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REF ID:A66586 

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CIVILIAN &IPLODmNT BOARD K../ ~~ 

Minutes or Meeting Held 1000 hours, ll May 1948, Room 117, Headquarters ~ 

PRESENT: 

Lt. Colonel John 1£. LibbT Mr. i/illiam F. Friedml'ln 

Major Hamill D. Jonee Dr. s. Kullback 

Major lfaurice H. Klein Ml... Alfred 'i'i. Rose 

lat Lt. H. s. Buchanan Dr. A. Sinkov 

Mr. John L. Sullivan 

l. PRO:t.DTION REQUEST: 

'.rhe following promotion request was considered by the Board: 

Gortrude E. Ullman (AS-93) 

Research Analyst (Cryptanalytic) P-2, to 

Research Analyst (CryptanaJst;ic) P-3 

The Board. unanimously recommended. approval ot the promotion. 

2. TRAINING OF llAINTENANCE PERSOt-'NEL: 

Dr. S:lnkov made reference to the traininB school period in connection uith civilian peraonnel \'lait,ing there. He said that Security 

Diviaion had. been given authorization tor an increase of nine people in 

the !~intenance Branch, and had received pamisd.on to assign these persona to a course using toletype ma.chines so that their training could 

take p1ace while they wait tor clearance. 

Dr. Kullback stated that he had made a request for a room for 

the purpoBe of training repairmen assigned to tho Research and Uevelopment Division. He stated. fur\iher that it is dif.ficult to find suitable 

training material f'or instrument repairmen in the training school and 

that an unclassified place tor them to work with unclassified equipment 

would be a great aaving to the Agency because the repairmen could be put 

on some really prod.uctive work during the clearance period. 

Major Klein atatecl that the Civilian Training Unit made provisions tor Operations Division to oond.uot language courses and \-;ork on 

dictionar:r projects in the training school tor those people assigned. to 

Operations Division. He stated. that a new project in the training unit,, 

the construction of a Russian gazetteer, had been introduced and that 

Operations Division personnel and personnel assigned to ~thor divisions 

are going to be utilized b,y the training unit for this project. 

Declassified and approved for release by NSA on 04-17-2014 pursuantto E .0. 1352a 
2. TRAINING OF MAINTENANCE PERSONNEL (Continued) : 

Mr. Sullivan stated that these projects are ver.r commendable 

because it is difficult to keep the personnel in the training school constructively engaged for mor~ than three months. 

Kr. Friedman inquired about the possibUit7 ot aattins up a room 

in Headquarters Building tor training purposes. It was decided that no 

adequate !Space was available tor the purpose. 

Dr. Kullback saicl that Research and I>evelOIJUent Division had been 

able to utilize its machinists al.most. imediatel.T by having them work 1n 

an \mclass:ltied part of the building on wiclass1tied eqU1pment. 

Mr. Pc.0ae stated that. his Division hoped to obtain a room tor training purposes. Jlr. Sullivan made reterenco to the basement of the cafeteria~ 

ata1;1ng that this area had been use:l during the war by the Rotor r1ind\flg 

Sectio~ of Security Division. uork benches had been installed and assemblers 

ongaged in rehabilitation or rotors Ylhile awaiting clearance. He suggested 

1ihe posoibilit7 ot Research and Development. Division's setting up a similar 

1t0rk shop j.n this area. 

3. DISCUSSION OF SECURITY INVESTIGA"l'ION AtJD CLEARANCE: 

Dr. Kullback stated that a large nUlllher ot prospective applicant.a 

had been turned down aa aecurit7 risks~· and inquired whether the criteria 

sat up tor clearances are reali,,..ic and practical. He cited several <iasel!S 

in which the only' obvious reason tor reject.ion s11emed to be membership in 

the American Veterans Cotimittee. 

llr. Sullivan pointed out that. AS-27 conducts the clearance program 

tor the Agenc7 and approvea or disapproves clearance eligibility. Lt. Col. 

Libby stated that he had questioned t.he methods uaed several till'Les. 

Major Klein pointed out. that one reason tor reject.ion is that the 

applicant might have a close relative living :ln a foreign country. Ur. Sullivan said that it was true th..~t applications have been rejected for that 

reason and that he had recently discussed the matter 11ith Colonel Hayes, 

who expreesed the opinion that some rejections on this ground should be 

waived., dependent. on the count.:ey concorned. 

Dr. Kullback stated that another reason for rejection was memberehip in certain organizations. 

Dr. Sinkov said that each Agen07 bas a different liat or subversivo 

organisations, and that an applicant would be cl.ea.red or rejected depending 

upon.which list was usocl. 
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J. l)ISCUSSIO?~ OF SFXmRI'l'Y lNVESTIG/\TJON AND CLE.c\Rll~:cs (Continued): 

Dr. Kul.lback stated that out of eight engineer student.a who applied. here recent~v .from one university, f'ive or si..'t were turned down because they had relatives in some f'oreiga.'1 country. Jl.r. Sullivan added that 

Dr. K\1llback possibly was referring to students from. Pen.n Sta.t.e • 

.Ur. Friedman suggested that. the Board. draw up a recommendation to 

Colonel Hayes requout1ng revision or security clearance standards so that 

applicants are not declared ineligible solely £or ~he reason of their having rolat.ives in c.ert.ain toreisn countries. Such moditication would bo of 

def'init.o aaeist.ance to t.he Agenoy. 

Major Klein said t.ha'l. a furthfll" h:uidioap is that there is no 

chance to interview an applicant betore he has been rejected tor security 

reaaontt • 

.Ur. Sullivan stated that when a person makes application, )lo fills 

out a personal histol'J" statement which is sent to AJ3-27 tor surto.ce clearance. 1'he atat.ement. is returned to AS-61, and if it. is 1rrarked "not eligible 

ror hire" the applicant may not be considered. .for employment. 

Major Klein cited an example wherein CIA sent over five translators, 

all highl;r recommended; tour ot them were rejected,. one of them because hie 

fat.her '\lllS a missionar,y and his sist.er had. married an Indian. 

Mr. Friedman stated that when applicants are sponsored b7 someone 

on the premises, the sponsor should be qualiried to discuss the matter and 

perhaps clear up some si.JT!ple problem 11hich r.dght stand in the way or clearance. lie said that something should be k!UJ\"in about the grounds for rejection, and that the recommendation v1hich the Board plans to make might 

aasist in clarity'ing the mechanic' ot clenrsnce and in setting up a policy 

which would help rat.her than hinder the Agoncy. 

Mr .. Sullivan suggost.ed that the Board request a clarification and 

statement or present clearance poliey before making an,y recommenJations. 

He st.ated that. knowing the present policy woulcl facilitate recommending 

toasible and sound changes. 

Dr. Sinkov asked whether clearances were revoked it an ind~.vj.dual 

already cleared and. on 1.he job married a parson trom a .foreign country. He 

brought, out the point 1.hat, it the Agency forced a resignation fro.111 such a 

person, he might become enb1ttcred and 'become a securit.y risk. 

Mr. Friedman said that, it is untair to hire anyone wit.bout telling 

him that a change in his marital st.atus or other personal thing might attect 

his emplo1I11ent. in the Agency. 
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.3. DISCUSSION OF SI!XmR!Tt I?WESTIGATION AMD CL~RANCE (Continued): 

J!r. Sullivan pointed out that it a detailed clarification was obtained.,, a special meet;ing ot the Board could be called to further diacuae 

the matter. 

Major Jones eJeJ>ressed the opinion that several ot the caeea discussed should. be cited in the BoaN' s recommendation, alone ldth the 

decioion ma.de and the reaeon given in each case. 

Mr. Sullivan stated that t.he clarit"ication ot poliOT requested should. cover t.wo point.a: (1) initial and final clearances; and (2) t.emporary 

clearances which authorize personnel to \~ork in restricted areas before final 

clearances are completed. 

. N:r. Sullivan suggested. that, J.~Jor Jones be appointed as a committee 

ot one to discuaa this eubject. 'Viith Colonel H97os and secure the desired 

clarification. !Aajor Jones will then submit report to the Doard at its next. 

or special meetins. 

Mr. Friedman expressed the view that the cost ot keeping people in 

the t.raining school. tor such a long period would be cut, d01m 11' the Agency 

had its mm clearance body which 1rould v1ork directly on these cases and not 

depend on uome other Agency. 

There being no other subjects tor discussion or com.rY1ents, the 

meeting was adjourned. 

OUM l •• SULLIVAN 

Chairm:iri, 

Civilian Bmployment Board