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NA.VY CIVILIAN PERSONNEL INSTRUCTIONS NCPI 65.3-1 (Rev. I) 

• EIOS, AO 

IlJSTRUCTION 6$ (REVISION I) 

EMPLOYEE SERVICES (DEPARTMENTAL) 

l2 September 1947 

• 

• 

Paragraphs 

Section l. References............... 1-1 

2. De.f'initions.............. 1-2 

3. General provisions~······ 1-5 

4. Employee services........ l-l2 

$. Documents superseded.. • • • 1-1 

SECTION 1, REl!ERENCES 

Paragraphs 

References ••••••••••••••••••••••••••• 1-1 

' 

1-1. The f<>ll.ow1ng references are cited in 

connection with this Instructions 

a. SecNav ltr of 10 Feb 1947j subja Allocation of Duties and Responsibilities among 

the Secretary, the Under Secretary, the Assistant Secretary, the Assistant Secretary for 

Air, and the Administrative Assistant to the 

Secretary of the Navy (N. D. Bul. of 1$ Feb 

1947, 47-119). See also EXOS1A01RHD1w ltr of 

2 Dec 1946,; subja Organization of the AaministrativelOffice, Navy Department; Changes 

in • 

b. By-laws 1 Navy Department Employees• 

Feaeral Credit Union. 

c. SecNav ltr SECNAV:AO:BA.ar of 4 Feb 1943,; 

subj 1 Navy Department Employees• Relief Fund, 

establishment or. 

d. EXOS1A.01DOPB1684 ltr of 27 Jan 1947; 

su'Dj: Income Tax Consultants. 

e. EXOS1AO:JSD1S ltr of 7 Aug 1943,; subj: 

Facilities of the Departmental Nursing service A~ilable to Civil Employees of the Navy 

Department. 

£• EIOS:A01DCPB1684 ltr of 24 Sep 1946,; 

subja Signature identification cards, issuance to Navy Personnel • 

.&• EXOS:A01MD1WI:H1crl ltr of .30 Jan 1947; 

suoj 1 Post Office Stations, Reestablishment 

of. 

h. Constitution, Navy Department Recreation Association, Revised .30 Jun 1945. 

i. Constitution, Navy Department Recreation Association, Revised 22 Jun 1944. 

SECTION 21 DEFINITIONS 

Paragraphs 

Terms defined •••••••••••••••••••••••• 2-1 ~es of services included in 

NCPI 6$ (REVISION I)••••••••••••••• 2-2 

2-1. 'l'ERMS DEFINED.-As used in this Instruction, the following terms have the meanings indicated below: 

1 

a. 11Employee Services" are services desi'gned to maintain the efficiency of civilian employees on the job. 

b. The 'term "services" includes essential 

facilities. 

c. "Administrative Office" means the "Ad·-

mi'iiistrative Office, Navy Department", the 

organization and functions o.r which are set 

forth in NCPI 6$.1-1.a. 

d. "Departmental Employee Relations Divisi'On11 means "Employee Relations Division, 

Departmental Civilian Personnel Branch, Administrative Office". 

e. The term "bureau personnel office" 

meins the office req~ed to be established 

by SecMav ltr of 9 December 1942 regarding 

consolidation of personnel functions of bureaus and offices. See NCPI 12$.8-1. 

2-2. TYPES OF SERVICES INCLUDED IN NCPI 

6$ (I!EVISION- I).-NCPI 6$ (REVISION I) is 

concerned exclusively' with departmental employee services in the metropolitan area at 

Washington, D. c. 

a. The services .ror maintaining worker 

eil'iciency in production include those which 

relate to the following: health, food,, 

housing, necessary transportation, recreation, banking and other community facilities1 

provisions for protection in case of disaster, and opportunities for self-improvement. 

b. Instructions in regard to the responsi'Dility of bureaus and offices through 

their personnel offices are stated herein, 

and information is provided on existing 

services authorized by the Navy Department, 

whether operated by the Administrative Office, employee organizations, or bureau personnel offices. 

SECr.rON .3, GENERAL FROVISIONS 

Paragraphs 

Purpose of employee services......... 3-1 

Community relationships.............. .3-2 

Administrative responsibility........ .3-.3 

scope •••••••••••••••••••••••••••••••• 3-4 

Purpose of this Revision ••••••••••••• .3-$ 

.3-1. PURPOSE OF EMPLOIEE SERVICES.--e.. 

The Navy Department recognizes that certain· 

facilities and services must be available 

to its civilian employees if maximum efficiency in production is to be maintained. 

b. These facilities and services may be 

provided by the community, by employee organizations, by contract ;tor the Department: 

or directl:T operated by the Department. 

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REF 

NCPI 65.3-2 (Rev. I) 

3-2 • COMtri.JlUTY REIA TIOHSHIPS. --Every e ff'ort 

is ma.de by the Depart:nent to utilize, develop 

or bring about an adjustment in community services and facilities in the interest of Navy Department emr>loyees. It is not the purpose of 

the Uavy Department to duplicate or compete 

with the community in meeting civilian needs. 

On1y when facilities and services are lacking, 

inadequate, or inaccessible are Navy Department 

bureaus and offices justified in undertald.ng or 

recollllllend:Lne the operation of' such services. 

3-3. AD1.IIIUSTRATIVE RESPONSIBILITY.--a. 

Analysis of need.-It is the responsibility ot bureausaiiQ'Of'fices in cooperation with the 

Departmental Civilian Personnel Branch of the 

Administrative Office to determine, through 

continuous and careful analysis of employee 

needs, the nature and extent of the services 

required. Evidence of employee need is provided in records or tardiness, absenteeism, 

and separations, in reports of employee relations officers, in studies or employee attitudes and efficiency, and in the recommendations of supervisors and operating officials. 

b. Interpretation of need.-It is the furthir responsibility ol'l:iureaus and offices, 

and the Departmental Civilian Personnel Branch 

of the Administrative Office, to determine 

whether needed facilities and services are 

provided. In doing this, Administrative Office representatives work with the community, 

with employee groups, and with other Navy 

representatives responsible for providing employee services authorized by the Na.vy Department. Bureaus and offices are responsible for 

interpreting employee needs to the Administrative Office and for advising that office on 

ways of bettering the services required. ~· Approval~ services.-Types of employee services to be authorized or provided by the 

Department are reviewed by the Administrative 

Office in accordance with applicable laws and 

regulations, Navy policy, budget limitations 

and manpower restrictions. 

d. Cooperation with existing resources.-

IfserVices and JaCIRties operated tor military personnel can be utilized for civilian 

personnel, such use is recommended in preference to the development or separate similar 

services for civilians, provided that in the 

opinion Of bureaus &nd Offices1 through their 

personnel offices, civilian needs are ade- ' 

quately met thereby. 

e. Extending services to military person- neI.~erVices autharized0r provided primarily 

for civilian employees may be made avail.able to 

military personnel on approval by the Administrative Office and the Bureau of Naval Personnel. 

3-4. SCOPE.--The provisions of this Instruction apply to all civilian employees or the 

Navy Department and the Marine Corps in the 

2 

ID:A604'i 

NA.VY CIVILIAN PERSONMEL INSTRUCTIONS 

departmental service at Washington, D. c., 

and contiguous area. 

3-S. PURPOSE OF THIS REVISION.-The purpose or this revision is to adjust regulations and procedures concerning employee 

services to the needs of peacetime operations and to provide current descriptions 0£ 

employee services avail.able. 

S"ECTIOU 4, EMPLOIEE SERVICES 

Paragraphs 

Blood donors••••••••••••••••••••••••• 4-1 

Cafeterias and vendor services.... • • • 4-2 

Col!l!llUllity campaigns •••••••••••••••••• 4-3 

Financial assistance and service..... 4-4 

Health and medical services.......... 4-S 

Housing •••••••••••••••••••••••••••••• 4-6 

Identification cards ••••••••••••••••• 4-7 

Information services ••••••••••••••••• 4-8 Insurance............................ 4-9 

Post Office stations••••••••••••••••• 4-10 Recreation........................... 4-11 

Transportation. • • • • • • • • • • • • • • • • • • • • • • 4-12 

4-1. BLOOD DONORS. -a. The American Red 

Cross maintains a Blood-nonor rer.ruitment 

service whereby volunteers may donate small 

quantities of their blood to be used as a 

basis of the vital plasma distributed to 

ArT!JY' and Navy Servicemen and veterans at 

Mt. Alto Hospital and National Naval Medical 

Center 1 Bethesda, Md. 

b. Any employee who volunteers to donate 

to-the Red Cross Blood Bank will be excused 

from duty for such purpose for a period not 

to exceed two hours, without charge :tor such 

absence to his leave account. 

c. Information on regulations governing 

do'iia.tions may be secured by calling District 

3300. Appointments may be ma.de for blood 

donations and transportation arranged by 

calling this nwnber. 

4-2. CAFETERIAS AND VENDCE SERVICES. --a. 

The Navy Department recognizes the need for 

providing civilian employees lvith the opportunity to buy adequate nutritious meals at 

reasonable cost in facilities located sufficiently convenient to their work and operated on a basis which will make it possible 

for the employees to each lunch in t..lie time 

allotted for this purpose by order. 

b. The responsibility for maintaining 

these services is delegated to the Departmental Employee Relations Division. (See 

NCPI 6S. 2-ld. ) 

c. Commercial operations established for 

the convenience of Navy personnel and operated under the cognizance of the Departmental Employees Relations Division include 

in addition to the cafeteria and canteen 

services, news stands, boot black stands, 

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NAVY CIVILIAN PER.SOiJNEL INSTRUCTIONS 

and cigarette, candy and soft drink vending 

ma.chines. 

d. Bureaus and offices are instructed to 

bring to the attention of the Departmental Employee Relations Division any employee complaints1 suggestions or comments reported to 

them which may be of service in the operation 

of these services and to cooperate with the 

Departmental Employee Relations Division in 

their maintenance and development. 

4-.3. COMUUNITY CAMPAIGNS.-a. Conducting 

.campaigns among civilian emplo'Yees for subscription to public or private funds is regulated by ?ICPI 2151 11SOLICITATIONS AND COLIECTIONS11. 

b. Official. requests for cooperation in 

loeal campaigns addressed to the Navy Department are referred to the Administrative Office 

for clearance. 

c. Employees designated by Bureau chief's 

are responsible for the conduct of community 

campaigns in bureaus and offices within the 

policy prescribed by NCPI 21$ and in cooperation with the Administrative 0.f'fice. 

4-4. FINANCIA.LASSISTANCE AND SERVICE.-

Financial assistance and service is provided 

Ha:vy Department employees, as follows: 

a. Banking service.--Complete banking service is availibie to Navy Department employees 

in the Navy Department Branch of the American 

Security and Trust Company, Room J50S, Ma.in 

Navy Building, and in the Arlington Annex 

Bra.'1.ch of the Arlington Trust Company, Room 

10$7, Arlington Annex. 

b. The Cafeteria Fund Trustee Board. - l!) The Cafeteria Fund TrUstee Board, 

established by direction of the 

Secretary of the Navy on 9 

August 1944, has been given responsibility for the disbursement of funds placed in its 

custody by Govern.'!lent Services, 

Inc., through the operation of 

cafeterias and simil.a.r .facilities in Navy Department buildings. 

(2) It is the policy of the Cafeteria 

Fund Trustee Board to distribute 

funds only for such purposes as 

will in its judgment directly 

benefit Navy Department personnel. 

Whenever practical, funds shall 

be distributed to existing Navy 

Department employee organizations 

but may be utilized in any other 

manner which, in the discretion 

of the Board, shall directly benefit Navy Department personnel. 

Reimbursement of funds granted 

may or may not be required by the 

Board upon its consideration of 

the circumstances of each individual case. 

3 

ID:A60477 • 

NCPI 65.4-4 (Rev. I) 

(.3) In ma.king request for i'Unds, 

applicants shall be required 

to submit: 

(a) A detailed statement of 

- purposes for which the 

money shall be used. 

(}!) A certified statement 

of financial condition 

(in the case of an 

employee organization). 

(~) A description of controls established for 

the security and 

proper use of money. 

(.!!,) A periodic accounting 

of money expended. 

(,!) Such other informa. tion 

as ma.y be required by 

the Board. 

(4) Members of the Cafeteria Fund 

Trustee Board are appointed 

by the Secretary or the Navy. 

(5) The approved procedure for requesting a grant of .t'ands 

is to route the memorandum. <>'.itlined in MCPI 6$.4-4b(.3), 

through Bureau administrative 

channels to the Chairman, 

Cafeteria Fund Trustee Board, 

OIR, OIR Code 100, via Chief, 

Departmental Employee Relations Division, Code 680, 

DCPB. Requests may be submitted by an individual or by 

a group through their duly 

elected representative. 

c. Credit union.--The Navy Department 

EmPloyees r Fe'de'ri! Credit Union, established 

l August 1947 in accordance with the provisions of the Federal Credit Union Act (12 

USC 1751-1771), is the success~r to the 

Navy Department Employees' Credit Union of 

the District of Columbia, established 6 

January 19.3.3. The members effected this 

change in order to enjoy the benefits or 

broader operations and services permitted 

under the Federal Credit Union Act. All 

Navy Department civilian and military personnel are eligible !'or membership in the 

Credit Union upon payment of a twenty-five 

cent entrance .fee and othen'lise complying 

with the regulations of the organization. 

(See NCPI 65.l-lb.) The Credit union officers are located-in Room lli.24, Main Navy 

lbilding, telephone extension 27n. On 

civilian pay days temporary offices are 

maintained at Arlington Annex, Room 1060, . 

at Yards and Docks Annex in "D" Wing (Snack 

Bar Lobby) 1 and at the Hydrographic Office, 

Suitland, Maryland, in Room lOSA.. The 

Credit Union offers a convenient means for 

systematic savings and establishing credit. 

Members may have their pay checks cashed 

without charge when making a transaction 

A-51193 
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HCPI 6$.4-4 (Rev. I) 

of at least $2.00 either as a savings deposit 

or a loan payment. Non-members and members 

not making such a transaction will be charged 

a ten cent fee for each check cashed. Loans 

are ma.de to depositors within the rules and 

regulations established by the organization. 

d. Employees • Relief Fund, --The Navy Department Employees• ReliiTFu.,d was established by directive of the Secretary of the 

Navy, dated February 4, 194.3. The Fund is 

used for charitable purposes for the benefit 

of civilian employees, Emergency loans, without interest, can be ma.de to relieve distress 

oi' deserving employees to whom other sources 

of relief are not available, The Fund is administered by a Board of l!a.nagers, who a.re 

also trustees thereof, appointed by and responsible to the Secretary of the Navy, (See 

NCPI 6$,1-lc,) 

e, Inco~ ta:i< assistance.--In order to 

assist employees in naking out their income 

tax re'turns, and thus reduce' the possible loss 

of their work time in seeking this type or 

assistance in the District, the Bureau of 

Supplies and Accounts makes availahl"e to Navy 

Department civilian personnel special consultant services. (See NCPI 6$.l-~.) 

4-5. HEALTH AND :MEDICAL SERVICES.-a. Provisions ror.--The Navy Departw.ent reco'gnizii'"" the :l.ll!portince of good health to efficient production. Treatment of on-the-job injury or 

illness, referral to private physicians and 

dentists and community resources, preventive 

programs relating to health, health education 

and counseling are provided for Navy Department civilian employees through the Departmental Nursing Service, vi.th the cooperation 

of the Naval Dispensary and the Employees • 

Health Service of the U, s. Public Health 

Service. {For policy on injury compensation 

and medical care for civilian personnel, see 

MCPI 90.) 

b. Responsibility for,-The responsibility 

for the provision of these services rests with 

the Departriental Employee Relations Division, 

c. Injuries while at work.--All civil employees of the UniteOsta.tes injured in the 

performance of duty are entitled, under the 

United States Employees• Compensation Act of 

7 September 1916, as amended, to me.dical, 

sureical, and hospital sE:1rVice and supplies 

without cost to them, if given by government 

physicians, hospitals, or dispensaries, or by 

physicians designated by the Bureau of Employees' Col'lpensation. When a civil employee 

of the Navy Department at Washington, D. c., 

is injured in the performance of duty, the 

following procedure shall be i'ollov1ed: 

(1) An employee injury shall be reported to the employee•s immediate official superior without delay. Small injuries should 

not be neglected, Somt:i.mes blood 

.,. 

ID:A60477. ... 

NAVY CIVILIAN PERSOif.m:L INSTRUCTIONS 

poisoning or permanent disabil-• ity o~ death results .from neglecting a slight injury. 

{2) The immediate official superior of the employee shall promptly 

report tne injury to his bureau personnel office which 

shall send the employee to the 

nearest Emergency Room. The 

nurse in charge oi' the EmergencyRoom shall decide whether 

the employee requires treatment be~rond the capacity or facilitius oi' the Emergency Room to 

provide. In 'the event such 

treatw.ent is required the 

nurse shall request the bureau 

personnel office to provide 

Form c. A, 16 (Request i'or 

Treatment of Injury under the 

U, S, Employees' Compensation 

Act) or C, A, 17 {Request for 

Treatment of Injury under the 

U, s. Employees• Compensation 

Act When Cause of Injury Is in 

Doubt), The nurse shall then 

refer the employee on Form 

c. A, 16 or c. A. 17 to the 

Public Health Service Dispensary, Railroad Retirement 

Building, Fourth and D Streets, 

s. \'(, Ii' the injury is such 

• that any delay is im.practicabJ:e, the employee shall be sent 

i.mmedia tely to the Naval ~spensary, or the Dispensary may 

be requested by the Departmental Nursing Service to send 

a medical officer to the employee, Ylhenever an injured employee is treated by the Dispensary, the Nursing Service 

shall furnish Form NAVEXOS948, Rev. 8-44, CIVIL EMPLOIEE 

:MEDICAL CARE REQUEST, as au- t..~orization for such treatment. 

For cases requiring treatment 

before 8100 A.M. or after 4:30 

P,M, the supervisor of the injured person may rel.'er the employee directly to the Naval 

Dispensary but whenever such 

referrals are ma.de the Departmental Nursing Service shall 

be notified within 24 hourc:i 

and requested to prepare the 

necessary Form NAVEXOS-948. 

(3) The bureau personnel office 

shall secure a record of the 

case sharring the nature and extent of the injury, however 

slight. The names and testimony of witnesses shall also 

be secured, 

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NA.VY CIVILIAN PERSONl'lEL INSTRUCTIONS 

(4) The Na.val Dispensary will afford 

such emergency medical or surgical care to the employee as th~ 

injury requires, upon presentation of Form NA VEXOS-948, or on 

the statement of the employee or 

some person speaking for him, 1£ 

the injury is such that the securing of the form immediately 

is impracticable. 

($) If more than emergency treatment 

is required, the employee will 

be sent by the Departmental 

Nursing Service to the Public 

Health Service Dispensary, 

Railroad Retirement lhilding, 

Fourth and D Streets, s. Yf. 1 

with Form c. A. 16 or 17 which 

shall be obtained from the employee •a bureau personnel office. 

I.f the case requires hospital 

treatment, the employee will be 

sent to Providence Hospital, 

with Form c. A. 16 or 17' for 

treatment by the Public Health 

Service. If the employee is so 

disabled as to be una.bls to care 

for himself, the Departmental 

Nursing Service will arrange 

for necessary transportation by 

Navy Department facility, or 

through the Public Heal th Service Dispensary, Providence Hospital, or privately, if necessary. 

(6) If the employee re.t'uses emergency 

treatment by the Departmental 

Nursing Service, or, af'ter being 

informed of his right to further 

treatment by the Public Health 

Service, declines such attention, 

the Departmental Nursing Service 

will secure his writ ten refusal. 

and will so :ini'orm. the employee• s 

bureau personnel office, which 

sh.all afford such assistance as 

may be practicable and necessary 

to enable the employee to reach 

his home, the office of his private physician, or the hospital 

of his selection. Any employee 

who re.ruses to accept the medical, surgical. or hospital service afforded or provided by the 

United States will not be entitled to reimbursement under 

the United States Employees• Compensation Act, as amended, for 

any such service he may himself 

select or secure. 

(7) After the employee has been sent 

to the Public Health Service Dispensary or to Providence Hospital, 

or to the place or his selsction, 

(8) 

(9) 

. (l.O) 

(ll) 

• NCPI 65.4~ (Rev. I) 

as provided in the preceding 

paragraph, no further treatment 

or care will be provided by the 

Na.val Dispensary. 

Written notice of the injury 

shall be given by the injured 

employee or by someone in his 

behalf on Form c. Ao l. Unless 

notice of injury is given within 48 hours or the employee •s 

immediate superior has actual 

lmowledge of the injury, compensation may be refused. 

Notice shall be given in the 

case of injury, even though it 

is s::> slight in character that 

the injured person has no in:. 

tent.ion of mak::Lng a cl.aim for 

compensation thereafter. 

Every injury which is likely 

to result in a medical charge against the Bureau of Employees• Compensation, or in any 

disability for work beyond 

the day on which it occurs, 01• 

which appearR likely to require prolonged treatment or 

to result in future disability, shall be reported by the 

employee's bureau personnel 

office on Form c. A. 2. 

\'lhenever the injured employee is 

able to return to work after 

his period of disability has 

ended,, the bureau personnel office shall immediately report 

the termination of such disability on Form c. A. 3, unless 

the termination has already 

been de.finitely reported on 

Form c. A. 2. 

The employee has a right of 

elsction either to be pl.aced 

on annual and/or sick leave 

allowable or to submit an immediate cl.aim for compensation 

on Form c. A. 4, which form 

shall be furnished by the bureau personnel office. The 

employee must be carried on 

lsave without pay .for 3 calendar days as a waiting period 

before compensation under tlle 

u. s. Employees• Compensation 

Act of 7 September 1916, as 

a.mended, "tray commence. If an 

employee is placed on leave 

without pay pending approval 

of his claim for disability 

compensation, such period of · leave without pay zray be retroactively covered by accumulated 

and accrued annual and/or sick 

leave, 1£ the claim is 

A-5~9~ 
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NCPI 65.4-.5 (Rev. I) 

disallowed by the Commission. 

(12) All c. A. forms executed i,n con- nection with injuries sustained 

by employees in line or duty 

shall be forwarded direct to 

the Bureau o! Employees I compensation, 28.$ Madison Avenue, 

New York 171 New York, by the 

employee's bureau persODnel office. One copy of' the c. A. 

forms should be retained by 

the bureau or office concerned 

to be placed in the employee•s 

personnel folder. All corres- pondence relating to the administration or the Employees I Compensation Act or 7 September 19161 

as amended, shall be conducted 

by bureaus and offices directly 

with the Bureau of Employees• 

Compensation. 

d. Acute illness while at work. 

"""{If" Ylhen an employee becomes acutely 

ill while at wor,k, the immediate 

official superior shall promptly 

report the illness to the nearest 

Emergency Room where, if necessary 1 the nurse in charge will 

make out Form NAVEX.OS-948 and 

send the employee to the Naval 

Dispensary. If the employee is 

too ill to be sent to the Naval 

Dispensary, the nurse shall request that a medical officer be 

sent to the employee. 

(2) Repeated treatement £or the same 

illness will not be given by the 

Dispensary. If' the condition of 

the employee is such th.a. t neces- sity for further treatment is indicated, the medical officers 

will advise the employee to con- sult a private physician. 

(3) If the employee is found by the 

Naval Dispensary to be too ill to care for himself or to have a contagious disease or other condition ma.king inadvisable his return to duty, the Departmental 

Nursing Service w:i.11 be so inforned by the Dispensary .and the 

Nursing Service shall afford such 

assistance as ma.y be practicable 

and necessary to enable the employee to reach his home 1 the office of his private physician, or 

the hospital of his selection. 

The bureau personnel office and./or 

the supervisor is so' advised by 

the Departmental Nursing Service. 

(4) Except in emergency cases, no employee will be treated at the Naval 

Dispensary for illness unless he 

presents Form NAVEX:OS-9481 which 

6 

ID:A6047. 

NA.VY CIVILIAN PERSONNEL INSTRUCTIONS 

is secured from the Departmental Nursing Service. 

e. Uinor illness. 

l'!) Emergency rooms are provided in 

Navy Depart112nt buildings for 

the temporary care of civilian 

employees suffering .f'.rom slight 

illness or indisposition for 

which a physician is not ordi-

·narily consulted, such as common cold, headache or toothache. 

(2) Treatment of minor on-the-job 

illness and injury will be 

given civilian employees by 

the nurse in charge of the room. The employee may remain 

in the Nursing Room for a short 

rest period if this will en- able him "to return to duty. 

Ii' his condition is such that 

the elllJ:lloyee should be referred 

to a private physician or 

clinic or sent home, the Departmental Nursing Service 

makes such recommendations to 

the supervisor. 

(3) Daily rest periods for employees 

may- be arranged in the Nursing 

Rooms for pre-natals and con- valescents on written order by 

the employee•s private physician. 

f. Entrance and. status physical examinati'Ons. ::::Xppomtiiiiiiti"1'0F" entrance and stilus 

physical examinations at the Naval Dj.spensaries are made by the bureau civilian perso:n.'lel offices through the Chief Nurse, Departmental Nursing Service. 

S,• Smallpox vaccinations.-The Departmental NUrs!iig SerVice is authorized to administer smallpox vaccinations under the 

supervision of the Na.val Dispensary to Navy 

employees requesting this service. Appointment for vaccinations may be made by calling 

the Chief Nurse_, Departmntal Nursing Service. 

h. Additional services.-Additiona.l services provided by the Departmental Nursing 

Service, Administrative 0£.f'ice, according 

to NCPI 6S.l-le are: · {l) In-cooperation with employee 

relations of figers and other 

personnel o:['.f'ici.als of' bureaus 

and off'ices: 

(a) Administration of :Pre- - ventive and remedial 

health services, including the health 

counseling of employees, individually or in groups; arranging 

lectures, discussions 

and semi?Jars • 

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NA.VY CIVILIAN PERSONNEL INSTRUCTIONS • 

(,2) 

(~) 

{~) 

Discussing situations and 

factors which affect the 

health of employees. 

Visiting homes of employees to assist in treatment and to make arrangements for care in case of 

serious illness or when 

otherwise necessary. 

Making examinations when 

employees leave on, or 

report back from, sick 

leave tor communicable 

disease. 

Acting as consultants in 

cases involving menta1 or 

physical disturbance, emotional maladjustments, 

neurological involvements, 

etc. Early recognition 

and care, as well as 

proper referrals of such 

conditions, often prevent 

serious complications, 

and addressees are urged 

to avail themselves of 

these services. 

(2) Independently or in cooperation 

with cognizant officials: 

(a) Conducting surveys with - the view to isolating, 

anticipating and preventing collllllllI1icable diseases. Investigation of 

health problems which 

may affect the efficiency 

and morale of employees. (~) Prevention and correction 

of health hazards in the 

physical working environment. 

(,2.) Composition and distribution of bulletins and 

other materials on employee health to reduce 

absence due to illness, ~mprove employees• fitness and reduce turnover. 

(,!!) Compilation of statistics 

and information for use 

in analyses of employee 

health and safety and its 

relation to absenteeism. 

i. Records.--'l'he nurse in charge keeps a 

coiifidentiai daily record of the employees who 

use emergency rooms, showing the name of the 

employee, the bureau or office in which employed, nature of illness or indisposition, 

and the disposal made of. the case. Information concerning health conditions in bureaus 

or offices will be provided if requested. ~· Employees• Health Service. 

(1) SuppJ.ementing the Navy•s Departmental Nursing Service, the 

7 

(2) 

(3) 

NCPI 65.4-7 (Rev. I) 

Employees• Health Service, organized in July, 1943 as an 

integral part of the u. s. 

Public Health Service under 

the general supervision of the 

Surgeon General, is available 

to assist Navy Department employees in maintain:i.ng optimum 

health. It has been established in the Hospital Division 

and will be administered 

through the u. s. Public Health 

Dispensary, under the direction 

of the Medical Officer in 

Charge of the Dispensary. 

By Executive Order 4071 of 24 

September 19241 it became possible for bureaus and offices 

of Federal Departments to obtain physical examinations at 

the U. S. Public Health Dispensary for arry civil employee 

when it is apparent that his 

physical condition affects the 

efficiency of his work. The 

Employees' Health Service now 

includes both physical and 

mental health services as follows: 

(a) Chest X-rays (~) :Uedical examinations 

affecting work performance 

(£) Treatment for injuries 

and illnesses in compensation cases only (~) Psychiatric examinations 

(e) Psychometric testing (f) Consultations on nutri- . tion 

(!) Public health instruction 

In referring the above eases 

to the Employees• Health 

Service, all referrals are 

made through the Chief Nurse, 

Departmental Nursing Service. 

4-6. HOUSING.--a.. Bureau personnel offices are authorized to issue certification 

or employment for civilian persormel desiring to apply for Federal housing in the 

Washington area. 

b. Female recruits .f'rom the field entering on duty in the Navy Department are 

housed by the Employment Division, Departmental Civilian Personnel Branch, Code 64~1 in Government dormitories. 

4-7· IDENTIFICATION CARDS.--a.. The official signature identification-card authorized by the Administrative Of'fice is 11Signature Identification Clnlyt• 1 NAVGEN 66 
• REF ID:A604'9 

NCPI 6S.4-7 (Rev. I) 

(see NCPI 65.l-lf). This signature identification card, designed primarily for use in cashing Government salary checks, may also be utilized in opening accounts, claiming mail, and 

in other instances where notarized identification is not required. 

b. Enr,Ployees may secure signature identification cards .from their bureau personnel offices. 

c, The bureau personnel officers, or designated representatives, shall act as certifying 

officers for signatures of employees desiring 

identification cards. 

d. In completing the card, "SiBllii.ture Identification Onl.1'', the employee •s signature should 

appear in the space at the top. In the second 

space should be t;yped the employee •s name. In 

the third space, to the lefi of the Navy seal,, 

should be typed the name oi' the bureau or activity and, to the right of the seal,, the location. The signature of the bureau o.f'.f'icial 

designated to certify to the employee rs signature should appear in the fourth space, with 

his title typed beneath the signature. The 

date the card is issued to the employee should 

be typed in this space on the same line as the 

title of the designated official. 

4-8. INFOIU!A.TION SERVICES.--The policy of 

the Navy Department in regard to keeping departmental civilian employees informed on important developments parallels that stated in 

NCPI 66. 

a. Bulletin boards.-In order that employees may be proVIOedwith correct information, 

it is directed that official and unofficial 

bulletin boards be placed conveniently in each 

bureau and office of the Department at such 

places easy of access to the employees as the 

Chief of the Bureau or Office may designate, 

provided the bureau or office has a sufficient 

number or emploj-ees to warrant the establishment of such bulletin boards. 

(1) Official ma.terial.-Official orders, Department or Bureau, with 

llhich the employees are expected 

to conform, shall be posted on 

official bulletin boards, after 

approval by the chief of bureau 

or his designated representative. 

(2) Unofficial material.--All notices 

other than ol'Hclil are to be 

posted on lUlOfficial bulletin 

boards. The posting of notices 

of lodge, wiion, or other meetings, social af'f'a:l.rs, athletic 

events, etc., is authorized, pro- vided they are of reasonable size 

and otherwise satisfactory to the 

chief of the bureau or his designated representative. Samples of 

proposed notices must be submitted 

to and approved by the responsible officer prior to posting. 

8 

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NAVY CIVILIAN PERS<JrnEL INSTRUCTIONS 

However, no propaganda,, proselyting or controversial 

matter shall be approved for 

posting on these boards. Employee organizations will be 

considered responsible for the 

correctness of material which 

their members request permission to place on Navy bulletin 

boards. 

b. Handbooks.-To provide employees with 

inl'orma.tion concerning Navy Department policies and procedures affecting their employment, an employees' handbook, ent:l.tled "Information to Employees", NAVEXOS P-8, is 

available to all employees working in the 

Department. (l) It is the responsibility or the 

Training Division, Departmental 

Civilian Personnel Branch, to 

revise this Handbook currently 

at time o.f' reprinting and to 

maintain a supply for distribution to employees through bureau personnel offices. 

(2) It is the responsibility of bureau personnel offices to maW6 

sure that each new employee receives a copy or the handbook 

when he reports to duty. 

(3) In addition to the Department handbook_, each bureau or office may supply additional in-· 

formation (including a char't 

of its organization) useful 

to its own appointees. 

c. Employee publications.--The production arid distribution of employee publica• 

tions by bureaus and offices of the Depart• 

ment is subject to Navy Department rules, 

regulations,, and policies on printed and 

processed material as set forth in MA.VEXOS 

P-35 (Rev. Nov. 1945). Requests for clearance on journals, magazines, newspapers, 

periodicals, and similar publications are 

to be forwarded to the Publications Division,, Administrative Office. 

d. Public address system.--The Navy Depa.'rtment po!icy on thi"'Use of the public 

address system is outlined inAstSecNav 

memo o.f' ll December 1943 to SecNav, underSecNav, and AstsecNavAir. The Administrative Officer will be responsible for the 

coordination, operation, and maintenance 

or the Department's public address sytem, 

including all arrangements connected there-. 

with. 

(1) The Navy Department Public Address System is to be used 

primarily tor the efficient, 

expeditious handling of emergencies such as fire, evacuation, transportation, and 

other similar uses relating 

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NA.VY CIVILIAU PERSONNEL INSTRUCTio:lS 

(2) 

(3) 

(4) 

to safety and protection of personnel, buildings, and contents, 

on direction of the Administrat:j. Vl! Officer. 

Occasional addresses will be ma.de 

by the Secretary of the Navy, 

tbe Under Secretary, the Assistant becretary, and the Assistant 

Secretary for Air, or others they 

may designate. Such addresses 

will be limited to special obsericance days, such as July 4th, 

Navy Da.y, Thanksgiving, Christmas, 

etc., and to dissemination of unusually important information or 

instructions as may be d.eterr:d.ned 

by one of the Secretaries. 

Occasional news broadcasts of unusual importance may be ma.de upon 

approval of the Director of Public 

Relations (Information). 

Other broadcasts considered by 

one of the Secretaries to be of 

value and interest to nan hands" 

maybe disseminated over the public address system. 

4-9. IHSURANCE.--?iavy Department civilian 

personnel may wish to know about the folloiv:Lng 

t;vpes•of insurance: 

a. Group Health Association, Inc.--liavy Department employees are eligible for membership 

in the Group Health Association, a Federal employees' medical cooperative established in 

1937 at ifashington, D. c., 11 to provide members 

and their dependents with competent medical, 

surgical, and hospital service at the lov.rest 

cQst consistent with high professional standards". Further information may be obtained 

from the bureau personnel off:lces or from Group 

Health Association, Inc., Business Office at 

1328 Eye Street, N. w., \'fashington, D. c., (~eputive 89<>0). 

b. Group Hospitalization, Inc. -Navy Depa.Ftment employees are eligibiefor membership in Group Hospitalization, Inc., organized 

:in 1933, ~d fl.OW under a charter from the 

United States Congress. An official leaflet 

on Group Hospitalization, Inc. 1 entitled "For 

Your Protection11 1 describes the Hospital 

Service Plan for employed persons by means 

of which they can meet their hospital expenses. 

Further information co~cerning subscriber contracts, etc., is avail.a.bl.e through bureau personnel offices, or from Group Hospitalization, 

Inc. 1 Transportation Building, 'lfashington, 

D. c., (R:Epublic 5000). 

c. Navy Depa.rtment Beneficial Association.-- Th~ Navy Department Benet.Leia! Asso~iation is 

an association of Navy Depa.rtnent employees, 

organized in July; 1929 and operated for their 

own mutual benefit and co11DD.On welfare. Their 

aim is to provide, through a non-profit plan, 

safe insurance protection at nomina1 cost and 

9 

NCPI 65.4-11 (Rev. I) 

to secure such other benefits as may be 

approved by the Board of Directors. This 

organization was endorsed by the Secretary 

of the Navy on 14 June 1929 as follows: 

"I have read with interest the outJ.ine of 

proposed group insurance for the Navy Department employees. I consider such insurance very advantageous because of its 

low coat and hope that all employee~ of the 

department who have dependents not otherwise provided for will avail themselves of 

this opportunity." 

The Navy Department Beneficial Association's 

leaflet, "PROTECTION FOR NA VY EJ.{PL0'YEES11 , 

describes the provisions and special features of its insuranc~ plan. Further information maybe obtained from bureau representatives or from the Association, which 

has offices at 801 Barr Building, \Vashington 6, n. c., (NA.tional 6302). 

d. Collections.--For policy on collectiO'ns of premiums see NCPI 215. 

4-10. POST OFFICE STATIOl.JS.--a. Bt'anch 

stations of the 1ia.shington, D. c7, Post 

Office are located in Room 1905, Main Navy 

Building, and in Room 1404, Arlington 

Annex. (See NCPI 65.1-1£.) 

b. Operating hours are from 8:00 A.ll. 

toL!.&30 P.M., Monday through Friday. 

c. Money orders,, postal notes, postal 

·sa'Vings, stamps, registration, and parcel 

post services are available. 

4-ll. RECREATION. --a.. The Navy Department recognizes the value of wise use of 

leiaure time in the maintenance or employee 

work efficiency. 

b. To this end, each bureau and office 

is-authorized to foster and assist, through 

its persormel office, employee groups who 

wish to organize and carry out programs to 

meet their leisure time requirements. 

These groups, in addition to occasional 

and informal sma.11 groups, include: 

(l) The Navy Department Recreation 

Association, an employee sponsored organization composed o.t' ten bureau associations organized to provide a 

morale building program through 

leisure time activities. This 

organization, established 26 

February 19li1, was reorganized 

ll liarch 1944 to permit decen- tr~lized operation through constituent Bureau Recreation ~Associations in the interest 

of prom6tj,_ng a more effective 

and comprehensive program of 

leisure time activities for 

both civilian and military 

A-5~93 
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NCPI 65.4-11 (Rev. I) 

(2) 

personnel of the Department. 

(See NCPI 65.1-lh.) All bureaus and offices are requested 

to lend all practical. assistance 

to this organization and to the 

operation or its program. 

The Navy Department Recreation 

Association for colored employees, an employee sponsored organization to provide a morale 

building program. through 1eisure 

time activities for Negro employees. Chiefs of bureaus and 

offices are requested to 1end 

all. practical assistance to the 

operation of the Recreation 

Association and to this end bureau personnel offices are authorized to cooperate :f'ul.ly in 

promoting its activities. This 

Association, originally established 21 February 1941, was reorganized 22 June 1944 in the 

interest of promoting a more effective and comprehensive program of 1eisure time activities 

for the personnel or the Department. (See NCPI 65.1-1!.) 

4-12. TRANSPORTATION·--!:,• The Navy Department provides certain transportation services 

ror departmental personnel through the Supply 

and Transportation Division of the Administrative Office. 

b. such services include the followings - (l) Scheduled a,nd coordinated bus 

service as required for the 

Department. 

(2) Supplemental emergency service 

to other than scheduled points 

as required in the performance of emergency official business. 

(3) Liaison with public transit companies in the interest of better 

public transportation for departmental employees. 

(4) Securing and controlling parking 

areas. Assignr.ients of specific 

parking spaces to civilian personnel are made in conjunction 

with bureau parking representatives. 

(5) Emergency transportation service 

!'or Departmental Nursing Service • 

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ID:A604 .. I I' ·~- -- ...- t ~ 

NAVY CIVILIAN PERSONNEL D'1STRUCTIONS 

SECTION 5, .DOCUMENTS SUPERSEDED 

5-1. The following document is hereby 

superseded a 

a. NCPI 65 of 4 Jul 1945. 

Administrative Officer 

• Navy Department 

File No. - EIOS:AO:DCPB:684:les 

DISTRIBUTION: 

Lists ll and l2a under 

OIR Special List #25 and 25c. .. ..... P-U2 

A-51193 

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NAVY CIVllIAN PERSONNEL .JCTIONS ?£PI 66.2-4 

om, UnderSecNav 10 October 1949 

INSTRUCTION 66 

EMPLomE SERVICF.8 (FIEW,) 

Section l. References · 2. General provisions 

3. Information services 

4. Food services 

5. Welfare services 

6. Financial services 

7. Recreation services 

8. Special services 

9. Documents superseded 

SECTION l, REFERENCES 

Paragraphs 

References •••••••••••••••••••••••••••• 1-1 

1-1. The following are references in connection with enployee services: a. Rules, Regulations, Policies, and 

standards i'or the Control of' Navy Publications and Printing, Appendix B, NAVEXOS 

P-35 (Revised). 

b. BuSandA Manual, Vol. IV, V, am VI. 

c. SecNav ltr 49-108, N.D. Bul. of 

28-Feh'-1949. 

d. Real Estate Manual for the Navy Department, NavDocks P-20. 

e. Section 3743, Rev. Stat.; 41 USC 20. 

SECTION 2, GENERAL PROVISIONS 

Paragraphs 

Purposes of employee services ••••••••• 2-1 

Department policy ••••••••••••••••••••• 2-2 

Organization and administration... • • • • 2-3 

Handling unofficial funds ••••••••••••• 2-4 

2-1. PURPOSES OF EMPLomE SERVICF.8. -The 

purposes of an employee services progr:un are 

to keep employees informed of the policies 

and rules established by management, to make 

available i'or them where necessar,v those 

facilities which reduce to a minimum interruptions of work for pers.onal affairs, and to 

provide bases for the development and continuance of interest in their jobs and places of 

work. 

2-2. DEPARTMENT POLICY.-It is the policy 

of the Department that a program of employee 

services based on the needs o! the service be 

established in each naval activity. Only 

those services which contribute to morale, 

job interest, cooper~tion, better attendance, 

health, and productive output are considered 

justified under this prograJ11. 

l 

2-3. ORGANIZATION AND ADMINISTRATION. -a. 

Principles of operation.-Elnployee services 

are an integral part of the Industrial 

Relations Program, and as such should consist only of facilities which contribute to 

the efficiency of the service. In no case 

should services be instituted which are 

adequately prov:tded by co11111unity resources 

and care must be exercised to avoid providing facilities which offer competition 

to private business in the community. The 

Department, nevertheless, is concerned with 

steady day-to-day attendance and production 

of its employees, and where the absence of 

adequate community and business resources 

causes troublesane "WOrk interruptions, donsideration should be given to the development of necessar,v employee services. 

b. Use of community facilities and 

sei=viceB. Practic81 working reiatIOiiships 

sbould be established with community groups 

and public and private agencies in order 

that the services and facilities of the 

community may be made readily available to 

employees. Where possible, employees 

should be referred directly to community 

services for assistance in personal, 

domestic, legal, and similar problems • 

2-4. HA.NDLI:tn UNOFFICIAL FUNDS.-Navy 

Regulation 1906 states "No officer detailed 

to duty involving the custody or disbursement of public funds shall be charged with 

the handling or custody of, or accountability !or, aey funds whatever other than 

funds placed in his custody by operation of 

law or regulation, or pursuant to the orders 

of the Secretar,v of the Navy. n Navy Regulation 1901 construes the term "accountable 

officer" to mean an officer detailed to 

duty involving pecuniar,v responsibility for 

Government funds am property in his custody. 

Accordingly, "accountable officers," 

including disbursing officers and their 

deputies, are prohibited from handling the 

funds of any employee group or employee 

services organization. 

SECTION 3, INFORMATION SERVICES 

Paragraphs 

Informing employees of important 

developments ••••••••••••••••••••• 3-1 

Bulletin boards •••••••••••••••••••• 3-2 

Handbooks •••••••••••••••••••••••••• 3-3 

Employee newspapers •••••••••••••••• 3-4 
N:lPI 66.3-1 

other media ••••••••••••••••••••••• 3-5 

3•1. INFORMING EMPLOYEES OF IMPORTANT 

DEVELOPMENTS.-,!• Policy.-It is the policy 

of the Department to keep employees informed 

of major decisions affecting their enployment. 

The Department recognizes that when employees 

are properly info:med, they are relieved of 

undue concern and doubt over actions and 

decisions of management. The Department also 

recognizes that when important actions remain 

unexplained the inevitable effect is that em- ployees become concerned over the uncertainties 

involved and fail to produce at their best. 

In general, all matters such as wage schedules, 

changes in working hours, work loads, production 

quotas, reductions in force, and similar items 

directly affec~ing their employment should be 

explai.ned to them. These should be brought 

candidly to their attention through such 

channels as supervisory conferences and meetings, 

Shop Committees, Representatives of organized 

employees, employee newspapers, and bulletin 

boards. Supervisors should be !ully acquainted 

with manager.ient•s viewpoint in advance in order 

that they may assist in the formulation of 

certain decisions and be in a position to 

intelligently discuss such matters with employees. 

3-2. BULLETIN BOA.RDS.-a. General statement.--It is di. rected t.hat-official an_d __ 

unoi'licial bulletin boards be· maintained in 

each naval activity at such places where em- ployees normally congregate or other places 

mitable for the general dissemination of 

information. 

b. Official material.--Official orders nth 

which employees in general are expected to conform should be posted currently on official 

bulletin boards. c. Unofficial mater.tal.-All notices, other 

thin official notices, are to be posted on unofficial bulletin boards. The posting of 

notices of meetings, social affairs, athletic 

events, and other literature of organized 

groups is permitted, provided such notices 

and literature do not contain propaganda 

against arry individuals, Government agencies, 

or activities of the Federal Govermnent, and 

provided they are submitted through employees 

of the activity. Organized groups should be 

permitted to use unofficial bulletin boards 

w:!..thout further restrictions. Proposed ... notices 

and literature Jiu.st be submitted to the head 

of the activity or his designated representative 

for approval prior to posting. 

d. S~gestions for maintenance.-Bulletin 

boards, o be eITeCtr ve, must be attractive 

and should distinguish between official and 

unofficial material. 

(1) Bulletin boards should be standardized 

in each naval activity. 

(2) The date for the removal of bulletins 

10 October 1949 2 

from the boards should be designated 

on the boards, and the bulletins 

should be removed from ~he boards on such specified date. 

(3) Responsibility should be fixed for 

posting and servicing bulletin 

boards, and regular inspections of 

the boards should be made to assure 

that they are maintained in an 

orderly and efficient manner. 

(4) An employee activity calendar, 

posted on unofficial boa:r-ds, and 

changed periodically, will eliminate 

the need for numerous bulletins. 

This calendar may cover employee 

activ1ties such as announcements of 

lodge, club, or other meetings, 

social affairs, athletic events, etc. 

3-.3. HANDBOOKS.-a. General statement.-

IIeads of naval activities are authorized to 

publish and issue such employee handbooks 

as they consider necessary. Employee 

handbooks should inform new employees about 

the activ1ty, serve as ready refere~ce for 

old employees for authentic i.nfoxma.tion 

about the activity, and emphasize the role 

of each employee in the job to be done. 

Handbooks should be written with the idea 

of answer.tng questions an employee is likely 

to ask. Important points should be highlighted for emphasis by the use of bold 

type, color, photographs, illustrations, 

charts, cartoons, maps, etc. The most 

eff~ctive handbook is of pocket size. A 

distinctive title is a definite asset. 

b. Content.-The content of a handbook, 

to-a large extent, depends upon the type 

of naval activiv, the prevailing working 

conditions, the policies and procedures in 

effect, and the needs of management and 

employees. The follaw.i.ng are recommended 

as desirable minimum content: 

(l) Table of Contents. 

(2) Foreiiord. 

(.3) Your Job - What is Expected of 

""Yoii. The employee should be 

idV:i.sed of what is expected from 

him. His responsibility to management should be clearly defined. 

The· :llnportance of his daily work 

contribution and the necessity for 

team worlc, cooperation, and prompt 

regular attendance should be 

emphasized. Inform him where 

station orders and memoranda are available, and that he is responsible for readinB and complying with 

them. 

(4) Your Boss - How He Will Help You.-

The employeeshOuld be advi.siCf"" 

"tillat he should always discuss 

questions and problems with his 

supervisor, who is responsible for 

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REF ID:A60477 

his specific work assignments and for 

reviewing his 'VID rk, recommending promotions, and advising him generally on 

art:!' question involving his employment. 

Effort should be made to explain the 

basis of a sound relationship with 

.hrs supervisor. 

(5) Civil Service - Some Things You Should 

Know .-The employee shoUld be informed 

that his employment is governed by 

Navy Civilian Personnel Instructions 

as well as the Civi.l Service Act, 

Rules and Regulations. He should be 

advised as to the meaning or certain 

tenns used in cdnnection with civil 

service and that, as a civil service 

employee, certain regulations govern 

his employment and others provide him 

with benefits. He should be advised 

brie!'ly as to both the requirements 

and benefits of Federal employment. 

Finally, he should be instructed to 

secure advice from his supervisor on 

&':\Y questions which arise in connection 

with his civil service employment. If 

supervisors are unable to answer such 

questions they will secure the answer 

from the Industrial Relations Offices. 

othenr.Lse they will refer employees 

to such offices for information. 

(6) Conditions of Fanployment.-Employees 

shOUld be ~ of certain 

requirements and restrictions such as hours of work, leave, political 

activity, conduct, security, etc. 

They should also be instructed to secure advice from supervisors 1'il en questions or doubts arise. 

(7) Fair Treatment. - What ~o Do About A 

"'"Coiiipla.int, Request or MI'sliiiderstan'ding.-

The Grievance Procedure shoUld be explained {see llCPI 80). 

(8) IIXl.ustrial Relations Office.-The employee should be advised of the 

functions of the Industrial Relations 

Office and Personnel Supervisors in 

the shops, and where and how they may 

be contacted. 

(9) Training Opportunities.-The various 

training programs conducted by the 

activity should be descN.bed brie1'ly, 

with emphasis on the purpose and 

value or each training course. (10) Safety and He.al.th.-General fundamentaiiiiethods"Of world.ng safely 

should be emphasizled, with a list of 

safety rules and brief descriptions 

of safe practices. The use of safety 

equipment should be explained and employees advised where and how to get 

it. Fire prevention practices and the 

importance of knowing what to do in 

the case of fires should be included. 

Activities handling combustibles may 

3 

want to devote a special section to 

the subject. Employees should be 

advised of the procedure to follow 

in case of an accident. 

(ll) Employee Services.--SUch employee 

services as are available should be 

set forth, indicating where and how 

their benefits may be obtained. 

Such services may include housing, 

transportation, insurance, hospitals, 

medical care, recreation, feeding, 

child care, savings bonds, banking 

facilities, counselling, comnunity 

wel.t'are agencies, etc. 

(12) Efficiency Ratings.-Employees should 

be advised of the purposes or efficiency ratiIJgs, their frequency, 

their uses and significance, and 

the current appeals procedures. 

(JJ) Benefici~ Suggestions.-The value 

of beneficial suggestions and the 

operation of such program should be 

outlined. 

(14) Awards.-Brie!'ly explain the Distinguished Civilian Service and 

Meritorious Civilian Service Awards, 

the 201 30, 40 and 50 year awards, 

and such other incentive programs 

as are in effect. 

(15) The Flag and National Anthem.-The 

"'"Proper procedure to fo!IOlrWhen the 

£lag is displayed or the anthem is 

played should be outlined. 

(16) Milita7 Rank and Corps Insignia.-

Militaey--raiiK and cozps insignia 

should be graphical.:cy illustrated. 

{17) Relations 'With Unions, Shop Committees, and &11'Joyee Groups.--The 

position 'O'l""J.:oc management With 

regard to these activities should 

be explained, setting forth the 

responsibilities and rights of 

such groups. 

(18) Index. 

c. :oIStribution.-Simply passing out the 

haiidbook to new employees as a casual 

formality invites only a casual perusal or its contents. It is recOJ11111ended that it be 

presented during an indoctrination course. 

Dnportant points of immediate concern to 

new employees should be emphasized, with 

reference made to other items llhich the 

employee should read at the earliest 

opportunity. Finally, the employee should 

be impressed with the fact that the handbook should be used largely as a reference 

manual for his benefit. 

3-4. EMPLOIEE m'ISPAPERS. -a. General 

statement.-The publication of'""all employee 

newspapers must conform to the provisions 

o! NAVEXOS P-35. See ~PI 66.l-la. When 

non-appropriated funds do not entirely 

support the type of newspaper considered 

10 October 1949 
~PI 66.3-4 

desirable, station maintenance funds are 

usually used for this purpose. 

b. Dif!iculties with publ:I cation.--Problems 

regarding organization arid publishing should 

be referred to the appropriate District 

Publications and k'r.i.nting Office, other 

problm:is may be referred to OIR Code 235. 

£• Allotment of civilian 8!!!._r.ti.litary 

space in nevrspape1·s.--News and space in a 

joint mil1ta1",Y-Civilian newspaper should be 

allocated on a basis proportionate to the 

funds contributed !ran civilian and military 

sources. 

d. Notices concerning organized employee 

groups.--The publication of notices and 

other literature of organized employee groups 

is permitted provided such notices and literature do not contain propaganda against an;r 

individuals, Government atencies, or activities 

of the Federal Governiaent, and are submitted 

by employees in accordance with the procedure 

established by the head of the activi:ty. Such 

items submitted for publication should be 

handled on a space-availaule basis in fair 

competition with other news items. 

3-5. OTHER l!EDIA. --a. Public address 

systems.--Public address systems instilled 

at naval activities may be used according 

to the needs of the activities and direction 

of the comr.ianiing officers for important 

announcements, music, disaster control, news 

·nashes, etc. 

b. Station Orders, Bulletins, Mer.ioranda 

ana Re8Ulations.--Station Urders, BU11etins, 

i.:emoranda and Regulations affectine employees 

should be kept current at all times and made 

available to enployees in order that they may 

be continuously informed of their working 

conditions. 

SECTION 4, FOOD SEkVICFS 

Paragraphs 

General statement ••••••••••••••••••• 4-l 

Administration of food service •••••• 4-2 

Operation of food service ••••••••••• 4-3 

Requirements of operators........... 4-4 

Use of seneral mess ••••••••••••••••• 4-S 

Use of conmissary store ••••••••••••• 4-6 

4-1. GENERAL STATE2~El~T.--It is the policy 

of the Department of the Navy to make available such assistance and facilities as are 

necessary so that employees may provide for 

themselves in-plant food service where 

necessary and practicable. Food service in 

general includes cafeterias, lunch counters, 

canteens, and vending machines, which will 

be operated in confonnance with the provisions of this Section. Under certain 

conditions General t.:ess and Comnissary Stores 

will be made available to employees as 

outlined in NCPI 66.4-5 and 4-6. 

10 October 1949 4 

REF ID:A60.7 

?~VY CIVILIAN PEP.SONNE!. INSTRUCTIONS 

4-2. ADldINISTRATION OF FOOD SERVICE.-a • 

Organization.--Food service is operated for 

the benefit of all employees of an activity 

through the medium of employee representatives who determine operating policies and 

procedures, subj ec:t to approval of the head 

of the activity. Normally employee organization and participation may be initiated 

by the appointment by the head of the 

activity of a five to seven member Cafeteria 

Association. Ho'l'l'ever, the commanding officer may determine under certain circumstances 

that it is in the best interest of the employees and the activity to have some or all 

of the members of the Cafeteria Association 

designated through an elective process, or 

nominated by employee groups. In this 

manner employees and employee groups would 

be given the opportunity to select representatives responsible for the food service and 

its operation, subject to the provisions of 

this Section. 

b. Function of Cafeteria Association.- The Cafeteria Association (or such other 

title as is selected) is responsible for 

developing, recommending, and executing 

plans for operation of the food service, 

subject to approval of the head of the 

activity. The Cafeteria Association may 

operate its food service either through 

employment of a manager or by entering into 

an agreement with a concessionaire. ~~ R$sponsibility of Industrial Relations Off'icer.-As a representative of the 

head of the activity, and to coordinate the 

activities of the Cafeteria Association with 

other operations of the establishnent, the 

Industrial Relations Officer is usually appointed as an ex-officio member of the 

Association. The Industrial Relations 

Officer, functioning in this capacity, shall 

advise and assist the Association, and act 

as immediate point of contact between the 

Association and the head of the activity. 

4-3. OPERATION OF FOOD SERVICE.--a. 

Operation EY- employment of! manager:-- Vlhere the decision of the Association, as 

approved by the head of the activity, is 

that it would best serve the activity•s 

interests to employ an operating manager 

rather.than the services of a concessionaire, 

an appzopriate directive or station order 

with copy to OIR 235 will be issued, setting forth the conditions of operation, and 

givinc the Cafeteria Association authority 

to use the facilities under the conditions 

prescribed in HCPI 66.4-4. It is suggested 

that in such a case the Cafeteria Association organize itself into a non-profit 

corporation in order to avoid personal 

liability for operations in connection with 

the food service. 

b. Operation El concessionaire.-Where 

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• REF ID:A60477 

EMPLOlEE SERVICES (FIEID 

the decision oi' the Cafeteria Association, as approved by the head oi' the actiVity, 

is to utilize the services or a concessionaire, 

aizy" contract arriveP. at to secure such service 

should be negotiated between the Association 

and the concessionaire as the contracting 

parties, and should bear the sj.gnature oi' the 

head of the activity only as to approval or 

the te:nns oi' the contract and the use of the 

:facilities. Such contract shall not obligate 

funds of the United States or otherwise bind 

the Goverrunent. Each contract will contain 

all provisions required by NCPI 66.4-4. A 

copy or each contract entered into will be 

fOI'ITarded to OIR 235 :for post audit by the 

Office of the General Counsel. It is not 

necessary to secure prior approval on such 

contracts. 

4-4. REQUIHJ.::t,!E:;TS OF OPEil.A.TORS-!:.:, Conforma."l.c e with laws.--The :food service shall be 

administered in compliance With all applicable 

state, municipal, and other local laws ii' 

such state, mu.'1i.cipal, or other local government has jurisdiction over the area of the 

operation. 

1:. Taxation.--The food service shall pay, 

as-and when due, any and all taxes becol'li.ng 

due by virtue of the operation of such food 

service, including, but not limited to, all 

real estate or other taxes which may be held 

to be properly imposed on its possessory 

interest tn the right to use the government 

premises. Ylhen the association employs a mana~er, it is considered a non-profit 

cooperative for tax purposes. 

c. Cash sales.--All sales are to be for 

cash, arurcredit in 8Izy' form is to be prohibited. 

d. Audits.-Semi-annual or more frequent 

audits of the food service shall be made and 

submitted to the head or the actiVity. These 

audits should be made by an independent 

certified public accountant, and at the 

eJq)ense of the food service operator. In 

small activities, or in unusual circwostances, 

the head or the activity may direct station 

personnel to perform this duty. 

e. Earnings.--The head of the actiVity 

shill establish a reasonable maxirrium rate of 

earnings for food service operations. 

r. Use of profits.-Income .f'rom i'ood 

se'iirice-Bnd""associated services is to be 

used primarily for improVing food service; 

secondartly for such wel.f'are and recreation 

as will bene.f'it the employees of the activity. 

g. Insurance.--The Cafeteria Association 

or-concessionaire shall maintain product, 

personal, arxi public liability insurance in 

amounts determined by the head of the activity. 

h. Prohibited sales.-The sale of intox:Lcati?Ji liquors, beer, ale, or other intoxi.cating 

beverages1 is prohibited except when express1y 

permitted by the Secretar-3 of the Navy. 

H'CPI 66.5-1 

i. F..quipment and fixtures.-~staurant 

se"rvices may be operated in avai1able 

government buildings. Necessary equipment, 

:fixtures, cooking utensils, dishes, and 

silver may be furnished or purchased by the 

government ii' funds are available. All such 

equipment shall remain the property of the 

goverrnnent and responsibility for its 

inventory and replacement in initial condition, subject to reasonable wear and tear, 

shall rest with the user. 

j. Property.-Ti.tle to all permanent 

imP'rovements or governr.1ent property shall 

be vested in the Goverr1I:1ent regardless of 

who makes them or causes them to be made. 

k. Utilities.- *Utility services will 

be -:furiiished by the Government to food. ~ervice operators, but shall be paid for by the 

operator at the close or each month. The 

rates specified by paragraph 6640$ of the 

Bureau o:t Supplies and Accounts Manual are 

applicable to cafeterias operated by concessionaires, while the rates specified by paragraph 67104 are applicable to cafeterias op~rated by managers.* 

4-5. USE OF GENJ<:RA.L HE:SS.--~l/hen :facilities are not available to provide adequate 

food service, authority to use the general 

mess may be requested from the Bureau or 

Supplies and Accounts according to the 

provisions of Volume IV 1 Chapter 1, Section 

VI, Bureau oi' Supplies and Accounts Manual. 

4-6. USE OF COl!HISSARY STORE. --Civilian 

employees are authorized patrons oi' connissary stores outside the continental limits 

oi' the United States where the head of the 

actiVity so directs. The Secretary of the 

Navy may extend commissary privileges 

within the continental United states 

according to the proVisions of Bureau oi' 

Supplies and Accounts ~anual, Volume IV, 

Chapter 4, Part G, Section II. Requests 

for such privileges shall be submitted to 

the Chief, Bureau of Supplies and Accounts. 

SEC'rION 5, WELFARE SERVICES 

Paragraphs 

Health and medical ••••••••••••••••• $-1 

Group insurance for hospitalization and medical care •••••••••••• 5-2 

Blood donations •••••••••••••••••••• 5-3 

Housi..11g •••••••••••••••••••••••••••• 5-4 

Counselling •••••••••••••••••••••••• 5-5 

Community welfare services......... 5-6 

5-l. HEALTH AND :MEDICAL.-NCPI 88, 

INDUSTRIAL HEALTH PROGRAM:, contains 

instructions concerning health and medical 

services. NCPI 90, INJURY COIAPENSATIOII AND 

TREATMENT, contains details concerning 

treatr.ient of injury under the Federal 

19 December 1949 
REF ID:A60. 

M::Pi 66.5-1 

&nployeeB' Compensation Act, as 8lllended. 

5-2. GROUP INSUMM::E FOR HOSPITALIZATION 

AND JlEDICAL CARE.-a. General statement.--

It is recognized that employees may wish to 

purchase group insurance for hospitalization 

and medical care. It is not the policy of 

the Navy Department to recoma.end any specific 

insurance policies or companies. Hanagement, 

however, should be able to provide information 

and assistance as to the types of plans offered 

by various reliable companies and organizations. 

Such assistance Will make it possible for em- ployees to select the most satisfactory plans 

for their specific needs. 

b. Collections.--Fc>r policy on collectiol'J3 

orpremiums see NCPI 215. 

5-3. BLOOD DONAT.LOilS.--a. General statement.--Heads of naval activities are encouraged 

to support and publicize the Blood Donor Programs 

by appeal1.ng to ellrt'loyees to become regular 

blood donors. 

b. Time off for donors.-F.mployees Will be 

excuse<rTroiiiWork"tOCIOiiate blood according 

to the provisions of HCPI 105.8-1. 

2.• ,.ace and transportatio~.--Activities 

with a arge number of personnel may assign 

and reserve space at the activities for Mobile 

Units to accommodate donors at regular intervals, 

thus reducing the t:L.-ne necessary for donors to 

oe absent from duty. Activities that find it 

impractical to accommodate Mobile Units may 

funli.sh transportation to groups of volunteers 

reportine to the places designated for donations. 

5-4. HOUSING.--To provide an effective 

advisory housing service where necessary, 

lists of vacant houses, apartments am rooms 

should be currently maintained and contacts 

established With the local housing center, 

landlords and other sources of rental listings. 

Liaison with local housing authorities in regard 

to upkeep, repairs and ceilings on rental properties is also desirable in order that employees 

may secure advice on problems and difficulties 

which may arise in connection with their tenancy. 

5-5. COUNSELLING.-a. General statement.--

Naval activities i'i.nd,-in their daiiY operations, 

that the productive output of employees is, at 

times,, disturbed by employee problems of a 

personal nature. Such problems may be of a 

social, domestic,, financial,, legal, economic, 

medical,, or other nature. If the disturbing 

problems arise out of employees' working 

situations they normally should be handled 

by the inunediate supervisors. The primary 

management responsibility for the solution 

of problems growing out of the working 

situation, aich as persona1 adjustment to 

the job, rests with line supervision. In unusual cases, line supervision may request 

guidance and assistance from the Industri.al 

10 October 1949 

6 

NAVY CLVILIAM PERSOm1EL IUSTRUCTIONS 

Relatiol'J3 Office. On the other hand, employees with personal problems not related 

to the job, although they may interfere 

With productive output, should be referred 

by naval activities to appropriate community agencies for assistance. It should 

be boI'lle in mind that the prJRary responsibility for handline; personal problems is 

that of the employee himself. The Depart-

~en~, therefore, in general considers its 

counselling service to consist or those 

f'unctions in the Industriai Relations 

Off'ice concerned with the foregoing management responsibilities. 

b. Functions.--The counselling service 

noii:ially is responsible for: 

(1) Consulting Hi th line supervision 

and providing assistance on problems or personal adjustment to the 

job. 

(2) Referring employees with personal 

proble111.s not related to the working 

situation to appropriate co111nunity 

agencies and resources. (3) Uaintaining contact With local 

welfare agencies, medical officers, 

educational institutions, public 

officials, etc., to secure coll!Plete 

information as to services available 

to employees 

(4) Makir.g information available to 

employees concerning the welfare 

resources of the comnunity. 

(5) Analyzing employee needs for the 

purpose of recommendine; such action as appears necessary. 

5-6. cam4UNITY \IELFARE SERVICES.-a. 

Community campaigns.-Fund-raiaing caiiipaigns among civilian employees for 

subscription to public or private welfare 

agencies are regulated by rl:PI 215. 

!?.• Special services.-Naval activities 

should be able to provide, !or employees in 

need, current information about local com- munity welfare agencies and services. 

SECTION 6, FINANCIAL SERVICES 

Paragraphs 

Credit unions •••••••••••••••••••••• 6-1 

Banking facilities ••••••••••••••••• 6-2 

Income tax service ••••••••••••••••• 6-3 

Utility bill payments •••••••••••••• 6-4 

Overseas life insurance •••••••••••• 6-5 

6-1. CREDIT UNIONS.--a. Organtzation.--

A credit union may be organized under a Federal charter or under a chartei:' issued 

by the state in which the actiVity is 

located. l!'ederal-chartered unions are 

under the supervision of the Bureau of 

Federal Credit Unions, Federal Security 

Agency. Lnformation concerning the organi-

• 

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• 
• 

• 

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REF ID:A60477 

obtained 

zation and 

from 

operation 

the regional or such offices, 

unions may 

or the 

be • 

central office of that agency in Washington, 

D. c.; info:cma.tion concerning state-chartered 

unions from the appropriate state agency. The 

ability of a credit union to attain a sound 

financial status and provide .funds for the 

borrowing members is dependent on its success 

in attracting savings from both borrowing and 

DOn-borrow:!.ng members. This cannot generally 

be accomplished when the field of prospective 

members is limited to rel~tively small munbers or employees. It is the experience of credit 

unions that the larger the membership, with 

resulting wider possibilities for balanced 

membership of non-borrowing and borrowing 

depositors, the more favorable are the possibilities or attaining a dividend-paying basis. 

b. Jlanagement assista:nce.--A representative of-~he head of the activity should be designated as liaison between the board of directors of the 

credit union and top managanent. This representative should be able to give or assist in securing 

sound financial advice, recommend acceptable 

practices of good maru1gement, and keep infonned 

of the. financial soundness of the organization. 

In addition, management should provide suitable 

office space for the transaction of credit 

union business, grant space in 1!11\Ployee publications, permit use of bulletin boards for 

promotional or informational purposes, and allow 

-the use of other appropriate facilities of the 

naval activity to further the aims of the 

organization • 

c. Handling of credit~ funds.-Co~onant 

with the provision'SOTParagraph2-Ij:' of this 

Instruction, disbursing officers and their 

deputies are prohibited from handling credit 

union funds. 

d. Time for conducting business.--Care 

should be exercised that the transaction of 

credit union business is not permitted to 

impede production, and credit uni.on officials 

should be instructed that their business be 

so conducted as not to interfere With regular 

duties. Interpretation of what constitutes 

such interference is .for detemination by the 

head of the activity. For il)s:tructions 

regarding collections see NCPI 2J$. 

6-2. BANKIOO FACILITIEB.--a. General statement.--Banking facilities areJ.imited to large 

establishments and activities in isolated or restricted areas where adequate banking 

facilities are not otherwise available. 

b. Requests for banking facilities.--Requests 

shOuld be addressed to the Secreta:ey of' the Navy, 

Office of the Fiscal Director, via the management bureau. I! the need for a bank is established, 

the cooperation an:i assistance of the Department 

of the Treasury will be invited and negotiation 

for a branch bank 'Will be instigated. Activities are not to deal irdependently with local banks. c. Check cashing service.-If an activity 

7 

'NCPI 66.7-1 

desires to utilize the services of the 

Disbursing Officer Qr a bank for the 

purpose of cashing employee pay checks, 

the prior approval of the Office of the 

Fiscal Director, Navy Department, 

Washington 25, D. c., must be secured. 

In the event an activity decides that the 

matter of cashi.ng employee pay checks can 

be handled through the cafeteria or 

similar service, local arrangements may be 

made with the management of that service. 

6-3. I~CJ.!E TAX SERVICE.-Prior to the 

time of payment of income tax or the 

preparation of estimates, advisory 

service may be established to assist em- ployees. The local Internal Revenue 

Service can render assistance in the establishment of the service and may lend 

expert interviewers for short periods of 

time. 

6-4. UTILITY BILL PAYMENTS. --Payment 

of gas, light, telephone and "Water bills 

frequently presents a problem to employees. 

Arrangements for the payment of utility 

bills on the premises of a shore es- tablishment may save considerable 

man-hours. 

6-5. OVERSEAS LIFE IHSURANCE. -· Overseas life insurance is available to 

American citizen employees of the Naval 

Establishment serving outside the continental limits of the United States, those 

in training for or a.waiting transportation 

for duties abroad, and supervisory or 

administrative employees in the United 

States who in the no:nnal course of their 

duties are required to make trips abroad. 

A sala:ey allotment may be ma.de to cover payment of this insurance as provided in 

NOPI 5. Activities interested in a group life insurance plan prav:l.ding over- seas coverage should write directly to 

the Dr Agencies Employees Protective 

Association, 1040 Washington Building, 

15th street and New York Avenue, 

Washington 5, D. c. 

SECTION 7, RECREATION SERVICES 

ParagraphS' 

General statement................ 7-1 

Recreation associations.......... 7-2 

Isolated stations and 

overseas areas ••••••••••••••••• 7-3 

7-1. GENERAL STATEUENT.-The D~artment of the Navy recognizes the need for 

individual employees and groups of employees to participate in recreation 

activities. The extent to which 

recreation and entertainment activities 

10 Ootobei' 1?4?. 
lOClPI 66.7-1 

should be encouraged by naval activities 

depends upon the avail.ability o.f' adequate 

community facilities and the needs and 

interests of the employees. Since the 

Conptroller General holds that appropriated funds may not be used .f'or the payment 

of' salaries o.f' civilian employees to develop, 

orgard.ze, or supervise recreation programs 

.f'or civilian employees, it is necessary that 

recreation programs be developed through the 

direction and leadership of organized employee recreation associations or groups. 

The activities of employee recreation groups or associations may be encouraged by making 

available to them such station .f'acilities as exist, giving adequate publicity to their 

programs through station papers and otherwise, 

and by recognizing them as perfo.nning a serlic~ 

for the naval activity. 

7-2. RECREATIGI ASSOCIATIONS. --Fomployees 

may .f'orm such recreation associations as they consiP,er desirable and a• approved by 

heads of' activities. Ordi~ their funds 

for initial operation may be raised by an assessment of dues or ticket sales .f'or such 

group activities as they sponsor. 

7-J. ISOLA.TED STATIONS AND OVERSEAS 

AREAS.--At isolated stations and in overseas 

areas, civilian employees and their dependents 

may be authorized to participate in the use of' such military recreation funds as the 

Chief' o.f' Naval Personnel or the Collllllmldant o.f' 

the Jlarine Corps may designate. (See ?£PI 

66.1-1~.) 

SOOTION 8, SPECIAL SERVICES 

Paragraphs 

Transportation ••••••••••••••••••••••• 8-l 

Safety clothing stores ••••••••••••••• 8-2 

Communi11fservices at overseas 

or isolated stations............... 8-3 

8-1. TRANSPCRTATION.--Satisfactory transportation to and from worlc is important, and 

necessary negotiations 'll'ith local transportation companies shoul.d be undertaken to 

maintain adequate schedules. In some instames it may be necessa:ey to arrange for 

the staggering of shifts to spread the 

transportation load over a longer period of 

time. An effective group-riding or shareyour-car program encouraged and promoted 

throueh granting priority for parking privileges, and through the use of bulletin boaros 

and publications, Will ck> much to relieve the 

local transportation and parld.ne problems. 

8-2. SAFETY CLOTHING STORES.--Arrangements 

may be made whereby sa.f'ety clothing, asbestos 

gloves, safety shoes, or other sa.f'ety items 

sale to employees in facilities within the 

activity. Such service may be provided by 

an employee-managed association, such as a Welfare Association or Cafeteria Association. 

8-3. CCJ.Da.1JNITY SERVICES AT OVEHSEAS OR 

ISOLATED STATIONS.--a. General statement.-

At overseas or isolated areas where adequate 

community life and facilities are not 

present, heads o.f' activities are authoiized 

to establish such comnunity facilities as 

appear necessary. The following partial 

list is indicative of' the kinds of trade 

1'acilities which might be provided: 

Uedical and Dental Offices 

Insurance and Finance Agents 

Barber and Beauty Shops 

La~ and Cleaning Shops 

Cobbler and Tailor Shops 

Clothing stores 

Drug stores 

Food Stores 

SECTION 9, DOOUMENTS SUPEliSEDED 

9-1. The following document 1 s hereby 

superseded1 

a. lOClPI 66 of 17 Apr 1945. 

necessary to the job are made available .f'or File No. - om 210slhw ............ 

10 October 1949 8 

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