e e~,~,~~N¥t~es1 • 

CIVILIAN EMPLOYMENT BOARL 

Minute-s of Meeting Held 

4 October 1946, Roorr 117 Hqo 

Pre~ent: 

Lt~ Colonel James ?.~. Libby 

Lt. Colonel f.:Orton A. Rubin 

Lt. Colonel Ja~es H. Frier 

Major He.~ill t. Jones 

Captain Maurice R. Coom1's 

Lt. Lucille J. Elwood 

lo MINUTES 

Lr. 

.. 

~· ,r. 

Solomon Kulll:ack 

Alfred ~. Rose 

A brahail1 Sinkov 

John L. Sullivan 

D. Glenn Sterlin 

Jeclassified and approved for release 

JY NSA on 04-18-2014 pursuant to E.O. 

13526 

No cor~ections cf the minutes of the Civilian Er.ployirent Eosrri meeting helci 

6 September 1946 \I.Pre subrritted. 

2o PERSONNEL ROTATIQN POLICY 

Mr. Starlin reported, in connection with thP decision of the Eoerd at its last 

meeting thet he recom~ena to the ChjPf, ASA, tie esteblishment of a committee to 

decide on a rotation policy for ASA technic3.l personnPl (See Per 5, inutes etc 

6 ~e? 46)~ thet the r~corr·mendation js new l-Pir.g stuciled by the Steff, ASAo 

3 • PROM OT I CN CF ?.~._ROBERT GCRJ;Qtl, 

Mr. Starlin reported that t.~r. Gordonvs prcmotion to ~eseerch tnalyst, P~5 9 l!'B.S 

approved by the Deputy Chic-f, ASA, and action ha~ been taken to effect proMotion. 

4. PART ... TD.~ EMPLOYMI-.NT ARRANGEUENTS FOR STULENTS - ==- ..-...-..._................ -=-----•-...r.:G.. 

J'1r" rterlin asked for any deletfons or ardition:: to thf' list of spPcific subjects and fields of stuC:y wh:ich ll'ay l::e pursued by ASA employees v.ho wish to ?r.ainte.in 

their status Es perr.-.an€'nt t?irployees but yet (a) v-·ork pert tirre or (i:) receive n leave 

of absence for study, thus making thew more valueble to the fgpncy. Lr. Sinkov asked 

that 11 businese adminj strAtion11 end 11 radio fundamr--ntals and practice" be added to the 

listo Mr. ~t12rlin stded that t.he completP li.et vmuld be ui::Pd as a ha~i~ ior indivi" 

dual conE:ldPrflt::on of each case es it cor.-Ps bpfore the Civilian EJ11ployn:Pnt Eoarc. The 

che:lr.:ian of the toard will have custody of tr.e list and ~ill arrange for d1sseminstion 

of copieE to the ~errbPrs at those m~etinf,S in which reference to it is n~cessery. 

In response to Lt. Colonel RuMn~s qu<""ry reg1:1rdir.g applicetions for :;'AE str-tus 

for the purposf' of teaching, ::r. Sterlin reitf"rated that the purpose in .;:_"rP.nti!lg this 

leave v.as to l:enefit the flgency through the .st1vencerr.ent of the incivicual, end that 

absence for pur~oses of teaching, except in unusual ca~~ew would not be to the benefit 

of the ~-gency and consequPntly 't.culd not constitute A "lj'r!!i casis for l;rsntine; acdi~ 

tiona 1 leave through the "!' AE plan. 

5. CHARG1 S CF 1N1'.FFICIE~CY ~GUN.3'1 ::R. ~ILLH'.'1 A. :FLETCHER (''.1GAS~7r) 
period in which this employee could prove himself capable of meeting job requirements; 

thet illness had prevented his return to ~ork during July and August; that he took 

up his duties again on 3 Sept~mber 1946; and that this case should again come before 

the Board for review so th~t a decision can te made by the Eoerd relative to the pending charges of inefficiencyo 

Dr. Kullback stated that it is the con6ensus of the Re~cnrch & Development Division 

that by 18 October there will have been sufficient work performed by this employee to 

enable the Board to fairly evaluate his effortso Dro Kullback suggested that the impartial judgment of a technician outside the \gency, such as Mr. Perrot from the Office 

of the Chief Signal Officer, be soughto Mro Starlin L~dicated that on another occasion 

Hr. Parrot ~as consulted, and thet laying the facts before him would not constitute a 

security violation since apparently clearance was previously made~ Dr. Kullback pointed 

out that Mr. Fletcher's record has been noticeably better since he has returned to work 

after his recent illnesso Mr. St.erlin stated thet t.he Board had committed itself to a 

decision on Mr. FJetcher's suitability after the 30~day period, and he read for approval 

of the Board the oraft of a letter he had prepared to be £orwarded through the Chief, 

Research & Development Division, to Mr. Fletc1er, setting forth the facts that he ?Jae 

on probation for thirty days and thet a reque£t ~~s being made that work performed by 

him since 3 September 1946 be sent to the Board for review~ After some discussion it 

was agreed thet the sending of the above""mcntioned letter to Mro Fletcher would be 

bald in abeyance and that Mr. Starlin woulo draft a letter to U.ro Fletcher 9 s immediate 

supervieor, asking if the original charges of inefficiency were to be dropped or sus 0 

tained6 It was agreed thet further action of the Board will depend upon the recommen~ 

dation of the supervisor, and the decision to proceed with the charges or to drop them 

will be recorded in the minutes of the next meeting 0£ the Boa.rd. 

60 11!TERPRETATION OF PAR 2_0F LETTER fRO?.~ .!§.:Lfil'AFF'.. SUBJ: CIVILIAN PERSONNEL 

DTD 9 SEPTEMBER 1946 

Mr. Starlin stated there had been some confusion regarding the interpretation of 

Par 5 of a letter from the Staff dated 9 September 1946, subject: Civilian Personnelu 

This paragraph was originally thought to refer only to essential vacancies for hiring 

of personnel, but Ur. Starlin stated thflt he had received clarification indicating 

that all vacancies and transfers on the post would have to be authorized by ~~GAS~2l, 

Approval would be necessary for filling e.ny end all vaco:ncies, even to the case involv~ 

ing transfer of a person to another job considered rr-ore essential, in the same section, 

but suddenly vacated because of a resignetiono Mr. Sterlin further pointed out that 

this procedure would probably not be necessa~r after six months when a positive stated 

ment regarding personnel quotas for esch divi3ion will be available. 

Lt. Colonel Rubin stated that in his opinion the Ste.ff did not realize what y;ould 

be involved by waking such an int~rpretation and did not mean the statement to ba so 

far-reachingo Dr. Sinkov pointed out that th~re was room for interpretation of what 

constitutes a nvacancy," adding that the tsblG of organization is not so clearly 

defined that one can say there are exact numbers of positions and vacancies. Lt, 

Colonel Rubjn stated that it is reasonable to assume a vacancy exists if e new job 

is created and has never bean filled before. Dre Kullback etated he thought the pur~ 

pose of the paragraph '!\SS to institute a control, through determining \\hat 1.'ork is 

considered essential and non=essential; Lt. C·:ilonel Rubin suggested the t the pe:rsons 

best qualified to decide what positions are e3aentia.1 are the division chiefs; Lt o Col·' 

onel Libby agreed that the Staff altrost alr;aya would be guided by the recoJ11mendations 

of the division chiefs. Mro Rose proposec th2t the Board reco~mend to Steff that ~ro~ 

motions, dereotions, or transfers of personnel already hired (particularly when the 

nature of the jobs is the same), not be considered in this categoryo Dro Sinkov added 
that transfer of personnel • in the same grade from one job to anothor and transfer of 

military personnel should not require approval on higher than division levelo Lro 

Sinkov mace the following motion: "It is moved that the question of essential vacan~ 

cies be considered to apply only to the hiring of new people and bringing them into 

the Agency, enc to recoriversion of military. 11 ])ro Kullbaclr seconded the motion, and 

it was carried. 

Mr. ftP-rlin askec thrt in cases \\!here military personnel wish to convert to civilian 

ste.tus, informatfon to tlds effect should b~ sent to Personnel anci Training Eranch at 

least thirty days in advfnCe of date of discharge so thst the qualifications of the 

individual can be checkec, so that issuing of announcements and other Civil Service 

requirements can be met, and so that all routine office procedures can be handled and 

the individual can be informed before his discharge of his eligibility or ineligibility 

for rehire, thus obviat1ng a ~aiting period ·of SPVel'Ell weeks between military and civil~ 

ian jobs. Mr. Sterlin asked thPt thjs information be passed alone to persons in the 

branclies responsible for handling personnel matters. 

8. TARDINESS OF PERSCNNEL 

Dr. Sinkov introduced the subject of personnel arriving lete for worko He outlined 

the efforts being roade in Security Division to remedy the situation, and asked if a post~~ide study could be ~P.de so thP.t whatever action taken in any one division ~uuld 

be consistent with and have the support of the highest euthority. Mr. Starlin indi 0 

cated that a representttive from Personnel and Training Branch already has a suggested 

policy written up and within the week will confer ~ith the verious divisions in an 

effort to conaolidete iceas end complete a recom~endetion for action by the ttsff o 

Mro Starlin esked the members of the Board if they woulc like to review the reco1mnen• 

cations when assembled, end Dr. Sinkov inoicated that it would not be necessary since 

the important point is that so~e uniform action be takene 

9. CHANNELING RE<;t!ESTS. FGR INrCp.MA'IION RI'G~RtING ~YiHEN ACTUALLY EMPLOxrtD" STAIUS (,~) 

. Lt. Colonel Rucin asked that Personnel and Training Brench inform individuals 

seeking inforw2t1on regard1ng ~AE that a general regulation does exist, but that it 

is still neces~ary to coordjnate their plans Nith the proper authorities within their 

own division, branch, and section. Mr. Sterlin egreec that informal coordination of 

action by echelons within each division befor~ commitments in writing are ~ace to any 

individuals regarcing WA£, would preclude awk~arc situations, and he stated that Person~ 

nel end Training Branch members would be cautionec to send persons inquiring about WAE 

through channels to effect proper coordination. 

10 0 cor.1PLA INTS FROM 'UC PERSONNgL 

Lt. Colonel Frier pointed out thet recently severel ~AC's have co~plained of dis~ 

criminst1on against then: by civilian supervisors. He askec thct such cases be brought 

to his attention, since in most instances he nas been able to restore tranquility throu~h discussions with the ~AC personnel involved. 

I.~~ Chairman, Civilian 

Employment Boe.rd 

-CON Ff DENTIAf: