• REF ID:A66903 • 

Proposed Bxeeutive Control Conference 

COMP S/ASST (Mr. Friedan) 2'7 Auguat 54-

Bef'1 D/F trom. CXJ&>, J.6 Aug 5Ji,, Subject u above. 

I think the propoeed regulation and conterence warrant• trial and I VOU.ld 

like to atte:od tirat tev conf'erencea at leaat. 

VDJ.TAM P. l'Rm»WI 

Special Asaistant 

@'pproved for Release by NSA on 03-31-2014 pursuantto E.O. 1352a 
• DISPOSITION FORM 

" • ITY C.ICATIOtl (I/ 11n1) 

FILE NO 

TO 3e'l! Diat:ributiOD 

l. Attacbecl far your cmum.ta e:a4/ or cOllCUl"J'ence is a propo&Gll resul&ticm gCMll"ldrlg tha estal»lillhllmt ot an Emcut1n Contral Conference to 

:repl.am the praaemt; 1D41vidual. monthly brietillp at the J>irei:tar. 

2. It 18 :telt 1ihat the proposec1. 81B1icl v.Ul eave an eatima;l;ed 5-7 

ho'.n"S at 1a&e D1reabor'a tme each re.PortiDS period, anti. al&o lleep the 

Chiefs at Otticea BD1. staff Di'Viaicma ~ in:tonad ot progr.a, 1Jther "tban their oa, that al"8 pm.tilleDt to their operat:tms. 

3. Ill ar.s.r to aaaure 1ih&t au. ;perscms an awre ot the a4'981d;agea to 

be Nalizal f'.ral the c!lart syata at preseata'tlm, aa outlille4 1D th1ll pro2>08e4 Ngl'1a1i1aa, tbe tollow1Dg are note6.: 

a. 91e 1DU:ri4ual preeeBing the 4&ta ia uaured t.be at'tenUm 

o:f the entire gl'OUP 'to the chart unaar d1acuaa1an. 

b. lnU:vianaJa 1"9'1ift'illg the da.ta are mure4 at an opport;um't7 

i'or ob.1eet1w ama.118111 since tile person. ~i»s the briefil!lg vUl. be 

t!.i8c:uaixts 'Ii.be cClqpBZ'1aon at prosraae4 u4 act-..1. per.romance tren4s. 

c. ~ the mnsma eztent posaibl.e, 'the 4ata for &11 peri.ol!a 

r.'.'a.a'.m cm the cbaTt8 8Z'8 ma uni:tona ball1s &Id Will attard. a cmooa ma- r.~ of per.tonanee md progress. 

c1,. Ibis ~ to date. presentation serves 'bo l'90V8 a potent .telly V1cle an& far poaeible 4il&fP'emrn't1 a:l.nae the D1redar can get cmthe-apot cammxt8 from the imliT.1611aJ e ba:ri.DS cogaizanee oZ the -.1ier1&l 

t (9:1.Dg presented. 

l11c.11 

a/s 

S/ASST (CAPT Roltwick) ~ 

S/ASST (Hro Friedman) em 

'Ir 

D D FORM 9 6 REPLACES NME FORM Iii I OCT 48 WHICH MAY BE USliD I FEB 50 

• 

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SUPIRVISIOB • 0 0 • 0 • 0 o • VI 

SBC'lIOI I - SUPERSESSIOI 

This resulation supersedes EA Regulation Bumber 10 .. 7, 

dated 29 Septeli>er 1953 •. 

SEarION II - PmPOSE 

The pm:pose of this regulation ie to ·establish a periodic 

Executive Control Conf'erence as the medium for the sta.m.aTd 

briefing of the Director SD!. his atatt on the ettectivenese 

a.IJd. statue at l'BA operations and programs. 

l. !?he Exec:m.ive Control Ccmf'erenc:e Will be held d.urbs<4 

the f'ourth week f'ollow:l.Dg the close of the coat accounting 

period, the exact 4ap and. times being a.term1Md by the 

Director. DRAfT - - -·-----------------------
- - - - - *'!""" -- - - ----- -- ----

~ ,, .,..· ... 

., • • 

2. The Conference Will be held in two seuicma, &DI!. the 

order of busiDeaa will be as followa: 

First Sesaicm Secontl Sea81on 

Organization Attend S!quence Attend S!qwm.ce 

Direator x x 

Vice DJ.rector x x 

c/s, DCS x x 

Special Asa1atauts x x 

COMP x l x 

P/P x x l 

PERS. x 2 x 

LOG x 3 x 

M x 2 

DJ x 3 

SEC x 4 

DC x 4 

!IqC x 5 

Mlp x 5 

R/D x 6 

Ct:H3EC x 7 

SCH x 6 

C<H! x 1 

PROD x 8 

3. !fhis list:lng is not def'ini ti ve, a.ml if' cleanKl by 

the Colqri;roller, the psrtici:pation am. sequence will be altered. 
. .-

--

• • 

4. All participants will be notified, by the Ccaptroller 1 

of the date and time of fJacb con:f'erence, am. the order of 

busimss. Strict a.4herence to this schedule i8 mce88al'Y, 

Since i.f UDBllticipatecl inte.n'Upt10D8 tend to exteDi the 

period, part of tbs presentation ma..v have to be om:l:ttecl. 

SBCnOW IV - PRoc.m.m: 

i. b core ar tbe E.wcutiw Control Con:f'erence will be 

a chart aysta 4esigne4 to facilitate the presentation of 

programa. In respect to maJar programs, the charts wUl be 

identicaJ.. With those :lncludacl in the Director• s Prosram 

Review and Progress ~ia Notebook. 

2. ~ Cc:IQptroller Will prepare the charts and graphs 

tar the Conterence from data supplied 1n the Progress 

Analy8is Bspcrts 1 RCS 1 lifSA-2631 submitted by each o.ttice 

and~ Division in accordance wit.b IJSA Regulation ll3-l. · 

All cbarta w1ll be baaed on the four-week accounting period 

except in those cases when approved exterDal reports are on 

a monthly basis amt additional statistical mainteDance cost 

would be involved. 

3. A statemmt of tbe UDbelanCed program arena noted 

in the anal:yais of the elate. Will be forwa.ri.ecl to the ·llll!m\ber 

concerned at least three 48\VS prior to the Conference to 

enable him to DBke the neceseaey preparations for the 

4. As the cbm'ts are presented by the Caaptroller, each 

ottice or DlviBicm Cb1et Will be ·cal.led upon by tbe m.reator 

DRA'=T 
. .· • F\e" A:(i'f6903 .. liilMI- I • 

to·discuss aniJ.•explain the unb&laz>cecl areas which the cherts 

reveal. Primary attention v1ll be focused on areas where 

caaea the iDdividual. ba.Ving cognisance al the tacts being 

presented vill be expected to explain tbe cause, how it will 

be correctecl, ·when it will be cOJTectecl, and what can be cloDa 

in the future to pnrvent recurrence. Anticipation of the 

defttlopmmt of ditticulties or problems, am. the taking ot 

pnmmtmtive actiOD is also an important 1\m.ction of this 

cODf'erence • 

5. A tape recording of all Conferences will be macle and 

a cligeat of the transcription will be distributed to those who 

attend. ~s procedure Will help to expedite "follow-up" 

action on problems brought out 1n the meetings • 

SEC'nOB 'V - COVERAGE 

l. Material. to be covered in the briefings will be ot · 

snera.1 types: 

a. Major PrograllS: Tllose program elements Which 

are ot sutticient importance to deserve inclusion in tbe 

Dire~.&?'' s Prograa Review am Progress Analysis Notebook. Por 

· staff' elemeDta, these will be the fUnctionaJ.. programs. ' ' 

b. Minor Progz:ems: Those minor continuiDg programs 

on which the D:Lre~or should be briefed at least once annually. 

c. Sp!cial Projects: One-time pro.jects being 

executed. 

d. Pl.ans: Proposed programa or projects under 

dem!lopnent. 

DRAFT 
• ...... I IJi rt""' 

• ••• • 

:2. ~ ~ presentati.on ~ coverage 'ff1ll ~ ·u 

i 

f'oUova: 

-. • J!Sor Prograas: PrellentatioD. ot status 'With 

. ataa.;1.ys1s· of ."'9-Tiation frca progr&Blild acccmpli~. For . . . . . . . 

any ii18Jor V&l"iation, existitig or projected, 'the Progrea 

. Directoi- Will ata~ what corrective act.ion laaa been tabn or" . . 

. . . . 

more· detailed a.na:cy&is of tlie •ter18.l :fund~ tar .. iDclU'510n: 

·in the l>irectar•_s ll~book. Briefing· on •Jar prosras 'tar 

Wbieh no. vmi&tion in .accomplislmeD.'t .exists need not be 

·pnaentea if'. other •teri&J. out~ below is COD&:.t~ 

more benefi~al.. 

. . 

_b ...... _Special Pro,ieC:ts:.: ·ne status Of ilqportant maJcr 

proJects·· Will :1'r p:reseutea. Vlth an eva.i~tion ot prop-ess or. . • JOl t'..,. ~ . . . · 

succ:e~e ~ . . : : : :. .:::· ~ ,,. .. 

. . . 

one: _minor progr~ will be presented. Every effort will ~ ' . 

mar1e to .cover all minor programs at least once· anm•J ty •. 

a. Plazis: 'lime pe:nid.ttins;, ~ mare tllaD OJl#il·· . 

PrQ&?"• or proJect vl:dch_ is under stuay viμ. be present~ •. 

~·status ot the stu4y, coordinat.ion-·e.ccampl.i8bect ·to. •te; . -·· ~ . . . eart1E.ted 4ate ot submissim ot f'iml. rec• ~t~, . &Id 

other~~ :f~s Uill be included. R~, the ... briefing 14U· ~ be ua9d for the· su~ssion Of f~. 

recQP"'Pda.tioiJs With expectation ·ot a deic1sion. However, if ..... ~ .• .. . . . . 

coordiD&tiOD iS . COJll.Plete 1 if' the Dee)eSSU"y coord.1DatiC11 call 

~ . . .. .. . . . 
.. ·•_, .• 

I ' 

.. ~ 

- -

• • • 

to act thereOIL, t1le brieftng wU1 aerve as tlae af'ticial 

preaeat&ticn. 

llit8pcms1bil1- 'ff# the ~s.on or tbia regulation 

1a aaa1gaec1 to the Ccm,ptroller. 

B! CDllAliD OP LDmBME GBaRAL CAIDE: 

. OJftCIAL: 

GBO. B. CAMPBIL'L 

ColaDel, .AOC M.1~ C1eDeral 

l>ISmmmml III 

L.B. IBCB! 

Rear A4a1ral., m 1iavy 

Cbief ot Staff 

llrr \o) "6 r---7 

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