REF ID:A44784 

- 31st Meeting RCRET ~£,. OFERATIN:l SERVICES DIVISION v 

EXECUTIVE COMMITTEE 

Minutes of Meeting Held 

8 August 1945 

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1. STAFF MEETING - The Chief' of' the Division reported the following 

information as a result of the Staff' •teeting held 7 August 1945: 

a. COUNCll. FOR PC:ST-WAR PLANNING - General Corderman announced 

that the Post-War Fl.snning Council, of' which Captain Baird is chairman, 

held its first meeting 7 August 1945. 

b. SIGNAL SECURITY AGENCY HISTORY - General Corderman suggested that consideration should be given to the inclusion in Branch histories of such subjects as bandling of personnel, personnel problems 

and their solution, and ~ other such non-technical topics presently not 

being included in these studies. 

c. INSTRUCTIONS TO NEW OFFICERS - Division Chief's have been 

asked to interview new officers who may come into their Division from 

outside the Post. These interviews will consist of a review and discussion of Post policies with which the officers may not be familiar. The 

Chief of the Division requested that he be furnished with information 

about the baclrgroum, contemplated assignment, and immediate superior 

officer of any new officer whom he is to interview. 

d. COMPLIANCE WITH VIAR DEPARTMElfr REGULATIONS - General 

Corderman reminded the Division Chiefs of the letter sent out by him 

6 August 1945, subject, 8Compliance with War Department Regulations. 0 

He wants all War Department regulations and higher directives complied 

with, unless specifically changed in a letter or directive from him. 

e. REPLACEMENT OF WACS - It is not the intention that civilian replacements for WACs doing bas~c clerical or stenographic jobs be 

made immediately. Rather, such transfers should be accomplished slowly 

so as not to inconvenience or impede operations in the Branches. 

f. ATOMIC BOMB • Colonel Hayes discussed the atomic bomb 

which was dropped on Hiroshima at approximately 0900 hours on 6 August 1945. He stated that since that time not a single message hac:f been 

intercepted from Hiroshima. Prior to that time, Hiroshima had been a 

prolific source of intercepted messages. 

~8ECRE1 Declassified and approved for release by NSA on 09-30-2013 pursuantto E .0. 1352a 
REF ID:A44784 

-aeRET 

g. RESIGNATIONS - Colonel Johnston reported on civilian gains 

and losses. The figure given for resignations was 5.8%, as against 5.2% 

one year ago. The Chief of the Division emphasized that Ma.chine Branch 

still has the greatest number of resignations. Major Greene reported 

that the stiffening of the policy governing leave without pay may result 

in an even greater number of resignations. However, in most cases the 

people who resigned as a result of this were usually among the less desirable employees. The Chief of the Division reported that the Operating 

Services Division is going ahead with plans to conduct an extensive poster campaign to emphasize the importance of being present and on the job 

at all times. It is hoped that this may help solve the problem to some 

extent. 

h. DETAILED STUDY OF SUPPLY - General Corderman asked the 

Chief of the Division to present a detailed study of supply on the Post 

and what had been done to comply with the War Department regulation in 

regard to accountability. Yajor Hamman and his staff have completed a 

survey of the Post and the job has been done, except for a final audit 

and consolidation of items covered in the survey. However, General 

Corderman feels that certifications of shortages as covered by some of 

the Supply Officers do not excuse them from negligence and ultimate 

responsibility as far as certain of these items are concerned. Specific 

cases were cited by the Chief of the Division. 

i. NUMBERING SUPPLY ITEMS - General Corderman has indicated 

his desire that all supply items on the Post be numbered. Major Greene 

is presently working out the details of a plan for an IBM accounting 

system to be used for this nwnbering. The remainder of the details 

will be worked out by him in coordination with Major Hamman of Supply 

Bren.ch. 

2. SUPPLY - Major Hamman discussed the need to uncover surplus 

and unnecessary stock in the various Branches. Branch Property Officers 

should be instructed to survey their stock continuously, and send any 

surplus back to Supply Branch. This surplus may then be issued to another Branch and therefore prevent the necessity of ordering new stock by 

Supply Branch. Major Hamman also discussed cases wherein it is possible to substitute inexpensive items for expensive ones and thereby cut 

down the expense of supply. Major Greene stated that the llllachine Branch 

had experienced much difficulty with fans which were sent back to them 

improperly repa.ired, This .natter~ umer it~Supply Branch, 

Lt. ~M~ Col., ·g. c. 

Chief, Operating Services Division 

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