Present: 

Lto Col .. Libby 

Major Jones 

Lt,. Elwood 

Lt. Holland 

Ir. Kullback 

1. ?UNUTES 

• emfi1ril\•:1A§7 o 6 1i1 llJLl1 I lf{L • 

CIVILIAN E~PLCYMENT BCARD 

Minutes of U.eeting Held 

16 August 1946, Roo!n 117 

He5.t'lc.nlarters 

Dr. Sinkov 

fl.r. Rowlett 

Mr. Klemm 

Mr. Sterlin 

#/Sl-. . / 

The minutes of the meeting of 2 August were reviewed and approved. 

2.. PUDltlCATlON OF AH.TICLF.S EY fil.SEARCH l'ERSvNNLL 

Mr. Starlin announced that HPadquerters lforroranduir No .. 76, ? August :.946, 

subject: "Authorization for Publication of 'Iedmical Papers,'1 has been i~1suad 

as a supplement to Headquarters Memorandum Ne< 71, 23 July 1~46. 

3. PRCMOTICNAL ACTIGN !!'CR DR. MARTW JOOS 

As was requested in the last Board meeting, a letter was forwarded to t'ie 

Chief of the Agency regarding promotion for Dr. Joos. This :t·ecom:r.endation ·11Bs 

approved and the promotion wa~ made effective 11 August 1946. 

4o PRO!iWT!ONAL ACTJCN FCR ~:R. JHr:F.S tCtGLAS 

The request for promotion of ~r. Jau.es Douglas, which ~~1 held untjl such 

time as the Technical Staff in Operet.ions Division "'ias allocE tcd, ?:as consi:iered.~ 

In v:lew of the fact that the Chief, 'l'echnical Steff, has now been aJloc::i•Jed as 

p ... 6, it Es the decision of the P.oard that a letter be forwarded to the Chief, 

Army tecurity Agency, stating that all incum1'cnts h'l :P-5 and P-=6 jobs ha"e "':::een 

reviewed and af"t.er due considerat:ion by the Beare, it is req\.ested that ~Ir. 

Dougle s be pror.oted to Technical Consul tent to th~ Chief, Security Div·l s:~on, 

5a CASE OF ~!SS LILA LEWIS 

In connection with the Civilian Personnel Regu~.aUon Noa 46 which grE:.nts 

additional within-grade salary advancements as rewa~ds for stperior acconplishu 

ment, tr. Sinkov b1·ought up the case of Miss lila 1.rwis of the Protecti'H' B:..•anch, 

Security Division. Re st.eted the.t M:iss Lev;h we s rrcomwPndec" for prore.ot:.on on 

13 May 1946 anc because of celays j., the estaHishmEmt of poJiey et this Ag.=ncy, 

promotional ection ... :as deferred. :iiow the.t this po~icy has bf en set do'1!1, h·~ v;ould 

like to bring it up again. 'Nfr. ~tf'rlin indicated that her cese would bt:i re·riewed 

in the nPar future by the Local ~uggestion e.nc A.\rards Committee which wii.l )aSS 

on inQgrade salary advancement for supE>rior accomplish~ent. 

eclassified and approved for release by 

SA on 04-18-2014 pursuant to E.O. 

+-tr+A:H-H-l ...... w--1-...f-A+-n~3-5_2_6.._~~~~~~~~~~--
REF IP.~il~·~ e vv111 IULffllll 

60 pQSITJCN CLASSIFICATION 

Mr. Starlin indicated that there still exists a basic confusion regarding Job 

allocations end people incumbent in jobs. Yany c~allenges of allocatjon b:.se 

justification on the ability of the person on a job rather than positions theme 

selves. He feels that if the Agency can see eye to eye on considering the relative duties and responsibility of the job rather than the merits of the incum• 

bent of the job, fie will have accomplished better understanding in rezard to 

proper clessification and wage ad~inistration. Col. Libby suggested that it is 

up to the individual supervi~or to oisassociate the job from the ~an but that 

he cid not readily know how to eccor.iplisl: this. Lr. Kullbac~c. stated that the 

main difficulty is that the analyst does not appreciate the technical job involved 

and should hsve a little faith in what the technical people say ~hen they ere 

interviewed. !.~r. Starlin then suggested that possi.bl)- what is needed is a tech·· 

nical par~on taken from the division and trained to do the job analyses for that 

division. Yr. Rowlett agreed with this idea stating that he would back ~r. £tar~ 

lin in obtaining l':!ore personnel in order to complete the job. The apparent dif .. 

fioulty in t~is regard is the trafoine of these employees to be analys"i:,s ar.d 

discrepancies of allocation es the analyst job is CAF-5 for a trainee and CAF•? 

for a qualified analyst. Po~sitili.ties will be further explored, me~nwhilE it 

m:is generally agreed that posit1on cuties and res~onsibilities will be conrcidered 

rather than position incumbent 1 s ability when challenged sllocatjons ere discussed. 

7. EOARL OF' l!iUThD STATES CIVIL Sl.RVICE EXAMINERS -- --...---- --- A Board of United States Civil Service Exareiners will be establish~d i~ the 

neaT future. This Board will include Arny Securit;,r f,gency, field jobs in t:tw, 

Ft. !Iyer, !i:ese:sge Center of Signal Corps, etc. The major concern or tl-iis E.oard 

will be the obtaining and retaining of personnel. Mr. Starlin, as a tr.ember of 

thet Board, askee the opinion of those present concerning whlch problem they 

considered of primary importance ~~the obtaining or retaini~g of personnelo 

After sowe discussion, it was agreed that ~,,r. Starlin meet vzith the Boa.rd r.ith 

the primary purposP. in mind of striving to retain those people who are r•ost 

desirable for the efficient opera.t]ons or the ~gency. Thjs ~ould resolv~ itself 

to ~etting perlllBnent Civil f.ervice appointments fer e~ployee~ so that both the 

employees end the lgency would be more assured of their continued employ:ner:t. 

e . LWOP FOR f1'R. SHEPPARD 

Mr. Rowlett brought up the case of l~r. Sh?ppard who has aeked for LWOP to 

take sorre courses at tniversity of ~.~ichi~an. rfr. Sheppard at one time Vior1'ed 

on the J?l.A development and has done some very good work e.lon~ the.t line. l:e 

is not a languaP,e man but from a technical point cf view he is e. clear and proL~ 

found thinker. He recently 1"eturned from Japan end "FRS hired as a P-2 in C'pera·· 

tions Livision wher• he has ~ade so~e fair contritutions. He recognizes hje 

deficiencies, however, and has asked for leave to t~ke courses in electronics 

and matheir.etics:. ?fr. Rowlett asked thRt since this is a borderline casP ar.d 

since we may have othP.r cases similar to thiE one, t.he probl€'m be cons ... cercd by 

tr..e Board as a rr.atter of policy -- \:hether or not '.fr. Ehepperd can be grented 

CONFIDENTIAL 
-

REF 

this leave. It was indicated that epproval of such a reques·t; would be in keeping 

with recently established policy regarding part-tima employmnnt. After some 

discussion, it ~~s the decision of t~e Board that the case should be forn~rded 

with approval to the Chief of t.he A r~~ncy for reviE'w. 

Chairman, Civilian 

Employment F.oard 

CONFIDENTlAt