..... 

NSA RF.GULATIOl1 

NUMBER 10-30 

REF ID:A65643 

NATIOUAL SECURITY AGENCY 

Washington 25 1 D. C. . 

12 July 1954 

EFFECTIVE UNTIL 1 JULY 1955 UNLESS SOONER 

RESCnmED OR SUPERSEDED 

NATIONAL sreURm AGENCY RmISTRY FOR CONSULTANTS 

SECTION 

PURPOSE •••••••••••• • • • I 

MISSION • • • • • • • • • • • • • • • II 

DEFINITIONS • • • • • • • • • • • . • • III 

RESPOiiSIBil..ITIES. • • • • • • • • • • IV 

P.OOCEDUBES • • • • • • • • • • • • • V 

SUPERVISION • • • • • • • • • • • • • VI 

SECTION I - PURFOSE 

The purpose ot this Regulation is to establish the NSA 

Registry f'or Conoultants (NSAro) with location in the Personnel 

Division. The term "Registry for Consultants" will be interpreted 

to include also experts and advisors. Individuals who are covered 

by contractual arrangements tor "non-personal servicea" are excluded from the provisions of this Regulation. 

SECTION II - MISSION 

The miesion ot the Chief, NSAIC is: 

a. To provide for the centralization of procurement and 

the effective utilization of consultants, experts and edwiso" who 

can be of assistance to the Agency in tulf'illing its mission. 

'b. To exercise staff supervision over the administrative 

procedures involved in the 'use of the services ot consultants, 

experts and advisors by Agency staff and operating elements. 

c. To make the ava1lab111ty and general qualifications of 

t~se consultants, experts and advisors known to interested Agency 

ataf'f and operating elements. 

d. In general, to insure that the conduct and continuity 

ot the Agency's ofticial relationships with th~se consultants, 

experts or advisors is maintained in the most effective manner. 

@'pp roved for Release by NSA on 08-26-2013 pursuantto E .0. 1352a 
REF ID:A65643 

NSA REGULATION tb~ l0·30 12 July 1954 

SECTION III - D~INIT:CONS 

l. Consultant. One who serves in an advisory capacity to 

the Agency as distinguished from one who serves as an officer 

or employee in the performance of operational or adlid:nistrative 

duties. He expresses his views or gives his opinion& ngarding 

;s.roblems or questions presented to him by the Agcnc'y·; l>:Ut he does 

not perform, or_ supervise th!l performance of, operatfonal.or 

administrative functions. Ordinarily, he will be an expert in the 

particular t'iield in vhich he advises. However, he need 'not be a · 

specialist, his "expertness" may consist in his posse~sion ot 

broad administrative, professional or technical experience of a 

high order which indicates that his ability and knowledge will 

render his'advice of distinct value to the Agency. The services 

ot a consultant are such that they cannot be performed by a . 

regular employee or obtained on any other basis. 

2. _Expert. An employee who performs regular services of 

a hig!llY technical or administrative nature essential to· the 

accom.plishm'ant of certa;in specialized functions. An- expert 

normally will perform duties such e.s developing and putting into 

effect solutions of operating problems ot a highly technical 

nature, supervising th~ execution of highly tec~ical functions, 

conducting responsible activities which are an integral part of · operating procedures, and making operational decisions as a 

specialist in a highly technical field of knowledge. Though his 

service normally is intermittent, an expert may have con~inuing 

operational respons1bil1 ties during each period of actual duty, 

since his primary function is to carry out specialized Operations 

for which training· and experience quality him. The services of 

an expert are such tha"t; they cannot be performed by a regular 

employee or obtained on any other basis. · 

3. Advisor. For purposes of this Regulation, a consultant 

or expert who does not Jiave the status ot an· employee. 

4. Procurement. 

a. Appointmel'.).t (Personal Services). Personal s~rvices ot consultants alll.d experts 'lf:&Y be obtained by appointment 6n a 

Standard Form 50 (Notification ot Personnel Action), by the 

Personnel Di'Wision under Section 7 of NSA CFM Chapter A2. Such_ 

services are chargeable to the personnel ceiling. - . 

b. Contl'..8~.t tor Personal Servic_es. Personal services ot 

a highly skilled person or persons may also be obtained ~1 "con-

- ... 

tract for Personal Servl,ces", negotiated by the Chiet, NSA Procurement 

Office (SIGPO) under t~ Armed Services Procurement RegUl&tions 

(2) 
REF ID:A65643 

NSA REGULA1'ION NO. 10-30 12 July 1954 

and the Ar:my Procuremept Procedures. However, a. confirmatory 

SF 50 must be lasued by the Personnel Division f'or distribution 

to the Civil Service Commission. Such services are chargeable 

to the perGonnel ceiling. 

c. Contract for Non-personal Serviceo. The services 

of an individual, corporation or firm may be obt:3.ined on a. lumpsum or fee be.sis by a "Contract f'or Non-Personal Services 11 • 

negotiated by SIGPO. This, however, involves the furnishing of 

an end product such as a finished report or the services or an 

educational institution (a university, college, business ~chool, 

or public· or private vocational school),. laboratory, or industrial 

organlzation for the training and instruction of civilian or 

military employees. These "non-per.sona.J:." services are not chargeable to the personnel ceiling, and ar~ not within the scope of 

this Regulation. 

d. Invitational Tra.vel.Orders. Orders requested of the 

NSA Adjutant General for persons not having an employment status 

with the Federal Government, whose consultative, advisory or other 

highly specialized technical services are required in a capacity 

which is directly related to or in connection with activities of 

the Agency. Since these persons are not employees, their services 

are not chargeable to the personnel ceiling. 

e. Conflicts of Interest. Situations where the personal 

interests of an. individual serving the Government may, because ot 

the individual's non-Governmental activities or connections, be 

inconsistent with the interests of the Go".•o;:rnment in relatio:Q to 

a matter dealt with by the individual in his Governmental capacity. 

Eniployment of such individtw..l~ io prohibited by statute. 

SECTION rJ ~ RESPONSIBILITIES 

l. Chiefs of Sta.ff Divisions and Offices are responsible 

for: 

a. Advising NSARC of all preliminary plans and contacts 

for the prospective procurement or utilization of the services ot 

consultants, experts and advisors, and submitting copies ot any 

pertinent personal or uno.ff'icial correspondence to NSARC. 

b. Submitting_ a request to NSARC as early as practicable 

prior to the date the service is required. The request will be 

submitted on a Standard Form 52 (Request for Personnel Action), 

and will be signed by the Chief or the Staff Division or Office 

concerned, and will contain in a.dd.ftion to· tl:ie in:fornation requi1·ed 

· on the Sta.nd'l.rd Form 52, the following 1nfome.. tion listed under 

"Remrks 11 ( Item 12A) : -....... 

(3) 
REF ID:A65643 

~SA REGULATION NO~ 10-30 ll?· July 1954 

( l) Mi:ssion to be accomplished (brief. ~l.a'ssified 

swnma.ry of work project, and specifirc duties to 

be performed by the 1nd1vidual{s)). 

(2) Whether or not the ·individual(s) con'iiferned is (are) 

personally known to personnel of th~ :r~~uesting staff 

'Or operating element. 

(3) Whether or not the individual(s) concerned baa 

(have) been contacted unofficially rJt pe-rsonally by 

8/Ey member of the using Agency staff or operating 

e.lement, regarding the proposed employment. 

c.. Reserving personnel spaces to supp1Jrt the utilization of 

the ~ervices of consultants, experts or advisors for the periods 

required. ' 

d. Providing NSARC with program and budget requirements 

necessary to support salary and travel expenses of consultants, experts and advisors. · : · 

e. Maintaining, ·certifying and submitting to NSARC the time 

and attendance reports of consultants, experts and advisors on duty 

with hi~ staff or oper~ting element at the end: of each~two-week pay :Period., or sooner i:f' ~quested. - · 

t. Notifying ·NSARC immediately when the services of a. consultant, expert or advisor are completed. A Standard Form 52 will be 

used and will contain th~ ·follOW'ing under "Rema.rks" (I"!;em 12a): 

(l) Brief statement of the nature or the· problem on 

which the consultant, expert or advisor was 

engaged. 

(2) Brief swnmary of extent to which the individual was 

able to assi~t in the solution of the problem.. 

. . (3) Statement as to the extent of the applicability of 

the individual's specific qualifications to that 

type of problem. ' 

2. The Chief, NS~C, is responsible for: 

a. Conducting all official correspondence with consultants, 

experts and advisors. 

b. Reviewing procurement requests and verifying availability 

of personnel spaces and funds for salary, travel expenses, and per 

diem in lieu ~f subsistence. 

(4) 
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"'!'· 

REF ID:A65643 

NSA REGULATION NO. 10-30 12 July 19:>4 

c. Determining the extent of "conflict of interest 11 , if' 

any, with the assistance of the General Counsel when necessary. 

d~ Initiating requests for security clearance or verifi• 

cation of existing clearance. 

e. Arranging, when required, for appointment by issuance 

of an SF 50 by the Personne1 Division, or for procurement by 

Personnel Service Contract through SIG.PO. , 

f. Requesting necessary action by- the NSA Adjutant 

General to effect issuance of' appropriate travel orders and 

authorization for per diem in lieu 01' subsistence. 

g. Reviewing and certifying travel. vouchers submitted by 

consultants, and submitting them promptly for payment. 

h. Reviewing time and attendance reports of consultants, 

experts and advisors, ma.king necessary extracts, and submitting 

the reports promptly to the Comptroller for pay purposes. 

1. Submitting a summary time and attendance report for 

consultants, experts and advisors. 

J. Initiating requests for termination or extension of 

appointment or contract for personal services·when required. 

k. Preparing and submitting reports of utilization of 

services of consultants, experts and advisors, when required. 

l. Arranging for the maintenance of an official personnel 

folder tor each consultant, expert or advisor, and such other 

records as are necessary. 

SECTION V - PROCEDURES 

i 

Supplemental implementing procedures of this Regulation are 

contained in Section 7 of NSA CPM Chapter A2. · 

{5) 
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REF ID:A65643 ""!!'1: ....... 1.-:0 

NSA REGULATION NO., lQoe30 

. SECTION VI - SUPERVISION 

Supervision fQr ~he implementation of the policy e•tablished herein 

is the responsibiitty of the Chief, Personnel Divisiont 

BY COMMAMP OF LIEUTENANT GENERAL CANINE: 

OFFICIAL: 

GEO. E. CA1111PHJ(l;LL 

Colonel, AOO 

AdJutant General 

DISTRIBUTION III 

L. H. FROST 

Rear Admiral, U. S. N"vy 

Chief of Staff 

(6)