,.J 

SEElRli:T · -eONFIDEN-Af; ·REF ~~§ 

DATE~~~~~~~~-

TO FROM TO FROM 

_ Chief, ASA ........... (10)_ 

_ Executive 0 ........ (11) _ 

_ Co'r Joint Oper ..... (12)_ 

• __faeputy Chief, ASA ... (20)\ffi 

L Dir, Comm Res .... (14).J21C_ · 

Ch, Pers Sec ....... (21)_ 

Ch, Org & Tng Sec .. (22)_ 

Ch, Plans & Oper ... (23) __ 

Ch, Materiel Sec .... (24)_ 

Ch, Fiscal Sec ...... (25)_ 

Adjutant, ASA ..... (26) _ 

_ Ch, Sec ConfSec .. ·. (27)_ 

_ Ch, Operations Div .. (90)_ 

Ch, Lab Br ........ (91)_ 

Ch, Machine Br .... (92)_ 

Ch, Crypt Br ...... (93)_ 

Ch, Int Cont Br .... (94)_ 

Ch, I & D Br ...... (95)_ 

Tech Staff ......... (96)_ 

_ Ch, Security Div ..... (80) _ 

Tech Staff ......... (81) _ 

Ch, Materiel Br .... (82)_ 

_ Ch, Methods Br .... (83)_ 

_ Ch, Protective Br ... (84)_ 

_ Ch, Maint Br ...... (85~-fr-

~. Res & Dev Div .. (70i:Z_~ 

. i ·. ~, T~ Staff ......... (71):._= _"' dl:i, Ch. Ciph & Cif Br(72)_ 

Ch, Int Equip Br ... (73)_ 

Ch, Elec & Elec Br. (74)_ 

Ch, Lab Serv Br .... (75) _ 

Ch, C'logic Br ...... (76) _ 

_ Ch, Pers & Tng Br .... (61)_ 

_Ch, Supply Br ........ (62) __ 

_Co, Arlington Hall .... (40)_ 

( ) Approval & Return r.~.~ ).,Jn!,~fW,~H~~ ffe:;~ile ( ) As Requested '-' \ - ) -Recomhiend'atr'on 

( v1 Concurrence or Co~nty Associ~tc:)~ifai~~ecord:> 

( ) Information & Forwarding L7 J.rJ our acg.on ~ ~ 

( ) Information & Return On 2t>"(YP)Lln!e ttpoft wfrictft6base reply 

WDGAS FORM NO. 96 (Rev. 11) 31 Oct 46 4441 2 

..,,D_e_c.,...la-s-s""""if,,...i e-d.,...a_n_d...--a_p_p_ro_v_e_d,_,f,...o-r -re""'"le_a_s_e.....,...by-..-N""""S,...A..--o-n 1 
~) 

· _,, CONFID-E-AL 

"" DATE -

SEC RH 

TO FROM TO FROM 

_Chief, ASA ........... (10)_ 

__ Executive 0 ........ (11) __ 

_ Co'r Joint Oper ..... (12)_ 

__:__D~ Chief, ASA ... (20)_ 

~Ch, Comm Res Sec. (14) t..-

Ch, Hist Unit .... (13)_ 

Ch, Pers Sec ....... (21) __ 

Ch, Org & Tng Sec .. (22)_ 

Ch, Plans'& Oper ... (23)_ 

Ch, Materiel Sec .... (24) __ 

Ch, Fiscal Sec ...... (25)_·_ 

Adjutant, ASA ..... (26)_ 

Ch, Sec Cont Sec ... (27) __ 

~Ch, Operations Div .. (90)}}JL 

_ Ch, Lab Br ........ (91)_ 

Ch, Machine Br .... (92) __ 

Ch, Crypt,Br ...... (93)_ 

Ch, Int Cont Br .... (94)_ 

Ch, I & D Br ...... (95)_ 

(~roval & Return 

( ) As Requested 

( '-1 Concurrence or Comments 

( ) Information & F:orwarding 

( · ) Information & Return 

·---· ----------- WDGAS 96 (Rev. 12) 16 Apr 47 47938 

Tech Staff ......... (96)_ 

__ Ch, Security Div ..... (80) __ 

Tech Staff ......... (81) _ 

Ch, Materiel Br .... (82) __ 

_ Ch, Methods Br .... (83)_· 

__ Ch, Protective Br ... (84) __ 

_ Ch, Maint Br ...... (85)_ 

_· Ch, Res Lab Div .... (70)_ 

Tech Staff ......... (71)_ 

Ch, Ch. Ciph & Cif Br(72)_ 

Ch, Int Equip Br ... (73)_· 

Ch, Elec & Elec Br. (74)_ 

Ch, Lab Serv Br .... (75)_· 

Ch, C'logic Br ...... (76)_ 

_Ch, Pers & Tng Br .... (61)_. 

_Ch, Supply Br ........ (62)_~ 

_Co, Arlington Hall .... (40) __ 

( ) Information & File 

( ) Recommendation 

{ ) Signature if approved 

( ) Your action by 

( ) Info upon which to base reply 
I' .. -~ ... 

~ --..... ----........ e 

...__ 

]J R ii. .F T 

REF ID:A67428 

. DU.AFT. 

D n •· •:: ·I -

-· -• .=;;;;;;;;;p;;;;;;;I 

RO~ATION PLAN COMMITTEE 

4 lf oveDJ.ber 1947 

A meeting of the Rotation Plan Conμnittee was neld in Room 117 

Ileadquo.rters a.t 1000 hours on 30 October 1947. The following ver~ 

I. 

p!'esent: · - · f-..... • 

· M:r. William F. Friedma~, .AS-14, Chairman 

JJr. 5. Itullb&-ek, AS-70 

Dr. A. 31nkov, AS-80 

M1:-. F. B. Rowlett, AS-90 -- - --

Also p1 ... esent :-

.M?t. J. L. Sullivan, A8-61 Cap~.~R. w. Stowbridge, A5-23 

1st Lt. H. 5. Buchanan, A5-21 

Ml•. Leo Rosen,"A3-70 Ml-. Mark Rhoads, AS-14 

The Chairman-· briefly reviewed the order setting up the Committee and the !'esults of its two previous meetings. He recalled 1 

to the members that after the second meeting no ·furthe~ ac:tion 1i'as.". 

taken because uncertainties incident-to budgetary problems and· . their effects upon our personnel levels and so -on ma.de 1t advisable 

to postpone action in regard t_o rot&:t1C:')n of .personnel. Recently Colonel Hayes 1nqu1~ed.vege~ding the status of-the Plan and . indicated that he vanted the Committee to ~esume its deliberations. 

He desired that the Committee.should make additional specific , recommendations regarding rotation of pe!'sonnel and indicated that · the matter of rota~ing division chief's should be· explored. 

,, 

In regard ~o the per-sons .al~eapy :rotated (5mali, Douf5las, and;·_ "~~ Ferner), Dr. Sinkov stated that he would like to keep Mr. Small . : : -~. 

for another e1x months. It uas agreed that no further rotation or , _....:~ 

these pePsonne~ for at least six months would take·p~ece. . ~ , ~ 

In ansver to the question: should rotation be ma4e f'or definite 

periods? Mr~. Rovlett stated that he believed that it should depend -~o& 

on opepstional needs. - . . . . -·· : _..... 

A review of' the lists of rotatable personnel'· previously pre-··· : ·-·-~-

pared by the division chiefs Ya~ made. After considerable dis- . cuasion the name·s of tqe :rolloving vere suggested for possible _ . ___ :i __ -:.:;• 

rotation: · · ...... -~~ 

~~. Dume~, P-6. Chief of AS-76 to be 1nte~changed 

with M:r. Clark. P-6, Assistant Chief ot Security Division. r I ·- .·.·;_=.J. 

1 i'l:lliimR" 

--
Ml-. Gordon, P-5., Chief of Project Section , AS-76, to be interchanged with Mr. Austin, 

P-5,, Chief of AS-83. . . 

It vas agreed that the Vishea of tbe individual in each case 

should be consulted prior to any transfer. · 

Due to the ·difficultJ 1n.seloct1on ot personnel for rotation 

When selection is ba.seq on 1nd1v1duale rather tban on the jobs held by them, it vas- agre~d that a broader program baaed on a 

study of comparable job descr1pt1one rather than on individuals 

be studied. Mxt. Rhoads vas designated to make this stud7. 

The rotation of Starr members v1th;opernt1ng pe1"sonnel was 

discussed. It vas agl'eed that this va.s impoJ•ta.nt because business 

relations betveen these tvo categories of pe1·sonnel vould be ·aided 

·by a knowledge ot each othe~'s proble•~· ~t present,, it the~e 

are conflicts 1n v1evs these are due mainly to the lack or appre- ciation of the othe~ fellow's problems ror it is tbe exeept1onal 

case vhere a Staff Jdember has. h$d &D.J' operat3ng·exper1ence aμd vice versa. Because ot :the limitation on asu1gnment of g:rades higher tbap P-4 to Start, in accordance vith a decision made by 

the Chief or Deputy Chief. ASA,. tt was felt th&t no good purpose would be served in rotating civilians from t~e operating divisions 

to the Statf 1 because it is persorm~l of gri.ldes higher than .P-4 

ordinarily vho would aecomplish the most good in this regard. It 

was deemed most important,, however, that 5tart members be rotated 

to operating d1v1s1ons 1 in case they had no ope~ting experience. 

In the future, it vould be advisable to· assign those vho are to 

occupy Starr posi t1ons for a minimum ot _a yea.::- in the opera ting divisions. The present short tour 1e totall7 inadequate to give 

a proper apprec~at1on of the problems to bn encountered. Tbe case 

or the 32 AAF ott1cers to be assigned to A~~ vas cited. These · officers are to be assigned to the operatin~ divisions and not to 

Starr. Hence the7 vill probably be better expe~1enced than 

equivalent ABA officers in their detailed knovledge ot Qperat1ons and will be better equipped for their ovn op~rat1ons in the Air 

Foree and tor effective liaison with ASA. . . 

Rotation ot Division Chiefs. Mzt. Friedme~~ reviewed the advantages to be gained from such rotation. In "dd1t1on to the 

points cited in. the minutes or the Pl'ev1ous meot1ng. he felt that 

rotation of division Chiefs Would J>l90Vide a fr~shness in point Of 

view and pre¥ent the solidification of people ln jobs for long periods or time. An organization should not bo dependent on one · me.n or a ve'!'y limited numbez- of men., and although it vould be a 

hardship on the individual to sviteh. the Agency as a vhole would 

benefit. Cases vere cited or such rotation in high adm1n1strat1ve 

positions in the Bell Telephone System and ~n other companies. Mr. Sullivan vas requested to ascertain from the Personnel Division of the Department of the Army or elsewhere p~rtinent aata 

in regard to any studies :made along this line in the connnerc1al 

field. 

2 

0 0ff PIBBlllW I Alt 
.. " REF ID:A67428 

.. 

e 6!tli'IBl!lH'f I Ala .. ·1 ___ .. 

MJ:t. Rowlett objected to accepting as a valid genepalization that the r1nev-po!nt-of'-v:tew11 idea is a good i-eason tor rotating division chiefs. It does not alwa7e work out, and he doea not 

believe in shitting tor the sake of shifting. It vacanoiea occ'Ul9. 

however,, that is anot}ler matter. ~be application ot "new broom" 

in practice often baa repercussions and temporar117, at lea.st, 

there 1s a pose1bi_l1 ~l' of creating 1nett1c1enc1ea. _ • 

Dr. 81nkov stated that he bas been-in hie J)l'esent position for a rear and.a half'. It has been good experience because it bas· 

been new to him. 1 He reels, _however, that he is totally out of the 

picture in regavd to cryptanal7s1a &lld the research labol'Ato~J 

fields. Be vould velcome the change :ror the stimulation that 1t 

would bring to him. His present pos1t1on bas become le.rgelr :routin- ..... . ieed. - · - .. --..:::: 

Dr. Kμllbac;tc had a neut:r:aal reeling 1n the matter. In bis. 

position as_Cbief of AS-70 he has dealings vith botn"AS-80 and AS-9) 

and is betveen the tvo. However, be vould not object to rotation. 

Asketi tor his opinion, Captain Stowbridge indicated his view 

that rotation ot h1gh~echelon personnel, including division ob1ef's 1 

would be good for the Agena~. 

Lt. Buchanan, i-epreaentins Lt. Colonel L1bby stated that he 

was too nev in his present assignment to venture an7 v1~va on the 

matter. · · -

Hr·. Sullivan stated that be bad no views on the· matte.!' except 

to see that anything done vas in ba~n.J" with Civil Se~vicc regu- lations. · 

· Mr. Rosen indicated that Vhile be knew that rotation ot hig1'- eohelon personnel vas a policy rolloved in t~e B~ll-Laboratories 

and. elsewhere, he vas opposed to the idea of shirting people &l'ound just tor the sake o~ a change to see what_ might bappen. l -

Mr. Rhoads was ot the opinion that rotation ot h1gher-ephelon personnel. including Start membeps_and division chiefs, shou~d be 

adopted as a gtinere.1 policy whel"evel" or vbenever practicable. lle 

reiterated the tallac7 ot basing an o~ganization on individuals 

rather than on sound organ1z~t1on.al ~1nc1ples. · _ 

The meeting vas then adjourned to avait reports .from Mess:rs. 

Rhoads and Sullivan. 

3· 

WILLIAM 'I!. FRIEDMAN 

Che.i:rman 

,. __ .-.. ---- -

- - :":2 
r. 

/ 

'u. 1) ,, P. •.• -

ROTA'rION PlJrn COi'!iMITTEE 

'' T 

/~ 

lJ. November- 1947 

A meeting of' the Rotation Plan Committee Bas held in Room 117 

Headquarters at 1000 hours on 30 October 1947. The following were 

M:e. 1r/ill.:1.e.m F. FJ.'iedman_, .AS-lL~, · Chs.:i.rman 

D:e. S. Ku1lbei.ek, P.S-70· 

Dx·. A. Slnlwv' AS~8o 

Mr. F. B. Rovlett, AS-90 

Mr. J. L. Sullivan, AS-61 . Cc::.pL R. W. Stowbridge, AS--23 

1st Lt. IL S. P.uch.s.nans AS<•2J 

MY·. Leo Rosen, AS~70 

Mr. l&:l,I'k RhoG.ds, AS·'-'.Ll-i-

'The Chalrman b1.,iefly reviewed the o:r•der setting up the Com= 

ml t·l:,ee and the re·su.lts of lts tvo pr•evious meetings" He recal1ed 

t.o ·;~11c mfi11be::."s tha.t after the second meetlng no further· act.ion Yas 

taken because uncertairit1es incident to budgetary problems and 

tbeil' effects u::pon onr personne1 levels Hnd so on made ·1.t adv:tsable 

ta postpone action :ln r(.::ga2-.d to rotation of personnel. Recently 

CoJ.onel Hayes inquiJ:'ed :;:»~c~rd5.!'lg the sta,t.us of the Plan an.cl 

indicated. that he·wanted the Committee to resume its delibera.tlonso 

He des:l.r·ed that the Committee should 111.1=.Lk,3 addi tJonal :-:5pecif:tc 

recofilmendB. tions :r.egnr·d::tng :r-ote,tion of :pe:r·1.rnnnsl and ind:!.cci. tod that 

the matter- of rt.:> ta. t:Lng di iJis,lon chiefs should be explored. 

In regard to the pex•scns a l:r•eady rotated ~Sma1 l ~ Douglas~ and 

FePne:i'.' L Dr,. S:i.nkov s ta. :ted t.ha t he 'Would like to keep M1~. Sma 11 · 

fo:i:" anot.1181~ ~1~; mo>..1th~. It •.:la.s HgI'·'..'.!ed. that no fur 0 the1• Y·otation of' 

these personnel for at least six months would take ·place. 

In ansver to the 

period9? Mr. Ro~lett 

on ope:.t>nt.lonal needs. 

ouestion: should rotation be made for definite a. . . . • 

stated.· th:s -~~ hs i:ieliev2d that 1 t should dspc·md 

A review of the lists of rotatable personnel previo~sly prepH1•ed b~T the divis:1.oD chiefs "~;as ms.de. After confddez•able dis~ 

cussion the, names o:f the following were 5uggested for possible 

I'o'cation: 

A'A'.r'. Drmr:.-,r p .. :.; Cl116·f of AS·~7,6 to be interchr1nged - ~ ...... ~ ~J p ._ :' __.. 

with Mr. Clark, P-6 1 Assistant Chie~ of Security 

D I .fi Di vi.sion. 

ec ass1 eel by NSVcss 

Deputy Assoc· ... o· ia.e irector for Policy and Records 

On 2.01/5/~ by~-
1 

J 

I 

Mr. Gordon, P-5, Chief of Pr6ject Section , Ac· 0 -?6j to be inte1•changed with MI' •. ·Austin1, 

P-5, Chief of AS-83~ 

lt was agreed that. the \.1ishen of the individual in each case 

should be consulted· p1'io:r to any tt•ansfer. 

1~ ~I- 1 ~· .fi 

?1~ Due t.o the difficulty in selection of personnel .for ro.ta ti on. J.....--.. 

wben selection is based on individ.us.ls ra.t}1;m• than on the jobs · . J 

he lcl by the:m~. it vas agreed that B. broader pPogl"a.m based_ on a J j ~tudy of comparable j~b descriptions rather· than on individuals . . 

oe studied. Mr. Rhoads was designated to rna}~e this studyo ·-

d.1scussed. It -wa.s ag1•eed that this was impOJ•tant. qeca.use business : 

relations between these tuo ca.tegories of :pe1·sonnel vould be aided :. 

The rotat:lon of Sta.ff members with operhting personnel was 7111 

f by a lcnO"Wledge of each other us problems •. At present, if ther·e J d ~ 

8.1'.'e CCnflic ts in Vill31JS these are due ms.inly to the lack Of a.ppr•e- 0-J....·~ 

l/) ciatiOn of the other fellm:l'~S probleru3 f°Ol' :!.'·- -~ : ~ :: :· :· ;_ r~--d~ c.."'f1_oe ..tiim':;;.~a &tr&.f!.f!....iue.;..:.1.bez:-ba.s~-h,_~~tJng..-e*per-1:enc-e--a.·F.1d ~ $}-. 

1~ ~V!ci:: _w1 ~Because of the limitation 011 as1Jigmnent of grades · ..., 

. higher' ~he.n P~L~ to Staff, in accordance t!l th.' a decision mad.e by S0 <· 

the Ch:l.ef or· Deputy Chief 3 ASA, it "78.s felt :;hat no good purpose ~6 •· would be se~ved in rotat1n~ civilians from tae operating divisions d 

_: JV to the Sta.ff~ bf}ce.use .it is pe1 ... ~onnel of grL\des highe1' than P~l+ G ~ ~ ordinarily uho would accomplish the most goud in this regard.. It j · 1 ~w.s dee.med most impo:Ptant, !1.o~~·eve:r ~ the. t 3te,)':f' meI:'.lbe1•s be ro:i~a ted i:: 

to operating divisions·, ·111 case they ha.c.Lno operating experience .. Jo( .... In the futuPe, it "l;!ould be advisable to assi~n those vho are· to 

occupy Staff positions for a minimum of a ·yea::· in th.;: opera ting 

divisions. rrhe present shor-t tot.U."' is tot~11y imJ.dequate to give 

a proper apprecia tlo.:1 of the problems to bfi oncountered. The case ·i' 

of 1 the 32 AAF officers to be assigned to A~;'I.. wa.s c:l ted. .These 

officers are t.o be a.ss:tgned to the op01~atinl~ divislo:a.s and not to 

Staff. Hence they will p1~obably be bet.te1" (1.;qmrienced t.ha.n 

equivalent 'ASA offic·ers in their deta.1 le·d kn-.mledge of opel"a tions 

.and will be better equip~ed for their ovn op~rations in the Air 

Force ... .s:nd f:tYE::=f2::ffe:e::h±:t<.a lm t:mn ~.!..i;:h=7;;&A.:.. 

Rotation of Division Chiefs. Mr. P.ried..me;:J. revie~-J'~d the .advantages to be gained from such rotation. In ~ddition to the 

points cited in the m.lnutes of the previous :meeting$' he felt..,that 

rotation of division chiefs would provide a fryshness in point of 

view and prevent the solidification of people ln jobs for long 

periods of tlme. An organization should not bo dependent cm one 

man oI• a very i:l.mited b.umba:r of men,· and alth011gh :1.t ?Jould be a . hards h:lp on the indiv:tdua 1 to s:-11 tch.11 'the Ager:.r:y as a whole. would 

ben~fit:· Cases·were cited of such rotation iri high administrative 

positions in the Bell Telephone System and in othar companies. 

Hr. SuJ. li van mw rec.rnested to ascerte.j.n from fhi: Personne 1 D:l vi~-

. s1on of the Department of the .A:..-·my or e1se'tl'here pt:=:i"tlnent data 

in 1"ega:r•d to e.ny studies made a.long thj.s line in the com.m.ercial 

.· field. .., 

2 

C 0 NF.IDEN TI AL 
..... 

C 0 ~ F I D E W T I A L 

Mr. Rowlett objected to accepting ·as a.- valid genera.11zatio.n !I . It that the new-point-oi'-view idea •is a good reason for rotating 

·di vis.ion chiefs. It does not al't>la:ys 1-101 .. k out, and he doies not 

bel:!.eve in shifting for the sake of shifting. If vacancies ocr::ur, 

however, that is another matter. . The application of "new broom11 

1.n Pl"'l.Wtice often has repercussions and tempora.ri ly, at least, 

·there is a possibility of rireating:inefficiericies. 

D:r. Sinkov stated that he has been. in his present position 

for a year and. a ha.l.f. It has been good e~cperience becaus.'3 1 t h..i..'s 

been new to him. He feels, houever, .that he is· totally out of th\'i 

picture ln regard to ·cryptanalysis and the resea:reJ1 la.borato.t'y 

fleld·s. He would welcome the change for the stimula.tion that 1 t 

would bring to htm. His present position has become largely routin:--

ized. · . ~ 4 . . 

Dr. Kullbac.k had a neutral feeling in the rcfatter. In h1~,. position a.s Chief of' AS ..... (o he has dealings vi th]~oth AS=80 and AS-9). 

$ 

\;f ~ ~ 1\\-w· ~~e.>-J J!i::'.:L1· ~~-tff- -eu.~ u .. e-·~~"wou~<l ~~ not l.A-\.~b:Jk..~~ 

object to rota.t:lon_, ~ 

· Asked for his opin;ion, Captatn ;;itowbridge i~dicated his vi.aw t, 

that rotation of h:lgh~echelon personnel p including di vision. chiefs 11 .: s· 

would be good for the Agency. · ~ 

Lt. Bucli.a.nan_, rep:eesenting Lt •. Colone.1 ;t,;1 bby stated tba.t he ~ 

was too ne'.:1 in his present asslgnr~eiYt, to ve1~ture any vievs ·on the f· 

matter. g 

Mr. Su.111 van s·i:;a ted tha.t he had no vie\'.Js on the rffi tter except 

to see that anything clone vas in har·mony ui th Civil Ser•.vfce regu"" 

la tion~1. 

(;1-

Mr·. Rosen indicated that wh:tle he lcne<-J that r·otation of" high~ 

echelon personnel vis a policy :followed in the Bell Laboratories 

and elsewhere, he Has opposed to the idea. of shifting pe~pli;i 

around just f'or the sake of a change to see _"What might·ha.ppen. 

Mr., Rhoads was of the oninion t.ha t rotation of highe1·-echelon 

.. t 

·-

1:. 

personnel~ includ:Lng Staff members and division chiefs, should be 

adopted as a ~eneral policy wherever or.whenever practicable. lie 

reiterated the fallacy of ?as:l.ng ,.?:m or-~a.ni~ation on individuals~ 

re- ther than on solilld or,ganiza tional principles.~. ~.~. 

"*'j-~,C4..~L ~~~ ~-1-k~~ v./11;. 

The meeting was then ~.djourned to avai t reports from Messrs. ~ 

Rhoads and Sullivan. :' ~ ~~~····~.·-L l'I . .J 

W\fM ~.,.,fe4 ~ a.. ~~ 

~(~f~)~- WILLIAM F n FRIEDMAN '/'J ,,{ 

-..._ Chairman ""~ 

' ' 

3