UNITED STATES DISTRICT COURT

FOR THE DISTRICT OF COLUMBIA

_________________________________________

)

CITIZENS FOR RESPONSIBILITY AND )

ETHICS IN WASHINGTION, )

)

Plaintiff, )

)

v. ) Civil Action No. 08-1481 (PLF)

)

U.S. DEPARTMENT OF VETERANS )

AFFAIRS, ) 

)

Defendant. )

_________________________________________ )

OPINION

This Freedom of Information Act case is before the Court on the defendant’s 

second renewed motion for summary judgment and motion for reconsideration of this Court’s

Opinion dated December 15, 2011. Upon consideration of the parties’ papers, the attached 

declarations and exhibits, the relevant legal authorities, and the entire record in this case, the 

Court will grant the defendant’s motion for summary judgment and deny the motion for 

reconsideration as moot.

1

 In addition, the defendant will be ordered to show cause in writing 

why a sanction, in the form of attorneys’ fees, should not be entered.

 1 The papers reviewed in connection with the defendant’s renewed motion for 

summary judgment and motion for reconsideration include: the plaintiff’s complaint (“Compl.”) 

[Dkt. No. 1]; the defendant’s motion for summary judgment (“First MSJ”) [Dkt. No. 16]; the 

plaintiff’s opposition to the defendant’s motion for summary judgment (“Opp. to First MSJ”) 

[Dkt. No. 18]; the defendant’s reply in support of its motion for summary judgment (“First MSJ

Reply”) [Dkt. No. 21]; the plaintiff’s supplemental memorandum in opposition to the 

defendant’s motion for summary judgment (“Pl. Surreply to First MSJ”) [Dkt. No. 23]; the 

defendant’s first notice of supplemental release (“Def. First Supp. Release”) [Dkt. No. 24]; the 

defendant’s second notice of supplemental release (“Def. Second Supp. Release”) [Dkt. No. 30];

the plaintiff’s response to the defendant’s notice of supplemental release (“Pl. Response to Def. 
2

I. BACKGROUND

The facts of this case are recounted in detail in this Court’s prior Opinion dated 

December 15, 2011. Op. at 2-6, reported at 828 F. Supp. 2d 325. They are summarized here as 

relevant. 

A. The FOIA Request

In May 2008, an e-mail from Dr. Norma J. Perez, at that time employed as a 

psychologist and coordinator of the post-traumatic stress disorder (“PTSD”) clinical team at 

defendant Department of Veterans Affairs’ (“VA”) medical center in Temple, Texas, was leaked 

to the public. See Mot. Ex. 2, Office of the Inspector General Report No. 08-02089-59, at 4 

[Dkt. No. 65-2]. That e-mail was widely interpreted as suggesting that VA employees should 

refrain from giving PTSD diagnoses in order to cut costs. Id. It quickly became the subject of a 

congressional hearing. Id.; see generally Mot. Ex. 1, Statement of Dr. Norma J. Perez, Senate 

Committee on Veterans’ Affairs, June 4, 2008 [Dkt. No. 65-1].

On the heels of the e-mail leak, plaintiff Citizens for Responsibility and Ethics in 

Washington (“CREW”) submitted a FOIA request to the VA for records relating to “guidance” 

on PTSD diagnoses. Compl. Ex. 1, Letter from Anne L. Weismann to the VA at 1, May 14, 

2008 [Dkt. No. 1-2]. The VA denied CREW’s document request, claiming that it was “overly 

 

Supp. Release”) [Dkt. No. 51]; this Court’s Opinion dated December 15, 2011 (“Op.”), reported 

at 828 F. Supp. 2d 325 [Dkt. No. 54]; the defendant’s motion for reconsideration (“Recon. 

Mot.”) [Dkt. No. 55]; the plaintiff’s memorandum in opposition to the defendant’s motion for 

reconsideration (“Recon. Opp.”) [Dkt. No. 57]; the defendant’s reply in support of its motion for 

reconsideration (“Recon. Reply”) [Dkt. No. 58]; the defendant’s second renewed motion for 

summary judgment (“Mot.”) [Dkt. No. 65]; the defendant’s statement of material facts as to 

which there is no genuine dispute (“Def. Statement”) [Dkt. No. 65]; the plaintiff’s opposition to 

the defendant’s second renewed motion for summary judgment (“Opp.”) [Dkt. No. 67]; the 

plaintiff’s statement of material facts as to which there is no genuine issue (“Pl. Statement”) 

[Dkt. No. 67]; and the defendant’s reply in support of its second renewed motion for summary 

judgment (“Reply”) [Dkt. No. 71].
3

broad” and imposed “an extremely burdensome search effort.” Compl. ¶ 18. The VA also 

denied CREW’s request for a public interest fee waiver. Id. CREW appealed administratively, 

see id. ¶ 19, but the VA failed to respond or produce any documents. See id. ¶ 22. 

Consequently, on August 27, 2008, CREW filed the instant complaint in this Court under the 

FOIA, claiming: (1) that the VA failed to produce requested records; and (2) that the VA 

improperly denied CREW’s request for a fee waiver. See id. ¶ 2.

2

B. Procedural History

On September 23, 2009, the VA filed a motion for summary judgment, asserting

that it had performed an adequate search and had released to CREW all records responsive to 

CREW’s request. See First MSJ at 1. CREW opposed the VA’s motion, arguing that, although 

Dr. Perez’s e-mail was dated March 20, 2008, the VA’s declarations revealed that its search of 

its electronic records “did not reach back to that time, but rather included only e-mail messages 

dating back to December 9, 2008.” Opp. to First MSJ at 9. In support of its position, CREW 

pointed to the declaration of John Livornese, the Director of FOIA Service for the VA, in which 

Mr. Livornese stated: “As a result of the search [of Dr. Perez’s records], two files were provided 

by VA Exchange Administrators — a snapshot of her current mailbox and a copy of e-mail

messages dating back to 12/9/08, which contained one or more search terms and were deemed 

responsive.” Declaration of John Livornese (“Sept. 2009 Livornese Decl.”) ¶ 8, Sept. 18, 2009 

[Dkt. Nos. 16-4, 36-3].

The VA subsequently explained in reply that it was “unable to recover e-mails 

created before December 9, 2008 because the VA’s regular rotation of backup tapes precluded 

 2 CREW’s second claim regarding the fee waiver was dismissed as moot on June 6, 

2009, because the VA reversed its position and granted CREW’s fee waiver request. See Order 

at 1, June 6, 2009 [Dkt. No. 12].
4

the recovery of older e-mail messages.” First MSJ Reply at 9. In a supplemental declaration 

dated November 5, 2009, Mr. Livornese further elaborated that “although the search 

encompassed the period January 1, 2001 to December 31, 2008, the records retrieved as a result 

of that search dated back only to December 9, 2008.” Supplemental Declaration of John 

Livornese (“Nov. 2009 Livornese Supp. Decl.”) ¶ 5, Nov. 5, 2009 [Dkt. Nos. 21-1, 36-3].

Far from putting this issue to rest, CREW considered the VA’s reply a 

“revelation[] that the VA . . . destroyed documents clearly responsive to CREW’s . . . FOIA . . . 

request . . . .” Pl. Surreply to First MSJ at 1. According to CREW, Mr. Livornese’s 

supplemental declaration established that the “VA destroyed potentially responsive records after

CREW made its FOIA request in this matter on May 14, 2008 — a request that expressly sought 

e-mails and other electronic records — and after CREW filed its lawsuit on August 27, 2008 in 

this case.” Id. at 2-3.

After briefing on the VA’s motion for summary judgment was complete, the VA 

made two supplemental releases of documents to CREW, containing, among other things, a copy 

of Dr. Perez’s March 20, 2008 e-mail. See Def. First Supp. Release at 1; Def. Second Supp. 

Release at 1-2. The VA then withdrew its motion for summary judgment with the intent of filing 

a renewed motion that would consolidate all issues into a single set of briefs. See Notice of 

Withdrawal of Motion at 1, May 27, 2010 [Dkt. No. 32].

Before the parties proceeded with a second round of summary judgment briefing, 

however, another issue arose: CREW sought the deposition of Mr. Livornese “to obtain 

information on the unexplained issue of destruction of electronic records . . . .” Opp. to Mot. for 

Protective Order at 6, July 6, 2010 [Dkt. No. 34]. The VA sought a protective order precluding 

this deposition. See Mot. for Protective Order at 1, July 1, 2010 [Dkt. No. 33]. The VA argued 
5

that such discovery was inappropriate in this FOIA case; moreover, the VA asserted that 

CREW’s concerns likely would be addressed in the VA’s renewed summary judgment motion. 

See id. at 4-5. As the VA stated, its renewed motion would include “a declaration from Mr. 

Livornese and an IT employee who was more directly involved with the electronic search,” 

which would address “the extent to which backup tapes were searched.” Id. at 5 n.2.

The Court denied the VA’s motion for a protective order, concluding that limited 

discovery through Mr. Livornese’s deposition likely would assist the Court in resolving the 

issues in this case. See Memorandum Op. & Order at 1, July 14, 2010 [Dkt. No. 35]. Thus, the 

parties proceeded with Mr. Livornese’s deposition, which took place on July 23, 2010.

Soon thereafter, on August 3, 2010, the VA filed its renewed motion for summary 

judgment. This Court denied that motion without prejudice and granted in part the plaintiff’s 

motion for discovery, which was explained in this Court’s Opinion dated December 15, 2011. 

Op. at 1, 828 F. Supp. 2d at 326. In that Opinion, the Court stated it “believe[d] that counsel for 

the VA decided as a matter of litigation tactics not to be forthcoming by withholding relevant 

evidence until after the limited discovery order by this Court was concluded.” Id. at 15, 828 F. 

Supp. 2d at 334. Specifically, the Court found: “(1) that Mr. Livornese, prior to his courtordered deposition on July 23, 2010, made inaccurate statements in two declarations; (2) that Mr. 

Livornese signed a second supplemental declaration on March 12, 2010 that was not provided to 

CREW’s counsel until four months later, at Mr. Livornese’s court-ordered deposition on July 23, 

2010; (3) that Mr. Livornese’s second supplemental declaration did not correct his prior 

inaccurate statements — or even suggest that they were inaccurate in any way — but simply 

stated that another, unnamed VA employee would ‘provide a declaration further clarifying that 

issue,’ Mar. 2010 Livornese 2d Supp. Decl. ¶ 6; (4) that the VA did not provide Mr. Klavohn’s 
6

declaration, dated March 31, 2010, to CREW’s counsel at the July 23, 2010 deposition of Mr. 

Livornese, even though the substance of the undisclosed declaration was discussed by Mr. 

Livornese at the deposition and counsel for the VA certainly knew of the existence of the 

Klavohn declaration; and (5) that even Mr. Klavohn’s first declaration was incomplete and had 

to be supplemented after its deficiencies were pointed out by CREW.” Op. at 14-15, 828 F. 

Supp. 2d at 333-34.

3

 Due to those tactics and the confusion regarding the potential destruction 

of documents, the Court granted CREW’s request to depose Mr. Klavohn and re-depose Mr. 

Livornese “for the purpose of obtaining discovery regarding the circumstances of the suspension 

of normal operations in saving backup tapes as it relates to this case and whether the explanation 

for the suspension is document destruction or something else.” Id. at 16, 828 F. Supp. 2d at 334.

On January 6, 2012, the VA filed this motion for reconsideration of the Court’s 

December 15, 2011 Opinion, arguing that it “appear[ed] to reflect significant ‘error[s] of 

apprehension.’” Recon. Mot. at 2. Nevertheless, CREW deposed Mr. Klavohn on January 26, 

2012, and re-deposed Mr. Livornese on February 16, 2012. 

On April 23, 2012, the VA filed this renewed motion for summary judgment,

arguing that its search was adequate and had produced all responsive documents. 

C. The VA’s Search for Responsive Documents

In support of its renewed motion for summary judgment, the VA has provided 14 

declarations describing their search for responsive documents. According to these declarations, 

the VA determined that the Office of the Inspector General and four departments within its

Central Office were most likely to have responsive records: the Veterans Health Administration; 

 3 Nothing presented in defendant’s motion for reconsideration has persuaded the 

Court to alter its views.
7

the Veterans Benefits Administration; the Board of Veterans’ Appeals; and the Office of the 

Executive Secretary. Def. Statement ¶ 1. The Office of Management was also contacted, but it 

independently concluded that it was unlikely to possess responsive documents. Id. ¶ 2. Each 

listed office conducted an electronic and physical search for responsive documents with the 

following results:

1. The Office of the Inspector General released a report detailing its

investigation of Dr. Perez’s e-mail on November 5, 2009, but concluded that

it did not have any other responsive documents. Id. ¶ 5.

2. The Veterans Health Administration searched four sub-departments within its 

own Central Office, as well as every VA Medical Center, including the 

Temple, Texas facility where Dr. Perez worked. Id. ¶¶ 6-9. 528 pages of 

documents were released on November 2, 2008, 197 pages on December 12, 

2008, five CD-ROMs of training materials on May 6, 2009, and 251 pages on 

September 11, 2009. Id. ¶ 10.

3. The Veterans Benefits Administration released six documents totaling 31 

pages on October 14, 2008. Id. ¶ 3.

4. The Board of Veterans’ Appeals did not discover any responsive documents, 

but released a series of handouts made available during training sessions 

regarding the legal adjudication of PTSD and psychiatric disorder claims on 

December 19, 2008. Id. ¶ 4.

5. The Office of the Executive Secretary forwarded all responsive documents 

discovered in its search to the Veterans Health Administration, which 

included those documents in its own releases. Id. ¶¶ 24-25.4

The VA did not withhold any documents from these releases and made only a few redactions 

pursuant to Exemption 6 of the FOIA. Mot. at 1.

In addition to these searches, the VA’s Office of Information Technology 

conducted a forensic electronic search of Dr. Perez’s e-mail in-box and the oldest available 

monthly disaster recovery backup tape, dated December 9, 2008. Def. Statement ¶¶ 11-16. That 

 4 The following search terms, with variants, were used: compensation; pension; 

post-traumatic stress disorder; PTSD; diagnose or diagnosis; assessment; rule out; adjustment 

disorder; compensate; testing; instruct; guidance; appeal(s); expense(s); claim(s); and process. 

Livornese Decl. ¶ 10.
8

backup tape contained e-mails from Dr. Perez dated as early as June and July 2007, when she 

began working for the VA. Id. ¶ 15.5

 All pre-December 2008 backup tapes were rendered 

unreadable in October 2008 by a software reset. Id. ¶ 22. After CREW objected that the March 

2008 Dr. Perez e-mail that instigated the FOIA request was not found, the VA also searched the 

in-boxes of the eight recipients of that e-mail. Id. ¶ 30. The e-mail was located and released on

March 25, 2010. Id. ¶ 31. In February 2010, Dr. Perez also searched through her personal files,

and several responsive non-electronic documents were released on April 28, 2010. Id. ¶¶ 29, 31.

II. LEGAL STANDARD

“FOIA cases typically and appropriately are decided on motions for summary 

judgment.” Defenders of Wildlife v. U.S. Border Patrol, 623 F. Supp. 2d 83, 87 (D.D.C. 2009). 

The Court grants summary judgment if the movant shows that there is no genuine dispute as to 

any material fact and that it is entitled to judgment as a matter of law. FED. R. CIV. P. 56(a). In a 

FOIA action to compel production of agency records, the agency “is entitled to summary 

judgment if no material facts are in dispute and if it demonstrates ‘that each document that falls 

within the class requested either has been produced . . . or is wholly exempt from the [FOIA=s] 

inspection requirements.’” Students Against Genocide v. U.S. Dept. of State, 257 F. 3d 828, 833 

(D.C. Cir. 2001) (quoting Goland v. C.I.A., 607 F.2d 339, 352 (D.C. Cir. 1978)). 

To establish that its search for responsive records was adequate, an agency must 

show that it made a “good faith effort to conduct a search for the requested records, using 

methods which can be reasonably expected to produce the information requested.” Oglesby v. 

U.S. Dept. of the Army, 920 F.2d 57, 68 (D.C. Cir. 1990); see also Ancient Coin Collectors 

 5 Although the subject of much confusion, it now has been clarified that no older 

backup tape was available due to a litigation hold unrelated to this case. Def. Statement 

¶¶ 19-21.
9

Guild v. U.S. Dept. of State, 641 F.3d 504, 514 (D.C. Cir. 2011) (quoting Valencia-Lucena v. 

U.S. Coast Guard, 180 F.3d 321, 325 (D.C. Cir. 1999) (noting an agency’s FOIA obligations are 

fulfilled “if it can demonstrate beyond material doubt that its search was ‘reasonably calculated 

to uncover all relevant documents’”). A search need not be exhaustive, Saldana v. F.B.I., 715 

F. Supp. 2d 24, 26 (D.D.C. 2010), and an agency's failure to find a particular document does not

undermine the determination that the search was adequate. Wilbur v. C.I.A., 355 F.3d 675, 678 

(D.C. Cir. 2004); Nation Magazine, Wash. Bureau v. U.S. Customs Serv., 71 F.3d 885, 892 n.7

(D.C. Cir. 1995). The adequacy of a search therefore is not determined by its results, but by the 

method of the search itself, Weisberg v. U.S. Dept. of Justice, 745 F.2d 1476, 1485

(D.C. Cir. 1984); see also Saldana v. F.B.I., 715 F. Supp. 2d at 25-26, and a court is guided in 

this determination by principles of reasonableness. Oglesby v. U.S. Dept. of the Army, 920 F.2d 

at 68. 

An agency can satisfy its burden with supporting affidavits or declarations if they 

are “relatively detailed and non-conclusory,” SafeCard Servs., Inc. v. S.E.C., 926 F.2d 1197, 

1200 (D.C. Cir. 1991), and describe “the documents and the justifications for nondisclosure with 

reasonably specific detail, demonstrate that the information withheld logically falls within the 

claimed exemption, and are not controverted by either contrary evidence in the record nor by 

evidence of agency bad faith.” Military Audit Project v. Casey, 656 F.2d 724, 738 (D.C. Cir. 

1981); see Ancient Coin Collectors Guild v. U.S. Dept. of State, 641 F.3d at 514. Such affidavits 

or declarations are accorded “a presumption of good faith, which cannot be rebutted by purely 

speculative claims about the existence and discoverability of other documents.” Lasko v. U.S. 

Dept. of Justice, 684 F. Supp. 2d 120, 127 (D.D.C. 2010) (quoting SafeCard Servs., Inc. v. 

S.E.C., 926 F.2d at 1200).
10

III. DISCUSSION

The VA maintains it is entitled to summary judgment because it now has

demonstrated that it conducted an adequate search for responsive records and that the redactions

made were proper under Exemption 6. The Court agrees.6

A. Adequacy of the Search

The VA has submitted 14 declarations detailing its search for responsive 

documents across four departments and the Office of the Inspector General. See Mot. Exs. 4-17. 

These declarations demonstrate that the VA identified the offices most likely to possess 

responsive documents, used search terms reasonably calculated to uncover those documents, and 

did not withhold any responsive documents discovered by the search. See supra at 6-8.7 When 

CREW objected that the March 2008 Dr. Perez e-mail was missing from the search results, the 

VA conducted additional electronic searches of Dr. Perez’s e-mail in-box, the oldest available 

backup tape, and the e-mail in-boxes of the eight recipients of Dr. Perez’s March 2008 e-mail. 

See id. at 7-8. That e-mail was located and released to CREW along with responsive documents 

from Dr. Perez’s personal files. Id. Based on these declarations and the whole record, the Court 

finds that the VA has met its burden to demonstrate a “good faith effort to conduct a search for 

 6 CREW does not challenge the VA’s redactions under Exemption 6. Opp. at 12 

n.2. The Court therefore only considers the adequacy of the search.

7 Although the VA’s production was delayed, both by the VA’s litigation tactics 

and its rolling haphazard production, delay in and of itself “does not render the search 

inadequate.” Sellers v. U.S. Dept. of Justice, 684 F. Supp. 2d 149, 157 (D.D.C. 2010); see also

Perry v. Block, 684 F.2d 121, 125 (D.C. Cir. 1982) (“However fitful or delayed the release of 

information under the FOIA may be, once all requested records are surrendered, federal courts 

have no further statutory function to perform”).
11

the requested records, using methods which can be reasonably expected to produce the 

information requested.” Oglesby v. U.S. Dept. of the Army, 920 F.2d at 68.

CREW does not challenge which offices participated in the search or the specific 

search terms. Instead, it claims that the search was inadequate because: (1) the search failed to 

produce the March 2008 e-mail by Dr. Perez that instigated the FOIA request; (2) the VA “failed 

to follow evidentiary leads” and search additional backup tapes to uncover Dr. Perez’s e-mails; 

(3) language from the forensic report of Dr. Perez’s e-mail suggests that no e-mails were 

available before December 9, 2008; and (4) the VA’s repeated late disclosures, retractions, 

corrections, or clarifications of statements indicate a “minimal effort to search for records.” 

Opp. at 6-12.8 Each of CREW’s arguments lacks merit. 

First, the fact that a particular e-mail was not uncovered initially, but only 

discovered after a supplemental search, is irrelevant because “the adequacy of a FOIA search is 

generally not determined by the fruits of the search,” no matter how “intuitively unlikely” those 

fruits may be. Ancient Coin Collectors Guild v. U.S. Dept. of State, 641 F.3d at 514. “[I]t is 

long settled that the failure of an agency to turn up one specific document in its search does not 

alone render a search inadequate.” Id. (quoting Iturralde v. Comptroller of Currency, 315 F.3d 

311, 315 (D.C. Cir. 2003)); see also Bey v. U.S. Dept. of Justice, 518 F. Supp. 2d 14, 21 (D.D.C. 

2007) (quoting Miller v. U.S. Dept. of State, 779 F.2d 1378, 1385 (8th Cir. 1985)) (an agency “is 

not required by [the FOIA] to account for documents which the requester has in some way 

identified if it has made a diligent search for those documents in the places in which they might 

be expected to be found”). To the extent that the plaintiff suggests that the absence of the Dr. 

 8 CREW also speculates that “recent revelations” regarding the VA’s treatment and 

diagnosis of PTSD indicates that the search was inadequate. But “[m]ere speculation that as yet 

uncovered documents may exist does not undermine the finding that the agency conducted a 

reasonable search for them.” SafeCard Servs., Inc v. S.E.C., 926 F.2d at 1201.
12

Perez e-mail indicates other responsive documents remain undiscovered, such speculation is 

insufficient to raise a genuine question about the adequacy of the search. See Shapiro v. U.S.

Dept. of Justice, 2014 WL 953270, at *6 (D.D.C. Mar. 12, 2014) (quoting SafeCard Servs., Inc. 

v. S.E.C., 926 F.2d at 1200) (“Agency declarations are accorded ‘a presumption of good faith, 

which cannot be rebutted by purely speculative claims about the existence and discoverability of 

other documents’”).

Second, the Court cannot conclude that the VA was required to search additional 

backup tapes because the VA’s declarations demonstrate that doing so would have been 

“impossible, impractical, or futile.” Ancient Coin Collectors Guild v. U.S. Dept. of State, 641 

F.3d at 514 (requiring State Dept. to address whether searching additional e-mail archives and 

backup tapes “would be impossible, impractical, or futile”). The VA has sufficiently 

demonstrated that monthly backup tapes were not created between August 2007 and October 

2008 due to an unrelated litigation hold and that pre-December 2008 daily backup tapes were 

rendered “unreadable” in October 2008 due to a software reset when that hold ended. Def. 

Statement ¶¶ 19-22; see also supra at 7-8. Searching additional backup tapes is particularly 

unnecessary because the VA included its earliest available backup tape, from December 2008, in 

its search, already surpassing the requirements imposed by some other courts. See, e.g., Safety

Research & Strategies, Inc. v. U.S. Dept. of Transp., 903 F. Supp. 2d 1, 7 (D.D.C. 2012) 

(quoting Stewart v. U.S. Dept. of Interior, 554 F.3d 1236, 1243-44 (10th Cir. 2009)) (finding that 

searching backup tapes would have been “impossible, impractical, or futile” where the files were 

“not organized for retrieval of individual documents or files, but rather for purposes of disaster 

recovery”).
13

Third, CREW’s argument regarding the time period of the forensic search is 

directly contradicted by the VA’s own declarations. See supra at 7. CREW’s argument, 

however, appears to stem from the confusion and misapprehension that plagued the VA’s earlier 

declarations in this case: the backup tape at issue was created in December 2008, but contains emails predating December 2008. Def. Statement ¶ 15. Declarations from Mr. Klavohn and Mr. 

Timothy Graham, the Veterans Health Administration’s FOIA Officer, now conclusively 

demonstrate that fact. Mot. Ex. 8, Third Declaration of Ronald Klavohn ¶ 28, Apr. 17, 2012

[Dkt. No. 65-8]; Mot. Ex. 5, Declaration of Timothy H. Graham ¶ 25, Apr. 23, 2012

[Dkt. No. 65-5].

Lastly, the VA’s conduct in this litigation does not raise an inference of bad faith

or inadequacy as to the search. See Voinche v. F.B.I., 412 F. Supp. 2d 60, 72 (D.D.C. 2006)

(quoting Carney v. U.S. Dept. of Justice, 19 F.3d 807, 812 (2d Cir. 1994)) (“In order to justify 

discovery once the agency has satisfied its burden, the plaintiff must make a showing of bad faith 

on the part of the agency sufficient to impugn the agency’s affidavits or declarations, or provide 

some tangible evidence that an exemption claimed by the agency should not apply or summary 

judgment is otherwise inappropriate”). Indeed, the plaintiff does not argue the VA withheld

documents in bad faith or that the declarations submitted are inaccurate or false. Nor does the 

plaintiff’s assertion that “[t]he VA’s mishandling of this matter” resulted in “repeated late 

disclosures of records” indicate bad faith with regard to the search. See Competitive Enter. Inst. 

V. N.A.S.A., 989 F. Supp. 2d 74, 88 (D.D.C. 2013) (“Delays in responding to FOIA requests are 

generally not sufficient to show agency bad faith”). 
14

B. Document Deletion

CREW appears to have abandoned its prior argument that the VA intentionally 

destroyed pre-December 2008 backup tapes. Compare Pl. Surreply to First MSJ at 1 with Opp. 

at 10. Instead, CREW now alleges that the absence of the March and April 2008 Dr. Perez emails indicates they were “deleted prior to 12/9/08 in a purposeful attempt to destroy harmful 

evidence.” Opp. at 10. Dr. Perez has denied any intentional deletion, however, and the e-mails

in question ultimately were produced by the VA, although discovered in a recipient’s e-mail inbox. See Mot. Ex. 12, Supplemental Declaration of Norma J. Perez ¶ 6, April 6, 2011 [Dkt. No. 

65-12]; see Bey v. U.S. Dept. of Justice, 518 F. Supp. 2d at 21 (quoting Miller v. U.S. Dept. of 

State, 779 F.2d at 1385) (noting that “[t]he fact that a document once existed does not mean that 

it now exists; nor does the fact that an agency created a document necessarily imply that the 

agency retained it”). Moreover, CREW’s argument is negated by the fact that the VA has 

produced the allegedly destroyed documents. Landmark Legal Found. V. E.P.A., 272 F. Supp. 

2d 59, 67 (D.D.C. 2003) (“Reconstruction of the destroyed documents to the extent possible is an 

appropriate remedy for bad faith document destruction”).

C. Sanctions and/or Attorneys’ Fees for the Multiplication of Proceedings

As this Court stated in its Opinion dated December 15, 2011, it is deeply troubled 

by the VA’s litigation conduct in the case: inaccurate declarations were left uncorrected for 

months despite the fact that already-executed declarations to the contrary existed but were 

withheld, apparently as a litigation tactic. Nothing stated in defendant’s motion for 

reconsideration or other filings has done anything to mitigate that concern. The VA therefore 

will be ordered to show cause why a sanction under 28 U.S.C. § 1927, in the form of attorneys’ 

fees and costs, should not be awarded for the additional time and effort CREW’s attorneys were 
15

required to expend due to the VA’s tactics, including, but certainly not limited to, the time spent 

preparing for and deposing Mr. Livornese while the VA withheld Mr. Klavohn’s declaration.

IV. CONCLUSION

For the foregoing reasons, the Court will grant the defendant’s motion for 

summary judgment and deny the motion for reconsideration as moot. The defendant will be 

ordered to show cause in writing why a sanction, in the form of attorneys’ fees, should not be 

entered. Two separate Orders consistent with this Opinion shall issue this same day. 

/s/________________________

PAUL L. FRIEDMAN

DATE: September 24, 2014 United States District Court