YD 11/2 

e REF ID: A65856 • 

:RESEARCH AND DEVELO:FMENT BOARD 

Washington 25, D.C. 

MHMORANDlJM TO CIVIIJ:.AN AFFILIATES OF TRE RDB 

SUB.T.ECT: Information Regarding Appointment, Cam:pensa.tion, a.nd 

Reimbursement 

Affiliates of the RDB may elect to receiTe (1) Civil Service appointments aa "when actually employed" (WAE) experts or (2) RDB appointments as 

"without com:pensation" (woe) oonaultanta. The amounts and kinda of remuneration authorized under these appointments are described in thia memorandum. 

,/No person may be appointed, however, until he has bean cleared to receive 

V classified information. 

TYPES OF APPOINTMENTS 

WAE Experts. 

An appointment as an expert is made through regular Civil Service 

procedures. In addition to transportation costs and compensation for time 

spent on official travel1 (plus reimbursement for necessary taxi service, 

carfare, and official telephone calls and telegre.me), the following range 

of fees is authorized: 

Position 

Committee Chairman 

Committee Member 

Consultant (F.xpert) 

Panel Chairman 

Panel Member 

Sub:pa.ne:t ChairmanSub:panel Member 

Salary Per Dy 

-~ 30 to 50 

45 

40 

35 

35 

If an affiliate elects to be appointed as a WAE expert he must complete and retUZ'Il to the RDB, in triplicate, StandB.rd Form No. 60 "Application for Federal Employment" (Enclosura I). In com:pl~ting this form it is 

important that a clear statement of experience pertinent to the ~reposed 

RDB position be included under item 3§7 The duties and responaibilitiee 

for each position shown should be described in sufficient detail to make 

clear the affiliate's qualifications. 

~he maximum. rate of per diem in lieu of subsistence is $9.00 for 

travel within the limits of the continental United States. 

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• 

After the application has been prooessed1 the Office of the Secretar,y 

of Defense will eend the appointee an Oath of Office for signature before 

a notary ~ublic. When th1s notarized form. has been received by the OSD, 

the appointment is C01llplete. If the appointee is in Washington, he 'IJ1B.1" 

arrange with the Administrative Officer, RDB~ to take his oath in the 

Personnel Divieion1 OSD. 

WOC Conaulta.nta. 

If an affiliate elects to serve without compensation, he should so 

notify hie RDB agency, and no further aetion ia required. 

COMPENSATION AND REIMBURSEMENT PROCEDURES 

Salary for WAE Experts. 

WAE experts keep a recora on Form SD-7 "Attendance Re:port--Consultants 

and Contract Em.:ployeee" (Enclosure II) o:r the time officially- devoted to 

RDB work. Thie form, :properly signed, is forwarded by the expert to the 

Administrative Office 1 RDB, at the close of each bl-weekly pay period during which work is performed for the RDB. The ealar,y check will be mailed 

or held for pickup, as authorized by the expert on Form SD-7. 

Travel, 

Travel Orders~ WAE experts are furnished regular Government travel 

authorizations, and WOC consultants are furnished invitational travel 

orders~ Transportation requests are not furnished unless specific request 

ie made for them. Requests for travel are made through the appropriate 

committee or division ten days or two weeks in advance of the antioipatad 

travel d.atei if possible 7 in order that the travel authori~ation or 

invitational o:rdera may be received by the traveler before travel is p&r-

:fonned. 

Emergency Travel~ Neceaear,y emergency travel may be authorized by 

telephone or telegraph, subject to con.:fiI'JnB.tlon after the travel has been 

completed. 

Necessary Travel Record.a~ In order that the traveler will have complete information required for claiming reim.buremnent of coats of travel 

or costs incidental thereto9 the following records ehould ba maintained 

:for each trip~ 

(1) Com.:plate itinerar,r showing datee and times of de:parture from. 

and dates and times of arrival for each stopover or trans~er point en 

route¥ If travel is not covered by transportation requeetat a record 

should be maintained of railroads and airlines used. 

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(2) Itemized account of taxi fares and official local telephone calla. 

(3) Pullman ttcket stubs. 

(4) Receipts for official long-distance telephone calls and telegrams. 

(5) Any unused transportation requests. 

Reimbursement for Travel. To obtain payment of per diem in lieu of 

subsistence expense or reimbursement for travel costs, the traveler must 

submit to the Budget and Fiscal Of~ice, Office of the Secretary of Defense, 

immediately upon completion of official travel a properly completed "Statement of Travel" SD-8 (Enclosure III). Ticket stubs or unused transportation requests, together with receipts for long-distance telephone calls 

and for telegrams, should be attached. 

If personal and official business are combined on a trip, the complete 

itinerary should be shown on Form SD-8 with a statement indicating the number of days that were devoted to official RDB business. The Budget and 

Fiscal Office of the OSD will determine the transportation costs chargeable 

to the RDB. 

On the basis of the completed Form SD-8 submitted by the traveler, the 

OSD will prepare a travel voucher and forward it direct to the traveler for 

signature. Upon receipt by the OSD of the signed travel voucher, a check 

will be prepared and forwarded direct to the traveler. 

Long-Distance Telephone Calls. 

Long-distance telephone calls made to the Research and Development 

Board should be made "collect.." For all other official RDB long-distance 

telephone calls (except those for which reimbusement has been claimed on 

travel vouchers), the call should be paid for, and the RDB Form 117 "LongDistance Telephone Call Authorization" (Enclosure IV) should be transmitted 

to the AdJn.inistrative Officer, RDB as a basis for reimbursement. 

Enclosures; 

I Standard Form 60 

Application for Federal Employment. 

II Form SD-7, Attendance Report. 

III Form SD-89 Statement of Travel 

rv Fann RDB 117. Long Distance Telephone 

Call Authorization. 

3 

F o H. RICHARDSON 

Deputy Executive Secretary