NSA REGULA.TION 

NUMBER 11-

REF ID:A66206 

DRAFT 

NATIONAL SECURITY AGENCY 

Washington 25, D. C. 

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· 29 Apr~l 1954 

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EFFECTIVE UNTIL l MAY 1955 UNLESS SOONER 

RESCINDED OR SUPERSE'DED ~ ,.. -- -.. 

NATIONAL SECURITY AGENCY REGISTRY FOR CONSULTANTS 

SECTION 

GENmAL •• •••••••••••••••••••••• II • • • • • • • • • • • I 

FUNCTIONS •.•.••••.•••• ~ •••••••••• : •••• ~ •••• II 

RESPONSIBILITIES OF NSA ACTIVITIES. • . . .III 

SUPERVISION • • • • • • • • • • • • • . . • IV._~ f ' 

SECTION I - GENERAL 

. .. . 

1. Purpose. The National Security Agency Registry f'or Chnsultants 

(NSARC) is hereby established. The Registry is to be headed by the Executive 

Secretary, National Security Agency Scientific Advisory Board (EXSEC, NSASAB). 

2. Mission. The NSA Registry for ~nsultants will: 

a. Promote the most efficient utilization of all categories of outside consultants, experts, or advisors who can be of' assistance to NSA in 

carrying out its mission. 

b. Insure that the conduct and continuity of' NSA's official relationships with these consultants, experts, or advisors, is maintained in the 

most effective manner. 

c. Make the availability and general qualifications of such consulta.n~s, experts, or advisors, known to the interested NSA activities. 

d. Exercise staff supervision over the administrative procedures 

involved in the use by NSA activities of the services of these consultants, 

experts, or advisors, including official correspondence with them_ 

e. Provide such assistance to the Executive Secretary and the Chairman 

/

National Security Agency Scientific Advisory pproved for Release by NSA 

of the Board as may be necessary. 03 25 2014 t t n - - pursuan o 

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: NSA REGULATION 

NUMBER - 11-

REF ID:A66206 

SECTION II - FUNCTIONS · 

. ii, s Iv • . 1. In order to perform its mission, the :Registry' ..... will: .. a. Have cognizance of the initial official cop.tacts between NSA and -· 

prospective consultants, experts, or advisors. 

b. Perform the necessary administrative functions involved in obtaining 

their services, including: .. ,. 

(1) Correspondence. 

(2) 

(3) 

(4) 

(5) 

(6) 

(7) 

(8) 

(9) 

Request for or verification of appropriate security clearances. 

Requests for travel orders and transportation requests. 

Requests for personnel actions. 

Certification and submission of travel vouchers. 

:tl..a.intenance and submission of time cards. 

\ 

Submission of budget and fiscal estinates. 

Maintenance of necessary records and files. 

Necessary liaison with NSA activities. 

c. Be kept informed on a current basis of any unofficial or persoIJal 

contacts ma.de between NSA personnel and any consultant, E!lq>ert, or advisor on 

NSA matters. 

d. Ma.in~ain and publish an up-to-date list containing the names and 

professional fields of all consultants, experts, or advisors available to 

the NSA activities. 

e. The provisions of subparagraphs a,b,c, and d above do not apply to 

contractual arrangements with firms. 

f. The provisions of subparagraph b above do· not apply to contractual 

arrangements with individuals, but a,c, and d do apply. 

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• NSA REGUIATION 

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REF ID :A66.206 . I ~. 

NOMBER ~ 11- 9"-pril 1954 

SEC'I'IOiif III - RESPONSIBILITIES OF NSA ACTIVITIES 

1. NSA Offices and Staff Divisions requiring the services of an outside 

consultant, expert, or advisor will: 

a. Submit a request therefor in writing by D/F to the Executive 

Secretary, NSASAB, at least 30 days prior to the date the service is desired, 

except in cases of emergency. These D/F's will be signed by the Chief of the 

Office or Staff Division concerned and will contain the following information: 

(1) Name of the NSA activity requesting the service. 

(2) Name(s) of the individual(s) requested. 

(3) Da.te(s) the services will be required. 

(4) Approximate number of days the services will be required. 

(5) Whether or not the individual(s) concerned is (are) 

personally known to personnel of the requesting activity. 

(6) Whether or not the individual(s) concerned has {have) been 

contacted unofficially and personally concerning the proposed 

visit by any member of the using NSA activity. If any such 

contact has been ma.de, a written brief of the pertinent 

correspondence or conversations Will be included in the request for 

services. 

(7) Approval of the Chief of the NSA Off.ice or Staff Division 

concerned. 

b. Notify the Executive Secretary, NS.ASAB, when the service of the 

consultant, expert, or advisor on any visit :o NSA is con:p~~te~; state the 

·~ 

nature of the problem for which the service was employed; summarize briefly the 

extent to which the individual was able to assist in the solution of this . ~ 

problem and how_ applicable to this t;ype of prob],_em the indiyid~;i....'.s specific .... 

qualifications appeared to be. -. 

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NSA REGULATION 

NUMBER.. 11-

REF ID :A66206 . .April 1954 .e 

2. If any NSA activity needs the services of a specific consultant, expert, 

or advisor who is not listed as being avail.able, the Chief of the Office or 

Staff Division-concerned will submit to the Executive Secretary, NSASAB, all 

available information on that individual with a request that he be contacted for 

consultant service. 

3. If _any NSA activity needs the services of some consultant, expert, 

or advisor on some problem but does not know a specific individual qualified 

in that particular field, the Chief of the Office or Staff Division concerned 

will submit a request for a consultant, indicating the nature of the problem 

and the field of professional specialization applicable to his needs. 

4. The cost of the travel and services of any consultant, expert or 

. advisor utilized within the provisions of this regulation will be borne by 

the requesting activity. The cost incident to the utilization of the services 

of' those listed as members of Panels of the NSA Scientific Advisory Boa.rd will 

be borne by the requesting activity when used on an individual consultant basis, 

and by the Registry when used as Panels or Sub-panels of the Scientific Advisory 

Board. 

SECTION IV - SUPERVISION 

Supervision for the implementation of the policy established herein is 

the responsibility of the Executive Secretary, National Security Agency 

Scientific Advisory Board. 

BY COMMAND OF LIEUIENM'T GENERAL CANINE: 

OFFICIAL: 

DIS'IRIBUTION I 

L. H. FROST 

Captain, US Navy 

Chief of Staff' 

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REF ID:A66206 

Copr ot Panuaph 7, CPH A2 - Appointment.a 

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7. ppctint.aent 0 r Contul.\Mt• apd l:jxpert.1 

7.1. PoliV• 

a. Appointments to poaitiona or conault&nta and expert.a 1181' 

be made within applicable at.atutoey aut.horitJ-1 rules, and regulat.iona, 

when the work to be accampliahed 1• highl.3' epecialised, and noral.J.7 

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REF ID: A662 0 6 ..-.. 

could not be·· performed by employees in classif,.ed positions. It is 

the policy of NSA and ASA to use this authorit1 as sparingly as possible. 

b: The requirements of the particular position must be such 

that it can be filled only by a consultant or expert, and the proposed 

appointee must be especiaJJ.y qualified by education and experience to 

perform the special service involved. 

c. Individuals will not be appointed as consultants or experts 

as a means of placing them on the payroll while action is pending on 

their appointment to a regular Schedule B excepted position. 

7.2. Definitions. For purposes of hiring within the Agencies, the 

following de~initions will b'e applicable: 

a. Consultant. A person who is appoin~ed to a position which 

involves only the furnishing of advice and counsel, as required in accomplishment of certain highly specialized functions. A consultant may perform duties such as conferring periodically with operating officials arid 

recommending solutions for highly technical problems; serving as a technical advisor in operating activities; assisting operating officials in 

devising new techniques of operations; and acting in a consultative 

capacity as a specialist in a highly technical field of knowledge. 

b. Ex.pert. A person who performs regular services of a 

highly technical or administrative nature essential to the accomplishment 

of certain specialized functions. Examples of such duties would be the 

solving of highly technical operating problems and the direction of their 

implementation, conducting activities which are an integral part of 

highly specialized operating problems, and making operational decisions 

as specialists in highly specialized fields. · 

7.3. Appointment of Consultants and Experts. 

a. Normally, a consultant or expert will be compensated for 

his services on a per diem basis. However, a consultant may be appointed 

to serve without compensation (WOC) under the following conditions: 

(1) 

(2) 

(3) 

'I'he appointmmt is necessaey to accomplish a specific 

mission. 

. . 

The appointee possesses outstanding experience or 

ability not obtainable on a full-time salaried basis. 

The duties of the appointee will be consultative or 

advisory only. · · 

Appointment of consultants (woe) .1118.)" be effected only after prior approval 

of the Secretary of the ArrrJy. Each consultant appointed without compensation will be required to sign a waiver of compensation. 

b. Duration of Appointment. Appointments will be limited to the 

period d~ring ~ich the need for such services c~n be anticipated, and will 

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not extend beyond the end or the fi1qal 79ar "1.n 1'h1.dh 't.be appoint.men\ 

is made. Consultants and experts may serve for a period not to exceed 

90 working days within any fiscal year (under either the original 

appointment., or any e.xtension thereof). l!ilctensiona of periods or service beyond 90 working days in any fiscal year will require the prior 

approval of the Secretary of the Arm:/• Extensions, if granted, w:il.l 

also be limited to 90 working days and will be requested in the same 

manner as original appointments. A request for an extension shoultt be 

submitted to the Chief, Civilian Personnel Branch, prior to the expiration of an original appointment, if continuity of appointment status is 

desired. 

c. Tours of Dutl• Consultante and experts mq be employed on 

a full-time, part-time or "when actually employed" (WAE) basis, depend• 

ing upon the requirements of_ the· work to be perro~med. 

(1) Intermittent (WAE) .Elllpl07ees. In situations where 

a regular tour of dut7 cannot be 11tabli1hed, the 

emplo7ee ie considered to be an intermittent (WAI) 

employee. Should any part. of such aervioe be 

scheduled in ldvan·ge and perfonned on a !'egular 

repetitive ba111 during each administrative workweek, 

the employee will become either a full-time or a 

part-time employee as aefined below. 

(2) Full-time ~plorees. A regularly scheduled tour ot 

duty will be established whenever it is possible to 

utilize the employee's service on a full-time basis, 

i. e.,. five 8-hour days in each administrative workweek. 

(3) Part.-timE! .. J!inployees. A part-time tour of duty will 

be established where ~ervice is re_quired on at least 

·One day of each administrative Workweek;- Ona reguiar-; 

repetitive basis, and may be scheduled-in-advance tor 

a certain day and/or hour or that day. 

(4) Change Actions. Changes which atfeot the appointment 

s:tatus ot a consultant or expert will require the 

issuance of a Notification ot Personnel Action (SF 50). 

Examples of such changes· are: Any change whioh afteota 

the duties to be performed, P!rtioularl.y, if the duties 

change from those ot an advisory to an o:perating character; or any change in service, such as a change 1'rom. 

WAE to 1\J.11-ti.DJJ or part-time. When such a change is 

required, the operating ottioial will prepare a Raquas'b 

tor Personnel Action (SF 52) aDi forward it to the 

Civilian Personnel Branch, prior to the begiming ot 

the next pay 19riod. 

ci. Availability of Funds. All appointments will be made with~ authorized personnel ca ilings and will be aub jeot to determination ot 

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REF ID:A66206 

availability of -i'tmds for the payment of salary, transportation, and 

per diem, in lieu of subsistence. 

e. Effective Date of Appointment. No employee may report 

for duty, and no pay:neht will be authorized for services, prior to the 

effective date of appointment. The Civilian Personnel Branch will set 

the effective date after all legal and regulatory requirements have 

been met, and all administrative approvals have been obtained. This 

date will be set to allow for travel time of the employee to his duty 

station. 

. 7.4. ·Leave Benefits. Consultants and experts with regularly 

scheduled tours of duty will be entitled to sick and annual leave 

benefits, in accordance with the leave regulations. Those appointed 

for intermittent (WAE) service are excluded from benefits under the 

leave act. · · 

7.5. Rate of Paz. 

a. The maximum rate payable to consultants and experts for 

services performed is $50.00 per day. However, the appropriate rate in 

each particular case will be determined on the basis of the duties and 

responsibilities of the position. No premium rates such as holiday pay, 

night differential, or overtime compensation will be authorized for consultants and experts. 

b. Consultants (WAE). A day's service for a consultant (WAE) 

will consist of any consultative services rendered in a given day, regardless of whether the time spent is less or greater than 8 hours. Pay will 

be. computed by multiplying the number.of days on which services are performed by the daily rate of pay. Official travel, performed on !SI· day 

during the normal hours of duty established at the Agency, including normal nonw'orkd.ays, will be compensable at the sp~oii'fed dail~ _rate -cit·· 

P~· 

c. Experts (WAE). A day's service for an expert will consist 

of 8 hours of service in any day on which work is required. Since expert~ are appointed to perform regular services, the daily rate of pay 

is considered to be compensation for a normal workday. Pay for less 

than 8 hours on a given day will be computed by nmltiplying the hourly 

rate (1/8 of the daily rate) by the number of hours worked. Official 

travel performed on !lll.,day during the normally scheduled hours of duty ~ be compensable, at the established hourly rate, tor each hour, or 

fraction thereof, up to a maximum of 8 hours in one day. 

d. Consultants and Experts (Full-time or Part-time). A consultant or expert who performs personal services within a regularly 

scheduled tour of duty will be compensated on a straight-time basis for hour~ of work performed; 1. e., pay will be computed by multiplying the 

hourly rate of pay (1/8 of the daily rate) by the number of hours worked. 

No compensation will be paid for any hours in excess of 8 hours in any 

day, regardles~ of the number of hours worked. Official travel performed 

within the employee's regularly scheduled tour of duty will be considered 

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to be service which is compensable on a straight-time basis, as prescribed above. (Travel from home to temporary duty station and return, 

is not considered to be compensable service and no salary will be paid 

for this period of travel.) 

7.b~ - Transportation and Per Diem Un Lieu of Subsistence). ·In 

addition to payment for services rendered-,, a .. consultant ___ or expert will 

be allowed transportation and per diem, in lieu of subsistence, while 

away from his home or regular place of business • 

. 7.7. Procedure for Requesting Services of Consu1tants and Excerts. 

a. Requests for appointments of consultants. and experts will 

be initiated by the operating official on Request for Personnel Action 

(SF 52). Each request will include the following information under 

"Remarks": · 

(1) Effective date of appointment, and period of service 

required (estimated number of working days in the 

fiscal year). 

(2) .Mission to be accomplished (brief unclassified 

summary of work project; and specific duties to be 

performed by the appointee). 

(3) ·Recommended salary (cannot exceed $50. 00 per day) • 

(4) Established tour of duty (if applicable). 

(5) Statement that a request for temporary duty travel 

orders will be submitted (if applicable) after• 

agreement with the Civilian Personnel Branch on the 

date of appointment. 

b. The requesting operating official will forward SF 521 

through channels to the Chief, Civilian Personnel Branch. When received,, 

the Chief, Civilian Personnel Branch, in coordination with the requesting official, will establish the appropriate rate of pay, if the serv'ices 

are compensable,, and will: 

(1) In ASA, forward a memorandum to the Comptroller, ASA, 

requesting determination of the availability ot 

funds, prior to appointment action. This step is 

not required in NSA. 

(2) Select the best qualified candidate for t.he position. 

(3) Obtain all required approvals and clearances. 

(4) Noti1'y the appointee and the requesting operating 

official of the effective date ot appointment. 

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Requests for travel tlers for the appointee will be ·epared in the 

request inr, orcnn iza.t .Lonal unit and forwarded through rt1gula.r channels, 

11' travel to temporary- duty station is required .. 

7 .a. '!'ermination of Al?point11ent. tlhen there is no tu.rf;her need 

tor thB services of a consultant or expert, the responsible o:i:erating 

o:f'ficio.1 will prepare an Sll' 52 requesting tenninei.tion o:f' sucll services 

and w·111 1'orv1a:td it to the Civilian l:)ersonnel Branch. Appomtnents of 

consultants or e:iqerts may be tenninated at any time; hmrever, all 

such_ .~J;>poin-,;m~_~i:;~ autotnatically expire at the end of each fiscal year. 

The Notification o t Fersonnel .Act ion (SE 50) • will be prepared by the 

Civilian Personnel Branch only when the termination is effected prior 

to the close of the fiscal year .• 

a. Emplonuent of the Physically Handicamd. 

8.l. Policy. Physically handicapped persons will be given full 

consideration for appointment, promotion, and reassignment to positiona 

in NSA and ASA under the following policy, which is consistent with the 

recommendations of the President's committee on the employment of the 

_physicalJ.7 handicapped: · 

a. Physical standards will be fair, reasonable, and adopted 

to the realistic requirements of the jobs. 

b. Physical abilities of handicapped persons being considered 

for examination, appointment, or reassignment will be appraised in. 

relation to the essential physical requireinents of jobs. 

c. An opportunity will be provided for a fair appraisal of 

pertinent qualifications of physically handicapped applicants and 

employees. 

8.2 •. Physical Standards and Positions. Physically handicapped 

persons may be considered for employn~nt in the positions listed in subparagraph d, below, provided they meet the criteria established for the 

positions, as set forth in subparagraphs a, b, and c: ·. 

a. A person with one or a combination of the following impairments may be considered for any of the positions listed below if he is 

found suitable for the position on the basis of his botal qualifications: Disabilities~ Amnutation (1 leg, if satisfactory prosthesis is used); 

cardiovascular conditions (mild to moderate); muscular skeletal malfunctions (not to exceed amputation above); glandular disorders; gastrointestinal disorders (if no neuro-psychiatric involvement); respiratory 

malfunctions (other than pulmonary tuberculosis or bronchiectasis); • 

neurological and psychiatric (other than sj;ilsfics~ encephalopathy, definite 

neurosis or psychosis and/or serious personality defects); partial deafness (with hearing aid). 

b. A person who has lost either a leg or an arm may be considered for the positions indicated by the symbol (*) provided he meets 

all other conditions outlined in subparagr~ph a. 

c. A deaf mute may also be considered for the six positions 

indicated by the symbol (X), provided he meets all other conditions outlined in subparagraph b, above. 

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SF.CTION III - DEFINITIONS 

l. Qgnaultaqt. A consultant is one who serves in an advisor; 

capacity to an officer or il18trumentality or the Government, as distinguiahed from one Who pervee as an officer or employee in the performance ot duties and responsibilities or the agency. He expresses 

his vie'W8 or gives his opinions regarding problems on questions presented 

to him by the agency, but he does not perform, or sup~rvise the perfonnance of, operating functions. Ordinarily, he will be an expert 

in the particular field in which he advises. However, he need not be 

a apecialistJ hi• "expertness" ma.r consist in his possession or broad 

adaj.niatrative, professional or technica.l experience of a high order 

which indicates that his ability and knowledge will reBier his advice 

of distinctive value to the employing agenqy. 

2. Consultant position. A consultant position is a position 

involving the perfonnance of purely advisor;" or cor.s•tl.ta.nt services, 

as defined in paragraph l above, not including the performance of aey 

operating functions. 

3. Expe£t.. An expert is a person or excellent qualifications and 

a high degree or attainment in a professional, scientific, technical, 

or other field. Hie knowledge and mastery of the principles, practices, 

problems, methodolou. and techniques or his field or activity, or or 

an area ot specialization within the field, are clearly &Upc.?tior to 

that usually possessed by persons of ordiga.rz competence in the activitli 

His attainment ie such that he will usually be regarded as an authority 

0£ as a practitioner ot unusyl competence and skill by other persons 

engaged in the prot!tpion. occupation or act,iY1pr. 
REF ID:A66206 

4• ExJ?ett. Poeition. An expert position is a position inwlving 

duties which require tor satisfactory performs.nee the services of an 

expert in the particular field, as defined in pare.graph 3 above, !:!14 

wbich could not be 1ttisfactorilY perform,ed by someone i-1ho is not an 

expert. in the particular field. 

5. Temporary Eug:?lwent. Temporary employment of an expert or 

consultant is employment (a) tor a period of on~ year or less which 

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is (b) limited to work on progra.ma, projects, probl.'9118 1 or phases 

thereof 1 requiring temporary services tor which a need will not ffiend 

mond one rar. 

6. Intermittent Emploxment• Intennittent employment ot an expert 

or consultant is employment which (a) occurs occasionally or irregularly 

and (b) is limited to work on programs, projects, problems, or phases 

thereof, requiring intermittent services. The Commission holds that 

employment which aggregates, in the course of the first year or service 

or in any succeeding year ot service, more than one-half of full-time 

employment, i.e., more than 130 working da,,ys, ceases to be intermittent 

employment and becomes auttunatically converted to temporary employment 

which may not be continued beyond the close of the year of service in 

which the limit was exceeded. 
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a. Services ot con:sult:uitn and experts may be obts~i nod "by conr-,r ct" 

as authorised by .;.;ection 151 Act ot 2 A[;UBUt 19'46. The SF 50 (Roti~icat.;_on ot Person;-,el ~-ction) bJ' which consultants and expe ts ·,re 

b7 t.be hraonn.tDlTS.aion 

a.ppoinited/tDdv Seeti.on 7 or N:;r, CPM Chapter A2 is a "con' r ct" o•-

•plo;rent. as "ell a.ft an appoint.,ent documat. 

b. :'ler'Yices of consult.an.ts and experts mq be obtained b7 '

1

cont.ract 

for !)eruona.l ••'**-•" negotiated through 3ICl'O under the Armed , 

JeM'ices Procur' ment H.eeulations t\nd Am:· .Procurement. Procedure. 

a. •· The oe.rvices ot corporatlcns, fims mq b~'' obt.ained through SIGPO. 

For ex&'1lplf, scrv.:!ces o.r educa.t :anal institu.i;.tions (such 11~::. 

universities, colleges, buai.Mss schools, AD<!. pu.blic and priv"•te 

.,..,g1onaJ. Mheo1-)t lAboratoriea, or 111dut.r1al w..-.atlo~ 

tor t.he t.ratn1ag and inetruction ot d.Yillan •Plo7o••• 

•• llwS.t.atianal travel ord9n •1 be i~ \Mid to peraona not. baYSDg a 

emplo,aent at.atus \<;1th the Federl'll Oovemment .:hose consultative, udvi.oor,y, 

or other hit.fl~ specialized technic:"'l . rvices nre r·-, red in a c~.pacity 

:\bat. l• direct,b .reWea ~ or in connect.ion with activitie3 or the :.gency. 

(Jnvit,a1i1oft 'to tn,y~ I • Go\l'emment Q:P8Dff' ilJ .. sn--. •. ·will ... 18ft'4S 

to an 1~- 'tO'P 'the J>l&rroH Of def'Nliq the. COot& Oft- l'f.iVOl t;o 

8. dNSigft--;.ted place for the •·:0urpontt Of ent.el'iag Oil d\l\y 8.8 & 0.-.Wli& al 

anployee or tor • 111\arview to d••rai.1'11 '·'ualititH•t~ion.a for awctintaent •• , 

s. C&\Mort!• 1( 9511!1lt .~pt• apd Rl'r't• Cofteult.uts -1 ex;>ef't.• ~ 

be -~ wader ditf'erent conditions, ror ex.!'ID.ple, in .l\ pi1rt-time, ful. -ti e, 

ti* intert:dt..\ct or "when ~et a Lly cployedtf ft:,b)1xga M&x or "'without 

S1Af"4, compenrotion"(h'OC) ~ aeeftta 
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? • Tours of Duty Co~ltants and Experts may be S!'-Ployed on a fuL_-tim.e, "w ... I,~.... -or., ';.-.·Q..'. .• ' 

part-tim.) s.;,;r "When actually empiboyed" (WAEJtbasis_, ~'•~•e vpor requi rgnents 

of wePk tic be peJ"Ib!Sd'. 

8. 

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