REF ID:A72281 

. ARHY SERVICI FORCES 

Signal Security Agency 

Washington 25, Do Co 

SPSIS-4 10 J~ 1945 

SUBJECT: Security Violations 

' 

TO: All PersoJ'lMl, Personnel am Tra.j.ning Division 

la Several instances of recent security violations have been called 

to the attention of the Commanding General of this Agency., 

2o The violations indicate a laxity on the part of all personnel in 

handlii:ig and dispatching classified n.ateria1,, It is imperative that 'i.his 

Agency and the woi•kine members ot this Di vision thoroughly understand and 

appreciate their individual responsibilities in dealin6 with classit'isd 

.material., The following extracts from the Signal Security Agency ~tai1ding 

Operating Procedure, Correspondence U&nual~ and from Ar11.\Y Re'gulations, 

300-51 are brou,ght to your attention: 

(Section V - Enve1opes and Llispa.tching, page 2J, pa.ragrapha 75 t1> 

78, inclusive, SSA, 50!>1 Correa. :t.1:1.nual. .. ) 

n75.. ~lopes 9 - &o For outgoing correspondence. War Depart.riiont 

11.t'ranked" envelopes for appropriate letterheads are provided., 

(l) It tbe correspondence 01~ 1~teria1 is classified 

.OOlU•,IDENTIAL or higher# two envelopes, properly 

ad.dressed, nre necessary; the inner envelope .2.~ 

is marked with tbe proper classi.fication .. 

(2) For the proper Ill!thod of addrsssing envelopes con"' 

ta.ining ToP SECRET mate1•ial to tl1e Of£ict1 cit the 

Chier Signal Officer, see Appendix Bo For addrosE1.ng TO.P SECRET material to other agencies, the normal 

rules are followed., 

'lao For interottice correspondence, Uessonger Service Envelopes 

(Standard Fo1"m No. 65) are provided .. 

760 Addressg, - a,, W1len correspondence is directed to actiirit.ies 

outside the Signal Security Agency, the greatest care rhould. 

be exercised in supply!~ correct and complete addressEo.., 

Block style and open punctuation are used, and abbrevietions 

are prohibited, except where specifical~· autl1orizedo 

Envelopes pay be add1•eosed to tho attention of a head cit a 

sul>d:::.vtsion of aia org:•ni~t.ior~ or an lndivJJ.ue.l !.o ape.: d routinp, 

@'pp roved for Release bv NSA on 09-24-2013 pursuant to E .0. 1352\3 
REF ID:A72281 

Sl'SIS-4 G,.O July 1945) 

b.. In addressing ir,te:rof!ice correspondence usinf~ t:E•&senger 

Servi ca Enir..,.lopes (Standard Form Ho. 65), the appl'.'opr late 

mail room I'&sponsil>le for dispatching the correspondence to 

t.he proper of fica is clearl:., indicated. in the next. blc.r k 

spz!ce provlcied c·n the envelope, and the previous addres~ is 

marked out,. 

7?.. Internal Receipt.al' .... W ..D., A.G.O., Form No. 996 is the i•eceipt 

provided and re<;._'llired to be .f onYarded vlith co1•responde11ce and 

material classified. SECR.ll.'T or hieher addressed. tu oi'ffoes outside the Sif~nal S·acu.rity Agency, except that addi'"essed to 

ot!i~es in G-2 a.nd Signal Intell.ieence Centers outside the 

continental limits r,f the Unit.ed Sta.ttts which is handl!3d in a 

special r.iarmer by the Signal Secui'U.y Agency .Uail Unit., 

?Bo Disμttcl1in~". - All correspondenco, wit.h envelope:3, is routed 

unsee.J..ed by the orieinating offictt t.o the mail r~om ser'Ving 

that office, ror raccrdi.ngo It is the responsibility or the 

ori{;inatine; o!fice to 1:3ee tha.t all correspondenee and matarif.U. 

alasaitied CONFlllEiiTJ.AL or higher is covered with the appro.z:>n 

r:ia.te cover shet!t. The use of these cover slaeet.J ie f·ncoura.ged 

to prevent unauthori~~ed personnel !'rum reading the col·respondenco, and indicates t.o personnel responsible fo1• the nail that · 

special ca.re is rec;,uired fer thu handling o:t the corrospondonco 

f'ra:i a security standpointc'1 

(AR .380-5. paragraph 25.,a.(4), page l2.) 

11 25. Ha.n .. dlinP, a.nd transl!l.i.E;sion of S..i£t~ret., ,r.ia.tt.oru - a.. Secret 

matter will be hanclled and t.ransuit.t.ed in accordance 11ith 

the following rules: * * * '* 

(4) It is the responsibility or the coraruissionec. officer 

or tlv.: civ:ilian holding a position equivaler.t to 

that oi" a con111is:d.011ed oi'ficer hav-lne; custoc.y or 

secret docw1ents to ensure that all security precautions arr! ta.ken to guard such documents <.t tll 

times., 11 * * * 

'.3. All personnel are requested to t;ive proper conside1•a.tior1 -~o the 

handli1'\l~ and dispatch of classi!ied material,, iiutuI'e violations o·~ this 

nature will result in disciplinary act.ion cm the part of the otf·!11.der 

responsibla:o There can be nu excuse for tailure to com.ply with exist.ing 

security regulationso This is a responsibility or the ir1dividua.l ::md \Ifill 

be a~suued and properly dischargedo 

a<>ttJ... Wh.~,_,., t:l>H \i , Jom~TON 

Colonel.. S~al Ct'Jt'PS \d1~r,,. rer):~-r,t.~l .s. Tr-~~,t~1"'t1T ~':v·!~1on