Your completed FISAP

must be transmitted via FISAP on the Web by October 1, 2013

Fiscal Operations Report for 2012-2013

and

Application to Participate for 2014-2015

(FISAP)

in the Federal Perkins Loan,

Federal Supplemental Educational Opportunity Grant (FSEOG),

and Federal Work-Study (FWS) Programs

U.S. Department of Education

Federal Student Aid
2014-2015 FISAP Instructions

i

Contents

Page

Introduction to the Fiscal Operations Report and Application to Participate (FISAP) ......................ii

 

PART I Identifying Information, Certification and Warning Instructions............................ I-1

PART II Application to Participate Instructions.......................................................................II-1

PART III Federal Perkins Loan Program Report Instructions...............................................III-1

PART IV FSEOG Program Report Instructions...................................................................... IV-1

PART V FWS Program Report Instructions.............................................................................V-1

PART VI Program Summary Instructions................................................................................ VI-1

The Legal Reason You Must

Complete the Application to Participate

A school to participate in the campus-based 

programs is required to file an application by the 

deadline date of October 1, 2013 as established 

in the “Notice of the 2013-2014 Award Year 

Deadline Dates for the Campus Based Programs” 

that was published in the Federal Register on

March 7, 2013 (Vol. 78, No. 45 FR 14776). It is 

important to note that if the U.S. Department of 

Education (Department) does not receive a 

completed application by the published deadline 

date, you cannot be assured that your school will 

be allocated funds for any of the campus-based 

programs. The regulatory and statutory citations 

are Federal Perkins Loan (34 CFR 673.3) (20 

U.S.C. 1087bb), FWS (34 CFR 673.3) (42 U.S.C. 

2752), and FSEOG (34 CFR 673.3) (20 U.S.C. 

1070b-3).

The Legal Reason You Must Complete the 

Fiscal Operations Report 

Federal regulations state that if you spent campusbased program funds in 2012-2013 or have a 

Federal Perkins Loan Fund, you must submit a 

Fiscal Operations Report. The regulatory and 

statutory citations are as follows: Federal Perkins 

Loan (34 CFR 674.19), FWS 

(34 CFR 675.19), and FSEOG (34 CFR 676.19), 

(20 U.S.C. 1094).

Disclosure of Estimated Burden

According to the Paperwork Reduction Act of 

1995, persons are not required to respond to a

collection of information unless it displays a valid 

OMB control number. Public reporting burden 

for this collection of information is estimated to 

average 43 hours per response, including time for 

reviewing instructions, searching existing data 

sources, gathering and maintaining the data 

needed, and completing and reviewing the 

collection of information. The obligation to 

respond to this collection is mandatory to obtain 

or retain benefit in accordance with the following 

regulatory and statutory citations: Federal Perkins 

Loan (34 CFR 674.19), Federal Work-Study (34 

CFR 675.19), and Federal Supplemental 

Educational Opportunity Grant (34 CFR 676.19), 

(20 U.S. C. 1094). 

Send comments regarding the burden estimate or 

any other aspect of this collection of information, 

including suggestions for reducing this burden, to:

U.S. Department of Education

Washington, DC 20210-4537

or email IDDocketMgr@ed.gov and reference the 

OMB Control Number 1845-0030. 

Note: Please do not return the completed Fiscal 

Operations and Application to Participate (FISAP) 

to this address.
2014-2015 FISAP Instructions

ii

If you have comments or concerns regarding 

the status of your school’s submission of this 

form, contact the Campus-Based Call Center at 1-

877-801-7168. Customer service representatives 

are available Monday through Friday from 8:00 

a.m. until 8:00 p.m. (ET). You may also send an

e-mail to CBFOB@ed.gov.

Introduction to the Fiscal Operations Report and 

Application to Participate (FISAP)

What is the FISAP?

The FISAP contains two sections:

 the Application to Participate in the three 

campus-based programs (Federal Perkins 

Loan, Federal Supplemental Educational 

Opportunity Grant [FSEOG], and Federal 

Work-Study [FWS]) for the award year 

July 1, 2014 through June 30, 2015, and

 the Fiscal Operations Report for program 

participation during the award year July 1, 

2012 through June 30, 2013.

What do these programs provide?

All programs provide funds (in different ways) 

to students with financial need to help pay 

postsecondary education costs. 

The Federal Perkins Loan Program provides 

low-interest loans, the FSEOG Program offers 

grants, and the FWS Program provides parttime employment for students. Each program 

has a CFDA number. (“CFDA” is the acronym 

for the Catalog of Federal Domestic Assistance, 

which describes all federal programs.) For 

Perkins, the number is CFDA#84.038; for 

FSEOG, it is CFDA#84.007; and for FWS, it is 

CFDA#84.033.

What should new applicants do to participate 

in the campus-based programs?

If your school is a first-time participant or does 

not possess a current Program Participation 

Agreement (PPA) for the Title IV programs, 

apply for participation to the U.S. Department 

of Education’s School Eligibility Channel 

(SEC). Schools must use the online application 

available at http://eligcert.ed.gov.

Once your school answers questions for initial 

applicants and prints and faxes them to the 

School Participation Team (SPT) for your 

school’s home state, the SPT will provide your 

school with an OPEID number that gives your 

school access to complete the E-application.

Your school does not need to establish 

eligibility before filing the FISAP by the 

October 1, 2013 deadline. However, if your 

school wishes to participate in the campusbased programs in the 2014-2015 award 

year, your school must have an OPEID 

number to access the eCampus-Based system 

to apply for funds before the October 1, 2013

deadline. 

Also, your school will not receive any 

Campus-Based funds until your school is 

certified by the Department as eligible to 

participate in Federal Student Aid programs.

Will I need to complete the entire FISAP?

Not necessarily. To decide what parts must be 

completed, you must know what your school 

did last year and what it plans to do next year. 

The FISAP contains data cells for two separate 

award years: an Application for funds for 2014-

2015 and the Fiscal Operations Report for funds 

received in 2012-2013.

The FISAP is divided into three main areas: 

Identifying Information, Certification and 

Warning; the Application to Participate; and the 

Fiscal Operations Report. (See the table of 

contents for the six FISAP parts.)
2014-2015 FISAP Instructions

Introduction to the FISAP iii

Use the following table to determine what parts 

need to be completed.

For this situation Complete these parts

You are requesting FISAP, Part I:

funds for 2014-2015 Identifying Information, 

Certification and 

Warning

FISAP, Part II:

Application to 

Participate

For this situation Complete these parts

You received funds FISAP, Part I:

for 2012-2013 Identifying Information, 

Certification and 

Warning

FISAP, Parts III, IV, V: 

Fiscal Operations Report 

(as applicable)

FISAP, Part VI: 

Program Summary

In addition, if your school is in the process of 

liquidating its Federal Perkins Loan Fund, or 

you made loans from the Fund even though 

your school did not receive a Federal Capital 

Contribution for the 2012-2013 award year, you 

must complete the Identifying Information, 

Certification and Warning section and the Part 

III Perkins Loan Program section of the Fiscal 

Operations Report.

I am reporting for more than one institution. 

Can I complete one FISAP to cover funding 

for all institutions?

Yes. Institutions with unique OPEID numbers*

that are under the same administrative control 

or ownership have the following options:

OPTION A: Each institution may complete a 

separate application. (Any data you enter in a 

school’s application must not be duplicated in 

any other school’s application.)

OPTION B: These institutions may combine to 

complete one application. In this case, you must 

include in your FISAP the name, address, and 

OPEID of each eligible institution for which 

this FISAP contains information. You must also 

be able to provide all FISAP data separately for 

each institution if required to do so by an audit 

or program review.

On the first page of the Identifying Information 

screen, you will indicate if this FISAP includes 

data for additional institutions. If yes, you must 

enter all institutions for which this form is 

applicable.

*An institution’s unique OPEID number is 

the one associated with what is commonly 

called the “main campus.” The first digit is 

always zero “0” and the last two digits are 

always zero “0”.

Explanation: The last two digits identify

additional campus locations. If an institution 

has more than 99 additional campus locations, 

the first digit of the OPEID is then incremented 

to 1. If an institution has more than 199 

additional campus locations, the first digit of the 

OPEID is incremented to 2, etc. 

Note: Campus-Based funds are awarded to the 

reporting institution (the institution filing the 

FISAP) and the reporting institution must 

ensure that funds are made reasonably available 

to all qualifying students at each eligible 

institution for which it has requested funds and 

each additional campus location listed in its 

Program Participation Agreement (PPA).

How do I submit my FISAP data? 

You must go online to the Department’s FISAP 

on the Web site: https://cbfisap.ed.gov. At that 

site, you can also receive communications from 

the Department and submit corrections. 

To submit your FISAP on the Web, you must 

have a User ID and password. If you don’t have 

these, go to the Web site mentioned above and 

click on the “Login” button. Then click on the 

registration link in the login box and enter the 

information requested. Once you have 

registered, you will receive your User ID by e-
2014-2015 FISAP Instructions

Introduction to the FISAP iv

mail. When you have your ID, return to the site 

and click “Login.” Enter your User ID and the 

password you created when you registered. 

Click “Submit.” The Privacy Act screen will 

be displayed. Click “Continue” to access eCB.

Note: If you are a new destination point 

administrator (DPA) at your school, before you 

can register, you must go to https://

fsawebenroll.ed.gov to enroll or call CPS/SAIG 

Technical Support 1-800-330-5947. 

What does the Department of Education do 

with the FISAP information I submit?

The Department uses the information you 

provide in the Application to Participate and in 

the Fiscal Operations Report to determine the 

amount of funds you will receive for each 

campus-based program. You must provide 

accurate data. If you do not, you might not 

receive all the funds to which you are entitled, 

or you might be required to return funds you 

were not entitled to receive. You must retain 

accurate and verifiable records for program 

review and audit purposes.

The Department uses your Fiscal Operations 

Report data to manage the Perkins Loan Fund

portfolio and to monitor expenditures in the 

campus-based programs.

When is the FISAP due?

The FISAP data must be submitted before 

midnight EDT on October 1, 2013.

How do I know the Department of Education 

has received my FISAP?

After submission, your school will receive a 

confirmation listing the date and time the 

Department received your FISAP. 

What if I need to make corrections to my 

FISAP after the December 13

th deadline for 

corrections?

Each year, in November, the Department 

publishes an Electronic Announcement on IFAP 

Subject: FISAP Edit Corrections and Perkins 

Cash on Hand Update Due December 13. 

Please review that announcement for 

information on how to accomplish data 

corrections on your FISAP.

When will I hear from the Department about 

my school’s award amounts?

The Department lets you know your tentative 

2014-2015 award amount(s) by February 1, 

2014 and your final award amount(s) by 

April 1,2014.

What general instructions should I follow 

when I complete the FISAP?

Have these instructions handy as you 

complete your FISAP to make sure you have 

reported information correctly.

Use actual figures, except where estimates are 

requested.

When a dollar amount is requested, use whole 

dollars only. Do not report cents. The 

electronic FISAP system will not accept cents. 

Round to the nearest dollar. For example, report 

$175 if the actual amount in your records is 

$175.49. Report $176 if the actual amount in 

your records is $175.50.

Do not enter negative amounts. The FISAP on 

the Web will accept only positive amounts. 

(Most calculations are performed for you.) 

Complete only those items that pertain to your 

school.

How do cross-over payment periods affect 

FISAP reporting?

A cross-over payment period is a payment 

period that includes both June 30 and July 1; 

i.e., it crosses the change in award years. 

However, the funds are expended from either 

one award year or the other. FISAP reporting is

based on the funds expended from a specific 

award year, not how your schools payment 
2014-2015 FISAP Instructions

Introduction to the FISAP v

periods are structured.

Example: If a Federal Pell Grant award for 

the 2013 summer was paid to a student with 

funds from the 2013-2014 award year 

authorization for that program, report that 

amount in the FISAP to be filed next year 

(due by October 1, 2014) and not on this 

FISAP. So, in Part II, Section E, Field 23 on 

page A-4 of the FISAP you are to report the 

total amount expended against your Federal 

Pell Grant 2012-2013 award year 

authorization. This amount should agree with 

the final cumulative expenditures for the 

2012-2013 award year as entered in G5.

How do I report funds transferred between 

programs and funds carried forward or 

carried back?

As published in the Federal Student Aid 

Handbook, Volume 6, Managing CampusBased Programs, there are provisions for 

transferring Campus-Based funds between 

Campus-Based Programs and carrying funds 

forward or back between award years. These 

provisions do not allow for moving funds 

between programs, between schools or between 

years within G5. The transfer of Campus-Based 

funds is reported on the Fiscal Operations 

Report and Application to Participate (FISAP) 

only.

Also see the following Electronic 

Announcements available posted to the IFAP 

Web site:

March 29, 2012, Subject: Transfers of CampusBased Program Funds and G5 Award 

Adjustments, and

June 28, 2012, Subject: Change to G5 

Functionality for Campus-Based Program 

Awards.

What are the deadline dates for the 2014-

2015 award year?

2014-2015

FISAP 

on the Web 

available to 

schools

By August 1, 

2013

Reallocation 

Form submission

(return 2012-

2013

funds/request 

2013-2014

supplemental 

FWS funds) to 

ED

By August 16, 

2013

FISAP 

submission 

(2012-2013

Report and 2014-

2015 Application

for funds) to ED

By October 1, 

2013

Work Colleges 

Report of 2012-

2013

Expenditures to 

ED

By October 1, 

2013

FISAP Edit 

Corrections 

(2012-2013

Report and 2014-

2015 Application

for funds) due to 

ED

By December 13, 

2013

Tentative 2014-

2015 Awards 

posted on the 

Web

By January 31, 

2014

Waiver Request 

for Underuse of 

2014-2015

By February 7, 

2014
2014-2015 FISAP Instructions

Introduction to the FISAP vi

Funds to ED

2014-2015 Work 

Colleges 

Application and 

Agreement to 

ED

By March 7, 

2014

Final 2014-2015

Awards posted 

on the Web

By April 1, 2014

Waiver Request 

for 2014-2015

FWS 

Community

Service Waiver 

Expenditure 

Requirements to 

ED

By April 25, 

2014
2014-2015 FISAP Instructions

Part I: Identifying Information, Certification and Warning I-1

Part I:

Identifying Information, Certification

and Warning

Who must complete Part I?

All schools must complete Part I and must 

submit the signed hard copy of the certification 

and signature pages (see page I-3). 

Field-by-field instructions for Part I

Section A. Identifying Information

Field

1(a )Name and address of school

If your school currently participates in the 

campus-based programs, the FISAP on the 

Web automatically provides your school’s 

name and address as it is listed in our files. 

You will need to verify this data for 

accuracy and make any corrections 

necessary. You can update school changes 

by going to http://eligcert.ed.gov. The 

School Eligibility Channel (SEC) will 

process these actions. 

If your school is a new applicant, you will 

need to enter its name and address, which 

must be that of a school of postsecondary 

education. The address must be the 

school’s street address. Do not enter the 

P.O. Box, an administrative entity location, 

or the address of the corporation that 

controls the school. To apply for eligibility, 

go to the Web site given in the preceding 

paragraph. 

If the school in this field is a new applicant 

for 2014-2015, but its students were 

included in the 2013-2014 application filed 

last year by a different institution, identify 

that institution’s name, address, and OPEID 

on the FISAP “Additional Information”

screen located on the left side menu. Then 

enter a brief explanation of how the students 

came to be counted in different places. 

1(b) Mailing address (if different from 1(a))

If your school currently participates in the 

campus-based programs, the FISAP on the 

Web automatically provides your school’s 

mailing address as it is listed in our files. 

You will need to verify this data for 

accuracy and make any corrections 

necessary.

If your school is a new applicant, you will 

need to enter its mailing address if 

different from the address in Field 1(a). 

You may enter a P.O. Box or an 

administrative entity location. However, if 

your school uses the services of a private 

firm in administering these programs and 

reports that fact in Field 7, do not report 

that firm here.

The following are the only permissible 

characters to use in this field: letters (A-Z), 

numbers (0-9), periods (.), apostrophes ('), 

dashes (-), number signs (#), at (@), 

percent signs (%), ampersands (&), slashes 

(/), or blanks (spaces). Use street address

abbreviations such as APT (apartment) or 

AVE (Avenue) if the address extends 

beyond the space provided.

2 OPEID Number

The FISAP on the Web automatically 

provides the OPEID. 

3 Type of school

If your school currently participates in the 

campus-based programs, the FISAP on the 

Web automatically provides the type of 

school as it is listed in our files. You will 

need to verify this data for accuracy and 

make any corrections necessary.
2014-2015 FISAP Instructions

Part I: Identifying Information, Certification and Warning I-2

If your school is applying for campus-based 

funds for the first time, select the type of 

school that best describes your school. 

Valid selections are:

Public

Private/Non-Profit

Proprietary (with the following sub-types):

Art

Business

Cosmetology

 Trade and Technical 

 Other

Note: Only proprietary schools enter the 

appropriate sub-type. If your school is 

“public” or “private non-profit,” do NOT 

try to select a proprietary sub-type.

4 Length/type of longest program

If your school currently participates in the 

campus-based programs, the FISAP on the 

Web automatically provides the length of 

your school’s longest program. You will 

need to verify this data for accuracy and 

make any corrections necessary.

If your school is a new applicant, select the 

number from the drop down box that best 

describes the length of your school’s longest 

program.

Note: If you are preparing this FISAP on 

behalf of two or more schools with different 

program types or lengths, for fields 3 and 4, 

enter information representing the highest 

percentage of enrolled students entered in 

Part II, Section D. 

5 Additional Institutions

The eCB system will pre-populate the first 

line with the 8-digit OPEID of the 

institution filing this FISAP (the reporting 

institution).

To enter additional institutions for which 

data is being reported on this FISAP, use 

the Additional Institution button to enter the 

OPEID of an additional institution. 

Note: The system will prepopulate the first 

and last two digits of the OPEID with zeros 

(see footnote to question on page iii “Can I 

complete one FISAP to cover funding for 

all institutions?” 

If the OPEID is valid, the eCB system will 

prepopulate the institution name, address, 

city, state and zip. If the OPEID number is 

not valid, a data entry edit error message 

will be displayed. 

You may repeat this process to include all 

additional institutions for which you are 

reporting.

If you need to delete an institution from the 

list, check the box located to the left of the 

OPEID and click the Delete Institution 

button.

You may only request funds and report data 

for additional institutions if the additional 

institutions are affiliated with the reporting 

institution through administrative control or 

ownership. If an additional institution is 

NOT affiliated with the reporting institution 

through administrative control or 

ownership, a separate FISAP must be filed 

and the data for that institution must not be 

duplicated in any other FISAP. If you need 

to delete an OPEID, check the box of the 

applicable OPEID and click the “Delete 

OPEID” button.

If the reporting institution entered in Field 

1(a) is a new applicant for 2014-2015 but its 

students were included in a 2013-2014 

application field last year by a different 

institution, identify that institution’s name, 

address and OPEID on the FISAP 

“Additional Information” screen from the 

left side menu. Also provide a brief 

explanation of how the students came to be 
2014-2015 FISAP Instructions

Part I: Identifying Information, Certification and Warning I-3

counted in different places.

6 Financial Aid Administrator

If your school currently participates in the 

campus-based programs, the FISAP on the 

Web will provide the name, telephone 

number, and e-mail address of your school’s 

financial aid administrator. You must verify 

this data for accuracy and make any 

corrections necessary.

If your school is a new applicant, you will 

need to enter all the Financial Aid 

Administrator (FAA) information in Field 6. 

Note: The Department uses the FAA email addresses to communicate with 

schools about campus-based program 

issues.

7 Name and address of private financial aid 

consultant firm, if any

If your school uses the services of a private 

firm in the administration of these 

programs, you must complete this field. Do

not include private CPAs or billing and 

collection agencies.

Section B. Certification and Warning

8 Chief Executive Officer (includes 

President, Chancellor and Director) 

All entries must be completed in this 

section. Your school’s CEO, President, 

Chancellor or Director must sign here to 

certify that the school is in compliance with 

the anti-lobbying requirements and that the 

FISAP data is “true and accurate.” The 

certifying official must be aware that the 

information in this FISAP is subject to audit 

and program review. Providing false or 

misleading information may result in 

criminal penalties.

You are required to send the hard copy of 

the combined certification and signature 

pages—containing Section A information 

and containing, in Section B, the original 

signature of one of the officials listed 

above—to the address below. Print out 

these pages by clicking the Self-Service tab, 

going to “Forms and Reports,” selecting 

“Signature Pages,” and then selecting “File” 

and “Print.” 

Mail the signature pages to the following 

address:

 FISAP Administrator 

3130 Fairview Park Drive

Suite 800

Falls Church, VA 22042

Note: You submit signature pages only 

once a year—not every time you submit a 

FISAP. To see if your signature pages have 

been logged as submitted, go to 

https://cbfisap.ed.gov and log in, then select 

“Self-Service,” then “Submission Log.”

The full text of the lobbying certification 

will print as part of the Certification and 

Warning page.

If your school received $100,000 or more 

for FSEOG and/or FWS and your school 

performs lobbying activities, you must 

submit Standard Form-LLL Disclosure of 

Lobbying Activities signed by your 

institution’s President/CEO/Chancellor, 

along with your signature pages. You can 

access the “Lobbying Form” through the 

Self-Service link at https://cbfisap.ed.gov. 
2014-2015 FISAP Instructions

Part II—Application to Participate II-1

Part II:

Application to Participate

Who must complete Part II?

All schools must complete Part II to request 

campus-based funds for the 2014-2015 award 

year. 

Section summaries are given below. Details 

follow in these instructions.

Section A: Current legislation and regulations 

contain formulas that use the information you 

provide in this section to determine the amount 

of funds your school will receive. Note: The 

amount you request in Section A will be the 

maximum you can receive.

Section B: Check “yes” here if your school 

wants to withdraw from the Federal Perkins 

Loan Program. You must follow the approved 

liquidation procedures outlined in guidance 

provided in the October 5, 2012 Electronic 

Announcement, Subject: Federal Perkins Loan 

Portfolio Liquidation and Perkins Loan 

Assignment available on the IFAP Web site at 

http://ifap.ed.gov or contact the Campus-Based 

Call Center at 877-801-7168 or 

CBFOB@ed.gov.

Section C: You can request a waiver of the 

penalty for an underuse of 2012-2013 award 

year funds if you provide a written explanation 

of the cause of the underuse and include steps 

your school has taken to ensure the cause has 

been remedied.

Section D: Provide enrollment information. 

See field by field instructions below. 

Section E: Provide assessments and 

expenditures information. See field by field 

instructions below.

Section F: Provide aggregate information on 

eligible aid applicants enrolled in your school 

for award year 2012-2013 by income level. See 

field by field instructions below.

Field-by-field instructions for Part II

Section A. Request for Funds for the 2014-

2015 Award Year

Enter in Field 1 your Federal Perkins Loan 

Level of Expenditure (LOE) request. In fields 2 

through 4, enter the amount of authorization 

your school wants to receive for each campusbased program. If you do not enter an amount in 

a field, your school will not receive any funds 

for that program. The amount you request 

should represent the maximum amount your 

school believes it needs. Do not request more 

federal funds for a program than you expect to 

use. Unexpended balances from the previous 

year indicate requests were over-estimated and 

should be reduced.

Note: If your Program Participation Agreement 

does not reflect eligibility for a Campus-Based 

program, you will not be able to request funds 

for that program.

Field

1 Federal Perkins Loan Level of 

Expenditures (LOE) 

Enter the amount your school wants to 

expend from its loan fund to make loans to 

students and to pay administrative and 

collection costs.

Schools planning to expend loan fund cash 

on hand in 2014-2015 must still complete 

Field 1 even though they will not be 

requesting any new Federal Capital 

Contribution. (Schools cannot request 

new Federal Capital Contribution for 2014-

2015 because Congress has not authorized 

these funds.)

A school that will make no loans in 2014-
2014-2015 FISAP Instructions

Part II—Application to Participate II-2

2015 but anticipates charging allowable 

collection costs to its loan fund cash must 

request an LOE in Field 1.

2 Federal Perkins Loan Federal Capital 

Contribution (FCC)

You cannot enter any data in this field 

because Congress did not authorize any 

FCC for the 2014-2015 application year.

3 FSEOG federal funds

Enter the amount of federal dollars your 

school wants for awards to students and for

administrative costs. Ask only for what 

you think you can spend.

Valid amounts are

000000000-999999999 

This field can be blank. 

4 FWS federal funds

Enter the amount of federal dollars your 

school wants for awards to students, for 

expenditures for the Job Location and 

Development Program (JLD), and for 

administrative costs. Ask only for what 

you think you can spend.

Valid amounts are

000000000-999999999 

This field can be blank. 

Section B. Federal Perkins Loan Program 

Liquidation Request

5 My school wishes to discontinue 

participation in the Federal Perkins

Loan Program

If your school no longer wishes to 

participate in the Federal Perkins Loan 

Program, you must notify the Department 

of your intention to liquidate your portfolio 

by clicking the “yes” radio button. To 

liquidate, you must return to the 

Department the federal share of cash on 

hand in the portfolio, and you must either 

assign all outstanding loans to the 

Department or purchase them. Please refer 

to guidance provided in the October 5, 

2012 Electronic Announcement, Subject: 

Federal Perkins Loan Portfolio Liquidation 

and Perkins Loan Assignmentavailable on 

the IFAP Web site at http://ifap.ed.gov or 

contact the Campus-Based Call Center at 

877-801-7168 or CBFOB@ed.gov.

Section C. Waiver Request for the Underuse 

of Funds 

If your school has returned more than 10 

percent of its Federal Perkins Loan, FSEOG, or 

FWS allocation for the 2012-2013 award year, 

your school’s 2014-2015 allocation for that 

program will automatically be reduced by the 

amount of the 2012-2013 funds returned.

You may, however, request a waiver of this 

underuse penalty by selecting “yes” in Field 6. 

Then, using the FISAP “Additional 

Information” screen, you must explain the 

circumstances that caused your school’s 

allocation to be underused. Select edit number 

02090 from the drop down box on the 

Additional Information screen. You must 

include the name of each program for which 

you are requesting a waiver and show that the 

circumstances were beyond your school’s 

control and are not expected to recur.

All waiver requests must be submitted to the 

Department by midnight February 7, 2014. 

Waiver requests received after this deadline will 

not be accepted. A Department review panel 

will consider each waiver request. Schools 

should receive their waiver approval or denial 

decisions by March 14, 2015. 

6 My school wishes to apply for a waiver of 

the penalty for the underuse of funds and 

will provide, on the Additional 

Information screen, a written explanation 

of the circumstances.
2014-2015 FISAP Instructions

Part II—Application to Participate II-3

Indicate your school wishes to request a 

waiver of the penalty for the underuse of 

funds by clicking the “yes” radio button. If 

you click “yes,” you must read the notice 

and follow its instructions.

Waivers of the FWS/FSEOG 

institutional-share requirement for 

Title III/V Schools 

In order to receive a waiver of the 

FWS/FSEOG institutional-share 

requirement for Title III/V schools, a school 

must first be designated as Title III/V 

eligible by the Department of Education 

Institutional Development and 

Undergraduate Education Service (IDUES). 

This eligibility, once designated, expires 

every five years. 

If you are unsure of your Title III/V 

eligibility for the 2014-2015 award year, or

if you need to apply for Title III/V 

eligibility, contact: 

U.S. Department of Education

Institutional Development and 

Undergraduate Education Service 

(IDUES)

Title III/V Eligibility Designation

1990 K Street, NW

6th Floor

Washington, DC 20006-8512

Phone: (202) 502-7777

E-mail: 

OPE_Institutional_Development@ed.gov

or go to the web site at:

http://www2.ed.gov/about/offices/list/ope/id

ues/index.html. 

Additional information about the deadline 

to apply for designation as an eligible 

institution for the Title III and Title V 

programs as well as a link to submit that 

application are available at:

http://www2.ed.gov/about/offices/list/ope/id

ues/eligibility.html

Schools that have been designated by 

IDUES as Title III/V eligible and want a 

waiver of the institutional-share requirement 

under the FWS Program and/or the FSEOG 

Program for the 2014-2015 award year are 

considered to have applied for that waiver 

simply by submitting a complete FISAP by 

October 1, 2013. 

The Department will send notices to those 

schools’ financial aid administrators,

indicating waivers have been granted. A 

school receiving a waiver still has the 

option of providing an institutional share 

and determining the amount of that share.

If your 2014-2015 FISAP is on behalf of 

two or more institutions (see Q & A on page 

iii), but not all the institutions are Title III/V 

eligible, you must file separate FISAPs 

for eligible and non-eligible institutions. 

Otherwise, Title III/V-eligible institutions

will not receive waivers of the institutionalshare requirement. 

 

Section D. Information on Enrollment

Traditional or non-traditional calendar 

A traditional calendar means your school has 

 academic terms that are quarters, 

trimesters, or semesters and

 only one admission period during each 

academic term. 

If your school has a traditional calendar, 

select the “Traditional” radio button and 

report enrollment in Field 7 or 8.

A non-traditional calendar means your 

school admits a new group of students 

monthly, or more frequently, into a majority

of its eligible programs—even if those 

students enroll on a quarter, trimester, or 

semester basis. 
2014-2015 FISAP Instructions

Part II—Application to Participate II-4

If your school has a non-traditional calendar, 

select the “Non-Traditional” radio button and 

report enrollment in fields 9 through 21, not

in Field 7 or 8.

Classify a student as an undergraduate or 

graduate student according to the instructions 

in Part II, Section F below. If a student 

enrolled as an undergraduate during an 

earlier term in 2012-2013 but enrolled as a 

graduate student in a subsequent term in 

2012-2013, report the student as a graduate 

student in Section D. 

7 & 8 Information on enrollment for a school 

with a traditional calendar

Schools that operate on a traditional 

academic calendar, or that have a majority of 

their eligible programs operating on a 

traditional calendar, must enter an 

unduplicated number of all postsecondary 

students enrolled (full time and less than full 

time) for the twelve-month period ending 

June 302013. “Unduplicated” means each 

student is counted/reported only ONCE, 

regardless of how many terms a student 

enrolls in.

Note: For further explanation concerning 

“full time and less than full time” enrollment, 

please review Enrollment Status in Volume 

1, Chapter 1, of the Federal Student Aid 

Handbook available on the IFAP Web site at 

http://ifap.ed.gov.

A person is not enrolled if he or she did not 

begin attending class.

Field 7 or Field 8 must include all 

postsecondary students enrolled in at least

one undergraduate or graduate/professional 

course that met one of the following criteria:

 Creditable toward a degree or certificate 

 Listed as an undergraduate or 

graduate/professional course in the 

school’s catalog

 Offered as an elective or required course 

as part of the undergraduate or 

graduate/professional curriculum 

 Required as a remedial course as part of 

the student’s degree or certificate 

program

 Otherwise considered by the school to 

be an undergraduate or graduate/ 

professional course

 High School students who are also 

enrolled in postsecondary classes are not 

“regular” students and are not reported as 

enrolled.

Do not include students who were 

exclusively auditing a class or classes. 

Column (a). Report the number of students 

enrolled in undergraduate classes.

Column (b). Report the number of students 

enrolled in graduate/professional classes.

7 Total number of students, 2012-2013

When you report the number of students 

your school enrolled at any time during the 

twelve-month period July 1, 2012 through 

June 30, 2013, count each student only 

ONCE. 

Report the number of students in the 

appropriate boxes (“Undergraduate” or 

“Graduate/Professional”).

Valid entries are 

0000000-9999999 

This field cannot be blank.

8 Estimated number of students, 2013-2014

If your school has a traditional calendar and 

had no enrollment in 2012-2013 but will 

have enrollment in 2013-2014, report the 
2014-2015 FISAP Instructions

Part II—Application to Participate II-5

estimated unduplicated numbers expected to 

enroll at any time during 2013-2014. Count 

each student only ONCE. 

Report the number of students in the 

appropriate boxes (“Undergraduate” or 

“Graduate/Professional”).

Valid entries are 

0000000-9999999 

This field cannot be blank.

9-21 Information on enrollment for a 

school with a non-traditional calendar

Complete fields 9-20 if most of your 

school’s eligible programs operate on a nontraditional calendar. 

As mentioned at the beginning of Section D, 

a non-traditional calendar means your 

school admits a new group of students 

monthly, or more frequently, into a majority

of its eligible programs—even if those 

students attend classes on a quarter, 

trimester, or semester basis.

Include only postsecondary students who 

were enrolled in campus-based eligible

educational or instructional programs during 

any month from July 1, 2012 through June 

30, 2013. 

For Undergraduate Students:

In each field in column (a), enter the 

number of undergraduate students who 

were enrolled in the previous month and 

who were still enrolled on the first day of 

the month for which you are entering 

information. For example, if you are 

completing Field 14(a), include any 

undergraduate students enrolled in 

November (fields 13(a) and 13(b)) who 

were still enrolled on December 1. In 

column (b), enter the number of new starts. 

New starts are undergraduate students who 

begin at any time during the month and 

include undergraduate students who were 

enrolled in the previous year and are reenrolling at the school after a break in 

enrollment. 

Once an undergraduate student is reported 

in Field 9(a) or in fields 9(b) through 19(b), 

the undergraduate student must be reported 

in fields 10(a) through 20(a) for any 

succeeding months through

June 30, 2013 during which the 

undergraduate student was enrolled at the 

school.

Example: Suppose you had 100 continuing 

undergraduate students who were enrolled 

as of July 1, 2012 (Field 9(a)), and 50 new 

undergraduate students who enrolled during 

July (Field 9(b)). If all those undergraduate 

students were still enrolled as of August 1, 

2012, you would show 150 continuing 

undergraduate students in Field 10(a). If 

you also had 75 new undergraduate students 

during the month of August—Field 10(b)—

you would add those to the 150 continuing

undergraduate students for a total of 225 

continuing undergraduate students for 

September 1, 2012—Field 11(a). This 

example assumes all 225 undergraduate 

students continued to be enrolled as of 

September 1, 2012.

In each column, Field 21 is the sum of fields 

9 through 20. The FISAP on the Web 

automatically calculates the sum of each 

column. 

Note: Remember that the amounts in Field 

21 column (a) and Field 21 column (b) will 

not be the total number of undergraduate 

students at your school, because you have 

undergraduate students duplicated in those 

totals. Rather, the totals represent the 

number of months all your undergraduate 

students were enrolled. 

.Valid entries for these fields are 

0000000-9999999

These fields cannot be blank.
2014-2015 FISAP Instructions

Part II—Application to Participate II-6

For Graduate Students:

In each field in column (c), enter the 

number of graduate students who were 

enrolled in the previous month and who 

were still enrolled on the first day of the 

month for which you are entering 

information. For example, if you are 

completing Field 14(c), include any

graduate students enrolled in November 

(fields 13(c) and 13(d)) who were still 

enrolled on December 1. In column (d), 

enter the number of new starts. New starts 

are graduate students who begin at any time 

during the month and include graduate 

students who were enrolled in the previous 

year and are re-enrolling at the school after 

a break in enrollment. 

Once a graduate student is reported in Field 

9(c) or in fields 9(d) through 19(d), the 

student must be reported in fields 10(c) 

through 20(c) for any succeeding months 

through June 30, 2013 during which the 

graduate student was enrolled at the school.

Example: Suppose you had 100 continuing 

graduate students who were enrolled as of 

July 1, 2012 (Field 9(c)), and 50 new 

graduate students who enrolled during July 

(Field 9(d)). If all those graduate students 

were still enrolled as of August 1, 2012, you 

would show 150 continuing graduate 

students in Field 10(c). If you also had 75 

new graduate students during the month of 

August—Field 10(d)—you would add those 

to the 150 continuing graduate students for 

a total of 225 continuing graduate students 

for September 1, 2012—Field 11(c). This 

example assumes all 225 graduate students 

continued to be enrolled as of September 1, 

2012.

In each column, Field 21 is the sum of fields 

9 through 20. The FISAP on the Web 

automatically calculates the sum of each 

column. 

Note: Remember that the amounts in Field 

21 column (c) and Field 21 column (d) will 

not be the total number of graduate students

at your school, because you have graduate 

students duplicated in those totals. Rather, 

the totals represent the number of months all 

your graduate students were enrolled. 

Valid entries for these fields are 

0000000-9999999

These fields cannot be blank.

Section E. Assessments and Expenditures

22 Total tuition and fees for the award year 

July 1, 2012 through June 30, 2013

Note: The tuition and fees revenue you 

enter here must be only for those students 

reported in Section D. Do not include 

tuition and fees revenue collected from 

individuals not meeting Section D’s 

description of an enrolled student. 

If a student enrolled as an undergraduate 

during an earlier term in 2012-2013 but 

enrolled as a graduate student in a 

subsequent term in 2012-2013, divide the 

tuition and fees revenue between columns 

(a) (undergraduate) and (b) (graduate) in 

proportion to the time spent in each type of 

class.

To complete Field 22, you will need to 

determine the amount of tuition and fees 

assessed (whether or not you collected 

tuition and/or fees), and subtract from it 

the amount refunded to students.

“Tuition and fees assessed” means

 amounts you charged and collected;

 amounts you charged but did not 

collect;

 remissions or waivers of costs (for 

example, your school waives a book 

fee for all low-income students); and

 the types of fees included in the cost of 

attendance, as allowed under Part F, 
2014-2015 FISAP Instructions

Part II—Application to Participate II-7

Section 472(1) of the Higher Education 

Act of 1965, as amended. 

If you charged a total fee for tuition and 

room and board, do not count the cost of 

room and board. Allot a reasonable amount 

to “tuition.”

Note: Every student has a tuition and fee 

value associated with attendance at your 

school. 

What to exclude: Exclude any fees you 

assess to all students but that all students 

are not required to pay (example: life and 

medical insurance for students).

What to do with terms/programs that 

cross award years: If an academic term 

extended beyond June 30, 2013, but the

majority of the term took place in award 

year 2012-2013, include the tuition and 

fees assessment for that term in Field 22. If 

the majority of an academic term did not

take place in 2012-2013, do not include 

that term’s tuition and fees in Field 22; 

instead, report that amount on next year’s 

FISAP.

If a student paid for a complete program of 

study and that program occurred in two 

award years, prorate if possible, the tuition 

and fees that apply to award year 2012-

2013. If proration is not possible, you may 

include in Field 22 the total tuition and fees 

assessed, but you must report that total the 

same way for all students and for each 

succeeding year.

Thus, if you do not prorate, you must 

choose either the first or the second year of 

the program when reporting the total 

tuition and fees charged your students. You 

must then always use that year for all your 

students. 

For example, suppose you have 1,000 new 

students who enrolled in 2012-2013, and 

they paid their tuition and fees up front. 

You decide you want to report that amount 

here, even though the students will 

continue in 2013-2014. Therefore, you 

cannot also report tuition and fees for those 

1,000 students for the second year of study. 

For 2013-2014, you can report tuition and 

fees only for students who began 

enrollment in 2013-2014.

Valid amounts are 

0000000000-9999999999 

This field cannot be blank. 

23 Total Federal Pell Grant expenditures 

for the 2012-2013 award year

The Department collects this information 

because it considers these expenditures a 

resource when determining the amount of 

FSEOG funds awarded your school. 

Report the total amount expended against 

your Federal Pell Grant 2012-2013 award 

year authorization. This amount should 

agree with the final cumulative 

expenditures for the 2012-2013 award year 

as entered in G5.

Note: It is important that you only include 

in Field 23 the Federal Pell Grant 

expenditures made from your 2012-2013

award year authorization for that program. 

For example, if a Federal Pell Grant award 

for the 2013 summer was paid to a student 

with funds from the 2013-2014 award year 

authorization for that program, report that 

amount in the FISAP to be filed next year 

(due by October 1, 2014) and not on this 

FISAP.

Any Pell expenditure adjustments you 

make for the 2012-2013 award year in G5 

after filing this FISAP must also be made 

in Field 23 when you submit your edit 

corrections, due by December 15, 2013 or 

the last business day prior to December 15 

if it falls on a weekend..

Valid amounts are

0000000000-9999999999
2014-2015 FISAP Instructions

Part II—Application to Participate II-8

This field cannot be blank. 

24 Total expended for state grants and 

scholarships made to undergraduates 

for the award year July 1, 2012 to June 

30, 2013

As is true for Pell Grant expenditures, the 

Department collects this information 

because it considers state grant and 

scholarship expenditures a resource when 

determining

the amount of FSEOG funds awarded your 

school.

Report the amount of state grants and 

scholarships expended for the award year 

July 1, 2012 through June 30, 2013, even if 

your school received the funds after June 

30, 2013.

Include the following need-based and nonneed-based expenditures:

 State grants

 State scholarships

 Tuition equalization (non-need-based 

grants exclusively for private colleges, 

paid by a state to a student to offset his 

or her higher tuition rates)

 Competitive awards

 Instructional grant awards (grants paid 

by a state to students taking courses in 

areas related to their work)

Include awards from the state where your 

school is located and awards from other 

states.

Do not include

 Robert C. Byrd Honors Scholarships 

and

 State awards, if your school has the 

final decision on which students get the 

funds.

Valid amounts are

000000000-999999999 

This field cannot be blank.

Section F. Information on Eligible Aid 

Applicants Enrolled in Your 

School for Award Year 2012-2013

Report the number of eligible aid applicants 

enrolled at your school in award year 2012-

2013 who applied for financial aid for that year. 

(Whether those applicants received aid is 

immaterial.) To obtain reports through 

EDExpress for only those students who actually

enrolled at your school, see the “Note” on the 

next page.

Use the following definitions—and subsequent 

income cell placement information—when 

completing Section F.

Regular student: A student enrolled at an 

institution of higher education in 2012-2013 for 

the purpose of obtaining a degree, certificate, or 

other recognized educational credential.

Enrolled student: A student who meets all the 

criteria in the instructions for Section D, 

beginning on page II-3. A person is not enrolled 

if he or she did not begin attending a class.

Independent student: A student who 

 was born before January 1, 1989 (at least 

24 years of age);

 was at the beginning of the 2012-2013

academic year working on a master’s or 

doctorate program; 

 was married on the day he or she applied 

(even if separated but not divorced);

 has children who receive more than half 

their support from the student;
2014-2015 FISAP Instructions

Part II—Application to Participate II-9

 has dependents (other than his or her 

children or spouse) who live with the 

student and receive more than half their 

support from the student at the time he or 

she applied and through June 30, 2013;

 has both parents deceased or is (or was 

until age 18) a ward or dependent of the 

court;

 is currently serving on active duty in the 

U.S. Armed Forces for purposes other 

than training;

 is a veteran of the U.S. Armed Forces; 

 is a student for whom a financial aid 

administrator made a documented 

determination of independence by reason 

of unusual circumstances.

A student who does not meet at least one of the 

criteria above is a dependent student.

Undergraduate student without a 

baccalaureate or first professional degree: A 

regular student who has never earned a 

baccalaureate degree or a first professional 

degree but is enrolled in an undergraduate 

course of study that usually does not exceed 

four academic years at an institution of higher 

education. This category includes students 

enrolled in a four- to five-year academic 

program designed to lead to a first degree. A 

student enrolled in a program of any other 

length is considered an undergraduate student 

only for the first four academic years of that 

program.

Undergraduate student with a baccalaureate 

or first professional degree: A regular student 

who has already received a baccalaureate 

degree (or its equivalent) or a first professional 

degree but is enrolled in an undergraduate 

course of study at an institution of higher 

education and meets the remaining criteria 

specified in the preceding paragraph.

Graduate/Professional student: A regular 

student who 

 is enrolled in a program or course of study 

above the baccalaureate level at an 

institution of higher education or is enrolled 

in a program leading to a first professional 

degree;

 has completed the equivalent of at least 

three years of full-time study at an 

institution of higher education, either prior 

to entering the program or as part of the 

program; and 

 is not receiving Title IV aid as an

undergraduate student for the same period 

of enrollment.

Eligible aid applicant: A regular student who 

 was enrolled in an academic or training 

program that was eligible for the campusbased programs during award year 

2012-2013, 

 met citizenship or residency requirements 

for award year 2012-2013, and

 applied for financial aid for award year 

2012-2013 using the 2012-2013 Free 

Application for Federal Student Aid

(FAFSA) and has an “official” 2012-2013

Expected Family Contribution (EFC) 

calculated by the Central Processing System 

(CPS).

Any student meeting the above criteria, 

regardless of the family’s ability to contribute to 

the cost of attendance, is to be included as an 

eligible aid applicant. You must include 

students for whom you had no funds to award

and students who you determined did not need 

funds.

Note: If a student was an undergraduate during 

an earlier term in 2012-2013 but a graduate 

student in a subsequent term in 2012-2013, 

report the student as a graduate student in 
2014-2015 FISAP Instructions

Part II—Application to Participate II-10

sections D and F. In Section E, Field 22, 

however, divide the tuition and fees revenue 

between columns (a) (undergraduate) and (b)

(graduate) in proportion to the time the student 

spent in each type of class.

If during 2012-2013 a student was an 

undergraduate during an earlier term, later 

received a baccalaureate degree, and was 

subsequently enrolled in an undergraduate 

course of study, that student must be reflected 

in column (b) if he or she was dependent or in 

column (d) if he or she was independent.

Categorizing 2012-2013 Eligible Aid 

Applicants for Entry in Part II, Section F,

fields 25-40 

In fields 25 through 39, columns (a) through (e), 

report all eligible aid applicants according to 

each applicant’s correct category. Include 

applicants who were eligible but who did not 

receive aid.

In each column, Field 40 is the sum of fields 25 

through 39. However, students reported in Field 

25 must not be included in the entries for fields 

26 through 39.

Note: You may use the 2012-2013 EDExpress 

software to access the FISAP Eligible 

Dependent and Eligible Independent student 

reports that list students by income range and 

enrollment status. These reports list all students 

who applied for aid, whether enrolled at your 

school or not. To obtain reports only for those 

students enrolled at your school, follow the 

steps below from the 2012-2013 EDExpress 

Help:

Set Up Packaging to Print FISAP Reports

1. Establish a basic academic year profile. 

This is required before you can import

ISIR data into Packaging:

a. Select Tools, Setup, Packaging from 

the menu bar, then click Academic 

Year Profile.

b. Type a code and title that are 

recognizable to you. You can use

letters or numbers.

c. Select the Default checkbox so the 

code will automatically appear as the 

academic year profile in the Import 

dialog box.

d. Disregard the Pell Grant Formula, 

Program Proration Percent, and EFC 

Program Length to Import from ISIR 

Database fields.

e. Enter at least one term title. This can 

be any type of description, such as

"Fall," "First Payment," or "Year."

f. Select Full-Time for the enrollment 

status. (see step 7, below).

g. Enter percentage values in the Pell, 

Grant, Perkins, FWS, or Loan 

columns. The values are unimportant 

as long as the total for each column 

does not exceed 100%.

h. Click Save.

i. Click OK.

2. Select File, Import from the menu bar, 

then click the Packaging tab.

3. Select Packaging Data - ISIR Data as the

import type.

4. Select the academic year profile you 

created in step 1, above, if it is not already 

selected for you.

5. Click OK. If you have a large ISIR

database, you can use selection criteria,

such as last name range, to limit the 

number of records you import at one time.

6. After the ISIR import is complete, delete 

the Packaging records for students who 

did not attend your school so they do not 

affect the record counts on your reports. 

The most efficient way to do this is to print 

the "ListUnpackaged Records" report 

and compare the report against your 

enrollment roster. Delete any preexisting 

Packaging records for students who are 

not enrolled at your school by selecting 

File, Delete from the menu bar, then 

clicking the Packaging tab. Select 

Student as the record type. Click OK, 

then click Select Records. Scroll through 

the list of students, selecting the Selected

checkbox for students you want to delete. 

Click OK.

7. To print the Dependent and 

Independent FISAP reports after you 

have completed the steps above,

select File, Print from the menu bar, 

then select the Packaging tab. In the

Print dialog box, you can select the

Print Details? checkbox, which prints a

list containing each student ID for each 

income category.
2014-2015 FISAP Instructions

Part II—Application to Participate II-11

If you need assistance using the EDExpress 

software, please contact the CPS/SAIG 

Technical Support Center at 1-800-330-5947.

For schools using other financial aid software 

applications, please contact the appropriate 

vendor for information and assistance.

Field 25

Students with an “Automatic” Zero EFC 

An applicant who meets certain tax filing and 

income criteria will qualify automatically for an 

Expected Family Contribution (EFC) figure of 

“0.” When those criteria are met, the CPS 

assigns a “0” EFC and does not perform a 

calculation except for Total Income (TI), 

Student’s Total Income (STI), and FAFSA

Total Income (FTI). Only these intermediate 

values will appear in the Financial Aid 

Administrator (FAA) information section on the 

Student Aid Report (SAR) or on the 

Institutional Student Information Record (ISIR). 

Not every student with a zero EFC has received 

an “automatic” zero EFC. To determine which 

students have received an automatic zero EFC, 

check the SAR or ISIR containing the official 

EFC and the CPS-processed data. The 

automatic zero flag will be set to “Y” if the 

student met the automatic zero EFC criteria. 

The SAR/ISIR field will be blank if the student 

did not meet those criteria.

In Field 25, report only those students whose 

output documents show a “Y” for the automatic 

zero calculation. 

Valid amounts are 

0000000-9999999 

This field cannot be blank.

Fields 26-39 

In these fields, determining the proper income 

category, or cell, for an eligible aid applicant 

depends on the income used to calculate that 

applicant’s EFC for 2012-2013. That income 

was (or would have been, in the case of 

applicants who received no aid) the basis for 

any campus-based funds awarded to the 

applicant.

Use the FAFSA Total Income (FTI), one of the 

intermediate computed values on the SAR or 

ISIR, to determine the proper cell for each 

student. For dependent students, FTI is the sum 

of Total Income (TI) and Student’s Total 

Income (STI). For independent students, the 

FTI will equal the TI. Remember, extract this 

information only from the SARs/ISIRs of 

students who actually enrolled in your school.

You might need to correct or adjust a student’s 

income information and recalculate the EFC. If 

so, you must use that corrected or adjusted 

information when determining the proper 

income cell for a student. In such a case, to 

determine the income cell for a dependent 

student, you must use the student’s and parents’ 

base year incomes, as reported on the 

SAR/ISIR.

Do not report “automatic” zero students here; 

report them in Field 25.

Valid amounts are 

0000000-9999999 

This field cannot be blank.

Field 40 

In each column, Field 40 is the sum of fields 25 

through 39. (Field 40 is automatically 

calculated.)
2014-2015 FISAP Instructions

Part III—Federal Perkins Loan Program Fiscal Operations Report III-1

Part III:

Federal Perkins Loan Program 

General Reminder: NSLDS and the Federal 

Perkins Loan Program

All Federal Perkins Loans must be regularly

reported to the National Student Loan Data 

System (NSLDS). Information on reporting 

requirements, technical documents, and 

assistance can be found in the NSLDS 

Reference Materials section on the Information 

for Financial Aid Professionals (IFAP) Web 

site at http://ifap.ed.gov.

Who must complete Part III?

You must complete Part III if:

 your school is continuing participation in 

the Federal Perkins Loan Program, or 

 your school is in the process of liquidating 

its Federal Perkins Loan Fund (hereafter 

known as the “Fund”), or

 your school made loans from its Fund even 

though your school did not receive a 

Federal Capital Contribution for award year 

2012-2013.

Your Perkins Loan Fund is not completely 

liquidated until you have 

 returned to the Department the federal share 

of cash on hand in the portfolio; 

 assigned all outstanding loans to the 

Department, or purchased them; 

 reported all these activities on a “final” 

Perkins Loan Report; 

 completed the required audit; and

 received a Federal Perkins Loan 

Portfolio Liquidation Letter of 

Completion from the Department.

Note: For information about the Perkins 

Liquidation process, please refer to 

guidance provided in the [October 5, 2012 

Electronic Announcement, Subject: 

Federal Perkins Loan Portfolio 

Liquidation and Perkins Loan 

Assignmenavailable on the IFAP Web site 

at http://ifap.ed.gov or contact the 

Campus-Based Call Center at 877-801-

7168 or CBFOB@ed.gov.

What will I need to complete Part III?

You will need your Federal Perkins Loan 

Program Account Ledgers. However, because 

your ledgers are set up according to the 

Department’s accounting reference manual, The 

Blue Book, your accounting numbers will not

match the field numbers in Section A. 

Therefore, do not simply transfer data from a 

ledger number that matches a field number—the 

data will not correspond.

The Blue Book is available on the IFAP Web 

site at http://ifap.ed.gov.

General instructions for Part III 

Section A requests cumulative data. When 

reporting data for unduplicated students, count 

each student only ONCE, regardless of the 

number of transactions the student has in any 

field.

Note: Perkins Loan principal cancellation data 

is collected in Part III, Section A. Further 

definition and explanation is available in 

Volume 6, Chapter 5 of the Federal Student Aid

Handbook available on the IFAP Web site at

http://ifap.ed.gov.

Section B requests the annual fund activity. 

Section C requests the cumulative repayment 

information. 
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Part III—Federal Perkins Loan Program Fiscal Operations Report III-2

Sections D and E collect cohort default rate 

(CDR) data. 

Note: The regulations at 34 CFR 674.5 state the 

method for calculating a school’s Perkins Loan 

Program CDR and the penalties that apply if the 

CDR meets or exceeds 50% for each of the 

three most recent award years. Upon 

notification by the Department, a school is 

ineligible to participate in the Perkins Loan 

Program and its Perkins Loan portfolio must be 

liquidated and any outstanding loans must be 

assigned to the Department. A school may 

appeal a notification of ineligibility within 30 

days of its receipt.

The following information also must be 

reported in Part III, as applicable: 

 Amounts received under the Department of 

Defense Educational Loan Repayment 

Program (10 U.S.C. 2172) 

 Amounts received from the consolidation of 

a Federal Perkins Loan 

 Amounts received under subtitle D of Title I 

of the National Community Service Act of 

1990, Subpart D

If your school is liquidating its Fund, or if your 

school made loans from its Fund even though 

your school did not receive a Federal Capital 

Contribution for the 2012-2013 award year, you 

must complete the Identifying Information, 

Certification and Warning, and the Federal 

Perkins Loan Program sections of the Fiscal 

Operations Report.

FUND REPAYMENTS ARE DUE if there is 

an accumulation of excess liquid capital in 

the Fund, or if your school is in the process 

of liquidating the Fund.

A school has excess liquid capital in its Loan 

Fund if projected funds available for the 2013-

2014 award year (June 30, 2013 cash on hand 

plus projected collections, plus Institutional 

Capital Contributions, plus other income) 

significantly exceed projected 2013-2014

expenditures from the Loan Fund. 

Note: In a year when Federal Capital 

Contributions are authorized, they would also 

be included in projected funds available.

The return of the Fund’s excess liquid capital 

requires schools to send payments of $100,000 

or more to the National Finance Center (NFC) 

via Treasury’s Financial Communications 

System (TFCS), Deposit Message Retrieval 

System (DMRS) (commonly known as 

FEDWIRE). Procedures for using FEDWIRE 

are contained in The Blue Book. For amounts 

less than $100,000, a school may either use 

FEDWIRE or send a check to:

U.S. Department of Education Payment Center

P.O. Box 979053

St. Louis, MO 63197-9000 

FISAP adjustment not required for prior 

year recoveries

If, in a prior year, your school took some or all 

of its Federal Perkins Loan administrative cost 

allowance entitlement from an FSEOG or FWS 

allocation, and your school recovered Federal 

Perkins Loan funds in 2012-2013 that were 

issued to students in a prior year, you are not 

required to adjust your FISAP to report the 

recovery of the Perkins funds. You must make 

an adjustment only if ED’s School Eligibility 

Channel requests it.

Field-by-field instructions for Part III

Section A. Fiscal Report (Cumulative) as of 

June 30, 2013

Field 

1.1 Cash on hand and in depository as of 

6/30/2013

Column (c). Report the total cash you had 

on hand and in depository as of June 30, 

2013. Include reimbursements the school 
2014-2015 FISAP Instructions

Part III—Federal Perkins Loan Program Fiscal Operations Report III-3

made to the Fund of interest and 

principal the borrower did not pay 

because he or she received a repayment 

incentive discount. 

Reduce the amount reported as cash on 

hand by the full amount of any loan 

payments you returned to borrowers 

because of the following circumstances:

 You received payments from those 

borrowers on or after the date they became 

totally and permanently disabled but before 

their loans were assigned to the Department, 

and

 The Department has discharged those loans 

during the award year because of the 

borrowers’ total and permanent disability. 

You may never enter a negative amount in Field 

1.1. If a school’s expenditures exceed the 

amount of cash on hand in the Fund, the school 

must deposit an additional Institutional Capital 

Contribution (ICC) into the Fund in the form of 

a short-term, no interest loan as of June 30, 

2013. A school may also deposit into the Fund 

as additional ICC a short-term, no interest loan 

to increase the Fund balance available for 

making Perkins Loans. The additional ICC is 

reported in Field 29.1 For a school to reclaim 

the additional ICC that it deposited during the 

2012-2013 award year, the ICC must be entered 

as a short-term, no interest loan made to the 

Fund in the accounting records of the school. 

When a school repays itself a short-term, no 

interest loan it made to the Fund, the repayment 

must be reported in Field 30.1.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

1.2 Cash on hand and in depository as of 

10/31/2013

Note: Completion of this field is not 

possible before October 31, 2013.

Column (a). When you are verifying Part 

III, Section A as part of the edit corrections 

you submit by December 15 (or the last 

business day prior to December 15 if it 

falls on a weekend), report the total cash 

you had on hand and in depository as of 

October 31, 2013. You may never report 

this entry as a negative amount. 

Expenditures that exceed the amount of 

cash on hand in the Loan Fund must be 

charged as ICC and deposited into the 

Fund as of October 31, 2013. This 

increased ICC must be reported in Field 

29.1 on the next FISAP that is due by 

October 1, 2014. If a school intends to 

reclaim this additional ICC, it must follow 

the instructions provided in Field 1.1 for a 

short-term, no interest loan made to the 

fund.

Valid amounts are 

000000000-999999999 

This field is blank if the system date is 

before 10/31/2013.

2 Funds receivable from federal 

government

Column (c). For the 2012-2013 reporting 

year, you will not have anything to enter, 

as Congress did not authorize any FCC 

for this year. 

3 Funds receivable from school

Column (c). If you have an entry in Field 

2, column (c), report in Field 3 the amount 

of the Institutional Capital Contribution 

required to maintain the minimum 

matching ratio in the Fund. 

Do not report this figure as a negative 

amount. Do not report amounts your 

school temporarily lent to the Fund. 

Valid amounts are

000000000-999999999 

This field cannot be blank.
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Part III—Federal Perkins Loan Program Fiscal Operations Report III-4

4 Funds advanced to students

Column (b). Report the unduplicated, 

CUMULATIVE number of borrowers who 

received their loans on or before June 30, 

2013. 

Valid entries are 

00000000-99999999

This field cannot be blank.

Column (c). Report the CUMULATIVE 

net amount of the loans paid to borrowers 

through June 30, 2013. This amount would 

include any assessed late charges added to 

the principal.

Valid amounts are

0000000000-9999999999

This field cannot be blank.

Note: Any penalty or late charges assessed 

and added to the principal are thereby 

capitalized and CANNOT be subsequently 

waived, compromised, or negotiated. For 

Part III reporting purposes, once the 

charges have been added to the principal, 

they cease to exist as separate charges.

5 Loan principal collected

Column (b). Report the unduplicated, 

CUMULATIVE number of borrowers who 

made payments on their loans through

June 30, 2013. 

Valid entries are

0000000-9999999 

This field cannot be blank.

Column (d). Report the CUMULATIVE 

loan principal amount collected from all 

sources through June 30, 2013. Reduce 

the amount reported here by the amount 

of principal you returned to borrowers 

because of the following circumstances:

 You received payments from those 

borrowers on or after the date they 

became totally and permanently

disabled but before their loans were 

assigned to the Department, and

 The Department has discharged those 

loans during the award year because of 

the borrowers’ total and permanent 

disability. 

Note: For the purposes of liquidation, a 

school purchasing a loan is like the 

borrower repaying the loan balance 

(principal plus interest). If the school does 

not re-lend that money before the year’s 

end, the school simultaneously reports the 

principal in Field Item 5 and the interest in 

Field Item 31. The school will reclaim its 

share of the reimbursed amount when the 

final capital distribution occurs.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

6 Loan principal assigned to and accepted 

by the United States

Column (b). Report the unduplicated, 

CUMULATIVE number of borrowers 

whose loans were assigned to the 

Department, and officially accepted, not 

later than June 30, 2013. For schools in 

liquidation status, report borrowers whose 

assigned loans were not in default as well 

as those whose loans were in default.

Valid entries are 

0000000-9999999 

This field cannot be blank.

Column (d). Report the CUMULATIVE 

amount of loan principal outstanding that 

was assigned to the Department, and 

officially accepted, not later than June 30, 

2013. This amount must agree with 

Section C, Field 2, column (d). DO NOT 

enter in sections A and C any unpaid 

penalty/late charges or collection costs 
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Part III—Federal Perkins Loan Program Fiscal Operations Report III-5

assessed to the borrower on any loans 

assigned to the Department.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

7 Loan principal canceled for 

teaching/military service (applies to 

loans made prior to 07/01/1972) 

Column (b). Report the unduplicated, 

CUMULATIVE number of borrowers 

who—because of teaching or military 

service those borrowers performed—have 

had principal canceled on loans made prior 

to July 1, 1972. 

Valid entries are 

0000000-9999999 

This field cannot be blank.

Column (d). Report the CUMULATIVE 

loan principal canceled for such service. 

Valid amounts are 

000000000-999999999 

This field cannot be blank.

8 Loan principal canceled for certain 

subject matter teaching service (math, 

science, foreign languages, bilingual 

education) 

Column (b). Report the unduplicated, 

CUMULATIVE number of borrowers 

who—because of certain subject matter 

teaching service those borrowers 

performed—have had principal canceled 

on loans made on or after July 23, 1992. 

Borrowers can have served as full-time 

teachers of mathematics, science, foreign 

languages, and bilingual education, or as 

full-time teachers in any other field of 

expertise where the state education agency 

determines there is a shortage of qualified 

teachers. 

Also report previously ineligible borrowers 

who—because of teaching service those 

borrowers performed on or after October 7, 

1998—received cancellation on any 

outstanding balances on loans made prior 

to July 23, 1992.

Valid entries are 

0000000-9999999 

This field cannot be blank.

Column (d). Report the CUMULATIVE 

loan principal canceled.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

9 Loan principal canceled for all other 

authorized pre-K or K-12 teaching 

service 

Column (b). Report the unduplicated, 

CUMULATIVE number of borrowers 

who—because of other authorized pre-K or 

K-12 teaching service those borrowers 

performed—have had principal canceled 

on loans made on or after July 1, 1972.

This category includes borrowers who 

provided full-time teaching service in (1) 

low-income schools (including teaching 

service that includes August 14, 2008, or 

begins on or after that date, in a lowincome educational service agency), as 

designated by the Department of 

Education; (2) Bureau of Indian Affairs 

(BIA) schools; (3) Head Start; and (4) the 

field of special education (on or after July 

23, 1992). Also included are borrowers 

who provided full-time teaching service for 

the handicapped before July 23, 1992. 

In addition, report previously ineligible 

borrowers who—because of special 

education or handicapped teaching service 

those borrowers performed on or after 

October 7, 1998—received cancellation on 

any outstanding balances on loans made 

prior to July 23, 1992.
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Part III—Federal Perkins Loan Program Fiscal Operations Report III-6

Valid entries are 

0000000-9999999 

This field cannot be blank.

Column (d). Report the CUMULATIVE 

loan principal canceled on these loans.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

10 Loan principal canceled for military 

service (applies to loans made 07/01/ 

1972 and after)

Column (b). Report the unduplicated, 

CUMULATIVE number of borrowers 

who—because of military service those 

borrowers performed—have had principal

canceled on loans made on July 1, 1972 

and after.

Valid entries are 

0000000-9999999 

This field cannot be blank.

Column (d). Report the CUMULATIVE 

loan principal canceled. 

For military service that ended before 

August 14, 2008, Defense/Direct/Perkins 

Loan borrowers are entitled to cancellation 

of up to a maximum of 50 percent of their 

loans, for four complete years of active 

duty service in the U.S. Armed Forces in 

an area of hostilities or area of imminent 

danger that qualifies for special pay under 

Section 310 of Title 37 of the United States 

Code. For qualifying military service that

includes August 14, 2008, or begins on or 

after that date, up to 100 percent of the 

loan may be canceled for five complete 

years of such service. To qualify for this 

cancellation benefit, a borrower must have 

served in the designated area for a 

complete year.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

11 Loan principal canceled for volunteer 

service 

Column (b). Report the unduplicated, 

CUMULATIVE number of borrowers 

whose loans were canceled for volunteer 

service, defined as service under the Peace 

Corps Act or under the Domestic 

Volunteer Service Act of 1973. 

Also report previously ineligible NDSL 

and Defense borrowers who received 

cancellation for volunteer service 

performed on or after October 7, 1998.

Valid entries are 

0000000-9999999 

This field cannot be blank.

Column (d). Report the CUMULATIVE 

loan principal canceled for this volunteer 

service.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

12 Loan principal canceled for law 

enforcement and corrections officer 

service 

Column (b). Report the unduplicated, 

CUMULATIVE number of borrowers 

whose loans were canceled for law 

enforcement or corrections officer service. 

To qualify for this cancellation, the 

borrower’s employing agency must be 

eligible and the borrower’s position must 

be essential to the agency’s primary 

mission.

Also report previously ineligible borrowers 

who—because of law enforcement and 

corrections officer service those borrowers 

performed on or after October 7, 1998—
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Part III—Federal Perkins Loan Program Fiscal Operations Report III-7

received cancellation on any outstanding

balances on loans made prior to 

November 29, 1990.

Valid entries are

0000000-9999999 

This field cannot be blank.

Column (d). Report the CUMULATIVE 

loan principal canceled for such service.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

13 Loan principal canceled for child/ 

family/early intervention service 

Column (b). Report the unduplicated, 

CUMULATIVE number of borrowers 

who—because of certain service those 

borrowers performed—received 

cancellation on loans made on or after 

July 23, 1992. Borrowers in this category 

must have served as (1) full-time 

employees of public or private nonprofit 

child or family service agencies or (2) fulltime qualified professional providers of 

early intervention services in public or 

other nonprofit programs under public 

supervision. 

Also report previously ineligible borrowers 

who—because of child, family, or early 

intervention service those borrowers 

performed on or after October 7, 1998—

received cancellation for any outstanding 

balances on loans made prior to July 23, 

1992. 

Valid entries are 

0000000-9999999 

This field cannot be blank.

Column (d). Report the CUMULATIVE 

loan principal canceled.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

14 Loan principal canceled for 

nurse/medical technician service 

Column (b). Report the unduplicated, 

CUMULATIVE number of borrowers 

who—because of service those borrowers 

performed as full-time nurses or medical 

technicians—received cancellations on 

loans made on or after July 23, 1992.

Also report previously ineligible borrowers 

who—because of nurse/medical technician 

service those borrowers performed on or 

after October 7, 1998—received 

cancellation on any outstanding balances 

on loans made prior to July 23, 1992. 

Valid entries are 

0000000-9999999 

This field cannot be blank.

Column (d). Report the CUMULATIVE

loan principal canceled.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

15 Loan principal canceled for pre-K or 

child care program staff member service

Column (b). Report the unduplicated, 

CUMULATIVE number of borrowers 

who--because of service as a full-time 

staff member in the education part of a 

prekindergarten or childcare program, 

received this cancellation for service that 

includes August 14, 2008, or begins on or 

after that date. 

Valid entries are

0000000-9999999 

This field cannot be blank.

Column (d). Report the CUMULATIVE 

loan principal canceled for such service.
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Part III—Federal Perkins Loan Program Fiscal Operations Report III-8

Valid amounts are 

000000000-999999999 

This field cannot be blank.

16 Loan principal canceled for service as an 

attorney in a public defender 

organization

Column (b). Report the unduplicated, 

CUMULATIVE number of borrowers

who-- because of service as a full-time 

attorney employed in Federal Public 

Defender Organizations or Community 

Defender organizations -- received this 

cancellation for service that includes 

August 14, 2008, or begins on or after that 

date. 

Valid entries are

0000000-9999999 

This field cannot be blank.

Column (d). Report the CUMULATIVE 

loan principal canceled for such service.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

17 Loan principal canceled for fire fighter 

service

Column (b). Report the unduplicated, 

CUMULATIVE number of borrowers

who-- because of service as a full-time fire 

fighter with a local, State, or Federal fire 

department or fire district--received this 

cancellation for service that includes

August 14, 2008, or begins on or after that 

date. 

Valid entries are

0000000-9999999 

This field cannot be blank.

Column (d). Report the CUMULATIVE 

loan principal canceled for such service.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

18 Loan principal canceled for Tribal 

College or University faculty service

Column (b). Report the unduplicated, 

CUMULATIVE number of borrowers

who-- because of service as a full-time 

faculty member at a Tribal College or 

University--received this cancellation for 

service that includes August 14, 2008, or 

begins on or after that date. 

Valid entries are

0000000-9999999 

This field cannot be blank.

Column (d). Report the CUMULATIVE 

loan principal canceled for such service.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

19 Loan principal canceled for librarian 

service

Column (b). Report the unduplicated, 

CUMULATIVE number of borrowers 

who-- because of service as a librarian with 

a master’s degree in library science who is 

employed in an elementary or secondary 

school that qualifies for Title I, Part A

funding, or in a public library that serves a 

geographic area that includes one or more 

Title I, Part A-eligible schools--received

this cancellation for service that includes

August 14, 2008, or begins on or after that 

date.

Valid entries are

0000000-9999999 

This field cannot be blank.

Column (d). Report the CUMULATIVE 

loan principal canceled for such service.
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Part III—Federal Perkins Loan Program Fiscal Operations Report III-9

Valid amounts are 

000000000-999999999 

This field cannot be blank.

20 Loan principal canceled for speechlanguage pathology service

Column (b). Report the unduplicated, 

CUMULATIVE number of borrowers

who--because of service as a full-time 

speech-language pathologist with a 

master’s degree who are working 

exclusively with Title I, Part A-eligible 

schools--received this cancellation for 

service that includes August 14, 2008, or 

begins on or after that date.

Valid entries are

0000000-9999999 

This field cannot be blank.

Column (d). Report the CUMULATIVE 

loan principal canceled for such service.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

21 Loan principal canceled for loans 

discharged for death/disability

Column (b). Report the unduplicated, 

CUMULATIVE number of borrowers 

whose loans were canceled because of 

death or permanent and total disability.

Valid entries are 

0000000-9999999 

This field cannot be blank.

Column (d). Report the CUMULATIVE 

loan principal canceled because of death or 

permanent and total disability.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

Note: In the case of permanent and total 

disability, “cumulative” refers to all loan 

principal canceled through June 30, 2002. 

Effective July 1, 2002, loans must be 

assigned to the Department if borrowers 

are claiming total and permanent disability 

discharges. Therefore, you must—

generally—report information for such 

assigned loans in Section A, Field 6 and in 

Section C, Field 2.2. However, there is one 

exception. Report here any amount you 

returned to borrowers because of the 

following circumstances:

 You received payments from those 

borrowers on or after the date they 

became totally and permanently

disabled but before their loans were 

assigned to the Department, and

 The Department has discharged those 

loans during the award year because of 

the borrower’s total and permanent 

disability.

In addition, effective July 1, 2008, 

borrowers may receive total and permanent 

disability discharges based on a 

determination by the Department of 

Veterans Affairs (VA) that the borrower is 

unemployable due to a service-connected 

disability. Loans discharged based on a 

VA disability determination are not

assigned to the Department, and are 

reported in Field 22 below.

22 Loan principal canceled for disability 

based on a VA determination

Column (b). Report the unduplicated, 

CUMULATIVE number of borrowers 

whose loans were canceled based on a 

determination by the Department of 

Veterans Affairs (VA) that the borrower is 

unemployable due to a service-connected 

disability.

Valid entries are 

0000000-9999999 

This field cannot be blank.
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Part III—Federal Perkins Loan Program Fiscal Operations Report III-10

Column (d). Report the CUMULATIVE 

loan principal canceled based on VA 

disability determinations.

Valid amounts are 

000000000-999999999 

 This field cannot be blank

23 Loan principal canceled for bankruptcy

Column (b). Report the unduplicated, 

CUMULATIVE number of borrowers 

whose loans were canceled for legal 

discharge in bankruptcy.

Valid entries are 

0000000-9999999 

This field cannot be blank.

Column (d). Report the CUMULATIVE 

loan principal canceled for bankruptcy. If 

the court has discharged only part of the 

debt in bankruptcy, report only that portion 

here. 

Valid amounts are 

000000000-999999999 

This field cannot be blank.

24 Loan principal canceled for loans 

discharged for surviving spouses of 

public service victims of 9-11 terrorist 

attacks

Effective September 30, 2006 (and NOT 

retroactive), loan principal will be canceled 

for a borrower who is the surviving spouse 

of an eligible public servant. An eligible 

public servant is a police officer, 

firefighter, member of the Armed Forces, 

or other safety or rescue personnel who 

died or became permanently and totally 

disabled as a result of injuries suffered in 

the September 11, 2001 terrorist attacks at 

the World Trade Center in New York, New 

York; at the Pentagon in Virginia; at the 

Shanksville, Pennsylvania site; or on board 

American Airlines flights 11 and 77 and 

United Airlines flights 93 and 175. 

This cancellation applies to loans on which 

amounts were owed on September 11, 

2001 and on which amounts are still owed 

on the day cancellation is requested.

Column (b). Report the unduplicated, 

CUMULATIVE number of borrowers 

whose loans were discharged because the 

borrowers are surviving spouses of eligible 

public servants. 

Valid entries are 

0000000-9999999 

This field cannot be blank.

Column (d). Report the CUMULATIVE 

loan principal canceled for borrowers 

whose loans were discharged because the 

borrowers are surviving spouses of eligible 

public servants.

Valid entries are 

000000000-999999999 

This field cannot be blank.

25 Loan principal canceled for loans 

discharged due to closed schools

Column (b). Report the CUMULATIAVE 

unduplicated number of borrowers whose 

loans were canceled because the borrowers 

were unable to complete programs in 

which they were enrolled due to the school 

or one of its additional locations closing. 

Valid entries are 

0000000-9999999 

This field cannot be blank.

Column (d). Report the CUMULATIVE 

loan principal canceled.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

26 Loan principal adjustments - other

Column (b). Report the unduplicated, 

CUMULATIVE number of borrowers 
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Part III—Federal Perkins Loan Program Fiscal Operations Report III-11

whose loan principal has been adjusted for 

reasons not reported in fields 7 through 

25—e.g., compromise; write-off (including 

write-offs of principal, late charges, and 

collection fees); incentive repayment 

discounts; or other costs not specified.

Valid entries are 

0000000-9999999 

This field cannot be blank.

Column (d). Report the CUMULATIVE 

amount of loan principal adjustments.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

27 Federal Capital Contributions

Column (d). Report the CUMULATIVE 

Federal Capital Contributions deposited 

into your Fund through June 30, 2013. Do 

not include any FCC transferred to either 

the FWS or FSEOG programs.

The amount reported in this field MUST 

ALWAYS equal or exceed the amount 

reported for this field on last year’s FISAP, 

unless last year’s entry was incorrect.

Make sure not to report Institutional 

Capital Contributions here; report those 

amounts in Field 29.1 or Field 29.2.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

28 Repayments of fund capital to federal 

government

Column (c). Report the CUMULATIVE 

amount (federal share) repaid to the federal 

government—as distribution of excess or

liquidated fund capital—through 

June 30, 2013. 

DO NOT reduce Field 27 by this 

amount.

Do not include authorized administrative 

cost allowance withdrawals or your 

institutional share.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

29.1 Short-term loans to the Fund

Column (a). Report the amount of any 

short-term, no interest loans made to the 

Fund beginning with the 2007-2008 award 

year to resolve expenditures that exceed 

cash on hand or to increase the Fund 

balance available for making Perkins 

Loans. These funds should be considered 

as additional ICC and reported here.

Valid amounts are

000000000-999999999

This field cannot be blank.

29.2 ICC deposited into the Fund 

Column (a). Report the CUMULATIVE 

amount of any ICC deposited into the 

Fund. This amount includes ICC to match 

FWS funds transferred into the Fund or 

ICC to match FCC, in years when FCC is 

authorized.

Valid amount are

000000000-999999999

The field cannot be blank.

29.3 Institutional Capital Contributions

Column (d). is the sum of fields 29.1(a) 

plus 29.2(a). This amount is automatically 

calculated for you. 
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Part III—Federal Perkins Loan Program Fiscal Operations Report III-12

30.1 Repayment of short-term loans to the

Fund

Column (a). Beginning with the 2007-

2008 award year, report the repayment of 

any short-term, no interest loans made to 

the Fund to resolve expenditures that 

exceeded cash on hand or to increase the 

Fund balance available for making Perkins 

Loans. 

Valid amounts are

000000000-999999999

This field cannot be blank.

30.2 Distribution of excess or liquidated fund

capital

Column (a). Report the CUMULATIVE 

amount distributed to the institution as 

excess or liquidated fund capital.

Valid amounts are

000000000-999999999

This field cannot be blank.

30.3 Repayments of fund capital to school

Column (c) is the sum of fields 30.1(a) 

plus 30.2(a). This amount is automatically 

calculated for you. 

DO NOT reduce Field 29.1 or 29.2 by 

this amount.

Do not include

 authorized administrative cost 

allowance withdrawals, and

 Defense Loan teaching/military 

cancellation reimbursements.

31 Interest income on loans

Column (d). Report the CUMULATIVE 

interest earned on loans through June 30, 

2013. Such interest includes:

 interest collected,

 interest not collected because the 

interest was canceled,

 interest not collected because of an 

incentive repayment discount,

 the total amount of loan interest 

assigned to and accepted by the 

Department, as reported on OMB Form 

1845-0048, Federal Perkins Loan 

Assignment (your school must also have 

acceptance notices from the 

Department dated prior to July 1, 2013), 

and

 interest not collected because the 

account was purchased, written off, 

compromised, or negotiated.

Reduce the amount reported as interest 

income by the interest amount you returned 

to borrowers because of the following 

circumstances:

 You received payments from those 

borrowers on or after the date they 

became totally and permanently

disabled but before their loans were 

assigned to the Department, and

 The Department has discharged those 

loans during the award year because of 

the borrowers’ total and permanent 

disability.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

32 Other income

Column (d). Report the CUMULATIVE 

income deposited into your Fund from all 

sources other than interest income on 

loans. 

You must include any other Fund asset 
2014-2015 FISAP Instructions

Part III—Federal Perkins Loan Program Fiscal Operations Report III-13

earnings, including interest earned on Fund 

assets deposited in interest-bearing 

accounts. (Make sure to subtract bank 

charges before entering such earnings 

here.) 

Also report deposits of certain late charges 

revenue. Enter any penalty or late charges 

added to principal that were included in 

Field 4.

If a borrower has overpaid the amount due, 

and this amount is in the Fund as of 

June 30, 2013, include here the amount of 

the overpayment.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

33 Reimbursements to the Fund of amounts 

canceled on loans made 07/01/1972 and 

after

Column (d). Report the CUMULATIVE 

reimbursements of canceled principal and 

interest the Department paid your school 

on all loans made on or after July 1, 1972.

The Department makes all payments by 

electronic fund transfer directly into the 

bank account your school designated. Such 

amounts must be deposited into your 

school’s Fund.

Note: In the event that Perkins Loan 

Cancellations are not funded in the current 

budget, please review the IFAP Web site at 

http://ifap.ed.gov for a Campus-Based 

Electronic Announcement concerning 

Federal Perkins Loan Service Cancellation 

Reimbursement for the 2011-2012 Award 

Year.

Make sure the information you provide 

here is current by going to FISAP on the 

Web’s Self-Service screen, then to

“Campus-Based Notifications for All 

Available Award Years.” Then select 

“Perkins Service Cancellation Awards.”

Valid amounts are 

000000000-999999999 

This field cannot be blank.

34.1 Administrative cost allowance

Column (a). Report the CUMULATIVE 

amount withdrawn from the Fund for an 

administrative cost allowance.

Note: To report an administrative cost 

allowance withdrawal for the 2012-2013

award year, you must have withdrawn that 

allowance by June 30, 2013. 

Valid amounts are 

000000000-999999999 

This field cannot be blank.

34.2 Collection costs

Column (a). Report the CUMULATIVE 

collection costs, allowed by regulation, that 

are not included in Field 34.1—e.g., 

address searches, credit bureau reporting, 

attorneys’ fees, court costs. DO NOT 

report any costs the borrower paid.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

34.3 Administrative cost allowance and 

collection costs (control)

Column (c) is the sum of fields 34.1(a) 

plus 34.2(a). This amount is 

automatically calculated for you.

NOTE ABOUT CANCELLATIONS: For 

loans made on or after July 1, 1993, no interest 

accrues during the qualifying period of 

deferment. Therefore, there is no interest to 

cancel once the borrower completes the 

qualifying service.
2014-2015 FISAP Instructions

Part III—Federal Perkins Loan Program Fiscal Operations Report III-14

Note: Schools are partially reimbursed for 

the cost of loan principal and interest 

canceled that is reported in fields 35-48 but 

are not reimbursed for amounts reported in 

fields 49-54.

35 Cost of loan principal and interest 

canceled for teaching/military service 

(applies to loans made prior to 

07/01/1972)

Column (c). For loans made prior to July 1, 

1972, report the CUMULATIVE loan 

principal and interest canceled for all 

teaching/military service. The principal in 

this field is an offset for Field 7, and the 

interest is a partial offset for Field 31.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

36 Cost of loan principal and interest 

canceled for certain subject matter 

teaching service (math, science, foreign 

languages, bilingual education) 

Column (c). For loans made on or after 

July 23, 1992, report the CUMULATIVE 

cost of loan principal and interest canceled 

for certain full-time subject matter teaching 

service (math, science, foreign languages, 

bilingual education, or other fields of 

expertise where the state educational 

agency determines there is a shortage of 

qualified teachers). 

Also report—for borrowers who performed 

such subject matter teaching service on or 

after October 7, 1998—the cumulative cost 

of loan principal and interest canceled on 

any outstanding balances on loans made 

prior to July 23, 1992. The principal in this

field is an offset for Field 8, and the 

interest is a partial offset for Field 31.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

37 Cost of loan principal and interest 

canceled for all other authorized pre-K 

or K-12 teaching service (applies to 

loans made 07/01/1972 and after)

Column (c). For loans made July 1, 1972 

and after, report the CUMULATIVE cost 

of loan principal and interest canceled for 

all other authorized pre-K or K-12 teaching 

service. This category includes 

cancellations for full-time teaching service 

in (1) low-income schools (including 

teaching service that includes August 14, 

2008, or begins on or after that date, in a 

low-income educational service agency), 

as designated by the Department; (2) 

Bureau of Indian Affairs (BIA) schools; (3) 

Head Start, and (4) the field of special 

education (on or after July 23, 1992). 

Also included are cancellations for fulltime teaching service for the handicapped 

provided before July 23, 1992. 

Also report—for previously ineligible 

borrowers who performed special 

education or handicapped teaching services 

on or after October 7, 1998—the 

cumulative cost of principal and interest 

canceled on any outstanding balances on 

loans made prior to July 23, 1992. 

The principal in this field is an offset for 

Field 9, and the interest is a partial offset 

for Field 31.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

38 Cost of loan principal and interest 

canceled for military service (applies to 

loans made 07/01/1972 and after)

Column (c). For loans made July 1, 1972 

and after, report the CUMULATIVE loan 

principal and interest canceled for military 

service. For military service that ended
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Part III—Federal Perkins Loan Program Fiscal Operations Report III-15

before August 14, 2008, 

Defense/Direct/Perkins Loan borrowers are 

entitled to cancellation of, up to a

maximum of 50 percent of their loans, for 

four complete years of active duty service 

in the U.S. Armed Forces in an area of 

hostilities or area of imminent danger that 

qualifies for special pay under Section 310 

of Title 37 of the United States Code. For 

qualifying military service that includes

August 14, 2008, or begins on or after that 

date, up to 100 percent of the loan may be 

canceled for five complete years of such 

service. To qualify for this cancellation 

benefit, a borrower must have served in the

designated area for a complete year. 

The principal in this field is an offset for 

Field 10, and the interest is a partial offset 

for Field 31.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

39 Cost of loan principal and interest 

canceled for volunteer service in the 

Peace Corps or under the Domestic 

Volunteer Service Act of 1973

Column (c). Report the CUMULATIVE 

loan principal and interest canceled for this 

service. Also report the cumulative cost of 

loan principal and interest canceled for 

previously ineligible NDSL and Defense 

borrowers who performed such volunteer 

service on or after October 7, 1998. 

The principal in this field is an offset for 

Field 11, and the interest is a partial offset 

for Field 31.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

40 Cost of loan principal and interest 

canceled for law enforcement and 

corrections officer service

Column (c). For loans made on or after 

November 29, 1990, report the 

CUMULATIVE loan principal and interest 

canceled for law enforcement or 

corrections officer service. 

Also report—for previously ineligible 

borrowers who performed law enforcement 

or corrections officer service on or after 

October 7, 1998—the cumulative cost of 

loan principal and interest canceled on any 

outstanding balances on loans made prior 

to November 29, 1990. 

The principal in this field is an offset for 

Field 12, and the interest is a partial offset 

for Field 31. 

Valid amounts are 

000000000-999999999 

This field cannot be blank.

41 Cost of loan principal and interest 

canceled for child/family/early 

intervention service 

Column (c). For loans made on or after 

July 23, 1992, report the CUMULATIVE 

cost of loan principal and interest canceled 

for child, family, or early intervention 

service. (See the instructions for Field 13 

on page III-6 for a description of this 

service.)

Also report—for previously ineligible 

borrowers who performed child, family, or 

early intervention service on or after 

October 7, 1998—the cumulative cost of 

loan principal and interest canceled on any 

outstanding balances on loans made prior 

to July 23, 1992. 

The principal in this field is an offset for 

Field 13, and the interest is a partial offset 

for Field 31.
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Part III—Federal Perkins Loan Program Fiscal Operations Report III-16

Valid amounts are 

000000000-999999999 

This field cannot be blank.

42 Cost of loan principal and interest 

canceled for nurse/medical technician 

service 

Column (c). For loans made on or after 

July 23, 1992, report the CUMULATIVE 

cost of loan principal and interest canceled 

for nurse and medical technician service. 

Also report—for previously ineligible 

borrowers who performed nurse and 

medical technician service on or after 

October 7, 1998—the cumulative cost of 

loan principal and interest canceled on any 

outstanding balances on loans made prior 

to July 23, 1992. 

The principal in this field is an offset for 

Field 14, and the interest is a partial offset 

for Field 31.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

43 Cost of loan principal and interest 

canceled for pre-K or child care 

program staff member service

Column (c). For service that includes

August 14, 2008, or begins on or after that 

date, report the CUMULATIVE loan 

principal and interest canceled for pre-K or 

child care program staff member service.

The principal in this field is an offset for 

Field 15, and the interest is a partial offset 

for Field 31.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

44 Cost of loan principal and interest 

canceled for service as an attorney in a 

public defender organization

Column (c). For service that includes 

August 14, 2008, or begins on or after that 

date, report the CUMULATIVE loan 

principal and interest canceled for service 

as an attorney in a public defender 

organization. 

The principal in this field is an offset for 

Field 16, and the interest is a partial offset 

for Field 31.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

45 Cost of loan principal and interest 

canceled for fire fighter service

Column (c). For service that includes

August 14, 2008, or begins on or after that 

date, report the CUMULATIVE loan 

principal and interest canceled for fire 

fighter service. 

The principal in this field is an offset for 

Field 17, and the interest is a partial offset 

for Field 31.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

46 Cost of loan principal and interest 

canceled for Tribal College or 

University faculty service

Column (c). For service that includes

August 14, 2008, or begins on or after that 

date, report the CUMULATIVE loan 

principal and interest canceled for Tribal 

College or University faculty service. 

The principal in this field is an offset for 

Field 18, and the interest is a partial offset 

for Field 31.
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Part III—Federal Perkins Loan Program Fiscal Operations Report III-17

Valid amounts are 

000000000-999999999 

This field cannot be blank.

47 Cost of loan principal and interest 

canceled for librarian service

Column (c). For service that includes

August 14, 2008, or begins on or after that 

date, report the CUMULATIVE loan 

principal and interest canceled for librarian 

service. 

The principal in this field is an offset for 

Field 19, and the interest is a partial offset 

for Field 31.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

48 Cost of loan principal and interest 

canceled for speech-language pathology 

service

Column (c). For service that includes

August 14, 2008, or begins on or after that 

date, report the CUMULATIVE loan 

principal and interest canceled for speechlanguage pathology service.

The principal in this field is an offset for 

Field 20, and the interest is a partial offset 

for Field 31.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

49 Cost of loan principal and interest 

canceled because of death/disability

Column (c). Report the CUMULATIVE 

loan principal and interest canceled 

because of death or permanent and total 

disability. 

Note: In the case of permanent and total 

disability, “cumulative” refers to all loan 

principal canceled through June 30, 2002. 

Effective July 1, 2002, loans must be 

assigned to the Department if borrowers 

are claiming discharges because of total 

and permanent disability. Therefore, you 

must—generally—report information for 

such assigned loans in Field 6, report the 

principal and interest for those loans in 

Field 53, and report the interest on those 

loans in Field 31. However, there is one 

exception. Report here any principal and 

interest amounts you refunded to 

borrowers because of the following 

circumstances:

 You received payments from those 

borrowers on or after the date they 

became totally and permanently

disabled but before their loans were 

assigned to the Department, and

 The Department has discharged those 

loans during the award year because of 

the borrowers’ total and permanent 

disability. 

In addition, effective July 1, 2008, 

borrowers may receive total and permanent 

disability discharges based on a 

determination by the Department of 

Veterans Affairs (VA) that the borrower is 

unemployable due to a service-connected 

disability. Loans discharged based on a 

VA disability determination are not 

assigned to the Department. Report in 

Field 50 loan principal and interest 

canceled based on a VA disability 

determination.

The principal in this field is an offset for 

Field 21, and the interest is a partial offset 

for Field 31.

Valid amounts are 

000000000-999999999 

This field cannot be blank.
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Part III—Federal Perkins Loan Program Fiscal Operations Report III-18

For information about disability 

discharges, contact the Nelnet Total and 

Permanent Disability Servicer in Denver, 

CO at 1-888-303-7818 or send an e-mail to 

disabilityinformation@nelnet.net. 

50 Cost of loan principal and interest 

canceled based on a VA disability 

determination

Column (c). Report the CUMULATIVE 

loan principal and interest canceled based 

on a VA disability determination.

The principal in this field is an offset for 

Field 22, and the interest is a partial offset 

for Field 31.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

For Information about VA disability

discharges, contact the Nelnet Total and 

Permanent Disability Servicer in Denver, 

CO at 1-888-303-7818 or send an e-mail to 

disabilityinformation@nelnet.net.

51 Cost of loan principal and interest 

canceled because of bankruptcy

Column (c). Report the CUMULATIVE 

loan principal and interest canceled 

because of bankruptcy. If the court has 

discharged only a portion of the debt in 

bankruptcy, report only that portion here.

The principal in this field is an offset for 

Field 23, and the interest is a partial offset 

for Field 31.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

52 Cost of loan principal and interest 

canceled for surviving spouses of public 

service victims of 9-11 terrorist attacks

Column (c). Report the CUMULATIVE 

amount of loan principal and interest 

canceled for borrowers whose loans were 

discharged because the borrowers are 

surviving spouses of eligible public 

servants who died or became permanently 

disabled as a result of the September 11, 

2001 terrorist attacks. (See Field 24, page 

III-9, for more information.) 

The principal in this field is an offset for 

Field 24, and interest is a partial offset for 

Field 31.

Valid amounts are

000000000-999999999

This field cannot be blank.

53 Cost of loan principal and interest 

assigned to and accepted by the United 

States

Column (c). Report the CUMULATIVE 

amount of loan principal and interest 

outstanding that was assigned to the U.S. 

Department of Education, and officially 

accepted, not later than June 30, 2013. 

Include the amount of loan principal and 

interest outstanding on loans assigned 

because of total and permanent disability. 

For schools in liquidation status, report 

amounts for assigned loans that were not in 

default as well as amounts for loans that 

were in default. 

The principal in this field is an offset for 

Field 6, and the interest is a partial offset 

for Field 31.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

54 Cost of loan principal and interest 

canceled for loans discharged due to 

closed schools

Column (c). Report the CUMULATIVE 
2014-2015 FISAP Instructions

Part III—Federal Perkins Loan Program Fiscal Operations Report III-19

cost of loan principal and interest canceled 

for borrowers whose loans were discharged 

because their schools closed. 

The principal in this field is an offset for 

Field 25, and the interest is a partial offset 

for Field 31.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

55 Other costs or losses

Column (c). Report all other 

CUMULATIVE costs or losses of 

principal and interest not covered in fields 

34.3 through 54—e.g., compromise, writeoff, etc. 

The principal in this field is an offset for 

Field 26, and the interest is a partial offset 

for Field 31.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

56 Balancing Adjustments - Debits 

In column (c), report CUMULATIVE 

adjustments to show activity not captured 

in fields 1.1 through 55. 

Valid amounts are

000000000-999999999 

This field cannot be blank. 

Note: Using the “Additional Information” 

screen, you must explain the reasons for 

any adjustments reflected in this field in 

enough detail for the Department to assess 

the entry’s validity.

57 Balancing Adjustments - Credits 

In column (d), report CUMULATIVE

adjustments to show activity not captured 

in fields 5 through 33. 

Valid amounts are

000000000-999999999 

This field cannot be blank. 

Note: Using the “Additional Information” 

screen, you must explain the reasons for 

any adjustments reflected in this field in 

enough detail for the Department to assess 

the entry’s validity.

58 Total debits and credits 

Column (c) is the sum of all entries in 

fields 1.1c through 56c. 

Column (d) is the sum of all entries in 

fields 5d through 33d and 57d. 

Total debits must equal total credits. 

The sum of columns (c) and (d) is 

automatically calculated. 

Section B. Fund Activity (Annual) During 

the 2012-2013 Award Year (July 

1, 2012 through June 30, 2013)

Note: This section requests information only for 

the 2012-2013 award year—do not report 

cumulative amounts here.

Field

1 Final adjusted Federal Capital 

Contribution (FCC) authorization

You cannot enter any data in this field 

because Congress did not authorize any 

FCC for the 2012-2013 reporting year.

2 FWS transferred into the Fund

Report the amount of FWS funds 

transferred into the Fund for the 2012-2013

reporting year. You must return to FWS 

any transferred amount you did not spend 

in the Federal Perkins Loan Program.
2014-2015 FISAP Instructions

Part III—Federal Perkins Loan Program Fiscal Operations Report III-20

Valid amounts are

000000000-999999999

This filed cannot be blank.

Note: You must have a Perkins Loan 

Level of Expenditure (LOE) from the 

Department for the award year in order to 

transfer FWS funds to the Federal Perkins 

Loan Program.

3 FCC transferred to FSEOG and FWS

You cannot enter any data in fields 3(a) 

FSEOG and 3(b) FWS because Congress 

did not authorize any FCC for the 2012-

2013 reporting year.

Valid amounts are

000000000-999999999

This field cannot be blank.

4 Total federal funds available for the 

2012-2013 award year

Field 4 equals Field 1 plus Field 2 minus 

Field 3(a) and Field 3(b). This field is 

automatically calculated. 

5 The unexpended amount of final 

adjusted authorized FCC for award 

year 2012-2013 that was NOT requested 

from G5 by June 30, 2012. This amount 

will be reduced from your total award 

amount next spring.

You cannot enter any data in this field 

because Congress did not authorize any 

FCC for the 2012-2013 reporting year.

6 Institutional Capital Contribution (ICC) 

deposited into the Fund between July 1, 

2012 and June 30, 2013

Your school is not required to report any 

ICC because Congress has not authorized 

any FCC. However, if you did deposit any

ICC into the Fund in order to match the 

transfer of FWS funds between July 1, 

2012 and June 30, 2013, report it here.

7 Loans advanced to students from the 

Fund during the 2012-2013 award year 

(minus 2012-2013 award year refunds) 

Report the net amount of the loans paid to 

borrowers from the Fund. This figure is the 

total amount of loans paid to borrowers 

minus any refunds or adjustments to 2012-

2013 loans (for example, the borrower 

made a pre-payment or dropped out of 

school and received a refund.) 

DO NOT report refunds on prior-year 

notes here; report those in Section A.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

8 Administrative cost allowance claimed 

for the 2012-2013 award year

Use the Administrative Cost Allowance 

Worksheet – Part VI, Section B, steps 1 

and 2 to calculate your Administrative Cost 

Allowance (ACA).

Report the amount withdrawn from the 

Fund for an administrative cost allowance. 

This withdrawn amount must be the same 

as the amount in Part VI, Section B, Field 

23(a). The amount could include funds 

claimed for any or all of the three 

programs.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

9 Total principal and interest repaid by 

borrowers from all sources during the 

2012-2013 award year

Column (a). Report the unduplicated 

number of borrowers who made payments 

on their loans in the 2012-2013 award year.
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Part III—Federal Perkins Loan Program Fiscal Operations Report III-21

Valid entries are 

0000000-9999999 

This field cannot be blank.

Column (b). Report the amount of 

principal and interest borrowers repaid 

during the 2012-2013 award year. Include 

any portion of the repayment that any

collection firm(s) kept. 

Include any penalty charges collected or 

late charges deposited into the Fund. 

Be sure to include amounts received as 

student repayments from ALL sources.

Do not include: 

 collection firm charges over and above 

the principal and interest due as 

collection cost, or 

 interest received from any investments.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

10 Total principal repaid by borrowers 

from all sources during the 2012-2013

award year for loans in default for more 

than 2 years but not more than 5 years

Column (a). Report the unduplicated

number of borrowers whose loans were in 

default for more than 2 years, but not more 

than 5 years, and who made payments 

toward outstanding principal on their 

defaulted loans in the 2012-2013 award 

year. Include borrowers whose defaulted 

loans were taken out of default status 

during the 2012-2013 award year (such as 

defaulted loans that were paid in full) as 

well as borrowers whose loans are 

currently in default.

Valid entries are 

0000000-9999999 

This field cannot be blank.

Column (b): Report the amount of 

principal repaid by borrowers in the 2012-

2013 award year on loans that were in 

default for more than 2 years but not more 

than 5 years. If rehabilitation removes a 

loan from default, report the amount 

collected up to the point the loan was 

rehabilitated. Do not report any payments a 

borrower made after rehabilitation.

Valid amounts are

000000000-999999999 

This field cannot be blank.

11 Total principal repaid by borrowers 

from all sources during the 2012-2013

award year for loans in default for more 

than 5 years

Column (a). Report the unduplicated

number of borrowers whose loans were in 

default for more than 5 years and who 

made payments toward outstanding 

principal on their defaulted loans in the 

2012-2013 award year. Include borrowers 

whose defaulted loans were taken out of 

default status during the 2012-2013 award 

year (such as defaulted loans that were 

paid in full) as well as borrowers whose 

loans are currently in default.

Valid entries are 

0000000-9999999 

This field cannot be blank.

Column (b): Report the amount of 

principal repaid by borrowers in the 2012-

2013 award year on loans that were in 

default for more than 5 years. If 

rehabilitation removes a loan from default, 

report the amount collected up to the point 

the loan was rehabilitated. Do not report 

any payments a borrower made after 

rehabilitation.

Valid amounts are 

000000000-999999999 

This field cannot be blank.
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Part III—Federal Perkins Loan Program Fiscal Operations Report III-22

Section C. Cumulative Repayment

Information as of June 30, 2013

Section C is an analysis of the repayment status 

for all past and current National Defense/Direct 

Student Loan and Federal Perkins Loan 

borrowers as of June 30, 2013 at your school. 

Count the number of borrowers and not the 

number of loans made.

In fields 1.1 through 5.4, each borrower is 

counted only once. That is, when a borrower has 

more than one loan and falls into more than one 

category in Section C, the dollars should be 

reported in the appropriate fields. The borrower, 

however, should be reported only once in 

column (b), in the field for the loan where the 

borrower’s principal amount outstanding is the 

greatest. 

In column (b), the sum of fields 1.1, 2, 3, 4, 5.1, 

5.2, 5.3, and 5.4 equals Field 4, column (b) of 

Part III, Section A of the Fiscal Operations 

Report.

The following instructions are basic to each 

column:

Column (a). Report the amount paid into 

the Loan Fund to purchase loans.

Column (b). Report the unduplicated 

borrowers for each field as of June 30, 

2013. 

Column (c). Report the total amount lent to 

the borrowers reported in column (b).

Column (d). Report the principal amount 

outstanding on all loans as of June 30, 

2013. This figure is the portion of the 

amount lent that was not repaid or canceled 

as of June 30, 2013.

Field

1.1 Borrowers whose loans are fully retired

Column (b). Report the unduplicated, 

CUMULATIVE number of all past 

borrowers who, as of June 30, 2013, have 

completely repaid their loans or had them 

canceled. Include

 any write-off accounts with balances of 

less than $25 (or less than $50 if the 

borrower has been billed for two years), 

 any loans discharged because the borrower 

was unable to complete a program in 

which he or she was enrolled due to the 

school’s closing, and 

 those borrowers whose loans your school 

purchased because they were deemed 

unenforceable by the Department and were 

rejected for assignment.

Valid entries are 

0000000-9999999 

This field cannot be blank.

Column (c). Report the total dollar amount 

lent to those borrowers.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

1.2 Loans that have been purchased

Column (a). Of the loans included in 1.1 as 

fully retired, report in column (a) the 

outstanding principal balance, all interest 

due, and any collection fees due on all 

loans you submitted for assignment that 

were not accepted and for which your

school reimbursed the Fund. This entry 

will be used for liquidation purposes. 

Before a school can have a fully liquidated 

Perkins Loan portfolio, all loans with a 

principal amount outstanding at the school 

must either be assigned to the Department 

or fully retired, including loans the school 

is purchasing. 

The information reported here permits the 
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Part III—Federal Perkins Loan Program Fiscal Operations Report III-23

Department to determine whether the 

school’s portfolio is fully liquidated. 

The Perkins liquidation procedures can be 

found in guidance provided in the October 

5, 2012 Electronic Announcement, 

Subject: Federal Perkins Loan Portfolio 

Liquidation and Perkins Loan Assignment

available on the IFAP Web site at 

http://ifap.ed.gov or contact the CampusBased Call Center at 877-801-7168 or 

CBFOB@ed.gov.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

2 Borrowers whose loans were assigned to 

and officially accepted by the U.S. 

Department of Education as of June 30, 

2012

This field is automatically calculated and is 

derived from fields 2.1 and 2.2 below.

2.1 Assignments due to default or 

liquidation

Column (b). Report the unduplicated, 

CUMULATIVE number of borrowers 

whose loans were assigned to the 

Department because of default or 

liquidation and which the Department 

officially accepted by June 30, 2013. 

For schools in liquidation status, report 

borrowers whose assigned loans were not

in default as well as borrowers whose loans 

were in default.

Valid entries are 

0000000-9999999 

This field cannot be blank.

Column (c). Report the total amount lent to 

those borrowers.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

Column (d). Report the total principal 

amount outstanding when the loans were 

assigned to and accepted by the 

Department. DO NOT include any unpaid 

penalty/late charges assessed the borrower 

on any loans assigned to the Department. 

Any payment your school might have 

received from such a borrower after the 

Department’s acceptance of the assigned 

loan is not to be reflected in this report. 

You must send any payments you receive 

directly to:

National Payment Center

P.O. Box 105028

Atlanta, GA 30348-5028

Valid amounts are 

000000000-999999999 

This field cannot be blank.

2.2 Assignments due to total and permanent 

disability discharge

Column (b). Report the unduplicated, 

CUMULATIVE number of borrowers 

whose loans were assigned to the 

Department because of total and permanent 

disability and which the Department 

officially accepted by June 30, 2013.

Note: Loans discharged based on a 

determination by the Department of 

Veterans Affairs (VA) that a borrower is 

unemployable due to a service-connected 

disability are not assigned to the 

Department, and are not reported here. 

These loan discharges are reported in 

Section A, fields 22 and 50.

Valid entries are 

0000000-9999999 

This field cannot be blank.

Column (c). Report the total amount lent to 

those borrowers.
2014-2015 FISAP Instructions

Part III—Federal Perkins Loan Program Fiscal Operations Report III-24

Valid amounts are 

000000000-999999999 

This field cannot be blank.

Column (d). Report the total principal 

amount outstanding when the loans were 

assigned to and accepted by the 

Department. DO NOT include any unpaid 

penalty/late charges assessed the borrower 

on any loans assigned to the Department. 

Any payment your school might have 

received from such a borrower after the 

Department’s acceptance of the assigned 

loan is not to be reflected in this report. 

For questions concerning payments 

received at the school after the loan is 

assigned to the Department, please follow 

instructions in the procedures documents 

attached to the Electronic Announcement 

Dated September 10, 2010 Subject: Total 

and Permanent Disability Discharge 

Information - Perkins Assignment 

Procedures Effective October 1, 2010 

(Updated May 27, 2011) or contact the 

Nelnet Total and Permanent Disability 

Servicer in Denver, CO at 1-888-303-7818 

or send an e-mail to 

disabilityinformation@nelnet.net.

Note: When you assign a loan to the 

Department for total and permanent 

disability, the Department acknowledges 

acceptance of the assignment by sending 

you a copy of the Conditional Discharge 

Ineligibility or Eligibility letter for that 

borrower. If you have not received a copy 

of either letter, and you need to know 

whether the Department has accepted the 

assignment, you can contact the Nelnet

Total and Permanent Disability Servicer in 

Denver, CO at 1-888-303-7818 or send an 

e-mail to disabilityinformation@nelnet.net.

The sum of 2.1(b) and 2.2(b) must agree 

with Field 6(b) of Part III, Section A, 

Fiscal Operations Report.

The sum of 2.1(d) and 2.2(d) must agree 

with Field 6(d) of Part III, Section A, 

Fiscal Operations Report. 

Field 2(b) equals the sum of fields 2.1(b) 

and 2.2(b). Field 2(c) equals the sum of 

fields 2.1(c) and 2.2(c). Field 2(d) equals 

the sum of fields 2.1(d) and 2.2(d).

3 Total borrowers not in repayment status

Column (b). Report the unduplicated, 

CUMULATIVE number of borrowers 

attending postsecondary schools at least 

half time. This number includes those 

students attending your school and those 

who have filed for student deferments from 

other schools. Report those whose grace 

periods have expired as well as those who 

have not used their first grace periods.

Also report borrowers who were in the first 

grace period. A first grace period is defined 

based on when the loans were made: 

 For loans made before October 1, 

1980, a grace period is 9 consecutive 

months, starting from the date the 

borrower ceased to be at least a halftime student at a postsecondary school. 

 For loans made on or after October 1, 

1980, but before July 1, 1987, a grace 

period is 6 consecutive months, starting 

from the date the borrower ceased to be 

at least a half-time student at a 

postsecondary school. 

 For loans made on or after July 1, 

1987, a grace period is 9 consecutive 

months, starting from the date the 

borrower ceased to be at least a halftime student at a postsecondary school. 

Review Section 674.32 of the regulations 

for terms relevant to less-than-half-time 

borrowers.

For borrowers in deferment and other grace 
2014-2015 FISAP Instructions

Part III—Federal Perkins Loan Program Fiscal Operations Report III-25

periods, report those who obtained 

deferment in accordance with the 

governing regulations. 

Note: For loans made on or after 

October 1, 1980, a second grace period of 

6 consecutive months follows the 

completion of a deferment period for 

study, service, or disability.

Valid entries are 

0000000-9999999 

This field cannot be blank.

Column (d). Report the principal amount 

outstanding on these loans.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

4 Borrowers on schedule in repayment 

status 

Column (b). Report the unduplicated, 

CUMULATIVE number of borrowers 

making loan repayments on schedule.

Valid entries are 

0000000-9999999 

This field cannot be blank.

Column (d). Report the total principal 

amount outstanding on these loans.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

5.1 In default less than 240 days (monthly 

installments) or less than 270 days (other 

installments)

Column (b). Report the unduplicated, 

CUMULATIVE number of borrowers 

whose loans are in default less than 240 

days, if paying monthly, and less than 270 

days if paying less frequently than 

monthly.

Valid entries are 

0000000-9999999 

This field cannot be blank.

Column (c). Report the principal amount 

lent to those borrowers.

Valid amounts are

000000000-999999999 

This field cannot be blank.

Column (d). Report the principal amount 

outstanding on those loans.

Valid amounts are

000000000-999999999 

This field cannot be blank.

5.2 In default 240 days or more (monthly 

installments) or 270 days or more (other 

installments), up to 2 years

Column (b). Report the unduplicated, 

CUMULATIVE number of borrowers 

whose loans are in default 

 240 days or more, up to 2 years, if 

those borrowers are paying monthly; 

and 

 270 days or more, up to 2 years, if 

those borrowers are paying less 

frequently than monthly.

Valid entries are 

0000000-9999999 

This field cannot be blank.

Column (c). Report the principal amount 

lent to those borrowers.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

Column (d). Report the principal amount 

outstanding on those loans.
2014-2015 FISAP Instructions

Part III—Federal Perkins Loan Program Fiscal Operations Report III-26

Valid amounts are 

000000000-999999999 

This field cannot be blank.

5.3 In default more than 2 years but not 

more than 5 years

Column (b). Report the unduplicated, 

CUMULATIVE number of borrowers 

whose loans are in default more than 2 

years but not more than 5 years.

Valid entries are 

0000000-9999999 

This field cannot be blank.

Column (c). Report the principal amount 

lent to those borrowers.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

Column (d). Report the principal amount 

outstanding on those loans.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

5.4 In default more than 5 years

Column (b). Report the unduplicated, 

CUMULATIVE number of borrowers 

whose loans are in default more than 5 

years.

Valid entries are 

0000000-9999999 

This field cannot be blank.

Column (c). Report the principal amount 

lent to those borrowers.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

Column (d). Report the principal amount 

outstanding on those loans.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

Note: All assigned notes the Department has 

rejected and returned to you, or notes for 

which you received an acceptance letter from 

the Department dated after June 30, 2013, 

must be counted in the appropriate default 

category, according to the oldest payment in 

default. These notes may not be included in 

either Field 2 of this section, or in Section A, 

Field 6.

Cohort Default Rate (Sections D and E)

If your school had fewer than 30 borrowers who 

entered repayment in the 2011-2012 award year,

complete Section E. If your school had 30 or 

more borrowers who entered repayment in the 

2011-2012 award year, complete Section D.

For the purpose of calculating the cohort default 

rate 

 a borrower has entered repayment the day

after the borrower’s initial grace period 

ended, or the day the borrower waived the 

initial grace period. This date does not 

change if a deferment or a cancellation is 

granted after the borrower has entered 

repayment. 

 a loan is in default if the borrower failed to 

make an installment payment when due or 

to comply with the other terms of the 

promissory note, and this situation has

existed for at least 240 days for loans with 

monthly payment installments or at least 

270 days for loans with less frequent 

payment installments. 

 a loan is still considered to be in default 

even if the school, its owner, agency, 

contractor, employee, or any other entity or 

individual affiliated with the school makes a 

payment to prevent the borrower from 
2014-2015 FISAP Instructions

Part III—Federal Perkins Loan Program Fiscal Operations Report III-27

defaulting. 

 a loan is not considered to be in default only

if the borrower has 

--made six voluntary consecutive payments; 

--voluntarily made all payments currently 

due; 

--repaid the loan in full; 

--rehabilitated the loan or had it canceled; 

--received a deferment or forbearance on the 

loan based on a condition that began 

before the loan became 240 days past due; 

--received a discharge because of death, 

permanent and total disability, 

bankruptcy, or because of a closed school; 

or 

--repaid the loan in full in accordance with 

Section 674.33(a) or Section 674.47(h). 

 a loan assigned to the Department of 

Education is still considered part of the 

cohort default rate calculation, unless the 

loan has been assigned because of a total 

and permanent disability cancellation.

Section D. Schools with 30 or More 

Borrowers Who Entered 

Repayment in the 2011-2012

Award Year

1.1 Number of borrowers who entered 

repayment in 2011-2012

Report the number of borrowers who 

entered repayment any time from July 1, 

2011 to June 30, 2012.

Valid entries are 

0000000-9999999 

This field cannot be blank.

1.2 Number of borrowers from Field 1.1 

above with loans in default by June 30, 

2013

Of the number of borrowers who entered 

repayment in 2011-2012, report the 

number with loans in default by June 30, 

2013.

Valid entries are 

0000000-9999999 

This field cannot be blank.

1.3 Cohort Default Rate

The number of borrowers in Field 1.2 is 

divided by the number of borrowers in 

Field 1.1. That amount is then multiplied 

by 100 to calculate your cohort default 

rate. This field is automatically calculated.

Section E. Schools with Fewer than 30 

Borrowers Who Entered 

Repayment in the 2011-2012

Award Year

2.1 Number of borrowers who entered 

repayment in:

2.1(a) 2009-2010 (07/01/2009-06/30/2010

Report the number of borrowers who 

entered repayment any time from July 1, 

2009 to June 30, 2010.

Valid entries are 

0000000-9999999 

This field cannot be blank.

2.1(b) 2010-2011 (07/01/2010-06/30/2011

Report the number of borrowers who 

entered repayment any time from July 1, 

2010 to June 30, 2011.

Valid entries are 

0000000-9999999 

This field cannot be blank.

2.1(c) 2011-2012 (07/01/2011-06/30/2012
2014-2015 FISAP Instructions

Part III—Federal Perkins Loan Program Fiscal Operations Report III-28

Report the number of borrowers who 

entered repayment any time from July 1, 

2011 to June 30, 2012.

Valid entries are 

0000000-9999999 

This field cannot be blank.

2.2 Number of borrowers with loans in 

default by:

2.2(a) June 30, 2011 (those in 2.1(a) only)

Of the total number of borrowers in 

Field 2.1(a), report the number in 

default by June 30, 2011.

Valid entries are 

0000000-9999999 

This field cannot be blank.

2.2(b) June 30, 2012 (those in 2.1(b) only)

Of the total number of borrowers in 

Field 2.1(b), report the number in 

default by June 30, 2012.

Valid entries are 

0000000-9999999 

This field cannot be blank.

2.2(c) June 30, 2013 (those in 2.1(c))

Of the total number of borrowers in 

Field 2.1(c), report the number in 

default by June 30, 2013.

Valid entries are 

0000000-9999999 

This field cannot be blank.

 Total number of borrowers who entered 

repayment during the three years above

This field represents the total number of 

borrowers who entered repayment during 

the 2009-2010, 2010-2011, and 2011-2012 

award years—the sum of fields 2.1(a) + 

2.1(b) + 2.1(c). The field is automatically 

calculated.

 Total number of borrowers with loans in

default during the three years above

This field represents the total number of 

borrowers with loans in default by June 30, 

2011, June 30, 2012, and June 30, 2013—

the sum of fields 2.2(a) + 2.2(b) + 2.2(c). 

The field is automatically calculated.

 Cohort default rate

The number of borrowers in Field 2.4 is 

divided by the total number of borrowers in 

Field 2.3. That amount is multiplied by 100 

to calculate your cohort default rate. This 

field is automatically calculated.
2014-2015 FISAP Instructions

Part IV—Federal Supplemental Educational Opportunity Grant (FSEOG) Program

Fiscal Operations Report IV-1

 

Part IV:

Federal Supplemental Educational Opportunity Grant 

Program (FSEOG) 

Who must complete Part IV?

You must complete Part IV if your school 

received FSEOG federal funds for 2012-2013.

Field-by-field instructions for Part IV

Section A. Federal Funds Authorized for 

FSEOG

Use this section to report your authorization and 

any changes to that authorization.

Field

1 Final adjusted FSEOG authorization

Figure the correct amount for this field as 

follows: 

 The amount of your original 

authorization (your first allocation 

letter for award year July 1, 2012 

through June 30, 2013) plus

 Any supplemental authorization you 

received for the FSEOG Program 

minus 

 Any FSEOG funds from your 2012-

2013 award year allocation that you 

returned to the federal government 

prior to September 30, 2013 through 

the annual reallocation process. 

Enter the result here.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

Section B. Federal Funds Available for 

FSEOG Expenditures

Use this section to calculate the federal funds 

you had available for FSEOG expenditures.

Transferring Funds Between 

Programs/Carry Forward, Carry Back

To transfer any funds between programs or to 

carry forward or back funds between award 

years, your school must actually draw down the 

funds from G5. Simply reporting such transfers 

on the FISAP does not make the funds move

from one program to another. Also, the funds 

drawn down from G5 must be spent against the 

program authorization from which the funds 

were taken, not against the program 

authorization for the award year in which the 

funds are/were used.

2 FWS funds transferred to and spent in 

FSEOG

Enter the amount of any FWS funds you 

transferred to, and spent in, the FSEOG 

Program. You must return to FWS any 

transferred amount you did not spend in 

FSEOG. 

The maximum amount you may transfer 

from FWS to FSEOG is 25 percent of the 

sum of your 2012-2013 FWS original and 

supplemental allocations. 

The amount in this field must be the same 

as the entry in Part V, Field 4(a).

Valid amounts are 

000000000-999999999 
2014-2015 FISAP Instructions

Part IV—Federal Supplemental Educational Opportunity Grant (FSEOG) Program

Fiscal Operations Report IV-2

 

This field cannot be blank.

3 Federal Perkins Federal Capital 

Contribution funds transferred to and 

spent in FSEOG

You cannot enter any data in this field 

because Congress did not authorize any 

FCC for the 2012-2013 reporting year.

4 FSEOG funds transferred to and spent 

in FWS

Enter the amount of any FSEOG funds you 

transferred to, and spent in, the FWS 

Program. You must return to FSEOG any 

transferred amount you did not spend in 

FWS.

The maximum amount you may transfer 

from FSEOG to FWS is 25 percent of the 

sum of your 2012-2013 FSEOG original 

and supplemental allocations. The amount 

in this field must be the same as the entry 

in Part V, Field 3.

Valid amounts are

000000000-999999999

This field cannot be blank.

Notes: 

You must award FSEOG funds to students 

before you may transfer funds to FWS. 

For more information on transfer of 

Campus-Based funds, see Volume 6, 

Chapter 1 of the Federal Student Aid 

Handbook available on the IFAP Web site 

at http://ifap.ed.gov. 

Any FSEOG funds transferred to FWS 

must be entered into G5 as an expenditure 

against FSEOG, not as an expenditure 

against FWS.

5 2012-2013 FSEOG funds carried back 

and spent in 2012-2013

Report any amount of your 2013-2014

FSEOG allocation that you carried back 

and spent in award year 2012-2013. The 

maximum amount you could have carried 

back and spent is 10 percent of the sum of 

your 2013-2014 original and supplemental 

FSEOG allocations.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

6 Additional 2013-2014 FSEOG funds 

carried back and spent for 2013summer 

enrollment 

If you report in Field 5 the maximum 10 

percent carry back amount, report here any 

additional amount of your 2013-2014

FSEOG allocation that you carried back 

and spent for awards to students for 

payment periods that began on or after 

May 1, 2013 but that ended before 

July 1, 2013.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

7 2011-2012 funds carried forward and 

spent in 2012-2013

Report any amount of your 2011-2012

FSEOG allocation that you carried forward 

and spent in award year 2012-2013. The 

maximum amount you could have carried 

forward and spent is 10 percent of the sum 

of your 2011-2012 original and 

supplemental FSEOG allocations. 

If this entry is different from the one in 

Part IV, Field 8 of your 2011-2012 Fiscal 

Operations Report, you must submit a 

revised 2011-2012 Fiscal Operations 

Report.
2014-2015 FISAP Instructions

Part IV—Federal Supplemental Educational Opportunity Grant (FSEOG) Program

Fiscal Operations Report IV-3

 

Valid amounts are 

000000000-999999999 

This field cannot be blank.

Note: You need to spend all 2011-2012

funds carried forward before spending any 

funds from the 2012-2013 award year. 

8 2012-2013 funds carried forward to be 

spent in 2013-2014

Report any amount of your 2012-2013

FSEOG allocation that you carried forward 

to spend in award year 2012-2013. The 

maximum amount you could have carried 

forward to be spent is 10 percent of the 

sum of your 2012-2013 original and 

supplemental FSEOG allocations.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

Note: You need to spend all 2012-2013

funds carried forward before spending any 

funds from the 2013-2014 award year. 

9 2012-2013 funds carried back and spent 

in 2011-2012

Report any amount of your 2012-2013

FSEOG allocation that you carried back 

and spent in award year 2011-2012. The 

maximum amount you could have carried 

back and spent is 10 percent of the sum of 

your 2012-2013 original and supplemental 

FSEOG allocations. 

If the entry here is different from the one in 

Part IV, Field 5 of your 2011-2012 Fiscal 

Operations Report, you must submit a 

revised 2011-2012 Fiscal Operations 

Report.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

10 Additional 2012-2013 funds carried back 

and spent for 2012 summer enrollment 

If you report in Field 9 the maximum 10 

percent carry back amount, report here any 

additional amount of your 2012-2013

FSEOG allocation that you carried back 

and spent for awards to students for 

payment periods that began on or after 

May 1, 2012 but that ended prior to 

July 1, 2012.

If the entry here is different from the one in 

Part IV, Field 6 of your 2011-2012 Fiscal 

Operations Report, you must submit a 

revised 2011-2012 Fiscal Operations 

Report.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

11 Total federal funds available for 2012-

2013 FSEOG

Field 11 equals the sum of fields 1, 2, 3, 5, 

6 and 7 minus the sum of fields 4, 8, 9 and 

10. This field is automatically calculated.

Section C. Funds to FSEOG Recipients

DO NOT include in either Field 12 or 13 below 

any nonfederal funds in excess of the required 

25 percent nonfederal share.

12 Total funds to FSEOG recipients

The amount reported must consist of the 

required 25 percent nonfederal plus 75 

percent federal shares, unless your school 

has been granted a waiver of the 

institutional match requirement for 2012-

2013. In that case, report whatever federal 

funds your school expended.

Field 12 equals Field 13 plus Field 14.
2014-2015 FISAP Instructions

Part IV—Federal Supplemental Educational Opportunity Grant (FSEOG) Program

Fiscal Operations Report IV-4

 

Valid amounts are: 

000000000-999999999

This field cannot be blank.

13 Nonfederal share of funds to FSEOG 

recipients

For nonfederal funds to be reported in this 

field, the recipients of these monies must 

have also received some federal funds from 

the FSEOG Program in the 2012-2013

award year. 

Field 13, which is automatically calculated, 

must be 25 percent of Field 12, unless your 

school has been granted a waiver of the 

institutional-match requirement for 2012-

2013. In that case, you can report less than 

25 percent. Schools must not enter any 

school expenditures that exceed the 25 

percent requirement. 

Your school must provide the nonfederal 

share from its own resources, which might 

include school grants and scholarships, 

tuition or fee waivers, state scholarships, or 

foundation or other charitable organization 

funds. You can use one of three methods to 

provide the nonfederal share; these are 

discussed in Volume 6, Chapter 1, 

“FSEOG Nonfederal Share,” of the Federal 

Student Aid Handbook available on the 

IFAP Web site at http://ifap.ed.gov.

Although Field 13 is automatically 

calculated, you must know how the total is 

derived so you can determine what to enter 

in fields 13(a) and 13(b). Therefore, 

perform the following steps:

 Divide the total federal FSEOG funds 

expended for FSEOG recipients by 75. 

 Take that result and multiply it by 25. 

You will then have your school’s 

FSEOG nonfederal matching 

requirement.

Note: Do NOT simply take 25 percent of 

the total federal FSEOG funds expended or 

25 percent of your FSEOG award—neither 

is an accurate calculation of your 

nonfederal matching requirement.

Once you have determined the FSEOG 

nonfederal matching requirement, you 

must break down that amount for fields 

13(a) and 13(b).

13(a). Cash outlay contributed

If some or all of your nonfederal share 

consisted of a cash outlay by your school, 

enter the amount contributed.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

13(b). Other resources designated

If some or all of your nonfederal share 

consisted of one of the other types of 

school resources listed above, enter the 

amount designated.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

Field 13 must equal Field 13(a) plus Field 

13(b).

Section D. Federal Funds Spent for FSEOG 

Program

Use this section to report how you spent the 

federal funds available.

14 Federal share of funds to FSEOG 

recipients

Report the amount of FSEOG federal funds 

expended for students, plus any FWS 

federal funds transferred into FSEOG and 

spent for FSEOGs. 
2014-2015 FISAP Instructions

Part IV—Federal Supplemental Educational Opportunity Grant (FSEOG) Program

Fiscal Operations Report IV-5

 

Field 14 must equal 75 percent of Field 12, 

unless your school has an approved waiver 

of the institutional match requirement for 

2012-2013. In that case, report whatever

federal funds your school expended.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

15 Administrative cost allowance claimed

Use the Administrative Cost Allowance 

Worksheet - Part VI, Section B, steps 1 and 

2 to see how your Administrative Cost 

Allowance (ACA) is calculated. 

In Part VI, Section B, Step 3, report how 

much administrative cost allowance you 

claimed in the FSEOG Program. 

The amount in Field 15 must be the same 

as the amount in Part VI, Section B, Field 

23(b). This amount could include funds 

claimed for any or all of the three 

programs.

Note: Remember that your ACA comes 

from your Campus-Based program 

allocations and therefore should be 

budgeted in advance as part of those 

allocations. The ACA is not a 

supplemental amount from the U.S. 

Department of Education.

For more information on calculating the 

ACA, see Volume 6, Chapter 1 of the 

Federal Student Aid Handbook available 

on the IFAP Web site at http://ifap.ed.gov.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

16 Federal funds spent for FSEOG

Field 16 equals Field 14 plus Field 15.

This field is automatically calculated.

Section E. Use of FSEOG Authorization

Use this section to derive your unexpended (if 

any) and expended authorization amounts.

17 Expended FSEOG authorization

Field 17 equals the sum of fields 4, 8, 9, 

10, and 16 minus the sum of fields 2, 3, 5, 

6, and 7. This field is automatically

calculated.

The amount in Field 17 must agree with 

your final FSEOG draw downs reported 

in G5. Also, this amount cannot exceed 

your authorization in Field 1. 

18 Unexpended FSEOG authorization

Field 18 equals Field 1 minus Field 17. 

This field is automatically calculated.

The resulting amount will ultimately be 

deducted from your G5 grantee account. 

ED will not accept a negative figure for this 

field. 

An excess expenditure must be charged to 

institutional funds; however, the excess 

institutional share is not entered in this 

report.

Note: Unless your school has received an 

underuse waiver, a penalty will be assessed 

against your school’s 2014-2015 FSEOG

allocation if the amount in Field 18 plus 

any other amounts you previously returned 

to ED are greater than 10 percent of your 

combined 2012-2013 initial plus 

supplemental allocations. The penalty 

consists of a reduction in your 2014-2015

FSEOG allocation by an amount equal to 

the total amount you did not spend in 2012-

2013.
2014-2015 FISAP Instructions

Part IV—Federal Supplemental Educational Opportunity Grant (FSEOG) Program

Fiscal Operations Report IV-6

 

Valid amounts are 

000000000-999999999 

This field cannot be blank.

Information on prior year recoveries for 

FSEOG and FWS

Prior year recoveries are the federal shares 

of any monies students have returned to the 

school for an award year that has already 

undergone closeout in the Campus-Based 

system (that is, awards have already been 

reduced to FISAP expenditure levels). You 

are not required to report prior year 

recoveries or make an adjustment to your 

FISAP unless the Department’s School 

Eligibility Channel requests it. 

Use existing G5 procedures to refund to 

the Department any funds recovered on 

prior year awards. Refunds must be applied 

to the award corresponding to the funding 

year in which recovered funds were 

awarded. For example, if you made an 

award in 2012-2013 and the money was 

recovered in 2013-2014, you must return 

the recovered funds to the 2012-2013

authorization.

The available balance for this award will 

increase as a result of the refund. 

However, the award authorization 

amount will be reduced by this refund 

amount when the award enters the 

closeout state in G5. Therefore, you 

should not draw down the available 

balance created by the refund.
2014-2015 FISAP Instructions

Part V—Federal Work-Study (FWS) Program Fiscal Operations Report V-1

Part V: Federal Work-Study Program (FWS) 

Who must complete Part V?

You must complete Part V if your school 

received FWS funds for award year 2012-2013.

Field-by-field instructions for Part V

Section A. Federal Funds Authorized for

FWS

Use this section to report your authorization and 

any changes to that authorization.

Field

1 Final adjusted FWS authorization

Figure the correct amount for this field as 

follows: 

 The amount of your original 

authorization (your first allocation 

letter for award year July 1, 2012 

through June 30, 2013) plus

 Any supplemental authorization you 

received for the FWS Program minus 

 Any FWS funds from your 2012-2013

award year allocation that you returned 

to the federal government prior to

September 30, 2013. 

Enter the result here.

Valid amounts are 

000000000-999999999 

This field cannot be blank.

Section B. Federal Funds Available for FWS 

Expenditures

Use this section to calculate the federal funds 

you had available for FWS expenditures.

Transferring Funds Between 

Programs/Carry Forward, Carry Back

To transfer any funds between programs or to 

carry forward or back funds between award 

years, your school must actually draw down the 

funds from G5. Simply reporting such transfers 

on the FISAP does not make the funds move

from one program to another. Also, the funds 

drawn down from G5 must be spent against the 

program authorization from which the funds 

were taken, not against the program 

authorization for the award year in which the 

funds are to be used.

2 Federal Perkins Federal Capital 

Contribution funds transferred to and 

spent in FWS

You cannot enter any data in this field 

because Congress did not authorize any 

FCC for the 2012-2013 reporting year.

3 FSEOG funds transferred to and spent 

in FWS

Enter the amount of any FSEOG funds you 

transferred to, and spent in, the FWS 

Program. You must return to FSEOG any 

transferred amount you did not spend in 

FWS.

The maximum amount you may transfer 

from FSEOG to FWS is 25 percent of the 

sum of your 2012-2013 FSEOG original 

and supplemental allocations. 

The amount in this field must be the same 

as the entry in Part IV, Field 4.

Valid amounts are

000000000-999999999

This field cannot be blank.

4 FWS funds transferred to and spent in 

FSEOG and the Federal Perkins Loan 

Program 
2014-2015 FISAP Instructions

Part V—Federal Work-Study (FWS) Program Fiscal Operations Report V-2

Notes:

You must award FWS funds to students 

before you may transfer funds to FSEOG 

or Perkins. 

For more information on transfer of 

campus-based funds, see Volume 6, 

Chapter 1 of the Federal Student Aid 

Handbook available on the IFAP Web site 

at http://ifap.ed.gov

4(a) FSEOG

Report the FWS amount that you 

transferred to and spent in FSEOG. The 

amount in Field 4(a) must be the same as 

the entry in Part IV, Field 2.

Valid amounts are

000000000-999999999

This field cannot be blank

4(b) Federal Perkins Loan Program

Report the FWS amount that you 

transferred to and spend in the Federal 

Perkins Loan Program. The amount in 

Field 4(b) must be the same as the entry in 

Part III, Section B, Field 2. 

Note: You must have a Perkins Loan 

Level of Expenditure (LOE) from the 

Department for the award year in order to 

transfer FWS funds to the Perkins Loan 

Program.

Valid amounts are

000000000-999999999

This field cannot be blank

The sum of Field 4(a) plus Field 4(b) 

may not exceed 25% of your FWS 

original plus any supplemental 

allocations for 2012-2013.

Note: Any FWS funds transferred to 

FSEOG and the Federal Perkins Loan 

Program must be entered into G5 as 

expenditures against FWS, not as an 

expenditure against FSEOG or the Federal 

Perkins Loan Program. 

5 2012-2013 FWS funds carried back and 

spent in 2011-2012

Report any amount of your 2013-2014

FWS allocation that you carried back and 

spent in award year 2012-2013. The 

maximum amount you could have carried 

back and spent is 10 percent of the sum of 

your 2013-2014 original and supplemental 

FWS allocations.

Valid amounts are 

000000000-999999999

This field cannot be blank.

6 Additional 2013-2014 FWS funds 

carried back and spent for 2013 summer 

employment

If you report in Field 5 the maximum 10 

percent carry back amount, report here any 

additional amount of your 2013-2014 FWS 

allocation that you carried back and spent 

for payments to students for wages earned 

on or after May 1, 2013 but before July 1, 

2013.

Valid amounts are 

000000000-999999999

This field cannot be blank.

7 2011-2012 funds carried forward and 

spent in 2012-2013

Report any amount of your 2011-2012

FWS allocation that you carried forward 

and spent in award year 2012-2013. The 

maximum amount you could have carried 

forward and spent is 10 percent of the sum 

of your 2011-2012 original and supplemental FWS allocations. 

If this entry is different from the one in 

Part V, Field 8 of your 2011-2012 Fiscal 

Operations Report, you must submit a 
2014-2015 FISAP Instructions

Part V—Federal Work-Study (FWS) Program Fiscal Operations Report V-3

revised 2011-2012 Fiscal Operations 

Report.

Valid amounts are 

000000000-999999999

This field cannot be blank.

Note: You need to spend all 2011-2012

funds carried forward before spending any 

funds from the 2012-2013 award year. 

8 2012-2013 funds carried forward to be 

spent in 2013-2014 

Report any amount of your 2012-2013

FWS allocation that you carried forward to 

spend in award year 2013-2014. The 

maximum amount you could have carried 

forward to be spent is 10 percent of the 

sum of your 2012-2013 original and 

supplemental FWS allocations. 

Valid amounts are 

000000000-999999999

This field cannot be blank.

Note: You need to spend any 2012-2013

funds carried forward before spending any 

funds from the 2013-2014 award year. 

9 2012-2013 funds carried back and spent 

in 2011-2012

Report any amount of your 2012-2013

FWS allocation that you carried back and 

spent in award year 2011-2012. The 

maximum amount you could have carried 

back and spent is 10 percent of the sum of 

your 2012-2013 original and supplemental 

FWS allocations.

If the entry here is different from the one in 

Part V, Field 5 of your 2011-2012 Fiscal 

Operations Report, you must submit a 

revised 2011-2012 Fiscal Operations 

Report.

Valid amounts are 

000000000-999999999

This field cannot be blank.

10 Additional 2012-2013 funds carried back 

and spent for 2012 summer employment

If you report in Field 9 the maximum 10 

percent carry back amount, report here any 

additional amount of your 2012-2013 FWS 

allocation that you carried back and spent 

for payments to students for wages earned 

on or after May 1, 2012 but before July 1, 

2012.

If the entry here is different from the one in 

Part V, Field 6 of your 2011-2012 Fiscal 

Operations Report, you must submit a 

revised 2011-2012 Fiscal Operations 

Report.

Valid amounts are 

000000000-999999999

This field cannot be blank.

11 Total federal funds available for 2012-

2013 FWS

Field 11 equals the sum of fields 1, 2, 3, 5, 

6, and 7 minus the sum of fields 4(a), 4(b), 

8, 9, and 10. This field is automatically 

calculated.

Section C. Total Compensation for FWS

Use this section to report the total FWS 

compensation earned in award year 2012-2013, 

both federal and institutional shares. This 

amount reflects gross compensation, including 

tax and other withholdings.

Total FWS compensation earned means all

types of FWS work, whether or not that work 

qualifies as community service employment. 

For more on community service activities and 

reporting those earnings, see the instructions for 

Section G on page V-8.
2014-2015 FISAP Instructions

Part V—Federal Work-Study (FWS) Program Fiscal Operations Report V-4

12 Total earned compensation for FWS 

Program 

In Field 12, the FWS total earned 

compensation (federal and nonfederal 

share) is reported for all students for the 

2012-2013 award year. This amount is 

automatically calculated. 

The amount here includes any 

compensation FWS students might have 

earned while employed as reading or 

mathematics tutors of children or while 

employed in family literacy activities, even 

if the federal share exceeds the normal 75 

percent rate. 

Any FWS earned compensation paid to 

FWS students employed in these tutoring 

and family literacy activities must be 

reported in Field 12(a) for on-campus 

employment and in Field 12(b) for offcampus employment at public or private 

nonprofit agencies. (Any amounts earned 

for these activities are reported, whether or 

not the activities qualify as community 

service work.)

Any FWS payments made to disasteraffected students who were unable to 

continue working under the FWS program 

as a result of a major disaster must be 

reported in Field 12(a) for on-campus 

employment and in Field 12(b) for offcampus employment at public or private 

nonprofit agencies.

12(a) On-campus earned compensation

Report the earned compensation for 

on-campus employment.

Valid amounts are 

000000000-999999999

This field cannot be blank.

12(b) Off-campus earned compensation 

for public non-profit agencies, 

excluding amounts reported in 

Field 12(c)

Report the earned compensation for 

off-campus employment at public or 

private nonprofit agencies,

excluding expenditures required to 

be reported in Field 12(c).

Valid amounts are 

000000000-999999999

This field cannot be blank.

12(c) Off-campus earned compensation 

for agencies that were unable to 

pay regular nonfederal share and 

had a federal share up to 90 

percent

Report the earned compensation for 

off-campus employment at public or 

private nonprofit agencies that were 

unable to pay the regular nonfederal 

share and that had a federal share 

not exceeding 90 percent.

Valid amounts are 

000000000-999999999

This field cannot be blank.

12(d) Off-campus earned compensation 

for private for-profit 

organizations

Report the earned compensation for 

off-campus employment in the 

private for-profit sector.

Valid amounts are 

000000000-999999999

This field cannot be blank.

Field 12 equals fields 12(a) plus 12(b) plus 

12(c) plus 12(d). This field is automatically 

calculated.

13 Total institutional share of earned 

compensation
2014-2015 FISAP Instructions

Part V—Federal Work-Study (FWS) Program Fiscal Operations Report V-5

Report the total institutional share of all 

earned compensation. The minimum 

required institutional share varies by type 

of employment and is the complement of 

each federal share percentage reflected in 

Field 14. 

The institutional share consists of the 

amounts your school has contributed and

the amounts any off-campus employer has 

contributed. 

If the institutional share of student 

compensation was paid in kind (examples 

include a tuition waiver and room and 

board), you must convert the in-kind 

compensation to cash value.

Field 13 must equal Field 12 minus 

Field 14.

Valid amounts are 

000000000-999999999

This field cannot be blank.

Section D. Funds Spent from Federal Share 

of FWS

14 Total federal share of FWS earned 

compensation

In Field 14, the federal share of the FWS 

total earned compensation paid to all 

students for the 2012-2013 award year is 

reported. This amount is automatically 

calculated. 

The amount here includes the federal share 

of any earned compensation paid to FWS 

students employed as reading or 

mathematics tutors of children, or 

employed in family literacy activities, 

even if the federal share exceeds the 75 

percent rate. 

14(a) Federal share paid at a rate up to 

75 percent

Report the federal share of 

compensation earned at the 

maximum 75 percent rate: applies to 

on-campus employment or offcampus employment at public or 

private nonprofit agencies. 

Also include the federal share of 

any payments disbursed to disasteraffected students for the period in 

which they were prevented from 

fulfilling their FWS work 

obligations.

Valid amounts are 

000000000-999999999

This field cannot be blank.

14(b) Federal share paid at a rate up to 

100 percent for waivers of 

nonfederal share

Report the federal share of 

compensation earned at the 

maximum 100 percent rate: applies

to on-campus employment or offcampus employment at public or 

private nonprofit agencies. As 

mentioned, report here the federal 

share of compensation FWS 

students earned while employed as 

reading or mathematics tutors of 

children or while employed in 

family literacy activities. 

If your school is designated as Title 

III/V eligible and had an approved 

waiver of the nonfederal share, 

report your federal share here.

Valid amounts are 

000000000-999999999

This field cannot be blank.

14(c) Federal share paid at a rate up to 

90 percent for agencies that were 

unable to pay regular nonfederal 

share

Report the federal share of 
2014-2015 FISAP Instructions

Part V—Federal Work-Study (FWS) Program Fiscal Operations Report V-6

compensation earned at the 

maximum 90 percent rate: applies to

off-campus employment at public or 

private nonprofit agencies unable to 

pay the regular nonfederal share. 

The 90 percent federal share is 

limited to no more than 10 percent 

of the students paid under the FWS 

Program for the 2012-2013 award 

year.

For example, if you had 10 students 

who earned FWS compensation in 

2012-2013, 10 percent of those 

students equals one student. 

Therefore, you could fund only one 

student at the 90 percent federal 

share. If you wanted to fund two or 

more students, you would have to 

fund them at the 75 percent federal 

share amount, not at the 90 percent 

federal share amount.

Note: This 10 percent limit does not 

include students whose FWS wages 

have been exempted from the full 

nonfederal share requirement 

(generally 25 percent) because those 

students were employed as reading 

or mathematics tutors of children or

were employed in family literacy

activities. See Volume 6 of the

Federal Student Aid Handbook

available at the IFAP Web Site at 

http://ifap.ed.gov for more 

information.

Valid amounts are 

000000000-999999999

This field cannot be blank.

14(d) Federal share paid at a rate up to 

50 percent for off-campus, private 

for-profit organizations

Report the federal share of 

compensation earned at the 

maximum 50 percent rate: applies to 

off-campus employment in the 

private for-profit sector. 

This amount may not exceed 25 

percent of the sum of your 2012-

2013 original plus supplemental 

authorizations.

For example, if the FWS award is 

$10,000, the amount you report here 

cannot exceed 25 percent of this 

amount, or $2,500. Because this 

field is a 50-percent category, you 

must report another $2,500 in Field 

13 if you spend the entire amount 

permitted for employment in the 

private for-profit sector.

Valid amounts are 

000000000-999999999

This field cannot be blank.

Field 14 equals fields 14(a) plus 14(b) plus 

14(c) plus 14(d). This field is automatically 

calculated.

15 Administrative cost allowance claimed

Use the Administrative Cost Allowance 

Worksheet - Part VI, Section B, steps 1 and 

2 to calculate your Administrative Cost 

Allowance (ACA). 

In Part VI, Section B, Step 3, report how 

much administrative cost allowance you 

claimed in the FWS Program. 

The amount reported in Field 15 must be 

the same as the amount in Part VI, Section 

B, Field 23(c). This amount could include 

funds claimed for any or all of the three 

programs.

Note: Remember that your ACA comes 

from your campus-based program 

allocations and therefore should be 

budgeted in advance as part of those 

allocations. The ACA is not a 

supplemental amount from the U.S. 
2014-2015 FISAP Instructions

Part V—Federal Work-Study (FWS) Program Fiscal Operations Report V-7

Department of Education.

For more information on calculating the 

ACA, see Volume 6, Chapter 1 of the 

Federal Student Aid Handbook available at 

the IFAP Web Site at http://ifap.ed.gov. 

Valid amounts are 

000000000-999999999

This field cannot be blank.

16 Federal share of Job Location and 

Development (JLD) Program 

expenditures

Report the federal share of the total amount 

spent for the Job Location and 

Development (JLD) Program. The total 

amount of FWS federal funds spent for the 

JLD Program must not exceed the lesser of 

$75,000 or 10 percent of the sum of your 

2012-2013 original and supplemental FWS 

allocations. 

For more information on the JLD Program 

see Volume 6 of the Federal Student Aid 

Handbook available on the IFAP Web site 

at http://ifap.ed.gov. 

If you used FWS federal funds to operate 

the JLD Program, the amount reported in 

this field must not exceed 80 percent of the 

amount reported in Field 20.

Valid amounts are 

000000000-999999999

This field cannot be blank.

17 Total federal funds spent for FWS

Field 17 equals the sum of fields 14 

through 16. This field is automatically 

calculated.

Section E. Use of FWS Authorization

This section shows how your expended and 

unexpended authorization amounts were 

derived.

18 Expended FWS authorization

Field 18 equals the sum of fields 4(a), 4(b), 

8, 9, 10, and 17 minus the sum of fields 2, 

3, 5, 6, and 7. This field is automatically 

calculated.

The amount in Field 18 must agree with 

your final FWS draw downs reported in 

G5. Also, this amount cannot exceed 

your authorization in Field 1.

19 Unexpended FWS authorization

Field 19 equals Field 1 minus Field 18. 

This field is automatically calculated. This 

amount will ultimately be deducted from 

your G5 grantee account.

Any calculation that results in a negative 

figure will not be accepted for transmission 

to ED. 

An excess expenditure must be charged to 

the school share of earned compensation.

Note: Unless your school has received an 

underuse waiver, a penalty will be assessed 

against your school’s 2014-2015 FWS 

allocation if the amount in Field 19 plus 

any other amounts you previously returned 

to ED are more than 10 percent of your 

combined 2012-2013 initial plus 

supplemental allocations. The penalty 

consists of a reduction in your 2014-2015

FWS allocation by an amount equal to the 

total amount you did not spend in 2012-

2013.

Information on prior year recoveries for 

FWS and FSEOG

Prior year recoveries are the federal shares 

of any monies students have returned to the 

school for an award year that has already 

undergone closeout in the Campus-Based 

system (that is, awards have already been 
2014-2015 FISAP Instructions

Part V—Federal Work-Study (FWS) Program Fiscal Operations Report V-8

reduced to FISAP expenditure levels). You 

are not required to report prior year 

recoveries or make an adjustment to your 

FISAP unless the Department’s School 

Eligibility Channel requests it.

Use existing G5 refund procedures to 

refund to the Department any funds 

recovered on prior year awards. Refunds 

must be applied to the award 

corresponding to the funding year in which 

the recovered funds were awarded. For 

example, if you made an award in 2012-

2013 and the money was recovered in 

2013-2014, you must return the recovered 

funds to the 2012-2013 authorization.

The available balance for this award will 

increase as a result of the refund. 

However, the award authorization 

amount will be reduced by this refund 

amount when the award enters the 

closeout state in G5. Therefore, you 

should not draw down the available 

balance created by the refund.

Section F. Information About the Job

Location and Development (JLD) 

Program 

20 Total expenditures for the JLD Program

Report the total amount spent (federal and 

institutional share) to establish, maintain, 

or expand the Job Location and 

Development (JLD) Program.

Valid amounts are 

000000000-999999999

This field cannot be blank.

21 Institutional expenditures for the JLD 

Program

Report the total amount of institutional 

funds spent. If your expenditures were paid 

in kind (for example, staff salaries, related 

travel, or printing and mailing costs), 

convert those contributions to their cash 

values. 

If you used federal funds to operate the 

JLD Program, the amount reported in this 

field must be at least 20 percent of the 

amount reported in Field 20.

Valid amounts are 

000000000-999999999

This field cannot be blank.

22 Number of students for whom jobs were 

located or developed

Report the number of students for whom 

you developed or located jobs through the 

JLD Program and who had earnings 

through JLD placement in award year 

2012-2013.

Valid amounts are 

0000000-9999999

This field cannot be blank.

23 Total earnings of the students in Field 22 

above

Report the total amount earned in 2012-

2013 by the students reported in Field 22. 

If you do not know their actual wages, 

report a reasonable estimate.

Valid amounts are 

000000000-999999999

This field cannot be blank.

Section G. Information About FWS 

Students Employed in 

Community Service Activities

Your school is required to use at least 7 percent 

of its FWS allocation to employ students in 

community service jobs, unless your school 

received a Community Service Waiver from the 

Department. The information you report in 

Section G will determine whether your school 

has met this requirement for the 2012-2013

award year. 
2014-2015 FISAP Instructions

Part V—Federal Work-Study (FWS) Program Fiscal Operations Report V-9

If your school also received reallocated 

supplemental FWS federal funds, this section 

determines whether your school used those

funds only to pay students in community service 

jobs, as is required. 

The minimum amount of FWS federal funds the 

school must expend on community service jobs 

for an award year is one of the following two 

amounts, whichever is greater:

(1) 7 percent of the sum of: 

 your original FWS allocation plus

 your FWS supplemental allocation (if 

any), minus

 any amount of FWS Federal funds you 

returned through the reallocation 

process or earlier

OR

(2) 100 percent of your FWS supplemental 

allocation (if any).

For information on the kinds of activities that 

qualify as community service employment, see 

Volume 6 of the Federal Student Aid Handbook

available on the IFAP Web site at 

http://ifap.ed.gov. The most basic requirement 

of community service employment is that the 

activities involved must be open and accessible 

to the community. “Open and accessible” 

means the service is publicized to the 

community and the general public uses the 

service.

A school in and of itself is not considered a 

community for the purpose of determining 

community service employment. For example, 

if a school has an on-campus program to tutor 

the children of faculty in reading, that program 

would not qualify. If, however, the tutoring 

program is open to children in the community, 

it would qualify.

Note: As part of the 7 percent expenditure 

requirement for community service, at least one 

of the FWS students your school employs must 

 work as a reading tutor for children who are 

preschool age or are in elementary school or

 perform family literacy activities in a family

literacy project that provides services to 

families with preschool age children or 

elementary school children.

You will include in this section information on 

any funds spent to compensate students 

employed in jobs that satisfy these criteria. As 

noted above, these activities must be “open and 

accessible” to the community. 

Regulations at 34 CFR 675.18(g) set forth the 

community service expenditure requirements 

under the Federal Work Study Program that a 

school must meet unless it is granted a waiver 

of the community service expenditure 

requirements. Dear Colleague Letter CB-07-08

explains the penalties associated with failure to 

meet the community service expenditure 

requirements.

A school may pay students for a reasonable 

amount of time spent for training directly 

related to FWS employment and for travel 

directly related to employment in community 

service activities. 

Note: Because Section G collects information 

on all types of community service, you might 

duplicate some of the information you report 

here in sections H, I and J. 

24 Number of students in community service 

employment

Report the number of students employed 

during the 2012-2013 award year in FWS 

jobs that met the definition of community 

service in the Higher Education Act of 

1965, as amended, Part C, Section 441(c). 

For a discussion of community service, see 

Volume 6 of the Federal Student Aid 

Handbook available on IFAP at 
2014-2015 FISAP Instructions

Part V—Federal Work-Study (FWS) Program Fiscal Operations Report V-10

http://ifap.ed.gov. 

Valid entries are 

0000000-9999999

This field cannot be blank.

25 Federal share of community service 

earned compensation

Enter the federal share of compensation 

earned in FWS community service jobs 

during the 2012-2013 award year. 

This amount must not exceed 75 percent of 

the total earned compensation for 

community service (the sum of fields 25 

and 26), unless the institutional-share

requirements have been waived, or unless 

an off-campus agency qualified for a 90 

percent federal share. 

For example, if the total earned 

compensation for community service is 

$10,000, then Field 25 should be $7,500 

($10,000 x .75). Field 26 should be $2,500 

($10,000 x .25). If the school has an 

approved waiver of the institutional share, 

Field 25 could be $10,000 and Field 26 

could be $0. 

Valid amounts are 

000000000-999999999

This field cannot be blank.

26 Nonfederal share of community service 

earned compensation

Report the nonfederal (school plus offcampus employer) share of compensation 

students earned while employed in 

community service jobs.

Valid amounts are 

000000000-999999999

This field cannot be blank.

Section H. Information About FWS Students 

Employed as Reading Tutors of 

Children or Employed in Family 

Literacy Activities

For this section, report information about 

students employed in these types of activities 

whether or not those activities qualify as 

community service employment.

The information you report here could, 

however, also be part of the information you 

report in Section G, if the reading tutoring for 

children or the family literacy activities were 

open and accessible to the community. As 

mentioned in Section G, a service is considered 

open and accessible if it is publicized to the 

community and the general public uses the 

service.

27 Number of FWS students employed as 

reading tutors of children or employed in 

family literacy activities

Report the number of FWS students 

employed during the 2012-2013 award 

year as reading tutors of children or 

employed in family literacy activities. 

The reading tutoring must be provided to 

preschool age children or children who are 

in elementary school. The family literacy 

activities must be in a family literacy 

project that provides services to families 

with preschool age children or children 

who are in elementary school. 

The FWS student must perform the work 

for the school itself; for a federal, state, or 

local public agency; or for a private 

nonprofit organization.

Valid entries are 

0000000-9999999

This field cannot be blank.

28 Federal share of earned compensation 

for FWS students employed as reading 

tutors of children or employed in family 

literacy activities 

Enter the federal share of compensation 
2014-2015 FISAP Instructions

Part V—Federal Work-Study (FWS) Program Fiscal Operations Report V-11

earned by FWS students employed during 

the 2012-2013 award year as reading tutors 

of children or employed in family literacy 

activities. 

The federal share can be as high as 100 

percent; your school is not required to ask 

the Department for a waiver of the FWS 

institutional-share requirements. Your 

school has the option, however, of

continuing to provide an institutional share 

and determining the amount of that share.

28(a) Amount of the federal share in 

Field 28 spent on community 

service employment

Report the amount of the federal 

share entered in Field 28 that was 

spent on community service 

employment. To qualify as 

community service employment, the 

reading tutoring for children or 

family literacy activities must have 

been open and accessible to the 

community. As mentioned earlier, 

service is considered open and 

accessible if it is publicized to the 

community and the general public 

uses that service. 

This information will be used to 

determine whether your school, as 

part of meeting the 7 percent 

community service expenditure 

requirement, employed one or more 

students in at least one reading 

tutoring project as a reading tutor of 

children or in a family literacy

project performing family literacy 

activities. 

Further, this information will be 

used to determine whether your 

school met one of the requirements 

for receiving reallocated 

supplemental FWS funds, if you 

requested such funds. That 

requirement is that you must, as part 

of your community service 

activities, spend at least 5 percent of 

your original plus supplemental 

FWS allocations to pay students 

employed as reading tutors of 

children or employed in family 

literacy activities.

Valid amounts are 

000000000-999999999

This field cannot be blank.

29 Total earned compensation for FWS 

students employed as reading tutors of 

children or employed in family literacy 

activities 

 

Report the total compensation FWS 

students earned during the 2012-2013

award year while employed as reading 

tutors of children or while employed in 

family literacy activities. Any nonfederal 

share of this compensation would come 

from your school and/or private nonprofit 

organizations.

Valid entries are 

000000000-999999999

This field cannot be blank.

Section I. Information About FWS Students 

Employed as Mathematics Tutors 

of Children

For this section, you report information about 

students employed in this activity whether or 

not that activity qualifies as community service 

employment. 

The information you report here could, 

however, also be part of the information you 

report in Section G, if the mathematics tutoring 

for children was “open and accessible” to the 

community, as defined in Section G. 

30 Number of FWS students employed as 
2014-2015 FISAP Instructions

Part V—Federal Work-Study (FWS) Program Fiscal Operations Report V-12

mathematics tutors of children

Report the number of FWS students 

employed during the 2012-2013 award 

year as mathematics tutors of children. The 

mathematics tutoring must be provided to 

students from the elementary through 

ninth-grade levels. The FWS student must 

perform the work for the school itself; for a 

federal, state, or local public agency; or for 

a private nonprofit organization.

Valid amounts are 

0000000-9999999

This field cannot be blank.

31 Federal share of earned compensation 

for FWS students employed as 

mathematics tutors of children

Enter the federal share of compensation 

FWS students earned during the 2011-2012

award year while employed as 

mathematics tutors of children.

The federal share can be as high as 100 

percent; your school is not required to ask 

the Department for a waiver of the FWS 

institutional-share requirements. Your 

school has the option, however, of 

continuing to provide an institutional share 

and determining the amount of that share.

Valid amounts are 

000000000-999999999

This field cannot be blank.

32 Total earned compensation for FWS 

students employed as mathematics 

tutors of children

Report the total compensation FWS 

students earned during the 2011-2012

award year while employed as 

mathematics tutors of children.

Valid amounts are 

000000000-999999999

This field cannot be blank.

Section J. Information About FWS Students 

in Civic Education and 

Participation Activities

For this section, you report information about 

students who work in projects that teach civics 

in schools, raise awareness of government 

functions or resources, or increase civic 

participation.

33 Number of students in civic education 

and participation activities

Report the number of FWS students 

engaged in civic education and participation 

activities during the 2012-2013 award year.

Valid amounts are

0000000-9999999

This field cannot be blank.

34 Federal share spent for students in civic 

education and participation activities.

Enter the federal share of compensation 

disbursed to FWS students engaged in civic 

education and participation activities during 

the 2012-2013 award year.

The federal share can be as high as 100 

percent; your school is not required to ask 

the Department for a waiver of the FWS 

institutional-share requirements. Your 

school has the option, however, of 

continuing to provide an institutional share 

and determining the amount of that share.

Valid amounts are

000000000-999999999

This field cannot be blank.

35 Total spent for students in civic education 

and participation activities.

Report the total compensation FWS 

students received during the 2012-2013

award year while engaged in civic education 

and participation activities.
2014-2015 FISAP Instructions

Part V—Federal Work-Study (FWS) Program Fiscal Operations Report V-13

Valid amounts are

000000000-999999999

This field cannot be blank.

Section K. Information About FWS DisasterAffected Students 

Under certain limited circumstances, an eligible 

school is allowed to make FWS payments to a 

“disaster-affected student” who is unable to 

continue working under the FWS Program. An 

eligible school must be located in a county or 

parish that was designated by the Federal 

Emergency Management Agency (FEMA) for 

major disaster assistance as a result of a major 

disaster as defined under the Robert T. Stafford 

Disaster Relief and Emergency Assistance Act 

(42 U.S.C. 5122(2)).

FEMA designated disaster jurisdictions can be 

found at the FEMA web site: 

http://www.fema.gov/ under the “Disaster 

Designations.”

36 Number of disaster-affected students 

receiving FWS funds.

Report the number of disaster-affected 

students that received funds during the 

2012-2013 award year for a period in which 

they were prevented from fulfilling their 

FWS work obligations.

Valid amounts are

0000000-9999999

This field cannot be blank.

37 Federal share of funds to disasteraffected students

Report the federal share of funds disbursed 

to the disaster-affected students reported in 

Field 36 for the period in which they were 

prevented from fulfilling their FWS work 

obligations during the 2012-2013 award 

year. Do not include the amount of federal 

funds paid to the students for periods when 

they were working.

Valid amounts are

000000000-999999999

This field cannot be blank.

38 Total funds to disaster-affected students

Report the total amount disbursed to the 

disaster-affected students reported in Field 

36 for the period in which they were 

prevented from fulfilling their FWS work 

obligations during the 2012-2013 award 

year. Do not include the amount of FWS 

funds paid to the students for periods 

which they were working.

Valid amounts are

000000000-999999999

This field cannot be blank.
2014-2015 FISAP Instructions

Part VI—Program Summary for Award Year July 1, 2012 through June 30, 2013 VI-1

Part VI:

Program Summary for Award Year 

July 1, 2012 through June 30, 2013

Section A. Distribution of Program 

Recipients and Expenditures by 

Type of Student

Who must complete Part VI, Section A?

If you participated in the Federal Perkins Loan, 

FSEOG, or FWS Program in the 2012-2013

award year, you must complete this section.

What do I need to complete this section?

You will need data from parts III, IV, and V of 

this FISAP and from your school’s records.

General instructions for Section A

Report the distribution of aid recipients and the 

amounts spent during the 2012-2013 award 

year—by taxable and untaxed income levels—

for undergraduate dependent students (fields 1 

through 11), undergraduate independent 

students (fields 12 through 22), and/or graduate/ 

professional students (Field 23). Definitions for 

types of students are found in Part II, Section F 

of these instructions (see page II-8).

Students reported in fields 1 through 23 will be 

all students, whether full time or part time.

Students entered in Field 25 are those students 

from fields 1 through 23 who are enrolled less 

than full time.

Note: For further explanation concerning “full 

time and less than full time” enrollment, please 

review Enrollment Status in Chapter 1, Volume 

1 of the Federal Student Aid Handbook

available on the IFAP Web site at 

http://ifap.ed.gov.

Students entered in Field 26 are those students 

from fields 1 through 23 with automatic zero 

EFCs.

The entries in column (g) are unduplicated 

counts, and for most schools, are not the sum of 

columns (a), (c), and (e). Column (g) represents 

a head count of enrolled students; each student 

is counted only once. If a student received funds 

from more than one program, you would 

nevertheless report that student only once in this 

column.

The table below illustrates this concept on a 

very basic level. Each student listed participates 

in a varying number of campus-based programs, 

indicated by the entries in each program 

column, but each student is counted only once 

and is therefore “unduplicated.”

FWS Perkins FSEOG Unduplicated

Student A * * 1

Student B * 1

Student C * * 1

Student D * * *1

In this example, a school has four students who 

receive campus-based program funds.

Placing students into the correct income 

categories for fields 1 through 22 is done in the 

same way as for “eligible aid applicants” in Part 

II, Section F.

To place a student with an automatic zero EFC 

into the appropriate income category, use the 

student’s income that would have been used to 

calculate an Expected Family Contribution for 

2012-2013 if the student had not been 

designated as having an automatic zero EFC. 

Such students should be included in fields 1 

through 23.
2014-2015 FISAP Instructions

Part VI—Program Summary for Award Year July 1, 2012 through June 30, 2013 VI-2

For Perkins and FWS recipients: A student 

who was a recipient in more than one academic 

category in 2012-2013 (e.g., undergraduate one 

term and graduate in another, dependent in one 

term and independent in another, or full time in 

one term, less than full time in another) should 

be reported in the category in which he or she 

was enrolled during the final term of the 2012-

2013 academic year (or the final month of the 

training program, for schools with a nontraditional calendar).

For students who received only FSEOG 

funds: As FSEOG recipients can only be 

undergraduate students, report them in the 

appropriate undergraduate category (dependent 

or independent, by income) regardless of any 

subsequent work they might have done as 

graduate students.

For FSEOG recipients who also received 

Perkins/FWS: If FSEOG recipients also 

received Perkins and/or FWS funds, report such 

students, only once, in the unduplicated 

recipients column (g), according to the students’ 

status in the final term (or month) of the 2011-

2012 academic year.

Field-by-field instructions for Section A

Field

1-22 Undergraduate dependent and 

independent students

Column (a). Report the number of 

undergraduate dependent and independent 

Federal Perkins Loan Program recipients 

for each income level in fields 1 

through22.

Valid entries are 

0000000-9999999

This field cannot be blank.

Column (b). Report the amounts of funds 

lent to the borrowers you reported in 

column (a), according to their income 

levels. For example, in column (a), Field 3, 

you might have reported 100 

undergraduate dependent students with 

incomes in the $12,000 to $23,999 range. 

In column (b),

Field 3, enter the total amount of funds you 

lent those 100 students.

Valid amounts are 

000000000-999999999

This field cannot be blank.

Column (c). Report the number of 

undergraduate dependent and independent 

FSEOG recipients for each income level in 

fields 1 through 22.

To be an FSEOG recipient, the student 

must have received some federal funds 

from the FSEOG Program in the 2012-

2013 award year.

Valid entries are 

0000000-9999999

This field cannot be blank.

Column (d). In fields 1 through 22, report 

the amounts of FSEOG funds provided to 

the recipients you reported in column (c), 

according to their income levels.

Under the “Individual FSEOG Recipient 

Basis” and “Fund-Specific Basis” methods 

of providing the required nonfederal share, 

you must report, for each FSEOG 

recipient, the appropriate 25 percent 

nonfederal and 75 percent federal shares, 

unless your school has been granted a 

waiver of the institutional match 

requirement for 2012-2013. In that case, 

report whatever federal funds your school 

expended.

Under the “Aggregate Basis” method, 

however, each FSEOG recipient will not 

have received the 25 percent nonfederal 

share. Therefore, you must only ensure that 

the sum of all funds awarded to FSEOG 

recipients in the 2012-2013 award year 

comprises 75 percent FSEOG federal funds 
2014-2015 FISAP Instructions

Part VI—Program Summary for Award Year July 1, 2012 through June 30, 2013 VI-3

and 25 percent nonfederal resources. For 

example, if you had awarded a total of 

$60,000 to FSEOG recipients in 2012-

2013, $45,000 must have come from 

FSEOG federal funds, and $15,000 must 

have come from nonfederal resources. If 

there are 100 FSEOG recipients, the entire 

$15,000 nonfederal resource requirement 

could be met by awarding that amount to 

just four FSEOG recipients, if you chose. 

You would then break down and report the 

$15,000 according to the appropriate 

income levels of the four FSEOG 

recipients.

For more information on the methods of 

providing the nonfederal share, refer to 

“FSEOG Nonfederal Share” in Volume 6, 

Chapter 1 of the Federal Student Aid 

Handbook available on the IFAP Web site 

at http://ifap.ed.gov. 

Valid amounts are 

000000000-999999999

This field cannot be blank.

Column (e). Report the number of 

undergraduate dependent and independent 

FWS recipients for each income level in 

fields 1 through 22.

Valid entries are 

0000000-9999999

This field cannot be blank.

Column (f). Report the amounts of FWS 

funds earned by the recipients you reported 

in column (e), according to their income 

levels.

Valid amounts are 

000000000-999999999

This field cannot be blank.

Column (g). Report the unduplicated 

number of recipients for columns (a), (c), 

and (e) for each field. See page VI-1 for a 

discussion of unduplicated recipients.

Valid entries are 

0000000-9999999

This field cannot be blank.

23 Graduate/professional students

Column (a). Report the number of 

graduate/professional recipients in the 

Federal Perkins Loan Program.

Valid entries are 

0000000-9999999

This field cannot be blank.

Column (b). Report the amount lent to the 

recipients you reported in column (a), 

according to their income levels.

Valid amounts are 

000000000-999999999

This field cannot be blank.

Column (e). Report the number of 

graduate/professional recipients in the 

FWS Program.

Valid entries are 

0000000-9999999

This field cannot be blank.

Column (f). Report the amount earned by 

the recipients you reported in column (e), 

according to their income levels.

Valid amounts are 

000000000-999999999

This field cannot be blank.

Column (g). Report the unduplicated 

number of recipients in columns (a) and 

(e). See the discussion of unduplicated 

recipients on page VI-1.

Valid entries are 

0000000-9999999

This field cannot be blank.

24 Total
2014-2015 FISAP Instructions

Part VI—Program Summary for Award Year July 1, 2012 through June 30, 2013 VI-4

The FISAP on the Web will automatically 

calculate Field 24 totals for columns (a), 

(b), (c), (d), (e), (f), and (g).

In column (b), the total amount of Federal 

Perkins Loan funds lent equals Part III, 

Section B, Field 24.

The total amount of Federal Perkins Loan 

funds spent comprises expenditures made 

from these sources:

 Federal Perkins Loan Federal Capital 

Contribution, in years when FCC is 

available,

 FWS funds transferred to the Perkins 

Loan Fund, and

 Nonfederal share.

In column (d), the total FSEOG amount 

spent equals Part IV, Section C, Field 12.

The total amount of FSEOG funds spent 

comprises expenditures made from these 

sources:

 FSEOG federal funds,

 FWS and Federal Perkins Loan funds 

transferred to FSEOG, and

 Nonfederal share.

In column (f), the total FWS funds to 

students equals Part V, Section C, Field 12.

The total amount of FWS funds spent 

comprises expenditures made from these 

sources:

 FWS federal funds,

 Federal Perkins Loan and FSEOG 

funds transferred to FWS, and

 Nonfederal share.

Column (g). This column contains the total 

unduplicated number of recipients in 

columns (a), (c), and (e). See the 

discussion of unduplicated recipients on 

page VI-1.

25 Total less-than-full-time students

Column (a). Of the students listed in fields 

1-23, report the number of Federal Perkins 

Loan Program undergraduate and

graduate/professional recipients who were 

less-than-full-time students. (See Note in 

General Instructions for Section A. page 

VI-1).

Valid entries are 

0000000-9999999

This field cannot be blank.

Column (b). Report the funds lent to the 

borrowers you reported in column (a), 

according to their income levels.

Valid amounts are 

000000000-999999999

This field cannot be blank.

Column (c). Of the students listed in fields 

1-22, report the number of FSEOG 

recipients who were less-than-full-time 

students.

Valid entries are 

0000000-9999999

This field cannot be blank.

Column (d). Report the funds awarded to 

the recipients you reported in column (c), 

according to their income levels.

Valid amounts are 

000000000-999999999

This field cannot be blank.

Column (e). Of the students listed in fields 

1-23, report the number of FWS undergraduate and graduate/professional 

recipients who were less-than-full-time 
2014-2015 FISAP Instructions

Part VI—Program Summary for Award Year July 1, 2012 through June 30, 2013 VI-5

students.

Valid entries are 

0000000-9999999

This field cannot be blank.

Column (f). Report the funds earned by the 

recipients you reported in column (e), 

according to their income levels.

Valid amounts are 

000000000-999999999

This field cannot be blank.

Column (g). Report the unduplicated 

number of recipients in columns (a), (c), 

and (e). See the discussion of unduplicated 

recipients on page VI-1.

Valid entries are 

0000000-9999999

This field cannot be blank.

26 Total “Automatic” Zero EFC students

Column (a). Of the students listed in fields 

1-23, report the number of Federal Perkins 

Loan Program undergraduate and 

graduate/professional recipients who were 

automatic zero EFC students.

Valid entries are 

0000000-9999999

This field cannot be blank.

Column (b). Report the funds lent to the 

borrowers you reported in column (a), 

according to their income levels.

Valid amounts are 

000000000-999999999

This field cannot be blank.

Column (c). Of the students listed in fields 

1-22, report the number of FSEOG 

undergraduate recipients who were 

automatic zero EFC students.

Valid entries are 

0000000-9999999

This field cannot be blank.

Column (d). Report the funds awarded to 

the recipients you reported in column (c), 

according to their income levels.

Valid amounts are 

000000000-999999999

This field cannot be blank.

Column (e). Of the students listed in fields 

1-23, report the number of FWS 

undergraduate and graduate/professional 

recipients who were automatic zero EFC 

students.

Valid entries are 

0000000-9999999

This field cannot be blank.

Column (f). Report the funds earned by the 

recipients you reported in column (e), 

according to their income levels.

Valid amounts are 

000000000-999999999

This field cannot be blank.

Column (g). Report the unduplicated 

number of recipients in columns (a), (c), 

and (e). See the discussion of unduplicated 

recipients on page VI-1.

Valid entries are 

0000000-9999999

This field cannot be blank.

Section B. Calculating the Administrative 

Cost Allowance

This worksheet is automatically calculated for 

you, based on other FISAP fields you have 

completed.

You may charge the administrative cost 

allowance (ACA) against one or all of the 

campus-based programs from which you 

awarded funds to students during the 2012-2013
2014-2015 FISAP Instructions

Part VI—Program Summary for Award Year July 1, 2012 through June 30, 2013 VI-6

award year.

Note: Remember that your ACA comes from 

your campus-based program allocations and 

therefore should be budgeted in advance as part 

of those allocations. The ACA is not a 

supplemental amount from the U.S. 

Department of Education.

For more information on calculating the ACA, 

see Volume 6, Chapter 1 of the Federal Student 

Aid Handbook available on the IFAP Web site 

at http://ifap.ed.gov. 

Step 3, Field 23 - Once the total administrative 

cost allowance is computed, you may charge 

this amount, at your school’s discretion, to 

available campus-based program funds, as 

described above. (For the Federal Perkins Loan 

Program, “available funds” represents cash on 

hand in the Loan Fund.)

Retain a copy of the worksheet for audit 

and program review purposes.