Federal Register / Vol. 80, No. 41 / Tuesday, March 3, 2015 / Notices 11525 

DEPARTMENT OF VETERANS 

AFFAIRS 

Privacy Act of 1974; System of 

Records 

AGENCY: Department of Veterans Affairs. 

ACTION: Notice of amendment to system 

of records—Department of Veterans 

Affairs Federal Docket Management 

System Commenter Information 

(VAFDMS—Commenter Info)— 

(140VA02REG). 

SUMMARY: Pursuant to the provisions of 

the Privacy Act of 1974 (5 U.S.C. 552a), 

notice is hereby given that the 

Department of Veterans Affairs (VA) is 

amending the system of records 

currently titled, ‘‘Department of 

Veterans Affairs Federal Docket 

Management System (VAFDMS)— 

(140VA00REG)’’ as set forth in the 

Federal Register on February 9, 2007 

and amended on March 25, 2008. VA is 

amending the system name, expanding 

the authority listed for maintenance of 

the system, clarifying storage location, 

and updating the address for 

notification and record access 

procedures. VA is republishing the 

system notice in its entirety. 

DATES: This amended system of record 

will be effective March 3, 2015. 

FOR FURTHER INFORMATION CONTACT: 

William F. Russo, Privacy Officer, or 

Janet Coleman, Chief, Office of 

Regulation Policy and Management 

(02REG), Office of the General Counsel, 

Department of Veterans Affairs, 810 

Vermont Avenue NW, Washington, DC 

20420, (202) 461–4902. 

SUPPLEMENTARY INFORMATION: A Notice 

of Establishment of New System of 

Records was published in the Federal 

Register on February 9, 2007 (72 FR 

6315), and amended on March 25, 2008 

(73 FR 15856). 

I. Description of the System of Records 

The Department of Veterans Affairs 

Federal Docket Management System 

(VAFDMS) serves as a central, 

electronic repository for VA rulemaking 

and non-rulemaking dockets including 

Federal Register rules, notices, 

supporting materials such as scientific 

and economic analyses, and public 

comments. The portion of VAFDMS 

information that comes under the 

Privacy Act is personal identifying 

information (name and contact address/ 

email address). This information 

permits VA to identify individuals who 

have submitted comments in response 

to VA rulemaking documents or notices 

so that communications or other 

actions, as appropriate and necessary, 

can be effected, such as clarification of 

the comment, direct response to a 

comment, and other activities associated 

with the rulemaking or notice process. 

Identification is possible only if the 

individual voluntarily provides 

identifying information when 

submitting a comment. If such 

information is not furnished, the 

submitted comments and/or supporting 

documentation cannot be linked to an 

individual. 

VAFDMS permits members of the 

public to search posted public 

comments received by name of the 

individual submitting the comment on 

the regulations.gov Web site. All the 

contents of posted comments are 

searchable. Unless the individual 

submits the comment anonymously, a 

name search will result in the comment 

being displayed for view. If the 

comment is submitted electronically 

using VAFDMS, the viewed comment 

will not include the name of the 

submitter or any other identifying 

information about the individual except 

the information that the submitter has 

opted to include as part of his or her 

general comment. If a comment is 

submitted by an individual on his or her 

own behalf, in writing, that has been 

scanned and uploaded into VAFDMS, 

unless the individual submits the 

comment anonymously, the submitter’s 

name will be on the comment, but other 

personally identifying information will 

be redacted before it is scanned and 

posted. Comments submitted on behalf 

of organizations in writing that have to 

be scanned and uploaded into 

VAFDMS, may not be redacted. 

II. Proposed Update to Authority for 

Maintenance of the System 

VA is adding to the authority listed 

for the system so as to better guide 

individuals if they are researching the 

authority. 

III. Proposed Amendments to System 

Name 

VA is renaming the system of records 

to reflect the categories of individuals 

on whom information is maintained, 

and to update the originating office 

name that changed from 00REG to 

02REG. Thus ‘‘Department of Veterans 

Affairs Federal Docket Management 

System (VAFDMS)—(140VA00REG)’’ is 

renamed as, ‘‘Department of Veterans 

Affairs Federal Docket Management 

System Commenter Information 

(VAFDMS—Commenter Info)— 

(140VA02REG)’’. 

IV. Proposed Amendment to Storage 

VA is providing greater detail as to 

where records are stored. 

V. Proposed Update to the Address for 

Notification and Record Access 

Procedures 

VA is updating the mailbox address 

for the office for notification and record 

access procedures from 00REG to 

02REG. 

VI. Proposed Update To Record Source 

Categories 

VA is correcting the Record Source 

Categories to correctly list both 

individuals and public or private 

organizations. Formerly only 

‘‘individuals’’ was listed. 

Under 5 U.S.C. 552a(r) (Privacy Act), 

as amended, and guidelines issued by 

OMB published at 65 FR 77677 on 

December 12, 2000, these proposed 

minor changes do not need to be 

reported to Congressional Committees 

or the Director of the Office of 

Management and Budget before 

implementation. 

Signing Authority 

The Secretary of Veterans Affairs, or 

designee, approved this document and 

authorized the undersigned to sign and 

submit the document to the Office of the 

Federal Register for publication 

electronically as an official document of 

the Department of Veterans Affairs. Jose 

D. Riojas, Chief of Staff, approved this 

document on February 12, 2015 for 

publication. 

Dated: February 25, 2015. 

Jeffrey M. Martin, 

Program Manager, Regulation Policy and 

Management, Office of the General Counsel, 

Department of Veterans Affairs. 

140VA02REG 

SYSTEM NAME: 

Department of Veterans Affairs 

Federal Docket Management System 

Commenter Information (VAFDMS— 

Commenter Info) 

SYSTEM LOCATION: 

Primary location: Electronic records 

are kept at the U.S. Environmental 

Protection Agency, Research Triangle 

Park, NC 27711–0001. Secondary 

location: Paper records are kept at 

Department of Veterans Affairs, 810 

Vermont Avenue NW., Washington, DC 

20420. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals who voluntarily provide 

personal contact information when 

submitting a public comment and/or 

supporting materials in response to a 

Department of Veterans Affairs 

rulemaking document or notice. 

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11526 Federal Register / Vol. 80, No. 41 / Tuesday, March 3, 2015 / Notices 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Full name, postal address, email 

address, phone and fax numbers of the 

individual submitting comments, the 

name of the individual or organization 

that the individual represents, and the 

comments, as well as other supporting 

documentation, furnished by the 

individual. Comments may include 

personal information about the 

commenter. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

44 U.S.C. 3501, Note; Sec. 206(d), 

Pub. L. 107–347; 5 U.S.C. 301, 552, 

552a, and 553. 

PURPOSE: 

To permit the Department of Veterans 

Affairs (VA) to identify individuals, 

who have submitted comments in 

response to VA rulemaking documents 

or notices, so that communications or 

other actions, as appropriate and 

necessary, can be effected, such as to 

seek clarification of the comment, to 

directly respond to a comment, and for 

other activities associated with the 

rulemaking or notice process. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PUROSES OF SUCH USES: 

1. The record of an individual who is 

covered by a system of records may be 

disclosed to a Member of Congress, or 

a staff person acting for the Member, 

when the Member or staff person 

requests the record on behalf of and at 

the written request of the individual. 

2. Disclosure may be made to the 

National Archives and Records 

Administration in records management 

inspections conducted under authority 

of Title 44 U.S.C. 

3. VA may disclose information from 

this system of records to the Department 

of Justice (DoJ), either on VA’s initiative 

or in response to DoJ’s request for the 

information, after either VA or DoJ 

determines that such information is 

relevant to DoJ’s representation of the 

United States or any of its components 

in legal proceedings before a court or 

adjudicative body, provided that, in 

each case, the agency also determines 

prior to disclosure that release of the 

records to the DoJ is a use of the 

information contained in the records 

that is compatible with the purpose for 

which VA collected the records. VA, on 

its own initiative, may disclose records 

in this system of records in legal 

proceedings before a court or 

administrative body after determining 

that the disclosure of the records to the 

court or administrative body is a use of 

the information contained in the records 

that is compatible with the purpose for 

which VA collected the records. 

4. Disclosure of relevant information 

may be made to individuals, 

organizations, private or public 

agencies, or other entities with whom 

VA has a contract or agreement or where 

there is a subcontract to perform such 

services as VA may deem practicable for 

the purposes of laws administered by 

VA, in order for the contractor or 

subcontractor to perform the services of 

the contract or agreement. 

5. VA may disclose on its own 

initiative any information in the system, 

except the names and home addresses of 

veterans and their dependents, that is 

relevant to a suspected or reasonably 

imminent violation of the law whether 

civil, criminal, or regulatory in nature 

and whether arising by general or 

program statute or by regulation, rule, or 

order issued pursuant thereto, to a 

Federal, state, local, tribal, or foreign 

agency charged with the responsibility 

of investigating or prosecuting such 

violation, or charged with enforcing or 

implementing the statute, regulation, 

rule, or order. VA may also disclose on 

its own initiative the names and 

addresses of veterans and their 

dependents to a Federal agency charged 

with the responsibility of investigating 

or prosecuting civil, criminal, or 

regulatory violations of law, or charged 

with enforcing or implementing the 

statute, regulation, or order issued 

pursuant thereto. 

6. Disclosure to other Federal agencies 

may be made to assist such agencies in 

preventing and detecting possible fraud 

or abuse by individuals in their 

operations and programs. 

7. VA may, on its own initiative, 

disclose any information or records to 

appropriate agencies, entities, and 

persons when (1) VA suspects or has 

confirmed that the integrity or 

confidentiality of information in the 

system of records has been 

compromised; (2) VA has determined 

that as a result of the suspected or 

confirmed compromise, there is a risk of 

embarrassment or harm to the 

reputations of the record subjects, harm 

to economic or property interests, 

identity theft or fraud, or harm to the 

security, confidentiality, or integrity of 

this system or other systems or 

programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the potentially 

compromised information, and (3) the 

disclosure is to agencies, entities, or 

persons whom VA determines are 

reasonably necessary to assist or carry 

out the Department’s efforts to respond 

to the suspected or confirmed 

compromise and prevent, minimize, or 

remedy such harm. This routine use 

permits disclosures by the Department 

to respond to a suspected or confirmed 

data breach, including the conduct of 

any risk analysis or provision of credit 

protection services as provided in 38 

U.S.C. 5724, as the terms are defined in 

38 U.S.C. 5727. 

8. VA may disclose information 

contained in this System of Records, as 

necessary, to comply with the 

requirements of the Administrative 

Procedure Act (APA) that comments are 

available for public review if submitted 

in response to VA’s solicitation of 

public comments as part of the Agency’s 

notice and rulemaking activities under 

the APA. However, VA will not release 

individually-identifiable personal 

information, such as an individual’s 

address or home telephone number, 

under this routine-use, except where VA 

determines that publication without 

redaction was intended by the 

submitter. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

(a) STORAGE: 

Records are maintained on electronic 

storage media and paper. See System 

Location. 

(b) RETRIEVABILITY: 

Records are retrieved by various data 

elements and key word searches, among 

which are by: Name, Agency, Docket 

Type, Docket Sub-Type, Agency Docket 

ID, Docket Title, Docket Category, 

Document Type, CFR Part, Date 

Comment Received, and Federal 

Register Published Date. 

(c) SAFEGUARDS: 

Electronic records are maintained in a 

secure, password protected, electronic 

system that utilizes security hardware 

and software to include: multiple 

firewalls, active intruder detection, and 

role-based access controls. Paper 

records are maintained in a controlled 

facility, where physical entry is 

restricted by the use of locks, guards, 

and/or administrative procedures. 

Access to records is limited to those 

officials who require the records to 

perform their official duties consistent 

with the purpose for which the 

information was collected. All 

personnel whose official duties require 

access to the information are trained in 

the proper safeguarding and use of the 

information. 

(d) RETENTION AND DISPOSAL: 

Records will be maintained and 

disposed of, in accordance with records 

disposition authority, approved by the 

Archivist of the United States. 

SYSTEM MANAGER(S) AND ADDRESSES: 

William F. Russo, Privacy Officer, 

Office of Regulation Policy and 

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Federal Register / Vol. 80, No. 41 / Tuesday, March 3, 2015 / Notices 11527 

Management (02REG), Department of 

Veterans Affairs, 810 Vermont Ave. 

NW., Washington, DC 20420; telephone 

(202) 461–4902. 

NOTIFICATION PROCEDURES: 

Individuals seeking to determine 

whether this System of Records contains 

information about them should address 

written inquiries to the Office of 

Regulation Policy and Management 

(02REG), Department of Veterans 

Affairs, 810 Vermont Ave. NW., 

Washington, DC 20420. Requests should 

contain the full name, address and 

telephone number of the individual 

making the inquiry. 

RECORD ACCESS PROCEDURE: 

Individuals seeking to access or 

contest the contents of records, about 

themselves, contained in this System of 

Records should address a written 

request, including full name, address 

and telephone number to the Office of 

Regulation Policy and Management 

(02REG), Department of Veterans 

Affairs, 810 Vermont Ave. NW., 

Washington, DC 20420. 

CONTESTING RECORD PROCEDURE: 

(See Record Access Procedure above.) 

RECORD SOURCE CATEGORIES: 

Individuals; public or private 

organizations. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

There are no exemptions being 

claimed for this system. 

[FR Doc. 2015–04314 Filed 3–2–15; 8:45 am] 

BILLING CODE 8320–01–P 

DEPARTMENT OF VETERANS 

AFFAIRS 

Privacy Act of 1974; System of 

Records 

AGENCY: Department of Veterans Affairs 

(VA). 

ACTION: Notice of amendment to system 

of records. 

SUMMARY: As required by the Privacy 

Act of 1974, 5 U.S.C. 552a(e), notice is 

hereby given that the Department of 

Veteran Affairs (VA) is amending the 

system of records currently entitled 

‘‘Health Administration Center Civilian 

Health and Medical Program RecordsVA’’ (54VA16) as set forth in the 

Federal Register 74 FR 34398. VA is 

amending the system of records by 

revising the System Name, System 

Number, System Location, Categories of 

Individuals Covered by the System, 

Categories of Records in the System, 

Authority for Maintenance of the 

System, Purpose, Routine Uses of 

Records Maintained in the System, 

Including Categories of Users and the 

Purposes of Such Uses; Retrievability, 

Safeguards, Retention and Disposal, 

System Manager(s) and Address, Record 

Access Procedure, and Notification 

Procedure. VA is republishing the 

system notice in its entirety. 

ADDRESSES: Written comments 

concerning the proposed new system of 

records may be submitted through 

www.regulations.gov; by mail or handdelivery to Director, Regulations 

Management (02REG), Department of 

Veterans Affairs, 810 Vermont Avenue 

NW., Room 1068, Washington, DC 

20420; or by fax to (202) 273–9026. All 

comments received will be available for 

public inspection in the Office of 

Regulation Policy and Management, 

Room 1063B, between the hours of 8:00 

a.m. and 4:30 p.m., Monday through 

Friday (except holidays). Please call 

(202) 461–4902 for an appointment. 

(This is not a toll free number.) In 

addition, during the comment period, 

comments may be viewed online 

through the Federal Docket Management 

System at www.regulations.gov. 

FOR FURTHER INFORMATION CONTACT: 

Veterans Health Administration (VHA) 

Privacy Officer, Department of Veterans 

Affairs, 810 Vermont Avenue NW., 

Washington, DC 20420; telephone (704) 

245–2492. 

SUPPLEMENTARY INFORMATION: VA is 

renaming the system of records from 

Health Administration Center Civilian 

Health and Medical Program RecordsVA to Veterans and Beneficiaries 

Purchased Care Community Health Care 

Claims, Correspondence, Eligibility, 

Inquiry and Payment Files-VA. 

The system number is changed from 

54VA16 to 54VA10NB3 to reflect the 

current organizational alignment. 

The System Location, Safeguards, 

Notification Procedure, and Record 

Access Procedure have been amended to 

reflect a name change from the Health 

Administration Center to the VA Chief 

Business Office Purchased Care. 

Categories of Individuals Covered by 

the System has been amended to 

include family members and caregivers 

of Veterans who are authorized and 

receive community non-VA medical 

care health care benefits and/or 

stipends, and to reflect that records are 

maintained on all health care providers 

who provide care under the programs 

administered by CBOPC. 38 U.S.C. 

1720G, 1787, 1812, 1821 and Public 

Law 111–163 section 101 are being 

added to section 1 and 4. A new section 

5 has been added to include caregivers 

of Veterans providing personal care 

services and in receipt of a stipend 

under 38 U.S.C. 1720G and Public Law 

111–163 section 101. 

The Category of Records in the 

System is amended to reflect that 

information regarding family members 

and caregivers will be included, 

including information regarding 

eligibility or entitlement to other federal 

medical programs; and those who have 

applied for benefits in these programs, 

claims (billing) for medical care and 

services; information related to claims 

processing; documents pertaining to 

stipend calculation and payment; and 

documents pertaining to appeals. 

The Authority for Maintenance of the 

System is amended to include 1720G, 

1787, 1812, 1821, and Public Law 111– 

163 section 101. 

The Purpose is being amended to 

include processing claims for medical 

care and services, and processing 

stipends. 

Routine use 1 is being amended to 

add interactive voice recognition and 

portal. Routine use 28 is added to allow 

the disclosure of any relevant 

information to the Centers for Medicare 

and Medicaid, the Social Security 

Administration, Veterans Benefit 

Administration, or any other federal or 

state agency. 

The Retrievability section is being 

amended to include caregivers. The 

Retention and Disposal section is 

amended to reflect the Record Control 

Schedule (RCS) 10–1 item XXXVIII 

Civilian Health and Medical care 

(CHMC) Records, NARA job number 

N1–015–3–1Item 1–8b, (Master file) 

item 3, destroy 6 years after all 

individuals in the record become 

ineligible for program benefits. 

The System Manager and Address and 

Record Access Procedure are being 

amended to change the official 

maintaining the System from the 

Director, Health Administration Center 

to the Deputy Chief Business Officer 

Purchased Care. 

The Privacy Act permits VA to 

disclose information about individuals 

without their consent for a routine use 

when the information will be used for 

a purpose that is compatible with the 

purpose for which VA collected the 

information. In all of the routine use 

disclosures described above, the 

recipient of the information will use the 

information in connection with a matter 

relating to one of VA’s programs, or to 

provide a benefit to VA, or disclosure is 

required by law. 

The Report of Intent to Amend a 

System of Records Notice and an 

advance copy of the system notice have 

been sent to the appropriate 

Congressional committees and to the 

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