24 

USCIB: 5.4/27 HANDLE VIA CQViThlT OHkNNELS O!H:i! 

1 July 1955 

MEMORANDUM FOR THE MEMBERS OF USCIB: 

Subject: Annual Report of the Executive Secretary, USCIB. 

Reference: USCIB 5.4/25 dated 23 May 1955. 

1. USCIBEC considered the reference at its 32nd meeting and approved 

the report subject to: 

a. A notation that developments subsequent to the writing of the 

report have overtaken the recommendation contained in paragraph I C 1. 

b. A notation that the report from the Director, NSA, referred 

to in paragraph II C 1, was forwarded to the Executive Secretary on 

20 June 1955. (NOTE: This report will be scheduled for consideration by 

USCIBEC at a future meeting.) 

o. A recommendation that, in the future, the Executive Secretary 

render an annual report relative to the activities of his office with the 

understanding that additional reports may be circulated any time he 

perceives a need. 

2. The decision of USCIBEC, reported in the paragraph above, is forwarded for USCIB consideration. In the absence of objection on the part 

of any member prior to Wednesday, 13 July 1955, the USCIBEC decision will 

be considered approved. 

Secretary, USCIB 

USCIB: 5.4/27 

C OJ\lt"fDEi\'T•'A L 

eclassifi ed and a roved for release b NSA on 11-20-2014 ursuant to E .0. 1352 
SUBJECT NUMBER 

USCIB: 5.4/26 

OGA 

Subject: 

REF ID:A57743 

e 

Item 2 of the Agenda for the 32nd Meeting of USCIBEC, 

held on 23 June 1955. 

Annual Report of the Executive Secretary, USCIB. 

The CHAIRMAN (Mr. Jones) briefly reviewed the background of this item 

and invited comments. 

COLONEL DAVIS pointed out that events have partially overtaken the 

recommendation regarding the new ELINT responsibilities of the Board set 

forth in paragraph I C 1. With respect to paragraph II C 1, he continued, 

the\ Director, NSA forwarded such a report on 20 June 1955. 

J I addressed himself to the comment of the Executive 

Secretary concerning continuation of such periodic reports. He said that 

the reports have been most helpful and recommended that they be continued. 

MR. POLYZOIDES agreed that the reports have been most useful. 

Continuing, he remarked that since the Executive Secretariat is now well 

past the organizational stage, he would be happy with an annual review 

provided the Executive Secretary feels that such a review will serve the 

the purpose. This suggestion is made, he added, with the full understanding that the Executive Secretary is not only free but encouraged to 

send out such reports any time he believes they will be of interest. 

It was so agreed. 

DECISION: (23 June 1955) USCIBEC agreed to forward the annual report of 

the Executive Secretary, USCIB (USCIB 5.4/25 of 23 May 1955) recommending 

approval subject to: 

a. Notation of the fact that developments subsequent to the writing 

of the report negates the recommendation contained in paragraph I C l. 

b. Notation that the report from the Director, NSA, referred to in 

paragraph II C l, was forwarded to the Executive Secretary on 20 June 1955. 

c. A recommendation that the Executive Secretary render an annual 

report relative to the activities of his office with the understanding 

that additional reports may be circulated any time he perceives a need. 

The meeting adjourned at 1440. 

USCIB: 5.4/26 - 4 -

CO~\tFJDENTIA L 
USCIB: 5.4/25 HANB1:$ VIA OOMIN':P O!h\NWELS ONL¥ 

23 May 1955 

MEMORANDUM FOR THE MEMBERS OF USCIB: 

, Subject: Annual Report, of the ~ecuti ve Secretary, USCIB. 

The enclosed report of the activities of the Office of the Executive 

Secretary is forwarded for information. It is intended that this report 

will be placed on the agenda for consideration at the June meeting of 

USCIBEC. 

Enclosure 

a/s 

USCIB: 5.4/25 mtlflJLE HA COMIM'f OH:MfflBLS OHL¥ 

'fOP SECRET 

24 

-. ...... ___________________________________ ~ 
• 

ANNUAL REPORT OF 

THE EXECUTIVE SECRETARY, USCIB 

Reference: USCIB 5.4/19 of 11 January 1955. 

I. Composition and Organization of the Executive Secretariat. 

A. Narrative 

1. There have been no changes since the previous report. However, the incumbent Executive Secretary will be detached at the end of 

May and will be replaced by Captain Allyn Cole, Jr., USN, who is expected 

to report late in July. In the interim the Deputy Executive Secretary 

will be acting. 

2. It is anticipated that promulgation of NSCID #17 placing 

ELINT under USCIB 1s cognizance for policy purposes may give rise to some 

changes in the composition and organization of the Executive Secretariat 

as well as in the com.mittee structure of USCIB. Were it not for this 

fact, several small changes in the composition of the Executive 

Secretariat would have been presented here. These proposed changes have 

been noted in an administrative memorandum on record in the Secretariat 

and will be included in whatever reorganization proposals may come about 

as a result of NSCID #17. 

3. In arranging payment for Captain Cole's temporary duty here 

in May several cumbersome difficulties had to be overcome owing to the 

difficulties in accounting between vouchered military funds and the 

unvouchered CIA funds made available to this office. The difficulties 

were overcome but the exercise made it clear that arrangements for travel 

of the military personnel attached to the Executive Secretariat would be 

considerably simplified if funds for such travel could be made available 

from vouchered military accounts. 

B. Comments 

1. In reorganizing the Executive Secretariat to accommodate 

ELINT the principle that there should be only one individual, namely, the 

Executive Secretary, charged with the responsibility of providing continuity in the executive, technical, and adrilinistrative affairs of USCIB 

(whether they concern ELINT, COMINT or some other field of endeavor) 

should be preserved. If this principle is preserv~d, the deliberative 

aspects of directing implementation of, or formulating recommendations 

for, Board decisions can be fragmented in any desired fashion without 

disrupting the smooth flow of business. It may be found desirable to 

create an ELINT Committee with functions similar to the present Executive 

Committee, which should then be renamed but its functions preserved 

Enclosure with USCIB 5.4/25 dtd 23 May 1955. 

1'0P SECRET-
insofar as COMINT is concerned. Such an ELINT Committee could operate 

with its own permanent chairman who would also be appointed a deputy 

Executive Secretary but could operate separately from although under the 

general supervision and guidance of the Executive Secretary. To establish equilibrium in such an arrangement and in order to avoid preoccupation of the Executive Secretary with COMINT matters only he should 

be divested of chairmanship of any committee and his present deputy 

appointed the deputy for COMINT with the additional duty of chairing the 

COMINT Committee operating in the same manner as the above-mentioned 

ELINT Committee. The addition of three persons to the present staff of 

the Executive Secretary would accomplish this, namely, a deputy for 

ELINT a.nd two clerical persons. 

2. A need for considerable travel by the Executive Secretary 

and his staff is foreseen for fiscal 1 56. CIA funds already allocated 

or available are adequate. However, a vouchered military fund of up to 

$2000 for military travel orders should be made available. 

C. Recommendations 

1. The organization and composition of the Executive Secretariat 

should be reviewed in the light of the new ELINT responsibilities of the 

Board. The comments set forth in paragraph B.l. above as amended or 

approved by the Board should be used as a basis for such review and the 

Executive Secretary, assisted as necessary by representatives of the 

members, should be assigned this task. 

2. That the Department of Defense member include in his travel 

funds such sums (estimated to be not in excess of $2000 per year) as may 

be necessary for payment of travel expenses of the military personnel 

attached to the Executive Secretariat. 

II. Functions and Duties. 

A. Narrative 

1. There have been no changes since the last report. 

2. Steady progress is being made on the cqdification project. 

Card indexes are complete through the 85th meeting and it is planned to 

issue first a digest of Board decisions from the beginning up to the 

point of revision of files in September, 1953. This will be followed by 

a second edition based on the revised filing system. The material will 

be catalogued by file number with a subject index leading to file number 

and page~ 

3. The planned digest of security policies is still in the blueprint stage. Somehow or other it never seems to get beyond that, but we 

are still trying. 

- 2 -

'fOP SECftE'f' 
ror~i!~.AS 7.f 3 

------- . 

'f 8P Sri9IW 

4, Implementation of new Appendix 11B11 is complete from the 

directive standpoint. It has, however, had no discernible affect on 

levels of indoctrination and access. 

5. Hope has been revived for a practical passport control 

mechanism and a detailed plan will be ref erred to the Security Committee 

for conunent and recommendations in the near future. 

6. The security of electrical transmissions shows no improvement 

as is indicated by the following table: 

:Total compromises 

:Percentages involving 

:transmission in P/L 

:Average number of 

:compromises per month 

Jan-June 

1954 

42 

52% 

7.0 

July-Dec : : 

1954 : : 1954 

: : Jan-Mar 

: : ·1955 

46 

7.7 

: : 88 

.. . . 

. . . . . . 

: : 6Cf/, •• 

.. . . 

.. . . 

.. . . 

. . . . 7 .3 : : 

: : : : 

26 

73% 

8.6 

7. A report on the security implications of the Petersen case 

has been issued separately and is now under consideration. 

B. Comments OGA l 

1. Failure to make any progress in separation of personnel into 

categories of indoctrination status is symptomatic of an unhealthy 

situation. Either compartmentation on this basis is impracticable or an 

f fo di approximately 

his situation ---~---.---~..-~~..----.=-~--:~~~~...-~---.~~~~--........ ...-.... canno e ignored. Separate comments and recommen a ions on this subject 

are being distributed by this office. 

2. Failure to obtain results by this time in the program to 

improve the security of electrical transmissions does not necessarily 

indicate that the program is a failure although it may be. 

C. Recommendations 

1. That the Director, NSA report his views and comments with 

regard to the efficacy of the program to improve the communications 

security of COMINT transmitted by electrical means. Based on that report 

it is suggested that a decision then be reached as to what additional 

measures, if any, should be taken. 

- 3 -

TOP S£Cftt!t T 
III. General Comment. 

1. The usefulness of continuing these reports, now that the 

Executive Secretariat is well past the organizational stage, is doubted. 

An expression of opinion on this point would be helpful. 

2. The incumbent Executive Secretary leaves this office after 

two years of duty in it with the feeling that, on the whole, the present 

organization and administration of USCIB business is reasonably orderly 

and effective. It should be continued in principle regardless of the 

variations that may be injected to accommodate new responsibilities. It 

is considered that the Executive Committee and the two staff Committees, 

Intelligence and Security, (whose reports are attached hereto) have been 

particularly useful in reducing the load on the Board itself. Without 

these Connnittees the machinery of USCIB would have become hopelessly 

bogged down. One of the principal reasons for the success of the 

committee structure is considered to be establishment of permanent chairmen, clerical assistance, files and records devoted to no other purpose 

than to serve the membership. This has provided the administrative 

continuity and supervision necessary to let the members of the Committees, 

all of whom have many other duties, concentrate their efforts on 

substance. 

3. As for the incumbent Executive Secretary himself, this 

occasion affords an opportunity to express his gra.titude for the fine 

cooperation, assistance and backing of the members of the Board, the 

Executive Committee and the two staff Committees throughout these past 

two years. In particular he is grateful for many little marks of 

confidence which make it possible for him to leave this assigrunent with 

a feeling of accomplishment. The nature of the job being what it is he 

cannot say that he has completed his work. In fact he hopes and believes 

that progress will be such that the work ahead will always look so big 

that the work behind will still seem to be only a start. It has been a 

rich, pleasant and rewarding experience and I hope that somehow or other 

I shall have the privilege of working with you all again some day. 

Enclosure 

INTCOM and SECCOM Chairmen's Reports. 

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'f'OP SECRET