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HAiffiLB 1JIA eoMM eHlttfltlilf:iS ONflY 

11 January 1955 

MEMORANDUM FOR THE MEMBERS OF USCIB: 

Subject: Semi-Annual Report of the Executive Secretary, USCIB. 

The enclosed report of the activities of the office of the E:cecutive 

Secretary is forwarded for information. It is intended that this report 

will be placed on the agenda for consideration at the next regular meeting 

of USCIBEC on 28 January 1955. 

Enclosure 

a/s 

aptain, U. • Navy ...,,_ .... ~~ i:ve Secretary, USCIB 

USCIB: 5.4 19 111\lmY: \tIA GQHN!P 6HMB1EEB O!a.¥ 

eclassified and a roved for release b NSA on 07-23-2014 ursuantto E.O. 1352 

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IIA-NBftEI VIA 80MIN'f eH-JdftfEi.S ONLY 

11 January 1955 

SEMI-ANNUAL REPORT 

THE EXECUTIVE SECREI'ARY, USCIB 

Reference: USCIB 5.4/12 0£ 15 June 1954 (Annual Report 

0£ the Executive Secretary, USCIB). 

I. COMPOSITION AND ORGANIZATION OF THE EXECUTIVE SECRETARIAT. 

A. NARRATIVE. 

1. There have been no changes since the previous report except 

that Major Culmer returned from the Army Command and General Starr College 

and, on 3 January 1955, resumed his duties as Chairman of the Security 

Committee and as Assistant to the Executive Secretary £or security matters, 

vice Lt. Col. Simmons, who has been doing double duty since August 0£ 1954. 

B. COMMENTS. 

1. The existing strength and organization of the Secretariat is 

the minim.um adequate for the job. The long period of double duty performed 

by Lt. Col. Simmons demonstrated that even with a good deal of work·outside 

of normal working hours it was possible only to keep abreast of current and 

pressing requirements thus leaving no time for research and effort on 

planned long-range programs. 

2. The Comments contained in the previous report regarding the 

demands of USCSB (see paragraph I. B. 2 of the reference) remain valid. 

3. Logistic support arrangements are llllchanged and remain in all 

respects satisfactory. In fact, logistic support in the form of reproduction of documents and courier facilities provided by the CIA has been 

outstanding in spite of repeated and urgent special demands. Likewise the 

OSD motor pool has provided many special trips without hitch or complaint. 

C. RECOMMENDATIONS. 

1. The current com.position, organization and support arrangements 

for the Executi~e Secretariat should remain as is. 

Enclosure with USCIB 5.4/19 dtd 11 Jan 1955. 

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II. FUNCTIONS AND DUTIES. 

' 

A. NARRATIVE. 

1. No changes in the routine duties being performed by the 

Secretariat have occurred since the last report. 

2. No further progress has been made on the project or c~odif'ication of' USCIB directives, policies and decisions. While some ground was 

gained in consolidation of directives, ground was lost in the card indexing 

of' USCIB decisions. This was due to the press or current business brought 

on by the Petersen Case, the CHICOM problem and the MUSCO affair which 

resulted in building up new material without a commensurate increase in 

carding of the old. 

3. No further progress has b~en made on the project to consolidate 

and issue in one document USCIB directives and policy statements with regard 

to the security of COMINT. However,, it is expected that progress will resume in the near future. 

4. Full implementation of the new Appendix "B" went into effect 

on 1 January 1955. The effect of this action is not yet discernible. 

A complete set of new code words was introduced concurrently with categorization. 

5. While still not satisfactory,, security or electrical transmissions of COMINT appears to be improving, the monthly average of compromises 

having dropped from approximately 5 to approximately 3. 

6. The Petersen Case occupied much of the time and effort of the 

Executive Secretariat throughout the latter half of the period of this 

report. A dossier on this case is on file in the office of the Executive 

Secretary. The lessons to be learned from it will be studied and presented 

for consideration at a later date. 

B. Cel4MENTS. 

1. Members are again reminded of the requirement to file copies 

of' their new security regu1ations with the office of the Executive Secretary. 

Only two members have done this so far. 

2. With the advent of categorization each member should make a 

diligent effort to divide and compartment his organization so as to allow 

for only the absolutely necessary minimum of Category III clearances. If' 

effective compartmentation can be achieved, control or damage resulting from 

compromises can be enhanced materially. 

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3. In making or requesting exceptions to USCIB security policies 

every effort should be made to confine such exceptions to Category II 

personnel and material. At the same time a careful account should be kept 

or all exceptions made or requested. Ir this is done, future revisions to 

Appendix "B" can be accomplished on a realistic experience basis. 

III. GENERAL COMMENT. 

1. The :Executive Secretariat of USCIB would be grateful ii' an 

effort could be made to get papers to be considered by USCIB or USCIBEC 

in the hands of' the Secretariat by morning or the Friday preceding a 

meeting. It is of course realized that this is not always practicable. 

Yet there have been several occasions in the past when the problem to be 

considered was known sufficiently in advance of' scheduled meetings to 

meet such a deadline. 

2. A word about the administrative problems that make such a deadline desirable might be in order. The Executive Secretariat must use the 

reproduction and distribution facilities of the CIA which imposes the 

burden of our work on facilities essentially organized for other purposes. 

Even though the papers to be distributed are sent to us in form and 

quantity suitable for distribution, at least a cover memorandum a.11d usual~ 

some cross referencing is required of the Executive Secretary. Arrangements are such that papers prepared on Friday can be reproduced over the 

weekend. These can then be assembled by the Secretariat and dist:ributed 

by regular courier Monday and be available for scrutiny by the meinbers on 

Tuesday (having by that time cleared through mail-handling f'acili'ties of' 

the various members). Most members arrange their pre-USCIB briefings for 

sometime Thursday or early Friday moming. The rules of the Board require 

that insofar as practicable Board papers be in the hands of the members 

at least 48 hours prior to a meeting. Thus a paper distributed by routine 

procedure on a Monday prior to a meeting comes well within such a deadline. 

However, a paper received by the Executive Secretariat on a Monday prior 

to the meeting automatically cuts out the lead time afforded by the weekend and immediately requires consideration of special measures. Usually 

such a paper can be handled in routine manner and still be within the 

minimum deadline - but just. For example, such a paper would normally, be 

checked and cross referenced by the Secretariat and a cover memo:r'B.lldum 

prepared. Reproduction would be accomplished Monday evening and, if all 

went well, delivery would be effected by noon Tuesday. Routine handling 

by the addressee would probably bring it to his attention Wednesday 

morning - just within the 48-hour minimum. In consequence ~hing 

arriving late on the Friday before the meeting will very probably require 

special measures with attendant disruption of other perhaps equally 

important schedules. 

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3. It goes without sqing that the Executive Secretariat and the 

CIA facilities that support it stand read.7 to take whatever extraordina17 measures mq be neceasa17 to handle the urgent and unexpected 

it•s that will ine"litab~ occur. 

4. Progress reports on the tasks assigned. to the IMTCCH and SECCCM 

are enclosed. herewith. 

Enclosures 

1. INT #0001 dtd 10 Jan 1955. 

2. SZC #0002 dtd 10 Jan 1955. 

aptain, • • Navy _._..ti ve Secretary, USCIB 

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