REF ID:A45298 

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&ON.f'.lf>ENTIAL 

• Meeting 

OPERATING SERVICES DIVISION EXECUTIVE COMMITTEE 

Minutes of Meeting Held 

13 June 1945 

l. RETURN OF MAJOR FORTUNE - The Chief of Laboratory Branch 

attended his first operatlng serVices Di.vision Meeting since leaving 

for the West Coast on temporary dut7. 

2. BAOOE IDENTIFICATION - The badge identification problem was discussed, and the Chief of ilichine Branch made the suggestion that a possible 

way of checking badges more effectively would be for Headquarters to issue 

colored cords corresponding with the color of badges. The Division Chief' 

indicated that consideration would be given this idea, but felt that it 

would do little to solve the problem. The Chief' ot Supply Branch suggested 

that a form of G-2 work be carried out in order to check security, but the 

Board agreed that this plan would cause much dissatisfaction and distrust 

among the personnel.· The Division Chief reported as an example ot the 

latter that some months ago a civilian employee in Machine Branch became 

very security conscious. His method of exercising loyalty had to do with 

taking every opportunity to remove badges lett on coats, and turning them 

in to Heacbluarters. It was felt that had he referred this matter to his 

immediate supervisor or BE-an.ch chief, instead of taking the matter out of 

the Branch, it would have met with much less disapproval. He was finally 

requested to discontinue this vol'Ol'ltar,. act due to the growing dissatisfaction among his fellow employees. 

). STAFF MEETING - The Division Chief reported the following information as a resUlt or the Staf'f Meeting of 12 June 19451 

a. Security Exercise - The Administrative Of ticer discussed the 

security exercise that will take place at Arlington Hall Station. The 

provost marshal, with a guard detail, will visit the Branches and ask to 

be permitted in certain areas. Division chiefs will notify Branch chiefs 

so that they will be able to attend the exercise. All badges will be 

checked to determine if they are being worn properly and by their owners. 

UnknO"Wn personnel will be looked for, and particular emphasis will be 

placed en classified material located in such places where it. could be 

easily taken. It was requested that this information not be published. 

Otherwise, the purpose would be defeated. 

b. Badge Identification - It was reported that in a very short 

• time the guardS at the entrance gates will ask personnel to remove badges 

Declassified and approved for release by NSA on 09-30-2013 pursuantto E .0. 1352a 

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REF ID:A45298 ----

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tor identification purposes. Those in motor vehicles will not be stopped. 

This plan will be tried and possibly continued ror some .time, unless it 

results in too much loss of time. 

c. Branch~ures - It was requested that all Branch chiefs be 

at Headquarters BUI at 1000, 18 June l94S, to have a new picture 

made. A specific meeting place will be armounced before that time. 

,e ... ~ 

d. Staff Director - The new Staff Director, Captain Rhoad, is 

now on the Post. She is JDaking a tour of the Divisions in the company 

of Captain Kenny, and will be introduced to Branch chiefs. 

e. Resignations - The Commanding Officer questioned the value 

of making reports on Post resignations for comparison purposes. Continued 

attention should be given to resignations, with an effort to curb them, 

but information regarding Post resignations will be discontinued. Information will be available to Divi.sion chiefs who will decide how much 

should be passed on to the Branch chiefs. 

t. Questionnaire - The Commanding Officer has heard of a 

questiomiaire called HR8duction in Forcen which is given to personnel. 

He reported that he had very little information on the matter, but the 

title implies an opportunity for personnel to be released. Branch chiefs 

are advised to look for any such questionnaires and to prevent the distribution of such. 

g. Supply' - The Commanding Officer feels that in connection with 

supply matters, the Branch chiefs should exercise discretion with regard to 

quantities of mat.eria.l being ordered. Acceptable substitutes already on 

hand should be used whenever possible and minimum rather than maximum 

amounts ordered. 

h. Vacation facilities - The Ex:ecutive Officer of Personnel and 

Training Division announced tliat Signal Security Agenc;y has negotiated 

plans for vacation facilities for .Arlington Hall Station personnel and 

their friends and relatives at Orlmey Springs Hotel, Virginia. The rate 

for room, meals, transportation, and such sports as tennis and swimming, 

is $40. a week. For the use of the stables and golf course, there is an 

extra charge. It is expected that the hotel can accommodate an average 

or 50 people a week. More detailed information will be avail.able at a 

later date •