29th Meeting 

REF ID:A45293 

CONFIDENTIAL • 

OPERATING SERVICES DIVISION 

EXECUTIVE COMMITTEE 

Minutes of Meeting Held 

25 Ju].y 1945 

1. CHANGE OF c:BGANIZATION - Maj or Hamman has been relieved of his 

assignment as Adjutant, Signal Security Agency and has been assigned to 

duty in the SUpply Branch. 

2. SEMI·MONTffLY BRANCH ACTIVITY REPORTS - The Chief of the Division 

requested that the semi .. monthly narrative Branch Report be prepared in a 

less formal manner. Every effort should be made to clearly indicate the 

Branch Chief's feelings about perso:rmel, morale, welfare, and conditions 

in the Branch generally in exactly the way he would do it were he being 

asked about them by General Corderman personally • 

.3. STAfF MEETING .. The Chief of the Division reported the following intormtion as a result of the Staff Meeting of 19 July 1945: 

a. INSPmTION OF NIGHT SHIFl'S •General Corderman inquired as 

to what was learned upon inspection of the night shifts by the Division 

Chiefs. It was generally agreed that it was possible to do better work 

on swing and graveyard shirts because distractions were fewer. It was 

also reported that efficiency ratings of officers on night shirts were 

lover than the ratings of those on the day shirt. It was suggested that 

more frequent rotation of officers into these shirts should be made. The 

Chief ot the Division emphasized that the Branch Chiefs should visit their 

Branches more often during the night shirts to be certain that there was 

no considerable deviation in world.Dg col'Jd.itions. A •Branch Officer of the 

Week• policy was suggested by the Chief of the Division. According to 

this policy, the higher ranking officers in the Branches would be assigned 

regularly scheduled visits to the night shirts on one night each week. 

b. OFFICER REPLACEMENTS AND ASSIGNMENTS FCR RETURNEES - It is 

anticipated that some problems may be encountered in the replacement of 

officers leaving th~ Signal Security Agency aIJd the assigning of officers 

returning from overseas. Mentioned specitical.17 was the case wherein an 

officer who is senior in grade to the O/C of a Unit or Section will be 

assigned to replace an officer sent overseas, and he may- not be as well 

qualified to do the work as is an officer who is his junior. It was concluded that every effort should be made to replace Message Center and 

Mail Unit officers with officers on the Post, who are familiar with the 

handling of civilian personnel and with Post regulations. 

BONFIDENTIAL 

Declassified and approved for release by NSA on 09-30-2013 pursuantto E .0. 1352a 
r 

.. 

REF ID:A45293 

CONFIDENTIAL 

c. WAC HOUSIJ:~ - Colonel Slack reported that as of 26 Jul.y' 

housing for WADs would be available at Fort M;yer. It possible, however, 

the transter of Arlington Hall WACs will be postponed until cold weather 

begins. Transportation problems have arisen, due to the fact that the 

WA.Cs must rotate on three shirts. Eventually' these problems will be 

solved and some of the Arlington Hall WA.Cs will be housed permanently at 

Fort Myer. 

4. COOiENDATION - The Chief of the Division read a commendation 

received from General Corderman for work done by- the Division during the 

period from 10-15 July 1945. This work, although performed as a routine 

duty, was of great importance to MIS. 

5. DISCLO.SURE OF CLASSIFIED INFcmtATION - A directive issued byGeneral Corderman concerning the disclosure of classitied intormation to 

personnel in allied work was discussed. It was emphasized that, in aey 

liaison with other branches and agencies, no unwarranted exchange of 

information should be made to such personnel, even though they are engaged 

in the same general type of work. · 

6. RECOMMENDATION FOR CUSTCDW, OFFICER - Major Breitenbucher recommended that a Custodial Officer be appointed for each building to take 

care of office turniture only; its exchange, repair, etc. This was intended to relieve the necessity for extensive records now being kept in 

Supply Branch. The recommendation was discussed, but it was finally con• 

cluded that a better solution to the problem could be found, as the 

appointment of a Custodial Officer would only' break down the work into ~ 

more step, and this extra step seemed UIIDecessary. 

7. SEPWTIONS - Separations from the Post are still presenting a 

problem, and it was emphasized that there must be a veey close bond 

between employees and supervisors. The Chief of Machine Branch reported 

on the work done by the Job Relations Committee Which was set up in his 

Branch. He reported that the results were highly satisfactory, and that 

a number of problems were solved by this committee and much better understanding resulted for ever,ybody concerned. It was also emphasized that 

gatherings, such as picnics, go far to promote pleasant relationships. 

8. SUPPLY - Supply is becoming more and more important as the war 

draws to a close, and each Branch Chief and Branch SUpply' Officer must 

be made aware of its importance. Greater ef'fort is being made towards 

cooperation with the Supply Branch and the necessity that it know the 

exact &llOU1lt 81ld location of Tpment ~ the Branches. 

Lt. ~TAD Col. Sig. c. 

Chief, Op rating Services Division 

CONFIDENTIAL