6 August 19 58

ADVANCED RESEARCH PROJECTS AGENCY

(Information to accompany requests for construction funds

both Industrial Facilities and MCP)

A preliminary proposal shall accompany each request for construction

funds (five copies) and shall contain the information listed below as applicable:

General description of work shall consist of a concise but

comprehensive statement outlining the purpose of the installation, its

location, the over-all concept and layout, and the types of facilities

involved.

Justification of basic need shall consist of a comprehensive,

but brief, discussion of the need for the installation and an explanation of

the factors used in establishing the size, capacity and type of equipment

and structures required.

Where pertinent, information should be given on the initial

and ultimate planned capacity; number of locations or persons to be

served; radius or physical extent of service for communications systems;

type of feed, process flow diagrams, material balance flow sheet, and

product specifications; number of operating personnel; health, safety,

accountability, and security requirements; and other factors which

ence the design and operation of the installation. Where a technical

installation is involved, diagrams showing the processing or operations

to be carried out therewith should be furnished, including the reasons

why the selected process or type of facility is considered best.

Where pertinent, this section of the preliminary proposal

shall also indicate whether consideration was given to utilization of

existing structures and the reasons why they cannot be used.

Preliminary plans shall consist of a plot plan, and building

plans showing significant dimensions, equipment layout, partitioning,

elevations, cross sections, space utilization, outside utility and site

work, etc.

Outline specifications for buildings shall consist of a

statement showing the principal materials to be used for construction,

the structural frame, and interior finishes. The extent of special

features, such as air conditioning, ventilation, acoustical treatment,

 . 
hung ceilings, sprinklers, crane runways, etc. , should be indicated

or described. As a minimum, an order of magnitude statement is

required instead of such statements as "to the extent required, "

"as needed, " etc.

Indicate what major operating equipment is needed and

include the estimated electrical load in KVA for building services

and operating equipment. For major items of mechanical equipment

(air conditioning, ventilating, heating, etc. ) give type, functional requirements, and estimated capacity. For tele-conmuunication.s equipment give type and-estimated size, number, power or capacity.

e. Preliminary estimate of cost should be prepared as accurately as is possible from the preliminary information at hand. It

should be broken down as follows:

Engineering design and inspection.

Construction (include removal costs, less salvage,

where applicable).

Improvements to land (landscaping, roads, walks,

paved areas, fences, etc. ).

New building construction or remodeling, including

related mechanical work (plumbing, heating,

electrical work, etc. ) within buildings.

Other structures.

Utility work (water, gas, sewer, electrical services) beyond a point 5 feet outside buildings.

(e) Equipment.

Contingencies (for unpredictable conditions).

Indirect costs (If the indirect costs are prorated into

Items 1 and 2, give the total amount. )

5. Total project estimate (the sum of Items 1 through 3,

and including item 4 if indirect costs are not prorated into costs under

items 1 and 2).

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The above breakdown shall include available quantities and

unit costs showing how totals were reached. For example, for buildings,

give dimensions, the gross area and volume, and the estimated cost on

a square foot and cubic foot basis; for utilities, roads, etc. , give length

and sizes or specifications, with price per unit listed. Give originating

organization, basis of estimate, date made, status of plans, and any

allowances made for isolation or speed-up if other than normal working

hours are planned. Explain any unusually high unit costs.

The cost or estimated value of any government-owned

materials or equipment transferred to the project should be stated

separately. Such costs should be included in the total project estimate.

Proposed starting and completion dates shall be indicated

for working drawings and specifications and construction.

Pr.,posed method of accomplishment shall include contractual

breakdown and scope by participants, types of contracts, and proposed

sChOdule for performance if appropriate.

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