. I 

REF ID:A66595-

~u 

·~!VII.IAN EMPI.O!l.IB~ BOAP.D 

;.f~i.nut.~ ct lfo~in.~ He:!.d 

.20 J:uiuar.v 1948., Reau ll7, Hq. 

PF..ESENT: 

Lt. Colonel John M.. Libby 

1.t11 ,jor Hammill D • J on~a 

Ue.1or Jack M. Faulds 

Major J.faur:tce H. Kl sin 

1st Lt. H. s. Buohan3.n 

let Lt. C. B. tlill 

1. FLErCHl~R CASE: 

Mr. Mai•k Rhoades 

J.~r. AJ.rrcd W. Roso 

}Ir. Prank B. Rowlot t 

Dr. A. S~ .. 'lkov 

J6rw Joh11 L Sullivan 

Mr. SulJ.iv6.!1 anno·m·1e•J. the.t l.he Agerc7• s decision in the case 

o! J.ir. 1lilliam Fletcher hti.d b3ari nttir:ned by t.he Chief' LlJ..;1 Off icsr ot 

1.he Civ:a service Comraiaeio:i, and thg,t lir. Fletcher had b-:Jon notified 

of this decision by lette~ tr-llil the Commission on ~O October 1947. A 

copy or this letter indicat~i.llil the case has be-9n closed h.J.a becm placed 

in the Agency f'Ues. 

y 

:C.. RET.!SION OF CIVlLIAN J~'I•'ICI~CY fl.A.TINJ PROCEDURE FOR ORADEO J~YF.FS: 

.Mr. Sullivan outl:l..ned. recent chang>as in the civilinn efficiency 

!'a.ting procedure for graded eroplo7eef1: 

a. The special and. probat.i~ne.l. stficiency ratingu have boon 

'9limina.ted. Under the ne-.r R:y'fltam tH."lre i!ill be t·,yo of.fic:le.l ratings, 

·~he 11 Re~ul.ar11 ratj.ng made on 31 lfarci1 and an 11EntX"rutce11 rP.ting. A nevi (!Dl~>loyae wl".o has never wo.i'kod in Foieral soryico will be given an en-

•111r.l:lnce Eli'tiaiency re.ting of "Good. 11 · v7hen a graded emplo-.r..te is trans-

.rewed~ 9.n agency or t.c a.not.her ;...geney.I' his previous 'of'ficlll 

rating is usf!d. I£, however, a person is hired with an ''Unsatisfactory" 

l""ating which he receh·ed in a.r1other Agency, t.hat parson 1:1 given an 011-

tr,;1.nce l"&.ting ot "Fair." liudcr this syster.i special e.tficiency ratings 

will no longer have t-o be rri..f.da in caaes or periodic pay increases or 

reduction in rorce. 

b. In the pa.st an t>.mployee could bo given an "Ul1oe.tistactor:r" 

or "Fair" et:ficiency rating and not. !<:now about it unt.il hu received 

it. 'l"ne new regulation rCQl.\ires that advanc9 notice of i'rom one t.o 

three nont.hs muet be given e.ny emplOTJeo who :ls ·t.o be given an 1'Unsa·i1istactory" or 11 Fair" r.s.ti.nr.:. Thia provision io to giv~~ ttie llmployee 

e..n opportunitT to overcome. his deficiency and posnibl.y prHvent his 

""ii-~..----......-.....---.~~~---.......,......~..-~......,.........,...,...,,,....,.... -- eclassified and approved for release by NSA 

n 04-17-2014 ursuantto E.O. 13526 
rt•:r:ei·vi "lg .m "Ul'l.sat.ief'actcry11 or 11F&ir1• r.?t:'"i..ng. Per3r,nnel nn·l Tra.in-

.ir·g Br~nch :le 'prepa.l-1'13 a St)ecial r"r t lott.1 J• for su~h cae·.rs, 11hich 

wn.l br. forwarded t ..... tho Cl~"ar3.ting Ci"•• Fd.Onn in the Jl('JI' fU.~•U","f!!. 

:ta-. Sullivan annoy~naed that l' "'S. Ee~~trice A. Ru....ic;a ha.l been 

h~.red frtim the Adjlt'..oant G~11ar.al !)opa.rt.r.ierrt t.o ti'.ke 0·1ar t.he Civilia.n 

Trainir:g School. M:. Sulli7an point a1 o-'1t thst Pers'>nnel <Uld Training 

Branch felt t.hat th" Tr.£1rd.11g ::Jchool r:.··cdei scmeor.e :Yho c:ould devel.r:ip, 

coardir..3.te and dir<Jct sour.d supervislZ'.Y' trai1'11ng,. }Fr. Sullivnn at.:ited. 

that in th'l past years mar.y rlsponsi'bi.lities which arc th.:,so or supervisors hav·3i been abaorbed br PersonneJ. and "~r.s:tning Bnnc~ n.i.-iJ 'l.hat in 

line with gooo mano.geaent sic~ rf)spc.ns!bili'vies should be :r.e~l.iurned to 

supervisor.3. !!rs. RU'\es ras !I. good beckground in supervi <>o:i..7 t:raini ne 

end it is :f'elt t.hat she •'fill be able to :irnpleir.ent a sound train.i.ng 

program for supervic,017 per3onnel. ~.!,,;:or Fi'.ulr.l.s said th:!t he T;ould 

be very glad. to ma.kt' r..vaila.;>la to tt,e !'•;rsonnsl and. Tl·airing Ur.inch a 

complet•l set or notes and l.eseon pla 'lr: for· a Poat Er.igj.neers supervi~ora' 

trainirrg course which he re:en.tly atter.dcd at I'ort 1'.:ea.de. I.!r. Sulliv£l.n 

said he uould be int.erested i.'l revie'ring tho course, anct added that 

vlhile h' was at.tend:.ng th'Z' -recent Civ:;..lian Per·tionr!el Ott"i·:ara' School 

the Poe~. f;'lgineers cour~e lud beftn eiscussec\ a.rrl it. we.3 c-:>nsiclered t.o 

bA C'ne Of i~he best U8VeJ<1:ej !:.hu.S fc,r, . 

4. PROMOTIOiiAL RB"°"Ug5TS i 

Thi~ f'oll9wing pr~.1oi<oion9 were ?l"lpo~ed for crmsiCorat.ion by 

T,bs Bea.rel: 

Name 

-

Thomas A. Uiller (A.S-J.4) 

John L.·catterull (AS-90) 

~ra~ent Position 

Rescarc~1 .~oil.,·1.ic 

3pecj :a:t..i st, P-2 

llest'arch a.n!ll~{t.ic 

.~.Dl'leia) i5t' P-2 

Dorothy H. Gollinger (AS-90) Re1.1e:.arch l'\na.J...-rot 

(Oryp~.), f-2 

Marjorie Mountjoy (AS-90) 

FJ:"ancis J. Porra3 (As ... 90) 

aese.~rch An~7st 

( Ceypt. • ) , P-2 • 

Research Anal:fst 

(Foreign Af!'~irs), 

P-2 

tr~p.>snd Positi2D. 

P.esearch Arkil:,rtic 

Specialist, .F-3 

P..esearch Analytic 

SpGcialist, P-3 

Ro3earch Anal.7st 

(Crypt.), P-3 

ll~search Amll~fBt 

(C:ypt.),, P-3 

Research Anal,;"st. {F~reign Affairs), 

P-3 
REF 

4.. PROl!O'IlONAL RE!itJE.&1'S: (Continued) 

;..l.8D.lltier G. Roae (>-S-90) 

Elise de L. Baa.v (AS-90) 

David H. Shepard {AS-90) 

-

Present Position ...... -.--... ~,-

Research Anolyet 

(Crypt. ) , P-2 

Research /U'lalytic 

Specia11"t., P-2 

Research Analyst 

(Cr,ypt.), P-2 

Proposed Positioq 

Research Al'al.yst (Foreign At.tairs), 

P-.3 

Research Analytic 

Speeialist, P-3 

Resc.arch Ana1.y8t. (Crypt.), P-3 

:M~or K1.e1n gave a brief reswno ot the poait.ione ot 1;hoae assignm to 

AS-90. lllr. Rowlett PJJCPlair.ed that some ot theso people had been down-

!l'i\tlecl under t.tie Boyall edict ot 29 June 1947 and that thv wore now 

Dl'.ling brow)lt back ~.;o their to:mer gr~e. The Boari. reco.11.inendod. approval ot all c~sea. · 

r 

1"11a tollowing promotion wa.11 alrio. eubdtted to the Board. tor 

reviow: 

Abraham CheckoiRi,Y (AS-90) Research Anal,yst 

( Cr.ypt. ) P-2 

· Research Anal,yat 

(C171>t.) P-.3 

Major Elein state i t.hat :Mr. CheokOll-ay was working on trllf'tic 

analysia problems. Dr. Sin.'<ov said he would like to present tho name 

of 'Ur. Richard M. Gibson ot AS-f34,, a t.rattic analyst, tor consideration 

tor this job. Dr. Sinkov pointed out that Mr. Gibson aleo had been 

downgraded f'1"0lil P-3 to P-2 on 29 Jun·s 191+7 \'!.nder tho Royall edict.. The 

Boani doc1<1ed tha.t this pr<luotion 1'0"'13.d be held in abeyance until Opol"ations Division had int,erv10-;ued Mr. Gib.son, then when Dr. Sinkov and Ur. 

Rawlet.t agreecl on the bet·,er man tor tt.e position,, Ur. Sullivan would 

forward tho recanmemation ·i;o the Chiot, ASA, in accordance with 

established procedure. 

5. SCHm:>Ul..E "B" STANDABD.3; 

.Mr. Sullivan atat?Jd that reproduction ot Schedule· "B" standards 

1n ottidal17 approved f'o\".1!1 wws boing held up baeause the Civil Service 

Commission did not hta.Ye cs.,ough personnel to process tha.11. As a result, 

PersonnW. and Training Br:uieh Yclunteered to haYe the sta:id&rd.a reproduced. :1n "ditto" tom to elq.)edito the project. It ia ba.."l').!1c1al to the . Asenc7 to got tbeae utandarda completed as eoon as possible, and at the 

aa.'!l.e time auch action cem.<Jnt.s public relationa with tho Comm1.asion. 

;woow1 f]rz~1r:1~t -3-

- --,. 
.. REF ID:A66595 

1lffilfi~icrar~wtl _ 11, . .,.,0 _ 

5. SCH~J)Ul..E 11B" STANDARDS: (Continued) • 

A sut.ficient number o.r copies uo being produced to turnieh both tho 

Comrd.aeion and NaTal Communicat1ou Annex with a ever.al copies. About 

one-halt ot. -flhe atandaMs ha1e baen roproducad eo tar and. the balance 

ha.ye just -come back from the C'oomd.seion approved and ready- tor repro- duction. These etwJc1.l.rcle will become otticial. for this Agency as eoon 

I\& they have been r@viewed by Colonel llqes and. _Colonel Nett. 

Mr. SW.llvan ii-ent on to ea;r tha.t a ta etan:larde had co.a• back 

with rather c:lrast:t.c changes. The experience required tor a Ol'JPtogi•aphic re-~ h9.s beei increased tro.m two to thN• years more than 

the Age.no,y had reqtd.red. Dr. SinkOY a.eked if' the experiences ot the 

Agency in tilling vacancies were considered. by the Commission in such 

CD.see. llr. Sullivan replied that this is alwa,ys C&l.lod to the at~antion ot fih• COQ'llldasion in such cases and as a r.teult they' are usual.17 

writt.en and approved to meet the original requirements suggeot.ed. b;r 

thia Agccr. Mr. Sullivtlll ~vised that the dr&f'teman and engineering 

stande.l'd11 were atW. under cona1der$tion. The Commission wishes to 

e£tablieh the Enginr;or &t'iDdarde to rel)liro u a substitute tor oduca- ~ion a r.d.ninrum ot tour 7ears ot suitable GJtperience tor P-1. rather 

than three ,years as rccom'UC.nd«l. Ensineer grad.ea ot P-2,, P-.3,, etc •• 

would each be 1nc:t'G3.sed one raar Aleo. Ur, Sullivan etateCl that thie 

increase would not crea.te tJn7 recruitr;;a.ent problan 1n that a degree is 

uuaJJ.y required. tor eng1nesrs. The reyiaion wu approved by the Board. 

6.. CIVI.LLUI PEBSOHNKL. OFFI\:E851 SCHOOL: 

Mr. Sullivan g&'V'e a_ briet report. ot the Depart!ftent. ot the A:rfaT Civilian Persormel Ott'icers' School which he recently- attmded. 

Jlr. SUllivan brien;;r out.lined the employee utilization program 

iio bo put into effect in th9 future. Ae part. ot the program Personnel 

and Training Branch will t.rain am develop persormel tecbniciana whoae 

duties w1ll be a com.'b:tnat:Lon 'of' placement,, trainine, counael.ing. et<:. 

Thia will reduce the numbl!Jr ot penonr1el contacting operating unit.a and 

would cq>edite all personnel actions. Thia tinpl07 .. utilization progl"Ul was recolliiltJnded by the Department. or the ~ Inapectora during 

their recent 1mspect1on and was orall¥ diaeusacd by them wit.b t.h• Chief, 

ASA. 

-4-
' REF ID:A6659. 

OmJOO~IDJt!OOfMl . 

6. GIVD..IAN PERSONNEL OFFICERS• SCHOO!;: (Continued) 

Mr. Sullivan stated that the progrtun Vlae being prepared 'b.f 

PPtrsonnPJ. am\ Tra.ininz Bran::h and. wo-ald be presented ·to the Boa.rd tcr 

l"'t"View before being submitted. to Colonel Hayes tor approval. In that 

t:Pe plan ia in process of dn"lopment, Mr. Sullivan atated that tor 

1ihe present it woul.d bo ina·.:lvisable tQ discuss it in detail. 

'rhe meet.ing was adjourned at 1410 hours. 

~;;G~ JOHN !... SUU.IVAN, 

Chief:- Personnel nnd 

Training Branch 
. , .,.,:- .. REF . ID: A665 • 

...... 

CIVILIAN EJAPIOD!ENT BOARI> 

AGENDA 

For the meeting to be he1d 1300 

Tuesd~, 20 January 1948, Room ll7 Hq. 

(or. Sinkov' s secretary is requested to attend to take minutes) 

1. Revision of Civilian Efficiency Rating Procedure 

2. Civilian Training 

3. PromotionaJ. Requests 

Thomas A. Miller, Res. Ahal. Spec., P-2, to Res. Anal. Spec., P-3 

Alexander G. Rose, Res. Anal. (Crypt.), P-2 to Res. Anal.(Foreign ,4£f .) P~ 

Francie J. Porras, Res. Anal. (F.A.), P-3, to Res. Anal. (F.A.) P-'t 

Abraham Checkoway, Res • Anal. (Crypt • ) P-2, to Res • Anal. (Crypt • ) P-3 

Marjorie Mountjoy, Res. Anal. (Crjrpt.) P-2 to Re~. Anal. (Crypt.} P-3 

Dorothy M. Gallinger, Res. Anal. (C:rypt.) P-2 to Res. Anal. (Crypt.), P-3 

John L. Catterall, Res. Anal. Spec. P-2, to Res. Anal. Spec., P-3 

Elise de L. Seay, Res. Anal. Spec., .P-2 to Res. Anal. Spec., P-3 

David H. Shepard, Res. Anal. (Crypt.) P-2 to Res •. Anal. (Crypt.) P-3 

4. Schedule "B" Standard.a 

5. ·Civilian Persormel Officers' School