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,.OP SEeR:Ei'f' = S~euRIIH ~1A'f'ION 7 October 1952 -

MEMORANDUM FOR GENERAL CANINE 

SUBJECT: Report of the Inspector on Analytical Machine Employment dated 

15 Al•gust 1952 

·1. In accordance with your instructions,, I met with the Consultant, 

Ins-pector, the Chief's of thi... Offices of R & D and Operations,, and certa.in 

of their assistants,, to determine what action should be taken on the 

subject report and the various comments thereon. 

2. In the course of our discussion of the matter, it became apparent th~t the Office of Operations had already initiated action to remedy 

certain of the unsatisfactory conditions indicated in the report. However,, 

it was agreed that further action is desirable. 

J. All of the reconnnendations of the Inspector were accepted in 

principle, with certain modifications as to apolication. With regard to 

the specific recommendations contained in the report, it was agreed that 

the following action should be taken: 

Para. 7 a. 

(1) That, instead of placing the function of ana.:lytical machine 

employment planning and scheduJJ.ng directly under the Technical 

Director (02T),, respon ibility for hish-level investigative · methods be transferred to a staff group in the Machine Processing Division (the Technical Projects Group), and that the 

strength of this Group be raised to 15. This is to be accomplished by transfers as necessary within the Office of 

Operations. · 

(2) !lha.t five ma.chine methods analysts be transferred from the 

Methods Branch, where they are now performing functions appropriate to the Technical Projects Group, and that the 

remainder of the spaces be filled by transfer· of ..qualified 

personnel elsewhere. This also 1 s to be accomplished by 

necessary transfers within tl'J:l Office of Operations. 

(3) 'lhat the expanded Technical Projects Group of the Machine 

Processing Division concentrate on the miss:l.on of drawing up 

new and better uses for the present and projected machinery. 

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Declassified and approved for release by NSA on 01-23-2014 pursuantto E.O. 1352a 

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7 October 1952 

I 

SUBJgCT: .Report of the Inspector on Analytical Mach;ine Employment dated 

15 A.ugust 1952 ----~-------------------------------~ 

Para. 7 b!. 

(1) Action on this recomnendation will be initiated by the Office of 

Operations with pilot installations. 

(2) Personnel permanently assigned to operate equipment now decentralized should tB transferred to appropriate segments of the 

Machine Processing Division. 

(3) Further investigation should be made of the extent to which the 

Office of Operations should provide machine assistance of any 

nature to the Office of Communication Security. 

(4) Machine Processing Division is to be made responsible fort 

a. Assistance in investigating where additional decentralized 

installations are necessary and practicable. 

b. Assistance in establishing an adequate reporting system for 

showing utilization of the de.centralized installations. 

c. Providing necessary support services including full-time 

machine operators and part-time programming consultations 

where required. 

Para. 7 c. 

A study is already underway in the Office of Operations with a view 

toward determining requirements for specific equipments for decentralized operation. 

Para. 7...2!_ 

(1) That the Methods Branch retain its present functions except as 

affected by increased activities in the Technical Projects Group 

and by para. ( 3) below,, with the result that the size of the 

Methods Branch will eventually be considerably reduced. 

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TOP SECRET 
7 October 19$2 

SUBJECT: Report of the Inspector on Analytical Machine Employment dated 

15 August 1952 ~------------~---------~-------------

~ 7 d. -Con~· 

(2) '!hat as rapidly as feasible the function of detailed program 

completion be decentralized to appropriate processing branches 

subject to review by the Methods Branch i'or adequacy. 

(3) '!hat the Processing Branch (IBM) and the Processing Branch (RAM) 

be abolished and that they be replaced by the following 

functional branches: 

a. 222-Data Recording Branch - Responsible for punch-editing 

and i'or punching cards, tapes, or otre r media to be processed 

within the Division. 

b. 22.3-Machine Production Branch - Responsible for processing 

recurring jobs and simple small:, or large one-time jobs that 

do not require a high degree of program alteration. 

c. 225-5pecial Projects Branch'- Responsible for processing all 

jobs where the procedures are subject to variation or where 

complex processing requires especially instructed personnel. 

(4) That the position of Special Assistant (22D) for decentralized 

machine rooms be established as the medium through which the 

Machine Processing Division's responsibilities in the matter of 

decentralized machine rooms can be exercised. 

Para. 7...!!., 

As recoJl)lllended in the subject report. 

Para. 7 r. 

(1) That the Machine Division strength be augmented as soon G>.-

possible by filling current allowances or military personnc-1 

as follows: 

a. Navy - Returning to duty in AFSA all Naval personnel qualified 

in analytical machine operation and maintenance, and taking such 

steps as may be possible to delay the imminent departut'e of 

those now aJ.erted for detachment from AFSA. DNC (Op-202) has 

agreed to explore this matter and the Machine Processing 

Division has been instructed to f'urnish the names or the 

individuals involved. 

TOP SECRET 
7 October 19!>2 

SUBJECT: Report _or the Inspector on Analytical Machine Employment dated _____ !5_!u~!t_l2,5! _______________________ _ 

Para. 7 r. - Cont'd• 

b. All Services - Undertake to maintain necessary pe:nnanent and 

qttalified machine personnel with adequate career opportunity. 

(2) That the administrative decisions aμd dispensations involved in 

this support be pursued as high as necessary in the D3partment or 

Defense,, staffed within AFSA by the Personnel Division and the 

Office of Operations in collaboration. 

(3) In connection with the foregoing,, the Office· of Operations has 

been instructed to study the feasibility- of having additional 

equipment maintained under contract. 

(4) 'Ihe Machine Processing DI.vision strength should also be augmented 

by civilian personnel. This is particularly necessary in View 

of the long delay likely,, first,, in gaining Service agreement to 

the Inspector's reconnnendations and second,, in filling the spaces 

once they are authorized. 

Para. 7 g. 

As recommended in subject report. 

Para. 7 h. 

The Office of Operations is to keep this problem under study and 

bring to the attention of the planners such requirements as ~ be 

developed. 

4. The Chief of the Office of Operations has been instructed to 

prepare a draft of the necessary organisational change to implement the 

foregoing recommendations. 

S. It is my view that further consideration should be given to the 

creation ·or a fourth operating group in the Office of Operations, namely 

a Machine Processing Group, corresponding to the Collection,, Processing, 

and Exploitation Groups now established there. Under this group could be 

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7 October 1952 

SUBJECT: Report of the Inspector on Analytical Machine Employment dated 

15 August 1952 ~~~--------------~~--~-~~-~-----~~---

placed the various activities now under the Machine Processing Division, 

plus certain nt'.scellaneous activities such as the Laboratory Services 

Group and mechanical reproduction units performing comm.on functions in 

the Office of Operations. I have asked the' Chief of that Office to 

explore this possibility'. 

Incl - l 

J.N.WE~ Rear Adn.iral, u. s. Nav 

Deputy Director, Intelligence 

Subject report with comments by CONS, 

COMP, OPNS, R/D 

Copies furnished1 (w/o incl) 

C/S 

R/D 

P/P _ ___.,. 

CONS~ 

COMP 

OPNS 

INSP 

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