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MOL PROGRAM OFFICE 

INSTRUCTION No. 1 

27 c- / 4 4 

y . 

MOL MANAGEMENT MEETING 

APPRO ,77A, 

JAMES FERGUSON 

General, USAF. 

Director, MOL Program 
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I. PURPOSE 

This instruction establishes general procedures 

for preparing for and conducting, monthly management 

meetings on the MOL Program. It is applicable to all 

staff offices of SAF-SL. 

II. GENERAL 

The monthly management meeting will provide the 

opportunity to personally discuss with the Director, 

MOL, program progress and problems. Emphasis will be 

placed on identifying actual and anticipated management 

and technical problems, and formulating corrective action 

to minimize or eliminate their impact on program schedules 

and objectives. 

III. OBJECTIVES 

The objectives of the MOL Management Meeting are: 

A. To,survey the general status of progress and 

problems relating to the MOL Program. 

B. To identify the causes and effects of MOL problems, 

and to formulate solutions or best courses of action to 

minimize their impact on program objectives. 

C. To interchange management information, techniques . 

and experience between staff agencies of the MOL Program. 

IV. DATE AND PLACE 

The meeting will normally be scheduled for one day 

on the first Monday of each month. The Director, Vice 

Director or Deputy Director can request a meeting at any 

other time he deems appropriate. As a rule, the meetings 

will alternate between Washington and Los Angeles. 

When circumstances dictate, this schedule can be altered. 

The Vice Director and Deputy Director, respectively, will 

host the Washington and Los Angeles meetings. 
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V. AGENDA 

. . . 

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The outline suggested in attachment 1 will serve as . 

a framework for each meeting. The subject matter, with 

appropriate time allocations for presentation, may vary 

considerably from one meeting to the next as a result 

of changing status and shifting emphasis. All meetings, 

however, will include a presentation, by the Deputy 

Director, of a summary of the latest program status and 

previous months' activities. The host SAF-SL office 

will be responsible for developing an appropriate agenda, 

and for its publication and dissemination at least five 

working days prior to the scheduled meeting. 

VI. ATTENDANCE 

Attendance of the Director and/or Vice Director, 

and Deputy Director is essential to the purpose of the 

meeting. Normally SAF-SL Division Chiefs and Chiefs 

of major offices will attend. Attendance of Aerospace 

Corporation personnel will be at the discretion and 

invitation of the Deputy Director, MOL. Attendance of 

persons from organizations outside the SAF-SL/Aerospace 

staffs will require the concurrence of the Vice-Director,' 

An approved list of attendees will be published by the 

host SAF-SL office prior to each session. 

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VII. CONFERENCE MINUTES AND PRECEEDINGS 

- e No formal minutes of meeting proceedings will be 

published. However, the host Director will be responsible; - 

for summarizing and recording, at the conclusion of each 

meeting, significant program decision and action items. -. 

The Vice Director will keep the Director, MOL informed .* 

on the status of action items by maintaining a meeting 

action notebook for the Director. Staff action offices *: . 

of the Vice Director and Deputy Director will advise the . 

Vice Director of progress on their action items no later 

than one week prior to the next meeting. 

VIII. SECURITY 

The host SAF-SL office will be responsible for 'ovenall administration of the meeting including the operation.._ 

and security of the conference facility and access control. 

IX.-EFFECTIVE DATE 

This instruction is effective immediately, 

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RELEASE 1 JULY 2015' 

AGENDA OUTLINE 

Since the monthly meeting emphasizes the isolation ,, . . 

and recommended solution of problems, the "exception". 

principal will be used as a guide in determining items: 

to be included on the agenda. This shoUld not exclude 

the presentation of important program status and progress 

information. Formal presentations will be held to the 

minimum necessary to concisely summarize the status 

of the program or problem being presented. "Information 

only" subjects should be included only when normal staff. 

action or reports will not provide coverage. 

I. WEST COAST MEETING 

A. Deputy Director's Personal Report. The Deputy , 

Director will present a report of the problems confronting him which are of major significance and which 

will be elaborated on in the current meeting. It will 

enable the Deputy Director to emphasize the areas that - 

are of concern to him in the implementation of the 

program. 

• B. Performance. A technical review of the MOL 

system with emphasis on trends or problems affecting 

mission objectives. It could include such items as: 

current and projected weight breakdown of the major 

segments, requirements, life support systems, structures,,. 

reliability, test results, major ECP's approved and 

pending, etc. 

C. Schedules. Major milestones achieved since the 

last meeting; a summary, by system segments, of import-: 

ant milestones scheduled for next 30 to 60 days; site 

activation and production schedules.. Anticipated "get •: 

well" dates will be shown for .identified problems or 

slippages. 

D. Costs. Status of contract funds, committments, 

obligations and expenditures to date, and forecasted 

requirements, by quarters, for the current fiscal year. 

A listing showing major CCNI.s which increase or decrease. 

contract costs by $0.5 million or more will be provided. . 

. Attachment- 1 

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E. Personnel Resources Status. A manpower and 

personnel report of the systems office, the Aerospace 

Corporation and associate contractors, shOwing strengths 

and trends and loss or gain of key personnel. 

F. Summary. The host Director will summarize all 

program decisions and actions resulting from discussions 

of the above items. 

II. EAST COAST MEETING 

A. Vice Director's Personal Report. Will be similar: 

in content and scope to that in IA above except that the 

Vice Director will emphasize program considerations, 0-;,/, 

requests and approvals as affected by SAF/DoD management. 

considerations. • ' 

B. Intelligence. A brief but current report on the 

foreign technology and intelligence situation. 

C. Requests and Approvals. Current status of 

requests and approvals at the SAF and DoD level, to include requests and releases of funds. - 

D. Policy and Guidance. A discussion of latest 

direction, policy and guidance received from congressional' 

sources, PSAC, DoD, and SAP which pertain to MOL Program 

management objectives, schedules, or costs. 

E. Advanced Plans. A presentation of new mission 

concepts and ideas, and current or projected advanced. 

studies. 

F. Related Activities. A discussion of actions by.. 

other agencies, NASA, AEC; Navy, etci,.which. may 

bear on SAF-SL activities. 

G. Summary. Same as IF above.