NRCS Registry

User Guide 

TSP Certification

Office of the Chief Information Officer

Natural Resources Conservation Service

Washington, D.C.
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Contents

1. Revision History 3

2. HIGH LEVEL WORKFLOW DIAGRAM 4

2.1 TSP High Level Certification Flow 4

3. Navigating as a TSP User 4

3.1 Profile 4

3.1.1 Overview 4

3.1.2 Contact Info 5

3.1.3 Education 5

3.1.4 Work Experience 6

3.1.5 Training 7

3.1.6 Licenses/Certifications 8

3.1.7 Knowledge 9

3.1.8 Planning Tool Proficiency 9

3.1.9 Sample Plans 10

3.1.10 References 11

3.1.11 Familiarity 12

3.1.12 Race Ethnicity and Gender 12

3.1.13 Languages and Specialty Areas 13

3.2 Certification – New APPLICATION 14

3.2.1 Practice Selection 15

3.2.2 Locations 16

3.2.3 Qualifications 17

3.2.4 Resume Summary 20

3.2.5 Race Ethnicity and Gender (AD-2106) 20

3.2.6 My Agreement 21

3.2.7 Application Side Menu 24

3.2.8 Revise Application 24

3.2.9 Modify Application 24

3.2.10 Renew Application 24
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3. NAVIGATING AS A TSP USER

3.1 PROFILE

3.1.1 Overview

The My Profile tab is where the TSPs can view and edit their profile information. Upon clicking My 

Profile tab, the user is by default directed to the Contact Info subtab. The user will not be able to see 

the My Profile tab until they have submitted an application. 

3.1.2 Contact Info

1. Click the Contact Info tab.

2. Edit contact information
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3. Click button to save this section

3.1.3 Education

1. Click the Education tab.

2. A list of education is displayed with the following information.

3. Click the Delete link to delete education listed

4. Click the Edit link to edit education listed

5. Click Click to View to view education record documentation

6. Click button to add an education.
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7. Click button to save this section

3.1.4 Work Experience

1. Click the Work Experience tab.

2. A list of work experiences is displayed

3. Click the Delete link to delete work experience listed

4. Click the Edit link to edit work experience listed

5. Click button to add a work experience.
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6. Click button to save this section

3.1.5 Training

1. Click the Training tab.

2. A list of Training is displayed

3. Click the Delete link to delete the training listed

4. Click the Edit link to edit the training listed

5. If the Training record is tied to a certified application, the TSP will be able to select to

Upload New Documentation.

6. Click Click to View to view a training record

7. If the user had mailed- in their documents at the time of adding a training record, the 

License/Certification Documentation is labelled as “Pending Mail-in”

8. Click button to add a training record.

 Source of training field is set to “Online” by default, if “AgLearn” or “S&T Library” is selected

 If the “Classroom” is selected as the source of training, enter information for State and City 

9. If the TSP has any Training Waivers tied to their application they will appear under the “Training 

Waivers” list
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10. Click button to save this section

11. Click button to cancel out of the section. Any information entered will not saved 

i. 3.1.6 Licenses/Certifications

1. Click the Licenses/ Certification tab.

2. A list of Licenses/ Certifications is displayed

3. Click the Delete link to delete the training listed

4. Click the Edit link to edit the license/certification listed

5. If the License/Certification record is tied to a certified practice, the TSP will only be able to select 

to Update the Expiration Date and Upload New Documentation.

6. Click Click to View to view a license/certification record

7. Click button to add a license/certificate.

8. Click button to save this section

9. Click button to cancel out of the section. Any information entered will not saved 

3.1.7 Knowledge

1. Click the Knowledge tab.

2. A list of Knowledge is displayed
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3. Click the Delete link to delete the knowledge listed

4. Click the Edit link to edit the knowledge listed

5. Click button to add a Knowledge record

6. Click button to save this section

7. Click button to cancel out of the section. Any information entered will not saved 

3.1.8 Planning Tool Proficiency

1. Click the Planning Tool Proficiency tab.

2. A list of Planning Tool Proficiencies is displayed

3. Click the Delete link to delete the Planning Tool Proficiency listed

4. Click the Edit link to edit the Planning Tool Proficiency listed

5. Click button to add a Planning Tool Proficiency record
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6. Click button to save this section

7. Click button to cancel out of the section. Any information entered will not saved 

3.1.9 Sample of Work

1. Click the Sample of Work tab.

2. A list of Sample of Work is displayed

3. Click the Delete link to delete the Sample of Work listed

4. Click the Edit link to edit the Sample of Work listed

5. Click button to add a Sample of Work record

6. Click button to save this section

7. Click button to cancel out of the section. Any information entered will not saved 

3.1.10 References

1. Click the References tab.
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2. A list of references is displayed

3. Click the Delete link to delete the references listed

4. Click the Edit link to edit the references listed

 

5. Click button to add a Reference record

6. Click button to save this section

7. Click button to cancel out of the section. Any information entered will not saved 

3.1.11 Familiarity 

1. Click the Familiarity tab.

2. A list of familiarities is displayed

3. Click the Delete link to delete the familiarities listed

4. Click the Edit link to edit the familiarities listed

 

5. Click button to add a familiarity record
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6. Click button to save this section

7. Click button to cancel out of the section. Any information entered will not saved 

3.1.12 Race Ethnicity and Gender

1. Click on More Tabs to access the Race Ethnicity and Gender tab

2. Click on Race Ethnicity and Gender tab

3. Fill out the Questionnaire

4. Click button to save this section

3.1.13 Languages and Specialty Areas 

1. Click on More Tabs to access the Languages and Specialty Areas tab
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2. Click on Languages and Specialty Areas tab

3. A list of languages and specialty areas is displayed

4. Click on to add a language

5. Click button to save this section

6. Click button to cancel out of the section. Any information entered will not saved 

7. Click on to add a specialty area

8. Click button to save this section

9. Click button to cancel out of the section. Any information entered will not saved 

3.2 CERTIFICATION – NEW APPLICATION

1. On the homepage, click on button. Note: Once an application is started, it 

must be submitted (this includes New, Revision, Modification or Renewal applications).
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3.2.1 Practice Selection

1. A list of practices is displayed. The user can sort by column by clicking on icon besides 

column name

2. Enter/Select the optional practice filters and click on button to view the practices 

matching the filter criteria

3. Select the checkbox besides the practice name to add a practice. 

4. Click on button to complete adding practices

When button is clicked, the Practice Selection section on the left side panel will 

display a green checkmark, indicating the section is complete
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3.2.2 Locations

1. For the selected practices, select one or more states. Please note, the TSP users Resident State 

will automatically populate the State field for all selected practices. 

2. For the selected states, select one or more counties or “All Counties” 

3. Click button to save this section

4. Click button to cancel out of the section. Any information entered will not be saved 

5. Click button to save and continue to the Qualifications section

When button is clicked, the Locations section on the left side panel will display a 

green checkmark, indicating the section is complete
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3.2.3 TSP Orientation and Conservation Planning

1. Once the Locations have been set, the user is brought to the TSP Orientation and 

Conservation Planning page and are asked how the course was taken.

2. Once an option is selected, the user must input a Completion Date and if the Classroom or 

Paper Course options are selected, the user must fill in a Training Host Organization. 

3. The user will then Upload a Document into the Certificate of Completion. 

4. Click button to save and continue to the Qualifications section

3.2.4 Qualifications

1. The first selected practice is displayed, select the option to add/select qualifications for the 

practice
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2. Click on button to remove a practice. Note: You cannot remove all practices 

from this screen. If you need to do so, return to the Practice Selection section and uncheck all 

checked boxes. 

3. Click on button to go to the previous practice (If not on the first practice)

4. Click on button to go to the next practice (If not on the last practice)

5. All Criteria for each option are displayed for current practice. Select the option to view the 

criteria for the selected option, criteria for all other options are hidden

6. For each criterion, click on to select one or more from a list of 

qualifications of the given type that have already been added or add and select a new one
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Click the icon to add the existing qualification to satisfy the criterion. If an existing 

license/certification, training, or education qualification meets the criterion requirements, it 

will be automatically selected. 

Click the button to add a new qualification. If a new qualification is added on 

this page, it will be automatically selected. 

7. For each Option there will be a State Law Criteria. For each state that the TSP selected for 

the practice, a License/ Certification must be selected, or the state must be selected in the 

dropdown for “States where licenses are not required.”

8. Once a Criterion is satisfied a user can see icon. If not satisfied, icon is displayed 

9. Click the button to save this section

10. Click button to cancel out of the section. Any information entered will not be saved 

11. Click button to save and continue to the Resume Summary section. Note: All 

practice Qualification selections must be completed before moving on. 
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When button is clicked, the Qualifications section on the left side panel will 

display a green checkmark, indicating the section is complete
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3.2.5 Resume Summary

1. Select Yes/ No for "Do you wish to have your profile displayed on the TSP Registry public site 

after certification?" and fill in required fields if any Contact Info is missing. 

2. View and update qualifications for each section. Note: if you have to update a qualification that 

will be used for practice certification, return to the Qualifications section of the application and 

select the updated qualification under the relevant practice criterion. 

3. Click button to save this section

4. Click button to cancel out of the section. Any information entered will not be saved 

5. Click button to save and continue to the Race Ethnicity and Gender (AD-2106) section

3.2.6 Race Ethnicity and Gender (AD-2106)

1. Optionally, make the selections on the Race Ethnicity and Gender (AD- 2106) form
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2. Click the button to save this section

3. Click button to save and continue to the My Agreement section

When button is clicked, the Race Ethnicity and Gender (AD- 2106) section on the 

left side panel will display a green checkmark, indicating the section is complete

3.2.7 My Agreement

1. Confirmation Statement: Click the button to agree to the confirmation statement. 

Click the button to exit the application 
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2. Self Certification Statement: Select an option and click the button to continue 

with the application or click the button to exit the Application 

3. Certification Statement: The agreement displays the language selected by user for SelfCertification Statement and a list of practices submitted in application. Read the agreement 

and click the button to submit the application or click the button to 

exit out of the application

4. Access the civil right links on the certification statement page 
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5. On Submitting the application: The following actions take place:

The agreement document is attached to the application

⮚ Date/time of signature is captured on the agreement

⮚ Electronic Application Submission Date is captured on the application as the current date

⮚ If "Mail-In" option was not selected for any practice criteria:

* 60-Day Start Date is captured on the application as the current date

* Decision Due Date is captured on the application as 60 days from the current date

⮚ Status for each selected practice changes to "Submitted"

⮚ TSP Status changes to "Under Review"

6. Click the button to associate to an existing business 

7. Click button to view and print the certification agreement 

8. Click the button to go back to the homepage

9. On the homepage, the user can click the button to access a read only view 

of the recently submitted application

3.2.8 Application Side Menu

1. A side menu is displayed on each page of the application

2. A green checkmark appears for the completed section 

3. Click to go to a completed step or to the current step
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3.2.9 Revise Application

1. If TSP Status is “Under Review”, click on button to make changes to the 

submitted application

2. Edit any previously submitted application information and submit

3.2.10 Modify Application 

1. If the TSP Status is “Certified” and expiration date is greater than 120 days, on the homepage, 

click the button to make changes to all the components of the application form

3.2.11 Renew Application

1. If the TSP Status is “Certified” and expiration date is less than 120 days, on the homepage, click 

the button to make changes to all the components of the application form

Note: Changes to practices do not overwrite the application under review until updated agreement 

is signed and revised application is submitted

Modify/ Renew Application

Note: The following components of the application form can be changed:

* Practice Selection

* Locations

* Qualifications

* Resume

* Race, Ethnicity, and Gender

- Each component follows the same flow/rules as a new application

- User can go through Confirmation Statement and Self-Certification Statement, sign updated agreement, 

and submit application

* If practices were added, or states were added, or qualifications used for practices were removed or 

changed, a Modification is generated, and the application is submitted just like for a new agreement. 

*If a practice was removed, a state was removed, or a county was changed during a Modification, the 

application does not require State Coordinator and Regional Certifier approval, and changes will take 

effect upon submission. 

*A Modification will not change the Agreement Expiration Date. A Renewal will update the Agreement 

Expiration Date to extend it for 3 more years once the Regional Certifier certifies the renewal application. 

> Added/changed practices are "Incomplete" until all criteria are met; "Ready to Sign" after all criteria are 

met; "Submitted" after the application is submitted

> If a state is added to a "Certified" practice during a Modification, the practice for that state will need to 

be reviewed by the State Coordinator and Regional Certifier 

> Practices that were already "Certified" for certain states remain "Certified" for those states unless 

qualifications used to satisfy criteria for those practices are removed or changed

* If user did not add/change/remove practices, user does not need to sign updated agreement, no 

modification is generated, and application is not submitted

>Modification changes or Renewal changes will not take effect until the Regional Certifier finalizes the 

decision to Certify or Defer. 

>If the user does not Renew before the Agreement Expiration Date is passed, he will be automatically 

Expired and will be required to Start a New application to become certified once again. 
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3.2.12 View Practice Status and Agreements

1. Navigate to tab on the homepage banner, to view Practice Status, Current 

Agreements, Archived Agreements, or Archived Practices. Under the Practice Status tab, a list of 

Certified, Expired, Submitted, or Deferred Practices by state will appear.