### Your completed FISAP

**must be transmitted via FISAP on the Web by October 1, 2013** 


# Fiscal Operations Report for **2012 -**  **2013 and**  **Application to Participate for 2014**  **- 2015**  **(FISAP) in the Federal Perkins Loan,**  **Federal Supplemental Educational Opportunity Grant (FSEOG), and Federal Work** **- Study (FWS) Program**  **s**

U.S. Department of Education Federal Student Aid

### 2014 **- 2015 FISAP Instructions** 

i 

### Contents **Page Introduction to the Fiscal Operations Report and Application to Participate (FISAP**  **) ......................**  **i i**  **PART I Identifying Information, Certification and Warning**  **Instructions ............................**  **I -**  **1 PART II**  **Application to Participate Instructions**  **................................ ................................**  **....... II**  **- 1**  **PART II I**  **Federal Perkins Loan Program Report Instructions**  **................................ ...............**  **III -**  **1 PART IV**  **FSEOG Program Report Instructions**  **................................ ................................**  **...... IV**  **- 1**  **PART V FWS Program Report**  **Instructions ................................**  **................................ .............**  **V -**  **1 PART VI**  **Program Summary Instructions**  **................................ ................................**  **................ VI**  **- 1**  **The Legal Reason You Must**  **Complete the Application to Participate** A school to participate in the campus

-based programs is required to file an application by the deadline date of **October 1, 2013**  as established in the “Notice of the 2013

- 2014 Award Year Deadline Dates for the Campus Based Programs ” that was published in the **Federal Register** on March 7, 2013 (Vol. 78, No. 45 FR 14776 )
. Itis important to note that if the U.S. Department of Education (Department) does not receive a completed application by the published deadline date, you cannot be assured that your school will be allocated funds for any of the campus

-based programs. The regulatory and statutory citations are Federal Perkins Loan (34 CFR 673.3) (20 U.S.C. 1087bb), FWS (34 CFR 673.3) (42 U.S.C. 2752), and FSEOG (34 CFR 673.3) (20 U.S.C. 1070b

- 3). **The Legal Reason You Must Complete the Fiscal Operations Report**  Federal regulations state that if you spent campus

based program funds in 2012
- 2013 or have a Federal Perkins Loan Fund, you must submit a Fiscal Operations Report. The regulatory and statutory citations are as follows: Federal Perkins Loan (34 CFR 674.19), FWS (34 CFR 675.19), and FSEOG (34 CFR 676.19), (20 U.S.C. 10 94). **Disclosure of Estimated Burden** According to the Paperwork Reduction Act of 1995, persons are not required to respond to a collection of information unless it displays a valid OMB control number. Public reporting burden for this collection of information is estimated to average 43 hours per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. The obligation to respond to this collection is mandatory to obtain or retain benefit in accordance with the following regulatory and statutory citations: Federal Perkins Loan (34 CFR 674.19), Federal Work

- Study (34 CFR 675 .19), and Federal Supplemental Educational Opportunity Grant (34 CFR 676.19), (20 U.S. C. 1094). Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to: U.S. Department of Education Washington, DC 20210

- 4537 or email IDDocketMgr@ed.gov and reference the OMB Control Number 1845

- 0030. Note: Please do not return the completed Fiscal Operations and Application to Participate (FISAP) to this address.

### 2014 **- 2015 FISAP Instructions** 

ii

**If y**  **ou have**  **comments or**  **concerns regarding**  **the status**  **of your**  **school’s submission**  **of this**  **form,** contact the Campus
- Based Call Center at 1
- 877
- 801
- 7168. Customer service representatives are available Monday through Friday from 8:00 a.m. until 8:00 p.m. (ET). You may also send an e - mail to CBFOB@ed.gov. 

# Introduction **to the**  **Fiscal Operations**  **Report and**  **Application to Participate (FISAP) What is the FISAP?**  The FISAP contains two sections:

 the Application to Participate in the three campus - based programs (Federal Perkins Loan, Federal Supplemental Educational Opportunity

Grant [FSEOG], and Federal Work

- Study [FWS]) for the award year July 1, 2014 through June 30, 2015 , and  the Fiscal Operations Report for program participation during the award year July 1, 2012 through June 30, 2013
. **What do these programs provide?** All programs provide funds (in different ways) to students with financial need to help pay postsecondary education costs. The Federal Perkins Loan Program provides low

- interest loans, the FSEOG Program offers grants, and the FWS Program provides part time employ

ment for students. Each program has a CFDA number. (“CFDA” is the acronym for the Catalog of Federal Domestic Assistance, which describes all federal programs.) For Perkins, the number is CFDA#84.038; for FSEOG, it is CFDA#84.007; and for F WS, it is CFDA#84.033. **What should new applicants do to participate in the campus**  **- based programs?**  If your school is a first

- time participant or does not possess a current Program Participation Agreement (PPA) for the Title IV programs, apply for particip ation to the U.S. Department of Education’s School Eligibility Channel (SEC). Schools must use the online application available at http://eligcert.ed.gov
. Once your school answers questions for initial applicants and prints and faxes them to the School Participation Team (SPT) for your school’s home state, the SPT will provide your school with an OPEID number that gives your school access to complete the E

- application. **Your school does not need to establish eligibi**  **lity before filing the FISAP by the October 1, 2013**  **deadline. However, if your school wishes to participate in the campus**  **** **based programs in the 2014**  **- 2015**  **award year, your school must have an OPEID**  **number to access the eCampus -**  **Based system to apply for fund**  **s before the October 1, 2013**  **deadline. Also, your school will not receive any**  **Campus -**  **Based funds until your school is certified by the Department as eligible to**  **participate in Federal Student Aid programs. Will I need to complete the entire FISAP?**  Not necessarily . To decide what parts must be completed, you must know what your school did last year and what it plans to do next year. The FISAP contains data cells for two separate award years: an Application for funds for 2014
- 2015 and the Fiscal Operations Report for funds received in 2012
- 2013
. The FISAP is divided into three main areas: Identifying Information, Certification and Warning; the Application to Participate; and the Fiscal Operations Report. (See the table of contents for the six FISAP parts.)

### 2014 **- 2015 FISAP Instructions** 

**Introduction to the FISAP** iii Use the following table to determine what parts need to be completed. **For this situation Complete these parts**  You are requesting FISAP, Part I: funds for 2014
- 2015 Identifying Information,

Certification and Warning FISAP, Part II: Application to Participate **For this situation Complete these parts**  You received funds FISAP, Part I: for 2012
- 2013 Identifying Information,

Certification and Warning FISAP, Parts III, IV, V: Fiscal Operations Report (as applicable) FISAP, Part VI: Program Summary In addition, if your school is in the process of liquidating its Federal Perkins Loan Fund, or you made loans from the Fund even though your school did not receive a Federal Capital Contribution for the 2012
- 2013 award year, you must complete the Identifying Information, Certification and Warning section and the Part III Perkins Loan Program section of the Fiscal Operations Report. **I am reporting for more than one institution .**  **Can I complete one FISAP to cover fu nding**  **fo r all**  **institutions ?**  Yes. Institutions with unique OPEID number s * that are under the same administrative control or ownership have the following options: **OPTION A:** Each institution may complete a separate application. (Any data you enter in a school’s application must not be duplicated in any other school’s application.) **OPTION B:** These institutions may combine to complete one application. In this case, you must include in your FIS AP the name, address, and OPEID of each eligible institution for which this FISAP contains information. You must also be able to provide all FISAP data separately for each institution if required to do so by an audit or program review. On the first page of the Identifying Information screen, you will indicate if this FISAP includes data for additional institutions . If yes, you must enter all institutions for which this form is applicable. ***An institution’s unique OPE**  **ID number** is the one associated with what is commonly called the “main campus.” The first digit is alway s zero “0” and the last two digits are alway s zero “0”. **Explanation:** The last two digits i dent ify additional campus locations. If an institution has more than 99 additional campus locati ons, the first digit of the OPEID is then incremented to 1. If an institution has more than 199 additional campus locations, the first digit of the OPEID is incremented to 2, etc. **Note:** Campus
- Based funds are awarded to the reporting institution (the institution filing the FISAP) and the reporting institution must ensure that funds are made reasonably available to all qualifying students at each eligible institution for which it has requested funds and each additional campus location listed in its Progr am Participation Agreement (PPA). **How do I submit my FISAP data?** You must go online to the Department’s FISAP on the Web site: https://cbfisap.ed.gov . At that site, you can also receive communications from the Department and submit corrections. To submit your FISAP on the Web, you must have a User ID and password. If you don’t have these, go to the Web site mentioned above and click on the “Login” butto n. Then click on the registration link in the login box and enter the information requested. Once you have registered, you will receive your User ID by e

-

### 2014 **- 2015 FISAP Instructions** 

**Introduction to the FISAP** i v mail. When you have your ID, return to the site and click “Login.” Enter your User ID and the passwor d you created when you registered. Click “Submit
. ” The Privacy Act screen will be displayed. Click “Continue” to access eCB. **Note** : If you are a new destination point administrator (DPA) at your school, before you can register, you must go to http s :// fsawebenroll.ed.gov to e nroll or call CPS/SAIG Technical Support 1

- 800
- 330
- 5 9 47
. **What does the Department of Education do with the FISAP information I submit?**  The Department uses the information you provid e in the Application to Participate and in the Fiscal Operations Report to determine the amount of funds you will receive for each campus - based program. You must provide accurate data. If you do not, you might not receive all the funds to which you are entitled, or you might be required to return funds you were not entitled to receive. You must retain accurate and verifiable records for program review and audit purposes. The Department uses your Fiscal Operations Report data to manage the Perkins Loan Fund portfolio and to monitor expenditures in the campus - based programs. **When is the FISAP due?** The FISAP data must be submitted before midnight EDT on October 1, 2013
. **How do I know the Department of Education has received my FISAP?**  After submission, your school will receive a confirmation listing the date and time the Department received your FISAP. **What if I need to make corrections t o my**  **FISAP after the December 1 3**  **th deadline for**  **corrections ?**  Each year, in November, the Department publishes an Electronic Announcement on IFAP Subject: FISAP Edit Corrections and Perkins Cash on Hand Update Due December 1 3
. Please review that announcement for information on how to accomplish data corrections on your FISAP. **When will I hear from the Department about my school’s award amounts?**  The Department lets you know your tentative 2014
- 2015 award amount(s) by February 1, 201 4 and your final award amount(s) by April 1, 2014
. **What general instructions should I follow**  **when I complete the FISAP? Have these instructions handy**  as you complete your FISAP to make sure you have reported information correctly. Use actual figures, except where estimates are requested. When a dollar amount is requested, use whole dollars only
. **Do not report cents.** The electronic FISAP system will not accept cents. Round to the nearest dollar. For example, report $175 if the actual amount in your records is $175.49. Report $176 if the actual amount in your records is $175.50. Do not enter negative amounts. The FISAP on the Web will accept only positive amounts. (Most calculations are performed for you.) Complete only

those items that pertain to your school. **How do cross -**  **over p ayment**  **p eriods affect**  **FISAP reporting?** A cross - over pay

ment period is a pay

ment period that includes both June 30 and July 1; i.e., it crosses the change in award years. However, the funds are expended from either one award year or the other. FISAP reporting is based on the funds expended from a specific award year, not how your schools pay ment

### 2014 **- 2015 FISAP Instructions** 

**Introduction to the FISAP** v periods are structured. 

### Example: I f a Federal Pell Grant award for the 2013 summer was paid to a student with funds from the 2013
- 2014 award ye ar authorization for that program, report that amount in th e FI SAP to be filed next year (due b y October 1, 2014 ) and not on this FISAP . So, in Part II, Section E, Field 23 on page A
- 4 of the FI SAP you are to report the total amount expended against your Federal Pell Grant 2012
- 2013 award year authorization. This amount should agree with the final cumulative expenditures for the 2012
- 2013 award year as entered in G5. **How do I report funds transferred between programs and funds carried forward or**  **carried back?** As published in the Federal Student Aid Handbook , Volume 6, Managing Campus

Based Programs, there are provisions for transferring Campus

- Based funds between Campus
- Based Programs and carrying funds forward or back between award years. These provisions do not allow for moving funds between programs, between schools or between ye ars within G5. The transfer of Campus

- Based funds is reported on the Fiscal Operations Report and Application to Participate (FISAP) only
. Also see the following Electronic Announcements available posted to the IFAP Web site : March 29, 2012, Subject: Transfers of Campus

Based Pr ogram Funds and G5 Award Adjustments , and June 28, 2012, Subject: Change to G5 Functionality for Campus

- Based Program Awards
. **What are the deadline dates for the**  **2014 -**  **2015 award year?**  

### 2014
- 2015 FISAP on the Web available to schools **By August 1,**

**2013**

Reallocation Form submission (return 2012
- 2013 funds/request 201 3
- 201 4 supplemental FWS funds) to ED **By August 16,** 

**2013**

FISAP submission ( 2012
- 2013 Report and 2014
- 2015 Application for funds ) to ED **By October 1,** 

**2013**

Work Colleges Report of 2012
- 2013 Expenditures to ED **By October 1,**

**2013**

FISAP E dit C orrections ( 2012
- 2013 Report and 2014
- 2015 Application for funds ) due to ED **By December 13,** 

**2013**

Tentative 2014
- 2015 Awards posted on the Web **By January 31,** 

**2014**

Waiver Request for Underuse of 2014
- 2015 **By February 7,** 

**2014**

### 2014 **- 2015 FISAP Instructions** 

**Introduction to the FISAP** vi Funds to ED 2014
- 2015 Work Colleges Application and A greement to ED **By March 7,** 

**2014**

Final 2014
- 2015 Awards posted on the Web **By April 1, 2014** 
Waiver Request for 2014
- 2015 FWS Community Service Waiver Expenditure Requirements to ED **By April 25,** 

**2014**

### 2014 **- 2015 FISAP Instructions** 

**Part I: Identifying Information, Certification and Warning I**  **- 1**  

# Part I: **Identifying Information, Certification and Warning**  **Who must complete Part I?** All schools must complete Part I and must submit the signed hard copy of the certific ation and signature pages (see page I

- 3). **Field -**  **by -**  **field instructions for Part I Section A. Identifying Information**  **Field 1(a )**  **Name and address of school** If your school currently participates in the campus - based programs, the FISAP on the Web automatically

provides your school’s name and address as it is listed in our files. You will need to verify this data for accuracy and make any

corrections necessary . You can update school changes by going to http://eligcert.ed.gov . T he School Eligibility Channel (SEC) will process these actions. If your school is a new applicant, you will need to enter its name and address, whic h must be that of a school of postsecondary education. The address must be the school’s street address. Do not enter the P.O. Box, an administrative entity location, or the address of the corporation that controls the school. To apply for eligibility, go t o the Web site given in the preceding paragraph. If the school in this field is a new applicant for 2014

- 2015, but its students were included in the 2013

- 2014 application filed last year by

a different institution, identify that institution’s name, address, and OPEID on the FISAP “Additional Information” screen located on the left side menu. Then enter a brief explanation of how the students came to be counted in different places. **1(b) Mailing address (if different from 1**  **( a**  **) )**  If your school currently participates in the campus - based programs, the FISAP on the Web automatically

provides your school’s mailing address as it is listed in our files. You will need to verify this data for accuracy and make any

corrections necessary . If your school is a new applicant, you will need to enter its mailing ad dress if different from the address in Field 1 ( a )
. You may enter a P.O. Box or an administrative entity

location. However, if your school uses the services of a private firm in administering these programs and reports that fact in Field 7, do not report th at firm here. The following are the only permissible characters to use in this field: letters (A

- Z), numbers (0

- 9), periods (.), apostrophes ('), dashes (

- ), number signs (#), at (@), percent signs (%), ampersands (&), slashes (/), or blanks (spaces). Use street address abbreviations such as APT (apartment) or AVE (Avenue) if the address extends beyond the space provided. **2 OPEID Number**  The FISAP on the Web automatically provides the OPEID. **3 Type of school**  If your school currently participates in the campus - based programs, the FISAP on the Web automatically

provides the ty

pe of school as it is listed in our files. You will need to verify this data for accuracy and make any corrections necessary
.

### 2014 **- 2015 FISAP Instructions** 

**Part I: Identifying Information, Certification and Warning I**  **- 2**  If your school is applying for c ampus - based funds fo r the first time, select the type of school that best describes your school. Valid selections are: Public Private/Non

- Profit Proprietary

(with the following sub

- ty pes): Art Business Cosmetology Trade and Technical 

### Other **Note:** Only proprie tary

schools enter the appropriate sub

- ty

pe. If your school is “public” or “private non

- profit,” do NOT try to select a proprietary

sub

- ty pe. **4 Length/type of longest program**  If your school currently participates in the campus - based programs, the FISAP o n the Web automatically

provides the length of your school’s longest program. You will need to verify this data for accuracy and make any corrections necessary
. If your school is a new applicant, select the number from the drop down box that best describe s the length of your school’s longest program. **Note:** If you are preparing this FISAP on behalf of two or more schools with different program ty

pes or lengths, for fields 3 and 4, enter information representing the highest percentage of enrolled students entered in Part II, Section D. **5 Additional**  **Institutions** The eCB sy stem will pre

- populate the first line with the 8
- digit OPEID of the institution filing this FISAP (the reporting institution)
. To enter additional institutions for which data is being reported on this FISAP, use the Additional Institution button to enter the OPEID of an additional institution
. **Note** : The system will prepopulate the first and last two digits of the OPEID with ze ros (see footnote to question on page iii “Can I complete one FISAP to cover funding for all institutions?” If the OPEID is valid, the eCB system will prepopulate the institution name, address, city , state and zip. If the OPEID number is not valid, a data entry edit error message will be displayed. You may repeat this process to include all additional institutions for which you are reporting. If you need to delete an institution from the list, check the box located to the left of the OPEID and click the Delete Institution button. You may only request funds and report data for additional institutions if the additional institutions are affiliated with the reporting institution through administrative control or ownership. If an additional institution i s NOT affiliated with the reporting institution through administrative control or ownership, a separate FISAP must be filed and the data for that institution must no t be duplicated in any other FIS AP. If you need to delete an OPEID, check the box of the applicable OPEID and click the “Delete OPEID” button. If the reporting institution entered in Field 1(a) is a new applicant for 2014

- 2015 but its students were included in a 2013

- 2014 application field last year by a different institution, identify that in stitution’s name, address and OPEID on the FISAP “Additional Information” screen from the left side menu. Also provide a brief explanation of how the students came to be

### 2014 **- 2015 FISAP Instructions** 

**Part I: Identifying Information, Certification and Warning I**  **- 3**  counted in different places.
**6 Financial Aid Administrator**  If your school currently

participates in the campus - based programs, the FISAP on the Web will provide the name, telephone number, and e

- mail address of your school’s financial aid administrator. You must verify this data for accuracy and make any corrections necessary. If your school is a new applicant, you will need to enter all the Financial Aid Administrator ( FAA ) information in Field 6. **Note : T**  **he Department uses the FAA e**   ** mail addresses to communicate with** **schools about campus -**  **based program issues.**  **7 Name and**  **address of private financial aid consultant firm, if any**  If your school uses the services of a private firm in the administration of these programs, you must complete this field. Do not include private CPAs or billing and collection agencies. **Section B. Certification and Warning**  **8 Chief Executive Officer (includes**  **President, Chancellor and Director)** All entries must be completed in this section. Your school’s CEO, President, Chancellor or Director must sign here to certify that the school is in compliance with the anti

- lobbying requirements and that the FISAP data is “true and accurate.” The certifying official must be aware that the information in this FISAP is subject to audit and program review. Providing false or misleading information may re sult in criminal penalties. You are required to send the hard copy of the combined certification and signature pages
—containing Section A information and containing, in Section B, the original signature of one of the officials listed above

—to the address below. Print out these pages by

clicking the Self

- Service tab, going to “Forms and Reports,” selecting “Signature Pages,” and then selecting “File” and “Print.” Mail the signature pages to the following address: FISAP Administrator 31 3 0 Fairview Park Drive Suite 800 Falls Church, VA 22042 **Note:** You submit signature pages only once a year

— not every time you submit a FISAP. To see if your signature pages have been logged as submitted, go to https://cbfisap.ed.gov and l og in, then select “Self

- Service,” then “Submission Log.” The full text of the lobbying certification will print as part of the Certification and Warning page. If your school received $100,000 or more for FSEOG and/or FWS and your school performs lobbying activities, you must submit Standard Form

- LLL Disclosure of Lobbying Activities signed by your institution’s President/CEO/Chancellor , along with your signature pa ges. You can access the “Lobbying Form” through the S elf

- S ervice link at https://cbfisap.ed.gov
.

### 2014 **- 2015 FISAP Instructions** 

**Part II**

**— Application to Participate**  **II -**  **1** 

# Part II: **Application to Participate Who must complete Part II**  **?** All schools must complete Part II to request campus - based funds for the 2014
- 2015 award ye ar. Section summaries are given below. Details follow in these instructions. **Section A** : Current legislation and regulations contain formulas that use the information you provide in this section to determine the amount of funds your school will receive. **Note:** The amount you request in Section A will be the maximum you can receive. **Section B:** Check “yes” here if your school wants to withdraw from the Federal Perkins Loan Program. You must follow the approved liquidation procedures outlined in guidance provided in the October 5, 2012 Electronic Announcement, Subject: Federal Perkins Loan Portfolio Liquidation and Perkins Loan Assignment available on the IFAP Web site at http://ifap.ed.gov or contact the Campus

- Based Call Center at 877

- 801
- 7168 or CBFOB@ed.gov. **Section C:** You can request a waiver of the penalty for an underuse of 2012
- 2013 award ye ar funds if you provide a written explanation of the cause of the underuse and include steps your school has taken to ensure the cause has been remedied. **Section D:** Provide enrollment information. See field by

field instructions below. **Section E:** Provide assessments and expenditures information. See field by field instructions below. **Section F:** Provide aggregat e information on eligible aid applicants enrolled in your school for award year 2012
- 2013 by income level. See field by field instructions below. **Field -**  **by -**  **field instructions for Part II Section A. Request for Funds for the**  **2014 -** 

**2015 Award Year**  Enter in Field 1 your Federal Perkins Loan Le vel of Expenditure (LOE) request. In fields 2 through 4, enter the amount of authorization your school wants to receive for each campus

based program. If you do not enter an amount in a field, your school will not receive any funds for that program. The amount you request should represent the maximum amount your school believes it needs. Do not request more federal funds for a program than you expect to use. Unexpended balances from the previous ye ar indicate requests were over - estimated and should be reduced. Note: If your Program Participation Agreement does not reflect eligibility for a Campus

- Based program, you will not be able to request funds for that program. **Field 1**  **Federal Perkins Loan Level of Exp**  **enditures (LOE)** Enter the amount your school wants to expend from its loan fund to make loans to students and to pay administrative and collection costs. Schools planning to expend loan fund cash on hand in 2014
- 2015 must still complete Field 1 **even though they will not be**  **requesting any new Federal Capital Contribution.**  (Schools cannot request new Federal Capital Contribution for 2014
- 2015 because Congress has not authorized these funds.) A school that will make no loans in 2014
-

### 2014 **- 2015 FISAP Instructions** 

**Part II**

**— Application to Participate**  **II -**  **2** 2015 but anticipates charging allowable collection costs to its loan fund cash must request an LOE in Field 1.
**2 Federal Perkins Loan Federal Capital**  **Contribution (FCC)** You cannot enter any data in this field because Congress did not authorize any FCC for the 2014
- 2015 application year. **3 FSEOG federal funds**  Enter the amount of federal dollars your school wants for awards to students and for administrative costs. Ask only for what you think you can spend. **Valid amounts are** 000000000
- 999999999 This field **can** be blank. **4 FWS federal funds**  Enter the amount of federal dollars your school wants for awards to students, for expenditures for the Job Location and Development Program (JLD), and for administrative costs. Ask only for what you think you can spend. **Valid amoun ts are**  000000000
- 999999999 This field **can** be blank. **Section B. Federal Perkins Loan Program**

**Liquidation Request 5**  **My school wishes to**  **discontinue participation in the Federal**  **Perkins Loan Program**  If your school no longer wishes to participate i n the Federal Perkins Loan Program, you must notify the Department of your intention to liquidate your portfolio by clicking the “yes” radio button
. To liquidate, you must return to the Department the federal share of cash on hand in the portfolio, and y ou must either assign all outstanding loans to the Department or purchase them. Please refer to guidance provided in the October 5 , 2012 Electronic Announcement, Subject: Federal Perkins Loan Portfolio Liquidation and Perkins Loan Assignmentavailable on the IFAP Web site at http://ifap.ed.gov or contact the Campus

- Based Call Center at 877
- 801
- 7168 or CBFOB@ed.gov. **Section C. Waiver Request for the Underuse**

**of Funds** If your school has returned more than 10 percent of its Federal Perkins Loan, FSEOG, or FWS allocation for the 2012
- 2013 award year, your school’s 2014
- 2015 allocation for that program will automatically be reduced by the amount of the 2012
- 2013 funds returned. You may , however, request a waiver of this underuse penalty by selecting “yes” in Field 6. Then, using the FISAP “Additional Information” screen, you must explain the circumstances that caused your school’s allocation to be underused. Select edit number 02090 from the drop down box on the Additional Information screen. You must include the name of each program for which you are requesting a waiver and show that the circumstances were beyond your school’s control and are not expected to recur. **All waiver requests must be submitted to the Department by midnight**  **February 7, 2014**  **.** Waiver requests received after this deadline will not be accepted. A Department review panel will consider each waiver request. Schools should receive their waiver approval or denial decisions by March 14, 2015
. **6 My school wishes to apply for a waiver of**  **the penalty for**  **the underuse of funds**  **and will provide, on the Additiona**  **l Information screen, a written explanation**  **of the circumstances.**

### 2014 **- 2015 FISAP Instructions** 

**Part II**

**— Application to Participate**  **II -**  **3** Indicate your school wishes to request a waiver of the penalty

for the underuse of funds by clicking the “yes” radio button. If you click “yes,” you must read the notice and follow its instructions. **Waivers of the FWS/FSEOG institutional**  **- share requirement for**  **Title III/V Schools** In order to receive a waiver of the FWS/FSEOG institutional

- share requirement for Title III/V s chools , a school must first be designated as Title III/V el igible by the Department of Education Institutional Development and Undergraduate Education Service (IDUES). This eligibility, once designated, expires every five years. If you are unsure of your Title III/V eligibility for the 2014

- 2015 award year, or if you need to apply

for Title III/V eligibility , contact: U.S. Department of Education Institutional Development and Undergraduate Education Service (IDUES) Title III/V Eligibility Designation 1990 K Street, NW 6th Floor Washington, DC 20006

- 8512 Phone: (202) 502

- 7777 E
- mail: OPE_Institutional_Development@ed.gov or go to the web site at: http://www2.ed.gov/about/o ffices/list/ope/id ues/index.html
. Additional information about the deadline to apply for designation as an eligible institution for the Title III and Title V programs as well as a link to submit that application are available at: http://www2.ed.gov/about/offices/list/ope/id ues/eligibility.html Schools that have been designated by IDUES as Title III/V eligible and want a waiver of the institutional

- share requirement under the FWS Program and/or the FSEOG Program for the 2014
- 2015 award year are considered to have applied for that waiver simply by submitting a complete FISAP by October 1, 2013
. The Department will send notices to those schools’ financial aid administrators, indicating waivers have been granted. A school receiving a waiver still has the option of providing an institutional share and determining the amount of that share. If your 2014
- 2015 FISAP is on behalf of two or more institutions (see Q & A on page iii) , but not all the institutions are Title III/V eligible, **you must file separate FISAPs fo**  **r eligible and non -**  **eligible institutions**  **.** Otherwise, Title III/V

- eligible institutions will not receive waivers of the institutional

share requirement. **Section D. Information on Enrollment**  **Traditional or non -**  **traditional calendar** A traditional calendar means your school has

 academic terms that are quarters, trimesters, or semesters and

 only one admission period during each academic term. If your school has a traditional calendar, select the “Traditional” radio button and report enrollment in Field 7 or 8. A non
- traditional calendar means your school admits a new group of students monthly , or more frequently , into a majority of its eligible programs

—even if those students enroll on a quarter, trimester, or semester basis.

### 2014 **- 2015 FISAP Instructions** 

**Part II**

**— Application to Participate**  **II -**  **4** If your school has a non

- traditional calendar, select the “Non

- Traditional” radio button and report enrollment in fields 9 through 21, not in Field 7 or 8. Classify a student as an undergraduate or graduate student according to the instructions in Part II, Section F below . If a student enrolled as an undergraduate during an earlier term in 2012
- 2013 but enrolled as a graduate student in a subsequent term in 2012
- 2013 , report the student as a graduate student in Section D. **7 & 8 Information on enrollment for a school with a traditional calendar**  Schools that operate on a traditional academic calendar, or that have a majority of their eligible programs operating on a traditional calendar, must enter an unduplicated number of all postsecondary students enrolled (full time and less than full time) for the twelve

- month period ending June 30 2013 . “Unduplicated” means each student is counted/reported only **ONCE** , regardless of how many terms a stu dent enrolls in. **Note:** For further explanation concerning “full time and less than full time” enrollment, please review Enrollment Status in Volume 1, Chapter 1, of the Federal Student Aid Handbook available on the IFAP Web site at http://ifap.ed.gov
. A person is not enrolled if he or she did not begin attending class. Field 7 or Field 8 must include all postsecondary students enrolled in at least one undergraduate or graduate/professional course that met one of the following criteria:

 Creditable toward a degree or certificate

 Listed as an undergraduate or graduate/professional course in the school’s catalog

 Offered as an elective or required course as part of the undergraduate or graduate/professional curriculum

 Required as a remedial course as part of the student’s degree or certificate program

 

### Otherwise considered b y the school to be an undergraduate or graduate/ professional course

 High School students who are also enrolled in postsecondary classes are not “regular” students and are not reported as enrolled. 

### Do not include students who were **exclusively auditing a class or classes.**  Column ( a ) . Report the number of students enrolled in undergraduate classes. Column (b ) . Report the number of students enrolled in graduate/professional classes. **7 Total number of students,**  **2012 -**  **2013** When you report the number of students your school enrolled at any time during the twelve

- month period July 1, 2012 through June 30, 2013 , **count each student only ONCE.**  Report the number of students in the appropriate boxes (“Undergraduate” or “Graduate/Professional”). **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. **8 Estimated number of students,**  **2013 -**  **2014** If your school has a traditional calendar and had no enrollment in 2012
- 2013 but will have enrollment in 2013
- 2014 , report the

### 2014 **- 2015 FISAP Instructions** 

**Part II**

**— Application to Participate**  **II -**  **5** estimated unduplicated numbers expected to enroll at any

time during 2013
- 2014
. **Count each student only ONCE** 
. Report the number of students in the appropriate boxes (“Undergraduate” or “Graduate/Professional”). **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. **9 -**  **21 Information on enrollment for a**  **scho ol with a non**  **- traditional calendar**  Complete fields 9

- 20 if most of your school’s eligible programs operate on a non

traditional calendar. As mentioned at the beginning of Section D, a non - traditional calendar means your school admits a new group of stu dents monthly , or more frequently , into a majority of its eligible programs

—even if those students attend classes on a quarter, trimester, or semester basis. Include only

postsecondary students who were enrolled in campus

- based eligible educational or ins tructional programs during any month from July

1, 2012 through June 30, 2013
. **For Undergraduate Students:** In each field in column (a), enter the number of undergraduate students who were enrolled in the previous month and who were still enrolled on the first day of the month for which you are entering information. For example, if you are completing Field 14(a), include any undergraduate students enrolled in November ( f

ield s 13(a) and 13(b) ) who were still enrolled on December 1. In column (b), enter the number of new starts. New starts are undergraduate students who begin at any time during the month and include undergraduate students who were enrolled in the previous year and are re

enrolling at the school after a break in enrollment. Once an undergra duate student is reported in Field 9(a) or in fields 9(b) through 19(b), the undergraduate student must be reported in fields 10(a) through 20(a) for any succeeding months through June 30, 2013 during which the undergraduate student was enrolled at the school. Example: Suppose you had 100 continuing undergraduate students who were enrolled as of July 1, 2012 (F ield 9(a)), and 50 new undergraduate students who enrolled during July (Field 9(b)). If all those undergraduate students were still enrolled as of August 1, 2012 , you would show 150 continuing undergraduate students in Field 10(a). If you also had 75 new undergraduate students during the month of August

—Field 10(b)

— you would add those to the 150 continuing undergrad

uate students for a total of 225 continuing undergraduate students for September 1, 2012

—Field 11(a). This example assumes all 225 undergraduate students continued to be enrolled as of September 1, 2012
. In each column, Field 21 is the sum of fields 9 thr ough 20. The FISAP on the Web automatically

calculates the sum of each column. **Note:** Remember that the amounts in Field 21 column (a) and Field 21 column (b) will not be the total number of undergraduate students at your school, because you have undergra duate students duplicated in those totals. Rather, the totals represent the number of months all your undergraduate students were enrolled.

. **Valid entries for these fields are** 0000000
- 9999999 These fields **cannot** be blank.

### 2014 **- 2015 FISAP Instructions** 

**Part II**

**— Application to Participate**  **II -**  **6 For Graduate Students:**  In e ach field in column (c), enter the number of graduate students who were enrolled in the previous month and who were still enrolled on the first day of the month for which you are entering information. For example, if you are completing Field 14(c), include any graduate students enrolled in November (fields 13(c) and 13(d)) who were still enrolled on December 1. In column (d), enter the numbe r of new starts. New starts are graduate students who begin at any time during the month and include graduate students who were enrolled in the previous ye ar and are re

- enrolling at the school after a break in enrollment. Once a graduate student is reported in Field 9(c) or in fields 9(d) through 19(d), the student must be reported in fields 10(c) through 20(c ) for any succeeding months through June 30, 2013 during which the graduate student was enrolled at the school. Example: Suppose you had 100 continuing graduate students who were enroll ed as of July 1, 2012 (Field 9(c )), and 50 new graduate students who e nrolled during July (Field 9(d)). If all those graduate students were still enrolled as of August 1, 2012, you would show 150 c ontinuing graduate students in Field 10(c ). If you also had 75 new graduate students durin g the month of August

—Field 10(d)

—

yo u would add those to the 150 continuing graduate students for a total of 225 continuing graduate students for September 1, 2012

—Field 11(c ). This example assumes all 225 graduate students continued to be enrolled as of September 1, 2012. In each column, Field 21 is the sum of fields 9 through 20. The FISAP on the Web automatically

calculates the sum of each column. **Note:** Remember that the amounts in Field 21 column (c) and Field 21 column (d) will not be the total number of graduate students at your school, because yo u have graduate s tudents duplicated in those totals. Rather, the totals represent the number of months all your graduate students were enrolled. **Valid entries for these fields are** 0000000
- 9999999 These fields **cannot** be blank. **Section E. Assessments and Expenditures**  **22 Total tuition and fees for the award year**  **July 1, 2012**  **through June 30, 2013**  **Note:** The tuition and fees revenue you enter here must be only for those students reported in Section D. Do not include tuition and fees revenue collected from individuals not meeting Section D’s description of an enrolled student. If a student enrolled as an undergraduate during an earlier term in 2012
- 2013 but enrolled as a graduate student in a subsequent term in 2012
- 2013 , divide the tuition and fees revenue between columns (a) (undergraduate) and (b) (graduate) in proportion to the time spent in each type of class. To complete Field 22, you will need to determine the amount of tuition and fees assessed **(whether or not you collected tuition and/or fees)**  , and subtract from it the amount refunded to students. “Tuition and fees assessed” means

 amounts you charged and collected;

 amounts you charged but did not collect;

 remissions or waivers of costs (for example, your school waives a book fee for all low

- income students); and

 the ty pes of fees included in the cost of attendance, as allowed under Part F,

### 2014 **- 2015 FISAP Instructions** 

**Part II**

**— Application to Participate**  **II -**  **7** Section 472(1) of the Higher Education Act of 1965, as amended. If you charged a total fee for tuiti on and room and board, do not count the cost of room and board. Allot a reasonable amount to “tuition.” **Note:** Every student has a tuition and fee value associated with attendance at your school. **What to exclude:** Exclude any fees you assess to all students but that all students are not required to pay (example: life and medical insurance for students). **What to do with terms/programs that cross award years:**  If an academic term extended beyond June 30, 2013 , but the majority of the term took place in award ye ar 2012
- 2013 , include the tuition and fees assessment for that term in Field 22. If the majority

of an academic term did not take place in 2012
- 2013 , do not include that term’s tuition and fees in Field 22; inste ad, report that amount on next year’s FISAP. If a student paid for a complete program of study and that program occurred in two award years, prorate if possible, the tuition and fees that apply to award year 2012
- 2013 . If proration is not possible, you may include in Field 22 the total tuition and fees assessed, but you must report that total the same way for all students and for each succeeding year. Thus, if you do not prorate, you must choose either the first or the second year of the program when repo rting the total tuition and fees charged your students. You must then always use that year for all your students. For example, suppose you have 1,000 new students who enrolled in 2012
- 2013 , and they paid their tuition and fees up front. You decide you want to report that amount here, even though the students will continue in 2013
- 2014 . Therefore, you cannot also report tuition and fees for those 1,000 students for the second year of study. For 2013
- 2014 , you can report tuition and fees only for students who began enrollment in 2013
- 2014
. **Valid amounts are** 0000000000
- 9999999999 This field **cannot** be blank. **23 Total**  **Federal Pell Grant**  **expenditures fo**  **r the 2012**  **- 2013**  **award year** The Department collects this information because it considers these expenditures a resource when determining the amount of FSEOG funds awarded your school. Report the total amount expended against your Federal Pell Grant 2012
- 2013 award ye ar authorization
. This amount should agree with the final cumulative expenditures for the 2012
- 2013 award year as entered in G5. **Note:** It is important that you only include in Field 23 the Federal Pell Grant expenditures made from your 2012
- 2013 award year authorization f or that program
. For example, if a Federal Pell Grant award for the 201 3 summer was paid to a student with funds from the 2013
- 2014 award year authorization for that program, report that amount in the FISAP to be filed next year (due by October 1, 2014 ) and **not** on this FISAP. Any Pell expenditure adjustments you make for th e 2012
- 2013 award year in G5 after filing this FISAP must also be made in Field 23 when you submit your edit corrections, due by December 15, 2013 or the last business day prior to December 15 if it falls on a weekend.
. **Valid amounts are** 000000000 0
- 99999 9999 9

### 2014 **- 2015 FISAP Instructions** 

**Part II**

**— Application to Participate**  **II -**  **8** This field **cannot** be blank. **24 Total expended for state grants and**  **scholarships made to undergraduates fo**  **r the award year July 1, 2012**  **to June 30,**  **2013** As is true for Pell Grant expenditures, the Department collects this information because it considers state grant and scholarship expenditures a resource when determining the amount of FSEOG funds awarded your school. Report the amount of state grants and scholarships expended for the award year July 1, 2012 through June 30, 2013 , even if your s chool received the funds after June 30, 2013
. Include the following need

- based and non

need

- based expenditures:

 State grants

 State scholarships

 Tuition equalization (non

- need

- based grants exclusively

for private colleges, paid by a state to a student to offset his or her higher tuition rates)

 Competitive awards

 Instructional grant awards (grants paid by a state to students taking courses in areas related to their work) Include awards from the state where your school is located and awards from other states. Do not include

 Robert C. By

rd Honors Scholarships and

 State awards, if your school has the final decision on which students get the funds
. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **Section F. Information on Eligible Aid** 

**Applicants Enrolled in Your School for Award Year**  **2012 -**  **2013** Report the number of eligible aid applicants enrolled at your school in award year 2012
- 2013 who applied for financial aid for that year. (Whether those applicants rec eived aid is immaterial.) To obtain reports through EDExpress for only those students who actually enrolled at your school, see the “Note” on the next page. Use the following definitions

—and subsequent income cell placement information

— when completing Sec tion F. **Regular student :**  A student enrolled at an institution of higher education in 2012
- 2013 for the purpose of obtaining a degree, certificate, or other recognized educational credential. **Enrolled student :**  A student who meets all the criteria in the instructions for Section D, beginning on page II

- 3. A person is not enrolled if he or she did not begin attending a class. **Independent student :**  A student who



###  was born before January 1, 1989 (at least 24 years of age);

 

### was at the beginning of the 2012
- 2013 academic year working on a master’s or doctorate program;

 

### was married on the day he or she applied (even if separated but not divorced);

 has children who receive more than half their support from the stud ent;

### 2014 **- 2015 FISAP Instructions** 

**Part II**

**— Application to Participate**  **II -**  **9**  has dependents (other than his or her children or spouse) who live with the student and receive more than half their support from the student at the time he or she applied and through June 30, 2013 ;

 has both parents deceased or is (or was until age 18) a ward or dependent of the court;

 

### is currentl y serving on active duty in the U.S. Armed Forces for purposes other than training;

 

### is a veteran of the U.S. Armed Forces;

 

### is a student for whom a financial aid administrator made a documented determinat ion of independence b y reason of unusual circumstances. A student who does not meet at least one of the criteria above is a dependent student. **Undergraduate student without a baccalaureate or first professional degree**  **:** A regular student who has never ear ned a baccalaureate degree or a first professional degree but is enrolled in an undergraduate course of study

that usually does not exceed four academic years at an institution of higher education. This category includes students enrolled in a four

- to fiv e - ye ar academic program designed to lead to a first degree. A student enrolled in a program of any other length is considered an undergraduate student only for the first four academic years of that program. **Undergraduate student with a baccalaureate or fi**  **rst professional degree :**  A regular student who has already

received a baccalaureate degree (or its equivalent) or a first professional degree but is enrolled in an undergraduate course of study

at an institution of higher education and meets the remaining criteria specified in the preceding paragraph. **Graduate/Professional student** : A regular student who

 is enrolled in a program or course of study above the baccalaureate level at an institution of higher education or is enrolled in a program leading to a first professional degree;

 has completed the equivalent of at least three years of full

- time study at an institution of higher education, either prior to entering the program or as part of the program; and

 is not receiving Title IV aid as an undergraduate student for the same period of enrollment. **Eligible aid applicant :**  A regular student who

 was enrolled in an academic or training program that was eligible for the campus

based programs during award year 2012
- 2013 ,
 met citizenship or residenc y requirements for award year 2012
- 2013 , and

 applied for financial aid for award year 2012
- 2013 using the 2012
- 2013 Free Application for Federal Student Aid ( FA FSA ) and has an “official” 2012
- 2013 Expected Family Contribution (EFC) calculated by the Central Processing System (CPS). Any student meeting the above criteria, regardless of the family’s ability to contribute to the cost of attendance, is to be included as an eligible aid applicant. You must include students **fo r whom you had no funds to award**  and students who you determined **did not need funds.**  **Note:** If a student was an undergraduate during an earlier term in 2012
- 2013 but a graduate student in a subsequent term in 2012
- 2013 , report the s tudent as a graduate student in

### 2014 **- 2015 FISAP Instructions** 

**Part II**

**— Application to Participate**  **II -**  **10** sections D and F. In Section E, Field 22, however, divide the tuition and fees revenue between columns ( a ) (undergraduate) and (b ) (graduate) in proportion to the time the student spent in each ty

pe of class. If during 2012
- 2013 a student was an undergraduate during an earlier term, later received a baccalaureate degree, and was subsequently

enrolled in an undergraduate course of study , that student must be reflected in column (b ) if he or she was dependent or in column ( d) if he or she was independent. **Categorizing 2012**  **- 2013**  **Eligible Aid Applicants for Entry in Part II, Section F,**  **f ields 25**  **- 40**  In fields 25 through 39, columns ( a ) through ( e ) , report all eligible aid applicants according to each applicant’s correct category . Include applicants who were eligible but who did not receive aid. In each column, Field 40 is the sum of fields 25 through 39. However, students reported in Field 25 must not be included in the entries for fields 26 through 39. **Note** : You may use the 2012
- 2013 EDExpress software to access the FISAP Eligible Dependent and Eligible Independent student reports that list students by income range and enrollment status. These reports list all students who applied for aid, whether enrolled at your school or not. To obtain reports only for those students enrolled at your school, follow the steps below from the 2012
- 2013 EDExpress Help : **Set Up Packaging to Print FISA P Reports**  1. Establish a basic academic year profile

. This is required before you can import ISIR data into Packaging: a. Select **Tools** , **Setup** , **Packaging** from the me nu bar , then click **Ac ademic**  **Year Profile**

. b. Ty pe a code and title that are recognizable to you. Yo u can use letters or num bers. c. Select the **Default** checkbox so the code will automatically appear as the academic year profile i n the Import dialog box. d. Disregard the Pell Grant Formula, Program Proration Percent, and EFC Program Length to Import from ISIR Database fields. e. Enter at least one term title. This can be any type of description, such as "Fall," "First Pay ment," or "Year." f. Select **Full -**  **Time** for the enrollment status. (see step 7, below). g. Enter percentage values in the Pell, Grant, Perkins, FW S, or Loan columns. The values are unimportant as long as the total for each column does not exceed 100%. h. Click **Save**

. i. Click **OK**

. 2. Select **File** , **Import** from the menu bar, then click the **Packaging** tab. 3. Select **Packaging Data -**  **ISIR Data** as the im port ty pe. 4. Select the academic year profile yo u created in step 1, above, if it is not already selected for you. 5. Click **OK** . If you have a large ISIR database , yo u can use selection criteria, such as last name range, to limit the num ber of records you import at one time. 6. After the ISIR im port is complete, delete the Packaging records for students who did not attend your school so they do not affect the record counts on your reports. The most efficient way to do this is to print the "List

 Unpack aged Records" report and compare the report against your enrollment roster. Delete any preexisting Packaging records for students who are not enrolled at your school by selecting **File** , **Delete** from the menu bar, then clicking the **Packaging** tab. Select **Student** as the record type. Click **OK** , then click **Select Records** . Scroll through the list of students, selecting the **Selected** checkbox for students you want to delete. Click **OK**

. 7. **To print the Dependent and Independent FISA**  **P reports after**  **you have completed t**  **he steps above, select**  **File, Print**  **from the menu bar, then select the**  **Packaging tab.**  **In the Print**  **dialog box, you can select the**  **Print Details? checkbox,**  **which prints a**  **list containing**  **each student ID for each income category.** 

### 2014 **- 2015 FISAP Instructions** 

**Part II**

**— Application to Participate**  **II -**  **11** If you need assistance using the EDExpress software, please contact the CPS/SAIG Technical Support Center at 1

- 800
- 330
- 5947. For schools using other financial aid software applications, please contact the appropriate vendor for information and assistance. **Field 25 Students with an “Automatic” Zero EFC**  An applicant who meets certain tax filing and income criteria will qualify automatically for an Expected Family Contribution (EFC) figure of “0.” When those criteria are met, the CPS assigns a “0” EFC and does not pe rform a calculation except for Total Income (TI), Student’s Total Income (STI), and FA FSA Total Income (FTI). Only these intermediate values will appear in the Financial Aid Administrator ( FAA ) information section on the Student Aid Report (SAR) or on the Institutional Student Information Record (ISIR). Not every student with a zero EFC has received an “automatic” zero EFC. To determine which students have received an automatic zero EFC, check the SAR or ISIR containing the official EFC and the CPS

- processed data. The automatic zero flag will be set to “Y ” if the student met the automatic zero EFC criteria. The SAR/ISIR field will be blank if the student did not meet those criteria. In Field 25, report only those students whose output documents show a “Y” for the automatic zero calculation. **Valid amount s are**  0000000
- 9999999 This field **cannot** be blank. **Fields 26 -**  **39** In these fields, determining the proper income category , or cell, for an eligible aid applicant depends on the income used to calculate that applicant’s EFC for 2012
- 2013 . That income was (or would have been, in the case of applicants who received no aid) the basis for any campus - based funds awarded to the applicant.
Use the FA FSA Total Income (FTI), one of the intermediate computed values on the SAR or ISIR, to determine the proper cell for each student. For dependent students, FTI is the sum of Total Income (TI) and Student’s Total Income (STI). For independent students, the FT I will equal the TI. **Remember, extract this information only from the SARs/ISIRs of**  **students who actually enroll**  **ed in your school.**  You might need to correct or adjust a student’s income information and recalculate the EFC. If so, you must use that corrected or adjusted information when determining the proper income cell for a student. In such a case, to determine the income cell for a dependent student, you must use the student’s and parents’ base year incomes, as reported on the SAR/ISIR. Do not report “automatic” zero students here; report them in Field 25. **Valid amounts are** 0000000
- 9999999 This field **cannot** b e blank. **Field 40** In each column, Field 40 is the sum of fields 25 through 39. (Field 40 is automatically calculated.)

### 2014 **- 2015 FISAP Instructions** 

**Part III**

**— Federal Perkins Loan Program Fiscal Operations Report**  **III -**  **1** 

# Part III: **Federal Perkins Loan Program General Reminder: NSLDS and the Federal**  **Perkins Loan Program** All Federal Perkins Loans must be regul arly reported to the National Student Loan Data System (NSLDS). Information on reporting requirements, technical documents, and assistance can be found in the NSLDS Reference Materials section 

### on the Information for Financial Aid Professionals (IFAP) Web site at http://ifap.ed.gov


### . **W ho must complete Part III?**  You must complete Part III if:

 your school is continuing participation in the Federal Perkins Loan Program, or

 your school is in the process of liquidating its Federal Perkins Loan Fund (hereafter known as the “Fund”), or

 your school made loans from its F und even though your school did not receive a Federal Capital Contribution for award year 2012
- 2013
. Your Perkins Loan Fund is not completely liquidated until you have

 returned to the Department the federal share of cash on hand in the portfolio;

 assigned all outstanding loans to the Department, or purchased them;

 reported all these activities on a “final” Perkins Loan Report;

 completed the required audit ; and

 **received a Federal Perkins Loan Portfolio Liquidation Letter of**  **Completion from the Department.**  **Note: For information about the Perkins Liquidation process,**  

### please refer to guidance provided in the [ October 5, 2012 Electronic Announcement , Subject: Federal Perkins Loan Portfolio Liquidation and Perkins Loan Assignmen available on the IFAP Web site at http://ifap.ed.gov or contact the Campus
- Based Call Center at 877

- 801
- 7168 or CBFOB@ed.gov
. **What will I need to complete Part III?** You will need your Federal Perkins Loan Program Account Ledgers. However, because your ledgers are set up according to the Department’s accounting reference manual, The Blue Book , your accounting numbers will not match the field numbers in Section A. Therefore, do not simply transfer data from a ledger number that matches a field number

—the data will not cor

respond. The Blue Book is available on the IFAP Web site at http://ifap.ed.gov
. **General instructions for Part III** Section A requests cumulative data. When reporting data for unduplicated students, count each student only **ONCE** , regardless of the number of transactions the student has in any field. Note: Perkins Loan principal cancellation data is collected in Part II I, Section A. Further definition and explanation is available in Volume 6, Chapter 5 of the F ederal S tudent Aid Handbook available on the IFAP Web site at http://ifap.ed.gov
. Section B requests the annual fund activity. Section C requests the cumulative repayment information.

### 2014 **- 2015 FISAP Instructions** 

**Part III**

**— Federal Perkins Loan Program Fiscal Operations Report**  **III -**  **2** Sections D and E c ollect cohort default rate (CDR) data. Note: The regulations at 34 CFR 674.5 state the method for calculating a school’s Perkins Loan Program CDR and the penalties that apply if the CDR meets or exceeds 50% for each of the three most recent award years. Upon notification by

the Department, a school is ineligible to participate in the Perkins Loan Program and its Perkins Loan portfolio must be liquidated and any outstanding loans must be assigned to the Department. A school may appeal a notification of ineligibility within 30 days of its receipt. The following information also must be reported in Part III, as applicable:

 Amounts received under the Department of Defense Educational Loan Repayment Program (10 U.S.C. 2172)

 Amounts received from the consolidation of a Federal Perkins Loan

 Amounts received under subtitle D of Title I of the National Community Service Act of 1990, Subpart D If your school is liquidating its Fund, or if your school made loans from its Fund even though your school did not receive a Federal Capital Contribution for the 2012
- 2013 award year, you must complete the Identifying Information, Certification and Warning, and the Federal Perkins Loan Program sections of the Fiscal Operations Report. **FUND REPAYMENTS ARE DUE if there is an accumulation of excess liquid capital in**  **the Fund, or if your school is in the process of li**  **quidating the Fund.** A school has excess liquid capital in its Loan Fund if projected funds available for the 2013
- 2014 award year (June 30, 2013 cash on hand plus projected collections, plus Institutional Capital Contributions, plus other income) signific antly

exceed projected 2013
- 2014 expenditures from the Loan Fund. **Note:** In a year when Federal Capital Contributions are authorized, they would also be included in projected funds available. The return of the Fund’s excess liquid capital requires school s to send payments of $100,000 or more to the National Finance Center (NFC) via Treasury ’s Financial Communications System (TFCS), Deposit Message Retrieval System (DMRS) (commonly known as FEDWIRE). Procedures for using FEDWIRE are contained in 

### The Blue Book . For amounts less than $100,000, a school may either use FEDWIRE or send a check to : U.S. Department of Education Payment Center P.O. Box 979053 St. Louis, MO 63197

- 9000 **FISAP adjustment not required for prior**  **year recoveries** If, in a prior year, your school took some or all of its Federal Perkins Loan administrative cost allowance entitlement from an FSEOG or FWS allocation, and your school recovered Federal Perkins Loan funds in 2012
- 2013 that were issued to students in a prior year, you are not required to adjust your FISAP to report the recovery of the Perkins funds. You must make an adjustment only if ED’s School Eligibility Channel requests it. **Field -**  **by -**  **field instructions for Part III**  **Section A. Fiscal Report (Cumulative) as of** 

**June 30, 2013**  **Field 1.1**  **Cash on hand and in depository as of 6/30/** **2013** Column ( c ) . Report the total cash you had on hand and in depository as of June 30, 2013
. **Include reimbursements the school**

### 2014 **- 2015 FISAP Instructions** 

**Part III**

**— Federal Perkins Loan Program Fiscal Operations Report**  **III -**  **3 made to the Fund of interest and**  **principal the borrower did not pay because he or she received a repayment**  **incentive discount.** Reduce the amount reported as cash on hand by the full amount of

any loan pay ments you return ed to borrowers because of the following circumstances:

 You received payments from those borrowers on or after the date they became totally and permanently

disabled but before their loans were assigned to the Department, and

 The Department has discharged those loans during the award year because of the borrowers’ total and permanent disability. You may never enter a negative amount in Field 1.1. If a school’s expenditures exceed the amount of cash on hand in the Fund, the s chool must deposit an additional Institutional Capital Contribution (ICC) into the Fund in the form of a short

- term, no interest loan as of June 30, 2013 . A school may also deposit into the Fund as additional ICC a short

- term, no interest loan to increase the Fund balance available for making Perkins Loans. The additional ICC is reported in Field 29.1 For a school to reclaim the additional ICC that it deposited during the 2012
- 2013 award year, the ICC must be entered as a short

- term, no interest loan made to the Fund in the accounting records of the school. When a school repays itself a short

- term, no interest loan it made to the Fund, the repayment must be reported in Field 30.1. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **1.2 Cash**  **on hand and in depository as of 10/31/** **2013 Note: Completion of this field is not**  **possible before October 31, 2013**  **.** Column ( a ) . When you are verifying Part III, Section A as part of the edit corrections you submit by December 15 (or the last business day prior to December 15 if it falls on a weekend) , report the total cash you had on hand and in depository as of October 31, 201 3 . You may never report this entry as a negative amount. Expenditures that exceed the amount of cash o n hand in the Loan Fund must be charged as ICC and deposited into the Fund as of October 31, 201 3 . This increased ICC must be reported in Field 29.1 on the next FISAP that is due by October 1, 201 4 . If a school intends to reclaim this additional ICC, it must follow the instructions provided in Field 1.1 for a short

- term, no interest loan made to the fund. **Valid amounts are** 000000000
- 999999999 This field **is blank** if the system date is before 10/31/201 3
. **2 Funds receivable from federal**  **government** 

### Column ( c )
. For the 2012
- 2013 reporting ye ar, you will not have any thing to enter, as Congress did not authorize any FCC for this year. **3 Funds receivable from school**  Column ( c ) . If you have an entry in Field 2, column ( c ) , report in Field 3 the amount of the Institutional Capital Contribution required to maintain the minimum matching ratio in the Fund. Do not report this figure as a negative amount. Do not report amounts your school temporarily lent to the Fund. 

### Valid amounts are 000000000
- 999999999 This field **cannot** be blank.

### 2014 **- 2015 FISAP Instructions** 

**Part III**

**— Federal Perkins Loan Program Fiscal Operations Report**  **III -**  **4 4**  **Funds advanced to students** Column (b ) . Report the unduplicated, CUMULATIVE number of borrowers who received their loans on or before June 30, 2013
. **Valid entries are** 0000000 0
- 9999999 9 This field **cannot** be blank. Column ( c ) . Report the CUMULATIVE net amount of the loans paid to borrowers through June 30, 2013 . This amount would include any

assessed late charges added to the principal. **Valid amounts are** 000000000 0
- 999999999 9 This field **cannot** be blank. **Note:** Any penalty

or late charges assessed and added to the principal are thereby capitalized and CANNOT be subsequently waived, compromised, or negotiated. For Part III reporting purposes, once the charges have been added to the principal, they cease to exist as s eparate charges. **5 Loan principal collected**  Column (b ) . Report the unduplicated, CUMULATIVE number of borrowers who made pay ments on their loans through June 30, 2013
. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. Column ( d) . Report the CUMULATIVE loan principal amount collected from all sources through June 30, 2013 . Reduce the amount reported here by the amount of principal you returned to borrowers because of the following circumstances:

 You received payments from those b orrowers on or after the date they became totally

and permanently disabled but before their loans were assigned to the Department, and

 The Department has discharged those loans during the award year because of the borrowers’ total and permanent disability. **Note:** For the purposes of liquidation, a school purchasing a loan is like the borrower repaying the loan balance (principal plus interest). If the school does not re - lend that money before the year’s end, the school simultaneously reports the principal in Fie ld Item 5 and the interest in Field Item 31. The school will reclaim its share of the reimbursed amount when the final capital distribution occurs. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **6 Loan principal assigned to and accepted**  **by the United States** Column (b ) . Report the unduplicated, CUMULATIVE number of borrowers whose loans were assigned to the Department, and officially accepted, not later than June 30, 2013 . For schools in liquidation status, report borrowers whose assigned loans were not in default as well as those whose loans were in default. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. Column ( d) . Report the CUMULATIVE amount of loan principal outstanding that w as assigned to the Department, and officially accepted, not later than June 30, 2013
. **This amount must agree with Section C, Field 2, column**  **( d**  **) .**  DO NOT enter in sections A and C any unpaid penalty /late charges or collection costs

### 2014 **- 2015 FISAP Instructions** 

**Part III**

**— Federal Perkins Loan Program Fiscal Operations Report**  **III -**  **5** assessed to the borrower on any loans assigned to the Department. **Valid amounts are**  000000000
- 999999999 This field **cannot** be blank. **7 Loan principal canceled for**  **teaching/military service (applies to loans made prior to 07/01/1972)**  Column (b ) . Report the unduplicated, CUMULATIVE number of borrowers who

— because of teaching or military service those borrowers performed

— have had principal canceled on loans made prior to July 1, 1972. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. Column ( d) . Report the CUMULATIVE loan principal canceled for such service. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **8 Loan principal canceled for certain**  **subject matter teaching service (math, science, foreign la**  **nguages, bilingual education)**  Column (b ) . Report the unduplicated, CUMULATIVE number of borrowers who

— because of certain subject matter teaching service those borrowers performed

— have had principal canceled on loans made on or after July 23, 1992. Borrow ers can have served as full

- time teachers of mathematics, science, foreign languages, and bilingual education, or as full

- time teachers in any other field of expertise where the state education agency determines there is a shortage of qualified teachers. Also report previously ineligible borrowers who

— because of teaching service those borrowers performed on or after October 7, 1998

— received cancellation on any outstanding balances on loans made prior to July 23, 1992. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. Column ( d) . Report the CUMULATIVE loan principal canceled. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **9 Loan principal canceled for all other**  **authorized pre -**  **K or K -**  **12 teaching service**  Column (b )
. Report the unduplicated, CUMULATIVE number of borrowers who

— because of other authorized pre

- K or K
- 12 teaching service those borrowers performed

— have had principal canceled on loans made on or after July 1, 1972. This category includes borrowers who provi ded full

- time teaching service in (1) low

- income schools (including teaching service that includes August 14, 2008 , or begins on or after that date , in a low

income educational service agency), as designated by

the Department of Education; (2) Bureau of In dian Affairs (BIA) schools; (3) Head Start; and (4) the field of special education (on or after July 23, 1992). Also included are borrowers who provided full

- time teaching service for the handicapped before July 23, 1992. In addition, report previously i neligible borrowers who

—

because of special education or handicapped teaching service those borrowers performed on or after October 7, 1998

—

received cancellation on any outstanding balances on loans made prior to July

23, 1992.

### 2014 **- 2015 FISAP Instructions** 

**Part III**

**— Federal Perkins Loan Program Fiscal Operations Report**  **III -**  **6 Valid entries are**  0000000
- 9999999 This field **cannot** be blank. Column ( d) . Report the CUMULATIVE loan principal canceled on these loans. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **10 Loan principal canceled for military**  **service (applies to loans made 07 /01/**  **1972 and after)** Column (b ) . Report the unduplicated, CUMULATIVE number of borrowers who

— because of military service those borrowers performed

— have had principal canceled on loans made on July 1, 1972 and after. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. Column ( d) . Report the CUMULATIVE loan principal canceled. For military

service that ended before August 14, 2008, Defense/Direct/Perkins Loan borrowers are entitled to cancellation of up to a maximum of 50 percent of their l oans, for four complete years of active duty service in the U.S. Armed Forces in an area of hostilities or area of imminent danger that qualifies for special pay under Section 310 of Title 37 of the United States Code. For qualifying military service that includes August 14, 2008, or begins on or after that date, up to 100 percent of the loan may be canceled for five complete ye ars of such service. To qualify for this cancellation benefit, a borrower must have served in the designated area for a complete ye ar. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **11 Loan principal canceled for volunteer**  **service** Column (b ) . Report the unduplicated, CUMULATIVE number of borrowers whose loans were canceled for volunteer service, defined as service under the Peace Corps Act or under the Domestic Volunteer Service Act of 1973. Also report previously ineligible NDSL and Defense borrowers who received cancellation for volunteer service performed on or after October 7, 1998. **Valid entries ar e**  0000000
- 9999999 This field **cannot** be blank. Column ( d) . Report the CUMULATIVE loan principal canceled for this volunteer service. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **12 Loan principal canceled for law**  **enforcement and corrections officer service**  Column (b ) . Report the unduplicated, CUMULATIVE number of borrowers whose loans were canceled for law enforcement or corrections officer service. To qualify

for this cancellation, the borrower’s employing agency must be eligible and the borrower’s position must be essential to the agency’s primary mission. Also report previously ineligible borrowers who

— because of law enforcement and corrections officer service those borrowers performed on or after October 7, 1998

—

### 2014 **- 2015 FISAP Instructions** 

**Part III**

**— Federal Perkins Loan Program Fiscal Operations Report**  **III -**  **7** received cancellation on any outstanding balances on loans made prior to November 29, 1990. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. Column ( d) . Report the CUMULATIVE loan principal canceled for such service. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **13 Loan principal canceled for child/**  **family/early intervention service** Column (b ) . Report the unduplicated, CUMULATIVE number of borrowers who

— because of certain service those borrowers performed

— received cancellation on loans made on or after July 23, 1992. Borrowers in this category must have served as (1) full

- time employees of pu

blic or private nonprofit child or family

service agencies or (2) full

time qualified professional providers of early intervention services in public or other nonprofit programs under public supervision. Also report previously ineligible borrowers who

— b ecause of child, family, or early intervention service those borrowers performed on or after October 7, 1998

— received cancellation for any outstanding balances on loans made prior to July 23, 1992. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. Column ( d) . Report the CUMULATIVE loan principal canceled. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **14 Loan principal canceled for**  **nurse/medical technician service** Column (b ) . Report the unduplicated, CUMULATIVE number of borrowers who

— because of service those borrowers performed as full

- time nurses or medical technicians

—

received cancellations on loans made on or after July 23, 1992. Also report previously ineligible borrowers who

— because of nurse/medical techn ician service those borrowers performed on or **after October 7, 1998**

**— received**  **cancellation on any outstanding balances on loans made prior to July 23, 1992.**  **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. Column ( d) . Report the CUMULATIVE loan principal canceled. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **15 Loan principal canceled for pre**  **- K or**  **child care program staff member service Column (b). Report the unduplicated,**  **CUMULATIVE number of borrowers who**  **-- because of**  **service as a full -**  **time staff**  member in the education part of a prekindergarten or childcare program, receiv ed this cancellation for service that includes August 14, 2008 , or begins on or after that date
. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. Column ( d) . Report the CUMULATIVE loan principal canceled for such service.

### 2014 **- 2015 FISAP Instructions** 

**Part III**

**— Federal Perkins Loan Program Fiscal Operations Report**  **III -**  **8 Valid amounts are**  000000000
- 999999999 This field **cannot** be blank. **16 Loan principal canceled for service as an**  **attorney in a public defender organization**  Column (b ) . Report the unduplicated, CUMULATIVE number of borrowers who

-- because of service as a full

- time attorney employed in Federal Public Defender Organizations or Community Defender organizations

-- receiv ed this cancellation for servi ce that includes August 14, 2008 , or begins on or after that date
. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. Column ( d) . Report the CUMULATIVE loan principal canceled for such service. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **17 Loan principal canceled for fire fighter**  **service** Column (b ) . Report the unduplicated, CUMULATIVE number of borrowers who

-- because of service as a full

- time fire fighter with a local, State, or Federal fire department or f

ire district

-- receiv ed this cancellation for service that includes August 14, 2008 , or begins on or after that date
. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. Column ( d) . Report the CUMULATIVE loan principal canceled for such service. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **18 Loan principal canceled for Tribal**  **College or University faculty service** Column (b ) . Report the unduplicated, CUMULATIVE number of borrowers who

-- because of service as a full

- time faculty member at a Tribal College or Universi ty-- receiv ed this cancellation for service that includes August 14, 2008 , or begins on or after that date
. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. C olumn ( d) . Report the CUMULATIVE loan principal canceled for such service. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **19 Loan principal canceled for librarian**  **service** Column (b ) . Report the unduplicated, CUMULATIVE number of borrow er s who

-- because of service as a librarian with a master’s degree in library science who is employed in an elementary or secondary school that qualifies for Title I , Part A funding, or in a p ublic library that serves a geographic area that includes one or more Title I , Part A
- eligible schools

-- receiv ed this cancellation for service that includes August 14, 2008 , or begins on or after that date
. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. Column ( d) . Report the CUMULATIVE loan principal canceled for such service.

### 2014 **- 2015 FISAP Instructions** 

**Part III**

**— Federal Perkins Loan Program Fiscal Operations Report**  **III -**  **9 Valid amounts are**  000000000
- 999999999 This field **cannot** be blank. **20 Loan principal canceled for speech**  **** **language pathology service** Column (b ) . Report the unduplicated, CUMULATIVE number of borrowers who

-- because of service as a full

- time speech

- language pathologist with a master’s degree who are working exclusively with Title I , Part A
- eligible schools

-- receiv ed this cancellation for service that includes August 14, 2008 , or begins on or after that date
. **Valid entries are** 0000 000
- 9999999 This field **cannot** be blank. Column ( d) . Report the CUMULATIVE loan principal canceled for such service. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **21 Loan principal canceled for loans**  **discharged for death/disability** Column (b ) . Report the unduplicated, CUMULATIVE number of borrowers whose loans were canceled because of death or permanent and total disability. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. Column ( d) . Report the CUMULATIVE loan pri ncipal canceled because of death or permanent and total disability. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **Note:** In the case of permanent and total disability , “cumulative” refers to all loan principal canceled through June 3 0, 2002. Effective July

1, 2002, loans must be assigned to the Department if borrowers are claiming total and permanent disability discharges. Therefore, you must

— generally

— report information for such assigned loans in Section A, Field 6 and in Section C, Field 2.2. However, there is one exception. Report here any amount you returned to borrowers because of the following circumstances:

 You received payments from those borrowers on or after the date they became totally

and permanently disabled but before their loans were assigned to the Department, and

 The Department has discharged those loans during the award year because of the borrowe r’s total and permanent disability
. In addition, effective July 1, 2008, borrowers may

receive total and permanent disability discharges based on a determination by the Department of Veterans Affairs (VA) that the borrower is unemployable due to a service

- connected disability . Loans discharged based on a VA disability determination are **not** assigned to the Department, and are reported in Field 22 below. **22 Loan principal canceled for disability**  **based on a VA determination** Column (b ) . Report the unduplicated , CUMULATIVE number of borrowers whose loans were canceled based on a determination by the Department of Veterans Affairs (VA) that the borrower is unemployable due to a service

- connected disability
. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank.

### 2014 **- 2015 FISAP Instructions** 

**Part III**

**— Federal Perkins Loan Program Fiscal Operations Report**  **III -**  **10** Column ( d) . Report the CUMULATIVE loan principal canceled based on VA disability determinations. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank **23 Loan principal canceled for bankruptcy**  Column (b ) . Report the unduplicated, CUMULATIVE number of borrowers whose loans were canceled for legal discharge in bankruptcy. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. Column ( d) . Report the CUMULATIVE loan principal canceled for bankruptcy. If the court has discharged only part of the debt in bankruptcy , report only that portion here. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **24 Loan principal canceled for loans**  **discharged for surviving spouses of public service victims of**  **9 -**  **11 terrorist attacks**  Effective September 30, 2006 (and NOT retroactive), loan principal will be canceled for a borrower who is the surviving spouse of an eligible public servant. An eligible public servant is a police officer, firefighter, member of the Armed Forces, or other safety or rescue personnel who died or became permanently and totally disabled as a result of injuries suffered in the September 11, 2001 terrorist attacks at the World Trade Center in New York, New York; at the Pentagon in Virginia; at the Shanksville, Pe nnsylvania site; or on board American Airlines flights 11 and 77 and United Airlines flights 93 and 175. This cancellation applies to loans on which amounts were owed on September 11, 2001 and on which amounts are still owed on the day

cancellation is re quested. Column (b ) . Report the unduplicated, CUMULATIVE number of borrowers whose loans were discharged because the borrowers are surviving spouses of eligible public servants. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. Column ( d) . Report the CUMULATIVE loan principal canceled for borrowers whose loans were discharged because the borrowers are surviving spouses of eligible public servants. **Valid entries are** 000000000
- 999999999 This field **cannot** be blank. **25 Loan principal cance**  **led for loans discharged due to closed schools**  Column (b ) . Report the CUMULATIAVE unduplicated number of borrowers whose loans were canceled because the borrowers were unable to complete programs in which they

were enrolled due to the school or one of its additional locations closing. **Valid entries are** 000000 0
- 9999999 This field **cannot** be blank. Column ( d) . Report the CUMULATIVE loan principal canceled. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **26 Loan principal adjustments**  **- other**  Column (b ) . Report the unduplicated, CUMULATIVE number of borrowers

### 2014 **- 2015 FISAP Instructions** 

**Part III**

**— Federal Perkins Loan Program Fiscal Operations Report**  **III -**  **11** whose loan principal has been adjusted for reasons not reported in fields 7 through 25

— e.g., compromise; write

- off (including write

- offs of principal, late charges, and collection fees); incentive repayment discounts; or other costs not specified. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. Column ( d) . Report the CUMULATIVE amount of loan principal adjustments. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank.
**27 Federal Capital Contributions**  Column ( d) . Report the CUMULATIVE Federal Capital Contributions deposited into your Fund through June 30, 2013 . Do not include any

F CC transferred to either the FWS or FSEOG programs. The amount reported in this field MUST ALWAYS equal or exceed the amount reported for this field on last year’s FISAP, unless last year’s entry

was incorrect. Make sure not to report Institutional Capital Contributions here; report those amounts in Field 29.1 or Field 29.2. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **28 Repayments of fund capital to federal**  **government** Column ( c ) . Report the CUMULATIVE amount (federal share) repaid to the federal government

—as distribution of excess or liquidated fund capital

—through June 30, 201 3
. **DO NOT reduce Field 27 by this amount.**  Do not include authorized administrative cost allowance withdrawals or your institutional share. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **29.1 Short -**  **term loans to the Fund** Column ( a ) . Report the amount of any short

- term, no interest loans made to the Fund beginning with the 2007
- 2008 award ye ar to resolve expenditures that exceed cash on hand or to increase the Fund balance available for making Perkins Loans. These funds should be considered as additional ICC and reported here. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **29.2 ICC deposited into the Fund** Column ( a ) . Report the CUMULATIVE amount of any

ICC deposited into the Fund. This amount includes ICC to match FWS funds transferred into the Fund or ICC to match FCC, in years when FCC is authorized. **Valid amount are** 000000000
- 999999999 The field **cannot** be blank. **29.3 Institutional Capital Contributions**  Column ( d) . is the sum of fields 29.1(a) plus 29.2( a). This amount is automatically calculated for you.

### 2014 **- 2015 FISAP Instructions** 

**Part III**

**— Federal Perkins Loan Program Fiscal Operations Report**  **III -**  **12 30.1**  **Repayment of short -**  **term loans to the Fund**  Column ( a ) . Beginning with the 2007
- 2008 award year, report the repaym ent of any short

- term, no interest loans made to the Fund to resolve expenditures that exceeded cash on hand or to increase the Fund balance available for making Perkins Loans. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **30.2 Dis**  **tribution of excess or liquidated fund capital**  Column ( a ) . Report the CUMULATIVE amount distributed to the institution as excess or liquidated fund capital. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **30.3 Repayments of fund**  **capital to school** Column ( c ) is the sum of fields 30.1(a) plus 30.2(a). This amount is automatically calculated for you. **DO NOT reduce Field 29.1 or 29.2 by this amount.**  Do not include

 authorized administrative cost allowance withdrawals, and

 Defense Loan teaching/military cancellation reimbursements. **31 Interest income on loans**  Column ( d) . Report the CUMULATIVE interest earned on loans through June 30, 2013 . Such interest includes:  interest collected,

 interest not collected because the interest was canceled,

 interest not collected because of an incentive repayment discount,

 the total amount of loan interest assigned to and accepted by the Department, as reported on OMB Form 1845
- 0048, Federal Perkins Loan Assignment (your school must also have acceptance notices from the Department dated prior to July 1, 2013 ), and

 interest not collected because the account was purchased, written off, compromised, or negotiated. Reduce the amount reported as interest income by

the interest amount you returned to borrowers because of the following circumstances:

 You received payments from those borrowers on or after the date they became totally

and permanently disabled but before their loans were assigned to the Department, and

 T he Department has discharged those loans during the award year because of the borrowers’ total and permanent disability
. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **32 Other income**  Column ( d) . Report the CUMULATIVE income deposited into your Fund from all sources other than interest income on loans. You must include any other Fund asset

### 2014 **- 2015 FISAP Instructions** 

**Part III**

**— Federal Perkins Loan Program Fiscal Operations Report**  **III -**  **13** earnings, including interest earned on Fund assets deposited in interest

- bearing accounts. (Make sure to s ubtract bank charges before entering such earnings here.) Also report deposits of certain late charges revenue. Enter any penalty or late charges added to principal that were included in Field 4. If a borrower has overpaid the amount due, and this amount is in the Fund as of June 30, 2013 , include here the amount of the overpay

ment.
**Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **33 Reimbursements to the Fund of amounts**  **canceled on loans made 07/01/1972 and after**  Column ( d)
. Report the CUMULATIVE reimbursements of canceled principal and interest the Department paid your school on all loans made on or after July 1, 1972. The Department makes all payments by electronic fund transfer directly into the bank account your school de signated. Such amounts must be deposited into your school’s Fund. **Note:** In the event that Perkins Loan Cancellations are not funded in the current budget, please review the IFAP Web site at http://ifap.ed.gov for a Campus

- Based Electronic Announcement concerning Federal Perkins Loan Service Cancellation Reimbursement for the 2011
- 2012 Award Year. **Make sure the information you provide**  **here is current** by going to FISAP on the Web’s Self

- Service screen, then to “Campus
- Based Notifications for All Available Award Years.” Then select “Perkins Service Cancellation Awards.” **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **34.1 Administrative cost allowance**  Column ( a ) . Report the CUMULATIVE amount withdrawn from the Fund for an administrative cost allowance. **Note:** To report an administrative cost allowance withdrawal for the 2012
- 2013 award year, you must have withdrawn that allowance by June 30, 2013
. **Valid amounts are** 000000000
- 99999999 9 This field **cannot** be blank. **34.2 Collection costs**  Column ( a ) . Report the CUMULATIVE collection costs, allowed by regulation, that are not included in Field 34.1

— e.g., address searches, credit bureau reporting, attorney s’ fees, court costs. DO NOT report any

costs the borrower paid. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **34.3 Administrative cost allowance and**  **collection costs (control)** 

### Column ( c ) is the sum of fields 34.1(a) plus 34.2(a). This amount is automatically

calculated for you. **NOTE ABOUT CANCELLATIONS:** For loans made on or after July 1, 1993, no interest accrues during the qualifying period of deferment. Therefore, there is no interest to cancel once the borrower completes the qualifying service.

### 2014 **- 2015 FISAP Instructions** 

**Part III**

**— Federal Perkins Loan Program Fiscal Operations Report**  **III -**  **14 Note:**  **Schools are partially reimbursed for the cost of loan principal and interest**  **canceled that is reported in fields 35 -**  **48 but are**  **not reimbursed for amounts reported in**  **fields 49 -**  **54. 35**  **Cost of loan principal and interest canceled for teaching/military service**  **(applies to loans made prior to 07/01/1972)**  Column ( c ) . For loans made prior to July 1, 1972, report the CUMULATIVE loan principal and interest canceled for all teaching/military

s ervice. The principal in this field is an offset for Field 7, and the interest is a partial offset for Field 31. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **36 Cost of loan principal and interest**  **canceled for certain subject matte r**  **teaching service (math, science, foreign languages, bilingual education)**  Column ( c ) . For loans made on or after July 23, 1992, report the CUMULATIVE cost of loan principal and interest canceled for certain full

- time subject matter teaching service ( math, science, foreign languages, bilingual education, or other fields of expertise where the state educational agency determines there is a shortage of qualified teachers). Also report

— for borrowers who performed such subject matter teaching service on or after October 7, 1998

—the cumulative cost of loan principal and interest canceled on any outstanding balances on loans made prior to July

23, 1992. The principal in this field is an offset for Field 8, and the interest is a partial offset for Field 31. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **37 Cost of loan principal and interest**  **canceled for all other authorized pre -**  **K or K** **- 12 teaching service (applies to**  **loans made 07/01/1972 and after)** Column ( c ) . For loans made July 1, 1972 and after, report the CUMULATIVE cost of loan principal and interest canceled for all other authorized pre

- K or K
- 12 teaching service. This category includes cancellations for full

- time teaching service in (1) low

- income schoo ls 

### (including teaching service that incl udes August 14, 2008 , or begins on or after that date , in a low

- income educational service agency) , as designated by

the Department; (2) Bureau of Indian Affairs (BIA) schools; (3) Head Start, and (4) the field of sp ecial education (on or after July 23, 1992). Also included are cancellations for full

time teaching service for the handicapped provided before July 23, 1992. Also report

— for previously ineligible borrowers who performed special education or handicappe d teaching services on or after October 7, 1998

—the cumulative cost of principal and interest canceled on any outstanding balances on loans made prior to July 23, 1992. The principal in this field is an offset for Field 9, and the interest is a partial o ffset for Field 31. 

### Valid amounts are 000000000
- 999999999 This field **cannot** be blank. **38 Cost of loan principal and interest**  **canceled for military service (applies to loans made 07/01/1972 and after)**  Column ( c ) . For loans made July 1, 1972 and after, report the CUMULATIVE loan principal and interest canceled for military service. For military service that ended

### 2014 **- 2015 FISAP Instructions** 

**Part III**

**— Federal Perkins Loan Program Fiscal Operations Report**  **III -**  **15** before August 14, 2008 , Defense /Direct/Perkins Loan borrowers are entitled to cancellation of, up to a maximum of 50 percent of their loans, for four complete years of active duty service in the U.S. Armed Forces in an area of hostilities or area of imminent danger that qualifies for special pay under Section 310 of Title 37 of the United States Code. For qualifying military

service that includes August 14, 2008, or begins on or after that date , up to 100 percent of the loan may be canceled for five complete years of such service. To qualify for this cancellation benefit, a borrower must have served in the designated area for a complete year. The principal in this field is an offset for Field 10, and the interest is a partial offset for Field 31. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **39 Cost of loan principal and interest**  **canceled for volunteer service in the Peace Corps or under the Domestic**  **Volunteer Service Act of 1973** Column ( c ) . Report the CUMULATIVE loan principal and interest canceled for this service. Also report the cumulative cost of loan principal and interest c anceled for previously

ineligible NDSL and Defense borrowers who performed such volunteer service on or after October 7, 1998. The principal in this field is an offset for Field 11, and the interest is a partial offset for Field 31. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **40 Cost of loan principal and interest**  **canceled for law enforcement and corrections officer service**  Column ( c ) . For loans made on or after November 29, 1990, report the CUMULATIVE loan principal and interest canceled for law enforcement or corrections officer service. Also report

— for previously ineligible borrowers who performed law enforcement or corrections of

ficer service on or after October 7, 1998

—the cumulative cost of loan principal and interest canceled on any outstanding balances on loans made prior to November 29, 1990. The principal in this field is an offset for Field 12, and the interest is a parti al offset for Field 31. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **41 Cost of loan principal and interest**  **canceled for child/family/early intervention service**  Column ( c ) . For loans made on or after July 23, 1992, report the CUMULATIVE cost of loan principal and interest canceled for child, family , or early intervention service. (See the instructions for Field 13 on page III
- 6 for a description of this service.) Also report

— for previously ineligible borrowers who performed child, family, or early intervention service on or after October 7, 1998

—the cumulative cost of loan principal and interest canceled on any outstanding balances on loans made prior to July 23, 1 992. The principal in this field is an offset for Field 13, and the interest is a partial offset for Field 31.

### 2014 **- 2015 FISAP Instructions** 

**Part III**

**— Federal Perkins Loan Program Fiscal Operations Report**  **III -**  **16 Valid amounts are**  000000000
- 999999999 This field **cannot** be blank. **42 Cost of loan principal and interest**  **canceled for nurse/medical technic ian**  **service** Column ( c ) . For loans made on or after July 23, 1992, report the CUMULATIVE cost of loan principal and interest canceled for nurse and medical technician service. Also report

— for previously ineligible borrowers who performed nurse and me dical technician service on or after October 7, 1998

—the cumulative cost of loan principal and interest canceled on any outstanding balances on loans made prior to July 23, 1992. The principal in this field is an offset for Field 14, and the interest is a partial offset for Field 31. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **43 Cost of loan principal and interest**  **canceled for pre -**  **K or child care program staff member service**  Column ( c ) . For service that includes August 14, 2008, or begins on or after that date, report the CUMULATIVE loan principal and interest canceled for pre

- K or child care program staff member service. The principal in this field is an offset for Field 15, and the interest is a partial offset for Field 31
. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **44 Cost of loan principal and interest**  **canceled for service as an attorney in a public defender organization**  Column ( c ) . For service that includes August 14, 2008 , or begins on or after that date , report the CUMULATIVE loan principal and interest canceled for service as an attorney in a public defender organization. The principal in this field is an offset for Field 16, and the interest is a partial offset for Field 31. **Valid amounts are**  000000000
- 999999999 This field **cannot** be blank. **45 Cost of loan principal and interest**  **canceled for fire fighter service** Column ( c ) . For service that includes August 14, 2008 , or begin s on or after that date , report the CUMULATIVE loan pri ncipal and interest canceled for fire fighter service. The principal in this field is an offset for Field 17, and the interest is a partial offset for Field 31. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **46 Cost of loan princi**  **pal and interest canceled for Tribal College or**  **University faculty service** Column ( c ) . For service that includes August 14, 2008 , or begins on or after that date , report the CUMULATIVE loan principal and interest canceled for Tribal College or University faculty service. The principal in this field is an offset for Field 18, and the interest is a partial offset for Field 31.

### 2014 **- 2015 FISAP Instructions** 

**Part III**

**— Federal Perkins Loan Program Fiscal Operations Report**  **III -**  **17 Valid amounts are**  000000000
- 999999999 This field **cannot** be blank. **47 Cost of loan principal and interest**  **canceled for librarian service** Column ( c ) . For service that includes August 14, 2008 , or begins on or after that date , report the CUMULATIVE loan principal and interest canceled for librarian service. The principal in this field is an offset for Fie ld 19, and the interest is a partial offset for Field 31. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **48 Cost of loan principal and interest**  **canceled for speech -**  **language pathology service**  Column ( c ) . For service that includes August 14, 2008 , or begins on or after that date , report the CUMULATIVE loan principal and interest canceled for speech

language pathology service. The principal in this field is an offset for Field 20, and the interest is a partial offset for Field 31. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **49 Cost of loan principal and interest**  **canceled because of death/disability** Column ( c ) . Report the CUMULATIVE loan principal and interest canceled because of death or permanent and total disability
. **Note:** In the case of permanent and total disability , “cumulative” refers to all loan principal canceled through June 3 0, 2002. Effective July

1, 2002, loans must be assigned to the Department if borrowers are claiming discharges because of total and permanent disability. Therefore, you must

—generally

— report information for such assigned loans in Field 6, report the principal and interest for those loans in Field 53, and report the interest on those loans in Field 31. However, there is one exception. Report here any principal and interest amounts you refunded to borrowers because of the following circumstances:

 You received payment s from those borrowers on or after the date they became totally

and permanently disabled but before their loans were assigned to the Department, and

 The Department has discharged those loans during the award year because of the borrowers’ total and perma nent disability
. In addition, effective July 1, 2008, borrowers may

receive total and permanent disability discharges based on a determination by the Department of Veterans Affairs (VA) that the borrower is unemployable due to a service

- connected disabil ity . Loans discharged based on a VA disability determination are **not** assigned to the Department. Report in Field 50 loan principal and interest canceled based on a VA disability determination. The principal in this field is an offset for Field 21, and the interest is a partial offset for Field 31. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank.

### 2014 **- 2015 FISAP Instructions** 

**Part III**

**— Federal Perkins Loan Program Fiscal Operations Report**  **III -**  **18** For information about disability discharges, contact the Nelnet Total and Permanent Disability Servicer in Denver, CO at 1
- 888
- 303
- 7818 or send an e

- mail to disabilityinformation@nelnet.net
. **50 Cost**  **of loan principal and interest canceled based on a VA disability**  **determination** Column ( c ) . Report the CUMULATIVE loan principal and interest canceled based on a VA disability

determination. The principal in this field is an offset for Field 22, and the interest is a partial offset for Field 31. **Valid amounts are** 000000000
- 999999999 

### This field **cannot** be blank. For Information about VA disability discharges, contact the Nelnet Total and Permanent Disability Servicer in Denver, CO at 1
- 888
- 303
- 7818 or send an e

- mail to disabilityinformation@nelnet.net
. **51 Cost of loan principal and interest**  **canceled becau se of bankruptcy**  Column ( c ) . Report the CUMULATIVE loan principal and interest canceled because of bankruptcy. If the court has discharged only

a portion of the debt in bankruptcy , report only

that portion here. The principal in this field is an offset for Field 23, and the interest is a partial offset for Field 31. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **52 Cost of loan principal and interest**  **canceled for surviving spouses of public service victims of 9**  **- 11 terrorist attack** **s** Column ( c ) . Report the CUMULATIVE amount of loan principal and interest canceled for borrowers whose loans were discharged because the borrowers are surviving spouses of eligible public servants who died or became permanently disabled as a result of th e September 11, 2001 terrorist attacks. (See Field 24, page III
- 9 , for more information.) The principal in this field is an offset for Field 24, and interest is a partial offset for Field 31. **Valid amounts are** 000000000
- 999999999 This field c **annot** be blank. **53 Cost of loan principal and interest**  **assigned to and accepted by the United States**  Column ( c ) . Report the CUMULATIVE amount of loan principal and interest outstanding that was assigned to the U.S. Department of Education, and officially accepted, not later than June 30, 2013
. Include the amount of loan principal and interest outstanding on loans a ssigned because of total and permanent disability. For schools in liquidation status, report amounts for assigned loans that were not in default as well as amounts for loans that were in default. The principal in this field is an offset for Field 6, an d the interest is a partial offset for Field 31. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **54 Cost of loan principal and interest**  **canceled for loans discharged due to closed schools**  Column ( c ) . Report the CUMULATIVE

### 2014 **- 2015 FISAP Instructions** 

**Part III**

**— Federal Perkins Loan Program Fiscal Operations Report**  **III -**  **19** cost of loan principal and interest canceled for borrowers whose loans were discharged because their schools closed. The principal in this field is an offset for Field 25, and the interest is a partial offset for Field 31. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **55 Other costs or losses**  Column ( c ) . Report all other CUMULATIVE costs or losses of principal and interest not covered in fields 34.3 through 54

— e.g., compromise, write

off, etc. The principal in this field is an offset for Field 26, and the interest is a partial offset for Field 31. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **56 Balancing Adjustments**  **- Debits**  In column ( c ) , report CUMULATIVE adjustments to show activity not captured in fields 1.1 through 55. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **Note:** Using the “Additional Information” screen, you must explain the reasons for any adjustments reflected in this field in enough detail for the Department to assess the entry ’s validity
. **57 Balancing Adjustments**  **- Credits**  In column ( d) , report CUMULATIVE adjustments to show activity not captured in fields 5 through 33. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **Note:** Using the “Additional Information” screen, you must explain the reasons for any adjustments reflected in this f ield in enough detail for the Department to assess the entry ’s validity
. **58 Total debits and credits**  Column ( c ) is the sum of all entries in fields 1.1c through 56c. Column ( d) is the sum of all entries in fields 5d through 33d and 57d. Total debit s must equal total credits. The sum of columns ( c ) and ( d) is automatically

calculated. **Section B. Fund Activity (Annual) During** 

**the 2012**  **- 2013**  **Award Year (July 1,**  **201 2**  **through June 30, 201**  **3 )**  **Note:** This section requests information only for the 2012
- 2013 award year

—do not report cumulative amounts here. **Field 1**  **Final adjusted Federal Capital Contribution (FCC) authorization**  You cannot enter any data in this field because Congress did not authorize any FCC for the 2012
- 2013 reporting year. **2 FWS transferred into the Fund**  Report the amount of FWS funds transferred into the Fund for the 2012
- 2013 reporting year. You must return to FWS any transferred amount you did not spend in the Federal Perkins Loan Program.

### 2014 **- 2015 FISAP Instructions** 

**Part III**

**— Federal Perkins Loan Program Fiscal Operations Report**  **III -**  **20 Valid amounts are**  000000000
- 999999999 This filed **cannot** be blank. **Note:** You must have a Perkins Loan Le vel of Expenditure (LOE) from the Department for the award year in order to transfer FWS funds to the Federal Perkins Loan Program. **3 FCC transferred to FSEOG and FWS**  You cannot enter any data in field s 3(a) FSEOG and 3(b) FWS because Congress did not authorize any FCC for the 2012
- 2013 reporting year. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **4 Total federal funds available for the**  **2012 -**  **2013 award year**  Field 4 equals Field 1 plus Field 2 minus Field 3(a) and Field 3(b). This field is automatically

calculated. **5 The unexpended amount of final**  **adjusted authorized FCC for award year**  **2012 -**  **2013 that was NOT requested**  **from G5 by June 30, 2012**  **. This amount**  **will be reduced from your total award amount next spring.**  You cannot enter any data in this field because Congress did not authorize any FCC for the 2012
- 2013 reporting year. **6 Institutional Capital Contribution (ICC)**  **deposited into the Fund between July 1,**  **2012 and June 30,**  **2013** Your school is not required to report any ICC because Congress has not authorized any FCC. However, if you did deposit any ICC into the Fund in order to match the transfer of FWS funds between July 1, 2012 and June 3 0, 2013 , report it here. **7 Loans advanced to students from the**  **Fund during the 2012**  **- 2013**  **award year (minus**  **2012 -**  **2013 award year refunds)**  Report the net amount of the loans paid to borrowers from the Fund. This figure is the total amount of loans paid to borrowers minus any

refunds or adjustments to 2012
- 2013 loans (for example, the borrower made a pre

- pay

ment or dropped out of school and re ceived a refund.) DO NOT report refunds on prior

- ye ar notes here; report those in Section A. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **8 Administrative cost allowance claimed**  **fo r the**  **2012 -**  **2013 award year**  Use the Administrative Cost Allowance Worksheet

– Part VI, Section B, s teps 1 and 2 to calculate your A dministrative Cost Allowance (ACA)
. Report the amount withdrawn from the Fund for an administrative cost allowance. This withdrawn amount must be the same as th e amount in Part VI, Section B, Field 23(a). The amount could include funds claimed for any or all of the three programs. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **9 Total principal and interest repaid by**  **borrowers from all sour ces during the**  **2012 -**  **2013 award year**  Column ( a ) . Report the unduplicated number of borrowers who made payments on their loans in the 2012
- 2013 award year.

### 2014 **- 2015 FISAP Instructions** 

**Part III**

**— Federal Perkins Loan Program Fiscal Operations Report**  **III -**  **21 Valid entries are**  0000000
- 9999999 This field **cannot** be blank. Column (b ) . Report the amount of principal and interest borrowers repaid during the 2012
- 2013 award year. Include any portion of the repay

ment that any collection firm(s) kept. Include any

penalty charges collected or late charges deposited into the Fund. Be sure to include amounts received as student repay

ments from ALL sources. Do not include:

 collection firm charges over and above the principal and interest due as collection cost, or

 interest received from any investments. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **10 Total principal repaid by borrowers**  **from all sources during the 2012**  **- 2013**  **award year for loans in default for more than 2 years but not more than 5 years**  Column ( a ) . Report the unduplicated number of bo rrowers whose loans were in default for more than 2 years, but not more than 5 years, and who made payments toward outstanding principal on their defaulted loans in the 2012
- 2013 award ye ar. Include borrowers whose defaulted loans were taken out of default status during the 2012
- 2013 award year (such as defaulted loans that were paid in full) as well as borrowers whose loans are currently in default. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. Column (b ) : Report the amount of principal repaid by borrowers in the 2012
- 2013 award year on loans that were in default for more than 2 years but not more than 5 years. If rehabilitation removes a loan from default, report the amount collected up to the point the l oan was rehabilitated. Do not report any payments a borrower made after rehabilitation. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **11 Total principal repaid by borrowers**  **from all sources during the 2012**  **- 2013**  **award year for loans i n default for more**  **than 5 years** Column ( a ) . Report the unduplicated number of borrowers whose loans were in default for more than 5 years and who made pay ments toward outstanding principal on their defaulted loans in the 2012
- 2013 award year. Include borrowers whose defaulted loans were taken out of default status during the 2012
- 2013 award ye ar (such as defaulted loans that were paid in full) as well as borrowers whose loans are currently in default. **Valid entries are** 0000000
- 99 99999 This field **cannot** be blank. Column (b ) : Report the amount of principal repaid by borrowers in the 2012
- 2013 award year on loans that were in default for more than 5 years. If rehabilitation removes a loan from default, report the amount collected u p to the point the loan was rehabilitated. Do not report any pay ments a borrower made after rehabilitation. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank.

### 2014 **- 2015 FISAP Instructions** 

**Part III**

**— Federal Perkins Loan Program Fiscal Operations Report**  **III -**  **22 Section C.**  **Cumulative Repayment**

**Information as of June 30, 2013**  Section C is an analysis of the repayment status for all past and current National Defense/Direct Student Loan and Federal Perkins Loan borrowers as of June 30, 2013 at your school. **Count the number of borrowers and not the number of loans made.**  In fields 1.1 through 5.4, each borrower is counted only once . That is, when a borrower has more than one loan and falls into more than one category in Section C, the dollars should be reported in the appropriate fields. The borrower, however, should be re ported only once in column (b ) , in the field for the loan where the borrower’s principal amount outstanding is the greatest . In column (b ) , the sum of fields 1.1, 2, 3, 4, 5.1, 5.2, 5.3, and 5.4 equals Field 4, column (b ) of Part III, Section A of the Fiscal Operations Report. **The following instructions are basic to each column:**  Column ( a ) . Report the amount paid into the Loan Fund to purchase loans. Column (b ) . Report the unduplicated borrowers for each field as of Jun e 30, 2013
. Column ( c ) . Report the total amount lent to the borrowers reported in column (b )
. Column ( d) . Report the principal amount outstanding on all loans as of June 30, 2013 . This figure is the portion of the amount lent that was not repaid or canc eled as of June 30, 2013
. **Field 1.1**  **Borrowers whose loans are fully retired** Column (b ) . Report the unduplicated, CUMULATIVE number of all past borrowers who, as of June 30, 2013 , have completely

repaid their loans or had them canceled. Include

 any write

- off accounts with balances of less than $25 (or less than $50 if the borrower has been billed for two years),

 any loans discharged because the borrower was unable to complete a program in which he or she was enrolled due to the school’s closing , and

 those borrowers whose loans your school purchased because they were deemed unenforceable by

the Department and were rejected for assignment. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. Column ( c ) . Report the total dollar amount lent to those borrowers. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **1.2 Loans that have been purchased**  Column ( a ) . Of the loans included in 1.1 as fully retired, report in column ( a ) the outstanding principal balance, all interest due, and any

collection fees due on all loans you submitted for assignment that were not accepted and for which your school reimbursed the Fund. This entry will be used for liquidation purposes. Before a school can have a fully liquidated Perki ns Loan portfolio, all loans with a principal amount outstanding at the school must either be assigned to the Department or fully retired, including loans the school is purchasing. The information reported here permits the

### 2014 **- 2015 FISAP Instructions** 

**Part III**

**— Federal Perkins Loan Program Fiscal Operations Report**  **III -**  **23** Department to determine whether the school’s portfolio is fully liquidated. The Perkins liquidation procedures can be found in guidance provided in the October 5 , 2012 Electronic Annou ncement, Subject: Federal Perkins Loan Portfolio Liquidation and Perkins Loan Assignment available on the IFAP Web site at http://ifap.ed.gov or contact the Campus

Based Call Center at 877

- 801
- 7168 or CBFOB@ed.gov. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **2 Borrowers whose loans were assigned to**  **and officially accepted by the U.S. Department of Education as of June 30,**  **2012** This field is automatically calculated and is derived from fields 2.1 and 2.2 below. **2.1 Assignments due to default or**  **liquidation** Column (b ) . Report the unduplicated, CUMULATIVE number of borrowers whose loans were assigned to the Department because of default or liquidation and which the Department officially accept ed by

June 30, 2013
. For schools in liquidation status, report borrowers whose assigned loans were not in default as well as borrowers whose loans were in default. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. Column ( c ) . Report the total amount lent to those borrowers. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. Column ( d) . Report the total principal amount outstanding when the loans were assigned to and accepted by the Department. DO NOT include any unpaid penalty /late charges assessed the borrower on any loans assigned to the Department. Any pay ment your school might have received from such a borrower after the Department’s acceptance of the assigned loan is not to be reflected in this report. You must se nd any payments you receive directly to: National Pay

ment Center P.O. Box 105028 Atlanta, GA 30348

- 5028 **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **2.2 Assignments due to total and permanent**  **disability discharge** Column (b ) . Report the unduplicated, CUMULATIVE number of borrowers whose loans were assigned to the Department because of total and permanent disability and which the Department officially accepted by

June 30, 2013
. **Note:** Loans discharged based on a determination by the Department of Veterans Affairs (VA) that a borrower is unemployable due to a service

- connected disability are not assigned to the Department, and are not reported here. These loan discharges are reported in Section A, f

ields 22 and 50. **Valid entr ies are**  0000000
- 9999999 This field **cannot** be blank. Column ( c ) . Report the total amount lent to those borrowers.

### 2014 **- 2015 FISAP Instructions** 

**Part III**

**— Federal Perkins Loan Program Fiscal Operations Report**  **III -**  **24 Valid amounts are**  000000000
- 999999999 This field **cannot** be blank. Column ( d) . Report the total principal amount outstanding when the loans were assigned to and accepted by the Department. DO NOT include any unpaid penalty /late charges assessed the borrower on any loans assigned to the Department. Any pay ment your school might have received from such a borrower after the Department’s accept ance of the assigned loan is not to be reflected in this report. For questions concerning payments received at the school after the loan is assigned to the Department, please follow instructions in the procedures documents attached to the Electronic Announcement Dated September 10, 2010 Subject: Total and Permanent Disability Discharge Information

- Perkins Assignment Procedures Effective October 1, 2010 (Updated May 27, 2011) or contact the Nelnet Total and Permanent Disability Servicer in Denver, CO at 1
- 888
- 303
- 7818 or send an e

- mail to disabilityinformation@nelnet.net
. **Note:** When you assign a loan to the Department for total and permanent disability , the Department acknowledges acceptanc e of the assignment by sending you a copy

of the Conditional Discharge Ineligibility

or Eligibility

letter for that borrower. If you have not received a copy of either letter, and you need to know whether the Department has accepted the assignment, you can contact the Nelnet Total and Permanent Disability Servicer in Denver, CO at 1
- 888
- 303
- 7818 or send an e - mail to disabilityinformation@nelnet.net
. The sum of 2.1(b) and 2.2(b) must agree with Field 6(b) of Part III, Section A, Fiscal Operations Report. The sum of 2.1(d) and 2.2(d) must agree with Field 6(d) of Part III, Section A, Fiscal Operations Report. Field 2(b) equals the sum of fields 2.1(b) and 2.2(b). Field 2(c) equals the sum of fields 2.1(c) and 2.2(c). Field 2(d) equals the sum of fields 2.1(d) and 2.2(d). **3 Total borrowers not in repayment status**  Column (b ) . Report the unduplicated, CUMULATIVE number of borrowers attending postsecondary schools at least half time. This number includes those students attending your school and those who have filed for student deferments from other schools. Report those whose grace periods have expired as well as those who have not used their first grace periods. Also report borrowers who were in the first grace period. A first grace period is defined based on when the loans were made:

 For loans made before October 1, 1980, a grace period is 9 consecutive months, starting from the date the borrower ceased to be at least a half

time student at a postsecondary school.

 For loans made on or after October 1, 1980, but before July

1, 1987, a grace period is 6 consecutive months, starting from the date the borrower ceased to be at least a half

- time student at a postsecondary school.

 For loans made on or after July 1, 1987, a grace period is 9 consecutive months, starting from the date the borrower ceased to be at least a half

time student at a postsecondary school. Review Section 674.32 of the regulations for terms relevant to less

- than

- half

- time borrowers. For borrowers in deferment and other grace

### 2014 **- 2015 FISAP Instructions** 

**Part III**

**— Federal Perkins Loan Program Fiscal Operations Report**  **III -**  **25** periods, report those who obtained deferment in accordance with the governing regulations. **Note:** For loans made on or after October 1, 1980, a second grace period of 6 consecutive months follows the completion of a deferment period for study , service, or disability. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. Column ( d) . Report the principal amount outstanding on these loans. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **4 Borrowers on schedule in repayment**  **status** Column (b ) . Report the unduplicated, CUMULATIVE number of borrowers making loan repayments on schedule. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. Column ( d) . Report the total principal amount outstanding on these loans. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **5.1 In default less than 240 days (monthly**  **installments) or less than 270 days (other installments)**  Column (b ) . Report the unduplicated, CUMULATIVE number of borrowers whose loans are in default less than 240 days, if paying monthly, and less than 270 days if paying less frequently than monthly
. **Valid entries are** 0000000
- 9999999 This fi eld **cannot** be blank. Column ( c ) . Report the principal amount lent to those borrowers. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. Column ( d) . Report the principal amount outstanding on those loans. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **5.2 In default 240 days or more (monthly**  **installments) or 270 days or more (other installments), up to 2 years**  Column (b ) . Report the unduplicated, CUMULATIVE number of borrowers whose loans are in default

 240 day s or more, up to 2 years, if those borrowers are paying monthly; and

 270 day s or more, up to 2 years, if those borrowers are paying less frequently

than monthly
. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. Column ( c ) . Report the principal amount lent to those borrowers. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. Column ( d) . Report the principal amount outstanding on those loans.

### 2014 **- 2015 FISAP Instructions** 

**Part III**

**— Federal Perkins Loan Program Fiscal Operations Report**  **III -**  **26 Valid amounts are**  000000000
- 999999999 This field **cannot** be blank. **5.3 In default more than 2 years but not**  **more than 5 years** Column (b ) . Report the unduplicated, CUMULATIVE number of borrowers whose loans are in default more than 2 ye ars but not more than 5 years. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. Column ( c ) . Report the principal amount lent to those borrowers. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. Column ( d) . Report the principal amount outstanding on those loans. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank.
**5.4 In default more than 5 years**  Column (b ) . Report the unduplicated, CUMULATIVE number of borrowers whose loans are in default more than 5 ye ars. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. Column ( c ) . Report the principal amount lent to those borrowers. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. Column ( d) . Report the principal amount outstanding on those loans. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **Note:** All assigned notes the Department has rejected and returned to you, or notes for which you received an acceptance letter from the Department dated after June 30, 2013 , must be counted in the appropriate default category , according to the oldest payment in default. These notes may not be included in either Field 2 of this section, or in Section A, Field 6. **Cohort Default Rate (Sections D and E)** If your school had fewer than 30 borrowers who entered repay

ment in the 2011
- 2012 award year, complete Section E. If your school had 30 or more borrowers who entered repayment in the 2011
- 2012 award year, complete Section D. For the purpose of calculating the cohort default rate  a borrower has entered repayment the day after the borrower’s initial grace period ended, or the day the borrower waived the initial grace period. This date does not change if a deferment or a cancell ation is granted after the borrower has entered repay ment.

 a loan is in default if the borrower failed to make an installment payment when due or to comply

with the other terms of the promissory note, and this situation has existed for at least 240 days for loans with monthly pay ment installments or at least 270 day s for loans with less frequent pay ment installments.

 a loan is still considered to be in default even if the school, its owner, agency, contractor, employee, or any other entity or individual affiliated with the school makes a pay ment to prevent the borrower from

### 2014 **- 2015 FISAP Instructions** 

**Part III**

**— Federal Perkins Loan Program Fiscal Operations Report**  **III -**  **27** defaulting.

 a loan is not considered to be in default only if the borrower has

-- made six voluntary

consecutive pay

ments;

-- voluntarily made all payments currently due;

-- repaid the loan in full;

-- rehabilitated the loan or had it canceled;

-- received a deferment or forbearance on the loan based on a condition that began before the loan became 240 days past due;

-- received a discharge because of death, permanent and total disability, bankruptcy , or because of a closed school; or

-- repaid the loan in full in accordance with Section 674.33(a) or Section 674.47(h).

 a loan assigned to the Department of Education is still considered part of the cohort default rate calculation, unless the loan has been assigned because of a total and permanent disability cancellation. **Section D. Schools with 30 or More**

**Borrowers Who Entered Repayment in the**  **2011 -**  **2012 Award Yea**  **r 1.1**  **Number of borrowers who entered repayment in**  **2011 -**  **2012** Report the number of borrowers who entered repay

ment any time from July

1, 2011 to June 30, 201 2
. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. **1.2 Number of borrowers from Field 1.1**  **above with loans in default by June 30, 2013**  Of the number of borrowers who entered repay ment in 2011
- 2012 , report the number with loans in default by June 30, 2013
. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. **1.3 Cohort Default**  **Rate** The number of borrowers in Field 1.2 is divided by

the number of borrowers in Field 1.1. That amount is then multiplied by 100 to calculate your cohort default rate. This field is automatically calculated. **Section E. S chools with Fewer than 30** 

**Borrowers Who Entered Repayment in the**  **2011 -**  **2012 Award Year**  **2.1 Number of borrowers who entered**  **repayment in: 2.1(a)**  **2009 -**  **2010 (07/01/2009 -**  **06/30/2010** Report the number of borrowers who entered repay

ment any time from July

1, 2009 to June 30, 2010
. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. **2.1(b) 2010**  **- 2011 (07/01/2010**  **- 06/30/2011**  Report the number of borrowers who entered repay

ment any time from July

1, 20 10 to June 30, 2011
. **Valid entries are** 0000 000
- 9999999 This field **cannot** be blank. **2.1(c) 2011**  **- 2012 (07/01/2011**  **- 06/30/2012** 

### 2014 **- 2015 FISAP Instructions** 

**Part III**

**— Federal Perkins Loan Program Fiscal Operations Report**  **III -**  **28** Report the number of borrowers who entered repay

ment any time from July

1, 2011 to June 30, 2012
. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. **2.2 Number of borrowers with loan**  **s in**  **default by: 2.2(a)**  **June 30, 2011**  **(those in 2.1(a) only)** Of the total number of borrowers in Field 2.1(a), report the number in default by June 30, 2011
. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. **2.2(b) June 30,**  **2012 (those in 2.1(b) only)**  Of the total number of borrowers in Field 2.1(b), report the number in default by June 30, 2012
. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. **2.2(c) June 30,**  **2013 (those in 2.1(c)**  **)** Of the total number of borrowers in Field 2.1(c), report the number in default by June 30, 2013
. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank.

 **Total number of borrowers who entered repayment during the three years above**  This field represents the total number of borrowers who entered repayment during the 2009
- 2010, 2010
- 2011, and 2011

- 2012 award years
—the sum of fields 2.1(a) + 2.1(b) + 2.1(c). The field is automatically calculated.

 **Total number of borrowe rs with loans**  **in default during the three years above**  This field represent s the total number of borrowers with loans in default by June 30, 2011 , June 30, 2012 , and June 30, 2013

— the sum of fields 2.2(a) + 2.2(b) + 2.2(c). The field is automatically calculated.

 **Cohort default rate** The number of borrowers in Field 2.4 is divided by

the total number of borrowers in Field 2.3. That amount is multiplied by 100 to calculate your cohort default rate. This field is automatically calculated.

### 2014 **- 2015 FISAP Instructions** 

**Part IV**

**— Federal Supplemental Educational Opportunity Grant (FSEOG) Program**  **Fiscal Operations Report IV**  **- 1**  

# Part IV: **Federal Supplemental Educational Opportunity Grant Program (FSEOG)**  **Who must complete Part IV?** You must complete Part IV if your school received FSEOG federal funds for 2012
- 2013
. **Field -**  **by -**  **field instructions for Part IV Section A.**  **Federal Funds Authorized for**

**FSEOG** Use this section to report your auth orization and any changes to that authorization. **Field 1**  **Final adjusted FSEOG authorization** Fi gure the correct amount for this field as follows:

 The amount of your original authorization (your first allocation letter for award year July

1, 2012 through June 30, 2013 ) **plus**

 Any supplemental authorization you received for the FSEOG Program **minus**

 Any FSEOG funds from your 2012
- 2013 award year allocation that you returned to the federal government prior to September 30 , 2013 through the annual re allocation process
. Enter the result here. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **Section B. Federal Funds Available for**  **FSEOG Expenditures** Use this section to calculate the federal funds you had available for FSEOG expenditures. **Transferring Funds Between Programs/Carry Forward, Carry Back**  To transfer any funds between programs or to carry forward or back funds between award ye ars, your school must actually draw down the funds from G5. Simply reporting such transfe rs on the FISAP does not make the funds move from one program to another. Also, the funds drawn down from G5 must be spent against the program authorization from which the funds were taken, not against the program authorization for the award year in which the funds are/were used.

**2 FWS funds transferred to and spent in**  **FSEOG** Enter the amount of any FWS funds you transferred to, and spent in, the FSEOG Program. You must return to FWS any transferred amount you did not spend in FSEOG. The maximum amount you may transfer from FWS to FSEOG is 25 percent of the sum of your 2012
- 2013 FWS original and supplemental allocations. The amount in this field must be the same as the entry

in Part V, Field 4 (a)
. **Valid amounts are** 000000000
- 999999 999

### 2014 **- 2015 FISAP Instructions** 

**Part IV**

**— Federal Supplemental Educational Opportunity Grant (FSEOG) Program**  **Fiscal Operations Report IV**  **- 2**  This field **cannot** be blank.
**3 Federal Perkins Federal Capital**  **Contribution funds transferred to and spent in FSEOG**  You cannot enter any data in this field because Congress did not authorize any FCC for the 2012
- 2013 reporting year. **4 FSEOG funds transferred to and spent**  **in FWS** Enter the amount of any FSEOG funds you transferred to, and spent in, the FWS Program. You must return to FSEOG any transferred amount you did not spend in FWS. The maximum amount you may transfer from FSEOG to FWS is 25 percent of the sum of your 2012
- 2013 FSEOG original and supplemental allocations. The amount in this field must be the same as the entry in Part V, Field 3. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **Note s**  : You must award FSEOG funds to students before you may

transfer funds to FWS. For more information on transfer of Campus
- Based funds, see Volume 6, Chapter 1 of the Federal Student Aid Handb ook available on the IFAP Web site at http://ifap.ed.gov
. Any FSEOG funds transferred to FWS must be entered into G5 as an expenditure against FSEOG, not as an expenditure against FWS. **5 2012**  **- 2013**  **FSEOG funds carried bac k**  **and spent in 2012**  **- 2013**  Report any amount of your 2013
- 2014 FSEOG allocation that you carried back and spent in award year 2012
- 2013 . The maximum amount you could have carried back and spent is 10 percent of the sum of your 2013
- 2014 original and supplem ental FSEOG allocations. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **6 Additional**  **2013 -**  **2014 FSEOG funds**  **carried back and spent for 2013**  **summer enrollment**  If you report in Field 5 the maximum 10 percent carry

back amount, report here any additional amount of your 2013
- 2014 FSEOG allocation that you carried back and spent for awards to students for pay ment periods that began on or after May 1, 2013 but that ended before July 1, 2013
. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **7 2011**  **- 2012**  **funds carried forward and spent in**  **2012 -**  **2013** Report any

amount of your 2011
- 2012 FSEOG allocation that you carried forward and spent in award year 2012
- 2013 . The maximum amount you could have carried forward and spent is 10 percent of the sum of your 2011
- 2012 original and supplemental FSEOG allocations. If this entry

is different from the one in Part IV, Field 8 of your 2011
- 2012 Fiscal Operations Report, you must submit a revised 2011
- 2012 Fiscal Operations Report.

### 2014 **- 2015 FISAP Instructions** 

**Part IV**

**— Federal Supplemental Educational Opportunity Grant (FSEOG) Program**  **Fiscal Operations Report IV**  **- 3**  **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **Note:** You need to s pend all 2011
- 2012 funds carried forward before spending any funds from the 2012
- 2013 award year. **8 2012**  **- 2013**  **funds carried forward to be spent in**  **2013 -**  **2014** Report any

amount of your 2012
- 2013 FSEOG allocation that you carried forward to spend in award year 2012
- 2013 . The maximum amount you could have carried forward to be spent is 10 percent of the sum of your 2012
- 2013 original and supplemental FSEOG allocations. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **Note:** You need to spend all 2012
- 2013 funds carried forward before spending any funds from the 2013
- 2014 award year. **9 2012**  **- 2013**  **funds carried back and spent in**  **2011 -**  **2012** Report any

amount of your 2012
- 2013 FSEOG allocation that you carried back and spent in award year 2011
- 2012 . The maximum amount you could have carried back and spent is 10 percent of the sum of your 2012
- 2013 original and supplemental FSEOG allocations. If the entry

here is different from the one in Part IV, Field 5 of your 2011
- 2012 Fiscal Operations Report, you must submit a revised 2011
- 2012 Fiscal Operations Report. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **10 Additional**  **2012 -**  **2013 fu**  **nds carried back and spent for**  **2012 summer enrollment**  If you report in Field 9 the maximum 10 percent carry

back amount, report here any additional amount of your 2012
- 2013 FSEOG allocation that you carried back and spent for awards to students for pay ment periods that began on or after May 1, 2012 but that ended prior to July 1, 2012
. If the entry

here is different from the one in Part IV, Field 6 of your 2011
- 2012 Fiscal Operations Report, you must submit a revised 2011
- 2012 Fiscal Operations Report. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **11 Total federal funds available for**  **2012 -**  **2013 FSEOG**  Field 11 equals the sum of fields 1, 2, 3, 5, 6 and 7 **minus** the sum of fields 4, 8, 9 and 10. This field is automatica lly calculated. **Section C. Funds to FSEOG Recipients**  DO NOT include in either Field 12 or 13 below any nonfederal funds in excess of the required 25 percent nonfederal share. **12 Total funds to FSEOG recipients**  The amount reported must consist of the required 25 percent nonfederal plus 75 percent federal shares, unless your school has been granted a waiver of the institutional match requirement for 2012
- 2013 . In that case, report whatever federal funds your schoo l expended. Field 12 equals Field 13 plus Field 14.

### 2014 **- 2015 FISAP Instructions** 

**Part IV**

**— Federal Supplemental Educational Opportunity Grant (FSEOG) Program**  **Fiscal Operations Report IV**  **- 4**  **Valid amounts are:** 000000000
- 999999999 **This field cannot be blank. 13**  **Nonfederal share of funds to FSEOG recipients**  For nonfederal funds to be reported in this field, the recipients of these monies must have also received some federal funds from the FSEOG Program in the 2012
- 2013 award year. Field 13, which is automatically calculated, must be 25 percent of Field 12, unless your school has been granted a waiver of the institutional

- match requirement for 2012
- 2013 . In that case, you can report less than 25 percent. Schools must **not enter any sc**  **hool expenditures that exceed the 25 percent requirement.**  Your school must provide the nonfederal share from its own resources, which might include school grants and scholarships, tuition or fee waivers, state scholarships, or foundation or other charitable organization funds. You can use one of three methods to provide the nonfederal share; these are discussed in Volume 6 , Chapter 1, “FSEOG Nonfederal Share,” of the Federal Student Aid Handbook available on the IFAP Web site at http://ifap.ed.gov
. Although Field 13 is automatically calculated, you must know how the total is derived so you can determine what to enter in fields 13(a) and 13(b). Therefore, perform the following steps:

 Divide the total federal FSEOG funds expended for FSEOG recipients by 75.

 Take that result and multiply it by 25. You will then have your school’s FSEOG nonfederal matching requirement. **Note:** Do NOT simply take 25 pe rcent of the total federal FSEOG funds expended or 25 percent of your FSEOG award

— neither is an accurate calculation of your nonfederal matching requirement. Once you have determined the FSEOG nonfederal matching requirement, you must break down that amount for fields 13(a) and 13(b). **13(a)**
. **Cash outlay contributed** If some or all of your nonfederal share consisted of a cash outlay by your school, enter the amount contributed. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **13( b)** 
. **Other resources designated** If some or all of your nonfederal share consisted of one of the other types of school resources listed above , enter the amount designated. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. Field 13 must equal Field 13(a) plus Field 13(b). **Section D. Federal Funds Spent for FSEOG** 

**Program** Use this section to report how you spent the federal funds available. **14 Federal share of funds to FSEOG**  **recipients** Report the amount of FSEOG federal funds expended f

or students, plus any FWS federal funds transferred into FSEOG and spent for FSEOGs.

### 2014 **- 2015 FISAP Instructions** 

**Part IV**

**— Federal Supplemental Educational Opportunity Grant (FSEOG) Program**  **Fiscal Operations Report IV**  **- 5**  Field 14 must equal 75 percent of Field 12, unless your school has an approved waiver of the institutional match requirement for 2012
- 2013 . In that case, report whatever federal funds your school expended. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **15 Administrative cost allowance claimed**  Use the Administrative Cost Allowance Worksheet

- Part VI, Section B, steps 1 and 2 to see how your A dministrative C ost A llowance (ACA) is calculated. In Part VI, Section B, Step 3, report how much administrative cost allowance you claimed in the FSEOG Program. The amount in Field 15 must be the same as the amount in Part VI, Section B, Field 23(b). T his amount could include funds claimed for any or all of the three programs. **Note:** Remember that your ACA comes from your C ampus - B ased program allocations and therefore should be budgeted in advance as part of those allocations. **The ACA is not a supplemen**  **tal amount from the U.S. Department of Education.**  For more information on calculating the ACA, see Volume 6, Chapter 1 of the Federal Student Aid Handbook available on the IFAP Web s ite at http://ifap.ed.gov
. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **16 Federal funds spent for FSEOG**  

### Field 16 equals Field 14 plus Field 15. This field is automatically calculated. **Section E.**  **Use of FSEOG Authorization** Use this section to derive your unexpended (if any) and expended authorization amounts. **17 Expended FSEOG authorization**  Field 17 equals the sum of fields 4, 8, 9, 10, and 16 **minus** the sum of fields 2, 3, 5, 6, and 7. This f

ield is automatically calculated. **The amount in Field 17 must agree with your final FSEOG draw downs reported**  **in G5. Also, this amount cannot exceed your authorization in Field 1.**  **18 Unexpended FSEOG authorization**  Field 18 equals Field 1 minus Field 17. This field is automatically calculated. **The resulting amount will ultimately be deducted from your G5 grantee account.**  ED will not accept a negative figure for this field. An excess expenditure must be charged to institutional funds; however, the excess institutional share is not entered in this report. **Note:** Unless your school has received an underuse waiver, a penalty will be assessed against your school’s 2014
- 2015 FSEOG allocation if the amount in Field 18 plus any other amounts you previously returned to ED are greater than 10 percent of your combined 2012
- 2013 initial plus supplemental allocations. The penalty consists of a reduction in your 2014
- 2015 FSEOG allocation by an amount equal to the total amount you did not spend in 2012
- 2013
.

### 2014 **- 2015 FISAP Instructions** 

**Part IV**

**— Federal Supplemental Educational Opportunity Grant (FSEOG) Program**  **Fiscal Operations Report IV**  **- 6**  **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **Information on prior year recoveries for FSEOG and FWS**  Prior year recoveries are the federal shares of any monies students have returned to the school for an award year that has already undergone closeout in the Campus

- Based system (that is, awards have already been reduced to FISAP expenditure levels). You are not required to report prior year recoveries or make an adjustment to your FISAP unless the Department’s School Eligibility

Channel requests it. Use existing G5 procedures to refund to the Department any funds recovered on prior year awards. Refunds must be applied to the award corresponding to the funding ye ar in which recovered funds were awarded. For example, if you made an award in 2012
- 2013 and the money was recovered in 2013
- 2014 , you must return the recovered funds to the 2012

- 2013 authorization. The available balance for this award will increase as a result of the refund. **However, the award authorization amount will be reduced by this refund**  **amount when the award enters the closeout state in G5. Therefore, you**  **should not draw down the available**  **ba lance created by the refund.** 

### 2014 **- 2015 FISAP Instructions** 

**Part V**

**— Federal Work** 

**- Study (FWS) Program Fiscal Operations Report**  **V -**  **1** 

# Part V: Federal Work**- Study Program (FWS)**  **Who must complete Part V?** You must complete Part V if your school received FWS funds for award year 2012
- 2013
. **Field -**  **by -**  **field instructions for Part V Section A.**  **Federal Funds Authorized for**

**FWS** Use this section to report your authorization and any changes to that authorization. **Field 1**  **Final adjusted FWS authorization** Fi gure the correct amount for this field as follows:

 The amount of your original authorization (your first allocation letter for award year July

1, 2012 through June 30, 2013 ) **plus**

 Any supplemental authorization you received for the FWS Program **minus**

 Any FWS funds from your 2012
- 2013 award year allocation that you returned to the federal government prior to September 30 , 2013
. Enter the result here. **Valid amounts are** 000 000000
- 999999999 This field **cannot** be blank. **Section B. Federal Funds Available for FWS** 

**Expenditures** Use this section to calculate the federal funds you had available for FWS expenditures. **Transferring Funds Between Programs/Carry Forward, Carry Back**  To transfer any funds between programs or to carry forward or back funds between award ye ars, your school must actually draw down the funds from G5. Simply reporting such transfers on the FISAP does not make the funds move from one program to another. Also, the funds drawn down from G5 must be spent against the program authorization from which the funds were taken, not against the program authorization for the award year in which the funds are to be used. **2 Federal Perkins**  **Federal Capital Contribution funds transferred to and**  **spent in FWS** You cannot enter any data in this field because Congress did not authorize any FCC for the 2012
- 2013 reporting year. **3 FSEOG funds transferred to and spent**  **in FWS** Enter the amount of any FSEOG funds you transferred to, and spent in, the FWS Program. You must return to FSEOG any transferred amount you did not spend in FWS. The maximum amount you may transfer from FSEOG to FWS is 25 percent of the sum of your 2012
- 2013 FSEOG original and supplemental allocations. The amount in this field must be the same as the entry

in Part IV, Field 4. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **4 FWS funds transferred to and spent in**  **FSEOG and the Federal Perkins Loan Program** 

### 2014 **- 2015 FISAP Instructions** 

**Part V**

**— Federal Work** 

**- Study (FWS) Program Fiscal Operations Report**  **V -**  **2 Notes:**  You must award FWS funds to students before you may

transfer funds to FSEOG or Perkins. For more information on transfer of campus - based funds, see Volume 6, Chapter 1 of the Federal Student Aid Handboo k available on the IFAP Web site at http://ifap.ed.gov **4(a) FSEOG** Report the FWS amount that you transferred to and spent in FSEOG . The amount in Field 4(a) must be the same as the entry in Part IV, Field 2. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank **4(b) Federal Perkins Loan Program**  Report the FWS amount that you transferred to and spend in the Fe deral Perkins Loan Program. The amount in Field 4 (b) must be the same as the entry in Part III, Section B, Field 2. **Note:** You must have a Perkins Loan Le vel of Expenditure (LOE) from the Department for the award year in order to transfer FWS funds to the Perkins Loan Program. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank **The sum of Field 4(a) plus Field 4(b) may**  **not exceed 25% of your FWS**  **original plus any supplemental allocations for**  **2012 -**  **2013 .**  **Note:** Any

FWS funds transferred to FSEOG and the Federal Perkins Loan Program must be entered into G5 as expenditures against FWS, not as an expenditure against FSEOG or the Federal Perkins Loan Program. **5 2012**  **- 2013**  **FWS funds carried back and spent in**  **2011 -**  **2012** Report any

amount of your 2013
- 2014 FWS allocation that you carried back and spent in award year 2012
- 2013 . The maximum amount you could have carried back and s pent is 10 percent of the sum of your 2013
- 2014 original and supplemental FWS allocations. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **6 Additional**  **2013 -**  **2014 FWS funds**  **carried back and spent for 2013**  **summer employment**  If you report in Field 5 the maximum 10 percent carry

back amount, report here any additional amount of your 2013
- 2014 FWS allocation that you carried back and spent for pay ments to students for wages earned on or after May

1, 2013 but before July

1, 2013
. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **7 2011**  **- 2012**  **funds carried forward and spent in**  **2012 -**  **2013** Report any

amount of your 2011
- 2012 FWS allocation that you carried forward and spent in award year 2012
- 2013 . The maximum amount you could have carried forward and spent is 10 percent of the sum of your 2011
- 2012 original and supple

mental FWS allocations. If this entry

is different from the one in Part V, Field 8 of your 2011
- 2012 Fiscal Operations Report, you must submit a

### 2014 **- 2015 FISAP Instructions** 

**Part V**

**— Federal Work** 

**- Study (FWS) Program Fiscal Operations Report**  **V -**  **3** rev ised 2011
- 2012 Fiscal Operations Report. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **Note:** You need to spend all 2011
- 2012 funds carried forward before spending any funds from the 2012
- 2013 award year. **8 2012**  **- 2013**  **funds carried forward to be spent in**  **2013 -**  **2014** Report any

amount of your 2012
- 2013 FWS allocation that you carried forward to spend in award year 2013
- 2014 . The maximum amount you could have carried forward to be spent is 10 percent of the sum of your 2012
- 2013 original and supplemental FWS allocations. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **Note:** You need to spend any 2012
- 2013 funds carried forward before spending any funds from the 2013
- 2014 award year. **9 2012**  **- 2013**  **funds carried back and spent in**  **2011 -**  **2012** Report any

amount of your 2012
- 2013 FWS allocation that you carried back and spent in award year 2011
- 2012 . The maximum amount you could have carried back and spent is 10 percent of the sum of your 2012
- 2013 original and supplemental FWS allocations. If the entry

here is different from the one in Part V, Field 5 of your 2011
- 2012 Fiscal Operations Report, you must submit a revised 2011
- 2012 Fiscal Operations Report. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **10 Additional**  **2012 -**  **2013 fu**  **nds carried back and spent for**  **2012 summer employment**  If you report in Field 9 the maximum 10 percent carry

back amount, report here any additional amount of your 2012
- 2013 FWS allocation that you carried back and spent for pay ments to students for wages earned on or after May

1, 2012 but before July

1, 2012
. If the entry

here is different from the one in Part V, Field 6 of your 2011
- 2012 Fiscal Operations Report, you must submit a revised 2011
- 2012 Fiscal Operations Report. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **11 Total federal funds available for**  **2012 -**  **2013 FWS**  Field 11 equals the sum of fields 1, 2, 3, 5, 6, and 7 **minus** the sum of fields 4(a), 4(b), 8, 9, and 10. This field is automatically calculated. **Section C. Total Compensation for FWS**  Use this section to report the total FWS compensation earned in award year 2012
- 2013 , both federal and institutional shares. This amount reflects gross compensation, including tax and other withholdings. Total FWS compensation earned means all ty pes of FWS work, whether or not that work qualifies as community service employment. For more on community service activities and reporting those earnings, see the instructions for Section G on page V

- 8.

### 2014 **- 2015 FISAP Instructions** 

**Part V**

**— Federal Work** 

**- Study (FWS) Program Fiscal Operations Report**  **V -**  **4 12**  **Total earned compensation for FWS Program**  In Field 12, the FWS total earned compensation (federal and nonfederal share) is reported for all students for the 2012
- 2013 award year. This amount is automatically

calculated. The amount here includes any compensation FWS students might have earned while employed as reading or mathematics tutors of children or while employed in family

literacy activities, even if the federa l share exceeds the normal 75 percent rate. Any FWS earned compensation paid to FWS students employed in these tutoring and family

literacy activities must be reported in Field 12(a) for on

- campus employ ment and in Field 12(b) for off

campus employment at public or private nonprofit agencies. (Any amounts earned for these activities are reported, whether or not the activities qualify as community service work.) Any FWS pay ments made to disaster

affected students who were unable to continue working under the FWS program as a result of a major disaster must be reported in Field 12(a) for on

- campus employ ment and in Field 12(b) for off

campus employment at public or private nonprofit agencies. **12(a) On**  **- campus earned compensation**  Report the earned compensation for on - campus employment. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **12(b) Off** 

**- campus earned compensation**  **fo r public non**  **- profit agencies,**  **excluding amounts reported in Field**  **12(c)** Report the earned compensation for off

- campus employ

ment at public or private nonprofit agencies, excluding expenditures required to be reported in Field 12(c). **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **12(c) Off** 

**- campus earned compensation**  **fo r agencies th**  **at were unable to pay regular nonfederal share and**  **had a federal share up to 90 percent**  Report the earned compensation for off

- campus employ

ment at public or private nonprofit agencies that were unable to pay the regular nonfederal share and that had a fe deral share not exceeding 90 percent. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **12(d) Off** 

**- campus earned compensation**  **fo r private for**  **- profit**  **organizations** Report the earned compensation for off

- campus employ

ment in the privat e for

- profit sector. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. Field 12 equals fields 12(a) plus 12(b) plus 12(c) plus 12(d). This field is automatically calculated. **13 Total institutional share of earned**  **compensation**

### 2014 **- 2015 FISAP Instructions** 

**Part V**

**— Federal Work** 

**- Study (FWS) Program Fiscal Operations Report**  **V -**  **5** Report the total institutional share of all earned compensation. The minimum required institutional share varies by type of employ

ment and is the complement of each federal share percentage reflected in Field 14. The institutional share consists of the amounts your school has contributed and the amounts any off

- campus employer has contributed. If the institutional share of student compensation was paid in kind (examples include a tuition waiver and room and board), you must convert the in

- kind compensation to cash value. **Field 13 must equal Field 12 minus Field 14.**  **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **Section D. Funds Spent from Federal Share** 

**of FWS 14**  **Total federal share of FWS earned compensation**  In Field 14, the federal share of the FWS total earned compensation paid to all students for the 2012
- 2013 award year is reported. This amount is automatically calculated. The amount here includes the federal share of any earned compensation paid to FWS students employed as reading or mathematics tutors of children, or employed in family

literacy activities, even if the federal share exceeds the 75 percent rate. **14(a) Federal share paid at a rate up to**  **75 percent** Report the federal share of comp ensation earned at the maximum 75 percent rate: applies to on - campus employment or off

campus employment at public or private nonprofit agencies. Also include the federal share of any pay ments disbursed to disaster

affected students for the period in which they

were prevented from fulfilling their FWS work obligations. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **14(b) Federal share paid at a rate up to**  **100 percent for waivers of nonfederal share**  Report the federal share of compensation earned at the maximum 100 percent rate: applies to on - campus employment or off

campus employment at public or private nonprofit agencies. As mentioned, report here the federal share of compensation FWS students earned while employed as reading or mathematics tutors of children or while employed in family literacy activities. If your school is designated as Title III/V eligible and had an approved waiver of the nonfederal share, report your federal share here. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **14(c) Federal share paid at a rate up to**  **90 percent for agencies that were unable to pay regular nonfederal**  **share** Report the federal share of

### 2014 **- 2015 FISAP Instructions** 

**Part V**

**— Federal Work** 

**- Study (FWS) Program Fiscal Operations Report**  **V -**  **6** compensation earned at the maximum 90 percent rate: applies to off

- campus employ

ment at public or private nonprofit agencies unable to pay the regular nonfederal share. The 90 percent federal share is limited to no more than 10 percent of the students paid under the FWS Program for the 2012
- 2013 award ye ar. For example, if you had 10 students who earned FWS compensation in 2012
- 2013 , 10 percent of those students equals one student. Therefore, you could fund only one student at the 90 percent federal share. If you wanted to fund two or more students, you would hav e to fund them at the 75 percent federal share amount, not at the 90 percent federal share amount. **Note:** This 10 percent limit does not include students whose FWS wages have been exempted from the full nonfederal share requirement (generally

25 percent) because those students were employed as reading or mathematics tutors of children or were employed in family

literacy activities. See Volume 6 of the Federal Student Aid Handbook available at the IFAP Web Site at http://ifap.ed.gov for more information. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **14(d) Federal share paid at a rate up to**  **50 percent for off**

**- campus,**  **private fo**  **r -**  **profit organizations** Report the federal share of compensation earned at the maximum 50 percent rate: applies to off

- campus employ

ment in the private for

- profit sector. This amount may

not exceed 25 percent of the sum of your 2012
- 2013 orig inal plus supplemental authorizations. For example, if the FWS award is $10,000, the amount you report here cannot exceed 25 percent of this amount, or $2,500. Because this field is a 50

- percent category, you must report another $2,500 in Field 13 i f you spend the entire amount permitted for employment in the private for

- profit sector. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. Field 14 equals fields 14(a) plus 14(b) plus 14(c) plus 14(d). This field is automatically cal culated. **15 Administrative cost allowance claimed**  Use the Administrative Cost Allowance Worksheet

- Part VI, Section B, steps 1 and 2 to calculate your A dministrative C ost A llowance (ACA). In Part VI, Section B, Step 3, report how much administrative cost allowance you claimed in the FWS Program. The amount reported in Field 15 must be the same as the amount in Part VI, Section B, Field 23(c). This amount could include funds claimed for any or all of the three p rograms. **Note:** Remember that your ACA comes from your campus - based program allocations and therefore should be budgeted in advance as part of those allocations. **The ACA is not a supplemental amount from the U.S.** 

### 2014 **- 2015 FISAP Instructions** 

**Part V**

**— Federal Work** 

**- Study (FWS) Program Fiscal Operations Report**  **V -**  **7 Department of Education.**  For more information on calculating the ACA, see Volume 6, Chapter 1 of the Federal Student Aid Handbook available at the IFAP Web Site at http://if ap.ed.gov
. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **16 Federal share of Job Location and**  **Development (JLD) Program expenditures**  Report the federal share of the total amount spent for the Job Location and Development (JLD) Program. The total amount of FWS federal funds spent for the JLD Program must not exceed the lesser of $75,000 or 10 percent of the sum of your 2012
- 2013 original and supplemental FWS allocations. For more information on the JLD Program s ee Volume 6 of the Federal Student Aid Handbook available on the IFAP Web site at http://ifap.ed.gov
. If you used FWS federal funds to operate the JLD Program, the amount reported in this field must not exceed 80 percent of the amount reported in Field 20. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **17 Total federal funds spent for FWS**  Field 17 equals the sum of fields 14 through 16. This field is automatically calculated. **Section E. Use of FWS Authorization**  This section shows how your expended and unexpended authorization amounts were derived. **18 Expended FWS authorization**  Field 18 equals the sum of fields 4(a), 4(b), 8, 9, 10, and 17 **minus** the sum of fields 2, 3, 5, 6, and 7. This field is automatically calculated. **The amount in Field 18 must agree with your final FWS draw downs rep**  **orted in G5.**  **Also, this amount cannot exceed your authorization in Field 1.**  **19 Unexpended FWS authorization**  Field 19 equals Field 1 minus Field 18. This field is automatically calculated. **This amount will ultimately be deducted from**  **your G5 grantee accou nt.**  Any calculation that results in a negative figure will not be accepted for transmission to ED. An excess expenditure must be charged to the school share of earned compensation. **Note:** Unless your school has received an underuse waiver, a penalty will be assessed against your school’s 2014
- 2015 FWS allocation if the amount in Field 19 plus any other amounts you previously returned to ED are more than 10 percent of your combined 2012
- 201 3 initial plus supplemental allocations. The penalty consists of a reduction in your 2014
- 2015 FWS allocation by

an amount equal to the total amount you did not spend in 2012
- 2013
. **Information on prior year recoveries for FWS and FSEOG**  Prior year recove ries are the federal shares of any monies students have returned to the school for an award year that has already undergone closeout in the Campus

- Based system (that is, awards have already been

### 2014 **- 2015 FISAP Instructions** 

**Part V**

**— Federal Work** 

**- Study (FWS) Program Fiscal Operations Report**  **V -**  **8** reduced to FISAP expenditure levels). You are not required to report prior year recoveries or make an adjustment to your FISAP unless the Department’s School Eligibility

Channel requests it. Use existing G5 refund procedures to refund to the Department any funds recovered on prior year awards. Refunds must be appl ied to the award corresponding to the funding year in which the recovered funds were awarded. For example, if you made an award in 2012
- 2013 and the money was recovered in 2013
- 2014 , you must return the recovered funds to the 2012

- 2013 authorization. The available balance for this award will increase as a result of the refund. **However, the award authorization amount will be reduced by this refund**  **amount when the award enters the closeout state in G5. Therefore, you**  **should not draw down the available balanc**  **e created by the refund. Section F. Information About the Job** 

**Location and Development (JLD) Program**  **20 Total expenditures for the JLD Program**  Report the total amount spent (federal and institutional share) to establish, maintain, or expand the Job Location and Development (JLD) Program. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **21 Institutional expenditures for the JLD**  **Program** Report the total amount of institutional funds spent. If your expenditures were paid in kind (for example, staff salaries, related travel, or printing and mailing costs), convert those contributions to their cash values. If you used federal funds to oper ate the JLD Program, the amount reported in this field must be at least 20 percent of the amount reported in Field 20. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **22 Number of students for whom jobs were**  **located or developed** Report the number of students for whom you developed or located jobs through the JLD Program and who had earnings through JLD placement in award year 2012
- 2013
. **Valid amounts are** 0000000
- 9999999 This field **cannot** be blank. **23 Total earnings of the stude**  **nts in Field 22 above**  Report the total amount earned in 2012
- 2013 by the students reported in Field 22. If you do not know their actual wages, report a reasonable estimate. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **Section G. I**  **nformation About FWS**

**Students Employed in Community Service Activities**  Your school is required to use at least 7 percent of its FWS allocation to employ students in community

service jobs, unless your school received a Community Service Waiver from the Department. The information you report in Section G will determine whether your school has met this requirement for the 2012
- 2013 award year.

### 2014 **- 2015 FISAP Instructions** 

**Part V**

**— Federal Work** 

**- Study (FWS) Program Fiscal Operations Report**  **V -**  **9** If your school also received reallocated supplemental FWS federal funds, this section determines whether your school used those funds only to pay

students in community

service jobs, as i s required. The minimum amount of FWS f ederal funds the school must expend on community service jobs for an award year is one of the following two amounts, **whichever is greater :**  (1) 7 percent of the sum of:

 your original FWS allocation **plus**

 your FWS supplemental allocation (if any), **minus**

 any amount of FWS Federal funds you returned through the reallocation process or earlier

**OR** (2) 100 percent of your FWS supplemental allocation (if any). For information on the kinds of activities that qualify as community

service employ

ment, see Volume 6 of the Federal Student Aid Handbook available on the IFAP Web site at http://ifap.ed.gov . The most basic requirement of community service employment is that the activities involved must be open and accessible to the community. “Open and accessible” means the service is publicized to the community

and the general public uses the service. A school in and of itself is not considered a community

for the purpose of determining community

service employment. For example, if a school has an on

- campus program to tutor the children of faculty in reading, that p rogram would not qualify. If, however, the tutoring program is open to children in the community, it would qualify. **Note:** As part of the 7 percent expenditure requirement for community service, at least one of the FWS students your school employs must

 work as a reading tutor for children who are preschool age or are in elementary school or

 perform family

literacy activities in a family literacy project that provides services to families with preschool age children or elementary

school children. You wi ll include in this section information on any funds spent to compensate students employed in jobs that satisfy these criteria. As noted above, these activities must be “open and accessible” to the community. Regulations at 34 CFR 675.18(g) set forth the community

service expenditure requirements under the Federal Work Study Program that a school must meet unless it is granted a waiver of the community service expenditure requirements. Dear Colleague Letter CB
- 07
- 08 explains the penalties associated with failure to meet the community service expenditure requirements. A school may pay students for a reasonable amount of time spent for training directly related to FWS employment and for travel direct ly related to employment in community service activities. **Note:** Because Section G collects information on all ty pes of community service, you might duplicate some of the information you report here in sections H , I and J
. **24 Number of students in community service**  **employment** Report the number of students employed during the 2012
- 2013 award year in FWS jobs that met the definition of community service in the Higher Education Act of 1965, as amended, Part C, Section 441(c). For a discussion o f community service, see Volume 6 of the Federal Student Aid Handbook available on IFAP at

### 2014 **- 2015 FISAP Instructions** 

**Part V**

**— Federal Work** 

**- Study (FWS) Program Fiscal Operations Report**  **V -**  **10** http://ifap.ed.gov
. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. **25 Federal share of community service earned compensation**  Enter the federal share of compensation earned in FWS community service jobs during the 2012
- 2013 award year. This amount must not exceed 75 perce nt of the total earned compensation for community

service (the sum of fields 25 and 26), unless the institutional

- share requirements have been waived, or unless an off

- campus agency

qualified for a 90 percent federal share. For example, if the total earn ed compensation for community service is $10,000, then Field 25 should be $7,500 ($10,000 x .75). Field 26 should be $2,500 ($10,000 x .25). If the school has an approved waiver of the institutional share, Field 25 could be $10,000 and Field 26 could be $0

. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **26 Nonfederal share of community service earned compensation**  Report the nonfederal (school plus off

campus employer) share of compensation students earned while employed in community

service jobs. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **Section H. Information About FWS Students**

**Employed as Reading Tutors of Children or Employed in Family**  **Literacy Activities** For this section, report infor mation about students employed in these ty pes of activities whether or not those activities qualify as community

service employment. The information you report here could, however, also be part of the information you report in Section G, if the reading tutoring for children or the family literacy activities were open and accessible to the community. As mentioned in Section G, a service is considered open and accessible if it is publicized to the community

and the general public uses the service. **27 Number of FWS students employed as reading tutors of children or employed in**  **family literacy activities** Report the number of FWS students employed during the 2012
- 2013 award ye ar as reading tutors of children or employed in family

literacy activitie s. The reading tutoring must be provided to preschool age children or children who are in elementary school. The family literacy activities must be in a family literacy project that provides services to families with preschool age children or children wh o are in elementary school. The FWS student must perform the work for the school itself; for a federal, state, or local public agency; or for a private nonprofit organization. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. **28 Federal share of earned compensation**  **fo r FWS students employed as reading**  **tutors of children or employed in family literacy activities**  Enter the federal share of compensation

### 2014 **- 2015 FISAP Instructions** 

**Part V**

**— Federal Work** 

**- Study (FWS) Program Fiscal Operations Report**  **V -**  **11** earned by FWS students employed during the 2012
- 2013 award year as reading tuto rs of children or employed in family literacy activities. The federal share can be as high as 100 percent; your school is not required to ask the Department for a waiver of the FWS institutional

- share requirements. Your school has the option, however, of continuing to provide an institutional share and determining the amount of that share. **28(a) Amount of the federal share in**  **Field 28 spent on community service employment**  Report the amount of the federal share entered in Field 28 that was spent on community service employ ment. To qualify

as community

service employment, the reading tutoring for children or family literacy activities must have been open and accessible to the community . As mentioned earlier, service is considered open and accessible if i t is publicized to the community

and the general public uses that service. This information will be used to determine whether your school, as part of meeting the 7 percent community

service expenditure requirement, employed one or more students in at least one reading tutoring project as a reading tutor of children or in a family literacy project performing family literacy activities. Further, this information will be used to determine whether your school met one of the requirements for receiving reallocated supplemental FWS funds, if you requested such funds. That requirement i s that you must, as part of your community service activities, spend at least 5 percent of your original plus supplemental FWS allocations to pay students employed as reading tutors of children or employed in family literacy activities. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank.

**29 Total earned compensation for FWS**  **students employed as reading tutors of children or employed in family literacy**  **activities** Report the total compensation FWS students earned during the 2012
- 2013 award year while employed as reading tutors of children or while employed in family literacy activities. Any

nonfederal share of this compensation would come from your school and/or pri vate nonprofit organizations. **Valid entries are** 000000000
- 999999999 This field **cannot** be blank. **Section I. Information About FWS Students**

**Employed as Mathematics Tutors of Children**  For this section, you report information about students employed in thi s activity whether or not that activity

qualifies as community

service employ ment. The information you report here could, however, also be part of the information you report in Section G, if the mathematics tutoring for children was “open and accessible” to the community , as defined in Section G. **30 Number of FWS students employed as** 

### 2014 **- 2015 FISAP Instructions** 

**Part V**

**— Federal Work** 

**- Study (FWS) Program Fiscal Operations Report**  **V -**  **12 mathematics tutors of children**  Report the number of FWS students employed during the 2012
- 2013 award ye ar as mathematics tutors of children. The mathematics tutoring must be provided to students from the elementary through ninth

- grade levels. The FWS student must perform the work for the school itself; for a federal, state, or local public agency; or for a private nonprofit organization. **Valid amounts are** 0000000
- 9999999 This field **cannot** be blank. **31 Federal share of earned compensation**  **fo r FWS students employed as**  **mathematics tutors of children** Enter the federal share of compensation FWS stude nts earned during the 2011
- 2012 award year while employed as mathematics tutors of children. The federal share can be as high as 100 percent; your school is not required to ask the Department for a waiver of the FWS institutional

- share requirements. Your school has the option, however, of continuing to provide an institutional share and determining the amount of that share. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **32 Total earned compensation for FWS**  **students employed as mathema tics**  **tutors of children** Report the total compensation FWS students earned during the 2011
- 2012 award year while employed as mathematics tutors of children. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **Section J. Information About FWS Students**  **in Civic Education and Participation Activities**  For this section, you report information about students who work in projects that teach civics in schools, raise awareness of government functions or resources, or increase civic participation. **33 Number of students in civic education and participation activities**  Report the number of FWS students engaged in civic education and participation activities during the 2012
- 2013 award year. **Valid amounts are** 0000000
- 9999999 This field **cannot** be blank. **34 Federal share spent for students in civic education and participation activities.**  Enter the federal share of compensation disbursed to FWS students engaged in civic education and participation activities during the 2012
- 2013 award year. The federal share can be as high as 100 percent; your school is not required to ask the Department for a waiver of the FWS institutional

- share requirements. Your school has the option, however, of continuing to provide an institutional share and determinin g the amount of that share. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **35 Total spent for students in civic education**  **and participation activities.** Report the total compensation FWS students received during the 2012
- 2013 award year while engaged in civic education and participation activities.

### 2014 **- 2015 FISAP Instructions** 

**Part V**

**— Federal Work** 

**- Study (FWS) Program Fiscal Operations Report**  **V -**  **13 Valid amounts are**  000000000
- 999999999 This field **cannot** be blank. **Section K. Information About FWS Disaster**  

** Affected Students** Under certain limited circumstances, an eligible s chool is allowed to make FWS payments to a “disaster

- affected student” who is unable to continue working under the FWS Program. An eligible school must be located in a county or parish that was designated by the Federal Emergency Management Agency (FEMA) for major disaster assistance as a result of a major disaster as defined under the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5122(2)). FEMA designated disaster jurisdictions can be found at the FEMA web site: http://www.fema.gov/ under the “Disaster Designations
. ” **36 Number of disaster -**  **affected students receiving FWS funds.**  Report the number of disaster

- affected students that received funds during the 2012
- 2013 award year for a period in which they were prevented from fulfilling their FWS work obligations. **Valid amounts are** 0000000
- 9999999 This field **cannot** be blank. **37 Federal share of funds to disaster**   ** affected students** Report the f

ederal share of funds disbursed to the disaster

- affected students reported in Field 36 for the period in which they were prevented from fulfilling their FWS work obligations during the 2012
- 2013 award ye ar. Do not include the amount of federal funds paid to the students for periods when they were working. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. **38 Total funds to disaster -**  **affected students** Report the total amount disbursed to the disaster

- affected students reported in Field 3 6 for the period in which they were prevented from fulfilling their FWS work obligations during the 2012
- 2013 award ye ar. Do not include the amount of FWS funds paid to the students for periods which they

were working. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank.

### 2014 **- 2015 FISAP Instructions** 

**Part VI**

**— Program Summary for Award Year July 1, 2012 through June 30, 2013**  **VI -**  **1** 

# Part VI: **Program Summary for Award Year July 1,**  **2012 through June 30,**  **2013**
**Section A. Distribution of Program**

**Recipients and Expenditures by Type of Student**  **Who must complete Part VI, Section A?** If you participated in the Federal Perkins Loan, FSEOG, or FWS Program in the 2012
- 2013 award year, you must complete this section. **What do I need to complete this section?** You will need data from parts III, IV, and V of this FISAP and from your school’s records. **General instructions for Section A** Report the distribution of aid recipients and the amounts spent during the 2012
- 2013 award ye ar
— by taxable and untaxed income levels

— for undergraduate dependent students (fields 1 through 11 ), undergraduate in dependent students (fields 12 through 22 ), and/or graduate/ professional students (Field 23 ). Definitions for ty pes of students are found in Part II, Section F of these instructions (see page II

- 8). Students reported in fields 1 through 23 will be all students, whether full time or part time. Students entered in Field 25 are those students from fields 1 through 23 who are enrolled less than full time. **Note:** For further explanation concerning “full time and less than full time” enrollment, please rev iew Enrollment Status in Chapter 1, Volume 1 of the Federal Student Aid Handbook available on the IFAP Web site at http://ifap.ed.gov
. Students entered in Field 26 are those students from fields 1 through 23 with automatic zero EFCs. The entries in column ( g ) are unduplicated counts, and for most schools, are not the sum of columns ( a ) , ( c ) , and ( e ) . Column ( g ) represents a head count of enrolled students; each student is counted only once . If a student received funds from more than one program, you would nevertheless report that student only once in this column. The table below illustrates this concept on a very basic level. Each student listed participates in a varying number of campus

- based programs, indicated by

the entries in each program column, but each student is counted only once and is therefore “unduplicated.”

FWS Perkins FSEOG Unduplicated Student A 

### * ***** 1 Student B 

### * 1 Student C 

### * ***** 1 Student D 

### * ***** 

## * 1 In this example, a school has four students who receive campus

- based program funds. Placing students into the correct income categories for fields 1 through 22 is done in the same way as for “eligible aid applicants” in Part II, Section F. To place a student with an automatic zero EFC into the appropriate income category, use the student’s income that would have been used to calculate an Expected Family Contrib ution for 2012
- 2013 if the student had not been designated as having an automatic zero EFC. Such students should be included in fields 1 through 23
.

### 2014 **- 2015 FISAP Instructions** 

**Part VI**

**— Program Summary for Award Year July 1, 2012 through June 30, 2013**  **VI -**  **2 For Perkins and FWS recipients:**  A student who was a recipient in more than one academic category in 2012
- 2 013 (e.g., undergraduate one term and graduate in another, dependent in one term and independent in another, or full time in one term, less than full time in another) should be reported in the category in which he or she was enrolled during the final term of the 2012
- 2013 academic year (or the final month of the training program, for schools with a non

traditional calendar). **For students who received only FSEOG funds:**  As FSEOG recipients can only be undergraduate students, report them in the appropriate un dergraduate category (dependent or independent, by income) regardless of any subsequent work they might have done as graduate students. **For FSEOG recipients who also received Perkins/FWS:**  If FSEOG recipients also received Perkins and/or FWS funds, report such students, only once , in the unduplicated recipients column (g), according to the students’ status in the final term (or month) of the 2011
- 2012 academic year. **Field -**  **by -**  **field instructions for Section A Field**  **1 -**  **22 Undergraduate dependent and**  **independent students** Column ( a ) . Report the number of undergraduate dependent and independent Federal Perkins Loan Program recipients for each income level in fields 1 through22
. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. Column (b ) . Report the amounts of funds lent to the borrowers you reported in column ( a ) , according to their income levels. For example, in column ( a ) , Field 3, you might have reported 100 undergraduate dependent students with incomes in the $12,000 to $23,999 range

. In column (b ) , Field 3, enter the total amount of funds you lent those 100 students. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. Column ( c ) . Report the number of undergraduate dependent and independent FSEOG recipients for each income level in fields 1 through 22
. To be an FSEOG recipient, the student must have received some federal funds from the FSEOG Program in the 2012
- 2013 award year. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. Column ( d) . In fields 1 through 22 , report the amounts of FSEOG funds provided to the recipients you reported in column ( c ) , according to their income levels. Under the “Individual FSEOG Recipient Basis” and “Fund

- Specific Basis” methods of providing the required nonfederal share, you must report, for each FSEOG recipient, the appropriate 25 percent nonfederal and 75 percent federal shares, unless your school has been granted a waiver of the institutional match requirement for 2012
- 2013 . In that case, report whatever federal funds your school expended. Under the “Aggregate Basis” method, however, each FSEOG recipient will not have received the 25 percent nonfederal share. Therefore, you must only ensure that the sum of all funds awarded to FSEOG recipi ents in the 2012
- 2013 award year comprises 75 percent FSEOG federal funds

### 2014 **- 2015 FISAP Instructions** 

**Part VI**

**— Program Summary for Award Year July 1, 2012 through June 30, 2013**  **VI -**  **3** and 25 percent nonfederal resources. For example, if you had awarded a total of $60,000 to FSEOG recipients in 2012
- 2013 , $45,000 must have come from FSEOG federal funds, and $15,000 must have come from nonfederal resources. If there are 100 FSEOG recipients, the entire $15,000 nonfederal resource requirement could be met by

awarding that amount to just four FSEOG recipients, if you chose. You would then break down and report the $15, 000 according to the appropriate income levels of the four FSEOG recipients. For more information on the methods of providing the nonfederal share, refer to “FSEOG Nonfederal Share” in Volume 6, Chapter 1 of the Federal Student Aid Handbook available on the IFAP Web site at http://ifap.ed.gov
. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. Column ( e ) . Report the number of undergraduate dependent and independent FWS recipients for each income level in fields 1 through 22
. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. Column ( f

) . Report the amounts of FWS funds earned by the recipients you reported in column ( e ) , according to their income levels. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. Column ( g ) . Report the unduplicated number of recipients for columns ( a ) , ( c ) , and ( e ) for each field. See page VI

- 1 for a discussion of unduplicated recipients. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. **23 Graduate/professional students**  Column ( a ) . Report the number of graduate/professional recipients in the Federal Perkins Loan Program. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. Column (b ) . Report the amount lent to the recipients you reported in column ( a ) , according to their income levels. **Valid amounts are** 000000000
- 999999999 This field **ca nnot**  be blank. Column ( e ) . Report the number of graduate/professional recipients in the FWS Program. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. Column ( f

) . Report the amount earned by the recipients you reported in column ( e ) , according to their income levels. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. Column ( g ) . Report the unduplicated number of recipients in columns ( a ) and ( e ) . See the discussion of unduplicated recipients on page VI

- 1. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. **24 Total** 

### 2014 **- 2015 FISAP Instructions** 

**Part VI**

**— Program Summary for Award Year July 1, 2012 through June 30, 2013**  **VI -**  **4** The FISAP on the Web will automatically calculate Field 24 totals for columns ( a ) , (b ) , ( c ) , ( d) , ( e ) , ( f

) , and ( g )
. In column (b ) , the total amount of Federal Perkins Loan funds lent equals Part III, Section B, Field 24
. The total amount of Federal Perkins Loan funds spent comprises expenditures made from these sources:

 Federal Perkins Loan Federal Capital Contribution, in years when FCC is available,

 FWS funds transferred to the Perkins Loan Fund, and

 Nonfederal share. In column ( d) , the total FSEOG amount spent equals Part IV, Section C, Field 12. The total amount of FSEOG funds spent comprises expenditures made from these s ources:

 FSEOG federal funds,

 FWS and Federal Perkins Loan funds transferred to FSEOG, and

 Nonfederal share. In column ( f

) , the total FWS funds to students equals Part V, Section C, Field 12. The total amount of FWS funds spent comprises expenditures made from these sources:

 FWS federal funds,

 Federal Perkins Loan and FSEOG funds transferred to FWS, and

 Nonfederal share. Column ( g ) . This column contains the total unduplicated number of recipients in columns ( a ) , ( c ) , and ( e ) . See the discussion of unduplicated recipients on page VI
- 1. **25 Total less**  **- than**  **- full**  **- time students**  Column ( a ) . Of the students listed in fields 1
- 23 , report the number of Federal Perkins Loan Program undergraduate and graduate/professional recipients who were less

- than

- full

- time students. (See Note in General Instructions for Section A. page VI
- 1). **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. Column (b ) . Report the funds lent to the borrowers you reported in column ( a ) , according to their income levels. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. Column ( c ) . Of the students listed in fields 1
- 22 , report the number of FSEOG recipients who were less

- than

- full

- time students. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. Column ( d) . Report the funds awarded to the recipients you reported in column ( c ) , according to their income levels. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. Column ( e ) . Of the students listed in fie lds 1
- 23 , report the number of FWS under

graduate and graduate/professional recipients who were less

- than

- full

- time

### 2014 **- 2015 FISAP Instructions** 

**Part VI**

**— Program Summary for Award Year July 1, 2012 through June 30, 2013**  **VI -**  **5** students. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. Column ( f

) . Report the funds earned by the recipients you reporte d in column ( e ) , according to their income levels. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. Column ( g ) . Report the unduplicated number of recipients in columns ( a ) , ( c ) , and ( e ) . See the discussion of unduplicated recipients on page VI
- 1. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. **26 Total “Automatic” Zero EFC students**  Column ( a ) . Of the students listed in fields 1
- 23 , report the number of Federal Perkins Loan Program undergraduate and graduate/professional recipients who were automatic zero EFC students. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. Column (b ) . Report the funds lent to the borrowers you reported in column ( a ) , according to their income levels. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. Column ( c ) . Of the students listed in fields 1
- 22 , report the number of FSEOG undergraduate recipients who were automatic zero EFC students. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. Column ( d) . Report the funds awarded to the recipients you reported in column ( c ) , according to their income levels. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. Column ( e ) . Of the students listed in fields 1
- 23 , report the number o f FWS undergraduate and graduate/professional recipients who were automatic zero EFC students. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. Column ( f

) . Report the funds earned by the recipients you reported in column ( e ) , according to their income levels. **Valid amounts are** 000000000
- 999999999 This field **cannot** be blank. Column ( g ) . Report the unduplicated number of recipients in columns ( a ) , ( c ) , and ( e ) . See the discussion of unduplicated recipients on page VI

- 1. **Valid entries are** 0000000
- 9999999 This field **cannot** be blank. **Section B. Calculating the Administrative**

**Cost Allowance** This worksheet is automatically calculated for you, based on other FISAP fields you have completed. You may charge the administrative cost allowance ( ACA) against one or all of the campus - based programs from which you awarded funds to students during the 2012
- 2013

### 2014 **- 2015 FISAP Instructions** 

**Part VI**

**— Program Summary for Award Year July 1, 2012 through June 30, 2013**  **VI -**  **6** award year. **Note:** Remember that your ACA comes from your campus - based program allocations and therefore should be budgeted in advance as par t of those allocations. **The ACA is not a supplemental amount from the U.S.**  **Department of Education.** For more information on calculating the ACA, see Volume 6, Chapter 1 of the Federal Student Aid Handbook available on the IFAP Web site at http://ifap.ed.gov
. **Step 3, Field 23**
- Once the total administrative cost allowance is computed, you may charge this amount, at your school’s discretion, to available campus

- based program funds, as described above. (For the Federal Perkins Loan Program, “available funds” represents cash on hand in the Loan Fund.) 

### Retain a copy of the worksheet for audit **and program review purposes.**