# CA2005117EN.01001601.xml

| 19.5.2005 | EN | Official Journal of the European Union | CA 117/16 |
| --- | --- | --- | --- |

19.5.2005

EN

Official Journal of the European Union

CA 117/16

---

NOTICE OF OPEN COMPETITIONS

NOTICE OF OPEN COMPETITIONS

(2005/C 117 A/02)

The European Personnel Selection Office (EPSO) is organising the following open competitions  (1), based on tests, to constitute a reserve pool from which to recruit

1

| EPSO/AD/6/05


  LINGUISTIC ADMINISTRATORS
   (2)
  (HEADS OF UNIT - A*9 - IN THE FIELD OF TRANSLATION) | EPSO/AD/7/05


  LINGUISTIC ADMINISTRATORS (HEADS OF UNIT - A*12 - IN THE FIELD OF TRANSLATION) |
| --- | --- |

EPSO/AD/6/05

EPSO/AD/6/05

LINGUISTIC ADMINISTRATORS
   (2)
  (HEADS OF UNIT - A*9 - IN THE FIELD OF TRANSLATION)

LINGUISTIC ADMINISTRATORS

2

(HEADS OF UNIT - A*9 - IN THE FIELD OF TRANSLATION)

EPSO/AD/7/05

EPSO/AD/7/05

LINGUISTIC ADMINISTRATORS (HEADS OF UNIT - A*12 - IN THE FIELD OF TRANSLATION)

LINGUISTIC ADMINISTRATORS (HEADS OF UNIT - A*12 - IN THE FIELD OF TRANSLATION)

having as their main language one of the following:

CZECH (CS)

CZECH (CS)

ESTONIAN (ET)

ESTONIAN (ET)

HUNGARIAN (HU)

HUNGARIAN (HU)

LITHUANIAN (LT)

LITHUANIAN (LT)

LATVIAN (LV)

LATVIAN (LV)

MALTESE (MT)

MALTESE (MT)

POLISH (PL)

POLISH (PL)

SLOVENE (SL)

SLOVENE (SL)

SLOVAK (SK)

SLOVAK (SK)

CONTENTS

| A. | DUTIES AND ELIGIBILITY (PROFILE OF APPLICANTS) |
| --- | --- |

A.

| B. | SUCCESSIVE STAGES OF THE COMPETITION |
| --- | --- |

B.

| C. | HOW TO APPLY |
| --- | --- |

C.

| D. | GENERAL INFORMATION |
| --- | --- |

D.

| ANNEX: | Requests for applications to be reconsidered - appeal procedures - complaints to the European Ombudsman |
| --- | --- |

ANNEX:

A.   DUTIES AND ELIGIBILITY (PROFILE SOUGHT)

A.

Open competitions EPSO/AD/6/05 and EPSO/AD/7/05 are being held to recruit linguistic administrators, unit heads at grade A*9 and grade A*12 in the field of translation, who have as their main language one of the following: Czech, Estonian, Hungarian, Lithuanian, Latvian, Maltese, Polish, Slovene or Slovak.

The purpose of this competition is to draw up reserve lists from which to fill vacant posts in the Institutions of the European Union.

Number of successful candidates by language and grade:

| | A*9 | A*12 |
| --- | --- | --- |
| Czech (CS) | 11 | 6 |
| Estonian (ET) | 11 | 5 |
| Hungarian (HU) | 11 | 8 |
| Lithuanian (LT) | 11 | 6 |
| Latvian (LV) | 11 | 6 |
| Maltese (MT) | 11 | 5 |
| Polish (PL) | 11 | 4 |
| Slovene (SL) | 11 | 7 |
| Slovak (SK) | 11 | 4 |

A*9

A*9

A*12

A*12

Czech (CS)

11

6

Estonian (ET)

11

5

Hungarian (HU)

11

8

Lithuanian (LT)

11

6

Latvian (LV)

11

6

Maltese (MT)

11

5

Polish (PL)

11

4

Slovene (SL)

11

7

Slovak (SK)

11

4

| — | EPSO/AD/5/05, linguistic administrators (A*5) in the field of translation, having as their main language one of the following: Czech, Estonian, Hungarian, Lithuanian, Latvian, Maltese, Polish, Slovene or Slovak. |
| --- | --- |

—

EPSO/AD/5/05, linguistic administrators (A*5) in the field of translation, having as their main language one of the following: Czech, Estonian, Hungarian, Lithuanian, Latvian, Maltese, Polish, Slovene or Slovak.

| — | EPSO/AD/6-7/05, linguistic administrators (unit heads A*9 and A*12) in the field of translation having as their main language one of the following: Czech, Estonian, Hungarian, Lithuanian, Latvian, Maltese, Polish, Slovene or Slovak. |
| --- | --- |

—

EPSO/AD/6-7/05, linguistic administrators (unit heads A*9 and A*12) in the field of translation having as their main language one of the following: Czech, Estonian, Hungarian, Lithuanian, Latvian, Maltese, Polish, Slovene or Slovak.

| — | EPSO/AD/8-16/05, linguistic administrators (senior conference interpreters) (A*9) having as their main language one of the following Czech, Estonian, Hungarian, Lithuanian, Latvian, Maltese, Polish, Slovene or Slovak. |
| --- | --- |

—

EPSO/AD/8-16/05, linguistic administrators (senior conference interpreters) (A*9) having as their main language one of the following Czech, Estonian, Hungarian, Lithuanian, Latvian, Maltese, Polish, Slovene or Slovak.

Please note that the tests for the above competitions may be held simultaneously. You may therefore apply for one of these competitions only. You must choose which one when you register online, and cannot change it after the closing date for registration.

To ensure that all general texts relating to the competition and all communication between candidates and EPSO are clearly understood on both sides, the competition notices will be published solely in English, French and German. These three languages will also be used for the invitations to the various tests and correspondence between EPSO and candidates.

The language you choose for the preselection tests (the first compulsory source language) will be the language used for communicating with you.

I.   DUTIES

In all fields, the main duties will comprise management tasks at Head of unit level to be carried out under the authority of a Director-General or Director. These fall broadly under three headings:

Managing tasks and meeting objectives

| — | Participating in the elaboration of the Directorate's/Directorate-General's strategies and procedures. |
| --- | --- |

—

Participating in the elaboration of the Directorate's/Directorate-General's strategies and procedures.

| — | Defining the unit's strategic objectives and agreeing its operational work programme. |
| --- | --- |

—

Defining the unit's strategic objectives and agreeing its operational work programme.

| — | Establishing and following up the unit's organisation and ensuring effective distribution of duties and responsibilities to unit staff in order to achieve the expected results. |
| --- | --- |

—

Establishing and following up the unit's organisation and ensuring effective distribution of duties and responsibilities to unit staff in order to achieve the expected results.

| — | Analysing and optimising the procedures and workflow of the unit in order to achieve the expected results. |
| --- | --- |

—

Analysing and optimising the procedures and workflow of the unit in order to achieve the expected results.

| — | Evaluating the accomplishment of objectives using relevant indicators and providing management reports on the results achieved. |
| --- | --- |

—

Evaluating the accomplishment of objectives using relevant indicators and providing management reports on the results achieved.

| — | Verifying that decisions and operations conform to official regulations and procedures. |
| --- | --- |

—

Verifying that decisions and operations conform to official regulations and procedures.

Managing people and resources

| — | Ensuring effective people management within the unit in accordance with the institution's human resources policy. This involves, inter alia, defining job descriptions, evaluating performance and reviewing individual objectives and training plans as well as approving, authorising and giving opinions on issues related to personnel administration, such as leave and part-time work schedules. |
| --- | --- |

—

Ensuring effective people management within the unit in accordance with the institution's human resources policy. This involves, inter alia, defining job descriptions, evaluating performance and reviewing individual objectives and training plans as well as approving, authorising and giving opinions on issues related to personnel administration, such as leave and part-time work schedules.

inter alia

| — | Creating and nurturing high-performance teams. |
| --- | --- |

—

Creating and nurturing high-performance teams.

| — | Developing a true team working attitude within the unit, by building and strengthening the sense of working together in view of common goals. |
| --- | --- |

—

Developing a true team working attitude within the unit, by building and strengthening the sense of working together in view of common goals.

| — | Being aware of possible areas of tension within the unit and taking personal responsibility to resolve conflicts. |
| --- | --- |

—

Being aware of possible areas of tension within the unit and taking personal responsibility to resolve conflicts.

| — | Developing the effectiveness and the quality of the work of the team, by encouraging the individual skills of the members and acting as a coach. |
| --- | --- |

—

Developing the effectiveness and the quality of the work of the team, by encouraging the individual skills of the members and acting as a coach.

| — | Establishing budget requirements and managing annual budgetary resources allocated to the unit. |
| --- | --- |

—

Establishing budget requirements and managing annual budgetary resources allocated to the unit.

| — | Supervising and controlling financial transactions relating to the work programme of the unit. |
| --- | --- |

—

Supervising and controlling financial transactions relating to the work programme of the unit.

| — | Verifying and validating financial and budgetary aspects of programmes/projects carried out under the unit's responsibility. |
| --- | --- |

—

Verifying and validating financial and budgetary aspects of programmes/projects carried out under the unit's responsibility.

Managing relationships — communication, coordination, consultation, representation and negotiation

| — | Building and maintaining interactive communication within the team, so that staff are well-informed of relevant policy and strategic aspects and get appropriate feedback on their actions. |
| --- | --- |

—

Building and maintaining interactive communication within the team, so that staff are well-informed of relevant policy and strategic aspects and get appropriate feedback on their actions.

| — | Contributing to internal communication and knowledge‐sharing within the Directorate-General and with other services within the institutions. |
| --- | --- |

—

Contributing to internal communication and knowledge‐sharing within the Directorate-General and with other services within the institutions.

| — | Providing regular reports and advice on legal and/or policy developments and on the outcomes of discussions and negotiations. |
| --- | --- |

—

Providing regular reports and advice on legal and/or policy developments and on the outcomes of discussions and negotiations.

| — | Consulting, coordinating and/or negotiating with other services on issues of relevance to the unit's work. |
| --- | --- |

—

Consulting, coordinating and/or negotiating with other services on issues of relevance to the unit's work.

| — | Representing the unit or service on relevant advisory, management or regulatory committees, working groups or other ad hoc bodies. |
| --- | --- |

—

Representing the unit or service on relevant advisory, management or regulatory committees, working groups or other ad hoc bodies.

| — | Representing the service vis-à-vis representatives of the Member States and other countries, or international public and private organisations, on issues of relevance to the unit's work. |
| --- | --- |

—

Representing the service vis-à-vis representatives of the Member States and other countries, or international public and private organisations, on issues of relevance to the unit's work.

| — | Negotiating on behalf of the institutions with Member States, third countries, or international public and private organisations. |
| --- | --- |

—

Negotiating on behalf of the institutions with Member States, third countries, or international public and private organisations.

| — | this post may also involve a certain amount of revision and possibly translation, into your main language, of various types of texts dealing with the work of the EU institutions, |
| --- | --- |

—

this post may also involve a certain amount of revision and possibly translation, into your main language, of various types of texts dealing with the work of the EU institutions,

| — | the post requires candidates who are service‐minded, have organisational skills and are open to new technologies, especially those used in translation. |
| --- | --- |

—

the post requires candidates who are service‐minded, have organisational skills and are open to new technologies, especially those used in translation.

The EU institutions place particular importance on the ability of their staff to grasp problems of all kinds, often complex in nature, react rapidly to changing circumstances and communicate effectively. You will have to show initiative and imagination and be highly motivated. You should be able to work frequently under pressure, both on your own and in a team, and to adjust to a multicultural working environment. You will also be expected to develop your professional skills throughout your career.

II.   ELIGIBILITY (PROFILE SOUGHT)

You may apply for one of these competitions if on the closing date for online inscription you meet the following requirements:

on the closing date for online inscription

1.   Qualifications

1.

| (i) | a level of education which corresponds to completed university studies attested by a diploma of university level when the normal period of university education is four years or more; |
| --- | --- |

(i)

a level of education which corresponds to completed university studies attested by a diploma of university level when the normal period of university education is four years or more;

or

| (ii) | you must have a level of education which corresponds to completed university studies attested by a diploma of university level and appropriate professional experience of at least one year when the normal period of university education is at least three years. |
| --- | --- |

(ii)

you must have a level of education which corresponds to completed university studies attested by a diploma of university level and appropriate professional experience of at least one year when the normal period of university education is at least three years.

The selection board will allow for differences between education systems. For examples of the minimum qualifications required, see the tables annexed to the Guide for Applicants (3) (on EPSO's website) for each category. Note that these are examples only, more stringent requirements may be set in any given notice of competition

3

2.   Professional experience

2.

Professional experience

| EPSO/AD/6/05 (A*9)

  You must have gained at least 10 years' full time professional experience relevant to the duties concerned of which three years in management positions. This experience must have been obtained after obtaining the four-year diploma or after obtaining the three-year diploma with one year professional experience (see section A(II)(1)(i) or (ii). | EPSO/AD/7/05 (A*12)

  You must have gained at least 10 years' full time professional experience relevant to the duties concerned of which five years in management positions. This experience must have been obtained after obtaining the four-year diploma or after obtaining the three-year diploma with one year professional experience (see section A(II)(1)(i) or (ii). |
| --- | --- |

EPSO/AD/6/05 (A*9)

EPSO/AD/6/05 (A*9)

You must have gained at least 10 years' full time professional experience relevant to the duties concerned of which three years in management positions. This experience must have been obtained after obtaining the four-year diploma or after obtaining the three-year diploma with one year professional experience (see section A(II)(1)(i) or (ii).

10 years'

three years

EPSO/AD/7/05 (A*12)

EPSO/AD/7/05 (A*12)

You must have gained at least 10 years' full time professional experience relevant to the duties concerned of which five years in management positions. This experience must have been obtained after obtaining the four-year diploma or after obtaining the three-year diploma with one year professional experience (see section A(II)(1)(i) or (ii).

10 years'

five years

3.   Languages

3.

| (a) | have a perfect command of your main language: Czech, Estonian, Hungarian, Lithuanian, Latvian, Maltese, Polish, Slovene or Slovak; |
| --- | --- |

(a)

have a perfect command of your main language: Czech, Estonian, Hungarian, Lithuanian, Latvian, Maltese, Polish, Slovene or Slovak;

| (b) | have a very sound knowledge of either English, French or German (the first compulsory source language); |
| --- | --- |

(b)

have a very sound knowledge of either English, French or German (the first compulsory source language);

| EPSO/AD/6/05 (A*9)







  (c) | in addition to languages chosen under (a) and (b), have a very sound knowledge of another EU language (the second compulsory source language) from among the following: Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Italian, Lithuanian, Latvian, Maltese, Polish, Portuguese, Slovene, Slovak, Spanish or Swedish. |
| --- | --- |

EPSO/AD/6/05 (A*9)

EPSO/AD/6/05 (A*9)

(c)

in addition to languages chosen under (a) and (b), have a very sound knowledge of another EU language (the second compulsory source language) from among the following: Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Italian, Lithuanian, Latvian, Maltese, Polish, Portuguese, Slovene, Slovak, Spanish or Swedish.

EPSO/AD/7/05 (A*12)

EPSO/AD/7/05 (A*12)

| (c) | in addition to the language chosen under (b), have a very sound knowledge of either English, French or German (the second compulsory source language). |
| --- | --- |

(c)

in addition to the language chosen under (b), have a very sound knowledge of either English, French or German (the second compulsory source language).

Any knowledge of an additional language (third source language) from among the following languages (Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Italian, Lithuanian, Latvian, Maltese, Polish, Portuguese, Slovene, Slovak, Spanish or Swedish) is an advantage and may be assessed at your recruitment interview if you pass the competition.

You must state in the online inscription form (4) and the paper application which languages you choose for each of the different tests. After the deadline for confirmation of your inscription, you may not change the languages in which you have specified that you wish to take the tests (see C(1)).

4

4.   General terms and conditions

4.

You must:

| — | be a citizen of one of the Member States of the European Union, |
| --- | --- |

—

be a citizen of one of the Member States of the European Union,

| — | enjoy your full rights as a citizen, |
| --- | --- |

—

enjoy your full rights as a citizen,

| — | have fulfilled any obligations imposed on you by the laws on military service, |
| --- | --- |

—

have fulfilled any obligations imposed on you by the laws on military service,

| — | meet the character requirements for the duties involved. |
| --- | --- |

—

meet the character requirements for the duties involved.

B.   SUCCESSIVE STAGES OF THE COMPETITION

B.

1.   Preselection tests — marking

1.

| (a) | A test comprising a series of multiple-choice questions to assess your general ability, in particular your verbal reasoning skills.
  This test will be marked out of 50
  (Time allowed: 45 minutes) |
| --- | --- |

(a)

A test comprising a series of multiple-choice questions to assess your general ability, in particular your verbal reasoning skills.

This test will be marked out of 50

(Time allowed: 45 minutes)

| (b) | A test comprising a series of multiple-choice questions to assess your general ability, in particular your numerical reasoning skills.
  This test will be marked out of 50
  (Time allowed: 45 minutes) |
| --- | --- |

(b)

A test comprising a series of multiple-choice questions to assess your general ability, in particular your numerical reasoning skills.

This test will be marked out of 50

(Time allowed: 45 minutes)

The pass-mark for tests (a) and (b) combined is 50

Wrong answers in the preselection tests will not be penalised.

NOTE: for organisational reasons, written tests (c) and (d) (see below) will be held on the same day as the preselection tests.

NOTE:

2.   Written tests — marking

2.

The candidates
   (5) (see table below) who obtain the best marks in both preselection tests (and the pass-mark in each) will be invited to submit a full application with a view to being admitted to the competition.

candidates

5

| | A*9 | A*12 |
| --- | --- | --- |
| Czech (CS) | 44 | 24 |
| Estonian (ET) | 44 | 20 |
| Hungarian (HU) | 44 | 32 |
| Lithuanian (LT) | 44 | 24 |
| Latvian (LV) | 44 | 24 |
| Maltese (MT) | 44 | 20 |
| Polish (PL) | 44 | 16 |
| Slovene (SL) | 44 | 28 |
| Slovak (SK) | 44 | 16 |

A*9

A*9

A*12

A*12

Czech (CS)

44

24

Estonian (ET)

44

20

Hungarian (HU)

44

32

Lithuanian (LT)

44

24

Latvian (LV)

44

24

Maltese (MT)

44

20

Polish (PL)

44

16

Slovene (SL)

44

28

Slovak (SK)

44

16

The selection board will consider your application and, if it is satisfied that you meet all the eligibility criteria, it will mark your written tests (c) and (d).

| (c) | Translation into your main language, using a non‐electronic dictionary, of a general text, approximately 45 lines long, relating to the activities of the European Union, in the language you chose for the preselection tests (first compulsory source language).
  This test will be marked out of 50 (pass-mark: 25).
  (Time allowed: two hours). |
| --- | --- |

(c)

Translation into your main language, using a non‐electronic dictionary, of a general text, approximately 45 lines long, relating to the activities of the European Union, in the language you chose for the preselection tests (first compulsory source language).

using a non‐electronic dictionary

This test will be marked out of 50 (pass-mark: 25).

(Time allowed: two hours).

| (d) | Translation into your main language, using a non‐electronic dictionary, of a general text approximately 45 lines long relating to the activities of the European Union, in the second compulsory source language chosen by you from among those listed in A.II.3.(c). This must not be the language you chose for tests (a), (b) or written test (c).
  This test will be marked out of 50 (pass-mark: 25).
  (Time allowed: two hours). |
| --- | --- |

(d)

Translation into your main language, using a non‐electronic dictionary, of a general text approximately 45 lines long relating to the activities of the European Union, in the second compulsory source language chosen by you from among those listed in A.II.3.(c). This must not be the language you chose for tests (a), (b) or written test (c).

using a non‐electronic dictionary

This test will be marked out of 50 (pass-mark: 25).

(Time allowed: two hours).

The fact that you have been invited to sit written tests (c) and (d) at the same time as preselection tests (a) and (b) does not mean you have been admitted to the competition.

3.   Oral test — marking

3.

Once written tests (c) and (d) have been marked, the candidates
   (5) (see table below) with the combined highest marks in these tests (and the pass-mark in each) will be admitted to tests (a) and (b).

candidates

5

| | A*9 | A*12 |
| --- | --- | --- |
| Czech (CS) | 22 | 12 |
| Estonian (ET) | 22 | 10 |
| Hungarian (HU) | 22 | 16 |
| Lithuanian (LT) | 22 | 12 |
| Latvian (LV) | 22 | 12 |
| Maltese (MT) | 22 | 10 |
| Polish (PL) | 22 | 8 |
| Slovene (SL) | 22 | 14 |
| Slovak (SK) | 22 | 8 |

A*9

A*9

A*12

A*12

Czech (CS)

22

12

Estonian (ET)

22

10

Hungarian (HU)

22

16

Lithuanian (LT)

22

12

Latvian (LV)

22

12

Maltese (MT)

22

10

Polish (PL)

22

8

Slovene (SL)

22

14

Slovak (SK)

22

8

| (a) | Before the interview with the selection board, candidates will be asked to take part in a series of tests in an assessment centre in either English, French or German. For organisational reasons, both these tests and the interview will be held in Brussels on consecutive days. The results of the tests will be passed on to the selection board as expert technical input for its decision‐making process.
  The tests may include:






  — | a written exercise in which candidates will be asked to process documents, |
| --- | --- | --- |

(a)

Before the interview with the selection board, candidates will be asked to take part in a series of tests in an assessment centre in either English, French or German. For organisational reasons, both these tests and the interview will be held in Brussels on consecutive days. The results of the tests will be passed on to the selection board as expert technical input for its decision‐making process.

The tests may include:

—

a written exercise in which candidates will be asked to process documents,

| — | an exercise to assess management ability, |
| --- | --- |

—

an exercise to assess management ability,

| — | an interview with a human resources expert, focusing on the applicant's skills. |
| --- | --- |

—

an interview with a human resources expert, focusing on the applicant's skills.

| (b) | The day after these tests, the candidate will be invited to an interview with the selection board, held in their first compulsory source language, to enable the board to assess their:






  — | professional experience, ability to organise and coordinate the work of an administrative unit, adaptability, negotiating skills, decision‐making ability and general fitness to perform the duties of a unit head, |
| --- | --- | --- |

(b)

The day after these tests, the candidate will be invited to an interview with the selection board, held in their first compulsory source language, to enable the board to assess their:

—

professional experience, ability to organise and coordinate the work of an administrative unit, adaptability, negotiating skills, decision‐making ability and general fitness to perform the duties of a unit head,

| — | general knowledge, |
| --- | --- |

—

general knowledge,

| — | knowledge on the European Union, its institutions and its policies. |
| --- | --- |

—

knowledge on the European Union, its institutions and its policies.

This test will be marked out of 100 (pass-mark: 60).

100

60

4.   Date for the tests

4.

The preselection and written tests will be held simultaneously for all candidates at one or more centres in the European Union.

The date of the preselection and written tests, will be scheduled by EPSO and cannot be changed at an applicant's request. These details will be notified when you receive your invitation to the tests via your EPSO profile.

5.   Reserve list

5.

The selection board will place on the reserve lists the names of the candidates (5) (see section A, number of successful candidates) with the highest combined marks for tests (c) and (d) and the oral test (and the pass-mark in each).

5

The lists are drawn up by competition and by language with the successful candidates listed alphabetically.

The lists and their expiry date will be published (6) in the Official Journal of the European Union and on the EPSO website (7).

6

Official Journal of the European Union

7

C.   HOW TO APPLY

C.

Please refer also to the Guide for Applicants (3), which can be found on the EPSO website (7). It contains detailed instructions to help you submit your application correctly.

3

7

1.   Creating an EPSO profile/online inscription

1.

Before registering, you should carefully check whether you meet all the eligibility criteria (see section A, particularly concerning the types of qualification and professional experience required).

If you want to apply, you must do so via the Internet by going to the EPSO website (7) and following the instructions there on the various stages of the procedure.

7

It is your responsibility to complete your online inscription in time
   (8). We strongly advise you not to wait until the last few days before applying, since heavy Internet traffic or a fault with your Internet connection could lead to the online inscription being terminated before you have completed it, thereby obliging you to repeat the whole process and once the deadline has passed, you will not be able to do so.

It is your responsibility to complete your online inscription in time

8

On completion of your online inscription, you will receive on screen a number which you must note, this will be your reference number for your application. Once you receive this number, the process is finished, it is the confirmation that we have registered the data you entered.

If you do not receive a number, your inscription has not been registered!

If you do not receive a number, your inscription has not been registered!

Please note that you must have an e‐mail address. This will be used to identify you. The information you must enter includes the languages you choose (see A(II)(3)), and the details of your qualifications (title, name of issuing establishment and date obtained) and professional experience.

Once registered, you must use the website (7)(click on ‘Ongoing competitions’) to follow the progress of the competition.

7

If you have a disability that prevents you from registering online, you may request, preferably by fax, a paper version of the form (9)
  , which you should fill in, sign and return by registered mail, postmarked no later than the closing date for registration. All subsequent communication between EPSO and you will be by post.

preferably by fax

9

, which you should fill in, sign and return by registered mail, postmarked no later than the closing date for registration. All subsequent communication between EPSO and you will be by post.

You must enclose with your application form a certificate attesting your disability, issued by a recognised body. You should also set out, on a separate sheet of paper, any special arrangements you think are needed to make it easier for you to take part in the tests.

The closing date for inscription is 22 June 2005. Online inscription will not be possible after 12.00 (noon) Brussels time on that day.

NB: within one month following the final date for inscription, EPSO will invite you to confirm your inscription and, where applicable, to choose the city in which you wish to sit the preselection tests/written test.The invitation and confirmation will take place solely via your EPSO profile.If you do not confirm your application within two months following the final date for inscription, EPSO will consider that you have withdrawn your application. Your application will therefore be terminated.

NB:

ithin one month following the final date for inscription, EPSO will invite you to confirm your inscription and, where applicable, to choose the city in which you wish to sit the preselection tests/written test.

solely

2.    Preselection tests/written tests

2.

The candidates invited to the preselection/written tests will be those who are found to meet the general terms and conditions (see A.II.4) after EPSO has carried out a preliminary eligibility check based on the information given in the registration forms, and who have confirmed their application in time.

3.    Invitations

3.

Information about the invitation to the preselection tests/written tests and the invitation to the oral test will be available only on the EPSO website (7). You can access it using the password you specify when making your online inscription. You are responsible for updating any change, via your EPSO profile, in your postal or e‐mail address.

only

7

You are responsible for keeping track of the progress of the competition, i.e. ensuring that for each stage you can, by using your password, access the information relevant to yourself. If you find that you cannot do this, it is your responsibility to notify EPSO immediately by e-mail (10).

10

As far as possible you will be asked to sit the preselection and written tests in the city you choose when confirming your application. For organisational reasons you will not be able to switch to another venue unless you can prove that you have changed residence and have informed EPSO of this no later than three weeks before the planned date of the preselection/written tests.

For organisational reasons you will not be able to switch to another venue unless you can prove that you have changed residence and have informed EPSO of this no later than three weeks before the planned date of the preselection/written tests.

Oral tests will normally be held in Brussels.

4.    Full application

4.

The candidates (see table at B.2) with the best marks as described in section B.2 will be asked to print out and complete the full application form which they will find in their EPSO profile on the website (7). It must be sent in by the closing date (11).

7

11

Documents to enclose

You must give details in your application form of your qualifications and the country of which you are a citizen. You must enclose with it photocopies of the following documents:

| — | a document proving your citizenship (e.g. your passport, ...), |
| --- | --- |

—

a document proving your citizenship (e.g. your passport, ...),

| — | the certificates for your qualifications, together with a translation of them in English, French or German if necessary (you may do the translation yourself), |
| --- | --- |

—

the certificates for your qualifications, together with a translation of them in English, French or German if necessary (you may do the translation yourself),

| — | evidence of your professional experience (together with a translation in English, French or German if necessary) clearly indicating the starting and finishing dates and the exact nature of the duties it entailed, (you may do the translation yourself), |
| --- | --- |

—

evidence of your professional experience (together with a translation in English, French or German if necessary) clearly indicating the starting and finishing dates and the exact nature of the duties it entailed, (you may do the translation yourself),

| — | on a separate sheet of paper, a numbered list of these supporting documents. |
| --- | --- |

—

on a separate sheet of paper, a numbered list of these supporting documents.

You should send only unauthenticated photocopies of these documents.

You should send only unauthenticated photocopies of these documents.

You must fill in the application form in full, i.e. you may not refer to any previous application forms submitted or any other documents enclosed with such applications. None of the documents submitted with your application will be returned.

Signing and sending the form

It is your responsibility to make sure that your application form, duly completed, signed and accompanied by all the supporting documents, is sent in time (11) by registered post (the postmark will serve as proof of the date of sending) to the following address:

11

| European Personnel Selection Office (EPSO) |
| --- |
| Service courrier |
| CORT 80 |
| Concours général EPSO/AD/6/05 or EPSO/AD/7/05 |
| B-1049 Brussels |

European Personnel Selection Office (EPSO)

Service courrier

CORT 80

Concours général EPSO/AD/6/05 or EPSO/AD/7/05

B-1049 Brussels

Scrutiny of applications

The selection board will examine the files of the candidates who attained the best marks in the preselection tests (see B(2)) to determine whether they meet the conditions laid down in section A(II)(1), (2) and (3) of this notice. It will then mark the written tests of the candidates who meet all the conditions for admission set out in section A(II) and will invite those who attain the best marks (see B(3)) to the oral test.

You will automatically be disqualified if you:

| — | have posted your application after the closing date, |
| --- | --- |

—

have posted your application after the closing date,

| — | have not completed and/or signed the application form, |
| --- | --- |

—

have not completed and/or signed the application form,

| — | do not meet all the eligibility criteria, |
| --- | --- |

—

do not meet all the eligibility criteria,

| — | have not sent all the supporting documents by the closing date. |
| --- | --- |

—

have not sent all the supporting documents by the closing date.

NB: if you pass the preselection tests but fail to return the full application form completed, signed and accompanied by the requisite supporting documents by the specified deadline (11), you will not be admitted to the next stage of the competition.

NB:

11

5.    Reserve lists

5.

The names of the successful candidates (see B(5)) will be placed on reserve lists.

6.    If, at any stage in the procedure it is established that the information on your electronic inscription or official application form is incorrect, you will be disqualified.

6.

7.   To facilitate the administration of the competition, in all correspondence you should GIVE YOUR FULL NAME AS IN YOUR APPLICATION, THE COMPETITION NUMBER, THE MAIN LANGUAGE YOU HAVE CHOSEN, TOGETHER WITH THE REFERENCE NUMBER YOU RECEIVE WHEN YOU APPLY ONLINE.

7.

To facilitate the administration of the competition, in all correspondence you should

D.   GENERAL INFORMATION

D.

1.   Equal opportunities

1.

The European Union Institutions apply a policy of equal opportunities and accept applications without distinction on the grounds of sex, race, colour, ethnic or social origin, genetic characteristics, language, religious, political or other convictions or opinions, belonging to a national minority, financial situation, birth, disability, age, sexual orientation, marital status or family situation.

2.   Selection board

2.

A selection board is appointed for each competition. It is made up of members representing both the management and Staff Committee of the Institutions. Their names will be published on the EPSO website (7) approximately two weeks before the preselection/written tests.

7

You are strictly forbidden to make any contact with the members of the selection board, either directly or indirectly. Any infringement of this rule will disqualify you from the competition.

Your sole contact for all information on the competition throughout the process will be EPSO.

3.   Approximate timetable

3.

Depending on the total number of candidates, the competition will take approximately nine months from start to finish, beginning on the date your application is confirmed.

Full details will be available on the EPSO website (7).

7

4.   Candidates' requests for information regarding their applications

4.

The candidates' right to have access to information concerning their applications within the context of selection procedures is recognised under the conditions indicated hereafter. The European Personnel Selection Office (EPSO) may provide a candidate, on his/her request, with extra information concerning the candidate's participation in an open competition. The requests for information should be addressed in writing to EPSO within one month following notification of the results obtained in the competition. EPSO will reply within one month following receipt of the request. All requests will be dealt with whilst respecting the secret nature of the proceedings of the Selection Boards as provided for by the Staff Regulations (Annex III, Article 6) and in accordance with existing rules surrounding data protection in the treatment of private information on individuals. Examples of such answers to requests are laid out in the ‘Guide to Applicants’ at section III(2).

5.   Requests for applications to be reconsidered — appeal procedures — complaints to the European Ombudsman

5.

See Annex.

6.   Recruitment

6.

If you are placed on the reserve list you will be eligible for appointment as a probationary official as and when required by the European Institutions, in Brussels, Luxembourg or any other place where they have offices.

If you are offered a post, you will be asked to produce the originals of all the requisite documents, in particular your qualifications, so that copies can be authenticated.

Recruitment will depend on posts and funds becoming available.

Depending on the nature of a post, successful candidates on the reserve list may initially be offered a temporary contract; in this case, their names will remain on the reserve list.

| 7. | You should note that the retirement age for staff is laid down in the Staff Regulations as follows:






  — | either automatically at the age of 65 years, or |
| --- | --- | --- |

7.

You should note that the retirement age for staff is laid down in the Staff Regulations as follows:

—

either automatically at the age of 65 years, or

| — | at the official's own request, at the age of 63 years or where the official is between 55 and 63 years of age and satisfies, as specified in the Staff Regulations, the requirements for immediate payment of a pension, |
| --- | --- |

—

at the official's own request, at the age of 63 years or where the official is between 55 and 63 years of age and satisfies, as specified in the Staff Regulations, the requirements for immediate payment of a pension,

| — | exceptionally, at the official's own request and where it is considered to be in the interest of the service, at the age of 67 at the latest. |
| --- | --- |

—

exceptionally, at the official's own request and where it is considered to be in the interest of the service, at the age of 67 at the latest.

8.   Grade

8.

This reserve pool of linguistic administrators in the field of translation is for grades A*9 and A*12.

9.   Remuneration

9.

Basic monthly salary as at 1 January 2005:

1 January 2005

grade A*9, first step: EUR 6 288,58

EUR 6 288,58

grade A*12, first step: EUR 9 108,40.

EUR 9 108,40

---

(1)  The European Union institutions apply a policy of equal opportunities and accept applications without distinction on the grounds of sex, race, colour, ethnic or social origin, genetic characteristics, language, religious, political or other convictions or opinions, belonging to a national minority, financial situation, birth, disability, age, sexual orientation, marital status or family situation.

1

(2)  Successful candidates in this competition could be offered, notably at the Council, the Court of Auditors, the European Economic and Social Committee and the Committee of the Regions, the post of senior linguistic administrator (A*9) in the field of translation.

2

(3)  http://europa.eu.int/epso/on-line-applications/guide_en.htm

3

(4)  For practical reasons this form is available in English, French or German only.

4

(5)  Since the appointing authority has asked the selection board to select only this number of candidates, the board is unable to exceed this limit. However, candidates with the same marks qualifying them for the last place will all be admitted to the next stage of the competition.

5

(6)  At your request your name will not be published.

6

(7)  http://europa.eu.int/epso.

7

(8)  No later than 22 June 2005, 12.00 (noon) Brussels time.

8

(9)  Write to EPSO — Info-recruitment — CORT 80 0/48 — B-1049 Brussels — Fax (32-2) 295 74 88.

9

(10)  E‐mail addresses: epso-AD/6/05-en@cec.eu.int or epso-AD/7/05-en@cec.eu.int.

10

(11)  The closing date will be indicated in good time in your EPSO profile.

11

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ANNEX

REQUESTS FOR APPLICATIONS TO BE RECONSIDERED — APPEAL PROCEDURES — COMPLAINTS TO THE EUROPEAN OMBUDSMAN

If, at any stage of the competition, you consider that your interests have been prejudiced by a particular decision, you can make one of the following:

| — | Request for applications to be reconsidered:

  Within 20 days of the letter informing you of the decision being posted online, send a letter stating your case to:





  European Personnel Selection Office (EPSO) |
| --- | --- |
| CORT 80 |
| Open competition EPSO/AD/6/05 or EPSO/AD/7/05 |
| B-1049 Brussels |

—

Request for applications to be reconsidered:

Within 20 days of the letter informing you of the decision being posted online, send a letter stating your case to:

European Personnel Selection Office (EPSO)

CORT 80

Open competition EPSO/AD/6/05 or EPSO/AD/7/05

B-1049 Brussels

EPSO will forward your request to the Chair of the selection board where it comes within the board's remit. You will be sent a reply as soon as possible.

| — | Appeal






  — | Either you can bring a case before:





  The Court of First Instance of the European Communities |
| --- | --- | --- |
| Boulevard Konrad Adenauer |
| L - 2925 Luxembourg |

—

—

Either you can bring a case before:

The Court of First Instance of the European Communities

Boulevard Konrad Adenauer

L - 2925 Luxembourg

pursuant to Article 236 of the EC Treaty and Article 91 of the Staff Regulations of officials of the European Communities, or

| — | you can lodge a complaint under Article 90(2) of the Staff Regulations of officials and other servants of the European Communities, at the following address:





  European Personnel Selection Office (EPSO) |
| --- | --- |
| CORT 80 |
| Open competition EPSO/AD/6/05 or EPSO/AD/7/05 |
| B-1049 Brussels |

—

you can lodge a complaint under Article 90(2) of the Staff Regulations of officials and other servants of the European Communities, at the following address:

European Personnel Selection Office (EPSO)

CORT 80

Open competition EPSO/AD/6/05 or EPSO/AD/7/05

B-1049 Brussels

The deadlines for initiating these two types of procedure (see Staff Regulations as amended by Council Regulation (EC) No 723/2004 of 22 March 2004, published in the Official Journal of the European Union
  L  124 of 27 April 2004 — http://europa.eu.int/eur-lex) start to run from the time you are notified of the act allegedly prejudicing your interests.

Please note that the appointing authority does not have the power to amend selection board decisions. The Court has consistently held that the wide discretion enjoyed by selection boards is not subject to review by the Court unless it is clear that the rules which govern their proceedings have been infringed.

| — | Complaint to the European Ombudsman

  You can, like all citizens of the European Union, make a complaint to





  The European Ombudsman |
| --- | --- |
| 1 avenue du Président Robert Schuman — BP 403 |
| F-67001 Strasbourg Cedex |

—

Complaint to the European Ombudsman

You can, like all citizens of the European Union, make a complaint to

The European Ombudsman

1 avenue du Président Robert Schuman — BP 403

F-67001 Strasbourg Cedex

pursuant to Article 195(1) of the EC Treaty and in accordance with the conditions laid down in the Decision of the European Parliament of 9 March 1994 on the Staff Regulations and the general conditions governing the performance of the Ombudsman's duties, published in Official Journal of the European Communities
  L  113 of 4 May 1994.

Note that complaints made to the Ombudsman have no suspensive effect on the period laid down in Articles 90(2) and 91 of the Staff Regulations for lodging, respectively, a complaint or an appeal with the Court of First Instance under Article 236 of the EC Treaty.

---