Defense Travel System

December 30, 2020

DTS Guide 3: Vouchers

Defense Travel Management Office
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Table of Contents

VOUCHERS............................................................................................ 4

1.1 Create a Voucher....................................................................................... 4

UPDATE THE TRIP DETAILS AND TRAVEL ITINERARY.................................. 6

UPDATE EXPENSES AND ALLOWANCES.................................................... 8

3.1 Reservation Expenses........................................................................... 10

3.2 Other Expenses...................................................................................... 13

3.3 Attaching Files and Substantiating Documents.................................23

3.4 Expenses Screen Icons Explained........................................................ 30

UPDATE PER DIEM INFORMATION........................................................ 32

UPDATE ACCOUNTING INFORMATION................................................... 33

5.1 Update LOAs.......................................................................................... 33

5.2 Review SPPs, Advances, and Accounting Summary......................... 35

UPDATE SPLIT DISBURSEMENTS............................................................ 35

REVIEW MODULE................................................................................ 37

7.1 Update Profile Screen.......................................................................... 37

7.2 Review Trip Voucher Screen.............................................................. 37

7.3 Other Auths and Pre Audits Screen................................................... 39

7.4 Digital Signature Screen...................................................................... 40

HELPFUL RESOURCES........................................................................... 44
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Revision History

Revision 

No. Date Authorization Revision/Change Description Page, Section

1.0 08/11/17

Defense Travel 

Management 

Office (DTMO)

New Guide All

1.1 08/21/17 DTMO Updated link Section 8

1.2 09/28/17 DTMO Updated screenshots & lodging expense info Section 4

2.0 1/19/18 DTMO Jan 2018 limited DTS release (look-ahead):

Updated screenshots Section 4

2.1 2/16/18 DTMO Feb 2018 full DTS release:

Removed look ahead note Cover

2.2 2/23/18 DTMO Updated My Expense Screen information & 

icons Section 4

3.0 8/17/18 DTMO Updated for major DTS changes: new

Dashboard, navigation, and modules. Throughout

3.1 10/26/18 DTMO

1. Updated for major DTS changes to 

itinerary and financial summary

2. Small update to Expenses screen

3. Added legacy screen section

Sections 2 & 6

Section 3

Section 9

3.2 04/05/19 DTMO

General text updates

DTS Release 3: Expense Changes

Updated Trip Types

Updated Trip Purposes

Updated screenshots

Throughout

3.3 05/08/19 DTMO Removed Open Allotment Trip Type Reference Section 2

3.4 06/17/19 DTMO Updated Per Diem screenshot Section 3

3.5 05/07/20 DTMO

General Update

Updated for Expenses and Receipt changes

Throughout

Section 3

Section 4

Section 5 

Section 6

Section 7

3.6 05/14/20 DTMO Updated Digital Signature Audit Fail warnings Section 7

3.7 12/11/20 DTMO Updated Dashboard screen shot

General review

Page 4

All

3.8 12/30/20 DTMO Updated Expenses wording Section 3.2,

Page 16
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Vouchers

A voucher is a claim for reimbursement of actual expenses you* incurred and 

payment of allowances you earned while you were TDY. When you create a voucher

in DTS, the system populates it with information from your approved DTS

authorization.

Information on authorizations includes (by design) cost estimates and assumptions 

about an upcoming trip. Since the voucher must always reflect accurate cost and trip 

information, you must update the voucher from estimated charges to actuals based 

upon the trip. In other words, your primary responsibility on a voucher is to make 

changes to it. This guide focuses on how to make those changes.

DTS lets you create a voucher before or during your TDY, but you cannot sign it until 

your trip is complete. DoD policy mandates travel voucher submission within five 

working days of returning from TDY.

* In this guide, “you” are a traveler, unless otherwise stated.

DTS provides a What’s New feature alerting you when software changes occur. After a 

system update, the first time you access an affected module, the What’s New feature 

activates. You readily receive a series of pop-up screens annotating any revisions. Once 

you proceed through the overview, you must select Got It to close the messaging. Your 

personal profile tracks your acknowledgement and then the What’s New feature 

inactivates. As this a one-time alert, unless there is another system change, you will 

not see the What’s New alert again. 

1.1 Create a Voucher

To create a voucher, select Create New Document, then Voucher on the DTS 

Dashboard (Figure 3-1). 

Figure 3-1: DTS Dashboard
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DTS displays a list of authorizations (Figure 3-2) that allow you to create a voucher.

 Figure 3-2: Create Voucher from Authorization Screen

Select Create Voucher next to the authorization you want to use to create the

voucher. The Review Trip Voucher screen (Figure 3-3) opens. This screen allows 

you to review all the information in the voucher. From here, you can:

• Navigate to any DTS module* by selecting the Go to <module> links (Indicator 

1) to access any module or choose an item from the Progress Bar in the left 

column (Indicator 2).

• Add Comments to the Approving Official regarding the trip (Indicator 3).

• Use the Expand All / Collapse All option to see or reduce the trip specific 

details (Indicator 4).

• Print trip data (Indicator 5)

• Add Reference (Indicator 6)
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Figure 3-3: Review Trip Voucher Screen

Update the Trip Details and Travel Itinerary

If your trip details (e.g., Trip Purpose) or travel itinerary (e.g., travel days, TDY location) 

changed from what the AO approved on the authorization, select Edit Itinerary from

the Progress Bar (Figure 3-3, Indicator 2). The Update Itinerary screen (Figure 3-4) 

opens. The fields on this screen initially populate with the information you entered on 

the authorization. Note: Trip Type and TANUM data are view only. On this page, you 

can add or change the following:

• Arriving and Departing dates

• TDY Location

• Leaving From*/ Returning On* locations

• (Trip) Purpose*

• Trip Duration*

• (Optional) Description

• (Optional) Reference

• Are You Attending a Conference or Event?*

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Figure 3-4: Update Itinerary Screen

Once you update all the fields, select Continue. After you acknowledge a pop-up 

reminding you to verify or update your reservation costs, expenses, and per diem 

information, the voucher opens on the Enter Expenses screen.

Note: The voucher does not contain a Reservations module. You must make all 

reservation changes (e.g., costs) on the Enter Expenses screen (see Section 3).
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Update Expenses and Allowances

The Expenses module (Figure 3-5) initially displays all the estimated expenses and 

allowances the AO approved on the authorization. Since those were just estimates, 

you must adjust them to reflect what actually occurred on the trip. When you are 

done, each expense must exactly match the amount you paid and each allowance 

must be accurate to ensure you receive the proper reimbursement. Open the 

Expenses module by selecting Expenses from the Progress Bar.

The Enter Expenses screen opens (Figure 3-5) and provides a single running list of 

reservations and other entered expenses and allowances. You can select the Sort By

drop-down menu (Indicator 1) to change the display options for the listing. On the 

screen (Figure 3-5), you can:

• Select Add to enter all new expenses or mileage entries (Indicator 2).

• Select Details to view or Update recorded expense information (Indicator 3).

• Select Details to add, browse, and upload files to expenses or Documents

(Indicator 3). 

• Select options (3-dot icon) to Delete Expense or Duplicate Expense (Indicator 4)

for other entered expenses and mileage allowances. (Exception: See Section 4 for 

information about how to update lodging cost).

• Select Add, and then choose Add Expense from GTCC to import into the voucher

(Indicator 2).

• Import a PDF to attach a file to an expense or Documents (Indicator 5).

• Download all Attachments (Indicator 6). Note: Icon only appears once you attach 

a file to an expense or Documents.

• Select the Expand All / Collapse All option (Indicator 7).

• View Receipt requirements (Indicator 8).
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Figure 3-5: Enter Expenses Screen

The Enter Expenses screen communicates and executes tasks through the extensive 

use of icons. See Section 3.4 for an explanation of icons.

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Beware of duplicate expense entries as these cause overpayments. If you are ever in 

doubt, check the Review Trip Voucher screen (Section 7.2) to see if you have overclaimed any expense or allowance. 

3.1 Reservation Expenses

Based upon your actual trip cost, you will need to Update, Add, or Delete your 

reservation expenses. Be sure you attach receipts for expenses, which meet the 

receipt requirements. Note: Per policy, DTS flags receipt-required items using a

triangle icon (Indicator 1). The icon changes to a paper clip once you attach the 

receipt. 

Figure 3-6: Enter Expenses Screen 

• Update a reservation expense such as airfare, rail, or rental car to reflect actual 

cost. 

1. Start by selecting Details (Figure 3-6, Indicator 2). The Details screen opens 

to Info (Figure 3-7, Indicator 1).

2. For flights or rail, you can change the Ticket Number, Ticket Date and cost 

fields. For rental car, you can change the Expense Date and Expense 

Amount fields. Note: Typically, you need to update the rental car cost on 

the voucher, as the vendor applies the final fees when you turn-in the 

vehicle. 

3. (Optional) Select Notes to add comments.

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4. Select Update to save the change.

5. The Enter Expenses screen updates reflecting the change.

• Attach a receipt to an entered expense.

1. Start by selecting Details. The window opens (Figure 3-7). On the right side 

of the reservation expense entry, you can browse, Drag And Drop, or select 

the +Sign to add a receipt (Figure 3-7, Indicator 2).

Figure 3-7: Details – Airfare Expense

2. Regardless of which method you use to include a receipt, once you select it,

the Attach Document window displays (Figure 3-8). It identifies the 

document you have chosen.

Figure 3-8: Attach Document Screen

3. Select Attach to confirm that this is the correct file. Note: the file will 

automatically convert to the .png image for viewing. You should only use

the “Attach as a PDF” method when you need to retain the format for a 

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digitally signed form. Once the file attaches (Figure 3-9), you should see the 

receipt and view number of Attachments. Icons on the screen you can use 

include: 

a. Trash can (Indicator 1)

b. Rotate Left (Indicator 2)

c. Rotate Right (Indicator 3)

d. Zoom In (Indicator 4)

e. Zoom Out (Indicator 5)

f. +Sign (Add) (Indicator 6)

g. Download all Attachments (Indicator 7)

Figure 3-9: Attachment – Airfare Receipt

4. Select Details again to close the expense item. 

5. The Enter Expenses screen updates with the expense entry reflecting a 

paper clip icon indicating an attachment is present.

• Manually Add a reservation expense by starting on the Enter Expenses screen.

1. Select Add. The Add New screen appears.

2. Select Ticketed Expenses to enter an airline and rail expense. Select 

Transportation Expenses to enter a rental car expense.

3. Enter data in the required fields, attach a receipt (if required), and select 

Add to save the entry.

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4. The recorded entry displays in the running list of expenses on the Enter 

Expenses Screen.

• You can Delete Expense by locating options (3-dots icon) next to the expense 

you need to remove. 

1. The window expands. Select Delete Expense. 

2. A Delete window open. 

3. Select Delete. 

4. DTS removes the expense.

Key Note: DTS provides a lodging entry under Enter Expenses with a calendar 

feature to view the daily per diem for the TDY location (Figure 3-6). You can attach 

your lodging receipt to this lodging entry. However, you must change lodging cost, 

account for leave and meals through the Per Diem module (Section 4). You can use 

the lodging entry options (3-dots icon) for quick access to the Per Diem module or 

select Per Diem directly from the Progress Bar. 

3.2 Other Expenses

Based upon your trip cost, you may need to Update, Add, or Delete other expenses 

or allowance entries. If you have a reoccurring item, you can use the Duplicate 

Expenses feature to add the same expense quickly. Be sure you carefully review

the listing and claim only your actual expenses.
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Figure 3-10: Enter Expenses Screen

• Update an expense or allowance to actual cost.

1. Start by selecting Details (Figure 3-10, Indicator 1). The Details screen 

opens to Info (Figure 3-11, Indicator 1).

Figure 3-11: Details Screen

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2. Select and change the Expense Date and/or Expense Amount and the 

Update button appears (Figure 3-12).

Figure 3-12: Details Screen - Update

3. (Optional) Select Notes.

4. Select Update to save (Figure 3-12, Indicator 1).

5. The Enter Expenses screen updates reflecting the change (Figure 3-13, 

Indicator 1).

Figure 3-13: Enter Expenses – Update Expense

Even though you estimated your trip cost on the authorization, there still may be 

expenses incurred for the trip (e.g., baggage fees) which you need to add to your 

voucher. On the Enter Expenses screen, there is a single entry point to Add

expenses (Figure 3-14). 

Figure 3-14: Enter Expenses – Add

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DTS provides six Expense categories containing many Expense types from which 

you can choose (see Table 3-2). 

Key Note: If the Expense table does not include an allowable incurred expense, the 

traveler should contact their DTA or AO (see your local business rules) for guidance 

on entering the expense in DTS. 

Example: A traveler is overseas on official travel using the Government Travel 

Charge Card (GTCC) and incurs a Cross Border Processing Fee. In DTS, an option 

could be to use the Foreign Currency Conv Fees expense type to record the cost. 

The traveler could add notes to the expense for the AO to review.

Table 3-2

EXPENSE CATEGORY EXPENSE TYPE

International Travel Expenses Foreign Currency Conv Fees

Immunizations/Inoculations

International Drivers Permit Fees

International Entry/Exit Fees

International GTCC Transaction Fee

International Guide/Services/Driver

Passport/Visa Fees

Lodging Expenses Dual Lodging

Lodging Cancellation Fee

Lodging Early Check-In Fee

Lodging Late Check-Out Fee

Lodging Resort Fees

Lodging Retained on Leave

Lodging Taxes (CONUS and Non-foreign)

Mileage Expenses Private Auto – At TDY Area

Private Auto – To/From TDY

Private Auto – To/From Terminal

Private Motorcycle – At TDY Area

Private Motorcycle – To/From TDY

Private Motorcycle – To/From Terminal

Private Plane

Private Vehicle – GOV Auth & Avail

Other Expenses Baggage – 1st Checked Bag

Baggage – Excess

Baggage – Unaccompanied (Civilian Only)

Conference Registration

Internet – In Flight

Internet at Lodging Facility

Military Working Dog– Airfare

Military Working Dog – Kennel Handle Fee

Military Working Dog – Lodging Fee

Other – Create Your Own

TDY household Goods - Military

Ticketed Expenses Airline Ticket (CBA)

Airline Ticket (IBA)

Bus Ticket (CBA)
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Bus Ticket (IBA)

TMC Fee (CBA)

TMC Fee (IBA)

Train Ticket (CBA)

Train Ticket (IBA

Transportation Expenses Aero Club – Rental and Fees

Airfare – Cancellation Fee

Government Vehicle – Fuel/Oil

Parking – At the Terminal

Parking – TDY Area

Private Plane – Fees

Public Transit – Shuttle

Public Transit – TDY Area

Public Transit – Terminal

Rental Car – Fuel

Rental Car – Terminal

Rental Car – To/From TDY

Rental Car – at TDY Area

TMC Fee – Not in Air Amount

Taxi – TDY Area

Taxi – To/From Terminal

Tolls/Ferry Fees

1. Starting on the Enter Expenses screen, select Add to enter an expense.

2. The Add New screen appears (Figure 3-15).

Figure 3-15: Add New Screen

3. Under Select Type, use the dropdown menu, to choose the expense 

category and specific expense. When the Add New screen opens, select the 

expense item (e.g., Other Expenses).
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4. The screen updates again. Select the specific expense (e.g., Baggage – 1st

Checked Bag) (Figure 3-16).

Figure 3-16: Add New – Specific Expense

5. The Add New widow appears (Figure 3-17).

Figure 3-17: Add New Screen - Expense Added

6. Enter the Expense Amount.
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7. (Optional) Add Notes.

8. Attach receipt is available. To attach a receipt:

a. Select Attach Receipt.

b. The Attach Receipt window opens (Figure 3-18).

Figure 3-18: Attach Receipt Screen

c. Select Browse to locate the file. File appears in the window.

d. Choose Select to advance.

e. DTS returns you to the Add New Screen (Figure 3-19).

Figure 3-19: Add New Screen – View Attachments (1)

9. Select Add to save the expense entry.

10. The entry displays on the Enter Expenses Screen.

• You have the option to pull in charges from your Government Travel Charge 

Card (GTCC) and associate the cost to an expense.

1. Start on the Enter Expenses screen, and select Add. 

2. The Add New screen opens. 

3. Select Add Expense From GTCC (Figure 3-20). The screen advances to 

Import Expense (Figure 3-21).
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Figure 3-20: Add New Screen

4. On the Import Expense screen, check the box to select the transaction or 

charged item from the list (Figure 3-21).

Figure 3-21: Import Expense

5. Use the drop-down menu to select an expense category and then specific 

expense type (e.g., Rental Car – Fuel) (Figure 3-22).

March 15, 2020

April 24, 2020

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Figure 3-22: Import Expense Screen – Rental Car Fuel 

6. Select Import. 

7. The Enter Expenses screen updates with the imported expense appearing in 

the expenses listing. Note: Only import valid charges. Do not import meal 

transactions into the Expenses Module.

• To replicate an expense use the Duplicate Expense feature. 

1. Start by locating the expense entry and then select options (3-dots icon).

2. The window expands. Select Duplicate Expense (Figure 3-23, Indicator 1). 

Figure 3-23: Duplicate Expense Option

3. The Add Duplicate window appears (Figure 3-23).

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Figure 3-24: Add Duplicate Screen

4. Enter the date to replicate the expense. 

5. (Optional) Add Notes.

6. Select Add to save the entry.

7. The Enter Expenses screen updates reflecting the recorded item in the 

expenses listing.

• To remove an expense item, locate the entry and select options (3-dots icon). 

1. The window expands. Select Delete Expense (Figure 3-25, Indicator 1). 

2. A Delete Expense window opens.

Figure 3-25: Delete Expense Option

3. Select Delete to remove the expense. 

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4. The expense is no longer in DTS.

Key Note: If you made lodging reservations using DTS or even reservations made 

outside the system, you may attach your lodging receipt to the lodging entry, which 

identifies the daily per diem for your TDY location. However, you do not manually 

enter the lodging cost under Enter Expenses when TDY to a single location. Double 

entry for lodging will cause an overpayment. Update your lodging cost for your trip 

in the Per Diem module (see Section 4). 

3.3 Attaching Files and Substantiating Documents

The Enter Expenses screen allows you to attach documents that support your 

travel claim. Types of documents, which you may need to include in the voucher:

• Approval for Travel Memo

• Constructed Travel Worksheet (CTW)

• Approval for other than economy/coach class travel

• Leave form

• DD Form 1351-2 (for Non-DTS Entry Agents)

You can attach files to your expenses or Documents by using the Details or Import 

a PDF feature. DTS converts PDF documents to images during upload and Drag And 

Drop processes to improve the file quality; however, you can still select to upload a 

PDF version for signed memorandums.

Key Note: DTS requires an attached DD 1351-2 be included in the voucher before 

the Non-DTS Entry Agent (NDEA) can stamp the voucher T-Entered. If the NDEA 

applies the T-Entered stamp without an attached DD 1351-2, an AUDIT FAIL occurs 

during the signing process, causing a hard stop. The NDEA must return to the Enter 

Expenses screen and Add the required record. 

• Attach a receipt to an entered expense.

1. Start by selecting Details (Indicator 1). The window opens (Figure 3-26). On 

the right side of the entry, you can browse, Drag And Drop, or select the 

+Sign to add a receipt (Indicator 2).
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Figure 3-26: Details Screen

2. Choose one of the attachment options to locate the file to upload.

3. The Attach Document window opens displaying the file (Figure 3-27).

Figure 3-27: Attach Document

4. Select Attach at the bottom of the page to advance (Figure 3-27).

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5. The file appears in the Attachments area (Figure 3-28). Once the file 

attaches, you should see the receipt and view number of Attachments. 

Icons on the screen, which you can use, include: 

a. Trash can (Indicator 1)

b. Rotate Left (Indicator 2)

c. Rotate Right (Indicator 3)

d. Zoom In (Indicator 4)

e. Zoom Out (Indicator 5)

f. +Sign (Add) (Indicator 6)

g. Download all Attachments (Indicator 7)

Figure 3-28: Details - Attachments

6. Select expense Details again to close the window.

7. The Enter Expenses screen updates reflecting the expense item, cost 

change, and paper clip icon for attachment (Figure 3-29).

Figure 3-29: Enter Expenses Screen

• Import a PDF. When you import files into the voucher, (e.g., memos, Leave 

forms, or DD 1351-2) you must attach each one to a specific expense or 

Documents. If you attach files, but do not associated the record to an expense, 

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DTS provides an information message (Figure 3-30, Indicator 2). Here is how to 

import files:

Figure 3-30: Enter Expenses Screen

1. Start on the Enter Expenses screen and select the Import a PDF icon (Figure 

3-30, Indicator 1):

2. The Import PDF window (Figure 3-31) opens.

3. Browse for the file you need attach. The file appears in Select a PDF file*.

Choose Select at the bottom of the screen (Figure 3-31) to proceed.

Figure 3-31: Import PDF Screen

4. The Import PDF window appears (Figure 3-32). Check the box (Indicator 1) 

and then select Next (Indicator 2) to advance.

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Figure 3-32: Import PDF Screen – Rental Car Receipt

5. The expense types list appears (Figure 3-33). Select Attach to Existing

(Indicator 1) to associate the file with an existing expense, or select an 

expense type from the list to create a new expense (Indicator 2), so you can 

attach the file.

Figure 3-33: Import PDF Screen - Attach file to Expense

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6. Select the expense you want to associate the file to (Figure 3-34) or enter 

the expense details and select Attach.

Figure 3-34: Import PDF Screen – With Rental Car Expense

7. The Import PDF screen updates reflecting receipt Attached (Figure 3-35).

Select Done to exit the window.

Figure 3-35: Import PDF Screen - Attached

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8. The Enter Expenses screen updates reflecting the expense item with the 

paper clip icon showing an attached file (Figure 3-36).

Figure 3-36: Enter Expenses Screen

• Assign document now. As mentioned above in the Import a PDF section, DTS 

provides an information message when you have unattached documents 

(Figure 3-37) for your trip. You need to either attach the files or remove them 

from the voucher.

Figure 3-37: Enter Expenses – Assign Documents Message

1. Starting on the Enter Expenses screen, select the Assign documents now

link. An Assign Documents widow appears (Figure 3-38). You can view the

data in Grid View or List View (Figure 3-38, Indicator 1).

Figure 3-38: Assign Documents Screen (Grid View) 

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2. Review the pages to determine which to keep and which to remove. 

a. To attach a file to an expense:

• Check a box (Figure 38, Indicator 2) for a document.

• Select Next.

• Process through the Import PDF screens.

• Select Done on the final screen. 

b. To remove a file:

• Select the trash can icon (Figure 38, Indicator 3). 

• A Delete Attachment message appears. 

• Select Delete. 

3. When you have attached or removed all unassigned documents, the Enter 

Expenses screen updates and removes the message for unassigned 

documents (Figure 3-39).

Figure 39: Enter Expenses Screen - No Message for Unassigned Documents

3.4 Expenses Screen Icons Explained

Table 3-2 explains the most common icons used on the Enter Expenses screen. 

Table 3-2

Icons Appearing in Area Headers

Select to show more information for an item

Icon Identifying Expense Types 

Identifies Expense on the Progress Bar

Identifies an Expense on Enter Expenses screen – Other than a Reservation 

Expense

Flight Expense

Rental Car Expense
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Lodging Expense

Rail Expense

Icons for Attaching, Editing and Removing Documents

Select to Import a PDF and attach to an expense item. Available on the 

Enter Expenses screen.

Use to Add a receipt or file under Details (expense item)

Select to remove an attached document under Details (expense item)

Download Attachments - Under Details, select to download record in an 

entry. You can also download all records (zip file) and on the Enter 

Expenses screen.

browse Select to search for and attach a file under Details (expense item)

Select to rotate an image right / left under Details (expense item)

Select to zoom an image in / out under Details (expense item)

Icons Appearing in the Document Column

Expenses - warning required receipt is missing

N/A Expenses – receipt not applicable

Expenses - Number changes to show how many receipts attached. Select 

to choose one and view it. 

Attached file to an expense item

Receipt Required icon for an expense. Displays under Review Trip screen. 

Icons Appearing in the Actions Column 

Icon appears for an entered expense. Select to duplicate or delete an 

expense item.
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Update Per Diem Information

The Review Per Diem Amounts screen (Figure 3-41) identifies the per diem 

allowances (daily lodging limits and Meals & Incidental Expenses [M&IE]) that 

the AO approved in your authorization. Select Per Diem from the Progress Bar

to access the Review Per Diem Amounts page to make allowance changes.

Note: On the Enter Expenses screen, you can select the Lodging quick access 

option to Edit Per Diem (Figure 3-40).

 Figure 3-40: Lodging Option - Edit Per Diem

 Figure 3-41: Per Diem Entitlements Screen

Available options for changing, adding, and deleting situations that modify 

your per diem allowances and the explanations of those options are the same 

on the voucher as they were on the authorization.

 

1. Select Adjust Per Diem Amounts. The Adjust Per Diem Amounts screen 

displays. 
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2. Select the date range, then enter the updated information in the following 

sections:

a. Meals

b. Duty Conditions

c. Other Entitlements

d. Lodging Cost

3. Select Save Adjustments.

If several changes affect your per diem conditions, it may be easiest to use the

Reset link to remove all of a day’s manually entered allowance changes. The 

Reset link returns all options on the selected day to their initial default 

settings. You can then enter all necessary changes before saving them.

Update Accounting Information

5.1 Update LOAs

The Accounting module only contains the Accounting screen (Figure 3-42). You 

can use it to update incorrect Lines of Accounting (LOAs) that appear on your 

document. Open the Accounting module from the Progress Bar.

As was true on the authorization, you should only make changes to this screen if 

your organization allows you to do so.
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Figure 3-42: Accounting Codes Screen

Change a LOA: The only change you should make to LOAs on a voucher is to 

remove invalid ones and add missing ones as described below.

Add a new LOA: Select Add LOA and then select the missing LOA from the From 

<organization>, Shared LOA, or Cross Org LOA drop-down menu.

Delete a LOA: Select the three vertical dots icon and then select Remove to delete 

an invalid LOA.

Note: If you require multiple LOAs to process the payment of your voucher, you 

must allocate your expenses as described in DTS Guide 2: Authorizations.
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5.2 Review SPPs, Advances, and Accounting Summary

The Finance screen shows summaries of any Partial Payments and Advances that 

you received. At the bottom of the screen, the Accounting Summary provides 

financial information about your trip. None of these items offers any opportunity 

for you to make changes.

Update Split Disbursements

The Review Financial Summary screen (Figure 3-43) displays the financial aspects of 

your trip.

Figure 3-43: Review Financial Summary Screen
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 It consists of four sections, only one of which allows you to make updates.

• Expense Summary: Provides the total of all expenses on the voucher and divides 

them into reimbursable expenses and non-reimbursable expenses. Nonreimbursable expenses generally include expenses paid by the Government (e.g., 

items charged to a CBA). 

• Disbursement Summary: Shows the total of all payments you have received or ones 

in process and breaks them down by advances, partial payments, and payments 

made against previous filed vouchers.

• Credit Summary: Supplies information about debts – the total reimbursement you 

are due to receive, any amount you were overpaid, and any collections or waivers 

used to help pay off the debt.

• Entitlement Summary: This section shows the split disbursement amounts DTS 

calculated based on your trip entries. The categorized amounts and totals in this 

section show past and future payments to your bank account (Personal) and to 

(GTCC). To change the currently listed split disbursement amounts, select Adjust 

Disbursements. The Adjust Disbursements screen (Figure 3-44) opens.

Figure 3-44: Adjust Disbursements Screen

Use the fields at the top of the screen to adjust the split disbursement amounts. The 

distribution amounts in the yellow border automatically adjust as you make changes

in the following three areas:

• Overpaid GTCC: If you overpaid your GTCC account, enter the amount of the 

overpayment. DTS redirects that amount to your personal bank account to 
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balance the overpayment.

• GTCC ATM Withdrawal: If you used a GTCC to withdraw cash from an ATM, enter 

the total amount you withdrew (not the ATM fee). DTS redirects funds to the 

GTCC vendor to repay that amount.

• Additional Payment Paid to GTCC: If you paid any legitimate expenses with your 

GTCC that you cannot account for in the voucher (such as a meals), enter the total 

amount here. DTS redirects funds to the GTCC vendor to repay that amount.

Once all expenses you charged to your GTCC hit your GTCC account, ensure the 

total listed as the net distribution to GTCC matches the amount the GTCC vendor 

says you owe for this trip. Paying the correct amount to the GTCC vendor helps 

prevent payment delinquencies in your charge card account.

Review Module

The Review module contains the same screens as the authorization. Select Review 

Voucher to open the Review Trip Voucher screen. 

7.1 Update Profile Screen

Update your profile on the voucher following the same steps described in DTS 

Guide 2: Authorizations.

7.2 Review Trip Voucher Screen

The Review Trip Voucher screen is a long screen displaying all the data in your 

voucher (Figure 3-45). You should carefully check for errors before you sign the 

voucher. The Go to <module> links appear in key locations of the Review Trip 

Voucher screen, so you can modify any entries that are incorrect (Figure 3-45).

After you complete the review, select Continue to proceed.
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Figure 3-45: Review Trip Voucher Screen

Figure 3-45: Review Trip Voucher Screen (continued)
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Figure 3-45: Review Trip Voucher Screen (continued)

7.3 Other Auths and Pre Audits Screen

Note: You can access the remaining screens at any time; however, before DTS will 

let you sign the voucher, you must visit the following screens in the order listed:

1. Other Auths and Pre Audits

2. Digital Signature

If you don’t open those screens in the correct order, DTS sends you back to the 

Other Auths and Pre Audits screen to try again. 

Three items appear on the Other Auths and Pre Audits screen (Figure 3-46):

1. Other Authorizations show official remarks added to a travel document.

Since you rarely need printed travel documents after the trip, you almost 

never have to make changes in this section. However, you can make changes 

if necessary, using the same processes you used to make the entries in the 

authorization.

2. Pre-Audit displays items that DTS has flagged because they exceed 

established cost thresholds or may be outside of DoD travel policy. DTS 
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copied them – along with their Reason Codes and justifications – from the 

authorization. It also added new items you triggered by making changes on 

the voucher, such as changing split disbursement amounts. You must provide 

appropriate justifications for all new-flagged items before the AO may 

approve the voucher.

3. ADVISORIES point out items that changed (e.g., personal profile) and items 

you may have forgotten (e.g., Rental Car – Fuel). Note: Many ADVISORIES

are information only.

 Figure 3-46: Other Auths and Pre Audits Screen

7.4 Digital Signature Screen

The Digital Signature screen (Figure 3-47) allows you to sign the document and 

tracks its progress through the approval process.

To sign the voucher:

1 PRE AUDITS
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1. Under DOCUMENT STATUS, check the box next to I agree to SIGN this 

document.

2. (Optional) Choose a different ROUTING LIST under the drop-down menu.

3. (Optional) Add comments to the AO.

4. Select Submit Completed Document.

 Figure 3-47: Digital Signature Screen

Key Note 1: DTS requires you to attach a receipt for all lodging and any expense of 

$75.00 or more. When a required receipt is missing, DTS generates an AUDIT FAIL

message during the signing process causing a hard stop (Figure 3-48). 
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Figure 3-48: Audit Fail Message – Missing Receipt

Key Note 2: DTS requires an attached DD 1351-2 be included in the voucher before 

the NDEA can stamp the document T-Entered. When a DD 1351-2 is missing from 

the voucher, DTS generates an AUDIT FAIL during the T-Enter process causing a 

hard stop (Figure 3-49). 

Figure 3-49: Audit Fail Message – Missing DD 1351-2

If you receive an AUDIT FAIL message for a missing document, return to the Enter 

Expenses screen and Add the required record. After attaching the file, proceed to 

the Other Auths and Pre Audit page, justify any flags, and then advance to the

Digital Signature page to stamp the voucher.

Once you sign the voucher, you do see additional screens (Figure 3-50).

Figure 3-50: Confirm Submission Screen

The Confirm Submission screen provides a way for you to validate that:

a. You are submitting a valid claim and you understand there are legal penalties 

Jessica T Morton
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for knowingly submitting a false claim.

b. You understand that you must return any unused paper tickets to the 

Government.

After you select Confirm and Continue, DTS acknowledges a successful 

submission and begins the routing process (Figure 3-51). You should receive 

payment for your claim within 72 hours of the time the AO approves it.

Figure 3-51: Confirmation Message
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Helpful Resources

GUIDES

Title URL

DTS Guide 1: 

Getting Started https://www.defensetravel.dod.mil/Docs/DTS_Guide_1_Overview.pdf

DTS Guide 2: 

Authorizations https://www.defensetravel.dod.mil/Docs/DTS_Guide_2_Authorization.pdf

DTS Guide 3: 

Vouchers https://www.defensetravel.dod.mil/Docs/DTS_Guide_3_Voucher.pdf

DTS Guide 4: 

Local Vouchers https://www.defensetravel.dod.mil/Docs/DTS_Guide_4_Local_Voucher.pdf

DTS Guide 5: 

Group Authorizations https://www.defensetravel.dod.mil/Docs/DTS_Guide_5_Group_Authorization.pdf

Desktop Guide for Authorizing 

Officials https://www.defensetravel.dod.mil/Docs/Training/AO_CO_Guide.pdf

OTHER RESOURCES

Title URL

DTS Overview

 Information Paper https://www.defensetravel.dod.mil/Docs/DTS_Background_Information_Paper.pdf

Import/Export

 Trifold

 Information Paper

Trifold:

https://www.defensetravel.dod.mil/Docs/Training/TriIEAuth.pdf

Information Paper:

https://www.defensetravel.dod.mil/Docs/Import_Export_Information_Paper.pdf

Dependent Travel

 Information Paper https://www.defensetravel.dod.mil/Docs/Dependent_Travel_Information_Paper.pdf

Renewal Agreement Travel

 Information Paper

https://www.defensetravel.dod.mil/Docs/Renewal_Agreement_Travel_Information_Paper

.pdf

*Adjustments & Amendment

 

 Trifolds

 Information Paper

Update Authorization Trifold:

https://www.defensetravel.dod.mil/Docs/Training/UpdatingItineraryAuth.pdf

Update Voucher Trifold:

https://www.defensetravel.dod.mil/Docs/Training/UpdatingItineraryVou.pdf

Information Paper:

https://www.defensetravel.dod.mil/Docs/Adjustments_and_Amendments_Information_P

aper.pdf

Self-Approving Official

 Information Paper https://www.defensetravel.dod.mil/Docs/Self-Approving_Official_Information_Paper.pdf

Foreign Military Sales

 Information Paper https://www.defensetravel.dod.mil/Docs/Foreign_Military_Sales_Information_Paper.pdf

*Constructed Travel 

Worksheet (CTW)

Authorization Instructions

Voucher Instructions

 Information Paper

Instructions for Authorization CTW:

https://www.defensetravel.dod.mil/CnstTvl/CT_Authorization_Instructions.pdf

Instructions for Voucher CTW:

https://www.defensetravel.dod.mil/CnstTvl/CT_Voucher_Instructions.pdf

Information paper:

https://www.defensetravel.dod.mil/Docs/Constructed_Travel_Information_Paper.pdf

*Cancellation Procedures

 Trifold

Trifold:

https://www.defensetravel.dod.mil/Docs/Training/Cancel_A_Trip_Tri-fold.pdf
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OTHER RESOURCES

Title URL

 Information Paper Information paper:

https://www.defensetravel.dod.mil/Docs/Cancellation_Procedures_Information_Paper.pdf

* Web-based training module is also available in Travel Explorer (TraX) at https://www.defensetravel.dod.mil/passport