. , 

rlON U/tm'I) 

DISPOSITION FORM 

FILE NO. I SUBJECT 

TO 

Chiefs or of fices and 

Staff Divisions 

All ACP's 

FROM 

Data Sheets for Ke Personnel 

DATE COMMENT NO. 1 

1. NSA Regulation 30-4 dated 18 May 1954 provides that "Data Sheets 

for NSA Key Personnel" (NSA Form 1179) will be maint.sined ons 

a. All military personnel in pay grade o-S or higher 

b. All civiliani personnel in pay grade as 14 or higher 

o. All Office, Division and Branch chiefs, regardless <•f grade 

d. Certain other personnel as rre.y from tins to time be aeleoted 

by the Direct.or ar the Chier of St.arr • 

. D FORM 10-.5f80l"11 * " . GOVHNM£NT fl81NTIN• Dn'ICI: 

- .;~. iFEe~;:a..;L.a.-=~=.;.:.:::::,.:.;:::::::.:::::..:.,:::.:..;:::::,.:;.:~.=.1..=;..:,~ .......... ----------u-rs-u-a-n-t-to---E-.0---.-1-3-5~2~ 

~ ,.,~ ~ ~ ... t 

... "" - ,11 ·-
,. ~ 

REF ID:A71802 

NATIOifAL SWURITl AGENCY 

Washington 25, D. c. 

lfSA RFXJULATION 

NUMBER 3t?-lf. 

EFFJOOTIVE UNTIL 1 MAY 1955 UNLESS SOONER 

RESCINDED OR SUPERSEDED 

DATA SHEETS FOR NATIONAL SIOC!URITI AGENCY KEY PERSONNEL 

SECTION 

-- POLICY • • • • • • • • • • • • • • • I 

GEMERAL •••••••••• • • • • II 

RES~SmILI'l'IES • .. • • • • • • • • III 

PROOEDtJR.ES • • • • • • .. • • .. • "I:!/ 

SUPERVISION • • • • • • • V 

SECTION I - POLICY 

Three volumes of "Data Sheets for NSA Key Personnel" (RSA. Form 

No. 1179) will be maintained on a current basis in the off'ices of 

the Chief ot Sta:ft, the Chief of Personnel Division, and the Chiefs 

ot the Military and Civilian Personnel Branchea (ao appropriate), 

tor reference purposes. 

SECTION II - GENERAL 

1. Ee.ch volume ot Data Sheets for NSA Key Personnel wiJ.l•in• 

elude an NBA Form 1179 on: 

- a. All HSA military personnel in pay grade 05 and ubove. 

b. All NSA civilian person11el in grade GS-14 and al>ove. 

c. All Ottice, Division, and Branch Chiets, regardless of 

grade. 

d. Certain other personnel as may f'ran time to tim·!! be 

selected. by the Director or the Chief ot Bta:rr ~or inclusion in the 

volumes. 

2. All volumes will be brought up to date at the ertd ot each 

ceJ.en4ar month to insure their accuracy at that time. 

3. De.ta Sheets will be prepared, whenever possible, "!n such 

--in.iniier that they will require no class1f'icat1on; in no. event _iii1_tiiey 

be classified higher than SECRlln'. 
REF ID:A71B'i e 

BSA REGULATION RO. __ 3~-lf. 18 May 1954 

Sl!X'!TION III - 'RESPONSIBILITIES I 

1. The Chie:r, Military Personnel B\"'anch, will be responsible 

tor the collection of Data Sheets for military personnel. 

2. The Chie:r, Civilian Personnel Branch, will be responsible 

for the collection of Data Sheets for civilian personnel. 

3. The Chief', Personnel Division, will be responsible f'or the 

consolidation o't all new Data Sheets and the preparation and maintenance of indic~s to _the volumes, as prescribed in paragraph 3, Section IV, below; and for the periodic review of the volume to insure 

its accuracy. 

SECTION IV - PROCEDURES 

l. Military Personnel. 

a. '.Initial Data Sheet. De.ta Sheets will be prepared in the 

Military Personnel Branch at the time of asslgnment of all officers 

in pay grade 05 or higher to duty with NSA. 

b. R~assignment. Upon reassignment o't any officer to a 

duty which will result in his coming Within the proVisions o't this 

Regulation, a Data Sheet will be prepared in triplicate at the appropriate ACP and forwarded immediately to the Chief', Military 

Personnel Branch; when an officer is reassigned f'ran one .ACP to 

another, the gaining ACP will have the form completed and forwarded 

immediately to the Chief', Military Personnel Branch. 

c. ~romotion. Upon promotion of any officer to pay grade 

05 the appropriate ACP will have the Data Sheet prepared and forwarded immediately to the Chiet, Military Personnel. Branch. 

d. Detachment. When an individual is detached from service 

with BSA, the pata Sheet held by the Chief', Military Personnel Branch, 

will be withdrawn and the Chief', Personnel Division, so notified. 

2. Civilian Personnel. I I 

a. Initial De.ta Sheet. The Chiet, Civilian Personnel Branch., 

will have Data Sheets prepared tor all civilian appointees, as required, 

at the time of their entrance on duty. -

b. Reassignment. Upon reassignment o't any employee to a position which ~ii result in his coming within the provisions of this 

Regul.ation, a Data Sheet will be prepared in triplicate at the appropriate ACP and torwarded immediately to the Chief', Civilian Personnel 

Branch; when the reassignment is tram one ACP to another, the gainins 

ACP will have the Data Sheet completed and f'orwe.rded immediately i:;o 

the Chief', C:!;v;Llian Personnel Branch. 

- 2 -

' 
I ' REF ID:A71802 

e I .. _, • 

BSA ~TION BO. _30·4 18 May; 1951J 

c. Pranotion. Upon promotion of any civilian empic1yee to 

grade 00-14, the appropriate ACP Will have the Data Sheet prt=·pared 

and ~~rwarded inwediately to the Chiet / Civilian Personne:J. Bt·anch. 

d. SeE!,re.tion. When an individual is sepo.rated frcm the 

Agency, the Da~Slieetheld by the Chief', Civilian Personnel Branch, 

will be -~tbd.rawu_ and the Chief, Personnel Division, so not~f ied. 

,3. Maintenance or the Volumes. All Data Sheets will be forwarded by the cii:iet of the Military and Civilian Personne1 Bx e.nches 

to t~~ Chief, Personnel Division, on the 3oth de.y ot ea.ch mo"C·th, 

accooiPanied by a uummary of pen-and-ink changes required to bring 

existing Data Sheets up to date, and a listing of those Data Sheets 

to be vithdre.wn from the volumes. The Sheets will be consolidated 

in alphabetical order, and two indices prepared for the vol'Ult.ea as 

amended (one alphabet1.cal by name, and the second alphabetical b;y 

name tpr each Ottice and Staff' Division). 'l'he origil'lals of new 

Data Sheets and the ·two Indices, together with a consolidated SUDl .. 

mary ot additions, corrections, end deletions to the volume will 

then be forwarded to the Chiet ot Starr prior to the tif'th working 

day ot the succeeding month tor inclusion in the volume held by him. 

SECTION V • SUPERVISION 

,Supervision tor the implementation of the policy established 

herein is the responsibility of the Chief, Personnel Division. 

BY COMMA:tm OF LIEUTENANT GENERAL CAlfINE: 

Colonel, AGC 

AdJuta1l'I; General 

DISTRIBCm:ON III 

D. M. AGNEW . Captain, US :Navy 

Acting Chief of Sta.ft 

- 3 -