58670 Federal Register / Vol. 68, No. 197 / Friday, October 10, 2003 / Notices 

at 8:30 a.m. Monday, October 27, 2003 

and is expected to conclude at 1:30 p.m. 

on October 29, 2003.

ADDRESSES: The meetings will be held at 

the Oregon Convention Center, 777 N. E. 

Martin Luther King, Jr. Blvd in Portland, 

Oregon. Plenary sessions will be held in 

meeting rooms D131 and D132. 

Additional information can be 

obtained by writing the DFO at 1200 

Pennsylvania Avenue, NW. (1306A), 

Washington, DC 20460.

FOR FURTHER INFORMATION CONTACT: The 

DFO for the Local Government Advisory 

Committee (LGAC) is Paul Guthrie (202) 

564–3649.

Dated: September 30, 2003. 

Paul N. Guthrie, 

Designated Federal Officer, Local Government 

Advisory Committee.

[FR Doc. 03–25808 Filed 10–9–03; 8:45 am] 

BILLING CODE 6560–50–P

ENVIRONMENTAL PROTECTION 

AGENCY 

[FRL–7572–3; OEI–2003–0034] 

Privacy Act of 1974; Notice of System 

of Records

AGENCY: Environmental Protection 

Agency.

ACTION: Notice; amendment to Notice of 

Privacy Act System of Records EPA–1. 

SUMMARY: The Environmental Protection 

Agency (EPA or Agency) is amending a 

Privacy Act system of records to reflect 

the agency’s migration from its legacy 

Payroll and Personnel System (EPAYS) 

to PeoplePlus, a modern, commercial off 

the shelf system. PeoplePlus allows the 

agency to fully integrate its payroll and 

HR systems and supports the 

government-wide initiative led by the 

Office of Personnel Management (OPM) 

to consolidate executive branch payroll 

providers. This advance in technology 

paves the way for EPA to become a 

payroll customer of USDA’s National 

Finance Center at the start of FY2005. 

The PeoplePlus system consists of 

two separate applications. One 

application will perform HR functions, 

and the other will perform payroll, and 

time and labor functions. The records 

and routine uses of the information in 

the HR application remain covered by a 

government-wide notice published by 

OPM April 27, 2000 at 65 FR 24732. The 

EPA notice published today is a 

technical amendment to EPA’s system 

of records to notify the public of the 

routine uses for the new payroll, time, 

and labor application. This notice does 

not affect any Privacy Act rights already 

accorded individuals who are the 

subject of agency payroll records. 

PeoplePlus will not change the nature of 

the records currently kept by EPA, and 

no new uses of information are 

proposed. This action simply gives 

notice that EPAYS is being replaced by 

PeoplePlus. The records are needed to 

administer EPA’s pay and leave 

requirements, including processing, 

accounting and reporting requirements. 

Today’s notice rescinds the portions 

of EPA’s notice published in the Federal 

Register February 22, 2002, at 67 FR 

8246 that pertain to the legacy EPAYS 

system.

DATES: This notice is effective October 

10, 2003.

FOR FURTHER INFORMATION CONTACT:

Melvin Visnick, Chief, Washington 

Finance Center, Office of the Chief 

Financial Officer, U.S. Environmental 

Protection Agency, 1200 Pennsylvania 

Ave., NW., (MC 2734R), Washington, 

DC 20460, 202–564–4944. 

Additional information about 

implementation of the Privacy Act at 

EPA is available on the Internet at

http://www.epa.gov/privacy/.

SUPPLEMENTARY INFORMATION: EPA 

prepares and processes payroll for its 

employees and for employees of the 

Department of Transportation’s Surface 

Transportation Board (STB). EPA’s 

legacy Payroll and Personnel System 

(EPAYS) is more than 30 years old, and 

the Agency is replacing it with 

PeoplePlus, a modern, fully integrated 

human resources (HR), payroll, time and 

labor system. PeoplePlus will not be 

used to prepare and process payroll for 

STB. 

Replacing EPAYS is part of an overall 

e-government effort led by the Office of 

Personnel Management (OPM) to 

consolidate executive branch payroll 

providers and to simplify and 

standardize civilian payroll procedures 

across the Federal government. The epayroll initiative will transform the 

current federal civilian payroll service 

delivery environment and realize 

efficiencies government-wide. 

Implementation of PeoplePlus at EPA 

helps establish the technical 

infrastructure for EPA to become a 

payroll customer of the National 

Finance Center at the start of FY 2005, 

supporting government-wide payroll 

consolidation through a phased 

approach that incorporates modern 

technology. 

The PeoplePlus system consists of 

two separate applications. One 

application performs HR functions, and 

the other performs payroll, time, and 

labor functions. The records and routine 

uses of the information in the HR 

application remain covered by OPM/

GOVT–1, a government-wide notice 

published by OPM April 27, 2000 at 65 

FR 24732. The EPA notice published 

today is a technical amendment to 

EPA’s system of records to notify the 

public of the routine uses for the new 

payroll, time, and labor application in 

PeoplePlus. This notice does not affect 

any Privacy Act rights accorded 

individuals who are the subject of 

agency payroll records. The nature of 

the records kept by EPA remains the 

same, and no new uses of the 

information are proposed. This action 

simply gives notice that EPAYS is being 

replaced by the PeoplePlus payroll, 

time, and labor application. The records 

are needed to administer EPA’s pay and 

leave requirements, including 

processing, accounting and reporting 

requirements. 

Today’s notice rescinds the portions 

of EPA’s notice published in the Federal 

Register February 22, 2002, at 67 FR 

8246 that pertain to the EPA–1 system 

of records. 

To Obtain Copies of This Document and 

Related Information 

EPA has established an official public 

docket for this action under Docket ID 

No. OEI–2003–0034. The official public 

docket is the collection of materials that 

is available for public viewing at the 

Office of Environmental Information 

(OEI) Docket in the EPA Docket Center, 

(EPA/DC) EPA West, Room B102, 1301 

Constitution Ave., NW., Washington, 

DC. The EPA Docket Center Public 

Reading Room is open from 8:30 a.m. to 

4:30 p.m., Monday through Friday, 

excluding legal holidays. The telephone 

number for the Reading Room is (202) 

566–1744, and the telephone number for 

the OEI Docket is (202) 566–1752. 

An electronic version of the public 

docket is available through EPA’s 

electronic public docket and comment 

system, EPA Dockets. You may use EPA 

Dockets at http://www.epa.gov/edocket/

to view public comments, access the 

index listing of the contents of the 

official public docket, and to access 

those documents in the public docket 

that are available electronically. 

Although not all docket materials may 

be available electronically, you may still 

access any of the publicly available 

docket materials through the docket 

facility identified above. 

More information on implementation 

of the Privacy Act at EPA is available at 

http://www.epa.gov/privacy/.

Federal Register / Vol. 68, No. 197 / Friday, October 10, 2003 / Notices 58671

Dated: October 3, 2003. 

Richard D. Otis, Jr., 

Deputy Assistant Administrator, Office of 

Environmental Information.

EPA–1 

SYSTEM NAME: 

PeoplePlus Payroll, Time and Labor 

Application. 

SYSTEM LOCATION: 

National Computer Center, 

Environmental Protection Agency, 

Research Triangle Park, North Carolina 

27711. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Current and former EPA employees 

including Health and Human Services 

Public Health Service Commissioned 

Officers assigned to EPA and employees 

of the Surface Transportation Board 

(formerly the Interstate Commerce 

Commission), Department of 

Transportation. 

CATEGORIES OF RECORDS COVERED BY THE

SYSTEM: 

This system contains personnel, basic 

benefits, pay, cash awards, and leave 

records. This includes, but is not 

limited to, employee information such 

as: Name(s), date of birth, social security 

number, home and mailing addresses, 

grade, employing organization, salary, 

pay plan, number of hours worked, 

overtime, compensatory time, leave 

accrual rate, leave usage and balances, 

Civil Service Retirement and Federal 

Retirement System contributions, FICA 

withholdings, Federal, State, and city 

tax withholdings, Federal Employee 

Group Life Insurance withholdings, 

Federal Employee Health Benefits 

withholdings, charitable deductions, 

allotments to financial organizations, 

garnishments, savings bonds allotments, 

union dues withholdings, deductions 

for Internal Revenue Service levies, 

court ordered child support levies, 

Federal salary offset deductions, and 

information on the Leave Transfer 

Program and the Leave Bank Program. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 5101 et seq.; 5 U.S.C. 5501 

et seq.; 5 U.S.C. 5525 et seq.; 5 U.S.C. 

5701 et seq.; 5 U.S.C. 6301 et seq.; 31 

U.S.C. 3512; Executive Order 9397 (Nov. 

22, 1943). 

PURPOSE(S): 

The records are needed to administer 

EPA’s pay and leave requirements, 

including processing, accounting and 

reporting requirements. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS, AND

THE PURPOSES OF SUCH USES: 

A. To the Department of Treasury to 

issue checks, make payments, make 

electronic funds transfers, and issue 

U.S. Savings Bonds. 

B. To the Department of Agriculture 

National Finance Center to credit Thrift 

Savings Plan deductions and loan 

payments to employee accounts. 

C. To the Department of Labor in 

connection with a claim filed by an 

employee for compensation due to a job 

connected injury or illness. 

D. To the Internal Revenue Service; 

Social Security Administration; and 

State and local tax authorities in 

connection with the withholding of 

employment taxes. 

E. To State Unemployment Offices in 

connection with a claim filed by former 

employees for unemployment benefits. 

F. To the officials of labor 

organizations as to the identity of 

employees contributing union dues each 

pay period and the amount of dues 

withheld from each employee. 

G. To the Office of Personnel 

Management and to Health Benefit 

carriers in connection with enrollment 

and payroll deductions.

H. To the Office of Personnel 

Management in connection with 

employee retirement and life insurance 

deductions. 

I. To the Combined Federal Campaign 

in connection with payroll deductions 

for charitable contributions. 

J. To the Office of Management and 

Budget and Department of the Treasury 

to provide required reports on financial 

management responsibilities. 

K. To provide information as 

necessary to other Federal, State, local 

or foreign agencies conducting 

computer matching programs to help 

eliminate fraud and abuse and to detect 

unauthorized overpayments made to 

individuals. When disclosures are made 

as part of computer matching programs, 

EPA will comply with the Computer 

Matching and Privacy Protection Act of 

1988. 

L. To the Internal Revenue Service in 

connection with withholdings for tax 

levies. 

M. To the Social Security 

Administration and the Department of 

Health and Human Services to provide 

information on newly hired employees 

for child support enforcement purposes. 

N. To the Department of Health and 

Human Services in connection with the 

master personnel and payroll files for 

their Public Health Service Officers. 

GENERAL ROUTINE USES OF EPA SYSTEMS OF

RECORDS: 

A. Disclosure for Law Enforcement 

Purposes—Information may be 

disclosed to the appropriate Federal, 

State, local, tribal, or foreign agency 

responsible for investigating, 

prosecuting, enforcing, or implementing 

a statute, rule, regulation, or order, if the 

information is relevant to a violation or 

potential violation of civil or criminal 

law or regulation within the jurisdiction 

of the receiving entity. 

B. Disclosure Incident to Requesting 

Information—Information may be 

disclosed to any source from which 

additional information is requested (to 

the extent necessary to identify the 

individual, inform the source of the 

purpose of the request, and to identify 

the type of information requested), 

when necessary to obtain information 

relevant to an agency decision 

concerning retention of an employee or 

other personnel action (other than 

hiring), retention of a security clearance, 

the letting of a contract, or the issuance 

or retention of a grant, or other benefit 

C. Disclosure to Requesting Agency—

Disclosure may be made to a Federal, 

State, local, foreign, or tribal or other 

public authority of the fact that this 

system of records contains information 

relevant to the retention of an employee, 

the retention of a security clearance, the 

letting of a contract, or the issuance or 

retention of a license, grant, or other 

benefit. The other agency or licensing 

organization may then make a request 

supported by the written consent of the 

individual for the entire record if it so 

chooses. No disclosure will be made 

unless the information has been 

determined to be sufficiently reliable to 

support a referral to another office 

within the agency or to another Federal 

agency for criminal, civil, 

administrative, personnel, or regulatory 

action. 

D. Disclosure to Office of Management 

and Budget—Information may be 

disclosed to the Office of Management 

and Budget at any stage in the 

legislative coordination and clearance 

process in connection with private relief 

legislation as set forth in OMB Circular 

No. A–19. 

E. Disclosure to Congressional 

Offices—Information may be disclosed 

to a congressional office from the record 

of an individual in response to an 

inquiry from the congressional office 

made at the request of the individual. 

F. Disclosure to Department of 

Justice—Information may be disclosed 

to the Department of Justice, or in a 

proceeding before a court, adjudicative 

body, or other administrative body 

before which the Agency is authorized 

58672 Federal Register / Vol. 68, No. 197 / Friday, October 10, 2003 / Notices 

to appear, when: (1) The Agency, or any 

component thereof; (2) Any employee of 

the Agency in his or her official 

capacity; (3) Any employee of the 

Agency in his or her individual capacity 

where the Department of Justice or the 

Agency have agreed to represent the 

employee; or (4) The United States, if 

the Agency determines that litigation is 

likely to affect the Agency or any of its 

components, is a party to litigation or 

has an interest in such litigation, and 

the use of such records by the 

Department of Justice or the Agency is 

deemed by the Agency to be relevant 

and necessary to the litigation provided, 

however, that in each case it has been 

determined that the disclosure is 

compatible with the purpose for which 

the records were collected. 

G. Disclosure to the National 

Archives—Information may be 

disclosed to the National Archives and 

Records Administration in records 

management inspections. 

H. Disclosure to Contractors, 

Grantees, and Others—Information may 

be disclosed to contractors, grantees, 

consultants, or volunteers performing or 

working on a contract, service, grant, 

cooperative agreement, job, or other 

activity for the Agency and who have a 

need to have access to the information 

in the performance of their duties or 

activities for the Agency. When 

appropriate, recipients will be required 

to comply with the requirements of the 

Privacy Act of 1974 as provided in 5 

U.S.C. 552a(m). 

I. Disclosures for Administrative 

Claims, Complaints, and Appeals—

Information from this system of records 

may be disclosed to an authorized 

appeal grievance examiner, formal 

complaints examiner, equal 

employment opportunity investigator, 

arbitrator or other person properly 

engaged in investigation or settlement of 

an administrative grievance, complaint, 

claim, or appeal filed by an employee, 

but only to the extent that the 

information is relevant and necessary to 

the proceeding. Agencies that may 

obtain information under this routine 

use include, but are not limited to, the 

Office of Personnel Management, Office 

of Special Counsel, Merit Systems 

Protection Board, Federal Labor 

Relations Authority, Equal Employment 

Opportunity Commission, and Office of 

Government Ethics. 

J. Disclosure to the Office of Personnel 

Management—Information from this 

system of records may be disclosed to 

the Office of Personnel Management 

pursuant to that agency’s responsibility 

for evaluation and oversight of Federal 

personnel management. 

K. Disclosure in Connection with 

Litigation—Information from this 

system of records may be disclosed in 

connection with litigation or settlement 

discussions regarding claims by or 

against the Agency, including public 

filing with a court, to the extent that 

disclosure of the information is relevant 

and necessary to the litigation or 

discussions and except where court 

orders are otherwise required under 

section (b)(11) of the Privacy Act of 

1974, 5 U.S.C. 552a(b)(11).

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

These records are maintained in hard 

copy formats and computer processable 

storage media such as computer tapes 

and disks. The computer storage devices 

are located in the National Computer 

Center, Research Triangle Park, North 

Carolina. Backup tapes will be 

maintained at a disaster recovery site. 

RETRIEVABILITY: 

These records are retrieved by the 

employee identification number or 

name. 

SAFEGUARDS: 

Computer records are maintained in a 

secure password protected environment. 

Access to computer records is limited to 

those who have a need to know. 

Permission level assignments will allow 

users access only to those functions for 

which they are authorized. Paper 

records are maintained in locked metal 

file cabinets. All records are maintained 

in secure, access-controlled areas or 

buildings. 

RETENTION AND DISPOSAL: 

The retention of data in the system 

will in accordance with the U.S. EPA 

Records Schedule, as been approved by 

the National Archives and Records 

Administration. Employee records are 

retained on magnetic tapes for an 

indefinite period. Hard copy records are 

maintained for varying periods of time, 

at which time they are disposed of by 

shredding. 

SYSTEM MANAGER(S) AND ADDRESS: 

David Bloom, Acting Director, 

Financial Services Division, Office of 

the Comptroller, Office of Chief 

Financial Officer, U.S. Environmental 

Protection Agency, 1200 Pennsylvania 

Avenue NW., (MC 2734R), Washington, 

DC 20460, 202–564–3013. 

NOTIFICATION PROCEDURES: 

Individuals who want to know 

whether this system of records contains 

information about them, who want to 

access to their records, or who want to 

contest the contents of a record, should 

make a written request to the System 

Manager. Individuals must furnish the 

following information for their records 

to be located and identified: 

A. Full name. 

B. Date of birth. 

C. Social security number. 

D. Last employing organization 

(include duty station location) and, for 

former EPA employees, approximate 

date(s) of employment. 

E. Signature. 

RECORD ACCESS PROCEDURE: 

Individuals wishing to request access 

to their records should follow the 

Notification Procedures. Individuals 

requesting access will also be required 

to provide adequate identification, such 

as a driver’s license, employee 

identification card, or other identifying 

document. Additional identification 

procedures may be required in some 

instances. 

CONTESTING RECORD PROCEDURE: 

Individuals requesting correction or 

amendment of their records should 

follow the Notification Procedures and 

also identify the record or information 

to be changed. Complete EPA Privacy 

Act procedures are set out in 40 CFR 

part 16. 

RECORD SOURCE CATEGORIES: 

Information in this system of records 

is provided by 

A. The individual on whom the 

record is maintained. 

B. Agency officials such as managers 

and supervisors. 

C. Consumer reporting agencies, debt 

collection agencies, Department of 

Treasury, and other Federal agencies. 

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT: 

None.

[FR Doc. 03–25807 Filed 10–9–03; 8:45 am] 

BILLING CODE 6560–50–P

ENVIRONMENTAL PROTECTION 

AGENCY 

[FRL–7571–6] 

Notice of Proposed Administrative 

Cost Recovery Settlement Pursuant to 

the Comprehensive Environmental 

Response, Compensation, and Liability 

Act

AGENCY: Environmental Protection 

Agency.

ACTION: Notice; request for public 

comment. 

SUMMARY: In accordance with Section 

122(i) of the Comprehensive