Federal Register / Vol. 87, No. 2 / Tuesday, January 4, 2022 / Notices 263 

if that exceeds the maximum interest 

rate permitted by the constitution or 

laws of a given State, the maximum 

interest rate will be the rate permitted 

by the constitution or laws of the given 

State. 

John Wade, 

Chief, Secondary Market Division. 

[FR Doc. 2021–28467 Filed 1–3–22; 8:45 am] 

BILLING CODE P 

SOCIAL SECURITY ADMINISTRATION 

[Docket No. SSA–2021–0015] 

Privacy Act of 1974; System of 

Records 

AGENCY: Social Security Administration 

(SSA). 

ACTION: Notice of a modified system of 

records. 

SUMMARY: In accordance with the 

Privacy Act of 1974, we are issuing 

public notice of our intent to modify an 

existing system of records entitled, 

Master Files of Social Security Number 

(SSN) Holders and SSN Applications 

(60–0058), last published on December 

29, 2010. This notice publishes details 

of the modified system as set forth 

below under the caption, 

SUPPLEMENTARY INFORMATION. 

DATES: The system of records notice 

(SORN) is applicable upon its 

publication in today’s Federal Register, 

with the exception of the new routine 

uses, which are effective February 3, 

2022. We invite public comment on the 

routine uses or other aspects of this 

SORN. In accordance with the Privacy 

Act of 1974, we are providing the public 

a 30-day period in which to submit 

comments. Therefore, please submit any 

comments by February 3, 2022. 

ADDRESSES: The public, Office of 

Management and Budget (OMB), and 

Congress may comment on this 

publication by writing to the Executive 

Director, Office of Privacy and 

Disclosure, Office of the General 

Counsel, SSA, Room G–401 West High 

Rise, 6401 Security Boulevard, 

Baltimore, Maryland 21235–6401, or 

through the Federal e-Rulemaking Portal 

at http://www.regulations.gov. Please 

reference docket number SSA–2021– 

0015. All comments we receive will be 

available for public inspection at the 

above address and we will post them to 

http://www.regulations.gov. 

FOR FURTHER INFORMATION CONTACT: 

Melissa M. Bellitto, Government 

Information Specialist, Privacy 

Implementation Division, Office of 

Privacy and Disclosure, Office of the 

General Counsel, SSA, Room G–401 

West High Rise, 6401 Security 

Boulevard, Baltimore, Maryland 21235– 

6401, telephone: (410) 966–5855, email: 

melissa.m.bellitto@ssa.gov. 

SUPPLEMENTARY INFORMATION: We are 

modifying routine uses and adding new 

routine uses to this SORN. We are 

modifying routine uses: 

• Number 1 that permits disclosures 

to employees (or agents on their behalf) 

to complete records for reporting wages; 

• Number 25 that permits disclosures 

to the Department of Education for 

postsecondary education purposes; 

• Number 32 that permits disclosures 

to the Department of Homeland Security 

for administration of E-Verify; and 

• Number 40 that permits disclosures 

to the Corporation for National and 

Community Service for administration 

of the National and Community Service 

Act. 

We are clarifying the language in 

existing routine use numbers 3, 4, 5, 11, 

15, 18, 20, 22, 23, 29, and 47 for easier 

reading. 

We are adding routine uses that will 

permit disclosures to contractors, 

cooperative agreement awardees, 

Federal and State agencies, Federal 

congressional support agencies for 

research and statistical activities that 

increase knowledge of SSA programs; to 

State agencies or other local protective 

social service agencies, in situations 

involving suspected abuse, neglect, or 

exploitation of minor children or 

vulnerable adults; to State vital records 

agencies who have a contract with SSA, 

when necessary to inform the State vital 

records agency that death information it 

reported to SSA was determined to be 

erroneous; to the Department of 

Treasury for disclosure and verification 

of prisoner information for the purposes 

of tax administration, debt collections, 

and improper payments or collections of 

delinquent debts owed to the United 

States, as well as to State and Federal 

agencies for conducting statistical and 

research activities; to the Department of 

Health and Human Services Office of 

Child Support Enforcement for the 

administration of the Federal Parent 

Locator System; and to the Office of the 

President in response to an inquiry from 

that office made on behalf of, and at the 

request of, the subject of the record or 

a third party acting on the subject’s 

behalf. 

In addition, we are also deleting the 

following routine uses, from the prior 

version of the SORN, published in the 

Federal Register on December 29, 2010 

at 75 FR 82121, as they are covered 

under existing routine uses or no longer 

necessary: 

• Number 5—this routine use 

permitted disclosures to a contractor for 

the purpose of collating, evaluating, 

analyzing, aggregating, or otherwise 

refining records; 

• Number 7—this routine use 

permitted disclosures to the Department 

of Energy, for its epidemiological 

research study of the long-term effects of 

low-level radiation exposure, as 

permitted by SSA Regulations 20 CFR 

401.150(c); 

• Number 26—this routine use 

permitted disclosures to DVA or third 

parties under contract to DVA to 

disclose SSNs and dates of birth for the 

purposes of conducting medical 

research and epidemiological studies; 

• Number 38 that permits disclosure 

to Federal, State, or congressional 

support agencies for research, 

evaluation, or statistical studies; 

• Number 39—this routine use 

permitted disclosure to State and 

Territory motor vehicle administration 

agency officials, and to State and 

Territory chief election officials to verify 

the accuracy of information the State 

Agency provides with response to 

applications for voter registration; and 

• Number 44—this routine use 

permitted disclosures to the Department 

of Health and Human Services, the 

Department of Agriculture’s National 

Finance Center, the Office of Personnel 

Management, the States, or the States’ 

respective contractors or agents charged 

with administering the Pre-existing 

Condition Insurance Program (PCIP), to 

verify personal identification data (e.g., 

name, SSN, and date of birth) and to 

confirm citizenship status information 

in our records to assist these agencies 

with determining applicants’ 

entitlement to benefits under PCIP. 

In addition, we are modifying the 

notice throughout to correct 

miscellaneous stylistic formatting and 

typographical errors of the previously 

published notice, and to ensure the 

language reads consistently across 

multiple systems. We are republishing 

the entire notice for ease of reference. 

In accordance with 5 U.S.C. 552a(r), 

we have provided a report to OMB and 

Congress on this modified system of 

records. 

Matthew Ramsey, 

Executive Director, Office of Privacy and 

Disclosure, Office of the General Counsel. 

SYSTEM NAME AND NUMBER: 

Master Files of Social Security 

Number (SSN) Holders and SSN 

Applications, 60–0058. 

SECURITY CLASSIFICATION: 

Unclassified. 


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264 Federal Register / Vol. 87, No. 2 / Tuesday, January 4, 2022 / Notices 

SYSTEM LOCATION: 

Social Security Administration, Office 

of Systems, Office of Systems 

Operations and Hardware Engineering, 

Robert M. Ball Building, 6401 Security 

Boulevard, Baltimore, MD 21235–6401. 

SYSTEM MANAGER(S): 

Social Security Administration, 

Deputy Commissioner for Retirement 

and Disability Policy, Office of Income 

Security Programs, 6401 Security 

Boulevard, Baltimore, MD 21235–6401, 

(410) 966–5855. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Sections 205(a) and (c)(2) of the Social 

Security Act (42 U.S.C. 405(a) and 

(c)(2)). 

PURPOSE(S) OF THE SYSTEM: 

We use information in this system to 

assign SSNs and for a number of 

administrative and program purposes, 

including but not limited to: For various 

Old Age, Survivors, and Disability 

Insurance, Supplemental Security 

Income, and Medicare/Medicaid claims 

purposes; as a case control number; as 

a secondary beneficiary cross-reference 

control number for enforcement 

purposes; for verification of individual 

identity factors; and for other claims 

purposes related to establishing benefit 

entitlement. We use information in this 

system: 

• For the general administration of 

the Social Security Act to ensure the 

accuracy of enumeration related 

information in other SSA systems; 

• to prevent the processing of an SSN 

card application for a person whose 

application we identified was supported 

by evidence that either: 

Æ We suspect may be fraudulent and 

we are verifying evidence, or 

Æ we determined to be fraudulent 

information; 

• to record accurate earnings 

information to the correct individual; 

• to prevent issuance of multiple 

SSNs to a person; 

• for resolution of earnings 

discrepancy cases; and 

• for research and statistical 

activities. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

This system contains a record of each 

person who has applied for and to 

whom we have assigned an SSN. This 

system also contains records of each 

person who applied for an SSN, but to 

whom we did not assign one for one of 

the following reasons: (1) His or her 

application was supported by 

documents that we suspect may be 

fraudulent and we are verifying the 

documents with the issuing agency; (2) 

we have determined the person 

submitted fraudulent documents; (3) we 

do not suspect fraud but we need to 

further verify information the person 

submitted or we need additional 

supporting documents; or (4) we have 

not yet completed processing the 

application. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

We collect applications for SSNs. This 

system contains all of the information 

we received on the applications for 

SSNs (e.g., name, date and place of 

birth, sex, both parents’ names, 

reference number, and alien registration 

number) and all information obtained 

during the processing of the SSN 

request. The system also contains: 

• Changes in the information on the 

applications the SSN holders submit; 

• information from applications 

supported by evidence we suspect or 

determine to be fraudulent, along with 

the mailing addresses of the persons 

who filed such applications and 

descriptions of the documentation they 

submitted; 

• cross-references when multiple 

numbers have been issued to the same 

person; 

• a form code that identifies the Form 

SS–5 (Application for a Social Security 

Card Number) as the application the 

person used for the initial issuance of an 

SSN, or for changing the identifying 

information (e.g., a code indicating 

original issuance of the SSN, or that we 

assigned the person’s SSN through our 

enumeration at birth program); 

• a citizenship code that identifies 

the number holder’s status as a U.S. 

citizen or the work authorization of a 

non-citizen; 

• a special indicator code that 

identifies types of questionable data or 

special circumstances concerning an 

application for an SSN (e.g., false 

identity; illegal alien; scrambled 

earnings); 

• an indication that an SSN was 

assigned based on harassment, abuse, or 

life endangerment; 

• an indication that a person has filed 

a benefit claim under a particular SSN; 

and 

• other indicators needed to process 

SSN requests. 

RECORD SOURCE CATEGORIES: 

We obtain information in this system 

of records from SSN applicants (or 

persons acting on their behalf), as well 

as Federal, State, and local agencies. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

We will disclose records pursuant to 

the following routine uses; however, we 

will not disclose any information 

defined as ‘‘return or return 

information’’ under 26 U.S.C. 6103 of 

the Internal Revenue Code (IRC), unless 

authorized by a statute, the Internal 

Revenue Service (IRS), or IRS 

regulations. 

1. To employers (or agents on their 

behalf) in order to complete their 

records for reporting wages to us 

pursuant to the Federal Insurance 

Contributions Act and section 218 of the 

Social Security Act. 

2. To Federal, State, and local entities 

to assist them with administering 

income maintenance and healthmaintenance programs, when a Federal 

statute authorizes them to use the SSN. 

3. To the Department of Justice (DOJ) 

for investigating and prosecuting 

violations of the Social Security Act. 

4. To Department of Homeland 

Security, upon request, to identify and 

locate aliens in the United States 

pursuant to section 290(b) of the 

Immigration and Nationality Act (8 

U.S.C. 1360(b)). 

5. To the Railroad Retirement Board 

(RRB), for the purpose of administering 

provisions of the Social Security Act 

relating to railroad employment and for 

administering the Railroad 

Unemployment Insurance Act. 

6. To the Department of the Treasury, 

for: 

(a) Tax administration as defined in 

section 6103 of the IRC (26 U.S.C. 6103); 

(b) investigating the alleged theft, 

forgery, or unlawful negotiation of 

Social Security checks; and 

(c) administering those sections of the 

IRC that grant tax benefits based on 

support or residence of children. As 

required by section 1090(b) of the 

Taxpayer Relief Act of 1997, Public Law 

105–34, this routine use applies 

specifically to the SSNs of parents show 

on an application for an SSN for a 

person who has not yet attained age 18. 

7. To a congressional office in 

response to an inquiry from that office 

made on behalf of, and at the request of, 

the subject of the record or third party 

acting on the subject’s behalf. 

8. To the Department of State for 

administering the Social Security Act in 

foreign countries through its facilities 

and services. 

9. To the American Institute, a private 

corporation under contract to the 

Department of State, for administering 

the Social Security Act on Taiwan 

through facilities and services of that 

agency. 


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10. To the Department of Veterans 

Affairs (DVA), Regional Office, Manila, 

Philippines, for the administration of 

the Social Security Act in the 

Philippines and other parts of the AsiaPacific region through services and 

facilities of that agency. 

11. To the Department of Labor for 

administering provisions of Title IV of 

the Federal Coal Mine Health and Safety 

Act, as amended by the Black Lung 

Benefits Act, and for studies on the 

effectiveness of training programs to 

combat poverty. 

12. To DVA: 

(a) To validate SSNs of compensation 

recipients/pensioners so that DVA can 

release accurate pension/compensation 

data to us for Social Security program 

purposes; and 

(b) upon request, for purposes of 

determining eligibility for, or amount of 

DVA benefits, or verifying other 

information with respect thereto. 

13. To Federal agencies that use the 

SSN as a numerical identifier in their 

record-keeping systems for the purpose 

of validating SSNs. 

14. To the Department of Justice 

(DOJ), a court or other tribunal, or 

another party before such court or 

tribunal, when: 

(a) SSA, or any component thereof; or 

(b) any SSA employee in his or her 

official capacity; or: 

(c) Any SSA employee in his or her 

individual capacity where DOJ (or SSA, 

where it is authorized to do so) has 

agreed to represent the employee; or 

(d) the United States or any agency 

thereof where we determine the 

litigation is likely to us or any of its 

components, is a party to the litigation 

or has an interest in such litigation, and 

SSA determines that the use of such 

records by DOJ, a court or other 

tribunal, or another party before the 

tribunal is relevant and necessary to the 

litigation, provided, however, that in 

each case, we determine that such 

disclosure is compatible with the 

purpose for which the records were 

collected. 

15. To State audit agencies for the 

purpose of: 

(a) Auditing State supplementation 

payments and Medicaid eligibility 

considerations; and 

(b) expenditures of Federal funds by 

the State in support of the Disability 

Determination Services. 

16. To the Social Security agency of 

a foreign country to carry out the 

purpose of an international social 

security agreement entered into between 

the United States and the other country, 

pursuant to section 233 of the Social 

Security Act. 

17. To Federal, State, or local agencies 

(or agents on their behalf), for 

administering income or health 

maintenance programs including 

programs under the Social Security Act. 

Such disclosures include the release of 

information to the following agencies, 

but are not limited to: 

(a) RRB, for administering provisions 

of the Railroad Retirement Act and 

Social Security Act, relating to railroad 

employment, and for administering 

provisions of the Railroad 

Unemployment Insurance Act; 

(b) VA, for administering 38 U.S.C. 

1312, and upon request, for determining 

eligibility for, or amount of, veterans’ 

benefits or for verifying other 

information with respect thereto 

pursuant to 38 U.S.C. 5106; 

(c) Department of Labor for 

administering provisions of Title IV of 

the Federal Coal Mine Health and Safety 

Act, as amended by the Black Lung 

Benefits Act. 

18. To State welfare departments: 

(a) Pursuant to agreements with us, 

for the administration of State 

supplementation payments; 

(b) for enrollment of welfare 

beneficiaries for medical insurance 

under section 1843 of the Social 

Security Act; and 

(c) for conducting independent 

quality assurance reviews of SSI 

beneficiary records, provided that the 

agreement for Federal administration of 

the supplementation provides for such 

an independent review. 

19. To third party contacts (e.g., State 

bureaus of vital statistics and the 

Department of Homeland Security) that 

issue documents to persons when the 

third party has, or is expected to have, 

information that will verify documents 

when we are unable to determine if 

such documents are authentic. 

20. To the Department of Justice, 

Criminal Division, Human Rights and 

Special Prosecutions Section, upon 

receipt of a request for information 

pertaining to the identity and location of 

aliens for the purpose of detecting, 

investigating and, where appropriate, 

taking legal action against suspected 

participants in Nazi persecution, 

genocide, and torture or extra judicial 

killings in the United States. 

21. To the Selective Service System 

for the purpose of enforcing draft 

registration pursuant to the provisions 

of the Military Selective Service Act (50 

U.S.C. App. 462, as amended by section 

916 of Pub. L. 97–86). 

22. To contractors and other Federal 

agencies, as necessary, for assisting SSA 

in the efficient administration of its 

programs. We will disclose information 

under this routine use only in situations 

in which SSA may enter into a 

contractual or similar agreement with a 

third party to assist in accomplishing an 

agency function relating to this system 

of records. 

23. To the National Archives and 

Records Administration (NARA) under 

44 U.S.C. 2904 and 2906. 

24. To the Office of Personnel 

Management (OPM) upon receipt of a 

request from that agency in accordance 

with 5 U.S.C. 8347(m)(3), to disclose 

SSN information when OPM needs the 

information to administer its pension 

program for retired Federal Civil Service 

employees. 

25. To the Department of Education, 

upon request, to verify SSNs and to 

disclose citizenship status concerning 

applicants who apply to postsecondary 

educational institutions for financial 

assistance under Title IV of the Higher 

Education Act of 1965 (20 U.S.C. 1091). 

26. To student volunteers, individuals 

working under a personal services 

contract, and other workers who 

technically do not have the status of 

Federal employees, when they are 

performing work for us, as authorized 

by law, and they need access to 

personally identifiable information (PII) 

in our records in order to perform their 

assigned agency functions. 

27. To Federal, State, and local law 

enforcement agencies and private 

security contractors, as appropriate, 

information necessary: 

(a) To enable them to ensure the 

safety of our employees and customers, 

the security of our workplace, and the 

operation of our facilities; or 

(b) to assist investigations or 

prosecutions with respect to activities 

that affect such safety and security or 

activities that disrupt the operation of 

our facilities. 

28. To recipients of erroneous Death 

Master File (DMF) information, to 

disclose corrections to information that 

resulted in erroneous inclusion of 

persons in the DMF. 

29. To State vital records and 

statistics agencies, the SSNs of newborn 

children for administering public health 

and income maintenance programs, 

including conducting statistical studies 

and evaluation projects. 

30. To State motor vehicle 

administration agencies (MVA) and to 

State agencies charged with 

administering State identification card 

programs for the public to verify names, 

dates of birth, and Social Security 

numbers on those persons who apply 

for, or for whom the State issues, 

driver’s licenses or State identification 

cards. 

31. To entities conducting 

epidemiological or similar research 


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266 Federal Register / Vol. 87, No. 2 / Tuesday, January 4, 2022 / Notices 

projects, upon request, pursuant to 

section 1106(d) of the Social Security 

Act (42 U.S.C. 1306(d)), to disclose 

information as to whether a person is 

alive or deceased, provided that: 

(a) We determine, in consultation 

with the Department of Health and 

Human Services, that the research may 

reasonably be expected to contribute to 

a national health interest; 

(b) the requester agrees to reimburse 

us for the costs of providing the 

information; and 

(c) the requester agrees to comply 

with any safeguards and limitations we 

specify regarding re-release or redisclosure of the information. 

32. To the Department of Homeland 

Security (DHS) and to employers for the 

administration of the E-Verify Program, 

pursuant to Public Law 104–208, 

section 404(e). We will inform DHS and 

the employer participating in the EVerify Program that the identifying data 

(SSN, name, and date of birth) furnished 

by an employer concerning a particular 

employee matches, or does not match, 

the data maintained in this system of 

records, and when there is such a 

match, that information in this system 

of records indicates that the employee 

is, or is not, a citizen of the United 

States. 

33. To a State Bureau of Vital 

Statistics (BVS) that is authorized by 

States to issue electronic death reports 

when the State BVS requests that we 

verify the SSN of a person on whom the 

State will file an electronic death report 

after we verify the SSN. 

34. To the Department of Defense 

(DOD) to disclose validated SSN 

information and citizenship status 

information for the purpose of assisting 

DOD in identifying those members of 

the Armed Forces and military enrollees 

who are aliens or non-citizen nationals 

who may qualify for expedited 

naturalization or citizenship processing. 

These disclosures will be made 

pursuant to requests made under section 

329 of the Immigration and Nationality 

Act, 8 U.S.C. 1440, as executed by 

Executive Order 13269. 

35. To contractors, cooperative 

agreement awardees, State agencies, 

Federal agencies, and Federal 

congressional support agencies for 

research and statistical activities that are 

designed to increase knowledge about 

present or alternative Social Security 

programs; are of importance to the 

Social Security program or the Social 

Security beneficiaries; or are for an 

epidemiological project that relates to 

the Social Security program or 

beneficiaries. We will disclose 

information under this routine use 

pursuant only to a written agreement 

with us. 

36. To State and Territory MVA 

officials (or agents or contractors on 

their behalf) and State and Territory 

chief election officials, under the 

provisions of section 205(r)(8) of the 

Social Security Act (42 U.S.C. 405(r)(8)), 

to verify the accuracy of information the 

State agency provides with respect to 

applications for voter registration for 

those persons who do not have a 

driver’s license number: 

(a) When the applicant provides the 

last four digits of the SSN, or 

(b) when the applicant provides the 

full SSN, in accordance with section 7 

of the Privacy Act (5 U.S.C. 552a note), 

as described in section 303(a)(5)(D) of 

the Help America Vote Act of 2002. (42 

U.S.C. 15483(a)(5)(D)). 

37. To the Secretary of Health and 

Human Services or to any State, any 

record or information requested in 

writing by the Secretary for the purpose 

of administering any program 

administered by the Secretary, if we 

disclosed records or information of such 

type under applicable rules, regulations, 

and procedures in effect before the date 

of enactment of the Social Security 

Independence and Program 

Improvements Act of 1994. 

38. To appropriate agencies, entities, 

and persons when: 

(a) SSA suspects or has confirmed 

that there has been a breach of the 

system of records; 

(b) SSA has determined that as a 

result of the suspected or confirmed 

breach there is a risk of harm to 

individuals, SSA (including its 

information systems, programs, and 

operations), the Federal Government, or 

national security; and 

(c) the disclosure made to such 

agencies, entities, and persons is 

reasonably necessary to assist in 

connection with SSA’s efforts to 

respond to the suspected or confirmed 

breach or to prevent, minimize, or 

remedy such harm. 

39. To State agencies charged with 

administering Medicaid and the 

Children’s Health Insurance Program 

(CHIP) to verify personal identification 

data (e.g., name, SSN, and date of birth) 

and to disclose citizenship status 

information to assist them in 

determining new applicants’ 

entitlement to benefits provided by the 

CHIP. 

40. To the Department of Health and 

Human Services/Centers for Medicare 

and Medicaid Services for the purpose 

of the administration of Insurance 

Affordability Programs (IAP) and to 

identify individuals who qualify for an 

exemption from the individual 

responsibility requirement in 

accordance with the Patient Protection 

and Affordable Care Act of 2010 (Pub. 

L. 111–148), as amended by the Health 

Care and Education Reconciliation Act 

of 2010 (Pub. L. 111–152). IAPs include 

a Qualified Health Plan through the 

Exchange, Advance Payments of the 

Premium Tax Credit, Cost Sharing 

Reductions, Medicaid, the Children’s 

Health Insurance Program, and the Basic 

Health Program. 

41. To the Corporation for National 

and Community Service, upon request, 

to verify SSNs and to provide 

citizenship status as recorded in our 

records concerning individuals applying 

to serve in approved national service 

positions and those designated to 

receive national service education 

awards under the National and 

Community Service Act. 

42. To another Federal agency or 

Federal entity, when SSA determines 

that information from this system of 

records is reasonably necessary to assist 

the recipient agency or entity in: 

(a) Responding to a suspected or 

confirmed breach; or 

(b) preventing, minimizing, or 

remedying the risk of harm to 

individuals, the recipient agency or 

entity (including its information 

systems, programs, and operations), the 

Federal Government, or national 

security, resulting from a suspected or 

confirmed breach. 

43. To State and local government 

agencies, in situations involving 

suspected abuse, neglect, or exploitation 

of minor children or vulnerable adults, 

to report suspected abuse or determine 

a victim’s eligibility for services. 

44. To a State BVS, when it provided 

SSA information that an individual was 

deceased to notify the State of the error 

in the record so furnished. 

45. To the Department of the 

Treasury, for purposes of tax 

administration, debt collection, and 

identifying, preventing, and recovering 

improper payments under federally 

funded programs and to Federal and 

State agencies for conducting statistical 

and research activities, pursuant to 

sections 202(x) and 1611(e) of the Social 

Security Act. We will disclose only 

verified prisoner information (e.g., 

name, SSN, gender code, and date of 

birth) under this routine use. 

46. To the Office of the President in 

response to an inquiry from that office 

made on behalf of, and at the request of, 

the subject of the record or a third party 

acting on the subject’s behalf. 

47. To the Department of Health and 

Human Services, Office of Child 

Support Enforcement, as required by 

section 453(e)(2) and (j)(1) of the Social 


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Federal Register / Vol. 87, No. 2 / Tuesday, January 4, 2022 / Notices 267 

Security Act for the administration of 

the Federal Parent Locator System. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

We will maintain records in this 

system in paper and in electronic form. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

This system maintains information 

about individuals by SSN, name, date of 

birth, the agency’s internal processing 

reference number, or alien registration 

number. If we deny an application 

because the applicant submitted 

fraudulent evidence, or if we are 

verifying evidence we suspect to be 

fraudulent, we will retrieve records 

either by the applicant’s name plus 

month and year of birth, or by the 

applicant’s name plus the eleven-digit 

reference number of the disallowed 

application. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

In accordance with NARA rules 

codified at 36 CFR 1225.16, we maintain 

records in accordance with an agencyspecific records schedule, N1–47–09– 

02, Enumeration System, item 2, and the 

approved NARA General Records 

Schedule 4.2, items 020, 050, and 130. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

We retain electronic and paper files 

containing personal identifiers in secure 

storage areas accessible only by our 

authorized employees and contractors 

who have a need for the information 

when performing their official duties. 

Security measures include, but are not 

limited to, the use of codes and profiles, 

personal identification number and 

password, and personal identification 

verification cards. We restrict access to 

specific correspondence within the 

system based on assigned roles and 

authorized users. We keep paper records 

in cabinets within secure areas, with 

access limited to only those employees 

who have an official need for access in 

order to perform their duties. We use 

audit mechanisms to record sensitive 

transactions as an additional measure to 

protect information from unauthorized 

disclosure or modification. 

We annually provide our employees 

and contractors with appropriate 

security awareness training that 

includes reminders about the need to 

protect PII and the criminal penalties 

that apply to unauthorized access to, or 

disclosure of, PII (5 U.S.C. 552a(i)(1)). 

Furthermore, employees and contractors 

with access to databases maintaining PII 

must annually sign a sanctions 

document that acknowledges their 

accountability for inappropriately 

accessing or disclosing such 

information. 

RECORD ACCESS PROCEDURES: 

Individuals may submit requests for 

information about whether this system 

contains a record about them by 

submitting a written request to the 

system manager at the above address, 

which includes their name, SSN, or 

other information that may be in this 

system of records that will identify 

them. Individuals requesting 

notification of, or access to, a record by 

mail must include: (1) A notarized 

statement to us to verify their identity; 

or (2) must certify in the request that 

they are the individual they claim to be 

and that they understand that the 

knowing and willful request for, or 

acquisition of, a record pertaining to 

another individual under false pretenses 

is a criminal offense. 

Individuals requesting notification of, 

or access to, records in person must 

provide their name, SSN, or other 

information that may be in this system 

of records that will identify them, as 

well as provide an identity document, 

preferably with a photograph, such as a 

driver’s license. Individuals lacking 

identification documents sufficient to 

establish their identity must certify in 

writing that they are the individual they 

claim to be and that they understand 

that the knowing and willful request for, 

or acquisition of, a record pertaining to 

another individual under false pretenses 

is a criminal offense. 

These procedures are in accordance 

with our regulations at 20 CFR 401.40 

and 401.45. 

CONTESTING RECORD PROCEDURES: 

Same as record access procedures. 

Individuals should also reasonably 

identify the record, specify the 

information they are contesting, and 

state the corrective action sought and 

the reasons for the correction with 

supporting justification showing how 

the record is incomplete, untimely, 

inaccurate, or irrelevant. These 

procedures are in accordance with our 

regulations at 20 CFR 401.65(a). 

NOTIFICATION PROCEDURES: 

Same as records access procedures. 

These procedures are in accordance 

with our regulations at 20 CFR 401.40 

and 401.45. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

75 FR 82121, Master Files of Social 

Security Number (SSN) Holders and 

SSN Applications. 

78 FR 40542, Master Files of Social 

Security Number (SSN) Holders and 

SSN Applications. 

79 FR 8780, Master Files of Social 

Security Number (SSN) Holders and 

SSN Applications. 

83 FR 31250, Master Files of Social 

Security Number (SSN) Holders and 

SSN Applications. 

83 FR 31251, Master Files of Social 

Security Number (SSN) Holders and 

SSN Applications. 

83 FR 54969, Master Files of Social 

Security Number (SSN) Holders and 

SSN Applications. 

[FR Doc. 2021–28490 Filed 1–3–22; 8:45 am] 

BILLING CODE 4191–02–P 

SOCIAL SECURITY ADMINISTRATION 

[Docket No. SSA–2021–0052] 

Privacy Act of 1974; System of 

Records 

AGENCY: Social Security Administration 

(SSA). 

ACTION: Notice of a modified system of 

records. 

SUMMARY: In accordance with the 

Privacy Act of 1974, we are issuing 

public notice of our intent to modify an 

existing system of records entitled, 

Reasonable Accommodation for Persons 

with Disabilities, Social Security 

Administration (60–0315), last 

published on October 25, 2005. This 

notice publishes details of the modified 

system as set forth below under the 

caption, SUPPLEMENTARY INFORMATION. 

DATES: The system of records notice 

(SORN) is applicable upon its 

publication in today’s Federal Register, 

with the exception of the new routine 

uses, which are effective February 3, 

2022. 

We invite public comment on the new 

routine uses or other aspects of the 

modifications to this SORN. In 

accordance with the Privacy Act of 

1974, the public is given a 30-day 

period in which to submit comments. 

Therefore, please submit any comments 

by February 3, 2022. 

ADDRESSES: The public, Office of 

Management and Budget (OMB), and 

Congress may comment on this 

publication by writing to the Executive 

Director, Office of Privacy and 

Disclosure, Office of the General 

Counsel, SSA, Room G–401 West High 

Rise, 6401 Security Boulevard, 

Baltimore, Maryland 21235–6401, or 

through the Federal e-Rulemaking Portal 

at http://www.regulations.gov. Please 

reference docket number SSA–2021– 

0052. All comments we receive will be 


tkelley on DSK125TN23PROD with NOTICE