16924 Federal Register / Vol. 80, No. 60 / Monday, March 30, 2015 / Notices 

NUCLEAR REGULATORY 

COMMISSION 

[NRC–2015–0072] 

Privacy Act of 1974; Republication of 

Systems of Records Notices 

AGENCY: Nuclear Regulatory 

Commission. 

ACTION: Republication of systems of 

records notices; request for comment. 

SUMMARY: The U.S. Nuclear Regulatory 

Commission (NRC) has conducted a 

comprehensive review of all its Privacy 

Act systems of records notices. The NRC 

is proposing to adopt a new routine use 

as a Prefatory Statement of General 

Routine Uses that will authorize 

disclosure of information to the 

National Archives and Records 

Administration, Office of Government 

Information Services (OGIS), to the 

extent necessary to allow OGIS to fulfill 

its responsibilities to review 

administrative agency policies, 

procedures, and compliance with the 

Freedom of Information Act (FOIA) and 

offer of mediation services to resolve 

disputes between persons making FOIA 

requests and administrative agencies. 

The NRC is also proposing revisions to 

NRC 11, ‘‘General Personnel Records 

(Official Personnel Folder and Related 

Records)—NRC;’’ and NRC 22, 

‘‘Personnel Performance Appraisals— 

NRC.’’ The proposed revisions will add 

a routine use to each of these systems 

of records that will authorize the 

disclosure of information to officials of 

federally-recognized labor organizations 

when relevant and necessary to their 

duties of exclusive representation 

concerning personnel policies, 

practices, and matters affecting working 

conditions. The NRC is revising the 

routine use for NRC 18, ‘‘Office of the 

Inspector General OIG Investigative 

Records—NRC. The proposed revision 

is to reflect that, under the Consolidated 

Appropriations Act, 2014, the Inspector 

General of the NRC is authorized in 

2014 and subsequent years to exercise 

the same authorities with respect to the 

Defense Nuclear Facilities Safety Board, 

as the Inspector General exercises under 

the Inspector General Act of 1978 with 

respect to the NRC. 

DATES: Submit comments on the routine 

uses added to the ‘‘Prefatory Statement 

of General Routine Uses’’ and changes 

made to NRC Systems of Records NRC– 

11, ‘‘General Personnel Records (Official 

Personnel Folder and Related 

Records)—NRC,’’ NRC 18, ‘‘Office of the 

Inspector General OIG Investigative 

Records—NRC,’’ and NRC–22, 

‘‘Personnel Performance Appraisals— 

NRC’’ by April 29, 2015. Comments 

received after this date will be 

considered if it is practical to do so, but 

the Commission is able to ensure 

consideration only for comments 

received before this date. 

ADDRESSES: You may submit comments 

by any of the following methods (unless 

this document describes a different 

method for submitting comments on a 

specific subject): 

• Federal Rulemaking Web site: Go to 

http://www.regulations.gov and search 

for Docket ID NRC–2015–0072. Address 

questions about NRC dockets to Carol 

Gallagher; telephone: 301–415–3463; 

email: Carol.Gallagher@nrc.gov. For 

technical questions, contact the 

individual listed in the FOR FURTHER

INFORMATION CONTACT section of this 

document. 

• Mail comments to: Cindy Bladey, 

Office of Administration, Mail Stop: 

OWFN–12–H08, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001. 

For additional direction on obtaining 

information and submitting comments, 

see ‘‘Obtaining Information and 

Submitting Comments’’ in the 

SUPPLEMENTARY INFORMATION section of 

this document. 

FOR FURTHER INFORMATION CONTACT: 

Sally Hardy, Office of Information 

Services, U.S. Nuclear Regulatory 

Commission, Washington, DC 20555– 

0001, telephone: 301–415–5607; email: 

Sally.Hardy@nrc.gov. 

SUPPLEMENTARY INFORMATION: 

I. Obtaining Information and 

Submitting Comments 

A. Obtaining Information 

Please refer to Docket ID NRC–2015– 

0072 when contacting the NRC about 

the availability of information for this 

action. You may obtain publiclyavailable information related to this 

action by any of the following methods: 

• Federal Rulemaking Web site: Go to 

http://www.regulations.gov and search 

for Docket ID NRC–2015–0072. 

• NRC’s Agencywide Documents 

Access and Management System 

(ADAMS): You may obtain publiclyavailable documents online in the 

ADAMS Public Documents collection at 

http://www.nrc.gov/reading-rm/

adams.html. To begin the search, select 

‘‘ADAMS Public Documents’’ and then 

select ‘‘Begin Web-based ADAMS 

Search.’’ For problems with ADAMS, 

please contact the NRC’s Public 

Document Room (PDR) reference staff at 

1–800–397–4209, 301–415–4737, or by 

email pdr.resource@nrc.gov. The 

ADAMS accession number for each 

document referenced (if it is available in 

ADAMS) is provided the first time that 

it is mentioned in the SUPPLEMENTARY

INFORMATION section. 

• NRC’s PDR: You may examine and 

purchase copies of public documents at 

the NRC’s PDR, Room O1–F21, One 

White Flint North, 11555 Rockville 

Pike, Rockville, Maryland 20852. 

B. Submitting Comments 

Please include Docket ID NRC–2015– 

0072 in the subject line of your 

comment submission, in order to ensure 

that the NRC is able to make your 

comment submission available to the 

public in this docket. 

The NRC cautions you not to include 

identifying or contact information in 

comment submissions that you do not 

want to be publicly disclosed in your 

comment submission. The NRC will 

post all comment submissions at 

http://www.regulations.gov as well as 

enter the comment submissions into 

ADAMS, and the NRC does not 

routinely edit comment submissions to 

remove identifying or contact 

information. 

If you are requesting or aggregating 

comments from other persons for 

submission to the NRC, then you should 

inform those persons not to include 

identifying or contact information that 

they do not want to be publicly 

disclosed in their comment submission. 

Your request should state that the NRC 

does not routinely edit comment 

submissions to remove such information 

before making the comment 

submissions available to the public or 

entering the comment into ADAMS. 

II. Background 

The NRC proposes to revise its 

Prefatory Statement of General Routine 

Uses to include a new routine use (8) 

that will apply to all of its current 

systems of records, published November 

8, 2012 (77 FR 67204), that will 

authorize disclosure of information to 

OGIS to the extent necessary to allow 

OGIS to fulfill its responsibilities under 

5 U.S.C. 552(h) to review administrative 

agency policies, procedures, and 

compliance with the Freedom of 

Information Act (FOIA) and offer of 

mediation services to resolve disputes 

between persons making FOIA requests 

and administrative agencies. The NRC is 

also proposing revisions to NRC 11, 

‘‘General Personnel Records (Official 

Personnel Folder and Related 

Records)—NRC;’’ and NRC 22, 

‘‘Personnel Performance Appraisals— 

NRC.’’ The proposed revisions will add 

a routine use to each of these systems 

of records that will authorize the 

disclosure of information to officials of 

labor organizations recognized under 5 


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Federal Register / Vol. 80, No. 60 / Monday, March 30, 2015 / Notices 16925 

U.S.C. chapter 71 when relevant and 

necessary to their duties of exclusive 

representation concerning personnel 

policies, practices, and matters affecting 

working conditions. The NRC is 

proposing revisions to NRC 18, ‘‘Office 

of the Inspector General (OIG) 

Investigative Records—NRC. ’’ The 

proposed revision is to reflect that, 

under the Consolidated Appropriations 

Act, 2014 (Pub. L. 113–76), the NRC 

Inspector General is authorized to 

exercise the same authorities with 

respect to the Defense Nuclear Facilities 

Safety Board as the NRC Inspector 

General exercises with respect to the 

NRC under the Inspector General Act of 

1978 (5 U.S.C. App. 3), and that, 

therefore, records in this system may be 

used and disclosed in connection with 

the NRC OIG’s exercise of these 

additional statutory authorities. 

A report on these revisions is being 

sent to the Office of Management and 

Budget (OMB), Governmental Affairs of 

U.S. Senate, and the Committee on 

Government Reform of the U.S House of 

Representatives as required by the 

Privacy Act and OMB Circular No. A– 

130, Appendix I, ‘‘Federal Agency 

Responsibilities for Maintaining 

Records About Individuals.’’ 

If changes are made based on the 

NRC’s review of comments received, 

then the NRC will publish a subsequent 

notice. 

The text of the report, in its entirety, 

is attached. 

Dated at Rockville, Maryland, this 17th day 

of March, 2015. 

For the Nuclear Regulatory Commission. 

James Flanagan, 

Director, Office of Information Service. 

Attachment 

Nuclear Regulatory Commission Privacy 

Act Systems of Records 

NRC Systems of Records 

1. Parking Permit Records—NRC. 

2. Biographical Information Records—NRC. 

3. Enforcement Actions Against 

Individuals—NRC. 

4. Conflict of Interest Records—NRC. 

5. Contracts Records—NRC. 

6. Department of Labor (DOL) 

Discrimination Cases—NRC. 

7. (Revoked.) 

8. Employee Disciplinary Actions, 

Appeals, Grievances, and Complaints 

Records—NRC. 

9. Office of Small Business and Civil Rights 

Discrimination Complaint Records—NRC. 

10. Freedom of Information Act (FOIA) and 

Privacy Act (PA) Request Records—NRC. 

11. General Personnel Records (Official 

Personnel Folder and Related Records)— 

NRC. 

12. Child Care Subsidy Program Records— 

NRC. 

13. (Revoked.) 

14. Employee Assistance Program 

Records—NRC. 

15. (Revoked.) 

16. Facility Operator Licensees Records (10 

CFR part 55)—NRC. 

17. Occupational Injury and Illness 

Records—NRC. 

18. Office of the Inspector General (OIG) 

Investigative Records—NRC and Defense 

Nuclear Facilities Safety Board (DNFSB). 

19. Official Personnel Training Records— 

NRC. 

20. Official Travel Records—NRC. 

21. Payroll Accounting Records—NRC. 

22. Personnel Performance Appraisals— 

NRC. 

23. Office of Investigations Indices, Files, 

and Associated Records—NRC. 

24. Property and Supply Records—NRC. 

25. Oral History Program—NRC. 

26. Transit Subsidy Benefits Program 

Records—NRC. 

27. Radiation Exposure Information and 

Reporting System (REIRS) Records—NRC. 

28. Merit Selection Records—NRC. 

29. (Revoked.) 

30. (Revoked.) 

31. (Revoked.) 

32. Office of the Chief Financial Officer 

Financial Transactions and Debt Collection 

Management Records—NRC. 

33. Special Inquiry Records—NRC. 

34. (Revoked.) 

35. Drug Testing Program Records—NRC. 

36. Employee Locator Records—NRC. 

37. Information Security Files and 

Associated Records—NRC. 

38. Mailing Lists—NRC. 

39. Personnel Security Files and 

Associated Records—NRC. 

40. Facility Security Access Control 

Records—NRC. 

41. Tort Claims and Personal Property 

Claims Records—NRC. 

42. Strategic Workforce Planning 

Records—NRC. 

43. Employee Health Center Records— 

NRC. 

44. Employee Fitness Center Records— 

NRC. 

45. Electronic Credentials for Personal 

Identity Verification—NRC. 

These systems of records are those 

systems maintained by the NRC that 

contain personal information about 

individuals from which information is 

retrieved by an individual’s name or 

identifier. 

The notice for each system of records 

states the name and location of the 

record system, the authority for and 

manner of its operation, the categories 

of individuals that it covers, the types 

of records that it contains, the sources 

of information in those records, and the 

routine uses of each system of records. 

Each notice also includes the business 

address of the NRC official who will 

inform interested persons of the 

procedures whereby they may gain 

access to and request amendment of 

records pertaining to them. 

The Privacy Act provides certain 

safeguards for an individual against an 

invasion of personal privacy by 

requiring Federal agencies to protect 

records contained in an agency system 

of records from unauthorized 

disclosure, ensure that information is 

current and accurate for its intended 

use, and that adequate safeguards are 

provided to prevent misuse of such 

information. 

Prefatory Statement of General Routine 

Uses 

The following routine uses apply to 

each system of records notice set forth 

below which specifically references this 

Prefatory Statement of General Routine 

Uses. 

1. A record from this system of 

records which indicates a violation of 

civil or criminal law, regulation or order 

may be referred as a routine use to a 

Federal, State, local or foreign agency 

that has authority to investigate, 

enforce, implement or prosecute such 

laws. Further, a record from this system 

of records may be disclosed for civil or 

criminal law or regulatory enforcement 

purposes to another agency in response 

to a written request from that agency’s 

head or an official who has been 

delegated such authority. 

2. A record from this system of 

records may be disclosed as a routine 

use to a Federal, State, local, or foreign 

agency to obtain information relevant to 

an NRC decision concerning hiring or 

retaining an employee, letting a contract 

or issuing a security clearance, license, 

grant or other benefit. 

3. A record from this system of 

records may be disclosed as a routine 

use to a Federal, State, local, or foreign 

agency requesting a record that is 

relevant and necessary to its decision on 

a matter of hiring or retaining an 

employee, issuing a security clearance, 

reporting an investigation of an 

employee, letting a contract, or issuing 

a license, grant, or other benefit. 

4. A record from this system of 

records may be disclosed as a routine 

use in the course of discovery; in 

presenting evidence to a court, 

magistrate, administrative tribunal, or 

grand jury or pursuant to a qualifying 

order from any of those; in alternative 

dispute resolution proceedings, such as 

arbitration or mediation; or in the 

course of settlement negotiations. 

5. A record from this system of 

records may be disclosed as a routine 

use to a Congressional office from the 

record of an individual in response to 

an inquiry from the Congressional office 

made at the request of that individual. 

6. A record from this system of 

records may be disclosed as a routine 


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16926 Federal Register / Vol. 80, No. 60 / Monday, March 30, 2015 / Notices 

use to NRC-paid experts or consultants, 

and those under contract with the NRC 

on a ‘‘need-to-know’’ basis for a purpose 

within the scope of the pertinent NRC 

task. This access will be granted to an 

NRC contractor or employee of such 

contractor by a system manager only 

after satisfactory justification has been 

provided to the system manager. 

7. A record from this system of 

records may be disclosed as a routine 

use to appropriate agencies, entities, 

and persons when: (1) The NRC 

suspects or has confirmed that the 

security or confidentiality of 

information in the system of records has 

been compromised; (2) the NRC has 

determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

NRC or another agency or entity) that 

rely upon the compromised 

information; and (3) the disclosure to be 

made to such agencies, entities, and 

persons is reasonably necessary to assist 

in connection with the NRC’s efforts to 

respond to the suspected or confirmed 

compromise and prevent, minimize, or 

remedy such harm. 

8. To the National Archives and 

Records Administration, Office of 

Government Information Services 

(OGIS), to the extent necessary to allow 

OGIS to fulfill its responsibilities under 

5 U.S.C 552(h), to review administrative 

agency policies, procedures and 

compliance with the Freedom of 

Information Act (FOIA) and offer 

mediation services to resolve disputes 

between persons making FOIA requests 

and administrative agencies. 

NRC–1 

SYSTEM NAME: 

Parking Permit Records—NRC. 

SYSTEM LOCATION: 

Administrative Services Center, Office 

of Administration, NRC, One White 

Flint North, 11555 Rockville Pike, 

Rockville, Maryland, and current 

contractor facility. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

NRC employees and contractors who 

apply for parking permits for NRCcontrolled parking spaces. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

These records consist of the 

applications and the revenue collected 

for the Headquarters’ parking facilities. 

The applications include, but are not 

limited to, the applicant’s name, 

address, telephone number, length of 

service, vehicle, rideshare, and 

handicap information. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

31 U.S.C. 3511; 41 CFR 102–74.265 et 

seq., Parking Facilities. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To record amount paid and revenue 

collected for parking; 

b. To contact permit holder; 

c. To determine priority for issuance 

of permits; 

d. To provide statistical reports to 

city, county, State, and Federal 

Government agencies; and 

e. For the routine uses specified in 

paragraph numbers 1, 4, 5, 6, and 7 in 

the Prefatory Statement of General 

Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained on paper in 

file folders and on electronic media. 

RETRIEVABILITY: 

Accessed by name, tag number, and/ 

or permit number. 

SAFEGUARDS: 

Paper records are maintained in 

locked file cabinets under visual control 

of the Administrative Services Center 

staff. Computer files are maintained on 

a hard drive, access to which is 

password protected. Access to and use 

of these records is limited to those 

persons whose official duties require 

access. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the National 

Archives and Records Administration 

(NARA) approved disposition schedules 

which can be found in the NRC 

Comprehensive Records Disposition 

Schedule, NUREG–0910, the NARA 

General Records Schedules, as well as 

in recently approved Requests for 

Records Disposition Authorities. NRC 

records disposition schedules are 

accessible through the NRC’s Web site at 

http://www.nrc.gov/reading-rm/recordsmgmt.html. Records that do not have an 

approved disposition schedule will be 

retained until disposition authority is 

obtained from NARA in accordance 

with Implementing Schedules under 36 

CFR 1226.14. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief, Administrative Services Center, 

Division of Administrative Services, 

Office of Administration, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about them should write to 

the Freedom of Information Act and 

Privacy Act Officer, Office of 

Information Services, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

RECORD SOURCE CATEGORIES: 

Applications submitted by NRC 

employees and contractors. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–2 

SYSTEM NAME: 

Biographical Information Records— 

NRC. 

SYSTEM LOCATION: 

Office of Public Affairs, NRC, One 

White Flint North, 11555 Rockville 

Pike, Rockville, Maryland. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Current and former Commissioners 

and senior NRC staff members. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

These records contain information 

relating to education and training, 

employment history, and other general 

biographical data about the 

Commissioners and senior NRC staff 

members, including photographs of 

Commissioners. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

42 U.S.C. 5841, 5843(a), 5844(a), 

5845(a), and 5849. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 


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Federal Register / Vol. 80, No. 60 / Monday, March 30, 2015 / Notices 16927 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To provide information to the press; 

b. To provide information to other 

persons and agencies requesting this 

information; and 

c. For the routine uses specified in 

paragraph numbers 5, 6, and 7 of the 

Prefatory Statement of General Routine 

Uses. Biographies of current 

Commissioners are available on the 

NRC’s Web site. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained on electronic 

media. 

RETRIEVABILITY: 

Records are accessed by name. 

SAFEGUARDS: 

Records are maintained in locked file 

cabinets. Access to and use of this 

information is limited to those persons 

whose official duties require such 

access. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the National 

Archives and Records Administration 

(NARA) approved disposition schedules 

which can be found in the NRC 

Comprehensive Records Disposition 

Schedule, NUREG–0910, the NARA 

General Records Schedules, as well as 

in recently approved Requests for 

Records Disposition Authorities. NRC 

records disposition schedules are 

accessible through the NRC’s Web site at 

http://www.nrc.gov/reading-rm/recordsmgmt.html. Records that do not have an 

approved disposition schedule will be 

retained until disposition authority is 

obtained from NARA in accordance 

with Implementing Schedules under 36 

CFR 1226.14. 

SYSTEM MANAGER(S) AND ADDRESS: 

Senior Advisor, Office of Public 

Affairs, U.S. Nuclear Regulatory 

Commission, Washington, DC 20555– 

0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about them should write to 

the Freedom of Information Act and 

Privacy Act Officer, Office of 

Information Services, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

RECORD SOURCE CATEGORIES: 

Information is provided by each 

individual and approved for use by the 

individual involved. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–3 

SYSTEM NAME: 

Enforcement Actions Against 

Individuals—NRC. 

SYSTEM LOCATION: 

Primary system—Office of 

Enforcement, NRC, One White Flint 

North, 11555 Rockville Pike, Rockville, 

Maryland. 

Duplicate system—Duplicate systems 

may exist, in whole or in part, at the 

NRC Regional Offices at the locations 

listed in Addendum I, Part 2, and in the 

Office of the General Counsel, NRC, One 

White Flint North, 11555 Rockville 

Pike, Rockville, Maryland. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals involved in NRC-licensed 

activities who have been subject to NRC 

enforcement actions or who have been 

the subject of correspondence indicating 

that they are being, or have been, 

considered for enforcement action. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

The system includes, but is not 

limited to, individual enforcement 

actions, including Orders, Notices of 

Violations with and without Civil 

Penalties, Orders Imposing Civil 

Penalties, Letters of Reprimand, 

Demands for Information, and letters to 

individuals who are being or have been 

considered for enforcement action. Also 

included are responses to these actions 

and letters. In addition, the files may 

contain other relevant documents 

directly related to those actions and 

letters that have been issued. Files are 

arranged numerically by Individual 

Action (IA) numbers, which are 

assigned when individual enforcement 

actions are considered. In instances 

where only letters are issued, these 

letters also receive IA numbers. The 

system includes a computerized 

database from which information is 

retrieved by names of the individuals 

subject to the action and IA numbers. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

42 U.S.C. 2073(e), 2113, 2114, 2167, 

2168, 2201(i), 2231, 2282; 10 CFR 30.10, 

40.10, 50.5, 50.110, 50.111, 50.120, 

60.11, 61.9b, 70.10, 72.12, 110.7b, 

110.50, and 110.53; 10 CFR part 2, 

subpart B; Atomic Energy Act of 1954, 

as amended (42 U.S.C. 2011 et seq.); 10 

CFR 19.16(a), 30.7, 40.7, 50.7, 60.9, 70.7, 

and 72.10; Energy Reorganization Act of 

1974, as amended, section 211 (42 

U.S.C. 5801 et seq.); 5 U.S.C. 

2302(a)(2)(A). 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To respond to general information 

requests from the Congress; 

b. To deter future violations, certain 

information in this system of records 

may be routinely disseminated to the 

public by means such as: Publishing in 

the Federal Register certain 

enforcement actions issued to 

individuals and making the information 

available in the Public Document Room 

accessible through the NRC Web site, 

www.nrc.gov; 

c. When considered appropriate for 

disciplinary purposes, information in 

this system of records, such as 

enforcement actions and hearing 

proceedings, may be disclosed to a bar 

association, or other professional 

organization performing similar 

functions, including certification of 

individuals licensed by NRC or 

Agreement States to perform specified 

licensing activities; 

d. Where appropriate to ensure the 

public health and safety, information in 

this system of records, such as 

enforcement actions and hearing 

proceedings, may be disclosed to a 

Federal or State agency with licensing 

jurisdiction; 

e. To respond to the National 

Archives and Records Administration or 

to the General Services Administration 

for records management inspections 

conducted under 44 U.S.C. 2904 and 

2906; and 

f. For all of the routine uses specified 

in the Prefatory Statement of General 

Routine Uses. 


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POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained on paper in 

file folders and on computer media. 

RETRIEVABILITY: 

Records are accessed by individual 

action file number or by the name of the 

individual. 

SAFEGUARDS: 

Paper records are maintained in 

lockable file cabinets and are under 

visual control during duty hours. Access 

to computer records requires use of 

proper password and user identification 

codes. Access to and use of these 

records is limited to those NRC 

employees whose official duties require 

access. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the National 

Archives and Records Administration 

(NARA) approved disposition schedules 

which can be found in the NRC 

Comprehensive Records Disposition 

Schedule, NUREG–0910, the NARA 

General Records Schedules, as well as 

in recently approved Requests for 

Records Disposition Authorities. NRC 

records disposition schedules are 

accessible through the NRC’s Web site at 

http://www.nrc.gov/reading-rm/recordsmgmt.html. Records that do not have an 

approved disposition schedule will be 

retained until disposition authority is 

obtained from NARA in accordance 

with Implementing Schedules under 36 

CFR 1226.14. 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, Office of Enforcement, U.S. 

Nuclear Regulatory Commission, 

Washington, DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about them should write to 

the Freedom of Information Act and 

Privacy Act Officer, Office of 

Information Services, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

RECORD SOURCE CATEGORIES: 

Information in the records is 

primarily obtained from NRC inspectors 

and investigators and other NRC 

employees, individuals to whom a 

record pertains, authorized 

representatives for these individuals, 

and NRC licensees, vendors, other 

individuals regulated by the NRC, and 

persons making allegations to the NRC. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–4 

SYSTEM NAME: 

Conflict of Interest Records—NRC. 

SYSTEM LOCATION: 

Office of the General Counsel, NRC, 

One White Flint North, 11555 Rockville 

Pike, Rockville, Maryland. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

NRC current and former employees, 

consultants, special Government 

employees, and advisory committee 

members. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

These records contain information 

relating to: 

a. General biographical data (i.e., 

name, birth date, home address, 

position title, home and business 

telephone numbers, citizenship, 

educational history, employment 

history, professional society 

memberships, honors, fellowships 

received, publications, licenses, and 

special qualifications); 

b. Financial status (i.e., nature of 

financial interests and in whose name 

held, creditors, character of 

indebtedness, interest in real property, 

and pension or other retirement 

interests); 

c. Certifications by employees that 

they and members of their families are 

in compliance with the Commission’s 

stock ownership regulations; 

d. Requests for approval of outside 

employment by NRC employees and 

NRC responses thereto; 

e. Advice and determinations (i.e., no 

conflict or apparent conflict of interest, 

questions requiring resolution, steps 

taken toward resolution); and 

f. Information pertaining to 

appointment (i.e., proposed period of 

NRC service, estimated number of days 

of NRC employment during period of 

service, proposed pay, clearance status, 

description of services to be performed 

and explanation of need for the services, 

justification for proposed pay, 

description of expenses to be 

reimbursed and dollar limitation, and 

description of Government-owned 

property to be in possession of 

appointee). 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 CFR 2634–2641, 5801; 5 U.S.C. 

7351, 7353; Ethics in Government Act of 

1978, as amended (5 U.S.C. app., section 

101 et seq.); 18 U.S.C. 201–209; 31 

U.S.C. 1353; Executive Order (E.O.) 

12674 (as modified by E.O. 12731). 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To provide the Department of 

Justice, Office of Personnel 

Management, Office of Government 

Ethics, Office of Special Counsel, Office 

of the Inspector General, and/or Merit 

Systems Protection Board with 

information concerning an employee in 

instances where this office has reason to 

believe a Federal law may have been 

violated or where this office desires the 

advice of the Department, Office, or 

Board concerning potential violations of 

Federal law; and 

b. For any of the routine uses 

specified in the Prefatory Statement of 

General Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained on paper in 

file folders and electronic files. 

RETRIEVABILITY: 

Records are accessed by name. 

SAFEGUARDS: 

Paper records are maintained in 

locked file cabinets and computer 

records are password protected. Access 

to these records is limited to individuals 

with a need to know. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the National 

Archives and Records Administration 

(NARA) approved disposition schedules 

which can be found in the NRC 

Comprehensive Records Disposition 

Schedule, NUREG–0910, the NARA 

General Records Schedules, as well as 

in recently approved Requests for 

Records Disposition Authorities. NRC 

records disposition schedules are 

accessible through the NRC’s Web site at 

http://www.nrc.gov/reading-rm/recordsmgmt.html. Records that do not have an 

approved disposition schedule will be 


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retained until disposition authority is 

obtained from NARA in accordance 

with Implementing Schedules under 36 

CFR 1226.14. 

SYSTEM MANAGER(S) AND ADDRESS: 

Assistant General Counsel for Legal 

Counsel, Legislation, and Special 

Projects, Office of the General Counsel, 

U.S. Nuclear Regulatory Commission, 

Washington, DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about them should write to 

the Freedom of Information Act and 

Privacy Act Officer, Office of 

Information Services, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

RECORD SOURCE CATEGORIES: 

Information in this system of records 

either comes from the individual to 

whom it applies, or is derived from 

information he or she supplied, or 

comes from the office to which the 

individual is to be assigned, other NRC 

offices, or other persons such as 

attorneys. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–5 

SYSTEM NAME: 

Contracts Records—NRC. 

SYSTEM LOCATION: 

Primary system—Acquisition 

Management Division, Office of 

Administration, NRC, Three White Flint 

North, North Bethesda, Maryland. 

Duplicate system—Duplicate systems 

exist, in part, at the locations listed in 

Addendum I, Parts 1 and 2, in working 

files maintained by the assigned 

contracting office representative and in 

the NRC’s Agencywide Documents 

Access and Management System 

(ADAMS). 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Persons who are employed as NRC 

contractors. NRC employees 

substantially involved with contracting, 

such as contracting office 

representatives and other acquisition 

officials. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

These records contain personal 

information (such as technical 

qualifications, education, rates of pay, 

employment history) of contractors and 

their employees, and other contracting 

records. They also contain evaluations, 

recommendations, and reports of NRC 

acquisition officials, assessment of 

contractor performance, invoice 

payment records, and related 

information. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

15 U.S.C. 631, 644; 31 U.S.C. 3511; 13 

CFR 124.501–520; 44 U.S.C. 3301; 48 

CFR subpart 4.8; 48 CFR part 19. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To provide information to the 

Federal Procurement Data Center, 

Department of Health and Human 

Services, Defense Contract Audit 

Agency, General Accounting Office, and 

other Federal agencies for audits and 

reviews; and 

b. For any of the routine uses 

specified in the Prefatory Statement of 

General Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained on paper in 

file folders and on computer media. 

RETRIEVABILITY: 

Paper records are accessed by contract 

number or purchase order number; and 

are cross-referenced to the automated 

system that contains the name of the 

contractor, vendor, contracting office 

representative, procurement official, 

and taxpayer identification number 

(TIN). 

SAFEGUARDS: 

File folders are maintained in 

unlocked conserver files in a key code 

locked room. Access to and use of these 

records is limited to those persons 

whose official duties require such 

access. Access to automated systems is 

protected by password and roles and 

responsibilities. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the National 

Archives and Records Administration 

(NARA) approved disposition schedules 

which can be found in the NRC 

Comprehensive Records Disposition 

Schedule, NUREG–0910, the NARA 

General Records Schedules, as well as 

in recently approved Requests for 

Records Disposition Authorities. NRC 

records disposition schedules are 

accessible through the NRC’s Web site at 

http://www.nrc.gov/reading-rm/recordsmgmt.html. Records that do not have an 

approved disposition schedule will be 

retained until disposition authority is 

obtained from NARA in accordance 

with Implementing Schedules under 36 

CFR 1226.14. 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, Acquisition Management 

Division, Office of Administration, U.S. 

Nuclear Regulatory Commission, 

Washington, DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about them should write to 

the Freedom of Information Act and 

Privacy Act Officer, Office of 

Information Services, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

Some information was received in 

confidence and will not be disclosed to 

the extent that disclosure would reveal 

confidential business (proprietary) 

information. 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

RECORD SOURCE CATEGORIES: 

Information in this system of records 

comes from the contractor or potential 

contractor or NRC employee. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

Pursuant to 5 U.S.C. 552a(k)(1) and 

(k)(5), the Commission has exempted 

portions of this system of records from 

5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), 

(H), and (I), and (f). 

NRC–6 

SYSTEM NAME: 

Department of Labor (DOL) 

Discrimination Cases—NRC. 

SYSTEM LOCATION: 

Primary system—Office of 

Enforcement, NRC, One White Flint 

North, 11555 Rockville Pike, Rockville, 

Maryland. 

Duplicate system—Duplicate systems 

may exist, in whole or in part, in 


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enforcement or allegation coordinators’ 

offices at NRC Regional Offices at the 

addresses listed on Addendum I, Part 2. 

The duplicate systems in the Regional 

Offices would ordinarily be limited to 

the cases filed in each Region. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals who have filed 

complaints with DOL concerning 

alleged acts of discrimination in 

violation of section 211 of the Energy 

Reorganization Act. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

The system consists of documents 

related to, and provided by, the DOL 

including copies of complaints, 

correspondence filed with the 

Administrative Law Judge assigned to 

the case, and decisions by the Regional 

Administrators of DOL’s Occupational, 

Safety, and Health Administration, 

Administrative Law Judges, and the 

Administrative Review Board. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

42 U.S.C. 2201, as amended; 42 U.S.C. 

2282, as amended; 42 U.S.C. 5851, as 

amended; 10 CFR 30.7, 40.7, 50.7, 60.9, 

61.9, 70.7, and 72.10. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

Any of the routine uses specified in 

the Prefatory Statement of General 

Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

These documents are maintained in a 

locked filed cabinet. There is no index 

relating to these documents. 

RETRIEVABILITY: 

These documents are not kept in 

alphabetical or date order and are not 

retrievable by the name of an 

individual. 

SAFEGUARDS: 

Paper documents are maintained in 

locking file cabinets. Access to and use 

of these documents is limited to those 

NRC employees whose official duties 

require access. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the National 

Archives and Records Administration 

(NARA) approved disposition schedules 

which can be found in the NRC 

Comprehensive Records Disposition 

Schedule, NUREG–0910, the NARA 

General Records Schedules, as well as 

in recently approved Requests for 

Records Disposition Authorities. NRC 

records disposition schedules are 

accessible through the NRC’s Web site at 

http://www.nrc.gov/reading-rm/recordsmgmt.html. Records that do not have an 

approved disposition schedule will be 

retained until disposition authority is 

obtained from NARA in accordance 

with Implementing Schedules under 36 

CFR 1226.14. 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, Office of Enforcement, U.S. 

Nuclear Regulatory Commission, 

Washington, DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about them should write to 

the Freedom of Information Act and 

Privacy Act Officer, Office of 

Information Services, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

Information received from the DOL is 

treated by DOL as public information 

and subject to disclosure under 

applicable laws. 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

RECORD SOURCE CATEGORIES: 

The sources of the records include the 

individuals to whom a record pertains, 

attorneys for these individuals, 

defendants, attorneys for the 

defendants, and DOL. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–7 (Revoked.) 

NRC–8 

SYSTEM NAME: 

Employee Disciplinary Actions, 

Appeals, Grievances, and Complaints 

Records—NRC. 

SYSTEM LOCATION: 

Primary system—Office of the Chief 

Human Capital Officer, NRC, Three 

White Flint North, 11601 Landsdown 

Street, North Bethesda, Maryland. 

The Office of the Inspector General 

(OIG)employee files are located with the 

NRC’s OIG, 11555 Rockville Pike, 

Rockville, Maryland. 

Duplicate system—A duplicate 

system may be maintained, in whole or 

in part, in the Office of the General 

Counsel, NRC, Three White Flint North, 

11601 Landsdown Street, North 

Bethesda, Maryland, and at NRC’s 

Regional Offices at locations listed in 

Addendum I, Part 2. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Current and former NRC employees, 

and annuitants who have filed written 

complaints brought to the Office of the 

Chief Human Capital Officer’s attention 

or initiated grievances or appeal 

proceedings as a result of a 

determination made by the NRC, Office 

of Personnel Management, and/or Merit 

Systems Protection Board, or a Board or 

other entity established to adjudicate 

such grievances and appeals. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Includes all documents related to: 

disciplinary actions; adverse actions; 

appeals; complaints, including but not 

limited to those raised under the 

agency’s prevention of harassment 

program; grievances; arbitrations; and 

negative determinations regarding 

within-grade salary increases. It 

contains information relating to 

determinations affecting individuals 

made by the NRC, Office of Personnel 

Management, Merit Systems Protection 

Board, arbitrators or courts of law. The 

records may include the initial appeal 

or complaint, letters or notices to the 

individual, records of hearings when 

conducted, materials placed into the 

record to support the decision or 

determination, affidavits or statements, 

testimony of witnesses, investigative 

reports, instructions to an NRC office or 

division concerning action to be taken 

to comply with decisions, and related 

correspondence, opinions, and 

recommendations. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 3132(a); 5 U.S.C. 3521–3525; 

5 U.S.C. 4303, as amended; 5 U.S.C. 

7503; 29 U.S.C. 633a; 29 U.S.C. 791; 42 

U.S.C. 2000e-16; 42 U.S.C. 2201(d), as 

amended. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 


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compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To furnish information to the Office 

of Personnel Management and/or Merit 

Systems Protection Board under 

applicable requirements related to 

grievances and appeals; 

b. To provide appropriate data to 

union representatives and third parties 

(that may include the Federal Services 

Impasses Panel and Federal Labor 

Relations Authority) in connection with 

grievances, arbitration actions, and 

appeals; and 

c. For any of the routine uses 

specified in the Prefatory Statement of 

General Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained on paper and 

computer media. 

RETRIEVABILITY: 

Records are retrieved by individual’s 

name. 

SAFEGUARDS: 

Records are maintained in locked file 

cabinets and in a password-protected 

automated system. Access to and use of 

these records is limited to those persons 

whose official duties require such 

access. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the National 

Archives and Records Administration 

(NARA) approved disposition schedules 

which can be found in the NRC 

Comprehensive Records Disposition 

Schedule, NUREG–0910, the NARA 

General Records Schedules, as well as 

in recently approved Requests for 

Records Disposition Authorities. NRC 

records disposition schedules are 

accessible through the NRC’s Web site at 

http://www.nrc.gov/reading-rm/recordsmgmt.html. Records that do not have an 

approved disposition schedule will be 

retained until disposition authority is 

obtained from NARA in accordance 

with Implementing Schedules under 36 

CFR 1226.14. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief, Employee and Labor Relations 

Branch, Office of the Chief Human 

Capital Officer, U.S. Nuclear Regulatory 

Commission, Washington, DC 20555– 

0001. For OIG employee records: 

Director, Resource Management and 

Operations Support, Office of the 

Inspector General, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about them should write to 

the Freedom of Information Act and 

Privacy Act Officer, Office of 

Information Services, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

Some information was received in 

confidence and will not be disclosed to 

the extent that disclosure would reveal 

a confidential source. 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

RECORD SOURCE CATEGORIES: 

Individuals to whom the record 

pertains, NRC, Office of Personnel 

Management and/or Merit Systems 

Protection Board officials; affidavits or 

statements from employees, union 

representatives, or other persons; 

testimony of witnesses; official 

documents relating to the appeal, 

grievance, or complaint, including but 

not limited to those raised under the 

agency’s prevention of harassment 

program; Official Personnel Folder; and 

other Federal agencies. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–9 

SYSTEM NAME: 

Office of Small Business and Civil 

Rights Discrimination Complaint 

Records—NRC. 

SYSTEM LOCATION: 

Primary system—Office of Small 

Business and Civil Rights, NRC, One 

White Flint North, 11555 Rockville 

Pike, Rockville, Maryland. 

Duplicate system—A duplicate 

system exists, in part, in the Office of 

the General Counsel, NRC, One White 

Flint North, 11555 Rockville Pike, 

Rockville, Maryland. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Applicants for NRC employment and 

current and former NRC employees who 

have initiated EEO counseling and/or 

filed a formal complaint of employment 

discrimination under Title VII of the 

Civil Rights Act, the Age Discrimination 

in Employment Act of 1967, the Equal 

Pay Act, Rehabilitation Act and the 

Genetic Information Nondiscrimination 

Act (GINA) or Agency Policy for 

Prohibiting Discrimination Based on 

Sexual Orientation and Procedures for 

Filing a Sexual Orientation 

Discrimination Complaint. Individuals 

in the United States in education 

programs or activities receiving Federal 

financial assistance from the NRC who 

initiated an informal complaint and/or 

filed a formal complaint of sex 

discrimination under Title IX of the 

Education Amendments Act. 

Individuals in the United States in 

programs or activities receiving Federal 

financial assistance from the NRC who 

initiated an informal complaint and/or 

filed a formal complaint of 

discrimination under Title VI of the 

Civil Rights Act, the Age Discrimination 

Act of 1975, Section 504 of the 

Rehabilitation Act of 1973, and Title IV 

of the Energy Reorganization Act of 

1974, as amended. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system of records may contain 

copies of written reports by counselors; 

investigative files; administrative files, 

including documentation of withdrawn 

and/or dismissed complaints; 

complainant’s name, title, and grade; 

types and theories of discrimination 

alleged; description of action and 

conditions giving rise to complaints, 

settlement agreements, and compliance 

documents; description of corrective 

and/or remedial actions; description of 

disciplinary actions, if any; request for 

hearings, procedural information, and 

hearing transcripts; procedural 

information and forms regarding 

Alternative Dispute Resolution (ADR); 

Equal Employment Opportunity 

Commission (EEOC), Genetic 

Information Nondiscrimination Act 

(GINA) or Policy for Prohibiting 

Discrimination Based on Sexual 

Orientation and Procedures for Filing a 

Sexual Orientation Discrimination 

Complaint, Merit System Protection 

Board (MSPB), Department of Education 

(ED), and Department of Justice (DOJ) 

findings, analyses, decisions and orders; 

final agency decisions and final actions; 

and notices of intent to file in Federal 

district court, notices of cases filed in 

Federal district court, and Federal court 

decisions. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 2301, 2302; 29 U.S.C. 206(d), 

as amended; 29 U.S.C. 633a, as 

amended; 29 U.S.C. 791; 42 U.S.C. 1981; 

42 U.S.C. 2000e-16, as amended; 42 

U.S.C. 5891; Executive Order (E.O.) 

11246 as amended; E.O. 11478 as 

amended; E.O. 12086, as amended by 

E.O. 12608; E.O. 12106; E.O. 13166; 10 

CFR parts 4 and 5; 29 CFR part 1614. 


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ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To furnish information related to 

discrimination complaints to the EEOC, 

Office of Personnel Management (OPM), 

MSPB, DOJ, Dept. of Education, Health 

and Human Services, Office of 

Management and Budget, and Congress, 

under applicable requirements; and 

b. For any of the routine uses 

specified in the Prefatory Statement of 

General Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained on paper and 

electronic media. 

RETRIEVABILITY: 

Records are accessed by name and 

docket number. 

SAFEGUARDS: 

Paper records are maintained in 

locked file cabinets. Automated system 

is password protected. Access to and 

use of these records is limited to those 

persons whose official duties require 

such access. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the National 

Archives and Records Administration 

(NARA) approved disposition schedules 

which can be found in the NRC 

Comprehensive Records Disposition 

Schedule, NUREG–0910, the NARA 

General Records Schedules, as well as 

in recently approved Requests for 

Records Disposition Authorities. NRC 

records disposition schedules are 

accessible through the NRC’s Web site at 

http://www.nrc.gov/reading-rm/recordsmgmt.html. Records that do not have an 

approved disposition schedule will be 

retained until disposition authority is 

obtained from NARA in accordance 

with Implementing Schedules under 36 

CFR 1226.14. 

SYSTEM MANAGER(S) AND ADDRESS: 

Associate Director, Civil Rights and 

Diversity Directorate and Associate 

Director, Small Business, Outreach and 

Compliance Directorate, Office of Small 

Business and Civil Rights, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about them should write to 

the Freedom of Information Act and 

Privacy Act Officer, Office of 

Information Services, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

Some information was received in 

confidence and will not be disclosed to 

the extent that disclosure would reveal 

a confidential source. 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

RECORD SOURCE CATEGORIES: 

Individual to whom the record 

pertains, counselors, mediators, 

investigators, NRC staff, Office of the 

Chief Human Capital Officer, the EEOC, 

OPM, MSPB, DOJ and/or Dept. of 

Education officials, affidavits or 

statements from complainants, 

testimony of witnesses, and official 

documents relating to the complaints. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

Pursuant to 5 U.S.C. 552a(k)(5), the 

Commission has exempted portions of 

this system of records from 5 U.S.C. 

552(c)(3), (d), (e)(4)(G), (H), and (I), and 

(f). 

NRC–10 

SYSTEM NAME: 

Freedom of Information Act (FOIA) 

and Privacy Act (PA) Request Records— 

NRC. 

SYSTEM LOCATION: 

Primary system—FOIA, Privacy, Info 

Collections Branch, Customer Service 

Division, Office of Information Services, 

NRC, Two White Flint North, 11545 

Rockville Pike, Rockville, Maryland. 

Duplicate system—Duplicate systems 

may exist, in part, at the locations listed 

in Addendum I, Parts 1 and 2. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Persons who have made a FOIA or PA 

request for NRC records. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system contains copies of the 

written requests from individuals or 

organizations made under the FOIA or 

PA, the NRC response letters, and 

related records. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 552 and 552a; 42 U.S.C. 

2201, as amended; 10 CFR part 9. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. If an appeal or court suit is filed 

with respect to any records denied; 

b. For preparation of reports required 

by 5 U.S.C. 552 and 5 U.S.C. 552a; 

c. To another Federal agency when 

consultation or referral is required to 

process a request; and 

d. For any of the routine uses 

specified in the Prefatory Statement of 

General Routine Uses. Some of the FOIA 

records are made publicly available in 

the Public Documents Room accessible 

through the NRC Web site, www.nrc.gov. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained on paper, 

audio and video tapes, and electronic 

media. 

RETRIEVABILITY: 

Records are accessed by unique 

assigned number for each request and 

by requester’s name. 

SAFEGUARDS: 

Records are maintained in locked file 

cabinets that are kept in locked rooms. 

Electronic records are password 

protected. Access to and use of these 

records is limited to those persons 

whose official duties require such 

access. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the National 

Archives and Records Administration 

(NARA) approved disposition schedules 

which can be found in the NRC 

Comprehensive Records Disposition 

Schedule, NUREG–0910, the NARA 

General Records Schedules, as well as 

in recently approved Requests for 

Records Disposition Authorities. NRC 

records disposition schedules are 

accessible through the NRC’s Web site at 

http://www.nrc.gov/reading-rm/recordsmgmt.html. Records that do not have an 

approved disposition schedule will be 

retained until disposition authority is 

obtained from NARA in accordance 


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with Implementing Schedules under 36 

CFR 1226.14. 

SYSTEM MANAGER(S) AND ADDRESS: 

FOIA/PA Specialist, FOIA, Privacy, 

Info Collections Branch, Customer 

Service Division, Office of Information 

Services, U.S. Nuclear Regulatory 

Commission, Washington, DC 20555– 

0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about them should write to 

the FOIA/PA Officer, Office of 

Information Services, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

RECORD SOURCE CATEGORIES: 

Requests are made by individuals. 

The response to the request is based 

upon information contained in NRC 

records. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–11 

SYSTEM NAME: 

General Personnel Records (Official 

Personnel Folder and Related 

Records)—NRC. 

SYSTEM LOCATION: 

Primary system—For Headquarters 

and all Senior Executive Service (SES) 

personnel, Office of the Chief Human 

Capital Officer, NRC, Three White Flint 

North, 11601 Landsdown Street, North 

Bethesda, Maryland. For Regional 

personnel, at Regional Offices I–IV 

listed in Addendum I, Part 2. NRC has 

an interagency agreement with the U.S. 

Department of the Interior (DOI), 

National Business Center (NBC), 

Denver, Colorado, to maintain employee 

personnel and payroll information. 

Duplicate system—Duplicate systems 

exist, in part, within the organization 

where an employee actually works for 

administrative purposes, at the locations 

listed in Addendum I, Parts 1 and 2. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Current and former NRC employees. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system contains personnel 

records that document an individual’s 

Federal career and includes notification 

of personnel action (SF–50) and 

documents supporting the action taken; 

life insurance, thrift savings plan, health 

benefits and related beneficiary forms; 

letters of disciplinary action; notices of 

reductions-in-force; and other records 

retained in accordance with the Office 

of Personnel Management’s Guide to 

Personnel Recordkeeping. These records 

include employment information such 

as personal qualification statements, 

resumes, and related documents 

including information about an 

individual’s birth date, social security 

number, veterans preference status, 

tenure, minority group designator, 

physical handicaps, past and present 

salaries, grades, position titles; 

employee locator information 

identifying home and work address, 

phone numbers and emergency 

contacts; and certain medical records 

related to initial appointment and 

employment. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C., part III; 5 U.S.C. 4103; 42 

U.S.C. 290dd; 42 U.S.C. 2201(d); and 

Executive Order (E.O.) 9397, as 

amended by E.O. 13478. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In accordance with an interagency 

agreement the NRC may disclose 

records to the DOI/NBC in order to 

affect the maintenance of electronic 

personnel records on behalf of the NRC 

related to its employees. 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses; or, where 

determined to be appropriate and 

necessary, the NRC may authorize DOI/ 

NBC to make the disclosure: 

a. To the Office of Personnel 

Management (OPM) and/or Merit 

Systems Protection Board (MSPB) for 

making a decision when an NRC 

employee or former NRC employee 

questions the validity of a specific 

document in an individual’s record; 

b. To a prospective employer of a 

Government employee. Upon transfer of 

the employee to another Federal agency, 

the information is transferred to such 

agency; 

c. To store all personnel actions and 

related documentation, OPM 

investigations, Office of the Inspector 

General investigations, security 

investigations, determination of 

eligibility for Federal benefits, 

employment verification, and to update 

monthly Enterprise Human Resources 

Integration data repository; 

d. To provide statistical reports to 

Congress, agencies, and the public on 

characteristics of the Federal work force; 

e. To provide information to the OPM 

and/or MSPB for review, audit, or 

reporting purposes; 

f. To provide members of the public 

with the names, position titles, grades, 

salaries, appointments (temporary or 

permanent), and duty stations of 

employees; 

g. For medical records, to provide 

information to the Public Health Service 

in connection with Health Maintenance 

Examinations and to other Federal 

agencies responsible for Federal benefit 

programs administered by the 

Department of Labor (Office of Workers’ 

Compensation Programs) and the OPM; 

h. To disclose information to officials 

of labor organizations recognized under 

5 U.S.C. chapter 71 when relevant and 

necessary to their duties of exclusive 

representation concerning personnel 

policies, practices, and matters affecting 

working conditions; and 

i. For any of the routine uses specified 

in the Prefatory Statement of General 

Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained on paper in 

file folders and on electronic media. 

Effective November 2009, the Official 

Personnel Folders (OPFs) are 

maintained electronically in OPM’s 

Enterprise Human Resources Interface. 

RETRIEVABILITY: 

Records are retrieved by name and/or 

social security number. 

SAFEGUARDS: 

The OPFs are stored electronically in 

a secure OPM central repository, with 

role-based security for access to the 

records and audit trail for all user 

activity. Paper documents are 

maintained in lockable file cabinets. 

Automated systems are password 

protected. Access to and use of these 

records is limited to those persons 

whose official duties require such 

access. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the National 

Archives and Records Administration 

(NARA) approved disposition schedules 

which can be found in the NRC 


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Comprehensive Records Disposition 

Schedule, NUREG–0910, the NARA 

General Records Schedules, as well as 

in recently approved Requests for 

Records Disposition Authorities. NRC 

records disposition schedules are 

accessible through the NRC’s Web site at 

http://www.nrc.gov/reading-rm/recordsmgmt.html. Records that do not have an 

approved disposition schedule will be 

retained until disposition authority is 

obtained from NARA in accordance 

with Implementing Schedules under 36 

CFR 1226.14. 

SYSTEM MANAGER(S) AND ADDRESS: 

For Headquarters and all NRC SES 

employees—Associate Director for 

Human Resources Operations and 

Policy, Office of the Chief Human 

Capital Officer, U.S. Nuclear Regulatory 

Commission, Washington, DC 20555– 

0001. 

For Region I–IV non-SES employees— 

The appropriate Regional Personnel 

Officer at the locations listed in 

Addendum I, Part 2. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about them should write to 

the Freedom of Information Act and 

Privacy Act Officer, Office of 

Information Services, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

RECORD SOURCE CATEGORIES: 

Information in this system of records 

comes from the individual to whom it 

applies; is derived from information 

supplied by that individual; or is 

provided by agency officials, other 

Federal agencies, universities, other 

academic institutions, or persons, 

including references, private and 

Federal physicians, and medical 

institutions. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

Pursuant to 5 U.S.C. 552a(k)(5) and 

(k)(6), the Commission has exempted 

portions of this system of records from 

5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), 

(H), and (I), and (f). 

NRC–12 

SYSTEM NAME: 

Child Care Subsidy Program 

Records—NRC. 

SYSTEM LOCATION: 

FEEA Child Care Service Inc., 3333 S. 

Wadsworth Boulevard, Suite 300, 

Lakewood, Colorado (or current 

contractor facility). 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

NRC employees who voluntarily 

apply for child care subsidy. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

These records include application 

forms for child care subsidy containing 

personal information about the 

employee (parent), their spouse (if 

applicable), their child/children, and 

their child care provider, including 

name, social security number, employer, 

grade, home and work telephone 

numbers, home and work addresses, 

total family income, name of child on 

whose behalf the parent is applying for 

subsidy, child’s date of birth; 

information on child care providers 

used, including name, address, provider 

license number and State where issued, 

child care cost, and provider tax 

identification number; and copies of IRS 

Form 1040 or 1040A for verification 

purposes. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

40 U.S.C. 590(g); 5 CFR 792.201–206; 

Executive Order (E.O.) 9397, as 

amended by E.O. 13478. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To the Office of Personnel 

Management to provide statistical 

reports; and 

b. For any of the routine uses 

specified in the Prefatory Statement of 

General Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSITION OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained on paper and 

electronic media at the current 

contractor site. 

RETRIEVABILITY: 

Information may be retrieved by 

employee name or social security 

number. 

SAFEGUARDS: 

When not in use by an authorized 

person, paper records are stored in 

lockable file cabinets and computer 

records are protected by the use of 

passwords. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the National 

Archives and Records Administration 

(NARA) approved disposition schedules 

which can be found in the NRC 

Comprehensive Records Disposition 

Schedule, NUREG–0910, the NARA 

General Records Schedules, as well as 

in recently approved Requests for 

Records Disposition Authorities. NRC 

records disposition schedules are 

accessible through the NRC’s Web site at 

http://www.nrc.gov/reading-rm/recordsmgmt.html. Records that do not have an 

approved disposition schedule will be 

retained until disposition authority is 

obtained from NARA in accordance 

with Implementing Schedules under 36 

CFR 1226.14. 

SYSTEM MANAGER AND ADDRESS: 

Associate Director for Human 

Resources Operations and Policy, Office 

of the Chief Human Capital Officer, U.S. 

Nuclear Regulatory Commission, 

Washington, DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about them should write to 

the Freedom of Information Act and 

Privacy Act Officer, Office of 

Information Services, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

RECORD SOURCE CATEGORIES: 

Information is obtained from NRC 

employees who apply for child care 

subsidy and their child care provider. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–13 (Revoked.) 

NRC–14 

SYSTEM NAME: 

Employee Assistance Program 

Records—NRC. 

SYSTEM LOCATION: 

Office of the Chief Human Capital 

Officer, NRC, Two White Flint North, 


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11545 Rockville Pike, Rockville, 

Maryland, and current contractor 

facility. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

NRC employees or family members 

who have been counseled by or referred 

to the Employee Assistance Program 

(EAP) for problems relating to 

alcoholism, drug abuse, job stress, 

chronic illness, family or relationship 

concerns, and emotional and other 

similar issues. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system contains records of NRC 

employees or their families who have 

participated in the EAP and the results 

of any counseling or referrals which 

may have taken place. The records may 

contain information as to the nature of 

each individual’s problem, subsequent 

treatment, and progress. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 7901; 21 U.S.C. 1101–1181; 

42 U.S.C. chapter 6A, Subchapter III–A; 

44 U.S.C. 3101; 44 U.S.C. 3301; 5 CFR 

792.101–105. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. For statistical reporting purposes; 

and 

b. Any disclosure of information 

pertaining to an individual will be made 

in compliance with the Confidentiality 

of Alcohol and Drug Abuse Patient 

Records regulations, 42 CFR part 2, as 

authorized by 42 U.S.C. 290dd-2, as 

amended. 

c. For the routine uses specified in 

paragraph number 7 of the Prefatory 

Statement of General Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained on paper in 

file folders and on electronic media. 

RETRIEVABILITY: 

Information accessed by the EAP 

identification number and name of the 

individual. 

SAFEGUARDS: 

Files are maintained in a safe under 

the immediate control of the Employee 

Assistance Program Manager and the 

current EAP contractor. Case files are 

maintained in accordance with the 

confidentiality requirements of P.L. 93– 

282, any NRC-specific confidentiality 

regulations, and the Privacy Act of 1974. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the National 

Archives and Records Administration 

(NARA) approved disposition schedules 

which can be found in the NRC 

Comprehensive Records Disposition 

Schedule, NUREG–0910, the NARA 

General Records Schedules, as well as 

in recently approved Requests for 

Records Disposition Authorities. NRC 

records disposition schedules are 

accessible through the NRC’s Web site at 

http://www.nrc.gov/reading-rm/recordsmgmt.html. Records that do not have an 

approved disposition schedule will be 

retained until disposition authority is 

obtained from NARA in accordance 

with Implementing Schedules under 36 

CFR 1226.14. 

SYSTEM MANAGER(S) AND ADDRESS: 

Employee Assistance Program 

Manager, Office of the Chief Human 

Capital Officer, U.S. Nuclear Regulatory 

Commission, Washington, DC 20555– 

0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about them should write to 

the Freedom of Information Act and 

Privacy Act Officer, Office of 

Information Services, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

RECORD SOURCE CATEGORIES: 

Information compiled by the 

Employee Assistance Program Manager, 

and the Employee Assistance Program 

contractor during the course of 

counseling with an NRC employee or 

members of the employee’s family. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–15 (Revoked.) 

NRC–16 

SYSTEM NAME: 

Facility Operator Licensees Records 

(10 CFR part 55)—NRC. 

SYSTEM LOCATION: 

For power reactors, at the appropriate 

Regional Office at the address listed in 

Addendum I, Part 2; for non-power (test 

and research) reactor facilities, at the 

Operator Licensing and Training 

Branch, Division of Inspection and 

Regional Support, Office of Nuclear 

Reactor Regulation, NRC, One White 

Flint North, 11555 Rockville Pike, 

Rockville, Maryland. The Operator 

Licensing Tracking System (OLTS) is 

located at NRC Headquarters and is 

accessible by the four Regional Offices. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals licensed under 10 CFR 

part 55, new applicants whose 

applications are being processed, and 

individuals whose licenses have 

expired. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

These records contain information 

pertaining to 10 CFR part 55 applicants 

for a license, licensed operators, and 

individuals who previously held 

licenses. This includes applications for 

a license, license and denial letters, and 

related correspondence; correspondence 

relating to actions taken against a 

licensee; 10 CFR 50.74 notifications; 

certification of medical examination and 

related medical information; fitness for 

duty information; examination results 

and other docket information. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

42 U.S.C. 2131–2141; 10 CFR part 55. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To determine if the individual 

meets the requirements of 10 CFR part 

55 to take an examination or to be 

issued an operator’s license; 

b. To provide researchers with 

information for reports and statistical 

evaluations related to selection, 

training, and examination of facility 

operators; 

c. To provide examination, testing 

material, and results to facility 

management; and 

d. For any of the routine uses 

specified in paragraph numbers 1, 2, 4, 

5, 6, and 7 of the Prefatory Statement of 

General Routine Uses. 


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POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained on paper in 

file folders and logs, and on electronic 

media. 

RETRIEVABILITY: 

Records are accessed by name and 

docket number. 

SAFEGUARDS: 

Maintained in locked file cabinets or 

an area that is locked. Computer files 

are password protected. Access to and 

use of these records is limited to those 

persons whose official duties require 

such access based on roles and 

responsibilities. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the National 

Archives and Records Administration 

(NARA) approved disposition schedules 

which can be found in the NRC 

Comprehensive Records Disposition 

Schedule, NUREG–0910, the NARA 

General Records Schedules, as well as 

in recently approved Requests for 

Records Disposition Authorities. NRC 

records disposition schedules are 

accessible through the NRC’s Web site at 

http://www.nrc.gov/reading-rm/recordsmgmt.html. Records that do not have an 

approved disposition schedule will be 

retained until disposition authority is 

obtained from NARA in accordance 

with Implementing Schedules under 36 

CFR 1226.14. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief, Operator Licensing and 

Training Branch, Division of Inspection 

and Regional Support, Office of Nuclear 

Reactor Regulation, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about them should write to 

the Freedom of Information Act and 

Privacy Act Officer, Office of 

Information Services, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

RECORD SOURCE CATEGORIES: 

Information in this system comes 

from the individual applying for a 

license, the 10 CFR part 50 licensee, a 

licensed physician, and NRC and 

contractor staff. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–17 

SYSTEM NAME: 

Occupational Injury and Illness 

Records—NRC. 

SYSTEM LOCATION: 

Primary system—For Headquarters 

personnel: Part 1 (Workers’ 

Compensation Program)—Office of the 

Chief Human Capital Officer, NRC, 

Three White Flint North, North 

Bethesda, Maryland. Part 2 

(Occupational Safety and Health 

Program)—Office of Administration, 

NRC, One White Flint North, 11555 

Rockville Pike, Rockville, Maryland. 

For Regional personnel, at each of the 

Regional Offices listed in Addendum I, 

Part 2. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Current and former NRC employees 

with a reported occupational injury or 

illness. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

These records contain information 

regarding the location and description 

of the injury or illness, treatment, and 

disposition as well as copies of Office of 

Workers’ Compensation Program claim 

forms. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 7902, as amended; 29 U.S.C. 

657(c), as amended; Executive Order 

(E.O.) 12196 as amended; 29 CFR parts 

1904, 1960. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To prepare periodic statistical 

reports on employees’ health and injury 

status for transmission to and review by 

the Department of Labor; 

b. For transmittal to the Secretary of 

Labor or an authorized representative 

under duly promulgated regulations; 

c. For transmittal to the Office of 

Personnel Management, Merit Systems 

Protection Board, and/or Equal 

Employment Opportunity Commission 

as required to support individual 

claims; and 

d. For any of the routine uses 

specified in the Prefatory Statement of 

General Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained on paper and 

electronic media. 

RETRIEVABILITY: 

Records retrieved by employee name 

or assigned claim number. 

SAFEGUARDS: 

Paper records are locked file cabinets 

under the visual control of the 

responsible staff. Electronic records are 

password protected. Access to and use 

of these records is limited to those 

persons whose official duties require 

such access. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the National 

Archives and Records Administration 

(NARA) approved disposition schedules 

which can be found in the NRC 

Comprehensive Records Disposition 

Schedule, NUREG–0910, the NARA 

General Records Schedules, as well as 

in recently approved Requests for 

Records Disposition Authorities. NRC 

records disposition schedules are 

accessible through the NRC’s Web site at 

http://www.nrc.gov/reading-rm/recordsmgmt.html. Records that do not have an 

approved disposition schedule will be 

retained until disposition authority is 

obtained from NARA in accordance 

with Implementing Schedules under 36 

CFR 1226.14. 

SYSTEM MANAGER(S) AND ADDRESS: 

For Headquarters—Benefits Officer, 

Human Resources Operations and 

Policy, Office of the Chief Human 

Capital Officer, and Part 2—Safety and 

Occupational Health Manager, Office of 

Administration, U.S. Nuclear Regulatory 

Commission, Washington, DC 20555– 

0001. For Region I–IV—The appropriate 

Human Resources Team Leader at the 

locations listed in Addendum I, Part 2. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about them should write to 

the Freedom of Information Act and 

Privacy Act Officer, Office of 

Information Services, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 


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RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

RECORD SOURCE CATEGORIES: 

NRC Health Center; NRC 

Headquarters and Regional Office 

reports; and forms with original 

information largely supplied by the 

employees or their representative, 

supervisors, witnesses, medical 

personnel, etc. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–18 

SYSTEM NAME: 

Office of the Inspector General (OIG) 

Investigative Records—NRC and 

Defense Nuclear Facilities Safety Board 

(DNFSB). 

SYSTEM LOCATION: 

Office of the Inspector General, NRC, 

One White Flint North, 11555 Rockville 

Pike, Rockville, Maryland. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals and entities referred to in 

complaints or actual investigative cases, 

reports, accompanying documents, and 

correspondence prepared by, compiled 

by, or referred to the OIG. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

The system comprises five parts: (1) 

An automated Investigative Database 

Program containing reports of 

investigations, inquiries, and other 

reports closed since 1989; (2) paper files 

of all OIG and predecessor Office of 

Inspector and Auditor (OIA) reports, 

correspondence, cases, matters, 

memoranda, materials, legal papers, 

evidence, exhibits, data, and work 

papers pertaining to all closed and 

pending investigations, inquiries, and 

other reports; (3) paper index card files 

of OIG and OIA cases closed from 1970 

through 1989; (4) an automated 

Allegations Tracking System that 

includes allegations referred to the OIG 

between 1985 and 2005, whether or not 

the allegation progressed to an 

investigation, inquiry, or other report, 

and dates that the investigation, inquiry, 

or other report, was opened and closed; 

and (5) an automated Investigative 

Management System that includes 

allegations referred to the OIG from 

1985 forward, whether or not the 

allegation progressed to an 

investigation, inquiry or other report, 

and dates that an investigation, inquiry 

or other report was opened and closed 

and reports, correspondence, cases, 

matters, memoranda, materials, legal 

papers, evidence, exhibits, data and 

work papers pertaining to these cases. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Inspector General Act of 1978, as 

amended, 5 U.S.C. app. 3; and the 

Consolidated Appropriations Act, 2014 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, OIG may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To any Federal, State, local, tribal, 

or foreign agency, or other public 

authority responsible for enforcing, 

investigating, or prosecuting violations 

of administrative, civil, or criminal law 

or regulation if that information is 

relevant to any enforcement, regulatory, 

investigative, or prosecutorial 

responsibility of the receiving entity 

when records from this system of 

records, either by themselves or in 

combination with any other 

information, indicate a violation or 

potential violation of law, whether 

administrative, civil, criminal, or 

regulatory in nature. 

b. To public or private sources to the 

extent necessary to obtain information 

from those sources relevant to an OIG 

investigation, audit, inspection, or other 

inquiry. 

c. To a court, adjudicative body before 

which NRC or DNFSB is authorized to 

appear, Federal agency, individual or 

entity designated by NRC or DNFSB or 

otherwise empowered to resolve 

disputes, counsel or other 

representative, or witness or potential 

witness when it is relevant and 

necessary to the litigation if any of the 

parties listed below is involved in the 

litigation or has an interest in the 

litigation: 

1. NRC or DNFSB, or any component 

of NRC or DNFSB; 

2. Any employee of NRC or DNFSB 

where the NRC or DNFSB or the 

Department of Justice has agreed to 

represent the employee; or 

3. The United States, where NRC or 

DNFSB determines that the litigation is 

likely to affect the NRC or DNFSB or 

any of their components. 

d. To a private firm or other entity 

with which OIG or NRC or DNFSB 

contemplates it will contract or has 

contracted for the purpose of performing 

any functions or analyses that facilitate 

or are relevant to an investigation, audit, 

inspection, inquiry, or other activity 

related to this system of records, to 

include to contractors or entities who 

have a need for such information or 

records to resolve or support payment to 

the agency. The contractor, private firm, 

or entity needing access to the records 

to perform the activity shall maintain 

Privacy Act safeguards with respect to 

information. A contractor, private firm, 

or entity operating a system of records 

under 5 U.S.C. 552a(m) shall comply 

with the Privacy Act. 

e. To another agency to the extent 

necessary for obtaining its advice on any 

matter relevant to an OIG investigation, 

audit, inspection, or other inquiry 

related to the responsibilities of the OIG. 

f. To the National Archives and 

Records Administration or to the 

General Services Administration for 

records management inspections 

conducted under 44 U.S.C. 2904 and 

2906. 

g. For any of the routine uses 

specified in the Prefatory Statement of 

General Routine Uses. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

Disclosure Pursuant to 5 U.S.C. 

552a(b)(12): 

Disclosure of information to a 

consumer reporting agency is not 

considered a routine use of records. 

Disclosures may be made from this 

system to ‘‘consumer reporting 

agencies’’ as defined in the Fair Credit 

Reporting Act (15 U.S.C. 1681a(f) 

(1970)) or the Federal Claims Collection 

Act of 1966, as amended (31 U.S.C. 

3701(a)(3) (1996)). 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Information is maintained on index 

cards, in paper files, and on electronic 

media. 

RETRIEVABILITY: 

Information is retrieved from the 

Investigative Database Program by the 

name of an individual, by case number, 

or by subject matter. Information in the 

paper files backing up the Investigative 

Database Program and older cases 

closed by 1989 is retrieved by subject 

matter and/or case number, not by 

individual identifier. Information is 

retrieved from index card files for cases 

closed before 1989 by the name or 

numerical identifier of the individual or 

entity under investigation or by subject 

matter. Information in both the 

Allegations Tracking System and the 


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Investigative Management System is 

retrieved by allegation number, case 

number, or name. 

SAFEGUARDS: 

Access to the automated Investigative 

Database Program is password 

protected. Index card files for older 

cases (1970–1989) are maintained in 

secure office facilities. Both the 

Allegations Tracking System and the 

Investigative Management System are 

accessible from terminals that are 

double-password-protected. Paper files 

backing up the automated systems and 

older case reports and work papers are 

maintained in approved security 

containers and locked filing cabinets in 

a locked room; associated indices, 

records, diskettes, tapes, etc., are stored 

in locked metal filing cabinets, safes, 

storage rooms, or similar secure 

facilities. All records in this system are 

available only to authorized personnel 

who have a need to know and whose 

duties require access to the information. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the National 

Archives and Records Administration 

(NARA) approved disposition schedules 

which can be found in the NRC 

Comprehensive Records Disposition 

Schedule, NUREG–0910, the NARA 

General Records Schedules, as well as 

in recently approved Requests for 

Records Disposition Authorities. NRC 

records disposition schedules are 

accessible through the NRC’s Web site at 

http://www.nrc.gov/reading-rm/recordsmgmt.html. Records that do not have an 

approved disposition schedule will be 

retained until disposition authority is 

obtained from NARA in accordance 

with Implementing Schedules under 36 

CFR 1226.14. 

SYSTEM MANAGER(S) AND ADDRESS: 

Assistant Inspector General for 

Investigations, U.S. Nuclear Regulatory 

Commission, Washington, DC 20555– 

0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about them should write to 

the Freedom of Information Act and 

Privacy Act Officer, Office of 

Information Services, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

Information classified under Executive 

Order 12958 will not be disclosed. 

Information received in confidence will 

be maintained under the Inspector 

General Act, 5 U.S.C. app. 3, and the 

Commission’s Policy Statement on 

Confidentiality, Management Directive 

8.8, ‘‘Management of Allegations.’’ 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

RECORD SOURCE CATEGORIES: 

The information is obtained from 

sources including, but not limited to, 

the individual record subject; NRC 

officials and employees; employees of 

Federal, State, local, and foreign 

agencies; and other persons. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

Under 5 U.S.C. 552a(j)(2), the 

Commission has exempted this system 

of records from subsections (c)(3) and 

(4), (d)(1)–(4), (e)(1)–(3), (5), and (8), and 

(g) of the Act. This exemption applies to 

information in the system that relates to 

criminal law enforcement and meets the 

criteria of the (j)(2) exemption. Under 5 

U.S.C. 552a(k)(1), (k)(2), (k)(5), and 

(k)(6), the Commission has exempted 

portions of this system of records from 

5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), 

(H), and (I), and (f). 

NRC–19 

SYSTEM NAME: 

Official Personnel Training Records— 

NRC. 

SYSTEM LOCATION: 

Primary system located at the NRC’s 

current contractor facility on behalf of 

the Office of the Chief Human Capital 

Officer, NRC, Three White Flint North, 

11601 Landsdown Street, North 

Bethesda, Maryland. 

The Office of the Inspector General 

(OIG) employee files are located with 

the OIG at NRC, One White Flint North, 

11555 Rockville Pike, Rockville, 

Maryland. 

Duplicate system—Duplicate systems 

exist, in part, at the Technical Training 

Center, Regional Offices, and within the 

organization where the NRC employee 

works, at the locations listed in 

Addendum I, Parts 1 and 2. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals who applied or were 

selected for NRC, other Government, or 

non-Government training courses or 

programs. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

These records contain information 

relating to an individual’s educational 

background and training courses 

including training requests and 

authorizations, evaluations, supporting 

documentation, and other related 

personnel information, including but 

not limited to, an individual’ name, 

address, telephone number, position 

title, organization, and grade. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 3396; 5 U.S.C. 4103; 

Executive Order (E.O.) 9397, as 

amended by E.O. 13478; E.O. 11348, as 

amended by E.O. 12107; 5 CFR parts 

410 and 412. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. Extracted from the records and 

made available to the Office of 

Personnel Management; other Federal, 

State, and local government agencies; 

educational institutions and training 

facilities for purposes of enrollment and 

verification of employee attendance and 

performance; and 

b. Disclosed for the routine uses 

specified in paragraph numbers 5, 6, 

and 7 of the Prefatory Statement of 

General Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained on paper in 

file folders and on electronic media. 

RETRIEVABILITY: 

Information is accessed by name, user 

identification number, course number, 

or course session number. 

SAFEGUARDS: 

Electronic records are maintained in a 

password protected computer system. 

Paper is maintained in lockable file 

cabinets and file rooms. Access to and 

use of these records is limited to those 

persons whose official duties require 

such access, with the level of access 

controlled by roles and responsibilities. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the National 

Archives and Records Administration 

(NARA) approved disposition schedules 

which can be found in the NRC 

Comprehensive Records Disposition 

Schedule, NUREG–0910, the NARA 

General Records Schedules, as well as 

in recently approved Requests for 


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Records Disposition Authorities. NRC 

records disposition schedules are 

accessible through the NRC’s Web site at 

http://www.nrc.gov/reading-rm/recordsmgmt.html. Records that do not have an 

approved disposition schedule will be 

retained until disposition authority is 

obtained from NARA in accordance 

with Implementing Schedules under 36 

CFR 1226.14. 

SYSTEM MANAGER(S) AND ADDRESS: 

Associate Director for Training and 

Development, Office of the Chief 

Human Capital Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001. For OIG employee 

records: Director, Resource Management 

and Operations Support, Office of the 

Inspector General, Washington, DC 

20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about them should write to 

the Freedom of Information Act and 

Privacy Act Officer, Office of 

Information Services, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

RECORD SOURCE CATEGORIES: 

Information is provided by the subject 

individual, the employee’s supervisor, 

and training groups, agencies, or 

educational institutions and learning 

activities. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–20 

SYSTEM NAME: 

Official Travel Records—NRC. 

SYSTEM LOCATION: 

Primary system—Division of the 

Controller, Office of the Chief Financial 

Officer, NRC, Two White Flint North, 

11545 Rockville Pike, Rockville, 

Maryland. NRC has an interagency 

agreement with DEVA Consulting 

Group, Rockville, Maryland, to review 

and approve vouchers as of June 2013. 

The Office of International Programs, 

NRC, One White Flint North, 11555 

Rockville Pike, Rockville, Maryland, 

maintains the passport and visa records. 

Duplicate system—Duplicate systems 

may exist, in part, within the 

organization where an employee 

actually works for administrative 

purposes, at the locations listed in 

Addendum I, Parts 1 and 2. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Prospective, current, and former NRC 

employees; consultants; and invitational 

travelers. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

These records contain requests and 

authorizations for official travel, travel 

vouchers, passports, visas, and related 

documentation; charge card 

applications, terms and conditions for 

use of charge cards, charge card training 

documentation, monthly reports 

regarding accounts, credit data, and 

related documentation; all of which may 

include, but are not limited to, an 

individual’s name, address, social 

security number, and telephone 

numbers. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. part III, subpart D, chapter 

57; 31 U.S.C. 716; 41 U.S.C. subtitle II, 

chapter 61; 41 CFR part 102–118; 

Executive Order (E.O.) 9397, as 

amended by E.O. 13478. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In accordance with the interagency 

agreement, NRC may disclose records to 

DEVA Consulting Group to cross-service 

travel voucher reimbursements on 

behalf of the NRC. Specifically, DEVA 

Consulting Group will examine and pay 

travel vouchers and maintain the official 

agency record. 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses; or, where 

determined to be appropriate and 

necessary, the NRC may authorize 

DEVA Consulting Group to make the 

disclosure: 

a. To the U.S. Treasury for payment; 

b. To the Department of State or an 

embassy for passports or visas; 

c. To the General Services 

Administration and the Office of 

Management and Budget for required 

periodic reporting; 

d. To the charge card issuing bank; 

e. To the Department of Interior, 

National Business Center, for collecting 

severe travel card delinquencies by 

employee salary offset; 

f. To a consumer reporting agency to 

obtain credit reports; and 

g. For any of the routine uses 

specified in the Prefatory Statement of 

General Routine Uses. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

Disclosure Pursuant to 5 U.S.C. 

552a(b)(12): 

Disclosures of information to a 

consumer reporting agency, other than 

to obtain credit reports, are not 

considered a routine use of records. 

Disclosures may be made from this 

system to ‘‘consumer reporting 

agencies’’ as defined in the Fair Credit 

Reporting Act (15 U.S.C. 1681a(f) 

(1970)) or the Federal Claims Collection 

Act of 1966, as amended (31 U.S.C. 

3701(a)(3) (1996)). 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained on paper in 

file folders, on electronic media, and on 

magnetic tape. 

RETRIEVABILITY: 

Records are accessed by name, social 

security number, authorization number, 

and voucher payment schedule number. 

SAFEGUARDS: 

Maintained in key locked file cabinets 

and in conserver files in a passcode 

locked room. Passports and visas are 

maintained in a locked file cabinet. For 

electronic records, an identification 

number, a password, and assigned 

access to specific programs are required 

in order to retrieve information. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the National 

Archives and Records Administration 

(NARA) approved disposition schedules 

which can be found in the NRC 

Comprehensive Records Disposition 

Schedule, NUREG–0910, the NARA 

General Records Schedules, as well as 

in recently approved Requests for 

Records Disposition Authorities. NRC 

records disposition schedules are 

accessible through the NRC’s Web site at 

http://www.nrc.gov/reading-rm/recordsmgmt.html. Records that do not have an 

approved disposition schedule will be 

retained until disposition authority is 

obtained from NARA in accordance 

with Implementing Schedules under 36 

CFR 1226.14. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief, Travel Operations Branch, 

Division of the Controller, Office of the 

Chief Financial Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001. For passport and visa 


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records: Chief, International Operations 

Branch, Office of International 

Programs, U.S. Nuclear Regulatory 

Commission, Washington, DC 20555– 

0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about them should write to 

the Freedom of Information Act and 

Privacy Act Officer, Office of 

Information Services, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

RECORD SOURCE CATEGORIES: 

Information is provided by the 

individual, NRC staff, NRC contractors, 

charge card issuing bank, the consumer 

reporting agency, outside transportation 

agents, Department of State, and 

embassies. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–21 

SYSTEM NAME: 

Payroll Accounting Records—NRC. 

SYSTEM LOCATION: 

Primary system—Division of the 

Controller, Office of the Chief Financial 

Officer, NRC, Two White Flint North, 

11545 Rockville Pike, Rockville, 

Maryland. NRC has an interagency 

agreement with the Department of the 

Interior’s National Business Center 

(DOI/NBC), Federal Personnel/Payroll 

System (FPPS), in Denver, Colorado, to 

maintain electronic personnel 

information and perform payroll 

processing activities for its employees as 

of November 2, 2003. 

Duplicate system—Duplicate systems 

exist, in part, within the organization 

where the employee actually works for 

administrative purposes, at the locations 

listed in Addendum I, Parts 1 and 2. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Current and former NRC employees, 

including special Government 

employees (i.e. consultants). 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Pay, leave, benefit enrollment and 

voluntary allowance deductions, and 

labor activities, which includes, but is 

not limited to, an individual’s name and 

social security number. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

26 CFR 31.6011(b)(–2), 31.6109–1; 5 

U.S.C. 6334; 5 U.S.C. part III, subpart D; 

31 U.S.C. 716; 31 U.S.C., subtitle III, 

chapters 35 and 37; Executive Order 

(E.O.) 9397, as amended by E.O. 13478. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In accordance with an interagency 

agreement the NRC may disclose 

records to the DOI/NBC/FPPS in order 

to effect all financial transactions on 

behalf of the NRC related to employee 

pay. Specifically, the DOI/NBC’s FPPS 

may affect employee pay or deposit 

funds on behalf of NRC employees, and/ 

or it may withhold, collect or offset 

funds from employee salaries as 

required by law or as necessary to 

correct overpayment or amounts due. 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses; or, where 

determined to be appropriate and 

necessary, the NRC may authorize DOI/ 

NBC to make the disclosure: 

a. For transmittal of data to U.S. 

Treasury to effect issuance of paychecks 

to employees and consultants and 

distribution of pay according to 

employee directions for savings bonds, 

allotments, financial institutions, and 

other authorized purposes including the 

withholding and reporting of Thrift 

Savings Plan deductions to the 

Department of Agriculture’s National 

Finance Center; 

b. For reporting tax withholding to 

Internal Revenue Service and 

appropriate State and local taxing 

authorities; 

c. For FICA and Medicare deductions 

to the Social Security Administration; 

d. For dues deductions to labor 

unions; 

e. For withholding for health 

insurance to the insurance carriers by 

the Office of Personnel Management; 

f. For charity contribution deductions 

to agents of charitable institutions; 

g. For annual W–2 statements to 

taxing authorities and the individual; 

h. For transmittal to the Office of 

Management and Budget for financial 

reporting; 

i. For withholding and reporting of 

retirement, tax levies, bankruptcies, 

garnishments, court orders, re-employed 

annuitants, and life insurance 

information to the Office of Personnel 

Management; 

j. For transmittal of information to 

State agencies for unemployment 

purposes; 

k. For transmittal to the Office of 

Child Support Enforcement, 

Administration for Children and 

Families, Department of Health and 

Human Services Federal Parent Locator 

System and Federal Tax Offset System 

for use in locating individuals and 

identifying their income sources to 

establish paternity, establish and modify 

orders of support, and for enforcement 

action; 

l. For transmittal to the Office of Child 

Support Enforcement for release to the 

Social Security Administration for 

verifying social security numbers in 

connection with the operation of the 

Federal Parent Locator System by the 

Office of Child Support Enforcement; 

m. For transmittal to the Office of 

Child Support Enforcement for release 

to the Department of Treasury for the 

purpose of administering the Earned 

Income Tax Credit Program (Section 32, 

Internal Revenue Code of 1986) and 

verifying a claim with respect to 

employment in a tax return; 

n. To the National Archives and 

Records Administration or to the 

General Services Administration for 

records management inspections 

conducted under 44 U.S.C. 2904 and 

2906; 

o. Time and labor data are used by the 

NRC as a project management tool in 

various management records and reports 

(i.e. work performed, work load 

projections, scheduling, project 

assignments, budget), and for 

identifying reimbursable and fee billable 

work performed by the NRC; and 

p. For any of the routine uses 

specified in the Prefatory Statement of 

General Routine Uses. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

Disclosure pursuant to 5 U.S.C. 

552a(b)(12): 

Disclosures of information to a 

consumer reporting agency are not 

considered a routine use of records. 

Disclosures may be made from this 

system to ‘‘consumer reporting 

agencies’’ as defined in the Fair Credit 

Reporting Act (15 U.S.C. 1681a(f) 

(1970)) or the Federal Claims Collection 

Act of 1966, as amended (31 U.S.C. 

3701(a)(3) (1996)). 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Information is maintained on 

electronic media (stored in memory, on 

disk, and magnetic tape), on microfiche, 

and in paper copy. 


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Electronic payroll, time, and labor 

records prior to November 2, 2003, are 

maintained in the Human Resources 

Management System (HRMS), the PAY 

PERS Historical database reporting 

system, and on microfiche at NRC. 

Electronic payroll records from 

November 2, 2003, forward are 

maintained in the DOI/NBC’s FPPS in 

Denver, Colorado. Time and labor 

records are maintained in the HRMS at 

NRC. 

RETRIEVABILITY: 

Information is accessed by employee 

identification number, name and social 

security number. 

SAFEGUARDS: 

Records are maintained in buildings 

where access is controlled by a security 

guard force. File folders, microfiche, 

tapes, and disks, including backup data, 

are maintained in secured locked rooms 

and file cabinets after working hours. 

All records are in areas where access is 

controlled by keycard and is limited to 

NRC and contractor personnel who need 

the information to perform their official 

duties. Access to computerized records 

requires use of proper passwords and 

user identification codes. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the National 

Archives and Records Administration 

(NARA) approved disposition schedules 

which can be found in the NRC 

Comprehensive Records Disposition 

Schedule, NUREG–0910, the NARA 

General Records Schedules, as well as 

in recently approved Requests for 

Records Disposition Authorities. NRC 

records disposition schedules are 

accessible through the NRC’s Web site at 

http://www.nrc.gov/reading-rm/recordsmgmt.html. Records that do not have an 

approved disposition schedule will be 

retained until disposition authority is 

obtained from NARA in accordance 

with Implementing Schedules under 36 

CFR 1226.14. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief, Payroll and Payments Branch, 

Division of the Controller, Office of the 

Chief Financial Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about them should write to 

the Freedom of Information Act and 

Privacy Act Officer, Office of 

Information Services, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

RECORD SOURCE CATEGORIES: 

Information in this system of records 

is obtained from sources, including but 

not limited to, the individual to whom 

it pertains, the Office of the Chief 

Human Capital Officer and other NRC 

officials, and other agencies and 

entities. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–22 

SYSTEM NAME: 

Personnel Performance Appraisals— 

NRC. 

SYSTEM LOCATION: 

Primary system—Part A: For 

Headquarters personnel, Office of the 

Chief Human Capital Officer, NRC, 

Three White Flint North, 11601 

Landsdown Street, North Bethesda, 

Maryland. For Regional personnel, at 

Regional Offices I–IV listed in 

Addendum I, Part 2. 

Part B: Office of the Chief Human 

Capital Officer, NRC, Three White Flint 

North, 11601 Landsdown Street, North 

Bethesda, Maryland. 

NRC has an interagency agreement 

with the U.S. Department of the Interior 

(DOI), National Business Center (NBC), 

in Denver, Colorado, to maintain 

electronic personnel and payroll 

information for its employees as of 

November 2, 2003. 

The Office of the Inspector General 

(OIG) employee files located with the 

OIG at NRC, 11555 Rockville Pike, 

Rockville, Maryland. 

Duplicate system—Duplicate systems 

may exist in part, within the 

organization where the employee 

actually works, at the locations listed in 

Addendum I, Parts 1 and 2. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

NRC employees other than the 

Commissioners, the Inspector General, 

and temporary personnel employed for 

less than 1 year. 

Part A: Senior Level System 

employees, GG–1 through GG–15 

employees, hourly wage employees, and 

administratively determined rate 

employees. 

Part B: Senior Executive Service and 

equivalent employees. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system contains performance 

appraisals, which includes performance 

plans, summary ratings, and other 

related records. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. chapter 43; 42 U.S.C. 

2201(d), 5841; and 5 CFR part 293. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In accordance with an interagency 

agreement the NRC may disclose 

records to DOI/NBC in order to affect 

the maintenance of electronic personnel 

records on behalf of the NRC related to 

its employees. 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. For agency personnel functions; 

b. To disclose information to officials 

of labor organizations recognized under 

5 U.S.C. chapter 71 when relevant and 

necessary to their duties of exclusive 

representation concerning personnel 

policies, practices, and matters affecting 

working conditions; and 

c. For any of the routine uses 

specified in the Prefatory Statement of 

General Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained on paper in 

folders and on electronic media. 

Summary ratings from November 2, 

2003, forward are stored in the DOI/

NBC Federal Personnel/Payroll System. 

Prior to November 2, 2003 they are 

maintained at the NRC in the Human 

Resources Management System (HRMS). 

RETRIEVABILITY: 

Records are accessed by name and/or 

social security number. 

SAFEGUARDS: 

Records are maintained in locking 

cabinets in a locked room and related 

documents may be maintained in 

unlocked file cabinets or an 

electromechanical file organizer. 

Automated systems are password 

protected. Access to and use of these 

records is limited to those persons 

whose official duties require such 

access. 


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RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the National 

Archives and Records Administration 

(NARA) approved disposition schedules 

which can be found in the NRC 

Comprehensive Records Disposition 

Schedule, NUREG–0910, the NARA 

General Records Schedules, as well as 

in recently approved Requests for 

Records Disposition Authorities. NRC 

records disposition schedules are 

accessible through the NRC’s Web site at 

http://www.nrc.gov/reading-rm/recordsmgmt.html. Records that do not have an 

approved disposition schedule will be 

retained until disposition authority is 

obtained from NARA in accordance 

with Implementing Schedules under 36 

CFR 1226.14. 

SYSTEM MANAGER(S) AND ADDRESS: 

Associate Director for Human 

Resources Operations and Policy, Office 

of the Chief Human Capital Officer, U.S. 

Nuclear Regulatory Commission, 

Washington, DC 20555–0001. For OIG 

employees: Director, Resource 

Management and Operations Support, 

Office of the Inspector General, U.S. 

Nuclear Regulatory Commission, 

Washington, DC 20555–0001. For 

Regional personnel: Regional Personnel 

Officers at the appropriate Regional 

Office I–IV listed in Addendum I, Part 

2. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about them should write to 

the Freedom of Information Act and 

Privacy Act Officer, Office of 

Information Services, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

RECORD SOURCE CATEGORIES: 

Part A: Subject employee and 

employee’s supervisors. 

Part B: Subject employee, employee’s 

supervisors, and any documents and 

sources used to develop critical 

elements and performance standards for 

that Senior Executive Service position. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

Pursuant to 5 U.S.C. 552a(k)(1) and 

(k)(5), the Commission has exempted 

portions of this system of records from 

5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), 

(H), and (I), and (f). 

NRC–23 

SYSTEM NAME: 

Office of Investigations Indices, Files, 

and Associated Records—NRC. 

SYSTEM LOCATION: 

Primary system—Office of 

Investigations, NRC, One White Flint 

North, 11555 Rockville Pike, Rockville, 

Maryland. 

Duplicate system—Records exist 

within the NRC Regional Office 

locations, listed in Addendum I, Part 2, 

during an active investigation. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals and entities referred to in 

potential or actual investigations and 

matters of concern to the Office of 

Investigations and correspondence on 

matters directed or referred to the Office 

of Investigations. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Office of Investigations 

correspondence, cases, memoranda, 

materials including, but not limited to, 

investigative reports, confidential 

source information, correspondence to 

and from the Office of Investigations, 

memoranda, fiscal data, legal papers, 

evidence, exhibits, technical data, 

investigative data, work papers, and 

management information data. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

42 U.S.C. 2035(c); 42 U.S.C. 2201(c); 

and 42 U.S.C. 5841; 10 CFR 1.36. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

persons or entities mentioned therein if 

the disclosure is compatible with the 

purpose for which the record was 

collected under the following routine 

uses: 

a. To a Federal, State, local, or foreign 

agency or to an individual or 

organization if the disclosure is 

reasonably necessary to elicit 

information or to obtain the cooperation 

of a witness or an informant; 

b. A record relating to an investigation 

or matter falling within the purview of 

the Office of Investigations may be 

disclosed as a routine use to the 

referring agency, group, organization, or 

individual; 

c. A record relating to an individual 

held in custody pending arraignment, 

trial, or sentence, or after conviction, 

may be disclosed as a routine use to a 

Federal, State, local, or foreign prison, 

probation, parole, or pardon authority, 

to any agency or individual concerned 

with the maintenance, transportation, or 

release of such an individual; 

d. A record in the system of records 

relating to an investigation or matter 

may be disclosed as a routine use to a 

foreign country under an international 

treaty or agreement; 

e. To a Federal, State, local, or foreign 

law enforcement agency to assist in the 

general crime prevention and detection 

efforts of the recipient agency or to 

provide investigative leads to the 

agency; and 

f. A record may be disclosed for any 

of the routine uses specified in the 

Prefatory Statement of General Routine 

Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Information maintained on paper, 

photographs, audio/video tapes, and 

electronic media. 

RETRIEVABILITY: 

Information retrieved by document 

text and/or case number. 

SAFEGUARDS: 

Hard copy files maintained in 

approved security containers and 

locking filing cabinets. All records are 

under visual control during duty hours 

and are available only to authorized 

personnel who have a need to know and 

whose duties require access to the 

information. The electronic 

management information system is 

operated within the NRC’s secure LAN/ 

WAN system. Access rights to the 

system only available to authorized 

personnel. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the National 

Archives and Records Administration 

(NARA) approved disposition schedules 

which can be found in the NRC 

Comprehensive Records Disposition 

Schedule, NUREG–0910, the NARA 

General Records Schedules, as well as 

in recently approved Requests for 

Records Disposition Authorities. NRC 

records disposition schedules are 

accessible through the NRC’s Web site at 

http://www.nrc.gov/reading-rm/recordsmgmt.html. Records that do not have an 

approved disposition schedule will be 

retained until disposition authority is 

obtained from NARA in accordance 

with Implementing Schedules under 36 

CFR 1226.14. 


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SYSTEM MANAGER(S) AND ADDRESS: 

Director, Office of Investigations, U.S. 

Nuclear Regulatory Commission, 

Washington, DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about them should write to 

the Freedom of Information Act and 

Privacy Act Officer, Office of 

Information Services, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORDS ACCESS PROCEDURES: 

Same as ‘‘Notification procedure.’’ 

Information classified under Executive 

Order 12958 will not be disclosed. 

Information received in confidence will 

be maintained under the Commission’s 

Policy Statement on Confidentiality, 

Management Directive 8.8, 

‘‘Management of Allegations,’’ and the 

procedures covering confidentiality in 

Chapter 7 of the Office of Investigations 

Procedures Manual and will not be 

disclosed to the extent that disclosure 

would reveal a confidential source. 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

RECORD SOURCE CATEGORIES: 

Information is obtained from sources 

including, but not limited to, NRC 

officials, employees, and licensees; 

Federal, State, local, and foreign 

agencies; and other persons. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

Pursuant to 5 U.S.C. 552a(k)(1), (k)(2), 

and (k)(6), the Commission has 

exempted portions of this system of 

records from 5 U.S.C. 552a(c)(3), (d), 

(e)(1), (e)(4)(G), (H), and (I), and (f). 

NRC–24 

SYSTEM NAME: 

Property and Supply Records—NRC. 

SYSTEM LOCATION: 

Property and Labor Services Branch, 

Directorate for Space Planning and 

Consolidation, Office of Administration, 

NRC, One White Flint North, 11555 

Rockville Pike, Rockville, Maryland. 

Duplicate system—Duplicate systems 

may exist, in part, with designated 

property custodians at locations listed 

in Addendum I, Parts 1 and 2. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

NRC employees and contractors who 

have custody of Government property. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Records of NRC sensitive and nonsensitive equipment which includes, 

but is not limited to, acquisition and 

depreciated costs, date of acquisition, 

item description, manufacturer, model 

number, serial number, stock number, 

tag number, property custodians, name 

of individual to whom property is 

assigned, user id, office affiliation, and 

office location. Also included are 

furniture and supply records. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301; 40 U.S.C. subtitle I, 

chapter 5. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To maintain an inventory and 

accountability of Government property; 

b. To provide information for 

clearances of employees who separate 

from the NRC; 

c. To report excess agency property to 

GSA; and 

d. For any of the routine uses 

specified in paragraph numbers 1, 3, 5, 

6, and 7 of the Prefatory Statement of 

General Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Maintained in automated system. Data 

entry paper records in file folders. 

RETRIEVABILITY: 

Records accessed by NRC tag number, 

name, user id, organization, office 

location and stock number. 

SAFEGUARDS: 

Access to and use of these records is 

limited to those persons whose official 

duties require such access based on 

roles and responsibilities. Electronic 

records are password protected. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the National 

Archives and Records Administration 

(NARA) approved disposition schedules 

which can be found in the NRC 

Comprehensive Records Disposition 

Schedule, NUREG–0910, the NARA 

General Records Schedules, as well as 

in recently approved Requests for 

Records Disposition Authorities. NRC 

records disposition schedules are 

accessible through the NRC’s Web site at 

http://www.nrc.gov/reading-rm/recordsmgmt.html. Records that do not have an 

approved disposition schedule will be 

retained until disposition authority is 

obtained from NARA in accordance 

with Implementing Schedules under 36 

CFR 1226.14. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief, Property and Labor Services 

Branch, Directorate for Space Planning 

and Consolidation, Office of 

Administration, U.S. Nuclear Regulatory 

Commission, Washington, DC 20555– 

0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about them should write to 

the Freedom of Information Act and 

Privacy Act Officer, Office of 

Information Services, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

RECORD SOURCE CATEGORIES: 

Information in this system is provided 

by property custodians, contract 

specialists, and purchase card holders 

and/or other individuals buying 

equipment or supplies on behalf of the 

NRC. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–25 

SYSTEM NAME: 

Oral History Program—NRC. 

SYSTEM LOCATION: 

Office of the Secretary, NRC, One 

White Flint North, 11555 Rockville 

Pike, Rockville, Maryland. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals who volunteer to be 

interviewed for the purpose of 

providing information for a history of 

the nuclear regulatory program. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Records consist of recorded 

interviews and transcribed scripts of the 

interviews. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

42 U.S.C. 2161(b) and 44 U.S.C. 3301. 


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ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. For incorporation in publications 

on the history of the nuclear regulatory 

program; 

b. To provide information to 

historians and other researchers; and 

c. For the routine uses specified in 

paragraph number 7 of the Prefatory 

Statement of General Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Maintained on electronic media. 

RETRIEVABILITY: 

Information is accessed by the name 

of the interviewee. 

SAFEGUARDS: 

Maintained on an access restricted 

drive. Access to and use of these records 

is limited to those authorized by the 

Historian or a designee. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the National 

Archives and Records Administration 

(NARA) approved disposition schedules 

which can be found in the NRC 

Comprehensive Records Disposition 

Schedule, NUREG–0910, the NARA 

General Records Schedules, as well as 

in recently approved Requests for 

Records Disposition Authorities. NRC 

records disposition schedules are 

accessible through the NRC’s Web site at 

http://www.nrc.gov/reading-rm/recordsmgmt.html. Records that do not have an 

approved disposition schedule will be 

retained until disposition authority is 

obtained from NARA in accordance 

with Implementing Schedules under 36 

CFR 1226.14. 

SYSTEM MANAGER(S) AND ADDRESS: 

NRC Historian, Office of the 

Secretary, U.S. Nuclear Regulatory 

Commission, Washington, DC 20555– 

0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about them should write to 

the Freedom of Information Act and 

Privacy Act Officer, Office of 

Information Services, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

RECORD SOURCE CATEGORIES: 

Information in this system of records 

is obtained from interviews granted on 

a voluntary basis to the Historian. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–26 

SYSTEM NAME: 

Transit Subsidy Benefits Program 

Records—NRC. 

SYSTEM LOCATION: 

Administrative Services Center, Office 

of Administration, NRC, One White 

Flint North, 11555 Rockville Pike, 

Rockville, Maryland. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

NRC employees who apply for 

subsidized mass transit costs. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

The records consist of an individual’s 

application to participate in the program 

which includes, but is not limited to, 

the applicant’s name, home address, 

office telephone number, and 

information regarding the employee’s 

commuting schedule and mass transit 

system(s) used. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 7905; 26 U.S.C. 132; 31 

U.S.C. 3511; 41 CFR 102–74.210; 41 

CFR subtitle F; 41 CFR 102–71.20; 

Executive Order (E.O.) 9397, as 

amended by E.O. 13478; E.O. 13150. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To provide statistical reports to the 

city, county, State, and Federal 

government agencies; 

b. To provide the basis for program 

approval and issue monthly subsides; 

and 

c. For the routine uses specified in 

paragraph numbers 1, 4, 5, 6, and 7 in 

the Prefatory Statement of General 

Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained on paper in 

file folders and on electronic media. 

RETRIEVABILITY: 

Accessed by name, smart trip card 

and scanned NRC badge. 

SAFEGUARDS: 

Paper records are maintained in 

locked file cabinets under visual control 

of the Administrative Services Center. 

Computer files are maintained on a hard 

drive and accessible by user login. 

Access to and use of these records is 

limited to those persons whose official 

duties require access. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the National 

Archives and Records Administration 

(NARA) approved disposition schedules 

which can be found in the NRC 

Comprehensive Records Disposition 

Schedule, NUREG–0910, the NARA 

General Records Schedules, as well as 

in recently approved Requests for 

Records Disposition Authorities. NRC 

records disposition schedules are 

accessible through the NRC’s Web site at 

http://www.nrc.gov/reading-rm/recordsmgmt.html. Records that do not have an 

approved disposition schedule will be 

retained until disposition authority is 

obtained from NARA in accordance 

with Implementing Schedules under 36 

CFR 1226.14. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief, Administrative Services Center, 

Division of Administrative Services, 

Office of Administration, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about them should write to 

the Freedom of Information Act and 

Privacy Act Officer, Office of 

Information Services, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’ 


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RECORD SOURCE CATEGORIES: 

NRC employees. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–27 

SYSTEM NAME: 

Radiation Exposure Information and 

Reporting System (REIRS) Records— 

NRC. 

SYSTEM LOCATION: 

Primary system—Oak Ridge 

Associated Universities (ORAU), Oak 

Ridge, Tennessee (or current contractor 

facility). 

Duplicate system—Duplicate systems 

exist, in part, regarding employee 

exposure records, with the NRC’s 

Radiation Safety Officers at Regional 

office locations listed in Addendum 1, 

Part 2, in the Office of Nuclear Reactor 

Regulations (NRR), the Office of Nuclear 

Material Safety and Safeguards (NMSS), 

and the Office of Federal and State 

Materials and Environmental 

Management Programs (FSME) at NRC 

Headquarters, Rockville, Maryland. The 

Office of Administration (ADM), NRC, 

One White Flint North, 11555 Rockville 

Pike, Rockville, Maryland, maintains 

the employee dosimeter tracking 

system. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals monitored for radiation 

exposure while employed by or visiting 

or temporarily assigned to certain NRClicensed facilities; individuals who are 

exposed to radiation or radioactive 

materials in incidents required to be 

reported under 10 CFR 20.2201–20.2204 

and 20.2206 by all NRC licensees; 

individuals who may have been 

exposed to radiation or radioactive 

materials offsite from a facility, plant 

installation, or other place of use of 

licensed materials, or in unrestricted 

areas, as a result of an incident 

involving byproduct, source, or special 

nuclear material. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

These records contain information 

relating to an individual’s name, sex, 

social security number, birth date, place 

and period date of exposure; name and 

license number of individual’s 

employer; name and number of licensee 

reporting the information; radiation 

doses or estimates of exposure received 

during this period, type of radiation, 

part(s) or organ(s) exposed, and 

radionuclide(s) involved. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 7902; 29 U.S.C. 668; 42 

U.S.C. 2051, 2073, 2093, 2095, 2111, 

2133, 2134, and 2201(o); 10 CFR parts 

20 and 34; Executive Order (E.O.) 9397, 

as amended by E.O. 13478; E.O. 12196, 

as amended; E.O. 12610. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To provide data to other Federal 

and State agencies involved in 

monitoring and/or evaluating radiation 

exposure received by individuals as 

enumerated in the paragraph 

‘‘Categories of individuals covered by 

the system;’’ 

b. To return data provided by licensee 

upon request; and 

c. For any of the routine uses 

specified in the Prefatory Statement of 

General Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained on paper and 

electronic media. The electronic records 

maintained in Oak Ridge, TN, are in a 

centralized database management 

system that is password protected. 

Backup tapes of the database are 

generated and maintained at a secure, 

off site location for disaster recovery 

purposes. During the processing and 

data entry, paper records are 

temporarily stored in designated 

business offices that are locked when 

not in use and are accessible only to 

authorized personnel. Upon completion 

of data entry and processing, the paper 

records are stored in an offsite security 

storage facility accessible only to 

authorized personnel. 

RETRIEVABILITY: 

Records are accessed by individual 

name, social security number, date of 

birth, and/or by licensee name or 

number. 

SAFEGUARDS: 

Information maintained at ORAU is 

accessible by the Office of Nuclear 

Regulatory Research (RES) and 

individuals that have been authorized 

access by NRC, including all NRC 

Radiation Safety Officers and ORAU 

employees that are directly involved in 

the REIRS project. Reports received and 

reviewed by the NRC’s RES, NRR, 

NMSS, FSME, and Regional offices are 

in lockable file cabinets and bookcases 

in secured buildings. A log is 

maintained of both telephone and 

written requests for information. 

The data maintained in the REIRS 

database are protected from 

unauthorized access by several means. 

The database server resides in a 

protected environment with physical 

security barriers under key-card access 

control. Accounts authorizing access to 

the server and databases are maintained 

by the ORAU REIRS system 

administrator. In addition, ORAU 

maintains a computer security 

‘‘firewall’’ that further restricts access to 

the ORAU computer network. 

Authorization for access must be 

approved by NRC, ORAU project 

management, and ORAU computer 

security. Transmittal of data via the 

Internet is protected by data encryption. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the National 

Archives and Records Administration 

(NARA) approved disposition schedules 

which can be found in the NRC 

Comprehensive Records Disposition 

Schedule, NUREG–0910, the NARA 

General Records Schedules, as well as 

in recently approved Requests for 

Records Disposition Authorities. NRC 

records disposition schedules are 

accessible through the NRC’s Web site at 

http://www.nrc.gov/reading-rm/recordsmgmt.html. Records that do not have an 

approved disposition schedule will be 

retained until disposition authority is 

obtained from NARA in accordance 

with Implementing Schedules under 36 

CFR 1226.14. 

SYSTEM MANAGER(S) AND ADDRESS: 

REIRS Project Manager, Radiation 

Protection Branch, Division of Systems 

Analysis, Office of Nuclear Regulatory 

Research, U.S. Nuclear Regulatory 

Commission, Washington, DC 20555– 

0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about them should write to 

the Freedom of Information Act and 

Privacy Act Officer, Office of 

Information Services, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’ 


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RECORD SOURCE CATEGORIES: 

Information in this system of records 

comes from licensees; the subject 

individual; the individual’s employer; 

the person in charge of the facility 

where the individual has been assigned; 

NRC Form 5, ‘‘Occupational Exposure 

Record for a Monitoring Period,’’ or 

equivalent, contractor reports, and 

Radiation Safety Officers. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–28 

SYSTEM NAME: 

Merit Selection Records—NRC. 

SYSTEM LOCATION: 

Primary system—Electronic records: 

NRC has an interagency agreement with 

the U.S. Department of the Interior 

(DOI), National Business Center (NBC), 

in Denver, Colorado, to host the NRC’s 

job application system. Paper records: 

Headquarters personnel*, Office of 

Human Resources, NRC, Three White 

Flint North, 11601 Landsdown Street, 

North Bethesda, Maryland. Regional 

personnel, at each of the Regional 

Offices listed in Addendum I, Part 2. 

*The Office of the Inspector General 

(OIG) maintains the paper files for OIG 

personnel. 

Duplicate system—Duplicate systems 

exist, in part, within the organization 

with the position vacancy, at the 

locations listed in Addendum I, Parts 1 

and 2. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals covered by the system 

include those who have submitted 

resumes to the NRC, registered in the 

NRC application system, or applied for 

Federal employment with the NRC. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system contains application 

information of persons applying to NRC 

for Federal employment or merit 

promotion within the NRC, including 

application for Federal employment 

(resumes or similar documents); 

vacancy announcements; job 

descriptions; examination results; 

supervisory evaluation or performance 

appraisal forms; reference forms; and 

related correspondence. These records 

include, but are not limited to, applicant 

information relating to education, 

training, employment history, earnings, 

past performance, awards and 

commendations, citizenship, veteran’s 

preference, birth date, social security 

number, and home address and 

telephone numbers. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 3301, 5101, 7201; 42 U.S.C. 

chapter 21, subchapter VI; 42 U.S.C. 

2201(d); Executive Order (E.O.) 9397, as 

amended by E.O. 13478; E.O. 11478, as 

amended; E.O. 12106, as amended. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To prepare reports for a variety of 

internal and external sources including 

the Office of Personnel Management, 

Merit Systems Protection Board; EEOC 

and EEO Investigators; Union 

representatives and EEO Committee 

representatives; and 

b. For any of the routine uses 

specified in the Prefatory Statement of 

General Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained in electronic 

and paper form. 

RETRIEVABILITY: 

Records are retrieved by vacancy 

announcement number, applicant name, 

or social security number. 

SAFEGUARDS: 

Maintained in a password protected 

automated system and in lockable file 

cabinets. Access to and use of these 

records is limited to those persons 

whose official duties require such 

access. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the National 

Archives and Records Administration 

(NARA) approved disposition schedules 

which can be found in the NRC 

Comprehensive Records Disposition 

Schedule, NUREG–0910, the NARA 

General Records Schedules, as well as 

in recently approved Requests for 

Records Disposition Authorities. NRC 

records disposition schedules are 

accessible through the NRC’s Web site at 

http://www.nrc.gov/reading-rm/recordsmgmt.html. Records that do not have an 

approved disposition schedule will be 

retained until disposition authority is 

obtained from NARA in accordance 

with Implementing Schedules under 36 

CFR 1226.14. 

SYSTEM MANAGER(S) AND ADDRESS: 

Associate Director for Human 

Resources Operations and Policy, Office 

of Chief Human Capital Officer, U.S. 

Nuclear Regulatory Commission, 

Washington, DC 20555–0001. For 

Regional personnel: Regional Personnel 

Officer at the appropriate Regional 

Office I–IV listed in Addendum I, Part 

2. For applicants to the Honor Law 

Graduate Program—Honor Law 

Graduate Program Coordinator, Office of 

the General Counsel, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001. For OIG personnel: 

Personnel Officer, Office of the 

Inspector General, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about them should write to 

the Freedom of Information Act and 

Privacy Act Officer, Office of 

Information Services, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

Some information was received in 

confidence and will not be disclosed to 

the extent that disclosure would reveal 

a confidential source. 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

RECORD SOURCE CATEGORIES: 

The source of this information is the 

subject individual, or is derived from 

information supplied by that individual; 

individual’s current and previous 

supervisors within and outside NRC; 

pre-employment evaluation data 

furnished by references and educational 

institutions whose names were supplied 

by applicant; and information from 

other Federal agencies. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

Pursuant to 5 U.S.C. 552a(k)(5), the 

Commission has exempted portions of 

this system of records from 5 U.S.C. 

552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and 

(I), and (f). 

NRC–29 (Revoked.) 

NRC–30 (Revoked.) 

NRC–31 (Revoked.) 

NRC–32 

SYSTEM NAME: 

Office of the Chief Financial Officer 

Financial Transactions and Debt 

Collection Management Records—NRC. 


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SYSTEM LOCATION: 

Office of the Chief Financial Officer, 

NRC, Two White Flint North, 11545 

Rockville Pike, Rockville, Maryland. 

NRC has an interagency agreement with 

the Department of the Interior (DOI), 

National Business Center (NBC), in 

Denver, Colorado, as the service 

provider for the NRC core financial 

system since May 2002. 

Other NRC systems of records contain 

information that may duplicate some of 

the records in this system. These other 

systems include, but are not limited to: 

NRC–5, Contracts Records—NRC; 

NRC–10, Freedom of Information Act 

(FOIA) and Privacy Act (PA) Request 

Records—NRC; 

NRC–18, Office of the Inspector 

General (OIG) Investigative Records— 

NRC; 

NRC–19, Official Personnel Training 

Records—NRC; 

NRC–20, Official Travel Records— 

NRC; 

NRC–21, Payroll Accounting 

Records—NRC; 

NRC–24, Property and Supply 

Records—NRC; and 

NRC–41, Tort Claims and Personal 

Property Claims Records—NRC. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals covered are those to 

whom the NRC owes/owed money, 

those who receive/received a payment 

from NRC, and those who owe/owed 

money to the United States. Individuals 

receiving payments include, but are not 

limited to, current and former 

employees, contractors, consultants, 

vendors, and others who travel or 

perform certain services for NRC. 

Individuals owing money include, but 

are not limited to, those who have 

received goods or services from NRC for 

which there is a charge or fee (NRC 

licensees, applicants for NRC licenses, 

Freedom of Information Act requesters, 

etc.) and those who have been overpaid 

and owe NRC a refund (current and 

former employees, contractors, 

consultants, vendors, etc.). 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Information in the system includes, 

but is not limited to, names, addresses, 

telephone numbers, Social Security 

Numbers (SSN), Employee 

Identification Number (EIN), Taxpayer 

Identification Numbers (TIN), 

Individual Taxpayer Identification 

Numbers (ITIN), Data Universal 

Numbering System (DUNS) number, fee 

categories, application and license 

numbers, contract numbers, vendor 

numbers, amounts owed, background 

and supporting documentation, 

correspondence concerning claims and 

debts, credit reports, and billing and 

payment histories. The overall agency 

accounting system contains data and 

information integrating accounting 

functions such as general ledger, funds 

control, travel, accounts receivable, 

accounts payable, property, and 

appropriation of funds. Although this 

system of records contains information 

on corporations and other business 

entities, only those records that contain 

information about individuals that is 

retrieved by the individual’s name or 

other personal identifier are subject to 

the Privacy Act. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 552a; 5 U.S.C. 5514; 15 

U.S.C. 1681; 26 U.S.C. 6103; 31 U.S.C. 

chapter 37; 31 U.S.C. 6501–6508; 42 

U.S.C. 2201; 42 U.S.C. 5841; 31 CFR 

900–904; 10 CFR parts 15, 16, 170, 171; 

Executive Order (E.O.) 9397, as 

amended by E.O. 13478; and E.O. 

12731. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In accordance with an interagency 

agreement, the NRC may disclose 

records to the Deva & Associates as the 

service provider for the NRC core 

financial system. In addition to the 

disclosures permitted under subsection 

(b) of the Privacy Act, the NRC may 

disclose information contained in this 

system of records without the consent of 

the subject individual if the disclosure 

is compatible with the purpose for 

which the record was collected under 

the following routine uses or, where 

determined to be appropriate and 

necessary, the NRC may authorize Deva 

& Associates to make the disclosure: 

a. To debt collection contractors (31 

U.S.C. 3718) or to other Federal agencies 

such as the Department of the Treasury 

(Treasury) and DOI for the purpose of 

collecting and reporting on delinquent 

debts as authorized by the Debt 

Collection Act of 1982 or the Debt 

Collection Improvement Act (DCIA) of 

1996; 

b. To Treasury; the Defense 

Manpower Data Center, Department of 

Defense; the United States Postal 

Service; government corporations; or 

any other Federal, State, or local agency 

to conduct an authorized computer 

matching program in compliance with 

the Privacy Act of 1974, as amended, to 

identify and locate individuals, 

including Federal employees, who are 

delinquent in their repayment of certain 

debts owed to the U.S. Government, 

including those incurred under certain 

programs or services administered by 

the NRC, in order to collect debts under 

common law or under the provisions of 

the Debt Collection Act of 1982 or the 

Debt Collection Improvement Act of 

1996 which include by voluntary 

repayment, administrative or salary 

offset, and referral to debt collection 

contractors; 

c. To the Department of Justice, 

United States Attorney, Treasury, Deva 

& Associates, or other Federal agencies 

for further collection action on any 

delinquent account when circumstances 

warrant; 

d. To credit reporting agencies/credit 

bureaus for the purpose of either adding 

to a credit history file or obtaining a 

credit history file or comparable credit 

information for use in the 

administration of debt collection. As 

authorized by the DCIA, NRC may 

report current (not delinquent) as well 

as delinquent consumer and commercial 

debt to these entities in order to aid in 

the collection of debts, typically by 

providing an incentive to the person to 

repay the debt timely; 

e. To any Federal agency where the 

debtor is employed or receiving some 

form of remuneration for the purpose of 

enabling that agency to collect a debt 

owed the Federal Government on NRC’s 

behalf by counseling the debtor for 

voluntary repayment or by initiating 

administrative or salary offset 

procedures, or other authorized debt 

collection methods under the provisions 

of the Debt Collection Act of 1982 or the 

DCIA of 1996. Under the DCIA, NRC 

may garnish non-Federal wages of 

certain delinquent debtors so long as 

required due process procedures are 

followed. In these instances, NRC’s 

notice to the employer will disclose 

only the information that may be 

necessary for the employer to comply 

with the withholding order; 

f. To the Internal Revenue Service 

(IRS) by computer matching to obtain 

the mailing address of a taxpayer for the 

purpose of locating such taxpayer to 

collect or to compromise a Federal 

claim by NRC against the taxpayer 

under 26 U.S.C. 6103(m)(2) and under 

31 U.S.C. 3711, 3717, and 3718 or 

common law. Re-disclosure of a mailing 

address obtained from the IRS may be 

made only for debt collection purposes, 

including to a debt collection agent to 

facilitate the collection or compromise 

of a Federal claim under the Debt 

Collection Act of 1982 or the DCIA of 

1996, except that re-disclosure of a 

mailing address to a reporting agency is 

for the limited purpose of obtaining a 

credit report on the particular taxpayer. 

Any mailing address information 

obtained from the IRS will not be used 

or shared for any other NRC purpose or 


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disclosed by NRC to another Federal, 

State, or local agency which seeks to 

locate the same taxpayer for its own 

debt collection purposes; 

g. To refer legally enforceable debts to 

the IRS or to Treasury’s Debt 

Management Services to be offset 

against the debtor’s tax refunds under 

the Federal Tax Refund Offset Program; 

h. To prepare W–2, 1099, or other 

forms or electronic submittals, to 

forward to the IRS and applicable State 

and local governments for tax reporting 

purposes. Under the provisions of the 

DCIA, NRC is permitted to provide 

Treasury with Form 1099–C information 

on discharged debts so that Treasury 

may file the form on NRC’s behalf with 

the IRS. W–2 and 1099 Forms contain 

information on items to be considered 

as income to an individual, including 

certain travel related payments to 

employees, payments made to persons 

not treated as employees (e.g., fees to 

consultants and experts), and amounts 

written-off as legally or administratively 

uncollectible, in whole or in part; 

i. To banks enrolled in the Treasury 

Credit Card Network to collect a 

payment or debt when the individual 

has given his or her credit card number 

for this purpose; 

j. To another Federal agency that has 

asked the NRC to effect an 

administrative offset under common law 

or under 31 U.S.C. 3716 to help collect 

a debt owed the United States. 

Disclosure under this routine use is 

limited to name, address, SSN, EIN, 

TIN, ITIN, and other information 

necessary to identify the individual; 

information about the money payable to 

or held for the individual; and other 

information concerning the 

administrative offset; 

k. To Treasury or other Federal 

agencies with whom NRC has entered 

into an agreement establishing the terms 

and conditions for debt collection cross 

servicing operations on behalf of the 

NRC to satisfy, in whole or in part, debts 

owed to the U.S. Government. Cross 

servicing includes the possible use of all 

debt collection tools such as 

administrative offset, tax refund offset, 

referral to debt collection contractors, 

salary offset, administrative wage 

garnishment, and referral to the 

Department of Justice. The DCIA 

requires agencies to transfer to Treasury 

or Treasury-designated Debt Collection 

Centers for cross servicing certain 

nontax debt over 180 days delinquent. 

Treasury has the authority to act in the 

Federal Government’s best interest to 

service, collect, compromise, suspend, 

or terminate collection action under 

existing laws under which the debts 

arise; 

l. Information on past due, legally 

enforceable nontax debts more than 180 

days delinquent will be referred to 

Treasury for the purpose of locating the 

debtor and/or effecting administrative 

offset against monies payable by the 

Government to the debtor, or held by 

the Government for the debtor under the 

DCIA’s mandatory, Government-wide 

Treasury Offset Program (TOP). Under 

TOP, Treasury maintains a database of 

all qualified delinquent nontax debts, 

and works with agencies to match by 

computer their payments against the 

delinquent debtor database in order to 

divert payments to pay the delinquent 

debt. Treasury has the authority to 

waive the computer matching 

requirement for NRC and other agencies 

upon written certification that 

administrative due process notice 

requirements have been complied with; 

m. For debt collection purposes, NRC 

may publish or otherwise publicly 

disseminate information regarding the 

identity of delinquent nontax debtors 

and the existence of the nontax debts 

under the provisions of the DCIA of 

1996; 

n. To the Department of Labor (DOL) 

and the Department of Health and 

Human Services (HHS) to conduct an 

authorized computer matching program 

in compliance with the Privacy Act of 

1974, as amended, to match NRC’s 

debtor records with records of DOL and 

HHS to obtain names, name controls, 

names of employers, addresses, dates of 

birth, and TINs. The DCIA requires all 

Federal agencies to obtain taxpayer 

identification numbers from each 

individual or entity doing business with 

the agency, including applicants and 

recipients of licenses, grants, or benefit 

payments; contractors; and entities and 

individuals owing fines, fees, or 

penalties to the agency. NRC will use 

TINs in collecting and reporting any 

delinquent amounts resulting from the 

activity and in making payments; 

o. If NRC decides or is required to sell 

a delinquent nontax debt under 31 

U.S.C. 3711(I), information in this 

system of records may be disclosed to 

purchasers, potential purchasers, and 

contractors engaged to assist in the sale 

or to obtain information necessary for 

potential purchasers to formulate bids 

and information necessary for 

purchasers to pursue collection 

remedies; 

p. If NRC has current and delinquent 

collateralized nontax debts under 31 

U.S.C. 3711(i)(4)(A), certain information 

in this system of records on its portfolio 

of loans, notes and guarantees, and 

other collateralized debts will be 

reported to Congress based on standards 

developed by the Office of Management 

and Budget, in consultation with 

Treasury; 

q. To Treasury in order to request a 

payment to individuals owed money by 

the NRC; 

r. To the National Archives and 

Records Administration or to the 

General Services Administration for 

records management inspections 

conducted under 44 U.S.C. 2904 and 

2906; and 

s. For any of the routine uses 

specified in the Prefatory Statement of 

General Routine Uses. 

DISCLOSURES TO CONSUMER REPORTING

AGENCIES: 

Disclosures Pursuant to 5 U.S.C. 

552a(b)(12): 

Disclosures of information to a 

consumer reporting agency are not 

considered a routine use of records. 

Disclosures may be made from this 

system to ‘‘consumer reporting 

agencies’’ as defined in the Fair Credit 

Reporting Act (15 U.S.C. 1681a(f) 

(1970)) or the Federal Claims Collection 

Act of 1966, as amended (31 U.S.C. 

3701(a)(3) (1996)). 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Information in this system is stored 

on paper, microfiche, and electronic 

media. 

RETRIEVABILITY: 

Automated information can be 

retrieved by name, SSN, TIN, DUNS 

number, license or application number, 

contract or purchase order number, 

invoice number, voucher number, and/ 

or vendor code. Paper records are 

retrieved by invoice number. 

SAFEGUARDS: 

Records in the primary system are 

maintained in a building where access 

is controlled by a security guard force. 

Records are kept in lockable file rooms 

or at user’s workstations in an area 

where access is controlled by keycard 

and is limited to NRC and contractor 

personnel who need the records to 

perform their official duties. The 

records are under visual control during 

duty hours. Access to automated data 

requires use of proper password and 

user identification codes by NRC or 

contractor personnel. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the National 

Archives and Records Administration 

(NARA) approved disposition schedules 

which can be found in the NRC 

Comprehensive Records Disposition 


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Schedule, NUREG–0910, the NARA 

General Records Schedules, as well as 

in recently approved Requests for 

Records Disposition Authorities. NRC 

records disposition schedules are 

accessible through the NRC’s Web site at 

http://www.nrc.gov/reading-rm/recordsmgmt.html. Records that do not have an 

approved disposition schedule will be 

retained until disposition authority is 

obtained from NARA in accordance 

with Implementing Schedules under 36 

CFR 1226.14. 

SYSTEM MANAGER: 

Controller, Division of the Controller, 

Office of the Chief Financial Officer, 

U.S. Nuclear Regulatory Commission, 

Washington, DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about them should write to 

the Freedom of Information Act and 

Privacy Act Officer, Office of 

Information Services, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORDS ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

RECORD SOURCE CATEGORIES: 

Record source categories include, but 

are not limited to, individuals covered 

by the system, their attorneys, or other 

representatives; NRC; collection 

agencies or contractors; employing 

agencies of debtors; and Federal, State 

and local agencies. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–33 

SYSTEM NAME: 

Special Inquiry Records—NRC. 

SYSTEM LOCATION: 

Primary system—Special Inquiry 

Group, NRC, One White Flint North, 

11555 Rockville Pike, Rockville, 

Maryland. 

Duplicate system—Duplicate systems 

exist, in whole or in part, at the 

locations listed in Addendum I, Parts 1 

and 2. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals possessing information 

regarding or having knowledge of 

matters of potential or actual concern to 

the Commission in connection with the 

investigation of an accident or incident 

at a nuclear power plant or other 

nuclear facility, or an incident involving 

nuclear materials or an allegation 

regarding the public health and safety 

related to the NRC’s mission 

responsibilities. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

The system consists of an alphabetical 

index file bearing individual names. 

The index provides access to associated 

records which are arranged by subject 

matter, title, or identifying number(s) 

and/or letter(s). The system incorporates 

the records of all Commission 

correspondence, memoranda, audit 

reports and data, interviews, 

questionnaires, legal papers, exhibits, 

investigative reports and data, and other 

material relating to or developed as a 

result of the inquiry, study, or 

investigation of an accident or incident. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

42 U.S.C. 2051, 2052, 2201(c), (i) and 

(o). 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To provide information relating to 

an item which has been referred to the 

Commission or Special Inquiry Group 

for investigation by an agency, group, 

organization, or individual and may be 

disclosed as a routine use to notify the 

referring agency, group, organization, or 

individual of the status of the matter or 

of any decision or determination that 

has been made; 

b. To disclose a record as a routine 

use to a foreign country under an 

international treaty or convention 

entered into and ratified by the United 

States; 

c. To provide records relating to the 

integrity and efficiency of the 

Commission’s operations and 

management and may be disseminated 

outside the Commission as part of the 

Commission’s responsibility to inform 

the Congress and the public about 

Commission operations; and 

d. For any of the routine uses 

specified in paragraph numbers 1, 2, 4, 

5, 6, and 7 of the Prefatory Statement of 

General Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained on paper in 

file folders and electronic media. 

Documents are maintained in secured 

vault facilities. 

RETRIEVABILITY: 

Accessed by name (author or 

recipient), corporate source, title of 

document, subject matter, or other 

identifying document or control 

number. 

SAFEGUARDS: 

These records are located in locking 

filing cabinets or safes in a secured 

facility and are available only to 

authorized personnel whose duties 

require access. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the National 

Archives and Records Administration 

(NARA) approved disposition schedules 

which can be found in the NRC 

Comprehensive Records Disposition 

Schedule, NUREG–0910, the NARA 

General Records Schedules, as well as 

in recently approved Requests for 

Records Disposition Authorities. NRC 

records disposition schedules are 

accessible through the NRC’s Web site at 

http://www.nrc.gov/reading-rm/recordsmgmt.html. Records that do not have an 

approved disposition schedule will be 

retained until disposition authority is 

obtained from NARA in accordance 

with Implementing Schedules under 36 

CFR 1226.14. 

SYSTEM MANAGER(S) AND ADDRESS: 

Records Manager, Special Inquiry 

Group, U.S. Nuclear Regulatory 

Commission, Washington, DC 20555– 

0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about them should write to 

the Freedom of Information Act and 

Privacy Act Officer, Office of 

Information Services, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

Information classified under Executive 

Order 12958 will not be disclosed. 

Information received in confidence will 

not be disclosed to the extent that 

disclosure would reveal a confidential 

source. 


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16950 Federal Register / Vol. 80, No. 60 / Monday, March 30, 2015 / Notices 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

RECORD SOURCE CATEGORIES: 

The information in this system of 

records is obtained from sources 

including, but not limited to, NRC 

officials and employees; Federal, State, 

local, and foreign agencies; NRC 

licensees; nuclear reactor vendors and 

architectural engineering firms; other 

organizations or persons knowledgeable 

about the incident or activity under 

investigation; and relevant NRC records. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

Pursuant to 5 U.S.C. 552a(k)(1), (k)(2), 

and (k)(5), the Commission has 

exempted portions of this system of 

records from 5 U.S.C. 552a(c)(3), (d), 

(e)(1), (e)(4)(G), (H), and (I), and (f). 

NRC–34 (Revoked.) 

NRC–35 

SYSTEM NAME: 

Drug Testing Program Records—NRC. 

SYSTEM LOCATION: 

Primary system—Division of Facilities 

and Security, Office of Administration, 

NRC, Two White Flint North, 11545 

Rockville Pike, Rockville, Maryland. 

Duplicate system—Duplicate systems 

exist in part at the NRC Regional office 

locations listed in Addendum I, Part 2 

(for a temporary period of time); and at 

the current contractor testing 

laboratories, collection/evaluation 

facilities. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

NRC employees, applicants, 

consultants, licensees, and contractors. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

These records contain information 

regarding the drug testing program; 

requests for and results of initial, 

confirmatory and follow-up testing, if 

appropriate; additional information 

supplied by NRC employees, 

employment applicants, consultants, 

licensees, or contractors in challenge to 

positive test results; and written 

statements or medical evaluations of 

attending physicians and/or information 

regarding prescription or 

nonprescription drugs. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C 7301; 5 U.S.C. 7361–7363; 42 

U.S.C. 2165; 42 U.S.C. 290dd; Executive 

Order (E.O.) 12564; 9397, as amended 

by E.O. 13478. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To identify substance abusers 

within the agency; 

b. To initiate counseling and/or 

rehabilitation programs; 

c. To take personnel actions; 

d. To take personnel security actions; 

e. For statistical reporting purposes. 

Statistical reporting will not include 

personally identifiable information; and 

f. For the routine uses specified in 

paragraphs number 6 and 7 of the 

Prefatory Statement of General Routine 

Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained on paper and 

electronic media. Specimens are 

maintained in appropriate 

environments. 

RETRIEVABILITY: 

Records are indexed and accessed by 

name, social security number, testing 

position number, specimen number, 

drug testing laboratory accession 

number, or a combination thereof. 

SAFEGUARDS: 

Records in use are protected to ensure 

that access is limited to those persons 

whose official duties require such 

access. Unattended records are 

maintained in NRC-controlled space in 

locked offices, locked desk drawers, or 

locked file cabinets. Stand-alone and 

network processing systems are 

password protected and removable 

media is stored in locked offices, locked 

desk drawers, or locked file cabinets 

when unattended. Network processing 

systems have roles and responsibilities 

protection and system security plans. 

Records at laboratory, collection, and 

evaluation facilities are stored with 

appropriate security measures to control 

and limit access to those persons whose 

official duties require such access. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the National 

Archives and Records Administration 

(NARA) approved disposition schedules 

which can be found in the NRC 

Comprehensive Records Disposition 

Schedule, NUREG–0910, the NARA 

General Records Schedules, as well as 

in recently approved Requests for 

Records Disposition Authorities. NRC 

records disposition schedules are 

accessible through the NRC’s Web site at 

http://www.nrc.gov/reading-rm/recordsmgmt.html. Records that do not have an 

approved disposition schedule will be 

retained until disposition authority is 

obtained from NARA in accordance 

with Implementing Schedules under 36 

CFR 1226.14. 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, Division of Facilities and 

Security, Office of Administration, U.S. 

Nuclear Regulatory Commission, 

Washington, DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about them should write to 

the Freedom of Information Act and 

Privacy Act Officer, Office of 

Information Services, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

RECORD SOURCE CATEGORIES: 

NRC employees, employment 

applicants, consultants, licensees, and 

contractors who have been identified for 

drug testing who have been tested; 

physicians making statements regarding 

medical evaluations and/or authorized 

prescriptions for drugs; NRC contractors 

for processing including, but not limited 

to, specimen collection, laboratories for 

analysis, and medical evaluations; and 

NRC staff administering the drug testing 

program to ensure the achievement of a 

drug-free workplace. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

Pursuant to 5 U.S.C. 552a(k)(5), the 

Commission has exempted portions of 

this system of records from 5 U.S.C. 

552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and 

(I), and (f). 

NRC–36 

SYSTEM NAME: 

Employee Locator Records—NRC. 

SYSTEM LOCATION: 

Primary system—Part 1: For 

Headquarters personnel: Office of Chief 

Human Capital Officer, NRC, Three 

White Flint North, 11601 Landsdown 


tkelley on DSK3SPTVN1PROD with NOTICES2
Federal Register / Vol. 80, No. 60 / Monday, March 30, 2015 / Notices 16951 

Street, North Bethesda, Maryland. For 

Regional personnel: Regional Offices I– 

IV at the locations listed in Addendum 

1, Part 2. 

Part 2: Operations Division, Office of 

Information Services, NRC, Two White 

Flint North, 11545 Rockville Pike, 

Rockville, Maryland. 

Part 3: Division of Administrative 

Services, Office of Administration, NRC, 

One White Flint North, 11555 Rockville 

Pike, Rockville, Maryland. 

Duplicate system—Duplicate systems 

exist, in part, for Incident Response 

Operations within the Office of Nuclear 

Security and Incident Response, NRC, 

Two White Flint North, 11545 Rockville 

Pike, Rockville, Maryland, and at the 

NRC’s Regional Offices, at the locations 

listed in Addendum I, Part 2. 

Duplicate system—Duplicate systems 

may exist, in part, within the 

organization where an individual 

actually works, at the locations listed in 

Addendum I, Parts 1 and 2. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

NRC employees and contractors. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

These records include, but are not 

limited to, an individual’s name, home 

address, office organization and location 

(building, room number, mail stop), 

telephone number (home, business, cell 

and pager), person to be notified in case 

of emergency (name, address, telephone 

number), and other related records. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

44 U.S.C. 3101, 3301; Executive Order 

(E.O.) 9397, as amended by E.O. 13478; 

and E.O. 12656. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To contact the subject individual’s 

designated emergency contact in the 

case of an emergency; 

b. To contact the subject individual 

regarding matters of official business; 

c. To maintain the agency telephone 

directory (accessible from www.nrc.gov); 

d. For internal agency mail services; 

and 

e. The routine uses specified in 

paragraph numbers 6 and 7 of the 

Prefatory Statement of General Routine 

Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Electronic media. 

RETRIEVABILITY: 

Information is accessed by name. 

SAFEGUARDS: 

Electronic records are password 

protected. Access to and use of these 

records is limited to those persons 

whose official duties require such 

access. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the National 

Archives and Records Administration 

(NARA) approved disposition schedules 

which can be found in the NRC 

Comprehensive Records Disposition 

Schedule, NUREG–0910, the NARA 

General Records Schedules, as well as 

in recently approved Requests for 

Records Disposition Authorities. NRC 

records disposition schedules are 

accessible through the NRC’s Web site at 

http://www.nrc.gov/reading-rm/recordsmgmt.html. Records that do not have an 

approved disposition schedule will be 

retained until disposition authority is 

obtained from NARA in accordance 

with Implementing Schedules under 36 

CFR 1226.14. 

SYSTEM MANAGER(S) AND ADDRESS: 

Part 1: For Headquarters personnel: 

Associate Director for Human Resources 

Operations and Policy, Office of the 

Chief Human Capital Officer, U.S. 

Nuclear Regulatory Commission (NRC), 

Washington, DC 20555–0001; and for 

Regional personnel: Regional Personnel 

Officer at the Regional Offices listed in 

Addendum I, Part 2; Part 2: IT 

Specialist, Infrastructure Operations 

Branch, Operations Division, Office of 

Information Services, NRC, Washington, 

DC 20555–0001; Part 3: Mail Services 

Team Leader, Administrative Services 

Center, Division of Administrative 

Services, Office of Administration, NRC, 

Washington, DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about them should write to 

the Freedom of Information Act and 

Privacy Act Officer, Office of 

Information Services, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

RECORD SOURCE CATEGORIES: 

Individual on whom the record is 

maintained; Employee Express; NRC 

Form 15, ‘‘Employee Locator 

Notification’’ and other related records. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–37 

SYSTEM NAME: 

Information Security Files and 

Associated Records—NRC. 

SYSTEM LOCATION: 

Division of Security Operations, 

Office of Nuclear Security and Incident 

Response, NRC, One White Flint North, 

11555 Rockville Pike, Rockville, 

Maryland. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals include present and 

former NRC employees, contractors, 

consultants, licensees, and other cleared 

persons. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

These records include information 

regarding: 

a. Personnel who are authorized 

access to specified levels, categories and 

types of information, the approving 

authority, and related documents; and 

b. Names of individuals who classify 

and/or declassify documents (e.g., for 

the protection of Classified National 

Security Information and Restricted 

Data) as well as information identifying 

the document. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

42 U.S.C. 2161–2169 and 2201(i); 

Executive Order 13526; 10 CFR part 95. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To prepare statistical reports for the 

Information Security Oversight Office; 

and 

b. For any of the routine uses 

specified in the Prefatory Statement of 

General Routine Uses. 


tkelley on DSK3SPTVN1PROD with NOTICES2
16952 Federal Register / Vol. 80, No. 60 / Monday, March 30, 2015 / Notices 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained on paper in 

file folders and on electronic media. 

RETRIEVABILITY: 

Accessed by name and/or assigned 

number. 

SAFEGUARDS: 

Information maintained in locked 

buildings, containers, or security areas 

under guard and/or alarm protection, as 

appropriate. Records are processed only 

on systems approved for processing 

classified information or accessible 

through password protected systems for 

unclassified information. The classified 

systems are stand-alone systems located 

within secure facilities or with 

removable hard drives that are either 

stored in locked security containers or 

in alarmed vaults cleared for open 

storage of TOP SECRET information. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the National 

Archives and Records Administration 

(NARA) approved disposition schedules 

which can be found in the NRC 

Comprehensive Records Disposition 

Schedule, NUREG–0910, the NARA 

General Records Schedules, as well as 

in recently approved Requests for 

Records Disposition Authorities. NRC 

records disposition schedules are 

accessible through the NRC’s Web site at 

http://www.nrc.gov/reading-rm/recordsmgmt.html. Records that do not have an 

approved disposition schedule will be 

retained until disposition authority is 

obtained from NARA in accordance 

with Implementing Schedules under 36 

CFR 1226.14. 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, Division of Security 

Operations, Office of Nuclear Security 

and Incident Response, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about them should write to 

the Freedom of Information Act and 

Privacy Act Officer, Office of 

Information Services, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

Some information is classified under 

Executive Order 13526, and will not be 

disclosed. Other information has been 

received in confidence and will not be 

disclosed to the extent that disclosure 

would reveal a confidential source. 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

RECORD SOURCE CATEGORIES: 

NRC employees, contractors, 

consultants, and licensees, as well as 

information furnished by other 

Government agencies or their 

contractors. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

Pursuant to 5 U.S.C. 552a(k)(1) and 

(k)(5), the Commission has exempted 

portions of this system of records from 

5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4), (G), 

(H), and (I), and (f). 

NRC–38 

SYSTEM NAME: 

Mailing Lists—NRC. 

SYSTEM LOCATION: 

Primary system—Publications Branch, 

Division of Administrative Services, 

Office of Administration, NRC, 11555 

Rockville Pike, Rockville, Maryland. 

Duplicate system—Duplicate systems 

exist in whole or in part at the locations 

listed in Addendum I, Parts 1 and 2. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals, including NRC staff, with 

an interest in receiving information 

from the NRC. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Mailing lists include an individual’s 

name and address; and title, occupation, 

and institutional affiliation, when 

applicable. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

44 U.S.C. 3101, 3301. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. For distribution of documents to 

persons and organizations listed on the 

mailing list; and 

b. For the routine use specified in 

paragraph numbers 6 and 7 of the 

Prefatory Statement of General Routine 

Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained on electronic 

media. 

RETRIEVABILITY: 

Records are accessed by company 

name, individual name, or file code 

identification number. 

SAFEGUARDS: 

Access to and use of these records is 

limited to those persons whose official 

duties require such access. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the National 

Archives and Records Administration 

(NARA) approved disposition schedules 

which can be found in the NRC 

Comprehensive Records Disposition 

Schedule, NUREG–0910, the NARA 

General Records Schedules, as well as 

in recently approved Requests for 

Records Disposition Authorities. NRC 

records disposition schedules are 

accessible through the NRC’s Web site at 

http://www.nrc.gov/reading-rm/recordsmgmt.html. Records that do not have an 

approved disposition schedule will be 

retained until disposition authority is 

obtained from NARA in accordance 

with Implementing Schedules under 36 

CFR 1226.14. 

SYSTEM MANAGER(S) AND ADDRESS: 

Printing Services Specialist, 

Publications Branch, Division of 

Administrative Services, Office of 

Administration, U.S. Nuclear Regulatory 

Commission, Washington, DC 20555– 

0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about them should write to 

the Freedom of Information Act and 

Privacy Act Officer, Office of 

Information Services, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

RECORD SOURCE CATEGORIES: 

NRC staff, NRC licensees, and 

individuals expressing an interest in 

NRC activities and publications. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 


tkelley on DSK3SPTVN1PROD with NOTICES2
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NRC–39 

SYSTEM NAME: 

Personnel Security Files and 

Associated Records—NRC. 

SYSTEM LOCATION: 

Division of Facilities and Security, 

Office of Administration, NRC, Two 

White Flint North, Rockville, Maryland. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Persons including NRC employees, 

employment applicants, consultants, 

contractors, and licensees; other 

Government agency personnel, other 

persons who have been considered for 

an access authorization, special nuclear 

material access authorization, 

unescorted access to NRC buildings or 

nuclear power plants, NRC building 

access, access to Federal automated 

information systems or data, or 

participants in the criminal history 

program; aliens who visit NRC’s 

facilities; and actual or suspected 

violators of laws administered by NRC. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

These records contain information 

about individuals, which includes, but 

is not limited to, their name(s), address, 

date and place of birth, social security 

number, identifying information, 

citizenship, residence history, 

employment history, military history, 

financial history, foreign travel, foreign 

contacts, education, spouse/cohabitant 

and relatives, personal references, 

organizational membership, medical, 

fingerprints, criminal record, and 

security clearance history. These 

records also contain copies of personnel 

security investigative reports from other 

Federal agencies, summaries of 

investigative reports, results of Federal 

agency indices and database checks, 

records necessary for participation in 

the criminal history program, reports of 

personnel security interviews, clearance 

actions information (e.g., grants and 

terminations), access approval/

disapproval actions related to NRC 

building access or unescorted access to 

nuclear plants, or access to Federal 

automated information systems or data, 

violations of laws, reports of security 

infraction, and other related personnel 

security processing documents. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

42 U.S.C. 2011 et seq.; 42 U.S.C. 2165, 

2201(i), 2201a, and 2284; 42 U.S.C. 5801 

et seq.; Executive Order (E.O.) 9397, as 

amended by E.O. 13478; E.O. 10450, as 

amended; E.O. 10865, as amended; E.O. 

13467; E.O. 13526; 10 CFR parts 10, 11, 

14, 25, 50, 73, 95; OMB Circular No. A– 

130, Revised; 5 CFR parts 731, 732, and 

authorities cited therein. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

Information in these records may be 

used by the Division of Facilities and 

Security and on a need-to-know basis by 

appropriate NRC officials, Hearing 

Examiners, Personnel Security Review 

Panel members, Office of Personnel 

Management, Central Intelligence 

Agency, and other Federal agencies: 

a. To determine clearance or access 

authorization eligibility; 

b. To determine eligibility for access 

to NRC buildings or access to Federal 

automated information systems or data; 

c. To certify clearance or access 

authorization; 

d. To maintain the NRC personnel 

security program; 

e. To provide licensees information 

needed for unescorted access or access 

to safeguard information 

determinations; and 

f. For any of the routine uses specified 

in the Prefatory Statement of General 

Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records maintained on paper, tapes, 

and electronic media. 

RETRIEVABILITY: 

Indexed and accessed by name, social 

security number, docket number, or a 

combination thereof. 

SAFEGUARDS: 

Records in use are protected to ensure 

that access is limited to those persons 

whose official duties require such 

access. Unattended records are 

maintained in NRC-controlled space in 

locked offices, locked desk drawers, or 

locked file cabinets. Mass storage of 

records is protected when unattended 

by a combination lock and alarm 

system. Unattended classified records 

are protected in appropriate security 

containers in accordance with 

Management Directive 12.1. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the National 

Archives and Records Administration 

(NARA) approved disposition schedules 

which can be found in the NRC 

Comprehensive Records Disposition 

Schedule, NUREG–0910, the NARA 

General Records Schedules, as well as 

in recently approved Requests for 

Records Disposition Authorities. NRC 

records disposition schedules are 

accessible through the NRC’s Web site at 

http://www.nrc.gov/reading-rm/recordsmgmt.html. Records that do not have an 

approved disposition schedule will be 

retained until disposition authority is 

obtained from NARA in accordance 

with Implementing Schedules under 36 

CFR 1226.14. 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, Division of Facilities and 

Security, Office of Administration, U.S. 

Nuclear Regulatory Commission, 

Washington, DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about them should write to 

the Freedom of Information Act and 

Privacy Act Officer, Office of 

Information Services, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

Some information is classified under 

Executive Order 12958 and will not be 

disclosed. Other information has been 

received in confidence and will not be 

disclosed to the extent the disclosure 

would reveal a confidential source. 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

RECORD SOURCE CATEGORIES: 

NRC applicants, employees, 

contractors, consultants, licensees, 

visitors and others, as well as 

information furnished by other 

Government agencies or their 

contractors. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

Pursuant to 5 U.S.C. 552a(k)(1), (k)(2), 

and (k)(5), the Commission has 

exempted portions of this system of 

records from 5 U.S.C. 552a(c)(3), (d), 

(e)(1), (e)(4)(G), (H), and (I), and (f). 

NRC–40 

SYSTEM NAME: 

Facility Security Access Control 

Records—NRC. 

SYSTEM LOCATION: 

Primary system—Division of Facilities 

and Security, Office of Administration, 

NRC, Two White Flint North, 11545 

Rockville Pike, Rockville, Maryland. 

Duplicate system—Duplicate systems 

exist in part at NRC Regional Offices 

and the NRC Technical Training Center 

at the locations listed in Addendum I, 

Part 2. 


tkelley on DSK3SPTVN1PROD with NOTICES2
16954 Federal Register / Vol. 80, No. 60 / Monday, March 30, 2015 / Notices 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Current and former NRC employees, 

consultants, contractors, other 

Government agency personnel, and 

approved visitors. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

The system includes information 

regarding: (1) NRC personal 

identification badges issued for 

continued access to NRC-controlled 

space; and (2) records regarding visitors 

to NRC. The records include, but are not 

limited to, an individual’s name, social 

security number, electronic image, 

badge number, citizenship, employer, 

purpose of visit, person visited, date 

and time of visit, and other information 

contained on Government issued 

credentials. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

42 U.S.C. 2165–2169 and 2201; 

Executive Order (E.O.) 9397, as 

amended by E.O. 13478; E.O. 13462, as 

amended by E.O. 13516. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To control access to NRC classified 

information and to NRC spaces by 

human or electronic means; 

b. Information (identification badge) 

may also be used for tracking 

applications within the NRC for other 

than security access purposes; 

c. The electronic image used for the 

NRC employee personal identification 

badge may be used for other than 

security purposes only with the written 

consent of the subject individual; and 

d. For any of the routine uses 

specified in the Prefatory Statement of 

General Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained on paper and 

electronic media. 

RETRIEVABILITY: 

Information is indexed and accessed 

by individual’s name, social security 

number, identification badge number, 

employer’s name, date of visit, or 

sponsor’s name. 

SAFEGUARDS: 

All records are maintained in NRCcontrolled space that is secured after 

normal duty hours or a security area 

under guard presence in a locked 

security container/vault. There is an 

approved security plan which identifies 

the physical protective measures and 

access controls (i.e., passwords and 

software design limiting access based on 

each individual’s role and 

responsibilities relative to the system) 

specific to each system. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the National 

Archives and Records Administration 

(NARA) approved disposition schedules 

which can be found in the NRC 

Comprehensive Records Disposition 

Schedule, NUREG–0910, the NARA 

General Records Schedules, as well as 

in recently approved Requests for 

Records Disposition Authorities. NRC 

records disposition schedules are 

accessible through the NRC’s Web site at 

http://www.nrc.gov/reading-rm/recordsmgmt.html. Records that do not have an 

approved disposition schedule will be 

retained until disposition authority is 

obtained from NARA in accordance 

with Implementing Schedules under 36 

CFR 1226.14. 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, Division of Facilities and 

Security, Office of Administration, U.S. 

Nuclear Regulatory Commission, 

Washington, DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about them should write to 

the Freedom of Information Act and 

Privacy Act Officer, Office of 

Information Services, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

RECORD SOURCE CATEGORIES: 

Sources of information include NRC 

employees, contractors, consultants, 

employees of other Government 

agencies, and visitors. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–41 

SYSTEM NAME: 

Tort Claims and Personal Property 

Claims Records—NRC. 

SYSTEM LOCATION: 

Primary system—Office of the General 

Counsel, NRC, One White Flint North, 

11555 Rockville Pike, Rockville, 

Maryland. 

Duplicate system—Duplicate systems 

exist, in whole or in part, in the Office 

of the Chief Financial Officer, NRC, Two 

White Flint North, 11545 Rockville 

Pike, Rockville, Maryland, and at the 

locations listed in Addendum I, Parts 1 

and 2. Other NRC systems of records, 

including but not limited to, NRC–18, 

‘‘Office of the Inspector General (OIG) 

Investigative Records—NRC and 

Defense Nuclear Facilities Safety Board 

(DNFSB), ’’ and NRC–32, ‘‘Office of the 

Chief Financial Officer Financial 

Transactions and Debt Collection 

Management Records—NRC,’’ may 

contain some of the information in this 

system of records. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals who have filed claims 

with NRC under the Federal Tort Claims 

Act or the Military Personnel and 

Civilian Employees’ Claims Act and 

individuals who have matters pending 

before the NRC that may result in a 

claim being filed. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system contains information 

relating to loss or damage to property 

and/or personal injury or death in 

which the U.S. Government may be 

liable. This information includes, but is 

not limited to, the individual’s name, 

home address and phone number, work 

address and phone number, driver’s 

license number, claim forms and 

supporting documentation, police 

reports, witness statements, medical 

records, insurance information, 

investigative reports, repair/replacement 

receipts and estimates, litigation 

documents, court decisions, and other 

information necessary for the evaluation 

and settlement of claims and pre-claims. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Federal Tort Claims Act, 28 U.S.C. 

2671 et seq.; Military Personnel and 

Civilian Employees’ Claims Act, 31 

U.S.C. 3721; 44 U.S.C. 3101. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, NRC may disclose 


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information contained in a record in 

this system of records without the 

consent of the subject individual if the 

disclosure is compatible with the 

purpose for which the record was 

collected under the following routine 

uses: 

a. To third parties, including 

claimants’ attorneys, insurance 

companies, witnesses, potential 

witnesses, local police authorities where 

an accident occurs, and others who may 

have knowledge of the matter to the 

extent necessary to obtain information 

that will be used to evaluate, settle, 

refer, pay, and/or adjudicate claims; 

b. To the Department of Justice (DOJ) 

when the matter comes within their 

jurisdiction, such as to coordinate 

litigation or when NRC’s authority is 

limited and DOJ advice or approval is 

required before NRC can award, adjust, 

compromise, or settle certain claims; 

c. To the appropriate Federal agency 

or agencies when a claim has been 

incorrectly filed with NRC or when 

more than one agency is involved and 

NRC makes agreements with the other 

agencies as to which one will 

investigate the claim; 

d. The Department of the Treasury to 

request payment of an award, 

compromise, or settlement of a claim; 

e. Information contained in litigation 

records is public to the extent that the 

documents have been filed in a court or 

public administrative proceeding, 

unless the court or other adjudicative 

body has ordered otherwise. This public 

information, including information 

concerning the nature, status, and 

disposition of the proceeding, may be 

disclosed to any person, unless it is 

determined that release of specific 

information in the context of a 

particular case would constitute an 

unwarranted invasion of personal 

privacy; 

f. To the National Archives and 

Records Administration or to the 

General Services Administration for 

records management inspections 

conducted under 44 U.S.C. 2904 and 

2906; and 

g. For any of the routine uses 

specified in the Prefatory Statement of 

General Routine Uses. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

Disclosure Pursuant to 5 U.S.C. 

552a(b)(12): 

Disclosure of information to a 

consumer reporting agency is not 

considered a routine use of records. 

Disclosures may be made from this 

system of records to ‘‘consumer 

reporting agencies’’ as defined in the 

Fair Credit Reporting Act (15 U.S.C. 

1681a(f) (1970)) or the Federal Claims 

Collection Act of 1966, as amended (31 

U.S.C. 3701(a)(3) (1996)). 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Information in this system of records 

is stored on paper and computer media. 

RETRIEVABILITY: 

Information is indexed and accessed 

by the claimant’s name and/or claim 

number. 

SAFEGUARDS: 

The paper records and log books are 

stored in locked file cabinets or locked 

file rooms and access is restricted to 

those agency personnel whose official 

duties and responsibilities require 

access. Automated records are protected 

by password. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the National 

Archives and Records Administration 

(NARA) approved disposition schedules 

which can be found in the NRC 

Comprehensive Records Disposition 

Schedule, NUREG–0910, the NARA 

General Records Schedules, as well as 

in recently approved Requests for 

Records Disposition Authorities. NRC 

records disposition schedules are 

accessible through the NRC’s Web site at 

http://www.nrc.gov/reading-rm/recordsmgmt.html. Records that do not have an 

approved disposition schedule will be 

retained until disposition authority is 

obtained from NARA in accordance 

with Implementing Schedules under 36 

CFR 1226.14. 

SYSTEM MANAGER: 

Assistant General Counsel for 

Administration, Office of the General 

Counsel, U.S. Nuclear Regulatory 

Commission, Washington, DC 20555– 

0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about them should write to 

the Freedom of Information Act and 

Privacy Act Officer, Office of 

Information Services, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

RECORD SOURCE CATEGORIES: 

Information is obtained from a 

number of sources, including but not 

limited to, claimants, NRC employees 

involved in the incident, witnesses or 

others having knowledge of the matter, 

police reports, medical reports, 

investigative reports, insurance 

companies, and attorneys. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–42 

SYSTEM NAME: 

Strategic Workforce Planning 

Records—NRC. 

SYSTEM LOCATION: 

Primary system—Technical Training 

Center, NRC, 5746 Marlin Road, Suite 

200, Chattanooga, Tennessee. 

Duplicate system—Duplicate systems 

may exist, in part, at the locations listed 

in Addendum I, Parts 1 and 2. 

CATEGORIES OF INDIVIDUALS COVERED: 

Current, prospective, and former NRC 

employees, experts, and consultants. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Specific information maintained on 

individuals includes individual skills 

assessments that identify the knowledge 

and skills possessed by the individual 

and the levels of skill possessed, and 

may include a skills profile containing, 

but not limited to, their name; service 

computation date; series and grade; 

work and skills experience; special 

qualifications; licenses and certificates 

held; and availability for geographic 

relocation. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 3396; 5 U.S.C. 4103; 42 

U.S.C. 2201; 44 U.S.C. 3506; Executive 

Order (E.O.) 9397, as amended by E.O. 

13478; E.O. 11348, as amended by E.O. 

12107. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

The primary use of the records will be 

to assess the knowledge and skills 

needed to perform the functions 

assigned to individuals and their 

organizations. 

Information in the system may be 

used by the NRC to assess the skills of 

the staff to develop an organizational 

training plan/program; to prepare 

individual training plans; to develop 

recruitment plans; and to assign 

personnel. Other offices may maintain 

similar kinds of records relative to their 

specific duties, functions, and 

responsibilities. 

In addition to the disclosures 

permitted under subsection (b) of the 


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Privacy Act, which includes disclosure 

to other NRC employees who have a 

need for the information in the 

performance of their duties, NRC may 

disclose information contained in this 

system of records without the consent of 

the subject individual if the disclosure 

is compatible with the purpose for 

which the information was collected 

under the following routine uses: 

a. To employees and contractors of 

other Federal, State, local, and foreign 

agencies or to private entities in 

connection with joint projects, working 

groups, or other cooperative efforts in 

which the NRC is participating; 

b. To the National Archives and 

Records Administration or to the 

General Services Administration for 

records management inspections 

conducted under 44 U.S.C. 2904 and 

2906; and 

c. For any of the routine uses 

specified in the Prefatory Statement of 

General Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSITION OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained on electronic 

media. 

RETRIEVABILITY: 

Information may be retrieved by, but 

not limited to, the individual’s name; 

office; skill level; various skills; or work 

experience. 

SAFEGUARDS: 

Records are maintained in areas 

where access is controlled by keycard 

and is limited to NRC and contractor 

personnel. Access to computerized 

records requires use of password and 

user identification codes. Level of 

access is determined by roles and 

responsibilities. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the National 

Archives and Records Administration 

(NARA) approved disposition schedules 

which can be found in the NRC 

Comprehensive Records Disposition 

Schedule, NUREG–0910, the NARA 

General Records Schedules, as well as 

in recently approved Requests for 

Records Disposition Authorities. NRC 

records disposition schedules are 

accessible through the NRC’s Web site at 

http://www.nrc.gov/reading-rm/recordsmgmt.html. Records that do not have an 

approved disposition schedule will be 

retained until disposition authority is 

obtained from NARA in accordance 

with Implementing Schedules under 36 

CFR 1226.14. 

SYSTEM MANAGER AND ADDRESS: 

Chief, Program Management, Human 

Capital Analysis Branch, Office of the 

Chief Human Capital Officer, U.S. 

Nuclear Regulatory Commission, 

Washington, DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about them should write to 

the Freedom of Information Act and 

Privacy Act Officer, Office of 

Information Services, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

RECORD SOURCE CATEGORIES: 

Information is obtained from a 

number of sources, including but not 

limited to, the individual to whom it 

pertains, system of records NRC–11, 

supervisors and other NRC officials, 

contractors, and other agencies or 

entities. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–43 

SYSTEM NAME: 

Employee Health Center Records— 

NRC. 

SYSTEM LOCATION: 

Primary system—Employee Health 

Center, NRC, One White Flint North, 

11555 Rockville Pike, Rockville, 

Maryland. 

Duplicate system—Duplicate systems 

exist, in part, at health care facilities 

operating under a contract or agreement 

with NRC for health-related services in 

the vicinity of each of NRC’s Regional 

offices listed in Addendum I, Part 2. 

NRC’s Regional offices may also 

maintain copies of occupational health 

records for their employees. 

This system may contain some of the 

information maintained in other 

systems of records, including NRC–11, 

‘‘General Personnel Records (Official 

Personnel Folder and Related 

Records)—NRC,’’ NRC–17, 

‘‘Occupational Injury and Illness 

Records—NRC,’’ and NRC–44, 

‘‘Employee Fitness Center Records— 

NRC.’’ 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Current and former NRC employees, 

consultants, contractors, other 

Government personnel, and anyone on 

NRC premises who requires emergency 

or first-aid treatment. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system is comprised of records 

developed as a result of voluntary 

employee use of health services 

provided by the Health Center, and of 

emergency health services rendered by 

Health Center staff to individuals for 

injuries and illnesses suffered while on 

NRC premises. Specific information 

maintained on individuals may include, 

but is not limited to, their name, date of 

birth, and social security number; 

medical history and other biographical 

data; test reports and medical diagnoses 

based on employee health maintenance 

physical examinations or health 

screening programs (tests for single 

medical conditions or diseases); history 

of complaint, diagnosis, and treatment 

of injuries and illness rendered by the 

Health Center staff; immunization 

records; records of administration by 

Health Center staff of medications 

prescribed by personal physicians; 

medical consultation records; statistical 

records; daily log of patients; and 

medical documentation such as 

personal physician correspondence, test 

results submitted to the Health Center 

staff by the employee; and occupational 

health records. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 7901; Executive Order 9397, 

as amended by E.O. 13478. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To refer information required by 

applicable law to be disclosed to a 

Federal, State, or local public health 

service agency concerning individuals 

who have contracted certain 

communicable diseases or conditions in 

an effort to prevent further outbreak of 

the disease or condition; 

b. To disclose information to the 

appropriate Federal, State, or local 

agency responsible for investigation of 

an accident, disease, medical condition, 

or injury as required by pertinent legal 

authority; 

c. To disclose information to the 

Office of Workers’ Compensation 

Programs in connection with a claim for 

benefits filed by an employee; 


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d. To Health Center staff and medical 

personnel under a contract or agreement 

with NRC who need the information in 

order to schedule, conduct, evaluate, or 

follow up on physical examinations, 

tests, emergency treatments, or other 

medical and health care services; 

e. To refer information to private 

physicians designated by the individual 

when requested in writing; 

f. To the National Archives and 

Records Administration or to the 

General Services Administration for 

records management inspections 

conducted under 44 U.S.C. 2904 and 

2906; and 

g. For any of the routine uses 

specified in the Prefatory Statement of 

General Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are stored in file folders, on 

electronic media, and on file cards, logs, 

x-rays, and other medical reports and 

forms. 

RETRIEVABILITY: 

Records are retrieved by the 

individual’s name, date of birth, and 

social security number, or any 

combination of those identifiers. 

SAFEGUARDS: 

Records in the primary system are 

maintained in a building where access 

is controlled by a security guard force 

and entry to each floor is controlled by 

keycard. Records in the system are 

maintained in lockable file cabinets 

with access limited to agency or 

contractor personnel whose duties 

require access. The records are under 

visual control during duty hours. Access 

to automated data requires use of proper 

password and user identification codes 

by authorized personnel. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the National 

Archives and Records Administration 

(NARA) approved disposition schedules 

which can be found in the NRC 

Comprehensive Records Disposition 

Schedule, NUREG–0910, the NARA 

General Records Schedules, as well as 

in recently approved Requests for 

Records Disposition Authorities. NRC 

records disposition schedules are 

accessible through the NRC’s Web site at 

http://www.nrc.gov/reading-rm/recordsmgmt.html. Records that do not have an 

approved disposition schedule will be 

retained until disposition authority is 

obtained from NARA in accordance 

with Implementing Schedules under 36 

CFR 1226.14. 

SYSTEM MANAGER(S) AND ADDRESSES: 

Technical Assistance Project Manager, 

Office of the Chief Human Capital 

Officer, U.S. Nuclear Regulatory 

Commission, Washington, DC 20555– 

0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about them should write to 

the Freedom of Information Act and 

Privacy Act Officer, Office of 

Information Services, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001; comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9; and 

provide their full name, any former 

name(s), date of birth, and Social 

Security number. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure’’ 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure’’ 

RECORD SOURCE CATEGORIES: 

Information in this system of records 

is obtained from a number of sources 

including, but not limited to, the 

individual to whom it pertains; 

laboratory reports and test results; NRC 

Health Center physicians, nurses, and 

other medical technicians or personnel 

who have examined, tested, or treated 

the individual; the individual’s 

coworkers or supervisors; other systems 

of records; the individual’s personal 

physician(s); NRC Fitness Center staff; 

other Federal agencies; and other 

Federal employee health units. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–44 

SYSTEM NAME: 

Employee Fitness Center Records— 

NRC. 

SYSTEM LOCATION: 

Primary system—Fitness Center, NRC, 

Two White Flint North, 11545 Rockville 

Pike, Rockville, Maryland. 

Duplicate system—Regional offices, 

listed in Addendum I, Part 2, only 

maintain lists of their employees who 

receive subsidy from NRC for off-site 

fitness center memberships. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

NRC employees who apply for 

membership at the Fitness Center, 

including current and former members. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

The system includes applications to 

participate in NRC’s Fitness Center, 

information on an individual’s degree of 

physical fitness and their fitness 

activities and goals; and various forms, 

memoranda, and correspondence 

related to Fitness Facilities membership 

and financial/payment matters. Specific 

information contained in the 

application for membership includes 

the employee applicant’s name, gender, 

age, badge id, height, weight, and 

medical information, including a history 

of certain medical conditions; the name 

of the individual’s personal physician 

and any prescription or over-the-counter 

drugs taken on a regular basis; and the 

name and address of a person to be 

notified in case of emergency. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 7901; Executive Order (E.O.) 

9397, as amended by E.O. 13478. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To the individual listed as an 

emergency contact, in the event of an 

emergency; 

b. To the National Archives and 

Records Administration or to the 

General Services Administration for 

records management inspections 

conducted under 44 U.S.C. 2904 or 

2906; and 

c. For any of the routine uses 

specified in the Prefatory Statement of 

General Routine Uses. 

DISCLOSURES TO CONSUMER REPORTING

AGENCIES: 

Disclosures Pursuant to 5 U.S.C. 

552a(b)(12): 

Disclosures of information to a 

consumer reporting agency are not 

considered a routine use of records. 

Disclosures may be made from this 

system to ‘‘consumer reporting 

agencies’’ as defined in the Fair Credit 

Reporting Act (15 U.S.C. 1681a(f) 

(1970)) or the Federal Claims Collection 

Act of 1966, as amended (31 U.S.C. 

3701(a)(3) (1996)). 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained on paper and 

electronic media. 


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RETRIEVABILITY: 

Information is indexed and accessed 

by an individual’s name and/or NRC 

Badge ID number. 

SAFEGUARDS: 

Records are maintained in a building 

where access is controlled by a security 

guard force. Access to the Fitness Center 

is controlled by keycard and bar code 

verification. Records in paper form are 

stored alphabetically by individuals’ 

names in lockable file cabinets 

maintained in the NRC where access to 

the records is limited to agency and 

Fitness Center personnel whose duties 

require access. The records are under 

visual control during duty hours. 

Automated records are protected by 

screen saver. Access to automated data 

requires use of proper password and 

user identification codes. Only 

authorized personnel have access to 

areas in which information is stored. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the National 

Archives and Records Administration 

(NARA) approved disposition schedules 

which can be found in the NRC 

Comprehensive Records Disposition 

Schedule, NUREG–0910, the NARA 

General Records Schedules, as well as 

in recently approved Requests for 

Records Disposition Authorities. NRC 

records disposition schedules are 

accessible through the NRC’s Web site at 

http://www.nrc.gov/reading-rm/recordsmgmt.html. Records that do not have an 

approved disposition schedule will be 

retained until disposition authority is 

obtained from NARA in accordance 

with Implementing Schedules under 36 

CFR 1226.14. 

SYSTEM MANAGER(S) AND ADDRESS: 

Employee Assistance Program 

Manager, Office of the Chief Human 

Capital Officer, U.S. Nuclear Regulatory 

Commission, Washington, DC 20555– 

0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about them should write to 

the Freedom of Information Act and 

Privacy Act Officer, Office of 

Information Services, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

RECORD SOURCE CATEGORIES: 

Information in this system of records 

is principally obtained from the subject 

individual. Other sources of information 

include, but are not limited to, the NRC 

Fitness Center Director, staff physicians 

retained by the NRC, and the 

individual’s personal physicians. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–45 

SYSTEM NAME: 

Electronic Credentials for Personal 

Identity Verification–NRC. 

SYSTEM LOCATION: 

Primary system—Office of 

Information Services, NRC, White Flint 

North Complex, 11555 Rockville Pike, 

Rockville, Maryland, and current 

contractor facility. 

Duplicate system–Duplicate systems 

may exist, in whole or in part, at the 

locations listed in Addendum I, Part 2. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals covered are persons who 

have applied for the issuance of 

electronic credentials for signature, 

encryption, and/or authentication 

purposes; have had their credentials 

renewed, replaced, suspended, revoked, 

or denied; have used their credentials to 

electronically make contact with, 

retrieve information from, or submit 

information to an automated 

information system; or have 

corresponded with NRC or its contractor 

concerning digital services. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

The system contains information 

needed to establish and verify the 

identity of users, to maintain the 

system, and to establish accountability 

and audit controls. System records may 

include: (a) Applications for the 

issuance, amendment, renewal, 

replacement, or revocation of electronic 

credentials, including evidence 

provided by applicants or proof of 

identity and authority, and sources used 

to verify an applicant’s identity and 

authority; (b) credentials issued; (c) 

credentials denied, suspended, or 

revoked, including reasons for denial, 

suspension, or revocation; (d) a list of 

currently valid credentials; (e) a list of 

currently invalid credentials; (f) a record 

of validation transactions attempted 

with electronic credentials; and (g) a 

record of validation transactions 

completed with electronic credentials. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301; 42 U.S.C. 2165 and 

2201(i); 44 U.S.C. 3501, 3504; Electronic 

Government Act of 2002, 44 U.S.C. 

chapter 36; Homeland Security 

Presidential Directive 12 (HSPD–12), 

Policy for a Common Identification 

Standard for Federal Employees and 

Contractors, August 27, 2004; Executive 

Order (E.O.) 9397, as amended by E.O. 

13478. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To agency electronic credential 

program contractors to compile and 

maintain documentation on applicants 

for verifying applicants’ identity and 

authority to access information system 

applications; to establish and maintain 

documentation on information sources 

for verifying applicants’ identities; to 

ensure proper management, data 

accuracy, and evaluation of the system; 

b. To Federal authorities to determine 

the validity of subscriber digital 

certificates and other identity attributes; 

c. To the National Archives and 

Records Administration (NARA) for 

records management purposes; 

d. To a public data repository (only 

name, email address, organization, and 

public key) to facilitate secure 

communications using digital 

certificates; and 

e. Any of the routine uses specified in 

the Prefatory Statement of General 

Routine Uses. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

Disclosure of system records to 

consumer reporting systems is not 

permitted. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are stored electronically or on 

paper. 

RETRIEVABILITY: 

Records are retrievable by an 

individual’s name, email address, 

certificate status, certificate number or 

credential number, certificate issuance 

date, or approval role. 

SAFEGUARDS: 

Technical, administrative, and 

personnel security measures are 


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Federal Register / Vol. 80, No. 60 / Monday, March 30, 2015 / Notices 16959 

implemented to ensure confidentiality, 

integrity, and availability of the system 

data stored, processed, and transmitted. 

Hard copy documents are maintained in 

locking file cabinets. Electronic records 

are, at a minimum, password protected. 

Access to and use of these records is 

limited to those individuals whose 

official duties require access. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the National 

Archives and Records Administration 

(NARA) approved disposition schedules 

which can be found in the NRC 

Comprehensive Records Disposition 

Schedule, NUREG–0910, the NARA 

General Records Schedules, as well as 

in recently approved Requests for 

Records Disposition Authorities. NRC 

records disposition schedules are 

accessible through the NRC’s Web site at 

http://www.nrc.gov/reading-rm/recordsmgmt.html. Records that do not have an 

approved disposition schedule will be 

retained until disposition authority is 

obtained from NARA in accordance 

with Implementing Schedules under 36 

CFR 1226.14. 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, Operations Division, Office 

of Information Services, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about them should write to 

the Freedom of Information Act and 

Privacy Act Officer, Office of 

Information Services, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’ 

RECORD SOURCE CATEGORIES: 

The sources for information are the 

individuals who apply for digital 

certificates, the NRC and contractors 

using multiple sources to verify 

identities, and internal system 

transactions designed to gather and 

maintain data needed to manage and 

evaluate the digital certificate program. 

EXEMPTIONS CLAIMS FOR THE SYSTEM: 

None. 

Addendum I—List of U.S. Nuclear 

Regulatory Commission Locations 

Part 1—NRC Headquarters Offices 

1. One White Flint North, 11555 Rockville 

Pike, Rockville, Maryland. 

2. Two White Flint North, 11545 Rockville 

Pike, Rockville, Maryland. 

3. Three White Flint North, 11601 

Landsdown Street, North Bethesda, 

Maryland. 

4. Church Street Building, 21 Church 

Street, Rockville, Maryland. 

Part 2—NRC Regional Offices 

1. NRC Region I, 2100 Renaissance 

Boulevard, Suite 100, King of Prussia, 

Pennsylvania. 

2. NRC Region II, Marquis One Tower, 245 

Peachtree Center Avenue NE., Suite 1200, 

Atlanta, Georgia. 

3. NRC Region III, 2443 Warrenville Road, 

Suite 210, Lisle, Illinois. 

4. NRC Region IV, 1600 East Lamar 

Boulevard, Arlington, Texas. 

5. NRC Technical Training Center, Osborne 

Office Center, 5746 Marlin Road, Suite 200, 

Chattanooga, Tennessee. 

[FR Doc. 2015–07186 Filed 3–27–15; 8:45 am] 

BILLING CODE 7590–01–P 


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