# CA2014163EN.01000101.xml

| 28.5.2014 | EN | Official Journal of the European Union | CA 163/1 |
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28.5.2014

EN

Official Journal of the European Union

CA 163/1

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European Data Protection Supervisor

Vacancy for the Assistant Supervisor

COM/2014/10353

2014/C 163 A/01

Background:

Background:

Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data (1) establishes the principles under which European Union institutions, bodies, agencies and offices process personal data to ensure that they comply with the fundamental rights and freedoms of individuals, and in particular their right to privacy. It also sets up an independent supervisory authority, called the European Data Protection Supervisor (EDPS) who will make sure that the provisions of the Regulation are correctly applied. The EDPS is headed by the European Data Protection Supervisor (Supervisor), who is assisted by the Assistant Supervisor. The Supervisor and the Assistant Supervisor act in complete independence in the performance of their duties.

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The general budget of the European Union for 2014 has made a provision for a total budget of around EUR 8,2 million and for a total of approximately 45 staff.

The EDPS supervisory authority has its seat in Brussels.

Job description:

Job description:

The Supervisor and Assistant Supervisor monitor and apply the provisions of Regulation (EC) No 45/2001; to this end, they shall fulfil the duties provided for and exercise the powers granted by this Regulation. Additionally they will provide advice to European Union institutions and bodies and data subjects on all matters concerning the processing of personal data.

In general terms, the Supervisor is responsible for ensuring that the fundamental rights and freedoms of natural persons, and in particular their right to privacy, are respected by European Union institutions, bodies, agencies and offices with respect to the processing of personal data. He/she monitors and ensures the application of the provisions of the Regulation and any other European Union act relating to the protection of the fundamental rights and freedoms of natural persons with regard to the processing of personal data by a European Union institution, body, agency or office.

The Assistant Supervisor assists the Supervisor and replaces him/her when the latter is absent or prevented from attending to these duties with regard to the Supervisor’s following tasks:

| — | provide advice to European Union institutions, bodies, agencies and offices on all matters concerning the processing of personal data as well as monitor relevant new developments in the area of information and communication technologies, in so far as they have an impact on the protection of personal data; |
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provide advice to European Union institutions, bodies, agencies and offices on all matters concerning the processing of personal data as well as monitor relevant new developments in the area of information and communication technologies, in so far as they have an impact on the protection of personal data;

| — | handle, hear and investigate complaints and inform data subject of their outcome; |
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handle, hear and investigate complaints and inform data subject of their outcome;

| — | conduct inquiries on his/her own initiative or on the basis of a complaint, and inform data subjects of the outcome; |
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conduct inquiries on his/her own initiative or on the basis of a complaint, and inform data subjects of the outcome;

| — | participate in networks of supervisory authorities. The Supervisor shall cooperate with national supervisory authorities in the European Economic Area to the extent necessary for the performance of their respective duties, and participate in the activities of the Working Party on the Protection of Individuals with regard to the Processing of Personal Data set up by Article 29 of Directive 95/46/EC (2). The Supervisor also cooperates with supervisory data-protection bodies established in the context of police and justice cooperation within the Union particularly with a view to improving consistency in applying the respective data protection rules and procedures; |
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participate in networks of supervisory authorities. The Supervisor shall cooperate with national supervisory authorities in the European Economic Area to the extent necessary for the performance of their respective duties, and participate in the activities of the Working Party on the Protection of Individuals with regard to the Processing of Personal Data set up by Article 29 of Directive 95/46/EC (2). The Supervisor also cooperates with supervisory data-protection bodies established in the context of police and justice cooperation within the Union particularly with a view to improving consistency in applying the respective data protection rules and procedures;

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| — | manage exceptions, safeguards, authorisations and conditions for data processing operations; |
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manage exceptions, safeguards, authorisations and conditions for data processing operations;

| — | manage the registration and prior checking of processing operations; |
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manage the registration and prior checking of processing operations;

| — | control the transfer of data to recipients, other than European Union institutions, bodies, agencies and offices, which are not subject to Directive 95/46/EC (which provides for a harmonised level of protection within the Union); |
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control the transfer of data to recipients, other than European Union institutions, bodies, agencies and offices, which are not subject to Directive 95/46/EC (which provides for a harmonised level of protection within the Union);

| — | represent the EDPS in litigation before the Court of Justice; |
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represent the EDPS in litigation before the Court of Justice;

| — | operate as data-protection supervisory authority for Eurodac — system; which assists Member States in determining who is competent for asylum applications and to facilitate the application of the Dublin Convention; namely to ensure that the rights of data subjects are not violated by the processing or use of the data and to monitor the lawfulness of the transmission of personal data to the Member States by the central unit; |
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operate as data-protection supervisory authority for Eurodac — system; which assists Member States in determining who is competent for asylum applications and to facilitate the application of the Dublin Convention; namely to ensure that the rights of data subjects are not violated by the processing or use of the data and to monitor the lawfulness of the transmission of personal data to the Member States by the central unit;

| — | operate as data-protection supervisory authority under the Visa Information System (VIS) and the Second Generation Schengen Information System (SIS II), the Internal Market Information System (IMI), Frontex, the Customs Information System (CIS) and other specific databases in the framework of customs legislation. These activities could be enlarged to other European agencies and bodies not being subject to its supervision for the time being. |
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operate as data-protection supervisory authority under the Visa Information System (VIS) and the Second Generation Schengen Information System (SIS II), the Internal Market Information System (IMI), Frontex, the Customs Information System (CIS) and other specific databases in the framework of customs legislation. These activities could be enlarged to other European agencies and bodies not being subject to its supervision for the time being.

The Supervisor and Assistant Supervisor could be called to take over new tasks and competences when the new European Union data protection legal framework, currently under consideration by the European Parliament and the Council, would enter into force. These duties might include assuming the task of Secretariat of the European Data Protection Board.

The regulations and general conditions governing the performance of the duties of the Assistant Supervisor, including his/her salary, allowances and any other benefit in lieu of remuneration are laid down by common accord by the European Parliament, the Council and the Commission in Decision No 1247/2002/EC of 1 July 2002 (3). In this respect, the Assistant Supervisor shall be on a par with the Registrar of the Court of Justice of the European Union (4).

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Selection criteria:

Selection criteria:

Candidates should have:

should

| — | very good knowledge of and proven experience in data protection issues, preferably acquired in large private or public sector organisations; selection panels may give particular weight to experience acquired at international level; |
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very good knowledge of and proven experience in data protection issues, preferably acquired in large private or public sector organisations; selection panels may give particular weight to experience acquired at international level;

| — | the ability to act with the required independence; |
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the ability to act with the required independence;

| — | excellent analytical and judgment skills, very good ability to solve organisational and operational problems; |
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excellent analytical and judgment skills, very good ability to solve organisational and operational problems;

| — | capacity for decision-making combined with a strong ability to provide policy guidance so as to meet new and unforeseen challenges in the area of data protection; |
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capacity for decision-making combined with a strong ability to provide policy guidance so as to meet new and unforeseen challenges in the area of data protection;

| — | experience in the assessment of the impact of European or national policies in the area of data protection on European citizens, enterprises and/or public administrations; |
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experience in the assessment of the impact of European or national policies in the area of data protection on European citizens, enterprises and/or public administrations;

| — | ability to develop and communicate a vision, to think in global terms and to propose concrete recommendations and practicable solutions; |
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ability to develop and communicate a vision, to think in global terms and to propose concrete recommendations and practicable solutions;

| — | high-level management experience to manage teams of highly specialised staff and financial resources; |
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high-level management experience to manage teams of highly specialised staff and financial resources;

| — | very good capacity to communicate and network effectively and efficiently in view of representing the EDPS at the highest levels and to develop and maintain effective relationships with a diverse community of stakeholders in other European Union Institutions, Member States, third countries and other national or international organisations; |
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very good capacity to communicate and network effectively and efficiently in view of representing the EDPS at the highest levels and to develop and maintain effective relationships with a diverse community of stakeholders in other European Union Institutions, Member States, third countries and other national or international organisations;

| — | good knowledge of English or French in view of the requirements of internal communication within the EDPS and to ensure and maintain practical and efficient communication with interinstitutional and outside stakeholders. |
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good knowledge of English or French in view of the requirements of internal communication within the EDPS and to ensure and maintain practical and efficient communication with interinstitutional and outside stakeholders.

Eligibility criteria:

Eligibility criteria:

Candidates must:

| 1. | be citizens of one of the Member States of the European Union; |
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1.

be citizens of one of the Member States of the European Union;

| 2. | have:






  (i) | either a level of education which corresponds to completed university studies attested by a diploma when the normal period of university education is four years or more; |
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2.

have:

(i)

either a level of education which corresponds to completed university studies attested by a diploma when the normal period of university education is four years or more;

| (ii) | or a level of education which corresponds to completed university studies attested by a diploma and professional experience of at least one year when the normal period of university education is at least three years; |
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(ii)

or a level of education which corresponds to completed university studies attested by a diploma and professional experience of at least one year when the normal period of university education is at least three years;

| 3. | have at least 15 years professional experience following the date on which the qualification in point 2 was obtained. This experience must be of a kind appropriate to the level of that qualification. At least 5 years of that professional experience must have been gained in a management function at high level;
  In their CVs applicants have to indicate at least for these 5 years during which high-level management experience has been acquired: (1) title and role of management positions held; (2) numbers of staff overseen in these positions; (3) the size of budgets managed; and (4) numbers of hierarchical layers above and below and number of peers. |
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have at least 15 years professional experience following the date on which the qualification in point 2 was obtained. This experience must be of a kind appropriate to the level of that qualification. At least 5 years of that professional experience must have been gained in a management function at high level;

In their CVs applicants have to indicate at least for these 5 years during which high-level management experience has been acquired: (1) title and role of management positions held; (2) numbers of staff overseen in these positions; (3) the size of budgets managed; and (4) numbers of hierarchical layers above and below and number of peers.

| 4. | have a thorough knowledge of one of the official languages of the European Union (main language) and a satisfactory knowledge of at least another official language (second language). |
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have a thorough knowledge of one of the official languages of the European Union (main language) and a satisfactory knowledge of at least another official language (second language).

Recruitment policy:

Recruitment policy:

The European Union applies an equal opportunities policy.

Appointment procedure:

Appointment procedure:

The European Parliament and the Council appoint by common accord the Assistant Supervisor for a term of five years on the basis of a list drawn up by the Commission following a public call for candidates.

The Commission will draw up this list in accordance with its selection and recruitment procedures (see also: Compilation Document on Senior Officials Policy (5)). To this end, it establishes a pre-selection panel which assesses all applications against above mentioned eligibility criteria and identifies candidates whose profile best match the selection criteria for the function of Assistant Supervisor. These candidates will be invited for an interview with the pre-selection panel.

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Following interviews with the pre-selection panel, candidates can be invited for further interviews with the Commission’s Consultative Committee on Appointments. These candidates will go through an assessment centre run by external recruitment consultants prior to this interview.

Taking into consideration the results of the pre-selection panel as well as the outcome of the interviews with the Consultative Committee on Appointments, the Commission will draw up a list. This list will be transmitted to the European Parliament and the Council. These institutions can decide to hold further interviews with the candidates whose name is mentioned on the list.

Please note that for functional reasons and in order to complete the selection procedure as quickly as possible in the interest of the candidates as well as that of the institutions, the selection procedure will be carried out in English and/or French only (6).

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The list of candidates shall be public.

Application procedure:

Application procedure:

Please note:

Please note:

The position of Assistant Supervisor is published concomitantly with the function of the European Data Protection Supervisor. Candidates who want to apply for both functions (Assistant Supervisor and Supervisor) will need to make two separate applications.

The position of Assistant Supervisor is published concomitantly with the function of the European Data Protection Supervisor. Candidates who want to apply for both functions (Assistant Supervisor and Supervisor) will need to make two separate applications.

Before submitting your application, you should carefully check whether you meet all the eligibility criteria, particularly concerning the types of diploma and professional experience required.

Before submitting your application, you should carefully check whether you meet all the eligibility criteria, particularly concerning the types of diploma and professional experience required

If you want to apply, you must apply via the Internet by going to the website

apply via the Internet

https://ec.europa.eu/dgs/human-resources/seniormanagementvacancies/

and follow the instructions there concerning the various stages of the procedure.

You have to complete your online application on time. We strongly advise you not to wait until the last few days before applying, since heavy Internet traffic or a fault with your Internet connection could lead to the online application being terminated before you complete it, thereby obliging you to repeat the whole process. Once the deadline for submission of applications has passed, you will no longer be able to apply. Late registrations will not be accepted.

You need a valid e-mail address. This will be used to confirm the creation of your dossier and to keep you informed about the outcome of the selection procedure. Please, inform the Commission about any change in your e-mail address.

You will have to upload a CV in WORD or PDF format and to enter, online, a motivation letter (maximum 8 000 characters). Both the CV and letter should be written in English or French.

On completion of your application, you will receive a registration number; please keep this number, since it will be used for further contacts during the selection procedure. When you receive your registration number, the application process is finished — it is confirmation that you have registered your data correctly.

If you do not receive a registration number, your application has not been registered!

If you do not receive a registration number, your application has not been registered!

Please note that it is not possible to monitor the progress of your application online. You will be contacted directly regarding the status of your application.

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If you have a disability that prevents you from registering online, you may submit your application (CV and letter of motivation) on paper by registered mail
   (7)
  , postmarked no later than the closing date for registration. All subsequent communication between the Commission and you will be by post. In this case, you must enclose with your application a certificate attesting your disability, issued by a recognised body. You should also set out on a separate sheet of paper any special arrangements you think are needed to make it easier for you to take part in the selection.

If you have a disability that prevents you from registering online, you may submit your application (CV and letter of motivation) on paper by registered mail

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, postmarked no later than the closing date for registration. All subsequent communication between the Commission and you will be by post. In this case, you must enclose with your application a certificate attesting your disability, issued by a recognised body. You should also set out on a separate sheet of paper any special arrangements you think are needed to make it easier for you to take part in the selection.

If you require more information and/or encounter technical problems, please send an e-mail to HR-A2-MANAGEMENT-ONLINE@ec.europa.eu

Closing date:

Closing date:

The closing date for registration is 25 June 2014. Online registration will not be possible after 12.00 noon Brussels time.

25 June 2014

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(1)  OJ L 8, 12.1.2001, p. 1.

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(2)  OJ L 281, 23.11.1995, p. 31.

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(3)  OJ L 183, 12.7.2002, p. 1.

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(4)  The basic monthly salary shall be equal to the amount resulting from the application of the following percentage (101 %) to the basic salary of an official of the European Union on the third step of grade 16.

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(5)  http://ec.europa.eu/civil_service/docs/official_policy_en.pdf

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(6)  The selection panel will ensure that no undue advantage is given to native speakers of these languages.

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(7)  European Commission, Directorate-General Human Resources and Security, Unit for Executive Staff and CCA Secretariat, COM/2014/10353, SC11 8/62, 1049 Bruxelles/Brussel, BELGIQUE/BELGIË.

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