### GA Data Provider Instructions **Appendix A: Data Dictionary**

November 29, 201 2 Version 4. 5 **A**
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# Ap **pendix A:**  **Guaranty Ag**  **ency Data Dictionary Introduction**  **................................ ................................**  **................................ .........................**  **A**
**– 1**  **Layout Description ................................**  **................................ ................................**  **.............. A** 
**– 3**  **Indexes ................................**  **................................ ................................**  **................................ .**  **A**
**– 5**  Index 1: Guaranty Agency Header Data Elements (Sorted by Position) ........................ A

–6 Index 2: Guaranty Agency Detail Data Elements (Sorted by Position) .......................... A

–7 Index 3: Guaranty Agency Detail Data Elements (Sorted by Field Code Number) ..... A

– 11 Index 4: Guaranty Agency Detail Data Elements (Sorted Alphabeticall y b y Name) ... A

– 15 Index 5: Guaranty Agency Trailer Data Elements (Sorted by P osition) ...................... A

– 19 **Layouts ................................**  **................................ ................................**  **............................... A** 
**– 20**  Header Record Layout ................................ ................................ ................................ .. A

–20 Detail Record Layout ................................ ................................ ................................ .... A

–3 5 Trailer Record Layout ................................ ................................ ................................ . A

–202

### GA Data Provider Instructions **Appendix A: Data Dictionary**

November 29, 201 2 Version 4. 5 **A**
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# Introduction Appendix A, Guaranty Agency Data Dictionary, provides the following tools to help create your Database Extract file:
 Indexes for the data elements  Header, Detail, and Trailer Record layouts Each record layout illustrates the data fields’ lengths, ty pes, position, description, validation edits, relationships to other data elements, and more. The Database Extract file created b y data providers must adhere to these processing specifications. The Database Extract file must mirror the data provider’s s ys tem of records and is subject to audit and program reviews. The DataPrep software provided b y ED reads and processes the Database Extract file. Assuming no File Level Errors (causing the file to be rejected) and that Domain Level Errors are below tolerance levels set by ED, the DataPrep software will create the Submittal file. The data provider then sends the Submittal file to NSLDS. If DataPrep cannot read your Database Extract file, you will get a file - level error. PC users should refer to Appendix B

–Table B - 1 5 , for a list of the file - level edits and error messages. Z/OS LE users should refer to Appendix B

–Table B - 1 6 . All other edit conditions and error messages will be noted on the page for each data element. **Note : Please be particularly careful about sending the current Submittal file to NSLDS. Do**  **not send the Database Extract file as it will be rejected. Do not send the Submittal file from the previous month as it also will be rejected. Each data provider should**  **establish a process to ensure that the current Submittal file is sent**  **at least once a month.**  Data elements are defined as character, numeric, or date fields, where:
 Character fields may

contain letters, numbers, or blanks.
 Numeric fields must only contain numbers.
 Date fields must contain eight digits, be valid dates, and appear in the format CCYYMMDD (e.g., 19970131), where:

 CC = 2 digits for century

 YY = 2 digits for ye ar

 MM = 2 digits for month

 DD = 2 digits for day

### GA Data Provider Instructions **Appendix A: Data Dictionary**

November 29, 201 2 Version 4. 5 **A**
**– 2**  The following are the defa ult values that are used for each typ e of field:
 Character fields

—

must be filled with spaces.  Numeric fields

—

must be filled with zeroes.  Date fields

—

must be filled with zeroes.

### GA Data Provider Instructions **Appendix A: Data Dictionary**

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# La **yo ut Description**  The following definitions explain the fields of the data elements. Name

—The data element or field name. Loan Identifier

—Denotes whether the field belongs to the set of data elements that together uniquely identify a loan (values in positions 4 - 60). These key I dentifier fields, and their counterpart New Id entifiers, are treated as a block. Changes made to one identifier require that all the identifiers be re - confirmed. History Kept

—Indicates whether history is kept for the data element. History is what you have reported in the past. Reasonability

—Determines the reasonability of guaranty agency’s monthly, quarterl y, or annual financial reports. For fields that contain dates, this field should correspond to the dates used for financial reporting. For fields that contain amounts, this field should correspond to the amounts used in financial reporting. Date Sequence Edit

— Alerts you that date changes made to this field must fall within the acceptable range of dates, in relation to historical data that may exist in NSLDS for this loan, or they will cause Date Sequence Errors. Type

—Indicates whether a field is a character, numeric, or date field. Size

—The number of b yt es in the field. Position

—The physical position of the data within the record ty pe being defined (Header, Detail, Past Period Change). Field C ode

—The number assigned to a given field in NSLDS and used in generating error messages. Description

—

A short definition of the data element. Comments

—

Additional remarks on handling data in the field. Part of Event Type

—Indicates whether the field is par t of an event, and therefore linked to other fields that may

be affected by

changes made here. If the data element is associated with an event, the event name is given.

### GA Data Provider Instructions **Appendix A: Data Dictionary**

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**– 4**  Companion Field(s)

—Id entifies the relationship this field has to other fields. These relationships may be:
 Linked through edit

—This field checks the value in the listed companion field(s), (e.g., Date in one field must be earlier than/later than the date in the other). An error will result if the relationship does not fall within NSLDS expected parameters.
 Linked through event

—Two or more data elements are related, because their meaning is lost if they

are handled separately

(e.g., Code for Loan Status and Date of Loan Status are both part of the event Loan Status). A change made to one field may affect the others in the event. The possible effect on all the related fields should be considered before a change is made to any one of them.
 Related Fields

—The listed companion field checks the value contained in this field. If there is an error, it will occur in the field that checks the value of this field. This shows that a relationship exists with another field based on the value in this field. For example, Date of Guaranty is a related field that checks the value in the Submittal (Extract) Date field. Default Value/Use

—

NSLDS interprets the presence of a default value in different ways, depending on the field with which it is associated. There are three possibilities: the default means the event has never occurred, it occurred in the past, or the event is not currently occurring. The specific usage associated with each data element is described in this field. Reporting

—Id entifies when information should be reported (e.g., when event occurs, during regular cycle). Edit Level

—Identifies whether a data element is edited during Extract Validation (file - level or domain - level edits) or Load Validation (domain - , record- , and load - level edits). Verifies

—Explains what the verification process checks, with respect to the value contained in that fiel d. Error

—Explains what errors would cause NSLDS to reject the update and return a message in the Load Level Error report. Error Number

—The Message Code number for the associated error. Exit State Message (For Header Records onl y)

—Assigned code number and associated text description of error. This description is for mainframe users onl y. Error Message (For Detail Records only)

—Text description of error. Date Revised

—Date when information associated with this data element was last revised. (Replacement p ages are issued as the s ys tem is modified.)

### GA Data Provider Instructions **Appendix A: Data Dictionary**

November 29, 201 2 Version 4. 5 **A**
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# Indexes The following indexes list the data elements (or ‘fields’) described in this Data Dictionary in three different ways: **Index 1: Header Index (Sorted by Position)** 

—Lists all the data elements in the order in

which they

appear in the document, which mirrors the position that the data occupies in the extract file. **Index 2: Detail Index (Sorted by Position)** 

—Lists all the data elements in the order in

which they

appear in the document, which mirrors the positi on that the data occupies in the extract file. **Index 3: Detail Index (Sorted by Field Code Number)** 

—Lists all the data elements

according to their Field Code number. The Field Code number is a unique number that NSLDS has assigned to each field. **Index 4: Detail Index (Sorted Alphabetically by Field Name)** 

—Lists all the data

elements alphabetically

by Field Name. **Index 5: Trailer Index (Sorted by Position)** 

—Lists all the data elements in the order in

which they

appear in the document, which mirrors the position that the data occupies in the extract file. Use the index that best meets your needs.

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## Index 1: Guaranty

**A gency**  **Header Data Elements (Sorted by** 

**Position) Field**  **Code # Field Name**  **Position Record Type**  **Start End**  001 Code for Guaranty Agency 1 3 Header 002 Sort Social Security Number 4 12 Header 003 Data Provider Indicator 13 13 Header 004 Submittal (Extract) Date 14 21 Header 007 Initial Load Date 22 29 Header 005 Software Version 30 34 Header 008 Submittal Receive Date 35 42 Header 006 Error File Level Indicator 43 43 Header 009 Submittal Error Rate 44 48 Header N/A Filler 49 60 Header 010 Record Type 61 61 Header 011 Label 62 111 Header N/A Filler 112 640 Header

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## Index 2: Guaranty

**A gency**  **Detail Data Elements (Sorted by** 

**Position) Field**  **Code # Field Name**  **Position Record Type**  **Start End**  020 Code for Guaranty Agency 1 3 Detail 021 Student’s Social Security Number 4 12 Detail 022 Date of Student’s Birth 13 20 Detail 023 Student’s First Name 21 32 Detail 024 Ty

pe of Loan 33 34 Detail 025 Date of Guaranty 35 42 Detail 026 Indicator of Separate Loan 43 43 Detail 027 Code for Original School 44 51 Detail 028 PLUS Borrower’s Social Security Number 52 60 Detail 029 Record Type Indicator 61 61 Detail 030 Action Code 62 62 Detail 041 New

Student’s Social Security Number 63 71 Detail 042 New

Date of Student’s Birth 72 79 Detail 043 New

Student’s First Name 80 91 Detail 044 New

T ype of Loan 92 93 Detail 045 New

Date of Guaranty 94 101 Detail 046 New

Indicator of Separate Loan 102 102 Detail 047 New

Code for Original School 103 110 Detail 048 New

PLUS Borrower’s Social Security Number 111 119 Detail 060 Date Entered Repayment (Date of Maturity) 120 127 Detail 061 Amount of Guaranty 128 133 Detail 062 Date of Loan Status 134 141 Detail 063 Code for Loan Status 142 143 Detail 064 Date of Cancellation 144 151 Detail 065 Amount of Cancellation 152 157 Detail 066 Date of Disbursement 158 165 Detail 067 Amount of Disbursement 166 171 Detail 068 Filler 172 179 Detail 069 Filler 180 180 Detail 070 PLUS Borrower’s Social Security Number Ind. 181 181 Detail 071 PLUS Borrower’s First Name 182 193 Detail

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## Index 2: Guaranty

**A gency**  **Detail Data Elements (Sorted by** 

**Position) Field**  **Code # Field Name**  **Position Record Type**  **Start End**  072 PLUS Borrower’s Last Name 194 228 Detail 073 Date of PLUS Borrower’s Birth 229 236 Detail 074 Student’s Social Security Number Indicator 237 237 Detail 075 Student’s Academic Level 238 238 Detail 076 Student’s Last Name 239 273 Detail 077 Date Enrollment Period Begins 274 281 Detail 078 Date Enrollment Period Ends 282 289 Detail 079 Student’s Middle Initial 290 290 Detail 080 Student’s Driver’s License Number 291 320 Detail 081 Student’s Driver’s License State 321 322 Detail 086 PLUS Borrower’s Middle Initial 323 323 Detail 087 PLUS Borrower’s State of Residence 324 325 Detail 088 Code for Servicer 326 331 Detail 089 Code for Originating FFELP Lender 332 337 Detail 090 Date Guaranty Transferred 338 345 Detail 091 Ty

pe of Deferment 346 347 Detail 092 Date Deferment Starts 348 355 Detail 093 Date Deferment Stops 356 363 Detail 095 Indicator of Lender - of - Last - Resort Lender 364 364 Detail 096 Claim Reason for Guaranty Agency Claim 365 366 Detail 099 Date of Refund on Claims 367 374 Detail 100 Amount of Refund on Claims 375 380 Detail 101 Date of Refund to Lender from school 381 388 Detail 103 Amount of Refund From School to Lender 389 394 Detail 105 Claim Reason for Lender Claim 395 396 Detail 106 Date Claim Paid 397 404 Detail 107 Amount of Claim Paid to Lender 405 410 Detail 108 Amount of Outstanding GA fees Balance (formerly

Amount of Ending Balance on Claim of Other Fees 411 416 Detail 114 Date Reinsurance Claim Requested 417 424 Detail 115 Date Reinsurance Claim Paid 425 432 Detail

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## Index 2: Guaranty

**A gency**  **Detail Data Elements (Sorted by** 

**Position) Field**  **Code # Field Name**  **Position Record Type**  **Start End**  116 Amount of Reinsurance Claim Requested 433 438 Detail 117 Date Supplemental Claim Requested 439 446 Detail 118 Amount of Supplemental Claim Requested 447 452 Detail 119 Reinsurance Reimbursement Rate 453 453 Detail 120 Date Repurchased 454 461 Detail 121 Amount Repurchased 462 467 Detail 122 Indicator of Rehabilitated Loan 468 468 Detail 123 Date of Guaranty Agency Principal / Interest Collections 469 476 Detail 124 Amount of Guaranty Agency Interest Collections 477 482 Detail 126 Amount of Guaranty Agency Principal Collections 483 488 Detail 127 Date of TOP Principal / Interest Collections 489 496 Detail 128 Amount of TOP Interest Collections 497 502 Detail 130 Amount of TOP Principal Collections 503 508 Detail 131 Date Enrollment Status Effective 509 516 Detail 132 Code for Enrollment Status 517 517 Detail 133 Date of Anticipated Completion 518 525 Detail 134 Code for Current Holder Lender 526 531 Detail 135 Date of Outstanding Principal Balance 532 539 Detail 136 Amount of Outstanding Principal Balance 540 545 Detail 137 Date of Outstanding Accrued Interest Balance 546 553 Detail 138 Amount of Outstanding Accrued Interest Balance 554 559 Detail 141 Date Loan Sold 560 567 Detail 142 Indicator of Origination Fee Payer 568 568 Detail 143 Interest Rate 569 573 Detail 144 Ty

pe of Interest Rate 574 574 Detail 145 Date of Guaranty Agency Bankruptcy Claim Refunds 575 582 Detail 146 Amount of Guaranty Agency Bankruptcy Claim Refunds 583 588 Detail 147 F iller 589 596 Detail 148 Filler 597 602 Detail

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## Index 2: Guaranty

**A gency**  **Detail Data Elements (Sorted by** 

**Position) Field**  **Code # Field Name**  **Position Record Type**  **Start End**  149 Indicator of Subsidy 603 603 Detail 150 Date of Servicer Responsibility 604 611 Detail 102 Code for Current School 612 619 Detail 193 Data Provider Identifier 620 640 Detail

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## Index 3: Guaranty

**A gency**  **Detail Data Elements (Sorted by** 

**Field Code Number) Field**  **Code # Field Name**  **Position Record Type**  **Start End**  020 Code for Guaranty Agency 1 3 Detail 021 Student’s Social Security Number 4 12 Detail 022 Date of Student’s Birth 13 20 Detail 023 Student’s First Name 21 32 Detail 024 Ty

pe of Loan 33 34 Detail 025 Date of Guaranty 35 42 Detail 026 Indicator of Separate Loan 43 43 Detail 027 Code for Original School 44 51 Detail 028 PLUS Borrower’s Social Security Number 52 60 Detail 029 Record Type Indicator 61 61 Detail 030 Action Code 62 62 Detail 041 New

Student’s Social Security Number 63 71 Detail 042 New

Date of Student’s Birth 72 79 Detail 043 New

Student’s First Name 80 91 Detail 044 New

T ype of Loan 92 93 Detail 045 New

Date of Guaranty 94 101 Detail 046 New

Indicator of Separate Loan 102 102 Detail 047 New

Code for Original School 103 110 Detail 048 New

PLUS Borrower’s Social Security Number 111 119 Detail 060 Date Entered Repayment (Date of Maturity) 120 127 Detail 061 Amount of Guaranty 128 133 Detail 062 Date of Loan Status 134 141 Detail 063 Code for Loan Status 142 143 Detail 064 Date of Cancellation 144 151 Detail 065 Amount of Cancellation 152 157 Detail 066 Date of Disbursement 158 165 Detail 067 Amount of Disbursement 166 171 Detail 068 Filler 172 179 Detail 069 Filler 180 180 Detail

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## Index 3: Guaranty

**A gency**  **Detail Data Elements (Sorted by** 

**Field Code Number) Field**  **Code # Field Name**  **Position Record Type**  **Start End**  070 PLUS Borrower’s Social Security Number Indicator 181 181 Detail 071 PLUS Borrower’s First Name 182 193 Detail 072 PLUS Borrower’s Last Name 194 228 Detail 073 Date of PLUS Borrower’s Birth 229 236 Detail 074 Student’s Social Security Number Indicator 237 237 Detail 075 Student’s Academic Level 238 238 Detail 076 Student’s Last Name 239 273 Detail 077 Date Enrollment Period Begins 274 281 Detail 078 Date Enrollment Period Ends 282 289 Detail 079 Student’s Middle Initial 290 290 Detail 080 Student’s Driver’s License Number 291 320 Detail 081 Student’s Driver’s License State 321 322 Detail 086 PLUS Borrower’s Middle Initial 323 323 Detail 087 PLUS Borrower’s State of Residence 324 325 Detail 088 Code for Servicer 326 331 Detail 089 Code for Originating FFELP Lender 332 337 Detail 090 Date Guaranty Transferred 338 345 Detail 091 Ty

pe of Deferment 346 347 Detail 092 Date Deferment Starts 348 355 Detail 093 Date Deferment Stops 356 363 Detail 095 Indicator of Lender - of - Last - Resort Lender 364 364 Detail 096 Claim Reason for Guaranty Agency Claim 365 366 Detail 099 Date of Refund on Claims

(formerly Date of Refund From Lender on Claims) 367 374 Detail 100 Amount of Refund on Claims

(formerly Amount of Refund From Lender on Claims) 375 380 Detail 101 Date of Refund to Lender 381 388 Detail 102 Code for Current School 612 619 Detail 103 Amount of Refund From School to Lender 389 394 Detail 105 Claim Reason for Lender Claim 395 396 Detail 106 Date Claim Paid 397 404 Detail

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## Index 3: Guaranty

**A gency**  **Detail Data Elements (Sorted by** 

**Field Code Number) Field**  **Code # Field Name**  **Position Record Type**  **Start End**  107 Amount of Claim Paid to Lender 405 410 Detail 108 Amount of Outstanding GA fees Balance

( formerly Amount of Ending Balance on Claim of Other Fees) 411 416 Detail 114 Date Reinsurance Claim Requested 417 424 Detail 115 Date Reinsurance Claim Paid 425 432 Detail 116 Amount of Reinsurance Claim Requested 433 438 Detail 117 Date Supplemental Claim Requested 439 446 Detail 118 Amount of Supplemental Claim Requested 447 452 Detail 119 Reinsurance Reimbursement Rate 453 453 Detail 120 Date Repurchased 454 461 Detail 121 Amount Repurchased 462 467 Detail 122 Indicator of Rehabilitated Loan 468 468 Detail 123 Date of Guaranty Agency Principal / Interest Collections 469 476 Detail 124 Amount of Guaranty Agency Interest Collections 477 482 Detail 126 Amount of Guaranty Agency Principal Collections 483 488 Detail 127 Date of TOP Principal / Interest Collections 489 496 Detail 128 Amount of TOP Interest Collections 497 502 Detail 130 Amount of TOP Principal Collections 503 508 Detail 131 Date Enrollment Status Effective 509 516 Detail 132 Code for Enrollment Status 517 517 Detail 133 Date of Anticipated Completion 518 525 Detail 134 Code for Current Holder Lender 526 531 Detail 135 Date of Outstanding Principal Balance 532 539 Detail 136 Amount of Outstanding Principal Balance 540 545 Detail 137 Date of Outstanding Accrued Interest Balance 546 553 Detail 138 Amount of Outstanding Accrued Interest Balance 554 559 Detail 141 Date Loan Sold 560 567 Detail 142 Indicator of Origination Fee Payer 568 568 Detail 143 Interest Rate 569 573 Detail 144 Ty

pe of Interest Rate 574 574 Detail 145 Date of Guaranty Agency Bankruptcy Claim 575 582 Detail

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## Index 3: Guaranty

**A gency**  **Detail Data Elements (Sorted by** 

**Field Code Number) Field**  **Code # Field Name**  **Position Record Type**  **Start End**  Refunds 146 Amount of Guaranty Agency Bankruptcy Claim Refunds 583 588 Detail 147 Filler 589 596 Detail 148 Filler 597 602 Detail 149 Indicator of Subsidy 603 603 Detail 150 Date of Servicer Responsibility 604 611 Detail 193 Data Provider Identifier 620 640 Detail

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## Index 4: Guaranty

**A gency**  **Detail Data Elements (Sorted A**  **lphabetically by**  **Field Name)**  **Field Code #**  **Field Name Position**  **Record Type Start**  **End** 030 Action Code 62 62 Detail 065 Amount of Cancellation 152 157 Detail 107 Amount of Claim Paid to Lender 405 410 Detail 067 Amount of Disbursement 166 171 Detail 061 Amount of Guaranty 128 133 Detail 146 Amount of Guaranty Agency Bankruptcy Claim Refunds 583 588 Detail 124 Amount of Guaranty Agency Interest Collections 477 482 Detail 126 Amount of Guaranty Agency Principal Collections 483 488 Detail 138 Amount of Outstanding Accrued Interest Balance 554 559 Detail 108 Amount of Outstanding GA fees Balance

(formerly Amount of Ending Balance on Claim of Other Fees) 411 416 Detail 136 Amount of Outstanding Principal Balance 540 545 Detail 103 Amount of Refund From School to Lender 389 394 Detail 100 Amount of Refund on Claims

(formerly Amount of Refund From Lender on Claims) 375 380 Detail 116 Amount of Reinsurance Claim Requested 433 438 Detail 118 Amount of Supplemental Claim Requested 447 452 Detail 128 Amount of TOP Interest Collections 497 502 Detail 130 Amount of TOP Principal Collections 503 508 Detail 121 Amount Repurchased 462 467 Detail 096 Claim Reason for Guaranty Agency Claim 365 366 Detail 105 Claim Reason for Lender Claim 395 396 Detail 134 Code for Current Holder Lender 526 531 Detail 102 Code for Current School 612 619 Detail 132 Code for Enrollment Status 517 517 Detail 020 Code for Guaranty Agency 1 3 Detail 063 Code for Loan Status 142 143 Detail 027 Code for Original School 44 51 Detail 089 Code for Originating FFELP Lender 332 337 Detail 088 Code for Servicer 326 331 Detail 193 Data Provider Identifier 620 640 Detail

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## Index 4: Guaranty

**A gency**  **Detail Data Elements (Sorted A**  **lphabetically by**  **Field Name)**  **Field Code #**  **Field Name Position**  **Record Type Start**  **End** 106 Date Claim Paid 397 404 Detail 092 Date Deferment Starts 348 355 Detail 093 Date Deferment Stops 356 363 Detail 077 Date Enrollment Period Begins 274 281 Detail 078 Date Enrollment Period Ends 282 289 Detail 131 Date Enrollment Status Effective 509 516 Detail 060 Date Entered Repayment (Date of Maturity) 120 127 Detail 090 Date Guaranty Transferred 338 345 Detail 141 Date Loan Sold 560 567 Detail 133 Date of Anticipated Completion 518 525 Detail 064 Date of Cancellation 144 151 Detail 066 Date of Disbursement 158 165 Detail 025 Date of Guaranty 35 42 Detail 145 Date of Guaranty Agency Bankruptcy Claim Refunds 575 582 Detail 123 Date of Guaranty Agency Principal / Interest Collections 469 476 Detail 062 Date of Loan Status 134 141 Detail 137 Date of Outstanding Accrued Interest Balance 546 553 Detail 135 Date of Outstanding Principal Balance 532 539 Detail 073 Date of PLUS Borrower’s Birth 229 236 Detail 099 Date of Refund on Claims

(formerly Date of Refund From Lender on Claims) 367 374 Detail 101 Date of Refund to Lender 381 388 Detail 150 Date of Servicer Responsibility 604 611 Detail 022 Date of Student’s Birth 13 20 Detail 127 Date of TOP Principal / Interest Collections 489 496 Detail 127 Date of TOP Principal / Interest Collections 489 496 Detail 115 Date Reinsurance Claim Paid 425 432 Detail 114 Date Reinsurance Claim Requested 417 424 Detail 120 Date Repurchased 454 461 Detail 117 Date Supplemental Claim Requested 439 446 Detail

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## Index 4: Guaranty

**A gency**  **Detail Data Elements (Sorted A**  **lphabetically by**  **Field Name)**  **Field Code #**  **Field Name Position**  **Record Type Start**  **End** 148 Filler 597 602 Detail 068 Filler 172 179 Detail 147 Filler 589 596 Detail 069 Filler 180 180 Detail 068 Filler 172 179 Detail 069 Filler 180 180 Detail 095 Indicator of Lender - Of - Last - Resort Lender 364 364 Detail 142 Indicator of Origination Fee Payer 568 568 Detail 122 Indicator of Rehabilitated Loan 468 468 Detail 026 Indicator of Separate Loan 43 43 Detail 149 Indicator of Subsidy 603 603 Detail 143 Interest Rate 569 573 Detail 047 New

Code for Original School 103 110 Detail 045 New

Date of Guaranty 94 101 Detail 042 New

Date of Student’s Birth 72 79 Detail 046 New

Indicator of Separate Loan 102 102 Detail 048 New

PLUS Borrower’s Social Security Number 111 119 Detail 043 New

Student’s First Name 80 91 Detail 041 New

Student’s Social Security Number 63 71 Detail 044 New

T ype of Loan 92 93 Detail 071 PLUS Borrower’s First Name 182 193 Detail 072 PLUS Borrower’s Last Name 194 228 Detail 086 PLUS Borrower’s Middle Initial 323 323 Detail 028 PLUS Borrower’s Social Security Number 52 60 Detail 070 PLUS Borrower’s Social Security Number Indicator 181 181 Detail 087 PLUS Borrower’s State of Residence 324 325 Detail 029 Record Type Indicator 61 61 Detail 119 Reinsurance Reimbursement Rate 453 453 Detail 075 Student’s Academic Level 238 238 Detail 080 Student’s Driver’s License Number 291 320 Detail

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## Index 4: Guaranty

**A gency**  **Detail Data Elements (Sorted A**  **lphabetically by**  **Field Name)**  **Field Code #**  **Field Name Position**  **Record Type Start**  **End** 081 Student’s Driver’s License State 321 322 Detail 023 Student’s First Name 21 32 Detail 076 Student’s Last Name 239 273 Detail 079 Student’s Middle Initial 290 290 Detail 021 Student’s Social Security Number 4 12 Detail 074 Student’s Social Security Number Indicator 237 237 Detail 091 Ty

pe of Deferment 346 347 Detail 144 Ty

pe of Interest Rate 574 574 Detail 024 Ty

pe of Loan 33 34 Detail

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## Index 5: Guaranty

**A gency**  **Trailer Data Elements (Sorted by** 

**Position) Field**  **Code # Field Name**  **Position Record Type**  **Start End**  250 Code for Guaranty Agency 1 3 Trailer 255 Sort Social Security Number 4 12 Trailer 251 Number of Records With Domain Errors 13 21 Trailer N/A Filler 22 30 Trailer 253 Number of Records With Domain, Record and Load - Level Errors 31 39 Trailer 254 Total Detail Records Contained on Extract File 40 48 Trailer 256 Number of PPC Records in Extract File 49 57 Trailer N/A Filler 58 60 Trailer 029 Record Type Indicator 61 61 Trailer 258 Number of Detail Records in Submittal File 62 70 Trailer 259 Number of PPC Records in Submittal File 71 79 Trailer 260 Number of Forced Records 80 88 Trailer 261 Number of PPC Delete Records 89 97 Trailer 262 Number of Add Records 98 106 Trailer 263 Number of Change Records 107 115 Trailer 264 Number of Open Loans 116 124 Trailer 265 Loan Total: Amo unt of Guaranty 125 136 Trailer 266 Loan Total: Amo unt of Disbursement 137 148 Trailer 267 Loan Total: Amo unt of Cancellation 149 160 Trailer 268 Loan Total: Amo unt of School Refund 161 172 Trailer 269 Loan Total: Amo unt of Outstanding Principal Balance 173 184 Trailer 270 Loan Total: Amo unt of Accrued Interest Balance 185 196 Trailer 271 Loan Total: Amo unt of Ending Balance on Claim of Other Fees 197 208 Trailer 272 Loan Total: Amo unt of Claim Paid to Lender 209 220 Trailer 273 Loan Total: Amo unt of Reinsurance Claim Requested 221 232 Trailer 274 Loan Total: Amo unt of Guaranty Agency Principal Collections 233 244 Trailer 275 Loan Total: Amount Repurchased 245 256 Trailer N/A Filler 257 640 Trailer

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# La **yo uts**  The following three sections detail the Header, Detail, and Trailer Record layouts. 

## Header Record Layout This section contains specific Header Record Layout details for each record.

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## Code for Guaranty

**A gency**  **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Numeric 3 1 - 3 001 **Description** Identification code for Guaranty Agency. **Comments** Must be a valid code from the Guaranty Agency Code Table (Appendix B

– Table B - 8). **Part of Event Type** Not part of an event. **Companion Field(s)**  Linked through edit

 Code for Guaranty Agency (020) **Default Value / Use** Must always be filled. **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No. Exit State Message**  File Level Error Can’t be blank. Is blank. N/A GA CODE ON HEADER IS MISSING (For PC users, a message to the Extract Validation Log tells you that the process has stopped and the above message is displayed. For Z/OS LE users, the process aborts and a system message is generated.) File Level Error Must be numeric. Isn’t numeric. N/A GA CODE ON HEADER IS INVALID (For PC users, a message to the Extract Validation Log tells you that the process has stopped and the above message is displayed. For Z/OS LE users, the process aborts and a system message is generated.) **Date Revised 5**  **- 26**  **- 2000** 

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## Sort Social Securit**y Number**  **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Character 9 4 - 12 002 **Description** Positional sort field used for sorting the Header Record to the top of the file. **Comments**  Must be equal to spaces in the Database Extract file.  DataPrep software sets this field to low- values in all other files. **Part of Event Type** Not applicable. **Companion Field(s)** Not applicable. **Default Value / Use** Must always be blank. **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No. Exit State Message**  File Level Error Is blank. Isn’t blank. N/A HEADER SORT SSN MUST EQUAL SPACES (For PC users, a message to the Extract Validation Log tells you that the process has stopped and the above message is displayed. For Z/OS LE users, the process aborts and a system message is generated.) **Date Revised 5**  **- 26**  **- 2000** 

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## Data Provider Indicator **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Character 1 13 003 **Description** Indicator identifying the type of data provider submitting this file. **Comments** Must be ‘G’ for guaranty agency. **Part of Event Type**  Not applicable. **Companion Field(s)** Not applicable. **Default Value / Use** Must always be filled with G. **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No. Exit State Message**  File Level Error Can’t be blank. Is blank. N/A DATA PROVIDER INDICATOR IS SPACES (For PC users, a message to the Extract Validation Log tells you that the process has stopped and the above message is displayed. For Z/OS LE users, the process aborts and a system message is generated.) File Level Error Must be ‘G’. Contains wrong value. N/A DATA PROVIDER INDICATOR ON HEADER IS INVALID (For PC users, a message to the Extract Validation Log tells you that the process has stopped and the above message is displayed. For Z/OS LE users, the process aborts and a system message is generated.) **Date Revised 5**  **- 26**  **- 2000** 

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## Submittal (Extract) Date **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes No No Date 8 14 - 21 004 **Description** Date when the Database Extract file was created. **Comments**  Extract must be prepared no more than 10 working days before submittal based on NSLDS provided schedule.  If Submittal (Extract) Date is equal to or earlier than one already processed by NSLDS, the file will be rejected. **Part of Event Type** Not applicable. **Companion Field(s)** Related fields that check value here

 Date Claim Paid (106)

 Date Deferment Starts (092)

 Date Enrollment Status Effective (131)

 Date Entered Repayment (060)

 Date Guaranty Transferred (090)

 Date Loan Sold (141)

 Date of Anticipated Completion (133)

 Date of Cancellation (064)

 Date of Disbursement (066)

 Date of Guaranty (025)

 Date of Guaranty Agency Bankruptcy Claim Refunds (145)

 Date of Guaranty Agency Principal/Interest Collections (123)

 Date of Loan Status (062)

 Date of Outstanding Accrued Interest Balance (137)

 Date of Outstanding Principal Balance (135)

 Date of Refund on Claims (99)

 Date of Refund to Lender (101)

 Date of Servicer Responsibility (150)

 Date of TOP Principal/Interest Collections (127)

 Date Reinsurance Claim Paid (115)

 Date Reinsurance Claim Requested (114)

 Date Repurchased (120)

 Date Supplemental Claim Requested (117)

 New Date of Guaranty (045) **Default Value / Use** Must always be filled. **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No. Exit State Message**  File Level Error Can’t be blank. Is blank. N/A SUBMITTAL DATE IS REQUIRED (For PC users, a message to the Extract Validation Log tells you that the process has stopped and the above message is displayed. For Z/OS LE users, the process aborts and a system message is generated.)

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## Submittal (Extract) Date File Level Error Must be a valid date. Invalid date. N/A SUBMITTAL DATE IS INVALID (For PC users, a message to the Extract Validation Log tells you that the process has stopped and the above message is displayed. For Z/OS LE users, the process aborts and a system message is generated.) **Date Revised 6**  **- 16**  **- 2003** 

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## Initial Load Date **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Date 8 22 - 29 007 **Description** Date when Data Provider created extract for initial load. **Comments** None. **Part of Event Type** Not applicable. **Companion Field(s)**  Related fields that check value here

 Date of PLUS Borrower’s Birth (073)

 Date of Student’s Birth (022)

 New Date of Student’s Birth (042) **Default Value / Use** Must always be filled. **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No. Exit State Message**  File Level Error Can’t be blank. Is blank. N/A INITIAL LOAD DATE IS REQUIRED (For PC users, a message to the Extract Validation Log tells you that the process has stopped and the above message is displayed. For Z/OS LE users, the process aborts and a system message is generated.) File Level Error Must be a valid date. Invalid date. N/A INITIAL LOAD DATE INVALID (For PC users, a message to the Extract Validation Log tells you that the process has stopped and the above message is displayed. For Z/OS LE users, the process aborts and a system message is generated.) **Date Revised 5**  **- 26**  **- 2000** 

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## Softw **are Version Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Character 5 30 - 34 005 **Description** Current version of the DataPrep software used to create the Submittal file. **Comments** Populate with spaces on Database Extract file. The DataPrep software will populate this field with the version/release level. NSLDS uses this information to determine if the appropriate version/release level of the DataPrep software wa s used to create the Submittal file. **Part of Event Type** Not applicable. **Companion Field(s)** Not applicable. **Default Value / Use** Must always be filled with spaces. **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No.**  **Exit State Message** Load Level Error Latest DataPrep

version/release is used to create Submittal file. Outdated DataPrep software used to create Submittal file. N/A NSLDS staff contacts the data provider to instruct, then install new software and resubmit. **Date Revised 5**  **- 26**  **- 2000** 

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## Submittal **Receive Date Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes No No Date 8 35 - 42 008 **Description** Date when submittal was received at NSLDS. **Comments** Populate with default value (00000000) on Database Extract file. The DataPrep software will populate this field with the date the Submittal file is received by NSLDS. **Part of Event Type** Not applicable. **Companion Field(s)** Not applicable. **Default Value / Use**  Must always be filled with 00000000. **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No. Exit State Message**  N/A N/A N/A N/A N/A **Date Revised 5**  **- 26**  **- 2000** 

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## Error File Level Indicator **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Character 1 43 012 **Description** Indicator to show type of error file. **Comments** Populate with default value of spaces on Database Extract file. The DataPrep software will leave this field blank on the Extract Error file and Submittal file. The field will be populated by the Load Process with a “3” on the Load Process Error File. **Part of Event Type** Not applicable. **Companion Field(s)** Not applicable. **Default Value / Use** Must always be filled with spaces. **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No.**  **Exit State Message** N/A N/A N/A N/A N/A **Date Revised 5**  **- 26**  **- 2000** 

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## Submittal Error Rate **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes No No Numeric 5 44 - 48 009 **Description** Submittal Error rate for current submittal. **Comments** Populate with default value of 00000 on Database Extract file. The DataPrep software will populate this field with the Submittal Error Rate. The rate is computed by taking the number of records with errors divided by the number of records in the Database Extract file. It does not include records with errors from prior submittals unless those same records have errors in the current submittal. The field includes an implied decimal point after the second digit (e.g., 12345 means 12.345%). **Part of Event Type** Not applicable. **Companion Field(s)** Not applicable. **Default Value / Use** Must always be filled with spaces. **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No.**  **Exit State Message** N/A N/A N/A N/A N/A **Date Revised 5**  **- 26**  **- 2000** 

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## Filler **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Character 12 49 - 60 N/A **Description** Blank field. **Comments** None. **Part of Event Type** Not applicable. **Companion Field(s)** Not applicable. **Default Value / Use** Must always be filled with spaces. **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No.**  **Exit State Message** N/A N/A N/A N/A N/A **Date Revised 5**  **- 26**  **- 2000** 

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## Record Ty **pe Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Character 1 61 010 **Description** Identifies the Header Record of the file. **Comments** Set to H for Header Record. **Part of Event Type** Not applicable. **Companion Field(s)** Not applicable. **Default Value / Use** Must always be filled with an H. (Note: If data provider leaves field blank, DataPrep will set to H.) **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No.**  **Exit State Message** N/A N/A N/A N/A N/A **Date Revised 5**  **- 26**  **- 2000** 

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## Label **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Character 50 62 - 111 011 **Description** Name of file. **Comments** Populate with spaces in Database Extract file. NSLDS will populate with a descriptive name of the file. **Part of Event Type** Not applicable. **Companion Field(s)** Not applicable. **Default Value / Use** Must always be filled with spaces. **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No.**  **Exit State Message** N/A N/A N/A N/A N/A **Date Revised 5**  **- 26**  **- 2000** 

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## Filler **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Character 529 112 - 640 N/A **Description** Blank field to complete record length. **Comments** None. **Part of Event Type** Not applicable. **Companion Field(s)** Not applicable. **Default Value / Use** Must always be filled with spaces. **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No.**  **Exit State Message** N/A N/A N/A N/A N/A **Date Revised 5**  **- 26**  **- 2000** 

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## Detail Record Lay**out** This section contains specific Detail Record Layout details for each record.

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## Code for **Guaranty**

**A gency**  **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes No No Numeric 3 1 - 3 020 **Description** Identification code for Guaranty Agency guaranteeing an FFELP loan. **Comments** Must be a valid code from the Guaranty Agency Code Table (Appendix B

– Table B - 8). **Part of Event Type** Not part of an event. **Companion Field(s)**  Linked through edit

 Guaranty Agency Code (001) (Header record) **Default Value / Use** Must always be filled. **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be numeric. Not numeric. 0177 Invalid Code for Guaranty Agency Record Level Error Must be reported. Contains zeroes. 0127 Code for GA is required Record Level Error Must be same as

Guaranty Agency code in Header record. Guaranty Agency code in Header record differs. 0249 Header GA code and Detail GA code must be equal Load Level Error Must be valid code

from Guaranty Agency Code table. Invalid Guaranty

Agency Code. 0177 Invalid Code for Guaranty Agency Load Level Error GA is not allowed to

report loans that have been assigned to or purchased by ED. Agency reports on loans assigned to or purchased by ED . 0177 Invalid Code for Guaranty Agency (This error commonly occurs when a loan is returned to a GA but DCS(555) has not updated the loan. Message is suppressed when 927(ECMC) or 555(DCS) is the current holders of the loan. This error also commonly occurs when a GA reports on a loan, without reporting a transfer that has already been reported by GA577.) Load Level Error GA577 has already

accepted this loan. Reporting GA

reported transfer of loan after GA577 accepted the loan. 0737 Loan has been accepted by 577
**Date Revised 11**  **- 2**  **2 -**  **200 9** 

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## Student’s Social **Security Number**  **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  Yes Yes No No Character 9 4 - 12 021 **Description** Title IV aid recipient or beneficiary’s Social Security Number. **Comments**  May be a real or pseudo Social Security Number (SSN). A pseudo SSN may not be used in place of a real one if the Data Provider has the valid SSN.  Whenever a real SSN is located for a borrower, the Data Provider must change the Pseudo SSN to the real SSN.  SSN history should be maintained during SSN changes and updates. All student loan records should be merged into the current SSN by using the current and new identifier fields.  Where a real SSN is not on file, a pseudo SSN must be generated for the record, as follows:

 The first position of the SSN must contain a ‘9’ to clearly identify the record as a pseudo SSN. The second through fourth positions must contain the Guaranty Agency’s code. Pseudo SSNs must be unique to each student, so one student’s records can be distinguishe d from another’s. Using the Guaranty Agency’s code will help ED to distinguish the pseudo SSNs reported by different agencies.

 If a pseudo SSN is used, it may not be substituted for a real SSN if the Data Provider has the real SSN.

 If a pseudo SSN is used , populate the student’s SSN Indicator (Field 074) with a ‘P’.  When a loan is transferred to your agency from another and it identifies the student with a pseudo SSN, do not change the Guaranty Agency Code portion of the number that represents your own agency’s code. This will create a new

record.  Whenever a Social Security Number is reported, the system checks whether the number has already been reported to NSLDS. If not, the student is added to NSLDS. If it was previously reported, NSLDS uses the following match logic to confirm the identity of the person. 1. First Name and Date of Birth (DOB) matches. First Name

 Three of first four characters of first name on incoming record (excluding punctuation and spaces) match three of four characters of first name (excluding punctuation and spaces) in NSLDS (current or history), or alias matches exactly. The letters must match in the same sequence. If fewer than three characters, all characters must match; and Date of Birth

 Year matches exactly; or

 Year matches plus or minus one, with month matching exactly; or

 Year matches plus or minus ten, with month and day matching exactly; or

 Incoming DOB is real and NSLDS’ DOB is one of the following plug dates: 19000101, 18991231, 18581117, 19581117, 19040404, 19 600101, or 19??1111, where ?? can be any year. Note: When NSLDS performs the analysis on the three of first four

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## Student’s Social **Security Number**  characters in first name or five of first seven characters in last name, the letters must match in the same sequence. For example, Nary and Mary wo uld match, as “ary” is in same sequential order. So would Maty and Mary , as “may” is in the same sequential order. 2. Transposed first name and last name with DOB match. Last Name

 Three of the first four characters of last name on incoming record (excluding punctuation and spaces) match three of first four characters of first name (excluding punctuation and spaces) in NSLDS (current or history); and Date of Birth

 Year matches exactly; or

 Year matches plus or minus one, with month matching exactly; or

 Year matches plus or minus ten, with month and day matching exactly; or

 Incoming DOB is real and NSLDS’ DOB is one of the following plug dates: 19000101, 18991231, 18581117, 19581117, 19040404, 19600101, or 19??1111, where ?? can be any year. 3. Match o n first initial of first name when NSLDS’ first name is only an initial and no other first names exist in NSLDS. First Name

 Incoming first name begins with same letter as NSLDS’ first initial (a name that is an initial only or an initial followed by a peri od, not a comma, and no first name in history); and Date of Birth

 Exact match and is not a plug date: 19000101, 18991231, 18581117, 19581117, 19040404, 19600101, or 19??1111, where ?? can be any year. (Note: If both incoming and NSLDS have same plug date, this is considered an exact match.) 4. Match on first initial and part of last name with DOB match. First Name

 First character of first name matches first character of first name or first initial (current or history); and Last Name

 Five of first seven characters of last name (excluding punctuation and spaces) match five of first seven characters of last name (excluding punctuation and spaces) in NSLDS (current or history). If fewer than fi ve characters, all characters must match; and Date of Birth

 Year matches exactly; or

 Year matches plus or minus one, with month matching exactly; or

 Year matches plus or minus ten, with month and day matching exactly; or

 Incoming DOB is real and NSLDS’ DOB is one of the following plug dates: 19000101, 18991231, 18581117, 19581117, 19040404, 19600101, or 19??1111, where ?? can be any year.

 For loans or grants made before 1 - 1 - 1997, incoming DOB is plug date and NSLDS DOB is a real date.

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## Student’s Social **Security Number**  Note: When NSLDS performs the analysis on the three of first four characters in first name or five of first seven characters in last name, the letters must match in the same sequence. For example, Nary and Mary wo uld match, as “ary” is in same sequential order. So would Maty and Mary , as “may” is in the same sequential order. 5. Match on student SSN and a single loan is found using the non - student related identifiers. This loan was last reported on by the current provider.  When this Loan Identifier information c hanges, leave the existing value in this field and report the new value in the New Student’s Social Security Number field (e . g., its counterpart New Identifier). Do this until the updated information is accepted by NSLDS. Once accepted, the updated value i s reported in the standard Loan Identifier field and the New field is filled with the default value (zeroes or blanks).  Changes made to Loan Identifier fields are mapped as a block, so when the information contained in one of the key data elements is chang ed, the information belonging in all of them must be re - confirmed. Therefore, fill all the New Identifier fields (listed below) for this loan with the values that they should contain
 whether those values are new ones or the ones that yo u have been reporting all along.  Changes made to Identifiers are processed before Past Period Change records are processed. Therefore, if you are submitting an Identifier change and a PPC against the same loan record in the same reporting cycle, the PPC should refer to the New Identifiers, not the old. We recommend submitting PPC changes after the Identifier changes have passed NSLDS’ Load - Level edits (e.g., they do not appear on the subsequent Load Process Error File). **Part of Event Type** Loan Identifier / Student Identifier **Companion Field(s)**  Linked through edit

 Date of Student’s Birth (022)

 Student’s First Name (023)

 Student’s Last Name (076)

 Student’s Social Security Number Indicator (074)  Related field that checks value here

 PLUS Borrower’s First Name (071)  Remaining Identifier Fields

 Code for Original School (027)

 Date of Guaranty (025)

 Date of Student’s Birth (022)

 Indicator of Separate Loan (026)

 PLUS Borrower’s Social Security Number (028)

 Student’s First Name (023)

 Ty pe of Loan (024)  Remaining ‘Ne w Ide ntifier’ Fields

 New Code for Original School (047)

 New Date of Guaranty (045)

 New Date of Student’s Birth (042)

 New Indicator of Separate Loan (046)

 New Student’s First Name (043)

 New T ype of Loan (044) **Default Value / Use** Must always be filled.

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## Student’s Social **Security Number**  **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error If SSN Indicator is

‘R’ (i.e., SSN is Real), this field must be numeric. Isn’t numeric. 0235 Invalid Student SSN
Record Level Error Must be reported. Is blank or zeroes. 0258 Student SSN is required Load Level Error NSLDS determines

whether NSLDS database already has a different student associated with that SSN. (See comments.) Conflicting first

name or date of birth information exists. 0408 Student SSN currently used by another Student

**Date Revised 3**  **- 13**  **- 2006** 

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## Date of Student’s Birth **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  Yes No No No Date 8 13 - 20 022 **Description** Date when a Title IV aid recipient or beneficiary was born. **Comments**  Report the actual Date of Student’s Birth on all loans.  If the Date of Guaranty is on or before the Initial Load Date, a plug date of ‘19000101’ may be used until actual Date of Student’s Birth can be determined. (See edits.)  When this Loan Identifier information changes, leave the existing date in this field and report the new date in the ‘New Date of Student’s Birth’ field (i.e., its counterpart ‘New’ Identifier). Do this until the updated information is accepted by NSLDS. Once accepted, the updated value is reported in the standard Loan Identifier field and the ‘New’ field is filled with the default value (zeroes or blanks).  Changes made to Loan Identifier fields are mapped as a block, so when the inf ormation contained in one of the key data elements is changed; the information belonging in all of them must be re - confirmed. Therefore, fill ALL the New Identifier fields (listed below) for this loan with the values that they should contain
 whether thos e values are new ones or the ones that you have been reporting all along.  Changes made to Identifiers are processed before Past Period Change records are processed. Therefore, if you are submitting an Identifier change and a PPC against the same loan reco rd in the same reporting cycle, the PPC should refer to the New Identifiers, not the old. We recommend submitting PPC changes after the Identifier changes have passed all NSLDS edits (i.e., they do not appear on the subsequent Load Processing Error File.) **Part of Event Type** Student Identifier **Companion Field(s)**  Linked through edit

 Date of Guaranty (025)

 Initial Load Date (007) (on Header record)  Related field that checks value here

 Student’s Social Security Number (021)  Remaining Identifier Fields

 Code for Original School (027)

 Date of Guaranty (025) [Also linked through separate edit]

 Indicator of Separate Loan (026)

 PLUS Borrower’s Social Security Number (028)

 Student’s First Name (023)

 Student’s Social Security Number (021)

 Ty pe of Loan (024)  Remaining ‘Ne w Identifier’ Fields

 New Code for Original School (047)

 New Date of Guaranty (045)

 New Date of Student’s Birth (042)

 New Indicator of Separate Loan (046)

 New PLUS Borrower’s Social Security Number (048)

 New Student’s First Name (043)

 New Student’s Social Security Number (041)

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## Date of Student’s Birth

 New T ype of Loan (044) **Default Value / Use** Must always be filled. **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be a valid date. Invalid date. 0233 Invalid Student Date of Birth Domain Level Error Must be reported. Is zeroes. 0264 Student Date of Birth is required Record Level Error Plug date is not

allowed if Date of Guaranty is later than Initial Load Date. Plug date was used

for loan that had a Date of Guaranty that was later than the Initial Load Date. 0102 19000101 is invalid if Date of Guaranty is greater than Init Load Date

Record Level Error CCYY of Student’s

Birth must be earlier than CCYY of Submittal Receive Data on Header Record. Note: Only checked if Date of Guaranty is invalid. CCYY is same or

later. 0131 Date of Student’s Birth must be less than Submittal Date

Record Level Error Date of Student’s

Birth must be on or after the Date of Guaranty less 99 years. Date of Student’s

Birth is before the Date of Guaranty less 99 years. 0558 Date must be = or greater than Date of Guaranty

– 99 years
Record Level Error Date of Student’s

Birth must be on or before the Date of Guaranty less 12 years. Date of Student’s

Birth is after the Date of Guaranty less 12 years. 0559 Date must be = or less than Date of Guaranty

– 12 years
**Date Revised 5**  **- 26**  **- 2000** 

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## Student’s First Name **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  Yes Yes No No Character 12 21 - 32 023 **Description** Title IV aid recipient or beneficiary’s first name. **Comments**  If first name exceeds 12 characters, drop characters in excess of 12.  This field must contain a value greater than spaces and be left - justified.  If student has no first name, enter value ‘NFN’.  Do not enter personal titles (e.g., Mr., Mrs., Dr., Lt.) in this field.  If NSLDS contains only an initial for this field (e.g., ‘J’ or ‘J.’) and a plug date of birth, it will not accept an update of the actual name (e.g., ‘Jane’) o r Date of Birth from the agency because there is not enough specific information to ensure a proper match. However, if a real Date of Birth is on record, the Student’s First Name and Date of Birth fields may both be updated.  After the Student’s First Name field is updated from an initial to the actual name, matches on the initial alone will no longer be possible.  When this Loan Identifier information changes, leave the existing name in this field and report the new name in the ‘New Student’s First Name’ field (i.e., its counterpart ‘New’ Identifier). Do this until the updated information is accepted by NSLDS. Once accepted, the updated value is reported in the standard Loan Identifier field and the ‘New’ field is filled with the default value (zeroes or b lanks).  Changes made to Loan Identifier fields are mapped as a block, so when the information contained in one of the key data elements is changed, the information belonging in all of them must be re - confirmed. Therefore, fill ALL the New Identifier fields (listed below) for this loan with the values that they should contain
 whether those values are new ones or the ones that you have been reporting all along.  Changes made to Identifiers are processed before Past Period Change records are processed. Theref ore, if you are submitting an Identifier change and a PPC against the same loan record in the same reporting cycle, the PPC should refer to the New Identifiers, not the old. We recommend submitting PPC changes after the Identifier changes have passed all N SLDS edits (i.e., they do not appear on the subsequent Load Processing Error File). **Part of Event Type** Student Identifier **Companion Field(s)**  Related fields that check value here

 PLUS Borrower’s First Name (071)

 Student’s Social Security Number (021)  Remaining Identifier Fields

 Code for Original School (027)

 Date of Guaranty (025)

 Date of Student’s Birth (022)

 Indicator of Separate Loan (026)

 PLUS Borrower’s Social Security Number (028)

 Student’s Social Security Number (021)

 Ty pe of Loan (024)  Remainin g ‘Ne w Identifier’ Fields

 New Code for Original School (047)

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## Student’s First Name

 New Date of Guaranty (045)

 New Date of Student’s Birth (042)

 New Indicator of Separate Loan (046)

 New PLUS Borrower’s Social Security Number (048)

 New Student’s Social Security Number (041)

 New T ype of Loan (044) **Default Value / Use** Must always be filled. **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be left - justified. Isn’t left -

justified. 0166 Field must be left - justified Domain Level Error Must be reported. Is blank. 0260 Student First Name is required **Date Revised 5**  **- 26**  **- 2000** 

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## Ty **pe of Loan Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  Yes No Yes No Character 2 33 - 34 024 **Description** Code indicating type of aid received or guaranteed. **Comments**  Must be a valid code from the Loan T ype Code Table (Appendix B

– Table B - 1 2 ).  When this Loan Identifier information changes, leave the existing type in this field and report the new type in the ‘New Type of Loan’ field (i.e., its counterpart ‘New’ Identifier). Do this until the updated information is accepted by NSLDS. Once accepted, the updated value is reported in the standard Loan Identifier field and the ‘New’ field is filled with the default value (zeroes or blanks).  Changes made to Loan Identifier fields are mapped as a block, so when the information contained in one of the key data elements is changed, the information belonging in all of them must be re - confirmed. Therefore, fi ll ALL the New Identifier fields (listed below) for this loan with the values that they should contain
 whether those values are new ones or the ones that you have been reporting all along.  Changes made to Identifiers are processed before Past Period Change records are processed. Therefore, if you are submitting an Identifier change and a PPC against the same loan record in the same reporting cycle, the PPC should refer to the New Identifiers, not the old. We recommend submitting PPC changes after the Identifier changes have passed all NSLDS edits (i.e., they do not appear on the subsequent Load Processing Error File). **Part of Event Type** Loan Identifier **Companion Field(s)**  Related fields that check value here

 Amount of Guaranty (025)

 Code for Current School (102)

 Code for Enrollment Status (132)

 Code for Original School (027)

 Date Deferment Starts (092)

 Date Enrollment Period Begins (077)

 Date Enrollment Period Ends (078)

 Date Enrollment Status Effective (131)

 Date Entered Repayment (Date of Maturity) (060)

 Date of Anticipated Completion (133)

 Date of Disbursement (066)

 Date of Guaranty (025)

 Date of Guaranty Agency Principal/Interest Collections (123)

 Date of Loan Status (062)

 Date of PLUS Borrower’s Birth (073)

 Date of TOP Principal/Interest Collecti ons (127)

 Indicator of Subsidy (149)

 PLUS Borrower’s First Name (071)

 PLUS Borrower’s Last Name (072)

 PLUS Borrower’s Middle Initial (086)

 PLUS Borrower’s Social Security Number (028)

 PLUS Borrower’s Social Security Number Indicator (070)

 PLUS Borrower’s S tate of Residence (087)

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## Ty **pe of Loan**

 Student’s Academic Level (075)

 Student’s Driver’s License Number (080)

 Student’s Driver’s License State (081)

 Ty pe of Deferment (091)  Remaining Identifier Fields

 Code for Original School (027)

 Date of Guaranty (025)

 Date of Student’s Birth (022)

 Indicator of Separate Loan (026)

 PLUS Borrower’s Social Security Number (028)

 Student’s First Name (023)

 Student’s Social Security Number (021)  Remaining ‘Ne w Identifier’ Fields

 New Code for Original School (047)

 New Date of Guaranty (045)

 New Date of Student’s Birth (042)

 New Indicator of Separate Loan (046)

 New PLUS Borrower’s Social Security Number (048)

 New Student’s First Name (043)

 New Student’s Social Security Number (041) **Default Value / Use** Must always be filled. **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be reported. Is blank. 0111 Ty pe of Loan is required Record Level Error Must be a valid code

from the Loan Type Code Table. Invalid code. 0238 Invalid Ty pe of Loan **Date Revised 6**  **- 16**  **- 2003** 

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## Date of Guaranty **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  Yes No Yes No Date 8 35 - 42 025 **Description** Date when an FFELP loan was originally guaranteed. **Comments**  When this Loan Identifier information changes, leave the existing date in this field and report the new date in the ‘New Date of Guaranty’ field (i.e., its counterpart ‘New’ Identifier). Do this until the updated information is accepted by NSLDS. Once accepted, report the updated value in the standard Loan Identifier field and fill the ‘New’ field with the default value (zeroes or blanks).  Changes made to Loan Identifier fields are mapped as a block, so when the information contained in one of the key data elements is changed; the information belonging in all of them must be re - confirmed. Therefore, fill ALL the New Identifier fields (listed below) for this loan with the values that they should contain
 whether those values are new ones or the ones that you have been reporting all along.  Changes made to Identifiers are processed before Past Period Change records are processed. Therefore, if you are submitting an Identifier change and a PPC against the same loan record in the same reporting cycle, the PPC should refer to the New Identifiers, not the old. We recommend submitting PPC changes after the Identifier changes have passed all NSLDS edits (i.e., they do not appear on the subsequent Load Processing Error File).  For blanket guarantees Date should be less than or equal to Date of First Disbursement by the lender. **Part of Event Type** Loan Identifier **Companion Field(s)**  Linked through edit

 Code for Loan Status (063)

 Date Guaranty Transferred (090)

 Submittal (Extract) Date (004) (Header record)

 Ty pe of Loan (024)  Related fields that check value here

 Code for Current Holder Lender (134)

 Code for Current School (102)

 Code for Enrollment Status (132)

 Code for Original School (027)

 Code for Originating FFELP Lender (089)

 Date Claim Paid (106)

 Date Deferment Starts (092)

 Date Enrollment Period Begins (077)

 Date Enrollment Period Ends (078)

 Date Enrollment Status Effective (131)

 Date Entered Repayment (Date of Maturity) (060)

 Date Guaranty Transferred (090)

 Date Loan Sold (141)

 Date of Anticipated Completion (133)

 Date of Cancellation (064)

 Date of Disbursement (066)

 Date of Guaranty Agency Bankruptcy Claim Refunds (145)

 Date of Guaranty Agency Principal/Interest Collections (123)

### GA Data Provider Instructions **Appendix A: Data Dictionary**

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## Date of Guaranty

 Date of Loan Status (062)

 Date of Outstanding Accrued Interest Balance (137)

 Date of Outstanding Principal Balance (135)

 Date of PLUS Borrower’s Birth (073)

 Date of Refund on Claims (099)

 Date of Refund to Lender (101)

 Date of Servicer Responsibility (150)

 Date of Student’s Birth (022)

 Date of TOP Principal/Interest Collections (127)

 Date Reinsurance Claim Requested (117)

 Date Repurchased (120)

 PLUS Borrower’s State of Residence (087)

 Student’s Academic Level (075)

 Ty pe of Deferment (091)  Remaining Identifier Fields

 Code for Original School (027)

 Date of Student’s Birth (022)

 Indicator of Separate Loan (026)

 PLUS Borrower’s Social Security Number (028)

 Student’s First Name (023)

 Student’s Social Security Number (021)

 Ty pe of Loan (024)  Remaining ‘Ne w Identifier’ Fields

 New Code for Original School (047)

 New Date of Student’s Birth (042)

 New Indicator of Separate Loan (046)

 New PLUS Borrower’s Social Security Number (048)

 New Student’s First Name (043)

 New Student’s Social Security Number (041)

 New T ype of Loan (044) **Default Value / Use** Must always be filled. **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be reported. Contains zeroes. 0153 Date of Guaranty is required Domain Level Error Must be a valid date. Invalid date. 0194 Invalid Date of Guaranty Record Level Error For CL loans, date

must be on or after the program start date (19860407). Date of Guaranty is

earlier than program start date. 0550 Date for CL loan must be = or greater than 19860407 Record Level Error For PL loans, date

must be on or after the program start date (19810101). Date of Guaranty is

earlier than program start date. 0551 Date for PL loan must be = or greater than 19810101 Record - For RF loans, date Date of Guaranty is 0552 Date for RF loan must be = or greater than

### GA Data Provider Instructions **Appendix A: Data Dictionary**

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## Date of Guaranty Level Error must be on or after

the program start date (19861017). earlier than program

start date. 19861017 Record Level Error For SF loans, date

must be on or after the program start date (19651108). Date of Guaranty is

earlier than program start date. 0553 Date for SF loan must be = or greater than 19651108 Record Level Error For SL loans, date

must be on or after the program start date (19810101). Date of Guaranty is

earlier than program start date. 0554 Date for SL loan must be = or greater than 19810101 Record Level Error For SU loans, date

must be on or after the program start date (19921001). Date of Guaranty is

earlier than program start date. 0555 Date for SU loan must be = or greater than 19921001 Record Level Error For all loan types,

date must be on or before the Submittal (Extract) Date. Date of Guaranty is

after the Submittal (Extract) Date. 0556 Date must be = or less than Submittal Date
Record Level Error For SL loans, date

must be on or before 19960630. Date of Guaranty is

after 19960630. 0557 Date for SL loans must be = or less than 19960630 Record Level Error Each loan record on

Database Extract file must have unique loan identifiers that are SSN, Type of Loan, Date of Guaranty, Indicator of Separate Loan, Code for Original School, and PLUS Borrower’s SSN. Two or more loans

have the same loan identifiers and appear to be duplicates. Note: All loans associated with this problem receive this error. 0671 Identifiers must be unique on each detail record

Record Level Error For UI Loan Status,

date must be on or after the inception of the HEA (19651108). Date of Guaranty is earlier than inception of HEA. 0711 For UI Loan Status, Date must be = or greater than 19651108 Record Level Error For loans transferred,

date must be on or af ter the inception of the HEA (19651108). Date of Guaranty is earlier than inception of HEA. 0712 For transferred loans, Date must be = or greater than 19651108 Record Level Error For GB loans, date

must be on or after the program start date (20060701). Date of Guaranty is

earlier than program start date. 0734 Date for GB loans must be = or greater than 20060701 **Date Revised 7**  **- 03**  **- 2006** 

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## Indicator of Separate Loan **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field**  **Code** Yes No No No Character 1 43 026 **Description** An indicator used to differentiate among multiple loans of the same type that have the same guaranty date for the same student attending the same school. **Comments**  When a Guaranty Agency reports two or more loans that have identical values in all of the following fields

– Student’s Social Security Number, Date of Student’s Birth, Student’s First Name, Type of Loan, Date of Guaranty , and Code for Original School

– those loans are differentiated by the value in this field.  The need to increment this indicator may also arise if another Guaranty Agency also reports on a loan that has that same guaranty date for the same student attending the same school.  The indicator must be a single character, between ‘A’ and ‘Z’.  It is recommended that you increment the indicator sequentially, starting with ‘A’. (For example, on the same date , you issue three loans that all have the same identifiers listed above. Loan 1 should have an Indicator of ‘A’, Loan 2 should be ‘B’, and Loan 3 should be ‘C’. Note that if you issue a fourth loan on another date

– even if all the identifiers listed above are identical

– you should start with ‘A’ again because the Date of Guaranty will be different .)  It is recommended that you set the Indicator to ‘A’ if there is one loan being issued.  This indicator must be reported every time data is submitted about the loan.  When more than one loan exists for the same student, at the same school, with the same Date of Guaranty, and the only key identifier that differs between the loans is the PLUS Borrower’s SSN (e.g., one parent signed one loan, the second parent signed the other), the loans must be assigned different Indicators (e.g., ‘A’ and ‘B’).  When the Indicator is used correctly, it is unlikely that it will reach maximum value. If you have reached ‘Z’, it may be because you have been incrementing the Indicator on non - identical records.  When you get error 0526 in your Load Processing Error File, the ‘Value of Field in Error’ displays the next available Indicator of Separate Loan.  When this Loan Identifier information changes, leave the existing value in this field and report the new value in the ‘New Indicator of Separate Loan’ field (i.e., its counterpart ‘New’ Identifier). Do this until the updated information is accepted by NSLDS. Once accepted, the updated value is reported in the standard Loan Identifier field and the ‘New’ field is filled with the default value (zeroes or blanks).  Changes made to Loan Identifier fields are mapped as a block, so when the information contained in one of the key data elements is changed, the information belonging in all of them must be re - confirmed. Therefore, fill ALL the New Identifier fields (listed below) for this loan with the values that they should contain
 whether those values are new ones or the ones that you have been reporting all along.  Changes made to Identifiers are processed before Past Period Change records are processed. Therefore, if you are submitting an Identifier change and a PPC against the same loan record in the same reporting cycle, the PPC should refer to the New Identifiers, not the old. We recommend

### GA Data Provider Instructions **Appendix A: Data Dictionary**

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## Indicator of Separate Loan submitting PPC changes after the Identifier changes have passed all NSLDS edits (i.e., they do not appear on the subsequent Load Processing Error File).  On November 13, 1997, the Emergency Student Loan Consolidation Act of 1997 was enacted. This legislative action allows guaranty agencies to include Federal Direct Loans in FFELP Co nsolidation Loans. Several guaranty agencies have questioned the impact of this new legislation on NSLDS reporting. NSLDS does not presently require any changes to NSLDS reporting. However, since the HEAL portion of a Consolidation loan has a different interest cap, and borrowers retain subsidy on any subsidized portion of the underlying loans, many lenders and servicers must separate these balances from the rest of the loan for servicing purposes. When separate loans must be created and the lender/servicer is unable to aggregate totals for NSLDS reporting, most agencies maintain the loan(s) in the same manner as the lender/servicer does in order to prevent loan matching problems. When this occurs, NSLDS requests that the guaranty agency report the loans so it is easy to recognize that the multiple consolidation loans for a single borrower are, in fact, a single consolidation. NSLDS requests that all of the unaggregated loans have the same Date of Guaranty and a different Indicator of Separate Loans. Take, fo r example, the case of a borrower consolidating loans totaling $50,000. The loan is composed of HEAL, Stafford subsidized, and Stafford unsubsidized, and the lender is unable to aggregate the totals for NSLDS reporting. NSLDS requests that the loans be rep orted as Underlying Date of Loan Indicator Total Loan Guaranty Ty pe of Separate Loan HEAL 3/15/98 CL A $25,000 Stafford sub 3/15/98 CL B 12,000 Stafford unsub 3/15/98 CL C 3,000 **Part of Event Type** Loan Identifier **Companion Field(s)**  Remaining Identifier Fields

 Code for Original School (027)

 Date of Guaranty (025)

 Date of Student’s Birth (022)

 PLUS Borrower’s Social Security Number (028)

 Student’s First Name (023)

 Student’s Social Security Number (021)

 Ty pe of Loan (024)  Remaining ‘Ne w Identifier’ Fields

 New Code for Original School (047)

 New Date of Guaranty (045)

 New Date of Student’s Birth (042)

 New PLUS Borrower’s Social Security Number (048)

 New Student’s First Name (043)

 New Student’s Social Security Number (041)

 New T ype of Loan (044) **Default Value / Use** Must always be filled. **Reporting** Report in regular update.

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## Indicator of Separate Loan **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must contain a

character between ‘A’ and ‘Z’. Contains wrong

value. 0396 Invalid Indicator of Separate Loan Load Level Error If two or more GAs

report loans with identical identifiers and the same Indicator of Separate Loan, the Indicator has reached its maximum value. (This error is reported when the Indicator has reached its maximum value.) Duplicate loan exists, and Indicator has reached maximum value of ‘Z’. 0259 Ind of Separate Loan has Reached Max Value for This Loan

Load Level Error If two or more GAs

report loans with identical identifiers and the same Indicator of Separate Loan, the second will produce an error. (This error is reported when the Indicator has not reached its maximum value.) Duplicate loan exists. 0526 Dup L oan exists for another GA, increment Ind of Sep L oan . ( This error is also generated when GA attempts to report transferred loan without Date of Guaranty Transferred.)

**Date Revised 6**  **- 16**  **- 2003** 

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## Code for Original School **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence**  **Edit Type**  **Size Position**  **Field Code** Yes No No No Numeric 8 44 - 51 027 **Description** An eight - digit code, known as the OPE code, identifying the original school at which the student was enrolled or accepted for enrollment when the loan wa s made. **Comments**  Use a valid OPE School and Branch Code for all loans.  If code is not available and Date of Guaranty was before January 1, 1984, yo u may use the plug value ‘99999900’.  If the T ype of Loan is ‘CL’, use 88888800.  If the T ype of Loan is ‘RF’, use 88888811.  When this Loan Identifier information changes, leave the existing code in this field and report the new code in the ‘Ne w Code for Original School’ field (i.e., its counterpart ‘New’ Identifier). Do this until the updated information is accepted by NSLDS. Once accepted, the updated value is reported in the standard Loan Identifier field and the ‘New’ field is filled with the default value (zeroes or blanks).  Changes made to Loan Identifier fields are mapped as a block, so when the information contained in one o f the key data elements is changed, the information belonging in all of them must be re - confirmed. Therefore, fill ALL the New Identifier fields (listed below) for this loan with the values that they should contain
 whether those values are new ones or the ones that you have been reporting all along.  Changes made to Identifiers are processed before Past Period Change records are processed. Therefore, if you are submitting an Identifier change and a PPC against the same loan record in the same reporting cyc le, the PPC should refer to the New Identifiers, not the old. We recommend submitting PPC changes after the Identifier changes have passed all NSLDS edits (i.e., they do not appear on the subsequent Load Processing Error File). **Part of Event Type** Loan Identifier **Companion Field(s)**  Linked through edit

 Date of Guaranty (025)

 Ty pe of Loan (024)  Remaining Identifier Fields

 Date of Guaranty (025)

 Date of Student’s Birth (022)

 Indicator of Separate Loan (026)

 PLUS Borrower’s Social Security Number (028)

 Student’s First Name (023)

 Student’s Social Security Number (021)

 Ty pe of Loan (024)  Remaining ‘Ne w Identifier’ Fields

 New Date of Guaranty (045)

 New Date of Student’s Birth (042)

 New Indicator of Separate Loan (046)

 New PLUS Borrower’s Social Security Num ber (048)

 New Student’s First Name (043)

 New Student’s Social Security Number (041)

### GA Data Provider Instructions **Appendix A: Data Dictionary**

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## Code for Original School

 New T ype of Loan (044) **Default Value / Use** Must always be filled. **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be reported. Contains zeroes. 0128 Code for Original School is required Domain Level Error Must be numeric. Isn’t numeric. 0181 Invalid Code for Original School Record Level Error Must contain

‘88888800’ if Type of Loan is ‘CL’ (Consolidated). Contains wrong

value. 0181 Invalid Code for Original School
Record Level Error Must contain

‘88888811’ if Type of Loan is ‘RF’ (Refinanced). Contains wrong

value. 0181 Invalid Code for Original School
Record Level Error If Date of Guaranty is

January 1, 1984 or later, ‘99999900’ is not valid. Contains wrong

value. 0237 Invalid value when Dt of GA > or = 19840101 Load Level Error Must be a valid OPE

Code. Invalid code. 0181 Invalid Code for Original School **Date Revised 5**  **- 26**  **- 2000** 

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## PLUS Borro**we r’s**  **Social Security Number**  **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  Yes Yes No No Character 9 52 - 60 028 **Description** PLUS Borrower’s Social Security Number. **Comments**  May be a real or pseudo Social Security Number (SSN).  Whenever a real SSN is located for a borrower, the Data Provider must change the Pseudo SSN to the real SSN.  SSN history should be maintained during SSN changes and updates. All student loan records should be merged into the current SSN by using the current and new identifier fields.  Where a real SSN is not on file, a pseudo SSN must be generated for the record, as follows:

 The first position of the SSN must contain a ‘9’ to clearly identify the record as a pseudo SSN. The second through fourth positions must contain the Guaranty Agency’s code. Pseudo SSNs must be unique to each borrower , so one borrower’s records can be dis tinguished from another’s. Using the Guaranty Agency’s code will help ED to distinguish the pseudo SSNs reported by different agencies.

 A pseudo SSN may not be used in place of a real one if the Data Provider has the real SSN.  When a loan is transferred to yo ur agency from another and it identifies the borrower with a pseudo SSN, do not change the Guaranty Agency Code portion of the number to your own agency’s code.  Whenever a PLUS Borrower’s SSN is reported, the system checks whether the number has already been reported to NSLDS. If not, the student is added to NSLDS. If it was previously reported, NSLDS uses the following match logic to confirm the identity of the PLUS borrower. 1. First Name and Date of Birth (DOB) matches. First Name

 Three of first four characters of first name on incoming record (excluding punctuation and spaces) match three of four characters of first name (excluding punctuation and spaces) in NSLDS (current or history), or alias matches exactly. The letters must match in the same sequence. If fewer than three characters, all characters must match; and Date of Birth

 Year matches exactly; or

 Year matches plus or minus one, with month matching exactly; or

 Year matches plus or minus ten, with month and day matching exactly; or

 Incoming DOB is real and NSLDS’ DOB is one of the following plug dates: 19000101, 18991231, 18581117, 19581117, 19040404, 19600101, or 19??1111, where ?? can be any year. Note: When NSLDS performs the analysis on the three of first four characters in first name or five of first seven characters in last name, the letters must match in the same sequence. For example, Nary and Mary would match, as “ary” is in same sequential order. So would Maty and Mary, as “may” is in the same sequential order. 2. Transposed first name and last name with DOB match.

### GA Data Provider Instructions **Appendix A: Data Dictionary**

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## PLUS Borro**we r’s**  **Social Security Number**  Last Name

 Three of the first four characters of last name on incoming record (excluding punctuation and spaces) match three of first four characters of first name (excluding punctuation and spaces) in NSLDS (current or history); and Date of Birth

 Year matches exactly; or

 Year matches plus or minus one, with month matching exactly; or

 Year matches plus or minus ten, with month and day matching exactly; or

 Incoming DOB is real and NSLDS’ DOB is one of the following plug dates: 19000101, 18991231, 18581117, 19581117, 19040404, 19600101, or 19??1111, where ?? can be any year. 3. Match on first initial of first name when NSLDS’ first name is only an initial and no other first names exist in NSLDS. First Name

 Incoming first name begins with same letter as NSLDS’ first initial (a name that is an initial only or an initial followed by a period, not a comma, and no first name in history); and Date of Birth

 Exact match and is not a plug date: 19000101, 18991231, 18581117, 19581117, 19040404, 19600101, or 19??1111, where ?? can be any year. (Note: If both incoming and NSLDS have same plug date, this is considered an exact match.) 4. Match on firs t initial and part of last name with DOB match. First Name

 First character of first name matches first character of first name or first initial (current or history); and Last Name

 Five of first seven characters of last name (excluding punctuation and space s) match five of first seven characters of last name (excluding punctuation and spaces) in NSLDS (current or history). If fewer than five characters, all characters must match; and Date of Birth

 Year matches exactly; or

 Year matches plus or minus one, with month matching exactly; or

 Year matches plus or minus ten, with month and day matching exactly; or

 Incoming DOB is real and NSLDS’ DOB is one of the following plug dates: 19000101, 18991231, 18581117, 19581117, 19040404, 19600101, or 19??1111, where ?? can be any year.

 For loans or grants made before 1 - 1 - 1997, incoming DOB is plug date and NSLDS DOB is a real date. Note: When NSLDS performs the analysis on the three of first four characters in first name or five of first seven characters in last name, the letters must match in the same sequence. For example, Nary and Mary wo uld match, as “ary” is in same sequential order. So would Maty and Mary , as “may” is in the same sequential order. 5. Match on student SSN, and a single loan or grant overpayment is found using

### GA Data Provider Instructions **Appendix A: Data Dictionary**

November 29, 201 2 Version 4. 5 **A**
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## PLUS Borro**we r’s**  **Social Security Number**  the non - student related identifiers. This loan or grant overpayment was last reported on by the current provid er.
 When more than one loan exists for the same student, at the same school, with the same Date of Guaranty, and the only key identifier that differs between the loans is the PLUS Borrower’s SSN (e.g., Where one parent signed one loan, the second parent s igned the other

– as opposed to an inconsistency or error with the number itself), each of the loans must be assigned a different Indicator of Separate Loan.  When this Loan Identifier information changes which includes a change from one parent to the other , leave the existing value in this field and report the new value in the ‘New PLUS Borrower’s Social Security Number’ field (i.e., its counterpart ‘New’ Identifier). Do this until the updated information is accepted by NSLDS. Once accepted, the updated value is reported in the standard Loan Identifier field and the ‘New’ field is filled with the default value (zeroes or blanks).  Changes made to Loan Identifier fields are mapped as a block, so when the information contained in one of the key data elements is changed, the information belonging in all of them must be re - confirmed. Therefore, fill ALL the New Identifier fields (listed below) for this loan with the values that they should contain
 whether those values are new ones or the ones that you have been reporting all along.  Changes made to Identifiers are processed before Past Period Change records are processed. Therefore, if you are submitting an Identifier change and a PPC against the same loan record in the same reporting cycle, the PPC should refer to the New Identifiers, not the old. We recommend submitting PPC changes after the Identifier changes have passed all NSLDS Load Processing Error File (i.e., they do not appear on the subsequent Load Processing Error File). **Part of Event Type** Loan Identifier **Companion Field(s)**  Linked through edit

 Date of PLUS Borrower’s Birth (073)

 PLUS Borrower’s First Name (071)

 PLUS Borrower’s Last Name (072)

 PLUS Borrower’s Social Security Number Indicator (070)

 Ty pe of Loan (024)  Related field that checks value here

 PLUS Borrower’s First Name (071)  Remaining Identifier Fields

 Code for Original School (027)

 Date of Guaranty (025)

 Date of Student’s Birth (022)

 Indicator of Separate Loan (026)

 Student’s First Name (023)

 Student’s Social Security Number (021)

 T ype of Loan (024)  Remaining ‘Ne w Identifier’ Fields

 New Code for Original School (047)

 New Date of Guaranty (045)

 New Date of Student’s Birth (042)

 New Indicator of Separate Loan (046)

### GA Data Provider Instructions **Appendix A: Data Dictionary**

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## PLUS Borro**we r’s**  **Social Security Number** 

 New Student’s First Name (043)

 New Student’s Social Security Number (04 1)

 New T ype of Loan (044) **Default Value / Use** Must always be filled for PLUS loans. **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Record Level Error Must be numeric if

PLUS Borrower’s Social Security Number Indicator is ‘R’. Isn’t numeric. 0160 Invalid PLUS Borrower SSN

Record Level Error Must be blank if Type

of Loan is other than ‘PL’. Isn’t blank. 0193 Field not required on this type of loan Record Level Error This field must be

reported if Type of Loan is ‘PL’. Is blank. 0250 PLUS Borrower SSN is required Load Level Error For loans already

reported to NSLDS, the incoming PLUS Borrower SSN is associated to the loan identified. PLUS Borrower’s SSN does not match (See comments). 0160 Invalid PLUS Borrower SSN

Load Level Error Whether NSLDS

database already has a different PLUS Borrower associated with that SSN. Conflicting first name or date of birth information exists. 0409 PLUS Borrower SSN currently used by another borrower
**Date Revised 3**  **- 27**  **- 200**  **7**

### GA Data Provider Instructions **Appendix A: Data Dictionary**

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## Record Ty **pe Indicator Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No N/A No N/A Character 1 61 029 **Description** Identifies type of record (i.e., Detail or Past Period Change). **Comments**  For Detail records, report a blank in this field. DataPrep converts the blank to an N.  For Past Period Change records, populate this field with a ‘Z’. **Part of Event Type** Not part of an event. **Companion Field(s)** None. **Default Value / Use** Report a blank. **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Record Type Indicator

is a space or ‘Z’. Is not blank or ‘Z’. 0252 Record Type Indicator must be Z or spaces Record Level Error Record Type Indicator

is ‘N’ or ‘Z’ in valid records that are sent to NSLDS. Is not ‘N’ or ‘Z’. 0339 Field must be ‘N’ or ‘Z’ in file received by NSLDS **Date Revised 5**  **- 26**  **- 2000** 

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## Ac **tion Code Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No N/A No N/A Character 1 62 030 **Description** Identifies action type. **Comments**  Set this field to ‘F’ to force Delta Processing to submit a record to NSLDS even though no changes were made to it since the last submittal. (Typically, yo u would use this if you received a Load Processing Error File for this record, but after review you determined the information previously sent wa s correct. This could occur because a SSN conflict was resolved, a school code was added, or NSLDS modified the edits, thus clearing the condition that caused the error in the first place.)  Note that setting this to ‘F’ will only apply to the next submittal. If you need to re - send it again, you need to reset the value to ‘F’.  Setting the Action Code to ‘F’ does not bypass normal edits, it just causes the record to be re - sent to NSLDS.  If no special conditions pertain, leave it blank. Delta processing will set it to ‘A’ (Add) or ‘C’ (Change). **Part of Event Type** Not part of an event. **Companion Field(s)** None. **Default Value / Use** Report a blank if no special conditions apply. **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Record Level Error Must be ‘A’, ‘C’, or

‘F’. Contains wrong value. 0171 Invalid Action Code **Date Revised**  **5 -**  **26 -**  **2000**

### GA Data Provider Instructions **Appendix A: Data Dictionary**

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## New**Student’s Social Security Number**  **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  Yes (New) Yes No No Character 9 63 - 71 041

**Description** Title IV aid recipient or beneficiary’s Social Security Number. **Comments**  May be a real or pseudo Social Security Number (SSN). A pseudo SSN may not be used in place of a real one if the Data Provider has the real SSN.  Whenever a real SSN is located for a borrower, the Data Provider must change the Pseudo SSN to the real SSN.  SSN history should be maintained during SSN changes and updates. All student loan records should be merged into the current SSN by using the current and new identifier fields.  Where a real SSN is not on file, a pseudo SSN must be generated for the record, as follows:

 The first position of the SSN must contain a ‘9’ to clearly identify the record as a pseudo SSN. The second through fourth positions must contain the Guaranty Agency’s code. Pseudo SSNs must be unique to each student, so one student’s records can be distinguished from another’s. Using the Guaranty Agency’s code will help ED to distinguish the pseudo SSNs reported by different agencies.

 If a pseudo SSN is used, it may not be substituted for a real SSN if the Data Provider has the real SSN.

 If a pseudo SSN is used, populate the student’s SSN Indicator (Field 074) with a ‘P’.  When a loan is transferred to your agency from another and it identifies the student with a pseudo SSN, do not change the Guaranty Agency Code portion of the number to your own agency’s code. This will create a new record.  Whenever a SSN is reported, the system checks whether the number has already been reported to NSLDS. If not, the student is added to NSLDS. If it was previousl y reported, NSLDS uses the following match logic to confirm the identity of the person. 1. First Name and Date of Birth (DOB) matches. First Name

 Three of first four characters of first name on incoming record (excluding punctuation and spaces) match three of four characters of first name (excluding punctuation and spaces) in NSLDS (current or history), or alias matches exactly. The letters must match in the same sequence. If fewer than three characters, all characters must match; and Date of Birth

 Year matches exactly; or

 Year matches plus or minus one, with month matching exactly; or

 Year matches plus or minus ten, with month and day matching exactly; or

 Incoming DOB is real and NSLDS’ DOB is one of the following plug dates: 19000101, 18991231, 18581117, 1 9581117, 19040404, 19600101, or 19??1111, where ?? can be any year. Note: When NSLDS performs the analysis on the three of first four characters in first name or five of first seven characters in last name, the

### GA Data Provider Instructions **Appendix A: Data Dictionary**

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## New**Student’s Social Security Number**  letters must match in the same sequence. For example, Nary and Mary wo uld match, as “ary” is in same sequential order. So would Maty and Mary , as “may” is in the same sequential order. 2. Transposed first name and last name with DOB match. Last Name

 Three of the first four characters of last name on incoming record (excluding punctuation and spaces) match three of first four characters of first name (excluding punctuation and spaces) in NSLDS (current or history); and Date of Birth

 Year matches exactly; or

 Year matches plus or minus one, with month matching exactly; or

 Year matches plus or minus ten, with month and day matching exactly; or

 Incoming DOB is real and NSLDS’ DOB is one of the following plug dates: 19000101, 18991231, 18581117, 19581117, 19 040404, 19600101, or 19??1111, where ?? can be any year. 3. Match on first initial of first name when NSLDS’ first name is only an initial and no other first names exist in NSLDS. First Name

 Incoming first name begins with same letter as NSLDS’ first initial (a name that is an initial only or an initial followed by a period, not a comma, and no first name in history); and Date of Birth

 Exact match and is not a plug date: 19000101, 18991231, 1 8581117, 19581117, 19040404, 19600101, or 19??1111, where ?? can be any year. (Note: If both incoming and NSLDS have same plug date, this is considered an exact match.) 4. Match on first initial and part of last name with DOB match. First Name

 First charac ter of first name matches first character of first name or first initial (current or history); and Last Name

 Five of first seven characters of last name (excluding punctuation and spaces) match five of first seven characters of last name (excluding punctuation and spaces) in NSLDS (current or history). If fewer than five characters, all characters must match; and Date of Birth

 Year matches exactly; or

 Year matches plus or minus one, with month matching exactly; or

 Year matches plus or minus ten, with month and day matching exactly; or

 Incoming DOB is real and NSLDS’ DOB is one of the following plug dates: 19000101, 18991231, 18581117, 19581117, 19040404, 19600101, or 19??1111, where ?? can be any year.

 For loans or grants made before 1 - 1 - 1997, incoming DOB i s plug date and NSLDS DOB is a real date. Note: When NSLDS performs the analysis on the three of first four

### GA Data Provider Instructions **Appendix A: Data Dictionary**

November 29, 201 2 Version 4. 5 **A**
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## New**Student’s Social Security Number**  characters in first name or five of first seven characters in last name, the letters must match in the same sequence. For example, Nary and Mary wo uld match, as “ary” is in same sequential order. So would Maty and Mary , as “may” is in the same sequential order. 5. Match on student SSN, and a single loan or grant overpayment is found using the non - student related identifiers. This loan or grant over payment was last reported on by the current provider.  When this Loan Identifier information changes, leave the existing value in this field and report the new value in the New Student’s Social Security Number field (e . g., its counterpart New Identifier). D o this until the updated information is accepted by NSLDS. Once accepted, the updated value is reported in the standard Loan Identifier field and the New field is filled with the default value (zeroes or blanks).  Changes made to Loan Identifier fields are mapped as a block, so when the information contained in one of the key data elements is changed, the information belonging in all of them must be re - confirmed. Therefore, fill all the New Identifier fields (listed below) for this loan with the values that they should contain
 whether those values are new ones or the ones that yo u have been reporting all along.  Changes made to Identifiers are processed before Past Period Change records are processed. Therefore, if you are submitting an Identifier change and a PPC against the same loan record in the same reporting cycle, the PPC should refer to the New Identifiers, not the old. We recommend submitting PPC changes after the Identifier changes have passed NSLDS’ Load - Level edits (e.g., they do not appear on the subsequent Load Process Error File). **Part of Event Type** Loan Identifier / Student Identifier **Companion Field(s)**  Linked through edit

 New Date of Student’s Birth (042)

 New Student’s First Name (043)

 Student’s Last Name (076)

 Student’s Social Security Number Indicator (074)  Related field that checks value here

 PLUS Borrower’s First Name (071)  Remaining Identifier Fields

 Code for Original School (027)

 Date of Guaranty (025)

 Date of Student’s Birth (022)

 Indicator of Separate Loan (026)

 PLUS Borrower’s Social Security Number (028)

 Student’s First Name (023)

 Ty pe of Loan (024)  Remaining ‘Ne w Identifier’ Fields

 New Code for Original School (047)

 New Date of Guaranty (045)

 New Date of Student’s Birth (042)

 New Indicator of Separate Loan (046)

 New PLUS Borro wer’s Social Security Number (048)

 New Student’s First Name (043)

 New T ype of Loan (044) **Default Value / Use** Report blanks when Loan Identifier information has not changed.

### GA Data Provider Instructions **Appendix A: Data Dictionary**

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## New**Student’s Social Security Number**  **Reporting** Report actual value if change in Student’s Social Security Number occurs. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error If Student’s SSN

Indicator is ‘R’ (Real), this field must be numeric and not all zeroes. Isn’t numeric or is

zeroes. 0224 Invalid New Student SSN

Domain Level Error Change value given

when made to another Loan Identifier field. No value entered

(whether new or existing). 0246 New Student SSN is required
Load Level Error Whether NSLDS

database already has a different student associated with that SSN. (See comments.) Conflicting first

name or date of birth information exists. 0407 New Student SSN currently used by another student

**Date Revised 3**  **- 13**  **- 2006** 

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## New**Date of Student’s Birth Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  Yes (New) No No No Date 8 72 - 79 042

**Description** Date when Title IV aid recipient or beneficiary was born. **Comments**  When a student’s date of birth changes, leave the previously reported date in the ‘Date of Student’s Birth’ field, and report the new date here.  If the Date of Guaranty is on or before the Initial Load Date, a plug date of ‘19000101’ date may be used until actual New Date of Student’s Birth can be de termined. (See edits.)  Changes made to Loan Identifier fields are mapped as a block, so when the information contained in one of the key data elements is changed, the information belonging in all of them must be re - confirmed. Therefore, fill ALL the New Id entifier fields (listed below) for this loan with the values that they should contain
 whether those values are new ones or the ones that you have been reporting all along.  Changes made to Identifiers are processed before Past Period Change records are processed. Therefore, if you are submitting an Identifier change and a PPC against the same loan record in the same reporting cycle, the PPC should refer to the New Identifiers, not the old. We recommend submitting PPC changes after the Identifier changes have passed all NSLDS edits (i.e., they do not appear on the subsequent Load Processing Error File). **Part of Event Type** Student Identifier **Companion Field(s)**  Linked through edit

 Initial Load Date (007) (on Header)

 New Date of Guaranty (045)  Related field that checks value here

 New Student’s Social Security Number (041)  Remaining Identifier Fields

 Code for Original School (027)

 Date of Guaranty (025)

 Indicator of Separate Loan (026)

 PLUS Borrower’s Social Security Number (028)

 Student’s First Name (023)

 Student’s Social Security Number (021)

 Ty pe of Loan (024)  Remaining ‘Ne w Identifier’ Fields

 New Code for Original School (047)

 New Date of Guaranty (045)

 New Indicator of Separate Loan (046)

 New PLUS Borrower’s Social Security Number (048)

 New Student’s First Name (043)

 New Student’s Social Security Number (041)

 New T ype of Loan (044) **Default Value / Use** Report ‘00000000’ w hen Loan Identifier information has not changed. **Reporting** Report actual value if change in Student’s Date of Birth occurs.

### GA Data Provider Instructions **Appendix A: Data Dictionary**

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## New**Date of Student’s Birth Edit**  **Level Verifies**  **Error Error**  **No. Error Message**  Domain Level Error Must be a valid date

(if not zeroes). Invalid date. 0225 Invalid New Student Date of Birth Domain Level Error Change value given

when made to another Loan Identifier field. No value entered

here (whether new or existing). 0244 New Student Date of Birth is required
Record Level Error If Date of Guaranty is

later than Date of Initial Load, ‘19000101’ cannot be reported. Invalid date. 0102 19000101 is invalid when Date of Guaranty > Init Load Date
Record Level Error CCYY of Student’s

Birth must be earlier than CCYY of Submittal Receive Data on Header Record. Note: Only checked if Date of Guaranty is invalid. CCYY is same or

later. 0151 New Student Date of Birth must be less than Submittal Date

Record Level Error New

Date of Student’s Birth must be on or after New Date of Guaranty less 99 years. New Date of Student’s Birth is before New

Date of Guaranty less 99 years. 0568 Date must be = or greater than New Date of Guaranty - 99 years
Record Level Error New

Date of Student’s Birth must be on or before New Date of Guaranty less 12 years. New Date of Student’s Birth is after New Date of Guaranty less 12 years. 0569 Date must be = or less than New Date of Guaranty - 12 years
**Date Revised 5**  **- 26**  **- 2000** 

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## New**Student’s First Name Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  Yes (New) Yes No No Character 12 80 - 91 043

**Description** Title IV aid recipient or beneficiary’s first name. **Comments**  If first name exceeds 12 characters, drop characters in excess of 12.  If student has no first name, enter value ‘NFN’.  Do not enter personal titles (e.g., Mr., Mrs., Dr., Lt.) in this field.  When a student’s first name changes, leave the previously reported name in the Student’s First Name field, and report the new name here.  Changes made to Loan Identifier fields are mapped as a block, so when the information contained in one of the key data elements is changed, the information belonging in all of them must b e re - confirmed. Therefore, fill ALL the New Identifier fields (listed below) for this loan with the values that they should contain
 whether those values are new ones or the ones that you have been reporting all along.  Changes made to Identifiers are pro cessed before Past Period Change records are processed. Therefore, if you are submitting an Identifier change and a PPC against the same loan record in the same reporting cycle, the PPC should refer to the New Identifiers, not the old. We recommend submitting PPC changes after the Identifier changes have passed all NSLDS edits (i.e., they do not appear on the subsequent Load Processing Error File). **Part of Event Type** Student Identifier **Companion Field(s)**  Linked through edit

 New Student’s Social Security Number (041)  Related field that checks value here

 PLUS Borrower’s First Name (071)  Remaining Identifier Fields

 Code for Original School (027)

 Date of Guaranty (025)

 Date of Student’s Birth (022)

 Indicator of Separate Loan (026)

 PLUS Borrower’s Social Security Number (028)

 Student’s Social Security Number (021)

 Ty pe of Loan (024)  Remaining ‘Ne w Identifier’ Fields

 New Code for Original School (047)

 New Date of Guaranty (045)

 New Date of Student’s Birth (042)

 New Indicator of Separate Loan (046)

 New PLUS Borrower’s Social Security Number (048)

 New Student’s Social Security Number (041)

 New T ype of Loan (044) **Default Value / Use** Report blanks when Loan Identifier information has not changed. **Reporting** Report actual value if change in Student’s First Name occurs. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain - Must be left - justified. Isn’t left -

justified. 0166 Field must be left - justified

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## New**Student’s First Name** Level Error Domain Level Error Change value given

when made to another Loan Identifier field. No value entered

here (whether new or existing). 0247 New Student First Name is required
**Date Revised 5**  **- 26**  **- 2000** 

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## New**Ty pe of Loan**  **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  Yes (New) No Yes No Character 2 92 - 93 044

**Description** Code indicating type of aid received or guaranteed. **Comments**  Must be a valid code from the Loan T ype Code Table (Appendix B

–Table B - 1 2 ).  When the type of loan changes, leave the previously reported loan type in the ‘T ype of Loan’ field, and report the new loan type here.  Changes made to Loan Identifier fields are mapped as a block, so when the information contained in one of the key data elements is changed, the information b elonging in all of them must be re - confirmed. Therefore, fill ALL the New Identifier fields (listed below) for this loan with the values that they should contain
 whether those values are new ones or the ones that you have been reporting all along.  Change s made to Identifiers are processed before Past Period Change records are processed. Therefore, if you are submitting an Identifier change and a PPC against the same loan record in the same reporting cycle, the PPC should refer to the New Identifiers, not the old. We recommend submitting PPC changes after the Identifier changes have passed all NSLDS edits (i.e., they do not appear on the subsequent Load Processing Error File). **Part of Event Type** Loan Identifier **Companion Field(s)**  Related fields that check value here

 Amount of Guaranty (061)

 Code for Current School (102)

 Code for Enrollment Status (132)

 Date Deferment Starts (092)

 Date Enrollment Period Begins (077)

 Date Enrollment Period Ends (078)

 Date Enrollment Status Effective (131)

 Date Entered Repayment (Date of Maturity) (060)

 Date of Anticipated Completion (133)

 Date of Disbursement (066)

 Date of Guaranty Agency Principal/Interest Collections (123)

 Date of Loan Status (062)

 Date of PLUS Borrower’s Birth (073)

 Date of TOP Principal/Interest Co llections (127)

 Indicator of Subsidy (149)

 New Code for Original School (047)

 New Date of Guaranty (045)

 PLUS Borrower’s First Name (071)

 PLUS Borrower’s Last Name (072)

 PLUS Borrower’s Middle Initial (086)

 PLUS Borrower’s Social Security Number (048)

 PLUS Borrower’s Social Security Number Indicator (070)

 PLUS Borrower’s State of Residence (087)

 Student’s Academic Level (075)

 Student’s Driver’s License Number (080)

 Student’s Driver’s License State (081)

 Ty pe of Deferment (091)

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## New**Ty pe of Loan**   Remaining Identifier Fields

 Co de for Original School (027)

 Date of Guaranty (025)

 Date of Student’s Birth (022)

 Indicator of Separate Loan (026)

 PLUS Borrower’s Social Security Number (028)

 Student’s First Name (023)

 Student’s Social Security Number (021)  Remaining ‘Ne w Identifier’ Fields

 New Code for Original School (047)

 New Date of Guaranty (045)

 New Date of Student’s Birth (042)

 New Indicator of Separate Loan (046)

 New PLUS Borrower’s Social Security Number (048)

 New Student’s First Name (043)

 New Student’s Social Security Number (041) **Default Value / Use** Report blanks when Loan Identifier information has not changed. **Reporting** Report actual value if change in loan type occurs. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Change given when

made to another Loan Identifier field. No value entered

(whether new or existing). 0248 New T ype of Loan is required Record Level Error Must be a valid code

from the Loan Type Code Table. Invalid code. 0342 Invalid New T ype of Loan **Date Revised 6**  **- 16**  **- 2003** 

### GA Data Provider Instructions **Appendix A: Data Dictionary**

November 29, 201 2 Version 4. 5 **A**
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## New **Date of Guarant y**  **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  Yes (New) No Yes No Date 8 94 - 101 045

**Description** Date when an FFELP loan was originally guaranteed. **Comments**  When the guaranty date changes, leave the previously reported date in the ‘Date of Guaranty’ field, and report the new date here.  Changes made to Loan Identifier fields are mapped as a block, so when the information contained in one of the is changed, the information belonging in all of them must be re - confirmed. To permit this, you must fill ALL the New Identifier fields (listed below) for this loan with the values that they should contain
 whether those values are new ones or the ones that you have been reporting all along.  Changes made to Identifiers are processed before Past Period Change records are processed. Therefore, if you are submitting an Identifier and a PPC against the same loan record in the same reporting cycle, the PPC should refer to the New Identifiers, not the old. We recommend submitting PPC changes after the Identifier changes have been accepted by NSLDS. **Part of Event Type** Loan Identifier **Companion Field(s)**  Linked through edit

 Code for Loan Status (063)

 Date Guaranty Transferred (090)

 Submittal (Extract) Date (004) (Header record)

 Ty pe of Loan (024)  Related fields that check value here

 Code for Current Holder Lender (134)

 Code for Current School (102)

 Code for Enrollment Status (132)

 Code for Original School (027)

 Code for Originating FFELP Lender (089)

 Date Claim Paid (106)

 Date Deferment Starts (092)

 Date Enrollment Period Begins (077)

 Date Enrollment Period Ends (078)

 Date Enrollment Status Effective (131)

 Date Entered Repayment (Date of Maturity) (060)

 Date Guaranty Transferred (090)

 Date Loan Sold (141)

 D ate of Anticipated Completion (133)

 Date of Cancellation (064)

 Date of Disbursement (066)

 Date of Guaranty Agency Bankruptcy Claim Refunds (145)

 Date of Guaranty Agency Principal/Interest Collections (123)

 Date of Loan Status (062)

 Date of Outstanding Accr ued Interest Balance (137)

 Date of Outstanding Principal Balance (135)

 Date of PLUS Borrower’s Birth (073)

 Date of Refund on Claims (099)

 (formerly Date of Refund from Lender on Claims (099)

 Date of Refund to Lender (101)

 Date of Servicer Responsibility (150)

### GA Data Provider Instructions **Appendix A: Data Dictionary**

November 29, 201 2 Version 4. 5 **A**
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## New **Date of Guarant y** 

 Date of TOP Principal/Interest Collections (127)

 Date Reinsurance Claim Requested (117)

 Date Repurchased (120)

 New Date of Student’s Birth (042)

 PLUS Borrower’s State of Residence (087)

 Student’s Academic Level (075)

 Ty pe of Deferment (091)  Remainin g Identifier Fields

 Code for Original School (027)

 Date of Student’s Birth (022)

 Indicator of Separate Loan (026)

 PLUS Borrower’s Social Security Number (028)

 Student’s First Name (023)

 Student’s Social Security Number (021)

 Ty pe of Loan (024)  Remaining ‘N ew

Identifier’ Fields

 New Code for Original School (047)

 New Date of Student’s Birth (042)

 New Indicator of Separate Loan (046)

 New PLUS Borrower’s Social Security Number (048)

 New Student’s First Name (043)

 New Student’s Social Security Number (041)

 New Ty

pe of Loan (044) **Default Value / Use** Report zeroes w hen Loan Identifier information has not changed. **Reporting** Report actual value if change in date of guaranty occurs. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be a valid date

(if not zeroes). Invalid date. 0222 Invalid Date of Ne w Guaranty Domain Level Error Value given when

change made to another Loan Identifier field. New Date of Guaranty was not reported. 0406 New Date of Guaranty is required
Record Level Error For CL loans, the

Date of Guaranty must be on or after the program start date (19860407). Date of Guaranty is

earlier than the program start date. 0560 Date for CL loan must be = or greater than 19860407
Record Level Error For PL loans, the

Date of Guaranty must be on or after the program start date (19810101). Date of Guaranty is

earlier than the program start date. 0561 Date for PL loan must be = or greater than 19810101
Record Level Error For RF loans, the

Date of Guaranty must be on or after the program start date (19861017). Date of Guaranty is

earlier than the program start date. 0562 Date for RF loan must be = or greater than 19861017

### GA Data Provider Instructions **Appendix A: Data Dictionary**

November 29, 201 2 Version 4. 5 **A**
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## New **Date of Guarant y**  Record Level Error For SF loans, the

Date of Guaranty must be on or after the program start date (19651108). Date of Guaranty is

earlier than the program start date. 0563 Date for SF loan must be = or greater than 19651108
Record Level Error For SL loans, the

Date of Guaranty must be on or after the program start date (19810101). Date of Guaranty is

earlier than the program start date. 0564 Date for SL loan must be = or greater than 19810101
Record Level Error For SU loans, the

Date of Guaranty must be on or after the program start date (19921001). Date of Guaranty is

earlier than the program start date. 0565 Date for SU loan must be = or greater than 19921001
Record Level Error For all loan types, the

Date of Guaranty must be on or before the Submittal (Extract) Date. Date of Guaranty is

after the Submittal (Extract) Date. 0566 Date must be = or less than Submittal (Extract) Date
Record Level Error For SL loans, the

Date of Guaranty must be on or before 19960630. Date of Guaranty is

after 19960630. 0567 Date for SL loans must be = or less than 19960630 Record Level Error For UI Loan Status,

the Date of Guaranty must be on or after the inception of the HEA (19651108). Date of Guaranty is

earlier than the inception of the HEA. 0713 For UI Loan Status, Date must be = or greater than 19651108
Record Level Error For loans transferred,

the Date of Guaranty mu st be on or after the inception of the HEA (19651108). Date of Guaranty is

earlier than the inception of the HEA. 0714 For transferred loans, Date must be = or greater than 19651108
Load Level Error Determine whether

‘old’ and New Loan Identifiers both match existing loans. Both ‘old’ and New

Loan Identifiers match existing loans. 0253 Loan already exists, cannot change key
Record Level Error For GB loans, date

must be on or after the program start date (20060701). Date of Guaranty is

earlier than program start date. 0735 Date for GB loans must be = or greater than 20060701 **Date Revised 7**  **- 03**  **- 2006** 

### GA Data Provider Instructions **Appendix A: Data Dictionary**

November 29, 201 2 Version 4. 5 **A**
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## New**Indicator of Separate Loan Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  Yes (New) No No No Character 1 102 046

**Description** An indicator used to differentiate among multiple loans of the same type that have the same loan date for the same borrower or student attending the same school. **Comments**  When a Guaranty Agency reports two or more loans that have identical values in all of the following fields

– Student’s Social Security Number, Date of Student’s Birth, Student’s First Name, Type of Loan, Date of Guaranty , and Code for Original School

– tho se loans are differentiated by the value in this field.  The need to increment this indicator may also arise if another Guaranty Agency also reports on a loan that has that same guaranty date for the same student attending the same school.  The indicator mus t be a single character, between ‘A’ and ‘Z’.  It is recommended that you increment the indicator sequentially, starting with ‘A’. (For example, on the same date , you issue three loans that all have the same identifiers listed above. Loan 1 should have an Indicator of ‘A’, Loan 2 should be ‘B’, and Loan 3 should be ‘C’. Note that if you issue a fourth loan on another date

– even if all the identifiers listed above are identical

– you should start with ‘A’ again because the Date of Guaranty will be different . )  It is recommended that you set the Indicator to ‘A’ even when there is only one loan being issued.  This indicator must be reported every time data is submitted about the loan.  When more than one loan exists for the same student, at the same school, with the same Date of Guaranty, and the only key identifier that differs between the loans is the PLUS Borrower’s SSN (e.g., one parent signed one loan, the second parent signed the o ther), the loans should be assigned different Indicators (e.g., ‘A’ and ‘B’).  When the indicator of separate loan changes, leave the previously reported value in the ‘Indicator of Separate Loan’ field, and report the new value here.  Changes made to Loan I dentifier fields are mapped as a block, so when the information contained in one of the key data elements is changed, the information belonging in all of them must be re - confirmed. To permit this, yo u must fill ALL the Ne w Identifier fields (listed below) for this loan with the values that they should contain
 whether those values are new ones or the ones that you have been reporting all along.  Changes made to Identifiers are processed before Past Period Change records are processed. Therefore, if you are submitting an Identifier change and a PPC against the same loan record in the same reporting cycle, the PPC should refer to the New Identifiers, not the old. We recommend submitting PPC changes after the Identifier changes have passed all NSLDS edits (i.e ., they do not appear on the subsequent Load Processing Error File). **Part of Event Type** Loan Identifier **Companion Field(s)**  Remaining Identifier Fields

 Code for Original School (027)

 Date of Guaranty (025)

### GA Data Provider Instructions **Appendix A: Data Dictionary**

November 29, 201 2 Version 4. 5 **A**
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## New**Indicator of Separate Loan**

 Date of Student’s Birth (022)

 PLUS Borrower’s Social Security Number (028)

 Student’s First Name (023)

 Student’s Social Security Number (021)

 Ty pe of Loan (024)  Remaining ‘Ne w Identifier’ Fields

 New Code for Original School (047)

 New Date of Guaranty (045)

 New Date of Student’s Birth (042)

 New PLUS Borrower’s Social Security Number (048)

 New Student’s First Name (043)

 New Student’s Social Security Number (041)

 New T ype of Loan (044) **Default Value / Use** Report a blank when Loan Identifier information has not changed. **Reporting** Report actual value if change in indicator of separate loan occurs. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Change value given

when made to another Loan Identifier field. No value or invalid

value entered here (whether new or existing). 0243 New Indictr of Separate Loan must be valid letter **Date Revised 5**  **- 26**  **- 2000** 

### GA Data Provider Instructions **Appendix A: Data Dictionary**

November 29, 201 2 Version 4. 5 **A**
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## New**Code for Original School Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  Yes (New) No No No Numeric 8 103 - 110 047

**Description** An eight - digit code, known as the OPE code, identifying the original school at which the student was enrolled or accepted for enrollment when the loan wa s made. **Comments**  Must be a valid OPE School and Branch code.  Do not use the plug value ‘9999900’ (as was permitted for older loans in Code for Original School).  If the T ype of Loan is ‘CL’, use 88888800.  If the T ype of Loan is ‘RF’, use 88888811.  When the code for original school changes, leave the previously reported code in the ‘Code for Original School’ field, and report the new code here.  Do not replace a previously reported actual value with a plug or default value.  Changes made to Loan Identifier fields are mapped as a block, so when the information contained in one of the key data elements is changed, the information belonging in all of them must be re - confirmed. To permit this, yo u must fill ALL the Ne w Identifier fields (listed below) for this loan with the values that they should contain
 whether those values are new ones or the ones that you have been reporting all along.  Changes made to Identifiers are processed before Past Period Change records are processed. Therefore, if you are submitting an Identifier change and a PPC against the same loan record in the same reporting cycle, the PPC should refer to the New Identifiers, not the old. We recommend submitting PPC changes after the Identifier changes have passed all NSLDS edits (i.e., they do not appear on the subsequent Load Processing Error File). **Part of Event Type**  Loan Identifier **Companion Field(s)**  Linked through edit

 New Code for Original School (047)

 New Date of Guaranty (045)

 New T ype of Loan (044)  Remaining Identifier Fields

 Date of Guaranty (025)

 Date of Student’s Birth (022)

 Indicator of Separate Loan (026)

 PLUS Borrower’s Social Security Number (028)

 Student’s First Name (023)

 Student’s Social Security Number (021)

 Ty pe of Loan (024)  Remaining ‘Ne w Identifier’ Fields

 New Date of Guaranty (045)

 New Date of Student’s Birth (042)

 New Indicator of Separate Loan (046)

 New PLUS Borrower’s Social Security Number (048)

 New Student’s First Name (043)

 New Student’s Social Security Number (041)

 New T ype of Loan (044)

### GA Data Provider Instructions **Appendix A: Data Dictionary**

November 29, 201 2 Version 4. 5 **A**
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## New**Code for Original School Default Value / Use**  Report ‘00000000’ w hen Loan Identifier information has not changed. **Reporting** Report actual value if change in Code for Original School occurs. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Value given when

change was made to another Loan Identifier field. No value entered

(whether new or existing). 0245 New Code for Original School is required
Domain Level Error Must be numeric. Isn’t numeric. 0307 Invalid New Code for Original School Record Level Error If Date of Guaranty is

Jan. 1, 1984 or later, (former plug value of) ‘99999900’ is invalid. Contains invalid

plug date. 0237 Invalid value when Dt of GA> or = 19840101
Record Level Error If New Type of Loan

is ‘CL’ (Consolidated), must be ‘88888800’. Contains wrong

value. 0307 Invalid New Code for Original School
Record Level Error If New Type of Loan

is ‘RF’ (Refinanced), must be ‘88888811’. Contains wrong

value. 0307 Invalid New Code for Original School Record Level Error ‘88888800’ only used

on CL (Consolidated) loans. Contains wrong

value. 0307 Invalid New Code for Original School Record Level Error ‘88888811’ only used

on RF (Refinanced) loans. Contains wrong

value. 0307 Invalid New Code for Original School Record Level Error New

Code for Original School cannot be ‘99999900’ if Code for Original School was not ‘99999900’. Contains wrong

value. 0527 Def value for this field cannot modify a real value

Load Level Error Must be a valid OPE

School Code (if not zeroes). Invalid code. 0307 Invalid New Code for Original School **Date Revised 5**  **- 26**  **- 2000** 

### GA Data Provider Instructions **Appendix A: Data Dictionary**

November 29, 201 2 Version 4. 5 **A**
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## New**PLUS Borrow er’s Social Security**  **Number Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  Yes (New) Yes No No Character 9 111 - 119 048

**Description** PLUS Borrower’s Social Security Number. **Comments**  May be a real or pseudo Social Security Number (SSN).  Whenever a real SSN is located for a borrower, the Data Provider must change the Pseudo SSN to the real SSN.  SSN history should be ma intained during SSN changes and updates. All student loan records should be merged into the current SSN by using the current and new identifier fields.  Where a real SSN is not on file, a pseudo SSN must be generated for the record, as follows

 The first position of the SSN must contain a ‘9’ to clearly identify the record as a pseudo SSN. The second through fourth positions must contain the Guaranty Agency’s code. Pseudo SSNs must be unique to each borrower , so one borrower’s records can be dis tinguished from another’s. Using the Guaranty Agency’s code will help ED to distinguish the pseudo SSNs reported by different agencies.

 A pseudo SSN may not be substituted for a real one if the Data Provider has the real SSN.  When a loan is transferred to yo ur agency from another and it identifies the borrower with a pseudo SSN, do not change the Guaranty Agency Code portion of the number to your own agency’s code. This will create a new record.  When the PLUS Borrower’s SSN changes, which includes a change from one parent to the other or a change in co -borrowers, leave the previously reported value in the ‘PLUS Borrower’s Social Security Number’ field, and report the new

value here.  Changes made to Loan Identifier fields are mapped as a block, so when the in formation contained in one of the key data elements is changed, the information belonging in all of them must be re - confirmed. To permit this, yo u must fill ALL the Ne w Identifier fields (listed below) for this loan with the values that they should contain
 whether those values are new ones or the ones that you have been reporting all along.  Changes made to Identifiers are processed before Past Period Change records are processed. Therefore, if you are submitting an Identifier change and a PPC against the same loan record in the same reporting cycle, the PPC should refer to the New Identifiers, not the old. We recommend submitting PPC changes after the Identifier changes have passed all NSLDS edits (i.e., they do not appear on the subsequent Load Processin g Error File). **Part of Event Type** Loan Identifier **Companion Field(s)**  Linked through edit

 Date of PLUS Borrower’s Birth (073)

 New T ype of Loan (044)

 PLUS Borrower’s First Name (071)

 PLUS Borrower’s Social Security Number Indicator (070)  Related field that checks value here

 PLUS Borrower’s First Name (071)  Remaining Identifier Fields

### GA Data Provider Instructions **Appendix A: Data Dictionary**

November 29, 201 2 Version 4. 5 **A**
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## New**PLUS Borrow er’s Social Security**  **Number**

 Code for Original School (027)

 Date of Guaranty (025)

 Date of Student’s Birth (022)

 Indicator of Separate Loan (026)

 Student’s First Name (023)

 Student’s Social Security Number (021)

 Ty pe of Loan (024)  Remaining ‘Ne w Identifier’ Fields

 New Code for Original School (047)

 New Date of Guaranty (045)

 New Date of Student’s Birth (042)

 New Indicator of Separate Loan (046)

 New Student’s First Name (043)

 New Student’s Social Security Numb er (041)

 New T ype of Loan (044) **Default Value / Use** Report blanks when Loan Identifier information has not changed. **Reporting** Report actual value if change in PLUS Borrower’s SSN occurs. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error If PLUS Borrower’s

Social Security Number Indicator is ‘R’ (Real), this field must be numeric. Isn’t numeric. 0160 Invalid PLUS Borrower SSN

Record Level Error Field must be blank if

identifier fields haven’t changed, or if Ty pe of Loan isn’t ‘PL’. Is filled. 0193 Field not required on this type of loan

Record Level Error Change value given

when made to another Loan Identifier field and New T ype of Loan is PL. No value entered

here (whether new or existing). 0473 New PLUS Borrower SSN is required

Load Level Error Whether NSLDS

database already has a different PLUS Borrower associated with that SSN. Conflicting first

name or date of birth information exists. 0410 New PLUS Borrower SSN currently used by another borrower
**Date Revised 4**  **- 05**  **- 200**  **7**

### GA Data Provider Instructions **Appendix A: Data Dictionary**

November 29, 201 2 Version 4. 5 **A**
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## Date Entered Repa **ym ent (Date of Maturity** **) Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Date 8 120 - 127 060 **Description** Date when loan entered repayment or is scheduled to enter repayment for cohort default rate purposes. **Comments**  For Stafford loans, report the day after the end of the initial grace period, regardless of whether the borrower actually begins making payments that day (or report an earlier date if the borrower is granted a repayment schedule that starts before then).  For PLUS and Refinanced loans, report the date the loan is fully disbursed. For Consolidation loans, report the date of first disbursement (additional disbursements can be made for 180 days).  This date should not be modified as a result of deferments or forbearance.  Once the loan has entered repayment, this date should not be changed, except to correct an error. (Do not replace an original Date Entered Repayment with the date associated with a new loan, or the date the borrower resumes repayment after deferment or forbe arance.)  If a student has both an SLS loan and a Stafford loan that were obtained during the same period of continuous enrollment, the Date Entered Repayment for the SLS loan is the same as for the Stafford Loan.  In all other instances, the Date Entered Repayment for a SLS loan is the day after the student stops being enrolled at least half - time. Abbreviated DER. **Part of Event Type** Not part of an event. **Companion Field(s)**  Linked through edit

 Date of Disbursement (066)

 Date of Guaranty (025)

 New Date of Guaranty (045) (used if new identifiers supplied)

 New T ype of Loan (044) (used if new identifiers supplied)

 Submittal (Extract) Date (004) (Header record)

 Ty pe of Loan (024)  Related fields that check value here

 Date Deferment Starts (092)

 Date of Guaranty Agency Principal/Interest Collections (123)

 Date of Loan Status (062)

 Date of TOP Principal/Interest Collections (127) **Default Value / Use** Must always be filled. **Reporting** Report in regular update.

### GA Data Provider Instructions **Appendix A: Data Dictionary**

November 29, 201 2 Version 4. 5 **A**
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## Date Entered Repa **ym ent (Date of Maturity** **) Edit**  **Level Verifies**  **Error Error**  **No. Error Message**  Domain Level Error Must be a valid date

(if not zeroes). Invalid date. 0199 Invalid Date Entered Repayment Record Level Error Must be reported. Contains zeroes. 0301 Date Entered Repayment is required Record Level Error For earlier SF and SU

loans (Date of Guaranty before 19950701), DER must be on or after the Date of Guaranty. DER is before the

Date of Guaranty. 0574 Date must be = or > Date of Guaranty for non - CL/RF loans

Record Level Error For earlier PL loans

(Date of Guaranty before 19960101), DER must be on or after the Date of Guaranty. DER is before the

Date of Guaranty. 0574 Date must be = or > Date of Guaranty for non - CL/RF loans

Record Level Error For all SL loans,

DER must be on or after the Date of Guaranty. DER is before the

Date of Guaranty. 0574 Date must be = or > Date of Guaranty for non - CL/RF loans Record Level Error For later SF and SU

loans (Date of Guaranty on or after 19950701), DER must be on or after the Date of Disbursement , except when Date of Disbursement is after Date Enrollment Period ends (indicates late disbursement) . DER is before the

Date of Disbursement. 0575 Based on Loan Type, Date must be = or > Date of Disbursement

### GA Data Provider Instructions **Appendix A: Data Dictionary**

November 29, 201 2 Version 4. 5 **A**
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## Date Entered Repa **ym ent (Date of Maturity** **)** Record Level Error For later PL loans

(Date of Guaranty on or after 19960101) and GB loans , DER must be on or after the Date of Disbursement , except when Date of Disbursement is after Date Enrollment Period ends (indicates late disbursement) . DER is before the

Date of Disbursement. 0575 Based on Loan Type, Date must be = or > Date of Disbursement

Record Level Error For all loans, DER

must be on or before the Submittal (Extract) Date plus 15 years. DER is after the

Submittal (Extract) Date plus 15 years. 0576 Date must be = or less than Submittal Date + 15 years
Record Level Error For all CL and RF

loans, DER must be on or after the Date of Guaranty, less one year. DER is before the

Date of Guaranty less one year. 0709 For CL & RF loans, Date must be >= Date of Guaranty - 1 year
**Date Revised 0**  **4 -**  **0 5**  **- 2007** 

### GA Data Provider Instructions **Appendix A: Data Dictionary**

November 29, 201 2 Version 4. 5 **A**
**– 83**  

## Am **ount of Guarant y**  **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No Yes No Numeric 6 128 - 133 061 **Description** Original dollar amount, before any cancellations, of an FFELP loan guaranty. **Comments** Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’). **Part of Event Type** Not part of an event. **Companion Field(s)**  Linked through edit

 Date Guaranty Transferred (090)

 New T ype of Loan (044) (used if new identifiers supplied)

 Student’s Academic Level (075)

 Ty pe of Loan (024)  Related fields that check value here

 Amount of Cancellation (065)

 Amount of Claim Paid to Lender (107)

 Amount of Disbursement (067)

 Amount of Outstanding GA fees Balance formerly Amount of Ending Balance on Claim of Other Fees (108)

 Amount of Guaranty Agency Bankruptcy Claim Refunds (146)

 Amount of Guaranty Agency Interest Collections (124)

 Amount of Guaranty Agency Principal Collections (126)

 Amount of Outstanding Accrued Interest Balance (138)

 Amount of Outstanding Principal Balance (136)

 Amount of Refund from Sc hool to Lender (103)

 Amount of Reinsurance Claim Requested (116)

 Amount of TOP Interest Collections (128)

 Amount of TOP Principal Collections (130)

 Amount Repurchased (121) **Default Value / Use** Must always be filled. **Reporting** Report actual value in regular update. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be numeric. Isn’t numeric. 0314 Invalid Amount of Guaranty Record Level Error Amount of Guaranty

must be at least one dollar. Amount of Guaranty

is less than the minimum (one dollar). 0109 Amount of Guaranty is required
Record Level Error For SF loans with

Academic Level 1

– 5 guaranteed on or after October 1, 1994 and not transferred, the Amount of Guaranty less the Amount of Cancellation must not exceed $5,500. Amount of Guaranty

exceeds the maximum ($5,500). 0650 Amount for SF loan w/Acad Level 1 thru 5 must be = or < 5500

### GA Data Provider Instructions **Appendix A: Data Dictionary**

November 29, 201 2 Version 4. 5 **A**
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## Am **ount of Guarant y**  Record Level Error For SU loans with

Academic Level 1 - 5, the Amount of Guaranty must not exceed $27,167. Amount of Guaranty

exceeds the maximum ($27,167). 0651 Amount for SU loan w/Acad Level 1 thru 5 must be = or < 27167
Record Level Error For SF loans with

Academic Level A - N, the Amount of Guaranty must not exceed $8,500. Amount of Guaranty

exceeds the maximum ($8,500). 0669 Amount for SF loan w/Acad Level A thru N must be = or < 8500
Record Level Error For SU loans with

Academic Level A - N , the Amount of Guaranty must not exceed $4 7 ,16 7. Amount of Guaranty

exceeds the maximum ($4 7 ,167). 0670 Amount for SU loan w/Acad Level A thru G must be = or < 4 7 167
Record Level Error For SF and SU loans

transferred, the Amount of Guaranty must not exceed $4 7 ,167, regardless of Academic Level. Amount of Guaranty

exceeds the maximum ($4 7 ,167). 0703 For SF & SU loans, Amount must be = or < 4 7 167

**Date Revised 2**  **- 15**  **- 200**  **7**

### GA Data Provider Instructions **Appendix A: Data Dictionary**

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## Date of Loan Status **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes Yes No Date 8 134 - 141 062 **Description** Date when the current Code for Loan Status became effective. **Comments**  Specific instructions regarding the date to report in conjunction with each loan status code are provided in the Loan Status Codes table (Appendix B

–Table B - 10).  For Closed Loans, Date of Loan Status must equal Date of Outstanding Principal Balance.  Do not change the Date of Loan Status if the Loan Status Code does not change, unless you are correcting a date previously reported in error.  Loan status date must be equal to or greater than the loan guaranty date. **Part of Event Type** Loan Status **Companion Field(s)**  Linked through edit

 Code for Loan Status (063)

 Date Enrollment Period Begins (077)

 Date Entered Repayment (060)

 Date of Disbursement (066)

 Date of Guaranty (025)

 New Date of Guaranty (045) (used if new identifiers supplied)

 New T ype of Loan (044) (used if new identifiers supplied)

 Submittal (Extract) Date (004) (Header Record)

 Ty pe of Loan (024)  Linked through event

 Code for Loan Status (063) **Default Value / Use** Must always be filled. **Reporting** Report actual value as new loan or change in loan status occurs. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be a valid date

(if not zeroes). Invalid date. 0198 Invalid Date of Loan Status Record Level Error Must be reported. Contains zeroes. 0154 Date of Loan Status is required Record Level Error For I D Loan Status,

the Date of Loan Status must be on or after the Date of Guaranty less 2 years. Date of Loan Status

is before Date of Guaranty less 2 years. 0577 For I D Loan Status, Date must be >= Date of Guaranty - 2 years

### GA Data Provider Instructions **Appendix A: Data Dictionary**

November 29, 201 2 Version 4. 5 **A**
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## Date of Loan Status Record Level Error For SF, SU, PL &

GB loans with DC, DD, DK, DP, DS, DW, FD, OD or UD Loan Status, the Date of Loan Status must be on or after the Date Entered Repayment. Date of Loan Status

is before Date Entered Repayment. 0578 Based on Loan Status, Date must be >= Date Entered Repayment

Record Level Error For SL loans (other

than ID Loan Status), the Date of Loan Status must be on or after the Date of Guaranty. Date of Loan Status

is before Date of Guaranty. 0579 Based on loan type & status, D ate must be >= Date of Guaranty

Record Level Error For SF, SU, PL &

GB loans with BC, BK, CA, DA, DE, DI, FB, PC, PF, RF, RP, or UI , Loan Status, the Date of Loan Status must be on or after the Date of Guaranty. Date of Loan Status

is before Date of Guaranty. 0579 Based on loan type & status, D ate must be >= Date of Guaranty

Record Level Error For Non - CL Loans

for all other loan statu ses except ID and CA, the Date of Loan Status must be on or before the Submittal (Extract dt) Date. Date of Loan Status

is after the Submittal (Extract) Date . 0580 Date must be = or less than Submittal Date

Load Level Error For ID Loan Status,

the Date of Loan Status must be on or before the Submittal (Extract) Date unless equal to the Date Enrollment Period Begins. Date of Loan Status

is after the Submittal (Extract) Date, but not equal to the Enrollment Period Begin Date. 0668 For ID Loan Stat, D ate t must be <= Submit D ate or = Enrol Per Beg D ate

Record Level Error For CA Loan Status,

the Date of Loan Status must be on or before the later of (a) the Date of Guaranty plus 2 years or (b) the Submittal (Extract) Date. Date of Loan Status

is after the later of (a) the Date of Guaranty plus 2 years or (b) the Submittal (Extract) Date. 0710 For CA Loan Stat, must be <= D ate of Guar + 2yr or <= Submittal D ate(Extract Date)

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## Date of Loan Status Record Level Error For CA Loan Status,

the Date of Loan Status must be on or before the later of (a) the Date of Guaranty plus 2 years or (b) the Submittal (Extract D t) Date. Date of Loan Status

is after the later of (a) the Date of Guaranty plus 2 years or (b) the Submittal (Extract) Date. 0710 For CA Loan Stat, must be <= D ate of Guar + 2yr or <= Submittal D ate(Extract Date)

Record Level Error For SF, SU, & PL

loans with DB, DL, DO, DT, DU, DX Loan Status, the Date of Loan Status must be on or after the Date of Disbursement. Date of Loan Status

is before the Date of Disbursement. 0715 Based on loan type & status, Dt must be >= Date of Disbursement

Record Level Error For CL loans, for all

loan statuses except CA, the Date of Loan Status must be on or before the Submittal (Extract) Date plus 1 mo nth. Date of Loan Status

is after the Submittal (Extract) Date plus 1 month. 0721 For CL loans, Date must be <= Submittal Ate + 1 year.

Record Level Error For CL & RF loans

not in an IA status, the Date of Loan Status must be on or after the Date of Guaranty less 1 year. . Date of Loan Status

is before Date of Guaranty less 1 year. 0720 For CL and RF loans, Date must be >= Date of Guaranty

– 1 year.

Record Level Error Date of Loan Status

must be after the other loan activity dates. Date of Loan Status

is on or before the other loan activity dates. 0724 For AE status, date must be > other loan activity dates Record Level Error For AE loan status,

Date of Loan Status must be on or after 11/1/ 19 94. Date of Loan Status

is before 11/1/ 19 94. 0725 AE status date must be >= 11/1/ 19 94
Record Level Error For IG or IM loan

status, Date of Loan Status must be on or after the Date of Guaranty minus 180 days. Date of Loan Status

is before Date of Guaranty minus 180 days. 0726 For IG/IM loan status date must be >= date of guaranty - 180 days
Load Level Error If Loan - Status = IA

and Date of Guaranty, the loan must have a prior status of IM. Date of Loan Status

= Date of Guaranty . Date of Guaranty is before Loan Status Date and prior loan status in not IM. 0728 For IA loan status, Date must = Date of Guaranty unless prior IM status.

**Date Revised 0**  **2 -**  **15 -**  **2007**

### GA Data Provider Instructions **Appendix A: Data Dictionary**

November 29, 201 2 Version 4. 5 **A**
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## Code for Loan Status **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes Yes No Character 2 142 - 143 063 **Description** Code for current status of a loan. **Comments** Must be a valid code from the Loan Status Codes Table (Appendix B

–Ta ble B 10). **Part of Event Type** Loan Status **Companion Field(s)**  Linked through event

 Date of Loan Status (062)  Related fields that check value here

 Amount of Cancellation (065)

 Amount of Claim Paid to Lender (107)

 Amount of Disbursement (067)

 Amount of Outstanding GA fees Balance (formerly Amount of Ending Balance on Claim of Other Fees ) (108)

 Amount of Outstanding Principal Balance (136)

 Date of Cancellation (064)

 Date of Guaranty (025)

 Date of Loan Status (062)

 Date of Outstanding Accrued Interest Balance (137)

 Date of Outstanding Principal Balance (135)

 New Date of Guaranty (045) (used if new identifiers supplied) **Default Value / Use** Must always be filled. **Reporting** Report actual value if change in loan status occurs, or as new loan is made. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Record Level Error Must be reported. Is blank. 0130 Code for Loan Status is required Record Level Error Must be a valid code

from the Loan Status Code Table. Invalid code. 0179 Invalid Code for Loan Status Load Level Error Loan with AE loan

status must already reside on the database Loan with AE loan status is not on the database. 0723 AE loan status not valid on first reporting of loan **Date Revised 04**  **- 06**  **- 2006** 

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## Date of Cancellation **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes Yes Yes Date 8 144 - 151 064 **Description** Date when all or part of a loan was canceled. **Comments** Report the actual Date of Cancellation. **Part of Event Type** Cancellation **Companion Field(s)**  Linked through edit

 Code for Loan Status (063)

 Date of Guaranty (025 )

 New Date of Guaranty (045) (used if new identifiers supplied)

 Submittal (Extract) Date (004) (Header record)  Linked through event

 Amount of Cancellation (065) **Default Value / Use** Report ‘00000000’ if cancellation has not occurred. **Reporting** Report actual value if full or partial cancellation occurs. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be a valid date

(if not zeroes). Invalid date. 0302 Invalid Date of Cancellation Record Level Error Must be reported if

Code for Loan Status is ‘CA’ or there is a corresponding value in Amo unt of Cancellation. Contains zeroes. 0152 Date of Cancellation is required

Record Level Error Date of Cancellation

must be on or after the Date of Guaranty. Date of Cancellation

is before the Date of Guaranty. 0583 Date must be = or greater than Date of Guaranty Record Level Error Date of Cancellation

must be on or before the later of (a) the Date of Guaranty plus two years or (b) the Submittal (Extract) Date. Date of Cancellation

is after the later of (a) the Date of Guaranty plus two years or (b) the Submittal (Extract) Date. 0717 Date must be <= Dt of Guar + 2yr or <= Submittal Dt

**Date Revised 6**  **- 16**  **- 2003** 

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## Am **ount of Cancellation Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes Yes No Numeric 6 152 - 157 065 **Description** The cumulative amount of loan or disbursement(s) that was canceled. **Comments**  A loan or disbursement is canceled in full or in part when a full or partial amount is returned to the lender within 120 days.  Report whole dollars, no cents (e.g . , report $2,500.25 as ‘002500’). **Part of Event Type** Cancellation **Companion Field(s)**  Linked through edit

 Amount of Guaranty (061)

 Code for Loan Status (063)  Linked through event

 Date of Cancellation (064) **Default Value / Use** Report ‘000000’ if cancellation has not occurred. **Reporting** Report actual value if cancellation occurs. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be numeric. Isn’t numeric. 0312 Invalid Amount of Cancellation Record Level Error Must be reported if

Code for Loan Status is ‘CA’ or there is a corresponding value in Date of Cancellation. Contains zeroes. 0105 Amount of Cancellation for Loan is required

Record Level Error If the Code for Loan

Status is ‘CA’, this field must equal the Amount of Guaranty. Amount of Cancellation is not equal to the Amount of Guaranty. 0138 Amount of Cancellation must = Loan Amount Record Level Error Amount of

Cancellation must be the same or less than the Amount of Guaranty. Amount of

Cancellation is greater than the Amount of Guaranty. 0287 Amount of Cancellation must be < or = Amount of Guaranty
**Date Revised 6**  **- 16**  **- 2003** 

### GA Data Provider Instructions **Appendix A: Data Dictionary**

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## Date of Disbursement **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes Yes Yes Date 8 158 - 165 066 **Description** Date when latest loan disbursement was made. **Comments**  Report the actual Date of Disbursement.  Apply rules below if actual date is not available

 If Date of Guaranty falls before January 1, 1984, you may use the plug date ‘19000101’.

 If Date of Guaranty occurred between January 1, 1984 and October 1994, you may report the Date of Disbursement as one day later than the Date of Guaranty (e.g., Use Sept. 5, 1994 for a loan guaranteed Sept. 4, 1994).

 With loans guaranteed before July 1, 1995, you may report the scheduled disbursement date instead of the actual disbursement date.  Do not replace a previously reported actual value with a plug or default value.  If the Amount of Disbursement is zero, there may be a value in Date of D isbursement. (Used in cases of loan cancellation.) **Part of Event Type** Disbursement **Companion Field(s)**  Linked through edit

 Date Guaranty Transferred (090)

 Date of Guaranty (025)

 New Date of Guaranty (045) (used if new identifiers supplied)

 New T ype of Loan (044) (used if new identifiers supplied)

 Submittal (Extract) Date (004) (Header record)

 Ty pe of Loan (024)  Linked through event

 Amount of Disbursement (067)  Related fields that check value here

 Amount of Disbursement (067)

 Amount of Outstanding Principal Balance (136)

 Date Claim Paid (106)

 Date Deferment Starts (092)

 Date Entered Repayment (Date of Maturity) (060)

 Date of Guaranty Agency Principal/Interest Collections (123)

 Date of Loan Status (062)

 Date of Refund on Claims (099) (formerly Date o f Refund from Lender on Claims)099

 Date of TOP Principal/Interest Collections (127)

 Date Reinsurance Claim Requested (114)

 Date Repurchased (120) **Default Value / Use** Report ‘00000000’ if disbursement has not occurred. **Reporting** Report actual value if disbursement occurs.

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## Date of Disbursement **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be a valid date

(if not zeroes). Invalid date. 0192 Invalid Date of Disbursement Record Level Error Must be reported if

there is a corresponding value in Amount of Disbursement. Contains zeroes. 0145 Date of Disbursement is required

Record Level Error A plug date is not

reported on loan guaranteed on or after January 1, 1984. Plug date used. 0230 ‘19000101’ invalid when Dt of GA > = ’19840101’ Record Level Error Date of Disbursement

must be on or after the Date of Guaranty (excludes CL, RF, loans transferred or loans with Date of Guaranty before 19950701). Date of

Disbursement is before the Date of Guaranty. 0581 Date must be = or greater than Date of Guaranty

Record Level Error Date of Disbursement

must be on or before the Submittal (Extract) Date. Date of

Disbursement is after the Submittal (Extract) Date. 0582 Date must be = or less than Submittal Date
Record Level Error For loans not

transferred, Date of Disbursement must be on or before the Date of Guaranty plus 2 years. Date of

Disbursement is after the Date of Guaranty plus 2 years. 0633 Date must be = or less than Date of Guaranty + 2 years

Record Level Error For CL and RF loans,

the Date of Disbursement must be on or after the Date of Guaranty less 1 year. Date of

Disbursement is before the Date of Guaranty less 1 year. 0704 For CL & RF loans, Dt must be >= than Dt of Guaranty - 1 year

Record Level Error For loans transferred,

the Date of Disbursement must be on or after Date of Guaranty less 1 year. Date of

Disbursement is before the Date of Guaranty less 1 year. 0705 Date must be >= than Dt of Guaranty - 1 year

### GA Data Provider Instructions **Appendix A: Data Dictionary**

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## Date of Disbursement Record Level Error For loans with an

early date of Guaranty (on or before 19950630), the Date of Disbursement must be on or after Date of Guaranty less 1 year. Date of

Disbursement is before the Date of Guaranty less 1 year. 0705 Date must be >= than D ate of Guaranty - 1 year

Load Level Error Date change falls in

acceptable range with historical data. Date Sequence

Error. 0525 Date must be > preceding date (if amount of

Disbursement = Amount of Guaranty minus Amount of Cancellation there is a $ 5.00 tol erance) Load Level Error A plug date can’t

supplant a previously reported actual date. Plug date used. 0527 Def ault value for this field cannot modify a real value **Date Revised 6**  **- 16**  **- 2003** 

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## Am **ount of Disbursement Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes Yes No Numeric 6 166 - 171 067 **Description** The cumulative net amount of loan actually disbursed to a borrower. The cumulative amount includes origination fees and insurance premiums. Cancellations are deducted from the amount in this field. Refunds are not deducted from the amount in this field **Comments**  Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’)..  If the Amount of Disbursement is zero, there may be a value in Date of Disbursement.  With loans guaranteed before July 1, 1995, the scheduled disbursements may be reported instead of the actual disbursements. **Part of Event Type** Disbursement **Companion Field(s)**  Linked through edit

 Amount of Guaranty (061)

 Code for Loan Status (063)

 Date of Disbursement (066)  Linked through event

 Date of Disbursement (066)  Related field that checks value here

 Amount of Refund from School to Lender (103) **Default Value / Use** Report ‘000000’ if disbursement has not occurred. **Reporting** Report actual value if disbursement occurs. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be numeric. Isn’t numeric. 0311 Invalid Amount of Disbursement Record Level Error Amount of

Disbursement must not exceed the Amount of Guaranty. Amount of

Disbursement exceeds the Amount of Guaranty. 0101 Amount exceeds Amount of Guaranty
Record Level Error Must be zeroes if

Code for Loan Status is ‘CA’. Contains balance on

canceled loan. 0355 Amount of Disbursement must be zero for Loan Status CA **Date Revised 5**  **- 26**  **- 2000** 

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## Filler **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Date 8 172 - 179 068 **Description** This field is no longer required as of October 1, 2000. All edits have been removed. Until you make system changes, you may continue to populate this field as before, but any data submitted will be ignored by NSLDS. **Comments** Not applicable. **Part of Event Type** Not applicable. **Companion Field(s)** Not applicable. **Default Value / Use** Not applicable. **Reporting** Not applicable. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** N/A N/A N/A N/A N/A **Date Revised 6**  **- 16**  **- 2003** 

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## Filler **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Character 1 180 069 **Description** This field is no longer required as of October 1, 2000. All edits have been removed. Until you make system changes, you may continue to populate this field as before, but any data submitted will be ignored by NSLDS. **Comments** Not applicable. **Part of Event Type** Not applicable. **Companion Field(s)** Not applicable. **Default Value / Use** Not applicable. **Reporting** Not applicable. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** N/A N/A N/A N/A N/A **Date Revised 6**  **- 16**  **- 2003** 

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## PLUS Borro**we r’s Social**  **Security Number Indicator**  **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes No No Character 1 181 070 **Description** Indicates whether PLUS Borrower’s Social Security Number is a real Social Security Number or a pseudo number. **Comments** Report ‘R’ (Real) or ‘P’ (Pseudo). **Part of Event Type** Not part of an event. **Companion Field(s)**  Linked through edit

 New T ype of Loan (044) (used if new identifiers supplied)

 Ty pe of Loan (024)  Related fields that check value here

 New PLUS Borrower’s Social Security Number (048)

 PLUS Borrower’s Social Security Number (028) **Default Value / Use** Must always be filled when loan is a PLUS loan. **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Record Level Error Must be a blank when

Ty pe of Loan is other than ‘PL’. Not blank. 0193 Field not required on this type of loan Record Level Error Must be reported when

Ty pe of Loan is ‘PL’. Is blank. 0226 PLUS Borrower SSN Indicator is required Record Level Error Must be ‘R’ or ‘P’

when Type of Loan is ‘PL’. Contains wrong value. 0228 Invalid PLUS Borrower SSN Indicator **Date Revised 5**  **- 26**  **- 2000** 

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## PLUS Borro**we r’s First Name**  **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes No No Character 12 182 - 193 071 **Description** PLUS Borrower’s first name. **Comments**  If first name exceeds 12 characters, drop characters in excess of 12.  If PLUS Borrower has no first name, enter value ‘NFN’.  Do not enter personal titles (e.g., Mr., Mrs., Dr., Lt., etc.) in this field.  If NSLDS contains only an initial for this field (e.g., ‘J’ or ‘J.’), and a plug date of birth, it will not accept an update of the actual name (e.g., ‘Jane’) or Date of Birth from the agency because there is not enough specific information to ensure a proper match. However, if a real Date of Birth is on record, the PLUS Borrower’s First Name and Date of Birth fields may both be updated.  Once the PLUS Borrower’s Firs t Name field is updated from an initial to the actual name, matches on the initial alone will no longer be possible. **Part of Event Type** Not part of an event. **Companion Field(s)**  Linked through edit

 Date of PLUS Borrower’s Birth (073)

 New PLUS Borrower’s SSN (048)

 New Student’s First Name (043)

 New Student’s Social Security Number (041)

 New T ype of Loan (044) (used if new identifiers supplied)

 PLUS Borrower’s SSN (028)

 Student’s First Name (023)

 Student’s Social Security Number (021)

 Ty pe of Loan (024)  Related fields that check value here

 New PLUS Borrower’s SSN (048)

 PLUS Borrower’s SSN (028) **Default Value / Use** Report blanks if not a PLUS loan. **Reporting** Report actual value in regular update when new PLUS loan or change in name occurs. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be left - justified. Isn’t left -

justified. 0166 Field must be left - justified Record Level Error Must be blank if

Ty pe of Loan is not ‘PL’. Isn’t blank. 0193 Field not required on this type of loan Record Level Error Must be reported if

Ty pe of Loan is ‘PL’. Is blank. 0344 Borrower First Name is required

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November 29, 201 2 Version 4. 5 **A**
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## PLUS Borro**we r’s First Name**  Load Level Error If the Student’s and

PLUS Borrower’s SSNs are equal, the Student’s and PLUS Borrower’s First Names are also equal. PLUS Borrower and Student SSNs match and First Names do not. 0405 Student / PLUS Borrower First Names must match if SSNs match

**Date Revised 5**  **- 26**  **- 2000** 

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November 29, 201 2 Version 4. 5 **A**
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## PLUS Borro**we r’s Last Name**  **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes No No Character 35 194 - 228 072 **Description** PLUS Borrower’s last name. **Comments**  If last name exceeds 35 characters, drop characters in excess of 35.  If borrower does not have a last name, report ‘NLN’. **Part of Event Type** Not part of an event. **Companion Field(s)**  Linked through edit

 New T ype of Loan (044) (used if new identifiers supplied)

 Ty pe of Loan (024)  Related fields that check value here

 New PLUS Borrower’s SSN (048)

 PLUS Borrower’s SSN (028) **Default Value / Use** Report blanks if not a PLUS loan. **Reporting** Report actual value if new loan or name change occurs. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be left - justified. Isn’t left -

justified. 0166 Field must be left - justified Record Level Error Must be blank if not

‘PL’ Type of Loan. Isn’t blank. 0193 Field not required on this type of loan Record Level Error Must be reported if

Ty pe of Loan is ‘PL’. Is blank. 0345 PLUS Borrower Last Name is required **Date Revised 5**  **- 26**  **- 2000** 

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## Date of PLUS Borrow **er’s Birth Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Date 8 229 - 236 073 **Description** Date when PLUS Borrower was born. **Comments**  Report the actual Date of PLUS Borrower’s Birth.  Plug date of ‘19000101’ may be used if no actual date has ever been reported to NSLDS by any Data Provider, and the loan was guaranteed prior to your agency’s Initial Load Date. **Part of Event Type** Not part of an event. **Companion Field(s)**   Linked through edit

 Date of Guaranty (025)

 Initial Load Date (007) (Header record)

 New Date of Guaranty (045) (used if new identifiers supplied)

 New T ype of Loan (044) (used if new identifiers supplied)

 Ty pe of Loan (024)  Related field that checks value here

 PLUS Borrower’s Social Security Number (028) **Default Value / Use** Report ‘00000000’ if loan is not a PLUS loan. **Reporting** Report actual value if loan is a PLUS loan. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be a valid date

(if not zeroes). Invalid date. 0227 Invalid PLUS Borrower Date of Birth Record Level Error If Date of Guaranty is

later than Date of Initial Load, ‘19000101’ cannot be reported. Invalid plug date. 0102 19000101 is invalid when Date of Guaranty > Init Load Date
Record Level Error Must be zeroes if

Ty pe of Loan is not ‘PL’. Contains wrong

value. 0193 Field not required on this type of loan Record Level Error Can’t be zeroes if

Ty pe of Loan is ‘PL’. Contains zeroes. 0343 PLUS Borrower Date of Birth is required Record Level Error Date of PLUS

Borrower Birth must be on or after the Date of Guaranty less 99 years. Date of PLUS

Borrower Birth is before the Date of Guaranty less 99 years. 0621 Date must be = or greater than Date of Guaranty - 99 years
Record Level Error Date of PLUS

Borrower Birth must be on or before the Date of Guaranty less 12 years. Date of PLUS

Borrower Birth is after the Date of Guaranty less 12 years. 0622 Date must be = or less than Date of Guaranty

- 12 years
**Date Revised**  **5 -**  **26 -**  **2000**

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## Student’s Social Security **Number Indicator Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes No No Character 1 237 074 **Description** Indicates whether Student’s Social Security Number is a pseudo SSN or a real number. **Comments** Report ‘R’ for Real, ‘P’ for ‘Pseudo’. **Part of Event Type** Not part of an event. **Companion Field(s)**  Related fields that check value here

 New Student’s SSN (041)

 Student’s SSN (021) **Default Value / Use** Must always be filled. **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Record Level Error Must be ‘R’ or ‘P’. Contains wrong value. 0236 Invalid Student SSN Indicator Record Level Error Must be reported. Is blank. 0261 Student SSN Indicator is required **Date Revised 5**  **- 26**  **- 2000** 

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## Student’s A**cademic Level Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Character 1 238 075 **Description** Student’s academic or grade level in school at the beginning of the specific period covered by the loan. **Comments**  Must be a valid code from the Academic Level Codes Table (Appendix B

–Table B - 1).  If academic level is not available, and Date of Guaranty is before Jan. 1, 1984, you may use the plug value of ‘N’.  Do not replace a previously reported actual value with a plug or default value. **Part of Event Type** Not part of an event. **Companion Field(s)**  Linked through edit

 Date of Guaranty (025)

 New Date of Guaranty (045) (used if new identifiers supplied)

 New T ype of Loan (044) (used if new identifiers supplied)

 Ty pe of Loan (024)  Related field that checks value here

 Amount of Guaranty (061) **Default Value / Use** Report a blank if T ype of Loan is ‘CL’ (Consolidated) or ‘RF’ (Refinanced). **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Record Level Error Must be a valid code

from the Academic Level Codes Table. Invalid code. 0232 Invalid Student Academic Level Record Level Error Whether ‘N’ is valid. Contains plug value when Date of Guaranty is Jan. 1, 1984 or later. 0237 Invalid value when DT of GA > or = 19840101 Record Level Error Must be reported

unless T ype of Loan is ‘CL’ or ‘RF’. Is blank. 0522 Student Academic level is required Load Level Error Plug value can’t be

used to modify real data. Ty pe of Loan is not ‘CL’ or ‘RF’, but plug value of ‘N’ wa s used. 0527 Def value for this field cannot modify a real value **Date Revised 5**  **- 26**  **- 2000** 

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## Student’s Last Name **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes No No Character 35 239 - 273 076 **Description** Title IV aid recipient or beneficiary’s current last name. **Comments**  If last name exceeds 35 characters, drop characters in excess of 35.  If student has no last name, use plug value ‘NLN’. **Part of Event Type** Not part of an event. **Companion Field(s)**  Related fields that check value here

 New SSN (041)

 Student’s SSN (021) **Default Value / Use** Must always be filled. **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be left - justified. Isn’t left -

justified. 0166 Field must be left - justified Record Level Error Must be reported. Is blank. 0263 Student Last Name is required **Date Revised 5**  **- 26**  **- 2000** 

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## Date Enrollment Period Begins **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Date 8 274 - 281 077 **Description** Date when classes are (or were) to begin for the period covered by the loan. **Comments**  Report the actual Date Enrollment Period Begins or, if actual date is not available and Date of Guaranty falls before Jan. 1, 1984, use plug value of ‘19000101’.  For CL or RF loans, report the actual Data Enro llment Period Begins if the borrower is enrolled. Otherwise, report ‘00000000’.  Do not replace a previously reported actual value with a plug or default value. **Part of Event Type** Not part of an event. **Companion Field(s)**  Linked through edit

 Date of Guaranty (025)

 New Date of Guaranty (045) (used if new identifiers supplied)

 New T ype of Loan (044) (used if new identifiers supplied)

 Ty pe of Loan (024)  Related fields that check value here

 Code for Enrollment Status (132)

 Date Enrollment Period Ends (078)

 Date of Loan Status (062)

 Indicator of Subsidy (149) **Default Value / Use** Must always be filled. **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be a valid date

(if not zeroes). Invalid date. 0187 Invalid Date Enrollment Period Begins Record Level Error Must be reported if

Ty pe of Loan is other than ‘CL’ or ‘RF’. Contains zeroes. 0165 Date Enrollment Period Begins is required Record Level Error Whether ‘19000101’

is valid. Contains plug value

when Date of Guaranty is Jan. 1, 1984, or later. 0230 19000101 is invalid when DT of GA > or = 19840101 Record Level Error Date Enrollment

Period Begins must be on or after the Date of Guaranty less 2 years. Date Enrollment

Period Begins is before the Date of Guaranty less 2 years. 0570 Date must be = or greater than Date of Guaranty - 2y

rs
Record Level Error Date Enrollment

Period Begins must be on or before the Date of Guaranty plus 2 years. Date Enrollment

Period Begins is after the Date of Guaranty plus 2 years. 0571 Date must be = or less than Date of Guaranty + 2 years

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## Date Enrollment Period Begins Record Level Error For SL loans, the

Date Enrollment Period Begins must be on or before 19940630. Date Enrollment

Period Begins is after 19940630. 0645 Date must be = or less than 19940630

Load Level Error Plug value can’t be

used to modify real data. Ty pe of Loan is not ‘CL’ or ‘RF’, but plug value was used. 0527 Def value for this field cannot modify a real value **Date Revised 5**  **- 26**  **- 2000** 

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## Date Enrollment **Period Ends Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Date 8 282 - 289 078 **Description** Date when classes ended (or were to end) for the period covered by loan. **Comments**  Report the actual Date Enrollment Period Ends or, if actual date is not available and Date of Guaranty falls before Jan. 1, 1984, use plug value of ‘19000101’.  For CL or RF loans, report the actual Data Enrollment Period Ends if the borrower is enrolled. O therwise, report ‘00000000’.  Do not replace a previously reported actual value with a plug or default value. **Part of Event Type** Not part of an event. **Companion Field(s)**  Linked through edit

 Date Enrollment Period Begins (077)

 Date of Guaranty (025)

 New Date of Guaranty (045) (used if new identifiers supplied)

 New T ype of Loan (044) (used if new identifiers supplied)

 Ty pe of Loan (024) **Default Value / Use** Must always be filled. **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be a valid date

(if not zeroes). Invalid date. 0188 Invalid Date Enrollment Period Ends Record Level Error Date Enrollment

Period Ends must be after the Date Enrollment Period Begins. Date Enrollment

Period Ends is not after the Date Enrollment Period Begins. 0140 Date must be later than Date Enrollment Period Begins
Record Level Error Whether ‘19000101’

is valid. Contains plug value

when Date of Guaranty is Jan. 1, 1984 or later. 0230 19000101 is invalid when DT of GA > or = 19840101 Record Level Error Must be reported if

Ty pe of Loan is other than ‘CL’ or ‘RF’. Contains zeroes. 0303 Date Enrollment Period Ends is required Record Level Error Date Enrollment

Period Ends must be on or before the Date Enrollment Period Begins plus 3 years. Date Enrollment

Period Ends is after the Date Enrollment Period Begins plus 3 years. 0736 Date must be = or < Date Enrollment Period Begins + 3 years
Load Level Error Plug value can’t be

used to modify real data. Incoming date is a

plug date and previously reported date is a real date. 0527 Def ault value for this field cannot modify a real value **Date Revised 06**  **- 10**  **- 2008** 

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## Student’s Middle Initial **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Character 1 290 079 **Description** Title IV aid recipient or beneficiary’s middle initial. **Comments** Report actual initial if known. **Part of Event Type** Not part of an event. **Companion Field(s)** None. **Default Value / Use** Report a blank if initial is not known or student has no middle initial. **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** N/A N/A N/A N/A N/A **Date Revised 5**  **- 26**  **- 2000** 

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## Student’s Driver’s License Number **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Character 30 291 - 320 080 **Description** Title IV aid recipient or beneficiary’s driver’s license number. **Comments**  Report actual license number if available.  Must be reported if Code for Enrollment is ‘A’, ‘F’, or ‘H’.  Report ‘NR’ if student does not have a driver’s license. **Part of Event Type** Not part of an event. **Companion Field(s)**  Linked through edit

 Code for Enrollment Status (132)

 New T ype of Loan (044) (used if new identifiers supplied)

 Ty pe of Loan (024) **Default Value / Use** Must be filled when Code for Enrollment Status is ‘A’, ‘F’, or ‘H’ (i.e., in school). Report a blank for PLUS l oans or loans with other enrollment statuses. **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Record Level Error Must be reported if

Code for Enrollment Status is ‘A’, ‘F’, or ‘H’ and Type of Loan is other than ‘PL’. Is blank. 0207 Student Driver License Number is required

**Date Revised 5**  **- 26**  **- 2000** 

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## Student’s Driver’s License State **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Character 2 321 - 322 081 **Description** State that issued Title IV aid recipient or beneficiary’s driver’s license. **Comments**  Must be a valid code from the State Codes Table (Appendix B

–Table B 1 4 ).  If not known, report ‘NR’. **Part of Event Type** Not part of an event. **Companion Field(s)**   Linked through edit

 Code for Enrollment Status (132)

 New T ype of Loan (044) (used if new identifiers supplied)

 Ty pe of Loan (024) **Default Value / Use**  Must always be filled for all loans except PLUS.  Must be filled when Code for Enrollment Status is ‘A’, ‘F’, or ‘H’ (i.e., in school). Report a blank for PLUS loans or loan with other enrollment statuses. **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Record Level Error Must be a valid code

from the State Codes Table (if not blank). Invalid code. 0340 Invalid Student Driver’s License State Record Level Error Must be reported if

Code for Enrollment Status is ‘A’, ‘F’, or ‘H’ and Type of Loan is other than ‘PL’. Is blank. 0341 Student Driver’s License State is required

**Date Revised 5**  **- 26**  **- 2000** 

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## PLUS Borro**we r’s Middle Initial**  **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Character 1 323 086 **Description** PLUS Borrower’s middle initial. **Comments** Field must be blank if loan is not a PLUS loan. **Part of Event Type** Not part of an event. **Companion Field(s)**  Linked through edit

 New T ype of Loan (044) (used if new identifiers supplied)

 Ty pe of Loan (024) **Default Value / Use** Report a blank if loan is not a PLUS loan, middle initial not known, or no middle initial. **Reporting** Report if new loan or name change occurs. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Record Level Error Field must be blank if

Ty pe of Loan is not ‘PL’. Isn’t blank. 0193 Field not required on this type of loan **Date Revised 5**  **- 26**  **- 2000** 

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## PLUS Borro**we r’s State of Residence**  **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Character 2 324 - 325 087 **Description** The code for a PLUS Borrower’s permanent state of residence at the time the loan was guaranteed. **Comments** Must be a valid code from the State Codes Table (Appendix B

– Table B - 1 4 ). **Part of Event Type** Not part of an event. **Companion Field(s)**  Linked through edit

 Date of Guaranty (025)

 Initial Load Date (007) (Header record)

 New Date of Guaranty (045) (used if new identifiers supplied)

 New T ype of Loan (044) (used if new identifiers supplied)

 Ty pe of Loan (024) **Default Value / Use** Must always be filled if loan is a PLUS loan. **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Record Level Error Must be blank if Type

of Loan isn’t ‘PL’. Isn’t blank. 0193 Field not required on this type of loan Record Level Error Must be a valid code

from the States Code Table. Invalid code. 0347 Invalid PLUS Borrower’s State of Residence Record Level Error Must be reported if

Ty pe of Loan is ‘PL’ and the loan was guaranteed after the Initial Load Date. Is blank. 0523 PLUS Borrower’s State of Residence is required
**Date Revised 5**  **- 26**  **- 2000** 

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## Code for Servicer **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes No No Numeric 6 326 - 331 088 **Description** Code for current lender servicer of an FFELP loan, if there is one. **Comments**  Must be a valid Servicer Code.  As a minimum, Guaranty Agencies must collect servicer code information as it stands at the end of each quarter (March 31, June 30, September 30, and Decemb er 31). This data must be forwarded to NSLDS before the end of the next quarter.  If more than one servicer has been responsible for a loan within the same quarter, report the servicer responsible for the loan at the end of the quarter.  Must always be fille d for serviced loans dated later than July 1, 1995.  Populate if serviced by an ED approved servicer with the valid servicer ID.  Populate if self - serviced and a valid servicer ID has been assigned by ED.  Do not populate if self - serviced and there is not a valid servicer ID available. **Part of Event Type** Lender Servicer **Companion Field(s)**  Linked through event

 Date of Servicer Responsibility (150) **Default Value / Use** Report ‘000000’ if loan is not currently assigned to a lender servicer. **Reporting** Must always be reported if loan is assigned to a lender servicer. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be numeric. Isn’t numeric. 0182 Invalid Code for Servicer Record Level Error Must contain a valid

code if there is a corresponding value in Date of Servicer Responsibility. Contains zeroes. 0395 Code for Servicer is required

Load Level Error Must be valid

Servicer Code. Invalid code. 0182 Invalid Code for Servicer **Date Revised 11**  **- 23**  **- 2008** 

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## Code for Originating FFELP **Lender Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Numeric 6 332 - 337 089 **Description** Code for lender that issued promissory note for an FFELP loan. **Comments**  Must be a valid Lender Code.  If not available, and Date of Guaranty is January 1, 1984, or earlier, you may use the plug value of ‘444444’. **Part of Event Type** Not part of an event. **Companion Field(s)**  Linked through edit

 Date of Guaranty (025)

 New Date of Guaranty (045) (used if new identifiers supplied)  Related field that checks value here

 Date Loan Sold (141) **Default Value / Use** Must always be filled. **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be numeric. Isn’t numeric. 0180 Invalid Code for Originating FFELP Lender Record Level Error Must be a value

between ‘800000’ and ‘999899’, if not ‘444444’. Invalid code. 0180 Invalid code for Originating FFELP Lender
Record Level Error ‘444444’ only

reported w

hen Date of Guaranty is before January 1, 1984. Invalid code based

on Date of Guaranty. 0237 Invalid value when Date of Guaranty > or = 19840101 Record Level Error Can’t be ‘000000’. Is ‘000000’. 0279 Code for Originating FFELP Lender is required Load Level Error Must be a valid

Lender Code. Invalid code. 0180 Invalid Code for Originating FFELP Lender **Date Revised 5**  **- 26**  **- 2000** 

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## Date Guaranty

**Transferred Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes Yes Yes Date 8 338 - 345 090 **Description** Date when a loan guaranty is transferred from one GA to another or to the Federal government. Reported by the receiving agency. **Comments** Report the date when a loan guaranty was transferred from one GA to another. The following agencies are allowed to take loans from another GA without requiring that the transfer being initiated by the current GA: Debt Collections Services DCS (555) and ECMC (927). In order to transfer in a loan currently held by GA 555 or 927 the transfer must be initiated by the current GA. **Part of Event Type** Transfer **Companion Field(s)**  Linked through edit

 Date of Guaranty (025)

 New Date of Guaranty (045) (used if new identifiers supplied)

 Submittal (Extract) Date (004) (Header record)  Related fields that check value here

 Amount of Guaranty (61)

 Date of Disbursement (066)

 Date of Guaranty (025)

 New Date of Guaranty (45) **Default Value / Use** Report ‘00000000’ if transfer has not occurred. **Reporting** Report actual value if transfer occurs. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be a valid date (if

not zeroes). Invalid date. 0190 Invalid Date Guaranty Transferred Record Level Error Date of Guaranty

Transfer must be on or after the Date of Guaranty. Date of Guaranty Transfer is before the Date of Guaranty. 0593 Date must be = or greater than Date of Guaranty Record Level Error Date of Guaranty

Transfer must be on or before the Submittal (Extract) Date. Date of Guaranty Transfer is after the Submittal (Extract) Date. 0594 Date must be = or less than Submittal Date
Load Level Error Whether date is earlier

than a Date Guaranty Transferred previously reported on that loan by another agency. Date is earlier. 0326 Guaranty Trans Date must be > Previous Guaranty Trans Date
**Date Revised 5**  **- 26**  **- 2000** 

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## Ty **pe of Deferment Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes No No Character 2 346 - 347 091 **Description** One of the legal reasons for postponing repayment of loan principal and interest. **Comments**  Must be a valid Deferment T ype from the Deferment T ype Codes Table (Appendix B

– Table B - 3) and conforms to usage rules in Deferment T ype Usage Code Table (Appendix B

– Table B - 4).  As a minimum, Guaranty Agencies must collect deferment information as it stands at the end of each quarter (March 31, June 30, September 30, and December 31). This data must be forwarded to NSLDS before the end of the next quarter.  Must always be filled for deferred loans dated later than July 1, 1995.  You may, but are not required to, discontinue reporting Type of Deferment, Date Deferment Starts, and Date Deferment Stops after the deferment has ended. In this case, populate these three fields with default values. **Part of Event Type** Deferment **Companion Field(s)**  Linked through edit

 Date of Guaranty (025)

 New Date of Guaranty (045) (used if new identifiers supplied)

 New T ype of Loan (044) (used if new identifiers supplied)

 Ty pe of Loan (024)  Linked through event

 Date Deferment Starts (092)

 Date Deferment Stops (093) **Default Value / Use** Report blanks if deferment has not occurred. **Reporting** Report actual value if deferment occurs. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Record Level Error Can’t be blank if there

is a corresponding value in Date Deferment Starts or Date Deferment Stops. Is blank. 0265 Ty pe of Deferment is required

Load Level Error Must be a valid code

(if not blank) from the Deferment T ype Codes Table. If not blank, the code is valid based on Loan Type and Date of Guaranty as described in the Deferment T ype Usage Codes Table. Invalid code. 0239 Invalid Type of Deferment

**Date Revised 5**  **- 26**  **- 2000** 

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## Date Deferment Starts **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes No Yes Date 8 348 - 355 092 **Description** Date when a legal deferment actually begins. **Comments**  Must always be filled for deferred loans where deferment started on or after July 1, 1995 .  As a minimum, Guaranty Agencies must collect deferment information as it stands at the end of each quarter (March 31, June 30, September 30, and December 31). This data must be forwarded to NSLDS before the end of the next quarter.  The dates w

hen deferments start and stop may overlap for different periods in relation to another deferment (e.g., first deferment is 01 - 10 - 95 through 07 - 20 - 95 and second deferment is 07 - 01 - 95 through 12 - 30 - 95).  You may, but are not required to, discontinue reporting Type of De ferment, Date Deferment Starts, and Date Deferment Stops after the deferment has ended. In this case, populate these three fields with default values.  Date sequence rules are still applied to this date in relation to historical start - date data and Date of Lo an Status. The Date Deferment Starts may not precede the date associated with a ‘DA’ Loan Status Code.  Date sequence edits are not applied against this field if zeroes are reported for a loan no longer in deferment.  For SLS loans, GAs must report Date D eferment Starts and Date Deferment Stops as the actual date plus 7000 years when using DataPrep Version 1.0. Optional with DataPrep Version 2.0. or later. (This practice was im

plemented to accommodate a change in the NSLDS definition of Date Entered Repayment (Date of Maturity) for SLS loans, since technically SLS Date Deferment Starts the day after the loan is disbursed. Reporting the date as described avoids an error with DataPrep Version 1.0. NSLDS automatically subtracts the 7000 years during record lev el editing.) **Part of Event Type** Deferment **Companion Field(s)**  Linked through edit

 Date Entered Repayment (Date of Maturity) (060)

 Date of Disbursement (066)

 Date of Guaranty (025)

 Date Repurchased (120)

 Indicator of Rehabilitated Loan (122)

 New Date of Guaranty (045) (used if new identifiers supplied)

 New T ype of Loan (044) (used if new identifiers supplied)

 Submittal (Extract) Date (004) (Header record)

 Ty pe of Loan (024)  Linked through event

 Date Deferment Stops (093)

 Ty pe of Deferment (091)  Related fi eld that checks value here

 Date Deferment Stops (093) **Default Value / Use** Report ‘00000000’ if deferment has not occurred. **Reporting** Report actual value if deferment occurs.

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## Date Deferment Starts **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be a valid date

(if not zeroes). Invalid date. 0185 Invalid Date Deferment Starts Record Level Error Can’t be zeroes if

there are corresponding values in the Date Deferment Stops or the Type of Deferment. Contains zeroes. 0132 Date Deferment Starts is required

Record Level Error Date Deferment

Starts must be on or before the Submittal (Extract) Date. Date Deferment

Starts is after the Submittal (Extract) Date. 0589 Date must be = or less than Submittal Date
Record Level Error Date Deferment

Starts must be on or after the earlier of (a) the Date of Disbursement (if the Date of Disbursement is not zero) or (b) the Date of Guaranty. Date Deferment Starts is before the earlier of (a) the Date of Disbursement (if Date of Disbursement is not zero) or (b) the Date of Guaranty. 0718 Date must be >= Date of Disbursement or >= Date of Guaranty

Record Level Error For non - SL loans, if

the loan is not rehabilitated (Indicator of Rehabilitated Loan is not Y) or the Date Deferment Starts is after rehabilitation (Date Repurchased), then the Date Deferment Starts must be on or after the Date Entered Repayment. Date Deferment Starts is before the Date Entered Repayment. 0719 Date must be = or greater than Date Entered Repayment

Load Level Error Date change falls in

acceptable range in relation to historical data. Date sequence error. 0525 Date must be > preceding date
**Date Revised 5**  **- 26**  **- 2000** 

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## Date Deferment Stops **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes No No Date 8 356 - 363 093 **Description** Date when a legal deferment is projected to end or actually ends. Includes postdeferment grace period if applicable. **Comments**  Must always be filled for deferred loans where deferment started on or after July 1, 1995.  Report the actual Date Deferment Stops, or, as a minimum, Guaranty Agencies must collect deferment information as it stands at the end of each quarter (March 31, June 30, September 30, and December 31). This data must be forwarded to NSLDS before the end of the next quarter.  The dates w

hen deferments start and stop may overlap for different periods in relation to another deferment. (e.g., first deferment is 01 - 10 - 95 through 07 - 20 - 95 and second deferment is 07 - 01 - 95 through 12 - 30 - 95).  You may, but are not required to, discontinue reporting Type of Deferment, Date Deferment Starts, and Date Deferment Stops after the deferment has ended. In this case, populate these three fields with default values.  For SLS loans, GAs must report Date Deferment Starts and Date Deferment Stops as the actual date plus 7000 years when using DataPrep Version 1.0. Optional with DataPrep Version 2.0. or later. (This practice was im

plemented to accommodate a change in the NSLDS definition of Date Entered Repayment (Date of Maturity) for SLS loans, since technically SLS Date Deferment Starts the day after the loan is disbursed. Reporting the date as described avoids an error with DataPrep Version 1.0. NSLDS automatically subtracts the 7000 years during record level editing.) **Part of Event Type**  Deferment **Companion Field(s)**  Linked through event

 Date Deferment Starts (092)

 Ty pe of Deferment (091)  Related field that checks value here

 Date Deferment Starts (092) **Default Value / Use** Report ‘00000000’ if deferment has not occurred. **Reporting** Report actual value if deferment occurs. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be a valid date

(if not zeroes). Invalid date. 0186 Invalid Date Deferment Stops Record Level Error Can’t be zeroes if

there are corresponding values in Type of Deferment and Date Deferment Starts. Contains zeroes. 0133 Date Deferment Stops is required

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## Date Deferment Stops Record Level Error Date Deferment

Stops must be after the Date Deferment Starts. Date Deferment

Stops is not after the Date Deferment Starts. 0139 Date must be later than Date Deferment Starts Record Level Error Date Deferment

Stops must be on or before the Date Deferment Starts plus 15 years. Date Deferment

Stops is after the Date Deferment Starts plus 15 years. 0592 Date must be = or less than Date Deferment Starts + 15 years
**Date Revised 5**  **- 26**  **- 2000** 

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## Indicator of Lender **- of** **- Last Resort Loan**  **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Character 1 364 095 **Description** Indicates that loan is a lender - of - last -resort loan. **Comments** Must contain ‘Y’ (Yes) or a blank. **Part of Event Type** Not part of an event. **Companion Field(s)** None. **Default Value / Use** Report ‘Y’ if lender of last resort loan, blank if not. **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Record Level Error Must be ‘Y’ or blank. Contains wrong value. 0398 Invalid Indicator of Lender of Last Resort Loan **Date Revised 5**  **- 26**  **- 2000** 

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## Claim Reason for **Guaranty A** **genc y**  **Claim Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes Yes No Character 2 365 - 366 096 **Description** The reason the latest reinsurance claim, including supplemental insurance, was paid to a Guaranty Agency. Reasons include borrower death, disability, bankruptcy, default, closed school, false certification, or exempt. **Comments**  Must be a valid code from the Claim Reasons Code Table (Appendix B

– Table B - 2).  Update this field whenever there is change in the reason (may be non mo netary) for reinsurance or supplemental reinsurance. For example: the original reins urance claim reason was due to D efault (DF), but later the borrower becomes bankrupt, this field would be updated to Bankruptcy other(BO ) . Even though the rate may not change, update this field if there is a change in the reason.  A Reinsurance Claim Payment made before a repurchase date does not need to be continually reported after repurchase.  The Date Repurchased value for a loan will de termine whether blanks reported in this field will cause the event to be deleted or to be interpreted as a default value.

 If Date Repurchased is later than the last-reported Date Reinsurance Claim Requested, blanks reported in this field will NOT delete those previously reported values. (NSLDS will store the last -reported data, and GAs can stop reporting on a loan that has been repurchased.)

 If the Date Repurchased is the same as or earlier than the last-reported Date Reinsurance Claim Requested (meaning that a new reinsurance claim payment occurred after the repurchase), blanks will be interpreted as a request to delete the Reinsurance Claim Payment that occurred after the repurchase. **Part of Event Type** Reinsurance Claim Payment **Companion Field(s)**  Linked through edit

 Date Reinsurance Claim Requested (114)  Linked through event

 Amount of Reinsurance Claim Requested (116)

 Date Reinsurance Claim Paid (115)

 Date Reinsurance Claim Requested (114)

 Reinsurance Reimbursement Rate (119)  Relationship established

 Date Repurchased (120) (New) **Default Value / Use**  Report blanks if Reinsurance Claim Payment has not occurred.  Or, report blanks when 1. The reinsurance claim request occurred before the latest repurchase; and 2. The request has been fully paid/processed; and 3. The request has been successfully reported to NSLDS. **Reporting** Report actual value if Reinsurance Claim Payment occurs. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message**

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## Claim Reason for **Guaranty A** **genc y**  **Claim** Record Level Error Must be a valid code. Contains wrong value. 0174 Invalid Claim Reason for GA Claim Record Level Error If this field contains

‘CS’ and Date Reinsurance Claim Requested is earlier than April 1, 1993, ‘CS’ is invalid. (Status did not exist prior to this date.) Contains wrong value. 0174 Invalid Claim Reason for GA Claim

Record Level Error If this field contains

‘FC’ and Date Reinsurance Claim Requested is earlier than January 1, 1994 , ‘FC’ is invalid. (Status did not exist prior to this date.) Contains wrong value. 0174 Invalid Claim Reason for GA Claim

Record Level Error Must be reported if

there are corresponding values in Amount of Reinsurance Claim Requested or Date Reinsurance Claim Requested. Is blank. 0277 Claim Reason for GA Claim is required

**Date Revised 5**  **- 26**  **- 2000** 

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## Date of Refund on Claims **Formerly**

**Date of Refund From Lender on Claims Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes Yes No Date 8 367 - 374 099 **Description** Date when Guaranty Agency received an insurance claim refund . **Comments**  Report the actual Date of Refund on Claims
. (formerly Date of Refund From Lender on Claims)  An Insurance Claim Refund made before a repurchase date does not need to be continually reported after repurchase. However, the data provider must first ensure the refund has been successfully updated to NSLDS before ceasing to report on it. Be especially alert to this when the refund i s followed quickly by repurchase.  The Date Repurchased value for a loan will determine whether zeroes reported in this field will cause the event to be deleted or to be interpreted as a default value.

 If Date Repurchased is later than the last-reported Date of Refund on Claims, zeroes reported in this field will NOT delete those previously reported values. (NSLDS will store the last -reported data, and GAs can stop reporting on a loan that has been repurchased.)

 If the Date Repurchased is the same as or earlier than the current Date of Refund on Claims (meaning that a new insurance claim refund occurred after the repurchase), zeroes will be interpreted as a request to delete the Insurance Claim Refund that occurred after the repurchase.  Submit a Past Period Change record (PPC) to delete a refund that occurred before the latest Date of Repurchase.  If the GA receives a borrower payment from the lender after an insurance claim was paid, but prior to reinsurance being requested, report the date of refund. **Part of Event Type** Insurance Claim Refund **Companion Field(s)**  Linked through edit

 Date of Disbursement (066)

 Date of Guaranty (025)

 Date Repurchased (120)

 New Date of Guaranty (045) (used if new identifiers supplied)

 Submittal (Extract) Date (004) (Header record)  Linked through event

 Amount of Refund on Claims (100) (formerly Date of Refund From Lender on Claims)  Relationship established

 Date Repurchased (120) (New) **Default Value / Use** Report ‘00000000’ if Insurance Claim Refund has not occurred, or if latest refund occurred before repurchase and it has already been successfully reported to NSLDS. **Reporting** Report actual value if Insurance Claim Refund occurs.

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## Date of Refund on Claims **Formerly**

**Date of Refund From Lender on Claims Edit**  **Level Verifies**  **Error Error**  **No. Error Message**  Domain Level Error Must be a valid date

(if not zeroes). Invalid date. 0209 Invalid Date Of Refund on Claims (formerly Invalid Date Of Refund from Lender on Claims) Record Level Error Can’t be zeroes if

there is a corresponding value in Amount of Refund on Claims. Contains zeroes. 0159 Date of Refund on Claims is required (formerly Date of Refund From Lender on Claims is required) Record Level Error Date of Refund on

Claims must be on or before the Submittal (Extract) Date. Date of Refund on

Claims is after the Submittal (Extract) Date. 0606 Date must be = or less than Submittal Date
Record Level Error Date of Refund on

Claims must be on or after the Date of Guaranty. Date of Refund on

Claims is before the Date of Guaranty. 0637 Date must be = or greater than Date of Guaranty Record Level Error Date of Refund on

Claims must be on or after the Date of Disbursement. Date of Refund on

Claims is before the Date of Disbursement. 0644 Date must be = or greater than Date of Disbursements **Date Revised 3**  **- 1**  **- 2005** 

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## Am **ount of Refund on Claims**  **Formerly**

**A mount of Refund From Lender on Claims**  **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes Yes No Numeric 6 375 - 380 100 **Description** The cumulative dollar amount of reinsurance refund(s) from the GA due to an overpayment of lender claim, overstated reinsurance request, late refunds from the institution to the lender or borrower payments to the lender

— A refund is reported only if reinsurance has been requested.. Amount does not include refunds that were made prior to repurchase. **Comments**  This field applies only to payments, overpayments, or school refunds forwarded to the GA by the lender after reinsurance has been requested or an overstated reinsurance request has been made .  If the GA receives a borrower payment from the lender after an insurance claim was paid, but prior to reinsurance being requested, reduce the Amount Reinsurance Requested.  If the GA receives payment on behalf of the borrower from any source other than a lender after the lender claim payment , report as a collection in the Amount of Guaranty Agency Principal Collections.  Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).  If required data is carried by the Data Provider at the account level, the amount must be pro -rated across the loans involved. If a rounding problem is created by pro -rating the amount, adjustments may be made to one loan so that the pro -rated amount at each loan level equals the total amount at account level.  Guaranty Agenci es should report late refunds (e.g., refunds that occur after a default or other claim has been paid to the lender) regardless of whether the refund is actually sent to the GA by the lender or the school.  The value in this field does not include the repurchase amount from the lender.  An Insurance Claim Refund made before the repurchase date does not need to be continually reported after repurchase. However, the data provider must first ensure the refund has been successfully updated to NSLDS before ceasing to report on it. Be especially alert to this when the refund is followed quickly by repurchase.  When a refund is paid after repurchase, only report the amount that was refunded after the repurchase.  The Date Repurchased value for a loan will determine whether zeroes reported in this field will cause the event to be deleted or to be interpreted as a default value.

 If Date Repurchased is later than the last-reported Date of Refund on Claims, zeroes reported in this field will NOT delete those previously reported values. (NSLDS will store the last -reported data, and GAs can stop reporting on a loan that has been repurchased.)

 If the Date Repurchased is the same as or earlier than the current Date of Refund on Claims (meaning that a new insurance claim refund oc curred after the repurchase), zeroes will be interpreted as a request to delete the Insurance Claim Refund that occurred after the repurchase. **Part of Event Type** Insurance Claim Refund

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## Am **ount of Refund on Claims**  **Formerly**

**A mount of Refund From Lender on Claims**  **Companion Field(s)**  Linked through edit

 Amount of Claim Paid to Lender (107)  Linked through event

 Date of Refund on Claims (099)  Relationship established

 Date Repurchased (120) (New) **Default Value / Use** Report ‘000000’ if Insurance Claim Refund has not occurred, or if latest refund occurred before repurchase and it has already been successfully reported to NSLDS. **Reporting** Report actual value if Insurance Claim Refund occurs. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be numeric. Isn’t numeric. 0334 Invalid Amount of Refund on Claims Record Level Error Can’t be zeroes if

there is a corresponding value in Date of Refund on Claims. Contains zeroes. 0123 Amount of Refund on Claims is required

Record Level Error Amount of Refund on

Claims must not exceed the Amount of Claim Paid to Lender. Amount of Refund

on Claims must not exceed the Amount of Claim Paid to Lender. 0658 Amount must be = or less than Amount of Claim Paid to Lender
**Date Revised 6**  **- 1**  **- 2005** 

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## Date of Refund to Lender **from School**

**Formerly**

**Date of Refund to Lender Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes No No Date 8 381 - 388 101 **Description** Date when a lender receives a refund from the school. **Comments** Report the actual Date of Refund to Lender, or, as a minimum, Guaranty Agencies must collect refund information as it stands at the end of each quarter (March 31, June 30, September 30, and December 31). This data must be forwarded to NSLDS before the end of the next quarter. **Part of Event Type** Refund to Lender **Companion Field(s)**  Linked through edit

 Date of Guaranty (025)

 New Date of Guaranty (045) (used if new identifiers supplied)

 Submittal (Extract) Date (004) (Header record)  Linked through event

 Amount of Refund from School to Lender (103) **Default Va lue / Use**  Report ‘00000000’ if refund has not occurred or if latest refund occurred before repurchase. **Reporting** Report actual value if refund occurs. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be a valid date

(if not zeroes). Invalid date. 0210 Invalid Date of Refund to Lender Record Level Error Can’t be zeroes if

there is a corresponding value in Amount of Refund From School to Lender. Contains zeroes. 0161 Date of Refund to Lender is required

Record Level Error Date of Refund to

Lender must be on or after the Date of Guaranty. Date of Refund to

Lender is before the Date of Guaranty. 0585 Date must be = or greater than Date of Guaranty Record Level Error Date of Refund to

Lender must be on or before the Submittal (Extract) Date. Date of Refund to

Lender is after the Submittal (Extract) Date. 0586 Date must be = or less than Submittal Date
**Date Revised 6**  **- 16**  **- 2003** 

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## Am **ount of Refund From School to Lender Formerly**  **Am ount**  **of Refund From School to Lender A ccording to Lender**  **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes Yes No Numeric 6 389 - 394 103 **Description** The cumulative amount of refund(s) returned from school to lender, as reported by lender. School refunds should be reported in this field up to the time an insurance claim is paid on a loan. **Comments**  Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).  As a minimum, Guaranty Agencies must collect amount information as it stands at the end of each mo nth. . This data must be forwarded to NSLDS during the next regular submission. **Part of Event Type** Refund to Lender **Companion Field(s)**  Linked through edit

 Amount of Disbursement (067)

 Amount of Guaranty (061)  Linked through event

 Date of Refund to Lender (101) **Default Value / Use** Report ‘000000’ if loan refund has not occurred. **Reporting** Report actual value if loan refund occurs. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be numeric. Isn’t numeric. 0327 Invalid Amt Refund from School to Lender Record Level Error Can’t be zeroes if

there is a corresponding value in Date of Refund to Lender. Contains zeroes. 0125 Amt of Refund School to Lender is required

Record Level Error Amount of Refund

from School to Lender must not exceed the Amount of Disbursement. Amount of Refund

from School to Lender exceeds the Amount of Disbursement. 0652 Amount must be = or less than Amount of Disbursement
Record Level Error Amount of Refund

from School to Lender must not exceed the Amount of Guaranty. Amount of Refund

from School to Lender exceeds the Amount of Guaranty. 0716 Amount must be = or less than Amount of Guaranty
**Date Revised 5**  **- 26**  **- 2000** 

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## Claim Reason for Lender **Claim Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes Yes No Character 2 395 - 396 105 **Description** The reason the latest insurance claim, including supplemental claims, was paid to lender. Reasons include borrower death, disability, bankruptcy, default, closed school, false certification, or exempt. **Comments**  Must be a valid code from the Claim Reason Codes Table (Appendix B

– Table B - 2).  An Insurance Claim Payment made before a repurchase date does not need to be continually reported after repurchase.  The Date Repurchased value for a loan will determine whether blanks reported in this field will cause the event to be deleted or to be interpreted as a default value.

 If Date Repurchased is later than the last -reported Date Claim Paid, blanks reported in this field will NOT delete those previously reported values. (NSLDS will store the last-reported data, and GAs can stop reporting on a loan that has been repurchased.)

 If the Date Repurchased is the same as or earlier than the current Date Claim Paid (meaning that a new insurance claim payment occurred after the repurchase), blanks will be interpreted as a request to delete the Insurance Claim Payment that occurred after the repurchase. **Part of Event Typ e**  Insurance Claim Payment **Companion Field(s)**  Linked through event

 Amount of Claim Paid to Lender (107)

 Date Claim Paid (106)  Relationship established

 Date Repurchased (120) (New) **Default Value / Use** Report blanks if Insurance Claim Payment has not occurred, or if latest payment occurred before repurchase and it has already been successfully reported to NSLDS. **Reporting** Report actual value if Insurance Claim Payment occurs. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Record Level Error Can’t be ‘CS’ if Date

Claim Paid is April 1, 1993 or earlier. (Status did not exist prior to this date.) Contains wrong value. 0175 Invalid Claim Reason for Lender Claim

Record Level Error Can’t be ‘FC’ if Date

Claim Paid is Jan. 1, 1994 or earlier. (Status did not exist prior to this date.) Contains wrong value. 0175 Invalid Claim Reason for Lender Claim

Record Level Error Must be a valid code

from the Claim Reason Codes Table (if not blank). Invalid code. 0175 Invalid Claim Reason for Lender Claim

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## Claim Reason for Lender **Claim** Record Level Error Must be reported if

Amount of Claim Paid to Lender or Date Claim Paid have corresponding (non zero) values. Is blank. 0271 Claim Reason Code and / or Date Claim Paid is required

**Date Revised 5**  **- 26**  **- 2000** 

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## Date Claim Paid **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes Yes Yes Date 8 397 - 404 106 **Description** Date when a Guaranty Agency paid an original insurance claim or the date of any additional claims to a lender. **Comments**  Report the actual Date Claim Paid.  An Insurance Claim Payment made before a repurchase date does not need to be continually reported after repurchase. However, the data provider must first ensure the payment has been successfully updated to NSLDS before ceasing to report on it. Be especially alert to this when the payment is followed quickly by repurchase.  The Date Repurchased value for a loan will determine whether zeroes reported in this field will cause the event to be deleted or to be interpreted as a default value.

 If Date Repurchased is later than the last-reported Date Claim Paid, zeroes reported in this field will NOT delete those previously reported values. (NSLDS will store the last-reported data, and GAs can stop reporting on a loan that has been repurchased.)

 If the Date Repurchased is the same as or earlier than the current Date Claim Paid (meaning that a new insurance claim payment occurred after the repurchase), zeroes will be interpreted as a request to delete the Insurance Claim Payment that occurred after the repurchase.  Submit a Past Period Change reco rd (PPC) to delete a payment that occurred before the latest Date of Repurchase. **Part of Event Type** Insurance Claim Payment **Companion Field(s)**  Linked through edit

 Date of Disbursement (066)

 Date of Guaranty (025)

 Date Repurchased (120)

 Submittal (Extract) Date (004) (Header record)  Linked through event

 Amount of Claim Paid to Lender (107)

 Claim Reason for Lender Claim (105)  Relationship established

 Date Repurchased (120) (New) **Default Value / Use** Report ‘00000000’ if an Insurance Claim Payment has not occurred, or if latest payment occurred before repurchase and it has already been successfully reported to NSLDS. **Reporting** Report actual value if Insurance Claim Payment occurs.

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## Date Claim Paid **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be a valid date

(if not zeroes). Invalid date. 0184 Invalid Date Claim Paid Record Level Error Must be reported if

there are corresponding values in Claim Reason for Lender Claim or Amount of Claim Paid to Lender. Is zeroes. 0271 Claim Reason Code and / or Date Claim Paid is required

Record Level Error Date Claim Paid must

be on or before the Submittal (Extract) Date. Date Claim Paid is

after the Submittal (Extract) Date. 0604 Date must be = or less than Submittal Date
Record Level Error Date Claim Paid must

be on or after the Date of Disbursement. Date Claim Paid is

before the Date of Disbursement. 0634 Date must be = or greater than Date of Disbursements Record Level Error Date Claim Paid must

be on or after the Date of Guaranty. Date Claim Paid is

before the Date of Guaranty. 0635 Date must be = or greater than Date of Guaranty Load Level Error Date change falls in

acceptable range in relation to historical data. Date sequence error. 0525 Date must be > preceding date
**Date Revised 5**  **- 26**  **- 2000** 

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## Am **ount of Claim Paid to Lender Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes Yes No Numeric 6 405 - 410 107 **Description** The cumulative amount of principal and interest including any additional principal and interest paid on the claim to a lender by a Guaranty Agency for an insurance claim on loan . Amount does not include claims that were made prior to repurchase. **Comments**  Report whole dollars, no cents (e.g., report $2,500.25 as ‘002 500’).  Include the following in this field: Principal and intere st paid to lender for example: The borrower defaults on a $10,000 loan. The Amount of Claim Paid to the Lender (based on the 2% federal risk sharing), is $9,800.00, Later the Lender realizes that they did not include $100 in accrued interest. The Amount of Claim Paid to lender wo uld be updated to $9,898.00 and the Date of Claim Payment would be updated to the date the additional claim amount was paid to the lender.  Do not report in this field C losed School or False Certification claims paid directly to borrowers.  If required data is carried by the Data Provider at the account level, the amount must be pro -rated across the loans involved. If a rounding problem is created by pro -rating the amount, adjustments may be made to one loan so that the pro -rated amount at each loan level equals the total amount at account level.  An Insurance Claim Payment made before a repurchase date does not need to be continually reported after repurchase. However, the data provider must first ensure the payment has been successfully updated to NSLDS before ceasing to report on it. Be especially alert to this when the payment is followed quickly by repurchase.  When a claim is paid after repurchase, only report the amount that was paid after the repurchase.  The Date Repurchased value for a loan will determine whether zeroes reported in this field will cause the event to be deleted or to be interpreted as a default value.

 If Date Repurchased is later than the last-reported Date Claim Paid, zeroes reported in this field will NOT delete those previously reported values. (NSLDS will store the last-reported data, and GAs can stop reporting on a loan that has been repurchased.)

 If the Date Repurchased is the same as or earlier than the current Date Claim Paid (meaning that a new insurance claim payment occurred after the repurchase), zeroes will be interpreted as a request to delete the Insurance Claim Payment that occurred after the repurchase. **Part of Event Type** Insurance Claim Payment

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## Am **ount of Claim Paid to Lender Companion Field(s)**   Linked through edit

 Amount of Guaranty (061)

 Code for Loan Status (063)  Linked through event

 Claim Reason for Lender Claim (105)

 Date Claim Paid (106)  Related field that checks value here

 Amount of Refund on Claims (100)  Relationship established

 Date Repurchased (120) (New) **Default Value / Use** Report ‘000000’ if Insurance Claim Payment has not occurred, or if latest payment occurred before repurchase and it has already been successfully reported to NSLDS. **Reporting** Report actual value if Insurance Claim Payment occurs. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be numeric. Isn’t numeric. 0324 Invalid Amount of Claim Paid to Lender Record Level Error Can’t be zeroes if

there are corresponding values in Date Claim Paid or Claim Reason for Lender Claim. Can’t be zeros if

there are corresponding values in Claim Reason for Lender Claim or Date Claim Paid. 0106 Amount of Claim Paid to Lender is required

Record Level Error Amount of Claim

Paid to Lender must not exceed nine times the Amount of Guaranty. Amount of Claim

Paid to Lender exceeds nine times the Amount of Guaranty. 0657 Amount must be = or less than 9 times Amount of Guaranty
Load Level Error Can’t be zeroes if

Code for Loan Status is ‘BC’, ‘BK’, ‘DB’, ‘DC’, ‘DD’, ‘DE’, ‘DI’, ‘DK’, ‘DL’, ‘DO’, ‘DP’, ‘DS’, ‘DT’, ‘DU’, ‘DW’, ‘DX’, or ‘OD’. Contains zeroes. 0106 Amount of Claim Paid to Lender is required

**Date Revised 6**  **- 16**  **- 2003** 

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## Am **ount of Outstanding GA**  **Fees Balance Formerly** 

**A mount of Ending Balance on Claim of Other Fees**  **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Numeric 6 411 - 416 108 **Description** T he amount currently owed by the borrower for GA charges other than principal and interest (e.g., late charges, attorney fees, collection charges, and supplemental pre - claims assistance). If other fees are also due to the GA, they should be reported here. **Comments**  Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).  The sum of this field, plus Amount of Outstanding Principal Balance, plus Amount of Outstanding Accrued Interest Balance comprise the total amount owed by a borrower on a loan. This sum must equal zero if the loan is closed fo r any reason other than defaulted w rite off (DW).  If required data is carried by the Data Provider at the account level, the amount must be pro -rated across the loans involved. If a rounding problem is created by pro -rating the amount, adjustments may be made to one loan so that the pro -rated amount at each loan level equals the total amount at account level. **Part of Event Type** Not part of an event. **Companion Field(s)**  Linked through edit

 Amount of Guaranty (061)

 Code for Loan Status (063)  Related field that checks value here

 Amount of Outstanding Principal Balance (136) **Default Value / Use** Report ‘000000’ if charges and fees have not occurred. **Reporting** Report actual value if charges and fees occur. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be numeric. Isn’t numeric. 0329 Invalid Amount of Ending Balance on Claims of Other Fees Record Level Error Amount of Ending

Balance on Claims of Other Fees must not exceed nine times the Amount of Guaranty. Amount of Ending

Balance on Claims of Other Fees exceeds nine times the Amount of Guaranty. 0655 Amount must be = or less than 9 times Amount of Guaranty

**Date Revised 5**  **- 26**  **- 2000** 

### GA Data Provider Instructions **Appendix A: Data Dictionary**

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## Date Reinsurance Claim Requested **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence**  **Edit Type**  **Size Position**  **Field Code** No Yes Yes Yes Date 8 417 - 424 114 **Description** Date when the Guaranty Agency requested reinsurance. **Comments**  Report the month end date (the last calendar day of the month) that equals the fiscal month of the “Guaranty Agency Financial Report” for which reinsurance is requested.  Report the actual Date Reinsurance Claim Requested.  If reporting reinsurance claims twice a month using the supplemental claim form there are two options: (1) Continue to report the month end date that equals the fiscal month of the GAFR for which the reinsurance is requested. (2) report the actual date requested.  This date does not apply to Supplemental Reinsurance Claim request(s).  A Reinsurance Claim Payment made before a Repurchase Date does not need to be continually reported after repurchase. However, the data provider must first ensure the request has been successfully updated to NSLDS before ceasing to report on it. Be especially alert to this when the request is followed quickly by repurc hase.  The Date Repurchased value for a loan will determine whether zeroes reported in this field will cause the event to be deleted or to be interpreted as a default value.

 If Date Repurchased is later than the last-reported Date Reinsurance Claim Requeste d, zeroes reported in this field will NOT delete those previously reported values. (NSLDS will store the last -reported data, and GAs can stop reporting on a loan that has been repurchased.)

 If the Date Repurchased is the same as or earlier than the last-reported Date Reinsurance Claim Requested (meaning that a new reinsurance claim payment occurred after the repurchase), zeroes will be interpreted as a request to delete the Reinsurance Claim Payment that occurred after the repurchase.  Submit a Past Period Change record (PPC) to delete a request that occurred before the latest Date of Repurchase. **Part of Event Type** Reinsurance Claim Payment **Companion Field(s)**  Linked through edit

 Date of Disbursement (066)

 Date of Guaranty (025)

 Date Repurchased (120)

 Submittal (Extract) Date (004) (Header record)  Linked through event

 Amount of Reinsurance Claim Requested (116)

 Claim Reason for Guaranty Agency Claim (096)

 Date Reinsurance Claim Paid (115)

 Reinsurance Reimbursement Rate (119)  Related fields that check value here

 Date of Guaranty Agency Bankruptcy Claim Refunds (145)

 Date Reinsurance Claim Payment (115)

 Date Supplemental Claim Requested (117)  Relationship established

 Date Repurchased (120) (New)

### GA Data Provider Instructions **Appendix A: Data Dictionary**

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## Date Reinsurance Claim Requested **Default Value / Use**  Report ‘00000000’ if Reinsurance Claim Payment has not occurred.  Or, report ‘00000000’ when 1. The reinsurance claim request occurred before the latest repurchase; and 2. The request has been fully paid/processed; and 3. The request has been successfully reported to NSLDS. **Reporting** Report actual value if Reinsurance Claim Payment occurs. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be a valid date

(if not zeroes). Invalid date. 0215 Invalid Date Reinsurance Claim Requested Record Level Error Can’t be zeroes if

there are corresponding values in Claim Reason for Guaranty Agency Claim, Amount of Reinsurance Claim Requested, or Amount of Supplemental Claim Requested. Contains zeroes. 0275 Date Reinsurance Claim Requested is required

Record Level Error Date Reinsurance

Claim Requested must be on or before the Submittal (Extract) Date. Date Reinsurance

Claim Requested is after Submittal (Extract) Date. 0608 Date must be = or less than Submittal Date

Record Level Error Date Reinsurance

Claim Requested must be on or after the Date of Guaranty. Date Reinsurance Claim Requested is before the Date of Guaranty. 0636 Date must be = or greater than Date of Guaranty Record Level Error Date Reinsurance

Claim Requested must be on or after the Date of Disbursement. Date Reinsurance

Claim Requested is before the Date of Disbursement. 0643 Date must be = or greater than Date of Disbursements
Load Level Error Date change falls in

acceptable range in relation to historical data. Date sequence error. 0529 Date Reins urance Cl ai m Re quested must be > prior Date Reinsurance Cl aim Requested **Date Revised 0**  **2 -**  **15 -**  **200 7** 

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## Date Reinsurance Claim Paid **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes Yes No Date 8 425 - 432 115 **Description** Date when a Guaranty Agency receives the government reinsurance claim payment. (Electronic Funds Transfer Date). **Comments**  Report the actual Date Reinsurance Claim Paid.  If reporting reinsurance claim request twice a month using the supplemental claim report the date the supplemental claim was paid or the GAFR reinsurance claim paid date.  Do not change this date when supplemental (additional) reinsurance is paid on the loan.  Unlike most date fields associated with an event, this field is treated as a value, not as a key.  A Reinsurance Claim Payment made before a Repurchase Date does not need to be continually reported after repurchase.  The Date Repurchased value for a loan will determine whether zeroes reported in this field will cause the event to be deleted or to be interpreted as a default value.

 If Date Repurchased is later than the last-reported Date Reinsurance Claim Requested, zeroes reported in this field will NOT delete those previously reported values. (NSLDS will store the last -reported data, and GAs can stop reporting on a loan that has been repurchased.)

 If the Date Repurchased is the same as or earlier than the last-reported Date Reinsurance Claim Requested (meaning that a new reinsurance claim payment occurred after the repurchase), zeroes will be interpreted as a request to delete the Reinsurance Claim Payment that occurred after the repurchase. **Part of Event Type**  Reinsurance Claim Payment **Companion Field(s)**  Linked through edit

 Date Reinsurance Claim Requested (114)

 Date Repurchased (120)

 Submittal (Extract) Date (004) (Header record)  Linked through event

 Amount of Reinsurance Claim Requested (116)

 Claim Reason for Guaranty Agency Claim (096)

 Date Reinsurance Claim Requested (114)

 Reinsurance Reimbursement Rate (119)  Relationship established

 Date Repurchased (120) (New) **Default Value / Use**  Report ‘00000000’ if Reinsurance Claim Payment has not occurred.  Or, report ‘00000000’ when 1. The reinsurance claim request occurred before the latest repurchase; and 2. The request has been fully paid/processed; and 3. The request has been successfully reported to NSLDS. **Reporting** Report actual value if Reinsurance Claim Payment occurs.

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## Date Reinsurance Claim Paid **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be a valid date

(if not zeroes). Invalid date. 0216 Invalid Date Reinsurance Claim Paid Record Level Error Can’t be zeroes if

there is a corresponding value in Reinsurance Reimbursement Rate. Contains zeroes. 0278 Date Reinsurance Claim Paid is required

Record Level Error Date Reinsurance

Claim Paid must be on or after the Date Reinsurance Claim Requested. Date Reinsurance

Claim Paid is before the Date Reinsurance Claim Requested. 0609 Date must be = or > Date Reinsurance Claim Requested
Record Level Error Date Reinsurance

Claim Paid must be on or before the Submittal (Extract) Date. Date Reinsurance

Claim Paid is after the Submittal (Extract) Date. 0610 Date must be = or less than Submittal Date

**Date Revised 0**  **2 -**  **15 -**  **2007**

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## Am **ount of Reinsurance Claim Requested Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes Yes No Numeric 6 433 - 438 116 **Description** The total amount of original and additional reinsu rance claim requested of ED by a Guaranty Agency. Amo unt does not include claims that were made prior to repurchase. **Comments**  Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).  The total reimbursement request amount is calculated by multiplying amount paid to lenders on claims by the appropriate reinsurance reim bursement rate, and taking into consideration whether or not the agency has hit either their 5% or 9% trigger .  If the GA receives a payment on behalf of the borrower, from the lender , after an insurance claim was paid, but prior to reinsurance being requested, reduce this amount by the payment amount.  If the GA receives payment on behalf of the borrower from any source other than a lender after the lender claim payment , report as a collection in the Amount of Guaranty Agency Principal Collections.  An example: the lender request to the guarantor on default (not exempt, or LLR) first disbursed on or after 10/1/ 19 98 a claim amount $10,000.The lender is paid $9,800 (based a 2% risk share). The Amount Of Reinsurance Claim Reque sted is $9,800 x 95% or $9,310.  If required data is carried by the Data Provider at the account level, the amount must be pro -rated across the lo ans involved. If a rounding problem is created by pro -rating the amount, adjustments may be made to one loan so that the pro -rated amount at each loan level equals the total amount at account level.  This amount does not include the amount requested for sup plemental reinsurance on the loan.  A Reinsurance Claim Payment made before a Repurchase Date does not need to be continually reported after repurchase. When a claim is requested after repurchase, only report the amount that was paid after the repurchase.  The Date Repurchased value for a loan will determine whether zeroes reported in this field will cause the event to be deleted or to be interpreted as a default value.

 If Date Repurchased is later than the last-reported Date Reinsurance Claim Requested, zeroes reported in this field will NOT delete those previously reported values. (NSLDS will store the last -reported data, and GAs can stop reporting on a loan that has been repurchased.)

 If the Date Repurchased is the same as or earlier than the last-reported Date Reinsurance Claim Requested (meaning that a new reinsurance claim payment occurred after the repurchase), zeroes will be interpreted as a request to delete the Reinsurance Claim Payment that occurred after the repurchase. **Part of Event Type** Reinsurance Claim Payment **Companion Field(s)**  Linked through edit

 Amount of Guaranty (061)  Linked through event

 Claim Reason for Guaranty Agency Claim (096)

 Date Reinsurance Claim Paid (115)

### GA Data Provider Instructions **Appendix A: Data Dictionary**

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## Am **ount of Reinsurance Claim Requested**

 Date Reinsurance Claim Requested (114)

 Reinsurance Reimbursement Rate (119)  Relationship established

 Date Repurchased (120) (New) **Default Value / Use**  Report ‘000000’ if Reinsurance Claim Payment has not occurred.  Or, report ‘000000’ when 1. The reinsurance claim request occurred before the latest repurchase; 2. The request has been fully paid/processed; and 3. The request has been successfully reported to NSLDS. **Reporting** Report actual value if Reinsurance Claim Payment occurs. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be numeric. Isn’t numeric. 0322 Invalid Amount of Reinsurance Claim Requested Record Level Error Can’t be zeroes if

there are corresponding values in Date Reinsurance Claim Requested or Claim Reason for Guaranty Agency Claim. Contains zeroes. 0276 Amount of Reinsurance Claim Requested is required

Record Level Error Amount of

Reinsurance Claim Requested must not exceed nine times the Amount of Guaranty. Amount of

Reinsurance Claim Requested exceeds nine times the Amount of Guaranty. 0659 Amount must be = or less than 9 times Amount of Guaranty

**Date Revised 6**  **- 1**  **- 2005** 

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## Date Supplemental Claim Requested **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes Yes Yes Date 8 439 - 446 117 **Description** Date when a supplemental reinsurance claim request is submitted to ED by a Guaranty Agency. **Comments**  Update this field as new requests are made, with the actual Date of Supplemental Claim Requested.  A Supplemental Claim Request made before a Repurchase Date does not need to be continually reported after repurchase. However, the data provider must first ensure the request has been successfully updated to NSLDS before ceasing to report on it. Be especially alert to this when the request is followed quickly by repurchase.  The Date Repurchased value for a loan will determine whether zeroes reported in this field will cause the event to be deleted or to be interpreted as a default value.

 If Date Repurchased is later than the last-reported Date Supplemental Claim Requested, zeroes repo rted in this field will NOT delete those previously reported values. (NSLDS will store the last -reported data, and GAs can stop reporting on a loan that has been repurchased.)

 If the Date Repurchased is the same as or earlier than the last-reported Date Su pplemental Claim Requested (meaning that a new supplemental claim request occurred after the repurchase), zeroes will be interpreted as a request to delete the Supplemental Claim Request that occurred after the repurchase.  Submit a Past Period Change record (PPC) to delete a request that occurred before the latest Date of Repurchase. **Part of Event Type** Supplemental Claim Request **Companion Field(s)**  Linked through edit

 Date of Guaranty (025)

 Date Reinsurance Claim Requested (114)

 Date Repurchased (120)

 Submittal (Extract) Date (004) (Header record)  Linked through event

 Amount of Supplemental Claim Requested (118)  Related fields that check value here

 Date Reinsurance Claim Requested  Relationship established

 Date Repurchased (120) (New) **Default Value / Use** Report ‘00000000’ if Supplemental Claim Request has not occurred, or if latest request occurred before repurchase and it has already been successfully reported to NSLDS. **Reporting** Report actual value if Supplemental Claim Request occurs.

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## Date Supplemental Claim Requested **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be a valid date

(if not zeroes). Invalid date. 0217 Invalid Date Supplemental Claim Requested Record Level Error Can’t be zeroes if

there is a corresponding value in Amount of Supplemental Claim Requested. Contains zeroes. 0412 Date Supplemental Claim Requested is required

Record Level Error If the Date

Supplemental Claim Requested is after the Date Repurchased, the Date Supplemental Claim Requested must be on or after the Date Reinsurance Claim Requested. Date Supplemental

Claim Requested is before the Date Reinsurance Claim Requested. 0611 Date must be = or > Date Reinsurance Claim Requested

Record Level Error Date Supplemental

Claim Requested must be on or before the Submittal (Extract) Date. Date Supplemental

Claim Requested is after the Submittal (Extract) Date. 0612 Date must be = or less than Submittal Date

Record Level Error Date Supplemental

Claim Requested must be on or after the Date of Guaranty. Date Supplemental Claim Requested is before the Date of Guaranty. 0638 Date must be = or greater than Date of Guaranty Load Level Error Date change falls in

acceptable range in relation to historical data. Date sequence error. 0525 Date must be > preceding date
**Date Revised 5**  **- 26**  **- 2000** 

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## Am **ount of Supplemental Claim Requested Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes Yes No Numeric 6 447 - 452 118 **Description** The cumulative dollar amount of principal and interest due the Guaranty Agency on a default claim originally paid at a reduced reinsurance rate but which is now

eligible for full reimbursement because the borrowers claim status has changed. Amount does not include requests that were made prior to repurchase. **Comments**  Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).  An example of a Supplement Claim Request: The borrower defaults on a $1,000 loan. The GA pays the lender’s claim of $980 (claim amount minus 2% federal risk share). The Amount of Reinsurance Requested is $931.00 (based on 95% reinsurance rate). A year later the borrower dies. The Amount of Supple me ntal Claim Requested will be $49.00 (the 5% difference on the Amount of Claim Paid to Lender).  If required data is carried by the Data Provider at the account level, the amount must be pro -rated across the loans involved. If a rounding problem is created by pro -rating the amount, adjustments may be made to one loan so that the pro -rated amount at each loan level equals the total amount at account level.  A Supplemental Claim Request made before a Repurchase Date does not need to be continually reported after repurchase. However, the data provider must first ensure the request has been successfully updated to NSLDS before ceasing to report on it. Be especially alert to this when the request is followed quickly by repurchase.  When a request is made after repurchase, only report the amount that was requested after the repurchase.  The Date Repurchased value for a loan will determine whether zeroes reported in this field will cause the event to be deleted or to be interpreted as a default value.

 If Date Repurchased is later than the last-reported Date Supplemental Claim Requested, zeroes reported in this field will NOT delete those previously reported values. (NSLDS will store the last -reported data, and GAs can stop reporting on a loan that has been repurchas ed.)

 If the Date Repurchased is the same as or earlier than the last-reported Date Supplemental Claim Requested (meaning that a new supplemental claim request occurred after the repurchase), zeroes will be interpreted as a request to delete the Supplemental Claim Request that occurred after the repurchase. **P art of Event Type**  Supplemental Claim Request **Companion Field(s)**  Linked through edit

 Amount of Guaranty (061)  Linked through event

 Date Supplemental Claim Requested (117)  Relationship established

 Date Repurchased (120) (New) **Date Revised**  **3 -**  **01 -**  **2005**

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## Am **ount of Supplemental Claim Requested Default Value / Use**  Report ‘000000’ if Supplemental Claim Request has not occurred, or if latest request occurred before repurchase and it has already been successfully reported to NSLDS. **Reporting** Report actual value if Supplemental Claim Request occurs. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be numeric. Isn’t numeric. 0321 Invalid Amount of Supplemental Claim Record Level Error Can’t be zeroes if

there is a corresponding value in Date Supplemental Claim requested. Contains zeroes. 0413 Amount of Supplemental Claim Requested is required
Record Level Error Amount of

Supplemental Claim Requested must not exceed nine times the Amount of Guaranty. Amount of Supplemental Claim Requested exceeds nine times the Amount of Guaranty. 0660 Amount must be = or less than 9 times Amount of Guaranty

**Date Revised 5**  **- 26**  **- 2000** 

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## Reinsurance Reimbursement Rate **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes Yes No Character 1 453 119 **Description** Current Rate at which the government paid a reinsurance or supplemental reinsurance claim to a Guaranty Agency on a specific loan. **Comments**  Must be a valid code from the Reinsurance Reimbursement Rate Codes Table (Appendix B

– Ta

ble B - 1 3 ).  This rate may change if the reason for reinsurance or supplemental reinsurance is due to a change in claim status.  A Reinsurance Claim Payment made before a Repurchase Date does not need to be continually reported after repurchase.  The Date Repurchased value for a loan will determine whether a blank reported in this field will cause the event to be deleted or to be interpreted as a default value.

 If Date Repurchased is later than the last-reported Date Reinsurance Claim Requested, a blank reported in this field will NOT delete those previously reported values. (NSLDS will store the last -reported data, and GAs can stop reporting on a loan that has been repurchased.)

 If the Date Repurchased is the same as or earlier than the last-reported Date Reinsurance Claim Requested (meaning that a new reinsurance claim payment occurred after the repurchase), a blank will be interpreted as a request to delete the Reinsurance Claim Payment that occurred after the repurchase. **Part of Event Type** Reinsurance Claim Payment **Companion Field(s)**  Linked through event

 Amount of Reinsurance Claim Requested (116)

 Claim Reason for Guaranty Agency Claim (096)

 Date Reinsurance Claim Paid (115)

 Date Reinsurance Claim Requested (114)  Relationship established

 Date Repurchased (120) (New) **Default Value / Use**  Report a blank if Reinsurance Claim Payment has not occurred.  Or, report a blank when 1. The reinsurance claim request occurred before the latest repurchase; 2. The request has been fully paid/processed; and 3. The request has been successfully reported to NSLDS. **Reporting** Report actual value if Reinsurance Claim Payment occurs. **Date Revised 3**  **- 01**  **- 2005** 

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## Reinsurance Reimbursement Rate **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Record Level Error Must be a valid code. Invalid code. 0231 Invalid Reinsurance Reimbursement Rate Record Level Error Must be reported if

there is a corresponding value in Date Reinsurance Claim Paid. Is blank. 0391 Reinsurance Reimbursement Rate is required

**Date Revised 5**  **- 26**  **- 2000** 

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## Date Repurchased **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes Yes Yes Date 8 454 - 461 120 **Description** Date for which a claim has been previously paid is repurchased by a lender, (reasons may include loan rehabilitation). **Comments**  The Date Repurchased value for a loan will determine whether zeroes or blanks reported in related fields will cause the event to be deleted or to be interpreted as a default.  Report latest Date Repurchased.  Do not stop reporting this date. **Part of Event Type** Repurchase **Companion Field(s)**  Linked through edit

 Date of Disbursement (066)

 Date of Guaranty (025)

 Submittal (Extract) Date (004) (Header record)  Linked through event

 Amount Repurchased (121)

 Indicator of Rehabilitated Loan (122)  Related fields that check value here

 Date Claim Paid (106)

 Date Deferment Starts (092)

 Date of Guaranty Agency Bankruptcy Claim Refunds (145)

 Date of Guaranty Agency Principal / Interest Collections (123)

 Date of Refund on Claims (099)

 Date of TOP Principal / Interest Collections (127)

 Date Reinsurance Claim Requested (114)

 Date Supplemental Claim Requested (117)  Related through relationships

 Amount of Claim Paid to Lender (107)

 Amount of Guaranty Agency Bankruptcy Claim Refunds (146)

 Amount of Guaranty Agency Interest Collections (124)

 Amount of Guaranty Agency Principal Collections (126)

 Amount of Refund on Claims (100) (formerly Amount of Refund from Lender on Claims (100)

 Amount of Reinsurance Claim Requested (116)

 Amount of Supplemental Claim Requested (118)

 Amount of TOP Interest Collections (128)

 Amount of TOP Principal Collections (130)

 Claim Reason for Guaranty Agency Claim (096)

 Claim Reason for Lender Claim (105)

 Date Reinsurance Claim Paid (115)

 Reinsurance Reimbursement Rate (119) **Default Value / Use** Report ‘00000000’ if repurchase has not occurred. **Reporting** Report actual value if repurchase occurs. **Date Revised 3**  **- 01**  **- 2005**  **Edit Verifies**  **Error Error**  **Error Message**

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## Date Repurchased **Level No.**  Domain Level Error Must be a valid date

(if not zeroes). Invalid date. 0306 Invalid Date Repurchased Record Level Error Can’t be zeroes if

there is a corresponding value in Indicator of Rehabilitated Loan or Amount Repurchased. Contains zeroes. 0273 Date Repurchased is required

Record Level Error Date Repurchased

must be on or after the Date of Disbursement. Date Repurchased is

before the Date of Disbursement. 0619 Date must be = or greater than Date of Disbursement Record Level Error Date Repurchased

must be on or before the Submittal (Extract) Date. Date Repurchased is

after the Submittal (Extract) Date. 0620 Date must be = or less than Submittal Date
Record Level Error Date Repurchased

must be on or after the Date of Guaranty. Date Repurchased is

before the Date of Guaranty. 0639 Date must be = or greater than Date of Guaranty Load Level Error Date change falls in

acceptable range in relation to historical data. Date sequence error. 0525 Date must be > preceding date
**Date Revised 6**  **- 16**  **- 2003** 

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## Am **ount Repurchased Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes Yes No Numeric 6 462 - 467 121 **Description** The principal dollar amount of repurchased claim s (including repurchases of bankruptcy claims). **Comments**  Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).  If required data is carried by the Data Provider at the account level, the amount must be pro -rated across the loans involv ed. If a rounding problem is created by pro -rating the amount, adjustments may be made to one loan so that the pro -rated amount at each loan level equals the total amount at account level. **Part of Event Type** Loan Repurchase **Companion Field(s)**  Linked through edit

 Amount of Guaranty (061)  Linked through event

 Date Repurchased (120)

 Indicator of Rehabilitated Loan (122) **Default Value / Use** Report ‘000000’ if repurchase has not occurred. **Reporting** Report actual value if repurchase occurs. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be numeric. Isn’t numeric. 0318 Invalid Amount Repurchased Record Level Error Can’t be zeroes if

there is a corresponding value in Date Repurchased or Indicator of Rehabilitated Loan. Contains zeroes. 0272 Amount Repurchased is required

Record Level Error Amount Repurchased

must not exceed nine times the Amount of Guaranty. Amount

Repurchased exceeds nine times the Amount of Guaranty. 0666 Amount must be = or less than 9 times Amount of Guaranty
**Date Revised 3**  **- 14**  **- 200**  **8**

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## Indicator of Rehabilitated Loan **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes No No Character 1 468 122 **Description** Indicator that a repurchased loan was a rehabilitated loan (i.e., that a defaulter made 9 payments within 20 days of the due date during a period of 10 consecutive months on the loan and that it was sold to a lender by a Guaranty Agency). **Comments**  Must be ‘Y’ (Yes) only if a loan was rehabilitated and repurchased.  Must be ‘E’ if Insurance Claim Payment was made in error.  Report a blank for other repurchased loans.  Once reported with ‘E’ the batch process will not overlay this field to blank. If an ‘E’ is reported in error and the correct value is blank, the change must be made online or by deleting the repurchase in one submission and then reporting the correct repurchase in a subsequent submission. **Part of Event Type** Loan Repurchase **Companion Field(s)**  Linked through event

 Amount Repurchased (121)

 Date Repurchased (120) **Default Value / Use** Report a blank if condition has not occurred. **Reporting** Report ‘Y’ if loan is rehabilitated and repurchased. Report ‘E’ if insurance claim payment was made in error. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Record Level Error Must be ‘Y’ , ‘E’ or

blank. Contains wrong value. 0221 Invalid Indicator of Rehabilitated Loan **Date Revised 7**  **- 03**  **- 2006** 

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## Date of Guaranty

**A gency**  **Principal / Interest Collections Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes Yes Yes Date 8 469 - 476 123 **Description** Date when the Guaranty Agency last applied default collections (excluding TO P ) or bankruptcy recovery to the loan principal and/or interest. **Comments**  Report the actual Date of Guaranty Agency Principal/Interest Collections.  If a student or borrower’s check gets returned as NSF, and the collection did not therefore really occur, reinstate the last successful collection as the current value.  A Collection from Borrower made before a Repurchase Date does not need to be continually reported after repurchase. However, the data provider must first ensure the collection has been successfully u pdated to NSLDS before ceasing to report on it. Be especially alert to this when the collection is followed quickly by repurchase.  The Date Repurchased value for a loan will determine whether zeroes reported in this field will cause the event to be deleted or to be interpreted as a default value.

 If Date Repurchased is later than the last-reported Date of Guaranty Agency Principal / Interest Collections, zeroes reported in this field will NOT delete those previously reported values. (NSLDS will store the la st -reported data, and GAs can stop reporting on a loan that has been repurchased.)

 If the Date Repurchased is the same as or earlier than the current Date of Guaranty Agency Principal/Interest Collections (meaning that new collections occurred after the repurchase), zeroes will be interpreted as a request to delete the collection that occurred after the repurchase.  Submit a Past Period Change record (PPC) to delete a collection that occurred before the latest Date of Repurchase.  NSLDS assesses the submittal file to determine whether at least 30% of the loans with claim -related data plus the loans in error have a collection. If they do, then all collection data are processed without consideration of preceding date errors. **Part of Event Type** Collection From Borrower **Companion Field(s)**  Linked through edit

 Date Entered Repayment (060)

 Date of Disbursement (066)

 Date of Guaranty (025)

 Date Repurchased (120)

 Indicator of Rehabilitated Loan (122)

 Submittal (Extract) Date (004) (Header record)

 Ty pe of Loan (024)  Linked through event

 Amount of Guaranty Agency Interest Collections (124)

 Amount of Guaranty Agency Principal Collections (126)  Relati onship established

 Date Repurchased (120) (New) **Date Revised 3**  **- 01**  **- 2005** 

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## Date of Guaranty

**A gency**  **Principal / Interest Collections Default Value / Use**  Report ‘00000000’ if Collection From Borrower has not occurred, or if latest collection occurred before repurchase and it has already been successfully reported to NSLDS. **Reporting** Report actual value if Collection From Borrower occurs. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be a valid date

(if not zeroes). Invalid date. 0297 Invalid Date of GA Principal / Interest Collections Record Level Error Can’t be zeroes if

there is a corresponding value in the Amount of Guaranty Agency Interest Collections or the Amount of Guaranty Agency Principal Collections. Contains zeroes. 0298 Date of GA Principal / Interest Collections is required

Record Level Error For non - SL loans, if

the loan has not been repurchased or the Date of GA Principle/Interest Collections is on or after Date Repurchased, the Date of GA Principal or Interest Collections must be on or after the Date Entered Repayment. Date of GA

Principal/Interest Collections is before the Date Entered Repayment. 0615 Date must be = or greater than Date Entered Repayment

Record Level Error Date of GA

Principal/Interest Collections must be on or before the Submittal (Extract) Date. Date of GA

Principal/Interest Collections is after the Submittal (Extract) Date. 0616 Date must be = or less than Submittal Date

Record Level Error Date of GA

Principal/Interest Collections must be on or after the Date of Disburs ement. Date of GA

Principal/Interest Collections is before the Date of Disbursement. 0646 Date must be = or greater than Date of Disbursement
Record Level Error Date of GA

Principal/Interest Collections must be on or after the Date of Guaranty. Date of GA

Principal/Interest Collections is before the Date of Guaranty. 0647 Date must be = or greater than Date of Guaranty

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## Date of Guaranty

**A gency**  **Principal / Interest Collections** Load Level Error Date change falls in

acceptable range in relation to historical data. Date sequence error. 0525 Date must be > preceding date
**Date Revised 6**  **- 16**  **- 2003** 

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## Am **ount of Guarant y**  **Ag enc**  **y Interest Collections**  **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes Yes No Numeric 6 477 - 482 124 **Description** The cumulative amount of Guaranty Agency default collections (excluding TO P ) or bankruptcy recovery applied to loan interest. Amount does not include consolidation loan payoffs or collections that were made prior to repurchase. Collections such as administrative wage garnishment ( AWG) and state tax s are included in this field. **Comments**  If the GA receives payment on behalf of the borrower, from any source other than the lender , after the lender claim payment , report as a collection (excluding TOP collections).  All payments received from the lender after the claim payment and after reinsurance has been requested, report as an Amount of Refund on Claims.  Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).  If a student or borrower’s check gets returned as NSF and the collection did not therefore really occur, reinstate the last successful collection as the current value.  If required data is carried by the Data Provider at the account level, the amount must be pro -rated across the loans involved. If a rounding p roblem is created by pro -rating the amount, adjustments may be made to one loan so that the pro -rated amount at each loan level equals the total amount at account level.  A Collection from Borrower made before a Repurchase Date does not need to be continual ly reported after repurchase. However, the data provider must first ensure the collection has been successfully updated to NSLDS before ceasing to report on it. Be especially alert to this when the collection is followed quickly by repurchase.  When a loan is repurchased and there are subsequent claims paid. Cumulative collections will only include amount of collections received after the new claim.  The Date Repurchased value for a loan will determine whether zeroes reported in this field will cause the event to be deleted or to be interpreted as a default value.

 If Date Repurchased is later than the last-reported Date of Guaranty Agency Principal / Interest Collections, zeroes reported in this field will NOT delete those previously reported values. (NSLDS will store the last -reported data, and GAs can stop reporting on a loan that has been repurchased.)

 If the Date Repurchased is the same as or earlier than the current Date of Guaranty Agency Principal/Interest Collections (meaning that new collections occurred after the repurchase), zeroes will be interpreted as a request to delete the Colle ction that occurred after the repurchase. **Part of Event Type** Collection From Borrower **Companion Field(s)**  Linked through edit

 Amount of Guaranty (061)  Linked through event

 Amount of Guaranty Agency Principal Collections (126)

 Date of Guaranty Agency Principal / Interest Collections (123) Relationship established

 Date Repurchased (120) (New)

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## Am **ount of Guarant y**  **Ag enc**  **y Interest Collections**  **Default Value / Use** Report ‘000000’ if Collection From Borrower has not occurred, if no part of any collection went to pay off interest, or if latest collection occurred before repurchase and it has already been successfully reported to NSLDS. **Reporting** Report actual value if Collection From Borrower occurs. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be numeric. Isn’t numeric. 0328 Invalid Amount of Guaranty Agency Interest Collections
Record Level Error Amount of GA

Interest Collections must not exceed nine times the Amount of Guaranty. Amount of GA

Interest Collections exceeds nine times the Amount of Guaranty. 0663 Amount must be = or less than 9 times Amount of Guaranty

**Date Revised 6**  **- 1**  **- 2005** 

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## Am **ount of Guarant y**  **Ag enc**  **y Principal Collections**  **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes Yes No Numeric 6 483 - 488 126 **Description** The cumulative amount of Guaranty Agency default collections (excluding TO P collections) or bankruptcy recovery applied to loan principal. Collections such as administrative wage garnishment (AWG) and state tax offsets are included in this f

ield. Amount does not include; consolidation loan payoffs or collections that were made prior to repurchase . **Comments**  If the GA receives payment on behalf of the borrower, from any source other than the lender , after the lender claim payment , report as a collection (excluding TOP collections).  All payments received from the lender after the claim payment and after reinsurance has been requested, report as an Amount of Refund on Claims.  Report whole dollars, no cents (e.g . , report $2,500.25 as ‘002500’).  If a student or borrower’s check gets returned as NSF and the collection did not therefore really occur, reinstate the last successful collection as the current value.  If required data is carried by the Data Provider at the account level, the amount must be pro -rated across the loans involved. If a rounding problem is created by pro -rating the amount, adjustments may be made to one loan so that the pro -rated amount at each loan level equals the total amount at account level.  A Collection from Borrower made before a Repurchase Date does not need to be continually reported after repurchase. However, the data provider must first ensure the collection has been successfully updated to NSLDS before ceasing to report on it. Be especially alert to this wh en the collection is followed quickly by repurchase.  When a collection is paid after repurchase, only report the amount that was collected after the repurchase.  The Date Repurchased value for a loan will determine whether zeroes reported in this field will cause the event to be deleted or to be interpreted as a default value.

 If Date Repurchased is later than the last-reported Date of Guaranty Agency Principal / Interest Collections, zeroes reported in this field will NOT delete those previously reported values. (NSLDS will store the last -reported data, and GAs can stop reporting on a loan that has been repurchased.)

 If the Date Repurchased is the same as or earlier than the current Date of Guaranty Agency Principal/Interest Collections (meaning that new col lections occurred after the repurchase), zeroes will be interpreted as a request to delete the Collection that occurred after the repurchase. **Part of Event Type** Collection From Borrower **Companion Field(s)**  Linked through edit

 Amount of Guaranty (061)  Linked through event

 Amount of Guaranty Agency Interest Collections (124)

 Date of Guaranty Agency Principal / Interest Collections (123)  Relationship established

 Date Repurchased (120) (New)

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## Am **ount of Guarant y**  **Ag enc**  **y Principal Collections**  **Default Value / Use** Report ‘000000’ if Collection From Borrower has not occurred, if no part of any collection went to pay off principal, or if latest collection occurred before repurchase and it has already been successfully reported to NSLDS. **Reporting** Report actual value if Collection From Borrower occurs. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be numeric. Isn’t numeric. 0330 Invalid Amount of Guaranty Agency Principal Collections Record Level Error Can’t be zeroes if

there is a corresponding value in Date of Guaranty Agency Principal / Interest Collections, and zeroes in Amount of Guaranty Agency Interest Collections. Contains zeroes. 0113 Amount of Guaranty Agency Principal or Interest Collections is required

Rec ord Level Error Amount of GA

Principal Collections must not exceed nine times the Amount of Guaranty. Amount of GA

Principal Collections exceeds nine times the Amount of Guaranty. 0662 Amount must be = or less than 9 times Amount of Guaranty

**Date Revised 6**  **- 1**  **- 2005** 

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## Date of TOP Offset Principal / Interest Collections **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes Yes Yes Date 8 489 - 496 127 **Description** Date when the Guaranty Agency last applied TOP principal and/or interest collections to a loan. **Comments**  Report the actual Date of TOP Principal/Interest Collections.  A TOP Collection made before a Repurchase Date does not need to be continually reported after repurchase. However, the data provider m ust first ensure the collection has been successfully updated to NSLDS before ceasing to report on it. Be especially alert to this when the collection is followed quickly by repurchase.  The Date Repurchased value for a loan will determine whether zeroes reported in this field will cause the event to be deleted or to be interpreted as a default value.

 If Date Repurchased is later than the last-reported Date of TOP Principal / Interest Collections, zeroes reported in this field will NOT delete those previous ly

reported values. (NSLDS will store the last reported data, and GAs can stop reporting on a loan that has been repurchased.)

 If the Date Repurchased is the same as or earlier than the current Date of TOP Principal/Interest Collections (meaning that new collections occurred after the repurchase), zeroes will be interpreted as a request to delete the TOP Collection that occurred after the repurchase.  Submit a Past Period Change record (PPC) to delete a collection that occurred before the latest Date of Repurchase.  NSLDS assesses the submittal file to determine whether at least 30% of the loans with claim -related data plus the loans in error have TOP data. If they do, then all TOP data are processed without consideration of preceding date errors. **Part of Event Type**  TO P Collection **Companion Field(s)**  Linked through edit

 Date Entered Repayment (060)

 Date of Disbursement (066)

 Date of Guaranty (025)

 Date Repurchased (120)

 Indicator of Rehabilitated Loan (122)

 Submittal (Extract) Date (004) (Header record)

 Ty pe of Loan (024)  Linked through event

 Amount of TOP Interest Collections (128)

 Amount of TOP Principal Collections (130)  Relationship established

 Date Repurchased (120) (New) **Default Value / Use** Report ‘00000000’ if TOP Collection has not occurred, or if latest collection occurred before repurchase and it has already been successfully reported to NSLDS. **Reporting** Report actual value if TOP Collection occurs.

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## Date of TOP Offset Principal / Interest Collections **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be a valid date

(if not zeroes). Invalid date. 0204 Invalid Date of TOP Principal/Interest Collections Record Level Error Can’t be zeroes if

there is a corresponding value in the Amount of the TO P Principal Collections or the Amount of the TOP Interest Collections. Contains zeroes. 0150 Date of TOP Principal/Interest Collections required

Record Level Error For non - SL loans, if

the loan is not rehabilitated (Indicator of Rehabilitated Loan is not ‘Y’) or the Date of TOP Principal/Interest Collections is after rehabilitation (Date Repurchased), the Date of TOP Principal/Interest Collections must be on or after the Date Entered Repayment. Date of TOP

Principal/Interest Collections is before the Date Entered Repayment. 0617 Date must be = or greater than Date Entered Repayment

Record Level Error Date of TOP

Principal/Interest Collections must be on or before the Submittal(Extract)Dt. Date of TOP

Principal/Interest Collections is after the Submittal Date. 0618 Date must be = or less than Submittal Date

Record Level Error Date of TOP

Principal/Interest Collections must be on or after the Date of Disbursement. Date of TOP

Principal/Interest Collections is before the Date of Disbursement. 0648 Date must be = or greater than Date of Disbursement
Record Level Error Date of TOP

Principal/Interest Collections must be on or after the Date of Guaranty. Date of TOP

Principal/Interest Collections is before the Date of Guaranty. 0649 Date must be = or greater than Date of Guaranty
Load Level Error Date change falls in

acceptable range in relation to historical data. Date sequence error. 0525 Date must be > preceding date
**Date Revised 3**  **- 01**  **- 2005** 

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## Am **ount of TOP Interest Collections Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes Yes No Numeric 6 497 - 502 128 **Description** The cumulative amount collected and applied to interest through TOP . Amount does not include collections that were made prior to repurchase. **Comments**  Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).  If required data is carried by the Data Provider at the account level, the amount must be pro -rated across the loans involved. If a rounding problem is created by pro -rating the amount, adjustments may be made to one loan so that the pro -rated amount at each loan level equals the total amount at account level.  A TOP Collection made before a Repurchase Date does not need to be continually reported after repurchase. However, the data provider must first ensure the collection has been successfully updated to NSLDS before ceasing to report on it . Be especially alert to this when the collection is followed quickly by repurchase.  When a collection occurs after repurchase, only report the amount that was collected after the repurchase.  The Date Repurchased value for a loan will determine whether zeroes reported in this field will cause the event to be deleted or to be interpreted as a default value.

 If Date Repurchased is later than the last-reported Date of TOP Principal / Interest Collections, zeroes reported in this field will NOT delete those previously reported values. (NSLDS will store the last reported data, and GAs can stop reporting on a loan that has been repurchased.)

 If the Date Repurchased is the same as or ea rlier than the current Date of TOP Principal/Interest Collections (meaning that new collections occurred after the repurchase), zeroes will be interpreted as a request to delete the TOP Collection that occurred after the repurchase. **Part of Event Type** TO P Collection **Companion Field(s)**  Linked through edit

 Amount of Guaranty (061)  Linked through event

 Amount of TOP Principal Collections (130)

 Date of TOP Principal / Interest Collections (127)  Relationship established

 Date Repurchased (120) **Default Value / Use**  Report ‘000000’ if TOP Collection has not occurred, if no part of the collection we nt to pay off interest, or if latest collection occurred before repurchase and it has already been successfully reported to NSLDS. **Reporting** Report actual value if TOP Collection occurs.

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## Am **ount of TOP Interest Collections Edit**  **Level Verifies**  **Error Error**  **No. Error Message**  Domain Level Error Must be numeric. Isn’t numeric. 0331 Invalid Amount of TOP Interest Collections Record Level Error Can’t be zeroes if

there is a corresponding value in Date of TOP Principal / Interest Collections and zeroes in Amount of TO P Principal Collections. Contains zeroes. 0114 Amount of TOP Prin or Int Collections is required

Record Level Error Amount of TOP

Interest Collections must not exceed nine times the Amount of Guaranty. Amount of TOP

Interest Collections exceeds nine times the Amount of Guaranty. 0665 Amount must be = or less than 9 times Amount of Guaranty
**Date Revised 3**  **- 01**  **- 2005** 

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## Am **ount of TOP Principal Collections**  **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes Yes No Numeric 6 503 - 508 130 **Description** The cumulative amount collected and applied to principal through TOP . Amount does not include collections that were made prior to repurchase. **Comments**  Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).  If required data is carried by the Data Provider at the account level, the amount must be pro -rated acro ss the loans involved. If a rounding problem is created by pro -rating the amount, adjustments may be made to one loan so that the pro -rated amount at each loan level equals the total amount at account level.  A TOP Collection made before a Repurchase Date does not need to be continually reported after repurchase. However, the data provider must first ensure the collection has been successfully updated to NSLDS before ceasing to report on it. Be especially alert to this when the collection is followed quickly by

repurchase.  When a collection occurs after repurchase, only report the amount that was collected after the repurchase.  The Date Repurchased value for a loan will determine whether zeroes reported in this field will cause the event to be deleted or to be interpreted as a default value.

 If Date Repurchased is later than the last-reported Date of TOP Principal / Interest Collections, zeroes reported in this field will NOT delete those previously reported values. (NSLDS will store the last reported data, and GAs can stop reporting on a loan that has been repurchased.)

 If the Date Repurchased is the same as or earlier than the current Date of TOP Principal/Interest Collections (meaning that new collections occurred after the repurchase), zeroes will be interpreted as a request to delete the TOP Collection that occurred after the repurchase. **Part of Event Type** TO P Collection **Companion Field(s)**  Linked through edit

 Amount of Guaranty (061)  Linked through event

 Amount of TOP Interest Collections (128)

 Date of TOP Principal / Interest Collections (127)  Relationship established

 Date Repurchased (120) **Default Value / Use** Report ‘000000’ if TOP Collection has not occurred, if no part of the collection we nt to pay off principal, or if latest collection occurred before repurchase and it has already been successfully reported to NSLDS. **Reporting** Report actual value if TOP Collection occurs. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be numeric. Isn’t numeric. 0332 Invalid Amount of TOP Principal Collections Record - Amount of TOP Amount of TOP 0664 Amount must be = or less than nine times Amount of Guaranty

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## Am **ount of TOP Principal Collections**  Level Error Principal Collections

must not exceed nine times the Amount of Guaranty. Principal

Collections exceeds nine times the Amount of Guaranty. **Date Revised 3**  **- 01**  **- 2005** 

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## Date Enrollment Status Effective **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes No No Date 8 509 - 516 131 **Description** Date when a student entered current enrollment status, as reported through the enrollment reporting or other status updates. **Comments**  Do not change date unless status changes.  If actual date is not available and Date of Guaranty is earlier than Jan. 1, 1984, you may use the plug date ‘19000101’.  If the loan is canceled, report the current enrollment date when available. If the canceled loan does not provide the current enrollment date, use the Date of Guaranty.  Use actual date student entered current enrollment status if the date is readily available. If not, you may populate this field with Date Enrollment Period Begins.  For students who transfer to another institution, report the actual (if known) date the student began classes. If not known, you may report your best estimate of the date when classes began.  The Date Enrollment Status Effective, Code for Enrollment Status, Date of Anticipated Completion and Code for Current School must be treated as a unit. That is, the enrollment status, enrollment date and anticipated completion date are for the student’s attendance at the current school (as opposed to original school). **Part of Event Type** Enrollment Status **Companion Field(s)**  Linked through edit

 Code for Enrollment Status (132)

 Date of Guaranty (025)

 Submittal (Extract) Date (004) (Header record)

 Ty pe of Loan (024)  Linked through event

 Code for Current School (102)

 Code for Enrollment Status (132) **Default Value / Use**  Must always be filled. (May r eport ‘00000000’ for ‘CL’ (Consolidated) or ‘RF’ (Refinanced) loans.) **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be a valid date

(if not zeroes). Invalid date. 0304 Invalid Date Enrollment Status Effective Record Level Error Can’t be zeroes

unless T ype of Loan is ‘CL’ or ‘RF’ and Code for Enrollment Status is blank. Contains zeroes. 0134 Date Enrollment Status Effective is required

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## Date Enrollment Status Effective Record Level Error Plug date ‘19000101’

not reported on Loan Guaranteed after January 1, 1984. Contains wrong

value. 0230 ‘19000101’ invalid when DT of GA > = ‘19840101’ Record Level Error If the Enrollment

Status is F or H, the Date Enrollment Status Effective must be on or after the Date of Guaranty less 15 years. Date Enrollment

Status Effective is before the Date of Guaranty less 15 years. 0626 For F/H Enroll Status, Dt must be >= Date of Guaranty - 15 yrs

Record Level Error Date Enrollment

Status Effective must be on or after the date of inception of the HEA (19651108). Date Enrollment Status Effective is before the date of inception of the HEA (19651108). 0627 Date must be = or greater than 19651108

Record Level Error Date Enrollment

Status Effective must be on or before the Submittal (Extract) Date plus two years. Date Enrollment Status Effective is after the Submittal (Extract) Date plus two years. 0628 Date must be = or less than Submittal Date + two years
**Date Revised 5**  **- 26**  **- 2000** 

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## Code for Enrollment Status **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field**  **Code** No Yes No No Character 1 517 132 **Description** Code indicating student’s current enrollment status, as reported through the enrollment reporting or other status updates. **Comments**  Be sure that (within the same submission) all the loan records associated with a given student report the same Enrollment Status Code.  If you do not know status, and Date of Guaranty is earlier than Jan. 1, 1984, yo u may plug the field with ‘N’.  On a canceled loan, report the latest enrollment status obtained.  Must be a valid code from Enrollment Status Codes (Appendix B

– Ta ble B - 5).  Use actual code reflecting the student’s enrollment status if the information is readily available. If not, you may populate this field with ‘F’.  For students who transfer to another institution, report the actual code if known. If not known, you may populate this field with ‘F’.  If the student does not attend summer classes and is expected to return in the fall, the Code for Enrollment Status would not change.  The Date Enrollment Status Ef fective, Code for Enrollment Status, Date of Anticipated Completion and Code for Current School must be treated as a unit. That is, the enrollment status, enrollment date and anticipated completion date are for the student’s attendance at the current schoo l (as opposed to original school). **Part of Event Type** Enrollment Status **Companion Field(s)**  Linked through edit

 Date of Guaranty (025)

 Ty pe of Loan (024)  Linked through event

 Code for Current School (102)

 Date Enrollment Status Effective (131)  Related fields that check value here

 Date Enrollment Status Effective (131)

 Student’s Driver’s License Number (080)

 Student’s Driver’s License State (081) **Default Value / Use** Must always be filled. (Report a blank for ‘CL’ or ‘RF’ loans.) **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Record Level Error Must be reported if

Ty pe of Loan is not ‘CL’ or ‘RF’ or Date Enrollment Status Effective contains a value. Is blank. 0129 Code for Enrollment Status is required

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## Code for Enrollment Status Record Level Error If not blank, must be a

valid code from Enrollment Status Codes Table. Invalid code. 0176 Invalid Code for Enrollment Status
Record Level Error If Date of Guaranty is

Jan. 1, 1984 or later, then ‘N’ is invalid. Contains wrong value. 0237 Invalid value when Date of Guaranty is greater than or equal to 19840101 **Date Revised 5**  **- 26**  **- 2000** 

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## Date of A **nticipated Completion Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Date 8 518 - 525 133 **Description** Date when a student is scheduled to complete course requirements (with degree programs, this is projected graduation date). **Comments**  Use the last date of attendance if the student has completed course requirements or has withdrawn, as reported on the SSCR.  Use the projected date of completion if the student has not completed course requirements or withdrawn.  If the student is not in attendance, use the actual date of separation.  If actual date is not available and Date of Guaranty is earlier than Jan. 1, 1984, use plug date ‘19000101’.  Do not replace a previously reported actual value with a plug or default value.  The Date Enrollment Status Effective, Code for Enrollment Status, Date of Anticipated Completion and Code for Current School must be treated as a unit. That is, the enrollment status, enrollment date and anticipated completion date are for the student’s attendance at the current school (as opposed to original school). **Part of Event Type** Not part of an event. **Companion Field(s)**  Linked through edit

 Date of Guaranty (025)

 Submittal (Extract) Date (004) (Header record)

 Ty pe of Loan (024) **Default Value / Use** Must always be filled. ( May r eport ‘00000000’ for ‘CL’ (Consolidated) or ‘RF’ (Refinanced) loans.) **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be a valid date

(if not zeroes). Invalid date. 0295 Invalid Date of Anticipated Completion Record Level Error If Date of Guaranty is

Jan. 1, 1984 or later, then ‘19000101’ is invalid. Contains wrong

value. 0230 19000101 is invalid value when Date of GA > or = 19840101 Record Level Error Can’t be zeroes if

Ty pe of Loan is other than ‘CL’ or ‘RF’. Contains zeroes. 0296 Date of Anticipated Com pletion is required Record Level Error Date of Anticipated

Com pletion must be on or after the inception of the HEA (19651108). Date of Anticipated

Com pletion is before the inception of the HEA (19651108). 0623 Date must be = or greater than 19651108

Record Level Error Date of Anticipated

Com pletion must be on or before the Submittal (Extract) Date plus 15 years. Date of Anticipated

Com pletion is after the Submittal (Extract) Date plus 15 years. 0624 Date must be = or less than Submittal Date + 15 year s

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## Date of A **nticipated Completion Date Revised**  **5 -**  **26 -**  **2000**

### GA Data Provider Instructions **Appendix A: Data Dictionary**

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## Code for Current Holder Lender **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes No No Numeric 6 526 - 531 134 **Description** ED code indicating current holder of a loan or (if a claim has been paid) the lender who submitted the claim. . **Comments**  Must be a valid ED Lender Code.  If code is not available and Date of Guaranty is earlier than Jan. 1, 1984, yo u may use plug value of ‘444444’. **Part of Event Type** Holder Lender **Companion Field(s)**  Linked through edit

 Date of Guaranty (025)  Linked through event

 Date Loan Sold (141)

 Indicator of Origination Fee Payor (142) Related field that checks value here

 Date Loan Sold (141) **Default Value / Use** Must always be filled. **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be numeric. Isn’t numeric. 0178 Invalid Code for Current Holder Lender Record Level Error Must be reported. Contains zeroes. 0103 Code for Current Holder Lender is required Record Level Error Value falls in range

of ‘800000’ to ‘999899’, and not ‘444444’. Invalid code. 0178 Invalid Code for Current Holder Lender
Record Level Error If the Date of

Guaranty is earlier than Jan. 1, 1984, then it may be ‘444444’. Contains wrong

value. 0237 Invalid value when Dt of GA > or = 19840101
Load Level Error Must be a valid code

from the ED Lender Code Table. Invalid code. 0178 Invalid Code for Current Holder Lender **Date Revised 5**  **- 26**  **- 2000** 

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## Date of **Outstanding Principal Balance Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes Yes No Date 8 532 - 539 135 **Description** Date when Amount of Outstanding Principal Balance field was updated or verified. **Comments**  For GA -held loans, report the date of the most recent change in the principal balance. The balance will change when there is a payment or other event affecting the principal balance.  For lender -held loans, report the actual Date of Outstanding Principal Balance. Guaranty Agencies should report lender updates to balances mo nthly. At a minimum, they must collect balance information mo nthly. This data must be forwarded to NSLDS in their next submission.  Use Date of Guaranty for loans that have been guaranteed but not yet disbursed.  When the Guaranty Agency has not yet received the actual lender/servicer values for the Date of Outstanding Principal Balance and Amount of Outstanding Principal Balance, it may use the Department’s approved method for temp orarily plugging these values. That is, the Date of Outstanding Principal Balance and the Date of Outstanding Accrued Interest Balance fields should be populated with the date of the last disbursement. The Amount of Outstanding Principal Balance field should be populated with the net disbursement amount, and the Amount of Outstanding Accrued Interest Balance field should be populated with a zero amount, until the more current amounts can be reported. The net disbursement amount is the Amount of Disbursement (which is minus the Amount of Cancellation) minus the Amount of Refund from School to Lender .  For closed loans, Date of Outstanding Principal Balance should equal Date of Loan Status. Once a loan is closed, the date should not be changed again except to c orrect a reporting error.  For cancellations do not revert Date of Outstanding Principal Balance back to the guarantee date.  Report date of cancellation or submittal date while reporting appropriate loan status code, disbursement amount, calculation amount and cancellation amount. **Part of Event Type** Not part of an event. **Companion Field(s)**  Linked through edit

 Code for Loan Status (063)

 Date of Guaranty (025)

 Submittal (Extract) Date (004) (Header record)

 Amount of Outstanding Principal Balance (136) **Default Value / Use** Must always be filled. **Reporting** Report in regular update.

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## Date of **Outstanding Principal Balance Edit**  **Level Verifies**  **Error Error**  **No. Error Message**  Domain Level Error Must be a valid date. Invalid date. 0305 Invalid Date of Outstanding Principal Balance Record Level Error Canno t be zeroes. Contains zeroes. 0157 Date of Outstanding Principal Balance is required Record Level Error Date of Outstanding

Principal Balance must be on or after the Date of Guaranty. Date of Outstanding

Principal Balance is before the Date of Guaranty. 0629 Date must be = or greater than Date of Guaranty Record Level Error For non - CA Loan

Status, Date of Outstanding Principal Balance must be on or before the Submittal (Extract) Date. Date of Outstanding

Principal Balance is after the Submittal (Extract) Date. 0630 Date must be = or less than Submittal Date

Record Level Error For CA Loan Status,

the Date of Outstanding Principal Balance must be on or before the later of (a) the Date of Guaranty plus two years or (b) the Submittal (Extract) Date. Date of Outstanding

Principal Balance is after the later of (a) the Date of Guaranty plus two years or (b) the Submittal (Extract) Date. 0707 For CA Loan Stat, must be <= Dt of Guar + 2yr or <= Submittal Dt

Load Level Error For all open loans

and any closed loans where Date of Outstanding Principal Balance is not equal to Date of Loan Status, Date of Outstanding Principal Balance must be on or after prior Date of Outstanding Principal Balance . Date of Outstanding

Principal Balance is before prior Date of Outstanding Principal Balance . 729 Date of Outstanding Principal Balance may not precede multiple , previously reported dates .

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## Date of **Outstanding Principal Balance** Load Level Error For all open loans

and any closed loans where Date of Outstanding Principal Balance is not equal to Date of Loan Status, if Date or Amount of Outstanding Principal Balance has changed, the Date of Outstanding Principal Balance must be after any Date of Out standing Principal Balance that was first reported to NSLDS prior to the start of the prior quarter. Date of Outstanding

Principal Balance is before any Date of Outstanding Principal Balance that was first reported to NSLDS prior to the start of the prior quarter. 730 Based on time of reporting, later Date of Outstanding Principal Balance is required .

**Date Revised 4**  **- 0**  **5 -**  **200 7** 

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## Am **ount of Outstanding Principal Balance Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field**  **Code** No Yes Yes No Numeric 6 540 - 545 136 **Description** The cumulative dollar value of the outstanding principal balance due on a loan, including capitalized interest. **Comments**  Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).  If required data is carried by the Data Provider at the account level, the amount must be pro -rated across the loans involved. If a rounding problem is created by pro -rating the amount, adjustments may be made to one loan so that the pro -rated amount at each loan level equals the total amount at account level.  If the amount is less than a dollar, round it up to one dollar.  Report negative amounts (credit balance) as one dollar until the loan is closed.  If the loan has been guaranteed but not disbursed, report zeroes.  If an open loan has been disbursed for longer than one quarter, the sum of Amount of Ending Balance on Claims of Other Fees, plus Amount of Outstanding Principal Balance, plus Amount of Outstanding Accrued Interest Balance must be a positive amount .  If Code for Loan Status is ‘UI’ report the original principal balance (amount guaranteed minus cancellations).  Closed loans (except for ‘DW’, see below) must have a balance of zero in this field.  Defaulted, w

ritten - off loans (‘DW’ status) must have a pos itive balance in at least one of these fields: Amount of Ending Balance on Claims of Other Fees, Amount of Outstanding Principal Balance, or Amount of Outstanding Accrued Interest Balance.  For GA -held loans, report updated OPB monthly.  For lender -held loan s, Guaranty Agencies should report lender updates to balances monthly . This data must be forwarded to NSLDS in their next submission.  When the Guaranty Agency has not yet received the actual lender/servicer values for the Date of Outstanding Principal Bal ance and Amount of Outstanding Principal Balance, it may use the Department’s approved method for temporarily plugging these values. That is, the Date of Outstanding Principal Balance and the Date of Outstanding Accrued Interest Balance fields should be po pulated with the date of the last disbursement. The Amount of Outstanding Principal Balance field should be populated with the net disbursement amount, and the Amount of Outstanding Accrued Interest Balance field should be populated with a zero amount, until the more current amounts can be reported. The net disbursement amount is the Amount of Disbursement (which is minus the Amount of Cancellation) minus the Amount of Refund From School to Lend er .  The most common cause for error 313, Invalid Amount of Outstanding Principal Balance, is reporting a closed loan status to NSLDS when the principal is paid but fees or interest are still owed. The agency may consider a loan closed when there is a remaining balance of accrued interest or fees in their system. H owever, NSLDS does not consider a loan closed until the Sum of the Amount of Outstanding Accrued Interest Balance,

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## Am **ount of Outstanding Principal Balance**

Amount of Outstanding GA fees Balance , and Amount of Outstanding Principal Balance is zero.  It is important to remember that during the subro gation process the borrower still has a balance and that this does not change because of the debt’s assignment. To eliminate these errors, continue reporting the actual Amount of Outstanding Principal Balance and Date of Outstanding Principal Balance until the loan is accepted by the Department of Education.  The agency’s internal procedures for assigning loans to the Department may be the cause of errors. During the period between submitting the record for assignment and the Department’s acceptance of the loan, the agency will maintain the loan on its system as an open loan in Default (DU) status, with either zero or no balance. These loans will be captured during the extract process and cause the following errors: Invalid Amount of Outstanding Principal Balance or Amount of Outstanding Principal Balance Is Required.  For loans assigned to CDDTS, report the actual dollar amount. If zeros are reported, NSLDS will use the Amount of Outstanding Principal Balance that previously existed in the database.  If the lo an has a balance of less than $25.00 and is considered closed by the agency, the balance reported to NSLDS must be zero for all three fields (principal, interest, and fees). **Part of Event Type** Not part of an event. **Companion Field(s)**  Linked through edit

 Amount of Ending Balance on Claims of Other Fees (108)

 Amount of Guaranty (061)

 Amount of Outstanding Interest Balance (138)

 Code for Loan Status (063)

 Date of Disbursement (066) **Default Value / Use**  Report zeroes for loans that have been guaranteed but no t disbursed.  Report zeroes for loans that have Code for Loan Status ‘BC’, ‘CA’, ‘CS’, ‘DC’, ‘DD’, ‘DE’, ‘DK’, ‘DN’, ‘DR’, ‘DP’, ‘FC’, ‘FX’, ‘OD’, ‘PC’, ‘PF’, ‘PM’, ‘PN’, ‘PZ’, ‘RF’, ‘UC’, or ‘UD’. **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be numeric. Isn’t numeric. 0313 Invalid Amount of Outstanding Principal Balance Record Level Error Amount of

Outstanding Principal Balance must not exceed nine times the Amount of Guaranty. Amount of Outstanding Principal Balance exceeds nine times the Amount of Guaranty. 0653 Amount must be = or less than nine times Amount of Guaranty

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## Am **ount of Outstanding Principal Balance** Load Level Error Whether open loans

disbursed for more than one quarter have a positive balance. The sum of the

Outstanding Principal Balance, Amount of Outstanding Accrued Interest Balance, and Amount of Ending Balance on Claims on Other Fees is not positive . 0120 Sum of (OPB + OIB + Fees) must be > zero

Load Level Error Must be zero if Code

for Loan Status is ‘BC’, ‘CA’, ‘CS’, ‘DC’, ‘DD’, ‘DE’, ‘DK’, ‘DN’, ‘DR’, ‘DP’, ‘FC’, ‘FX’, ‘OD’, ‘PC’, ‘PF’, ‘PM’, ‘PN’, ‘PZ’, ‘RF’, ‘UC’, or ‘UD’. Value is not zero. 0313 Invalid Amount of Outstanding Principal Balance

**Date Revised 8**  **- 26**  **- 2008** 

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## Date of Outstanding A**ccrued Interest Balance Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes Yes No Date 8 546 - 553 137 **Description** Date through which the reported Amount of Outstanding Ac crued Interest Balance was accrued. **Comments**  For GA -held loans, report the date of the most recent change in the interest balance.  For lender -held loans, report the actual Date of Outstanding Accrued Interest Balance. Guaranty Agencies should report lender updates to balances monthly. At a minimum, they must collect balance information as it stands at the end of each mo nth . This data must be forwarded to NSLDS before the end of the mo nth .  When the Guaranty Agency has not yet received the actual lender/servicer values for the Date of Outstanding Principal Balance and Amount of Outstanding Principal Balance, it may use the Department’s approved method for temporarily plugging these values. That is, the Date of Outstanding Principal Balance and the Date of Outstanding Accrued Interest Balance fields should be populated with the date of the last disbursement. The Amount of Outstanding Principal Balance field should be populated with the net disbursement amount, and the Amount of Outstanding Accrued Interes t Balance field should be populated with a zero amount, until the more current amounts can be reported. The net disbursement amount is the Amount of Disbursement (which is minus the Amount of Cancellation) minus the Amount of Refund From School to Lender. Use Date of Guaranty for loans that have been guaranteed but not yet disbursed.  When a loan is closed, report the actual date when it was closed, not the quarter - end date.  For cancellations do not revert Date of Outstanding Accrued Interest Balance back to the guarantee date.  Report date of cancellation or submittal date while reporting appropriate loan status code, disbursement amount, calculation amount and cancellation amount. **Part of Event Type** Not part of an event. **Companion Field(s)**  Linked through edit

 Code for Loan Status (063)

 Date of Guaranty (025)

 Submittal (Extract) Date (004) (Header record)

 Amount of Outstanding Accrued Interest Balance (138) **Default Value / Use** Must always be filled. **Reporting** Report actual value if condition occurs. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be a valid date. Invalid date. 0206 Invalid Date of Outstanding Accrued Interest Balance

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## Date of Outstanding A**ccrued Interest Balance** Record Level Error Can’t be zeroes. Contains zeroes. 0156 Date of Outstanding Accrued Interest Balance is required Record Level Error Date of Outstanding

Accrued Interest Balance must be on or after the Date of Guaranty. Date of Outstanding

Accrued Interest Balance is before the Date of Guaranty. 0631 Date must be = or greater than Date of Guaranty
Record Level Error For non - CA Loan

Status, Date of Outstanding Accrued Interest Balance must be on or before the Submittal (Extract) Date. Date of Outstanding

Accrued Interest Balance is after the Submittal (Extract) Date. 0632 Date must be = or less than Submittal Date

Record Level Error For CA Loan Status,

the Date of Outstanding Accrued Interest Balance must be on or before the later of (a) the Date of Guaranty plus two years or (b) the Submittal (Extract) Date. Date of Outstanding

Accrued Interest Balance is after the later of (a) the Date of Guaranty plus two years or (b) the Submittal (Extract) Date. 0708 For CA Loan Stat, must be <= Dt of Guar + 2yr or <= Submittal Dt

Load Level Error For all open loans

and any closed loans where Date of Outstanding Accrued Interest Balance is not equal to Date of Loan Status, Date of Outstanding Accrued Interest Balance must be on or after prior Date of Outstanding Accrued Interest Balance . Date of Out standing

Accrued Interest Balance is before prior Date of Outstanding Accrued Interest Balance . 731 Date of Outstanding Accrued Interest Balance may not precede multiple , previously reported dates .

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## Date of Outstanding A**ccrued Interest Balance** Load Level Error For all open loans

and any closed loans where Date of Outstanding Accrued Interest Balance is not equal to Date of Loan Status, if Date or Amount of Outstanding Accrued Interest Balance has changed, the Date of Outstanding Accrued Interest Balance must be after any Date of Outstanding Accrued Interest Balance that wa s first reported to NSLDS prior to the start of the prior quarter. Date of Outstanding

Accrued Interest Balance is before any Date of Outstanding Accrued Interest Balance that was first reported to NSLDS prior to the start of the prior quarter. 732 Based on time of reporting, later Date of Outstanding Accrued Interest Balance is required .

**Date Revised 4**  **- 0**  **5 -**  **200 7** 

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## Am **ount of Outstanding A ccrued Interest Balance**  **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes Yes No Numeric 6 554 - 559 138 **Description** The cumulative dollar value of the borrower’s outstanding accrued interest balance. **Comments**  Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).  If the amount is less than a dollar, round it up to one dollar.  If required data is carried by the Data Provider at the account level, the amount must be pro -rated across the loans involved. If a rounding problem is created by pro -rating the amount, adjustments may be made to one loan so the pro -rated amount at each loan level equals the total amount at account level.  Report negative amounts as zeroes.  If up - to - date balance is not available, report zeroes. If data has previously been reported to NSLDS, leave that data in place if no change has occurred.  For GA -held loans, report updated interest balance monthly.  For lender -held loans, Guaranty Agencies should report lender updates to balances monthly. At a minimum, they must collect b alance information as it stands . This data must be forwarded to NSLDS in their next submission.  For loans assigned to CDDTS, report the actual dollar amount. If zeros are reported, NSLDS will use the Amount of Outstanding Accrued Interest Balance that previously existed in the database.  The sum of this field, Amount of Outstanding Principal Balance, and Amount of Ending Balance on Claims of Other Fees comprise the total amount owed by a borrower on a loan. The balance of all three must equal zero if the loan is closed for any reason other than defaulted w rite off (‘DW’).  When the Guaranty Agency has not yet received the actual lender/servicer values for the Date of Outstanding Principal Balance and Amount of Outstanding Principal Balance, it may use the Department’s approved method for temporarily plugging these values. That is, the Date of Outstanding Principal Balance and the Date of Outstanding Accrued Interest Balance fields should be populated with the date of the last disbursement. The Amount of Outstanding Principal Balance field should be populated with the net disbursement amount, and the Amount of Outstanding Accrued Interest Balance field should be populated with a zero amount, until the more current amounts can be reported. The net disbursement amo unt is the Amount of Disbursement (which is minus the Amount of Cancellation) minus the Amount of Refund From School to Lender. **Part of Event Type** Not part of an event. **Companion Field(s)**  Linked through edit

 Amount of Guaranty (061)  Related field that checks value here

 Amount of Outstanding Principal Balance (136) **Default Value / Use** Must always be filled. (Report ‘000000’ if condition has not occurred or if balance is not available.) **Reporting** Report actual value if condition occurs.

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## Am **ount of Outstanding A ccrued Interest Balance**  **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be numeric. Isn’t numeric. 0316 Invalid Amount of Outstanding Accrued Interest Balance Record Level Error Amount of

Outstanding Accrued Interest Balance must not exceed nine times the Amount of Guaranty. Amount of

Outstanding Accrued Interest Balance exceeds nine times the Amount of Guaranty. 0654 Amount must be = or less than 9 times Amount of Guaranty

**Date Revised 5**  **- 26**  **- 2000** 

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## Date Loan Sold **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date**  **Sequence Edit Type**  **Size Position**  **Field Code** No Yes No Yes Date 8 560 - 567 141 **Description** Date when a loan was sold by one lender to another, as reported by the receiving lender. **Comments**  Report the actual Date Loan Sold.  If Date Loan Sold is not available for loans guaranteed before October 1, 1994

 Use a date that is 30 days later than the first Date of Disbursement.

 If the first Date of Disbursement is not available, use a date that is one day later than the Date of Guaranty.  If a loan has different values in Code for Current Holder Lender and Originating FFELP Lender (meaning a transfer in responsibility occurred), this field must be filled.  If the loan has the same values in Code for Current Holder Lender and Originating FFELP Lender, this field may be filled.  Continue to report the Date Loan Sold even if a cancellation occurs after a previously reported Date Loan Sold. **Part of Event Type** Holder Lender **Companion Field(s)**  Linked through edit

 Code for Current Holder Lender (134)

 Code for Originating FFELP Lender (089)

 Date of Guaranty (025)

 New Date of Guaranty (045)

 Submittal (Extract) Date (004) (Header record)  Linked through event

 Code for Current Holder Lender (134)

 Indicator of Origination Fee Payor (142) **Default Value / Use** Must always be filled. (Report ‘00000000’ if loan has not been sold by one lender to another.) **Reporting** Report actual value if sale occurs. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be a valid date

(if not zeroes). Invalid date. 0197 Invalid Date Loan Sold Record Level Error Whether a loan has

different values in Code for Current Holder Lender and Originating FFELP Lender. Contains zeroes. 0542 Date Loan Sold is required

Record Level Error Date Loan Sold must

be on or after the Date of Guaranty. Date Loan Sold is

before the Date of Guaranty. 0597 Date must be = or greater than Date of Guaranty

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## Date Loan Sold Record Level Error Date Loan Sold must

be on or before the Submittal (Extract) Date. Date Loan Sold is

after the Submittal (Extract) Date. 0598 Date must be = or less than Submittal Date
Load Level Error Date change falls in

acceptable range in relation to historical data. Date sequence error. 0525 Date must be > preceding date
**Date Revised 3**  **- 0**  **2 -**  **200 7** 

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## Indicator of Origination Fee Pay**or Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Character 1 568 142 **Description** Indicator that the current lender paid the origination fee on a loan. Reported to the Guaranty Agency by the lender that paid the fee. **Comments**  Must be ‘Y’ (Yes) or blank. Report ‘Y’ only if lender is certain that it paid the fee. Otherwise, leave field blank.  As a minimum, Guaranty Agencies must collect payor information mo nthly. T his data must be forwarded to NSLDS monthly. **Part of Event Type** Holder Lender **Companion Field(s)**  Linked through event

 Code for Current Holder Lender (134)

 Date Loan Sold (141) **Default Value / Use** Report a blank if condition has not occurred. **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Record Level Error Must be ‘Y’ or blank. Contains wrong value. 0255 Invalid Ind of Origination Fee Payor **Date Revised 5**  **- 26**  **- 2000** 

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## Interest Rate **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Numeric 5 569 - 573 143 **Description** The original interest rate on a loan, unless the loan was subject to a rebate of excess interest and was converted from a fixed rate to a variable rate through that process or was refinanced (PLUS or SLS) to secure a variable rate. **Comments**  Degree of accuracy represented by five decimal places (e.g., for 10.45%, enter 10450, and for 5% enter 05000).  Use zeroes for variable rate lo ans.  8%/10% should be reported as 8% unless the loan has been converted to a variable rate.  Do not report a discounted rate made by a lender. **Part of Event Type** Not part of an event. **Companion Field(s)**  Linked through edit

 Ty pe of Interest Rate (144) **Default Value / Use** Must always be filled. **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be numeric. Isn’t numeric, or isn’t five digits long. 0308 Invalid Interest Rate Record Level Error Canno t be zeroes

unless T ype of Interest is ‘V’. Contains zeroes. 0266 Interest Rate is required Record Level Error Is zeroes when T ype

of Interest is ‘V’. Is not zeroes. 0308 Invalid Interest Rate **Date Revised 5**  **- 26**  **- 2000** 

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## Ty **pe of Interest Rate Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Character 1 574 144 **Description** Code indicating type of interest rate on a loan. **Comments**  Must be a valid code from the Interest Rate Codes Table (Appendix B

– Table B - 9).  8%/10% should be reported as ‘8’ unless the loan has been converted to a variable rate. **Part of Event Type** Not part of an event. **Companion Field(s)**  Related field that checks value here

 Interest Rate (143) **Default Value / Use** Must always be filled. **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Record Level Error Must be a valid code

from the Interest Rate Codes Table. Invalid code. 0240 Invalid Type of Interest Rate Record Level Error Must be reported. Is blank. 0309 Ty pe of Interest Rate is required **Date Revised 5**  **- 26**  **- 2000** 

### GA Data Provider Instructions **Appendix A: Data Dictionary**

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## Date of Guaranty

**A gency**  **Bankruptcy**

**Claim Refunds Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes Yes Yes Date 8 575 - 582 145 **Description** Date when a bankruptcy claim (previously paid as a reinsurance claim) was refunded to ED by a Guaranty Agency. **Comments**  Report the actual Date of Guaranty Agency Bankruptcy Claim Refunds.  A Bankruptcy Claim Refund made before a repurchase date does not need to be continually reported after repurchase. However, the data provider must first ensure the refund has been successfully updated to NSLDS before ceasing to report on it. Be especially alert to this when the refund is followed quickly by repurchase.  The Date Repurchased value for a loan will determine whether zeroes reported in this field will cause the event to be deleted or to be interpreted as a default.

 If Date Repurchased is later than the last-reported Date of Guaranty Agency Bankruptcy Claim Refunds, zeroes reported in this field will NOT delete those previously reported values. (NSLDS will store the last-reported data, and GAs can stop reporting on a loan that has been repurchased.)

 However, if the Date Repurc hased is the same as or earlier than the current Date of Guaranty Agency Bankruptcy Claim Refunds (meaning that ne w collections occurred after the repurchase), zeroes will be interpreted as a request to delete the Bankruptcy Claim Refund that occurred after the repurchase.  Submit a Past Period Change record (PPC) to delete a refund that occurred before the latest Date of Repurchase. **Part of Event Type** Bankruptcy Claim Refund **Companion Field(s)**  Linked through edit

 Date of Guaranty (025)

 Date Reinsurance Claim Requested (114)

 Date Repurchased (120)

 Submittal (Extract) Date (004) (Header record)  Linked through event

 Amount of Guaranty Agency Bankruptcy Claim Refunds (146)  Relationship established

 Date Repurchased (120) (New) **Default Value / Use** Report ‘00000000’ if Bankruptcy Claim Refund has not occurred, or if latest refund occurred before repurchase and it has already been successfully reported to NSLDS. **Reporting** Report actual value if Bankruptcy Claim Refund occurs.

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## Date of Guaranty

**A gency**  **Bankruptcy**

**Claim Refunds Edit**  **Level Verifies**  **Error Err**  **or No.**  **Error Message** Domain Level Error Must be a valid date

(if not zeroes). Invalid date. 0200 Invalid Date of GA Bankruptcy Claim Refunds Record Level Error Can’t be zeroes if

there is a corresponding value in Amount of Guaranty Agency Bankruptcy Claim Refunds. Contains zeroes. 0146 Date of GA Bankruptcy Claim Refunds is required

Record Level Error If the Date of

Guaranty Agency Bankruptcy Claim Refunds is after the Date Repurchased, it must be on or after the Date Reinsurance Claim Requested. Date of Guaranty

Agency Bankruptcy Claim Refunds is before the Date Reinsurance Claim Requested. 0613 Date must be = or > Date Reinsurance Claim Requested

Record Level Error Date of Guaranty

Agency Bankruptcy Claim Refunds must be on or before the Submittal (Extract) Date. Date of Guaranty

Agency Bankruptcy Claim Refunds is after the Submittal (Extract) Date. 0614 Date must be = or less than Submittal Date

Record Level Error Date of Guaranty

Agency Bankruptcy Claim Refunds must be on or after the Date of Guaranty. Date of Guaranty

Agency Bankruptcy Claim Refunds is before the Date of Guaranty. 0637 Date must be = or greater than Date of Guaranty
Load Level Error Date change falls in

acceptable range in relation to historical data. Date sequence error. 0525 Date must be > preceding date
**Date Revised 5**  **- 26**  **- 2000** 

### GA Data Provider Instructions **Appendix A: Data Dictionary**

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## Am **ount of Guarant y**  **Ag enc**  **y Bankruptc**  **y Claim Refunds**  **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes Yes No Numeric 6 583 - 588 146 **Description** The cumulative amount remitted to ED for bankruptcy claim refund(s) on a loan. A guarantor refunds reinsurance to ED after the following sequence of events: the guarantor pays a bankruptcy claim to a lender before the bankruptcy court decides whether the loan is discharged, the guarantor collects reinsurance from ED, and the loan is not dischar ged by bankruptcy court. Amount does not include refunds that were made prior to repurchase. **Comments**  Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’).  If required data is carried by the Data Provider at the account level, the amount mu st be pro -rated across the loans involved. If a rounding problem is created by pro -rating the amount, adjustments may be made to one loan so that the pro -rated amount at each loan level equals the total amount at account level.  A Bankruptcy Claim Refund made before a repurchase date does not need to be continually reported after repurchase. However, the data provider must first ensure the refund has been successfully updated to NSLDS before ceasing to report on it. Be especially alert to this when the refund is followed quickly by repurchase.  When a refund is paid after repurchase, only report the amount that was refunded after the repurchase.  The Date Repurchased value for a loan will determine whether zeroes reported in this field will cause the event to b e deleted or to be interpreted as a default.

 If Date Repurchased is later than the last-reported Date of Guaranty Agency Bankruptcy Claim Refunds, zeroes reported in this field will NOT delete those previously reported values. (NSLDS will store the last-reported data, and GAs can stop reporting on a loan that has been repurchas ed.)

 However, if the Date Repurchased is the same as or earlier than the current Date of Guaranty Agency Bankruptcy Claim Refunds (meaning that ne w refund occurred after the repurchase), zeroes will be interpreted as a request to delete the Bankruptcy Clai m Refund that occurred after the repurchase. **Part of Event Type** Bankruptcy Claim Refund **Companion Field(s)**  Linked through edit

 Amount of Guaranty (061)  Linked through event

 Date of Guaranty Agency Bankruptcy Claim Refunds (145)  Relationship established

 Date Repurchased (120) (New) **Default Value / Use** Report ‘000000’ if Bankruptcy Claim Refund has not occurred, or if latest refund occurred before repurchase and it has already been successfully reported to NSLDS. **Reporting** Report actual value if Bankruptcy Claim Refund occurs.

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## Am **ount of Guarant y**  **Ag enc**  **y Bankruptc**  **y Claim Refunds**  **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be numeric. Isn’t numeric. 0315 Invalid Amount of Guaranty Agency Bankruptcy Claim Refunds Record Level Error Can’t be zeroes if

there is a corresponding value in Date of Guaranty Agency Claim Refunds. Contains zeroes. 0110 Amount of Guaranty Agency Bankruptcy Claim Refunds is required

Record Level Error Amount of GA

Bankruptcy Claim Refunds must not exceed nine times the Amount of Guaranty. Amount of GA

Bankruptcy Claim Refunds exceeds nine times the Amount of Guaranty. 0661 Amount must be = or less than 9 times Amount of Guaranty

**Date Revised 5**  **- 26**  **- 2000** 

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## Filler **Formerly**

**Date of Supplemental Pre -**  **Claims A ssistance**  **Pay ment**  **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Date 8 589 - 596 147 **Description** This field is no longer required as of October 1, 2000. All edits have been removed. Until you make system changes, you may continue to populate this field as before, but any data submitted will be ignored by NSLDS. **Comments** Not applicable. **Part of Event Type** Not applicable. **Companion Field(s)** Not applicable. **Default Value / Use** Not applicable. **Reporting** Not applicable. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** N/A N/A N/A N/A N/A **Date Revised 6**  **- 16**  **- 2003** 

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## Filler **Formerly**

**A mount of Supplemental Pre**  **- Claims A**  **ssistance Pay ment**  **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Numeric 6 597 - 602 148 **Description** This field is no longer required as of October 1, 2000. All edits have been removed. Until you make system changes, you may continue to populate this field as before, but any data submitted will be ignored by NSLDS. **Comments** Not applicable. **Part of Event Type** Not applicable. **Companion Field(s)** Not applicable. **Default Value / Use** Not applicable. **Reporting** Not applicable. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** N/A N/A N/A N/A N/A **Date Revised 6**  **- 16**  **- 2003** 

### GA Data Provider Instructions **Appendix A: Data Dictionary**

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## Indicator of Subsidy **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Character 1 603 149 **Description** Indicates whether a Stafford loan with a Date Enrollment Period Begins before October 1, 1992 is eligible for interest subsidy from ED. **Comments**  Must be

 ‘Y’ for Yes if Type of Loan is ‘SF’ and it is entitled to interest subsidy.

 ‘N’ for No if T ype of Loan is ‘SF’ but it is not subsi dized.

 Blank if the T ype of Loan is not an ‘SF’ with a Date Enrollment Period Begins before October 1, 1992.

 Blank if it is any loan with a Date Enrollment Period Begins October 1, 1992 or later. **Part of Event Type** Not part of an event. **Companion Field(s)**   Linked through edit

 Date Enrollment Period Begins (077)

 Ty pe of Loan (024) **Default Value / Use**  Must always be filled for Stafford Loans with a Date Enrollment Period Begins before October 1, 1992.  Report a blank when Type of Loan is other than ‘SF’. **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Record Level Error Must contain ‘Y’, ‘N’,

or a blank. Contains wrong value. 0220 Invalid Indicator of Subsidy Record Level Error Must be ‘Y’ or ‘N’ if

Ty pe of Loan is ‘SF’ and the Date Enrollment Period Begins is before Oct. 1, 1992. Contains wrong value. 0417 Indicator of Subsidy is required

**Date Revised 5**  **- 26**  **- 2000** 

### GA Data Provider Instructions **Appendix A: Data Dictionary**

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## Date of Servicer Responsibility **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes No Yes Date 8 604 - 611 150 **Description** Date when a lender servicer assumes responsibility for servicing a loan. **Comments**  Do not change this field upon sale if both lenders are served by the same servicer.  Report the actual Date of Servicer Responsibility, or, as a minimum, Guaranty Agencies must collect servicer information monthly . This data must be forwarded to NSLDS in their next submission.  Report zeroes if the current holder lender does not use a servicer or the loan is no longer serviced by a lender servicer.  If more than one servicer has been responsible for a loan within a mo nth , report the date associated with the servicer responsible for the loan at the end of the month .  NSLDS derives a Servicer Responsibility End Date using the following rules

 If the guaranty agency reports that there is no longer a servicer (zeroes in the Code for Servicer and Date of Servicer Responsibility) and the current lender is the same as last reported to NSLDS, the Load Process will set the Servicer Responsibility End Date to submission’s load date.

 If the guaranty agency reports that there is no longer a servicer, and reports a sale to a new

lender, the Servicer Responsibility End Date is set to one day prior to the sale. **Part of Event Type** Lender Servicer **Companion Field(s)**  Linked through edit

 Date of Guaranty (025)

 Submittal (Extract) Date (004) (Header record)  Linked through event

 Code for Servicer (088) **Default Value / Use** Report ‘00000000’ if loan is not currently being serviced. **Reporting** Report actual value if change in Lender Servicer occurs. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be a valid date

(if not zeroes). Invalid date. 0389 Invalid Date of Servicer Responsibility Record Level Error Can’t be zeroes if

there is a corresponding value in Code for Servicer. Contains zeroes. 0394 Date of Servicer Responsibility is required
Record Level Error Date of Lender

Servicer Responsibility must be on or after the Date of Guaranty less one year. Date of Lender Servicer Responsibility is before the Date of Guaranty less one year. 0595 Date must be = or greater than Date of Guaranty - 1 year

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## Date of Servicer Responsibility Record Level Error Date of Lender

Servicer Responsibility must be on or before the Submittal (Extract) Date. Date of Lender Servicer Responsibility is after the Submittal (Extract) Date. 0596 Date must be = or less than Submittal Date

Load Level Error Date change falls in

acceptable range in relation to historical data. Date sequence error. 0525 Date must be > preceding date
**Date Revised 5**  **- 26**  **- 2000** 

### GA Data Provider Instructions **Appendix A: Data Dictionary**

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## Code for Current School **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No Yes No No Numeric 8 612 - 619 102 **Description**  An eight - digit code, known as the OPE Code, identifying the current school in which the student is accepted for enrollment, currently enrolled or last attended. **Comments**  Must be a valid OPE school code. Report the code of the school where student is currently attending.  The Date Enrollment Status Effective, Code for Enrollment Status, Date of Anticipated Completion and Code for Current School must be treated as a unit. That is, the enrollment status, enrollment date and anticipated completi on date are for the student’s attendance at the current school (as opposed to original school).  If code is not available and Date of Guaranty is earlier than January 1, 1984, you may use the plug value ‘99999900’.  For CL loans, report the OPE Code if the b orrower is enrolled. Otherwise, report ‘88888800’.  For RF loans, report the OPE Code if the borrower is enrolled. Otherwise, report ‘88888811’. **Part of Event Type**  Enrollment Status **Companion Field(s)**  Linked through edit

 Date of Guaranty (025)

 Ty pe of Loan (024)  Linked through event

 Code for Enrollment Status (132)

 Date Enrollment Status Effective (131) **Default Value / Use** Must always be filled. **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** Domain Level Error Must be numeric. Contains wrong value. 0169 Invalid Code for Current School Record Level Error Must be reported. Contains zeroes. 0143 Code for Current School is required Record Level Error ‘88888800’ only used

when Loan Type is ‘CL’. Contains wrong

value. 0169 Invalid Code for Current School Record Level Error ‘88888811’ only used

when Loan Type is ‘RF’. Contains wrong

value. 0169 Invalid Code for Current School

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## Code for Current School Record Level Error If Date of Guaranty is

Jan. 1, 1984 or later, then ‘99999900’ is not valid. Contains wrong

value. 0237 Invalid value when Dt of GA > or = 19840101 Load Level Error Must be valid OPE

code. Invalid code. 0169 Invalid Code for Current School **Date Revised 5**  **- 26**  **- 2000** 

### GA Data Provider Instructions **Appendix A: Data Dictionary**

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## Data Provider **Identifier Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No N/A No No Character 21 620 - 640 193 **Description** Loan identifier assigned by data provider. **Comments** Populate with the loan identifier used in the data provider’s system of records. The contents of this field are preserved in NSLDS. The identifier should be unique for each loan. The Data Provider Identifier is passed back to you on the Load Process Error file and Loan Detail files provided by NSLDS. This is a character field enabling use of both alpha and numeric characters. There are no edits applied to this field. **Part of Event Type** Not applicable. **Companion Field(s)** Not applicable. **Default Value / Use**  Populate with spaces or your unique loan identifier. **Reporting** Report in regular update. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** N/A N/A N/A N/A N/A **Date Revised 5**  **- 26**  **- 2000** 

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## Trailer Record Layout This section contains specific Trailer Record Layo ut details for each record.

### GA Data Provider Instructions **Appendix A: Data Dictionary**

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## Code for Guaranty

**A gency**  **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Numeric 3 1 - 3 250 **Description** Identification code for Guaranty Agency. **Comments** The Trailer Record is created by DataPrep software during Extract Validation process. It is populated with the Code for Guaranty Agency found in the Header record. **Part of Event Type** Not applicable. **Companion Field(s)** Not applicable. **Default Value / Use** Not applicable. **Reporting** Not applicable. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** N/A N/A N/A N/A N/A **Date Revised 5**  **- 26**  **- 2000** 

### GA Data Provider Instructions **Appendix A: Data Dictionary**

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## Sort Social Securit**y Number**  **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Character 9 4 - 12 255 **Description** Positional sort field used for sorting the Trailer Record to the bottom of the file. **Comments** The Trailer Record is created by DataPrep software during the Extract Validation process. This field is populated with high values. **Part of Event Type**  Not applicable. **Companion Field(s)** Not applicable. **Default Value / Use** Not applicable. **Reporting** Not applicable. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** N/A N/A N/A N/A N/A **Date Revised 5**  **- 26**  **- 2000** 

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## Number of Records With **Domain Errors Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No N/A No N/A Numeric 9 13 - 21 251 **Description** Total number of records with domain errors found in the Extract Validation process. **Comments** The Trailer Record is created by DataPrep software during the Extract Validation process. **Part of Event Type** Not applicable. **Companion Field(s)** Not applicable. **Default Value / Use** Not applicable. **Reporting** Not applicable. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** N/A N/A N/A N/A N/A **Date Revised 5**  **- 26**  **- 2000** 

### GA Data Provider Instructions **Appendix A: Data Dictionary**

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## Filler **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Character 9 22 - 30 N/A **Description** This field is no longer used. **Comments** The Trailer Record is created by DataPrep software during the Extract Validation process. **Part of Event Type** Not applicable. **Companion Field(s)** Not applicable. **Default Value / Use** Not applicable. **Reporting** Not applicable. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** N/A N/A N/A N/A N/A **Date Revised 5**  **- 26**  **- 2000** 

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## Number of Records With Domain, Record and Load **- Level Errors**  **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Numeric 9 31 - 39 253 **Description** Total number of records with domain, record, or load - level errors found during the Load process at NSLDS. **Comments**  The Trailer Record is created by DataPrep software during Extract Validation process.  This field is filled during the Load process. **Part of Event Type** Not applicable. **Companion Field(s)** Not applicable. **Default Value / Use** Not applicable. **Reporting** Not applicable. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** N/A N/A N/A N/A N/A **Date Revised 5**  **- 26**  **- 2000** 

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## Number **of Detail Records Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No N/A No N/A Numeric 9 40 - 48 254 **Description** Total number of Detail Records included in the Database Extract file. **Comments** The Trailer Record is created by DataPrep software during the Extract Validation process. **Part of Event Type** Not applicable. **Companion Field(s)** Not applicable. **Default Value / Use** Not applicable. **Reporting** Not applicable. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** N/A N/A N/A N/A N/A **Date Revised 5**  **- 26**  **- 2000** 

### GA Data Provider Instructions **Appendix A: Data Dictionary**

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## Number of PPC Records **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No N/A No N/A Numeric 9 49 - 57 256 **Description** Total number of PPC records included in the Database Extract file. **Comments** The Trailer Record is created by DataPrep software during the Extract Validation process. **Part of Event Type** Not applicable. **Companion Field(s)** Not applicable. **Default Value / Use** Not applicable. **Reporting** Not applicable. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** N/A N/A N/A N/A N/A **Date Revised 5**  **- 26**  **- 2000** 

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## Filler **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No N/A No N/A Character 3 58 - 60 257 **Description** This field is not used. **Comments** The Trailer Record is created by DataPrep software during the Extract Validation process. **Part of Event Type** Not applicable. **Companion Field(s)** Not applicable. **Default Value / Use** Not applicable. **Reporting** Not applicable. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** N/A N/A N/A N/A N/A **Date Revised 5**  **- 26**  **- 2000** 

### GA Data Provider Instructions **Appendix A: Data Dictionary**

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## Record Ty **pe Indicator Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Character 1 61 029 **Description** Establishes this record as a Trailer Record. **Comments** This field is set to T by the DataPrep software during the Extract Validation process. **Part of Event Type** Not applicable. **Companion Field(s)** Not applicable. **Default Value / Use**  Not applicable. **Reporting** Not applicable. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** N/A N/A N/A N/A N/A **Date Revised 5**  **- 26**  **- 2000** 

### GA Data Provider Instructions **Appendix A: Data Dictionary**

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## Number of Detail Records in Submittal **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Numeric 9 62 - 70 258 **Description** Total number of Detail Records contained in the Submittal file. **Comments** The Trailer Record is created by DataPrep software during the Extract Validation process. **Part of Event Type**  Not applicable. **Companion Field(s)** Not applicable. **Default Value / Use** Not applicable. **Reporting** Not applicable. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** N/A N/A N/A N/A N/A **Date Revised 5**  **- 26**  **- 2000** 

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## Number of PPC Records in Submittal **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Numeric 9 71 - 79 259 **Description** Total number of PPC records contained in the Submittal file. **Comments** The Trailer Record is created by DataPrep software during the Extract Validation process. **Part of Event Type** Not applicable. **Companion Field(s)** Not applicable. **Default Value / Use** Not applicable. **Reporting** Not applicable. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** N/A N/A N/A N/A N/A **Date Revised 5**  **- 26**  **- 2000** 

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## Number of Forced Records **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Numeric 9 80 - 88 260 **Description** Number of Detail Records in the Submittal file that the data provider has “forced” through the Delta process (i.e., data provider populated the Action Code field (030) on the Detail Record with an F). **Comments** The Trailer Record is created by DataPrep software during the Extract Validation process. **Part of Event Type**  Not applicable. **Companion Field(s)** Not applicable. **Default Value / Use** Not applicable. **Reporting** Not applicable. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** N/A N/A N/A N/A N/A **Date Revised 5**  **- 26**  **- 2000** 

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## Number of PPC Deletes **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No N/A No N/A Numeric 9 89 - 97 261 **Description** Number of PPC records in the Submittal file that will delete a loan from NSLDS (i.e., data provider populated the Action Code field (161) on the PPC Record with a D). **Comments**  The total number of PPC records is listed in Field Code 259. The Number of PPC Deletes is a subset of the total number of PPC records.  The Trailer Record is created by DataPrep software during the Extract Validation process. **Part of Event Type** Not applicable. **Companion Field(s)** Not applicable. **Default Value / Use** Not applicable. **Reporting** Not applicable. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** N/A N/A N/A N/A N/A **Date Revised 5**  **- 26**  **- 2000** 

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## Number of A**dd Records Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Numeric 9 98 - 106 262 **Description** Number of Detail Records in the Submittal file that contain new loans. **Comments** The DataPrep software during the Delta process populates this field. **Part of Event Type** Not applicable. **Companion Field(s)** Not applicable. **Default Value / Use** Not applicable. **Reporting** Not applicable. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message**  N/A N/A N/A N/A N/A **Date Revised 5**  **- 26**  **- 2000** 

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## Number of Change Records **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Numeric 9 107 - 115 263 **Description** Number of Detail Records in the Submittal file that contain updated information on loans previously reported to NSLDS. **Comments** The DataPrep software during the Delta process populates this field. **Part of Event Type** Not applicable. **Companion Field(s)** Not applicable. **Default Value / Use**  Not applicable. **Reporting** Not applicable. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** N/A N/A N/A N/A N/A **Date Revised 5**  **- 26**  **- 2000** 

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## Number of Open Loans **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field**  **Code** No No No No Numeric 9 116 - 124 264 **Description** Total number of records in the Database Extract file that are in an open loan status. See Appendix B

– Table B - 10 to determine which loan status codes are considered open. **Comments** The Trailer Record is created by DataPrep software during the Extract Validation process. **Part of Event Type** Not applicable. **Companion Field(s)** Not applicable. **Default Value / Use** Not applicable. **Reporting** Not applicable. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** N/A N/A N/A N/A N/A **Date Revised 5**  **- 26**  **- 2000** 

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## Loan Total: A **mount of Guaranty Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Numeric 12 125 - 136 265 **Description** Sum of the Amount of Guaranty field for all open loan records in the Database Extract file. **Comments** The Trailer Record is created by DataPrep software during the Extract Validation process. **Part of Event Type** Not applicable. **Companion Field(s)** Not applicable. **Default Value / Use** Not applicable. **Reporting** Not applicable. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** N/A N/A N/A N/A N/A **Date Revised 5**  **- 26**  **- 2000** 

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## Loan Total: A **mount of Disbursement Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date**  **Sequence Edit Type**  **Size Position**  **Field Code** No No No No Numeric 12 137 - 148 266 **Description** Sum of the Amount of Disbursement field for all open loan records in the Database Extract file. **Comments** The Trailer Record is created by DataPrep software during the Extract Validation process. **Part of Event Type** Not applicable. **Companion Field(s)** Not applicable. **Default Value / Use** Not applicable. **Reporting** Not applicable. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** N/A N/A N/A N/A N/A **Date Revised 5**  **- 26**  **- 2000** 

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## Loan Total: A **mount of Cancellation Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Numeric 12 149 - 160 267 **Description** Sum of the Amount of Cancellation field for all open loan records in the Database Extract file. **Comments** The Trailer Record is created by DataPrep software during the Extract Validation process. **Part of Event Type** Not applicable. **Companion Field(s)** Not applicable. **Default Value / Use** Not applicable. **Reporting** Not applicable. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** N/A N/A N/A N/A N/A **Date Revised 5**  **- 26**  **- 2000** 

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## Loan Total: A **mount of School Refund Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field**  **Code** No No No No Numeric 12 161 - 172 268 **Description** Sum of the Amount of School Refund field for all open loan records in the Database Extract file. **Comments** The Trailer Record is created by DataPrep software during the Extract Validation process. **Part of Event Type**  Not applicable. **Companion Field(s)** Not applicable. **Default Value / Use** Not applicable. **Reporting** Not applicable. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** N/A N/A N/A N/A N/A **Date Revised 5**  **- 26**  **- 2000** 

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## Loan Total: A **mount of Outstanding Principal Balance**  **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Numeric 12 173 - 184 269 **Description** Sum of the Amount of Outstanding Principal Balance field for all open loan records in the Database Extract file. **Comments** The Trailer Record is created by DataPrep software during the Extract Validation process. **Part of Event Type** Not applicable. **Companion Field(s)** Not applicable. **Default Value / Use** Not applicable. **Reporting** Not applicable. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** N/A N/A N/A N/A N/A **Date Revised 5**  **- 26**  **- 2000** 

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## Loan Total: A **mount of A ccrued Interest Balance**  **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Numeric 12 185 - 196 270 **Description** Sum of the Amount of Accrued Interest Balance field for all open loan records in the Database Extract file. **Comments** The Trailer Record is created by DataPrep software during the Extract Validation process. **Part of Event Type** Not applicable. **Companion Field(s)** Not applicable. **Default Value / Use** Not applicable. **Reporting** Not applicable. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** N/A N/A N/A N/A N/A **Date Revised 5**  **- 26**  **- 2000** 

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## Loan Total: **Am ount of Outstanding GA**  **fees Balance Formerly** 

**A mount of Ending Balance on Claim of Other Fees**  **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Numeric 12 197 - 208 271 **Description** Sum of the Amount of Ending Balance on Claim of Other Fees field for all open loan records in the Database Extract file. **Comments** The Trailer Record is created by DataPrep software during the Extract Validation process. **Part of Event Type** Not applicable. **Companion Field(s)**  Not applicable. **Default Value / Use** Not applicable. **Reporting** Not applicable. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** N/A N/A N/A N/A N/A **Date Revised 5**  **- 26**  **- 2000** 

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## Loan Total: A **mount of Claim Paid to Lender Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Numeric 12 209 - 220 272 **Description** Sum of the Amount of Claim Paid to Lender field for all open loan records in the Database Extract file. **Comments** The Trailer Record is created by DataPrep software during the Extract Validation process. **Part of Event Type** Not applicable. **Companion Field(s)** Not applicable. **Default Value / Use** Not applicable. **Reporting** Not applicable. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** N/A N/A N/A N/A N/A **Date Revised 5**  **- 26**  **- 2000** 

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## Loan Total: A **mount of Reinsurance Claim Requested Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Numeric 12 221 - 232 273 **Description** Sum of the Amount of Reinsurance Claim Requested filed for all open loan records in the Database Extract file. **Comments** The Trailer Record is created by DataPrep software during the Extract Validation process. **Part of Event Type** Not applicable. **Companion Field(s)** Not applicable. **Default Value / Use** Not applicable. **Reporting** Not applicable. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** N/A N/A N/A N/A N/A **Date Revised 5**  **- 26**  **- 2000** 

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## Loan Total: A **mount of Guaranty A** **genc y**  **Principal Collections Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Numeric 12 233 - 244 274 **Description** Sum of the Amount of Guaranty Agency Principal Collections field for all open loan records in the Database Extract file. **Comments** The Trailer Record is created by DataPrep software during the Extract Validation process. **Part of Event Type** Not applicable. **Companion Field(s)** Not applicable. **Default Value / Use** Not applicable. **Reporting** Not applicable. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** N/A N/A N/A N/A N/A **Date Revised 5**  **- 26**  **- 2000** 

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## Loan Total: A **mount Repurchased Loan**  **Identifier History** 

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Numeric 12 245 - 256 275 **Description** Sum of the Amount Repurchased field for all open loan records in the Database Extract file. **Comments** This number is populated during the Load Process and included on the Load Process Error file Trailer Record. **Part of Event Type**  Not applicable. **Companion Field(s)** Not applicable. **Default Value / Use** Not applicable. **Reporting** Not applicable. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** N/A N/A N/A N/A N/A **Date Revised 5**  **- 26**  **- 2000** 

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## Filler **Loan Identifier**  **History**

**Kept Reason**  ****

**ability Date Sequence Edit**  **Type Size**  **Position Field Code**  No No No No Character 348 257 - 640 N/A **Description** Blank field to complete record length. **Comments** Not applicable. **Part of Event Type** Not applicable. **Companion Field(s)** Not applicable. **Default Value / Use** Not applicable. **Reporting** Not applicable. **Edit Level**  **Verifies Error**  **Error No.**  **Error Message** N/A N/A N/A N/A N/A **Date Revised 5**  **- 26**  **- 2000**