I 

., • 

Present: 

Colonel Kullback 

Colonel Rowlett 

Lta Colonel Clark 

Lta Colonel ,/al.ker 

Major Jones 

Mro Starlin 

REF ID:A66751 

CIVILIAN .EUPLODJUJT BOArlD 

Minut.ea ot Meeting Held 

4 1\pril 1946., Uoom ll? 

Hee.dquartere 

~stablishm.ent or Civilian ~ElOl'fRSnt BoE~d 

The authority and purpose of establishing the Boa.rd was outlined by :l.ro 

Starlino The dutiee and responsibilities as noted in .lar Dspartm•mt. Civilin..'l 

Personnel Circular ~Oo 31 were reviewedo 

State.neats of JLVailability 

MrQ Starlin discussed the problem of statements of availab:lity for 

employees ciesiring to transfer to another Agency, and asked tor coiJr.:.ents :J.S 

to what our policy shall be in cases \ihere personnel are urgent Ly needed at 

this Agency, and there is no opportunity here for advancement ~uich might be 

torthco.ning in another branch of the Federal Goverr.mento It na;; agreed t 1at 

operating otticials should .t'irst try to place such an employee 1:::ilsewhere in 

the Branch and then Personnel and Trai.'1ir..g Branch should review the ce.sc ·.:.o 

determine whether or not an opening exists on the Post v1hich mi ;ht give t:1e 

employee seeking to transfer an opportunity for advancement her., and th12s 

save a valuable employee as well as ma.kt! an arrangement satiufai~tor•y to h"tm.:. 

It was pointed out, however, that it is not compulsory for this ngency ~o 

release an employee ii he is urg~ntly needed, even though he c=:.rmot be 

ottered a canparable opportunity herea 

Position Vacancies 

Mr ... Starlin announced that there are approxir.mtel7 200 rep.H•ted pot:ition 

vacancies on the Poat at the present time.. He distributed annm:.n~enentr .. ypical 

of thos6 being prepa..red b7 Personnel and Training Branch ~vhicll t: ill 3e?"ve to 

notify prospective and qualified employees ot job vacancies f:xi::..Ling at this 

Agency tor 1'.hich they can apply., These will be posted in such places ae 1>ost 

or.rices, railway stations, Veterans• Organizations, etc,, in vl"dt•r t.o pubL.CiZI) 

this Agency• s need tor p3rsonnola He stressed the fact 1.hat iii is mandat1>ry 

in employing personnel to give first consideration t.o veterarns t!ith ten r;oint 

preference,, next to vete:i"&ns with rive p~int preference and t.hh·dl.r to fo ""Jner 

Federal. employees.. The Board decided to leave th.'.l rosponsibili·\y for d1~t1:rmi11~-· 

ing pos:J.tiona tor which examinations should be announced and ro .. · praparint: 

announcements to the Perscanel and Training Brancho 

i¥5cruitment Program 

The need ror a !"iel.d recn.dtiment program ·to obtain qualirit•::S i:ei·~orm~ l 

was stressedc It was Mro Starlin's su~estion, and was agreac l!;:ron b:y th, 

Board_. that some or the recrtti.ting officers who st.ill remain on the .::•o~t 

and obtained favorable resul.t.s in recruiting personnel, during tt·e war~ be 

sent out tor.this purpose as soon as a fQaGible field recruitmert p~ogr~n 

can bo established., Mr.., Starlin also stated that t.his Agency .cu:y co;itac::t 

schools, colleges, USES, etc-o for the purpose or .recruiting somE- personneJ.., 

@'pp roved for Release by NSA on 04-18-2014 pursuantto E .0. 1352a 
• REF ID:A66753 

It was suggoste<l that recruiting officers review job vacancies !n c•pet"at.i•)nu 

and be given a thorough "briefing" by operating of'f'iciale befori:.: atternptilig 

to recruit individuals t.o fill these positionsD This will b3t.t1.;r cssure 

that personnel best qualified to fill these partioular positions m..•y be 

securedo 

Retention of Status E!Jlelof!es 

.l!htploym.ent Coordination Boards have been established. in the 1ir.r Depru.·tment to see ttw.t veterans with reemployment ri{:hts and status e:r.pl.oyees a,•e 

given iroper placement consideration in 1iar Department inatalla.tions o It 

was explained that .1ar Department employees with permanent Civil Service 

status, who are without jobs because or de-activated stations oJ• reduct.ic:im-torce at installations, \'lill be monitored to other installa.t.:i ona where 

vacamies exist for which t.hey qualify- or where there are einploy~es holding 

positions with lower retentior1 right.a, eogo, a iiar Service Inde:Linite 

appointeeo This will lend maximum assistance to 7et.erana in ket..ping 11ith 

the Secretary or i1ar1 s policy, and also retain those employees :interested 

in Federal service as a careerl' The question of the forthcomin~~ Qjvil 

Service examinations was brought up and the state:nent was made ·~.ha.~. althc:~gh 

an individual passing the examinations will be considered. as a perr.1am::nt 

CiYil Service employee, he could still be 11 bumped" and a veteran ~·dth ~re<..tE:·r 

preference given his jobo This is worked on a point system basi.a l'·hich 

Uro Starlin explainedo 

Training 

Jlro Starlin stated that most of the training given to emplcyeE:s is C!lthe-job trainingo He said that a statement is currently being prc1-•ar1?d out.linin,s 

a traming policy tor the Agencyo 'l'fe have, however, only a. li:n:'.teC:. nu.mbe~· of 

persons to carry on a training progt•amo It is im,?erative, when a tra.inin;~ 

course is given an employee within a. branch, that a statement to 'this effuc1. 

be forwarded by the Branch to Personnel and Training Branch upoil complctfon 

or the COU1'"88o This information will be entered in the Placemo=:.t II skille file" 

for future reference and also placed in the employee's 201 file ac a ~.att~r 

of official recordo 

Standards ot Perf ornwnce 

The question as to whether standards or performance could be cstabli:.hcd 

for al1 or some types .ot jobs on tho Post was discussedo The ro..::-.tter \'ia3 

tabled pending more specific consideration at a future Boa.rd me~tiug~ 

Internal. .A],ieent of Positior:!_ 

The problems of job allocation ae brought out by- the recent. Cll;t;oifi::a'!:.ion 

Survey were mentioned and the Board was asked :tor its reeling a~ to wheth :r tho 

basic concern or analysts should be to allocate jobs or people.. !'-~· .. Stal'l.in 

pointed out that there has been e. great deal ot confusion in this rC"gard .:-.nd asktH) 

for suggestions to claril)' the matter., It was decided that bas;_coJ ly 11 jo":.s 

not people ehould be allocated", but that in a few instances so'!l.e special 

skill ot individuals IDa1' require an exception.. The question -..:as rr~iseO.. con ... 

cerning cases where a. eood employee and a. poor cne receive thz saix salary 

with tm only recognition for the gocd employee being hi:J effi~iei'V!Y rating., 

The possibility of making exceptions for employees doing a supsrio:· job "F"'.S 

discussedD Mr<) Starlin pointed out the possibility or an in~grade r:a:O.nry increa~~ 

tor superior accomplishment in such casesc This is possible u.11der Civilian 

Personnel ttegulat.ion No ... 46,. Ur., Sterlin presented t.he report of tl:e Cl~wsi.fi::a~· 

tion Survey with lists o! emp.Loyees, grades, and grade of the job t.hey are now 

2 
• REF ID:A66753 

filling,. A grea.t many cases or mis-assi~Ul'lldnt Yfere pointed out. It \•ms 

agreed t.ha t during the next sixty days, Bl'anch Chie£s should do everything 

possible in shiftintJ personnel so that the grade or the employee and the 

job grade \'!'ill be aligned., Allocation or jobs not considered just should t~ 

challenged by operating officials and an immediate desk audit requestE:~d.. 1.t. 

the end of sixty duys adjustments will be made of all grades to properly align 

them both internally and externally" Shitting and/er transferring of persc1riel 

and revised allocations as the result or desk audits should be accomplishE-ld by 

that tirl'leo ' 

Promotion Pol.it;?. 

It •v as stressed that jobs must be desk a11dited before promotione are 

approved., It was con~idered advisable that E:Mry personnel action col'cerned with 

the grade of P-4 or higher must be reviewed by the Civilian Employment Doar<l,. 

Lower grade promotions, or other personnel action. ordinarily need not be 

presented to the Board. although in S)me .tnstnnces this mq be .found necessa.1",;r" 

.f.ut ure po11111ittee,J1ee,!4n-8§_ 

It wa.s agreed that the conuni.ttee meetings will be held at least sdmimonthly and more orten ii' spacial problems arise. flotica of meetings will 

be given to committee members three or four days in advanceo 

!). GL...:.: · Sl'ti:·:lI~ 

Choirr-:l.ln1 Civillr n 

E!~ployi.1·.~nt I3o<~rd