REF ft:A67245 

SECRET CONFIDENTIAL. 2~;.~s Tl~.LCTED 

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TO DATE \'l'Dg.c. I ~44 FROM 

' 

Commanding Officer --- --------- _LA s sista01t Commandan~h-:-

. V Dir of C onun Re s e arc ttvlA.\...,\"'!'"':tMii4'J.-----,-. - ~--Control O 

---Adminis tr_a.,.t"'i_v_e_,,0---------

Adjutant 

Intelligence ---,---------- 0 

Provost Marsha~l---------

2nd Sig Serv Bn I 

Chief, Pers & Trng Div 

--- Chief, Pers Br 

j 

--------- --- Chief, Trng Br_~-------

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Chief, Oper Serv Div --- Chief, Communicati-on_s_B_r ___ _ 

___ Chief, Laboratory Br _____ _ 

Chief, Machine Br 

Property & Supply_,,0------

--- Purchasing & Contracting O __ _ 

Fiscal & Ce_rtifying 0 

------ ore, !Jail Section -------- Chief, Security Div --- --=----=----- --- Chief, Protective Sec Br ___ _ 

Chief, Cryptographic Br 

.Chief, Development Br ----

Chief, Intelligence Div. --- ------ Chief, Language Br · 

Chief, Bil Cryptanal;l'.t ------- ic Br --- --- Chief, Gen Cryptanalytic Br __ _ 

___ Chief, T/A and Control Br __ ,__ _ 

___ Chief, I.& L Br 

pproved for Release by NSA on 12-18-2014 

ursuant to E.O. 13526 

As discussed ~As requested··-----------

------Comments and return 

Infor~ation and fil-e-~---- ---. Infonna ti on and forwarding 

---Infonnation and return ----

---Recol!lT.'.endation 

--see n6te on re_ve_r_s_e _______ _ 

---Signature if approved 

---Your action ------/-

SIS-SC Fann No; 96 (Rev) 

23 August 1944 

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-MF ID:A67245 

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Office of the Chief Signal Of ticer Action 1 

Qiiet, Army Communications Service 

War Depart.ment Manpower Board Surveys 

Personne1 & Training Service 3E 3.39 

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SPS.MP- 5 

72516 

1. Reference is made to Transmittal Sheet, subject as above, 25 November 1944. 

2. Information was obtained that the WDJIB plans to begin its survey in the 

Office or the Chief Signal Officer shortly after 10 December 1944. 

3. The procedures to be followed are as .f'ollowa: One key officer will be 

selected from each of the operating services, plus a representative f'rom the 

Control Division and Personnel Control & Authorization Section, Persormel & 

Training Service. These officers will receige one day's indoctrination t.raining 

from the \'iDMB in the application or the WIJra's inventory forms 'Of personnel and 

work load. Sirailar indoctrination conferences will then be conducted by these 

key officers in each operating service (the Personnel Control & Authorization 

Section representative will conduct the conferences for the Office Service 

Division and staff' divisions) at which the procedures to be followed in filling 

out the inventory f'orms will. be explained to ~ supervisory personnel, both 

military and civilian, in the O!fice of the Chief Signal Officer. :Ea.ch supervisor, down to the sub-section level, will be required to prepare an inventory 

form. Copies or the forms will be distributed as soon as available. The eight 

sections of the form (to be tilled out b;y each supervisor) are listed in Inclosure l. 

4. These forms will be consolidated at each echelon of an organization 

up to and including the operating service and staff division level. After each 

chie.t of' service and director of staff' division has reviewed and approved the 

forms prepared under his jurisdiction, all forms prepared in the Office of the 

Chief iignal Officer will be forwarded to the WDMB for analysis. The WDMB will 

then at some later date forward its comnents or &Ill" reco.amended personnel adjustments to the Chief Signal Officer who will. be given an opportunity to make a 

rebuttal on the WWB's conments. The entire report. for the Office ot the Chiet 

Signal Officer, together with all comments, is then forwarded to the Chier of' 

Staff for decision. 

5. The cut-off' date f'or the inventory of personnel will be 30 November 1944. 

All personnel in each operating service and staff division, except civilian personnel on terminal leave or extended leave without pay, must be accounted f'or. 

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REF ID:A67245. 

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6. The War Department Signal Center and Signal Security Agency elements 

located within the MDW will also be surveyed by the wmm. It is expected that 

approximately 8 or 10 key persons of Signal Security Agency and one (1) or two (2) 

f'ran the War Departm.tne Signal Center will be included in the conference of' . 

OCSigO representatives with the WDMB. 

For the Chiet, Personnel and Training Service: 

l Incl. 

/s/ 

DUNCAN HODGF.s, 

Colonel, Signal Corps 

Assistant Chief, Personnel & Training Service 

SPSTS l Dec 1944 Ext 71263 

List of Sections in WIJ.m Inventory Form. 

SPSAC 

To: COlilllUilications Engineering Branch 

Tratf'ic Operations Branch 

Signal Security Agency 

COPY 

Action 2 6 Dec 1944 

l. Action l above is fprwarded for information and guidance in preparing 

for the WIJm survey. 

2. Further details and inf'ormation, including any necessary action required, 

will be forwarded as soon as received by this office. 

1 Incl. 

n/c 

By order of the Chi et, Army Communications Service: 

/s/ 

C. L. Ellis, 

Major, Signal Corps 

Act. Exec., AI"if13 Communications Service 

Ext 4817 

COPY 
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REF ID:A67245 _(I~ 

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....... _-.. OUTLINE OF 

INVENTORY OF 

PERSQNNEL AND WORK LOAD 

MDW, DEPARTMENTAL ARD FIEID ELEMENTS 

l. Describe the mission a.nd responsibilities of your 

organization and state the order or directives (number and 

dateO authorizing the funct.ions it performs. 

2. List (and describe) units of work which can be used 

to measure the productivity ot 7our organization. 

,3. Show below the actual production of work units and 

the total persormel of your organisation by .months during 1944 

and estimate of requirements tor the next quart.er. 

' 

1+. Explain fully an.,y estimated increase in 1'10rk or peraomel 

requirements for the next quarter. 

5. List organizations within your service, but located 

outside the Military District of Washington, now performing 

decentralized head.quarters functions related to thoas pertormd 

by your organization. 

6~ List types or work performed by your organization, 

showing personnel assigned by job classiticat.ion as o£ the end 

ot latest month and personnel required on the basis of a eatis-

.:f'actory and attainable ("standard") output per person. 

7. List changes ~by your organization during 1944. to 

conserve manpower or to increase its productive output (date 

change made and number of persons saved). 

s. List further changes now pending or recommended by 

y-our organization to conserve manpower or to increase its productive output (estimated personnel saving and scheduled date 

ot completion). 

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REF ID:A67245 

Instructions for the Preparation of 

"Inventory of PERSONNEL and WORK LOAD, " WDMB Form 41 

M.D.W. Departmental and Field Elements 

15 Novemb'er 1944 

Purpose of WDMB Form 4J.. In memorandum ia.ted 21 May 1944, the Deputy 

Chief of Staff directed the War Department Manpower Board. to survey and 

appraise the personnel requirements of the Army Ground Forces, the A:rmy 

Air Forces, and the Army Service Forces elements located within the Military District of Washington. 

WDMB Form 41, "Inventory of PERSONNEL and WORK LOAD", has been designed for the collection of information essential to this appraisal. 

Fo:rms 41 will be distributed by the major.Forces to all organizational 

elements with specific instructions as to the date these for.ms are to be 

completed. 

' Form to be Pr.e;pared by Each Organizational Unit. Four ( 4) copies 

of WDMB Form. 41 will be prepared by each Unit, Section, Branch, and Division. In instances where the Unit is subdivided into lower echelons, 

separate WDMB Form 41 will be prepared by each Sub-Unit, Group, or SubGroup. 

Alternating ahi~s of an organization may be reported on separate 

For.ms 41 or may be combined on a single form. In either event, the personnel requirements of each shift will be appraised separately in Paragraph 6. 

A separate WD.MB Form 41 will be prepared to cover a:n:y administrative 

or executive personnel of the Section, Branch, or Division offioe which 

do not appear on the forms prepared by the lower echelons. 

When completed, the survey will consist of WD.MB For.ma 41 covering 

every ;part of the organization structure, including: 

1. Each Unit, Sub-Unit, Group, or Sub-Group. 

2. Each Section, Branch, or Division office. 

3. Consolidated WDMB Form 41 for each Section, Branch, 

or Di vision AS! J!: whole. 

For.ms prepared by the Units within a Section will be attached to the 

fo:r:m prepared for the Section as a whole. 

Similarly, all Unit and Section forms will be attached to the form 

prepared for the Branch as a whole, and all Unit, Section, and Branch 

for.ms will be similarly attached to the form. prepared for the Division 

as a whole. 

On the first line "Force", state whether AGF, AU, or ASF, and on 

line "Staff or Service", insert the name of you:r Staff Group or Technical 

Service such as "Adjutant General","Quarterma.ater", etc. 

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REF ID:A67245 e 

Division, Branch, Section, and Unit names are to be in accordance 

with existing organization titles and in accordance with those shown 

on authorized organization charts. Nam.ea of Sub-Units, Groups, or SubGroups, or alternating shifts of the Unit, Sub-Unit, etc. should be 

entered on the same line as "Unit". 

No entries are to be made in the box in the upper right-hand corner 

of WDMB For.m. 41. 

Paragraph 1. Endeavor to define the basic mission and responsibilities of your organization in tar.ms of definite functions actually 

performed, defining the area of responsibility to avoid confusion with 

the actual work and responsibility of other organizations. 

War Department Order o~Directive authorizing these functions should 

be quoted by number and date. 

No entries are to be made in the box following the blank lines of 

Paragraph 1. 

Paragraph 2, "Units of Work" should be listed in Paragraph 2 in 

order of their importance, i.e. Work Unit "A" to be the moat important 

work handled by your organization on the basis of number of persons 

utilized; Work Unit "B" second in importance in personnel utilized, etc. 

A ''Unit of Work" is an item, d€lcument, or work element which can 

be used to measure the work performed or accomplished by your organization, viz: 

In a Message Center it is the incoming and outgoing messages 

handled; in a Mail Room it is the incoming and outgoing piecee of mail 

sorted and distributed; in a Filing Unit it is the pieces of correspondence or material filed or removed from the files; in a Typing Unit 

it ~a the pages or for.ms typed; in a Personnel Unit it may be the persons processed or the personnel administered; in an Inspection or Investigating Unit it may be the investigations or surveys made or processed; in a Coordinating or Expediting Unit it may be the status or 

other reports analyzed or processed; in a Supply Unit it may be the 

items analyzed for status, for requirements, for procurement, etc. or 

the projects, :purchase requests, or requisitions processed or issued, 

etc. 

Other Units of Work may include such items as Tables of Organization prepared, Special Orders issued, units activated or de-activated, 

etc. 

Where the organization does more than one type of work, each type 

should be shown. WDMB For.rn. 41 provides apace for four types of Work 

Units ("A", "B", "c", and "D"). If more than four types of work are 

performed, additional Units may be shown by inter-lining in this apace 

or by attaching an additional sheet showing Uni ts of Work performed and 

personnel utilized. 

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Work Units of the Section, Branch, or Division should be chosen 

which can be used to measure the productivity of the Section, Branch, 

or Division~.§:.~ and need not agree with the detailed W9rkUnits 

used in measuring the productivity of lower echelons • 

. If the aa.me personnel are u~1l1zed for more than one type of Work 

Unit, infor.mation requested in Paragraph 2 can be shown in fractions, 

or half-persons, or by bracketing Work Units handled by the same personnel. 

In those instances where the work performed can be measured by more 

than one type of Work Unit, such as "Requisitions Processed" or "Line-Items 

Processed", both Work Uni ts may be shown and bracketed to indicate 

that personnel utilized for this work may be measured by either Unit of 

Work. 

"Supervisory and Other Personnel not measurable by the above Uni ts 

of Work" should include all persons not utilized for the specific Units 

of Work shown in Paragraph 2. 

"Total Personnel" should agree with the "T.otal Personnel Strength" 

as of the latest month shown in Paragraph 3 and should also agree with 

the "Personnel Strength (end of latest month)" shown in Paragraph 6. 

No entries ar~ to be ma.de in the five blank columns of Paragraph 2. 

Paragraph 3. Show in this space, by months during the year 1944, 

the number of Work Units produced or processed and the personnel used 

each month to handle this Work Load. 

If information is not available for previous months, estimate production .a:nii/o-r strength during these months and mark "eat" (estimated). 

If a reasonably accurate estimate cannot be made, insert words "no 

record". 

"Estimated Average Requirements per Month for Next Quarter" should 

be ba~ed upon the beat information available as to the number of Work 

Units your· organization will be required to produce or process. 

Paragraph 4. If your estimated requirements for the next quarter 

contemplate an increase in Work Load or personnel beyond that of the 

latest calendar month reported in Paragraph 3, this increase should be explained fully in Pa.re.graph 4, giving specific evidence of change in 

Work Load ?r in operating mission~ 

Specia:l explanation should be made if your estimated personnel 

requirements contemplate an increase out of proportion to your estimated Work Load • 

• If your organization has acCWIJUlated a backlog of work which will 

require additional personnel for the ensuing quarter, this situation 

should be explained in Para.graph 4, supported by backlog figures for 

previous months of 1944. 

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REF ID:A67& 

Paragraph 5. Use this space to list organizations outside the 

Military District of Washington which are now perfor.m.ing decentralized 

, Headquarters functions related to those performed by your organization. 

The correct organization nam.e and location(s) and the personnel 

strength of' these organizations as of' the end of the latest month should 

be shown in Paragraph 5 but will not be included in personnel totals 

shown in Paragraph 2, 3, or 6. 

If these decentralized operations add to the overall personnel requirements, recommendations for conserving personnel may be shown in 

Paragraph 8 or may be covered by a separate memorandum. 

Paragraph 6. Use this apace to calculate personnel requirements 

of' your organization with relation to personnel strength at the end of 

the latest month and on the basis of the average Work Load handled. 

The columns of Paragraph 6 are to be used as follows: 

l. "Unit of Work11 should be the Work Units "A" "B" "C" or 

"D" described in Paragraph 2. ' ' ' 

2. "Work Performed or Job Description" should be a brief, but 

comprehensive, description of work performed in completing 

each of the Units of Wor~ shown in Paragraph 2. 

For instance, if items shown as Unit of Work "A" in Paragraph 2 are received, sorted, registered, analyzed, abstracted, etc. by progressive grou~s of personnel within 

your organization, each of these successive job~ should be 

listed and analyzed as to personnel requirements. 

List supervisory personnel (Chief and assistants) first; 

inserting names of all such supervisor1 personnel (whether 

military or civilian). Other military and civilian personnel 

are to be shown opposite the Job or work they perform. ·~ )(: 

If a Supervisor.has direct ope~ating or technical duties,~ 

his supervisory title can be combined with the descriptio'.Qq 

of the Job which.he perfor.ms as, f'or instance, "Supervisor-•11· Requirements Analyst". , 

•' 

~F List all other jobs or work performed as they actually exist within your organization. Preferably, the job performed 

should be listed in the order in.which work flows through 

your organization, 

Work performed in completing Work Unit "A" should be grouped 

together,.followed by work performed in completing Work Unit 

"B", WorkUnit "C", etc. 

3, "Personnel strength end of latest month" should account f'or 

your entire operating personnel (military and civilian) as 

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REF ID:A67245 

of that date. 

Thia strength will include both full-time and part-time 

civilian personnel but will not include employees on terminal leave or on extended leave without pay. 

Military personnel on temporary duty or detached service 

should be included and identified a~ "T.D." or "D.S.". 

Division Chiefs will reconcile the total. personnel strength 

reported for their Division as a whole with official strength 

reports (WDMB Form 114), reporting and explaining any differences when forwarding WDMB Forms 41. 

4. The "Standard Daily Output per Person" should be the Supervisor' a own opinion of a satisfactory, attainable output per 

person on the basis of good operating procedures and using 

properly trained and supervised personnel. 

5. The "Average Work Load Handled Daily" should agree with that 

reported in Paragraph 3 for the latest calendar month (divided 

by the number of working days within that month) • 

6. "Personnel Required" is obtained by dividing the "Standard. 

Daily Output per Person" into the "Average Work Load Handled 

Daily". The "Personnel Required" should be shown by categories (Officers, E .M., E.W.,. and Civilians). 

If the work performed is technical or tactical, requiring the 

use of military personnel, these personnel requirements should 

be shown in the upper half of spaces provided for military 

personnel. If military personnel used for these functions 

are replaceable by civilians these personnei requirements 

should be shown in the lower half of spaces provided for military personnel. 

7. The difference between "Personnel. strength end of' latest 

month" and "Personnel Required" will give the "Present Excess 

Personnel" in that specific work or job. If your average 

Work Load exceeds the capacity of your present organization 

du!ing normal working hours, this last column will show a 

deficit in personnel, in which case figures should be 

entered in parentheses ( ). 

Addit:tonal sheets (WDMB Form 41A), similar to Paragraph 6, may 

be used when all work cannot be listed on a single page. 

Paragraph 6 of the consolidated Section, Branch, or Division 

WDMB Form. 41 wil~ be used to summarize the personnel totals appearing 

on the form.a of the lower echelons. Thia will be accomplished by listing (in the Column, "Work Performed or Job Deacri:Ption") the names of 

subordinate uni ta and entering each unit's "Personnel Strength ( end of 

latest month)", "Personnel. Required", and "Present Excess (or Deficit) 

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REF ID:A67245 

Personnel" • The grand totals for the Section, Branch, or Di vision will 

then be shown on the bottom line of Paragraph 6. 

Para.graph 7. List all changes ma.de during 1944 which conserved 

manpower even though the saving was one person' s time, or leas. :A.lea 

include changes which increased the productivity of your organization 

and prevented the employment of additional personnel to handle an increased Work Load. Increase of personnel'prP1ented by these changes 

are to be marked with an asterisk ( *) • 

Paragraph 8. Enter in this space further recommendations or pending proJects for conserving manpower not listed in Paragraph 7. Also 

show in this paragraph your exact recommendations or plans for eliminating the excess personnel disclosed in Paragraph 6 of .this survey form. 

Should the decentralized Headquarters f'unctions handled by organizations located outside the Military District of Washington add to the 

overall personnel requirements, recommendations or plans for conserving 

this personnel may be shown in Paragraph 8. 

Paragraph 7 and Para.graph 8 of tl:l.e consolidated Section, Branch, 

and Division forms will be used onJ.y in reporting changes which have 

not been shown on for.ma of the lower echelons. 

Distribution of completed "Inventory of PERSONNEL and WORK LOAD, 11 

w:DMB Form 41. · 

1. Original ~d one copy - to Section X, War Department Manpower Board, Office of the Chief of Staff, Room 5A-684, 

Pentagon Building, Washington, D.C. · 

2. One copy - to C/G of Forces concerned. 

3. One copy - retained by the Unit or Organization surveyed. 

For in:forma.tion call - Lt Col K. S. Hand - Room 5A-684 - Ext.ension 73963 

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