Federal Register / Vol. 87, No. 6 / Monday, January 10, 2022 / Notices 1171 

Community Community map repository address 

Unincorporated Areas of Surry County .................................................... Surry County Government Center, 45 School Street, Surry, VA 23883. 

Walworth County, Wisconsin and Incorporated Areas 

Docket No.: FEMA–B–2033 

City of Elkhorn .......................................................................................... City Hall, 9 South Broad Street, Elkhorn, WI 53121. 

City of Lake Geneva ................................................................................. City Hall, 626 Geneva Street, Lake Geneva, WI 53147. 

Unincorporated Areas of Walworth County .............................................. Walworth County Government Center, 100 West Walworth Street, Elkhorn, WI 53121. 

Village of Bloomfield ................................................................................. Bloomfield Municipal Center, N1100 Town Hall Road, Pell Lake, WI 

53157. 

Village of East Troy .................................................................................. Village Hall, 2015 Energy Drive, East Troy, WI 53120. 

Village of Genoa City ............................................................................... Village Hall, 755 Fellows Road, Genoa City, WI 53128. 

Village of Mukwonago .............................................................................. Village Hall, 440 River Crest Court, Mukwonago, WI 53149. 

[FR Doc. 2022–00207 Filed 1–7–22; 8:45 am] 

BILLING CODE 9110–12–P 

DEPARTMENT OF HOMELAND 

SECURITY 

[Docket No. FEMA–2021–0031] 

Privacy Act of 1974; System of 

Records 

AGENCY: Federal Emergency 

Management Agency, Department of 

Homeland Security. 

ACTION: Notice of a new system of 

records. 

SUMMARY: In accordance with the 

Privacy Act of 1974, the Department of 

Homeland Security (DHS) proposes to 

establish a new Department of 

Homeland Security system of records 

titled, ‘‘Department of Homeland 

Security/Federal Emergency 

Management Agency (FEMA)–016 

Disaster Case Management Files System 

of Records.’’ This system of records 

allows the Department of Homeland 

Security/Federal Emergency 

Management Agency to collect and 

maintain records on survivors of a 

Presidentially-declared major disaster 

with Individual Assistance (IA) 

authorized (as documented in the 

declaration published in the Federal 

Register) who participate in Federal 

Emergency Management Agencyadministered Disaster Case Management 

(DCM) Programs. This newly 

established system will be included in 

the Department of Homeland Security’s 

inventory of record systems. 

DATES: Submit comments on or before 

February 9, 2022. This new system will 

be effective upon publication. Routine 

uses will be effective February 9, 2022. 

ADDRESSES: You may submit comments, 

identified by docket number FEMA– 

2021–0031 by one of the following 

methods: 

• Federal e-Rulemaking Portal: http:// 

www.regulations.gov. Follow the 

instructions for submitting comments. 

• Fax: 202–343–4010. 

• Mail: Lynn Parker Dupree, Chief 

Privacy Officer, Privacy Office, 

Department of Homeland Security, 

Washington, DC 20528–0655. 

Instructions: All submissions received 

must include the agency name and 

docket number FEMA–2021–0031. All 

comments received will be posted 

without change to http://

www.regulations.gov, including any 

personal information provided. 

Docket: For access to the docket to 

read background documents or 

comments received, go to http://

www.regulations.gov. 

FOR FURTHER INFORMATION CONTACT: For 

general questions, please contact: 

Tammi Hines, (202) 212–5100, FEMAPrivacy@fema.dhs.gov, Senior Director 

for Information Management, Federal 

Emergency Management Agency, 

Department of Homeland Security, 

Washington, DC 20528. For privacy 

questions, please contact: Lynn Parker 

Dupree, (202) 343–1717, Privacy@

hq.dhs.gov, Chief Privacy Officer, 

Privacy Office, Department of Homeland 

Security, Washington, DC 20528–0655. 

SUPPLEMENTARY INFORMATION: 

I. Background 

Pursuant to Executive Order 12148, as 

amended by Executive Orders 12673 

and 13286, the President of the United 

States has delegated to the Department 

of Homeland Security, including the 

Federal Emergency Management 

Agency, the authority to provide case 

management services, pursuant to the 

Robert T. Stafford Disaster Relief and 

Emergency Assistance Act (Stafford 

Act), 42 U.S.C. 5189d. Under the 

Stafford Act, the Federal Emergency 

Management Agency (or another federal 

agency, non-profit organization, or 

qualified private organization when 

operating on behalf of the Federal 

Emergency Management Agency) may 

provide Disaster Case Management 

services directly to survivors or through 

financial assistance (funding through a 

federal award) to state (which includes 

the fifty states, the territories, and the 

District of Columbia) or local 

government agencies, Indian tribes, or 

qualified private organizations. 

Disaster Case Management services 

include identifying and addressing 

disaster-caused unmet needs of 

survivors through identification of, and 

referral to, available resources. A 

disaster-caused unmet need is an unresourced item, support, or assistance 

that has been assessed and verified as 

necessary for a survivor to recover from 

a disaster. This may include food, 

clothing, shelter, first aid, emotional 

and spiritual care, household items, 

home repair, or rebuilding. 

In order to provide immediate to longterm Disaster Case Management during 

a Presidentially-declared major disaster 

declaration when Individual Assistance 

has been authorized, the Federal 

Emergency Management Agency may: 

(1) Directly provide Disaster Case 

Management services; (2) contract with 

a non-profit organization or qualified 

private organization who implements 

Disaster Case Management on behalf of 

the Federal Emergency Management 

Agency; (3) enter into an interagency 

agreement or mission assignment with 

another federal agency who implements 

Disaster Case Management on behalf of 

the Federal Emergency Management 

Agency; or (4) award federal funding 

through a grant or cooperative 

agreement to a state or local 

government, a tribe, or a qualified 

private organization who implements 

their own Disaster Case Management 

program. 

This System of Records Notice only 

applies to Disaster Case Management 

services administered directly by the 

Federal Emergency Management Agency 

or by a non-profit organization, 

qualified private organization, or federal 


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agency on the Federal Emergency 

Management Agency’s behalf. Records 

collected and maintained during 

Disaster Case Management program 

implementation will be used to provide 

these services and to monitor and assess 

the effectiveness of the Federal 

Emergency Management Agencyadministered Disaster Case Management 

programs. Disaster Case Management 

may also include: Making intake 

assessments and referrals for critical 

unmet needs; providing outreach and 

triage at locations such as shelters, 

congregate areas, and temporary disaster 

housing locations; developing and 

monitoring a disaster recovery plan, 

which documents a survivor’s unmet 

needs, recovery goals, referral resources, 

and status of survivor recovery efforts; 

connecting the disaster survivor to 

recovery resources that are locally 

available; and advocating for available 

resources to assist survivors. 

In addition, the Federal Emergency 

Management Agency and the entities 

providing Federal Emergency 

Management Agency-administered 

Disaster Case Management may share 

information with federal, state, tribal, 

local, and voluntary entities, as well as 

Federal Emergency Management 

Agency-recognized and/or staterecognized long term recovery 

committees (LTRC) and their members 

(long term recovery groups (LTRG)) for 

a declared county charged through 

legislation or chartered with 

administering disaster relief or 

assistance programs consistent with the 

routine uses set forth in this system of 

records notice. Note that a state, local, 

or tribal entity providing case 

management services is not acting on 

behalf of the Federal Emergency 

Management Agency. However, this 

System of Records Notice does support 

sharing with state, local, and tribal 

entities when the Federal Emergency 

Management Agency is sharing 

information after a Federal Emergency 

Management Agency-administered 

Disaster Case Management 

implementation. 

The records that the Federal 

Emergency Management Agency or 

another federal agency, a non-profit 

organization, or a qualified private 

organization will collect and maintain 

on behalf of the Federal Emergency 

Management Agency in order to provide 

Federal Emergency Management 

Agency-administered Disaster Case 

Management services may be first 

collected in the field from disaster 

survivors or may be provided by the 

Federal Emergency Management Agency 

to these entities. The implementing nonprofit organization, qualified private 

organization, or other federal agency 

will enter into agreements with the 

Federal Emergency Management Agency 

to maintain the records in accordance 

with the National Archives and Records 

Administration (NARA) and Federal 

Emergency Management Agencyapproved records polices. The Federal 

Emergency Management Agency is 

currently working with the National 

Archives and Records Administration to 

establish the appropriate records 

retention schedule for the records 

collected and covered by this System of 

Records. 

Consistent with the Department of 

Homeland Security’ information sharing 

mission, information stored in the DHS/ 

FEMA–016 Disaster Case Management 

Files System of Records may be shared 

with other Department of Homeland 

Security components that have a need to 

know the information to carry out their 

national security, law enforcement, 

immigration, intelligence, or other 

homeland security functions. In 

addition, the Federal Emergency 

Management Agency may share 

information with appropriate federal, 

state, tribal, local, foreign, or 

international government agencies 

consistent with the routine uses set 

forth in this system of records notice. 

This newly established system will be 

included in the Department of 

Homeland Security’s inventory of 

record systems. 

II. Privacy Act 

The Privacy Act embodies fair 

information practice principles in a 

statutory framework governing the 

means by which Federal Government 

agencies collect, maintain, use, and 

disseminate individuals’ records. The 

Privacy Act applies to information that 

is maintained in a ‘‘system of records.’’ 

A ‘‘system of records’’ is a group of any 

records under the control of an agency 

from which information is retrieved by 

the name of an individual or by some 

identifying number, symbol, or other 

information assigned to the individual. 

In the Privacy Act, an individual is 

defined to encompass U.S. citizens and 

lawful permanent residents. 

Additionally, the Judicial Redress Act 

(JRA) provides covered persons with a 

statutory right to make requests for 

access and amendment to covered 

records, as defined by the Judicial 

Redress Act, along with judicial review 

for denials of such requests. In addition, 

the Judicial Redress Act prohibits 

disclosures of covered records, except as 

otherwise permitted by the Privacy Act. 

Below is the description of the DHS/ 

FEMA–016 Disaster Case Management 

Files System of Records. 

In accordance with 5 U.S.C. 552a(r), 

the Department of Homeland Security 

has provided a report of this system of 

records to the Office of Management and 

Budget and to Congress. 

SYSTEM NAME AND NUMBER: 

Department of Homeland Security 

(DHS)/Federal Emergency Management 

Agency (FEMA)–016 Disaster Case 

Management (DCM) Files System of 

Records. 

SECURITY CLASSIFICATION: 

Unclassified. 

SYSTEM LOCATION: 

Records are maintained at the Federal 

Emergency Management Agency 

Headquarters in Washington, DC; 

Federal Emergency Management Agency 

Regional Offices; Joint Field Offices; 

Disaster Field Offices; National 

Processing Service Centers; Disaster 

Recovery Centers; and the Federal 

Emergency Management Agency data 

centers located in Bluemont, Virginia, 

and Clarksville, Virginia. Subject to 

agreement with an organization chosen 

by the Federal Emergency Management 

Agency to implement Disaster Case 

Management on its behalf, records may 

be maintained at the facilities of federal 

agencies with interagency agreements or 

mission assignments or with non-profit 

organizations or qualified private 

organizations under contract. 

SYSTEM MANAGER(S): 

Division Director, Individual 

Assistance Division, (202) 646–3642, 

femahqiafrontoffice@fema.dhs.gov, 

Federal Emergency Management 

Agency, 500 C Street SW, Washington, 

DC 20472. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Section 426 of the Robert T. Stafford 

Disaster Relief and Emergency 

Assistance Act, as amended (42 U.S.C. 

5189d); Executive Order 12148, as 

amended by Executive Order 12673 and 

Executive Order 13286. 

PURPOSE(S) OF THE SYSTEM: 

The purpose of this system is to 

enable the Federal Emergency 

Management Agency, and its chosen 

providers (which can be non-profit 

organizations, qualified private 

organizations, or federal agencies 

working on behalf of the Federal 

Emergency Management Agency), to 

provide services in an efficient and 

expeditious manner that support the 

overall Federal Emergency Management 

Agency-administered Disaster Case 

Management programs. Records will 

primarily be used to connect disaster 

survivors who have disaster-related 


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Federal Register / Vol. 87, No. 6 / Monday, January 10, 2022 / Notices 1173 

unmet needs to locally available 

services and will additionally support 

long term recovery assistance provided 

by state, tribal, and local entities and the 

Federal Emergency Management Agency 

and/or state recognized long term 

recovery committees and their members 

(e.g., long term recovery groups). 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Following a Presidentially-declared 

major disaster when Individual 

Assistance is authorized, all individuals 

and their family and household 

members who register for Federal 

Emergency Management Agencyadministered Disaster Case 

Management, who express interest in 

registering for Federal Emergency 

Management Agency-administered 

Disaster Case Management, or who may 

benefit from Federal Emergency 

Management Agency-administered 

Disaster Case Management, as well as 

employees, contractors, or other 

personnel providing Disaster Case 

Management assistance. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Disaster-related case management 

records, consisting of: 

• Disaster number; 

• Case ID numbers (e.g., FEMA 

Registration ID, client numbers); 

• Written consents; 

• Disaster Case Management 

Applicant/Co-Applicant and Household 

Information: 

Æ Full name; 

Æ Languages spoken, written, or 

signed; 

Æ Address; 

Æ Location types; 

Æ Dates of occupation; 

Æ Location at time of registration; 

Æ Phone numbers; 

Æ Email addresses; 

Æ Disaster Case Management-related 

healthcare records (e.g., health 

insurance type, status, service provider, 

type of appointment referral); 

Æ Household size; 

Æ Demographic information (e.g., age, 

gender, relationship to head of 

household, marital status); 

Æ Referral assessment and tracking 

information/Disaster Recovery Plan: 

D Referral source; 

D Appointment times and attendance/ 

no show to appointment; 

D Reported symptoms and feelings of 

distress; 

D Behavioral health advocacy 

assessment; 

D Children and youth, clothing 

assessment; 

D Employment assessment; 

D Food assessment; 

D Furniture and appliances 

assessment; 

D Healthcare needs assessment; 

D Housing assessment; 

D Transportation assessment; 

D Senior services assessment; 

D Legal services assessment; 

D Assistance animals and household 

pets; and 

D Funeral assistance. 

• Federal Emergency Management 

Agency Disaster Assistance Registration 

Assistance Records: 

Æ Homeowners insurance coverage 

details (including flood coverage and 

compliance); 

Æ Details on damage to real and 

personal property (Federal Emergency 

Management Agency verified); 

Æ Degree of total damage incurred 

(Federal Emergency Management 

Agency verified); 

Æ Residence type; 

Æ Self-reported income; 

Æ Housing Assistance (HA) eligibility, 

types, and amounts; 

Æ Other Needs Assistance (ONA) 

eligibility, types, and amounts; 

Æ Approved direct assistance 

received, including Direct Housing 

Assistance eligibility, types, received 

status; 

Æ Total Individuals and Households 

Program (IHP) amount approved, 

assistance sought, assistance received, 

source of assistance; 

Æ Small Business Administration 

(SBA) referral details, and status of 

access and functional needs and/or 

emergency needs; and 

Æ Self-reported disability or access 

and functional need, such as Personal 

Assistance Services. 

• Business contact information 

collected from employees, contractors, 

and other personnel providing Disaster 

Case Management assistance (e.g., name, 

title, email address, phone number). 

RECORD SOURCE CATEGORIES: 

Records may be obtained from 

disaster survivors (i.e., applicant) or a 

member of the applicant’s family or 

household, or may be provided by other 

governmental entities (e.g., federal, 

state, tribal, or local governments) 

through the Federal Emergency 

Management Agency-Administered 

Disaster Case Management Intake Form 

and the Federal Emergency Management 

Agency-Administered Disaster Case 

Management Consent Form, as well as 

the Federal Emergency Management 

Agency’s Disaster Assistance 

Registration Form (FEMA Forms 009–0– 

1 and 009–0–2). 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, all or a 

portion of the records or information 

contained in this system may be 

disclosed outside the Department of 

Homeland Security as a routine use 

pursuant to 5 U.S.C. 552a(b)(3) as 

follows: 

A. To the Department of Justice (DOJ), 

including the U.S. Attorneys Offices, or 

other federal agencies conducting 

litigation or proceedings before any 

court, adjudicative, or administrative 

body, when it is relevant or necessary to 

the litigation and one of the following 

is a party to the litigation or has an 

interest in such litigation: 

1. Department of Homeland Security 

or any component thereof; 

2. Any employee or former employee 

of the Department of Homeland Security 

in his/her official capacity; 

3. Any employee or former employee 

of the Department of Homeland Security 

in his/her individual capacity, only 

when the Department of Justice or the 

Department of Homeland Security has 

agreed to represent the employee; or 

4. The United States or any agency 

thereof. 

B. To a congressional office from the 

record of an individual in response to 

an inquiry from that congressional office 

made at the request of the individual to 

whom the record pertains. 

C. To the National Archives and 

Records Administration or General 

Services Administration pursuant to 

records management inspections being 

conducted under the authority of 44 

U.S.C. 2904 and 2906. 

D. To an agency or organization for 

the purpose of performing audit or 

oversight operations as authorized by 

law, but only such information as is 

necessary and relevant to such audit or 

oversight function. 

E. To appropriate agencies, entities, 

and persons when (1) the Department of 

Homeland Security suspects or has 

confirmed that there has been a breach 

of the system of records; (2) the 

Department of Homeland Security has 

determined that as a result of the 

suspected or confirmed breach there is 

a risk of harm to individuals, the 

Department of Homeland Security 

(including its information systems, 

programs, and operations), the federal 

government, or national security; and 

(3) the disclosure made to such 

agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department of 

Homeland Security’s efforts to respond 


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1174 Federal Register / Vol. 87, No. 6 / Monday, January 10, 2022 / Notices 

to the suspected or confirmed breach or 

to prevent, minimize, or remedy such 

harm. 

F. To another federal agency or 

federal entity, when the Department of 

Homeland Security determines that 

information from this system of records 

is reasonably necessary to assist the 

recipient agency or entity in (1) 

responding to a suspected or confirmed 

breach or (2) preventing, minimizing, or 

remedying the risk of harm to 

individuals, the recipient agency or 

entity (including its information 

systems, programs, and operations), the 

Federal Government, or national 

security, resulting from a suspected or 

confirmed breach. 

G. To an appropriate federal, state, 

tribal, local, international, or foreign law 

enforcement agency or other appropriate 

authority charged with investigating or 

prosecuting a violation or enforcing or 

implementing a law, rule, regulation, or 

order, when a record, either on its face 

or in conjunction with other 

information, indicates a violation or 

potential violation of law, which 

includes criminal, civil, or regulatory 

violations and such disclosure is proper 

and consistent with the official duties of 

the person making the disclosure. 

H. To contractors and their agents, 

grantees, experts, consultants, and 

others performing or working on a 

contract, service, grant, cooperative 

agreement, or other assignment or 

agreement for the Department of 

Homeland Security, when necessary to 

accomplish an agency function related 

to this system of records. Individuals 

provided information under this routine 

use are subject to the same Privacy Act 

requirements and limitations on 

disclosure as are applicable to 

Department of Homeland Security 

officers and employees. 

I. To a voluntary organization, as 

defined in 44 CFR 206.2(a)(27), or to a 

Federal Emergency Management 

Agency-recognized or state-recognized 

long term recovery committee and its 

members (long term recovery groups) for 

a declared county charged through 

legislation or chartered with 

administering disaster relief or 

assistance programs, that is actively 

involved in the recovery efforts of the 

disaster and that has an assistance 

program to address one or more unmet 

disaster-related needs of disaster 

survivors. The Federal Emergency 

Management Agency may disclose to 

such voluntary organizations lists of 

applicant names and contact 

information, as well as information 

necessary to provide the identified 

additional disaster assistance and/or 

address a specified unmet need. 

J. To a state, tribal, or local agency for 

a statistical or research purpose, 

including the development of methods 

or resources to support statistical or 

research activities, provided that the 

records support Department of 

Homeland Security programs and 

activities that relate to the purpose(s) 

stated in this System of Records Notice, 

and will not be used in whole or in part 

in making any determination regarding 

an individual’s rights, benefits, or 

privileges under federal programs, or 

published in any manner that identifies 

an individual. 

K. To recipients of a long-term 

Disaster Case Management federal 

award, such as a state, tribal, or local 

government entity or a non-profit entity, 

to ensure continuity of services for each 

disaster survivor, if the disaster survivor 

still has unmet needs at the conclusion 

of the Federal Emergency Management 

Agency-administered Disaster Case 

Management program. 

L. To the subject of a Disaster Case 

Management case file, the name, title, 

and business contact information of the 

employee or contractor providing 

Disaster Case Management assistance. 

M. To the news media and the public, 

with the approval of the Chief Privacy 

Officer in consultation with counsel, 

when there exists a legitimate public 

interest in the disclosure of the 

information, when disclosure is 

necessary to preserve confidence in the 

integrity of the Department of Homeland 

Security, or when disclosure is 

necessary to demonstrate the 

accountability of the Department of 

Homeland Security’s officers, 

employees, or individuals covered by 

the system, except to the extent the 

Chief Privacy Officer determines that 

release of the specific information in the 

context of a particular case would 

constitute a clearly unwarranted 

invasion of personal privacy. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

The Federal Emergency Management 

Agency and non-profit organizations, 

qualified private organizations, or 

federal agencies supporting Federal 

Emergency Management Agencyadministered Disaster Case Management 

programs store records in this system in 

a secure computer system electronically 

or on paper in secure facilities in a 

locked drawer behind a locked door. 

The records may be stored on magnetic 

disc, tape, and digital media. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

The Federal Emergency Management 

Agency and non-profit organizations, 

qualified private organizations, or 

federal agencies supporting the Federal 

Emergency Management Agencyadministered Disaster Case Management 

program may retrieve records by a case 

identification number, name, or address. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

In accordance with National Archives 

and Records Administration Authority 

N1–311–86–1, Item 4C10a, records 

pertaining to disaster assistance will be 

placed in inactive storage when two 

years old and will be destroyed when 

they are six years and three months old. 

In accordance with National Archives 

and Records Administration Authority 

N1–311–86–1, Item 4C6a, Disaster Case 

Management files covering the 

administrative management, program, 

and information functions (such as 

mission assignments and 

correspondence with state and local 

officials) will be consolidated at 

appropriate regional offices upon close 

of the Disaster Field Office (DFO). These 

files will be retired to off-site storage 

one year after closeout and destroyed 

three years after closeout. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

The Federal Emergency Management 

Agency safeguards records in this 

system according to applicable rules 

and policies, including all applicable 

federal and national standard automated 

systems security and access policies. 

The Federal Emergency Management 

Agency has imposed strict controls to 

minimize the risk of compromising the 

information that is being stored. Access 

to computer systems containing the 

records in this system is limited to those 

individuals who have a need to know 

the information for the performance of 

their official duties and who have 

appropriate clearances or permissions. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to and 

notification of any record contained in 

this system of records, or seeking to 

contest its content, may submit a 

request in writing to the Chief Privacy 

Officer and the Federal Emergency 

Management Agency Freedom of 

Information Act (FOIA) Officer, whose 

contact information can be found at 

http://www.dhs.gov/foia under ‘‘Contact 

Information.’’ If an individual believes 

more than one component maintains 

Privacy Act records concerning him or 

her, the individual may submit the 

request to the Chief Privacy Officer and 

Chief Freedom of Information Act 

Officer, Department of Homeland 

Security, Washington, DC 20528–0655. 


khammond on DSKJM1Z7X2PROD with NOTICES
Federal Register / Vol. 87, No. 6 / Monday, January 10, 2022 / Notices 1175 

Even if neither the Privacy Act nor the 

Judicial Redress Act provide a right of 

access, certain records about you may be 

available under the Freedom of 

Information Act. 

When an individual is seeking records 

about himself or herself from this 

system of records or any other 

Departmental system of records, the 

individual’s request must conform with 

the Privacy Act regulations set forth in 

6 CFR part 5. The individual must first 

verify his/her identity, meaning that the 

individual must provide his/her full 

name, current address, and date and 

place of birth. The individual must sign 

the request, and the individual’s 

signature must either be notarized or 

submitted under 28 U.S.C. 1746, a law 

that permits statements to be made 

under penalty of perjury as a substitute 

for notarization. In addition, the 

individual should: 

• Explain why he or she believes the 

Department would have information 

being requested; 

• Identify which component(s) of the 

Department he or she believes may have 

the information; 

• Specify when the individual 

believes the records would have been 

created; and 

• Provide any other information that 

will help the Freedom of Information 

Act staff determine which the 

Department of Homeland Security 

component agency may have responsive 

records. 

If the request is seeking records 

pertaining to another living individual, 

the request must include an 

authorization from the individual whose 

record is being requested, authorizing 

the release to the requester. 

Without the above information, the 

component(s) may not be able to 

conduct an effective search, and the 

individual’s request may be denied due 

to lack of specificity or lack of 

compliance with applicable regulations. 

CONTESTING RECORD PROCEDURES: 

For records covered by the Privacy 

Act or covered Judicial Redress Act 

records, individuals may make a request 

for amendment or correction of a record 

of the Department about the individual 

by writing directly to the Department 

component that maintains the record, 

unless the record is not subject to 

amendment or correction. The request 

should identify each particular record in 

question, state the amendment or 

correction desired, and state why the 

individual believes that the record is not 

accurate, relevant, timely, or complete. 

The individual may submit any 

documentation that would be helpful. If 

the individual believes that the same 

record is in more than one system of 

records, the request should state that 

and be addressed to each component 

that maintains a system of records 

containing the record. 

NOTIFICATION PROCEDURES: 

See ‘‘Record Access Procedures’’ 

above. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

None. 

* * * * * 

Lynn P Dupree, 

Chief Privacy Officer, Department of 

Homeland Security. 

[FR Doc. 2022–00182 Filed 1–7–22; 8:45 am] 

BILLING CODE 9111–19–P 

DEPARTMENT OF HOMELAND 

SECURITY 

[Docket No. USCBP–2021–0051] 

Privacy Act of 1974; System of 

Records 

AGENCY: U.S. Customs and Border 

Protection, Department of Homeland 

Security. 

ACTION: Notice of a modified system of 

records. 

SUMMARY: In accordance with the 

Privacy Act of 1974, the Department of 

Homeland Security (DHS) proposes to 

modify, retitle, and reissue a current 

DHS system of records titled, ‘‘DHS/U.S. 

Customs and Border Protection (CBP)– 

025 National Frontline Recruitment 

Hiring System of Records.’’ This system 

of records allows DHS/CBP to collect 

and maintain records on individuals for 

the purpose of marketing information 

related to CBP employment, managing 

communication with potential 

applicants or individuals who attend 

career fairs or meetings at which CBP 

maintains a presence for recruitment 

and hiring, and for other recruitment 

and hiring activities for which mailing 

or contact lists may be created. DHS/ 

CBP is updating this system of records 

notice to (1) change the name of the 

system of records to ‘‘CBP Recruitment 

and Hiring System of Records;’’ (2) 

expand the category of individuals 

covered by the system to include all 

potential applicants for employment 

with CBP; (3) update the authority for 

maintenance of this system; (4) modify 

the retention and disposal of records; 

and (5) expand the category of records 

to include disability status and 

education. Additionally, this notice 

includes non-substantive changes to 

simplify the formatting and text of the 

previously published notice. This 

modified system will be included in 

DHS’s inventory of record systems. 

DATES: Submit comments on or before 

February 9, 2022. New or modified 

routine uses will be effective February 

9, 2022. 

ADDRESSES: You may submit comments, 

identified by docket number USCBP– 

2021–0051 by one of the following 

methods: 

• Federal e-Rulemaking Portal: http:// 

www.regulations.gov. Follow the 

instructions for submitting comments. 

• Fax: 202–343–4010. 

• Mail: Lynn Parker Dupree, Chief 

Privacy Officer, Privacy Office, U.S. 

Department of Homeland Security, 

Washington, DC 20528–0655. 

Instructions: All submissions received 

must include the agency name and 

docket number USCBP–2021–0051. All 

comments received will be posted 

without change to http://

www.regulations.gov, including any 

personal information provided. 

Docket: For access to the docket to 

read background documents or 

comments received, go to http://

www.regulations.gov. 

FOR FURTHER INFORMATION CONTACT: For 

general questions, please contact: Debra 

L. Danisek, CBP Privacy Officer, U.S. 

Customs and Border Protection, 1300 

Pennsylvania Avenue NW, Room 3.3D, 

Washington, DC 20229, Privacy.CBP@

cbp.dhs.gov or (202) 344–1610. For 

privacy questions, please contact: Lynn 

Parker Dupree, (202) 343–1717, 

Privacy@hq.dhs.gov, Chief Privacy 

Officer, Privacy Office, U.S. Department 

of Homeland Security, Washington, DC 

20528–0655. 

SUPPLEMENTARY INFORMATION: 

I. Background 

CBP is modifying, retitling, and 

reissuing DHS/CBP–025 National 

Frontline Recruitment and Hiring 

System of Records. CBP is updating this 

SORN to re-name and expand the 

purpose of the existing SORN to ‘‘CBP 

Recruitment and Hiring System of 

Records,’’ eliminating the term 

‘‘National Frontline’’ since CBP 

conducts recruitment and hiring 

outreach across all CBP positions within 

the United States and abroad. CBP uses 

records covered by this SORN to recruit 

and retain a world-class civilian and 

law enforcement workforce as one of 

CBP’s top mission support priorities. 

Through recruitment outreach, market 

research, data analytics, advertising, 

technology innovations, call center 

support, and marketing services, CBP 

conducts recruitment and hiring 


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