Federal Register / Vol. 76, No. 85 / Tuesday, May 3, 2011 / Notices 24901 

1Prescription drug abuse is defined here as the 

intentional use of a medication without a 

prescription; in a way other than as prescribed; or 

for the experience or feeling elicited. It is used 

interchangeably with ‘‘nonmedical’’ use, a term 

employed by many of the National Surveys. This 

definition does not include use for self-harm 

(suicide attempts). 

DEPARTMENT OF HEALTH AND 

HUMAN SERVICES 

National Institutes of Health 

National Institute on Aging; Notice of 

Closed Meetings 

Pursuant to section 10(d) of the 

Federal Advisory Committee Act, as 

amended (5 U.S.C. App.), notice is 

hereby given of the following meetings. 

The meetings will be closed to the 

public in accordance with the 

provisions set forth in sections 

552b(c)(4) and 552b(c)(6), Title 5 U.S.C., 

as amended. The grant applications and 

the discussions could disclose 

confidential trade secrets or commercial 

property such as patentable material, 

and personal information concerning 

individuals associated with the grant 

applications, the disclosure of which 

would constitute a clearly unwarranted 

invasion of personal privacy. 

Name of Committee: National Institute on 

Aging Initial Review Group, Behavior and 

Social Science of Aging Review Committee. 

Date: June 1–2, 2011. 

Time: 4 p.m. to 12 p.m. 

Agenda: To review and evaluate grant 

applications. 

Place: Doubletree Guest Suites Santa 

Monica, 1707 Fourth Street, Santa Monica, 

CA 90401. 

Contact Person: Jeannette L. Johnson, PhD, 

Scientific Review Officer, National Institute 

on Aging, National Institutes of Health, 7201 

Wisconsin Avenue, Suite 2c–212, Bethesda, 

MD 20892, 301–402–7705, 

johnsonj9@nia.nih.gov. 

Name of Committee: National Institute on 

Aging Initial Review Group, Clinical Aging 

Review Committee. 

Date: June 2–3, 2011. 

Time: 6 p.m. to 5 p.m. 

Agenda: To review and evaluate grant 

applications. 

Place: Doubletree Guest Suites Santa 

Monica, 1707 Fourth Street, Santa Monica, 

CA 90401. 

Contact Person: Alicja L. Markowska, PhD, 

DSC, National Institute on Aging, National 

Institutes of Health, Gateway Building 2c212, 

7201 Wisconsin Avenue, Bethesda, MD 

20892, 301–496–9666, 

markowsa@nia.nih.gov. 

(Catalogue of Federal Domestic Assistance 

Program Nos. 93.866, Aging Research, 

National Institutes of Health, HHS) 

Dated: April 25, 2011. 

Jennifer S. Spaeth, 

Director, Office of Federal Advisory 

Committee Policy. 

[FR Doc. 2011–10668 Filed 5–2–11; 8:45 am] 

BILLING CODE 4140–01–P 

DEPARTMENT OF HEALTH AND 

HUMAN SERVICES 

National Institutes of Health 

Request for Input To Inform a Possible 

Surgeon General Action on 

Prescription Drug Abuse in Youth 

AGENCY: National Institute on Drug 

Abuse, National Institutes of Health, 

Department of Health and Human 

Services (HHS). 

ACTION: Request for information. 

SUMMARY: The National Institute on 

Drug Abuse, a Research Institute of the 

National Institutes of Health, is seeking 

on behalf of the Department of Health 

and Human Services information for an 

anticipated Surgeon General response to 

the public health problem of 

prescription drug abuse among youth. 

SUPPLEMENTARY INFORMATION: 

Scope of Problem: Prescription drug 

abuse 1 remains a looming public health 

threat in this country. Unlike illicit drug 

use, which has shown a continuing 

downward trend, prescription drug 

abuse, particularly of opioid pain 

medications, has seen a continual rise 

through the 1990s and has remained 

stubbornly steady among persons 12 or 

older during recent years. Most abusers 

are between the ages of 18 and 25, but 

younger age groups are also a major 

concern. 

Approach: ONDCP highlighted 

prescription drug abuse in its 2010 

National Drug Control Strategy. At that 

time, ONDCP outlined a plan of action 

to address the prescription drug abuse 

problem, which included engaging the 

Office of the Surgeon General to help 

bring it needed attention. A multiagency federal work group was formed 

to follow through on facilitating a 

Surgeon General response. To date, the 

work group has received expert input on 

the state of the science for addressing 

prescription drug abuse among youth, 

including from scientific researchers, 

public health officials, clinicians, and 

military and law enforcement 

personnel. Expectations are that a 

review of the information collected will 

lead to the issuance of a Surgeon 

General publication. 

Potential Areas of Focus: Extent of the 

problem and its consequences; 

differences in prescription drug abuse 

motivations and how they might inform 

prevention approaches; availability and 

adaptability of evidence-based 

prevention programs; the design of 

media messages for a wide range of 

stakeholders; and possible roles for 

health care professionals, parents, 

community stakeholders, law 

enforcement, policymakers, and others 

addressing this problem. 

Purpose of Notice: The purpose of this 

notice is to provide individuals and 

organizations the opportunity to 

identify issues and areas of need for 

consideration as we gather information 

for an anticipated Surgeon General 

response to the public health problem of 

prescription drug abuse among youth. 

Comments must be in writing and 

should not exceed 500 words. All 

comments will receive careful 

consideration. However, persons and 

organizations submitting comments will 

not receive individual responses. 

DATES: Individuals and organizations 

interested in providing information 

must submit their comments on/or 

before June 2, 2011. Comments received 

after this date will not be considered. 

ADDRESSES: Comments may be 

submitted by any one of the following 

methods: 

• Mail: Anna Staton, M.P.A., Office of 

Science Policy and Communications, 

National Institute on Drug Abuse, 6001 

Executive Boulevard, Suite 5230, MSC 

9591, Bethesda, MD 20892–9591; or 

• E-mail: Send to 

comments4sg@nih.gov. 

FOR FURTHER INFORMATION CONTACT: 

Mary Beth Bigley, Dr.P.H., M.S.N., 

A.N.P., Acting Director, Office of 

Science and Communications, Office of 

the Surgeon General, by telephone at 

202–205–5642, or e-mail at 

Marybeth.Bigley@hhs.gov. 

Dated: April 27, 2011. 

Mary Affeldt, 

Executive Officer, NIDA, National Institutes 

of Health. 

[FR Doc. 2011–10735 Filed 5–2–11; 8:45 am] 

BILLING CODE 4140–01–P 

DEPARTMENT OF HOMELAND 

SECURITY 

Office of the Secretary 

[Docket No. DHS–2011–0019] 

Privacy Act of 1974; Department of 

Homeland Security United States 

Coast Guard—DHS/USCG–002 

Employee Assistance Program 

Records System of Records 

AGENCY: Privacy Office, DHS. 


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24902 Federal Register / Vol. 76, No. 85 / Tuesday, May 3, 2011 / Notices 

ACTION: Notice of Privacy Act system of 

records. 

SUMMARY: In accordance with the 

Privacy Act of 1974, the Department of 

Homeland Security proposes to update 

and reissue an existing Department of 

Homeland Security system of records 

titled, ‘‘Department of Homeland 

Security/United States Coast Guard–002 

Employee Assistance Program Records 

System of Records.’’ This system will 

allow the Department of Homeland 

Security/United States Coast Guard to 

administer the United States Coast 

Guard Employee Assistance Program for 

military personnel. As a result of the 

required biennial review of this system, 

records have been updated within 

‘‘Retention and Disposal’’ category. This 

updated system will be included in the 

Department of Homeland Security’s 

inventory of record system. 

DATES: Submit comments on or before 

on or before June 2, 2011. This new 

system will be effective June 2, 2011. 

ADDRESSES: You may submit comments, 

identified by docket number DHS– 

2011–0019 by one of the following 

methods: 

• Federal e-Rulemaking Portal: 

http://www.regulations.gov. Follow the 

instructions for submitting comments. 

• Fax: 1–703–483–2999. 

• Mail: Mary Ellen Callahan, Chief 

Privacy Officer, Privacy Office, 

Department of Homeland Security, 

Washington, DC 20528. 

• Instructions: All submissions 

received must include the agency name 

and docket number for this rulemaking. 

All comments received will be posted 

without change to http:// 

www.regulations.gov, including any 

personal information provided. 

• Docket: For access to the docket to 

read background documents or 

comments received go to http:// 

www.regulations.gov. 

FOR FURTHER INFORMATION CONTACT: For 

general questions please contact: Eileen 

Yenikaliotis (202–475–3530), Acting 

Privacy Officer, United States Coast 

Guard, 2100 2nd Street, SW., 

Washington, DC 20593. For privacy 

issues please contact: Mary Ellen 

Callahan (703–235–0780), Chief Privacy 

Officer, Privacy Office, Department of 

Homeland Security, Washington, DC 

20528. 

SUPPLEMENTARY INFORMATION: 

I. Background 

In accordance with the Privacy Act of 

1974, the Department of Homeland 

Security (DHS) United States Coast 

Guard (USCG) proposes to update and 

reissue an existing DHS system of 

records titled, ‘‘DHS/USCG–002 

Employee Assistance Records System of 

Records.’’ This system will allow USCG 

to administer the USCG Employee 

Assistance Program for military 

personnel. 

As a result of the biennial review of 

this system, the ‘‘Retention and 

disposal’’ category has been amended to 

reflect: 

Records are maintained and disposed 

in accordance with National Archives 

and Records Administration approved 

agency Records Schedule, SSIC 1754, 

item 1 (AUTH: N1–026–07–1, Item1) 

Employee Assistance Program 

Coordinator Case Records; if not 

disclosed under the Privacy Act, records 

are retained for three years after the 

client has ceased contact and then 

destroyed. 

Employee Assistance Program client 

records may contain Department of 

Transportation-required Substance 

Abuse evaluations and USCG Sexual 

Abuse Prevention and Response 

Program client records; if not disclosed 

under the Privacy Act, these are 

destroyed with the Employee Assistance 

Program Coordinator case records three 

years after the last contact with the 

client. 

Employee Assistance Program 

Coordinator Case Records that are 

disclosed are retained until five years 

after the client has ceased contact or, if 

later, for five years after last disclosure 

of information from the record, as 

authorized by General Records Schedule 

14, item 23. 

All records will be retained beyond 

their normal maintenance period until 

any pending litigation is completed. 

This will be true whether or not the 

client has terminated employment with 

DHS/USCG. Individual states may 

require longer retention. The rules in 

this system notice should not be 

construed to authorize any violation of 

such state laws that have greater 

restrictions. 

Files will be destroyed only after the 

required period of maintenance, with a 

witness present, by either (1) an DHS or 

USCG Employee Assistance Program 

Administrator or an Employee 

Assistance Program Administrator from 

another organization that contracts with 

DHS or USCG for Employee Assistance 

Program services, or (2) by designated 

staff of a private or governmental 

organization under contract with DHS 

or USCG to provide document 

destruction services. The witness must 

be trained in the proper handling of 

records covered by the Privacy Act and 

42 CFR Part 2. 

Written records will be destroyed by 

shredding or burning. Records stored on 

hard drives will be destroyed using 

software tools which ensure the 

protection of the confidential 

information by making reconstruction or 

compromise by reuse impracticable. 

Records contained on back-up tapes/ 

diskettes will be disposed by either 

physically destroying the tapes/ 

diskettes or by deleting them using 

software tools which ensure the 

protection of the confidential 

information by making reconstruction or 

compromise by reuse impracticable. 

Records located away from the 

destruction site shall be transferred to 

the destruction site in the confidential 

manner. No other information about 

Employee Assistance Program clients 

may be maintained once these files have 

been destroyed. 

Consistent with DHS’ information 

sharing mission, information stored in 

the DHS/USCG–002 Employee 

Assistance Program Records may be 

shared with other DHS components, as 

well as appropriate federal, state, local, 

tribal territorial, foreign, or international 

government agencies. This sharing will 

only take place after DHS determines 

that the receiving component or agency 

has a need to know the information to 

carry out national security, law 

enforcement, immigration, intelligence, 

or other functions consistent with the 

routine uses set forth in this system of 

record notice. This updated system will 

be included in DHS’ inventory of record 

systems. 

II. Privacy Act 

The Privacy Act embodies fair 

information principles in a statutory 

framework governing the means by 

which the United States Government 

collects, maintains, uses and 

disseminates individuals’ records. The 

Privacy Act applies to information that 

is maintained in a ‘‘system of records.’’ 

A ‘‘system of records’’ is a group of any 

records under the control of an agency 

from which information is stored and 

retrieved by the name of the individual 

or by some identifying number symbol, 

or other identifying particular assigned 

to the individual. In the Privacy Act, an 

individual is defined to encompass 

United States citizens and lawful 

permanent residents. As a matter of 

policy, DHS extends Privacy Act 

protections to all individuals where 

system of records maintain information 

on U.S. citizens, lawful permanent 

residents, and visitors. Below is the 

description of the DHS/USCG–002 

Employee Assistance Program Records 

System of Records. 

In accordance with 5 U.S.C. 552a(r), 

DHS has provided a report of this 

system of records to the Office of 


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Management and Budget and to 

Congress. 

System of Records 

DHS/USCG–002. 

SYSTEM NAME: 

DHS/USCG–002 Employee Assistance 

Program Records. 

SECURITY CLASSIFICATION: 

Unclassified. 

SYSTEM LOCATION: 

Employee Assistance Program case 

records are maintained by the USCG’s 

vendor for the Employee Assistance 

Program. USCG Headquarters (CG–1112) 

is the point of contact for access to these 

records. Reports of USCG active duty 

suicidal behavior, work place violence 

incidents, critical incidents, and sexual 

assault reports are maintained at USCG 

Headquarters by the Office of Work-Life 

(CG–1112). All other USCG records 

under this system are located at WorkLife Offices in Washington, DC and field 

locations. USCG Headquarters (CG– 

1112) is the point of contact for access 

to these records. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

All USCG active duty, reserve, and 

retired active duty and reserve military 

personnel and their eligible dependants/ 

individuals who have been referred for 

assistance or counseling, are being 

assisted or counseled, or have been 

assisted or counseled by the USCG 

Employee Assistance Program. 

Eligibility will vary based on status. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Categories of records in this system 

include: 

• Military personnel’s name; 

• Eligible dependent/individual’s 

name, if applicable; 

• Social Security number; 

• Employee identification number; 

• Date of birth; 

• Addresses; 

• E-mail address; 

• Telephone numbers; 

• Job-related information including: 

job title, rank, duty station, supervisor’s 

name and telephone number, 

documents received from supervisors or 

personnel regarding work place 

problems or performance, leave and 

attendance records, and workplacerelated recommendations made to 

supervisors as a result of a team 

meeting; 

• Counseling and intervention-related 

information including: notes and 

documentation of Employee Assistance 

Program counselors; records of 

treatment, including non-clinical 

educational interventions; counseling 

referrals; team reports; records of 

employee attendance at treatment and 

counseling programs; prognosis of 

individuals in treatment or counseling 

programs; insurance data; addresses and 

contact information of treatment 

facilities; name and address of 

individuals providing treatment or 

counseling or intervention; and Privacy 

Act notification forms and written 

consent forms; 

• USCG Workplace Violence and 

related Critical Incident Team records of 

the Workplace Violence Prevention 

Program, maintained by USCG WorkLife personnel. These records may 

include written reports and 

recommendations to leadership 

personnel regarding alleged work place 

violence incidents; 

• USCG Critical Incident Stress 

Management-related records which may 

include descriptions of incidents, 

consultations, interventions, and may 

contain personally-identifying 

information (for the purpose of followon contacts with those thought to be 

impacted by the critical incident). 

• USCG Sexual Assault Prevention 

and Response Program case records 

maintained by USCG Work-Life 

personnel. These records are used to 

facilitate services for victims and their 

family members as appropriate. In 

addition to information cited above 

these records may contain Victim 

Reporting Preference Statement, case 

notes and safety plan. Record may also 

contain descriptions of alleged assaults; 

• USCG Victim Support Person or 

Victim Advocate maintained by USCG 

Work-Life personnel. These are 

maintained in conjunction with efforts 

to provide assistance to victims of 

crime. Record will contain signed 

Victim Support Person or Victim 

Advocate Statement of Understanding 

and Victim Support Person or Victim 

Advocate Supervisor Statement of 

Understanding, assignment information, 

and notes regarding results of screening 

interview, relevant training received, 

and any other information relevant to 

the Victim Support Person’s or Victim 

Advocate’s provision of support services 

to victims; 

• USCG Critical Incident Stress 

Management Peer Volunteers 

maintained by USCG Work-Life 

personnel. These records contain 

statement of understanding, notes 

regarding screening interview, record of 

related training received and any other 

information relevant to the peer’s 

provision of services when deployed 

after a critical incident; 

• Case records maintained by USCG 

Work-Life personnel on USCG Active 

Duty members who have demonstrated 

suicidal behavior. The purpose of these 

records is to facilitate continuity of care 

for personnel who have exhibited 

suicidal behavior. These records will 

contain reports regarding each incident 

and follow-up case notes; 

• Reports of USCG active duty 

suicidal behavior incidents, work place 

violence incidents, critical incidents, 

and sexual assaults are maintained by 

USCG Headquarters (CG–1112). These 

reports are received from Work-Life 

Offices who are responsible for 

providing services for the related 

programs described above. Their 

purpose is to ensure continuity of care 

and to identify any systemic issues 

found in aggregate data. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

The Homeland Security Act of 2002, 

Pub. L. 107–296, 6 U.S.C. 121; Federal 

Records Act, 44 U.S.C. 3101; 6 CFR part 

5; 5 U.S.C. app. 3; 5 U.S.C. 301 and Ch. 

41; Executive Order 11348, as amended 

by Executive Order 12107; and 

Executive Order 9397. 5 U.S.C. 7361, 

7362, 7901, 7904. 

PURPOSE(S): 

The Employee Assistance Program 

will maintain information gathered by 

and in the possession of USCG 

Employee Assistance Program, an 

internal agency program designed to 

assist employees of USCG and, in 

certain instances, their eligible 

dependants/individuals, in regard to a 

variety of personal and/or work related 

problems. The program involves 

counseling, educational, and 

consultative services provided through 

the internal and external Employee 

Assistance Program for alcohol, drug, 

emotional, or behavioral problems, and 

addresses mandatory and voluntary 

counseling following exposure to a 

traumatic incident, responses to critical 

incidents that impact employees, and 

workplace incidents involving actual 

violence or the threat of violence and 

necessary follow up. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

Disclosure of substance abuse records 

is limited to the parameters set forth in 

42 U.S.C. 290dd, 290ee, and Public Law 

100–71, Section 503(e). Accordingly, a 

Federal employee’s substance abuse 

records may not be disclosed without 

the prior written consent of the 

employee, unless the disclosure would 

be one of the following: 

A. To the Department of Justice 

(including United States Attorney 

Offices) or other Federal agency 


srobinson on DSKHWCL6B1PROD with NOTICES
24904 Federal Register / Vol. 76, No. 85 / Tuesday, May 3, 2011 / Notices 

conducting litigation or in proceedings 

before any court, adjudicative or 

administrative body when it is 

necessary to the litigation and one of the 

following is a party to the litigation or 

has an interest in such litigation: 

1. DHS or any component thereof; 

2. Any employee of DHS in his/her 

official capacity; 

3. Any employee of DHS in his/her 

individual capacity where DOJ or DHS 

has agreed to represent the employee; or 

4. The United States or any agency 

thereof, is a party to the litigation or has 

an interest in such litigation, and DHS 

determines that the records are both 

relevant and necessary to the litigation 

and the use of such records is 

compatible with the purpose for which 

DHS collected the records. 

B. To appropriate agencies, entities, 

and persons when: 

1. DHS suspects or has confirmed that 

the security or confidentiality of 

information in the system of records has 

been compromised; 

2. The Department has determined 

that as a result of the suspected or 

confirmed compromise there is a risk of 

harm to economic or property interests, 

identity theft or fraud, or harm to the 

security or integrity of this system or 

other systems or programs (whether 

maintained by the Department or 

another agency or entity) or harm to the 

individual who relies upon the 

compromised information; 

3. The disclosure made to such 

agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

C. To contractors and their agents, 

grantees, experts, consultants, and 

others performing or working on a 

contract, service, grant, cooperative 

agreement, or other assignment for DHS, 

when necessary to accomplish an 

agency function related to this system of 

records. Individuals provided 

information under this routine use are 

subject to the same Privacy Act 

requirements and limitations on 

disclosure as are applicable to DHS 

officers and employees. 

D. To appropriate State and local 

authorities to report, under State law, 

incidents of suspected child abuse or 

neglect to the extent described under 42 

CFR 2.12. 

E. To any person or entity to the 

extent necessary to prevent an imminent 

and potential crime which directly 

threatens loss of life or serious bodily 

injury. 

F. To report to appropriate authorities 

when an individual is potentially at risk 

to harm himself or herself or others. 

G. To medical personnel to the extent 

necessary to meet a bona fide medical 

emergency; 

H. To qualified personnel for the 

purpose of conducting scientific 

research, management audits, financial 

audits, or program evaluation provided 

that employees are individually 

identified; 

I. To the employee’s medical review 

official; 

J. To the administrator of any 

Employee Assistance Program in which 

the employee is receiving counseling or 

treatment or is otherwise participating; 

K. To any supervisory or management 

official within the employee’s agency 

having authority to take adverse 

personnel action against such employee; 

or 

L. Pursuant to the order of a court of 

competent jurisdiction where required 

by the United States Government to 

defend against any challenge against 

any adverse personnel action. See 42 

U.S.C. 290dd, 290ee, and Public Law 

100–71, Section 503(e). 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

None. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records in this system are stored 

electronically or on paper in a locked 

drawer behind a locked door. The 

records are stored on magnetic disc, 

tape, digital media, and CD–ROM. 

RETRIEVABILITY: 

Data may be retrieved by a Military 

personnel’s, eligible dependant’s/ 

individual’s name. USCG Critical 

Incident Stress Management-related 

records are filed by unit name and are 

not be retrievable by individual name, 

rather, by unit name. 

SAFEGUARDS: 

Records in this system are 

safeguarded in accordance with 

applicable rules and policies, including 

all applicable DHS automated system 

security access policies. Strict controls 

have been imposed to minimize the risk 

of compromising the information that is 

being stored. Access to the computer 

system containing the records in this 

system is limited to those individuals 

who have a need to know the 

information for the performance of their 

official duties and who have appropriate 

clearances or permissions. 

RETENTION AND DISPOSAL: 

Records are maintained and disposed 

in accordance with National Archives 

and Records Administration approved 

agency Records Schedule, SSIC 1754, 

item 1 (AUTH: N1–026–07–1, Item1) 

Employee Assistance Program (EAP) 

Coordinator Case Records; if not 

disclosed under the Privacy Act, records 

are retained for three years after the 

client has ceased contact and then 

destroyed. 

Employee Assistance Program client 

records may contain Department of 

Transportation-required Substance 

Abuse evaluations and USCG Sexual 

Abuse Prevention and Response 

Program client records; if not disclosed 

under the Privacy Act, these are 

destroyed with the EAP Coordinator 

case records three years after the last 

contact with the client. 

Employee Assistance Program 

Coordinator Case Records that are 

disclosed are retained until five years 

after the client has ceased contact or, if 

later, for five years after last disclosure 

of information from the record, as 

authorized by General Records Schedule 

14, item 23. 

All records will be retained beyond 

their normal maintenance period until 

any pending litigation is completed. 

This will be true whether or not the 

client has terminated employment with 

DHS/USCG. Individual states may 

require longer retention. The rules in 

this system notice should not be 

construed to authorize any violation of 

such state laws that have greater 

restrictions. 

Files will be destroyed only after the 

required period of maintenance, with a 

witness present, by either (1) an DHS or 

USCG Employee Assistance Program 

Administrator or an Employee 

Assistance Program Administrator from 

another organization that contracts with 

DHS or USCG for Employee Assistance 

Program services, or (2) by designated 

staff of a private or governmental 

organization under contract with DHS 

or USCG to provide document 

destruction services. The witness must 

be trained in the proper handling of 

records covered by the Privacy Act and 

42 CFR part 2. 

Written records will be destroyed by 

shredding or burning. Records stored on 

hard drives will be destroyed using 

software tools which ensure the 

protection of the confidential 

information by making reconstruction or 

compromise by reuse impracticable. 

Records contained on back-up tapes/ 

diskettes will be disposed by either 

physically destroying the tapes/ 

diskettes or by deleting them using 

software tools which ensure the 


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protection of the confidential 

information by making reconstruction or 

compromise by reuse impracticable. 

Records located away from the 

destruction site shall be transferred to 

the destruction site in the confidential 

manner. No other information about 

Employee Assistance Program clients 

may be maintained once these files have 

been destroyed. 

SYSTEM MANAGER AND ADDRESS: 

Commandant, CG–1112, Office of 

Work-Life, United States Coast Guard 

Headquarters, 2100 2nd Street, SW., 

Washington, DC 20593–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking notification of 

and access to any record contained in 

this system of records, or seeking to 

contest its content, may submit a 

request in writing to Commandant, CG– 

1112, Office of Work-Life, United States 

Coast Guard Headquarters, 2100 2nd 

Street, SW., Washington, DC 20593– 

0001. 

When seeking records about yourself 

from this system of records or any other 

USCG system of records your request 

must conform with the Privacy Act 

regulations set forth in 6 CFR part 5. 

You must first verify your identity, 

meaning that you must provide your full 

name, current address and date and 

place of birth. You must sign your 

request, and your signature must either 

be notarized or submitted under 28 

U.S.C. 1746, a law that permits 

statements to be made under penalty of 

perjury as a substitute for notarization. 

While no specific form is required, you 

may obtain forms for this purpose from 

the Director, Disclosure and FOIA, 

http://www.dhs.gov or 1–866–431–0486. 

In addition you should provide the 

following: 

• An explanation of why you believe 

the Department would have information 

on you; 

• Specify when you believe the 

records would have been created; 

• If your request is seeking records 

pertaining to another living individual, 

you must include a statement from that 

individual certifying his/her agreement 

for you to access his/her records. 

Without this bulleted information the 

USCG will not be able to conduct an 

effective search, and your request may 

be denied due to lack of specificity or 

lack of compliance with applicable 

regulations. 

RECORD ACCESS PROCEDURES: 

See ‘‘Notification Procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification Procedure’’ above. 

RECORD SOURCE CATEGORIES: 

Records are retained from the 

following sources: 

• USCG Employee Assistance 

Program: the client, the licensed mental 

health provider, and collateral sources 

and resources intended to help the 

client. 

• USCG Workplace Violence and 

related Critical Incident Team: 

investigation records, personnel records, 

critical incident team assembled to 

make recommendations to command, 

subject’s supervisors, and the subject. 

• USCG Critical Incident Stress 

Management-related records: Work-Life 

staff, Peers, Incident commander, 

command(s) affected, individuals 

impacted by incident, other support 

persons who may be mobilized to assist 

those impacted by the event. 

• USCG Sexual Assault Prevention 

and Response Program: victim, victim 

support person, medical personnel 

assisting victim, criminal investigations 

and investigators, and other support 

personnel intended to assist victim. 

• USCG Victim Support Persons 

(VSP): the victim support person, WorkLife staff, VSP’s or Victim Advocate’s 

work supervisor, other support persons 

who may assist in training. 

• USCG Critical Incident Stress 

Management Peer Volunteers: Peer, 

Peer’s supervisor, Work-Life staff, and 

other support persons who may assist in 

training. 

• Case records maintained by USCG 

Work-Life personnel on USCG Duty 

members who have demonstrated 

suicidal behavior: the patient, medical 

personnel, patient’s command, and 

Work-Life staff and other support 

persons who may assist in helping the 

patient. 

• Reports of USCG active duty 

suicidal behavior incidents, work place 

violence incidents, critical incidents, 

and sexual assaults maintained by 

USCG Headquarters (CG–1112): WorkLife staff and others as described above 

under their related programs. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

Dated: April 23, 2011. 

Mary Ellen Callahan, 

Chief Privacy Officer, Department of 

Homeland Security. 

[FR Doc. 2011–10719 Filed 5–2–11; 8:45 am] 

BILLING CODE 9110–04–P 

DEPARTMENT OF HOMELAND 

SECURITY 

Office of the Secretary 

[Docket No. DHS–2011–0020] 

Privacy Act of 1974; Department of 

Homeland Security United States 

Coast Guard—DHS/USCG–007 Special 

Needs Program System of Records 

AGENCY: Privacy Office, DHS. 

ACTION: Notice of Privacy Act system of 

records. 

SUMMARY: In accordance with the 

Privacy Act of 1974, the Department of 

Homeland Security proposes to update 

and rename an existing Department of 

Homeland Security system of records 

titled, ‘‘Department of Homeland 

Security/United States Coast Guard–007 

Exceptional Family Member Program 

System of Records.’’ This system will 

allow the Department of Homeland 

Security United States Coast Guard meet 

it obligation to assist military personnel, 

civilian personnel and their eligible 

dependents with special needs. As a 

result of the required biennial review of 

this system, records have been updated 

to reflect the name change to 

Department of Homeland Security/ 

United States Coast Guard Special 

Needs Program Record. This updated 

system will be included in the 

Department of Homeland Security’s 

inventory of record systems. 

DATES: Submit comments on or before 

June 2, 2011. This updated system will 

be effective June 2, 2011. 

ADDRESSES: You may submit comments, 

identified by docket number DHS– 

2011–0020 by one of the following 

methods: 

• Federal e-Rulemaking Portal: 

http://www.regulations.gov. Follow the 

instructions for submitting comments. 

• Fax: 703–483–2999. 

• Mail: Mary Ellen Callahan, Chief 

Privacy Officer, Privacy Office, 

Department of Homeland Security, 

Washington, DC 20528. 

• Instructions: All submissions 

received must include the agency name 

and docket number for this rulemaking. 

All comments received will be posted 

without change to http:// 

www.regulations.gov, including any 

personal information provided. 

• Docket: For access to the docket, to 

read background documents, or 

comments received go to http:// 

www.regulations.gov. 

FOR FURTHER INFORMATION CONTACT: For 

general questions please contact: Eileen 

Yenikaliotis (202–475–3515), Acting 

Privacy Officer, United States Coast 


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