B-1 Enclosure B

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CONTRACTOR VISIT DATA SHEET

NOTICE: All contractors visiting the National Guard Bureau must provide the

Sponsor Lead with the following information for inclusion in the read-ahead

package prior to the scheduled contractor visit or demonstration.

1. Purpose. (In this section, the contractor must detail the purpose of their visit

and provide the date and time of the tentative or confirmed visit.)

2. Contract Information. (In this section, the contractor must (1) list all

contracts their company currently holds with the National Guard, (2) identify the

Contracting Officer Representative (COR) assigned to each contract, and 3) a

short description of contract services, to include dollar value and the name(s) of

supported component(s) within the National Guard OR when there are none, the

contractor must state that there is no current contractual relationship between

their company and the National Guard.)

3. Additional Information on Company Visit. (In this section, the contractor

must detail presentation topics without exceeding the maximum of two pages.

The contractor must clearly state how their product or service supports the

National Guard Bureau mission, priorities, and requirements. If the contractor

does not have a specific presentation topic, the contractor must provide a

synopsis of their company’s core competencies and business base and how they

relate to the National Guard Bureau mission, priorities, and requirements.)

MAXIMUM TWO PAGES
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C-1 Enclosure C

ENCLOSURE C

CONTRACTOR VISIT AND BRIEFING AGREEMENT

1. The Contractor Visit and Briefing Agreement forms part of the read-ahead

packet for visits and demonstrations. Prior to processing, the Sponsor Lead

provides the contractor with the information in bold italics.

2. The contractor submits the agreement on company letterhead with a

maximum length of two pages.

CONTRACTOR VISIT AND BRIEFING AGREEMENT

(Company Name), hereafter referred to as the “Contractor,” is authorized to

conduct a demonstration, product display, or briefing for National Guard

Bureau or other authorized personnel, about materials or subjects as herein

described, and subject to the terms of this agreement.

DEMONSTRATION, PRODUCT DISPLAY, OR BRIEFING: (Describe).

LOCATION & DATE(S) OF DEMONSTRATION, PRODUCT DISPLAY, OR

BRIEFING: (List).

The parties to this document agree as follows:

1. The primary purpose is to provide the Contractor with an opportunity to

explain their product or service and shall not be used as an attempt to seek

procurement-sensitive information.

2. Demonstrations, product displays, and briefings will be conducted for the

sole purpose of demonstrating or displaying the capability of a particular

item(s) or service and not for fulfilling mission requirements for an interim time

frame. The demonstration, product display, or briefing will in no way,

expressed or implied, obligate the National Guard Bureau to purchase, rent, or

otherwise acquire the item(s) or service demonstrated, displayed, or briefed.

The Contractor has sole responsibility for furnishing all supplies and

equipment necessary to accomplish the demonstration, product display, or

briefing. Demonstrations, product displays, or briefings will be conducted by

an authorized representative of the Contractor furnishing the item(s) or

services; no U.S. military or civilian employee of the Department of Defense will

demonstrate or display item(s) or services on behalf of a Contractor. The

Figure 2. Sample Contractor Visit and Briefing Agreement
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C-2 Enclosure C

National Guard Bureau shall not assume the costs of or obligation for,

expressed or implied, damages to, destruction of, or loss of a Contractor’s

equipment. The Sponsor Lead is the duly authorized representative of the U.S.

Government for the purpose of this agreement and is (Full Spelling of

Sponsor Lead’s First and Last Name), of (Full Spelling of Office or

Directorate), at (10-digit Phone Number). The Sponsor Lead will work with

the Contractor to schedule the demonstration, product display, or briefing, and

coordinate logistics, security, and information technology requirements. The

Sponsor Lead does not have the authority to commit the U.S. Government to

any agreements or contracts, and will not be authorized to make any contact

with the Contractor’s organization until the Sponsor Lead has contacted NGBOPARC-AQ.

3. The Contractor will not file any claim against the U.S. Government or

otherwise seek compensation for any information or services provided under

this agreement.

4. Nothing in a meeting with, or demonstration by, the Contractor shall be

construed as an obligation on behalf of the U.S. Government. The National

Guard Bureau and the Department of Defense are not bound, nor obligated, to

follow any recommendations by the Contractor. The U.S. Government is not

bound, nor obligated, in any way to give any special consideration to the

Contractor on future contracts.

5. No U.S. Government services or U.S. Government-owned supplies will be

provided for use by the Contractor.

/

(Contractor Company) Contractor Title

_/ /

(Name of Contractor) Signature Date

Print

/ /

(Name of Government Lead) Signature Date

Print

Figure 2. Sample Contractor Visit and Briefing Agreement (continued)
D-1 Enclosure D

ENCLOSURE D

SAMPLE CONTRACTOR VISIT LOG

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29 July 2016

Date Start

Time

End

Time

Meeting

Location

Name of

Company/

Organization

Participant’

s Names

(Govt and

Civilian)

Office

Symbol

NGB

Sponsor

Office

NGB

Sponsor

Name

Purpose of

Visit (Demo,

Capabilities

Brief, etc.)

Table 1. Sample Contractor Visitor Log
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E-1 Enclosure E

ENCLOSURE E

REFERENCES

a. 48 Code of Federal Regulation § 3.101, “Standards of Conduct”

b. DoD Regulation 5500.07, 17 November 2011, “Joint Ethics Regulation

(JER),” including Changes 1-7

c. 5 CFR § 2635.101(b)(8), “Basic Obligations of Public Service”

d. 5 CFR § 2635.703(a), “Use of Nonpublic Information”

e. 18 U.S.C. Sections 202, 203, 205 and 207, “Crimes and Criminal

Procedure”

f. 41 U.S.C. Section 423, “Restrictions on Disclosing and Obtaining Contractor

Bid or Proposal Information or Source Selection Information”

g. Federal Acquisition Regulation 3.104, 5.401, and subpart 24.1

h. DoD 5220.22-M, 28 February 2006, Incorporating Change 2, 18 May 2016

“National Industrial Security Program Operating Manual”
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GL-1 Glossary

GLOSSARY 

PART I. ACRONYMS

IAW In accordance with

NGB National Guard Bureau 

NGB-OPARC-AQ Operational Contracting

NGB-JA Office of the National Guard Bureau Chief Counsel

NGB-OPARC Office of the National Guard Bureau Principal

Assistant Responsible for

Contracting

NGB-SBP Office of Small Business Programs

PART II. DEFINITIONS

(SEE PARAGRAPH 5)