NATIONAL GUARD BUREAU 

SENIOR LEADER MANAGEMENT OFFICE 

ARMY NATIONAL GUARD

CY20 General Officer

Federal Recognition Guide

Previous Versions Obsolete

 

Prepared by:

NGB-SL

111 South George Mason Drive, Building 2

 Arlington, VA 22204 PUBLISHED: 20 May 20
2

The purpose of this Guide is to assist the states on how to submit a nomination package that meets regulatory and

statutory requirements. It is very important to read this Guide in its entirety prior to submitting a nomination package;

many changes have been made in the publication of this year’s guide.

ARNG NGB-SL Directory

General Officer Federal Recognition Board

Army Force Management Branch MAJ VincentAnthony S. Guerrero

Officer in charge (703) 604-4074

vincentanthony.s.guerrero.mil@mail.mil 

Army Force Management Branch MSG Lena Selby

Non-Commissioned Officer in charge (703) 607-2712 

lena.m.selby.mil@mail.mil

Army Force Management Branch MSG Jennifer J. Iudicello

Non-Commissioned Officer in charge (703) 607-2712 

jennifer.j.iudicello.mil@mail.mil

Army Force Management Branch SFC Mayra Arias 

Operations Non-Commissioned Officer (703) 601-2257

Biographies and Photographs Point of Contact mayra.a.arias.mil@mail.mil
3
NATIONAL GUARD BUREAU

1636 DEFENSE PENTAGON 

WASHINGTON D.C. 20301-1636 

MEMORANDUM FOR THE ADJUTANTS GENERAL AND THE COMMANDING 

GENERAL OF THE DISTRICT OF COLUMBIA 

Subject: 2020 Army National Guard General Officer Federal Recognition Board 

1. The 2020 Army National Guard General Officer Federal Recognition Board

(GOFRB) is currently scheduled to convene on 26 October 2020 at the Army

Human Resources Command in Fort Knox, Kentucky.

2. The attached CY20 Army National Guard GOFRB Guidebook provides

detailed information about submitting nomination packet for consideration.

Additionally, specific timelines are identified that must be met in order for

nominations to be submitted to the GOFRB. All memos referenced in the

guidebook will be available for download from the NGB-SL Restricted website

under ARNG, FRB Information,

https://gko.portal.ng.mil/ngb/STAFF/D01/GO/restricted/Library/

arng_frb_information.aspx.

3. Please adhere to all outlined instructions provided in this guidebook and

meet all published timelines and suspense’s.

4. The nomination suspense is 12 June 2020.

5. Point of contact is MAJ VincentAnthony S. Guerrero; Army Force

Management Branch; NGB-SL: 703-604-4074.

MICHAEL T. GEROCK 

Brigadier General, USAF 

Director, Senior Leader Management 
5

Table of Contents

SECTION 1: OVERVIEW OF ARNG GOFRB PROCESS ................................................................................................7

1. BASIC ELIGIBILITY..................................................................................................................................................8

2. DATESTOREMEMBER.............................................................................................................................................9

3. SUBMISSION PROCESS............................................................................................................................................9

4. FREQUENTLY ASKED QUESTIONS.....................................................................................................................10

5. ARNG GOFRB FLOW CHART................................................................................................................................11

SECTION 2: PHASE 1- NOMINATION PHASE.............................................................................................................12

1. NOMINATION MEMORANDUM GUIDANCE .....................................................................................................13

NOMINATION MEMORANDUM - EXAMPLE ....................................................................................................14

2. DATABASE INFORMATIONGUIDANCE ....................................................................................................................15

DATABASE INFORMATION-EXAMPLE.....................................................................................................................15

3. SENIOR SERVICE COLLEGE INFORMATION....................................................................................................16

4. WAIVER REQUESTS...............................................................................................................................................16

COE WAIVER REQUIREMENTS CHECKLIST....................................................................................................16

WAIVER REQUEST- EXAMPLE............................................................................................................................17

SECTION 3: PHASE II REQUIREMENTS ......................................................................................................................18

1. BIOGRAPHY.............................................................................................................................................................19

EXAMPLE BIOGRAPHY SUBMISSION ...............................................................................................................19

EXAMPLE OFFICIAL BIOGRAPHY......................................................................................................................21

OFFICIAL PHOTOGRAPHS....................................................................................................................................23

2. ADVERSE INFORMATION INTERNAL REVIEW.................................................................................................23

ADVERSE INFORMATION INTERNAL REVIEW - EXAMPLE...........................................................................24

3. DETAINEE OPERATIONS VERIFICATION GUIDANCE....................................................................................25

DETAINEE OPERATIONS VERIFICATION MEMO - EXAMPLE.......................................................................25

4. MANDATORY REMOVAL DATE STATEMENT OF UNDERSTANDING....................................................26

MANDATORY REMOVAL DATE STATEMENT OF UNDERSTANDING - EXAMPLE .................................26

5. RETIREMENT STATEMENT OF UNDERSTANDING.........................................................................................27

RETIREMENT STATEMENT OF UNDERSTANDING – EXAMPLE..................................................................27

6. SECURITY CLEARANCE VERIFICATION...........................................................................................................28

SECURITY CLEARANCE VERIFICATION - EXAMPLE ....................................................................................28

7. EXTRACT OF STATE CODE ..................................................................................................................................29

8. STATEMENT OF UNDERSTANDING- AGR OR TECHNICIAN STATUS.........................................................29

STATEMENT OF UNDERSTANDING- AGR OR TECHNICIAN STATUS - EXAMPLE..................................29

9. GENERAL OFFICER WORKDAY VERIFICATION .............................................................................................30

GENERAL OFFICER WORKDAY VERIFICATION – EXAMPLE ......................................................................30

10. WORKDAY STATEMENT OF UNDERSTANDING ...........................................................................................30

WORKDAY STATEMENT OF UNDERSTANDING –EXAMPLE .......................................................................30

11. RETIREMENT POINT ACCOUNTING MANAGEMENT (RPAM) STATEMENT ...........................................31

12. MANDATORY FINANCIAL DISCLOSURE REPORTING BY NGB GENERAL OFFICERS OGE 278 (e) 

REPORTS GUIDANCE.................................................................................................................................................31

SECTION 4: PHASE III REQUIREMENTS .....................................................................................................................33

1. ADDENDUMS...........................................................................................................................................................34

ADDENDUMS - EXAMPLES..................................................................................................................................34

2. OFFICER RECORD BRIEFS....................................................................................................................................35

3. ARMY MILITARY HUMAN RESOURCE RECORD (AMHRR) REVIEW..........................................................35

ARMY MILITARY HUMAN RESOURCE RECORD (AMHRR) REVIEW CHECKLIST - EXAMPLE ............35

4. ARMY PHYSICAL FITNESS TEST & 5. BODY FAT CONTENT WORKSHEET ..............................................36

5. GO PHYSICAL REQUIREMENT ............................................................................................................................36

GO PHYSICAL REQUIREMENTS CHECKLIST...................................................................................................36

GO PHYSICAL REQUIREMENTS CHECKLIST CONTINUED ..........................................................................37

6. MEDICAL ACTION TRACKING SYSTEM (MATS).............................................................................................37

7. STATE PROMOTION ORDER ................................................................................................................................37

8. STATE ASSIGNMENT ORDER ..............................................................................................................................37

9. RACE & GENDER ANALYSIS DATA ...................................................................................................................38

RACE & GENDER ANALYSIS DATA – EXAMPLE O6- O7 ...............................................................................38
6

RACE & GENDER ANALYSIS DATA – EXAMPLE O7- O8 ...............................................................................39

10. OFFICER EVALUATION REPORTS ....................................................................................................................39

OFFICER EVALUATION REPORTS NON-RATED TIME MEMO – EXAMPLE...............................................40

SECTION 5: MISCELLANEOUS .....................................................................................................................................41

1. GOFRB WITHDRAWAL..........................................................................................................................................41

GOFRB WITHDRAWAL MEMO - EXAMPLE......................................................................................................41

2. FEDERAL RECOGNITION BOARD REFERENCES.............................................................................................42

3. AFTER ACTION REVIEW.......................................................................................................................................43
7

SECTION 1: OVERVIEW OF ARNG GOFRB PROCESS

1. The Federal Recognition Board process to the grade of brigadier general or major general is to provide a uniform qualification

standard review. The Governor or Adjutant General appoints and recommends qualified officers to the rank of brigadier general or

major general. The Federal Recognition nomination package is forwarded by the State to NGB-SL for further processing.

2. The Army National Guard (ARNG) General Officer Federal Recognition Board (GOFRB) is held once a year in October. The 

first step in the Federal Recognition nomination process is for the State and NGB-SL to validate that nominees are eligible to meet 

the GOFRB.

3. If a State wants to withdraw a package at any time during this process, a nomination withdrawal request must come from the 

TAG or Governor. An initial email from the State will be accepted, but a signed request letter must immediately follow. An 

example is provided at the end of this guide. 

4. If a nominee retires or separates at any time during this process, NGB-SL must be notified immediately and provided with a 

copy of the nominee’s retirement or separation order.

5. Questions regarding the ARNG GOFRB may be directed to MAJ Vince Guerrero at COMM 703-604-4074 email 

vincentanthony.s.guerrero.mil@mail.mil, MSG Lena Selby at COMM 703-607-2712 lena.m.selby.mil@mail.mil or MSG 

Jennifer Iudicello at COMM 703-607-2712, email jennifer.j.iudicello.mil@mail.mil

All ARNG GOFRB packages and documents will be sent to ng.ncr.ngb-arng.mbx.arng-go-fedrec@mail.mil 
8

1. BASIC ELIGIBILITY

RETAINABILITY

Have sufficient time remaining in an active status on the first day of the month in which the GOFRB convenes:

 • Officers must have at least four years remaining to serve in an active status before reaching maximum age for the 

higher grade. (Maj Gen max age is 64; Brig Gen max age is 62)

 • State Adjutants General and Assistant Adjutants General must have at least two years remaining to serve in an 

active status before reaching maximum age for the higher grade. (TAGs max age is 66; AAGs Maj Gen max age is 64; and AAGs 

Brig Gen max age is 62)

 • Officers assigned to special branches (Chaplains and health profession) must have at least two years remaining to serve in an 

active status before reaching their maximum age for the higher grade. If extended under 10 USC 14703, the officer must have four 

years remaining to serve in an active status before reaching maximum age for the higher grade. (With SAF approval max age is 68)

MANDATORY REMOVAL DATE (MRD)

The nominated officer’s MRD must be on or after 31 March 2021 to be board eligible. Officers with existing MRD waivers must 

gain approval before the board convenes.

TIME-IN-GRADE

The minimum time-in-grade requirements, as of the date of the board (26 October 2020) are as follows:

 • Colonel to Brigadier General: 1 year

 • Brigadier General to Major General: 1 year

MEDICAL

Chapter 3 Physical with GO Medical Checklist must be e- mailed encrypted in Phase III of this board process. 

*Date of physical must not be prior to 31 May 2020*

**Do not send PHA documents.**

***Only send Approved MATS document signed by the Surgeon General***

PHYSICAL STANDARDS

Successfully pass the APFT within 12 months of board convene date, or 6 months for an AGR officer.

SENIOR DEVELOPMENTAL EDUCATION

Satisfactory completion of Senior Developmental Education, through correspondence, in-residence or seminar attendance programs, 

is mandatory.

SECURITY CLEARANCE

Officers being considered for Federal Recognition must possess a Top Secret security clearance as annotated on the JPAS Report. If 

an officer does not possess a Top Secret security clearance, a background investigation must be initiated and open prior to the 

convening date of the GOFRB.

The security clearance must not be more than six years old from the date of the GOFRB. If more than six years have lapsed, a

periodic reinvestigation must be initiated.
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2. DATESTO REMEMBER

Official Photograph Not Taken Before 8 May 20

Chapter 3 Physical Not Prior to 31 May 20

PHASE I Nomination Packages Due By 12 Jun 20

 

GOFRB list confirmation with States 15-30 Jun 20

PHASE II Packages Due By 2 Jul 20

PHASE III Packages Due By 31 Jul 20

Official Photos must be processed by DAPMIS NLT 07 Aug 20 

Pull date for iPERMS Data 31 Aug 20

General Officer Federal Recognition Board Convenes 26 Oct 20

Mandatory Removal Date (on or beyond this date) 31 Mar 21

3. SUBMISSION PROCESS

1. Submit all documents with personally identifiable information (PII) encrypted as a single .pdf document to ng.ncr.ngbarng.mbx.arng-go-fedrec@mail.mil and copy furnish: MSG Lena M. Selby, lena.m.selby.mil@mail.mil , MSG Jennifer J. Iudicello, 

jennifer.j.iudicello.mil@mail.mil , and MAJ VincentAnthony SA Guerrero, vincentanthony.s.guerrero.mil@mail.mil , SUBJECT: 

“Member’s State, Last Name, Rank, CY20” (i.e. NC, Jones, COL, CY20) in the subject line. If subject line does not follow this 

format, documents will be returned without action.

2. Submit Phase I- TAG/Governor nomination as a separate document. All other required documents per phase can be combined in 

one PDF. 

3. Fillable versions of the Phase I Checklist, NGB-SL Database Information Sheet, the Phase II and Phase III checklists are 

available on the NGB-SL Restricted website, 

https://gko.portal.ng.mil/ngb/STAFF/D01/GO/restricted/Library/arng_frb_information.aspx

4. Official biographies for Colonels and biography updates for General Officers will be submitted to NGB-SL during Phase II to 

allow time for editing. Send biographies and/or edits via encrypted email to ng.ncr.ngb-arng.mbx.arng-go-fedrec@mail.mil and 

copy furnish: SFC Mayra Arias, mayra.a.arias.mil@mail.mil , “Member’s State, Last Name, Rank, CY20” (i.e. NC, Jones, COL, 

CY20) in the subject line. If subject line does not follow this format, documents will be returned without action.
10

4. FREQUENTLY ASKED QUESTIONS

Q1. If an officer is examined by the GOFRB for GOL qualification and the board finds the officer does not meet the 

GOL/LINE standard, may the board recommend federal recognition as an AGC officer?

A1. NO.

Q2. May an officer who is examined for GOL qualification serve in an AGC position (Assistant Adjutant General, The 

Adjutant General) without further examination by a GOFRB?

A2. YES.

Q3. May an officer who is examined for AGC qualification serve in a GOL position without further examination by a 

GOFRB?

A3. NO. The officer must be considered by another GOFRB for GOL qualification (GOL/QUAL). Once a GOFRB finds the 

officer is GOL qualified and the Secretary of the Army approves the board, the officer is immediately GOL qualified. 

Q4. If an officer is GOL qualified but serving in an AGC position (AAG, TAG), what is the MRD?

A4. AGC. MRDs for AAG and TAG are based on the position occupied, not the officer’s qualification as either LINE or

AGC. The maximum age requirements are: Brig Gen = 62, Maj Gen = 64 and TAG = 66.

Q5. May an officer who is being nominated for a projected AGC position be examined by the GOFRB for GOL

qualification?

A5. YES. The Federal Recognition type must be “GOL” on the nomination memorandum.

Q6. May an officer who is being nominated for a projected GOL position be examined by the GOFRB for AGC

qualification?

A6. NO.

Q7. Are the GOFRB nomination packages different for GOL vs. AGC general officer nominees?

A7. NO. The same documents are required for either type of nomination.

Q8. Does the GO qualification (GOL or AGC) affect an officer when he/she leaves the Army National Guard?

A8. YES. Once an officer ceases to occupy an Army National Guard general officer position (retirement, transfer to reserve), 

his/her options are now based on the qualification from the GOFRB, rather than the type of positions served in. GOL qualified 

officers have the additional option of transferring to the Stand-by Reserve, if eligible, even if they have only served in AGC 

positions.
11

5. ARNG GOFRB FLOW CHART
12

SECTION 2: PHASE 1- NOMINATION PHASE

ELECTRONICCHECKLISTISLOCATED ON THE NGB-SLRESTRICTED SITE

CY20 - ARNG GOFRB PHASE I CHECKLIST DUE 

NLT 12 June 2020

*Updated Excel Spreadsheet*

 

Submit one PDF document in the order of this checklist, encrypted, to

ng.ncr.ngb-arng.mbx.arng-go-fedrec@mail.mil

*Do NOT Use the Portfolio Feature in Adobe*

For the subject line: “State, Last Name, Rank, CY20, Nom Phase” (i.e., AZ, Guard, COL, CY20, Nom Phase)

If re-submitting a corrected document, only email the corrected document, not the entire package all over again.

State: 

Yes No Yes No Yes No

MRD - Mandatory Removal Date

FR - Federal Recognition

GOL - General of the Line 

AGC - Adjutant General Corps

COE - Certificate of Eligibility

DoD ID# State POC Name Phone # & E-mail:

Nominee's Rank/Name: Last, First, MI.

5 Applicable Waiver requests/ No waiver required 

confirmation

CY20 - ARNG GOFRB PHASE I CHECKLIST DUE NLT 12 June 2020

1

3

DA Form 1059 or Senior Service College 

Certificate 

Database Information Sheet 

Nomination Memorandum: 

Nomination type: FR or COE (circle one) 

Grade: BG or MG (circle one) 

Federal Recognition Type: AGC or GOL (circle one) 

General of the Line Qualification ONLY? Y or N (circle one) 

Second COE? (Y or N) Same Grade? (Y or N) (Circle One) 

MRD Validated (Y or N) (Circle One) 

MRD: ____________(must be on or after 31 March 2021)

Checklist with the following Items Due: 

12 June 2020

4

2

(For those attending War 

College or equivalent, 

(Signed by Nominee)

Remarks Nominee State NGB-GO

AGR TECH M-DAY (circle one)
13

1. NOMINATION MEMORANDUM GUIDANCE

REFERENCE: NGR 600-100, paragraph 11-8a(1) AR 135-156, paragraph 3-6d

1. Adjutants General may nominate one colonel or brigadier general against each valid GO authorization in their respective 

State/Territory/District, per GOFRB. Additionally, Adjutants General may nominate one additional Soldier, per grade (i.e. O-6 to O-7 

and O-7 to O-8) using ARNG ‘Special Assistant’ as the projected position. Each State may nominate only one officer for a brigadier 

general Certificate of Eligibility (COE) and only one officer for a major general COE, per board, with ‘ARNG Special Assistant’ as 

their projected duty title. Two nominated Soldiers cannot be nominated against the same authorization. ARNG Special Assistant 

nominations must be submitted as GOL qualification.

2. Nomination memorandums for the position of Adjutant General must be signed by the Governor. A memorandum signed by either 

the Governor or the Adjutant General is required for all other officers. It should address the strengths of the member, include specific 

reasons for selection to the assignment, note contributions made to the Army and ARNG missions, and provide a strong promotion 

recommendation. 

3. Nomination memorandums must specify the current and projected assignment information. The memorandum must also identify if 

the nominee is to be considered for federal recognition as a General Officer of the Line (GOL) or Adjutant General Corps (AGC). An 

officer considered for a COE for GOL must meet all minimum requirements at the time of consideration and should be able to meet 

time in grade requirements for retirement upon projected assignment date in conjunction with state/territory general officer force 

management plan. 

There are three primary ways a Soldier will be considered for promotion before the GOFRB that must be identified in the nomination 

memo:

a. Federal Recognition for position vacancy. If the individual is already assigned to an authorized general officer billet, their 

nomination should reflect “Federal Recognition” and assignment orders should be submitted along with other board documents. A 

Position Vacancy is when an individual, at the time of the board, is serving in the position against which he or she is nominated and 

assigned. A Certificate of Eligibility allows an individual to be nominated against a valid projected vacancy. If the officer is not in a 

GO billet prior to COE expiration, he or she must be re-examined by a subsequent board to attain another COE, if still eligible.

b. Certificate of Eligibility (COE). A Certificate of Eligibility is for an individual to be nominated against a valid 

State/Territory/District authorization. The memo must identify the current incumbent and estimated time when the incumbent will 

vacate the position (Not required for ARNG Special Assistant). 

 c. GOL Qualification. This is reserved for brigadier or major generals that currently hold an AGC COE and wish to compete for a 

GOL COE in the same grade. Note that any major generals competing for GOL Qualification as an O-8, must have held a GOL 

qualification as an O-7. 

4. A COE is valid for two years upon Senate confirmation. To be eligible for consideration for this GOFRB, an officer’s mandatory 

removal date (MRD) must be on or after 31 March 2021.

5. Officers meeting the board for a second COE or GOL qualification do not require senate confirmation. The Secretary of the Army 

is the approval authority for officers meeting the board for a second COE or GOL qualification. 

6. For a State Adjutant or Assistant Adjutant General Nominee, an extract of the pertinent portion of the State code governing 

appointment and grade must be provided. Executive orders or other directives which implement a State code, but are not specific, are 

not sufficient for Federal recognition purposes. Nominees for the positions of Adjutant or Assistant Adjutant General may be 

considered for Federal recognition as general officer of the line. 
14

NOMINATION MEMORANDUM - EXAMPLE

ELECTRONICTEMPLATE IS LOCATED ON THE NGB-SLRESTRICTED SITE

STATE LETTERHEAD Date

MEMORANDUM FOR Chief, National Guard Bureau, ATTN: NGB-SL, 111 S George Mason Drive, Arlington VA 22204 

SUBJECT: Nomination for Federal Recognition –or- Certificate of Eligibility of (rank and name) to Brigadier/Major General 

1. Under the provisions of NGR (AR) 600-100, Chapter 11-8a(1), I recommend the following named officer for Federal Recognition 

(if in position) / a Certificate of Eligibility (choose appropriate verbiage) in the Army National Guard:

 a. Name: Last, First MI Suffix

 b. DoD ID Number: 

 c. Date of Rank: DD MMM YY (e.g. 26 May 15)

 d. Mandatory Removal Date: DD MMM YY

 e. O-6 Branch: Field Artillery (Do Not Use “General Officer” or “GO” as a Branch)

 f. Status: M-day/Technician/AGR (if AGR include number of Total Active Federal Service years)

 g. Area of Concentration and/or Functional Area: (e.g. 13A)

 h. Present Grade and Unit Position: Grade, Position, Unit, (State) Army National Guard. IPPS-A Position Number –or- Para/Lin 

 i. Grade, MTOE/TDA Position and Unit for which Recommended: Brigadier General, Assistant Adjutant General, Joint Force 

Headquarters, State Army National Guard, VICE: BG Shagwell, retiring 1 April 2017. If the position is vacant, put vacant. If ARNG 

Special Assistant, leave incumbent info blank.

 j. Federal Recognition Type: “GOL” or “AGC” or “GOL Qualification” only (choose one). Note: GOL Qualification applies to 

BG/MG who are currently AGC only. ARNG Special Assistant nominations require GOL qualification.

2 . This officer has clearly demonstrated the required fitness for the responsibilities and duties of the position, grade and branch for 

which recommended.

 a. The following periods of service are creditable for promotion to the higher grade: DD MMM YY to present.

 b. This officer meets the minimum requirement of Military Education Level I IAW AR 350-1 (DA form 1059 enclosed) and the 

civilian educational requirement of a baccalaureate degree. (Note: indicate if currently enrolled and projected graduation date)

 c. Individual meets the height and weight standards of AR 600-9 as verified by: Current DA Form 705 or DA Forms 5500/5501. 

 d. This officer does not require any waivers or identify any waivers required. 

3. (Narrative: The following is an example and should not be used verbatim) (Rank Last Name) is, without reservation, the bestqualified officer in the (State/Territory/District) Army National Guard for the position of Assistant Adjutant General. He/She has been 

an outstanding performer and is fully qualified for Federal recognition and the ensuing duties. He/She has demonstrated his/her 

capabilities with superior performance in both command and staff positions. (Rank Last Name) is a strong leader and a role model for 

officers of lesser rank. I strongly recommend him/her for Federal recognition. 

 

Attachment: TAG SIGNATURE ELEMENT

Nomination Package (Governor if Nominated Officer is TAG or position of TAG)
15

2. DATABASE INFORMATIONGUIDANCE

1. A fillable form is available on the NGB-SL restricted website: 

https://gko.portal.ng.mil/ngb/STAFF/D01/GO/restricted/Library/arng_frb_information.aspx

2. If there are any data information changes, notify NGB-SL. This information is used by NGB Senior Leadership and must be 

kept current at all times. Email updated sheets to ng.ncr.ngb-arng.mbx.arng-go-fedrec@mail.mil with the subject line “State, 

Last Name, Rank, CY20” (i.e., AZ, Guard, COL, CY20).

DATABASE INFORMATION-EXAMPLE

ELECTRONIC DATABASEINFORMATION SHEET IS LOCATED ON THE NGB-SLRESTRICTED SITE

The information below is required on all general officers and colonels who are projected or being nominated to a general

officer position. ALL FIELDS ARE MANDATORY. This will be utilized to update the GO Database.
16

3. SENIOR SERVICE COLLEGE INFORMATION

1. A DA Form 1059 or Senior Service College Certificate will be submitted for all graduates of the resident course. 

2. For Senior Service College Distance Learning students projected to graduate in July 2020, NGB-SL will accept their packets 

without the SSC certificate or DA Form 1059, however, nomination packets must be submitted with a waiver request (see below). 

States must submit the SSC certificate or DA Form 1059 to NGB-SL via encrypted email upon graduation to ng.ncr.ngbarng.mbx.arng-go-fedrec@mail.mil and copy furnish: MSG Lena M. Selby, lena.m.selby.mil@mail.mil , MSG Jennifer J. Iudicello, 

jennifer.j.iudicello.mil@mail.mil , and MAJ VincentAnthony SA Guerrero, vincentanthony.s.guerrero.mil@mail.mil , SUBJECT: 

“Member’s State, Last Name, Rank, CY20” (i.e. NC, Jones, COL, CY20) in the subject line. If subject line does not follow this 

format, documents will be returned without action.

4. WAIVER REQUESTS 

IAW NGR 600-100, paragraph 11-14

1. Submit waiver requests (as needed) with the nomination memorandum.

2. Waiver requests for age and time in grade have not been supported by the Secretary of the Army, except under 

extenuating circumstances with strong justification. Nominees MUST complete the Senior Service College Requirement 

by 27 July 2020.

COE WAIVER REQUIREMENTS CHECKLIST

Nominee: 

Waivers per NGR 600-100 para 11-4.

___ MRD must be on or beyond 31 March 2021

MRD 

___ Must have 1 years TIG as COL (or BG for promo to MG) [Ref FRB Guide]

DOR 1 yrs TIG as of GOFRB (26 Oct 20) ☐ Yes ☐ No

___ Must have served in a continuous active status for the 5 years immediately preceding the FRB (26 Oct 20 [Ref Para 11-4.e.]

Preceding 5 years in an active status? ☐Yes ☐No

___ Must be able to serve 4 years in active status as BG before age 62 [Ref FRB Guide]

DOB ______ Age

 Age 58 as of GOFRB (26 Oct 20) ☐ Yes ☐ No

___ Must be able to serve 4 years in active status as MG before age 64 [Ref FRB Guide]

 DOB Age

 Age 60 as of GOFRB (26 Oct 20) ☐ Yes ☐ No

___ Must be able to serve 2 years in active status as BG AAG before age 62/TAG before age 66/AAG as MG before age 64 [Ref FRB

Guide]

DOB Age

 Age 60 (64 as TAG/62 as MG AAG) as of GOFRB (26 Oct 20) ☐ Yes ☐ No

___ Special Branch Officers must be able to serve 2 years TIG as MG before age 60 [Ref Para 11-4.f.(2)]

DOB Age

 Age 58 as of GOFRB (26 Oct 20) ☐ Yes ☐ No
17

___ Have at least 2 years of BN Command or higher in the RC (or 1 year in the AC or memo justifying equivalent experience) [Ref 

Para 11-4.h.]

Years of Command experience

___ Must have completed or complete Senior Service College by 28 Jul 2020

Date graduated from SSC 

WAIVER REQUEST- EXAMPLE

ELECTRONICTEMPLATE IS LOCATED ON THE NGB-SLRESTRICTED SITE

STATE LETTERHEAD

Date

MEMORANDUM FOR Chief, National Guard Bureau, ATTN: NGB-SL, 111 S George Mason Drive, Arlington VA 22204 

SUBJECT: Request for (type of waiver) for (rank and name)

1. I have selected (rank, full name) as the (TDA/MTOE position title) for the (State) Army National Guard (ARNG). This is a 

request for waiver of paragraph (e.g.11-4#), NGR (AR) 600-100, which requires that (state the requirement).

2. (State the facts of the officer’s situation in this paragraph)

3. (State background information, applicable to the waiver request)

4. (State why approving this waiver for the officer is critical to the mission)

5. (HQ POC information)

 

TAG SIGNATURE ELEMENT

(Governor if Nominated Officer is TAG or position of TAG)
18

Must be

signed by

MILPO

STATE MILPO signature block

SECTION 3: PHASE II REQUIREMENTS

CY20 - ARNG GOFRB PHASE II CHECKLIST DUE 

NLT 2 July 2020

RANK/NAME: __________________________________________ STATE: _____________________ 

STATE POC: ________________________________________ PHONE: ______________________

STATE POC EMAIL: ____________________________________________

Item

Attached

Enter date sent

Status/ Emailed

NGB-SL

 Remarks

1 Biography (Word Doc for all with updates 

highlighted)

2 Adverse Information Internal Review

Memorandum (Signed by investigating

officer and TAG)

3 Detainee Operations Verification

Memorandum (signed by nominee and

TAG)

4 MRD Statement of Understanding

Memorandum (for COE only)

5 Retirement Statement of

Understanding

6 Top Secret Security Clearance

(VerificationMemorandum)

7 Extract of State Code (AAG /AG Nominees

ONLY)

8 RelinquishmentStatement

Technician/AGR (If applicable)

9 Workdays Verification Memo

(GO’s Only)

10 General Officer Workday Statement of

Understanding

11 Current Retirement Point Accounting

Management (RPAM) (current within 6 

months of board date)

12 Mandatory Financial Disclosure 

Reporting by NGB General Officers

OGE 278(e) Reports

___________________________

DATE

 

Note: Forward checklist via email, encrypted directly to ng.ncr.ngb-arng.mbx.arng-go-fedrec@mail.mil and copy furnish: MSG Lena M. Selby, 

lena.m.selby.mil@mail.mil, MSG Jennifer J. Iudicello, jennifer.j.iudicello.mil@mail.mil, and MAJ VincentAnthony SA Guerrero, 

vincentanthony.s.guerrero.mil@mail.mil, SUBJECT: “Member’s State, Last Name, Rank, CY20” (i.e. NC, Jones, COL, CY20) in the subject line. 

If subject line does not follow this format, documents will be returned without action. 
19

1. BIOGRAPHY

REFERENCE: AR 135-156, 600-8-104, NGR 600- 100, paragraph 11-8a(3)

1. States/territories will submit biographies for Colonels using the ARNG Biography Handbook as a guide in Word format. Each 

entry on the biography must have supporting documentation in the officer's Official Military Personnel File (AMHRR) and should 

match the Officer Record Brief (ORB) and AMHRR Checklist. States do not need to add photos as the Department of Army (DA) 

photos will be added to O-6 Bios using the NGB General Officer Management System (GOMS) in the same format as general 

officer BIOs. This system is internal to NGB-SL only. 

https://gko.portal.ng.mil/ngb/STAFF/D01/GO/restricted/Library/arng_frb_information.aspx

2. For current general officers appearing before the GOFRB, it is the responsibility of the state/territory and the officer to review 

bios for accuracy, and submit edits as needed. Updates to current biographies will be submitted in the same WORD format as an 

initial submission, with updates highlighted to ensure proper capturing. Official GO BIOs are viewable on the National Guard 

website listed below. 

http://www.nationalguard.mil/Leadership/NGB-GOMO/

3. Official biographies for Colonels and biography updates for General Officers will be submitted to NGB-SL via encrypted email 

to ng.ncr.ngb-arng.mbx.arng-go-fedrec@mail.mil and copy furnish: SFC Mayra Arias, mayra.a.arias.mil@mail.mil , “Member’s 

State, Last Name, Rank, CY20” (i.e. NC, Jones, COL, CY20) in the subject line. If subject line does not follow this format, 

documents will be returned without action.

4. A template has been provided for your convenience and can be found at: 

https://gko.portal.ng.mil/ngb/STAFF/D01/GO/restricted/Library/arng_frb_information.aspx

EXAMPLE BIOGRAPHY SUBMISSION

BRIGADIER GENERAL JOHN R. GUARD 

The Adjutant General, Maryland 

SOURCE OF COMMISSIONED SERVICE OCS 

EDUCATIONAL DEGREES 

1985, University of Maryland, Bachelor of Science, Chemistry, College Park, Maryland 

1990, University of Maryland, Master of Business Administration, Organizational Leadership, College Park, Maryland 

2000, United States Army War College, Master of Strategic Studies, Carlisle, Pennsylvania 

MILITARY SCHOOLS ATTENDED 

1985, Infantry Officer Basic Course, in residence, Fort Benning, Georgia 

1988, Infantry Officer Advanced Course, in residence, Fort Benning, Georgia 

2000, United States Army War College, by correspondence, Carlisle, Pennsylvania 

2013, Army Strategic Leadership Development Program – Basic, in residence, Falls Church, Virginia 

FOREIGN LANGUAGE(S) Spanish 

PROMOTIONS DATE OF APPOINTMENT 

Second Lieutenant 11 August 1985 

First Lieutenant 10 August 1987 

Captain 14 January 1989 

Major 16 December 1994 

Lieutenant Colonel 15 July 1999 

Colonel 2 September 2004 

Brigadier General 8 September 2007 

ASSIGNMENT 

1. August 2016 – Present, The Adjutant General - Maryland, Reisterstown, Maryland 

2. April 2015 – July 2016, Assistant Adjutant General, Maryland Joint Forces Headquarters, Reisterstown, Maryland 

3. December 2013 – March 2015, Land Component Commander, Maryland Joint Forces Headquarters, Reisterstown, Maryland 

4. January 2010 – November 2013, Chief of Staff – Army, Maryland Joint Forces 

Headquarters, Reisterstown, Maryland 
20

5. February 2008 – December 2009, Director, Joint Staff, Maryland Joint Forces Headquarters, Reisterstown, Maryland 

6. December 2004 – January 2008, Commander, Headquarters and Headquarters Company, 44th Infantry Brigade, Reisterstown, 

Maryland 

7. August 2001- November 2004, Deputy Commander, Headquarters and Headquarters Company, 44th Infantry Brigade, 

Reisterstown, Maryland 

8. July 1997 – July 2001, Commander, 229th Main Support Battalion, Reisterstown, Maryland 

9. December 1995 – June 1997, Commander, 110th Engineer Battalion, OPERATION IRAQI FREEDOM, Tikrit, Iraq 

10. July 1993 – November 1995, Maintenance Officer/Executive Officer, Company 

B, 229th Main Support Battalion, Reisterstown, Maryland 

11. June 1992 – June 1993, Student, Command and General Staff College, Fort Leavenworth, Kansas 

12. October 1987 – May 1992, Maintenance Control Officer, Maintenance Company, 

729th Forward Support Battalion, Hagerstown, Maryland 

13. August 1985 – September 1987, Feb 08 

SUMMARY OF JOINT ASSIGNMENTS 

None 

SUMMARY OF OPERATIONAL ASSIGNMENTS 

1. December 1995 – June 1997, Commander, 110th Engineer Battalion, OPERATION IRAQI FREEDOM, Tikrit, Iraq 

US DECORATIONS AND BADGES 

Defense Distinguished Service Medal 

Distinguished Service Medal (Army) 

Defense Superior Service Medal 

Legion of Merit (with 2 Bronze Oak Leaf Clusters) 

Meritorious Service Medal (with 2 Bronze Oak Leaf Clusters) 

Army Commendation Medal (with 1 Bronze Oak Leaf Cluster) 

Army Achievement Medal (with 1 Bronze Oak Leaf Cluster) 

Presidential Unit Citation (Army) 

Joint Meritorious Unit Award 

Army Reserve Components Achievement Medal (with 1 Silver Oak Leaf Cluster) 

National Defense Service Medal (with Bronze Star) 

Armed Forces Expeditionary Medal 

FLIGHT INFORMATION 

NA 

CIVILIAN OCCUPATION 

President and Chief Executive Officer of the Peregrine Leadership Institute located in 

Baltimore, Maryland. The company conducts leadership training, management consulting services and employee development 

programs for public and private sector organizations located in 11 states and 3 foreign countries. 

PROFESSIONAL MEMBERSHIPS AND ACHIEVEMENTS 

Board of Directors Red Cross Chapter of Maryland 

National Guard Association of Maryland 

OTHER ACHIEVEMENTS 

2000, Distinguished Alumni Award - Maryland State University 

1987, Outstanding Officer of the Year - Maryland Army National Guard 

As of 6 Sep 18
21

EXAMPLE OFFICIAL BIOGRAPHY
22
23

OFFICIAL PHOTOGRAPHS

REFERENCE: AR 640-30, AR 670-1, DA Pam 670-1, NGR 600-100 paragraph 11-8a(2)

And MILPER Message Number 19-366 Titled: Changes to the Filing Procedures for General Officer Official Photos Issued 14 

Nov 2019 

1. Photos should be submitted to NGB-SL for review as soon as possible. To ensure the quality of the photo for the board file, 

scanned copies of your photos will not be accepted. If the officer is assigned to an area where the photo facility does not have 

DAPMIS upload capability, the photographer must save the photographs as a JPEG file with 300 DPI (about 350k size), 4 inches wide 

by 6 inches long (IAW AR 640-30, dated 29 March 2017, (para 7.c.). 

2. The following guidance is provided to ensure that the submitted photographs are in accordance with applicable regulations:

 a. Cannot be taken earlier than 8 May 2020 or later than 7 August 2020. 

 b. Must wear federally recognized grade and the Army Service Uniform.

 c. Must be high quality and in sharp focus.

 d. For colonels, reflect the officer’s basic branch (do not wear General Staff, Inspector General, Staff Specialist, Aide Insignia, or 

detail branch).

 e. Title 10 officers are not authorized to wear State awards on an official photo.

For additional assistance, use this website: http://armyawards.com . This website will give a complete picture of how the ribbons 

should be worn on the photo. Officers are responsible for reviewing and/or correcting their ribbons and photos. Updated photos can 

be exchanged prior to the board. NGB-SL will not review awards on photos. A detailed, review of the official photo is the nominee's 

responsibility.

 f. Retouching of negative or print is prohibited.

 g. Digital photographs are to be completed IAW AR 640-30. 

3. Effective immediately, GO photos will be maintained in iPERMS and a digital copy will be provided to the General Officer 

Management Office (GOMO) to update the officer’s official career resume. 

4. General officer and DA photographs for COLs must be taken at an approved DOD photo facility no later than NLT 07 August 

2020. All photos must be sent to ng.ncr.ngb-arng.mbx.arng-go-fedrec@mail.mil and copy furnish: MSG Lena M. Selby, 

lena.m.selby.mil@mail.mil , MSG Jennifer J. Iudicello, jennifer.j.iudicello.mil@mail.mil , SFC Mayra Arias, 

mayra.a.arias.mil@mail.mil and MAJ VincentAnthony SA Guerrero, vincentanthony.s.guerrero.mil@mail.mil , SUBJECT: 

“Member’s State, Last Name, Rank, CY20” (i.e. NC, Jones, COL, CY20) in the subject line. If subject line does not follow this 

format, documents will be returned without action

2. ADVERSE INFORMATION INTERNAL REVIEW

REFERENCE: DoDI 1320.04 and DoDI 1320.14

1. The State adverse information internal review was added to the eligibility phase of the GOFRB to comply with sections 615(a)(3) 

and 14107(a)(3) of Title 10, USC, as enacted by Public Law 109-163 (National Defense Authorization Act for Fiscal Year 2006), 

section 506. States must conduct an adverse information internal review (local check) at a minimum through Personnel, Finance, 

Equal Opportunity/Military Employment Office, USP&FO and State/Territory SJA on officers meeting the GOFRB.

2. Presence of any adverse information of creditable status, open or substantiated, should be identified in the memorandum and that 

the adverse has been provided to DAIG. DO NOT disclose nature of the adverse in the memo, only that adverse exists and it has been 

reported through appropriate channels. Adverse information of a credible nature constitutes substantiated adverse finding or

conclusion from an official documented investigation or inquiry, or other official record or report in the last ten years of the date of 

the findings or Senate confirmation whichever is later. Adverse information of a credible nature does not include information of 

minor offenses that did not result in personal harm or significant property damage.

3. The Adverse Information Internal Review memorandum must be signed by The Adjutant General and the Investigating Officer. 

Signatures may not be delegated. The investigating officer is anyone the TAG designates to conduct this internal review. It is not a 

State Inspector General (IG) investigation. See example below.
24

ADVERSE INFORMATION INTERNAL REVIEW - EXAMPLE

ELECTRONIC TEMPLATE IS LOCATED ON THE NGB-SL RESTRICTED SITE

STATE LETTERHEAD

Date

MEMORANDUM FOR Chief, National Guard Bureau, 111 S George Mason Drive, Arlington VA 22204

SUBJECT: State Adverse Information Internal Review on Colonel John R. Guard

1. IAW DODI 1320.14, a thorough State adverse information internal review was conducted on COL John R. Guard by (officer) 

on (date).

2. The adverse information internal review with Personnel, Finance, Equal Opportunity/Military Employment Office, USP&FO, 

and Command Directed Investigations concluded no adverse information on COL John R. Guard.

--OR--

2. The adverse information internal review concluded that COL John R. Guard had substantiated or open adverse information 

within the past 10 years. This information has been forwarded to DAIG.

3. State MILPO information to include e-mail address.

 

STEVEN WILSON JOSHUA L. CHAMBERLAIN

COL, GS Major General, (State)

 Investigating Officer The Adjutant General
25

3. DETAINEE OPERATIONS VERIFICATION GUIDANCE

1. The Department of Defense requires each nominee provide information regarding whether they are or were assigned to military 

intelligence or military police units under Combined Joint Task Force-7, Iraq, or were otherwise identified or potentially may be

identified, with improprieties stemming from investigations into detainee abuse at Abu Ghraib prison and any other locations.

2. The Adjutant General must provide a response to the questions below. The response must be signed by the nominee and the

TAG. If this does not apply to the nominee, a negative response is still required with signatures.

DETAINEE OPERATIONS VERIFICATION MEMO - EXAMPLE

ELECTRONIC TEMPLATE IS LOCATED ON THE NGB-SL RESTRICTED SITE

STATE LETTERHEAD

Date

MEMORANDUM FOR Chief, National Guard Bureau, ATTN: NGB-SL, 111 S George Mason Drive, Arlington VA 22204

SUBJECT: Detainee Operations Verification: Colonel Henry S. Knox

1. Was the nominee mobilized to an area of operations or on active duty in support of any detainee operations (even if it was to visit a 

detainee operation or provide logistics, medical support, etc.?) If so, to what area was the nominee mobilized and on what dates?

2. Was the nominee assigned to a unit engaged in detainee operations or in command of a unit (even if peacetime) deployed in

support of detainee operations? If so, to what unit was the officer assigned and on what dates?

HENRY S. KNOX GERALD COOPER

COL, IN Major General, (State)

Chief of Staff The Adjutant General
26

4. MANDATORY REMOVAL DATE STATEMENT OF UNDERSTANDING

Officers appearing before a GOFRB must be assigned to a GO position prior to the officer’s MRD in order to be held in abeyance and 

avoid removal from an active status.

1. Officers submitted for a Certificate of Eligibility (COE) must complete the MRD Statement of Understanding Letter.

2. Officers submitted for Position Vacancy positions, MRDs will be held in abeyance and no letter is required.

MANDATORY REMOVAL DATE STATEMENT OF UNDERSTANDING - EXAMPLE

ELECTRONIC TEMPLATE IS LOCATED ON THE NGB-SL RESTRICTED SITE

STATE LETTERHEAD

Date

MEMORANDUM FOR Chief, National Guard Bureau, ATTN: NGB-SL, 111 S George Mason Drive, Arlington VA 22204

SUBJECT: Statement of Understanding for officers being processed for or holding a Certificate of Eligibility (COE)

I understand that since I will be considered by a general officer (GO) federal recognition board for a COE, I must be assigned to a GO 

position on or before my Mandatory Retirement Date (MRD) of (date) in order to be held in abeyance and avoid removal from an 

active status. If my MRD occurs and I am not assigned to a GO position of the next higher grade, I must be immediately removed 

from an active status.

BENJAMIN A. LINCOLN 

COL, IN

Chief of Staff
27

5. RETIREMENT STATEMENT OF UNDERSTANDING

Officers appearing before a GOFRB, and their State POC, must notify NGB-SL immediately if a decision to retire is made.

RETIREMENT STATEMENT OF UNDERSTANDING – EXAMPLE

ELECTRONIC TEMPLATE IS LOCATED ON THE NGB-SL RESTRICTED SITE

STATE LETTERHEAD

Date

MEMORANDUM FOR Chief, National Guard Bureau, ATTN: NGB-SL, 111 S George Mason Drive, Arlington VA 22204

SUBJECT: Retirement Statement of Understanding

I understand that since I will be considered by a general officer (GO) Federal recognition board, NGB-GO must be notified 

immediately if a decision to retire is made. This notification should occur pre-board, during the board, and through the entire staffing 

process. Additionally, the State POC and the nominee will ensure that the State retirement order will be forwarded to NGB-SL so not 

to cause a delay in the board process.

 JOHN Q. GUARD

 COL, (branch) 

 Position, (state) ARNG
28

6. SECURITY CLEARANCE VERIFICATION

REFERENCE: AR 380-67, NGR 600-100 paragraph 11-41

1. Officers being considered for Federal recognition must possess a Top Secret clearance or have initiated and opened a background 

investigation verified by the Joint Personnel Adjudication System (JPAS) prior to the convening date of the GOFRB.

2. The security clearance must not be more than five years old from the date of the GOFRB. If more than six years have elapsed, a 

periodic reinvestigation must be initiated.

3. Submit a Verification Memorandum of Security clearance to verify the nominees Top Secret Clearance. If a request has been 

initiated, please submit a copy of the e-QIP Investigation request, signed and dated by the nominee. 

SECURITY CLEARANCE VERIFICATION - EXAMPLE

ELECTRONIC TEMPLATE IS LOCATED ON THE NGB-SL RESTRICTED SITE

STATE LETTERHEAD

Date

MEMORANDUM FOR RECORD

SUBJECT: Security Clearance Verification / Continuous Evaluation (CE) Program Enrollment for Colonel Artemis T. Ward

1. References: AR 380-67, Personnel Security Program, 24 JAN 2014; USDI Memorandum, Subject — DoD Guidance for the 

Implementation of Measures to Reduce the Federal Government’s Background Investigation Inventory in Fiscal Year 2018, dated 27 

July 2018.

2. The following security clearance information is verified:

 a. Name: ARTEMIS T. WARD

 b. SSN: XXX-XX-XXXX

 c. US Access Level: TOP SECRET 

 d. Clearance Eligibility Level and Date Granted: TOP SECRET-SCI, 2013 03 13

 e. Type of Investigation and Date Completed: SSBI, 2013 02 27 // CE, 2020 02 21

 f. Required Reinvestigation and Date: T5R, 2025 02 21

3. COL Ward has been enrolled in the DoD Continuous Evaluation (CE) Program as of 2020 02 21. Per current DoD policy, his TOP 

SECRET-SCI clearance eligibility remains valid until he is removed from the CE Program, no longer has any DoD affiliation, or has 

his eligibility revoked or suspended.

4. CE enrollment is displayed in the Defense Intelligence Security System (DISS).

5. State security manager POC information to include e-mail address.

WILLIAM H. PRESCOTT

GS-11

State Security Manager
29

7. EXTRACT OF STATE CODE

Please include a copy of your state’s code citing specific language as it pertains to AAG and TAG.

8. STATEMENT OF UNDERSTANDING- AGR OR TECHNICIAN STATUS

REFERENCE: NGR 600-100, paragraph 11-8(12); TPR 715, paragraph 3-4

1. Title 32 Dual Status Technicians are ineligible for consideration unless the nomination packet includes a clear, unequivocal 

statement of understanding that technician employment will be terminated NLT fourteen days after federal recognition to general

officer. The only exception is to be assigned to the military position of the Commander, Land Component Command while 

performing the roles of the Director of the Joint Staff, GS-15 and further as the Joint Task Force Commander. For officers being 

considered for Certificates of Eligibility, a Statement of Understanding must still be provided. NGB-TN is the point of contact for all 

technician related policy and questions. 

2. AGRs are ineligible for consideration unless the nomination packet includes a clear, unequivocal statement of understanding that 

AGR status must be terminated NLT one day prior to Federal recognition as a general. For officers being considered for Certificates 

of Eligibility, a Statement of Understanding must still be provided. *See AGR COUNSELING NOTE below.

3. The MILPO must provide the State HRO a copy of either of the Statements of Understanding so they may take appropriate action 

in a timely manner.

NOTE: AGR COUNSELING AGR officers (colonel and below) with 20 or more years of total active federal military service 

(TAFMS) are to be advised by the MILPO of the options/impacts regarding active duty retirement and effects of meeting a Federal 

recognition board for O-7. MILPOs are requested to contact NGB-SL with any questions and to ensure they have the latest policy, 

statutory and/or regulatory information to provide the officer.

• AGR Officers cannot receive Federal recognition as a brigadier general while in any type of leave status.

• A copy of REFRAD Orders is required to receive federal recognition orders.

STATEMENT OF UNDERSTANDING- AGR OR TECHNICIAN STATUS - EXAMPLE

ELECTRONIC TEMPLATE IS LOCATED ON THE NGB-SL RESTRICTED SITE

STATE LETTERHEAD

Date

MEMORANDUM FOR Chief, National Guard Bureau, ATTN: NGB-SL, 111 S George Mason Drive, Arlington VA 22204

SUBJECT: Relinquishment of AGR Status –or- Statement of Understanding - Technician Status

This is to certify that I will relinquish my AGR position, one day prior to Federal Recognition as a general officer. I understand that I 

must terminate my AGR status with enough time to allow for proper administrative processing (as designated by each State), but not 

later than one day prior to the date of Federal recognition as a general officer.

 Soldier/Nominee signature block

-ORThis is to certify that I will terminate my technician position not later than 14 days after Federal Recognition as a brigadier general or 

upon vacating a general officer position authorized to serve in a technician status and that I am not being retained beyond my 

Mandatory Removal Date (MRD).

 Soldier/Nominee signature block
30

9. GENERAL OFFICER WORKDAY VERIFICATION

This memo is required for Brigadier Generals and Major Generals only. Both the Workday Verification Memo and Workday 

Statement of Understanding must be forwarded to NGB-SL. 

GENERAL OFFICER WORKDAY VERIFICATION – EXAMPLE

ELECTRONIC TEMPLATE IS LOCATED ON THE NGB-SL RESTRICTED SITE

STATE LETTERHEAD

Date

MEMORANDUM FOR Chief, National Guard Bureau, ATTN: NGB-SL, 111 S George Mason Drive, Arlington VA 22204

SUBJECT: Workday Verification

1. I certify that I did not exceed 60 Title 10 days for any this / previous calendar year.

-OR1. I certify that I exceeded 60 Title 10 days in the calendar year and have completed an OGE Form 278 that was forwarded to (office) 

on (date). 

ARTHUR R. ST. CLAIR MICHAEL C. EDWARDS

Brigadier General, (state) Colonel, GS

Commander, Land Component Command USPFO or SJA

10. WORKDAY STATEMENT OF UNDERSTANDING

A Workday Statement of Understanding is required for ALL board nominees.

WORKDAY STATEMENT OF UNDERSTANDING –EXAMPLE

ELECTRONIC TEMPLATE IS LOCATED ON THE NGB-SL RESTRICTED SITE

STATE LETTERHEAD

Date

MEMORANDUM FOR Chief, National Guard Bureau, ATTN: NGB-SL, 111 S George Mason Drive, Arlington VA 22204

SUBJECT: Workday Statement of Understanding

1. I understand I am not authorized to be on more than 15 Annual Training (AT) days in a fiscal year. If the mission requires me to 

perform more than 15 days, it will be coordinated with NGB-SL in advance.

2. I understand I must coordinate in advance with NGB-SL before performing duty exceeding 29 consecutive days, this applies to any 

combination of workdays.

3. I understand I must coordinate in advance with NGB-SL when performing non NGB-SL funded workdays, regardless of length.

4. I understand I will not exceed 179 workdays, without prior NGB-SL approval.

5. I understand if I accept a National Guard Assistant Program (NGAP) dual-hat position, I am limited to 60 ADOS days per FY for 
31

performance of dual-hat duties.

6. I understand if I accept an NGAP position I may only use ADOS workdays (constructive credit will be given for AT and IDT), not 

to exceed 140 days per FY.

7. I understand if I assume a JFHQ (State/Territory/District) position, I will not exceed 45 ADOS days per FY without coordinating 

with NGB-SL.

8. I understand as a General Officer, if I perform more than 60 days in a Title 10 status per CY (cumulative), I must complete an 

OGE Form 278, Financial Disclosure Statement, through the State Judge Advocate, prior to completing the 61st day of Title 10 

service.

WILLIAM R. HEATH

COL, (branch), (State) ARNG

Duty Position

11. RETIREMENT POINT ACCOUNTING MANAGEMENT (RPAM) STATEMENT

A current Retirement Point Accounting Management(RPAM) statement will be submitted and must be current within 6 months of 

board date. 

12. MANDATORY FINANCIAL DISCLOSURE REPORTING BY NGB GENERAL 

OFFICERS OGE 278 (e) REPORTS GUIDANCE

The Ethics in Government Act and Army National Guard policy require that ALL ARNG GOs that serve on Title 10 orders for more 

than 60 days in a calendar year file an OGE Form 278e (Public Financial Disclosure Report), a publicly releasable document.

Reporting Requirements. All filers must use the US Office of Government Ethics secure, web-based program known as Integrity, 

(https://integrity.gov ) to complete their OGE 278e and OGE 278-T filings. Before the initial access to Integrity, filers will need to 

register at the Max.gov website. 

1. Go to https://integrity.gov.

2. Click on the “Login to Integrity” button.

3. Filers will be taken to MAX.gov for authentication. If filers already have MAX.gov credentials, enter them. A new window will 

open in Integrity.

4. If filers do not have MAX.gov credentials, click “Forgot or Change Password.”

5. Enter filers government email address. Filers will receive an email from MAX.gov with your credentials. You will be asked to 

change them when you authenticate through MAX.gov.

6. A new window will open in Integrity. Enter filers business contact information if the information is incomplete.

Additionally, Ethics Counselors and report reviewers use Integrity 's online review and approval features to complete the electronic 

processing of the OGE Form 278e and OGE 278-T filings. Integrity’s digital signature technology works with the Common Access 

Card. 

Log into Integrity once you are notified the 278 report has been assigned. 

Once the filer has registered at Max.gov, you can log into Integrity with your CAC to complete your 278e or 278-T filing. 

https://integrity.gov/efeds-login .

OGE 278 Incumbent reports will be accessible for completion by any filer who submitted a New Entrant or Incumbent in 2019.

Resources. Filers are encouraged to consult their Ethics Counselor and/or the Office of Government Ethics for answers to specific 

questions they may have. If an ARNG GO does not have an Integrity account or is experiencing problems with the system, they may 

contact NG.Ethics@mail.mil for assistance. Some helpful online resources include:

https://www.oge.gov/
32

https://integrity.gov/ 

Filing Deadlines. Unless an extension of time to file the OGE Form 278e is granted, New Entrant Reports are due within 30 days of 

assuming a covered position or within 15 days after the 61st day of duty; 2020 Incumbent Reports are due on May 18th; and 

Termination or combination Incumbent/Termination reports are due no later than 30 days after the GO’s termination date. ARNG 

GOs should contact NGB-JA Ethics at ng.ethics@mail.mil for permission to file an Incumbent/Termination Report. An extension of 

time to file an OGE 278e report may only be granted by contacting ng.ethics@mail.mil for Chief Counsel approval.

Failure to Timely File and Obtaining Extensions. There is a mandatory $200 penalty that must be paid to the US Treasury for 

individuals who fail to comply with the filing deadlines, and there are strict limits on the number and length of extensions that can be 

granted.

See https://www.oge.gov/Web/278eGuide.nsf/Content/Chapter~OGE+Form+278e . Filers in need of an extension should promptly 

contact NGB-JA Ethics at ng.ethics@mail.mil . Please note that not completing an OGE Form 278e for the current year will likely

have a negative impact on the filing of next year’s report.

Common Errors. Among the common errors made by OGE 278e filers are failing to:

 a. List the specific name of each mutual fund and money market fund, as opposed to merely including the name of the fund 

family. For example, “Fidelity” does not sufficiently identify an asset, whereas “Fidelity Magellan” does. Abbreviations and

acronyms used in the report must fully identify the financial interest in question;

 b. List underlying assets of an investment or broker's account, including IRAs. All stocks independently traded in a broker's 

account must be reported even if the broker is making the trades. If an IRA accrues and retains income, that income must be reported;

 c. Identify the name, location, and nature of business of all non-public partnerships, closely-held corporations, and similar private 

business ventures;

 d. Report the assets of a partnership other than an “excepted investment fund.” Partnerships can be reported as an “excepted 

investment fund” only when the interest is a limited partnership which is publicly available, and purchased from a broker;

 e. Check the “None” or “Not Applicable” box, where appropriate; and

 f. Report mortgages on a personal residence under the “Liabilities” section, as required by the Stop Trading on Congressional 

Knowledge Act (STOCK Act).

Keep in mind that federal government salaries, military retirement pay, and the Federal Thrift Savings Plan (TSP) are not reportable 

on the OGE Form 278e.

OGE 278e-T. Filers should also be aware of the Periodic Transaction Report (OGE 278-T), required under the STOCK Act, for the 

reporting of securities-related transactions that exceeded $1,000 during the previous month, including those of the GO’s spouse or a 

dependent child. The 278-T is a separate report from the annual OGE Form 278e and the information must be submitted electronically 

in Integrity. The form, available at https://integrity.gov/efeds-login , must be submitted to NG.Ethics@mail.mil by the earlier of (a) 

45 days after the transaction or (b) 30 days after notification of the transaction. It is requested that the report be submitted by the 15th 

of the month so that NGB-JA Ethics can timely compile the data.

Post-Government Employment. OGE 278e filers must annually certify that they are aware of the restrictions on post-government 

disqualification and employment, and have not violated them. JER 8-400.

Any questions regarding the OGE 278e and OGE 278-T report may be directed to NG.Ethics@mail.mil . 
33

Must be

signed by

MILPO

STATE MILPO

SECTION 4: PHASE III REQUIREMENTS

CY20 - ARNG GOFRB PHASE III CHECKLIST

NLT 31 July 2020

RANK/NAME: __________________________________________ STATE: _____________________ 

STATE POC: ________________________________________ PHONE: ______________________

STATE POC EMAIL: ____________________________________________

Item

Attached

Enter date sent

Status/

E-mailed

NGB-SL

 Remarks

1 Addendums (2) Signed by nominee

2 Officer Records Brief (ORB)

(Board Version) validated

3 AMHRR Review Checklist

4 Army Physical Fitness Test Score

Card (DA Form 705) (include profile if 

applicable)

5 Body Fat Content Worksheet

(DA Form 5500/1) IF NEEDED

6 GO Physical Requirements Checklist

(Date of physical)

(Completed and returned with packet)

7 MATS (Upload completed physical into

MATS and submit approved copy of printout

to NGB-SL)

8 State Promotion Orders – IPPS-A 

Memo promoting individual to brigadier or

major general (Not required if requesting

a COE)

9 State Assignment Orders - Assigning

individual to a position authorized for a

brigadier or major general (Not required if

requesting a COE)

10 Race and Gender Analysis Data Sheet 

(signed by TAG)

11 Officer Evaluation Reports

(Forwarded to HRC, profiled, and loaded

into iPERMS) NLT 30 Aug 20

 ________________________________

 DATE

 (State MILPO Signature Block)

Note: Forward checklist via email, encrypted directly to ng.ncr.ngb-arng.mbx.arng-go-fedrec@mail.mil and copy furnish: MSG 

Lena M. Selby, lena.m.selby.mil@mail.mil, MSG Jennifer J. Iudicello, jennifer.j.iudicello.mil@mail.mil, and MAJ 

VincentAnthony SA Guerrero, vincentanthony.s.guerrero.mil@mail.mil, SUBJECT: “Member’s State, Last Name, Rank, CY20”

(i.e. NC, Jones, COL, CY20) in the subject line. If subject line does not follow this format, documents will be returned without 

action 

DO NOT FORWARD TO NGB-SL
34

1. ADDENDUMS

1. IAW NGR 600-100, paragraph 11-8a (3), a separate addendum will be included describing the nature of the officer’s full-time 

occupation (or last position held if retired) and the scope and extent of responsibilities. A new signed and dated addendum is required 

with any updates to the biography. (See example below).

2. The addendum should be limited to one page. Do not list previous positions and/or civic/military or religious affiliations. If 

Retired, enter “RETIRED” after OCCUPATION and annotate former position. Use Arial font, size 12 (for both addendums).

3. A separate OSD addendum will give officer data. 

ADDENDUMS - EXAMPLES

ADDENDUM TO BIOGRAPHY

JOSEPH L. REED, Brigadier General (ARNGUS)

CURRENT MILITARY OCCUPATION: 

Chief of Staff, New Jersey Army National Guard

NATURE, SCOPE AND EXTENT OF RESPONSIBILITIES:

Serves as the Commander, 1-168th Field Artillery. Responsible for training, equipping and preparing units and personnel in 

accordance with Department of the Army. Provide trained units and qualified personnel available for active duty in time of war or 

national emergency and at such other times as national security may require.

CURRENT CIVILIAN OCCUPATION: 

Executive Vice President, RJT Corporation, New Brunswick, New Jersey

NATURE, SCOPE AND EXTENT OF RESPONSIBILITIES:

Has overall responsibility for design, construction and marketing of a line of luxury travel trailers sold throughout the United States, 

Canada and Mexico. Supervises a staff of three vice presidents. Responsible for 1,200 employees at thirteen worldwide locations. 

Annual operating budget for 2002 is in excess of $9 million. Position requires intercontinental travel to customer locations.

_______________________________ ____________

Nominated Officer’s Signature Date (Note: Date field is not necessary if using digital signature)

Brigadier General Marquis De Lafayette

OSD Resume Addendum

1) Date of Birth: 3/30/2066

2) Joint Qualification Designation: LEVEL III

3) Mandatory Retirement Date for Age: 3/31/2028

4) Mandatory Retirement Date for years of service: 7/12/2018

5) Years of active commissioned service: 28

6) Foreign Language(s): n/a

________________________________ _________________

Nominated Officer’s Signature Date (Note: Date field is not necessary if using digital signature)
35

2. OFFICER RECORD BRIEFS

1. Officers must validate their ORB by logging onto https://arngg1.ngb.army.mil/SelfService/CareerCenter/Home.aspx 

2. This site requires CAC log on.

 a. Click onto the My Record Brief icon (Left hand side of page)

 b. To download the ORB click on Download current Record Brief

 c. To validate your ORB click on Validated or Revalidate Current Record Brief

3. Human Resource Professionals can certify and download a validated selection board version at the Record Brief application within 

the ARNG G1 Portal https://arngg1.ngb.army.mil/Portal/Default.aspx

3. ARMY MILITARY HUMAN RESOURCE RECORD (AMHRR) REVIEW

The Military Personnel Office should assist the nominated officer in reviewing their Army Military Human Resource Record 

(AMHRR). Forward this checklist to NGB-SL upon completion of the AMHRR review. Examples of entries are displayed on the 

checklist. Missing or illegible documents (i.e. missing OERs, DA Forms 1059s, missing awards or transcripts) must be submitted and 

loaded into iPERMS. 

NOTE: Memorandums documenting OER Non-Rated Time or gaps in rating periods maybe be created and uploaded into iPERMS by 

the State once all efforts to obtain the report have been exhausted. States may request to HRC that OERs to be seen by the GOFRB be 

profiled and processed into the AMHRR no later than 30 August 2020. Documents not placed in the AMHRR before 30 August 2020 

may not be seen by the board.

ARMY MILITARY HUMAN RESOURCE RECORD (AMHRR) REVIEW CHECKLIST -

EXAMPLE

October 20 GOFRB

Name: John Q. Shaff

OERs (list all from Present to 1st OER as a CPT) Review Status

070228-070831 In-Process HQDA #

060228-070227 Posted

050228-060227 Posted

AWC 1059 (030228-040227) Posted

OER gap (030202-030227) Memo submitted to IPERMs date

020228-030201 Posted

CGSC 1059 (010228-020227) Posted

000228-010227 Posted

NGB 25 for gap 000101-000227 Posted

990228-991231 Posted

Awards (All Federal & State Awards) Review Status

BSM (2006) Posted

MSM - 3rd award (2006) Pending - sent to State iPERMs

MSM - 2nd award (2003) Posted

MSM Pending - sent to State iPERMs

AFSM - w/ Gold Hourglass Memo Posted

AFSM - w/ Silver Hourglass Memo Posted

AFSM - w/ Bronze Hourglass Memo Posted

GWOTSM Memo Posted

(INCLUDE STATE AWARDS)

OH MSM Memo Posted

Education and Training (ALL) Review Status
36

DA 1059 - AWC 27 Feb 05 Pending - sent to State iPERMs

Diploma - AWC 27 Feb 05 Pending - sent to State iPERMs

DA 1059 - CGSC 1 Mar 02 Posted

Transcript - MS from UMUC Posted

Initial/Final Review

________________________ ________________________ Nominees Signature and Date MILPO Signature and Date

The form can be found at: https://gkoportal.ng.mil/ngb/STAFF/D01/GO/restricted/Site%20Pages/default.aspx

4. ARMY PHYSICAL FITNESS TEST & 5. BODY FAT CONTENT WORKSHEET

Must include profile, and/or Body Fat Content Worksheet (DA 5500/1), if applicable.

5. GO PHYSICAL REQUIREMENT

REFERENCE: AR 40-501, AR 600-9, NGR 600-100 paragraph 11-4i

1. Officers will not be considered without an approved physical. Physical exams are to be scheduled to ensure that all consultations 

or recommended follow-up actions are accomplished and final medical qualification is determined in order to meet the suspense. 

Nominees with P3 physical profiles should appear before the appropriate medical board. The PHA does not meet the physical exam 

requirement and will not be allowed as substitution. It is crucial that physicals are completed and forwarded to the State Surgeon’s 

Office in a timely manner to ensure they are loaded into the Medical Action Tracking System (MATS). NOTE: Physicals will not be 

forwarded to NGB-SL. All physicals must be completed by active component facilities or MEPS (no exceptions). Physicals 

completed by National Guard/Reserve units and State surgeons are not authorized for this process and will be returned. Please forward 

the approved memorandum from MATS to NGB-SL once completed.

2. Physical includes: DD Form 2807, DD Form 2808, DD Form 3349 (Physical Profile), Lab results, and EKG reading. If needed, 

forward DA Form 5500 (Body Fat Content Worksheet).

3. AR 40-501, paragraph 10-8d states, “Physical examinations for promotion to General Officer will be obtained at an Active 

Component Medical Activities (MEDDAC) or Medical Center (MEDCEN) facilities “within six (6) months prior to the date of the 

convening selection board”. These eligible medical activities can include a Military Treatment Facility (MTF) or military entrance 

processing station (MEPS). An MTF is defined as an active duty Army, Navy, or Air Force Medical Clinic, Hospital or Medical 

Center.

4. The State Surgeon will screen all documents. The exam facility may use the electronic version of the forms (DD 2808/2807) and 

all Soldiers over 40 need intraocular pressures performed (the number on the form for this test depends on which form is being used). 

Males over 40 also need a blood test called Prostatic Specific Antigen (PSA). Also, female AGR Soldiers over 40 need a 

mammogram current within 2 years if under 50 and annually if over 50. Appropriate medical consultations must be included for all 

surgeries, orthopedic problems, ulcers, and all other conditions that required medical treatment.

GO PHYSICAL REQUIREMENTS CHECKLIST

DD Form 2808 (Ensure following items are completed and any additional forms are attached to the physical when uploading 

into MATS)

RANK/NAME: ___________________________________LAST 4 SSN: _________

DATE OF PHYSICAL: ____________________________________ 

 Block #1 – date of physical 

 Block #15c – ARNG GOFRB for purpose

 Block #16 - name/address of exam facility

 Block #17-40 – ALL blocks checked normal or abnormal

 Block #30 – prostate gland exam (males)/stool guaiac result (male and female)

 Block #41 – PAP Smear/OBGYN is up to date per current recommendations 

 and screening guidelines (and annotated in block #52a).

 Block # 45 a and b – urinalysis lab report form included

 Block #49 – last HIV draw date to be annotated

 Block #52 – EKG print-out with interpretation

 Mammogram date/documentation current within two years 
37

 Laboratory report forms for: cholesterol/fasting blood 

 sugar/PSA (for males over 40yrs) 

 Block #53 – height in inches

 Block #54 – weight in lbs (DA Form 5500/1-R if appropriate) 

 Block #58 – blood pressure reading

 Block #61 – uncorrected and corrected distant vision

 Block #62 – refraction by auto-refraction or manifest

 Block #63 – uncorrected and corrected near vision

 Block#70 – intraocular tension readings

 Block #71a – audiometer readings 500Hz – 4000Hz each ear

 Block #74a – qualified/not qualified status (based on AR 40—501 Ch3)

 Block#74b – PULHES IAW Ar40-501 Ch 7.

 Block#77 – summary of defects and diagnoses recorded by examiner

 Block#78 – recommendation for further examinations as indicated

 Block#81a – signature of examining physician/provider

 Block#84b – signature of reviewing officer/approval authority (REQUIRED if 

 mid-level provider completes physical exam).

 Block#85 – signature for administrative completeness and accuracy

________________________________ _________________

Physician or State Surgeon Signature Date

GO PHYSICAL REQUIREMENTS CHECKLIST CONTINUED

DD Form 2807 (Ensure following items are completed and any additional forms are attached to the physical when uploading 

into MATS)

RANK/NAME: ___________________________________LAST 4 SSN: _________

DATE OF PHYSICAL: ____________________________________ 

Block #3 – date of physical 

 Block #5 – name and complete address of examination facility

 Block #8 – medication currently used

 Block #9through28 – appropriate response must be recorded for each entry

 Block #18 – must be recorded for all female officers 

 Block #29 – all positive responses recorded in #9through#28, must be fully addressed by the examining physician

 Block #30b and c – Will include printed name, signature of the examining physician

________________________________ _________________

Physician or State Surgeon Signature Date

(Checklist will be returned without action if examining physician name is not printed and signed on this document)

6. MEDICAL ACTION TRACKING SYSTEM (MATS)

Upload completed physical into MATS and submit approved copy of printout to NGB-SL.

7. STATE PROMOTION ORDER

REFERENCE: AR 600-8-105, NGR 600-100 paragraph 11-8a (5-6)

Submit a copy of the State promotion order / IPPS-A Memo to the general officer grade. This is not required for officers being 

considered for a Certificate of Eligibility.

8. STATE ASSIGNMENT ORDER

Submit a copy of the State assignment order to the general officer position. This is not required for officers being considered for a 

Certificate of Eligibility.
38

9. RACE & GENDER ANALYSIS DATA

REFERENCE: DoD Instruction 1320.4

1. An original Race and Gender Analysis Data sheet for the appropriate grade must be completed and forwarded to NGB-SL with 

each nomination packet.

2. All calculations must be based on the date the GOFRB is scheduled to convene. "As of" date should be the date signed by the 

Adjutant General. If using the category “Other,” then “Other” must be defined. A form must be completed for each nominee and 

must be signed by The Adjutant General; unless the nomination letter is from the Governor, then the Governor must sign the form, 

signature authority may not be delegated.

RACE & GENDER ANALYSIS DATA – EXAMPLE O6- O7

Recommended Recommended Recommended

TIG Eligible for Fed Rec TIG Eligible for Fed Rec TIG Eligible for Fed Rec

Potential candidates for O-7 White

 Black

Hispanic

Nat Amer

Asian

Other *

Total

* "Other" = must specify

TIG Eligibility: Number of officers in the State who have served minimum required time in grade, meet all MRD/MSD and 

 military education requirements for Federal recognition to next higher grade.

Eligibility data does not consider:

 Medical Fitness

 Height/Weight Standards

 Civilian Education

 Physical Fitness Results

 Geographic Availablity

Note: 1. All calculations must be based on the date the Federal Recognition Board is schedule to convene.

DOCUMENT PREPARED BY DATE TAG SIGNATURE DATE

Male Female Total
39

RACE & GENDER ANALYSIS DATA – EXAMPLE O7- O8

10. OFFICER EVALUATION REPORTS

REFERENCE: AR 623-3, NGR 600-100 paragraph 11-8a(9)

1. A special Officer Evaluation Report (OER) (Submission Code: 32) can be submitted:

 a. If the officer's position has changed from his/her last OER;

 b. A significant change has occurred in current position from last OER. It is up to the Soldier to ensure the appropriate evaluation 

is completed and placed in the AMHRR prior to the iPerms pull date of 31 Aug 20 (NLT).

2. Missing OERs should be processed immediately at the State and forwarded to HRC. NOTE: All OERs are required to be posted 

on the AMHRR. 

3. OER Gaps. Memorandums documenting OER Non-Rated Time or gaps in rating periods maybe be created and uploaded into 

iPERMS by the State once all efforts to obtain the report have been exhausted.

4. OERs and non-rated time for periods of service other than ARNG (i.e. USAR, Active Army, Air Force, etc.) must be processed 

through the appropriate agency.

Recommended Recommended Recommended

TIG Eligible for Fed Rec TIG Eligible for Fed Rec TIG Eligible for Fed Rec

Potential candidates for O-8 White

 Black

Hispanic

Nat Amer

Asian

Other *

Total

* "Other" = must specify

TIG Eligibility: Number of officers in the State who have served minimum required time in grade, meet all MRD/MSD and 

 military education requirements for Federal recognition to next higher grade.

Eligibility data does not consider:

 Medical Fitness

 Height/Weight Standards

 Civilian Education

 Physical Fitness Results

 Geographic Availablity

Note: 1. All calculations must be based on the date the Federal Recognition Board is schedule to convene.

DOCUMENT PREPARED BY DATE TAG SIGNATURE DATE

Male Female Total
40

OFFICER EVALUATION REPORTS NON-RATED TIME MEMO – EXAMPLE

ELECTRONIC TEMPLATE IS LOCATED ON THE NGB-SL RESTRICTED SITE

STATE LETTERHEAD

Date

MEMORANDUM FOR RECORD

SUBJECT: Nonrated Statement

 

NAME: 

SSN: RANK: BR: 

UNIT: 

UIC: 

TYPE OF REPORT: (XX) PERIOD: XXXXXXXX-XXXXXXXX

1. ACTION:

(X) An evaluation report was not rendered. The period is declared nonrated.

2. AUTHORITY FOR ACTION:

(X) Headquarters, (State Agency) 

 

 

 

Signature Block
41

SECTION 5: MISCELLANEOUS

1. GOFRB WITHDRAWAL 

If a State wants to withdraw a package at any time during this process, a nomination withdrawal request must come from the TAG or 

Governor. An initial email from the State will be accepted, but a signed request letter must immediately follow. An example is 

provided at the end of this guide. 

GOFRB WITHDRAWAL MEMO - EXAMPLE

ELECTRONIC TEMPLATE IS LOCATED ON THE NGB-SL RESTRICTED SITE

STATE LETTERHEAD

Date

MEMORANDUM FOR Chief, National Guard Bureau, ATTN: NGB-SL, 111 S George Mason Drive, Arlington VA 22204

SUBJECT: Withdrawal of nomination for: COL John Q. Guard for Federal Recognition/Certificate of Eligibility

1. I am withdrawing my recommendation of the following named officer for the CY20 GOFRB in the Army National Guard:

 a. Name:

 b. Date of Birth:

 c. Date of Rank:

2. Any questions can be directed to the undersigned at XXX-XXX-XXXX or email XXX.X.name.mil@us.army.mil.

 

 CASIMIR R. PULASKI

 Major General, (state)

 The Adjutant General
42

2. FEDERAL RECOGNITION BOARD REFERENCES

1. The governing regulation is National Guard and Reserve (NGR) 600-100, Commissioned Officers – Federal Recognition and 

Related Personnel Actions, http://www.ngbpdc.ngb.army.mil/ . NGR 600-100 is IAW Title 10 USC, Subtitle E, Part III, and Title 32 

USC, Chapter 3, http://uscode.house.gov/search/criteria.shtml . The criteria prescribed in NGR 600-100 are the minimum 

requirements that qualify applicants for consideration.

2. Other related regulations and guidelines: http://www.apd.army.mil/

 a. DOD Instruction 1320.4, Military Officer Actions Requiring Approval of the Secretary of Defense or the President, or 

Confirmation by the Senate http://www.defense.gov/

 b. AR 40-501, Standards of Medical Fitness, 

 c. AR 135-156, Reserve Component General Officer Personnel Management

 d. AR 380-67, Personnel Security Program

 e. AR 600-8-22, Military Awards

 f. AR 600-8-104, Army Military Human Resource Records Management

 g. AR 600-9, The Army Body Composition Program

 h. AR 623-3, Evaluation Reporting System

 i. AR 640-30, Official Army Photographs, MILPER Message Number 19-366 Titled: Changes to the Filing Procedures for 

General Officer Official Photos, Issued 14 Nov 2019

 j. AR 670-1, Wear and Appearance of Army Uniforms and Insignia. DA Pam 670-1, Guide to the Appearance of Army Uniforms 

and Insignia

 k. FM 7-22, Physical Fitness Training

 l. Ribbon website to assist officers, http://armyawards.com
43

3. AFTER ACTION REVIEW

Problems Detected from Previous GOFRB

1. “GO” is not a branch on the nomination memorandum. Use the O-6 Branch

2. Information not matching bios, ORBs, photos, and iPERMS

3. Incomplete packet (NOMS, Phase I and Phase II) submissions 

4. Approved MATS printout missing PULHES data

5. Bio Addendum & OSD Addendum must be sign by Nominated Officer 

6. Required Addendums not signed 

7. Large number of Officer Record Brief’s (ORBs) were certified, but not validated.

IMPORTANT: Nominees MUST validate their ORB via link:

https://arngg1.ngb.army.mil/SelfService/CareerCenter/Home.aspx

8. Boxes on DA Form 705 for height/weight (HT/WT) were not checked. For those that were not checked, no DA Form 5500 or 

5501 were provided to assure HT/WT were met.

9. DA Photos not taken in accordance with AR 640-30. Verify placement of ribbons, oak leaf clusters, campaign stars and any other 

devices. Here are a few commercial sites that may be useful for ordering awards online: www.ultrathin.com or 

www.marlowwhite.com . 

10. Evaluations not communicating general officer potential to the board members.