. \ e 

CIVILIAN F.KPLO\~~NT BCARt 

~inutes of Meeting Held 

2' Septer.bfor 19L6, Room 117 Hq. 

:~ • - .. .... I 

Lt Celnn~l Ki O. l'rier 

1 ~ • tol"rt~1 J. ii'. Lib't:y 

;.:..-:~4 HG t. JonF! 

\::. ~ ... j n II. it. Coc:i-:'ht; 

i..t. Lu~ill• J _ Elt'COO 

.br. & • Sinkcn 

Lr;11 s. Kullback 

Ir. F. B. Roiiflett 

Mr. J. L~ Sullivan 

Ur. R .. t. Rose 

Ur. £i. G. Starlin 

Mea:orandum i96, lC Septe11ber 19~6, entitled "Educational Opportunities for 

wreer tmployC'ea" was r~ad and attent~on callee to the feet thet any requests fl'om 

ei"lplolrees tor pertntime erploYJ:lent or L~OP to further educatjon that will benefit 

the Agency will te referred to the Civilion Employnent P~er0 for reviPw. A com~ 

poaite lirt of subjects coneiderec of value by operating officials v:as distributed 

to each Boore ite~~er. These r.111 be r~vie~~d and additions and deletions r.ede pendin~ further discussion and approval at the next meeting of the Board. 

2. in·1c;gNCY RATINGS 

The Local Efficiency R.Pting Committee ~et on 17 September to discuss the advis~ 

~hility of continuing monthl1 efficiency ratings. A report of a recent check made 

o"t such ratings Es given by Employee Counselors end it .. us epperent frol!l the incon ... 

~iatenciea and cPrtein leek or administrative action thet there exists a need for a 

tndning course for rating officials. l~r. Levjne f1°ot\ the Civil S~rvice Commiseion, 

who ~eveloped the present reting forrt, attended the ~eeting end outlined the development of the present form ane the be.sic training needs in order to use it ee a fUnctional 

t?Ol of mansgereent. He also outlined a nPw enc progressive type of efficiency rating 

which 1s being Ufed by his office and a limited number of other agencieeo This is a 

plan where the worker lists what he considers the total work op~ratione of his job~ A 

coordinate end co~posite liet of the5e is prepsrec by the job supervisor and reviewed 

with the v:orkE'r. Tt:e i::oet important factors frow. an accorr.plishi?ent point of view are 

uncerlined by the e:nployee ns the meke or bred: points of the job end a ir.utuel uncer·· 

standing r~gerding ell ite~e is reached by supervisor end employee. Arter egree~ent 

hes been reached regarefog the items on this work operetfon lif2t, :it iP ~ubr::5tt.Pc· to 

Civil Srrv!ce Commiesion for epproval end becowcP an official efficiency retinc form. 

It ie thought thet this ~ethod arrives et e bett~r understancing on whet is required of 

the job on 1'oth t'1e pert of the '1orker end supervisor, and will aic:! in PstP.l:.liehing 

stencarde of performance as well es a i::.ore specific 11ork perforli'.ance report.D The acvis 0 

ability of trying out such a progrern in o r~w sections et the ~gency ~ns ciscussed at 

lerigth by the Boerc. It •~s requested that morF inf.ormetion be obtaine6 fro~ ~r. Levine 

end fro~ other egenciee who were operating und~r the program es to the reost practicable u.~thod to be used in initiating such e project" 

CONFIDrNTIAL 

Declassified and approved for release by NSA on 04-18-2014 pursuantto E .0. 1352a 
. . PD~C7i'IOllAL _ACtlaf 

e 

- ~C°~il'St ~or pror.otion or Ir, Robert Oon!on from ,., to p .. 5 Yl'BS coneidered by the 

-_-u.; • !bf. qua1Jf1c&t1011• "' •11 e•ployees ~ncumbent in these two gndee were re- ·;!l''!tf"~ a::d it •• th• d.e.1:!011 ot the loerd thf't r.~r. Oordon is bt>et qualifi~d tor the ~r·~, ~-:~ l J'eCO!".rEndflUon 1D \t'~p1ng with the Boe re 'a decision will go fon:ard to .,, i =f. Aft7 StC".:1'1 ty l,;reney. for • pprov. l • · • 

~- ~~JJL@ 

e.-. Sbl'Uft l!entto..,~ thttt l=-e had been to the Navy Co;rmun:lcat1 ons Annex on 

11'.'- !'r-;.:«ter and bed tel~ 11itn the s-aple who llencle civilian personnel for that 

~~-·~~ The ree•on tor \!!fl ~l•it ~•• ta discuss wit.h the Kavy their feeling in repl'd tc anno\.•ndng cryplagn f~1ic jobs tor open competi t1ve exa111ina tion. It ea 

lfl.!ITnt'd thet Nav 1• opent.ing Ullder Scti~dule S authority from the Col:m'1 ssion 'lbich 

-:-~-~:'"~ti them h'o1t cerbi'.:'I Civil Service rulH and regulations end allows them to 

•ppo1nt people t~ poa1t1cnt ••signed exclu~ively to Navy CoF.r.unicetions Intelligence 

acttv1U1t1 under non .. cOi:lpettt..i•e f!tandare•. 'rhe 1r.anner in wh:Jch the Navy obtained 

Lh1e authorit7 sa1 outlined and th• Eoard discuesed the advisability of trying to 

obtain the eae:e setup for th:h Agency. It was the opin:lon of thP Eoarc that the 

r.otter wea one tor con:r2nd decision and that it be preaPnted to the Chief, ASA, ~ithout any specific reconurendat1ons on the part of the Civilian Employment Eoard. 

5. CRXJ?'OQRA f}IIC RP.PA IR11£1 

Or~ Sinkov outlin~d the dif:ficulty S~cur:Jty Divjsion hss bed in obtaining qualified 

CJ"l"ptognphic Repairmen at grade OPC·9 anc requested that consideretion be given for 

••tablishing an Understudy position st CFC-? end a Stu~f'nt position et CPC-5 as it 

18 Po8S1ble to get people Y.ith limited f'Xperience in these gracea ano to train them 

to be ru111 qu11lified CryptoE;raphic ~pai:rmen. The Boerd \TOS in full agreement. with 

t.r. 51nkov1s J'equest end auggeetea tl'i2t Personnel and Training f:ranch do everything 

posefble to expedite estebl1Pb1J1ent of the Understudy en6 Student positions r.~ntioned 

above. 

6. fR<mC'IIVP.. BRA~CH 

Lr. Sin'kov mentioned the current cluie1ficet1on survey in Protective Erancb and 

tbe tact tbPt clsseification analysts ~anted to set up certain positions as Cryptographic Cli:rke when the Pranch C~:ief felt these ~osit1ona shoulc bP entitled 5tat1st1 .. 

cal ClerkG He indicated that it v~s thP desire of Securit1 Civision to cell the p~o;le 

by established Civil Service titles when jobs did not ceel sp~cificelly with cryptographic ~orko Aft~r limited diecussion, Mr. Starlin indicated that thP problem would 

be discuPaed with the Classification and ""age Ati~inistretion Spction to correct the 

e1tuotion. 

u,.. Rowle\.t outlined hie concern f'or the exceeeive lengt.h of the coffee linPs outside the !-'I :ln B building, and the resultant men hours of work lost by standing in 

line. He indicated that Operations tivision had issued PX time schedules for cifferent 

1ectjons,. hed cautioned supervisoi•s and tsken other measures in an attempt to cut the 

length of the line, all to no aveilo He requested that Board me~bers suggest other 

zeana of correcting th~ situation. Colonel Frier outlined the present difficulties 

from e l!IBnagement point of vjpw in the PX whPn it wee suggested thet more help or 

enothPr PX room be r.iaintained. It Yi'SS finally decic!ed thet the Hall Herald publicize 

- CONFIDENTIAi:-
• ...... CONFIDENTlj ~'°'-! probleD in keeping d th t.>1-e auggPstions program and e. reMrd be given to the ;:r:~n Sllg&eattng thft beat scan• ot J'f'l;edying the exceeeive waiting line and time r~ii&. i:i obt.s1n1ng cornfft6 eotlee. 

~~~ Chairman, Civilian 

EmplOJlr.ent tORrd 

CON19DENT/M