

99% of 

requirements 

fulfilled on time Sep 07 – Aug 08

Provide personnel 

with 

comprehensive 

knowledge of GRAP, anticipate 

needs of the ANG 

and provide timely 

solutions.

Quality

Identify personnel and 

provide resumes for 

Key personnel to ANG

99% of 

requirements 

fulfilled at 

acceptable 

levels reviewed 

by the ANG

Sep 07 - Aug 08

Exercise Fiscal 

Responsibility

Accuracy

Hire key personnel 

and utilize 

infrastructure financial 

team (experienced 

staff) within 

basic contract 

negotiated labor rates

99% of 

requirements 

fulfilled at 

acceptable 

accuracy levels 

reviewed by the 

ANG

Sep 07 - Aug 08

Deliverables Timeliness, 

Quality

Creative/Design

and delivery of 

required RPIs

99% of 

requirements 

fulfilled at 

acceptable 

quality levels 

and on time

Sep 07 - Aug 08

Records 

Maintenance

Timeliness

Task order 

performance records 

are updated 

sufficiently to ensure 

the most current 

information is 

accessible.

99% of 

requirements 

fulfilled on time

Sep 07 - Aug 08

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Section I - Contract Clauses 

CLAUSES INCORPORATED BY FULL TEXT

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER—CENTRAL CONTRACTOR 

REGISTRATION (OCT 2003)

(a) Method of payment. (1) All payments by the Government under this contract shall be made by electronic funds 

transfer (EFT), except as provided in paragraph (a)(2) of this clause. As used in this clause, the term “EFT” refers to 

the funds transfer and may also include the payment information transfer.

(2) In the event the Government is unable to release one or more payments by EFT, the Contractor agrees to either--

(i) Accept payment by check or some other mutually agreeable method of payment; or

(ii) Request the Government to extend the payment due date until such time as the Government can make payment by

EFT (but see paragraph (d) of this clause).

(b) Contractor's EFT information. The Government shall make payment to the Contractor using the EFT information 

contained in the Central Contractor Registration (CCR) database. In the event that the EFT information changes, the 

Contractor shall be responsible for providing the updated information to the CCR database.

(c) Mechanisms for EFT payment. The Government may make payment by EFT through either the Automated 

Clearing House (ACH) network, subject to the rules of the National Automated Clearing House Association, or the 

Fedwire Transfer System. The rules governing Federal payments through the ACH are contained in 31 CFR part 

210.

(d) Suspension of payment. If the Contractor's EFT information in the CCR database is incorrect, then the 

Government need not make payment to the Contractor under this contract until correct EFT information is entered 

into the CCR database; and any invoice or contract financing request shall be deemed not to be a proper invoice for 

the purpose of prompt payment under this contract. The prompt payment terms of the contract regarding notice of an 

improper invoice and delays in accrual of interest penalties apply. 

(e) Liability for uncompleted or erroneous transfers. (1) If an uncompleted or erroneous transfer occurs because the 

Government used the Contractor's EFT information incorrectly, the Government remains responsible for--

(i) Making a correct payment;

(ii) Paying any prompt payment penalty due; and

(iii) Recovering any erroneously directed funds.

(2) If an uncompleted or erroneous transfer occurs because the Contractor's EFT information was incorrect, or was 

revised within 30 days of Government release of the EFT payment transaction instruction to the Federal Reserve 

System, and--

(i) If the funds are no longer under the control of the payment office, the Government is deemed to have made 

payment and the Contractor is responsible for recovery of any erroneously directed funds; or

(ii) If the funds remain under the control of the payment office, the Government shall not make payment, and the 

provisions of paragraph (d) of this clause shall apply.

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(f) EFT and prompt payment. A payment shall be deemed to have been made in a timely manner in accordance with 

the prompt payment terms of this contract if, in the EFT payment transaction instruction released to the Federal 

Reserve System, the date specified for settlement of the payment is on or before the prompt payment due date, 

provided the specified payment date is a valid date under the rules of the Federal Reserve System.

(g) EFT and assignment of claims. If the Contractor assigns the proceeds of this contract as provided for in the 

assignment of claims terms of this contract, the Contractor shall require as a condition of any such assignment, that 

the assignee shall register separately in the CCR database and shall be paid by EFT in accordance with the terms of 

this clause. Notwithstanding any other requirement of this contract, payment to an ultimate recipient other than the 

Contractor, or a financial institution properly recognized under an assignment of claims pursuant to subpart 32.8, is 

not permitted. In all respects, the requirements of this clause shall apply to the assignee as if it were the Contractor. 

EFT information that shows the ultimate recipient of the transfer to be other than the Contractor, in the absence of a 

proper assignment of claims acceptable to the Government, is incorrect EFT information within the meaning of 

paragraph (d) of this clause.

(h) Liability for change of EFT information by financial agent. The Government is not liable for errors resulting from 

changes to EFT information made by the Contractor's financial agent.

(i) Payment information. The payment or disbursing office shall forward to the Contractor available payment 

information that is suitable for transmission as of the date of release of the EFT instruction to the Federal Reserve 

System. The Government may request the Contractor to designate a desired format and method(s) for delivery of 

payment information from a list of formats and methods the payment office is capable of executing. However, the 

Government does not guarantee that any particular format or method of delivery is available at any particular 

payment office and retains the latitude to use the format and delivery method most convenient to the Government. If 

the Government makes payment by check in accordance with paragraph (a) of this clause, the Government shall mail 

the payment information to the remittance address contained in the CCR database.

(End of Clause)

252.232-7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (MAR 2007)

(a) Definitions. As used in this clause--

(1) Contract financing payment and invoice payment have the meanings given in section 32.001 of the Federal 

Acquisition Regulation.

(2) Electronic form means any automated system that transmits information electronically from the initiating system 

to all affected systems. Facsimile, e-mail, and scanned documents are not acceptable electronic forms for submission 

of payment requests. However, scanned documents are acceptable when they are part of a submission of a payment 

request made using one of the electronic forms provided for in paragraph (b) of this clause.

(3) Payment request means any request for contract financing payment or invoice payment submitted by the 

Contractor under this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests using one of the 

following electronic forms:

(1) Wide Area WorkFlow-Receipt and Acceptance (WAWF-RA). Information regarding WAWF-RA is available on 

the Internet at https://wawf.eb.mil.

(2) Web Invoicing System (WInS). Information regarding WInS is available on the Internet at https://ecweb.dfas.mil.

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(3) American National Standards Institute (ANSI) X.12 electronic data interchange (EDI) formats.

(i) Information regarding EDI formats is available on the Internet at http://www.X12.org.

(ii) EDI implementation guides are available on the Internet at 

http:// www.dod mil/dfas/contractorpay/electroniccommerce html.

(4) Another electronic form authorized by the Contracting Officer.

(c) The Contractor may submit a payment request in non-electronic form only when--

(1) DoD is unable to receive a payment request in electronic form; or

(2) The Contracting Officer administering the contract for payment has determined, in writing, that electronic 

submission would be unduly burdensome to the Contractor. In such cases, the Contractor shall include a copy of the 

Contracting Officer's determination with each request for payment.

(d) The Contractor shall submit any non-electronic payment requests using the method or methods specified in 

Section G of the contract.

(e) In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate 

payment clauses in this contract when submitting payments requests.

(End of clause)

MANPOWER INFORMATION

MAN POWER

SUBJECT: IMPLEMENTATION OF FFICE OF THE ASSISTANT SECREATARY OF THE ARMY 

DATA COLLECTION SITE: 

a. Implement “by order of the Assistant Secretary of the Army Manpower & Reserve Affairs.” The 

following language hereunder of which is hereby incorporated into and made a part of all Basic Contracts 

Statement of Work; present Task and Delivery Orders Statement of Work. The requiring activity shall 

include the language hereunder in all forthcoming Contracts; Task and Delivery Orders Statements of 

Work. The Contracting officer will provide a CLIN in section B to allow for payment in compliance with 

the requirement. 

b. IMPLEMENTAION:

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains 

a secure Army data collection site where the contractor shall report ALL contractor manpower (including 

subcontractor manpower) required for performance of this contract. The contractor is required to 

completely fill in all the information in the format using the following web address 

https://contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting 

Office, Contracting Officer, Contracting Officer’s Technical Representative; (2) Contract number, 

including task and delivery order number; (3) Beginning and ending dates covered by reporting period; 

(4) contractor name, address, phone number, e-mail address, identity of contractor employee entering 

data; (5) Estimated direct labor hours (including sub-contractors); (7) Total payments (including subcontractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor ( 

and separate predominant FSC for each sub-contractor if different); (9) Estimate data collection cost; 

(10) Organizational titles associated with the Unit Identification Number (UIC) for the Army Requiring 

Activity (the Army Requiring Activity is responsible for providing the contractor with the UIC for the 

purposes of reporting the information); (11) Locations where contractor and sub-contractors perform the 

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work (specified by zip code in the United States and nearest city, country, when in an overseas location, 

using standardized nomenclature provided on website); (12) Presence of deployment or contingency 

contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this 

reporting period (by country). As part of its submission, the contractor shall also provide the estimated 

total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period 

of performance not to exceed 12 months ending September 30 of each government fiscal year and must 

be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the 

database server or fill in the fields on the website. The XML direct transfer is a format for transferring 

files from a contractor’s systems to the secure web site without the need for separate data entries for each 

required data element at the web site. The specific formats for the XML direct transfer may be 

downloaded from the web site. 

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(b) (6) (b) (6) (b) (6) (b) (6)

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Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Lot $4,668,895.00 $4,668,895.00 

Accession Funds

FFP

APPROX ENLISTED 1,811 X $ 2,345.00 = $4,246,795.00. APROX. OFFICER 

90 X $4,690.00 = $422,100.00

FOB: Destination

PURCHASE REQUEST NUMBER: F9WFDP8294A001

NET AMT $4,668,895.00

ACRN AA

CIN: F9WFDP8294A0010002

$4,668,895.00

 

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ITEM NO SUPPLIES/SERVICES MAX 

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0004 UNDEFINED Lot UNDEFINED $0.00 

Other Direct Cost

FFP

To provide Non-personal Guard Recruiting Assistance Program (G-RAP) 

Services. See PWS for more information. This CLIN has two subCLINs. The 

first subCLIN is for General costs that will consist of materials, equipment, 

supplies, and any other costs that are directly chargeable to this contract to 

perform the contractor's PWS. This subCLIN shall not contain travel costs. Also, 

ad hoc deliverables and activities not included elsewhere in this contract shall be 

included in this subCLIN.

The second subCLIN is for Travel costs. All travel in support of this contract will 

be in accordance with the Joint Travel Regulations (JTR). No fee of any type 

shall be applied to travel. 

The costs associated with this CLIN will be identified specifically under each FFP 

task order

FOB: Destination

MAX 

NET AMT

$0.00

ACRN AA

CIN: F9WFDP8294A0010004

$0.00

 

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ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0004AA 1 Lot $210,000.00 $210,000.00 

General ODCs

FFP

RA SUPPORT MATERIALS NEW HIRE KITS $4,000 X $50.00 = $200,000.00. 

WING MARKET / RA PRO ITEMS $10,000.00

FOB: Destination

PURCHASE REQUEST NUMBER: F9WFDP8294A001

NET AMT $210,000.00

ACRN AA

CIN: F9WFDP8294A0010004AA

$210,000.00

 

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0004AB 5 Lot $1,000.00 $5,000.00 

Travel

FFP

To provide Non-personal Guard Recruiting Assistance Program (G-RAP) Services. 

See PWS for more information. This subCLIN is for Travel costs. All travel in 

support of this contract will be in accordance with the Joint Travel Regulations 

(JTR). No profit of any type shall be applied to travel.

The costs associated with this subCLIN will be identified specifically under each 

FFP task order.

FOB: Destination

PURCHASE REQUEST NUMBER: F9WFDP8294A001

 

NET AMT $5,000.00

ACRN AA

CIN: F9WFDP8294A0010004AB

$5,000.00

 

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Section C - Descriptions and Specifications

CONTRACTOR PROPOSAL

 REVISED PROPOSAL 19 NOV 09

SUBJECT: ANG Guard Recruiting Assistance Program 

Docupak is submitting this proposal in response to the Air National Guard request for services in continuation of 

performance of the ANG Recruiting Assistance Program. Docupak proposes the requirement be executed as a task 

order under W9133L 07 D 0007. This requirement shall continue Program Management Support originally provided 

under task order W9133L-07-D-0007-0003 and the Accession funding originally provided under task order 

W9133L-07-D-0007-0020. 

 

Requirement:

1. Labor in support of the ANG GRAP Program: AWARDED UNDER MOD P05 to Task order 0003 on 29 

OCT 2008 for the period 1 Nov 08 to 30 Apr 09

Program Manager – 1 Nov 08 – 30 Apr 09

Account Executive – 1 Nov 08 – 30 Apr 09

Account Coordinator (2) – 1 Nov 08 – 30 Apr 09

 1.a. Labor in support of the ANG GRAP Program: for continued support 1 MAY 09 through 31 OCT 

 09

Program Manager – 1 May 09 – 31 Oct 09

Account Executive – 1 May 09 – 31 Oct 09

Account Coordinator (2) -1 May 09 – 31 Oct 09

2. Accessions Funds

a. Quantity – *1901new accessions 1 Nov 08 through 30 April 2009 

*Approx. Enlisted and Officer Breakdown in charts below.

** Officer accession payment structure is based upon continuation of the following:

Officer accessions/affiliations shall be based upon $2,345 for accession (Officer NPS/PS oath) and $2,345 for 

successful affiliation (AMS/COT shipped or 90-day if officer prior service) 

 b. Option Quantity – 1900 new accessions 1 May 09 through 31 October 2009

3. ODC

a. New Hire Kits

i. Quantity – 9,739 based on the number of new hires projected through 31 October 2009.

We are proposing 4000 for the base period of 1 NOV 08 to 30 APR 09 and 5,739 to 

cover the projections through 31 OCT 09

ii. Contents – ANG Polo Shirt, *Mini-padfolio, Business Cards 

iii. Pricing shall include fulfillment and shipping costs.

*This is a new item, the ANG no longer requires the Almanac in the NHKs. Items are 

subject to change.

b. Wing Marketing Items

i. G-RAP Tri-fold brochures for the Wings and GSUs.

c. RA Promotional Items

i. Docupak shall propose appropriate promotions subject to NGB approval to support a 

minimum of two G-RAP promotions.

4. Travel

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a. Travel is estimated at a NTE of $5,000.00. Since exact locations, length of trip and timeframe are 

not available at this time the estimate is based upon prior usage. All trips will include itemized 

details upon billing.

Pricing:

NOTE PRICING BELOW IS BROKEN DOWN INTO TWO SIX MONTH SEGEMENTS, 

IF FUNDING IS NOT AVAILABLE FOR THE ENTIRE YEAR OF EFFORT, WE 

PROPOSE THE TASK ORDER REFLECT AWARD OF THE FIRST SIX MONTHS 

WITH THE SECOND SIX MONTHS AS AN OPTION TO BE EXERCISED BASED 

UPON AVAILABILITY OF FUNDS. 

Period of Performance for 1 December 2008 – 30 June 2009. 

: 

Deliverable Quantity Price Each Total Cost

CLIN 0001 Labor covered under MOD P05 

to Task order 0003 under GRAP W9133L 

07-D-0007

CLIN 0002 Accession Funds

 Approx. Enlisted 1,811 $2,345.00 $4,246,795.00 

 Approx. Officer 90 $4,690.00 $422,100.00 

 Total Accessions Funds $4,668,895.00

 

CLIN 0003 Reporting Deliverables NSP NSP

 

CLIN 0004 ODC 0 0 0 

 

CLIN 0004AA General ODC 

 RA support materials: 

 New Hire Kits 4,000 $50.00 $200,000.00 

 Wing marketing/RA Promo items NTE NTE Est. $10,000.00 

 Total General ODC $210,000.00

 

CLIN 0004AB Travel 5 $1,000.00 $5,000.00 

APPROXIMATE TOTAL $4,883,895.00

OPTION FOR ADDITIONAL 6 MONTHS OF COVERAGE

Period of Performance for 1 July 2009 – 31 Oct 2009.

Deliverable Quantity Price Each Total Cost

CLIN 0001 Labor $214,801.60

*see below labor rates

CLIN 0002 Accession Funds

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 Approx. Enlisted 1,811 $2,345.00 $4,246,795.00 

 Approx. Officer 89 $4,690.00 $417,410.00 

 Total Accessions Funds $4,664,205.00 

 

CLIN 0003 Reporting Deliverables NSP NSP

 

CLIN 0004AA General ODC 

 RA support materials: 

 New Hire Kits 5,739 $50.00 $286,950.00

 Wing marketing/RA Promo items NTE NTE Est. $15,000.00 

 Total General ODC $301,950.00

APPROXIMATE TOTAL $5,180,956.60

Please contact (757) 438 4910 with any questions regarding this proposal.

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Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY 

0002 Origin Contractor Origin N/A 

0004 Origin Contractor Origin N/A 

0004AA Origin Contractor Origin N/A 

0004AB Origin Contractor Origin N/A 

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Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC 

0002 POP 01-DEC-2008 TO

31-MAY-2009 

N/A F9WFDP-A1/A1FR

 MSGT

1411 JEFFERSON DAVIS HWY SUITE 

10500

ARLINGTON VA 22202-3231

703-607-5451

FOB: Destination 

F9WFDP 

0004 POP 01-DEC-2008 TO

30-JUN-2009 

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination 

F9WFDP 

0004AA POP 01-DEC-2008 TO

30-JUN-2009 

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination 

F9WFDP 

0004AB POP 01-DEC-2008 TO

31-MAY-2009 

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination 

F9WFDP 

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Section G - Contract Administration Data

ACCOUNTING AND APPROPRIATION DATA

AA: 5793840 589 41TH 113I00 040000 59290 58150F 667100 F67100 

AMOUNT: $4,883,895.00 

CIN F9WFDP8294A0010002: $4,668,895.00 

CIN F9WFDP8294A0010004: $0.00 

CIN F9WFDP8294A0010004AA: $210,000.00 

CIN F9WFDP8294A0010004AB: $5,000.00 

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Section H - Special Contract Requirements

ADDITIONAL INFO

1. GOVERNMENT CONTRACTING PERSONNEL: 

a. The Contracting point(s) of contact for this contract will be the following:

Contract Specialist:

Office: 703-607-1217

Address:

National Guard Bureau (NGB-AQ)

1411 Jefferson Davis Highway, Suite 8100

Arlington, VA 22202-3231

Fax: 703-607-1742

b. All contracting actions and/or correspondence should be forwarded through the COR appointed in the 

contract schedule.

2. CONTRACTING OFFICER’S REPRESENTATIVE (COR):

a. The Contracting Officer has appointed the following individuals as the primary and alternate COR for 

this contract:

Primary COR:

703-607-2970 

Address:

NGB/A1FR

1411 Jefferson Davis Highway

Arlington VA 22202-3231

b. The COR will act as the Contracting Officer’s representative for technical matters, providing technical 

direction and discussion as necessary with respect to the specification or statement of work, and 

monitoring the progress and quality of the contractor’s performance. The COR is NOT an 

Administrative Contracting Officer (ACO) and does not have authority to take any action, either 

directly or indirectly, that would change the pricing, quantity, quality, place of performance, delivery 

schedule, or any other term and condition of the contract, or to direct the accomplishment of effort that 

goes beyond the scope the statement of work in the contract.

c. When, in the opinion of the contractor, the COR requests efforts outside the existing scope of the 

contract, the contractor shall promptly notify the contracting officer in writing. The contractor under 

such direction shall take no action until the contracting officer has resolved the issue or has otherwise 

issued a modification to the contract.

d. In the absence of the Primary COR named above (due to reasons such as leave, illness, and official 

travel), all responsibilities and functions assigned to the Primary COR shall be the responsibility of the 

Alternate COR (if appointed) acting on behalf of the Primary COR.

3. ACCOUNTING FOR CONTRACT SERVICES:

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The Secretary of the Army has implemented Accounting for Contract Services. This initiative has been put in place 

to obtain better visibility of the contractor service workforce. The Assistant Secretary of the Army (Manpower and 

Reserve Affairs) and the Assistant Secretary of the Army (Acquisition, Logistics and Technology) have implemented 

guidance to comply with this DoD Business Initiative Council (BIC) sponsored initiative. These contract reporting 

requirements are mandatory. By acceptance of this contract and performance under this contract, the contractor 

agrees to comply with these reporting requirements.

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure 

Army data collection site [Contractor Manpower Reporting (CMR) System] where the contractor will report ALL 

contractor manpower (including sub-contractor manpower) required for performance of this contract. The contractor 

is required to completely fill in all the information in the format using the following web address:

 https://contractormanpower.army.pentagon mil 

The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer's Technical 

Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates 

covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor 

employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor 

dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) 

Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC 

for each sub-contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the 

Unit Identification Code (UIC) for the Army Requiring Activity (National Guard Bureau UIC is W00QFF); (11) 

Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and 

nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) 

Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor 

employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also 

provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be 

the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be 

reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server 

or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor's 

systems to the secure web site without the need for separate data entries for each required data element at the web 

site. The specific formats for the XML direct transfer may be downloaded from the web site.

4. GENERAL INVOICE PREPARATION & SUBMITTAL INSTRUCTIONS:

a. An invoice is a written and/or electronic request for payment under the contract for supplies delivered 

or for services rendered. In order to be proper, an invoice must include, as applicable, the following:

i. Name and address of the contractor

ii. Invoice Date

iii. Contract Number, or other authorization for supplies delivered or services performed 

(including order number and contract line item number)

iv. Name and address of contractor official to who payment is to be sent (must be the same as that 

in the contract or on a proper notice of assignment)

v. Name (where practical), title, phone number and mailing address of person to notified in the 

event of a defective invoice.

vi. Any other information or documentation required by other requirements of the contract (such 

as evidence of shipment)

b. Invoices should match terms and CLIN structure of the contract for ease of payment by Defense 

Finance and Accounting Service (DFAS).

c. Invoices shall be processed for approval and payment within 5 working days of the completion of 

work.

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d. Receipt of payments by a representative of the contractor’s designated bank shall constitute a full 

accord and satisfaction of the Government’s obligation under the contract to the extent of the amount of 

the payment made.

e. This contract requires invoice submittal in accordance with Wide Area Workflow (WAWF). Submit 

one electronic original of all invoices to DFAS. IMPORTANT: DFAS must receive electronic 

submittal from the contractor in compliance with DFARS 252.232-7003. The COR(s) will certify all 

invoices for payment. For payment inquiries after submittal, please contact the DFAS Customer 

Service Desk or visit the Vendor Pay Inquiry System at the following web address: 

http://www.dfas mil/money/vendor/ 

5. WIDE AREA WORKFLOW INVOICE INSTRUCTIONS:

Contractor shall submit payment request using the following method(s) as mutually agreed to by 

the Contractor, the Contracting Officer, the contract administration office, and the payment 

office.

Wide Area Workflow (WAWF) (see instructions below) 

 Web Invoicing System (WInS)(https://ecweb.dfas.mil) 

 American National Standards Institute (ANSI) X.12 electronic data interchange (EDI) 

formats (http://www.X12.org and http://www.dfas.mil/ecedi) 

 Other (please specify)____________________________________ 

DFAS POC and Phone: DFAS LIMESTONE, 1-800-756-4571, Option 2, option 3 

WAWF is the preferred method to electronically process vendor request for payment. This 

application allows DOD vendors to submit and track Invoices and Receipt/Acceptance 

documents electronically. Contractors electing to use WAWF shall (i) register to use WAWF at 

https://wawf.eb.mil and (ii) ensure an electronic business point of contact (POC) is designated 

in the Central Contractor Registration site at http://www.ccr.gov within ten (10) calendar days 

after award of this contract/order. 

Questions concerning payments should be directed to the Defense Finance and Accounting 

Service (DFAS) Limestone (F67100) at 1-800-756-4571, Option 2, option 3 or faxed to 1-866-

392-7091. Please have your purchase order/contract number ready when calling about 

payments. 

You can easily access payment and receipt information using the DFAS web site at 

http://www.dfas.mil/contractorpay.html . Your purchase order/contract number or invoice 

number will be required to inquire about the status of your payment. 

The following codes and information will be required to assure successful flow of WAWF 

documents. 

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TYPE OF DOCUMENT [Check the appropriate block] 

Commercial Item Financing

Construction Invoice (Contractor Only) 

Invoice (Contractor Only) 

 Invoice and Receiving Report (COMBO)

xx Invoice as 2-in-1 (Services Only)

Performance Based Payment (Government Only)

Progress Payment (Government Only)

Cost Voucher (Government Only)

Receiving Report (Government Only)

Receiving Report With Unique Identification (UID) Data (Government Only)

 UID is a new globally unique “part identifier” containing data elements used to 

track DoD parts through their life cycle. 

Summary Cost Voucher (Government Only)

CAGE CODE: 1MRK2 DUN NUMBER: 048754530 TAX ID: 63-1190842

ISSUE BY DODAAC: W9133L

ADMIN BY DODAAC: W9133L

INSPECT BY DODAAC: F9WFDP

ACCEPT BY DODAAC: F9WFDP

SHIP TO DODAAC: F9WFDP

LOCAL PROCESSING OFFICE DODDAC: N/A

PAYMENT OFFICE FISCAL STATION CODE: F67100

EMAIL POINTS OF CONTACT LISTING: (Use Group e-mail accounts if applicable) 

 INSPECTOR: 

ACCEPTOR: 

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RECEIVING OFFICE POC: 

CONTRACT ADMINISTRATOR: 

CONTRACTING OFFICER: 

ADDITIONAL CONTACT:

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Section I - Contract Clauses

MANPOWER INFORMATION

MAN POWER

SUBJECT: IMPLEMENTATION OF FFICE OF THE ASSISTANT SECREATARY OF THE ARMY 

DATA COLLECTION SITE: 

a. Implement “by order of the Assistant Secretary of the Army Manpower & Reserve Affairs.” The 

following language hereunder of which is hereby incorporated into and made a part of all Basic Contracts 

Statement of Work; present Task and Delivery Orders Statement of Work. The requiring activity shall 

include the language hereunder in all forthcoming Contracts; Task and Delivery Orders Statements of 

Work. The Contracting officer will provide a CLIN in section B to allow for payment in compliance with 

the requirement. 

b. IMPLEMENTAION:

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains 

a secure Army data collection site where the contractor shall report ALL contractor manpower (including 

subcontractor manpower) required for performance of this contract. The contractor is required to 

completely fill in all the information in the format using the following web address 

https://contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting 

Office, Contracting Officer, Contracting Officer’s Technical Representative; (2) Contract number, 

including task and delivery order number; (3) Beginning and ending dates covered by reporting period; 

(4) contractor name, address, phone number, e-mail address, identity of contractor employee entering 

data; (5) Estimated direct labor hours (including sub-contractors); (7) Total payments (including subcontractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor ( 

and separate predominant FSC for each sub-contractor if different); (9) Estimate data collection cost; 

(10) Organizational titles associated with the Unit Identification Number (UIC) for the Army Requiring 

Activity (the Army Requiring Activity is responsible for providing the contractor with the UIC for the 

purposes of reporting the information); (11) Locations where contractor and sub-contractors perform the 

work (specified by zip code in the United States and nearest city, country, when in an overseas location, 

using standardized nomenclature provided on website); (12) Presence of deployment or contingency 

contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this 

reporting period (by country). As part of its submission, the contractor shall also provide the estimated 

total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period 

of performance not to exceed 12 months ending September 30 of each government fiscal year and must 

be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the 

database server or fill in the fields on the website. The XML direct transfer is a format for transferring 

files from a contractor’s systems to the secure web site without the need for separate data entries for each 

required data element at the web site. The specific formats for the XML direct transfer may be 

downloaded from the web site. 

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