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ICRAS Tracking and OMB Number: ( 1383.26 ) 1845 - 0002 Revised: 9/11 /201 3 

### SUPPORTING STATEMENT **FOR PAPERWORK REDUCTION ACT SUBMISSION A. Justification**  1. Explain the circumstances that make the collection of information necessary . Identify any legal or administrative requirements that necessitate the collection. Attach a hard cop y of the appropriate section of each statute and regulation mandating or authorizing the collection of information , or you may provide a valid URL link or paste the applicable section 1 

### . Specify the review type of the collection (new, revision, ext ension, reinstatement with change, reinstatement without change) . If revised, briefl y specify the changes. If a rulemaking is involved, make note of the sections or changed sections, if applicable. In order to manage the Title IV, HEA assistance programs , authorized by the Higher Education Act of 1965, as amended (HEA); 20 U.S.C. 1070 et seq., Federal Student Aid (FSA) must electronically transact business with the following FSA systems and institutions that include, but are not limited to the following:
 Common Origination and Disbursement (COD) system  Central Processing S ystem (CPS)  Electric Campus - Based (eCB) system  National Student Loan Data System (NSLDS)  Financial Management System (FMS)  Debt Management Collection System (DMCS)  Total and Permanent Di sability (TPD)  Federal Loan Servicers  Access Information Management System (AIMS)  Postsecondary Educational Participants System (PEPS)  Institutions of higher education that participate in Title IV, HEA assistance programs.  Third -party servicers that prov ide services to eligible institutions of higher education.  State S cholarship and Grant A gencies  Guaranty A gencies (GAs) for the Federal Family Education Loan (FFEL) Program or their third -party servicers  Lenders for the Federal Family Education Loan (FFEL ) Program or their third -party servicers  Others approved by the U.S. Department of Education The U.S. Department of Education, FFEL lenders and their third -party servicers, Guaranty A gencies and their third party servicers, Federal Loan Servicers (FLS) , l ocal educational agencies (LEAs), public secondary schools, privat e secondary schools, State agencies and their third -party servicers, and institutions of higher education and their third party servicers use the Student Aid Internet Gateway (SAIG) to electronically transmit and receive data with the 1 Please limit pasted text to no longer than 3 paragraphs.

### 2

ICRAS Tracking and OMB Number: ( 1383.26 ) 1845 - 0002 Revised: 9/11 /201 3 Department’s contracted processors for Title IV, HEA assistance programs. The entities described above (the E ntities) that need access to the SAIG and online F ederal S tudent Aid (FSA) systems must enroll with F SA through the SAIG Participation Management System, at the https://fsawebenroll.ed.gov Web site, or by using the paper SAIG Enrollment Form, to establish a location, called a Destination Point ( which is identified by a TG Number), from which to transact business electronically with FSA. In order to protect privacy information contained in the FSA systems, FSA has established security procedures that include requiring the E ntities that need access to FSA systems to designate individuals to serve as a Primary Destination Point Administrator (Primary DPA) in order to conduct transactions on behalf of the E ntities. Once a Primary DPA is established, he or she may enroll additional Destination Point Administrators (No n - Primary DPA’s) for selected electronic services and for access to FSA systems. Before a Primary DPA is granted access to the SAIG, the individual must enroll with FSA by providing his or her name, date of birth, address, e - mail address, telephone number , Social Security n umber, certain confidential information that only the Primary DPA knows, the name of the E ntity the Primary DPA represents and by indicating the specific services the E ntity wishes to participate in through the Primary DPA . Most of the enrollment process can be completed from the https://fsawebenroll.ed.gov Web site; however, enrollment is not considered complete until FSA receives a hard - copy certification page signed by the Primary DPA and the E ntity’s chief operating officer authorized to enter into w ritten agreements for the E ntity, signs the Primary DPA’s enrollment agreement. Only the Primary DPA may enroll additional organizational members and select the specific services to be conducted b y each of those individuals. Each Primary DPA that enrolls other Non - Primary DPA’s must provide the same personally identifiable information about each of those individuals that he or she provided (e.g., name, Social Security num ber, etc.). An enrolled P rimary

DPA is able to

–  Electronically exchange files of financial aid data  Access services of the Federal Direct Loan Program  Perform data transmissions for the electronic Campus - Based (eCB) programs for Federal Work- Study (FWS), Federal Supplemental Educational Opportunity Grant (FSEOG) and the Federal Perkins Loan program  Access Grant services of the Federal Pell Grant program, the Iraq and Afghanistan Service Grant program, and the T eacher E ducation A ssistance for C ollege and H igher Education (TEACH) Grant program  Access the Central Processing System (CPS) database or Web -based systems through FAA Access to CPS Online  Access the Campus -based system through the Fiscal Operations Report and Application to Participate (FISAP) Online  Access the National Student Loan Data System (NSLDS) and receive cohort default rate (eCDR) notification packages  Access the Lender Reporting System (LaRS) to send financial reporting information to Federal Student Aid’s Financial Management System (FMS)  Access to online NSLDS E nrollment Reporting ( formerly SSCR) function for updating student enrollment and Gainful Employment data and Gainful Employment rates.  Access to COD Website to create and modify loan and disbursement data or receive Electronic Income Based Repayment (IBR) /Pay As You Earn/Income - Contingent Repayment (ICR) Plan Request

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ICRAS Tracking and OMB Number: ( 1383.26 ) 1845 - 0002 Revised: 9/11 /201 3

 Re - disclose student’s F ree A pplication for F ederal S tudent Aid (FAFSA) filing status to a state, l ocal, or private entity designated by the Secretary of Education per written agreement. With access to FSA systems, a Primary DPA can

–  Com plete and send electronic initial and renewal financial aid (FAFSA) applications to the CPS  Receive electronic Institutional Student Information Records (ISIRs) from the CPS  Send electronic corrections of app licant data to the CPS  Exchange payment and required reporting information from the Federal Pell Grant program, the Iraq and Afghanistan Service Grant program, and the TEACH Grant program  Receive Electronic Statements of Accounts (ESOA) from the Federal Pe ll Grant Program  Exchange data with the Federal Direct Loan Program to originate loans; draw down, disburse, and reconcile loan funds; and report student status.  Exchange data with the NSLDS  Receive eCDR Rate Reports from Default Management For the 2014 - 2 015 Award Year, we revised the Postsecondary Educational Institutions, Institutional Third - Party Servicers, FFELP Guaranty Agencies and Guaranty Agency Servicers, Federal Loan Servicers, FFELP Lenders and Lender Servicers Enrollment Form to allow Lenders and their Servicers to enroll for COD Online access in order to have com pleted electronic IBR/Pay As You Earn/ICR Repayment Requests transferred to the FFELP Lender/Servicers . Also, the participation agreement in the SAIG Application for State Grant Agenci es Form w as revised to establish the conditions under which the Department will permit the disclosure of certain data received or generated by the Department concerning FSA applicants. The forms were revised to better describe the SAIG enrollment process and the key personnel involved in the process as well as to accommodate annual rollover changes (i.e. new a ward years). On November 29, 1996, the Secretary published final regulations in the Federal Register (61 FR 60603) that required institutions to participate in the electronic processes identified by the Secretary in order to improve the administration and delivery of FSA program funds to students and institutions and to protect Federal fiscal interests. Institutions must use software developed by the institution, or its vendor, in accordance with the specifications provided by the Secretary in the regulations. The Secretary believes that the savings and benefits from these electronic business processes are more than offset by any necessary initial investments by both the U.S. Department of Education and by institutions. 

### 2. Indicate how, by

whom, and for what purpose the information is to be used. Except for a new collection, indicate the actual use the agency has made of the information received f rom the current collection. The Participant Management System manages a participant database, w hich is a collection of data from the SAIG Enrollment Form. The enrollment process enables entities to receive, transmit, vie w, and update student financial ai d data available through the SAIG Mailbox system and other FSA online Web services (e.g. NSLDS online and FAA Access). The enrollment form is available on the Internet at https://fsawebenroll.ed.gov . Information collected via the enrollment form is used to assign entities a SAIG Mailbox ( which is identified by a TGNumber) and associate the application services selected to that entity and its Primary DPA, as well as its N on - Primary DPAs. 

### 3. Describe whether, and to what extent, the collection of information involves the use of automated, electronic, mechanical, or other technological collection techniques or forms of

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ICRAS Tracking and OMB Number: ( 1383.26 ) 1845 - 0002 Revised: 9/11 /201 3 

### information technology , e.g. permitting electronic submission of responses, and the basis for the decision of adopting this means of collection. Also describe any consideration given to using technology

to reduce burden. The enrollment process for electronic services and access to FSA systems is on the Internet, and the design of the Web site is ba sed on the SAIG Enrollment Form (paper). Customers can enroll and change services via the SAIG enrollment Web site at https://fsawebenroll.ed.gov . This Web site reduces and virtually eliminates paper collection f or enrollment (the paper enrollment form and process will continue to be available upon request for entities having difficulties accessing the Internet). Entities may use the Web enrollment process to complete and submit applications to participate in the FSA electronic services currently available. The U.S. Department of Education is sensitive to the concerns of entities and individuals regarding the security of their application data. Users will be prom pted to enter confidential authentication identifi ers in order to validate their identity before being allowed to change or update FSA services. In addition, users will be advised via the Web site to check the security configuration of their brow ser to ensure that the information they transmit to ED is p rotected. 

### 4. Describe efforts to identify duplication. Show specificall y wh y any similar information already available cannot be used or modified for use for the purposes described in Item 2 above. The SAIG enrollment form is the only means that Title IV , HEA participating schools and other eligible entities can use to enroll for the previously mentioned data exchange services. 

### 5. If the collection of information impacts small businesses or other small entities, describe any methods used to minimize b urden. A small entity may be (1) a small business which is deemed to be one that is independently owned and operated and that is not dominant in its field of operation; (2) a small organization that is any not - for - profit enterprise that is independently owned and operated and is not dominant in its field; or (3) a small government jurisdiction, which is a government of a city , county, town, township, school district, or special district with a population of less than 50,000. No small businesses are affecte d by this information collection. 

### 6. Describe the consequences to Federal program or policy activities if the collection is not conducted or is conducted less frequentl y, as well as any technical or legal obstacles to reducing burden. If collection is not conducted, no new participants will be able to enroll for electronic services. Existing participants will not be able to change their existing services, including deactivating individuals who no longer need access to the services, or who are no longer em ployed by an Entity . 

### 7. Explain any

special circumstances that would cause an information collection to be conducted in a manner: The collection of this information will be conducted in a manner that does not involve any of the guidelines in:


###  requirin g respondents to report information to the agency more often than quarterl y; N/A

– Respondents report as needed.

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ICRAS Tracking and OMB Number: ( 1383.26 ) 1845 - 0002 Revised: 9/11 /201 3



###  requiring respondents to prepare a written response to a collection of information in fewer than 30 day s after receipt of it; N/A

– Respond ents report as they need to enroll or make changes to an enrollment.


###  requiring respondents to submit more than an original and two copies of any document;

N/A

– Only the originals are submitted.


###  requiring respondents to retain records, other than health , medical, government contract, grant - in - aid, or tax records for more than three years; The Office of Inspector General periodically audits schools. Schools must keep copies of the participation information with signatures for review as well as the FSA U ser of Electronic Services Statement with original signature. These documents are required to protect the security of the FSA’s systems of records.


###  in connection with a statistical survey , that is not designed to produce valid and reliable results than c an be generalized to the universe of study ; N/A

– These data are not collected to conduct statistical surveys.



###  requiring the use of a statistical data classification that has not been reviewed and approved b y OMB; N/A

– These data are not collected to c onduct statistical surveys.


###  requiring respondents to submit proprietary trade secrets, or other confidential information unless the agency can demonstrate that it has instituted procedures to protect the information ’ s confidentiality to the extent permitt ed by law. The SAIG Enrollment Form collects the Social Security num ber, the date of birth, and the mo ther's maiden name from every Destination Point Administrator. T wo of these identifiers (Social Security num

ber and date of birth) are used to authentic ate the customer when they request a password reset from the SAIG/CPS Technical Support Help Line. Electronic authentication is now conducted through the Access and Identify Management System (AIMS ) and users are required to enter their FSA User ID to use protected pages on the Web enrollment site. 

### 8. As applicable, state that the Department has published the 60 and 30 Federal Register notices as required b y 5 CFR 1320.8(d), soliciting comments on the information collection prior to submission to OMB. Summarize public comments received in response to that notice and describe actions taken b y the agency in response to these comments. Specifically address comments received on cost and hour burden. Describe efforts to consult with persons outside the agency t o obtain their views on the availability

of data, frequency

of collection, the clarity

of instruction and record keeping,

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ICRAS Tracking and OMB Number: ( 1383.26 ) 1845 - 0002 Revised: 9/11 /201 3 

### disclosure, or reporting format (if any), and on the data elements to be recorded, disclosed, or reported. Consultation with representatives of those from whom information is to be obtained or those who must compile records should occur at least once every 3 years – even if the collection of information activity

is the same as in prior periods. There may be circumstances that may preclude consultation in a specific situation. These circumstances should be explained. FSA consults with all applicable application systems during the requirements phase to solicit comments and suggestions for improving the enrollment form. These meetings a ddress problems and enhancements to the existing form. FSA has enhanced the enrollment form to simplify the enrollment process for all participating institutions. A 60 - day

and 30 - day F ederal Register notice will be published seeking public comment. 

### 9. E xplain any

decision to provide any

pay ment or gift to respondents, other than remuneration of contractors or grantees with meaningful justification . The Department of Education does not allow any payments or gifts to respondents. 

### 10. Describe any assurance of confidentiality provided to respondents and the basis for the assurance in statute, regulation, or agency policy . If personally

identifiable information (PII) is being collected, a Privacy Act statement should be included on the instrument. Please provide a citation for the Sy stems of Record Notice and the date a Privacy Impact Assessment was completed as indicated on the I C Data Form . A confidentiality statement with a legal citation that authorizes the pledge of confidentiality should be provided. 2 

### If the collection is subject to the Privacy Act, the Privacy

Act statement is deemed sufficient with respect to confidentiality . I f there is no expectation of confidentiality , simply state that the Department make s no pledge about the confidentiall y of th e data. The confidentiality of the data on the enrollment form is discussed in the enrollment procedures. The citations that authorize the collection of the information are Executive Order 9397 and Executive Order 13478. 

### 11. Provide additional justification for any questions of a sensitive nature, such as sexual behavior and attitudes, religious beliefs, and other matters that are commonly considered private. The justification should include the reasons why the agency considers the questions necessary , the specific uses to be made of the information, the explanation to be given to persons from whom the information is requested, and any steps to be taken to obtain their consent. There are no questions of a sensitive nature. 

### 12. Provide estimates of th e hour burden of the collection of information. The statement should:
2 Requests for this information are in accordance with the foll owing ED and OMB policies: Privacy Act of 1974, OMB Circular A - 108

– Privacy Act Implementation

– Guidelines and Responsibilities, OMB Circular A - 130 Appendix I

– Federal Agency Responsibilities for Maintaining Records About Individuals, OMB M - 03 - 22

– OMB Guidance for Implementing the Privacy Provisions of the E - Government Act of 2002, OMB M - 06 - 15

– Safeguarding Personally Identifiable Information, OM:6 - 104

– Privacy Act of 1974 (Collection, Use and Protection of Personally Identifiable Information)

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ICRAS Tracking and OMB Number: ( 1383.26 ) 1845 - 0002 Revised: 9/11 /201 3



###  Indicate the number of respondents by affected public ty

pe (federal government, individuals or households, private sector

– businesses or other for - profit, private sector
– not - for - pro fit institutions, farms, state, local or tribal governments) , frequency of response, annual hour burden, and an explanation of how the burden was estimated, including identification of burden type: recordkeeping, reporting or third party disclosure. All n arrative should be included in item 12. Unless directed to do so, agencies should not conduct special survey s to obtain information on which to base hour burden estimates. Consultation with a sample (fewer than 10) of potential respondents is desirable. If the hour burden on respondents is expected to vary widel y because of differences in activity , size, or complexity , show the range of estimated hour burden, and explain the reasons for the variance. Generall y, estimates should not include burden hours f or customary

and usual business practices.
 If this request for approval covers more than one form, provide separate hour burden estimates for each form and aggregate the hour burdens in the ROCI S IC Burden Analy sis Table . (The table should at minimum inc lude Respondent ty pes, IC activity , Respondent and Responses, Hours/Response, and Total Hours)
 Provide estimates of annualized cost to respondents of the hour burdens for collections of information, identifying and using appropriate wage rate categories. The cost of contracting out or paying outside parties for information collection activities should not be included here. Instead, this cost should be included in Item 14. **Frequency of response when an institution wants to enroll or change services.** B ased on intrinsic and past experience in completing enrollment forms, we estimate that it takes a respondent approximately 20 minutes (.33 hours) to complete the online enrollment form , and 4 0 minutes (.66 hours) to complete a paper enrollment form , as not ed earlier, nearly all initial enrollments are completed via the Web (9 4 %). We also estimate that it takes a respondent approximately 10 minutes (.16 hours) to complete online enrollment updates and 15 minutes (.25 hours) to complete a paper enrollment upd ate and 70 % of enrollment updates are completed via the Web. The following is a **b reakdown**  **of the amount of reporting burden by respondent type for the**  **Institutions of Higher Education** **, Institutional Third -**  **Party Servicers, FFELP Guaranty Agencies and G uaranty Agency Servicers,**  **Federal Loan Servicers (FLS)**  **, FFELP Lenders and Lender Servicers Enrollment Form (**  **reference as PSEI)**  **, the**  **State Scholarship and Grant Agencies Enrollment Form ( reference as**  **SSGA) , and the**  **U.S. Department of Education’s Federal Stud**  **ent Aid System Access Enrollment Form For FAFSA Completion Tracking For Local**  **Educational Agencies**

**, Public Secondary Schools, Private Secondary Schools, State Agencies and Guaranty Agencies**  **(reference as LEA) :** 

### 8

ICRAS Tracking and OMB Number: ( 1383.26 ) 1845 - 0002 Revised: 9/11 /201 3 Business or other for -profit institutions:

. 33 hours x 14,01 2 new (PSEI) web enrollments = 4,624 hours .33 hours x 0 new (SSGA) web enrollments = 0 hours .33 hours x 0 new (LEA) web enrollments = 0 hours .16 hours x 2,1 88 upd ate (PSEI) web enrollments = 350 hours .16 hours x 0 update (SSGA) web enr ollments = 0 hours .16 hours x 0 update (LEA) web enrollments = 0 hours .66 hours x 76 new

(PSEI) paper enrollments = 50 hours .66 hours x 0 new (SSGA) paper enrollments = 0 hours .66 hours x 0 new (LEA) paper enrollments = 0 hours .25 hours x 924 updat e (PSEI) paper enrollments = 231 hours .25 hours x 0 update (SSGA) paper enrollments = 0 hours .25 hours x 0 update (LEA) paper enrollments = 0 hours 4 , 624 + 3 50 + 50 + 23 1 = 5 , 2 55 is the total annual hour burden Subtotal of Respondents, Responses and Burd en Hours for Business or Other For - Profit

# of Respondents/Responses # of Burden Hours 14,01 2 + 2 , 1 88 + 76 + 924 = 1 7, 2 00 4,624 + 3 50 + 50 + 231 = 5,2 55 Not - for -profit Institutions: .33 hours x 6,467 new

w eb enrollments = 2,134 hours .33 hours x 0 new ( SSGA) web enrollments = 0 hours .33 hours x 0 new (LEA) web enrollments = 0 hours .16 hours x 1,010 update web enrollments = 16 1 hours

. 16 hours x 0 update (SSGA) web enrollments = 0 hours

. 16 hours x 0 update (LEA) web enrollments = 0 hours .66 hours x 35 new

paper enrollments = 2 3 hours .66 hours x 0 new (SSGA) web enrollments = 0 hours

. 66 hours x 0 new (LEA) web enrollments = 0 hours .25 hours x 426 update pap er enrollments = 107 hours

. 25 hours x 0 update (SSGA) web enrollments = 0 hours

. 25 hours x 0 update (LEA) web enrollments = 0 hours 2 , 134 + 16 1 + 23 + 107 = 2 , 42 5 is the total annual hour burden

### 9

ICRAS Tracking and OMB Number: ( 1383.26 ) 1845 - 0002 Revised: 9/11 /201 3 Subtotal of Respondents, Responses and Burden Hours for Not - For - Profit

# of Respondents/Responses # of Burden Hours 6,467 + 1,0 10 + 35 + 426 = 7,938 2,134 + 16 1 + 23 + 107 = 2,42 5 State, Public Institutions: .33 hours x 6,456 new

( SSGA) web enrollments = 2,130 hours .33 hours x 0 new (SSGA) web enrollments = 0 hours .33 hours x 0 new (LEA) web enrollments = 0 hours .16 hours x 1,0 1 0 update ( SSGA) w eb enrollments = 1 6 2 hours

. 16 hours x 0 update (SSGA) web enrollments = 0 hours

. 16 hours x 0 update (LEA) web enrollments = 0 hours .66 hours x 35 new

( SSGA) paper enrollments = 23 hours

. 66 hours x 0 new (SSGA) web enrollments = 0 hours

. 66 hours x 0 new (LEA) web enrollments = 0 hours .25 hours x 426 update ( SSGA) paper enrollments = 107 hours

. 25 hours x 0 update (SSGA) web enrollments = 0 hours

. 25 hours x 0 update (LEA) web enrollments = 0 hours 2,130 + 1 62 + 23 + 107 = 2,4 22 is the total annual hour burden Subtotal of Respondents, Responses and Burden Hours of State and Public

# of Respondents/Responses # of Burden Hours 6, 456 + 1,0 1 0 + 35 + 426 = 7, 9 2 7 2,130 + 1 62 + 23 + 107 = 2,4 22 FAFSA Completion Program Data: .33 hours x 75 new web enrollments = 25 hours .33 hours x 0 new (SSGA) web enrollments = 0 hours .33 hours x 0 new (LEA) web enrollments = 0 hours .16 hours x 0 update web enrollments = 0 hour

. 16 hours x 0 update (SSGA) web enrollments = 0 hours

. 16 hours x 0 update (LEA) web enroll ments = 0 hours .66 hours x 0 new paper enrollments = 0 hours

. 66 hours x 0 new (SSGA) web enrollments = 0 hours

. 66 hours x 0 new (LEA) web enrollments = 0 hours .25 hours x 0 update paper enrollments = 0 hours

. 25 hours x 0 update (SSGA) web enrollments = 0 hours

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ICRAS Tracking and OMB Number: ( 1383.26 ) 1845 - 0002 Revised: 9/11 /201 3

. 25 hours x 0 update (LEA) web enrollments = 0 hours 25 + 0 = 25 is the total annual hour burden Subtotal of Respondents, Responses and Burden Hours of FAFSA Completion Program # of Respondents/Responses # of Burden Hours 75 + 0 + 0 + 0 = 75 25 + 0 + 0 + 0 = 25 Subtotal of Respondents and Burden Hours for All Institutions

# of Respondents/Responses # of Burden Hours 17, 2 00 + 7,938 + 7,9 2 7 + 75 = 33, 140 5,2 55 + 2,42 5 + 2,4 22 + 25 = 10,1 27 **Total Annual hour burden for the year ending Dec 2012**  **:** .33 hours x 2 7,010 new web enrollments = 8,913 hours .16 hours x 4, 20 7 update web enrollments = 6 73 hours .66 hours x 147 new

paper enrollments = 97 hours .25 hours x 1 , 776 update paper enrollments = 444 hours 8 913 + 6 73 + 97 + 444 = 10,1 27 is the total annual hour burden **Total Respondents, Responses and Burden Hours for New Web and Paper Enrollments**  # of Respondents # of Responses # of Burden Hours 27,010 + 147 = 2 7, 157 27,010 + 147 = 2 7,157 8,913 + 97 = 9,010 **Total Respondents, Responses and Burden Hours**  **for Update Web and Paper Enrollments** # of Respondents # of Responses # of Burden Hours 4, 20 7 + 1, 776 = 5,983 4, 20 7 + 1, 776 = 5,983 6 73 + 444 = 1, 117 The annualized cost to respondents was estimated using the above figures to complete a form and an average yearly salary of $ 44, 100 ($ 21.20 per hour) for a Financial Aid Administrator (derived average salary from two recent FAA job postings on www.careerbuilder.com). 10,1 27 hours (calculated above) x $ 21.20 per hour = $ 21 4 , 692 annualized cos t . 

### 13. Provide an estimate of the total annual cost burden to respondents or record keepers resulting from the collection of information. (Do not include the cost of any hour burden shown in Items 12 and 14.)
 The cost estimate should be split into two components: (a) a total capital and start - up cost component (annualized over its expected useful life); and (b) a total operation and maintenance and purchase of services component. The estimates should take into account costs associated with generating, maintaining, and disclosing or providing the information. Include descriptions of methods used to estimate major cost factors

### 11

ICRAS Tracking and OMB Number: ( 1383.26 ) 1845 - 0002 Revised: 9/11 /201 3 

### including s ys tem and technology acquisition, expected useful life of capital equipment, the discount rate(s), and the time period over which costs will be incurred. Capital and start - up costs include, among other items, preparations for collecting information such as purchasing computers and software; monitoring, sampling, drilling and testing equipment; and acquiring and maintaining record storage facilities.
 If cost estimates are expected to vary widel y, agencies should present ranges of cost burdens and explain the reasons for the variance. The cost of contracting out information collection services should be a part of this cos t burden estimate. In developing cost burden estimates, agencies may consult with a sample of respondents (fewer than 10), utilize the 60 - day

pre - OMB submission public comment process and use existing economic or regulatory

impact anal ys is associated with the rulemaking containing the information collection, as appropriate.
 Generally , estimates should not include purchases of equipment or services, or portions thereof, made: (1) prior to October 1, 1995, (2) to achieve regulatory compliance with requirements not associated with the information collection, (3) for reasons other than to provide information or keep records for the government or (4) as part of customary and usual business or private practices. Also, these estimates should not include the hourl y costs (i.e., the monetization of the hours) captured above in Item 12 Total Annualized Capital/Startup Cost : Total Annual Costs (O&M) :

____________________ Total Annualized Costs Requested : There are no start - up costs. 

### 14. Provide estimates of annualized cost to the Federal government. Also, provide a description of the method used to estimate cost, which should include quantification of hours, operational expenses (such as e quipment, overhead, printing, and support staff), and any other expense that would not have been incurred without this collection of information. Agencies also may aggregate cost estimates from Items 12, 13, and 14 in a single table. The following is a b reakdown of estimated costs to the Federal government to produce, process, and update the 201 2 - 201 3 Student Aid Internet Gateway Enrollment Form. The estimated costs are based on the actual costs incurred for the most recent completed cycle year. **a. Project**  **ed Cost for the Virtual Data Center (VDC) to host Participation Managem ent**  The VDC hosts the Web servers on which the Web enrollment form runs. Part of the cost listed below includes hosting costs of the database at the Pearson Data Center. FY 2 01 2 - For costs incurred to house the Web servers at the VDC **$48,370**

### 12

ICRAS Tracking and OMB Number: ( 1383.26 ) 1845 - 0002 Revised: 9/11 /201 3 **b. Projected Cost for Development/Annual Rollover Updates**  **$500,059 c.**  **Projected Cost to provide Maintenance/System Support $734,507**  **d. Projected Processing Cost**  Enrollment Processing **$313,265 Total Costs**  **$1, 596,201**  

### 15. Explain the reasons for any program changes or adjustments. Generally, adjustments in burden result from re - estimating burden and/or from economic phenomenon outside of an agency ’ s control (e.g., correcting a burden estimate or an organic increase in the size of the reporting universe). Program changes result from a deliberate action that materiall y changes a collection of information and generally are result of new statute or an agency action (e.g., changing a form, revising regulations, redefining the respondent universe, etc.). Burden changes should be disaggregated by type of change (i.e., adjustment, program change due to new statute, and/or program change due to agency discretion) , ty

pe of collection (new, revis ion, extension, reinstatement with change, reinstatement without change) and include totals for changes in burden hours , responses and cost s (if applicable) . T he SAIG Application for State Grant Agencies Form wa s revised to create a two -part form. The first part is the SAIG Enrollment application and the second part is the new P articipation Agreement which establish es the conditions under which the Department will permit the disclosure of certain data received or generated by the Department concerning FSA applicants. The Institutions, Third - Party Servicers, Guaranty Agencies, Federal Loan Servicers, Lenders Enrollment Form wa s revised to allow Lenders and their Servicers to enroll for COD Online access in order to receive completed electronic IBR/Pay As Y ou Earn/ICR Repayment Request. Additionally, all forms were revised to accommodate annual rollover changes (i.e. new aw ard years). The program change for this collection includes the annual burden as estimated to be 10,1 27 hours , based on 33,140 forms processed from January

– December 2 012. The current OMB inventory of 7,962 hours was based on 25,757 of the respondents enrolling in 2011. T he number of respondents increased by approximately 2 8 % for a total of 33, 140 respondents. This results in an increase of 2,1 65 hours to the OMB inventory due to the increase in new enrollments. Additionally, the expansion of the system access, as noted in Item 1, is expec ted to increase system usage. 

### 16. For collections of information whose results will be pub lished, outline plans for tabulation and publication. Address any complex analy

tical techniques that will be used. Provide the time schedule for the entire project, including beginning and ending dates of the collection of information, completion of repo rt, publication dates, and other actions.

### 13

ICRAS Tracking and OMB Number: ( 1383.26 ) 1845 - 0002 Revised: 9/11 /201 3 Results of this collection of information will not be published. 

### 17. If seeking approval to not display the expiration date for OMB approval of the information collection, explain the reasons that display would be inappropriate. The OMB expiration date will be displayed on the form together with the standard request for comments. 

### 18. Explain each exception to the certification statement identified in the Certification of Paperwork Reduction Act. C. It reduce s burden on small entities

– This information collection does not impact small entities. F. It indicates the retention periods for recordkeeping requirements

– This information collection does not have recordkeeping requirements. I. It uses effective and efficient statistical survey methodology

– The data on this information collection is not collected to conduct statistical surveys.