GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–i

Appendix A: Guaranty Agency Data Dictionary

Introduction.........................................................................................................................A–1

Layout Description..............................................................................................................A–3

Indexes .................................................................................................................................A–5

Index 1: Guaranty Agency Header Data Elements (Sorted by Position)........................A–6

Index 2: Guaranty Agency Detail Data Elements (Sorted by Position)..........................A–7

Index 3: Guaranty Agency Detail Data Elements (Sorted by Field Code Number).....A–11

Index 4: Guaranty Agency Detail Data Elements (Sorted Alphabetically by Name)...A–15

Index 5: Guaranty Agency Trailer Data Elements (Sorted by Position) ......................A–19

Layouts...............................................................................................................................A–20

Header Record Layout ..................................................................................................A–20

Detail Record Layout....................................................................................................A–35

Trailer Record Layout.................................................................................................A–202
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–1

Introduction

Appendix A, Guaranty Agency Data Dictionary, provides the following tools to help create your 

Database Extract file:

 Indexes for the data elements

 Header, Detail, and Trailer Record layouts

Each record layout illustrates the data fields’ lengths, types, position, description, validation 

edits, relationships to other data elements, and more. The Database Extract file created by data 

providers must adhere to these processing specifications. The Database Extract file must mirror 

the data provider’s system of records and is subject to audit and program reviews. The DataPrep 

software provided by ED reads and processes the Database Extract file. Assuming no File Level 

Errors (causing the file to be rejected) and that Domain Level Errors are below tolerance levels 

set by ED, the DataPrep software will create the Submittal file. The data provider then sends the 

Submittal file to NSLDS.

If DataPrep cannot read your Database Extract file, you will get a file-level error. PC users 

should refer to Appendix B–Table B-15, for a list of the file-level edits and error messages. Z/OS

LE users should refer to Appendix B–Table B-16. All other edit conditions and error messages 

will be noted on the page for each data element.

Note: Please be particularly careful about sending the current Submittal file to NSLDS. Do 

not send the Database Extract file as it will be rejected. Do not send the Submittal file from 

the previous month as it also will be rejected. Each data provider should establish a process 

to ensure that the current Submittal file is sent at least once a month.

Data elements are defined as character, numeric, or date fields, where:

 Character fields may contain letters, numbers, or blanks.

 Numeric fields must only contain numbers.

 Date fields must contain eight digits, be valid dates, and appear in the format 

CCYYMMDD (e.g., 19970131), where:

 CC = 2 digits for century

 YY = 2 digits for year

 MM = 2 digits for month

 DD = 2 digits for day
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–2

The following are the default values that are used for each type of field:

 Character fields—must be filled with spaces.

 Numeric fields—must be filled with zeroes.

 Date fields—must be filled with zeroes.
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–3

Layout Description

The following definitions explain the fields of the data elements.

Name—The data element or field name.

Loan Identifier—Denotes whether the field belongs to the set of data elements that together 

uniquely identify a loan (values in positions 4-60). These key Identifier fields, and their 

counterpart New Identifiers, are treated as a block. Changes made to one identifier require that 

all the identifiers be re-confirmed.

History Kept—Indicates whether history is kept for the data element. History is what you have 

reported in the past.

Reasonability—Determines the reasonability of guaranty agency’s monthly, quarterly, or annual 

financial reports. For fields that contain dates, this field should correspond to the dates used for 

financial reporting. For fields that contain amounts, this field should correspond to the amounts 

used in financial reporting.

Date Sequence Edit—Alerts you that date changes made to this field must fall within the 

acceptable range of dates, in relation to historical data that may exist in NSLDS for this loan, or 

they will cause Date Sequence Errors.

Type—Indicates whether a field is a character, numeric, or date field.

Size—The number of bytes in the field.

Position—The physical position of the data within the record type being defined (Header, Detail, 

Past Period Change).

Field Code—The number assigned to a given field in NSLDS and used in generating error 

messages.

Description—A short definition of the data element.

Comments—Additional remarks on handling data in the field.

Part of Event Type—Indicates whether the field is part of an event, and therefore linked to other 

fields that may be affected by changes made here. If the data element is associated with an event, 

the event name is given.
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–4

Companion Field(s)—Identifies the relationship this field has to other fields. These relationships 

may be:

 Linked through edit—This field checks the value in the listed companion field(s), (e.g., 

Date in one field must be earlier than/later than the date in the other). An error will result 

if the relationship does not fall within NSLDS expected parameters.

 Linked through event—Two or more data elements are related, because their meaning is 

lost if they are handled separately (e.g., Code for Loan Status and Date of Loan Status are 

both part of the event Loan Status). A change made to one field may affect the others in 

the event. The possible effect on all the related fields should be considered before a 

change is made to any one of them.

 Related Fields—The listed companion field checks the value contained in this field. If 

there is an error, it will occur in the field that checks the value of this field. This shows 

that a relationship exists with another field based on the value in this field. For example, 

Date of Guaranty is a related field that checks the value in the Submittal (Extract) Date 

field.

Default Value/Use—NSLDS interprets the presence of a default value in different ways, 

depending on the field with which it is associated. There are three possibilities: the default means 

the event has never occurred, it occurred in the past, or the event is not currently occurring. The 

specific usage associated with each data element is described in this field.

Reporting—Identifies when information should be reported (e.g., when event occurs, during 

regular cycle).

Edit Level—Identifies whether a data element is edited during Extract Validation (file-level or 

domain-level edits) or Load Validation (domain-, record-, and load-level edits).

Verifies—Explains what the verification process checks, with respect to the value contained in 

that field.

Error—Explains what errors would cause NSLDS to reject the update and return a message in 

the Load Level Error report.

Error Number—The Message Code number for the associated error.

Exit State Message (For Header Records only)—Assigned code number and associated text 

description of error. This description is for mainframe users only.

Error Message (For Detail Records only)—Text description of error.

Date Revised—Date when information associated with this data element was last revised. 

(Replacement pages are issued as the system is modified.)
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–5

Indexes

The following indexes list the data elements (or ‘fields’) described in this Data Dictionary in 

three different ways:

Index 1: Header Index (Sorted by Position)—Lists all the data elements in the order in 

which they appear in the document, which mirrors the position that the data 

occupies in the extract file.

Index 2: Detail Index (Sorted by Position)—Lists all the data elements in the order in 

which they appear in the document, which mirrors the position that the data 

occupies in the extract file.

Index 3: Detail Index (Sorted by Field Code Number)—Lists all the data elements 

according to their Field Code number. The Field Code number is a unique number 

that NSLDS has assigned to each field.

Index 4: Detail Index (Sorted Alphabetically by Field Name)—Lists all the data 

elements alphabetically by Field Name.

Index 5: Trailer Index (Sorted by Position)—Lists all the data elements in the order in 

which they appear in the document, which mirrors the position that the data 

occupies in the extract file.

Use the index that best meets your needs.
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–6

Index 1: Guaranty Agency Header Data Elements

(Sorted by Position)

Field

Code #

Field Name Position Record Type

Start End

001 Code for Guaranty Agency 1 3 Header

002 Sort Social Security Number 4 12 Header

003 Data Provider Indicator 13 13 Header

004 Submittal (Extract) Date 14 21 Header

007 Initial Load Date 22 29 Header

005 Software Version 30 34 Header

008 Submittal Receive Date 35 42 Header

006 Error File Level Indicator 43 43 Header

009 Submittal Error Rate 44 48 Header

N/A Filler 49 60 Header

010 Record Type 61 61 Header

011 Label 62 111 Header

N/A Filler 112 640 Header
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–7

Index 2: Guaranty Agency Detail Data Elements

(Sorted by Position)

Field

Code #

Field Name Position Record Type

Start End

020 Code for Guaranty Agency 1 3 Detail

021 Student’s Social Security Number 4 12 Detail

022 Date of Student’s Birth 13 20 Detail

023 Student’s First Name 21 32 Detail

024 Type of Loan 33 34 Detail

025 Date of Guaranty 35 42 Detail

026 Indicator of Separate Loan 43 43 Detail

027 Code for Original School 44 51 Detail

028 PLUS Borrower’s Social Security Number 52 60 Detail

029 Record Type Indicator 61 61 Detail

030 Action Code 62 62 Detail

041 New Student’s Social Security Number 63 71 Detail

042 New Date of Student’s Birth 72 79 Detail

043 New Student’s First Name 80 91 Detail

044 New Type of Loan 92 93 Detail

045 New Date of Guaranty 94 101 Detail

046 New Indicator of Separate Loan 102 102 Detail

047 New Code for Original School 103 110 Detail

048 New PLUS Borrower’s Social Security Number 111 119 Detail

060 Date Entered Repayment (Date of Maturity) 120 127 Detail

061 Amount of Guaranty 128 133 Detail

062 Date of Loan Status 134 141 Detail

063 Code for Loan Status 142 143 Detail

064 Date of Cancellation 144 151 Detail

065 Amount of Cancellation 152 157 Detail

066 Date of Disbursement 158 165 Detail

067 Amount of Disbursement 166 171 Detail

068 Filler 172 179 Detail

069 Filler 180 180 Detail

070 PLUS Borrower’s Social Security Number Ind. 181 181 Detail

071 PLUS Borrower’s First Name 182 193 Detail
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–8

Index 2: Guaranty Agency Detail Data Elements

(Sorted by Position)

Field

Code #

Field Name Position Record Type

Start End

072 PLUS Borrower’s Last Name 194 228 Detail

073 Date of PLUS Borrower’s Birth 229 236 Detail

074 Student’s Social Security Number Indicator 237 237 Detail

075 Student’s Academic Level 238 238 Detail

076 Student’s Last Name 239 273 Detail

077 Date Enrollment Period Begins 274 281 Detail

078 Date Enrollment Period Ends 282 289 Detail 

079 Student’s Middle Initial 290 290 Detail

080 Student’s Driver’s License Number 291 320 Detail

081 Student’s Driver’s License State 321 322 Detail

086 PLUS Borrower’s Middle Initial 323 323 Detail

087 PLUS Borrower’s State of Residence 324 325 Detail

088 Code for Servicer 326 331 Detail

089 Code for Originating FFELP Lender 332 337 Detail

090 Date Guaranty Transferred 338 345 Detail

091 Type of Deferment 346 347 Detail

092 Date Deferment Starts 348 355 Detail

093 Date Deferment Stops 356 363 Detail

095 Indicator of Lender-of-Last-Resort Lender 364 364 Detail

096 Claim Reason for Guaranty Agency Claim 365 366 Detail

099 Date of Refund on Claims 367 374 Detail

100 Amount of Refund on Claims 375 380 Detail

101 Date of Refund to Lender from school 381 388 Detail

103 Amount of Refund From School to Lender 389 394 Detail

105 Claim Reason for Lender Claim 395 396 Detail

106 Date Claim Paid 397 404 Detail

107 Amount of Claim Paid to Lender 405 410 Detail

108 Amount of Outstanding GA fees Balance(formerly 

Amount of Ending Balance on Claim of Other Fees

411 416 Detail

114 Date Reinsurance Claim Requested 417 424 Detail

115 Date Reinsurance Claim Paid 425 432 Detail
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–9

Index 2: Guaranty Agency Detail Data Elements

(Sorted by Position)

Field

Code #

Field Name Position Record Type

Start End

116 Amount of Reinsurance Claim Requested 433 438 Detail

117 Date Supplemental Claim Requested 439 446 Detail

118 Amount of Supplemental Claim Requested 447 452 Detail

119 Reinsurance Reimbursement Rate 453 453 Detail

120 Date Repurchased 454 461 Detail

121 Amount Repurchased 462 467 Detail

122 Indicator of Rehabilitated Loan 468 468 Detail

123 Date of Guaranty Agency Principal / Interest 

Collections

469 476 Detail

124 Amount of Guaranty Agency Interest Collections 477 482 Detail

126 Amount of Guaranty Agency Principal Collections 483 488 Detail

127 Date of TOP Principal / Interest Collections 489 496 Detail

128 Amount of TOP Interest Collections 497 502 Detail

130 Amount of TOP Principal Collections 503 508 Detail

131 Date Enrollment Status Effective 509 516 Detail

132 Code for Enrollment Status 517 517 Detail

133 Date of Anticipated Completion 518 525 Detail

134 Code for Current Holder Lender 526 531 Detail

135 Date of Outstanding Principal Balance 532 539 Detail

136 Amount of Outstanding Principal Balance 540 545 Detail

137 Date of Outstanding Accrued Interest Balance 546 553 Detail

138 Amount of Outstanding Accrued Interest Balance 554 559 Detail

141 Date Loan Sold 560 567 Detail

142 Indicator of Origination Fee Payer 568 568 Detail

143 Interest Rate 569 573 Detail

144 Type of Interest Rate 574 574 Detail

145 Date of Guaranty Agency Bankruptcy Claim 

Refunds

575 582 Detail

146 Amount of Guaranty Agency Bankruptcy Claim 

Refunds

583 588 Detail

147 Filler 589 596 Detail

148 Filler 597 602 Detail
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–10

Index 2: Guaranty Agency Detail Data Elements

(Sorted by Position)

Field

Code #

Field Name Position Record Type

Start End

149 Indicator of Subsidy 603 603 Detail

150 Date of Servicer Responsibility 604 611 Detail

102 Code for Current School 612 619 Detail

193 Data Provider Identifier 620 640 Detail
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–11

Index 3: Guaranty Agency Detail Data Elements

(Sorted by Field Code Number)

Field

Code #

Field Name Position Record Type

Start End

020 Code for Guaranty Agency 1 3 Detail

021 Student’s Social Security Number 4 12 Detail

022 Date of Student’s Birth 13 20 Detail

023 Student’s First Name 21 32 Detail

024 Type of Loan 33 34 Detail

025 Date of Guaranty 35 42 Detail

026 Indicator of Separate Loan 43 43 Detail

027 Code for Original School 44 51 Detail

028 PLUS Borrower’s Social Security Number 52 60 Detail

029 Record Type Indicator 61 61 Detail

030 Action Code 62 62 Detail

041 New Student’s Social Security Number 63 71 Detail

042 New Date of Student’s Birth 72 79 Detail

043 New Student’s First Name 80 91 Detail

044 New Type of Loan 92 93 Detail

045 New Date of Guaranty 94 101 Detail

046 New Indicator of Separate Loan 102 102 Detail

047 New Code for Original School 103 110 Detail

048 New PLUS Borrower’s Social Security Number 111 119 Detail

060 Date Entered Repayment (Date of Maturity) 120 127 Detail

061 Amount of Guaranty 128 133 Detail

062 Date of Loan Status 134 141 Detail

063 Code for Loan Status 142 143 Detail

064 Date of Cancellation 144 151 Detail

065 Amount of Cancellation 152 157 Detail

066 Date of Disbursement 158 165 Detail

067 Amount of Disbursement 166 171 Detail

068 Filler 172 179 Detail

069 Filler 180 180 Detail
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–12

Index 3: Guaranty Agency Detail Data Elements

(Sorted by Field Code Number)

Field

Code #

Field Name Position Record Type

Start End

070 PLUS Borrower’s Social Security Number 

Indicator

181 181 Detail

071 PLUS Borrower’s First Name 182 193 Detail

072 PLUS Borrower’s Last Name 194 228 Detail

073 Date of PLUS Borrower’s Birth 229 236 Detail

074 Student’s Social Security Number Indicator 237 237 Detail

075 Student’s Academic Level 238 238 Detail

076 Student’s Last Name 239 273 Detail

077 Date Enrollment Period Begins 274 281 Detail

078 Date Enrollment Period Ends 282 289 Detail 

079 Student’s Middle Initial 290 290 Detail

080 Student’s Driver’s License Number 291 320 Detail

081 Student’s Driver’s License State 321 322 Detail

086 PLUS Borrower’s Middle Initial 323 323 Detail

087 PLUS Borrower’s State of Residence 324 325 Detail

088 Code for Servicer 326 331 Detail

089 Code for Originating FFELP Lender 332 337 Detail

090 Date Guaranty Transferred 338 345 Detail

091 Type of Deferment 346 347 Detail

092 Date Deferment Starts 348 355 Detail

093 Date Deferment Stops 356 363 Detail

095 Indicator of Lender-of-Last-Resort Lender 364 364 Detail

096 Claim Reason for Guaranty Agency Claim 365 366 Detail

099 Date of Refund on Claims

(formerly Date of Refund From Lender on Claims)

367 374 Detail

100 Amount of Refund on Claims

(formerly Amount of Refund From Lender on Claims)

375 380 Detail

101 Date of Refund to Lender 381 388 Detail

102 Code for Current School 612 619 Detail

103 Amount of Refund From School to Lender 389 394 Detail

105 Claim Reason for Lender Claim 395 396 Detail

106 Date Claim Paid 397 404 Detail
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–13

Index 3: Guaranty Agency Detail Data Elements

(Sorted by Field Code Number)

Field

Code #

Field Name Position Record Type

Start End

107 Amount of Claim Paid to Lender 405 410 Detail

108 Amount of Outstanding GA fees Balance

(formerly Amount of Ending Balance on Claim of Other Fees)

411 416 Detail

114 Date Reinsurance Claim Requested 417 424 Detail

115 Date Reinsurance Claim Paid 425 432 Detail

116 Amount of Reinsurance Claim Requested 433 438 Detail

117 Date Supplemental Claim Requested 439 446 Detail

118 Amount of Supplemental Claim Requested 447 452 Detail

119 Reinsurance Reimbursement Rate 453 453 Detail

120 Date Repurchased 454 461 Detail

121 Amount Repurchased 462 467 Detail

122 Indicator of Rehabilitated Loan 468 468 Detail

123 Date of Guaranty Agency Principal / Interest 

Collections

469 476 Detail

124 Amount of Guaranty Agency Interest Collections 477 482 Detail

126 Amount of Guaranty Agency Principal Collections 483 488 Detail

127 Date of TOP Principal / Interest Collections 489 496 Detail

128 Amount of TOP Interest Collections 497 502 Detail

130 Amount of TOP Principal Collections 503 508 Detail

131 Date Enrollment Status Effective 509 516 Detail

132 Code for Enrollment Status 517 517 Detail

133 Date of Anticipated Completion 518 525 Detail

134 Code for Current Holder Lender 526 531 Detail

135 Date of Outstanding Principal Balance 532 539 Detail

136 Amount of Outstanding Principal Balance 540 545 Detail

137 Date of Outstanding Accrued Interest Balance 546 553 Detail

138 Amount of Outstanding Accrued Interest Balance 554 559 Detail

141 Date Loan Sold 560 567 Detail

142 Indicator of Origination Fee Payer 568 568 Detail

143 Interest Rate 569 573 Detail

144 Type of Interest Rate 574 574 Detail

145 Date of Guaranty Agency Bankruptcy Claim 575 582 Detail
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–14

Index 3: Guaranty Agency Detail Data Elements

(Sorted by Field Code Number)

Field

Code #

Field Name Position Record Type

Start End

Refunds

146 Amount of Guaranty Agency Bankruptcy Claim 

Refunds

583 588 Detail

147 Filler 589 596 Detail

148 Filler 597 602 Detail

149 Indicator of Subsidy 603 603 Detail

150 Date of Servicer Responsibility 604 611 Detail

193 Data Provider Identifier 620 640 Detail
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–15

Index 4: Guaranty Agency Detail Data Elements

(Sorted Alphabetically by Field Name)

Field

Code #

Field Name Position Record Type

Start End

030 Action Code 62 62 Detail

065 Amount of Cancellation 152 157 Detail

107 Amount of Claim Paid to Lender 405 410 Detail

067 Amount of Disbursement 166 171 Detail

061 Amount of Guaranty 128 133 Detail

146 Amount of Guaranty Agency Bankruptcy Claim 

Refunds

583 588 Detail

124 Amount of Guaranty Agency Interest Collections 477 482 Detail

126 Amount of Guaranty Agency Principal Collections 483 488 Detail

138 Amount of Outstanding Accrued Interest Balance 554 559 Detail

108 Amount of Outstanding GA fees Balance

(formerly Amount of Ending Balance on Claim of Other Fees)

411 416 Detail

136 Amount of Outstanding Principal Balance 540 545 Detail

103 Amount of Refund From School to Lender 389 394 Detail

100 Amount of Refund on Claims

(formerly Amount of Refund From Lender on Claims)

375 380 Detail

116 Amount of Reinsurance Claim Requested 433 438 Detail

118 Amount of Supplemental Claim Requested 447 452 Detail

128 Amount of TOP Interest Collections 497 502 Detail

130 Amount of TOP Principal Collections 503 508 Detail

121 Amount Repurchased 462 467 Detail

096 Claim Reason for Guaranty Agency Claim 365 366 Detail

105 Claim Reason for Lender Claim 395 396 Detail

134 Code for Current Holder Lender 526 531 Detail

102 Code for Current School 612 619 Detail

132 Code for Enrollment Status 517 517 Detail

020 Code for Guaranty Agency 1 3 Detail

063 Code for Loan Status 142 143 Detail

027 Code for Original School 44 51 Detail

089 Code for Originating FFELP Lender 332 337 Detail

088 Code for Servicer 326 331 Detail

193 Data Provider Identifier 620 640 Detail
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–16

Index 4: Guaranty Agency Detail Data Elements

(Sorted Alphabetically by Field Name)

Field

Code #

Field Name Position Record Type

Start End

106 Date Claim Paid 397 404 Detail

092 Date Deferment Starts 348 355 Detail

093 Date Deferment Stops 356 363 Detail

077 Date Enrollment Period Begins 274 281 Detail

078 Date Enrollment Period Ends 282 289 Detail 

131 Date Enrollment Status Effective 509 516 Detail

060 Date Entered Repayment (Date of Maturity) 120 127 Detail

090 Date Guaranty Transferred 338 345 Detail

141 Date Loan Sold 560 567 Detail

133 Date of Anticipated Completion 518 525 Detail

064 Date of Cancellation 144 151 Detail

066 Date of Disbursement 158 165 Detail

025 Date of Guaranty 35 42 Detail

145 Date of Guaranty Agency Bankruptcy Claim 

Refunds

575 582 Detail

123 Date of Guaranty Agency Principal / Interest 

Collections

469 476 Detail

062 Date of Loan Status 134 141 Detail

137 Date of Outstanding Accrued Interest Balance 546 553 Detail

135 Date of Outstanding Principal Balance 532 539 Detail

073 Date of PLUS Borrower’s Birth 229 236 Detail

099 Date of Refund on Claims

(formerly Date of Refund From Lender on Claims)

367 374 Detail

101 Date of Refund to Lender 381 388 Detail

150 Date of Servicer Responsibility 604 611 Detail

022 Date of Student’s Birth 13 20 Detail

127 Date of TOP Principal / Interest Collections 489 496 Detail

127 Date of TOP Principal / Interest Collections 489 496 Detail

115 Date Reinsurance Claim Paid 425 432 Detail

114 Date Reinsurance Claim Requested 417 424 Detail

120 Date Repurchased 454 461 Detail

117 Date Supplemental Claim Requested 439 446 Detail
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–17

Index 4: Guaranty Agency Detail Data Elements

(Sorted Alphabetically by Field Name)

Field

Code #

Field Name Position Record Type

Start End

148 Filler 597 602 Detail

068 Filler 172 179 Detail

147 Filler 589 596 Detail

069 Filler 180 180 Detail

068 Filler 172 179 Detail

069 Filler 180 180 Detail

095 Indicator of Lender-Of-Last-Resort Lender 364 364 Detail

142 Indicator of Origination Fee Payer 568 568 Detail

122 Indicator of Rehabilitated Loan 468 468 Detail

026 Indicator of Separate Loan 43 43 Detail

149 Indicator of Subsidy 603 603 Detail

143 Interest Rate 569 573 Detail

047 New Code for Original School 103 110 Detail

045 New Date of Guaranty 94 101 Detail

042 New Date of Student’s Birth 72 79 Detail

046 New Indicator of Separate Loan 102 102 Detail

048 New PLUS Borrower’s Social Security Number 111 119 Detail

043 New Student’s First Name 80 91 Detail

041 New Student’s Social Security Number 63 71 Detail

044 New Type of Loan 92 93 Detail

071 PLUS Borrower’s First Name 182 193 Detail

072 PLUS Borrower’s Last Name 194 228 Detail

086 PLUS Borrower’s Middle Initial 323 323 Detail

028 PLUS Borrower’s Social Security Number 52 60 Detail

070 PLUS Borrower’s Social Security Number 

Indicator

181 181 Detail

087 PLUS Borrower’s State of Residence 324 325 Detail

029 Record Type Indicator 61 61 Detail

119 Reinsurance Reimbursement Rate 453 453 Detail

075 Student’s Academic Level 238 238 Detail

080 Student’s Driver’s License Number 291 320 Detail
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–18

Index 4: Guaranty Agency Detail Data Elements

(Sorted Alphabetically by Field Name)

Field

Code #

Field Name Position Record Type

Start End

081 Student’s Driver’s License State 321 322 Detail

023 Student’s First Name 21 32 Detail

076 Student’s Last Name 239 273 Detail

079 Student’s Middle Initial 290 290 Detail

021 Student’s Social Security Number 4 12 Detail

074 Student’s Social Security Number Indicator 237 237 Detail

091 Type of Deferment 346 347 Detail

144 Type of Interest Rate 574 574 Detail

024 Type of Loan 33 34 Detail
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–19

Index 5: Guaranty Agency Trailer Data Elements

(Sorted by Position)

Field

Code #

Field Name Position Record Type

Start End

250 Code for Guaranty Agency 1 3 Trailer

255 Sort Social Security Number 4 12 Trailer

251 Number of Records With Domain Errors 13 21 Trailer

N/A Filler 22 30 Trailer

253 Number of Records With Domain, Record and 

Load-Level Errors

31 39 Trailer

254 Total Detail Records Contained on Extract File 40 48 Trailer

256 Number of PPC Records in Extract File 49 57 Trailer

N/A Filler 58 60 Trailer

029 Record Type Indicator 61 61 Trailer

258 Number of Detail Records in Submittal File 62 70 Trailer

259 Number of PPC Records in Submittal File 71 79 Trailer

260 Number of Forced Records 80 88 Trailer

261 Number of PPC Delete Records 89 97 Trailer

262 Number of Add Records 98 106 Trailer

263 Number of Change Records 107 115 Trailer

264 Number of Open Loans 116 124 Trailer

265 Loan Total: Amount of Guaranty 125 136 Trailer

266 Loan Total: Amount of Disbursement 137 148 Trailer

267 Loan Total: Amount of Cancellation 149 160 Trailer

268 Loan Total: Amount of School Refund 161 172 Trailer

269 Loan Total: Amount of Outstanding Principal 

Balance

173 184 Trailer

270 Loan Total: Amount of Accrued Interest Balance 185 196 Trailer

271 Loan Total: Amount of Ending Balance on Claim 

of Other Fees

197 208 Trailer

272 Loan Total: Amount of Claim Paid to Lender 209 220 Trailer

273 Loan Total: Amount of Reinsurance Claim 

Requested

221 232 Trailer

274 Loan Total: Amount of Guaranty Agency Principal 

Collections

233 244 Trailer

275 Loan Total: Amount Repurchased 245 256 Trailer

N/A Filler 257 640 Trailer
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–20

Layouts

The following three sections detail the Header, Detail, and Trailer Record layouts.

Header Record Layout

This section contains specific Header Record Layout details for each record.
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–21

Code for Guaranty Agency

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Numeric 3 1-3 001

Description Identification code for Guaranty Agency.

Comments Must be a valid code from the Guaranty Agency Code Table (Appendix B–

Table B-8).

Part of Event Type Not part of an event.

Companion Field(s)  Linked through edit

 Code for Guaranty Agency (020)

Default Value / Use Must always be filled.

Reporting Report in regular update.

Edit 

Level

Verifies Error Error No. Exit State Message

FileLevel 

Error

Can’t be blank. Is blank. N/A GA CODE ON HEADER IS MISSING

(For PC users, a message to the Extract 

Validation Log tells you that the process has 

stopped and the above message is displayed. 

For Z/OS LE users, the process aborts and a 

system message is generated.)

FileLevel 

Error

Must be numeric. Isn’t numeric. N/A GA CODE ON HEADER IS INVALID

(For PC users, a message to the Extract 

Validation Log tells you that the process has 

stopped and the above message is displayed. 

For Z/OS LE users, the process aborts and a 

system message is generated.)

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–22

Sort Social Security Number

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Character 9 4-12 002

Description Positional sort field used for sorting the Header Record to the top of the file.

Comments  Must be equal to spaces in the Database Extract file.

 DataPrep software sets this field to low-values in all other files.

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Must always be blank.

Reporting Report in regular update.

Edit 

Level

Verifies Error Error No. Exit State Message

FileLevel 

Error

Is blank. Isn’t blank. N/A HEADER SORT SSN MUST EQUAL 

SPACES

(For PC users, a message to the Extract 

Validation Log tells you that the process has 

stopped and the above message is displayed. 

For Z/OS LE users, the process aborts and a 

system message is generated.)

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–23

Data Provider Indicator

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Character 1 13 003

Description Indicator identifying the type of data provider submitting this file.

Comments Must be ‘G’ for guaranty agency.

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Must always be filled with G.

Reporting Report in regular update.

Edit 

Level

Verifies Error Error No. Exit State Message

FileLevel 

Error

Can’t be blank. Is blank. N/A DATA PROVIDER INDICATOR IS 

SPACES

(For PC users, a message to the Extract 

Validation Log tells you that the process has 

stopped and the above message is displayed. 

For Z/OS LE users, the process aborts and a 

system message is generated.)

FileLevel 

Error

Must be ‘G’. Contains wrong 

value. 

N/A DATA PROVIDER INDICATOR ON 

HEADER IS INVALID

(For PC users, a message to the Extract 

Validation Log tells you that the process has 

stopped and the above message is displayed. 

For Z/OS LE users, the process aborts and a 

system message is generated.)

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–24

Submittal (Extract) Date

Loan 

Identifier 

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes No No Date 8 14-21 004

Description Date when the Database Extract file was created.

Comments  Extract must be prepared no more than 10 working days before submittal 

based on NSLDS provided schedule.

 If Submittal (Extract) Date is equal to or earlier than one already processed 

by NSLDS, the file will be rejected.

Part of Event Type Not applicable.

Companion Field(s) Related fields that check value here

 Date Claim Paid (106)

 Date Deferment Starts (092)

 Date Enrollment Status Effective (131)

 Date Entered Repayment (060)

 Date Guaranty Transferred (090)

 Date Loan Sold (141)

 Date of Anticipated Completion (133)

 Date of Cancellation (064)

 Date of Disbursement (066)

 Date of Guaranty (025)

 Date of Guaranty Agency Bankruptcy Claim Refunds (145)

 Date of Guaranty Agency Principal/Interest Collections (123)

 Date of Loan Status (062)

 Date of Outstanding Accrued Interest Balance (137)

 Date of Outstanding Principal Balance (135)

 Date of Refund on Claims (99)

 Date of Refund to Lender (101)

 Date of Servicer Responsibility (150)

 Date of TOP Principal/Interest Collections (127)

 Date Reinsurance Claim Paid (115)

 Date Reinsurance Claim Requested (114)

 Date Repurchased (120)

 Date Supplemental Claim Requested (117)

 New Date of Guaranty (045)

Default Value / Use Must always be filled.

Reporting Report in regular update.

Edit 

Level

Verifies Error Error No. Exit State Message

FileLevel 

Error

Can’t be blank. Is blank. N/A SUBMITTAL DATE IS REQUIRED

(For PC users, a message to the Extract 

Validation Log tells you that the process has 

stopped and the above message is displayed. 

For Z/OS LE users, the process aborts and a 

system message is generated.)
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–25

Submittal (Extract) Date

FileLevel 

Error

Must be a valid date. Invalid date. N/A SUBMITTAL DATE IS INVALID

(For PC users, a message to the Extract 

Validation Log tells you that the process has 

stopped and the above message is displayed. 

For Z/OS LE users, the process aborts and a 

system message is generated.)

Date Revised 6-16-2003
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–26

Initial Load Date

Loan 

Identifier 

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Date 8 22-29 007

Description Date when Data Provider created extract for initial load.

Comments None.

Part of Event Type Not applicable.

Companion Field(s)  Related fields that check value here

 Date of PLUS Borrower’s Birth (073)

 Date of Student’s Birth (022)

 New Date of Student’s Birth (042)

Default Value / Use Must always be filled.

Reporting Report in regular update.

Edit 

Level

Verifies Error Error No. Exit State Message

FileLevel 

Error

Can’t be blank. Is blank. N/A INITIAL LOAD DATE IS REQUIRED

(For PC users, a message to the Extract 

Validation Log tells you that the process 

has stopped and the above message is 

displayed. For Z/OS LE users, the process 

aborts and a system message is generated.)

FileLevel 

Error

Must be a valid date. Invalid date. N/A INITIAL LOAD DATE INVALID

(For PC users, a message to the Extract 

Validation Log tells you that the process 

has stopped and the above message is 

displayed. For Z/OS LE users, the process 

aborts and a system message is generated.)

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–27

Software Version

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Character 5 30-34 005

Description Current version of the DataPrep software used to create the Submittal file.

Comments Populate with spaces on Database Extract file. The DataPrep software will 

populate this field with the version/release level. NSLDS uses this information 

to determine if the appropriate version/release level of the DataPrep software 

was used to create the Submittal file.

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Must always be filled with spaces.

Reporting Report in regular update.

Edit 

Level

Verifies Error Error 

No.

Exit State Message

LoadLevel 

Error

Latest DataPrep 

version/release is used 

to create Submittal file.

Outdated DataPrep 

software used to 

create Submittal 

file.

N/A NSLDS staff contacts the data provider to 

instruct, then install new software and 

resubmit.

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–28

Submittal Receive Date

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes No No Date 8 35-42 008

Description Date when submittal was received at NSLDS.

Comments Populate with default value (00000000) on Database Extract file. The DataPrep 

software will populate this field with the date the Submittal file is received by 

NSLDS.

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Must always be filled with 00000000.

Reporting Report in regular update.

Edit 

Level

Verifies Error Error No. Exit State Message

N/A N/A N/A N/A N/A

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–29

Error File Level Indicator

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Character 1 43 012

Description Indicator to show type of error file.

Comments Populate with default value of spaces on Database Extract file. The DataPrep

software will leave this field blank on the Extract Error file and Submittal file. 

The field will be populated by the Load Process with a “3” on the Load Process 

Error File. 

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Must always be filled with spaces.

Reporting Report in regular update.

Edit 

Level

Verifies Error Error 

No.

Exit State Message

N/A N/A N/A N/A N/A

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–30

Submittal Error Rate

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes No No Numeric 5 44-48 009

Description Submittal Error rate for current submittal.

Comments Populate with default value of 00000 on Database Extract file. The DataPrep

software will populate this field with the Submittal Error Rate. The rate is 

computed by taking the number of records with errors divided by the number of 

records in the Database Extract file. It does not include records with errors from 

prior submittals unless those same records have errors in the current submittal. 

The field includes an implied decimal point after the second digit (e.g., 12345 

means 12.345%).

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Must always be filled with spaces.

Reporting Report in regular update.

Edit 

Level

Verifies Error Error 

No.

Exit State Message

N/A N/A N/A N/A N/A

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–31

Filler

Loan 

Identifier 

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Character 12 49-60 N/A

Description Blank field.

Comments None.

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Must always be filled with spaces.

Reporting Report in regular update.

Edit 

Level

Verifies Error Error 

No.

Exit State Message

N/A N/A N/A N/A N/A

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–32

Record Type

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Character 1 61 010

Description Identifies the Header Record of the file.

Comments Set to H for Header Record.

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Must always be filled with an H. (Note: If data provider leaves field blank, 

DataPrep will set to H.)

Reporting Report in regular update.

Edit 

Level

Verifies Error Error 

No.

Exit State Message

N/A N/A N/A N/A N/A

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–33

Label

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Character 50 62-111 011

Description Name of file.

Comments Populate with spaces in Database Extract file. NSLDS will populate with a 

descriptive name of the file.

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Must always be filled with spaces.

Reporting Report in regular update.

Edit 

Level

Verifies Error Error 

No.

Exit State Message

N/A N/A N/A N/A N/A

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–34

Filler

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Character 529 112-640 N/A

Description Blank field to complete record length.

Comments None.

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Must always be filled with spaces.

Reporting Report in regular update.

Edit 

Level

Verifies Error Error 

No.

Exit State Message

N/A N/A N/A N/A N/A

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–35

Detail Record Layout

This section contains specific Detail Record Layout details for each record.
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–36

Code for Guaranty Agency

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes No No Numeric 3 1-3 020

Description Identification code for Guaranty Agency guaranteeing an FFELP loan.

Comments Must be a valid code from the Guaranty Agency Code Table (Appendix B–

Table B-8).

Part of Event Type Not part of an event.

Companion Field(s)  Linked through edit

 Guaranty Agency Code (001) (Header record)

Default Value / Use Must always be filled.

Reporting Report in regular update.

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be numeric. Not numeric. 0177 Invalid Code for Guaranty Agency

RecordLevel 

Error

Must be reported. Contains zeroes. 0127 Code for GA is required

RecordLevel 

Error

Must be same as 

Guaranty Agency 

code in Header 

record.

Guaranty Agency 

code in Header 

record differs.

0249 Header GA code and Detail GA code must 

be equal

LoadLevel 

Error

Must be valid code 

from Guaranty 

Agency Code table.

Invalid Guaranty 

Agency Code.

0177 Invalid Code for Guaranty Agency

LoadLevel 

Error

GA is not allowed to 

report loans that have 

been assigned to or 

purchased by ED.

Agency reports on 

loans assigned to or 

purchased by ED.

0177 Invalid Code for Guaranty Agency

(This error commonly occurs when a loan is 

returned to a GA but DCS(555) has not 

updated the loan. Message is suppressed 

when 927(ECMC) or 555(DCS) is the 

current holders of the loan. This error also 

commonly occurs when a GA reports on a 

loan, without reporting a transfer that has 

already been reported by GA577.)

LoadLevel 

Error

GA577 has already 

accepted this loan.

Reporting GA 

reported transfer of 

loan after GA577 

accepted the loan.

0737 Loan has been accepted by 577

Date Revised 11-22-2009
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–37

Student’s Social Security Number

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

Yes Yes No No Character 9 4-12 021

Description Title IV aid recipient or beneficiary’s Social Security Number.

Comments  May be a real or pseudo Social Security Number (SSN). A pseudo SSN 

may not be used in place of a real one if the Data Provider has the valid 

SSN.

 Whenever a real SSN is located for a borrower, the Data Provider must 

change the Pseudo SSN to the real SSN.

 SSN history should be maintained during SSN changes and updates. All 

student loan records should be merged into the current SSN by using the 

current and new identifier fields.

 Where a real SSN is not on file, a pseudo SSN must be generated for the 

record, as follows:

 The first position of the SSN must contain a ‘9’ to clearly identify the 

record as a pseudo SSN. The second through fourth positions must 

contain the Guaranty Agency’s code. Pseudo SSNs must be unique to 

each student, so one student’s records can be distinguished from 

another’s. Using the Guaranty Agency’s code will help ED to 

distinguish the pseudo SSNs reported by different agencies.

 If a pseudo SSN is used, it may not be substituted for a real SSN if the 

Data Provider has the real SSN.

 If a pseudo SSN is used, populate the student’s SSN Indicator (Field 

074) with a ‘P’.

 When a loan is transferred to your agency from another and it identifies the 

student with a pseudo SSN, do not change the Guaranty Agency Code 

portion of the number that represents your own agency’s code. This will 

create a new record.

 Whenever a Social Security Number is reported, the system checks whether 

the number has already been reported to NSLDS. If not, the student is 

added to NSLDS. If it was previously reported, NSLDS uses the following 

match logic to confirm the identity of the person.

1. First Name and Date of Birth (DOB) matches.

First Name

 Three of first four characters of first name on incoming record 

(excluding punctuation and spaces) match three of four characters of

first name (excluding punctuation and spaces) in NSLDS (current or 

history), or alias matches exactly. The letters must match in the same 

sequence. If fewer than three characters, all characters must match; 

and

Date of Birth

 Year matches exactly; or

 Year matches plus or minus one, with month matching exactly; or

 Year matches plus or minus ten, with month and day matching exactly; 

or

 Incoming DOB is real and NSLDS’ DOB is one of the following plug 

dates: 19000101, 18991231, 18581117, 19581117, 19040404, 

19600101, or 19??1111, where ?? can be any year.

Note: When NSLDS performs the analysis on the three of first four 
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–38

Student’s Social Security Number

characters in first name or five of first seven characters in last name, the 

letters must match in the same sequence. For example, Nary and Mary 

would match, as “ary” is in same sequential order. So would Maty and 

Mary, as “may” is in the same sequential order.

2. Transposed first name and last name with DOB match.

Last Name

 Three of the first four characters of last name on incoming record 

(excluding punctuation and spaces) match three of first four characters 

of first name (excluding punctuation and spaces) in NSLDS (current or 

history); and

Date of Birth

 Year matches exactly; or

 Year matches plus or minus one, with month matching exactly; or

 Year matches plus or minus ten, with month and day matching exactly; 

or

 Incoming DOB is real and NSLDS’ DOB is one of the following plug 

dates: 19000101, 18991231, 18581117, 19581117, 19040404, 

19600101, or 19??1111, where ?? can be any year.

3. Match on first initial of first name when NSLDS’ first name is only an initial 

and no other first names exist in NSLDS.

First Name

 Incoming first name begins with same letter as NSLDS’ first initial (a 

name that is an initial only or an initial followed by a period, not a 

comma, and no first name in history); and

Date of Birth

 Exact match and is not a plug date: 19000101, 18991231, 18581117, 

19581117, 19040404, 19600101, or 19??1111, where ?? can be any 

year. (Note: If both incoming and NSLDS have same plug date, this is 

considered an exact match.)

4. Match on first initial and part of last name with DOB match.

First Name

 First character of first name matches first character of first name or 

first initial (current or history); and

Last Name

 Five of first seven characters of last name (excluding punctuation and 

spaces) match five of first seven characters of last name (excluding 

punctuation and spaces) in NSLDS (current or history). If fewer than 

five characters, all characters must match; and

Date of Birth

 Year matches exactly; or

 Year matches plus or minus one, with month matching exactly; or

 Year matches plus or minus ten, with month and day matching exactly; 

or

 Incoming DOB is real and NSLDS’ DOB is one of the following plug 

dates: 19000101, 18991231, 18581117, 19581117, 19040404, 

19600101, or 19??1111, where ?? can be any year.

 For loans or grants made before 1-1-1997, incoming DOB is plug date 

and NSLDS DOB is a real date.
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–39

Student’s Social Security Number

Note: When NSLDS performs the analysis on the three of first four 

characters in first name or five of first seven characters in last name, the 

letters must match in the same sequence. For example, Nary and Mary 

would match, as “ary” is in same sequential order. So would Maty and 

Mary, as “may” is in the same sequential order.

5. Match on student SSN and a single loan is found using the non-student 

related identifiers. This loan was last reported on by the current provider.

 When this Loan Identifier information changes, leave the existing value in 

this field and report the new value in the New Student’s Social Security 

Number field (e.g., its counterpart New Identifier). Do this until the 

updated information is accepted by NSLDS. Once accepted, the updated 

value is reported in the standard Loan Identifier field and the New field is 

filled with the default value (zeroes or blanks).

 Changes made to Loan Identifier fields are mapped as a block, so when the 

information contained in one of the key data elements is changed, the 

information belonging in all of them must be re-confirmed. Therefore, fill 

all the New Identifier fields (listed below) for this loan with the values that 

they should contain  whether those values are new ones or the ones that 

you have been reporting all along.

 Changes made to Identifiers are processed before Past Period Change 

records are processed. Therefore, if you are submitting an Identifier change 

and a PPC against the same loan record in the same reporting cycle, the 

PPC should refer to the New Identifiers, not the old. We recommend 

submitting PPC changes after the Identifier changes have passed NSLDS’ 

Load-Level edits (e.g., they do not appear on the subsequent Load Process 

Error File).

Part of Event Type Loan Identifier / Student Identifier

Companion Field(s)  Linked through edit

 Date of Student’s Birth (022)

 Student’s First Name (023)

 Student’s Last Name (076)

 Student’s Social Security Number Indicator (074)

 Related field that checks value here

 PLUS Borrower’s First Name (071)

 Remaining Identifier Fields

 Code for Original School (027)

 Date of Guaranty (025)

 Date of Student’s Birth (022) 

 Indicator of Separate Loan (026)

 PLUS Borrower’s Social Security Number (028)

 Student’s First Name (023) 

 Type of Loan (024)

 Remaining ‘New Identifier’ Fields

 New Code for Original School (047)

 New Date of Guaranty (045)

 New Date of Student’s Birth (042)

 New Indicator of Separate Loan (046)

 New Student’s First Name (043)

 New Type of Loan (044)

Default Value / Use Must always be filled. 
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–40

Student’s Social Security Number

Reporting Report in regular update. 

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

If SSN Indicator is 

‘R’ (i.e., SSN is 

Real), this field must 

be numeric.

Isn’t numeric. 0235 Invalid Student SSN

RecordLevel 

Error

Must be reported. Is blank or zeroes. 0258 Student SSN is required

LoadLevel 

Error

NSLDS determines 

whether NSLDS 

database already has 

a different student 

associated with that 

SSN. (See 

comments.)

Conflicting first 

name or date of 

birth information 

exists.

0408 Student SSN currently used by another 

Student

Date Revised 3-13-2006
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–41

Date of Student’s Birth

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

Yes No No No Date 8 13-20 022

Description Date when a Title IV aid recipient or beneficiary was born.

Comments  Report the actual Date of Student’s Birth on all loans. 

 If the Date of Guaranty is on or before the Initial Load Date, a plug date of 

‘19000101’ may be used until actual Date of Student’s Birth can be 

determined. (See edits.)

 When this Loan Identifier information changes, leave the existing date in 

this field and report the new date in the ‘New Date of Student’s Birth’ field 

(i.e., its counterpart ‘New’ Identifier). Do this until the updated information

is accepted by NSLDS. Once accepted, the updated value is reported in the 

standard Loan Identifier field and the ‘New’ field is filled with the default 

value (zeroes or blanks).

 Changes made to Loan Identifier fields are mapped as a block, so when the 

information contained in one of the key data elements is changed; the 

information belonging in all of them must be re-confirmed. Therefore, fill 

ALL the New Identifier fields (listed below) for this loan with the values 

that they should contain  whether those values are new ones or the ones 

that you have been reporting all along. 

 Changes made to Identifiers are processed before Past Period Change 

records are processed. Therefore, if you are submitting an Identifier change 

and a PPC against the same loan record in the same reporting cycle, the 

PPC should refer to the New Identifiers, not the old. We recommend 

submitting PPC changes after the Identifier changes have passed all 

NSLDS edits (i.e., they do not appear on the subsequent Load Processing 

Error File.)

Part of Event Type Student Identifier

Companion Field(s)  Linked through edit

 Date of Guaranty (025)

 Initial Load Date (007) (on Header record)

 Related field that checks value here

 Student’s Social Security Number (021)

 Remaining Identifier Fields

 Code for Original School (027)

 Date of Guaranty (025) [Also linked through separate edit]

 Indicator of Separate Loan (026)

 PLUS Borrower’s Social Security Number (028)

 Student’s First Name (023)

 Student’s Social Security Number (021)

 Type of Loan (024)

 Remaining ‘New Identifier’ Fields

 New Code for Original School (047)

 New Date of Guaranty (045)

 New Date of Student’s Birth (042)

 New Indicator of Separate Loan (046)

 New PLUS Borrower’s Social Security Number (048)

 New Student’s First Name (043)

 New Student’s Social Security Number (041)
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–42

Date of Student’s Birth

 New Type of Loan (044)

Default Value / Use Must always be filled. 

Reporting Report in regular update. 

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be a valid date. Invalid date. 0233 Invalid Student Date of Birth

DomainLevel 

Error

Must be reported. Is zeroes. 0264 Student Date of Birth is required

RecordLevel 

Error

Plug date is not 

allowed if Date of 

Guaranty is later than 

Initial Load Date.

Plug date was used 

for loan that had a 

Date of Guaranty 

that was later than 

the Initial Load 

Date.

0102 19000101 is invalid if Date of Guaranty is 

greater than Init Load Date

RecordLevel 

Error

CCYY of Student’s 

Birth must be earlier 

than CCYY of 

Submittal Receive 

Data on Header 

Record.

Note: Only checked 

if Date of Guaranty is 

invalid.

CCYY is same or 

later.

0131 Date of Student’s Birth must be less than 

Submittal Date

RecordLevel 

Error

Date of Student’s 

Birth must be on or 

after the Date of 

Guaranty less 99 

years.

Date of Student’s 

Birth is before the 

Date of Guaranty 

less 99 years.

0558 Date must be = or greater than Date of 

Guaranty – 99 years

RecordLevel 

Error

Date of Student’s 

Birth must be on or 

before the Date of 

Guaranty less 12 

years.

Date of Student’s 

Birth is after the 

Date of Guaranty 

less 12 years.

0559 Date must be = or less than Date of Guaranty 

– 12 years

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–43

Student’s First Name

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

Yes Yes No No Character 12 21-32 023

Description Title IV aid recipient or beneficiary’s first name.

Comments  If first name exceeds 12 characters, drop characters in excess of 12.

 This field must contain a value greater than spaces and be left-justified.

 If student has no first name, enter value ‘NFN’.

 Do not enter personal titles (e.g., Mr., Mrs., Dr., Lt.) in this field.

 If NSLDS contains only an initial for this field (e.g., ‘J’ or ‘J.’) and a plug 

date of birth, it will not accept an update of the actual name (e.g., ‘Jane’) or 

Date of Birth from the agency because there is not enough specific 

information to ensure a proper match. However, if a real Date of Birth is on 

record, the Student’s First Name and Date of Birth fields may both be 

updated.

 After the Student’s First Name field is updated from an initial to the actual 

name, matches on the initial alone will no longer be possible.

 When this Loan Identifier information changes, leave the existing name in 

this field and report the new name in the ‘New Student’s First Name’ field 

(i.e., its counterpart ‘New’ Identifier). Do this until the updated information 

is accepted by NSLDS. Once accepted, the updated value is reported in the 

standard Loan Identifier field and the ‘New’ field is filled with the default 

value (zeroes or blanks).

 Changes made to Loan Identifier fields are mapped as a block, so when the 

information contained in one of the key data elements is changed, the 

information belonging in all of them must be re-confirmed. Therefore, fill 

ALL the New Identifier fields (listed below) for this loan with the values 

that they should contain  whether those values are new ones or the ones 

that you have been reporting all along.

 Changes made to Identifiers are processed before Past Period Change 

records are processed. Therefore, if you are submitting an Identifier change 

and a PPC against the same loan record in the same reporting cycle, the 

PPC should refer to the New Identifiers, not the old. We recommend 

submitting PPC changes after the Identifier changes have passed all 

NSLDS edits (i.e., they do not appear on the subsequent Load Processing 

Error File).

Part of Event Type Student Identifier

Companion Field(s)  Related fields that check value here

 PLUS Borrower’s First Name (071)

 Student’s Social Security Number (021)

 Remaining Identifier Fields

 Code for Original School (027)

 Date of Guaranty (025)

 Date of Student’s Birth (022)

 Indicator of Separate Loan (026)

 PLUS Borrower’s Social Security Number (028)

 Student’s Social Security Number (021)

 Type of Loan (024)

 Remaining ‘New Identifier’ Fields

 New Code for Original School (047)
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–44

Student’s First Name

 New Date of Guaranty (045)

 New Date of Student’s Birth (042)

 New Indicator of Separate Loan (046)

 New PLUS Borrower’s Social Security Number (048)

 New Student’s Social Security Number (041)

 New Type of Loan (044)

Default Value / Use Must always be filled.

Reporting Report in regular update.

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be left-justified. Isn’t left-justified. 0166 Field must be left-justified

DomainLevel 

Error

Must be reported. Is blank. 0260 Student First Name is required

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–45

Type of Loan

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

Yes No Yes No Character 2 33-34 024

Description Code indicating type of aid received or guaranteed.

Comments  Must be a valid code from the Loan Type Code Table (Appendix B– Table 

B-12).

 When this Loan Identifier information changes, leave the existing type in 

this field and report the new type in the ‘New Type of Loan’ field (i.e., its 

counterpart ‘New’ Identifier). Do this until the updated information is 

accepted by NSLDS. Once accepted, the updated value is reported in the 

standard Loan Identifier field and the ‘New’ field is filled with the default 

value (zeroes or blanks).

 Changes made to Loan Identifier fields are mapped as a block, so when the 

information contained in one of the key data elements is changed, the 

information belonging in all of them must be re-confirmed. Therefore, fill 

ALL the New Identifier fields (listed below) for this loan with the values 

that they should contain  whether those values are new ones or the ones 

that you have been reporting all along. 

 Changes made to Identifiers are processed before Past Period Change 

records are processed. Therefore, if you are submitting an Identifier change 

and a PPC against the same loan record in the same reporting cycle, the 

PPC should refer to the New Identifiers, not the old. We recommend 

submitting PPC changes after the Identifier changes have passed all 

NSLDS edits (i.e., they do not appear on the subsequent Load Processing 

Error File).

Part of Event Type Loan Identifier 

Companion Field(s)  Related fields that check value here

 Amount of Guaranty (025)

 Code for Current School (102)

 Code for Enrollment Status (132)

 Code for Original School (027)

 Date Deferment Starts (092)

 Date Enrollment Period Begins (077)

 Date Enrollment Period Ends (078)

 Date Enrollment Status Effective (131)

 Date Entered Repayment (Date of Maturity) (060)

 Date of Anticipated Completion (133)

 Date of Disbursement (066)

 Date of Guaranty (025)

 Date of Guaranty Agency Principal/Interest Collections (123)

 Date of Loan Status (062)

 Date of PLUS Borrower’s Birth (073)

 Date of TOP Principal/Interest Collections (127)

 Indicator of Subsidy (149)

 PLUS Borrower’s First Name (071)

 PLUS Borrower’s Last Name (072)

 PLUS Borrower’s Middle Initial (086)

 PLUS Borrower’s Social Security Number (028)

 PLUS Borrower’s Social Security Number Indicator (070)

 PLUS Borrower’s State of Residence (087)
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–46

Type of Loan

 Student’s Academic Level (075)

 Student’s Driver’s License Number (080)

 Student’s Driver’s License State (081)

 Type of Deferment (091)

 Remaining Identifier Fields

 Code for Original School (027)

 Date of Guaranty (025)

 Date of Student’s Birth (022)

 Indicator of Separate Loan (026)

 PLUS Borrower’s Social Security Number (028)

 Student’s First Name (023)

 Student’s Social Security Number (021)

 Remaining ‘New Identifier’ Fields

 New Code for Original School (047)

 New Date of Guaranty (045)

 New Date of Student’s Birth (042)

 New Indicator of Separate Loan (046)

 New PLUS Borrower’s Social Security Number (048)

 New Student’s First Name (043)

 New Student’s Social Security Number (041)

Default Value / Use Must always be filled.

Reporting Report in regular update.

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be reported. Is blank. 0111 Type of Loan is required

RecordLevel 

Error

Must be a valid code 

from the Loan Type 

Code Table.

Invalid code. 0238 Invalid Type of Loan

Date Revised 6-16-2003
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–47

Date of Guaranty

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

Yes No Yes No Date 8 35-42 025

Description Date when an FFELP loan was originally guaranteed.

Comments  When this Loan Identifier information changes, leave the existing date in 

this field and report the new date in the ‘New Date of Guaranty’ field (i.e., 

its counterpart ‘New’ Identifier). Do this until the updated information is 

accepted by NSLDS. Once accepted, report the updated value in the 

standard Loan Identifier field and fill the ‘New’ field with the default value 

(zeroes or blanks).

 Changes made to Loan Identifier fields are mapped as a block, so when the 

information contained in one of the key data elements is changed; the 

information belonging in all of them must be re-confirmed. Therefore, fill 

ALL the New Identifier fields (listed below) for this loan with the values 

that they should contain  whether those values are new ones or the ones

that you have been reporting all along.

 Changes made to Identifiers are processed before Past Period Change 

records are processed. Therefore, if you are submitting an Identifier change 

and a PPC against the same loan record in the same reporting cycle, the 

PPC should refer to the New Identifiers, not the old. We recommend 

submitting PPC changes after the Identifier changes have passed all 

NSLDS edits (i.e., they do not appear on the subsequent Load Processing 

Error File).

 For blanket guarantees Date should be less than or equal to Date of First 

Disbursement by the lender.

Part of Event Type Loan Identifier

Companion Field(s)  Linked through edit

 Code for Loan Status (063)

 Date Guaranty Transferred (090)

 Submittal (Extract) Date (004) (Header record)

 Type of Loan (024)

 Related fields that check value here

 Code for Current Holder Lender (134)

 Code for Current School (102)

 Code for Enrollment Status (132)

 Code for Original School (027)

 Code for Originating FFELP Lender (089)

 Date Claim Paid (106)

 Date Deferment Starts (092)

 Date Enrollment Period Begins (077)

 Date Enrollment Period Ends (078)

 Date Enrollment Status Effective (131)

 Date Entered Repayment (Date of Maturity) (060)

 Date Guaranty Transferred (090)

 Date Loan Sold (141)

 Date of Anticipated Completion (133)

 Date of Cancellation (064)

 Date of Disbursement (066)

 Date of Guaranty Agency Bankruptcy Claim Refunds (145)

 Date of Guaranty Agency Principal/Interest Collections (123)
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–48

Date of Guaranty

 Date of Loan Status (062)

 Date of Outstanding Accrued Interest Balance (137)

 Date of Outstanding Principal Balance (135)

 Date of PLUS Borrower’s Birth (073)

 Date of Refund on Claims (099)

 Date of Refund to Lender (101)

 Date of Servicer Responsibility (150)

 Date of Student’s Birth (022)

 Date of TOP Principal/Interest Collections (127)

 Date Reinsurance Claim Requested (117)

 Date Repurchased (120)

 PLUS Borrower’s State of Residence (087)

 Student’s Academic Level (075)

 Type of Deferment (091)

 Remaining Identifier Fields

 Code for Original School (027)

 Date of Student’s Birth (022)

 Indicator of Separate Loan (026)

 PLUS Borrower’s Social Security Number (028)

 Student’s First Name (023)

 Student’s Social Security Number (021)

 Type of Loan (024)

 Remaining ‘New Identifier’ Fields

 New Code for Original School (047) 

 New Date of Student’s Birth (042)

 New Indicator of Separate Loan (046)

 New PLUS Borrower’s Social Security Number (048)

 New Student’s First Name (043)

 New Student’s Social Security Number (041)

 New Type of Loan (044)

Default Value / Use Must always be filled. 

Reporting Report in regular update. 

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be reported. Contains zeroes. 0153 Date of Guaranty is required

DomainLevel 

Error

Must be a valid date. Invalid date. 0194 Invalid Date of Guaranty

RecordLevel 

Error

For CL loans, date 

must be on or after 

the program start date 

(19860407).

Date of Guaranty is 

earlier than program 

start date.

0550 Date for CL loan must be = or greater than 

19860407

RecordLevel 

Error

For PL loans, date 

must be on or after 

the program start date 

(19810101).

Date of Guaranty is 

earlier than program 

start date.

0551 Date for PL loan must be = or greater than 

19810101

Record- For RF loans, date Date of Guaranty is 0552 Date for RF loan must be = or greater than 
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–49

Date of Guaranty

Level 

Error

must be on or after 

the program start date 

(19861017).

earlier than program 

start date.

19861017

RecordLevel 

Error

For SF loans, date 

must be on or after 

the program start date 

(19651108).

Date of Guaranty is 

earlier than program 

start date.

0553 Date for SF loan must be = or greater than 

19651108

RecordLevel 

Error

For SL loans, date 

must be on or after 

the program start date 

(19810101).

Date of Guaranty is 

earlier than program 

start date.

0554 Date for SL loan must be = or greater than 

19810101

RecordLevel 

Error

For SU loans, date 

must be on or after 

the program start date 

(19921001).

Date of Guaranty is 

earlier than program 

start date.

0555 Date for SU loan must be = or greater than 

19921001

RecordLevel 

Error

For all loan types, 

date must be on or 

before the Submittal 

(Extract) Date.

Date of Guaranty is 

after the Submittal 

(Extract) Date.

0556 Date must be = or less than Submittal Date

RecordLevel 

Error

For SL loans, date 

must be on or before 

19960630.

Date of Guaranty is 

after 19960630.

0557 Date for SL loans must be = or less than 

19960630

RecordLevel 

Error

Each loan record on 

Database Extract file 

must have unique 

loan identifiers that 

are SSN, Type of 

Loan, Date of 

Guaranty, Indicator 

of Separate Loan, 

Code for Original 

School, and PLUS 

Borrower’s SSN.

Two or more loans 

have the same loan 

identifiers and 

appear to be 

duplicates.

Note: All loans 

associated with this 

problem receive this 

error.

0671 Identifiers must be unique on each detail 

record

RecordLevel 

Error

For UI Loan Status, 

date must be on or 

after the inception of 

the HEA (19651108).

Date of Guaranty is 

earlier than 

inception of HEA.

0711 For UI Loan Status, Date must be = or 

greater than 19651108

RecordLevel 

Error

For loans transferred, 

date must be on or 

after the inception of 

the HEA (19651108).

Date of Guaranty is 

earlier than 

inception of HEA.

0712 For transferred loans, Date must be = or 

greater than 19651108

RecordLevel 

Error

For GB loans, date 

must be on or after 

the program start date 

(20060701).

Date of Guaranty is 

earlier than program 

start date.

0734 Date for GB loans must be = or greater than 

20060701

Date Revised 7-03-2006
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–50

Indicator of Separate Loan

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

Yes No No No Character 1 43 026

Description An indicator used to differentiate among multiple loans of the same type that 

have the same guaranty date for the same student attending the same school.

Comments  When a Guaranty Agency reports two or more loans that have identical 

values in all of the following fields – Student’s Social Security Number, 

Date of Student’s Birth, Student’s First Name, Type of Loan, Date of 

Guaranty, and Code for Original School – those loans are differentiated by 

the value in this field.

 The need to increment this indicator may also arise if another Guaranty 

Agency also reports on a loan that has that same guaranty date for the same 

student attending the same school. 

 The indicator must be a single character, between ‘A’ and ‘Z’.

 It is recommended that you increment the indicator sequentially, starting 

with ‘A’. (For example, on the same date, you issue three loans that all 

have the same identifiers listed above. Loan 1 should have an Indicator of 

‘A’, Loan 2 should be ‘B’, and Loan 3 should be ‘C’. Note that if you issue 

a fourth loan on another date – even if all the identifiers listed above are 

identical – you should start with ‘A’ again because the Date of Guaranty 

will be different.)

 It is recommended that you set the Indicator to ‘A’ if there is one loan 

being issued.

 This indicator must be reported every time data is submitted about the loan.

 When more than one loan exists for the same student, at the same school, 

with the same Date of Guaranty, and the only key identifier that differs 

between the loans is the PLUS Borrower’s SSN (e.g., one parent signed one 

loan, the second parent signed the other), the loans must be assigned 

different Indicators (e.g., ‘A’ and ‘B’).

 When the Indicator is used correctly, it is unlikely that it will reach 

maximum value. If you have reached ‘Z’, it may be because you have been 

incrementing the Indicator on non-identical records.

 When you get error 0526 in your Load Processing Error File, the ‘Value of 

Field in Error’ displays the next available Indicator of Separate Loan.

 When this Loan Identifier information changes, leave the existing value in 

this field and report the new value in the ‘New Indicator of Separate Loan’ 

field (i.e., its counterpart ‘New’ Identifier). Do this until the updated 

information is accepted by NSLDS. Once accepted, the updated value is 

reported in the standard Loan Identifier field and the ‘New’ field is filled 

with the default value (zeroes or blanks).

 Changes made to Loan Identifier fields are mapped as a block, so when the 

information contained in one of the key data elements is changed, the 

information belonging in all of them must be re-confirmed. Therefore, fill 

ALL the New Identifier fields (listed below) for this loan with the values 

that they should contain  whether those values are new ones or the ones 

that you have been reporting all along.

 Changes made to Identifiers are processed before Past Period Change 

records are processed. Therefore, if you are submitting an Identifier change 

and a PPC against the same loan record in the same reporting cycle, the 

PPC should refer to the New Identifiers, not the old. We recommend 
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–51

Indicator of Separate Loan

submitting PPC changes after the Identifier changes have passed all 

NSLDS edits (i.e., they do not appear on the subsequent Load Processing 

Error File).

 On November 13, 1997, the Emergency Student Loan Consolidation Act of 

1997 was enacted. This legislative action allows guaranty agencies to 

include Federal Direct Loans in FFELP Consolidation Loans. Several 

guaranty agencies have questioned the impact of this new legislation on 

NSLDS reporting. NSLDS does not presently require any changes to 

NSLDS reporting. However, since the HEAL portion of a Consolidation 

loan has a different interest cap, and borrowers retain subsidy on any 

subsidized portion of the underlying loans, many lenders and servicers must 

separate these balances from the rest of the loan for servicing purposes. 

When separate loans must be created and the lender/servicer is unable to 

aggregate totals for NSLDS reporting, most agencies maintain the loan(s) 

in the same manner as the lender/servicer does in order to prevent loan 

matching problems. When this occurs, NSLDS requests that the guaranty 

agency report the loans so it is easy to recognize that the multiple 

consolidation loans for a single borrower are, in fact, a single consolidation. 

NSLDS requests that all of the unaggregated loans have the same Date of 

Guaranty and a different Indicator of Separate Loans. Take, for example, 

the case of a borrower consolidating loans totaling $50,000. The loan is 

composed of HEAL, Stafford subsidized, and Stafford unsubsidized, and 

the lender is unable to aggregate the totals for NSLDS reporting. NSLDS 

requests that the loans be reported as

Underlying Date of Loan Indicator Total

 Loan Guaranty Type of Separate

 Loan

HEAL 3/15/98 CL A $25,000

Stafford sub 3/15/98 CL B 12,000

Stafford unsub 3/15/98 CL C 3,000

Part of Event Type Loan Identifier 

Companion Field(s)  Remaining Identifier Fields

 Code for Original School (027)

 Date of Guaranty (025)

 Date of Student’s Birth (022)

 PLUS Borrower’s Social Security Number (028)

 Student’s First Name (023)

 Student’s Social Security Number (021)

 Type of Loan (024)

 Remaining ‘New Identifier’ Fields

 New Code for Original School (047)

 New Date of Guaranty (045)

 New Date of Student’s Birth (042)

 New PLUS Borrower’s Social Security Number (048)

 New Student’s First Name (043)

 New Student’s Social Security Number (041)

 New Type of Loan (044)

Default Value / Use Must always be filled.

Reporting Report in regular update.
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–52

Indicator of Separate Loan

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must contain a 

character between 

‘A’ and ‘Z’.

Contains wrong 

value.

0396 Invalid Indicator of Separate Loan

LoadLevel 

Error

If two or more GAs 

report loans with 

identical identifiers 

and the same 

Indicator of Separate 

Loan, the Indicator 

has reached its

maximum value.

(This error is reported 

when the Indicator 

has reached its 

maximum value.)

Duplicate loan 

exists, and Indicator 

has reached 

maximum value of 

‘Z’.

0259 Ind of Separate Loan has Reached Max 

Value for This Loan

LoadLevel 

Error

If two or more GAs 

report loans with 

identical identifiers 

and the same 

Indicator of Separate 

Loan, the second will 

produce an error.

(This error is reported 

when the Indicator 

has not reached its 

maximum value.)

Duplicate loan 

exists.

0526 Dup Loan exists for another GA, increment 

Ind of Sep Loan.

(This error is also generated when GA 

attempts to report transferred loan without 

Date of Guaranty Transferred.)

Date Revised 6-16-2003
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–53

Code for Original School

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

Yes No No No Numeric 8 44-51 027

Description An eight-digit code, known as the OPE code, identifying the original school at 

which the student was enrolled or accepted for enrollment when the loan was 

made.

Comments  Use a valid OPE School and Branch Code for all loans.

 If code is not available and Date of Guaranty was before January 1, 1984, 

you may use the plug value ‘99999900’.

 If the Type of Loan is ‘CL’, use 88888800.

 If the Type of Loan is ‘RF’, use 88888811.

 When this Loan Identifier information changes, leave the existing code in 

this field and report the new code in the ‘New Code for Original School’ 

field (i.e., its counterpart ‘New’ Identifier). Do this until the updated 

information is accepted by NSLDS. Once accepted, the updated value is 

reported in the standard Loan Identifier field and the ‘New’ field is filled 

with the default value (zeroes or blanks).

 Changes made to Loan Identifier fields are mapped as a block, so when the 

information contained in one of the key data elements is changed, the 

information belonging in all of them must be re-confirmed. Therefore, fill 

ALL the New Identifier fields (listed below) for this loan with the values 

that they should contain  whether those values are new ones or the ones 

that you have been reporting all along.

 Changes made to Identifiers are processed before Past Period Change 

records are processed. Therefore, if you are submitting an Identifier change 

and a PPC against the same loan record in the same reporting cycle, the 

PPC should refer to the New Identifiers, not the old. We recommend 

submitting PPC changes after the Identifier changes have passed all 

NSLDS edits (i.e., they do not appear on the subsequent Load Processing 

Error File).

Part of Event Type Loan Identifier

Companion Field(s)  Linked through edit

 Date of Guaranty (025)

 Type of Loan (024)

 Remaining Identifier Fields

 Date of Guaranty (025)

 Date of Student’s Birth (022)

 Indicator of Separate Loan (026)

 PLUS Borrower’s Social Security Number (028)

 Student’s First Name (023)

 Student’s Social Security Number (021)

 Type of Loan (024)

 Remaining ‘New Identifier’ Fields

 New Date of Guaranty (045)

 New Date of Student’s Birth (042)

 New Indicator of Separate Loan (046)

 New PLUS Borrower’s Social Security Number (048)

 New Student’s First Name (043)

 New Student’s Social Security Number (041)
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–54

Code for Original School

 New Type of Loan (044)

Default Value / Use Must always be filled.

Reporting Report in regular update.

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be reported. Contains zeroes. 0128 Code for Original School is required

DomainLevel 

Error

Must be numeric. Isn’t numeric. 0181 Invalid Code for Original School

RecordLevel 

Error

Must contain 

‘88888800’ if Type 

of Loan is ‘CL’ 

(Consolidated).

Contains wrong 

value.

0181 Invalid Code for Original School

RecordLevel 

Error

Must contain 

‘88888811’ if Type 

of Loan is ‘RF’ 

(Refinanced).

Contains wrong 

value.

0181 Invalid Code for Original School

RecordLevel 

Error

If Date of Guaranty is 

January 1, 1984 or 

later, ‘99999900’ is 

not valid.

Contains wrong 

value.

0237 Invalid value when Dt of GA > or = 

19840101

LoadLevel 

Error

Must be a valid OPE 

Code.

Invalid code. 0181 Invalid Code for Original School

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–55

PLUS Borrower’s Social Security Number

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

Yes Yes No No Character 9 52-60 028

Description PLUS Borrower’s Social Security Number.

Comments  May be a real or pseudo Social Security Number (SSN).

 Whenever a real SSN is located for a borrower, the Data Provider must 

change the Pseudo SSN to the real SSN.

 SSN history should be maintained during SSN changes and updates. All 

student loan records should be merged into the current SSN by using the 

current and new identifier fields.

 Where a real SSN is not on file, a pseudo SSN must be generated for the 

record, as follows:

 The first position of the SSN must contain a ‘9’ to clearly identify the 

record as a pseudo SSN. The second through fourth positions must 

contain the Guaranty Agency’s code. Pseudo SSNs must be unique to 

each borrower , so one borrower’s records can be distinguished from 

another’s. Using the Guaranty Agency’s code will help ED to 

distinguish the pseudo SSNs reported by different agencies.

 A pseudo SSN may not be used in place of a real one if the Data 

Provider has the real SSN.

 When a loan is transferred to your agency from another and it identifies the 

borrower with a pseudo SSN, do not change the Guaranty Agency Code 

portion of the number to your own agency’s code.

 Whenever a PLUS Borrower’s SSN is reported, the system checks whether 

the number has already been reported to NSLDS. If not, the student is 

added to NSLDS. If it was previously reported, NSLDS uses the following 

match logic to confirm the identity of the PLUS borrower.

1. First Name and Date of Birth (DOB) matches.

First Name

 Three of first four characters of first name on incoming record 

(excluding punctuation and spaces) match three of four characters of 

first name (excluding punctuation and spaces) in NSLDS (current or 

history), or alias matches exactly. The letters must match in the same 

sequence. If fewer than three characters, all characters must match; 

and

Date of Birth

 Year matches exactly; or

 Year matches plus or minus one, with month matching exactly; or

 Year matches plus or minus ten, with month and day matching exactly; 

or

 Incoming DOB is real and NSLDS’ DOB is one of the following plug 

dates: 19000101, 18991231, 18581117, 19581117, 19040404, 

19600101, or 19??1111, where ?? can be any year.

Note: When NSLDS performs the analysis on the three of first four characters 

in first name or five of first seven characters in last name, the letters must match 

in the same sequence. For example, Nary and Mary would match, as “ary” is in 

same sequential order. So would Maty and Mary, as “may” is in the same 

sequential order. 

2. Transposed first name and last name with DOB match.
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–56

PLUS Borrower’s Social Security Number

Last Name

 Three of the first four characters of last name on incoming record 

(excluding punctuation and spaces) match three of first four characters 

of first name (excluding punctuation and spaces) in NSLDS (current or 

history); and

Date of Birth

 Year matches exactly; or

 Year matches plus or minus one, with month matching exactly; or

 Year matches plus or minus ten, with month and day matching exactly; 

or

 Incoming DOB is real and NSLDS’ DOB is one of the following plug 

dates: 19000101, 18991231, 18581117, 19581117, 19040404, 

19600101, or 19??1111, where ?? can be any year.

3. Match on first initial of first name when NSLDS’ first name is only an initial 

and no other first names exist in NSLDS.

First Name

 Incoming first name begins with same letter as NSLDS’ first initial (a 

name that is an initial only or an initial followed by a period, not a 

comma, and no first name in history); and 

Date of Birth

 Exact match and is not a plug date: 19000101, 18991231, 18581117, 

19581117, 19040404, 19600101, or 19??1111, where ?? can be any 

year. (Note: If both incoming and NSLDS have same plug date, this is 

considered an exact match.)

4. Match on first initial and part of last name with DOB match.

First Name

 First character of first name matches first character of first name or 

first initial (current or history); and

Last Name

 Five of first seven characters of last name (excluding punctuation and 

spaces) match five of first seven characters of last name (excluding 

punctuation and spaces) in NSLDS (current or history). If fewer than 

five characters, all characters must match; and

Date of Birth

 Year matches exactly; or

 Year matches plus or minus one, with month matching exactly; or

 Year matches plus or minus ten, with month and day matching exactly; 

or

 Incoming DOB is real and NSLDS’ DOB is one of the following plug 

dates: 19000101, 18991231, 18581117, 19581117, 19040404, 

19600101, or 19??1111, where ?? can be any year.

 For loans or grants made before 1-1-1997, incoming DOB is plug date 

and NSLDS DOB is a real date.

Note: When NSLDS performs the analysis on the three of first four 

characters in first name or five of first seven characters in last name, the 

letters must match in the same sequence. For example, Nary and Mary 

would match, as “ary” is in same sequential order. So would Maty and 

Mary, as “may” is in the same sequential order.

5. Match on student SSN, and a single loan or grant overpayment is found using 
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–57

PLUS Borrower’s Social Security Number

the non-student related identifiers. This loan or grant overpayment was last 

reported on by the current provider.

 When more than one loan exists for the same student, at the same school, 

with the same Date of Guaranty, and the only key identifier that differs 

between the loans is the PLUS Borrower’s SSN (e.g., Where one parent 

signed one loan, the second parent signed the other – as opposed to an 

inconsistency or error with the number itself), each of the loans must be 

assigned a different Indicator of Separate Loan.

 When this Loan Identifier information changes which includes a change 

from one parent to the other, leave the existing value in this field and report 

the new value in the ‘New PLUS Borrower’s Social Security Number’ field 

(i.e., its counterpart ‘New’ Identifier). Do this until the updated information 

is accepted by NSLDS. Once accepted, the updated value is reported in the 

standard Loan Identifier field and the ‘New’ field is filled with the default 

value (zeroes or blanks).

 Changes made to Loan Identifier fields are mapped as a block, so when the 

information contained in one of the key data elements is changed, the 

information belonging in all of them must be re-confirmed. Therefore, fill 

ALL the New Identifier fields (listed below) for this loan with the values 

that they should contain  whether those values are new ones or the ones 

that you have been reporting all along. 

 Changes made to Identifiers are processed before Past Period Change 

records are processed. Therefore, if you are submitting an Identifier change 

and a PPC against the same loan record in the same reporting cycle, the 

PPC should refer to the New Identifiers, not the old. We recommend 

submitting PPC changes after the Identifier changes have passed all 

NSLDS Load Processing Error File (i.e., they do not appear on the 

subsequent Load Processing Error File).

Part of Event Type Loan Identifier

Companion Field(s)  Linked through edit

 Date of PLUS Borrower’s Birth (073)

 PLUS Borrower’s First Name (071)

 PLUS Borrower’s Last Name (072)

 PLUS Borrower’s Social Security Number Indicator (070)

 Type of Loan (024)

 Related field that checks value here

 PLUS Borrower’s First Name (071)

 Remaining Identifier Fields

 Code for Original School (027)

 Date of Guaranty (025)

 Date of Student’s Birth (022)

 Indicator of Separate Loan (026)

 Student’s First Name (023)

 Student’s Social Security Number (021)

 Type of Loan (024)

 Remaining ‘New Identifier’ Fields

 New Code for Original School (047)

 New Date of Guaranty (045)

 New Date of Student’s Birth (042)

 New Indicator of Separate Loan (046)
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–58

PLUS Borrower’s Social Security Number

 New Student’s First Name (043)

 New Student’s Social Security Number (041)

 New Type of Loan (044)

Default Value / Use Must always be filled for PLUS loans. 

Reporting Report in regular update.

Edit 

Level

Verifies Error Error 

No.

Error Message

RecordLevel 

Error

Must be numeric if 

PLUS Borrower’s 

Social Security 

Number Indicator is 

‘R’.

Isn’t numeric. 0160 Invalid PLUS Borrower SSN

RecordLevel 

Error

Must be blank if Type 

of Loan is other than 

‘PL’.

Isn’t blank. 0193 Field not required on this type of loan

RecordLevel 

Error

This field must be 

reported if Type of 

Loan is ‘PL’.

Is blank. 0250 PLUS Borrower SSN is required

LoadLevel 

Error

For loans already 

reported to NSLDS, 

the incoming PLUS 

Borrower SSN is 

associated to the loan 

identified.

PLUS Borrower’s 

SSN does not match 

(See comments).

0160 Invalid PLUS Borrower SSN

LoadLevel 

Error

Whether NSLDS 

database already has a 

different PLUS 

Borrower associated 

with that SSN.

Conflicting first 

name or date of 

birth information 

exists.

0409 PLUS Borrower SSN currently used by 

another borrower

Date Revised 3-27-2007
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–59

Record Type Indicator

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No N/A No N/A Character 1 61 029

Description Identifies type of record (i.e., Detail or Past Period Change).

Comments  For Detail records, report a blank in this field. DataPrep converts the blank 

to an N.

 For Past Period Change records, populate this field with a ‘Z’.

Part of Event Type Not part of an event.

Companion Field(s) None.

Default Value / Use Report a blank.

Reporting Report in regular update.

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Record Type Indicator 

is a space or ‘Z’.

Is not blank or ‘Z’. 0252 Record Type Indicator must be Z or spaces

RecordLevel 

Error

Record Type Indicator 

is ‘N’ or ‘Z’ in valid 

records that are sent to 

NSLDS.

Is not ‘N’ or ‘Z’. 0339 Field must be ‘N’ or ‘Z’ in file received by 

NSLDS

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–60

Action Code

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No N/A No N/A Character 1 62 030

Description Identifies action type.

Comments  Set this field to ‘F’ to force Delta Processing to submit a record to NSLDS 

even though no changes were made to it since the last submittal. (Typically, 

you would use this if you received a Load Processing Error File for this 

record, but after review you determined the information previously sent 

was correct. This could occur because a SSN conflict was resolved, a 

school code was added, or NSLDS modified the edits, thus clearing the 

condition that caused the error in the first place.)

 Note that setting this to ‘F’ will only apply to the next submittal. If you 

need to re-send it again, you need to reset the value to ‘F’.

 Setting the Action Code to ‘F’ does not bypass normal edits, it just causes 

the record to be re-sent to NSLDS.

 If no special conditions pertain, leave it blank. Delta processing will set it 

to ‘A’ (Add) or ‘C’ (Change).

Part of Event Type Not part of an event.

Companion Field(s) None.

Default Value / Use Report a blank if no special conditions apply.

Reporting Report in regular update. 

Edit 

Level

Verifies Error Error 

No.

Error Message

RecordLevel 

Error

Must be ‘A’, ‘C’, or 

‘F’.

Contains wrong 

value. 

0171 Invalid Action Code

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–61

New Student’s Social Security Number

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

Yes (New) Yes No No Character 9 63-71 041

Description Title IV aid recipient or beneficiary’s Social Security Number.

Comments  May be a real or pseudo Social Security Number (SSN). A pseudo SSN 

may not be used in place of a real one if the Data Provider has the real

SSN.

 Whenever a real SSN is located for a borrower, the Data Provider must 

change the Pseudo SSN to the real SSN.

 SSN history should be maintained during SSN changes and updates. All 

student loan records should be merged into the current SSN by using the 

current and new identifier fields.

 Where a real SSN is not on file, a pseudo SSN must be generated for the 

record, as follows:

 The first position of the SSN must contain a ‘9’ to clearly identify the 

record as a pseudo SSN. The second through fourth positions must 

contain the Guaranty Agency’s code. Pseudo SSNs must be unique to 

each student, so one student’s records can be distinguished from 

another’s. Using the Guaranty Agency’s code will help ED to 

distinguish the pseudo SSNs reported by different agencies.

 If a pseudo SSN is used, it may not be substituted for a real SSN if the 

Data Provider has the real SSN.

 If a pseudo SSN is used, populate the student’s SSN Indicator (Field 

074) with a ‘P’.

 When a loan is transferred to your agency from another and it identifies the 

student with a pseudo SSN, do not change the Guaranty Agency Code 

portion of the number to your own agency’s code. This will create a new

record.

 Whenever a SSN is reported, the system checks whether the number has 

already been reported to NSLDS. If not, the student is added to NSLDS. If 

it was previously reported, NSLDS uses the following match logic to 

confirm the identity of the person.

1. First Name and Date of Birth (DOB) matches.

First Name

 Three of first four characters of first name on incoming record 

(excluding punctuation and spaces) match three of four characters of 

first name (excluding punctuation and spaces) in NSLDS (current or 

history), or alias matches exactly. The letters must match in the same 

sequence. If fewer than three characters, all characters must match; and

Date of Birth

 Year matches exactly; or

 Year matches plus or minus one, with month matching exactly; or

 Year matches plus or minus ten, with month and day matching exactly; 

or

 Incoming DOB is real and NSLDS’ DOB is one of the following plug 

dates: 19000101, 18991231, 18581117, 19581117, 19040404, 

19600101, or 19??1111, where ?? can be any year.

Note: When NSLDS performs the analysis on the three of first four 

characters in first name or five of first seven characters in last name, the 
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–62

New Student’s Social Security Number

letters must match in the same sequence. For example, Nary and Mary 

would match, as “ary” is in same sequential order. So would Maty and 

Mary, as “may” is in the same sequential order. 

2. Transposed first name and last name with DOB match.

Last Name

 Three of the first four characters of last name on incoming record 

(excluding punctuation and spaces) match three of first four characters 

of first name (excluding punctuation and spaces) in NSLDS (current or 

history); and

Date of Birth

 Year matches exactly; or

 Year matches plus or minus one, with month matching exactly; or

 Year matches plus or minus ten, with month and day matching exactly; 

or

 Incoming DOB is real and NSLDS’ DOB is one of the following plug 

dates: 19000101, 18991231, 18581117, 19581117, 19040404, 

19600101, or 19??1111, where ?? can be any year.

3. Match on first initial of first name when NSLDS’ first name is only an initial 

and no other first names exist in NSLDS.

First Name

 Incoming first name begins with same letter as NSLDS’ first initial (a 

name that is an initial only or an initial followed by a period, not a 

comma, and no first name in history); and 

Date of Birth

 Exact match and is not a plug date: 19000101, 18991231, 18581117, 

19581117, 19040404, 19600101, or 19??1111, where ?? can be any 

year. (Note: If both incoming and NSLDS have same plug date, this is 

considered an exact match.)

4. Match on first initial and part of last name with DOB match.

First Name

 First character of first name matches first character of first name or 

first initial (current or history); and

Last Name

 Five of first seven characters of last name (excluding punctuation and 

spaces) match five of first seven characters of last name (excluding 

punctuation and spaces) in NSLDS (current or history). If fewer than 

five characters, all characters must match; and

Date of Birth

 Year matches exactly; or

 Year matches plus or minus one, with month matching exactly; or

 Year matches plus or minus ten, with month and day matching exactly; 

or

 Incoming DOB is real and NSLDS’ DOB is one of the following plug 

dates: 19000101, 18991231, 18581117, 19581117, 19040404, 

19600101, or 19??1111, where ?? can be any year.

 For loans or grants made before 1-1-1997, incoming DOB is plug date 

and NSLDS DOB is a real date.

Note: When NSLDS performs the analysis on the three of first four 
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–63

New Student’s Social Security Number

characters in first name or five of first seven characters in last name, the 

letters must match in the same sequence. For example, Nary and Mary 

would match, as “ary” is in same sequential order. So would Maty and 

Mary, as “may” is in the same sequential order.

5. Match on student SSN, and a single loan or grant overpayment is found using 

the non-student related identifiers. This loan or grant overpayment was last 

reported on by the current provider.

 When this Loan Identifier information changes, leave the existing value in 

this field and report the new value in the New Student’s Social Security 

Number field (e.g., its counterpart New Identifier). Do this until the 

updated information is accepted by NSLDS. Once accepted, the updated 

value is reported in the standard Loan Identifier field and the New field is 

filled with the default value (zeroes or blanks).

 Changes made to Loan Identifier fields are mapped as a block, so when the 

information contained in one of the key data elements is changed, the 

information belonging in all of them must be re-confirmed. Therefore, fill 

all the New Identifier fields (listed below) for this loan with the values that 

they should contain  whether those values are new ones or the ones that 

you have been reporting all along.

 Changes made to Identifiers are processed before Past Period Change 

records are processed. Therefore, if you are submitting an Identifier change 

and a PPC against the same loan record in the same reporting cycle, the 

PPC should refer to the New Identifiers, not the old. We recommend 

submitting PPC changes after the Identifier changes have passed NSLDS’ 

Load-Level edits (e.g., they do not appear on the subsequent Load Process 

Error File).

Part of Event Type Loan Identifier / Student Identifier

Companion Field(s)  Linked through edit

 New Date of Student’s Birth (042)

 New Student’s First Name (043)

 Student’s Last Name (076)

 Student’s Social Security Number Indicator (074)

 Related field that checks value here

 PLUS Borrower’s First Name (071)

 Remaining Identifier Fields

 Code for Original School (027)

 Date of Guaranty (025)

 Date of Student’s Birth (022)

 Indicator of Separate Loan (026)

 PLUS Borrower’s Social Security Number (028)

 Student’s First Name (023)

 Type of Loan (024)

 Remaining ‘New Identifier’ Fields

 New Code for Original School (047)

 New Date of Guaranty (045)

 New Date of Student’s Birth (042)

 New Indicator of Separate Loan (046)

 New PLUS Borrower’s Social Security Number (048)

 New Student’s First Name (043)

 New Type of Loan (044)

Default Value / Use Report blanks when Loan Identifier information has not changed.
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–64

New Student’s Social Security Number

Reporting Report actual value if change in Student’s Social Security Number occurs.

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

If Student’s SSN 

Indicator is ‘R’ 

(Real), this field must 

be numeric and not 

all zeroes.

Isn’t numeric or is 

zeroes.

0224 Invalid New Student SSN

DomainLevel 

Error

Change value given 

when made to 

another Loan 

Identifier field.

No value entered 

(whether new or 

existing).

0246 New Student SSN is required

LoadLevel 

Error

Whether NSLDS 

database already has 

a different student 

associated with that 

SSN. (See 

comments.)

Conflicting first 

name or date of 

birth information 

exists.

0407 New Student SSN currently used by another 

student

Date Revised 3-13-2006
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–65

New Date of Student’s Birth

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

Yes (New) No No No Date 8 72-79 042

Description Date when Title IV aid recipient or beneficiary was born.

Comments  When a student’s date of birth changes, leave the previously reported date 

in the ‘Date of Student’s Birth’ field, and report the new date here.

 If the Date of Guaranty is on or before the Initial Load Date, a plug date of 

‘19000101’ date may be used until actual New Date of Student’s Birth can 

be determined. (See edits.)

 Changes made to Loan Identifier fields are mapped as a block, so when the 

information contained in one of the key data elements is changed, the 

information belonging in all of them must be re-confirmed. Therefore, fill 

ALL the New Identifier fields (listed below) for this loan with the values 

that they should contain  whether those values are new ones or the ones 

that you have been reporting all along.

 Changes made to Identifiers are processed before Past Period Change 

records are processed. Therefore, if you are submitting an Identifier change 

and a PPC against the same loan record in the same reporting cycle, the 

PPC should refer to the New Identifiers, not the old. We recommend 

submitting PPC changes after the Identifier changes have passed all 

NSLDS edits (i.e., they do not appear on the subsequent Load Processing 

Error File).

Part of Event Type Student Identifier

Companion Field(s)  Linked through edit

 Initial Load Date (007) (on Header)

 New Date of Guaranty (045)

 Related field that checks value here

 New Student’s Social Security Number (041)

 Remaining Identifier Fields

 Code for Original School (027)

 Date of Guaranty (025)

 Indicator of Separate Loan (026)

 PLUS Borrower’s Social Security Number (028)

 Student’s First Name (023)

 Student’s Social Security Number (021)

 Type of Loan (024)

 Remaining ‘New Identifier’ Fields

 New Code for Original School (047)

 New Date of Guaranty (045)

 New Indicator of Separate Loan (046)

 New PLUS Borrower’s Social Security Number (048)

 New Student’s First Name (043)

 New Student’s Social Security Number (041)

 New Type of Loan (044)

Default Value / Use Report ‘00000000’ when Loan Identifier information has not changed.

Reporting Report actual value if change in Student’s Date of Birth occurs. 
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–66

New Date of Student’s Birth

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be a valid date 

(if not zeroes).

Invalid date. 0225 Invalid New Student Date of Birth

DomainLevel 

Error

Change value given 

when made to 

another Loan 

Identifier field.

No value entered

here (whether new 

or existing).

0244 New Student Date of Birth is required

RecordLevel 

Error

If Date of Guaranty is 

later than Date of 

Initial Load, 

‘19000101’ cannot be 

reported.

Invalid date. 0102 19000101 is invalid when Date of Guaranty 

> Init Load Date

RecordLevel 

Error

CCYY of Student’s 

Birth must be earlier 

than CCYY of 

Submittal Receive 

Data on Header 

Record.

Note: Only checked 

if Date of Guaranty is 

invalid.

CCYY is same or 

later.

0151 New Student Date of Birth must be less than 

Submittal Date

RecordLevel 

Error

New Date of 

Student’s Birth must 

be on or after New

Date of Guaranty less 

99 years.

New Date of 

Student’s Birth is 

before New Date of 

Guaranty less 99 

years.

0568 Date must be = or greater than New Date of 

Guaranty - 99 years

RecordLevel 

Error

New Date of 

Student’s Birth must 

be on or before New

Date of Guaranty less 

12 years.

New Date of 

Student’s Birth is 

after New Date of 

Guaranty less 12 

years.

0569 Date must be = or less than New Date of 

Guaranty - 12 years

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–67

New Student’s First Name

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

Yes (New) Yes No No Character 12 80-91 043

Description Title IV aid recipient or beneficiary’s first name.

Comments  If first name exceeds 12 characters, drop characters in excess of 12.

 If student has no first name, enter value ‘NFN’.

 Do not enter personal titles (e.g., Mr., Mrs., Dr., Lt.) in this field.

 When a student’s first name changes, leave the previously reported name in 

the Student’s First Name field, and report the new name here.

 Changes made to Loan Identifier fields are mapped as a block, so when the 

information contained in one of the key data elements is changed, the 

information belonging in all of them must be re-confirmed. Therefore, fill 

ALL the New Identifier fields (listed below) for this loan with the values 

that they should contain  whether those values are new ones or the ones 

that you have been reporting all along. 

 Changes made to Identifiers are processed before Past Period Change 

records are processed. Therefore, if you are submitting an Identifier change 

and a PPC against the same loan record in the same reporting cycle, the 

PPC should refer to the New Identifiers, not the old. We recommend 

submitting PPC changes after the Identifier changes have passed all 

NSLDS edits (i.e., they do not appear on the subsequent Load Processing 

Error File).

Part of Event Type Student Identifier

Companion Field(s)  Linked through edit

 New Student’s Social Security Number (041)

 Related field that checks value here

 PLUS Borrower’s First Name (071)

 Remaining Identifier Fields

 Code for Original School (027)

 Date of Guaranty (025)

 Date of Student’s Birth (022)

 Indicator of Separate Loan (026)

 PLUS Borrower’s Social Security Number (028)

 Student’s Social Security Number (021)

 Type of Loan (024)

 Remaining ‘New Identifier’ Fields

 New Code for Original School (047)

 New Date of Guaranty (045)

 New Date of Student’s Birth (042)

 New Indicator of Separate Loan (046)

 New PLUS Borrower’s Social Security Number (048)

 New Student’s Social Security Number (041)

 New Type of Loan (044)

Default Value / Use Report blanks when Loan Identifier information has not changed.

Reporting Report actual value if change in Student’s First Name occurs. 

Edit 

Level

Verifies Error Error 

No.

Error Message

Domain- Must be left-justified. Isn’t left-justified. 0166 Field must be left-justified
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–68

New Student’s First Name

Level 

Error

DomainLevel 

Error

Change value given 

when made to 

another Loan 

Identifier field.

No value entered 

here (whether new 

or existing).

0247 New Student First Name is required

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–69

New Type of Loan

Loan 

Identifier 

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

Yes (New) No Yes No Character 2 92-93 044

Description Code indicating type of aid received or guaranteed.

Comments  Must be a valid code from the Loan Type Code Table (Appendix B–Table 

B-12).

 When the type of loan changes, leave the previously reported loan type in 

the ‘Type of Loan’ field, and report the new loan type here.

 Changes made to Loan Identifier fields are mapped as a block, so when the 

information contained in one of the key data elements is changed, the 

information belonging in all of them must be re-confirmed. Therefore, fill 

ALL the New Identifier fields (listed below) for this loan with the values 

that they should contain  whether those values are new ones or the ones 

that you have been reporting all along.

 Changes made to Identifiers are processed before Past Period Change 

records are processed. Therefore, if you are submitting an Identifier change 

and a PPC against the same loan record in the same reporting cycle, the 

PPC should refer to the New Identifiers, not the old. We recommend 

submitting PPC changes after the Identifier changes have passed all 

NSLDS edits (i.e., they do not appear on the subsequent Load Processing 

Error File).

Part of Event Type Loan Identifier

Companion Field(s)  Related fields that check value here

 Amount of Guaranty (061)

 Code for Current School (102)

 Code for Enrollment Status (132)

 Date Deferment Starts (092)

 Date Enrollment Period Begins (077)

 Date Enrollment Period Ends (078)

 Date Enrollment Status Effective (131)

 Date Entered Repayment (Date of Maturity) (060)

 Date of Anticipated Completion (133)

 Date of Disbursement (066)

 Date of Guaranty Agency Principal/Interest Collections (123)

 Date of Loan Status (062)

 Date of PLUS Borrower’s Birth (073)

 Date of TOP Principal/Interest Collections (127)

 Indicator of Subsidy (149)

 New Code for Original School (047)

 New Date of Guaranty (045)

 PLUS Borrower’s First Name (071)

 PLUS Borrower’s Last Name (072)

 PLUS Borrower’s Middle Initial (086)

 PLUS Borrower’s Social Security Number (048)

 PLUS Borrower’s Social Security Number Indicator (070)

 PLUS Borrower’s State of Residence (087)

 Student’s Academic Level (075)

 Student’s Driver’s License Number (080)

 Student’s Driver’s License State (081)

 Type of Deferment (091)
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–70

New Type of Loan

 Remaining Identifier Fields

 Code for Original School (027)

 Date of Guaranty (025)

 Date of Student’s Birth (022)

 Indicator of Separate Loan (026)

 PLUS Borrower’s Social Security Number (028)

 Student’s First Name (023)

 Student’s Social Security Number (021)

 Remaining ‘New Identifier’ Fields

 New Code for Original School (047)

 New Date of Guaranty (045)

 New Date of Student’s Birth (042)

 New Indicator of Separate Loan (046)

 New PLUS Borrower’s Social Security Number (048)

 New Student’s First Name (043)

 New Student’s Social Security Number (041)

Default Value / Use Report blanks when Loan Identifier information has not changed.

Reporting Report actual value if change in loan type occurs.

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Change given when 

made to another Loan 

Identifier field.

No value entered 

(whether new or 

existing).

0248 New Type of Loan is required

RecordLevel 

Error

Must be a valid code 

from the Loan Type 

Code Table.

Invalid code. 0342 Invalid New Type of Loan

Date Revised 6-16-2003
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–71

New Date of Guaranty

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

Yes (New) No Yes No Date 8 94-101 045

Description Date when an FFELP loan was originally guaranteed.

Comments  When the guaranty date changes, leave the previously reported date in the 

‘Date of Guaranty’ field, and report the new date here.

 Changes made to Loan Identifier fields are mapped as a block, so when the 

information contained in one of the is changed, the information belonging 

in all of them must be re-confirmed. To permit this, you must fill ALL the 

New Identifier fields (listed below) for this loan with the values that they 

should contain  whether those values are new ones or the ones that you 

have been reporting all along.

 Changes made to Identifiers are processed before Past Period Change 

records are processed. Therefore, if you are submitting an Identifier and a 

PPC against the same loan record in the same reporting cycle, the PPC 

should refer to the New Identifiers, not the old. We recommend submitting 

PPC changes after the Identifier changes have been accepted by NSLDS.

Part of Event Type Loan Identifier

Companion Field(s)  Linked through edit

 Code for Loan Status (063)

 Date Guaranty Transferred (090)

 Submittal (Extract) Date (004) (Header record)

 Type of Loan (024)

 Related fields that check value here

 Code for Current Holder Lender (134)

 Code for Current School (102)

 Code for Enrollment Status (132)

 Code for Original School (027)

 Code for Originating FFELP Lender (089)

 Date Claim Paid (106)

 Date Deferment Starts (092)

 Date Enrollment Period Begins (077)

 Date Enrollment Period Ends (078)

 Date Enrollment Status Effective (131)

 Date Entered Repayment (Date of Maturity) (060)

 Date Guaranty Transferred (090)

 Date Loan Sold (141)

 Date of Anticipated Completion (133)

 Date of Cancellation (064)

 Date of Disbursement (066)

 Date of Guaranty Agency Bankruptcy Claim Refunds (145)

 Date of Guaranty Agency Principal/Interest Collections (123)

 Date of Loan Status (062)

 Date of Outstanding Accrued Interest Balance (137)

 Date of Outstanding Principal Balance (135)

 Date of PLUS Borrower’s Birth (073)

 Date of Refund on Claims (099)

 (formerly Date of Refund from Lender on Claims (099)

 Date of Refund to Lender (101)

 Date of Servicer Responsibility (150)
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–72

New Date of Guaranty

 Date of TOP Principal/Interest Collections (127)

 Date Reinsurance Claim Requested (117)

 Date Repurchased (120)

 New Date of Student’s Birth (042)

 PLUS Borrower’s State of Residence (087)

 Student’s Academic Level (075)

 Type of Deferment (091)

 Remaining Identifier Fields

 Code for Original School (027)

 Date of Student’s Birth (022)

 Indicator of Separate Loan (026)

 PLUS Borrower’s Social Security Number (028)

 Student’s First Name (023)

 Student’s Social Security Number (021)

 Type of Loan (024)

 Remaining ‘New Identifier’ Fields

 New Code for Original School (047)

 New Date of Student’s Birth (042)

 New Indicator of Separate Loan (046)

 New PLUS Borrower’s Social Security Number (048) 

 New Student’s First Name (043)

 New Student’s Social Security Number (041)

 New Type of Loan (044)

Default Value / Use Report zeroes when Loan Identifier information has not changed.

Reporting Report actual value if change in date of guaranty occurs. 

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be a valid date 

(if not zeroes).

Invalid date. 0222 Invalid Date of New Guaranty

DomainLevel 

Error

Value given when 

change made to 

another Loan 

Identifier field.

New Date of 

Guaranty was not 

reported.

0406 New Date of Guaranty is required

RecordLevel 

Error

For CL loans, the 

Date of Guaranty 

must be on or after 

the program start date 

(19860407).

Date of Guaranty is 

earlier than the 

program start date.

0560 Date for CL loan must be = or greater than 

19860407

RecordLevel 

Error

For PL loans, the 

Date of Guaranty 

must be on or after 

the program start date 

(19810101).

Date of Guaranty is 

earlier than the 

program start date.

0561 Date for PL loan must be = or greater than 

19810101

RecordLevel 

Error

For RF loans, the 

Date of Guaranty 

must be on or after 

the program start date 

(19861017).

Date of Guaranty is 

earlier than the 

program start date.

0562 Date for RF loan must be = or greater than 

19861017
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–73

New Date of Guaranty

RecordLevel 

Error

For SF loans, the 

Date of Guaranty 

must be on or after 

the program start date 

(19651108).

Date of Guaranty is 

earlier than the 

program start date.

0563 Date for SF loan must be = or greater than 

19651108

RecordLevel 

Error

For SL loans, the 

Date of Guaranty 

must be on or after 

the program start date 

(19810101).

Date of Guaranty is 

earlier than the 

program start date.

0564 Date for SL loan must be = or greater than 

19810101

RecordLevel 

Error

For SU loans, the 

Date of Guaranty 

must be on or after 

the program start date 

(19921001).

Date of Guaranty is 

earlier than the 

program start date.

0565 Date for SU loan must be = or greater than 

19921001

RecordLevel 

Error

For all loan types, the 

Date of Guaranty 

must be on or before 

the Submittal 

(Extract) Date.

Date of Guaranty is 

after the Submittal 

(Extract) Date.

0566 Date must be = or less than Submittal 

(Extract) Date

RecordLevel 

Error

For SL loans, the 

Date of Guaranty 

must be on or before 

19960630.

Date of Guaranty is 

after 19960630.

0567 Date for SL loans must be = or less than 

19960630

RecordLevel 

Error

For UI Loan Status, 

the Date of Guaranty 

must be on or after 

the inception of the 

HEA (19651108).

Date of Guaranty is 

earlier than the 

inception of the 

HEA.

0713 For UI Loan Status, Date must be = or 

greater than 19651108

RecordLevel 

Error

For loans transferred, 

the Date of Guaranty 

must be on or after 

the inception of the 

HEA (19651108).

Date of Guaranty is 

earlier than the 

inception of the 

HEA.

0714 For transferred loans, Date must be = or 

greater than 19651108

LoadLevel 

Error

Determine whether 

‘old’ and New Loan 

Identifiers both match 

existing loans.

Both ‘old’ and New 

Loan Identifiers 

match existing 

loans.

0253 Loan already exists, cannot change key

RecordLevel 

Error

For GB loans, date 

must be on or after 

the program start date 

(20060701).

Date of Guaranty is 

earlier than program 

start date.

0735 Date for GB loans must be = or greater than 

20060701

Date Revised 7-03-2006
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–74

New Indicator of Separate Loan

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

Yes (New) No No No Character 1 102 046

Description An indicator used to differentiate among multiple loans of the same type that 

have the same loan date for the same borrower or student attending the same 

school.

Comments  When a Guaranty Agency reports two or more loans that have identical 

values in all of the following fields – Student’s Social Security Number, 

Date of Student’s Birth, Student’s First Name, Type of Loan, Date of 

Guaranty, and Code for Original School – those loans are differentiated by 

the value in this field.

 The need to increment this indicator may also arise if another Guaranty 

Agency also reports on a loan that has that same guaranty date for the same 

student attending the same school.

 The indicator must be a single character, between ‘A’ and ‘Z’.

 It is recommended that you increment the indicator sequentially, starting 

with ‘A’. (For example, on the same date, you issue three loans that all 

have the same identifiers listed above. Loan 1 should have an Indicator of 

‘A’, Loan 2 should be ‘B’, and Loan 3 should be ‘C’. Note that if you issue 

a fourth loan on another date – even if all the identifiers listed above are 

identical – you should start with ‘A’ again because the Date of Guaranty 

will be different.)

 It is recommended that you set the Indicator to ‘A’ even when there is only 

one loan being issued.

 This indicator must be reported every time data is submitted about the loan.

 When more than one loan exists for the same student, at the same school, 

with the same Date of Guaranty, and the only key identifier that differs 

between the loans is the PLUS Borrower’s SSN (e.g., one parent signed one 

loan, the second parent signed the other), the loans should be assigned 

different Indicators (e.g., ‘A’ and ‘B’). 

 When the indicator of separate loan changes, leave the previously reported 

value in the ‘Indicator of Separate Loan’ field, and report the new value 

here.

 Changes made to Loan Identifier fields are mapped as a block, so when the 

information contained in one of the key data elements is changed, the 

information belonging in all of them must be re-confirmed. To permit this, 

you must fill ALL the New Identifier fields (listed below) for this loan with 

the values that they should contain  whether those values are new ones or 

the ones that you have been reporting all along. 

 Changes made to Identifiers are processed before Past Period Change 

records are processed. Therefore, if you are submitting an Identifier change 

and a PPC against the same loan record in the same reporting cycle, the 

PPC should refer to the New Identifiers, not the old. We recommend 

submitting PPC changes after the Identifier changes have passed all 

NSLDS edits (i.e., they do not appear on the subsequent Load Processing 

Error File).

Part of Event Type Loan Identifier

Companion Field(s)  Remaining Identifier Fields

 Code for Original School (027)

 Date of Guaranty (025)
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–75

New Indicator of Separate Loan

 Date of Student’s Birth (022)

 PLUS Borrower’s Social Security Number (028)

 Student’s First Name (023)

 Student’s Social Security Number (021)

 Type of Loan (024)

 Remaining ‘New Identifier’ Fields

 New Code for Original School (047)

 New Date of Guaranty (045)

 New Date of Student’s Birth (042)

 New PLUS Borrower’s Social Security Number (048) 

 New Student’s First Name (043)

 New Student’s Social Security Number (041)

 New Type of Loan (044)

Default Value / Use Report a blank when Loan Identifier information has not changed.

Reporting Report actual value if change in indicator of separate loan occurs. 

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Change value given 

when made to 

another Loan 

Identifier field.

No value or invalid 

value entered here 

(whether new or 

existing).

0243 New Indictr of Separate Loan must be valid 

letter

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–76

New Code for Original School

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

Yes (New) No No No Numeric 8 103-110 047

Description An eight-digit code, known as the OPE code, identifying the original school at 

which the student was enrolled or accepted for enrollment when the loan was 

made.

Comments  Must be a valid OPE School and Branch code.

 Do not use the plug value ‘9999900’ (as was permitted for older loans in 

Code for Original School).

 If the Type of Loan is ‘CL’, use 88888800.

 If the Type of Loan is ‘RF’, use 88888811.

 When the code for original school changes, leave the previously reported 

code in the ‘Code for Original School’ field, and report the new code here.

 Do not replace a previously reported actual value with a plug or default 

value.

 Changes made to Loan Identifier fields are mapped as a block, so when the 

information contained in one of the key data elements is changed, the 

information belonging in all of them must be re-confirmed. To permit this, 

you must fill ALL the New Identifier fields (listed below) for this loan with 

the values that they should contain  whether those values are new ones or 

the ones that you have been reporting all along. 

 Changes made to Identifiers are processed before Past Period Change 

records are processed. Therefore, if you are submitting an Identifier change 

and a PPC against the same loan record in the same reporting cycle, the 

PPC should refer to the New Identifiers, not the old. We recommend 

submitting PPC changes after the Identifier changes have passed all 

NSLDS edits (i.e., they do not appear on the subsequent Load Processing 

Error File).

Part of Event Type Loan Identifier

Companion Field(s)  Linked through edit

 New Code for Original School (047)

 New Date of Guaranty (045)

 New Type of Loan (044)

 Remaining Identifier Fields

 Date of Guaranty (025)

 Date of Student’s Birth (022)

 Indicator of Separate Loan (026)

 PLUS Borrower’s Social Security Number (028)

 Student’s First Name (023)

 Student’s Social Security Number (021)

 Type of Loan (024)

 Remaining ‘New Identifier’ Fields

 New Date of Guaranty (045)

 New Date of Student’s Birth (042)

 New Indicator of Separate Loan (046)

 New PLUS Borrower’s Social Security Number (048)

 New Student’s First Name (043)

 New Student’s Social Security Number (041)

 New Type of Loan (044)
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–77

New Code for Original School

Default Value / Use Report ‘00000000’ when Loan Identifier information has not changed.

Reporting Report actual value if change in Code for Original School occurs. 

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Value given when 

change was made to 

another Loan 

Identifier field.

No value entered 

(whether new or 

existing).

0245 New Code for Original School is required

DomainLevel 

Error

Must be numeric. Isn’t numeric. 0307 Invalid New Code for Original School

RecordLevel 

Error

If Date of Guaranty is 

Jan. 1, 1984 or later, 

(former plug value 

of) ‘99999900’ is 

invalid.

Contains invalid 

plug date.

0237 Invalid value when Dt of GA> or = 

19840101

RecordLevel 

Error

If New Type of Loan 

is ‘CL’ 

(Consolidated), must 

be ‘88888800’.

Contains wrong 

value. 

0307 Invalid New Code for Original School

RecordLevel 

Error

If New Type of Loan 

is ‘RF’ (Refinanced), 

must be ‘88888811’.

Contains wrong 

value. 

0307 Invalid New Code for Original School

RecordLevel 

Error

‘88888800’ only used 

on CL (Consolidated) 

loans.

Contains wrong 

value. 

0307 Invalid New Code for Original School

RecordLevel 

Error

‘88888811’ only used 

on RF (Refinanced) 

loans.

Contains wrong 

value.

0307 Invalid New Code for Original School

RecordLevel 

Error

New Code for 

Original School

cannot be ‘99999900’ 

if Code for Original 

School was not 

‘99999900’.

Contains wrong 

value.

0527 Def value for this field cannot modify a real 

value

LoadLevel 

Error

Must be a valid OPE 

School Code (if not 

zeroes).

Invalid code. 0307 Invalid New Code for Original School

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–78

New PLUS Borrower’s Social Security Number

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

Yes (New) Yes No No Character 9 111-119 048

Description PLUS Borrower’s Social Security Number.

Comments  May be a real or pseudo Social Security Number (SSN).

 Whenever a real SSN is located for a borrower, the Data Provider must 

change the Pseudo SSN to the real SSN.

 SSN history should be maintained during SSN changes and updates. All 

student loan records should be merged into the current SSN by using the 

current and new identifier fields.

 Where a real SSN is not on file, a pseudo SSN must be generated for the 

record, as follows

 The first position of the SSN must contain a ‘9’ to clearly identify the 

record as a pseudo SSN. The second through fourth positions must 

contain the Guaranty Agency’s code. Pseudo SSNs must be unique to 

each borrower , so one borrower’s records can be distinguished from 

another’s. Using the Guaranty Agency’s code will help ED to 

distinguish the pseudo SSNs reported by different agencies.

 A pseudo SSN may not be substituted for a real one if the Data 

Provider has the real SSN.

 When a loan is transferred to your agency from another and it identifies the 

borrower with a pseudo SSN, do not change the Guaranty Agency Code 

portion of the number to your own agency’s code. This will create a new

record.

 When the PLUS Borrower’s SSN changes, which includes a change from 

one parent to the other or a change in co-borrowers, leave the previously 

reported value in the ‘PLUS Borrower’s Social Security Number’ field, and 

report the new value here.

 Changes made to Loan Identifier fields are mapped as a block, so when the 

information contained in one of the key data elements is changed, the 

information belonging in all of them must be re-confirmed. To permit this, 

you must fill ALL the New Identifier fields (listed below) for this loan with 

the values that they should contain  whether those values are new ones or 

the ones that you have been reporting all along. 

 Changes made to Identifiers are processed before Past Period Change 

records are processed. Therefore, if you are submitting an Identifier change 

and a PPC against the same loan record in the same reporting cycle, the 

PPC should refer to the New Identifiers, not the old. We recommend 

submitting PPC changes after the Identifier changes have passed all 

NSLDS edits (i.e., they do not appear on the subsequent Load Processing 

Error File).

Part of Event Type Loan Identifier

Companion Field(s)  Linked through edit

 Date of PLUS Borrower’s Birth (073)

 New Type of Loan (044)

 PLUS Borrower’s First Name (071)

 PLUS Borrower’s Social Security Number Indicator (070)

 Related field that checks value here

 PLUS Borrower’s First Name (071)

 Remaining Identifier Fields
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–79

New PLUS Borrower’s Social Security Number

 Code for Original School (027)

 Date of Guaranty (025)

 Date of Student’s Birth (022)

 Indicator of Separate Loan (026)

 Student’s First Name (023)

 Student’s Social Security Number (021)

 Type of Loan (024)

 Remaining ‘New Identifier’ Fields

 New Code for Original School (047)

 New Date of Guaranty (045)

 New Date of Student’s Birth (042)

 New Indicator of Separate Loan (046)

 New Student’s First Name (043)

 New Student’s Social Security Number (041)

 New Type of Loan (044)

Default Value / Use Report blanks when Loan Identifier information has not changed.

Reporting Report actual value if change in PLUS Borrower’s SSN occurs.

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

If PLUS Borrower’s 

Social Security 

Number Indicator is 

‘R’ (Real), this field 

must be numeric.

Isn’t numeric. 0160 Invalid PLUS Borrower SSN

RecordLevel 

Error

Field must be blank if 

identifier fields 

haven’t changed, or if 

Type of Loan isn’t 

‘PL’.

Is filled. 0193 Field not required on this type of loan

RecordLevel 

Error

Change value given 

when made to 

another Loan 

Identifier field and 

New Type of Loan is 

PL.

No value entered 

here (whether new 

or existing).

0473 New PLUS Borrower SSN is required

LoadLevel 

Error

Whether NSLDS 

database already has 

a different PLUS 

Borrower associated 

with that SSN.

Conflicting first 

name or date of 

birth information 

exists.

0410 New PLUS Borrower SSN currently used by 

another borrower

Date Revised 4-05-2007
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–80

Date Entered Repayment (Date of Maturity)

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Date 8 120-127 060

Description Date when loan entered repayment or is scheduled to enter repayment for cohort 

default rate purposes.

Comments  For Stafford loans, report the day after the end of the initial grace period, 

regardless of whether the borrower actually begins making payments that 

day (or report an earlier date if the borrower is granted a repayment 

schedule that starts before then).

 For PLUS and Refinanced loans, report the date the loan is fully disbursed. 

For Consolidation loans, report the date of first disbursement (additional 

disbursements can be made for 180 days).

 This date should not be modified as a result of deferments or forbearance.

 Once the loan has entered repayment, this date should not be changed, 

except to correct an error. (Do not replace an original Date Entered 

Repayment with the date associated with a new loan, or the date the 

borrower resumes repayment after deferment or forbearance.)

 If a student has both an SLS loan and a Stafford loan that were obtained 

during the same period of continuous enrollment, the Date Entered 

Repayment for the SLS loan is the same as for the Stafford Loan.

 In all other instances, the Date Entered Repayment for a SLS loan is the 

day after the student stops being enrolled at least half-time.

Abbreviated DER.

Part of Event Type Not part of an event. 

Companion Field(s)  Linked through edit

 Date of Disbursement (066)

 Date of Guaranty (025)

 New Date of Guaranty (045) (used if new identifiers supplied)

 New Type of Loan (044) (used if new identifiers supplied)

 Submittal (Extract) Date (004) (Header record)

 Type of Loan (024)

 Related fields that check value here

 Date Deferment Starts (092)

 Date of Guaranty Agency Principal/Interest Collections (123)

 Date of Loan Status (062)

 Date of TOP Principal/Interest Collections (127)

Default Value / Use Must always be filled. 

Reporting Report in regular update. 
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–81

Date Entered Repayment (Date of Maturity)

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be a valid date 

(if not zeroes).

Invalid date. 0199 Invalid Date Entered Repayment

RecordLevel 

Error

Must be reported. Contains zeroes. 0301 Date Entered Repayment is required

RecordLevel 

Error

For earlier SF and SU 

loans (Date of 

Guaranty before 

19950701), DER 

must be on or after 

the Date of Guaranty.

DER is before the 

Date of Guaranty.

0574 Date must be = or > Date of Guaranty for 

non-CL/RF loans

RecordLevel 

Error

For earlier PL loans 

(Date of Guaranty 

before 19960101), 

DER must be on or 

after the Date of 

Guaranty.

DER is before the 

Date of Guaranty.

0574 Date must be = or > Date of Guaranty for 

non-CL/RF loans

RecordLevel 

Error

For all SL loans, 

DER must be on or 

after the Date of 

Guaranty.

DER is before the 

Date of Guaranty.

0574 Date must be = or > Date of Guaranty for 

non-CL/RF loans

RecordLevel 

Error

For later SF and SU 

loans (Date of 

Guaranty on or after 

19950701), DER 

must be on or after 

the Date of 

Disbursement, except 

when Date of 

Disbursement is after 

Date Enrollment 

Period ends (indicates 

late disbursement).

DER is before the 

Date of 

Disbursement.

0575 Based on Loan Type, Date must be = or > 

Date of Disbursement
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–82

Date Entered Repayment (Date of Maturity)

RecordLevel 

Error

For later PL loans 

(Date of Guaranty on 

or after 19960101)

and GB loans, DER

must be on or after 

the Date of 

Disbursement, except 

when Date of 

Disbursement is after 

Date Enrollment 

Period ends (indicates 

late disbursement).

DER is before the 

Date of 

Disbursement.

0575 Based on Loan Type, Date must be = or > 

Date of Disbursement

RecordLevel 

Error

For all loans, DER 

must be on or before 

the Submittal 

(Extract) Date plus 

15 years.

DER is after the 

Submittal (Extract) 

Date plus 15 years.

0576 Date must be = or less than Submittal Date + 

15 years

RecordLevel 

Error

For all CL and RF

loans, DER must be 

on or after the Date 

of Guaranty, less one 

year.

DER is before the 

Date of Guaranty 

less one year.

0709 For CL & RF loans, Date must be >= Date of 

Guaranty - 1 year

Date Revised 04-05-2007
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–83

Amount of Guaranty

Loan 

Identifier

History

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No Yes No Numeric 6 128-133 061

Description Original dollar amount, before any cancellations, of an FFELP loan guaranty.

Comments Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).

Part of Event Type Not part of an event.

Companion Field(s)  Linked through edit

 Date Guaranty Transferred (090)

 New Type of Loan (044) (used if new identifiers supplied)

 Student’s Academic Level (075)

 Type of Loan (024)

 Related fields that check value here

 Amount of Cancellation (065)

 Amount of Claim Paid to Lender (107)

 Amount of Disbursement (067)

 Amount of Outstanding GA fees Balance

formerly Amount of Ending Balance on Claim of Other Fees (108)

 Amount of Guaranty Agency Bankruptcy Claim Refunds (146)

 Amount of Guaranty Agency Interest Collections (124)

 Amount of Guaranty Agency Principal Collections (126)

 Amount of Outstanding Accrued Interest Balance (138)

 Amount of Outstanding Principal Balance (136)

 Amount of Refund from School to Lender (103)

 Amount of Reinsurance Claim Requested (116)

 Amount of TOP Interest Collections (128)

 Amount of TOP Principal Collections (130)

 Amount Repurchased (121)

Default Value / Use Must always be filled.

Reporting Report actual value in regular update. 

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be numeric. Isn’t numeric. 0314 Invalid Amount of Guaranty

RecordLevel 

Error

Amount of Guaranty 

must be at least one 

dollar.

Amount of Guaranty 

is less than the 

minimum (one 

dollar).

0109 Amount of Guaranty is required

RecordLevel 

Error

For SF loans with 

Academic Level 1 –

5 guaranteed on or 

after October 1, 1994

and not transferred, 

the Amount of 

Guaranty less the 

Amount of 

Cancellation must not 

exceed $5,500.

Amount of Guaranty 

exceeds the 

maximum ($5,500).

0650 Amount for SF loan w/Acad Level 1 thru 5 

must be = or < 5500
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–84

Amount of Guaranty

RecordLevel 

Error

For SU loans with 

Academic Level 1-5,

the Amount of 

Guaranty must not 

exceed $27,167.

Amount of Guaranty 

exceeds the 

maximum 

($27,167).

0651 Amount for SU loan w/Acad Level 1 thru 5 

must be = or < 27167

RecordLevel 

Error

For SF loans with 

Academic Level A -

N, the Amount of 

Guaranty must not 

exceed $8,500.

Amount of Guaranty 

exceeds the 

maximum ($8,500).

0669 Amount for SF loan w/Acad Level A thru N 

must be = or < 8500

RecordLevel 

Error

For SU loans with 

Academic Level A -

N, the Amount of 

Guaranty must not 

exceed $47,167.

Amount of Guaranty 

exceeds the 

maximum 

($47,167).

0670 Amount for SU loan w/Acad Level A thru G 

must be = or < 47167

RecordLevel 

Error

For SF and SU loans 

transferred, the 

Amount of Guaranty 

must not exceed 

$47,167, regardless 

of Academic Level.

Amount of Guaranty 

exceeds the 

maximum 

($47,167).

0703 For SF & SU loans, Amount must be = or < 

47167

Date Revised 2-15-2007
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–85

Date of Loan Status

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes Yes No Date 8 134-141 062

Description Date when the current Code for Loan Status became effective.

Comments  Specific instructions regarding the date to report in conjunction with each 

loan status code are provided in the Loan Status Codes table (Appendix 

B–Table B-10).

 For Closed Loans, Date of Loan Status must equal Date of Outstanding 

Principal Balance.

 Do not change the Date of Loan Status if the Loan Status Code does not 

change, unless you are correcting a date previously reported in error.

 Loan status date must be equal to or greater than the loan guaranty date.

Part of Event Type Loan Status

Companion Field(s)  Linked through edit

 Code for Loan Status (063)

 Date Enrollment Period Begins (077)

 Date Entered Repayment (060)

 Date of Disbursement (066)

 Date of Guaranty (025)

 New Date of Guaranty (045) (used if new identifiers supplied)

 New Type of Loan (044) (used if new identifiers supplied)

 Submittal (Extract) Date (004) (Header Record)

 Type of Loan (024)

 Linked through event

 Code for Loan Status (063)

Default Value / Use Must always be filled. 

Reporting Report actual value as new loan or change in loan status occurs. 

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be a valid date 

(if not zeroes).

Invalid date. 0198 Invalid Date of Loan Status

RecordLevel 

Error

Must be reported. Contains zeroes. 0154 Date of Loan Status is required

RecordLevel 

Error

For IDLoan Status, 

the Date of Loan 

Status must be on or 

after the Date of 

Guaranty less 2 years.

Date of Loan Status 

is before Date of 

Guaranty less 2 

years.

0577 For ID Loan Status, Date must be >= Date of 

Guaranty - 2 years
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–86

Date of Loan Status

RecordLevel 

Error

For SF, SU, PL & 

GB loans with DC, 

DD, DK, DP, DS, 

DW, FD, OD or UD 

Loan Status, the Date 

of Loan Status must 

be on or after the 

Date Entered 

Repayment.

Date of Loan Status 

is before Date 

Entered Repayment.

0578 Based on Loan Status, Date must be >= Date 

Entered Repayment

RecordLevel 

Error

For SL loans (other 

than ID Loan Status), 

the Date of Loan 

Status must be on or 

after the Date of 

Guaranty.

Date of Loan Status 

is before Date of 

Guaranty.

0579 Based on loan type & status, Date must be 

>= Date of Guaranty

RecordLevel 

Error

For SF, SU, PL & 

GB loans with BC, 

BK, CA, DA, DE, 

DI, FB, PC, PF, RF, 

RP, or UI, Loan 

Status, the Date of 

Loan Status must be 

on or after the Date 

of Guaranty.

Date of Loan Status 

is before Date of 

Guaranty.

0579 Based on loan type & status, Date must be 

>= Date of Guaranty

RecordLevel 

Error

For Non-CL Loans 

for all other loan 

statuses except ID 

and CA, the Date of 

Loan Status must be 

on or before the 

Submittal (Extract dt) 

Date.

Date of Loan Status 

is after the 

Submittal (Extract) 

Date.

0580 Date must be = or less than Submittal Date

LoadLevel 

Error

For ID Loan Status, 

the Date of Loan 

Status must be on or 

before the Submittal 

(Extract) Date unless 

equal to the Date 

Enrollment Period 

Begins.

Date of Loan Status 

is after the 

Submittal (Extract) 

Date, but not equal 

to the Enrollment 

Period Begin Date.

0668 For ID Loan Stat, Datet must be <= Submit 

Date or = Enrol Per Beg Date

RecordLevel 

Error

For CA Loan Status, 

the Date of Loan 

Status must be on or 

before the later of (a) 

the Date of Guaranty 

plus 2 years or (b) the 

Submittal (Extract) 

Date.

Date of Loan Status 

is after the later of 

(a) the Date of 

Guaranty plus 2 

years or (b) the 

Submittal (Extract) 

Date.

0710 For CA Loan Stat, must be <= Date of Guar 

+ 2yr or <= Submittal Date(Extract Date)
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–87

Date of Loan Status

RecordLevel 

Error

For CA Loan Status, 

the Date of Loan 

Status must be on or 

before the later of (a) 

the Date of Guaranty 

plus 2 years or (b) the 

Submittal (Extract 

Dt) Date.

Date of Loan Status 

is after the later of 

(a) the Date of 

Guaranty plus 2 

years or (b) the 

Submittal (Extract) 

Date.

0710 For CA Loan Stat, must be <= Date of Guar 

+ 2yr or <= Submittal Date(Extract Date)

RecordLevel 

Error

For SF, SU, & PL 

loans with DB, DL, 

DO, DT, DU, DX 

Loan Status, the Date 

of Loan Status must 

be on or after the 

Date of 

Disbursement.

Date of Loan Status 

is before the Date of 

Disbursement.

0715 Based on loan type & status, Dt must be >= 

Date of Disbursement

RecordLevel 

Error

For CL loans, for all 

loan statuses except 

CA, the Date of Loan 

Status must be on or 

before the Submittal 

(Extract) Date plus 1 

month.

Date of Loan Status 

is after the 

Submittal (Extract) 

Date plus 1 month.

0721 For CL loans, Date must be <= Submittal Ate 

+ 1 year.

RecordLevel 

Error

For CL & RF loans 

not in an IA status, 

the Date of Loan 

Status must be on or 

after the Date of 

Guaranty less 1 year..

Date of Loan Status 

is before Date of 

Guaranty less 1

year.

0720 For CL and RF loans, Date must be >= Date 

of Guaranty – 1 year.

RecordLevel 

Error

Date of Loan Status 

must be after the 

other loan activity 

dates.

Date of Loan Status 

is on or before the 

other loan activity 

dates.

0724 For AE status, date must be > other loan 

activity dates

RecordLevel 

Error

For AE loan status, 

Date of Loan Status 

must be on or after 

11/1/1994.

Date of Loan Status 

is before 11/1/1994.

0725 AE status date must be >= 11/1/1994

RecordLevel 

Error

For IG or IM loan 

status, Date of Loan 

Status must be on or 

after the Date of 

Guaranty minus 180 

days.

Date of Loan Status 

is before Date of 

Guaranty minus 180 

days.

0726 For IG/IM loan status date must be >= date 

of guaranty - 180 days

Load 

Level 

Error

If Loan-Status = IA 

and Date of 

Guaranty, the loan 

must have a prior 

status of IM.

Date of Loan Status

= Date of Guaranty. 

Date of Guaranty is 

before Loan Status

Date and prior loan 

status in not IM.

0728 For IA loan status, Date must = Date of 

Guaranty unless prior IM status.

Date Revised 02-15-2007
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–88

Code for Loan Status

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes Yes No Character 2 142-143 063

Description Code for current status of a loan.

Comments Must be a valid code from the Loan Status Codes Table (Appendix B–Table B10). 

Part of Event Type Loan Status

Companion Field(s)  Linked through event

 Date of Loan Status (062)

 Related fields that check value here

 Amount of Cancellation (065)

 Amount of Claim Paid to Lender (107)

 Amount of Disbursement (067)

 Amount of Outstanding GA fees Balance

(formerly Amount of Ending Balance on Claim of Other Fees )(108)

 Amount of Outstanding Principal Balance (136)

 Date of Cancellation (064)

 Date of Guaranty (025)

 Date of Loan Status (062)

 Date of Outstanding Accrued Interest Balance (137)

 Date of Outstanding Principal Balance (135)

 New Date of Guaranty (045) (used if new identifiers supplied)

Default Value / Use Must always be filled.

Reporting Report actual value if change in loan status occurs, or as new loan is made.

Edit 

Level

Verifies Error Error 

No.

Error Message

RecordLevel 

Error

Must be reported. Is blank. 0130 Code for Loan Status is required

RecordLevel

Error

Must be a valid code 

from the Loan Status 

Code Table.

Invalid code. 0179 Invalid Code for Loan Status

LoadLevel 

Error

Loan with AE loan 

status must already 

reside on the database

Loan with AE loan 

status is not on the 

database.

0723 AE loan status not valid on first reporting of 

loan

Date Revised 04-06-2006
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–89

Date of Cancellation

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes Yes Yes Date 8 144-151 064

Description Date when all or part of a loan was canceled.

Comments Report the actual Date of Cancellation.

Part of Event Type Cancellation

Companion Field(s)  Linked through edit

 Code for Loan Status (063)

 Date of Guaranty (025)

 New Date of Guaranty (045) (used if new identifiers supplied)

 Submittal (Extract) Date (004) (Header record)

 Linked through event

 Amount of Cancellation (065)

Default Value / Use Report ‘00000000’ if cancellation has not occurred.

Reporting Report actual value if full or partial cancellation occurs.

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be a valid date 

(if not zeroes). 

Invalid date. 0302 Invalid Date of Cancellation

RecordLevel 

Error

Must be reported if 

Code for Loan Status 

is ‘CA’ or there is a 

corresponding value 

in Amount of 

Cancellation.

Contains zeroes. 0152 Date of Cancellation is required

RecordLevel 

Error

Date of Cancellation 

must be on or after 

the Date of Guaranty.

Date of Cancellation 

is before the Date of 

Guaranty.

0583 Date must be = or greater than Date of 

Guaranty

RecordLevel 

Error

Date of Cancellation 

must be on or before 

the later of (a) the 

Date of Guaranty 

plus two years or (b) 

the Submittal 

(Extract) Date.

Date of Cancellation 

is after the later of 

(a) the Date of 

Guaranty plus two 

years or (b) the 

Submittal (Extract) 

Date.

0717 Date must be <= Dt of Guar + 2yr or <= 

Submittal Dt

Date Revised 6-16-2003
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–90

Amount of Cancellation

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes Yes No Numeric 6 152-157 065

Description The cumulative amount of loan or disbursement(s) that was canceled.

Comments  A loan or disbursement is canceled in full or in part when a full or partial 

amount is returned to the lender within 120 days.

 Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).

Part of Event Type Cancellation

Companion Field(s)  Linked through edit

 Amount of Guaranty (061)

 Code for Loan Status (063)

 Linked through event

 Date of Cancellation (064)

Default Value / Use Report ‘000000’ if cancellation has not occurred.

Reporting Report actual value if cancellation occurs.

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be numeric. Isn’t numeric. 0312 Invalid Amount of Cancellation

RecordLevel 

Error

Must be reported if 

Code for Loan Status 

is ‘CA’ or there is a 

corresponding value 

in Date of 

Cancellation.

Contains zeroes. 0105 Amount of Cancellation for Loan is required

RecordLevel 

Error

If the Code for Loan 

Status is ‘CA’, this 

field must equal the 

Amount of Guaranty.

Amount of 

Cancellation is not 

equal to the Amount 

of Guaranty.

0138 Amount of Cancellation must = Loan 

Amount

RecordLevel 

Error

Amount of 

Cancellation must be 

the same or less than 

the Amount of 

Guaranty.

Amount of 

Cancellation is 

greater than the 

Amount of 

Guaranty.

0287 Amount of Cancellation must be < or = 

Amount of Guaranty

Date Revised 6-16-2003
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–91

Date of Disbursement

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes Yes Yes Date 8 158-165 066

Description Date when latest loan disbursement was made.

Comments  Report the actual Date of Disbursement.

 Apply rules below if actual date is not available

 If Date of Guaranty falls before January 1, 1984, you may use the plug 

date ‘19000101’.

 If Date of Guaranty occurred between January 1, 1984 and October 

1994, you may report the Date of Disbursement as one day later than 

the Date of Guaranty (e.g., Use Sept. 5, 1994 for a loan guaranteed 

Sept. 4, 1994).

 With loans guaranteed before July 1, 1995, you may report the 

scheduled disbursement date instead of the actual disbursement date.

 Do not replace a previously reported actual value with a plug or default 

value.

 If the Amount of Disbursement is zero, there may be a value in Date of 

Disbursement. (Used in cases of loan cancellation.)

Part of Event Type Disbursement

Companion Field(s)  Linked through edit

 Date Guaranty Transferred (090)

 Date of Guaranty (025)

 New Date of Guaranty (045) (used if new identifiers supplied)

 New Type of Loan (044) (used if new identifiers supplied)

 Submittal (Extract) Date (004) (Header record)

 Type of Loan (024)

 Linked through event

 Amount of Disbursement (067)

 Related fields that check value here

 Amount of Disbursement (067)

 Amount of Outstanding Principal Balance (136)

 Date Claim Paid (106)

 Date Deferment Starts (092)

 Date Entered Repayment (Date of Maturity) (060)

 Date of Guaranty Agency Principal/Interest Collections (123)

 Date of Loan Status (062)

 Date of Refund on Claims (099)

(formerly Date of Refund from Lender on Claims)099

 Date of TOP Principal/Interest Collections (127)

 Date Reinsurance Claim Requested (114)

 Date Repurchased (120)

Default Value / Use Report ‘00000000’ if disbursement has not occurred.

Reporting Report actual value if disbursement occurs. 
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–92

Date of Disbursement

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be a valid date 

(if not zeroes). 

Invalid date. 0192 Invalid Date of Disbursement

RecordLevel 

Error

Must be reported if 

there is a 

corresponding value 

in Amount of 

Disbursement.

Contains zeroes. 0145 Date of Disbursement is required

RecordLevel 

Error

A plug date is not 

reported on loan 

guaranteed on or after 

January 1, 1984.

Plug date used. 0230 ‘19000101’ invalid when Dt of GA >= 

’19840101’

RecordLevel 

Error

Date of Disbursement 

must be on or after 

the Date of Guaranty 

(excludes CL, RF, 

loans transferred or 

loans with Date of 

Guaranty before 

19950701).

Date of 

Disbursement is 

before the Date of 

Guaranty.

0581 Date must be = or greater than Date of 

Guaranty

RecordLevel 

Error

Date of Disbursement 

must be on or before 

the Submittal 

(Extract) Date.

Date of 

Disbursement is 

after the Submittal 

(Extract) Date.

0582 Date must be = or less than Submittal Date

RecordLevel 

Error

For loans not 

transferred, Date of 

Disbursement must 

be on or before the 

Date of Guaranty 

plus 2 years.

Date of 

Disbursement is 

after the Date of 

Guaranty plus 2 

years.

0633 Date must be = or less than Date of Guaranty 

+ 2 years

RecordLevel 

Error

For CL and RF loans, 

the Date of 

Disbursement must 

be on or after the 

Date of Guaranty less 

1 year.

Date of 

Disbursement is 

before the Date of 

Guaranty less 1 

year.

0704 For CL & RF loans, Dt must be >= than Dt 

of Guaranty - 1 year

RecordLevel 

Error

For loans transferred, 

the Date of 

Disbursement must 

be on or after Date of 

Guaranty less 1 year.

Date of 

Disbursement is 

before the Date of 

Guaranty less 1 

year.

0705 Date must be >= than Dt of Guaranty - 1 year
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–93

Date of Disbursement

RecordLevel 

Error

For loans with an 

early date of 

Guaranty (on or 

before 19950630), 

the Date of 

Disbursement must 

be on or after Date of 

Guaranty less 1 year.

Date of 

Disbursement is 

before the Date of 

Guaranty less 1 

year.

0705 Date must be >= than Date of Guaranty - 1 

year

LoadLevel 

Error

Date change falls in 

acceptable range with 

historical data.

Date Sequence 

Error.

0525 Date must be > preceding date

(if amount of Disbursement = Amount of 

Guaranty minus Amount of Cancellation 

there is a $5.00 tolerance) 

LoadLevel 

Error

A plug date can’t 

supplant a previously 

reported actual date.

Plug date used. 0527 Default value for this field cannot modify a 

real value

Date Revised 6-16-2003
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–94

Amount of Disbursement

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes Yes No Numeric 6 166-171 067

Description The cumulative net amount of loan actually disbursed to a borrower.

The cumulative amount includes origination fees and insurance premiums. 

Cancellations are deducted from the amount in this field. Refunds are not 

deducted from the amount in this field

Comments  Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’)..

 If the Amount of Disbursement is zero, there may be a value in Date of 

Disbursement.

 With loans guaranteed before July 1, 1995, the scheduled disbursements 

may be reported instead of the actual disbursements.

Part of Event Type Disbursement

Companion Field(s)  Linked through edit

 Amount of Guaranty (061)

 Code for Loan Status (063)

 Date of Disbursement (066)

 Linked through event

 Date of Disbursement (066)

 Related field that checks value here

 Amount of Refund from School to Lender (103)

Default Value / Use Report ‘000000’ if disbursement has not occurred. 

Reporting Report actual value if disbursement occurs.

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be numeric. Isn’t numeric. 0311 Invalid Amount of Disbursement

RecordLevel 

Error

Amount of 

Disbursement must 

not exceed the 

Amount of Guaranty.

Amount of 

Disbursement 

exceeds the Amount 

of Guaranty.

0101 Amount exceeds Amount of Guaranty

RecordLevel 

Error

Must be zeroes if 

Code for Loan Status 

is ‘CA’.

Contains balance on 

canceled loan.

0355 Amount of Disbursement must be zero for 

Loan Status CA

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–95

Filler

Loan 

Identifier 

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Date 8 172-179 068

Description This field is no longer required as of October 1, 2000. All edits have been 

removed. Until you make system changes, you may continue to populate this 

field as before, but any data submitted will be ignored by NSLDS.

Comments Not applicable.

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Not applicable.

Reporting Not applicable.

Edit 

Level

Verifies Error Error 

No.

Error Message

N/A N/A N/A N/A N/A

Date Revised 6-16-2003
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–96

Filler

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Character 1 180 069

Description This field is no longer required as of October 1, 2000. All edits have been 

removed. Until you make system changes, you may continue to populate this 

field as before, but any data submitted will be ignored by NSLDS.

Comments Not applicable.

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Not applicable.

Reporting Not applicable.

Edit 

Level

Verifies Error Error 

No.

Error Message

N/A N/A N/A N/A N/A

Date Revised 6-16-2003
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–97

PLUS Borrower’s Social Security Number Indicator

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes No No Character 1 181 070

Description Indicates whether PLUS Borrower’s Social Security Number is a real Social 

Security Number or a pseudo number.

Comments Report ‘R’ (Real) or ‘P’ (Pseudo).

Part of Event Type Not part of an event. 

Companion Field(s)  Linked through edit

 New Type of Loan (044) (used if new identifiers supplied)

 Type of Loan (024)

 Related fields that check value here

 New PLUS Borrower’s Social Security Number (048)

 PLUS Borrower’s Social Security Number (028)

Default Value / Use Must always be filled when loan is a PLUS loan.

Reporting Report in regular update. 

Edit 

Level

Verifies Error Error 

No.

Error Message

RecordLevel 

Error

Must be a blank when 

Type of Loan is other 

than ‘PL’.

Not blank. 0193 Field not required on this type of loan

RecordLevel 

Error

Must be reported when 

Type of Loan is ‘PL’.

Is blank. 0226 PLUS Borrower SSN Indicator is required

RecordLevel 

Error

Must be ‘R’ or ‘P’ 

when Type of Loan is 

‘PL’.

Contains wrong 

value. 

0228 Invalid PLUS Borrower SSN Indicator

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–98

PLUS Borrower’s First Name

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes No No Character 12 182-193 071

Description PLUS Borrower’s first name.

Comments  If first name exceeds 12 characters, drop characters in excess of 12.

 If PLUS Borrower has no first name, enter value ‘NFN’.

 Do not enter personal titles (e.g., Mr., Mrs., Dr., Lt., etc.) in this field.

 If NSLDS contains only an initial for this field (e.g., ‘J’ or ‘J.’), and a plug 

date of birth, it will not accept an update of the actual name (e.g., ‘Jane’) or 

Date of Birth from the agency because there is not enough specific 

information to ensure a proper match. However, if a real Date of Birth is on 

record, the PLUS Borrower’s First Name and Date of Birth fields may both 

be updated. 

 Once the PLUS Borrower’s First Name field is updated from an initial to 

the actual name, matches on the initial alone will no longer be possible.

Part of Event Type Not part of an event.

Companion Field(s)  Linked through edit

 Date of PLUS Borrower’s Birth (073)

 New PLUS Borrower’s SSN (048)

 New Student’s First Name (043)

 New Student’s Social Security Number (041)

 New Type of Loan (044) (used if new identifiers supplied)

 PLUS Borrower’s SSN (028)

 Student’s First Name (023)

 Student’s Social Security Number (021)

 Type of Loan (024)

 Related fields that check value here

 New PLUS Borrower’s SSN (048)

 PLUS Borrower’s SSN (028)

Default Value / Use Report blanks if not a PLUS loan.

Reporting Report actual value in regular update when new PLUS loan or change in name 

occurs.

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be left-justified. Isn’t left-justified. 0166 Field must be left-justified

RecordLevel 

Error

Must be blank if 

Type of Loan is not 

‘PL’.

Isn’t blank. 0193 Field not required on this type of loan

RecordLevel 

Error

Must be reported if 

Type of Loan is ‘PL’.

Is blank. 0344 Borrower First Name is required
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–99

PLUS Borrower’s First Name

LoadLevel 

Error

If the Student’s and 

PLUS Borrower’s 

SSNs are equal, the 

Student’s and PLUS 

Borrower’s First 

Names are also equal.

PLUS Borrower and 

Student SSNs match 

and First Names do 

not.

0405 Student / PLUS Borrower First Names must 

match if SSNs match

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–100

PLUS Borrower’s Last Name

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes No No Character 35 194-228 072

Description PLUS Borrower’s last name.

Comments  If last name exceeds 35 characters, drop characters in excess of 35.

 If borrower does not have a last name, report ‘NLN’.

Part of Event Type Not part of an event. 

Companion Field(s)  Linked through edit

 New Type of Loan (044) (used if new identifiers supplied)

 Type of Loan (024)

 Related fields that check value here

 New PLUS Borrower’s SSN (048)

 PLUS Borrower’s SSN (028)

Default Value / Use Report blanks if not a PLUS loan.

Reporting Report actual value if new loan or name change occurs. 

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be left-justified. Isn’t left-justified. 0166 Field must be left-justified

RecordLevel 

Error

Must be blank if not 

‘PL’ Type of Loan.

Isn’t blank. 0193 Field not required on this type of loan

RecordLevel 

Error

Must be reported if 

Type of Loan is ‘PL’. 

Is blank. 0345 PLUS Borrower Last Name is required

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–101

Date of PLUS Borrower’s Birth

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Date 8 229-236 073

Description Date when PLUS Borrower was born.

Comments  Report the actual Date of PLUS Borrower’s Birth.

 Plug date of ‘19000101’ may be used if no actual date has ever been 

reported to NSLDS by any Data Provider, and the loan was guaranteed 

prior to your agency’s Initial Load Date.

Part of Event Type Not part of an event. 

Companion Field(s)  Linked through edit

 Date of Guaranty (025)

 Initial Load Date (007) (Header record)

 New Date of Guaranty (045) (used if new identifiers supplied)

 New Type of Loan (044) (used if new identifiers supplied)

 Type of Loan (024)

 Related field that checks value here

 PLUS Borrower’s Social Security Number (028)

Default Value / Use Report ‘00000000’ if loan is not a PLUS loan.

Reporting Report actual value if loan is a PLUS loan. 

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be a valid date 

(if not zeroes).

Invalid date. 0227 Invalid PLUS Borrower Date of Birth

RecordLevel 

Error

If Date of Guaranty is 

later than Date of 

Initial Load, 

‘19000101’ cannot be 

reported.

Invalid plug date. 0102 19000101 is invalid when Date of Guaranty 

> Init Load Date

RecordLevel 

Error

Must be zeroes if 

Type of Loan is not 

‘PL’.

Contains wrong 

value.

0193 Field not required on this type of loan

RecordLevel 

Error

Can’t be zeroes if 

Type of Loan is ‘PL’.

Contains zeroes. 0343 PLUS Borrower Date of Birth is required

RecordLevel 

Error

Date of PLUS 

Borrower Birth must 

be on or after the 

Date of Guaranty less 

99 years.

Date of PLUS 

Borrower Birth is 

before the Date of 

Guaranty less 99 

years.

0621 Date must be = or greater than Date of 

Guaranty - 99 years

RecordLevel 

Error

Date of PLUS 

Borrower Birth must 

be on or before the 

Date of Guaranty less 

12 years.

Date of PLUS 

Borrower Birth is 

after the Date of 

Guaranty less 12 

years.

0622 Date must be = or less than Date of Guaranty 

- 12 years

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–102

Student’s Social Security Number Indicator

Loan 

Identifier 

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes No No Character 1 237 074

Description Indicates whether Student’s Social Security Number is a pseudo SSN or a real 

number.

Comments Report ‘R’ for Real, ‘P’ for ‘Pseudo’.

Part of Event Type Not part of an event. 

Companion Field(s)  Related fields that check value here

 New Student’s SSN (041)

 Student’s SSN (021)

Default Value / Use Must always be filled. 

Reporting Report in regular update. 

Edit 

Level

Verifies Error Error 

No.

Error Message

RecordLevel 

Error

Must be ‘R’ or ‘P’. Contains wrong 

value.

0236 Invalid Student SSN Indicator

RecordLevel 

Error

Must be reported. Is blank. 0261 Student SSN Indicator is required

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–103

Student’s Academic Level

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Character 1 238 075

Description Student’s academic or grade level in school at the beginning of the specific 

period covered by the loan.

Comments  Must be a valid code from the Academic Level Codes Table (Appendix 

B–Table B-1).

 If academic level is not available, and Date of Guaranty is before Jan. 1, 

1984, you may use the plug value of ‘N’.

 Do not replace a previously reported actual value with a plug or default 

value.

Part of Event Type Not part of an event. 

Companion Field(s)  Linked through edit

 Date of Guaranty (025)

 New Date of Guaranty (045) (used if new identifiers supplied)

 New Type of Loan (044) (used if new identifiers supplied)

 Type of Loan (024)

 Related field that checks value here

 Amount of Guaranty (061)

Default Value / Use Report a blank if Type of Loan is ‘CL’ (Consolidated) or ‘RF’ (Refinanced).

Reporting Report in regular update. 

Edit 

Level

Verifies Error Error 

No.

Error Message

RecordLevel 

Error

Must be a valid code 

from the Academic 

Level Codes Table. 

Invalid code. 0232 Invalid Student Academic Level

RecordLevel 

Error

Whether ‘N’ is valid. Contains plug value 

when Date of 

Guaranty is Jan. 1, 

1984 or later.

0237 Invalid value when DT of GA > or = 

19840101

RecordLevel 

Error

Must be reported 

unless Type of Loan is 

‘CL’ or ‘RF’. 

Is blank. 0522 Student Academic level is required

LoadLevel 

Error

Plug value can’t be 

used to modify real 

data.

Type of Loan is not 

‘CL’ or ‘RF’, but 

plug value of ‘N’ 

was used.

0527 Def value for this field cannot modify a real 

value

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–104

Student’s Last Name

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes No No Character 35 239-273 076

Description Title IV aid recipient or beneficiary’s current last name.

Comments  If last name exceeds 35 characters, drop characters in excess of 35.

 If student has no last name, use plug value ‘NLN’.

Part of Event Type Not part of an event. 

Companion Field(s)  Related fields that check value here

 New SSN (041)

 Student’s SSN (021)

Default Value / Use Must always be filled.

Reporting Report in regular update.

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be left-justified. Isn’t left-justified. 0166 Field must be left-justified

RecordLevel 

Error

Must be reported. Is blank. 0263 Student Last Name is required

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–105

Date Enrollment Period Begins

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Date 8 274-281 077

Description Date when classes are (or were) to begin for the period covered by the loan.

Comments  Report the actual Date Enrollment Period Begins or, if actual date is not 

available and Date of Guaranty falls before Jan. 1, 1984, use plug value of 

‘19000101’.

 For CL or RF loans, report the actual Data Enrollment Period Begins if the 

borrower is enrolled. Otherwise, report ‘00000000’.

 Do not replace a previously reported actual value with a plug or default 

value.

Part of Event Type Not part of an event.

Companion Field(s)  Linked through edit

 Date of Guaranty (025)

 New Date of Guaranty (045) (used if new identifiers supplied)

 New Type of Loan (044) (used if new identifiers supplied)

 Type of Loan (024)

 Related fields that check value here

 Code for Enrollment Status (132)

 Date Enrollment Period Ends (078)

 Date of Loan Status (062)

 Indicator of Subsidy (149)

Default Value / Use Must always be filled.

Reporting Report in regular update. 

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be a valid date 

(if not zeroes).

Invalid date. 0187 Invalid Date Enrollment Period Begins

RecordLevel 

Error

Must be reported if 

Type of Loan is other 

than ‘CL’ or ‘RF’.

Contains zeroes. 0165 Date Enrollment Period Begins is required

RecordLevel 

Error

Whether ‘19000101’ 

is valid.

Contains plug value 

when Date of 

Guaranty is Jan. 1, 

1984, or later.

0230 19000101 is invalid when DT of GA > or = 

19840101

RecordLevel 

Error

Date Enrollment 

Period Begins must 

be on or after the 

Date of Guaranty less 

2 years.

Date Enrollment 

Period Begins is 

before the Date of 

Guaranty less 2 

years.

0570 Date must be = or greater than Date of 

Guaranty - 2yrs

RecordLevel 

Error

Date Enrollment 

Period Begins must 

be on or before the 

Date of Guaranty 

plus 2 years.

Date Enrollment 

Period Begins is 

after the Date of 

Guaranty plus 2 

years.

0571 Date must be = or less than Date of Guaranty 

+ 2 years
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–106

Date Enrollment Period Begins

RecordLevel 

Error

For SL loans, the 

Date Enrollment 

Period Begins must 

be on or before 

19940630.

Date Enrollment 

Period Begins is 

after 19940630.

0645 Date must be = or less than 19940630

LoadLevel 

Error

Plug value can’t be 

used to modify real 

data.

Type of Loan is not 

‘CL’ or ‘RF’, but 

plug value was used.

0527 Def value for this field cannot modify a real 

value

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–107

Date Enrollment Period Ends

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Date 8 282-289 078

Description Date when classes ended (or were to end) for the period covered by loan.

Comments  Report the actual Date Enrollment Period Ends or, if actual date is not 

available and Date of Guaranty falls before Jan. 1, 1984, use plug value of 

‘19000101’.

 For CL or RF loans, report the actual Data Enrollment Period Ends if the 

borrower is enrolled. Otherwise, report ‘00000000’.

 Do not replace a previously reported actual value with a plug or default 

value.

Part of Event Type Not part of an event. 

Companion Field(s)  Linked through edit

 Date Enrollment Period Begins (077)

 Date of Guaranty (025)

 New Date of Guaranty (045) (used if new identifiers supplied)

 New Type of Loan (044) (used if new identifiers supplied)

 Type of Loan (024)

Default Value / Use Must always be filled.

Reporting Report in regular update. 

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be a valid date 

(if not zeroes).

Invalid date. 0188 Invalid Date Enrollment Period Ends

RecordLevel 

Error

Date Enrollment 

Period Ends must be 

after the Date 

Enrollment Period 

Begins.

Date Enrollment 

Period Ends is not 

after the Date 

Enrollment Period 

Begins.

0140 Date must be later than Date Enrollment 

Period Begins

RecordLevel 

Error

Whether ‘19000101’ 

is valid.

Contains plug value 

when Date of 

Guaranty is Jan. 1, 

1984 or later.

0230 19000101 is invalid when DT of GA > or = 

19840101

RecordLevel 

Error

Must be reported if 

Type of Loan is other 

than ‘CL’ or ‘RF’.

Contains zeroes. 0303 Date Enrollment Period Ends is required

RecordLevel 

Error

Date Enrollment 

Period Ends must be 

on or before the Date 

Enrollment Period 

Begins plus 3 years.

Date Enrollment 

Period Ends is after 

the Date Enrollment 

Period Begins plus 3

years.

0736 Date must be = or < Date Enrollment Period 

Begins + 3 years

LoadLevel 

Error

Plug value can’t be 

used to modify real 

data.

Incoming date is a 

plug date and 

previously reported 

date is a real date.

0527 Default value for this field cannot modify a 

real value

Date Revised 06-10-2008
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–108
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–109

Student’s Middle Initial

Loan

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Character 1 290 079

Description Title IV aid recipient or beneficiary’s middle initial.

Comments Report actual initial if known.

Part of Event Type Not part of an event.

Companion Field(s) None.

Default Value / Use Report a blank if initial is not known or student has no middle initial.

Reporting Report in regular update. 

Edit 

Level

Verifies Error Error 

No.

Error Message

N/A N/A N/A N/A N/A

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–110

Student’s Driver’s License Number

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Character 30 291-320 080

Description Title IV aid recipient or beneficiary’s driver’s license number.

Comments  Report actual license number if available.

 Must be reported if Code for Enrollment is ‘A’, ‘F’, or ‘H’.

 Report ‘NR’ if student does not have a driver’s license.

Part of Event Type Not part of an event. 

Companion Field(s)  Linked through edit

 Code for Enrollment Status (132)

 New Type of Loan (044) (used if new identifiers supplied)

 Type of Loan (024)

Default Value / Use Must be filled when Code for Enrollment Status is ‘A’, ‘F’, or ‘H’ (i.e., inschool). Report a blank for PLUS loans or loans with other enrollment statuses.

Reporting Report in regular update.

Edit 

Level

Verifies Error Error 

No.

Error Message

RecordLevel 

Error

Must be reported if 

Code for Enrollment 

Status is ‘A’, ‘F’, or 

‘H’ and Type of Loan 

is other than ‘PL’.

Is blank. 0207 Student Driver License Number is required

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–111

Student’s Driver’s License State

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Character 2 321-322 081

Description State that issued Title IV aid recipient or beneficiary’s driver’s license.

Comments  Must be a valid code from the State Codes Table (Appendix B–Table B14).

 If not known, report ‘NR’.

Part of Event Type Not part of an event.

Companion Field(s)  Linked through edit

 Code for Enrollment Status (132)

 New Type of Loan (044) (used if new identifiers supplied)

 Type of Loan (024)

Default Value / Use  Must always be filled for all loans except PLUS. 

 Must be filled when Code for Enrollment Status is ‘A’, ‘F’, or ‘H’ (i.e., inschool). Report a blank for PLUS loans or loan with other enrollment 

statuses.

Reporting Report in regular update.

Edit 

Level

Verifies Error Error 

No.

Error Message

RecordLevel 

Error

Must be a valid code 

from the State Codes 

Table (if not blank).

Invalid code. 0340 Invalid Student Driver’s License State

RecordLevel 

Error

Must be reported if 

Code for Enrollment 

Status is ‘A’, ‘F’, or 

‘H’ and Type of Loan 

is other than ‘PL’.

Is blank. 0341 Student Driver’s License State is required

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–112

PLUS Borrower’s Middle Initial

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Character 1 323 086

Description PLUS Borrower’s middle initial.

Comments Field must be blank if loan is not a PLUS loan.

Part of Event Type Not part of an event. 

Companion Field(s)  Linked through edit

 New Type of Loan (044) (used if new identifiers supplied)

 Type of Loan (024)

Default Value / Use Report a blank if loan is not a PLUS loan, middle initial not known, or no 

middle initial.

Reporting Report if new loan or name change occurs.

Edit 

Level

Verifies Error Error 

No.

Error Message

RecordLevel 

Error

Field must be blank if 

Type of Loan is not 

‘PL’.

Isn’t blank. 0193 Field not required on this type of loan

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–113

PLUS Borrower’s State of Residence

Loan 

Identifier 

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Character 2 324-325 087

Description The code for a PLUS Borrower’s permanent state of residence at the time the 

loan was guaranteed.

Comments Must be a valid code from the State Codes Table (Appendix B– Table B-14). 

Part of Event Type Not part of an event. 

Companion Field(s)  Linked through edit

 Date of Guaranty (025)

 Initial Load Date (007) (Header record)

 New Date of Guaranty (045) (used if new identifiers supplied)

 New Type of Loan (044) (used if new identifiers supplied)

 Type of Loan (024)

Default Value / Use Must always be filled if loan is a PLUS loan. 

Reporting Report in regular update.

Edit 

Level

Verifies Error Error 

No.

Error Message

RecordLevel 

Error

Must be blank if Type 

of Loan isn’t ‘PL’.

Isn’t blank. 0193 Field not required on this type of loan

RecordLevel 

Error

Must be a valid code 

from the States Code 

Table.

Invalid code. 0347 Invalid PLUS Borrower’s State of Residence

RecordLevel 

Error

Must be reported if 

Type of Loan is ‘PL’ 

and the loan was 

guaranteed after the 

Initial Load Date.

Is blank. 0523 PLUS Borrower’s State of Residence is 

required

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–114

Code for Servicer

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes No No Numeric 6 326-331 088

Description Code for current lender servicer of an FFELP loan, if there is one.

Comments  Must be a valid Servicer Code.

 As a minimum, Guaranty Agencies must collect servicer code information 

as it stands at the end of each quarter (March 31, June 30, September 30, 

and December 31). This data must be forwarded to NSLDS before the end 

of the next quarter.

 If more than one servicer has been responsible for a loan within the same 

quarter, report the servicer responsible for the loan at the end of the quarter.

 Must always be filled for serviced loans dated later than July 1, 1995. 

 Populate if serviced by an ED approved servicer with the valid servicer ID.

 Populate if self -serviced and a valid servicer ID has been assigned by ED.

 Do not populate if self-serviced and there is not a valid servicer ID 

available.

Part of Event Type Lender Servicer

Companion Field(s)  Linked through event

 Date of Servicer Responsibility (150)

Default Value / Use Report ‘000000’ if loan is not currently assigned to a lender servicer.

Reporting Must always be reported if loan is assigned to a lender servicer.

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be numeric. Isn’t numeric. 0182 Invalid Code for Servicer

RecordLevel 

Error

Must contain a valid 

code if there is a 

corresponding value 

in Date of Servicer 

Responsibility.

Contains zeroes. 0395 Code for Servicer is required

LoadLevel 

Error

Must be valid 

Servicer Code.

Invalid code. 0182 Invalid Code for Servicer

Date Revised 11-23-2008
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–115

Code for Originating FFELP Lender

Loan 

Identifier 

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Numeric 6 332-337 089

Description Code for lender that issued promissory note for an FFELP loan.

Comments  Must be a valid Lender Code.

 If not available, and Date of Guaranty is January 1, 1984, or earlier, you 

may use the plug value of ‘444444’.

Part of Event Type Not part of an event. 

Companion Field(s)  Linked through edit

 Date of Guaranty (025)

 New Date of Guaranty (045) (used if new identifiers supplied)

 Related field that checks value here

 Date Loan Sold (141)

Default Value / Use Must always be filled.

Reporting Report in regular update.

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be numeric. Isn’t numeric. 0180 Invalid Code for Originating FFELP Lender

RecordLevel 

Error

Must be a value 

between ‘800000’ 

and ‘999899’, if not 

‘444444’.

Invalid code. 0180 Invalid code for Originating FFELP Lender

RecordLevel 

Error

‘444444’ only 

reported when Date 

of Guaranty is before 

January 1, 1984.

Invalid code based 

on Date of 

Guaranty.

0237 Invalid value when Date of Guaranty > or = 

19840101

RecordLevel 

Error

Can’t be ‘000000’. Is ‘000000’. 0279 Code for Originating FFELP Lender is 

required

LoadLevel 

Error

Must be a valid 

Lender Code.

Invalid code. 0180 Invalid Code for Originating FFELP Lender

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–116

Date Guaranty Transferred

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes Yes Yes Date 8 338-345 090

Description Date when a loan guaranty is transferred from one GA to another or to the 

Federal government. Reported by the receiving agency.

Comments Report the date when a loan guaranty was transferred from one GA to another.

The following agencies are allowed to take loans from another GA without 

requiring that the transfer being initiated by the current GA: Debt Collections 

Services DCS (555) and ECMC (927). In order to transfer in a loan currently 

held by GA 555 or 927 the transfer must be initiated by the current GA.

Part of Event Type Transfer

Companion Field(s)  Linked through edit

 Date of Guaranty (025)

 New Date of Guaranty (045) (used if new identifiers supplied)

 Submittal (Extract) Date (004) (Header record)

 Related fields that check value here

 Amount of Guaranty (61)

 Date of Disbursement (066)

 Date of Guaranty (025)

 New Date of Guaranty (45)

Default Value / Use Report ‘00000000’ if transfer has not occurred. 

Reporting Report actual value if transfer occurs. 

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be a valid date (if 

not zeroes).

Invalid date. 0190 Invalid Date Guaranty Transferred

RecordLevel 

Error

Date of Guaranty 

Transfer must be on or 

after the Date of 

Guaranty.

Date of Guaranty 

Transfer is before 

the Date of 

Guaranty.

0593 Date must be = or greater than Date of 

Guaranty

RecordLevel 

Error

Date of Guaranty 

Transfer must be on or 

before the Submittal 

(Extract) Date.

Date of Guaranty 

Transfer is after the 

Submittal (Extract) 

Date.

0594 Date must be = or less than Submittal Date

LoadLevel 

Error

Whether date is earlier 

than a Date Guaranty 

Transferred previously 

reported on that loan by 

another agency.

Date is earlier. 0326 Guaranty Trans Date must be > Previous 

Guaranty Trans Date

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–117

Type of Deferment

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes No No Character 2 346-347 091

Description One of the legal reasons for postponing repayment of loan principal and interest.

Comments  Must be a valid Deferment Type from the Deferment Type Codes Table 

(Appendix B– Table B-3) and conforms to usage rules in Deferment Type 

Usage Code Table (Appendix B– Table B-4).

 As a minimum, Guaranty Agencies must collect deferment information as it 

stands at the end of each quarter (March 31, June 30, September 30, and 

December 31). This data must be forwarded to NSLDS before the end of the 

next quarter.

 Must always be filled for deferred loans dated later than July 1, 1995.

 You may, but are not required to, discontinue reporting Type of Deferment, 

Date Deferment Starts, and Date Deferment Stops after the deferment has 

ended. In this case, populate these three fields with default values.

Part of Event Type Deferment

Companion Field(s)  Linked through edit

 Date of Guaranty (025)

 New Date of Guaranty (045) (used if new identifiers supplied)

 New Type of Loan (044) (used if new identifiers supplied)

 Type of Loan (024)

 Linked through event

 Date Deferment Starts (092)

 Date Deferment Stops (093)

Default Value / Use Report blanks if deferment has not occurred. 

Reporting Report actual value if deferment occurs. 

Edit 

Level

Verifies Error Error 

No.

Error Message

RecordLevel 

Error

Can’t be blank if there 

is a corresponding 

value in Date 

Deferment Starts or 

Date Deferment Stops.

Is blank. 0265 Type of Deferment is required

LoadLevel 

Error

Must be a valid code 

(if not blank) from the 

Deferment Type 

Codes Table. If not 

blank, the code is valid 

based on Loan Type 

and Date of Guaranty 

as described in the 

Deferment Type 

Usage Codes Table.

Invalid code. 0239 Invalid Type of Deferment

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–118

Date Deferment Starts

Loan 

Identifier 

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes No Yes Date 8 348-355 092

Description Date when a legal deferment actually begins.

Comments  Must always be filled for deferred loans where deferment started on or after 

July 1, 1995.

 As a minimum, Guaranty Agencies must collect deferment information as it 

stands at the end of each quarter (March 31, June 30, September 30, and 

December 31). This data must be forwarded to NSLDS before the end of 

the next quarter.

 The dates when deferments start and stop may overlap for different periods 

in relation to another deferment (e.g., first deferment is 01-10-95 through 

07-20-95 and second deferment is 07-01-95 through 12-30-95).

 You may, but are not required to, discontinue reporting Type of Deferment, 

Date Deferment Starts, and Date Deferment Stops after the deferment has 

ended. In this case, populate these three fields with default values.

 Date sequence rules are still applied to this date in relation to historical 

start-date data and Date of Loan Status. The Date Deferment Starts may 

not precede the date associated with a ‘DA’ Loan Status Code.

 Date sequence edits are not applied against this field if zeroes are reported 

for a loan no longer in deferment.

 For SLS loans, GAs must report Date Deferment Starts and Date 

Deferment Stops as the actual date plus 7000 years when using DataPrep 

Version 1.0. Optional with DataPrep Version 2.0. or later.

(This practice was implemented to accommodate a change in the NSLDS 

definition of Date Entered Repayment (Date of Maturity) for SLS loans, 

since technically SLS Date Deferment Starts the day after the loan is 

disbursed. Reporting the date as described avoids an error with DataPrep 

Version 1.0. NSLDS automatically subtracts the 7000 years during recordlevel editing.)

Part of Event Type Deferment

Companion Field(s)  Linked through edit 

 Date Entered Repayment (Date of Maturity) (060)

 Date of Disbursement (066)

 Date of Guaranty (025)

 Date Repurchased (120)

 Indicator of Rehabilitated Loan (122)

 New Date of Guaranty (045) (used if new identifiers supplied)

 New Type of Loan (044) (used if new identifiers supplied)

 Submittal (Extract) Date (004) (Header record)

 Type of Loan (024)

 Linked through event

 Date Deferment Stops (093)

 Type of Deferment (091)

 Related field that checks value here

 Date Deferment Stops (093)

Default Value / Use Report ‘00000000’ if deferment has not occurred.

Reporting Report actual value if deferment occurs. 
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–119

Date Deferment Starts

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be a valid date 

(if not zeroes).

Invalid date. 0185 Invalid Date Deferment Starts

RecordLevel 

Error

Can’t be zeroes if 

there are 

corresponding values 

in the Date 

Deferment Stops or 

the Type of 

Deferment.

Contains zeroes. 0132 Date Deferment Starts is required

RecordLevel 

Error

Date Deferment 

Starts must be on or 

before the Submittal 

(Extract) Date.

Date Deferment 

Starts is after the 

Submittal (Extract) 

Date.

0589 Date must be = or less than Submittal Date

RecordLevel 

Error

Date Deferment 

Starts must be on or 

after the earlier of (a) 

the Date of 

Disbursement (if the 

Date of Disbursement 

is not zero) or (b) the 

Date of Guaranty.

Date Deferment 

Starts is before the 

earlier of (a) the 

Date of 

Disbursement (if 

Date of 

Disbursement is not 

zero) or (b) the Date 

of Guaranty.

0718 Date must be >= Date of Disbursement or >= 

Date of Guaranty

RecordLevel 

Error

For non-SL loans, if 

the loan is not 

rehabilitated 

(Indicator of 

Rehabilitated Loan is 

not Y) or the Date 

Deferment Starts is 

after rehabilitation 

(Date Repurchased), 

then the Date 

Deferment Starts 

must be on or after 

the Date Entered 

Repayment.

Date Deferment 

Starts is before the 

Date Entered 

Repayment.

0719 Date must be = or greater than Date Entered 

Repayment

LoadLevel 

Error

Date change falls in

acceptable range in 

relation to historical 

data.

Date sequence error. 0525 Date must be > preceding date

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–120

Date Deferment Stops

Loan 

Identifier 

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes No No Date 8 356-363 093

Description Date when a legal deferment is projected to end or actually ends. Includes postdeferment grace period if applicable.

Comments  Must always be filled for deferred loans where deferment started on or after 

July 1, 1995.

 Report the actual Date Deferment Stops, or, as a minimum, Guaranty 

Agencies must collect deferment information as it stands at the end of each 

quarter (March 31, June 30, September 30, and December 31). This data 

must be forwarded to NSLDS before the end of the next quarter.

 The dates when deferments start and stop may overlap for different periods 

in relation to another deferment. (e.g., first deferment is 01-10-95 through 

07-20-95 and second deferment is 07-01-95 through 12-30-95).

 You may, but are not required to, discontinue reporting Type of Deferment, 

Date Deferment Starts, and Date Deferment Stops after the deferment has 

ended. In this case, populate these three fields with default values.

 For SLS loans, GAs must report Date Deferment Starts and Date 

Deferment Stops as the actual date plus 7000 years when using DataPrep 

Version 1.0. Optional with DataPrep Version 2.0. or later.

(This practice was implemented to accommodate a change in the NSLDS 

definition of Date Entered Repayment (Date of Maturity) for SLS loans, 

since technically SLS Date Deferment Starts the day after the loan is 

disbursed. Reporting the date as described avoids an error with DataPrep 

Version 1.0. NSLDS automatically subtracts the 7000 years during recordlevel editing.)

Part of Event Type Deferment

Companion Field(s)  Linked through event

 Date Deferment Starts (092)

 Type of Deferment (091)

 Related field that checks value here

 Date Deferment Starts (092)

Default Value / Use Report ‘00000000’ if deferment has not occurred. 

Reporting Report actual value if deferment occurs.

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be a valid date 

(if not zeroes).

Invalid date. 0186 Invalid Date Deferment Stops

RecordLevel 

Error

Can’t be zeroes if 

there are

corresponding values 

in Type of Deferment 

and Date Deferment 

Starts.

Contains zeroes. 0133 Date Deferment Stops is required
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–121

Date Deferment Stops

RecordLevel 

Error

Date Deferment 

Stops must be after 

the Date Deferment 

Starts.

Date Deferment 

Stops is not after the 

Date Deferment 

Starts.

0139 Date must be later than Date Deferment 

Starts

RecordLevel 

Error

Date Deferment 

Stops must be on or 

before the Date 

Deferment Starts plus 

15 years.

Date Deferment 

Stops is after the 

Date Deferment 

Starts plus 15 years.

0592 Date must be = or less than Date Deferment 

Starts + 15 years

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–122

Indicator of Lender-of-Last Resort Loan

Loan 

Identifier 

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Character 1 364 095

Description Indicates that loan is a lender-of-last-resort loan.

Comments Must contain ‘Y’ (Yes) or a blank.

Part of Event Type Not part of an event.

Companion Field(s) None.

Default Value / Use Report ‘Y’ if lender of last resort loan, blank if not.

Reporting Report in regular update. 

Edit 

Level

Verifies Error Error 

No.

Error Message

RecordLevel 

Error

Must be ‘Y’ or blank. Contains wrong 

value.

0398 Invalid Indicator of Lender of Last Resort 

Loan

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–123

Claim Reason for Guaranty Agency Claim

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes Yes No Character 2 365-366 096

Description The reason the latest reinsurance claim, including supplemental insurance, was 

paid to a Guaranty Agency. Reasons include borrower death, disability, 

bankruptcy, default, closed school, false certification, or exempt.

Comments  Must be a valid code from the Claim Reasons Code Table (Appendix B–

Table B-2).

 Update this field whenever there is change in the reason (may be nonmonetary) for reinsurance or supplemental reinsurance. For example: the 

original reinsurance claim reason was due to Default (DF), but later the 

borrower becomes bankrupt, this field would be updated to Bankruptcy 

other(BO). Even though the rate may not change, update this field if there 

is a change in the reason.

 A Reinsurance Claim Payment made before a repurchase date does not 

need to be continually reported after repurchase.

 The Date Repurchased value for a loan will determine whether blanks 

reported in this field will cause the event to be deleted or to be interpreted 

as a default value.

 If Date Repurchased is later than the last-reported Date Reinsurance 

Claim Requested, blanks reported in this field will NOT delete those 

previously reported values. (NSLDS will store the last-reported data, 

and GAs can stop reporting on a loan that has been repurchased.)

 If the Date Repurchased is the same as or earlier than the last-reported 

Date Reinsurance Claim Requested (meaning that a new reinsurance 

claim payment occurred after the repurchase), blanks will be 

interpreted as a request to delete the Reinsurance Claim Payment that 

occurred after the repurchase.

Part of Event Type Reinsurance Claim Payment

Companion Field(s)  Linked through edit

 Date Reinsurance Claim Requested (114)

 Linked through event

 Amount of Reinsurance Claim Requested (116)

 Date Reinsurance Claim Paid (115)

 Date Reinsurance Claim Requested (114)

 Reinsurance Reimbursement Rate (119)

 Relationship established

 Date Repurchased (120) (New)

Default Value / Use  Report blanks if Reinsurance Claim Payment has not occurred.

 Or, report blanks when 

1. The reinsurance claim request occurred before the latest repurchase; 

and

2. The request has been fully paid/processed; and 

3. The request has been successfully reported to NSLDS.

Reporting Report actual value if Reinsurance Claim Payment occurs. 

Edit

Level

Verifies Error Error 

No.

Error Message
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–124

Claim Reason for Guaranty Agency Claim

RecordLevel 

Error

Must be a valid code. Contains wrong 

value.

0174 Invalid Claim Reason for GA Claim

RecordLevel 

Error

If this field contains 

‘CS’ and Date 

Reinsurance Claim 

Requested is earlier 

than April 1, 1993, 

‘CS’ is invalid. 

(Status did not exist 

prior to this date.)

Contains wrong 

value.

0174 Invalid Claim Reason for GA Claim

RecordLevel 

Error

If this field contains 

‘FC’ and Date 

Reinsurance Claim 

Requested is earlier 

than January 1, 1994, 

‘FC’ is invalid. 

(Status did not exist 

prior to this date.)

Contains wrong 

value.

0174 Invalid Claim Reason for GA Claim

RecordLevel 

Error

Must be reported if 

there are 

corresponding values 

in Amount of 

Reinsurance Claim 

Requested or Date 

Reinsurance Claim 

Requested.

Is blank. 0277 Claim Reason for GA Claim is required

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–125

Date of Refund on Claims

Formerly Date of Refund From Lender on Claims

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes Yes No Date 8 367-374 099

Description Date when Guaranty Agency received an insurance claim refund .

Comments  Report the actual Date of Refund on Claims .(formerly Date of Refund From 

Lender on Claims)

 An Insurance Claim Refund made before a repurchase date does not need 

to be continually reported after repurchase. However, the data provider 

must first ensure the refund has been successfully updated to NSLDS 

before ceasing to report on it. Be especially alert to this when the refund is 

followed quickly by repurchase.

 The Date Repurchased value for a loan will determine whether zeroes 

reported in this field will cause the event to be deleted or to be interpreted 

as a default value.

 If Date Repurchased is later than the last-reported Date of Refund on 

Claims, zeroes reported in this field will NOT delete those previously 

reported values. (NSLDS will store the last-reported data, and GAs 

can stop reporting on a loan that has been repurchased.)

 If the Date Repurchased is the same as or earlier than the current 

Date of Refund on Claims (meaning that a new insurance claim 

refund occurred after the repurchase), zeroes will be interpreted as a 

request to delete the Insurance Claim Refund that occurred after the 

repurchase.

 Submit a Past Period Change record (PPC) to delete a refund that occurred 

before the latest Date of Repurchase.

 If the GA receives a borrower payment from the lender after an insurance 

claim was paid, but prior to reinsurance being requested, report the date of 

refund.

Part of Event Type Insurance Claim Refund

Companion Field(s)  Linked through edit

 Date of Disbursement (066)

 Date of Guaranty (025)

 Date Repurchased (120)

 New Date of Guaranty (045) (used if new identifiers supplied)

 Submittal (Extract) Date (004) (Header record)

 Linked through event

 Amount of Refund on Claims (100)(formerly Date of Refund From Lender on 

Claims)

 Relationship established

 Date Repurchased (120) (New)

Default Value / Use Report ‘00000000’ if Insurance Claim Refund has not occurred, or if latest 

refund occurred before repurchase and it has already been successfully 

reported to NSLDS.

Reporting Report actual value if Insurance Claim Refund occurs.
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–126

Date of Refund on Claims

Formerly Date of Refund From Lender on Claims

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be a valid date 

(if not zeroes).

Invalid date. 0209 Invalid Date Of Refund on Claims (formerly 

Invalid Date Of Refund from Lender on Claims)

RecordLevel 

Error

Can’t be zeroes if 

there is a 

corresponding value 

in Amount of Refund 

on Claims.

Contains zeroes. 0159 Date of Refund on Claims is required

(formerly Date of Refund From Lender on Claims is 

required)

RecordLevel 

Error

Date of Refund on 

Claims must be on or 

before the Submittal 

(Extract) Date.

Date of Refund on 

Claims is after the 

Submittal (Extract) 

Date.

0606 Date must be = or less than Submittal Date

RecordLevel 

Error

Date of Refund on 

Claims must be on or 

after the Date of 

Guaranty.

Date of Refund on 

Claims is before the 

Date of Guaranty.

0637 Date must be = or greater than Date of 

Guaranty

RecordLevel 

Error

Date of Refund on 

Claims must be on or 

after the Date of 

Disbursement.

Date of Refund on 

Claims is before the 

Date of 

Disbursement.

0644 Date must be = or greater than Date of 

Disbursements

Date Revised 3-1-2005
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–127

Amount of Refund on Claims

Formerly Amount of Refund From Lender on Claims

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes Yes No Numeric 6 375-380 100

Description The cumulative dollar amount of reinsurance refund(s) from the GA due to an 

overpayment of lender claim, overstated reinsurance request, late refunds from 

the institution to the lender or borrower payments to the lender—A refund is 

reported only if reinsurance has been requested.. Amount does not include 

refunds that were made prior to repurchase.

Comments  This field applies only to payments, overpayments, or school refunds 

forwarded to the GA by the lender after reinsurance has been requested or 

an overstated reinsurance request has been made.

 If the GA receives a borrower payment from the lender after an insurance 

claim was paid, but prior to reinsurance being requested, reduce the 

Amount Reinsurance Requested.

 If the GA receives payment on behalf of the borrower from any source 

other than a lender after the lender claim payment, report as a collection in 

the Amount of Guaranty Agency Principal Collections.

 Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).

 If required data is carried by the Data Provider at the account level, the 

amount must be pro-rated across the loans involved. If a rounding problem 

is created by pro-rating the amount, adjustments may be made to one loan 

so that the pro-rated amount at each loan level equals the total amount at 

account level.

 Guaranty Agencies should report late refunds (e.g., refunds that occur 

after a default or other claim has been paid to the lender) regardless of 

whether the refund is actually sent to the GA by the lender or the school.

 The value in this field does not include the repurchase amount from the 

lender.

 An Insurance Claim Refund made before the repurchase date does not 

need to be continually reported after repurchase. However, the data 

provider must first ensure the refund has been successfully updated to 

NSLDS before ceasing to report on it. Be especially alert to this when the 

refund is followed quickly by repurchase.

 When a refund is paid after repurchase, only report the amount that was 

refunded after the repurchase.

 The Date Repurchased value for a loan will determine whether zeroes 

reported in this field will cause the event to be deleted or to be interpreted 

as a default value.

 If Date Repurchased is later than the last-reported Date of Refund on 

Claims, zeroes reported in this field will NOT delete those previously 

reported values. (NSLDS will store the last-reported data, and GAs 

can stop reporting on a loan that has been repurchased.)

 If the Date Repurchased is the same as or earlier than the current 

Date of Refund on Claims (meaning that a new insurance claim 

refund occurred after the repurchase), zeroes will be interpreted as a 

request to delete the Insurance Claim Refund that occurred after the 

repurchase.

Part of Event Type Insurance Claim Refund
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–128

Amount of Refund on Claims

Formerly Amount of Refund From Lender on Claims

Companion Field(s)  Linked through edit

 Amount of Claim Paid to Lender (107)

 Linked through event

 Date of Refund on Claims (099)

 Relationship established

 Date Repurchased (120) (New)

Default Value / Use Report ‘000000’ if Insurance Claim Refund has not occurred, or if latest 

refund occurred before repurchase and it has already been successfully 

reported to NSLDS.

Reporting Report actual value if Insurance Claim Refund occurs.

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be numeric. Isn’t numeric. 0334 Invalid Amount of Refund on Claims

RecordLevel 

Error

Can’t be zeroes if 

there is a 

corresponding value 

in Date of Refund on 

Claims.

Contains zeroes. 0123 Amount of Refund on Claims is required

RecordLevel 

Error

Amount of Refund on 

Claims must not 

exceed the Amount 

of Claim Paid to 

Lender.

Amount of Refund 

on Claims must not 

exceed the Amount 

of Claim Paid to 

Lender.

0658 Amount must be = or less than Amount of 

Claim Paid to Lender

Date Revised 6-1-2005
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–129

Date of Refund to Lender from School

Formerly Date of Refund to Lender

Loan

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes No No Date 8 381-388 101

Description Date when a lender receives a refund from the school.

Comments Report the actual Date of Refund to Lender, or, as a minimum, Guaranty 

Agencies must collect refund information as it stands at the end of each quarter 

(March 31, June 30, September 30, and December 31). This data must be 

forwarded to NSLDS before the end of the next quarter.

Part of Event Type Refund to Lender

Companion Field(s)  Linked through edit

 Date of Guaranty (025)

 New Date of Guaranty (045) (used if new identifiers supplied)

 Submittal (Extract) Date (004) (Header record)

 Linked through event

 Amount of Refund from School to Lender (103)

Default Value / Use Report ‘00000000’ if refund has not occurred or if latest refund occurred before 

repurchase.

Reporting Report actual value if refund occurs. 

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be a valid date 

(if not zeroes).

Invalid date. 0210 Invalid Date of Refund to Lender

RecordLevel 

Error

Can’t be zeroes if 

there is a 

corresponding value 

in Amount of Refund 

From School to 

Lender.

Contains zeroes. 0161 Date of Refund to Lender is required

RecordLevel 

Error

Date of Refund to 

Lender must be on or 

after the Date of 

Guaranty.

Date of Refund to 

Lender is before the 

Date of Guaranty.

0585 Date must be = or greater than Date of 

Guaranty

RecordLevel 

Error

Date of Refund to 

Lender must be on or 

before the Submittal

(Extract) Date.

Date of Refund to 

Lender is after the 

Submittal (Extract) 

Date.

0586 Date must be = or less than Submittal Date

Date Revised 6-16-2003
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–130

Amount of Refund From School to Lender 

Formerly Amount of Refund From School to Lender According to Lender

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes Yes No Numeric 6 389-394 103

Description The cumulative amount of refund(s) returned from school to lender, as reported 

by lender. School refunds should be reported in this field up to the time an 

insurance claim is paid on a loan.

Comments  Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).

 As a minimum, Guaranty Agencies must collect amount information as it 

stands at the end of each month.. This data must be forwarded to NSLDS 

during the next regular submission.

Part of Event Type Refund to Lender

Companion Field(s)  Linked through edit

 Amount of Disbursement (067)

 Amount of Guaranty (061)

 Linked through event

 Date of Refund to Lender (101)

Default Value / Use Report ‘000000’ if loan refund has not occurred.

Reporting Report actual value if loan refund occurs. 

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel

Error

Must be numeric. Isn’t numeric. 0327 Invalid Amt Refund from School to Lender 

RecordLevel 

Error

Can’t be zeroes if 

there is a 

corresponding value 

in Date of Refund to 

Lender.

Contains zeroes. 0125 Amt of Refund School to Lender is required

RecordLevel 

Error

Amount of Refund 

from School to 

Lender must not 

exceed the Amount 

of Disbursement.

Amount of Refund 

from School to 

Lender exceeds the 

Amount of 

Disbursement.

0652 Amount must be = or less than Amount of 

Disbursement

RecordLevel 

Error

Amount of Refund 

from School to 

Lender must not 

exceed the Amount 

of Guaranty.

Amount of Refund 

from School to 

Lender exceeds the 

Amount of 

Guaranty.

0716 Amount must be = or less than Amount of 

Guaranty

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–131

Claim Reason for Lender Claim

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes Yes No Character 2 395-396 105

Description The reason the latest insurance claim, including supplemental claims, was paid 

to lender. Reasons include borrower death, disability, bankruptcy, default, 

closed school, false certification, or exempt.

Comments  Must be a valid code from the Claim Reason Codes Table (Appendix B–

Table B-2).

 An Insurance Claim Payment made before a repurchase date does not need 

to be continually reported after repurchase.

 The Date Repurchased value for a loan will determine whether blanks 

reported in this field will cause the event to be deleted or to be interpreted 

as a default value.

 If Date Repurchased is later than the last-reported Date Claim Paid, 

blanks reported in this field will NOT delete those previously reported 

values. (NSLDS will store the last-reported data, and GAs can stop 

reporting on a loan that has been repurchased.)

 If the Date Repurchased is the same as or earlier than the current Date 

Claim Paid (meaning that a new insurance claim payment occurred 

after the repurchase), blanks will be interpreted as a request to delete 

the Insurance Claim Payment that occurred after the repurchase.

Part of Event Type Insurance Claim Payment

Companion Field(s)  Linked through event

 Amount of Claim Paid to Lender (107)

 Date Claim Paid (106)

 Relationship established

 Date Repurchased (120) (New)

Default Value / Use Report blanks if Insurance Claim Payment has not occurred, or if latest payment 

occurred before repurchase and it has already been successfully reported to 

NSLDS.

Reporting Report actual value if Insurance Claim Payment occurs.

Edit 

Level

Verifies Error Error 

No.

Error Message

RecordLevel 

Error

Can’t be ‘CS’ if Date 

Claim Paid is April 1, 

1993 or earlier.

(Status did not exist 

prior to this date.)

Contains wrong 

value. 

0175 Invalid Claim Reason for Lender Claim

RecordLevel 

Error

Can’t be ‘FC’ if Date 

Claim Paid is Jan. 1, 

1994 or earlier.

(Status did not exist 

prior to this date.)

Contains wrong 

value. 

0175 Invalid Claim Reason for Lender Claim

RecordLevel 

Error

Must be a valid code 

from the Claim 

Reason Codes Table 

(if not blank).

Invalid code. 0175 Invalid Claim Reason for Lender Claim
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–132

Claim Reason for Lender Claim

RecordLevel 

Error

Must be reported if 

Amount of Claim Paid 

to Lender or Date 

Claim Paid have 

corresponding (nonzero) values.

Is blank. 0271 Claim Reason Code and / or Date Claim Paid 

is required

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–133

Date Claim Paid

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes Yes Yes Date 8 397-404 106

Description Date when a Guaranty Agency paid an original insurance claim or the date of 

any additional claims to a lender.

Comments  Report the actual Date Claim Paid.

 An Insurance Claim Payment made before a repurchase date does not need 

to be continually reported after repurchase. However, the data provider 

must first ensure the payment has been successfully updated to NSLDS 

before ceasing to report on it. Be especially alert to this when the payment 

is followed quickly by repurchase.

 The Date Repurchased value for a loan will determine whether zeroes 

reported in this field will cause the event to be deleted or to be interpreted 

as a default value.

 If Date Repurchased is later than the last-reported Date Claim Paid, 

zeroes reported in this field will NOT delete those previously reported 

values. (NSLDS will store the last-reported data, and GAs can stop 

reporting on a loan that has been repurchased.)

 If the Date Repurchased is the same as or earlier than the current Date 

Claim Paid (meaning that a new insurance claim payment occurred 

after the repurchase), zeroes will be interpreted as a request to delete 

the Insurance Claim Payment that occurred after the repurchase.

 Submit a Past Period Change record (PPC) to delete a payment that 

occurred before the latest Date of Repurchase.

Part of Event Type Insurance Claim Payment

Companion Field(s)  Linked through edit

 Date of Disbursement (066)

 Date of Guaranty (025)

 Date Repurchased (120)

 Submittal (Extract) Date (004) (Header record)

 Linked through event

 Amount of Claim Paid to Lender (107)

 Claim Reason for Lender Claim (105)

 Relationship established

 Date Repurchased (120) (New)

Default Value / Use Report ‘00000000’ if an Insurance Claim Payment has not occurred, or if latest 

payment occurred before repurchase and it has already been successfully 

reported to NSLDS.

Reporting Report actual value if Insurance Claim Payment occurs.
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–134

Date Claim Paid

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be a valid date 

(if not zeroes).

Invalid date. 0184 Invalid Date Claim Paid

RecordLevel 

Error

Must be reported if 

there are 

corresponding values 

in Claim Reason for 

Lender Claim or 

Amount of Claim 

Paid to Lender.

Is zeroes. 0271 Claim Reason Code and / or Date Claim Paid 

is required

RecordLevel 

Error

Date Claim Paid must 

be on or before the 

Submittal (Extract) 

Date.

Date Claim Paid is 

after the Submittal 

(Extract) Date.

0604 Date must be = or less than Submittal Date

RecordLevel 

Error

Date Claim Paid must 

be on or after the 

Date of 

Disbursement.

Date Claim Paid is 

before the Date of 

Disbursement.

0634 Date must be = or greater than Date of 

Disbursements

RecordLevel 

Error

Date Claim Paid must 

be on or after the 

Date of Guaranty.

Date Claim Paid is 

before the Date of 

Guaranty.

0635 Date must be = or greater than Date of 

Guaranty

LoadLevel 

Error

Date change falls in 

acceptable range in 

relation to historical 

data. 

Date sequence error. 0525 Date must be > preceding date

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–135

Amount of Claim Paid to Lender

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes Yes No Numeric 6 405-410 107

Description The cumulative amount of principal and interest including any additional 

principal and interest paid on the claim to a lender by a Guaranty Agency for an 

insurance claim on loan. Amount does not include claims that were made prior 

to repurchase.

Comments  Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).

 Include the following in this field:

Principal and interest paid to lender for example: The borrower defaults on 

a $10,000 loan. The Amount of Claim Paid to the Lender (based on the 2% 

federal risk sharing), is $9,800.00, Later the Lender realizes that they did 

not include $100 in accrued interest. The Amount of Claim Paid to lender 

would be updated to $9,898.00 and the Date of Claim Payment would be 

updated to the date the additional claim amount was paid to the lender.

 Do not report in this field Closed School or False Certification claims paid 

directly to borrowers.

 If required data is carried by the Data Provider at the account level, the 

amount must be pro-rated across the loans involved. If a rounding problem 

is created by pro-rating the amount, adjustments may be made to one loan 

so that the pro-rated amount at each loan level equals the total amount at 

account level.

 An Insurance Claim Payment made before a repurchase date does not need 

to be continually reported after repurchase. However, the data provider 

must first ensure the payment has been successfully updated to NSLDS 

before ceasing to report on it. Be especially alert to this when the payment 

is followed quickly by repurchase.

 When a claim is paid after repurchase, only report the amount that was paid 

after the repurchase.

 The Date Repurchased value for a loan will determine whether zeroes 

reported in this field will cause the event to be deleted or to be interpreted 

as a default value.

 If Date Repurchased is later than the last-reported Date Claim Paid, 

zeroes reported in this field will NOT delete those previously reported 

values. (NSLDS will store the last-reported data, and GAs can stop 

reporting on a loan that has been repurchased.)

 If the Date Repurchased is the same as or earlier than the current Date 

Claim Paid (meaning that a new insurance claim payment occurred 

after the repurchase), zeroes will be interpreted as a request to delete 

the Insurance Claim Payment that occurred after the repurchase.

Part of Event Type Insurance Claim Payment
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–136

Amount of Claim Paid to Lender

Companion Field(s)  Linked through edit

 Amount of Guaranty (061)

 Code for Loan Status (063)

 Linked through event

 Claim Reason for Lender Claim (105)

 Date Claim Paid (106)

 Related field that checks value here

 Amount of Refund on Claims (100)

 Relationship established

 Date Repurchased (120) (New)

Default Value / Use Report ‘000000’ if Insurance Claim Payment has not occurred, or if latest 

payment occurred before repurchase and it has already been successfully 

reported to NSLDS.

Reporting Report actual value if Insurance Claim Payment occurs.

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be numeric. Isn’t numeric. 0324 Invalid Amount of Claim Paid to Lender

RecordLevel 

Error

Can’t be zeroes if 

there are 

corresponding values 

in Date Claim Paid or 

Claim Reason for 

Lender Claim.

Can’t be zeros if 

there are 

corresponding 

values in Claim 

Reason for Lender 

Claim or Date 

Claim Paid.

0106 Amount of Claim Paid to Lender is required

RecordLevel 

Error

Amount of Claim 

Paid to Lender must 

not exceed nine times 

the Amount of 

Guaranty.

Amount of Claim 

Paid to Lender 

exceeds nine times 

the Amount of 

Guaranty.

0657 Amount must be = or less than 9 times 

Amount of Guaranty

LoadLevel 

Error

Can’t be zeroes if 

Code for Loan Status 

is ‘BC’, ‘BK’, ‘DB’, 

‘DC’, ‘DD’, ‘DE’, 

‘DI’, ‘DK’, ‘DL’, 

‘DO’, ‘DP’, ‘DS’, 

‘DT’, ‘DU’, ‘DW’, 

‘DX’, or ‘OD’.

Contains zeroes. 0106 Amount of Claim Paid to Lender is required

Date Revised 6-16-2003
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–137

Amount of Outstanding GA Fees Balance

Formerly Amount of Ending Balance on Claim of Other Fees

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Numeric 6 411-416 108

Description The amount currently owed by the borrower for GA charges other than 

principal and interest (e.g., late charges, attorney fees, collection charges, and 

supplemental pre-claims assistance). If other fees are also due to the GA, they 

should be reported here.

Comments  Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).

 The sum of this field, plus Amount of Outstanding Principal Balance, plus 

Amount of Outstanding Accrued Interest Balance comprise the total 

amount owed by a borrower on a loan. This sum must equal zero if the loan 

is closed for any reason other than defaulted write off (DW).

 If required data is carried by the Data Provider at the account level, the 

amount must be pro-rated across the loans involved. If a rounding problem 

is created by pro-rating the amount, adjustments may be made to one loan 

so that the pro-rated amount at each loan level equals the total amount at 

account level.

Part of Event Type Not part of an event.

Companion Field(s)  Linked through edit

 Amount of Guaranty (061)

 Code for Loan Status (063)

 Related field that checks value here

 Amount of Outstanding Principal Balance (136)

Default Value / Use Report ‘000000’ if charges and fees have not occurred. 

Reporting Report actual value if charges and fees occur. 

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be numeric. Isn’t numeric. 0329 Invalid Amount of Ending Balance on 

Claims of Other Fees

RecordLevel 

Error

Amount of Ending 

Balance on Claims of 

Other Fees must not 

exceed nine times the 

Amount of Guaranty.

Amount of Ending 

Balance on Claims 

of Other Fees 

exceeds nine times 

the Amount of 

Guaranty.

0655 Amount must be = or less than 9 times 

Amount of Guaranty

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–138

Date Reinsurance Claim Requested

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes Yes Yes Date 8 417-424 114

Description Date when the Guaranty Agency requested reinsurance.

Comments  Report the month end date (the last calendar day of the month) that equals 

the fiscal month of the “Guaranty Agency Financial Report” for which 

reinsurance is requested.

 Report the actual Date Reinsurance Claim Requested.

 If reporting reinsurance claims twice a month using the supplemental claim 

form there are two options: (1) Continue to report the month end date that 

equals the fiscal month of the GAFR for which the reinsurance is requested. 

(2) report the actual date requested.

 This date does not apply to Supplemental Reinsurance Claim request(s).

 A Reinsurance Claim Payment made before a Repurchase Date does not 

need to be continually reported after repurchase. However, the data 

provider must first ensure the request has been successfully updated to 

NSLDS before ceasing to report on it. Be especially alert to this when the 

request is followed quickly by repurchase.

 The Date Repurchased value for a loan will determine whether zeroes 

reported in this field will cause the event to be deleted or to be interpreted 

as a default value.

 If Date Repurchased is later than the last-reported Date Reinsurance 

Claim Requested, zeroes reported in this field will NOT delete those 

previously reported values. (NSLDS will store the last-reported data, 

and GAs can stop reporting on a loan that has been repurchased.)

 If the Date Repurchased is the same as or earlier than the last-reported 

Date Reinsurance Claim Requested (meaning that a new reinsurance 

claim payment occurred after the repurchase), zeroes will be 

interpreted as a request to delete the Reinsurance Claim Payment that 

occurred after the repurchase.

 Submit a Past Period Change record (PPC) to delete a request that occurred 

before the latest Date of Repurchase.

Part of Event Type Reinsurance Claim Payment

Companion Field(s)  Linked through edit

 Date of Disbursement (066)

 Date of Guaranty (025)

 Date Repurchased (120)

 Submittal (Extract) Date (004) (Header record)

 Linked through event

 Amount of Reinsurance Claim Requested (116)

 Claim Reason for Guaranty Agency Claim (096)

 Date Reinsurance Claim Paid (115)

 Reinsurance Reimbursement Rate (119)

 Related fields that check value here

 Date of Guaranty Agency Bankruptcy Claim Refunds (145)

 Date Reinsurance Claim Payment (115)

 Date Supplemental Claim Requested (117)

 Relationship established

 Date Repurchased (120) (New)
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–139

Date Reinsurance Claim Requested

Default Value / Use  Report ‘00000000’ if Reinsurance Claim Payment has not occurred.

 Or, report ‘00000000’ when

1. The reinsurance claim request occurred before the latest repurchase; 

and

2. The request has been fully paid/processed; and 

3. The request has been successfully reported to NSLDS.

Reporting Report actual value if Reinsurance Claim Payment occurs.

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be a valid date 

(if not zeroes).

Invalid date. 0215 Invalid Date Reinsurance Claim Requested

RecordLevel 

Error

Can’t be zeroes if 

there are 

corresponding values 

in Claim Reason for 

Guaranty Agency 

Claim, Amount of 

Reinsurance Claim 

Requested, or 

Amount of 

Supplemental Claim 

Requested.

Contains zeroes. 0275 Date Reinsurance Claim Requested is 

required

RecordLevel 

Error

Date Reinsurance 

Claim Requested 

must be on or before 

the Submittal 

(Extract) Date.

Date Reinsurance 

Claim Requested is 

after Submittal 

(Extract) Date.

0608 Date must be = or less than Submittal Date

RecordLevel 

Error

Date Reinsurance 

Claim Requested 

must be on or after 

the Date of Guaranty.

Date Reinsurance 

Claim Requested is 

before the Date of 

Guaranty.

0636 Date must be = or greater than Date of 

Guaranty

RecordLevel 

Error

Date Reinsurance 

Claim Requested 

must be on or after 

the Date of 

Disbursement.

Date Reinsurance 

Claim Requested is 

before the Date of 

Disbursement.

0643 Date must be = or greater than Date of 

Disbursements

LoadLevel 

Error

Date change falls in 

acceptable range in 

relation to historical 

data.

Date sequence error. 0529 Date Reinsurance Claim Requested must be 

> prior Date Reinsurance Claim Requested

Date Revised 02-15-2007
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–140

Date Reinsurance Claim Paid

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes Yes No Date 8 425-432 115

Description Date when a Guaranty Agency receives the government reinsurance claim 

payment.(Electronic Funds Transfer Date).

Comments  Report the actual Date Reinsurance Claim Paid.

 If reporting reinsurance claim request twice a month using the 

supplemental claim report the date the supplemental claim was paid or the 

GAFR reinsurance claim paid date.

 Do not change this date when supplemental (additional) reinsurance is paid 

on the loan.

 Unlike most date fields associated with an event, this field is treated as a 

value, not as a key.

 A Reinsurance Claim Payment made before a Repurchase Date does not 

need to be continually reported after repurchase.

 The Date Repurchased value for a loan will determine whether zeroes 

reported in this field will cause the event to be deleted or to be interpreted 

as a default value.

 If Date Repurchased is later than the last-reported Date Reinsurance 

Claim Requested, zeroes reported in this field will NOT delete those 

previously reported values. (NSLDS will store the last-reported data, 

and GAs can stop reporting on a loan that has been repurchased.)

 If the Date Repurchased is the same as or earlier than the last-reported 

Date Reinsurance Claim Requested (meaning that a new reinsurance 

claim payment occurred after the repurchase), zeroes will be 

interpreted as a request to delete the Reinsurance Claim Payment that 

occurred after the repurchase.

Part of Event Type Reinsurance Claim Payment

Companion Field(s)  Linked through edit

 Date Reinsurance Claim Requested (114)

 Date Repurchased (120)

 Submittal (Extract) Date (004) (Header record)

 Linked through event

 Amount of Reinsurance Claim Requested (116)

 Claim Reason for Guaranty Agency Claim (096)

 Date Reinsurance Claim Requested (114)

 Reinsurance Reimbursement Rate (119)

 Relationship established

 Date Repurchased (120) (New)

Default Value / Use  Report ‘00000000’ if Reinsurance Claim Payment has not occurred.

 Or, report ‘00000000’ when 

1. The reinsurance claim request occurred before the latest repurchase; 

and

2. The request has been fully paid/processed; and

3. The request has been successfully reported to NSLDS.

Reporting Report actual value if Reinsurance Claim Payment occurs. 
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–141

Date Reinsurance Claim Paid

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be a valid date 

(if not zeroes).

Invalid date. 0216 Invalid Date Reinsurance Claim Paid

RecordLevel 

Error

Can’t be zeroes if 

there is a 

corresponding value 

in Reinsurance 

Reimbursement Rate.

Contains zeroes. 0278 Date Reinsurance Claim Paid is required

RecordLevel 

Error

Date Reinsurance 

Claim Paid must be 

on or after the Date 

Reinsurance Claim 

Requested.

Date Reinsurance 

Claim Paid is before 

the Date 

Reinsurance Claim 

Requested.

0609 Date must be = or > Date Reinsurance Claim 

Requested

RecordLevel 

Error

Date Reinsurance 

Claim Paid must be 

on or before the 

Submittal (Extract) 

Date.

Date Reinsurance 

Claim Paid is after 

the Submittal 

(Extract) Date.

0610 Date must be = or less than Submittal Date

Date Revised 02-15-2007
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–142

Amount of Reinsurance Claim Requested

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes Yes No Numeric 6 433-438 116

Description The total amount of original and additional reinsurance claim requested of ED 

by a Guaranty Agency. Amount does not include claims that were made prior 

to repurchase.

Comments  Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).

 The total reimbursement request amount is calculated by multiplying 

amount paid to lenders on claims by the appropriate reinsurance 

reimbursement rate, and taking into consideration whether or not the 

agency has hit either their 5% or 9% trigger.

 If the GA receives a payment on behalf of the borrower, from the lender, 

after an insurance claim was paid, but prior to reinsurance being requested, 

reduce this amount by the payment amount.

 If the GA receives payment on behalf of the borrower from any source 

other than a lender after the lender claim payment, report as a collection in 

the Amount of Guaranty Agency Principal Collections.

 An example: the lender request to the guarantor on default (not exempt, or 

LLR) first disbursed on or after 10/1/1998 a claim amount $10,000.The 

lender is paid $9,800 (based a 2% risk share). The Amount Of Reinsurance 

Claim Requested is $9,800 x 95% or $9,310.

 If required data is carried by the Data Provider at the account level, the 

amount must be pro-rated across the loans involved. If a rounding problem 

is created by pro-rating the amount, adjustments may be made to one loan 

so that the pro-rated amount at each loan level equals the total amount at 

account level.

 This amount does not include the amount requested for supplemental 

reinsurance on the loan.

 A Reinsurance Claim Payment made before a Repurchase Date does not 

need to be continually reported after repurchase. When a claim is requested 

after repurchase, only report the amount that was paid after the repurchase.

 The Date Repurchased value for a loan will determine whether zeroes 

reported in this field will cause the event to be deleted or to be interpreted 

as a default value.

 If Date Repurchased is later than the last-reported Date Reinsurance 

Claim Requested, zeroes reported in this field will NOT delete those 

previously reported values. (NSLDS will store the last-reported data, 

and GAs can stop reporting on a loan that has been repurchased.)

 If the Date Repurchased is the same as or earlier than the last-reported

Date Reinsurance Claim Requested (meaning that a new reinsurance 

claim payment occurred after the repurchase), zeroes will be 

interpreted as a request to delete the Reinsurance Claim Payment that 

occurred after the repurchase.

Part of Event Type Reinsurance Claim Payment

Companion Field(s)  Linked through edit

 Amount of Guaranty (061)

 Linked through event

 Claim Reason for Guaranty Agency Claim (096)

 Date Reinsurance Claim Paid (115)
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–143

Amount of Reinsurance Claim Requested

 Date Reinsurance Claim Requested (114)

 Reinsurance Reimbursement Rate (119)

 Relationship established

 Date Repurchased (120) (New)

Default Value / Use  Report ‘000000’ if Reinsurance Claim Payment has not occurred.

 Or, report ‘000000’ when

1. The reinsurance claim request occurred before the latest repurchase;

2. The request has been fully paid/processed; and

3. The request has been successfully reported to NSLDS.

Reporting Report actual value if Reinsurance Claim Payment occurs. 

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be numeric. Isn’t numeric. 0322 Invalid Amount of Reinsurance Claim 

Requested

RecordLevel 

Error

Can’t be zeroes if 

there are 

corresponding values 

in Date Reinsurance 

Claim Requested or 

Claim Reason for 

Guaranty Agency 

Claim.

Contains zeroes. 0276 Amount of Reinsurance Claim Requested is 

required

RecordLevel 

Error

Amount of 

Reinsurance Claim 

Requested must not 

exceed nine times the 

Amount of Guaranty.

Amount of 

Reinsurance Claim 

Requested exceeds 

nine times the 

Amount of 

Guaranty.

0659 Amount must be = or less than 9 times 

Amount of Guaranty

Date Revised 6-1-2005
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–144

Date Supplemental Claim Requested

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes Yes Yes Date 8 439-446 117

Description Date when a supplemental reinsurance claim request is submitted to ED by a 

Guaranty Agency.

Comments  Update this field as new requests are made, with the actual Date of 

Supplemental Claim Requested.

 A Supplemental Claim Request made before a Repurchase Date does not 

need to be continually reported after repurchase. However, the data 

provider must first ensure the request has been successfully updated to 

NSLDS before ceasing to report on it. Be especially alert to this when the 

request is followed quickly by repurchase.

 The Date Repurchased value for a loan will determine whether zeroes 

reported in this field will cause the event to be deleted or to be interpreted 

as a default value.

 If Date Repurchased is later than the last-reported Date Supplemental 

Claim Requested, zeroes reported in this field will NOT delete those 

previously reported values. (NSLDS will store the last-reported data, 

and GAs can stop reporting on a loan that has been repurchased.)

 If the Date Repurchased is the same as or earlier than the last-reported 

Date Supplemental Claim Requested (meaning that a new 

supplemental claim request occurred after the repurchase), zeroes will 

be interpreted as a request to delete the Supplemental Claim Request 

that occurred after the repurchase.

 Submit a Past Period Change record (PPC) to delete a request that occurred 

before the latest Date of Repurchase.

Part of Event Type Supplemental Claim Request

Companion Field(s)  Linked through edit

 Date of Guaranty (025)

 Date Reinsurance Claim Requested (114)

 Date Repurchased (120)

 Submittal (Extract) Date (004) (Header record)

 Linked through event

 Amount of Supplemental Claim Requested (118)

 Related fields that check value here

 Date Reinsurance Claim Requested

 Relationship established

 Date Repurchased (120) (New)

Default Value / Use Report ‘00000000’ if Supplemental Claim Request has not occurred, or if latest 

request occurred before repurchase and it has already been successfully reported 

to NSLDS.

Reporting Report actual value if Supplemental Claim Request occurs.
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–145

Date Supplemental Claim Requested

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be a valid date 

(if not zeroes).

Invalid date. 0217 Invalid Date Supplemental Claim Requested

RecordLevel 

Error

Can’t be zeroes if 

there is a 

corresponding value 

in Amount of 

Supplemental Claim 

Requested.

Contains zeroes. 0412 Date Supplemental Claim Requested is 

required

RecordLevel 

Error

If the Date 

Supplemental Claim 

Requested is after the 

Date Repurchased, 

the Date 

Supplemental Claim 

Requested must be on 

or after the Date 

Reinsurance Claim 

Requested.

Date Supplemental 

Claim Requested is 

before the Date 

Reinsurance Claim 

Requested.

0611 Date must be = or > Date Reinsurance Claim 

Requested

RecordLevel 

Error

Date Supplemental 

Claim Requested 

must be on or before 

the Submittal 

(Extract) Date.

Date Supplemental 

Claim Requested is 

after the Submittal 

(Extract) Date.

0612 Date must be = or less than Submittal Date

RecordLevel 

Error

Date Supplemental 

Claim Requested 

must be on or after 

the Date of Guaranty.

Date Supplemental 

Claim Requested is 

before the Date of 

Guaranty.

0638 Date must be = or greater than Date of 

Guaranty

LoadLevel 

Error

Date change falls in 

acceptable range in 

relation to historical 

data. 

Date sequence error. 0525 Date must be > preceding date

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–146

Amount of Supplemental Claim Requested

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes Yes No Numeric 6 447-452 118

Description The cumulative dollar amount of principal and interest due the Guaranty 

Agency on a default claim originally paid at a reduced reinsurance rate but 

which is now eligible for full reimbursement because the borrowers claim status 

has changed. Amount does not include requests that were made prior to 

repurchase.

Comments  Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).

 An example of a Supplement Claim Request:

 The borrower defaults on a $1,000 loan. The GA pays the lender’s claim of 

$980 (claim amount minus 2% federal risk share). The Amount of Reinsurance 

Requested is $931.00 (based on 95% reinsurance rate). A year later the 

borrower dies. The Amount of Supplemental Claim Requested will be $49.00 

(the 5% difference on the Amount of Claim Paid to Lender).

 If required data is carried by the Data Provider at the account level, the 

amount must be pro-rated across the loans involved. If a rounding problem 

is created by pro-rating the amount, adjustments may be made to one loan 

so that the pro-rated amount at each loan level equals the total amount at 

account level.

 A Supplemental Claim Request made before a Repurchase Date does not 

need to be continually reported after repurchase. However, the data 

provider must first ensure the request has been successfully updated to 

NSLDS before ceasing to report on it. Be especially alert to this when the 

request is followed quickly by repurchase.

 When a request is made after repurchase, only report the amount that was 

requested after the repurchase.

 The Date Repurchased value for a loan will determine whether zeroes 

reported in this field will cause the event to be deleted or to be interpreted 

as a default value.

 If Date Repurchased is later than the last-reported Date Supplemental 

Claim Requested, zeroes reported in this field will NOT delete those 

previously reported values. (NSLDS will store the last-reported data, 

and GAs can stop reporting on a loan that has been repurchased.)

 If the Date Repurchased is the same as or earlier than the last-reported 

Date Supplemental Claim Requested (meaning that a new 

supplemental claim request occurred after the repurchase), zeroes will 

be interpreted as a request to delete the Supplemental Claim Request 

that occurred after the repurchase.

Part of Event Type Supplemental Claim Request

Companion Field(s)  Linked through edit

 Amount of Guaranty (061)

 Linked through event

 Date Supplemental Claim Requested (117)

 Relationship established

 Date Repurchased (120) (New)

Date Revised  3-01-2005
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–147

Amount of Supplemental Claim Requested

Default Value / Use Report ‘000000’ if Supplemental Claim Request has not occurred, or if latest 

request occurred before repurchase and it has already been successfully reported 

to NSLDS.

Reporting Report actual value if Supplemental Claim Request occurs. 

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be numeric. Isn’t numeric. 0321 Invalid Amount of Supplemental Claim 

RecordLevel 

Error

Can’t be zeroes if 

there is a 

corresponding value 

in Date Supplemental 

Claim requested.

Contains zeroes. 0413 Amount of Supplemental Claim Requested is 

required

RecordLevel 

Error

Amount of 

Supplemental Claim 

Requested must not 

exceed nine times the 

Amount of Guaranty.

Amount of 

Supplemental Claim 

Requested exceeds 

nine times the 

Amount of 

Guaranty.

0660 Amount must be = or less than 9 times 

Amount of Guaranty

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–148

Reinsurance Reimbursement Rate

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes Yes No Character 1 453 119

Description Current Rate at which the government paid a reinsurance or supplemental 

reinsurance claim to a Guaranty Agency on a specific loan.

Comments  Must be a valid code from the Reinsurance Reimbursement Rate Codes 

Table (Appendix B– Table B-13).

 This rate may change if the reason for reinsurance or supplemental 

reinsurance is due to a change in claim status.

 A Reinsurance Claim Payment made before a Repurchase Date does not 

need to be continually reported after repurchase.

 The Date Repurchased value for a loan will determine whether a blank 

reported in this field will cause the event to be deleted or to be interpreted 

as a default value.

 If Date Repurchased is later than the last-reported Date Reinsurance 

Claim Requested, a blank reported in this field will NOT delete those 

previously reported values. (NSLDS will store the last-reported data, 

and GAs can stop reporting on a loan that has been repurchased.)

 If the Date Repurchased is the same as or earlier than the last-reported 

Date Reinsurance Claim Requested (meaning that a new reinsurance 

claim payment occurred after the repurchase), a blank will be 

interpreted as a request to delete the Reinsurance Claim Payment that 

occurred after the repurchase.

Part of Event Type Reinsurance Claim Payment

Companion Field(s)  Linked through event

 Amount of Reinsurance Claim Requested (116)

 Claim Reason for Guaranty Agency Claim (096)

 Date Reinsurance Claim Paid (115)

 Date Reinsurance Claim Requested (114)

 Relationship established

 Date Repurchased (120) (New)

Default Value / Use  Report a blank if Reinsurance Claim Payment has not occurred.

 Or, report a blank when 

1. The reinsurance claim request occurred before the latest repurchase;

2. The request has been fully paid/processed; and 

3. The request has been successfully reported to NSLDS.

Reporting Report actual value if Reinsurance Claim Payment occurs. 

Date Revised 3-01-2005
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–149

Reinsurance Reimbursement Rate

Edit 

Level

Verifies Error Error 

No.

Error Message

RecordLevel 

Error

Must be a valid code. Invalid code. 0231 Invalid Reinsurance Reimbursement Rate

RecordLevel 

Error

Must be reported if 

there is a 

corresponding value in 

Date Reinsurance 

Claim Paid.

Is blank. 0391 Reinsurance Reimbursement Rate is required

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–150

Date Repurchased

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes Yes Yes Date 8 454-461 120

Description Date for which a claim has been previously paid is repurchased by a lender, 

(reasons may include loan rehabilitation).

Comments  The Date Repurchased value for a loan will determine whether zeroes or 

blanks reported in related fields will cause the event to be deleted or to be 

interpreted as a default.

 Report latest Date Repurchased.

 Do not stop reporting this date.

Part of Event Type Repurchase

Companion Field(s)  Linked through edit

 Date of Disbursement (066)

 Date of Guaranty (025)

 Submittal (Extract) Date (004) (Header record)

 Linked through event

 Amount Repurchased (121)

 Indicator of Rehabilitated Loan (122)

 Related fields that check value here

 Date Claim Paid (106)

 Date Deferment Starts (092)

 Date of Guaranty Agency Bankruptcy Claim Refunds (145)

 Date of Guaranty Agency Principal / Interest Collections (123)

 Date of Refund on Claims (099)

 Date of TOP Principal / Interest Collections 

(127)

 Date Reinsurance Claim Requested (114)

 Date Supplemental Claim Requested (117)

 Related through relationships

 Amount of Claim Paid to Lender (107)

 Amount of Guaranty Agency Bankruptcy Claim Refunds (146)

 Amount of Guaranty Agency Interest Collections (124)

 Amount of Guaranty Agency Principal Collections (126)

 Amount of Refund on Claims (100)

(formerly Amount of Refund from Lender on Claims (100)

 Amount of Reinsurance Claim Requested (116)

 Amount of Supplemental Claim Requested (118)

 Amount of TOP Interest Collections (128)

 Amount of TOP Principal Collections (130)

 Claim Reason for Guaranty Agency Claim (096)

 Claim Reason for Lender Claim (105)

 Date Reinsurance Claim Paid (115)

 Reinsurance Reimbursement Rate (119)

Default Value / Use Report ‘00000000’ if repurchase has not occurred.

Reporting Report actual value if repurchase occurs. 

Date Revised 3-01-2005

Edit Verifies Error Error Error Message
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–151

Date Repurchased

Level No.

DomainLevel 

Error

Must be a valid date 

(if not zeroes).

Invalid date. 0306 Invalid Date Repurchased

RecordLevel 

Error

Can’t be zeroes if 

there is a 

corresponding value 

in Indicator of 

Rehabilitated Loan or 

Amount 

Repurchased.

Contains zeroes. 0273 Date Repurchased is required

RecordLevel 

Error

Date Repurchased 

must be on or after 

the Date of 

Disbursement.

Date Repurchased is 

before the Date of 

Disbursement.

0619 Date must be = or greater than Date of 

Disbursement

RecordLevel 

Error

Date Repurchased 

must be on or before 

the Submittal 

(Extract) Date.

Date Repurchased is 

after the Submittal 

(Extract) Date.

0620 Date must be = or less than Submittal Date

RecordLevel 

Error

Date Repurchased 

must be on or after 

the Date of Guaranty.

Date Repurchased is 

before the Date of 

Guaranty.

0639 Date must be = or greater than Date of 

Guaranty

LoadLevel 

Error

Date change falls in 

acceptable range in 

relation to historical 

data.

Date sequence error. 0525 Date must be > preceding date

Date Revised 6-16-2003
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–152

Amount Repurchased

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes Yes No Numeric 6 462-467 121

Description The principal dollar amount of repurchased claims (including repurchases of 

bankruptcy claims).

Comments  Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).

 If required data is carried by the Data Provider at the account level, the 

amount must be pro-rated across the loans involved. If a rounding problem 

is created by pro-rating the amount, adjustments may be made to one loan 

so that the pro-rated amount at each loan level equals the total amount at 

account level.

Part of Event Type Loan Repurchase

Companion Field(s)  Linked through edit

 Amount of Guaranty (061)

 Linked through event

 Date Repurchased (120)

 Indicator of Rehabilitated Loan (122)

Default Value / Use Report ‘000000’ if repurchase has not occurred. 

Reporting Report actual value if repurchase occurs.

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be numeric. Isn’t numeric. 0318 Invalid Amount Repurchased

RecordLevel 

Error

Can’t be zeroes if 

there is a 

corresponding value 

in Date Repurchased 

or Indicator of 

Rehabilitated Loan.

Contains zeroes. 0272 Amount Repurchased is required

RecordLevel 

Error

Amount Repurchased 

must not exceed nine 

times the Amount of 

Guaranty.

Amount 

Repurchased 

exceeds nine times 

the Amount of 

Guaranty.

0666 Amount must be = or less than 9 times 

Amount of Guaranty

Date Revised 3-14-2008
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–153

Indicator of Rehabilitated Loan

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes No No Character 1 468 122

Description Indicator that a repurchased loan was a rehabilitated loan (i.e., that a defaulter 

made 9 payments within 20 days of the due date during a period of 10 

consecutive months on the loan and that it was sold to a lender by a Guaranty 

Agency).

Comments  Must be ‘Y’ (Yes) only if a loan was rehabilitated and repurchased.

 Must be ‘E’ if Insurance Claim Payment was made in error.

 Report a blank for other repurchased loans.

 Once reported with ‘E’ the batch process will not overlay this field to 

blank. If an ‘E’ is reported in error and the correct value is blank, the 

change must be made online or by deleting the repurchase in one 

submission and then reporting the correct repurchase in a subsequent 

submission.

Part of Event Type Loan Repurchase

Companion Field(s)  Linked through event

 Amount Repurchased (121)

 Date Repurchased (120)

Default Value / Use Report a blank if condition has not occurred.

Reporting Report ‘Y’ if loan is rehabilitated and repurchased.

Report ‘E’ if insurance claim payment was made in error.

Edit 

Level

Verifies Error Error 

No.

Error Message

RecordLevel 

Error

Must be ‘Y’, ‘E’ or 

blank.

Contains wrong 

value.

0221 Invalid Indicator of Rehabilitated Loan

Date Revised 7-03-2006
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–154

Date of Guaranty Agency Principal / Interest Collections

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes Yes Yes Date 8 469-476 123

Description Date when the Guaranty Agency last applied default collections (excluding 

TOP) or bankruptcy recovery to the loan principal and/or interest.

Comments  Report the actual Date of Guaranty Agency Principal/Interest Collections.

 If a student or borrower’s check gets returned as NSF, and the collection 

did not therefore really occur, reinstate the last successful collection as the 

current value.

 A Collection from Borrower made before a Repurchase Date does not need 

to be continually reported after repurchase. However, the data provider 

must first ensure the collection has been successfully updated to NSLDS 

before ceasing to report on it. Be especially alert to this when the collection 

is followed quickly by repurchase.

 The Date Repurchased value for a loan will determine whether zeroes 

reported in this field will cause the event to be deleted or to be interpreted 

as a default value.

 If Date Repurchased is later than the last-reported Date of Guaranty 

Agency Principal / Interest Collections, zeroes reported in this field 

will NOT delete those previously reported values. (NSLDS will store 

the last-reported data, and GAs can stop reporting on a loan that has 

been repurchased.)

 If the Date Repurchased is the same as or earlier than the current Date 

of Guaranty Agency Principal/Interest Collections (meaning that new 

collections occurred after the repurchase), zeroes will be interpreted as 

a request to delete the collection that occurred after the repurchase.

 Submit a Past Period Change record (PPC) to delete a collection that 

occurred before the latest Date of Repurchase.

 NSLDS assesses the submittal file to determine whether at least 30% of the 

loans with claim-related data plus the loans in error have a collection. If 

they do, then all collection data are processed without consideration of 

preceding date errors.

Part of Event Type Collection From Borrower

Companion Field(s)  Linked through edit

 Date Entered Repayment (060)

 Date of Disbursement (066)

 Date of Guaranty (025)

 Date Repurchased (120)

 Indicator of Rehabilitated Loan (122)

 Submittal (Extract) Date (004) (Header record)

 Type of Loan (024)

 Linked through event

 Amount of Guaranty Agency Interest Collections (124)

 Amount of Guaranty Agency Principal Collections (126)

 Relationship established

 Date Repurchased (120) (New)

Date Revised 3-01-2005
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–155

Date of Guaranty Agency Principal / Interest Collections

Default Value / Use Report ‘00000000’ if Collection From Borrower has not occurred, or if latest 

collection occurred before repurchase and it has already been successfully 

reported to NSLDS.

Reporting Report actual value if Collection From Borrower occurs. 

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be a valid date 

(if not zeroes).

Invalid date. 0297 Invalid Date of GA Principal / Interest 

Collections

RecordLevel 

Error

Can’t be zeroes if 

there is a 

corresponding value 

in the Amount of 

Guaranty Agency 

Interest Collections 

or the Amount of 

Guaranty Agency 

Principal Collections.

Contains zeroes. 0298 Date of GA Principal / Interest Collections is 

required

RecordLevel 

Error

For non-SL loans, if 

the loan has not been 

repurchased or the 

Date of GA 

Principle/Interest 

Collections is on or 

after Date 

Repurchased, the 

Date of GA Principal 

or Interest 

Collections must be 

on or after the Date 

Entered Repayment.

Date of GA 

Principal/Interest 

Collections is before 

the Date Entered 

Repayment.

0615 Date must be = or greater than Date Entered 

Repayment

RecordLevel 

Error

Date of GA 

Principal/Interest 

Collections must be 

on or before the 

Submittal (Extract) 

Date.

Date of GA 

Principal/Interest 

Collections is after 

the Submittal 

(Extract) Date.

0616 Date must be = or less than Submittal Date

RecordLevel 

Error

Date of GA 

Principal/Interest 

Collections must be 

on or after the Date 

of Disbursement.

Date of GA 

Principal/Interest 

Collections is before 

the Date of 

Disbursement.

0646 Date must be = or greater than Date of 

Disbursement

RecordLevel 

Error

Date of GA 

Principal/Interest 

Collections must be 

on or after the Date 

of Guaranty.

Date of GA

Principal/Interest 

Collections is before 

the Date of 

Guaranty.

0647 Date must be = or greater than Date of 

Guaranty
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–156

Date of Guaranty Agency Principal / Interest Collections

LoadLevel 

Error

Date change falls in 

acceptable range in 

relation to historical 

data.

Date sequence error. 0525 Date must be > preceding date

Date Revised 6-16-2003
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–157

Amount of Guaranty Agency Interest Collections

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes Yes No Numeric 6 477-482 124

Description The cumulative amount of Guaranty Agency default collections (excluding 

TOP) or bankruptcy recovery applied to loan interest. Amount does not include 

consolidation loan payoffs or collections that were made prior to repurchase. 

Collections such as administrative wage garnishment (AWG) and state tax s are 

included in this field.

Comments  If the GA receives payment on behalf of the borrower, from any source 

other than the lender, after the lender claim payment, report as a collection

(excluding TOP collections).

 All payments received from the lender after the claim payment and after 

reinsurance has been requested, report as an Amount of Refund on Claims.

 Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).

 If a student or borrower’s check gets returned as NSF and the collection did 

not therefore really occur, reinstate the last successful collection as the 

current value. 

 If required data is carried by the Data Provider at the account level, the 

amount must be pro-rated across the loans involved. If a rounding problem 

is created by pro-rating the amount, adjustments may be made to one loan 

so that the pro-rated amount at each loan level equals the total amount at 

account level.

 A Collection from Borrower made before a Repurchase Date does not need 

to be continually reported after repurchase. However, the data provider 

must first ensure the collection has been successfully updated to NSLDS 

before ceasing to report on it. Be especially alert to this when the collection 

is followed quickly by repurchase.

 When a loan is repurchased and there are subsequent claims paid. 

Cumulative collections will only include amount of collections received 

after the new claim.

 The Date Repurchased value for a loan will determine whether zeroes 

reported in this field will cause the event to be deleted or to be interpreted 

as a default value.

 If Date Repurchased is later than the last-reported Date of Guaranty 

Agency Principal / Interest Collections, zeroes reported in this field 

will NOT delete those previously reported values. (NSLDS will store 

the last-reported data, and GAs can stop reporting on a loan that has 

been repurchased.)

 If the Date Repurchased is the same as or earlier than the current Date 

of Guaranty Agency Principal/Interest Collections (meaning that new 

collections occurred after the repurchase), zeroes will be interpreted as 

a request to delete the Collection that occurred after the repurchase.

Part of Event Type Collection From Borrower

Companion Field(s)  Linked through edit

 Amount of Guaranty (061)

 Linked through event

 Amount of Guaranty Agency Principal Collections (126)

 Date of Guaranty Agency Principal / Interest Collections (123)

Relationship established

 Date Repurchased (120) (New)
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–158

Amount of Guaranty Agency Interest Collections

Default Value / Use Report ‘000000’ if Collection From Borrower has not occurred, if no part of any 

collection went to pay off interest, or if latest collection occurred before 

repurchase and it has already been successfully reported to NSLDS.

Reporting Report actual value if Collection From Borrower occurs.

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be numeric. Isn’t numeric. 0328 Invalid Amount of Guaranty Agency Interest 

Collections

RecordLevel 

Error

Amount of GA 

Interest Collections 

must not exceed nine 

times the Amount of 

Guaranty.

Amount of GA 

Interest Collections 

exceeds nine times 

the Amount of 

Guaranty.

0663 Amount must be = or less than 9 times 

Amount of Guaranty

Date Revised 6-1-2005
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–159

Amount of Guaranty Agency Principal Collections

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes Yes No Numeric 6 483-488 126

Description The cumulative amount of Guaranty Agency default collections (excluding 

TOP collections) or bankruptcy recovery applied to loan principal. Collections 

such as administrative wage garnishment (AWG) and state tax offsets are 

included in this field. Amount does not include; consolidation loan payoffs or 

collections that were made prior to repurchase.

Comments  If the GA receives payment on behalf of the borrower, from any source

other than the lender, after the lender claim payment, report as a collection 

(excluding TOP collections).

 All payments received from the lender after the claim payment and after 

reinsurance has been requested, report as an Amount of Refund on Claims.

 Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).

 If a student or borrower’s check gets returned as NSF and the collection did 

not therefore really occur, reinstate the last successful collection as the 

current value.

 If required data is carried by the Data Provider at the account level, the 

amount must be pro-rated across the loans involved. If a rounding problem 

is created by pro-rating the amount, adjustments may be made to one loan 

so that the pro-rated amount at each loan level equals the total amount at 

account level.

 A Collection from Borrower made before a Repurchase Date does not need 

to be continually reported after repurchase. However, the data provider 

must first ensure the collection has been successfully updated to NSLDS 

before ceasing to report on it. Be especially alert to this when the collection 

is followed quickly by repurchase.

 When a collection is paid after repurchase, only report the amount that was 

collected after the repurchase.

 The Date Repurchased value for a loan will determine whether zeroes 

reported in this field will cause the event to be deleted or to be interpreted 

as a default value.

 If Date Repurchased is later than the last-reported Date of Guaranty 

Agency Principal / Interest Collections, zeroes reported in this field 

will NOT delete those previously reported values. (NSLDS will store 

the last-reported data, and GAs can stop reporting on a loan that has 

been repurchased.)

 If the Date Repurchased is the same as or earlier than the current Date 

of Guaranty Agency Principal/Interest Collections (meaning that new 

collections occurred after the repurchase), zeroes will be interpreted as 

a request to delete the Collection that occurred after the repurchase.

Part of Event Type Collection From Borrower

Companion Field(s)  Linked through edit

 Amount of Guaranty (061)

 Linked through event

 Amount of Guaranty Agency Interest Collections (124)

 Date of Guaranty Agency Principal / Interest Collections (123)

 Relationship established

 Date Repurchased (120) (New)
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–160

Amount of Guaranty Agency Principal Collections

Default Value / Use Report ‘000000’ if Collection From Borrower has not occurred, if no part of any

collection went to pay off principal, or if latest collection occurred before 

repurchase and it has already been successfully reported to NSLDS.

Reporting Report actual value if Collection From Borrower occurs. 

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be numeric. Isn’t numeric. 0330 Invalid Amount of Guaranty Agency 

Principal Collections

RecordLevel 

Error

Can’t be zeroes if 

there is a 

corresponding value 

in Date of Guaranty 

Agency Principal / 

Interest Collections, 

and zeroes in Amount 

of Guaranty Agency 

Interest Collections.

Contains zeroes. 0113 Amount of Guaranty Agency Principal or 

Interest Collections is required

RecordLevel 

Error

Amount of GA 

Principal Collections 

must not exceed nine 

times the Amount of 

Guaranty.

Amount of GA 

Principal 

Collections exceeds 

nine times the 

Amount of 

Guaranty.

0662 Amount must be = or less than 9 times 

Amount of Guaranty

Date Revised 6-1-2005
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–161

Date of TOP Offset Principal / Interest Collections

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes Yes Yes Date 8 489-496 127

Description Date when the Guaranty Agency last applied TOP principal and/or interest 

collections to a loan.

Comments  Report the actual Date of TOP Principal/Interest Collections.

 A TOP Collection made before a Repurchase Date does not need to be 

continually reported after repurchase. However, the data provider must first 

ensure the collection has been successfully updated to NSLDS before 

ceasing to report on it. Be especially alert to this when the collection is 

followed quickly by repurchase.

 The Date Repurchased value for a loan will determine whether zeroes 

reported in this field will cause the event to be deleted or to be interpreted 

as a default value.

 If Date Repurchased is later than the last-reported Date of TOP 

Principal / Interest Collections, zeroes reported in this field will NOT 

delete those previously reported values. (NSLDS will store the lastreported data, and GAs can stop reporting on a loan that has been 

repurchased.)

 If the Date Repurchased is the same as or earlier than the current Date 

of TOP Principal/Interest Collections (meaning that new collections 

occurred after the repurchase), zeroes will be interpreted as a request to 

delete the TOP Collection that occurred after the repurchase.

 Submit a Past Period Change record (PPC) to delete a collection that 

occurred before the latest Date of Repurchase.

 NSLDS assesses the submittal file to determine whether at least 30% of the 

loans with claim-related data plus the loans in error have TOP data. If they 

do, then all TOP data are processed without consideration of preceding date 

errors.

Part of Event Type TOP Collection

Companion Field(s)  Linked through edit

 Date Entered Repayment (060)

 Date of Disbursement (066)

 Date of Guaranty (025)

 Date Repurchased (120)

 Indicator of Rehabilitated Loan (122)

 Submittal (Extract) Date (004) (Header record)

 Type of Loan (024)

 Linked through event

 Amount of TOP Interest Collections (128)

 Amount of TOP Principal Collections (130)

 Relationship established

 Date Repurchased (120) (New)

Default Value / Use Report ‘00000000’ if TOP Collection has not occurred, or if latest collection 

occurred before repurchase and it has already been successfully reported to 

NSLDS.

Reporting Report actual value if TOP Collection occurs. 
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–162

Date of TOP Offset Principal / Interest Collections

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be a valid date 

(if not zeroes).

Invalid date. 0204 Invalid Date of TOP Principal/Interest 

Collections

RecordLevel 

Error

Can’t be zeroes if 

there is a 

corresponding value 

in the Amount of the 

TOP Principal

Collections or the 

Amount of the TOP 

Interest Collections.

Contains zeroes. 0150 Date of TOP Principal/Interest Collections 

required

RecordLevel 

Error

For non-SL loans, if 

the loan is not 

rehabilitated 

(Indicator of 

Rehabilitated Loan is 

not ‘Y’) or the Date 

of TOP 

Principal/Interest 

Collections is after 

rehabilitation (Date 

Repurchased), the 

Date of TOP 

Principal/Interest 

Collections must be 

on or after the Date 

Entered Repayment.

Date of TOP 

Principal/Interest 

Collections is before 

the Date Entered 

Repayment.

0617 Date must be = or greater than Date Entered 

Repayment

RecordLevel 

Error

Date of TOP 

Principal/Interest 

Collections must be 

on or before the 

Submittal(Extract)Dt.

Date of TOP 

Principal/Interest 

Collections is after 

the Submittal Date.

0618 Date must be = or less than Submittal Date

RecordLevel 

Error

Date of TOP 

Principal/Interest 

Collections must be 

on or after the Date 

of Disbursement.

Date of TOP 

Principal/Interest 

Collections is before 

the Date of 

Disbursement.

0648 Date must be = or greater than Date of 

Disbursement

RecordLevel 

Error

Date of TOP 

Principal/Interest 

Collections must be 

on or after the Date 

of Guaranty.

Date of TOP 

Principal/Interest 

Collections is before 

the Date of 

Guaranty.

0649 Date must be = or greater than Date of 

Guaranty

LoadLevel 

Error

Date change falls in 

acceptable range in 

relation to historical 

data.

Date sequence error. 0525 Date must be > preceding date

Date Revised 3-01-2005
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–163

Amount of TOP Interest Collections

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes Yes No Numeric 6 497-502 128

Description The cumulative amount collected and applied to interest through TOP . Amount 

does not include collections that were made prior to repurchase.

Comments  Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).

 If required data is carried by the Data Provider at the account level, the 

amount must be pro-rated across the loans involved. If a rounding problem 

is created by pro-rating the amount, adjustments may be made to one loan 

so that the pro-rated amount at each loan level equals the total amount at 

account level.

 A TOP Collection made before a Repurchase Date does not need to be 

continually reported after repurchase. However, the data provider must first 

ensure the collection has been successfully updated to NSLDS before 

ceasing to report on it. Be especially alert to this when the collection is 

followed quickly by repurchase.

 When a collection occurs after repurchase, only report the amount that was 

collected after the repurchase.

 The Date Repurchased value for a loan will determine whether zeroes 

reported in this field will cause the event to be deleted or to be interpreted 

as a default value.

 If Date Repurchased is later than the last-reported Date of TOP 

Principal / Interest Collections, zeroes reported in this field will NOT 

delete those previously reported values. (NSLDS will store the lastreported data, and GAs can stop reporting on a loan that has been 

repurchased.)

 If the Date Repurchased is the same as or earlier than the current Date 

of TOP Principal/Interest Collections (meaning that new collections 

occurred after the repurchase), zeroes will be interpreted as a request to 

delete the TOP Collection that occurred after the repurchase.

Part of Event Type TOP Collection

Companion Field(s)  Linked through edit

 Amount of Guaranty (061)

 Linked through event

 Amount of TOP Principal Collections (130)

 Date of TOP Principal / Interest Collections (127)

 Relationship established

 Date Repurchased (120)

Default Value / Use Report ‘000000’ if TOP Collection has not occurred, if no part of the collection 

went to pay off interest, or if latest collection occurred before repurchase and it 

has already been successfully reported to NSLDS.

Reporting Report actual value if TOP Collection occurs. 
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–164

Amount of TOP Interest Collections

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be numeric. Isn’t numeric. 0331 Invalid Amount of TOP Interest Collections

RecordLevel 

Error

Can’t be zeroes if 

there is a 

corresponding value 

in Date of TOP 

Principal / Interest 

Collections and 

zeroes in Amount of 

TOP Principal 

Collections.

Contains zeroes. 0114 Amount of TOP Prin or Int Collections is 

required

RecordLevel 

Error

Amount of TOP 

Interest Collections 

must not exceed nine 

times the Amount of 

Guaranty.

Amount of TOP 

Interest Collections 

exceeds nine times 

the Amount of 

Guaranty.

0665 Amount must be = or less than 9 times 

Amount of Guaranty

Date Revised 3-01-2005
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–165

Amount of TOP Principal Collections

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes Yes No Numeric 6 503-508 130

Description The cumulative amount collected and applied to principal through TOP .

Amount does not include collections that were made prior to repurchase.

Comments  Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).

 If required data is carried by the Data Provider at the account level, the 

amount must be pro-rated across the loans involved. If a rounding problem 

is created by pro-rating the amount, adjustments may be made to one loan 

so that the pro-rated amount at each loan level equals the total amount at 

account level.

 A TOP Collection made before a Repurchase Date does not need to be 

continually reported after repurchase. However, the data provider must first 

ensure the collection has been successfully updated to NSLDS before 

ceasing to report on it. Be especially alert to this when the collection is 

followed quickly by repurchase.

 When a collection occurs after repurchase, only report the amount that was 

collected after the repurchase.

 The Date Repurchased value for a loan will determine whether zeroes 

reported in this field will cause the event to be deleted or to be interpreted 

as a default value.

 If Date Repurchased is later than the last-reported Date of TOP 

Principal / Interest Collections, zeroes reported in this field will NOT 

delete those previously reported values. (NSLDS will store the lastreported data, and GAs can stop reporting on a loan that has been 

repurchased.)

 If the Date Repurchased is the same as or earlier than the current Date 

of TOP Principal/Interest Collections (meaning that new collections 

occurred after the repurchase), zeroes will be interpreted as a request to 

delete the TOP Collection that occurred after the repurchase.

Part of Event Type TOP Collection

Companion Field(s)  Linked through edit

 Amount of Guaranty (061)

 Linked through event

 Amount of TOP Interest Collections (128)

 Date of TOP Principal / Interest Collections (127)

 Relationship established

 Date Repurchased (120) 

Default Value / Use Report ‘000000’ if TOP Collection has not occurred, if no part of the collection 

went to pay off principal, or if latest collection occurred before repurchase and 

it has already been successfully reported to NSLDS.

Reporting Report actual value if TOP Collection occurs. 

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be numeric. Isn’t numeric. 0332 Invalid Amount of TOP Principal 

Collections

Record- Amount of TOP Amount of TOP 0664 Amount must be = or less than nine times 

Amount of Guaranty
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–166

Amount of TOP Principal Collections

Level 

Error

Principal Collections 

must not exceed nine 

times the Amount of 

Guaranty.

Principal 

Collections exceeds 

nine times the 

Amount of 

Guaranty.

Date Revised 3-01-2005
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–167

Date Enrollment Status Effective

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes No No Date 8 509-516 131

Description Date when a student entered current enrollment status, as reported through the 

enrollment reporting or other status updates.

Comments  Do not change date unless status changes.

 If actual date is not available and Date of Guaranty is earlier than Jan. 1, 

1984, you may use the plug date ‘19000101’.

 If the loan is canceled, report the current enrollment date when available. If 

the canceled loan does not provide the current enrollment date, use the Date 

of Guaranty.

 Use actual date student entered current enrollment status if the date is 

readily available. If not, you may populate this field with Date Enrollment 

Period Begins.

 For students who transfer to another institution, report the actual (if known) 

date the student began classes. If not known, you may report your best 

estimate of the date when classes began.

 The Date Enrollment Status Effective, Code for Enrollment Status, Date of 

Anticipated Completion and Code for Current School must be treated as a 

unit. That is, the enrollment status, enrollment date and anticipated 

completion date are for the student’s attendance at the current school (as 

opposed to original school).

Part of Event Type Enrollment Status

Companion Field(s)  Linked through edit

 Code for Enrollment Status (132)

 Date of Guaranty (025)

 Submittal (Extract) Date (004) (Header record)

 Type of Loan (024)

 Linked through event

 Code for Current School (102)

 Code for Enrollment Status (132)

Default Value / Use  Must always be filled. (May report ‘00000000’ for ‘CL’ (Consolidated) or 

‘RF’ (Refinanced) loans.)

Reporting Report in regular update.

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be a valid date 

(if not zeroes).

Invalid date. 0304 Invalid Date Enrollment Status Effective

RecordLevel 

Error

Can’t be zeroes

unless Type of Loan 

is ‘CL’ or ‘RF’ and 

Code for Enrollment 

Status is blank.

Contains zeroes. 0134 Date Enrollment Status Effective is required
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–168

Date Enrollment Status Effective

RecordLevel 

Error

Plug date ‘19000101’ 

not reported on Loan 

Guaranteed after 

January 1, 1984.

Contains wrong 

value.

0230 ‘19000101’ invalid when DT of GA > = 

‘19840101’

RecordLevel 

Error

If the Enrollment 

Status is F or H, the 

Date Enrollment 

Status Effective must 

be on or after the 

Date of Guaranty less 

15 years.

Date Enrollment 

Status Effective is 

before the Date of 

Guaranty less 15 

years.

0626 For F/H Enroll Status, Dt must be >= Date of 

Guaranty - 15 yrs

RecordLevel 

Error

Date Enrollment 

Status Effective must 

be on or after the date 

of inception of the 

HEA (19651108).

Date Enrollment 

Status Effective is 

before the date of 

inception of the 

HEA (19651108).

0627 Date must be = or greater than 19651108

RecordLevel 

Error

Date Enrollment 

Status Effective must 

be on or before the 

Submittal (Extract) 

Date plus two years.

Date Enrollment 

Status Effective is 

after the Submittal 

(Extract) Date plus 

two years.

0628 Date must be = or less than Submittal Date + 

two years

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–169

Code for Enrollment Status

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes No No Character 1 517 132

Description Code indicating student’s current enrollment status, as reported through the 

enrollment reporting or other status updates.

Comments  Be sure that (within the same submission) all the loan records associated 

with a given student report the same Enrollment Status Code.

 If you do not know status, and Date of Guaranty is earlier than Jan. 1, 1984, 

you may plug the field with ‘N’.

 On a canceled loan, report the latest enrollment status obtained.

 Must be a valid code from Enrollment Status Codes (Appendix B– Table 

B-5).

 Use actual code reflecting the student’s enrollment status if the information 

is readily available. If not, you may populate this field with ‘F’.

 For students who transfer to another institution, report the actual code if 

known. If not known, you may populate this field with ‘F’.

 If the student does not attend summer classes and is expected to return in 

the fall, the Code for Enrollment Status would not change.

 The Date Enrollment Status Effective, Code for Enrollment Status, Date of 

Anticipated Completion and Code for Current School must be treated as a 

unit. That is, the enrollment status, enrollment date and anticipated 

completion date are for the student’s attendance at the current school (as 

opposed to original school).

Part of Event Type Enrollment Status

Companion Field(s)  Linked through edit

 Date of Guaranty (025)

 Type of Loan (024)

 Linked through event

 Code for Current School (102)

 Date Enrollment Status Effective (131)

 Related fields that check value here

 Date Enrollment Status Effective (131)

 Student’s Driver’s License Number (080)

 Student’s Driver’s License State (081)

Default Value / Use Must always be filled. (Report a blank for ‘CL’ or ‘RF’ loans.)

Reporting Report in regular update. 

Edit 

Level

Verifies Error Error 

No.

Error Message

RecordLevel 

Error

Must be reported if 

Type of Loan is not 

‘CL’ or ‘RF’ or Date 

Enrollment Status 

Effective contains a 

value.

Is blank. 0129 Code for Enrollment Status is required
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–170

Code for Enrollment Status

RecordLevel 

Error

If not blank, must be a 

valid code from 

Enrollment Status 

Codes Table.

Invalid code. 0176 Invalid Code for Enrollment Status

RecordLevel 

Error

If Date of Guaranty is 

Jan. 1, 1984 or later, 

then ‘N’ is invalid.

Contains wrong 

value.

0237 Invalid value when Date of Guaranty is 

greater than or equal to 19840101

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–171

Date of Anticipated Completion

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Date 8 518-525 133

Description Date when a student is scheduled to complete course requirements (with degree 

programs, this is projected graduation date).

Comments  Use the last date of attendance if the student has completed course 

requirements or has withdrawn, as reported on the SSCR.

 Use the projected date of completion if the student has not completed 

course requirements or withdrawn.

 If the student is not in attendance, use the actual date of separation. 

 If actual date is not available and Date of Guaranty is earlier than Jan. 1, 

1984, use plug date ‘19000101’.

 Do not replace a previously reported actual value with a plug or default 

value.

 The Date Enrollment Status Effective, Code for Enrollment Status, Date of 

Anticipated Completion and Code for Current School must be treated as a 

unit. That is, the enrollment status, enrollment date and anticipated 

completion date are for the student’s attendance at the current school (as 

opposed to original school).

Part of Event Type Not part of an event. 

Companion Field(s)  Linked through edit

 Date of Guaranty (025)

 Submittal (Extract) Date (004) (Header record)

 Type of Loan (024)

Default Value / Use Must always be filled. (May report ‘00000000’ for ‘CL’ (Consolidated) or ‘RF’ 

(Refinanced) loans.)

Reporting Report in regular update. 

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be a valid date 

(if not zeroes).

Invalid date. 0295 Invalid Date of Anticipated Completion

RecordLevel 

Error

If Date of Guaranty is 

Jan. 1, 1984 or later, 

then ‘19000101’ is 

invalid.

Contains wrong 

value.

0230 19000101 is invalid value when Date of GA 

> or = 19840101

RecordLevel 

Error

Can’t be zeroes if 

Type of Loan is other 

than ‘CL’ or ‘RF’.

Contains zeroes. 0296 Date of Anticipated Completion is required

RecordLevel 

Error

Date of Anticipated 

Completion must be 

on or after the 

inception of the HEA 

(19651108).

Date of Anticipated 

Completion is 

before the inception 

of the HEA 

(19651108).

0623 Date must be = or greater than 19651108

RecordLevel 

Error

Date of Anticipated 

Completion must be 

on or before the 

Submittal (Extract) 

Date plus 15 years.

Date of Anticipated 

Completion is after 

the Submittal 

(Extract) Date plus 

15 years.

0624 Date must be = or less than Submittal Date + 

15 years
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–172

Date of Anticipated Completion

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–173

Code for Current Holder Lender

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes No No Numeric 6 526-531 134

Description ED code indicating current holder of a loan or (if a claim has been paid) the 

lender who submitted the claim..

Comments  Must be a valid ED Lender Code.

 If code is not available and Date of Guaranty is earlier than Jan. 1, 1984, 

you may use plug value of ‘444444’.

Part of Event Type Holder Lender

Companion Field(s)  Linked through edit

 Date of Guaranty (025)

 Linked through event

 Date Loan Sold (141)

 Indicator of Origination Fee Payor (142)

Related field that checks value here

 Date Loan Sold (141)

Default Value / Use Must always be filled.

Reporting Report in regular update.

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be numeric. Isn’t numeric. 0178 Invalid Code for Current Holder Lender

RecordLevel 

Error

Must be reported. Contains zeroes. 0103 Code for Current Holder Lender is required

RecordLevel 

Error

Value falls in range 

of ‘800000’ to 

‘999899’, and not 

‘444444’.

Invalid code. 0178 Invalid Code for Current Holder Lender

RecordLevel 

Error

If the Date of 

Guaranty is earlier 

than Jan. 1, 1984, 

then it may be 

‘444444’.

Contains wrong 

value. 

0237 Invalid value when Dt of GA > or = 

19840101

LoadLevel 

Error

Must be a valid code 

from the ED Lender 

Code Table.

Invalid code. 0178 Invalid Code for Current Holder Lender

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–174

Date of Outstanding Principal Balance

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes Yes No Date 8 532-539 135

Description Date when Amount of Outstanding Principal Balance field was updated or 

verified.

Comments  For GA-held loans, report the date of the most recent change in the 

principal balance. The balance will change when there is a payment or 

other event affecting the principal balance.

 For lender-held loans, report the actual Date of Outstanding Principal 

Balance. Guaranty Agencies should report lender updates to balances 

monthly. At a minimum, they must collect balance information monthly.

This data must be forwarded to NSLDS in their next submission.

 Use Date of Guaranty for loans that have been guaranteed but not yet 

disbursed.

 When the Guaranty Agency has not yet received the actual lender/servicer 

values for the Date of Outstanding Principal Balance and Amount of 

Outstanding Principal Balance, it may use the Department’s approved 

method for temporarily plugging these values. That is, the Date of 

Outstanding Principal Balance and the Date of Outstanding Accrued 

Interest Balance fields should be populated with the date of the last 

disbursement. The Amount of Outstanding Principal Balance field should 

be populated with the net disbursement amount, and the Amount of 

Outstanding Accrued Interest Balance field should be populated with a zero 

amount, until the more current amounts can be reported. The net 

disbursement amount is the Amount of Disbursement (which is minus the 

Amount of Cancellation) minus the Amount of Refund from School to 

Lender.

 For closed loans, Date of Outstanding Principal Balance should equal Date 

of Loan Status. Once a loan is closed, the date should not be changed again 

except to correct a reporting error.

 For cancellations do not revert Date of Outstanding Principal Balance back 

to the guarantee date.

 Report date of cancellation or submittal date while reporting appropriate 

loan status code, disbursement amount, calculation amount and cancellation 

amount.

Part of Event Type Not part of an event. 

Companion Field(s)  Linked through edit

 Code for Loan Status (063)

 Date of Guaranty (025)

 Submittal (Extract) Date (004) (Header record)

 Amount of Outstanding Principal Balance (136)

Default Value / Use Must always be filled.

Reporting Report in regular update.
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–175

Date of Outstanding Principal Balance

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be a valid date. Invalid date. 0305 Invalid Date of Outstanding Principal 

Balance

RecordLevel 

Error

Cannot be zeroes. Contains zeroes. 0157 Date of Outstanding Principal Balance is 

required

RecordLevel 

Error

Date of Outstanding 

Principal Balance 

must be on or after 

the Date of Guaranty.

Date of Outstanding 

Principal Balance is 

before the Date of

Guaranty.

0629 Date must be = or greater than Date of 

Guaranty

RecordLevel 

Error

For non-CA Loan 

Status, Date of 

Outstanding Principal 

Balance must be on 

or before the 

Submittal (Extract) 

Date.

Date of Outstanding 

Principal Balance is 

after the Submittal 

(Extract) Date.

0630 Date must be = or less than Submittal Date

RecordLevel 

Error

For CA Loan Status, 

the Date of 

Outstanding Principal 

Balance must be on 

or before the later of 

(a) the Date of 

Guaranty plus two 

years or (b) the 

Submittal (Extract) 

Date.

Date of Outstanding 

Principal Balance is 

after the later of (a) 

the Date of 

Guaranty plus two 

years or (b) the 

Submittal (Extract) 

Date.

0707 For CA Loan Stat, must be <= Dt of Guar + 

2yr or <= Submittal Dt

LoadLevel 

Error

For all open loans 

and any closed loans 

where Date of 

Outstanding Principal 

Balance is not equal 

to Date of Loan 

Status, Date of 

Outstanding Principal 

Balance must be on 

or after prior Date of 

Outstanding Principal 

Balance.

Date of Outstanding 

Principal Balance is 

before prior Date of 

Outstanding 

Principal Balance.

729 Date of Outstanding Principal Balance may 

not precede multiple, previously reported 

dates.
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–176

Date of Outstanding Principal Balance

LoadLevel 

Error

For all open loans 

and any closed loans 

where Date of 

Outstanding Principal 

Balance is not equal 

to Date of Loan 

Status, if Date or 

Amount of 

Outstanding Principal 

Balance has changed, 

the Date of 

Outstanding Principal 

Balance must be after 

any Date of 

Outstanding Principal 

Balance that was first 

reported to NSLDS 

prior to the start of 

the prior quarter.

Date of Outstanding 

Principal Balance is 

before any Date of 

Outstanding 

Principal Balance 

that was first 

reported to NSLDS 

prior to the start of 

the prior quarter.

730 Based on time of reporting, later Date of 

Outstanding Principal Balance is required.

Date Revised 4-05-2007
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–177

Amount of Outstanding Principal Balance

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes Yes No Numeric 6 540-545 136

Description The cumulative dollar value of the outstanding principal balance due on a loan, 

including capitalized interest.

Comments  Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).

 If required data is carried by the Data Provider at the account level, the 

amount must be pro-rated across the loans involved. If a rounding problem 

is created by pro-rating the amount, adjustments may be made to one loan 

so that the pro-rated amount at each loan level equals the total amount at 

account level.

 If the amount is less than a dollar, round it up to one dollar.

 Report negative amounts (credit balance) as one dollar until the loan is 

closed.

 If the loan has been guaranteed but not disbursed, report zeroes.

 If an open loan has been disbursed for longer than one quarter, the sum of 

Amount of Ending Balance on Claims of Other Fees, plus Amount of 

Outstanding Principal Balance, plus Amount of Outstanding Accrued 

Interest Balance must be a positive amount.

 If Code for Loan Status is ‘UI’ report the original principal balance 

(amount guaranteed minus cancellations).

 Closed loans (except for ‘DW’, see below) must have a balance of zero in 

this field.

 Defaulted, written-off loans (‘DW’ status) must have a positive balance in 

at least one of these fields: Amount of Ending Balance on Claims of Other 

Fees, Amount of Outstanding Principal Balance, or Amount of Outstanding 

Accrued Interest Balance.

 For GA-held loans, report updated OPB monthly.

 For lender-held loans, Guaranty Agencies should report lender updates to 

balances monthly. This data must be forwarded to NSLDS in their next 

submission.

 When the Guaranty Agency has not yet received the actual lender/servicer 

values for the Date of Outstanding Principal Balance and Amount of 

Outstanding Principal Balance, it may use the Department’s approved 

method for temporarily plugging these values. That is, the Date of 

Outstanding Principal Balance and the Date of Outstanding Accrued 

Interest Balance fields should be populated with the date of the last 

disbursement. The Amount of Outstanding Principal Balance field should 

be populated with the net disbursement amount, and the Amount of 

Outstanding Accrued Interest Balance field should be populated with a zero 

amount, until the more current amounts can be reported. The net 

disbursement amount is the Amount of Disbursement (which is minus the 

Amount of Cancellation) minus the Amount of Refund From School to 

Lender.

 The most common cause for error 313, Invalid Amount of Outstanding 

Principal Balance, is reporting a closed loan status to NSLDS when the 

principal is paid but fees or interest are still owed. The agency may 

consider a loan closed when there is a remaining balance of accrued interest 

or fees in their system. However, NSLDS does not consider a loan closed 

until the Sum of the Amount of Outstanding Accrued Interest Balance,
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–178

Amount of Outstanding Principal Balance

Amount of Outstanding GA fees Balance, and Amount of Outstanding 

Principal Balance is zero.

 It is important to remember that during the subrogation process the 

borrower still has a balance and that this does not change because of the 

debt’s assignment. To eliminate these errors, continue reporting the actual 

Amount of Outstanding Principal Balance and Date of Outstanding 

Principal Balance until the loan is accepted by the Department of 

Education.

 The agency’s internal procedures for assigning loans to the Department 

may be the cause of errors. During the period between submitting the 

record for assignment and the Department’s acceptance of the loan, the 

agency will maintain the loan on its system as an open loan in Default (DU) 

status, with either zero or no balance. These loans will be captured during 

the extract process and cause the following errors: Invalid Amount of 

Outstanding Principal Balance or Amount of Outstanding Principal Balance 

Is Required.

 For loans assigned to CDDTS, report the actual dollar amount. If zeros are 

reported, NSLDS will use the Amount of Outstanding Principal Balance 

that previously existed in the database.

 If the loan has a balance of less than $25.00 and is considered closed by the 

agency, the balance reported to NSLDS must be zero for all three fields 

(principal, interest, and fees).

Part of Event Type Not part of an event.

Companion Field(s)  Linked through edit

 Amount of Ending Balance on Claims of Other Fees (108)

 Amount of Guaranty (061)

 Amount of Outstanding Interest Balance (138)

 Code for Loan Status (063)

 Date of Disbursement (066)

Default Value / Use  Report zeroes for loans that have been guaranteed but not disbursed.

 Report zeroes for loans that have Code for Loan Status ‘BC’, ‘CA’, ‘CS’, 

‘DC’, ‘DD’, ‘DE’, ‘DK’, ‘DN’, ‘DR’, ‘DP’, ‘FC’, ‘FX’, ‘OD’, ‘PC’, ‘PF’, 

‘PM’, ‘PN’, ‘PZ’, ‘RF’, ‘UC’, or ‘UD’.

Reporting Report in regular update.

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be numeric. Isn’t numeric. 0313 Invalid Amount of Outstanding Principal 

Balance

RecordLevel 

Error

Amount of 

Outstanding Principal 

Balance must not 

exceed nine times the 

Amount of Guaranty.

Amount of 

Outstanding 

Principal Balance 

exceeds nine times 

the Amount of 

Guaranty.

0653 Amount must be = or less than nine times 

Amount of Guaranty
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–179

Amount of Outstanding Principal Balance

LoadLevel 

Error

Whether open loans 

disbursed for more 

than one quarter have 

a positive balance.

The sum of the 

Outstanding 

Principal Balance, 

Amount of 

Outstanding 

Accrued Interest 

Balance, and 

Amount of Ending 

Balance on Claims 

on Other Fees is not

positive.

0120 Sum of (OPB + OIB + Fees) must be > zero

LoadLevel 

Error

Must be zero if Code 

for Loan Status is 

‘BC’, ‘CA’, ‘CS’, 

‘DC’, ‘DD’, ‘DE’, 

‘DK’, ‘DN’, ‘DR’, 

‘DP’, ‘FC’, ‘FX’, 

‘OD’, ‘PC’, ‘PF’, 

‘PM’, ‘PN’, ‘PZ’, 

‘RF’, ‘UC’, or ‘UD’.

Value is not zero. 0313 Invalid Amount of Outstanding Principal 

Balance

Date Revised 8-26-2008
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–180

Date of Outstanding Accrued Interest Balance

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes Yes No Date 8 546-553 137

Description Date through which the reported Amount of Outstanding Accrued Interest 

Balance was accrued.

Comments  For GA-held loans, report the date of the most recent change in the interest 

balance.

 For lender-held loans, report the actual Date of Outstanding Accrued 

Interest Balance. Guaranty Agencies should report lender updates to 

balances monthly. At a minimum, they must collect balance information as 

it stands at the end of each month . This data must be forwarded to NSLDS 

before the end of the month.

 When the Guaranty Agency has not yet received the actual lender/servicer 

values for the Date of Outstanding Principal Balance and Amount of 

Outstanding Principal Balance, it may use the Department’s approved 

method for temporarily plugging these values. That is, the Date of 

Outstanding Principal Balance and the Date of Outstanding Accrued 

Interest Balance fields should be populated with the date of the last 

disbursement. The Amount of Outstanding Principal Balance field should 

be populated with the net disbursement amount, and the Amount of 

Outstanding Accrued Interest Balance field should be populated with a zero 

amount, until the more current amounts can be reported. The net 

disbursement amount is the Amount of Disbursement (which is minus the 

Amount of Cancellation) minus the Amount of Refund From School to 

Lender. Use Date of Guaranty for loans that have been guaranteed but not 

yet disbursed.

 When a loan is closed, report the actual date when it was closed, not the 

quarter-end date.

 For cancellations do not revert Date of Outstanding Accrued Interest 

Balance back to the guarantee date.

 Report date of cancellation or submittal date while reporting appropriate 

loan status code, disbursement amount, calculation amount and cancellation 

amount.

Part of Event Type Not part of an event. 

Companion Field(s)  Linked through edit

 Code for Loan Status (063)

 Date of Guaranty (025)

 Submittal (Extract) Date (004) (Header record)

 Amount of Outstanding Accrued Interest Balance (138)

Default Value / Use Must always be filled.

Reporting Report actual value if condition occurs. 

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be a valid date. Invalid date. 0206 Invalid Date of Outstanding Accrued Interest 

Balance
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–181

Date of Outstanding Accrued Interest Balance

RecordLevel 

Error

Can’t be zeroes. Contains zeroes. 0156 Date of Outstanding Accrued Interest 

Balance is required

RecordLevel 

Error

Date of Outstanding 

Accrued Interest 

Balance must be on 

or after the Date of 

Guaranty.

Date of Outstanding 

Accrued Interest 

Balance is before 

the Date of 

Guaranty.

0631 Date must be = or greater than Date of

Guaranty

RecordLevel 

Error

For non-CA Loan 

Status, Date of 

Outstanding Accrued 

Interest Balance must 

be on or before the 

Submittal (Extract) 

Date.

Date of Outstanding 

Accrued Interest 

Balance is after the 

Submittal (Extract) 

Date.

0632 Date must be = or less than Submittal Date

RecordLevel 

Error

For CA Loan Status, 

the Date of 

Outstanding Accrued 

Interest Balance must 

be on or before the 

later of (a) the Date 

of Guaranty plus two 

years or (b) the 

Submittal (Extract) 

Date.

Date of Outstanding 

Accrued Interest 

Balance is after the 

later of (a) the Date 

of Guaranty plus 

two years or (b) the 

Submittal (Extract) 

Date.

0708 For CA Loan Stat, must be <= Dt of Guar + 

2yr or <= Submittal Dt

LoadLevel 

Error

For all open loans 

and any closed loans 

where Date of 

Outstanding Accrued 

Interest Balance is 

not equal to Date of 

Loan Status, Date of 

Outstanding Accrued 

Interest Balance must 

be on or after prior 

Date of Outstanding 

Accrued Interest 

Balance.

Date of Outstanding 

Accrued Interest 

Balance is before 

prior Date of 

Outstanding 

Accrued Interest 

Balance.

731 Date of Outstanding Accrued Interest 

Balance may not precede multiple,

previously reported dates.
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–182

Date of Outstanding Accrued Interest Balance

LoadLevel 

Error

For all open loans 

and any closed loans 

where Date of 

Outstanding Accrued 

Interest Balance is 

not equal to Date of 

Loan Status, if Date 

or Amount of 

Outstanding Accrued 

Interest Balance has 

changed, the Date of 

Outstanding Accrued 

Interest Balance must 

be after any Date of 

Outstanding Accrued 

Interest Balance that 

was first reported to 

NSLDS prior to the 

start of the prior 

quarter.

Date of Outstanding 

Accrued Interest 

Balance is before 

any Date of 

Outstanding 

Accrued Interest 

Balance that was 

first reported to 

NSLDS prior to the 

start of the prior 

quarter.

732 Based on time of reporting, later Date of 

Outstanding Accrued Interest Balance is 

required.

Date Revised 4-05-2007
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–183

Amount of Outstanding Accrued Interest Balance

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes Yes No Numeric 6 554-559 138

Description The cumulative dollar value of the borrower’s outstanding accrued interest 

balance.

Comments  Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).

 If the amount is less than a dollar, round it up to one dollar.

 If required data is carried by the Data Provider at the account level, the 

amount must be pro-rated across the loans involved. If a rounding problem 

is created by pro-rating the amount, adjustments may be made to one loan 

so the pro-rated amount at each loan level equals the total amount at 

account level.

 Report negative amounts as zeroes.

 If up-to-date balance is not available, report zeroes. If data has previously 

been reported to NSLDS, leave that data in place if no change has occurred.

 For GA-held loans, report updated interest balance monthly.

 For lender-held loans, Guaranty Agencies should report lender updates to 

balances monthly. At a minimum, they must collect balance information as 

it stands .This data must be forwarded to NSLDS in their next submission.

 For loans assigned to CDDTS, report the actual dollar amount. If zeros are 

reported, NSLDS will use the Amount of Outstanding Accrued Interest 

Balance that previously existed in the database.

 The sum of this field, Amount of Outstanding Principal Balance, and 

Amount of Ending Balance on Claims of Other Fees comprise the total 

amount owed by a borrower on a loan. The balance of all three must equal 

zero if the loan is closed for any reason other than defaulted write off 

(‘DW’).

 When the Guaranty Agency has not yet received the actual lender/servicer 

values for the Date of Outstanding Principal Balance and Amount of 

Outstanding Principal Balance, it may use the Department’s approved 

method for temporarily plugging these values. That is, the Date of 

Outstanding Principal Balance and the Date of Outstanding Accrued 

Interest Balance fields should be populated with the date of the last 

disbursement. The Amount of Outstanding Principal Balance field should 

be populated with the net disbursement amount, and the Amount of 

Outstanding Accrued Interest Balance field should be populated with a zero 

amount, until the more current amounts can be reported. The net 

disbursement amount is the Amount of Disbursement (which is minus the 

Amount of Cancellation) minus the Amount of Refund From School to 

Lender.

Part of Event Type Not part of an event.

Companion Field(s)  Linked through edit

 Amount of Guaranty (061)

 Related field that checks value here

 Amount of Outstanding Principal Balance (136)

Default Value / Use Must always be filled. (Report ‘000000’ if condition has not occurred or if 

balance is not available.)

Reporting Report actual value if condition occurs. 
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–184

Amount of Outstanding Accrued Interest Balance

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be numeric. Isn’t numeric. 0316 Invalid Amount of Outstanding Accrued 

Interest Balance

RecordLevel 

Error

Amount of 

Outstanding Accrued 

Interest Balance must 

not exceed nine times 

the Amount of 

Guaranty.

Amount of 

Outstanding 

Accrued Interest 

Balance exceeds 

nine times the 

Amount of 

Guaranty.

0654 Amount must be = or less than 9 times 

Amount of Guaranty

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–185

Date Loan Sold

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes No Yes Date 8 560-567 141

Description Date when a loan was sold by one lender to another, as reported by the 

receiving lender.

Comments  Report the actual Date Loan Sold.

 If Date Loan Sold is not available for loans guaranteed before October 1, 

1994

 Use a date that is 30 days later than the first Date of Disbursement.

 If the first Date of Disbursement is not available, use a date that is one 

day later than the Date of Guaranty.

 If a loan has different values in Code for Current Holder Lender and 

Originating FFELP Lender (meaning a transfer in responsibility occurred), 

this field must be filled.

 If the loan has the same values in Code for Current Holder Lender and 

Originating FFELP Lender, this field may be filled.

 Continue to report the Date Loan Sold even if a cancellation occurs after a 

previously reported Date Loan Sold.

Part of Event Type Holder Lender

Companion Field(s)  Linked through edit

 Code for Current Holder Lender (134)

 Code for Originating FFELP Lender (089)

 Date of Guaranty (025)

 New Date of Guaranty (045)

 Submittal (Extract) Date (004) (Header record)

 Linked through event

 Code for Current Holder Lender (134)

 Indicator of Origination Fee Payor (142)

Default Value / Use Must always be filled. (Report ‘00000000’ if loan has not been sold by one 

lender to another.)

Reporting Report actual value if sale occurs.

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be a valid date 

(if not zeroes).

Invalid date. 0197 Invalid Date Loan Sold

RecordLevel 

Error

Whether a loan has 

different values in 

Code for Current 

Holder Lender and 

Originating FFELP 

Lender.

Contains zeroes. 0542 Date Loan Sold is required

RecordLevel 

Error

Date Loan Sold must 

be on or after the 

Date of Guaranty.

Date Loan Sold is 

before the Date of 

Guaranty.

0597 Date must be = or greater than Date of 

Guaranty
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–186

Date Loan Sold

RecordLevel 

Error

Date Loan Sold must 

be on or before the 

Submittal (Extract) 

Date.

Date Loan Sold is 

after the Submittal 

(Extract) Date.

0598 Date must be = or less than Submittal Date

LoadLevel 

Error

Date change falls in 

acceptable range in 

relation to historical 

data.

Date sequence error. 0525 Date must be > preceding date

Date Revised 3-02-2007
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–187

Indicator of Origination Fee Payor

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Character 1 568 142

Description Indicator that the current lender paid the origination fee on a loan. Reported to 

the Guaranty Agency by the lender that paid the fee.

Comments  Must be ‘Y’ (Yes) or blank. Report ‘Y’ only if lender is certain that it paid 

the fee. Otherwise, leave field blank.

 As a minimum, Guaranty Agencies must collect payor information

monthly. This data must be forwarded to NSLDS monthly.

Part of Event Type Holder Lender

Companion Field(s)  Linked through event

 Code for Current Holder Lender (134)

 Date Loan Sold (141)

Default Value / Use Report a blank if condition has not occurred. 

Reporting Report in regular update. 

Edit 

Level

Verifies Error Error 

No.

Error Message

RecordLevel 

Error

Must be ‘Y’ or blank. Contains wrong 

value.

0255 Invalid Ind of Origination Fee Payor

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–188

Interest Rate

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Numeric 5 569-573 143

Description The original interest rate on a loan, unless the loan was subject to a rebate of 

excess interest and was converted from a fixed rate to a variable rate through 

that process or was refinanced (PLUS or SLS) to secure a variable rate.

Comments  Degree of accuracy represented by five decimal places (e.g., for 10.45%, 

enter 10450, and for 5% enter 05000).

 Use zeroes for variable rate loans.

 8%/10% should be reported as 8% unless the loan has been converted to a 

variable rate.

 Do not report a discounted rate made by a lender.

Part of Event Type Not part of an event. 

Companion Field(s)  Linked through edit

 Type of Interest Rate (144)

Default Value / Use Must always be filled. 

Reporting Report in regular update. 

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be numeric. Isn’t numeric, or 

isn’t five digits long.

0308 Invalid Interest Rate

RecordLevel 

Error

Cannot be zeroes 

unless Type of Interest 

is ‘V’.

Contains zeroes. 0266 Interest Rate is required

RecordLevel 

Error

Is zeroes when Type 

of Interest is ‘V’.

Is not zeroes. 0308 Invalid Interest Rate

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–189

Type of Interest Rate

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Character 1 574 144

Description Code indicating type of interest rate on a loan.

Comments  Must be a valid code from the Interest Rate Codes Table (Appendix B–

Table B-9).

 8%/10% should be reported as ‘8’ unless the loan has been converted to a 

variable rate.

Part of Event Type Not part of an event.

Companion Field(s)  Related field that checks value here

 Interest Rate (143)

Default Value / Use Must always be filled. 

Reporting Report in regular update. 

Edit 

Level

Verifies Error Error 

No.

Error Message

RecordLevel 

Error

Must be a valid code 

from the Interest Rate 

Codes Table.

Invalid code. 0240 Invalid Type of Interest Rate

RecordLevel 

Error

Must be reported. Is blank. 0309 Type of Interest Rate is required

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–190

Date of Guaranty Agency Bankruptcy Claim Refunds

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes Yes Yes Date 8 575-582 145

Description Date when a bankruptcy claim (previously paid as a reinsurance claim) was 

refunded to ED by a Guaranty Agency.

Comments  Report the actual Date of Guaranty Agency Bankruptcy Claim Refunds.

 A Bankruptcy Claim Refund made before a repurchase date does not need 

to be continually reported after repurchase. However, the data provider 

must first ensure the refund has been successfully updated to NSLDS 

before ceasing to report on it. Be especially alert to this when the refund is 

followed quickly by repurchase.

 The Date Repurchased value for a loan will determine whether zeroes 

reported in this field will cause the event to be deleted or to be interpreted 

as a default.

 If Date Repurchased is later than the last-reported Date of Guaranty 

Agency Bankruptcy Claim Refunds, zeroes reported in this field will 

NOT delete those previously reported values. (NSLDS will store the 

last-reported data, and GAs can stop reporting on a loan that has been 

repurchased.)

 However, if the Date Repurchased is the same as or earlier than the 

current Date of Guaranty Agency Bankruptcy Claim Refunds (meaning 

that new collections occurred after the repurchase), zeroes will be 

interpreted as a request to delete the Bankruptcy Claim Refund that 

occurred after the repurchase.

 Submit a Past Period Change record (PPC) to delete a refund that occurred 

before the latest Date of Repurchase.

Part of Event Type Bankruptcy Claim Refund

Companion Field(s)  Linked through edit

 Date of Guaranty (025)

 Date Reinsurance Claim Requested (114)

 Date Repurchased (120)

 Submittal (Extract) Date (004) (Header record)

 Linked through event

 Amount of Guaranty Agency Bankruptcy Claim Refunds (146)

 Relationship established

 Date Repurchased (120) (New)

Default Value / Use Report ‘00000000’ if Bankruptcy Claim Refund has not occurred, or if latest 

refund occurred before repurchase and it has already been successfully reported 

to NSLDS.

Reporting Report actual value if Bankruptcy Claim Refund occurs. 
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–191

Date of Guaranty Agency Bankruptcy Claim Refunds

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be a valid date 

(if not zeroes).

Invalid date. 0200 Invalid Date of GA Bankruptcy Claim 

Refunds

RecordLevel 

Error

Can’t be zeroes if 

there is a 

corresponding value 

in Amount of 

Guaranty Agency 

Bankruptcy Claim 

Refunds.

Contains zeroes. 0146 Date of GA Bankruptcy Claim Refunds is 

required

RecordLevel 

Error

If the Date of 

Guaranty Agency 

Bankruptcy Claim 

Refunds is after the 

Date Repurchased, it 

must be on or after 

the Date Reinsurance 

Claim Requested.

Date of Guaranty 

Agency Bankruptcy 

Claim Refunds is 

before the Date 

Reinsurance Claim 

Requested.

0613 Date must be = or > Date Reinsurance Claim 

Requested

RecordLevel 

Error

Date of Guaranty 

Agency Bankruptcy 

Claim Refunds must 

be on or before the 

Submittal (Extract) 

Date.

Date of Guaranty 

Agency Bankruptcy 

Claim Refunds is 

after the Submittal 

(Extract) Date.

0614 Date must be = or less than Submittal Date

RecordLevel 

Error

Date of Guaranty 

Agency Bankruptcy 

Claim Refunds must 

be on or after the 

Date of Guaranty.

Date of Guaranty 

Agency Bankruptcy 

Claim Refunds is 

before the Date of 

Guaranty.

0637 Date must be = or greater than Date of 

Guaranty

LoadLevel 

Error

Date change falls in 

acceptable range in 

relation to historical 

data. 

Date sequence error. 0525 Date must be > preceding date

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–192

Amount of Guaranty Agency Bankruptcy Claim Refunds

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes Yes No Numeric 6 583-588 146

Description The cumulative amount remitted to ED for bankruptcy claim refund(s) on a 

loan. A guarantor refunds reinsurance to ED after the following sequence of 

events: the guarantor pays a bankruptcy claim to a lender before the bankruptcy 

court decides whether the loan is discharged, the guarantor collects reinsurance 

from ED, and the loan is not discharged by bankruptcy court. Amount does not 

include refunds that were made prior to repurchase.

Comments  Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).

 If required data is carried by the Data Provider at the account level, the 

amount must be pro-rated across the loans involved. If a rounding problem 

is created by pro-rating the amount, adjustments may be made to one loan 

so that the pro-rated amount at each loan level equals the total amount at 

account level.

 A Bankruptcy Claim Refund made before a repurchase date does not need 

to be continually reported after repurchase. However, the data provider 

must first ensure the refund has been successfully updated to NSLDS 

before ceasing to report on it. Be especially alert to this when the refund is 

followed quickly by repurchase.

 When a refund is paid after repurchase, only report the amount that was 

refunded after the repurchase.

 The Date Repurchased value for a loan will determine whether zeroes 

reported in this field will cause the event to be deleted or to be interpreted 

as a default.

 If Date Repurchased is later than the last-reported Date of Guaranty 

Agency Bankruptcy Claim Refunds, zeroes reported in this field will 

NOT delete those previously reported values. (NSLDS will store the 

last-reported data, and GAs can stop reporting on a loan that has been 

repurchased.)

 However, if the Date Repurchased is the same as or earlier than the 

current Date of Guaranty Agency Bankruptcy Claim Refunds (meaning 

that new refund occurred after the repurchase), zeroes will be 

interpreted as a request to delete the Bankruptcy Claim Refund that 

occurred after the repurchase.

Part of Event Type Bankruptcy Claim Refund

Companion Field(s)  Linked through edit

 Amount of Guaranty (061)

 Linked through event

 Date of Guaranty Agency Bankruptcy Claim Refunds (145)

 Relationship established

 Date Repurchased (120) (New)

Default Value / Use Report ‘000000’ if Bankruptcy Claim Refund has not occurred, or if latest 

refund occurred before repurchase and it has already been successfully reported 

to NSLDS.

Reporting Report actual value if Bankruptcy Claim Refund occurs. 
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–193

Amount of Guaranty Agency Bankruptcy Claim Refunds

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be numeric. Isn’t numeric. 0315 Invalid Amount of Guaranty Agency 

Bankruptcy Claim Refunds

RecordLevel 

Error

Can’t be zeroes if 

there is a 

corresponding value 

in Date of Guaranty 

Agency Claim 

Refunds.

Contains zeroes. 0110 Amount of Guaranty Agency Bankruptcy 

Claim Refunds is required

RecordLevel 

Error

Amount of GA 

Bankruptcy Claim 

Refunds must not 

exceed nine times the

Amount of Guaranty.

Amount of GA 

Bankruptcy Claim 

Refunds exceeds 

nine times the 

Amount of 

Guaranty.

0661 Amount must be = or less than 9 times 

Amount of Guaranty

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–194

Filler

Formerly Date of Supplemental Pre-Claims Assistance Payment

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Date 8 589-596 147

Description This field is no longer required as of October 1, 2000. All edits have been 

removed. Until you make system changes, you may continue to populate this 

field as before, but any data submitted will be ignored by NSLDS.

Comments Not applicable.

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Not applicable.

Reporting Not applicable.

Edit 

Level

Verifies Error Error 

No.

Error Message

N/A N/A N/A N/A N/A

Date Revised 6-16-2003
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–195

Filler

Formerly Amount of Supplemental Pre-Claims Assistance Payment

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Numeric 6 597-602 148

Description This field is no longer required as of October 1, 2000. All edits have been 

removed. Until you make system changes, you may continue to populate this 

field as before, but any data submitted will be ignored by NSLDS.

Comments Not applicable.

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Not applicable.

Reporting Not applicable.

Edit 

Level

Verifies Error Error 

No.

Error Message

N/A N/A N/A N/A N/A

Date Revised 6-16-2003
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–196

Indicator of Subsidy

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Character 1 603 149

Description Indicates whether a Stafford loan with a Date Enrollment Period Begins before 

October 1, 1992 is eligible for interest subsidy from ED.

Comments  Must be

 ‘Y’ for Yes if Type of Loan is ‘SF’ and it is entitled to interest subsidy.

 ‘N’ for No if Type of Loan is ‘SF’ but it is not subsidized.

 Blank if the Type of Loan is not an ‘SF’ with a Date Enrollment Period 

Begins before October 1, 1992.

 Blank if it is any loan with a Date Enrollment Period Begins October 1, 

1992 or later.

Part of Event Type Not part of an event. 

Companion Field(s)  Linked through edit

 Date Enrollment Period Begins (077)

 Type of Loan (024)

Default Value / Use  Must always be filled for Stafford Loans with a Date Enrollment Period 

Begins before October 1, 1992.

 Report a blank when Type of Loan is other than ‘SF’.

Reporting Report in regular update.

Edit 

Level

Verifies Error Error 

No.

Error Message

RecordLevel 

Error

Must contain ‘Y’, ‘N’, 

or a blank.

Contains wrong 

value.

0220 Invalid Indicator of Subsidy

RecordLevel 

Error

Must be ‘Y’ or ‘N’ if 

Type of Loan is ‘SF’ 

and the Date 

Enrollment Period 

Begins is before Oct. 

1, 1992.

Contains wrong 

value. 

0417 Indicator of Subsidy is required

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–197

Date of Servicer Responsibility

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes No Yes Date 8 604-611 150

Description Date when a lender servicer assumes responsibility for servicing a loan.

Comments  Do not change this field upon sale if both lenders are served by the same 

servicer.

 Report the actual Date of Servicer Responsibility, or, as a minimum, 

Guaranty Agencies must collect servicer information monthly. This data 

must be forwarded to NSLDS in their next submission.

 Report zeroes if the current holder lender does not use a servicer or the loan 

is no longer serviced by a lender servicer. 

 If more than one servicer has been responsible for a loan within a month, 

report the date associated with the servicer responsible for the loan at the 

end of the month.

 NSLDS derives a Servicer Responsibility End Date using the following 

rules

 If the guaranty agency reports that there is no longer a servicer (zeroes 

in the Code for Servicer and Date of Servicer Responsibility) and the 

current lender is the same as last reported to NSLDS, the Load Process 

will set the Servicer Responsibility End Date to submission’s load 

date.

 If the guaranty agency reports that there is no longer a servicer, and 

reports a sale to a new lender, the Servicer Responsibility End Date is 

set to one day prior to the sale.

Part of Event Type Lender Servicer

Companion Field(s)  Linked through edit

 Date of Guaranty (025)

 Submittal (Extract) Date (004) (Header record)

 Linked through event

 Code for Servicer (088)

Default Value / Use Report ‘00000000’ if loan is not currently being serviced.

Reporting Report actual value if change in Lender Servicer occurs. 

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be a valid date 

(if not zeroes).

Invalid date. 0389 Invalid Date of Servicer Responsibility

RecordLevel 

Error

Can’t be zeroes if 

there is a 

corresponding value 

in Code for Servicer.

Contains zeroes. 0394 Date of Servicer Responsibility is required

RecordLevel 

Error

Date of Lender 

Servicer 

Responsibility must 

be on or after the 

Date of Guaranty less 

one year.

Date of Lender 

Servicer 

Responsibility is 

before the Date of 

Guaranty less one 

year.

0595 Date must be = or greater than Date of 

Guaranty - 1 year
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–198

Date of Servicer Responsibility

RecordLevel 

Error

Date of Lender 

Servicer 

Responsibility must 

be on or before the 

Submittal (Extract) 

Date.

Date of Lender 

Servicer 

Responsibility is 

after the Submittal 

(Extract) Date.

0596 Date must be = or less than Submittal Date

LoadLevel 

Error

Date change falls in 

acceptable range in 

relation to historical 

data.

Date sequence error. 0525 Date must be > preceding date

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–199

Code for Current School

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No Yes No No Numeric 8 612-619 102

Description  An eight-digit code, known as the OPE Code, identifying the current 

school in which the student is accepted for enrollment, currently enrolled or 

last attended. 

Comments  Must be a valid OPE school code. Report the code of the school where 

student is currently attending.

 The Date Enrollment Status Effective, Code for Enrollment Status, Date of 

Anticipated Completion and Code for Current School must be treated as a 

unit. That is, the enrollment status, enrollment date and anticipated 

completion date are for the student’s attendance at the current school (as 

opposed to original school).

 If code is not available and Date of Guaranty is earlier than January 1, 

1984, you may use the plug value ‘99999900’.

 For CL loans, report the OPE Code if the borrower is enrolled. Otherwise, 

report ‘88888800’.

 For RF loans, report the OPE Code if the borrower is enrolled. Otherwise, 

report ‘88888811’.

Part of Event Type  Enrollment Status

Companion Field(s)  Linked through edit

 Date of Guaranty (025)

 Type of Loan (024)

 Linked through event

 Code for Enrollment Status (132)

 Date Enrollment Status Effective (131)

Default Value / Use Must always be filled.

Reporting Report in regular update.

Edit 

Level

Verifies Error Error 

No.

Error Message

DomainLevel 

Error

Must be numeric. Contains wrong 

value.

0169 Invalid Code for Current School

RecordLevel 

Error

Must be reported. Contains zeroes. 0143 Code for Current School is required

RecordLevel 

Error

‘88888800’ only used 

when Loan Type is 

‘CL’.

Contains wrong 

value.

0169 Invalid Code for Current School

RecordLevel 

Error

‘88888811’ only used 

when Loan Type is 

‘RF’.

Contains wrong 

value.

0169 Invalid Code for Current School
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–200

Code for Current School

RecordLevel 

Error

If Date of Guaranty is 

Jan. 1, 1984 or later, 

then ‘99999900’ is 

not valid.

Contains wrong 

value.

0237 Invalid value when Dt of GA > or = 

19840101

LoadLevel 

Error

Must be valid OPE 

code.

Invalid code. 0169 Invalid Code for Current School

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–201

Data Provider Identifier

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No N/A No No Character 21 620-640 193

Description Loan identifier assigned by data provider.

Comments Populate with the loan identifier used in the data provider’s system of records. 

The contents of this field are preserved in NSLDS. The identifier should be 

unique for each loan. The Data Provider Identifier is passed back to you on the 

Load Process Error file and Loan Detail files provided by NSLDS. This is a 

character field enabling use of both alpha and numeric characters. There are no 

edits applied to this field. 

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Populate with spaces or your unique loan identifier. 

Reporting Report in regular update.

Edit 

Level

Verifies Error Error 

No.

Error Message

N/A N/A N/A N/A N/A

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–202

Trailer Record Layout

This section contains specific Trailer Record Layout details for each record.
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–203

Code for Guaranty Agency

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Numeric 3 1-3 250

Description Identification code for Guaranty Agency.

Comments The Trailer Record is created by DataPrep software during Extract Validation 

process. It is populated with the Code for Guaranty Agency found in the Header 

record.

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Not applicable.

Reporting Not applicable.

Edit 

Level

Verifies Error Error 

No.

Error Message

N/A N/A N/A N/A N/A

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–204

Sort Social Security Number

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Character 9 4-12 255

Description Positional sort field used for sorting the Trailer Record to the bottom of the file.

Comments The Trailer Record is created by DataPrep software during the Extract 

Validation process. This field is populated with high values.

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Not applicable.

Reporting Not applicable.

Edit 

Level

Verifies Error Error 

No.

Error Message

N/A N/A N/A N/A N/A

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–205

Number of Records With Domain Errors

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No N/A No N/A Numeric 9 13-21 251

Description Total number of records with domain errors found in the Extract Validation 

process.

Comments The Trailer Record is created by DataPrep software during the Extract 

Validation process.

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Not applicable.

Reporting Not applicable.

Edit 

Level

Verifies Error Error 

No.

Error Message

N/A N/A N/A N/A N/A

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–206

Filler

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Character 9 22-30 N/A

Description This field is no longer used.

Comments The Trailer Record is created by DataPrep software during the Extract 

Validation process.

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Not applicable.

Reporting Not applicable.

Edit 

Level

Verifies Error Error 

No.

Error Message

N/A N/A N/A N/A N/A

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–207

Number of Records With Domain, Record and Load-Level Errors

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Numeric 9 31-39 253

Description Total number of records with domain, record, or load-level errors found during 

the Load process at NSLDS.

Comments  The Trailer Record is created by DataPrep software during Extract 

Validation process.

 This field is filled during the Load process.

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Not applicable.

Reporting Not applicable.

Edit 

Level

Verifies Error Error 

No.

Error Message

N/A N/A N/A N/A N/A

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–208

Number of Detail Records

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No N/A No N/A Numeric 9 40-48 254

Description Total number of Detail Records included in the Database Extract file.

Comments The Trailer Record is created by DataPrep software during the Extract 

Validation process.

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Not applicable.

Reporting Not applicable.

Edit 

Level

Verifies Error Error 

No.

Error Message

N/A N/A N/A N/A N/A

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–209

Number of PPC Records

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No N/A No N/A Numeric 9 49-57 256

Description Total number of PPC records included in the Database Extract file.

Comments The Trailer Record is created by DataPrep software during the Extract 

Validation process.

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Not applicable.

Reporting Not applicable.

Edit 

Level

Verifies Error Error 

No.

Error Message

N/A N/A N/A N/A N/A

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–210

Filler

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No N/A No N/A Character 3 58-60 257

Description This field is not used.

Comments The Trailer Record is created by DataPrep software during the Extract 

Validation process.

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Not applicable.

Reporting Not applicable.

Edit 

Level

Verifies Error Error 

No.

Error Message

N/A N/A N/A N/A N/A

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–211

Record Type Indicator

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Character 1 61 029

Description Establishes this record as a Trailer Record.

Comments This field is set to T by the DataPrep software during the Extract Validation 

process.

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Not applicable.

Reporting Not applicable.

Edit 

Level

Verifies Error Error 

No.

Error Message

N/A N/A N/A N/A N/A

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–212

Number of Detail Records in Submittal

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Numeric 9 62-70 258

Description Total number of Detail Records contained in the Submittal file.

Comments The Trailer Record is created by DataPrep software during the Extract 

Validation process.

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Not applicable.

Reporting Not applicable.

Edit 

Level

Verifies Error Error 

No.

Error Message

N/A N/A N/A N/A N/A

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–213

Number of PPC Records in Submittal

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Numeric 9 71-79 259

Description Total number of PPC records contained in the Submittal file.

Comments The Trailer Record is created by DataPrep software during the Extract 

Validation process.

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Not applicable.

Reporting Not applicable.

Edit 

Level

Verifies Error Error 

No.

Error Message

N/A N/A N/A N/A N/A

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–214

Number of Forced Records

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Numeric 9 80-88 260

Description Number of Detail Records in the Submittal file that the data provider has 

“forced” through the Delta process (i.e., data provider populated the Action 

Code field (030) on the Detail Record with an F).

Comments The Trailer Record is created by DataPrep software during the Extract 

Validation process.

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Not applicable.

Reporting Not applicable.

Edit 

Level

Verifies Error Error 

No.

Error Message

N/A N/A N/A N/A N/A

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–215

Number of PPC Deletes

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No N/A No N/A Numeric 9 89-97 261

Description Number of PPC records in the Submittal file that will delete a loan from 

NSLDS (i.e., data provider populated the Action Code field (161) on the PPC 

Record with a D).

Comments  The total number of PPC records is listed in Field Code 259. The Number 

of PPC Deletes is a subset of the total number of PPC records.

 The Trailer Record is created by DataPrep software during the Extract 

Validation process.

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Not applicable.

Reporting Not applicable.

Edit 

Level

Verifies Error Error 

No.

Error Message

N/A N/A N/A N/A N/A

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–216

Number of Add Records

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Numeric 9 98-106 262

Description Number of Detail Records in the Submittal file that contain new loans.

Comments The DataPrep software during the Delta process populates this field.

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Not applicable.

Reporting Not applicable.

Edit 

Level

Verifies Error Error 

No.

Error Message

N/A N/A N/A N/A N/A

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–217

Number of Change Records

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Numeric 9 107-115 263

Description Number of Detail Records in the Submittal file that contain updated information 

on loans previously reported to NSLDS.

Comments The DataPrep software during the Delta process populates this field.

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Not applicable.

Reporting Not applicable.

Edit 

Level

Verifies Error Error 

No.

Error Message

N/A N/A N/A N/A N/A

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–218

Number of Open Loans

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Numeric 9 116-124 264

Description Total number of records in the Database Extract file that are in an open loan 

status. See Appendix B– Table B-10 to determine which loan status codes are 

considered open.

Comments The Trailer Record is created by DataPrep software during the Extract 

Validation process.

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Not applicable.

Reporting Not applicable.

Edit 

Level

Verifies Error Error 

No.

Error Message

N/A N/A N/A N/A N/A

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–219

Loan Total: Amount of Guaranty

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Numeric 12 125-136 265

Description Sum of the Amount of Guaranty field for all open loan records in the Database 

Extract file.

Comments The Trailer Record is created by DataPrep software during the Extract 

Validation process.

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Not applicable.

Reporting Not applicable.

Edit 

Level

Verifies Error Error 

No.

Error Message

N/A N/A N/A N/A N/A

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–220

Loan Total: Amount of Disbursement

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Numeric 12 137-148 266

Description Sum of the Amount of Disbursement field for all open loan records in the 

Database Extract file.

Comments The Trailer Record is created by DataPrep software during the Extract 

Validation process.

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Not applicable.

Reporting Not applicable.

Edit 

Level

Verifies Error Error 

No.

Error Message

N/A N/A N/A N/A N/A

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–221

Loan Total: Amount of Cancellation

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Numeric 12 149-160 267

Description Sum of the Amount of Cancellation field for all open loan records in the 

Database Extract file.

Comments The Trailer Record is created by DataPrep software during the Extract 

Validation process.

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Not applicable.

Reporting Not applicable.

Edit 

Level

Verifies Error Error 

No.

Error Message

N/A N/A N/A N/A N/A

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–222

Loan Total: Amount of School Refund

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Numeric 12 161-172 268

Description Sum of the Amount of School Refund field for all open loan records in the 

Database Extract file.

Comments The Trailer Record is created by DataPrep software during the Extract 

Validation process.

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Not applicable.

Reporting Not applicable.

Edit 

Level

Verifies Error Error 

No.

Error Message

N/A N/A N/A N/A N/A

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–223

Loan Total: Amount of Outstanding Principal Balance

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Numeric 12 173-184 269

Description Sum of the Amount of Outstanding Principal Balance field for all open loan 

records in the Database Extract file.

Comments The Trailer Record is created by DataPrep software during the Extract 

Validation process.

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Not applicable.

Reporting Not applicable.

Edit 

Level

Verifies Error Error 

No.

Error Message

N/A N/A N/A N/A N/A

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–224

Loan Total: Amount of Accrued Interest Balance

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Numeric 12 185-196 270

Description Sum of the Amount of Accrued Interest Balance field for all open loan records 

in the Database Extract file.

Comments The Trailer Record is created by DataPrep software during the Extract 

Validation process.

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Not applicable.

Reporting Not applicable.

Edit 

Level

Verifies Error Error 

No.

Error Message

N/A N/A N/A N/A N/A

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–225

Loan Total: Amount of Outstanding GA fees Balance 

Formerly Amount of Ending Balance on Claim of Other Fees

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Numeric 12 197-208 271

Description Sum of the Amount of Ending Balance on Claim of Other Fees field for all open 

loan records in the Database Extract file.

Comments The Trailer Record is created by DataPrep software during the Extract 

Validation process.

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Not applicable.

Reporting Not applicable.

Edit 

Level

Verifies Error Error 

No.

Error Message

N/A N/A N/A N/A N/A

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–226

Loan Total: Amount of Claim Paid to Lender

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Numeric 12 209-220 272

Description Sum of the Amount of Claim Paid to Lender field for all open loan records in 

the Database Extract file.

Comments The Trailer Record is created by DataPrep software during the Extract 

Validation process.

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Not applicable.

Reporting Not applicable.

Edit 

Level

Verifies Error Error 

No.

Error Message

N/A N/A N/A N/A N/A

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–227

Loan Total: Amount of Reinsurance Claim Requested

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Numeric 12 221-232 273

Description Sum of the Amount of Reinsurance Claim Requested filed for all open loan 

records in the Database Extract file.

Comments The Trailer Record is created by DataPrep software during the Extract 

Validation process.

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Not applicable.

Reporting Not applicable.

Edit 

Level

Verifies Error Error 

No.

Error Message

N/A N/A N/A N/A N/A

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–228

Loan Total: Amount of Guaranty Agency Principal Collections

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Numeric 12 233-244 274

Description Sum of the Amount of Guaranty Agency Principal Collections field for all open 

loan records in the Database Extract file.

Comments The Trailer Record is created by DataPrep software during the Extract 

Validation process.

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Not applicable.

Reporting Not applicable.

Edit 

Level

Verifies Error Error 

No.

Error Message

N/A N/A N/A N/A N/A

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–229

Loan Total: Amount Repurchased

Loan 

Identifier

History

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Numeric 12 245-256 275

Description Sum of the Amount Repurchased field for all open loan records in the Database 

Extract file.

Comments This number is populated during the Load Process and included on the Load 

Process Error file Trailer Record.

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Not applicable.

Reporting Not applicable.

Edit 

Level

Verifies Error Error 

No.

Error Message

N/A N/A N/A N/A N/A

Date Revised 5-26-2000
GA Data Provider Instructions Appendix A: Data Dictionary

November 29, 2012 Version 4.5

A–230

Filler

Loan 

Identifier

History 

Kept

ReasonabilityDate Sequence Edit Type Size Position Field Code

No No No No Character 348 257-640 N/A

Description Blank field to complete record length.

Comments Not applicable.

Part of Event Type Not applicable.

Companion Field(s) Not applicable.

Default Value / Use Not applicable.

Reporting Not applicable.

Edit 

Level

Verifies Error Error 

No.

Error Message

N/A N/A N/A N/A N/A

Date Revised 5-26-2000