REF ID:A59224 ,, --- DEP.i\R'nliENT OF DEFENSE 

liBl-1ED l!"'ORCi!S SECURITY }.GEN<JY 

Waa~ington 25, D. C. 

00 l 

:.]'S.r'~ MEI·~ORH.IIDUM riO • 32-77 14 Dec~ber 1951 

SUBJECT: Lillli tat ions on Personnel l .. otions - Wh1 tten .:.Jn.end.mont. 

l. The Firut Supplenental .l\ppropria ti on Act, 1952 (Public Law 253, 

82nd Conpress) bccE;JJJ.e effec·t;i ve l November 1951. Section 13 lJ of this 

~·1.ct, the "Whitten .: .. mond.m.ent, 11 contains detailed :provisions which apply 

t.o o.d."':!.inistru.tion of AFS.'\ r~nd :A\ civilian peraonnel a.a follows: 

o.. C1£.ssifica.tion i\ct e-re;ployees. 

~ 

(1) :.ppointreents s.nd P!'Omotions. .All E;.ppointmenta and promotions 

will conttnuo to be made as Schedule B oxce:pted apIJointments. 

U..FS£ .. &nd .ASi. have been authorized an exce:ption to that part 

of the Whitton .iJllondm.ent raquiring that such :ict1.ons be made 

t .aup.ori:.ry. ) 

(2) Rea.ssifl1!aont e.f'ttr ~p-pointment. No eri.ployeo will be re~ssigned 

to c di.ff·orent lino of work within 3 '!:.l.onths after appointment 

if the position to be filled ia in gi:s~de GS 2, 3, 4 or 5; or 

withi~ 6 t~)ntha after ~ppointmcnt if the position to be filled 

ia in gr:J.do GS 6 or abovu. 

(3) :.ctions from. sr~~de CS-2 through GS-5': 

(P.) No Ol'~:plo;;oo or forrr..or Federal omployoo may be appointed 

or promoted to a higher grado within 3 ~onths 3ftor his 

u1st eppointn0nt. 

(b) No ocyloyoo or f'ormcr Fedorc.1 employee rn..n.y bo e.dvanced 

more tha.n 2 grcdos '1bOVC' the lowest grud0 ho held within 

tho pest 12 months. This o.dvnncoment me.y be 2 gro.dcs o.t 

on~ ti~c or in 2 sop..n..r~to ~ctions. 

(l~) :.ctions to grcdo GS-·6 c.nd above. 

(a) lI·:J oLrloyec or forr:!or Fodore.l OI'.lJ:iloyce muy be Eq1pointod 

or prori~otod to a higher gra.de within 12 mo1:ths after tho 

c.ppointment which 1:oBP.n his latest period of continuous 

Fcdcrc.l ompl.oy::-..cnt, or c.f'toi• his last a.ppointu.ent or 

promotion to a hishor gredo (whichever ia lc.ter), and 

(b) No oreployoo or forn10r omployoo rr.£..y be a.dv:J.ncod more than 

one gi.-'.'.ldo a.bovo the lowest gTude ho hold within tho :past 

12 r. .. onths. However, in tho followinc; ccsco ho t!ll..Y be 

udvnnced 2 gre.des ~bovo tho lowest grado he hold within 

tho p~st 12 nonths when tho position to be filled is: 

@'pp roved for Release by NSA on 07-24-2013 pursuantto E .0. 1352a 

'. 

... .... ,, 

- . 
\. 

REF ID:A59224 

14 D,:ccmbcr 1951 

l Not hichor thc.n gru.do GS-ll and is in a l:i.no of work 

properly classified at two-g:L•ad.o intervals under tho 

Clc.ssifi c:::. ti on ;~ct o:f' 1949. 

2 In tho c.gcncy in which ho io serving if there is no 

position in tho norraa.l lino of promotion in tho gr:-u.de 

iIDL'lCdio.tely below tl:.i<::.t of tho position to bu filled a.n:l 

prior ~pprovo.l of the Civil Service Commission roprosonta.tlvc bas boon obtained. 

(5) E1r...ployooo deu1otod or acpa.ratcd by reduction in force. T110 

rosirictionaC5TthoW"'b.i t'Eon /,mooomcnt do not apply to any 

employee uho is belng appointed or promoted to r.~ny gi.•adu up 

to nnd includinG tho.t from which ho hti.d over boon domotod or 

uop:..ro:tcd, by a.ny Fcdcrc.l t.soncy, boco.uso of reduction in force. 

:~ny tiuc or grade roquiromont for :promotion abovu tho grad.o 

from whici:1 he hc.d boon so:parc.t©d or d.omoted. will begin with the 

effective d..-:.te of his e.:ppointmont er pror.1otion to thr".t gra.de. 

b. We.go Bo6.rd or:1ployoos. Tho provisions of the Whitton 1-1.mcndmont do 

not a.pp~· to W:.go Bo:..:.rd employees at tho present time. 

2. Peroom1cl a.ct ions k.ken sube::equent to 31 October 1951 will be roviow.::d. on tho resis of the roquircmonts of the Whitton Amcndrl.ont o.s they 

a.p11ly to ~-J.i'St. and ;.s;~. 

3. Incloaod is a series of questiono o..nd ·::.nswcra concornine; the o.:pplico.tion of tho Whitton Ancndmcnt to personnel o.ctiona. 

4. Tho Chief, .\SA, concurs thv.t the provieione of" this memorandum 

apply to ASA personnel. 

5. A rcviflion of ,"Ji'S,",, Mor:1orr.ndum No. 32-76, 5 Sopt. 1951, subJoct: 

"Pronotion P0licy - .'.FS.{,, Cl vi lio.n Empluycos," will bo published to include 

tho provisions of tho Whitten ~mond.mcnt, retroactive to 1 November 1951. 

FOR TEE DIRECTOR: 

Incloourc - 1 

Liat of qucations and anDwors 

DISTRIBUTIO:tJ III 2 

{,] z::'il / ~?7 ....... .::J;.. . ~ r.i.e;;.,,,..~(lt:f; / __ 

'\. _:.;-

GEO. E. Ci.Iv.IPBELL 

Colonel, 1 .. ac 

:.dJutant GcnerEil 

• 
i\ 

REF ID:A59224 

' ._; 

Q.llESTIO~""S AND Af'!SWE.RS CONCERNING TEE APPLICATION 

OF TEE WHITTEN AMH:!IDMENI' TO PERSONNEL ACTIONS 

1. Q.. An el!l.ployee was prcmoted to a grade GS-9 position one year ago. 

He resigned from this position six months e.go. May he now be 

appointed to a grade GS-10 poa1t1oni 

.:. • Yes, inasmuch as one year has elapsed oince his last promotion. 

(If, however, he ia now appointed to a gred.e GS-9 position, one 

yer:r must elapse from the date of his new appointment before he 

may be promoted.) 

2. Q. A former Federal employee resigned mere than a yee:r ago from a 

~e.de GS-7 position. Is there any limitation on the gre.de to 

which he mny now be appointod? 

A. No. Since ho ha.s not been omployed by tho Federal Govorm:i.ent 

within the past year he may now bo appointed to any position for 

which he poaseosea necessary experience or training to qua,lify. 

3. Q. An. employue with no provioua Fcdare.l service be.a been given an 

appointment to a grade GS-3 position. How soon may he be 

:promoted to a gra.do GS-4? 

. 

~·· 

4. Q.. 

. 

.. . 

5 •. Q. 

The employee Tik."'-Y be promoted e.f't~r three calendar months he.Yd 

ola:pscd from date of ap:pointmcnt, rrovided ho is otherwise 

que. lif'i ed. 

W!.1.en ma.y the emr,loyee who wus promoted to (:7'ado GS-4 in the :previous question be :promotud to arado GS-5? 

Re may bo :promoted at any time to a @:'ade GS-5 position for which he 

meets tho qu.e.lif'ica.tion at~ndo.rds. 

fl.n 0mplo;roo we.a appoir.Ltod at GS-2 on 1 January 1951, promoted to 

GS-3 on 15 l~pril 1951 and promoted to C-S-4 on l .. 1.ugu.st 1951. A 

:promotion to grade GS-5 was processed eff'ectivo 4 Novenber 1951. 

Should trds action bo cnncoled? 

•h Yes. Tho employee rmy not legally bo r,romoted to gm.do GS-5 

until one yoc.r bas oil:~psed since his promotion to grad:i GS-3. No 

cm:ployoo Ina;'.• bo advanced more than two grades &bo-.ro t~.•"l J.:-···')3t 

srado hold within tho p'lat twolvo months,; i.o., 15 ~.:p .. ~ ... ) 15.'52. 

6. Q. Whon o.n employee moves between Fodcra.l e.goncios ~t "';ho r•1mr... grado 

without 0. brc'.l.k in ::mrvico, should service in bo":.h r.gJ~1CiJE. be 'COUsid0rcd in dotormtninG eligibility for promot:i.on:: 

A. Yeo. 

Incl. l wUi.1 .,,."ii'SA ~el:J.Or~.ndur.. No. 32-77 of 14 D0canber 1951 

FORM A7031 SEP 97 

NSN: 7540-FM-001-5622 
REF ID:A59224 

? • Q. An employee wus appointed to an excepted position in grade GS-11 

in January 1951. In July 1951 his excepted appointment was terminated and he was appointed without l'llleak in service to a competitive 

position of the snme gi:-ade. When may ~be promoted? 

A. Thls employee may be promoted in JanuttrJ 1952. Thie answer would 

also be true if he bad been appointe4 to ~ competitive position in 

Je.nua.ry 1951 and subsequently cbr:.nged tQ ~n excepted position of 

the sa..me grade without a breo.lc in s~vtoe .. 

8. Q. If n position is alloc:::.ted to a higbeJt' E'J'O.de but the incumbent does 

not satisfy rcquire111ents, what o.ot;1.o.n should be taken? 

A. t.ction should first l::e to.ken to det~rmi:ne eligibility for pr~otion 

in terms of time Lnd gr~de requiremente ot t~e 'Whitten Are.endment. 

In the event eligibtllty carmot be so est~blished (as in the case of 

liAn employoo who bas been promoted. two grades within the previous 

year) , the incumbent rne.y be detailed to the higher grade position 

until ho is eli3itl0 for promotion. {Tbie aaswnes the position may 

not be feasibly filled with a fully qualified person either by 

nppointnent or position change). 

2 

~·