... 

:-. .. . .. ..... 

,, In accordance with paragraph)·,- S~O. #it1, .He8.dquarters,-----. 

Army Security Agency, dated 11 October 1946 (Tab A), the Personnel Rotation Committee held its first meeting. Those present . 

were: _ _ ___ .:·:.:. ---~ .. ::;..i, ___ -.:... :_-:....:.=: .. ~ -~~:~:...~ _-,.-~ .. ::-:...;.::.;: ~i-~~--1-11--mimi ._.~ . ·:·_ • · .... i' ~;~; ... ::-~ . ..;,.;,.--;;.;r: .•. ~.~•;,-..:•~i=".N..:Ow=~ a• ~-~'.Mark Rhoads··,. ~·· · .......... _, .... --. ................ +---r--· _, ... ___ _,_7 . -· · --

-(f'or l(. ~. ~r1~~~-, Oh81rmanr~- ---- - -~ I f # ,;;~ ~~-:: Mr. D. Gl~nn ~_tarl+_J;l. k(. . ______ ___ ,.: __ __ _.):--:. .. ...___ :J.-.' ,; .;-; " ~ ,,.;.. 

;~: · ·_ ._· ---~;.tA~~~~~;~~~J. .~~t~i!~~~~~~~-~~~~--~~~--9~J9_ f>:~ _ ~ . -· · · JJs.: • .- i;11nlc0V V- · .. -· 

-- · ~.-- . .S. J(;ulJ,baqkl( , __ _ __________________ · ----~- _______ -------,~=- .. O&pt. Maurice R. Coombs ~/ -- · · · ·- ·-"': _: __ (f'or Mr. Frank B. Rowlett)r . ..;, - .. ..·;·,. ., J._ -

- .... : ": 

RESUME: -- ' ... -. -·- - -. ·---~ -··- - ·--......... - ---- . . ' .. -..... --:: ..a,.:. :. .. -...... ~A..-:~::? ·'.A •• ·;. :··;:; .. : .... v.~,.i?~ 

The reason tor-~the _rot~t~oP,-~~QS~~~=~~--~-~--~~~-~ad_~~e=~t!:;.:z~_-_-__ how of ctl.tte~ent_jobs among as :m&D.J" peop~e in key positions as 

possible tor~,_tb.e benef'it of the Agency.· · ·----- --- - -- • --~-_._...___ .=t= -- ·- " - -...=-.,•-=':o-- "II".• T"=""- :'.II" &:r-.. =-=-m.-."11111--="'""l'IP"l'•""I--.·--------

So tar, only':;-· -erso:Diiel -tron1'-Arl"".tL·""-£on ·-!aiT"'!8"ta tioii'Wlli~"'be--· considered. ... p · - · · · · · ~--.. · ·_--- · · --_-~--- ·- ·----· ·- -- ·-·- --~-~-·- __ -·--

. -_Military and ~ivilie.n perso~e_l __ w11J, __ -b~--~J>.-~~~ri._fo~ th~~-------~ ·------ rotation program. --- --

Personnel ~hos.en w111 be ~1.imite_d._ to -D;;~~i~~- i;~;rs. - =--=c:. ~ Branch Chiefs. and ~echn1cal 8tatts. "' - . :~ 

.. . - . - . - . -· - --- ·- -. ····---- -·- .. ------ -------·------............ _Names . are to p_e selecteQ.. trolJl tbe thl'ee __ D1 v;l._~~OJlS_ ~,J;;>.Q. __ _ 

formed into groups tor rotation. _; ,· ' ... -."' , ..... '-':S..11·-r·(YI#"--.-.& .. •-•- yt-.,.,- .. ,..--. ... ,.,,,..;'-" II'~, .... -!:\'!·~~=z!!ls!S£CSL 

- l 

. ' -.. 

......... -~~ -., 

- . ---- -- ... - ---· --· --------- . ------------- -----~-~= 

. . 

. ... · .. --=----::. .... - --~L.;·:-~::.:·:·-;-+.:~i;~, :.":;~·~~~-=~·:~.P..~ .. ~~~£iiiif _____ _ -- ........ ·~- -... ..... rr-.r ... •. :T- ;..'=~lli.r~ .... ..,,.. _(~~"'-!:- ~~:·-.~~··.,,,-".:. (•t-~ .. 

.. ,.s;_- '.! ·.,.:-:: :·i.-·--·,,.. .:::c.";....~.;,;,.;_D-:.:;_.~~-~~~ .. ::.~~~=.:..:..:.=-=--- r ·"as - - --=-~- - .... -~ - .. :7 ·. _- : . :=:.:.~?::-.:.~~. ~-.. _::: --...::.:-~.~~ ~·-=: =!-:= ~ ·::....:-.: __ ·- --=--~----·~·· -· =-- - ~--.. "!':'"~~---~..!.-- -- -

•· , •••• .,.. '":. ..... .._,.. .1..:'.u ... ..- •• h .......... ~ +·• ..... \,c__.,.i4,.;r~.t:'=I.!'::.:.~·· jolo.,['N~•l"~k-

- .... ---... ·-· - . .. - -·- ··- . -~- ·-- -- .... -·-·-- - -· .. - -· I ": • - I - o ... '"" • -· 0 

' 

--~ i..r-"'' _/\ _· ~-=- ,..,. ~- • ..,_.__ ~· ;·--~-=·:-~- -~.~~!_-',:'-:·-~- ---~·· eclassified and approved for release by 

-~~-···_:".; ~-·- ~d!~~~-~~:.(: .~.-' .:G:flti.EJ.OelJJttL..... is~~n 04-11-2014 pursuantto E.o. •of.- .... ~-;;~"'1'1"11' - :..~............. .-":-~ .. -· "11·-'"'I· ..;.. • ...;w'3'"'•:11 ........... - .. ,= ilml• ~ .......... ~~ ........... ,- - . - - - - - - . - . - ---· ·--~-- ---· --..=---=---------==---- -··-- -· - = - ---:-::- . .:-- --=-~ 
. . 

• .... .....__ ._: .; I. - r ... l' , .. 

• .>__ :;. -- ~ - -

If.:. • • · . . . . . -. ·._ .. i 

. 1. The meeting opened with Mr. Rhoads reading the memorandum ordering meeting for discussion of rotation plan. Mr. 

Rhoads stated that the J11&in purpose of the meeting was.to get ideas on t:Q.e subject of civilian personnel rotation p·oliCJ and 

asked Mzt. Starlin to sketch briefly the background and necessity for such a co~ttee. It seems that the idea of having Division Ohiefs_r.otated in their assignments was expressed 

1t "lOong time ago by lfolonel Corderman, and the same thought was 

also expressed by Colonel Hayes. Not only was Colonel Hayes in agreement with C~lonel Corderman•s idea but ~xpressed the 

feeling that rotation should extend further_ than D1v1a1QD. 

OhiefJJ. In view ol t?i1s, £lie thought was expressed whether 

Fofation should apply to technical people under Division Chiefs, 

and how far down the line the plan should apply. , .. . 2. Mr. Rhoads asked how far down this rotation plan should \ 

go •. The opinion was expressed ths.t a po~ioy should be established] 

to detenJiQe th1.s ¥tter, and that was one or the l'easons wny · 

llie committee was meetrng. The question was also l'&ised as to 

whethel' or not administration positions should be included in 

the rotation plan. ..... · .. . . • . ;:-:'" . . . - -. .: . .. -· =- _ti! ~-t·~ .. ::; _. - -- -j,-£-~ - -= ·~~ -~-... : : ~~: -~iii f 3. ~._.- Rhoads_ stated tp.e. t "the reason f'or the rota t1on plan is to BPl'l'&.~ the know-now ot dif'terent jobs among as m8J:!.Y people 

as possible-for the benefit of the Agency. Dl'. Sinkov stated 

"'that 8 further purpose Of the plan is to Pl'OVide among the more r 

e:x:pel'ienced ~ -~g~e~ .. ~.!~llS- ~eu~~ nucleus of people aJ; ~~ who would have~~l-~~ lfrti:l.1-functions of the agency--

Pye should have people at the top Who can be flaoed in any posi- tion in the Agency 1n case of an emel'genoy." DI'. Sinkoy fUl'ther. 

stated ~hat! "\;he Agency _ _!.~_ o_onsider the id~a .Qf _esta.Ql1sh1ng possibl:[ 8 .o~ .10 11e.,ts ot .;tia~es,, ee;~n li~t Q.Qll..li1.~t1Dg ot~ee or at Tuast two peoplev:t'th-tl'ltt same l'~ting and with the same 

general kind of functions. Each gro~p could be l'otated on the 

basis of one or two months apart until aftel' a period of one 

7ear or one·ana. a half yeal'--thus getting back to the fil'st 

group again and then anbther change made in gl'oups. The opinion 

was expressed that not too many groups of people should be moved 

about at the same time because of contusion. - (NOTE: a "roup" being _one fl'om each ))1v.i:sj.on Who_ are to be ... int~J;'C~IJSed. . 

4. It was stated that it would take considerable study of' 

jobs and personnel to make up these sms.11 groups ot two or three 

people, and if ~ome kind of program could be worked out, the 

groups would not . be moved too often. Ml'. Rhoads asked if it 

would be considerable tl'ouble to find any great nwnbel' of people capable ot being switched within the thl'ee Divisions. Oal'etul 

study will be needed to detel'mine what people can be used and 

how tal' dow~ the line to go. Mr. Rhoads asked if the Division 

Chiefs Wel'e pl'epared to study the jobs 1n their Divisions which 

would be considered l'ight fol' l'otation. Dr. Sinkov replied 

• '"'; !.--

-

• 

.&... ... .,, -"" .-- - - ~ ·:·2 

·--· ----c·o·•if.'6:-r:B·ll~'f' ------- -- ...- ., -~··t'i -c1i1 ~nt -· 
. 

. . ···-. 

that only a small class of people in his Division could be considered since most of his people are of the highly technical 

and clerical classes, and he wg~nc,ommenQ. ~_b_Ql.Qx. _ 

;ara;g.ch Chiefs, except in special cases and 11nless the Technical 

Staffs of the Divisions are being considered. : - ....... ;-· "':..- -· ... '= • - •• "';!!!!' ... -··· ., :!' .............. :.'l .... '-;::-"'~:::-•• ~ .. -..~~~~-.:::--==-· ";.···~- -""='-::'="·-.-..!!!! .... --- - ..... _._ ... _........__~_ .. ________ , ...... _.. _ _.._...__ 

5. Mr.-- Rhoads asked whether nr: 51nkov _would_not consider 

switching cryptana.lysts in his· Methods Branch with those 1n the 

Cryptanalytic Branch, for example. Dr. Sinkov replied that to 

move people o_f -~his c~ss wov,ld make 1.t .oomplicated. He further stated that only people ot_generaLoverall responsibilities shoulf be considered and going __ Jl_eJ,ow this woul.d creat§ ineff'icienc es. _Mr7Rli0ids. s.'Eated that in som~.- caJ:S.EtS 1t might be 

aavisaole to make s:witc~~S ~Ong the lOW".';t' ~laSS1f1e<; ___ p~r!=IODnel. 

6. -Dr. Sinkov stated that there are .. three ees~~t...oi~l--q~~;~,~---- --- === 

tions to ...... be a.n.~v..ereQ._._ __ _First,, how of'ten should any one individual 

be moved; ~econd, the·ni1n1mum period any one individual should 

be kept on a job for ef'ticiency; and third1 how of'ten is a 

change going to be made among the groups. The question was also 

brought up how th~se tea.m.s or groups of people should be ma.de 

up. Mr. Rhoads asked Mr. Star:J_in if a start co.uld not be made 

by listing people who fall in the P-4 to P-8 classes. Mr. 

Starlin felt ~hat choosi~ personn~l tor such a rotation plan would be diffic~t for him ~inoe he is not a judge of the type of personnel to be chose~. His job would be primarily to see 

that tlie moves and changes are made smoothly and help to make 

the program run as effectively as possible. ·The quastion came 

up as to how effectively could the people be chosen, to which 

Dr. Sinkov replied that the progt"am after a period of use and 

trial would indicate ho~ etf~ct1vely the jobs had been selected 

for rotation. ~-

7. Returning to the question of jobs to be chosen f'or 

rotation, the opinion was expressed that Division Chiefs, Branch 

Oliief's and Technical Staffs would be the only personnel to be 

used tor the rotation plan, although Mr. Rhoads stated that 

rotation between Staf'f' and Operational D1v1.s1ons might be beneficial. Dr. Kullback raised the question whether this rotation 

plan would apply to personnel in ASA, Europe and ASA, Pacific. 

It was generally agreed that it should be confined to ~rl1ngton 

_Hall Stat~on at present, but 'he two Theaters were not ruled 

out. The question was also raised as to whether military as well 

as civilian personnel were to be included, to which Captain Stowbridge replied in the affirmative ~1nce the problem has some 

bearing on mobilization assignments of reserve officers who are 

now working at Arlington Ball Station as civilians. . .• • -.:.::- :;- - : - -... • -. • • I " • : " ~ ..... ::.... ',;;;,,~ .::,.-~'' !. .. '_..::::::.. -:_ ... ,.:'I' _. • ~ -. , .. • "- :. • .:.:.. .wn.t.---: 

8. The meeting came to a close with the request that Division Chiefs start preparing lists ot jobs within their own 

Di visions which they would consider su1 table tor ~ot~ t1.~n, ___________ _ 

• ~ I -~ •• • .~' ; j::" o .; :. • ~-;, -f,;• ~· •=::-~·¥~.~~--~~- ~--;;~~~~?; ~~~!"~.£~~~ ao_r~~ 

. _•· :~ • '~-.-~ • -~:: .. ~- t•.:·; :~~r:-:~· --:.~.·- ~~->-a::.:A~~~~~-~=-~~~t::*?~i£J# 

~ - _· .. · . .::--::· . ' _, --- - ----------· --- -- -------------------

-~-.-, _:' :' ___ · --~ JGQNnOCtllU\l 
.1. 

¥..f .. _I.,P. ;.,AEj.14 3 9' CorH ~ •.. : JI IRL ·• · · ··l.h Rt; ~- . ·." ...... _ . . . .. . -·------·--------

r. 

-- -=----------==----· 

.... 

keeping in mind the jobs that can be considered. 

are to be sent to Mr. Rhoads to be included at the 

minutes. They are .att~ched hereto as tollows: Tab A Special Orders No. 171; Tab B Security Division Personnel ListJ Tab C Researc~_and Dev~lopment Persopnel List; T~b D Operations ~i~1s1on .J?e~soJ:l.D.el L1.s.t. 

These lists 

end of these 

-.;._ 

::- ... - --

1 

I 

• 

:...-

- .; 

·- ·. 

. .: .... -· t OI • 

.t 

·.-.... .... 

- --~ =--==:-;: ---- -- -- =-- .: .. :::.. . .::. -.:..--==-------- .:.. _:_;~ :: ~ -:.=..-=-==-===.... ___ · -~ 

MARK RHOADS _ Ac:ting ChairmB.n 

.. -··----·-·----............ .. I _..-........ -.. ;."" . -~- .. ---:::--..;. ---------

·~ ......... I _ ............ _ ... ::;,·, ............. _.._:.w.. .. ....-..--.. ................... ~ ........................... -... -..-..-..-..-.. 

-- -_;-"";:" ·;:;::--.. -·----·-::.,;,,:. 

-....:__:-::_- __ __:::....::..-:.:-:=:·=-==== 

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-·~: 

- ------- -- ··:· -- - - . -:.-:.---·- --- -,;:-...::;_:=:-.:::.,--_-=:-;;;;;·---

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-- ·---- ···--. ·:.::....-;,;;;-~;;;;; 

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- ~~·. :. ·.~,. ·1 • •• ' • 'liill:.J!l!Bar.1111".1111 -•111.£§111• ""="'-=="=""==' "" ........... 

----- ---·-----

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.., - - .. .. -- - ·--· ··---== ---- - --- --- -- _...;.."I" ............ :~ 

----- ___ ..:·-~-=~ _-_:,:_ 

- - -- - ----- ---- . ---- --- -----••• ;'""lo.-.... • .. ...:.- .... ..:.:a.~ .... "i:''" ,,,.., 

-- - --------.. ----· 
\(;/ 

REF ID : A67 4. 

ROTATION PLAN MEETING 

9· -December 1946 

J . . at. 1500.in Room 117 - , 

(

'"", :~- Lv~"-. ~ 3 / s.o.#- II I 1~ . .+SA~~ /l~'f(. 

~· 

~--A) ) ~ CP~~ ~~ ~~ ~ ,;,4 -!J_jO~_,J. r--.. 

Those present were: 

D·. Glenn Starlin 

1st Lt Lucille J. Elwood 

Capt. Robert W. Stowbridge Dr~ A. Sinkov · . ,,- ·~>- · ') / n r 

Mark Rhoads~ LJ~ r. ~ -~, 

Dr. s. Kullback 

Capt Maurice R. Coombs(for 

Mr. Frank B. Rowlett) 

~~eting opened with Mr. Rhoads reading memorandum 

ordering m~eting_for discusslon on rotation plan. Mr. 1Rhoads 

stated that th~ main purpose of the meeting was to get ideas 

on the subject of civilian personnel rotation policy and 

asked Mr. Starlin to sketch briefly the background an~ 

necessity for such a committee. It seems th.at the idea of 

having Division Chiefs rotated in their assignments was 

expressed a long time ago by General Corderman, and the same 

thought was expressed by Colonel Hayes. Not only was Colonel 

Hayes in agreement with Colonel Corderman•s idea but 

expressed the feeling that rotation should extend further 

-than Division Chiefs. In view of this, the thought ~ 

was expressed whether rotation should apply to technical 

" 

people under Division Chiefs, and how far down the line 

the plan should apply. 
.,-

REF ID: A67 4~ .., 

Mr. Rhoads asked how far down the rotation should go. 

~ xiuangk The opinion was then expressed that a policy 

should be established to determine how far down the line the 

pla·.n should go, and that was one of· the reasons why the 

committee met. The question was raised whether administration 

positions should be included also .• 

• Mr. Rhoads indicated that the reason for this rotation 

plan is to spread the know-how of different jobs among as 

• 

many people as possible for the benefit of th;_~e~:zo.·~~­

.e-~1 gsncr. Dr. Sinkov ~stated t~pose 

of the plan was to provide among the moFe experienced and 

higher ranking personnel a nucleus of people who would have 

,, general training in all. the functions. of the agency--we I 

should. have people at the top who can be placed in any posi-

,, tion in the Agency in case of an emergency. Dr. Sinkov 

further stated that the Agency should consider the idea of 

establishing possibly 8 or 10 lists of names, each list 

consisting of three o"t at least two people with the same 

rating and with the same general kind of functions. Ea.ch 

group could be rotated on the basis of one or two months 

apart, until after a period of one year or one and a half 

year--thus getting back to the first group again, and then 

another change in groups •. The opinion was expressed that 

not too many groupS o~eople should be moved about at the ' 

same time because of confusion. ()II..,;(; - ~ '' ~ 

fr">u t----,.__,t_ ~ ~ /,...j. t:A - ) 
REF ID : A67 4. 

It was stated that it would take considerable study 

of jobs and personnel to make up these small groups of 

two or three people, and if some kind of program could be 

worked out, the groups would not be moved to"o often. 

Mr. Rhoads asked if it would be considerable trouble to 

find any great number of people capable of being switched 

within the three divisions. Careful study will be needed to 

• find out what people can be used, how many and how t:ar down 

to go. Mr. Rhoads a·sked if the Division Chiefs were prepared 

to study the jobs in their divisions which they would consider 

right for 'rota ti on. 

Dr. Sinkov replied that only a small class of people 

in his 

~~~ 

Division could be considered since most of his people 

are of -the clerical class;,<' and he would not recommend going /\ I 

below branch Chiefs, except in special cases, unless· the 

technical staffs of the Divisions are being considered. 

Mr. Rhoads asked whether Dr .. Sinkov 'would not consider 

switc~in~ch with ~ ·i:q .the Crypt- , 

analytic Branch, for example. Dr. Sinkov replied that to 

move people ·or this class would make it complicate.d. Dr. ~. 'ad..,.J~~~ Sinkov further stated that people m~mmm of ~~ responsib~& ef ~ePeeaael' should be considered and going below 

this would create inefficiencies. Mr. Rhoads said that 

in some cases it might be advisable to make switches among 

the lower classified personnel. 

Dr. Sinkov stated that. there are three essential questionx 

to be answered. First, how· often should anyone individual 

s~ be moved; second, the minimum period any one individual 
REF ID:A674. 

~should be kept on a job _for efficLency; and third, how often 

] is a change going to be made among the groups. The question 

1was brought up how these teams or groups of people should be 

made up. Mr. Rhoads asked Mr. Starlin if a start could not ·J 1 be mad,e by listing 11ixx:tu people who fall in the P-4~ to 

j{P-8 ~ c~asso.P Mr. Starlin felt that choosing person~el for 

J ~ such a rotation plan would be difficult for· him since he is 

1~~ -not ~ judge of the type c>f personnel to be chosen for this 

Ii 1 rotation. His job would be primarily to see that the moves 

~: ~and changes are made smootttly and help to make the program 

~.~ ""\~ . 

run smoothly. The question came up as to how effectively 

could the people be chosen, to which Dr. Sinkov replied that 

. . 

~--1· ::: :;;::::v::;e:h: ::::o~:f b::: :::e::::lr::u::~::::~te Returning to the question of jobs to be chosen for rota-

~. tion the opinion was expressed that Division Chiefs, Branch .l 

d ~- · Chiefs and ~ technical staffs would be the only personnel 

' J 1J l :: :e r::::i ::r b:::e::t: :;; :::n ~P::::::::l ~~ v:::::: :::::d ~ ·1 be beneficial. Dr. Kullback raised the question whether 

· ~1 ~ this rotation plan would apply to personnel in ASA, Eur.ope 

3 

and ASA,. Pacific. 

J "\A.~ . 

r;_ ',.,_ .. -::1-- . f!..J- ·~~ 1.'-.;....!J. · • · N . 11 1 ... r1.. ,,L. ~ t;, lt-H S aA a~--- ,{·· "- ~~~~DJ<W'I . 

. ~ The meeting came to a close with »ax:xi~~x "'* 

( the request that Division Chiefs start preparing lists of 

jobs within their own Di visions which t.hey would consider 

suitable for rotation, keeping in mind the jobs that can 

be ·considered. !Jdzxi:.txt YR These list~ are to be sent 

to Mr~h~~d.:.t the end ~f ~e13 m:,p;i~~e.::J!! ~ · 1~ 

h1-'D-~~) -;44-.j) j &~· ;~~~,.~~ 
·, . • · REF ID : A67 ~t· 

RESUME: 

The reason for the rotation program is to spread 

the know-how of different jobs among as many ,people in key 

positions as possible for benefit of Agency. 

So far, only personnel from AHS will be considered. 

Military and civilian personnel would be chosen for 

the rotation program. 

Personnel ·chosen would be limited to Di vision Chiefs, 

Branch Chiefs, and Technical Staffs. 

Names el>e to be selected from the three Divisions 

and formed into groups for rotation. 

Division Chiefs will p·repare lists of personnel within 

their own Divisions who Will be eligible for rotation and 

submit these lists this week~