-- ---- ---~-

HEADQUARTE'.RS 

! j I "RMY SECURITY- AGENCY 

ifJ ~ ·WASHINCiiTON z5: D.C. 

... -.. ... :.._-

QMOR~..NDUM FOR t Operation&l Survey !loard 

SUBJECT1 lecomm.endationa of the Opere{fonBl Survey Cominittee, Security 

Di visit.>n 

- 1. 'The OpeTational Survey Board was establlebed tor the purpose of 

conducting a technioal survey or the operationa and activities at ~ 

Seeurii;f Agency. It was agreed at the first meetlng of the Board thet 

each Division would first make its own BUrvey, ee a result of which it 

would take 15teps to correct any of the diff'ieultiea which were inteTnel 

in character and then bring to the attention ot the 'Board thoae which 

cannot be internelly correcte·1. These letter problems presented by the 

eeparete Di'Yiaions would ttien be studied ey the Board with a view towerda eeeld.~g means ot improvement, 

' 

a. An Operitional Survey Committee 1'88 appctnted ~\;hin Securlty 

Diviaion to eurve7 t~e individual branches and tc make any reconnendationa 

resulting from the surve3· which wc~d indjcete directione in •h1ch in• 

.oreaaed efficiency could be obtained, 'the findings of th8t Committee are 

presented herewith tor c::cneideretion by the Op1·rational Survey Board, and 

ui: pretsented under t'WO separate headingea those rec:om..."!iendstione which 

relate to problems that are internal 6D.d thoee whicr.. relet(' to mettera 

beyond the control of Security Divis~on. 

3. ln diecuHing the recommendetionl! made rersrding problems within 

Security Division, ind~cation will be giv&n of tte steps al.reedy t&.ken or 

contemplated to improve the eituation. 

_ a.. J,\~QFgan!B!'ltiQ!! of 't§c}mical Stai'!• The orgenis&tion o! 

OSGAS-81, both from a standpoint of division into eectione ae well as per• 

11onnel 1trength, haa not ~en entirely eatiafac:tory. In some J1umsure, the 

organisation hlld Lf:.en built around the exiet1Dg personnel at a time when 

increaeee in utrength could not be ooneidered. During the past two years 

the responsibilities ot the Branch and ita wor~load have exr-anded coneiderably without any increr·se in personnel. 1or example, dnelopment• along 

eleotronic lines require the inolusion or correspondine respon81bilitiee 

in the engineering phsees of AS-81'e functione. TheEe problems have been 

appreciated for some ti~e and a propoeed reorganization had been subt!litted 

t.o .AS-ao about the time t.he Operational Survey Boe;rd was established. The 

auggested reorganimatien he.a eince been approved by AS ... 20 and will be im- ~lei;:iented aa Boon as the present ceiling on personnel strength is lifted. 

- - ~ 1 • 

-- .. -~ 

. "'' 

SEBRET eclassified and approved for release by 

SA on 04-11-2014 pursuant to E.O. 

3526 
't~ -

; 

L 

t 

iL 

. 

f 

r 

i. 

RE~7 ~ ---· 

CSGAS·!O 14 June 1948 

Subject: ftecom:iendetions of t:r..e Operational Survey Collll?li ttee, Secur1 't7 

Division 

b. Coordination bet!§SQ Branche:s. ~everal of the branch chiefs 

expressed the opinion that a need axisted tor 1t0re tr.orough c~ordination 

uu:mg tte branches of Security Division. This need arose :trom tte necesaity to clarify portions of the .Agency SOP dee.ling with the detailed 

fl.m.ctions and resFonsibilities tor each ot the branches of Security Divilfion in those eases when :n:ore than one branch wa11 concerned. Tlih matter 

ltill be resolved as fol.lows: In coordinstior with the branch chiefs, the 

O.f':tie& ~the Chief, Security Division will review and prepare a proposed 

revision of the J.nrj Security .Agency SOP in •o far ae it concerns Securitf 

Division, and furthe•- • the Di:rllion Chief will clarify the !.nd!.Tidual 

duties and respons1b:1ities among the several branche~ in those cases where 

projects are of mutual intere:it. On thoae planning projects aeeigned to 

jS .. fU which require action 1v' other branches, an illproved procedure hs• 

Hen. adopted which •bould clarity the situation. JS-81, in coordination 

with the other branches, will prepare a written plan for accomplielment ~ 

MCh project. Thie plan will specify the actions to be aceom.plisbed b:I' 

.MQJI branch, and w11l be dlaeeminat.ed 'tv .AS-80 as a guide to each branch 

w1th regard to its duties and respon•ibilitiea on the project. 

c. f9m1nJ§tt1Uon. It ha• been recommended that Security livi- ~on conduct an int81"Jlal adminiatratiYe eurvey in an attempt to iaprove _ · ... 'ilie etfic1enc:J< ot mail handling, correspondence and filing and to detertine the relative merite of 1uch items ae a central eorre~-ondmce unit 

Yif sus separate branch correspondence Ullita and central :t'ilee veraua 

i:o.dividul_l br~ch tiles. Thi• -.tt.er i• being cxm.ddered b.r the o:trice 

-~ 

.... 'U the Chief', Security Mvieion. A detailed re-irmadne.Uon of theee 

q·Ue~s nll-1_:.a concfu.cud \:q" trut hecutive of Secur1 ty Divilion. ' - ~' ~ -· - - - - --- _- , . ~-j" ~w-eitu. It the μ-esen~ time Uie Clphony-fila::r:~t -=-- if is..;~ :req;s'tNt the e.nfllJ'sts employed in ttiis Unit be engineers. n !a !alt that it l• unnecessary to have an engineer in order to eva.luite, trom a c:ryptoeecuri'\y standpoint, ciphony-cif'a:x mechanisms. lrrange-

.iiittte ~• ~ m.ede to bllve the tNJiineeriDg considerations ot lltlCh 

i@ipments de\e~ed 'b,y the engine.:7a or AS-81 end to embrace in the 

-position deecriptione of the Ciptony-Citex Unit, AS-8.3, onJ.7 tl:>e crypto-

#ectttit,- considerationm. 

·4. !Jore- efaborating on the iecotllllend!lt:ione dealing w:!:lh utters 

be',yond Uie eontroi ot Security D:bieion, • briet etatement ot aplanetion ~~ 11i!v1aafile. In the instructions to the Committee by the Chiet of 

th(l ~i:dsion.1_ 11em"ber11 were asked to investigate all pcsei ble 11eane of ~ro"l!na pertorma.nce and to make recomendetions 1ndependenU.y of con- ii~~r, tions or feasibility. In otter worda, asstlllline complete freedom ot 

tot.ion 1 what changes sl:ould be Mde wi tldn or outside of the Arflr1" Seour:i t:;y llenoy to provide optimum results rron a nstional standpoint. Thie baei• 

~' also been adopted by Security Div11ion in ite recolll!!lendatione. 'fhere- t9r~1 even though certain of these recoIDEendatione are dif'fieult of 

·• .8ECRET 
ti 

tr 

.• 

. ' 

J - -

.- REF IPl!IU41 7 

VI.UHi.i 

CSGAS-&:> 14 June 1948 

!nbject: Reccmmendationa of the Operational Survey Corr.mittee, Securit, 

Division 

achievement, they ere considered by Security Division to be of value, and 

it itl recommended that they be estabU shed as goals to be striven for in 

1-ong-range planning. 

a. Int~Eration. It is considered that communications intelligence and security could :most efficiently be vested 1n a single agency 

_!or the Pepgrtment of Bationsl Defense. '!'hie subject he$ been treated ci!t~ependently and in considerable detail in a atudy eubaitted by AS-81 

-..long with a proposed means of achieving such a common-service organiza-

:t?_i~n. This study ie ill.closed ae Tab ~. 

- -

_ . _ .. ! ·~ "Q. JeJ.{l.tionship 2f D1 vi pion w1 th A.SA Staff. It is generally 

-~eed by' lDBllY ot the key personnel 1n Security Division that there still .. exists a need ff3 c;l.J1.rification, and poss! ble redefinition, of' Staff'' s 

-~~tion~ end poaitio» in the ~ency. Although various diecuaeions have 

-indicated that the theore:t...lcal respond bili ties or Staff are generally 

-ppreciated and agreed to, frequent occasions arise when interpretation 

Y th~ $OP °b1" S!-af'f ot'f'icer~ qon_not agree wi tb the interpretation that 

.. -~uld ~ given by the Divleion Chiefs. Occasionall)r these ditf'erences 

~~ ~terpretation result_~ P...P~~a~l A!tti.Qn.~carried out by Staff ~~roμirary to the reco1Dlllendatione or operatilig personnel or, at any 1·ata, 

~-!-thout com._plete into_nintion atid Q..QJ;i.mtr:rence or the reaponsi ble personnel 

''i!thin the Divieion. Two proposed eolutions are recommended J.n. ta..b B. 

c. lμhlicitz. It ie the feeling ot Security Division that the 

~ 3ecurit,. Agency ie hampered in the et!icienc1 or its operations 

because 0£ the !"act that other organizations within the Arrq amd within 

the oth~r lldlltm:'y eerviees are not completely a-,,are of the !imctione 

-and responeibilitiea or the A:raq Security Agency. It is considered particularly important that this Acency1 s funct1om and responsibilities in 

the field or communications 1e0Ul'ity be brought to the attention of the 

Tar1ous J.rmy commanda and organizations, eince Security Jliviiiion's reeponlibil1tiee ere based pr1.mer11.y on the tact that it ie a 1ervice in 

·the communications eecurity field, and its decisione have euch a farreaching, Jrm.r-wide eff'ect. It is reco~ended that the publication of 

an J.r111 regulation setting forth the duties and responsibilities or this 

.Agency be oxpedited. It ie further recommended that the .Army Security 

.&gency cons:tder the e2tablishment or a Public Relations Section to publlciz~, _not on'.t.J within the Jlilltsn' se:rvicee, but also within federal 

:P,QnJ1Il!tary agencies, the erletenee, tunctions and responsibilities of :\;~"!.~Security Agbncy, emphasizi?lE: particularly heiw the Ar1Q' Security 

~J,.i,ency J!8J' aid 1n the solution or communications security pJ."Oblems. It 

ill turther recoL1D1ended that the Anr;y Security Agency increase the liaison 

by ~ency technieiane with other llillta?'J' and nonmilitary agencies and 

with commercial organizations PO that the research &nd development pro• 

gram of thiB Agency may be guided by the trends of reeearch and develop... 

ment in m.ili tary and nonmilitary eommunioatione and alli~ fi~.t. 

3 

SECRET 

-,...::.lr==-~­

........ - -::-
-~ 

!"' 

i 

CSGAS-80 14 June 1948 

lubJeat:. Recommendations ot the Operational Survey Committee, Security 

Division 

d. l't9per•1 Comwnents. It ia recommended that thie Agenc) 

initiate a program ror effecting closer pereonal contact and better relationships with members of the AS Reserve and ex-members of the Agency, 

beth mill tary and c!villan.1 and that current files be kept on these 

personnel to aseist in augmenting this Agency in the event or an emergency. It is recomm.ended f'urther that consideration be given to adoption 

or ~ procedure which will result in keepiJlg all AS Reaerve officers in a 

cryptographically cleared status. Upo11 recall to active duty this would 

permit the immediate assignment of such of!icera to positions in the Arrrif 

Security .Agency without the neceasit# of long delays while awaiting crypto• 

graptiic clearances. 

e. l3udget. It is recommended that an ef'tort be made to remove 

or alleviate the restrictione placed on the .Ar'f1l1 Security Agency ey uncertainties in personnel and materiel budgets, wanpower allocations and 

critical grade assignments. It seems inconaistent to hBve little re.la .. ·tlonship mst between the amount or aonq obtained for the payment or 

salaries or personnel in the .Agency &nd the total number of peraonnel 

permitted tbia Agency by the War llanpower Board. Further, it 1a !elt 

that the criticsl grade limitation on this Agency has resulted in the 

J.oee o:t macy excellent technicians, with resultant lose in over-all et-

:ficiency, end it is urged that all effort be made to remove this limitation. 

t. auppl.Y. The long delays in procurement ot crypto-end items, 

apare parts and various materials !or the operation of Security Division 

have caused some reduction in the Diviaion'e operational efficiency. Co~enta, and recommendationa with regard to improvement of this situation, are being withheld at present since a revised procedure tor procurement of equipment for AS.A. (P&.D Memo No. 41 ... 20-2, OCSigO, 17 May 48) 

11.as been recently introtlueed. It is hoped that the adopted procedures 

rlll improve the supply e1tuation. It ia recommended, however, that an 

e-1.'fort be made to improve the procedures for obtaining adequate office 

e<1uipment and items or office supplies ed the procedures for obtaining 

p:i•ompt repair or replacement or worn equipment. 

g. -:. ccw;i t;{ llDni torw. The planning of security aoni toring 

mj.esions and the u.tilizaticn of eecuri ty m.on1 toring facili tiee by Secu- !".* :t1 Division is hampered by the uncertaill status or operator availe.-

'bilit,y and lack or adequate equipment for 110nitoring :radio teletype 

circuits. It is recommended that a percentage of ~ha radio operators 

(MOS 799) graduated from each claes at Vint Hill .Farss School be allocated to 1ecurity monitoring assignments. It in further recommended 

that the kr1113 Security Agency initiate a project to develop a standard 

radio teletype receiTlng unit tor use by field organizations operating 

under a 'f/O I: E .. 

4 

8EBR£T 
...,__ 

111=--- - -

' QSQ~-eo . 14 .tune 19~ 

SubJecti ltecornmenda-£:!.ona o? the Opera1lone1 Surve, Comm! \tee, s.,a1.ir!t., 

lll'rlslon 

h. 111;tenanc9. lt 111 recommended 'by Securit;y Dhieion that 

the other operational di'Yisione who initiate project• which involve local 

installation of teletypewriter equipment coneider in their planning tor 

thi• teletypewriter equipment the responsibilities of CSGAS•85 for the 

maintenance o:f thia equipment and the am.pply or apare part• therefor. It 

i• recommended that CSG.AS·SS be ad'Yieed of au.ch projects while t~e;r are 

atill 1n the planning phase ao that the necess&l"J" maintenance and epare 

pel"te uy be proOUl'ed. Secur1t," Dirleion 1ntenda t.o aubnit to Staf't, 

Ar"llf¥ Security Agenoy • propoeed memorendum on ~1• tubJect with a reque•t 

that it be publiehed tor the 1nf'ol'Jll8t1on ot •ll concCll'ned. 

1. C,9rre1pgndftPO!· It i• telt 'ti' Securi'ty Dirtsion that unnee- •••liTt, and in aome oases •erioua delay, he.a occurred in correspondence 

foX"WUd.ed to Statt, ASA in draft toX'Jll, where Stetf 1 1!1 eole reaponeibility 

ia to review the correspondence and forward it in final torm. Specific 

examples can be quoted it delllired. 

j. traR1wrtation. Main.tenanoe Branch requiree frequent uaage 

ct a truck in handling ot large quantities ct Cl'Jpto-equipm.ent and eup• 

p1ie•• During the pa•t tew aonths 1 thie tranaportation baa been required 2!1.ea~ eTer,y day. In on'.cy' • few in•tancel!I has thie traneportation been 

a:f81lable trom the motoi- pool, and movelllent ot equipment ha• been accompll•hed onlJ' 1::v'" prevailing upon either the Poat Ingineers or Supply 'Branch 

to penrl.t .Al!l-8~ to utilise their truck• during idle pericd•. Further, in 

"rl.rtua~ all caaea where local emergency maintenance cells have been •n-

••ered, the .&S-85 personnel baTe \een required to u\1.llse their own Tehiclea, because the :motor pcol bae reported eno transportation a'91lilable.-

lt is believed that a laok of :motor pool drivers ii largely the cau1e ot 

thi1 leek of otticial tran1portation. 

k. 11pra.J.A. 41 a gmeral colllllent, it 11 felt bJ' Security Div.t11on that there lll'e • number of petty anno;rancee which have their effect 

on the morale and etticienc,y of the Di'ridon pereonneL It ia not under ... •tood w~ an ugeney the Bise ot the J..rvq- Security Agencq cannot have 

cleaner ottiees, clean window• and Venetian bl1nd1, adequate window 

icereenin.g, better control or the heating of the building, an adequate 

number ct looking file cabinets tor olaesif'ied material, paper baes ror 

diapoeal ot claaaitied waete paper, etc. 

2 Inola 

l. Tab A 

~~ !ab B 

H. L. CLAM: 

.lcting Chief, Securit,.. Di"fision 

- ' 

5 

SEmlET ____ ......,..;:._