# CA2016301EN.01000101.xml

| 19.8.2016 | EN | Official Journal of the European Union | CA 301/1 |
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19.8.2016

EN

Official Journal of the European Union

CA 301/1

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RECRUITMENT NOTICE PE/196/S

DIRECTOR

(Function group AD, grade 14)

DIRECTORATE-GENERAL FOR TRANSLATION — DIRECTORATE FOR SUPPORT AND TECHNOLOGICAL SERVICES FOR TRANSLATION

(2016/C 301 A/01)

1.   Vacant post

Vacant post

The President of the European Parliament has decided to open the procedure for filling the post of director (AD, grade 14) in the Directorate-General for Translation — Directorate for Support and Technological Services for Translation, in accordance with Article 29(2) of the Staff Regulations of Officials of the European Union (1) (hereinafter referred to as ‘the Staff Regulations’).

director

1

This selection procedure, which is designed to give the appointing authority a wider choice of candidates, will be conducted at the same time as internal and interinstitutional recruitment procedures.

Recruitment will be to grade AD 14 (2). The basic salary is EUR 13 641,95 per month. In addition to the basic salary, which is subject to Union tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.

2

Candidates should note that this post is subject to the mobility policy rules adopted by Parliament’s Bureau on 29 March 2004.

The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament. The director will be required to travel frequently between Parliament’s places of work and elsewhere.

2.   Place of employment

Place of employment

Luxembourg. This post may be transferred to one of Parliament’s other places of work.

3.   Equal opportunities

Equal opportunities

The European Parliament is an equal opportunities employer and accepts applications without discrimination on any ground such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.

4.   Job description

Job description

As a senior official, the director will be required to perform the following duties in the light of the guidelines and decisions laid down by the parliamentary authority and the director-general (3):

3

| — | ensuring that a large department in Parliament’s Secretariat, comprising several units covering the directorate’s areas of activity, runs smoothly, |
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ensuring that a large department in Parliament’s Secretariat, comprising several units covering the directorate’s areas of activity, runs smoothly,

| — | managing, leading, motivating and coordinating teams of staff, optimising the use of the directorate’s resources to provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in its areas of activity, |
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managing, leading, motivating and coordinating teams of staff, optimising the use of the directorate’s resources to provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in its areas of activity,

| — | planning the directorate’s activities (setting objectives and drawing up strategies); taking the decisions needed to achieve the objectives set; assessing services provided with a view to ensuring that high standards are maintained, |
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planning the directorate’s activities (setting objectives and drawing up strategies); taking the decisions needed to achieve the objectives set; assessing services provided with a view to ensuring that high standards are maintained,

| — | advising the director-general, the Secretariat and MEPs in the directorate’s areas of activity, |
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advising the director-general, the Secretariat and MEPs in the directorate’s areas of activity,

| — | cooperating with the other directorates in the Secretariat, representing Parliament and negotiating contracts and agreements in the directorate’s areas of activity, |
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cooperating with the other directorates in the Secretariat, representing Parliament and negotiating contracts and agreements in the directorate’s areas of activity,

| — | managing and seeing through specific projects likely to involve financial responsibilities, |
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managing and seeing through specific projects likely to involve financial responsibilities,

| — | acting as authorising officer by subdelegation. |
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acting as authorising officer by subdelegation.

5.   Eligibility

Eligibility

The selection procedure is open to candidates who meet the following conditions on the closing date for applications:

(a)   
  General conditions

General conditions

Under Article 28 of the Staff Regulations, candidates must:

| — | be a national of one of the European Union’s Member States, |
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be a national of one of the European Union’s Member States,

| — | enjoy full rights as a citizen, |
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enjoy full rights as a citizen,

| — | have fulfilled any obligations imposed on them by the laws on military service, |
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have fulfilled any obligations imposed on them by the laws on military service,

| — | produce the appropriate character references as to their suitability for the performance of their duties. |
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produce the appropriate character references as to their suitability for the performance of their duties.

(b)   
  Specific conditions

Specific conditions

(i)   Qualifications and professional experience required

Qualifications and professional experience required

| — | A level of education which corresponds to completed university studies attested by a diploma, when the normal period of university education is four years or more,
  or
  a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year (4), when the normal period of university education is at least three years. |
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A level of education which corresponds to completed university studies attested by a diploma, when the normal period of university education is four years or more,

or

a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year (4), when the normal period of university education is at least three years.

4

| — | At least 12 years’ professional experience gained after obtaining the qualifications referred to above, including at least six years performing managerial duties. |
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At least 12 years’ professional experience gained after obtaining the qualifications referred to above, including at least six years performing managerial duties.

12 years’

six years

(ii)   Knowledge required

Knowledge required

| — | Excellent general knowledge of European affairs, |
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Excellent general knowledge of European affairs,

| — | excellent grasp of internal, national and international political issues, |
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excellent grasp of internal, national and international political issues,

| — | excellent knowledge of the Treaties, |
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excellent knowledge of the Treaties,

| — | very good understanding of the different cultures represented in the European institutions, |
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very good understanding of the different cultures represented in the European institutions,

| — | excellent knowledge of Parliament’s Secretariat, its organisational set-up and environment and the various players involved, |
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excellent knowledge of Parliament’s Secretariat, its organisational set-up and environment and the various players involved,

| — | excellent knowledge of Parliament’s Rules of Procedure, legislative procedures and internal rules and working methods, |
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excellent knowledge of Parliament’s Rules of Procedure, legislative procedures and internal rules and working methods,

| — | excellent knowledge of the Staff Regulations, of how they are to be interpreted and of the rules based on them, |
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excellent knowledge of the Staff Regulations, of how they are to be interpreted and of the rules based on them,

| — | excellent knowledge of the Financial Regulation applicable to the general budget of the Union and its Rules of Application, and of Parliament’s internal rules and other subordinate provisions; |
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excellent knowledge of the Financial Regulation applicable to the general budget of the Union and its Rules of Application, and of Parliament’s internal rules and other subordinate provisions;

| — | very good administrative knowledge (human resources, management, budget, finance, IT, legal issues, etc.); |
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very good administrative knowledge (human resources, management, budget, finance, IT, legal issues, etc.);

| — | excellent knowledge of management techniques. |
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excellent knowledge of management techniques.

(iii)   Knowledge of languages

Knowledge of languages

Excellent knowledge of one of the European Union’s official languages (5) and a very good knowledge of at least one other is required.

5

The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account.

(iv)   Skills required

Skills required

| — | A flair for strategy, |
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A flair for strategy,

| — | leadership qualities, |
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leadership qualities,

| — | forward-planning skills, |
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forward-planning skills,

| — | ability to react appropriately to events, |
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ability to react appropriately to events,

| — | thoroughness, |
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thoroughness,

| — | communication skills. |
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communication skills.

6.   Selection procedure

Selection procedure

To assist the appointing authority in its choice, the Advisory Committee for the Appointment of Senior Officials will draw up a list of candidates and make a recommendation to Parliament’s Bureau as to who should be called for interview. The Bureau will adopt the list, and the Committee will conduct the interviews and submit its final report to the Bureau for a decision. At that stage, the Bureau may interview the candidates.

7.   Applications

Applications

The deadline for applications is:

12.00 (noon), Brussels time, on 31 August 2016.

12.00 (noon), Brussels time, on 31 August 2016

Candidates are asked to send, by email only, a personal statement in pdf format (marked ‘For the attention of the Secretary-General of the European Parliament, Recruitment Notice PE/196/S’) and a curriculum vitae (in Europass format (6)), quoting the reference number for the procedure (PE/196/S) in the subject line, to:

‘For the attention of the Secretary-General of the European Parliament, Recruitment Notice PE/196/S’

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EP-SENIOR-MANAGEMENT@ep.europa.eu

The date and time of dispatch of the email will be taken to be the date and time of submission of the application.

Scanned documents must be legible.

Scanned documents must be legible.

Candidates called for interview must produce by the interview date copies or photocopies of supporting documents relating to their studies, professional experience and current responsibilities
   (7)
  . These documents will not be returned.

Candidates called for interview must produce by the interview date copies or photocopies of supporting documents relating to their studies, professional experience and current responsibilities

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. These documents will not be returned.

Personal data which candidates provide for the purposes of this selection procedure will be processed in accordance with Regulation (EC) No 45/2001 of the European Parliament and of the Council (8).

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(1)  See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

1

(2)  On recruitment, the official will be placed in the appropriate step, in accordance with Article 32 of the Staff Regulations.

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(3)  For description of main tasks, see annex.

3

(4)  This year of experience will not be taken into account when assessing the professional experience required under the next indent.

4

(5)  The official languages of the European Union are as follows: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.

5

(6)  http://europass.cedefop.europa.eu/

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(7)  This does not apply to candidates working for the European Parliament on the closing date for applications.

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(8)  Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data (OJ L 8, 12.1.2001, p. 1).

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ANNEX

DIRECTORATE-GENERAL FOR TRANSLATION

DIRECTORATE FOR SUPPORT AND TECHNOLOGICAL SERVICES FOR TRANSLATION

MAIN TASKS

(Staff complement as at the date of publication: 80 officials — 30 AD, 49 AST and 1 AST/SC)

| — | Directing, coordinating and supervising the Directorate’s units and departments, |
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Directing, coordinating and supervising the Directorate’s units and departments,

| — | Managing projects, |
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Managing projects,

| — | Performing ‘Business Analyst’ and ‘Business Designer’ tasks for DG TRAD, |
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Performing ‘Business Analyst’ and ‘Business Designer’ tasks for DG TRAD,

| — | Ordering, managing and distributing hard copy, electronic and online books and periodicals for use by the translation units, |
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Ordering, managing and distributing hard copy, electronic and online books and periodicals for use by the translation units,

| — | Drawing up the IT plan for DG TRAD in cooperation with the Applications and IT Systems Development Unit, |
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Drawing up the IT plan for DG TRAD in cooperation with the Applications and IT Systems Development Unit,

| — | Steering the DG TRAD-DG ITEC IT Coordination Committee (COCOM), |
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Steering the DG TRAD-DG ITEC IT Coordination Committee (COCOM),

| — | Representing the Directorate or Parliament on various committees and bodies, |
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Representing the Directorate or Parliament on various committees and bodies,

| — | Acting as authorising officer by subdelegation. |
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Acting as authorising officer by subdelegation.

APPLICATIONS AND IT SYSTEMS DEVELOPMENT UNIT

This unit consists of two departments: ‘Production Monitoring Applications’ and ‘CAT and Collaboration Tools’. The unit’s main tasks are as follows:

| — | Managing IT projects, including decentralised projects, in accordance with approved methodologies, |
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Managing IT projects, including decentralised projects, in accordance with approved methodologies,

| — | Managing requests for modification of existing products systematically and comprehensively so as to obtain a coherent and integrated application landscape, |
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Managing requests for modification of existing products systematically and comprehensively so as to obtain a coherent and integrated application landscape,

| — | Helping DG TRAD and DG ITEC to understand and analyse the business processes in DG TRAD from a functional and technical point of view, and proposing a strategy for the future IT landscape, |
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Helping DG TRAD and DG ITEC to understand and analyse the business processes in DG TRAD from a functional and technical point of view, and proposing a strategy for the future IT landscape,

| — | Monitoring the translation technologies market and taking part in interinstitutional technical cooperation procedures to ensure that DG TRAD has the best tools available, |
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Monitoring the translation technologies market and taking part in interinstitutional technical cooperation procedures to ensure that DG TRAD has the best tools available,

| — | Representing DG TRAD on all in-house or interinstitutional bodies connected with its remit, |
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Representing DG TRAD on all in-house or interinstitutional bodies connected with its remit,

| — | Drawing up the IT plan for DG TRAD in cooperation with the Business Analyst. |
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Drawing up the IT plan for DG TRAD in cooperation with the Business Analyst.

EXTERNAL TRANSLATION UNIT

This unit consists of two departments: ‘Placement’ and ‘Contract Implementation’. The unit’s main tasks are:

| — | Managing requests for external translation using the FLUID application, |
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Managing requests for external translation using the FLUID application,

| — | Verifying the implementation of contracts, including quality control management, |
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Verifying the implementation of contracts, including quality control management,

| — | Certifying documents as correct and acting as authorising officer by subdelegation, |
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Certifying documents as correct and acting as authorising officer by subdelegation,

| — | Participating in procurement procedures by drawing up contract specifications in the area of external translation, |
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Participating in procurement procedures by drawing up contract specifications in the area of external translation,

| — | Taking part in the production of studies on IT development in connection with the unit’s own applications. |
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Taking part in the production of studies on IT development in connection with the unit’s own applications.

EURAMIS PRE-TRANSLATION UNIT

| — | Monitoring the automatic pre-processing of translation requests with the SPA application, |
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Monitoring the automatic pre-processing of translation requests with the SPA application,

| — | Providing support for pre- and post-translation work in the Directorate-General; fostering interdepartmental and interinstitutional cooperation, |
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Providing support for pre- and post-translation work in the Directorate-General; fostering interdepartmental and interinstitutional cooperation,

| — | Performing technical verification of originals, |
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Performing technical verification of originals,

| — | Entering data in and maintaining shared translation memories in the Euramis database, |
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Entering data in and maintaining shared translation memories in the Euramis database,

| — | Facilitating and testing the use of IT translation tools in cooperation with the DAS Unit, |
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Facilitating and testing the use of IT translation tools in cooperation with the DAS Unit,

| — | Providing assistance to users by running a helpdesk, |
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Providing assistance to users by running a helpdesk,

| — | Organising training and information meetings in the Directorate-General for Euramis users. |
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Organising training and information meetings in the Directorate-General for Euramis users.

TERMINOLOGY COORDINATION UNIT

| — | Coordinating work in IATE (management of users, helpdesk, updates, cooperation with terminologists in the translation units, Terminology Network), managing terminology projects (TermFolders, projects for trainees, terminology projects with universities, etc.), |
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Coordinating work in IATE (management of users, helpdesk, updates, cooperation with terminologists in the translation units, Terminology Network), managing terminology projects (TermFolders, projects for trainees, terminology projects with universities, etc.),

| — | Making terminological tools and material available to translators and terminologists (Terminology Macro, Glossary Search Tool, Documentary Search Tool, Term Extraction, EP Establishment Plan, IATE guides), testing terminology functions in Studio (Working Group on Terminology for Studio), |
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Making terminological tools and material available to translators and terminologists (Terminology Macro, Glossary Search Tool, Documentary Search Tool, Term Extraction, EP Establishment Plan, IATE guides), testing terminology functions in Studio (Working Group on Terminology for Studio),

| — | Cooperating with the other institutions (IATE Management Group, IATE Handbook Task Force, Data Clean-up Task Force, IATE 2 Task Force, IATE-Studio Integration Task Force, ELISE Management Group, Terminology Coordination Services), |
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Cooperating with the other institutions (IATE Management Group, IATE Handbook Task Force, Data Clean-up Task Force, IATE 2 Task Force, IATE-Studio Integration Task Force, ELISE Management Group, Terminology Coordination Services),

| — | Developing and maintaining EurTerm, the interinstitutional terminology portal, for the IATE Management Group and the wikis for each language, |
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Developing and maintaining EurTerm, the interinstitutional terminology portal, for the IATE Management Group and the wikis for each language,

| — | Organising seminars, training and workshops on IATE and terminological issues. |
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Organising seminars, training and workshops on IATE and terminological issues.

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