# CA2004139EN.01000301.xml

| 19.5.2004 | EN | Official Journal of the European Union | CA 139/3 |
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19.5.2004

EN

Official Journal of the European Union

CA 139/3

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RECRUITMENT NOTICES: Guide for candidates in procedures organised by the european parliament

(2004/C 139 A/01)

This guide is for information only. In its proceedings the selection board is not required by law to comply with any text other than the recruitment notice.

| A. | THE WORK OF SELECTION BOARDS |
| --- | --- |

A.

| B. | CONDITIONS FOR ADMISSION |
| --- | --- |

B.

| C. | TRAVEL AND SUBSISTENCE EXPENSES |
| --- | --- |

C.

| D. | RECRUITMENT |
| --- | --- |

D.

| ANNEX I: | GUIDE TO QUALIFICATIONS GIVING ACCESS TO THE SELECTION PROCEDURE |
| --- | --- |

ANNEX I:

| ANNEX II: | INSTRUCTIONS CONCERNING THE OPTICAL READER FORM ENCLOSED WITH THE APPLICATION FORM |
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ANNEX II:

A.   THE WORK OF SELECTION BOARDS

| 1. | A selection board is set up in respect of each recruitment notice; it consists of members representing the administration and the staff committee. |
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1.

A selection board is set up in respect of each recruitment notice; it consists of members representing the administration and the staff committee.

| 2. | The proceedings of the selection board are secret. Candidates are asked not to submit letters of recommendation (or similar documents), as the selection board is unable to take them into account in its deliberations. |
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2.

The proceedings of the selection board are secret. Candidates are asked not to submit letters of recommendation (or similar documents), as the selection board is unable to take them into account in its deliberations.

| 3. | The selection board adheres strictly to the conditions for admission in the recruitment notice when deciding whether or not candidates are to be admitted. Candidates admitted to a previous competition or selection procedure will not automatically be eligible. |
| --- | --- |

3.

The selection board adheres strictly to the conditions for admission in the recruitment notice when deciding whether or not candidates are to be admitted. Candidates admitted to a previous competition or selection procedure will not automatically be eligible.

B.   CONDITIONS FOR ADMISSION

1.   Education, certificates and diplomas

| (a) | In the case of technical or vocational training, or specialist or refresher training, you must specify whether the course was full-time or part-time, what subjects were covered and how long the course lasted. |
| --- | --- |

(a)

In the case of technical or vocational training, or specialist or refresher training, you must specify whether the course was full-time or part-time, what subjects were covered and how long the course lasted.

| (b) | You must supply photocopies of certificates or diplomas to show that you have completed studies of the level required by the recruitment notice (section A.4(b)(i)).
  Annex I contains a guide to qualifications giving access to this selection procedure. |
| --- | --- |

(b)

You must supply photocopies of certificates or diplomas to show that you have completed studies of the level required by the recruitment notice (section A.4(b)(i)).

Annex I contains a guide to qualifications giving access to this selection procedure.

2.   Experience

| (a) | Professional experience is counted only from the time you obtained the certificate or diploma required for admission. |
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(a)

Professional experience is counted only from the time you obtained the certificate or diploma required for admission.

| (b) | You must provide supporting documents confirming the length and level of your professional experience. If, for reasons of confidentiality, you are unable to enclose the necessary certificates of employment, you must provide photocopies of your employment contract or your letter of recruitment and/or your first payslip; you must in any event provide a copy of your most recent payslip. |
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(b)

You must provide supporting documents confirming the length and level of your professional experience. If, for reasons of confidentiality, you are unable to enclose the necessary certificates of employment, you must provide photocopies of your employment contract or your letter of recruitment and/or your first payslip; you must in any event provide a copy of your most recent payslip.

length and level

must

3.   Knowledge of languages

Section 7 of the application form in this issue of the Official Journal refers to your own knowledge; the details which the optical reader form asks you to provide refer to the specific conditions for admission which the recruitment notice lays down.

Official Journal

For example, take the case of a candidate who is completely bilingual (Greek/Portuguese) for family reasons and applying in response to an English-language recruitment notice (having studied English at university). In section 7(a) of the application form, she would put: Greek/Portuguese, and in section 7(b) her level of knowledge of other European Union official languages including, of course, the language or languages that the recruitment notice requires.

For example

In any case you must provide documentary evidence to support any claim to knowledge of official languages (see section C.3 of the recruitment notice).

Candidates who fail to provide the required documentary evidence of their educational and training qualifications, professional experience and knowledge of languages cannot be admitted to the next stage of the selection procedure.

4.   The application form

Applications postmarked after the closing date specified in the recruitment notice will not be considered.

You must use the official application form and optical reader form specific to the relevant recruitment notice. Only the application form and optical reader form enclosed in the Official Journal printed by the Office for Official Publications of the European Communities will be considered to be originals.

FOR THIS REASON, PHOTOCOPIES OR ANY OTHER COPY OF SUCH DOCUMENTS (OBTAINED ELECTRONICALLY, FOR INSTANCE) WILL BE REJECTED.

References to documents submitted in connection with previous applications will not be considered.

You must provide all the supporting documents and necessary information by the closing date stated in the recruitment notice. No supporting document will be accepted after that date.

You must sign the completed application form. The act of signing is a solemn declaration that the details are complete and true.

You must sign the completed application form.

Annex II to this guide gives detailed instructions on how to complete the optical reader form, which is part of the application form. Please follow them carefully.

5.   Appeals

Any decision by the selection board may be the subject either of a complaint under Article 90(2) of the Staff Regulations of officials of the European Communities, addressed to the Secretary-General of the European Parliament; or an appeal to the Court of First Instance of the European Communities under Article 236 of the EC Treaty and Article 91 of the Staff Regulations. The time limits for these two forms of proceedings will run from the date of notification of the decision of the selection board concerned.

C.   TRAVEL AND SUBSISTENCE EXPENSES

A contribution is made towards candidates' travel and subsistence expenses. You will be given details of the scale and how to apply in the letter inviting you to the tests.

D.   RECRUITMENT

| 1. | Please note that inclusion on the shortlist is not a guarantee of a job. The recruitment procedure is as follows: successful candidates may be called to one or more interviews with heads of department from the European Parliament. After these interviews they may receive a specific offer of employment. In addition, they must undergo a statutory medical examination to establish that they meet the standards of physical fitness required for the job. |
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1.

Please note that inclusion on the shortlist is not a guarantee of a job. The recruitment procedure is as follows: successful candidates may be called to one or more interviews with heads of department from the European Parliament. After these interviews they may receive a specific offer of employment. In addition, they must undergo a statutory medical examination to establish that they meet the standards of physical fitness required for the job.

| 2. | Once the shortlist is adopted, candidates may apply to one of the following units for further information:





  European Parliament |
| --- | --- |
| Competitions and Selection Procedures Department Secretariat, |
| L-2929 Luxembourg. |

2.

Once the shortlist is adopted, candidates may apply to one of the following units for further information:

European Parliament

Competitions and Selection Procedures Department Secretariat,

L-2929 Luxembourg.

| 3. | Address of the European Parliament Competitions Department
  The European Parliament Competitions Department is responsible for communications with candidates until the procedure in respect of the recruitment notice is closed.
  Please address any request for information or other correspondence on the conduct of the procedure to:





  European Parliament |
| --- | --- |
| Competitions and Selection Procedures Department Secretariat, |
| L-2929 Luxembourg. |

3.

Address of the European Parliament Competitions Department

The European Parliament Competitions Department is responsible for communications with candidates until the procedure in respect of the recruitment notice is closed.

Please address any request for information or other correspondence on the conduct of the procedure to:

on the conduct of the procedure

European Parliament

Competitions and Selection Procedures Department Secretariat,

L-2929 Luxembourg.

Information on how to obtain copies of the Official Journal containing the recruitment notice, application form and optical reader form, available only in French, English and German, is given in the notice to candidates with electronic access to this text published in this Official Journal.

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ANNEX I

GUIDE TO QUALIFICATIONS GIVING ACCESS TO CATEGORY A COMPETITIONS

| BELGIQUE/
  BELGIË | Licence
  Licentie |
| --- | --- |
| DANMARK | Kandidateksamen |
| DEUTSCHLAND | Hochschulabschluss/Fachhochschulabschluss (8 Semester) |
| ΕΛΛΑΔΑ | Πανεπιστημιακό δίπλωμα ή πτυχίο |
| ESPAÑA | Licenciatura |
| FRANCE | Maîtrise |
| IRELAND | University degree with First or Second class Honours |
| ITALIA | Diploma di laurea |
| LUXEMBOURG | Il n'existe pas de diplôme universitaire national |
| NEDERLAND | Doctoraalexamen
  Getuigschrift HBO |
| ÖSTERREICH | Hochschulabschluss, Fachhochschulabschluss
  (8 Semester) |
| PORTUGAL | Licenciatura |
| SUOMI/
  FINLAND | Maisteri
  Magister |
| SVERIGE | Fil. kand |
| UNITED KINGDOM | University degree with First or Second class Honours |
| ΚΥΠΡΟΣ | Πανεπιστημιακό δίπλωμα ή πτυχίο |
| ČESKÁ REPUBLIKA | Magistr Inženýr |
| EESTI | Bakalaureusekraad (160 ainepunkti/4-aastase) |
| MAGYARORSZÁG | Egyetemi Oklevél |
| LIETUVA | Bakalauro diplomas (160 kreditų) Aukštojo mokslo diplomas |
| LATVIJA | Bakalaurs (160 kredīti) Profesionālā augstākā izglītība |
| MALTA | University degree with First or Second class Honours |
| POLSKA | Magister |
| SLOVENSKÁ REPUBLIKA | Magister |
| SLOVENIJA | Univerzitetna diploma |

BELGIQUE/

BELGIË

Licence

Licentie

DANMARK

Kandidateksamen

DEUTSCHLAND

Hochschulabschluss/Fachhochschulabschluss (8 Semester)

ΕΛΛΑΔΑ

Πανεπιστημιακό δίπλωμα ή πτυχίο

ESPAÑA

Licenciatura

FRANCE

Maîtrise

IRELAND

University degree with First or Second class Honours

ITALIA

Diploma di laurea

LUXEMBOURG

Il n'existe pas de diplôme universitaire national

NEDERLAND

Doctoraalexamen

Getuigschrift HBO

ÖSTERREICH

Hochschulabschluss, Fachhochschulabschluss

(8 Semester)

PORTUGAL

Licenciatura

SUOMI/

FINLAND

Maisteri

Magister

SVERIGE

Fil. kand

UNITED KINGDOM

University degree with First or Second class Honours

ΚΥΠΡΟΣ

Πανεπιστημιακό δίπλωμα ή πτυχίο

ČESKÁ REPUBLIKA

Magistr Inženýr

EESTI

Bakalaureusekraad (160 ainepunkti/4-aastase)

MAGYARORSZÁG

Egyetemi Oklevél

LIETUVA

Bakalauro diplomas (160 kreditų) Aukštojo mokslo diplomas

LATVIJA

Bakalaurs (160 kredīti) Profesionālā augstākā izglītība

MALTA

University degree with First or Second class Honours

POLSKA

Magister

SLOVENSKÁ REPUBLIKA

Magister

SLOVENIJA

Univerzitetna diploma

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ANNEX II

INSTRUCTIONS FOR USING THE OPTICAL READER FORM ATTACHED TO THE APPLICATION FORM

The optical reader form is an integral part of the application form and helps to speed up the processing of applications. For this reason you should fill it in with great care.

Candidates who do not use this form will be disqualified automatically.

The form will be scanned by an optical reader. This makes it essential to carry out the following instructions.

GENERAL INSTRUCTIONS

| — | Complete the form clearly and precisely, in handwriting, using black ink. |
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—

Complete the form clearly and precisely, in handwriting, using black ink.

| — | Greek candidates must fill in the form using Latin characters. |
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—

Greek candidates must fill in the form using Latin characters.

| — | You must use the characters shown below, with accents where appropriate, copying the style of lettering as closely as you can: |
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—

You must use the characters shown below, with accents where appropriate, copying the style of lettering as closely as you can:

Image

Image

| — | One character per box; leave one box empty between words. |
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—

One character per box; leave one box empty between words.

| — | Do not fold, crease or staple the optical form, or attach it to another part of your application form by any other method. |
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—

Do not fold, crease or staple the optical form, or attach it to another part of your application form by any other method.

| — | Do not use correction fluid. |
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—

Do not use correction fluid.

| — | Do not use photocopies of the optical form. Only the original can be scanned
  . Further copies may be obtained from the following address:





  European Parliament |
| --- | --- |
| Competitions Department |
| KAD 03 E 008 |
| L-2929 Luxembourg (1). |

—

Do not use photocopies of the optical form. Only the original can be scanned
  . Further copies may be obtained from the following address:

European Parliament

Competitions Department

KAD 03 E 008

L-2929 Luxembourg (1).

| — | Do not write on the back of the optical form. |
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—

Do not write on the back of the optical form.

| — | Send the optical form, with the application form and the photocopies of the documents required, in an A4-size card-backed envelope to the address quoted in the notice of competition. Mark the envelope ‘PLEASE DO NOT BEND — NE PAS PLIER SVP’. |
| --- | --- |

—

Send the optical form, with the application form and the photocopies of the documents required, in an A4-size card-backed envelope to the address quoted in the notice of competition. Mark the envelope ‘PLEASE DO NOT BEND — NE PAS PLIER SVP’.

SPECIAL INSTRUCTIONS FOR FILLING IN SECTIONS OF THE OPTICAL READER FORM

| PART A. | PERSONAL DETAILS |
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PART A.

PERSONAL DETAILS

| ZONE 1: | SURNAME |
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| | Write your family name as stated at section 1 on the first page of the application form. Write the characters shown in the General Instructions as clearly as you can. |
| ZONE 2 | FORENAME |
| | Write your forename as stated at section 1 of the application form. Write the characters shown in the General Instructions as clearly as you can. |
| ZONE 3: | DATE OF BIRTH |
| | Write the date in the order shown below (day, month, year): |
| ZONE 4: | MARRIED |
| | Put an x in the box if you are married. |
| ZONE 5: | SEX |
| | Put an x in the appropriate box. |
| ZONE 6: | EXEMPTION FROM AGE-LIMIT |
| | Not applicable |
| ZONE 7: | NATIONALITY |
| | Leave blank. |
| ZONE 8: | ADDRESS FOR CORRESPONDENCE |
| | Repeat the address given in the application form, carefully following the General Instructions above. All correspondence relating to the competition selection procedure including an invitation to the tests, will be sent to you at that address. It is your responsibility to notify the Competitions Department promptly of any changes.
  Write the characters shown in the General Instructions as clearly as you can. |
| ZONES 9 and 10: | NUMBER/BOX |
| | Leave blank. |
| ZONE 11: | POSTCODE

  For example:



  Do not include the letter(s) indicating the country in the ‘postcode’ zone. |
| ZONE 12: | TOWN or CITY |
| | Indicate the name of the town or city. |
| ZONE 13: | COUNTRY |
| | If your country of residence is not among those mentioned please put a X in the box marked ‘Other’. |

ZONE 1:

SURNAME

Write your family name as stated at section 1 on the first page of the application form. Write the characters shown in the General Instructions as clearly as you can.

ZONE 2

FORENAME

Write your forename as stated at section 1 of the application form. Write the characters shown in the General Instructions as clearly as you can.

ZONE 3:

DATE OF BIRTH

Write the date in the order shown below (day, month, year):

Image

ZONE 4:

MARRIED

Put an x in the box if you are married.

ZONE 5:

SEX

Put an x in the appropriate box.

ZONE 6:

EXEMPTION FROM AGE-LIMIT

Not applicable

ZONE 7:

NATIONALITY

Leave blank.

ZONE 8:

ADDRESS FOR CORRESPONDENCE

Repeat the address given in the application form, carefully following the General Instructions above. All correspondence relating to the competition selection procedure including an invitation to the tests, will be sent to you at that address. It is your responsibility to notify the Competitions Department promptly of any changes.

Write the characters shown in the General Instructions as clearly as you can.

Image

ZONES 9 and 10:

NUMBER/BOX

Leave blank.

ZONE 11:

POSTCODE

For example:

Image

Do not include the letter(s) indicating the country in the ‘postcode’ zone.

ZONE 12:

TOWN or CITY

Indicate the name of the town or city.

ZONE 13:

COUNTRY

If your country of residence is not among those mentioned please put a X in the box marked ‘Other’.

SECTION RESERVED FOR OFFICIALS AND OTHER SERVANTS OF THE EUROPEAN COMMUNITIES

| ZONE 14: | INSTITUTION |
| --- | --- |
| | Indicate the institution for which you work by using one of the numbers below. |
| | EUROPEAN ECONOMIC AND SOCIAL COMMITTEE: 1
  COMMITTEE OF THE REGIONS OF THE EUROPEAN UNION: 2
  COMMISSION OF THE EUROPEAN COMMUNITIES: 3
  COUNCIL OF THE EUROPEAN UNION: 4
  EUROPEAN COURT OF AUDITORS: 5
  COURT OF JUSTICE OF THE EUROPEAN COMMUNITIES: 6
  EUROPEAN OMBUDSMAN: 7
  EUROPEAN PARLIAMENT: 8
  COURT OF FIRST INSTANCE OF THE EUROPEAN COMMUNITIES: 9
  EUROPEAN INVESTMENT BANK: 10
  EUROPEAN ENVIRONMENT AGENCY: 11
  EUROPEAN AGENCY FOR THE EVALUATION OF MEDICINAL PRODUCTS: 12
  EUROPEAN AGENCY FOR SAFETY AND HEALTH AT WORK: 13
  EUROPEAN CENTRE FOR THE DEVELOPMENT OF VOCATIONAL TRAINING: 14
  EUROPEAN FOUNDATION FOR THE IMPROVEMENT OF LIVING AND WORKING CONDITIONS: 15
  EUROPEAN TRAINING FOUNDATION: 16
  EUROPEAN MONITORING CENTRE FOR DRUGS AND DRUG ADDICTION: 17
  COMMUNITY PLANT VARIETY OFFICE: 18
  OFFICE FOR HARMONIZATION IN THE INTERNAL MARKET: 19
  TRANSLATION CENTRE FOR BODIES OF THE EUROPEAN UNION: 20
  EUROPEAN MONITORING CENTRE ON RACISM AND XENOPHOBIA: 21 |
| ZONES 15 and 16: | Indicate your personnel number, category and grade. |
| ZONE 17: | STATUS |
| | Indicate your status with the institution using one of the codes below.
  Official 01
  Temporary staff 02
  Auxiliary 03
  Local staff 04 |
| ZONES 18, 19 and 20: | Indicate the number (in arabic numerals) of your Directorate-General (zone 18), the name of your department (zone 19) and your internal telephone extension number (zone 20). |

ZONE 14:

INSTITUTION

Indicate the institution for which you work by using one of the numbers below.

EUROPEAN ECONOMIC AND SOCIAL COMMITTEE: 1

COMMITTEE OF THE REGIONS OF THE EUROPEAN UNION: 2

COMMISSION OF THE EUROPEAN COMMUNITIES: 3

COUNCIL OF THE EUROPEAN UNION: 4

EUROPEAN COURT OF AUDITORS: 5

COURT OF JUSTICE OF THE EUROPEAN COMMUNITIES: 6

EUROPEAN OMBUDSMAN: 7

EUROPEAN PARLIAMENT: 8

COURT OF FIRST INSTANCE OF THE EUROPEAN COMMUNITIES: 9

EUROPEAN INVESTMENT BANK: 10

EUROPEAN ENVIRONMENT AGENCY: 11

EUROPEAN AGENCY FOR THE EVALUATION OF MEDICINAL PRODUCTS: 12

EUROPEAN AGENCY FOR SAFETY AND HEALTH AT WORK: 13

EUROPEAN CENTRE FOR THE DEVELOPMENT OF VOCATIONAL TRAINING: 14

EUROPEAN FOUNDATION FOR THE IMPROVEMENT OF LIVING AND WORKING CONDITIONS: 15

EUROPEAN TRAINING FOUNDATION: 16

EUROPEAN MONITORING CENTRE FOR DRUGS AND DRUG ADDICTION: 17

COMMUNITY PLANT VARIETY OFFICE: 18

OFFICE FOR HARMONIZATION IN THE INTERNAL MARKET: 19

TRANSLATION CENTRE FOR BODIES OF THE EUROPEAN UNION: 20

EUROPEAN MONITORING CENTRE ON RACISM AND XENOPHOBIA: 21

ZONES 15 and 16:

Indicate your personnel number, category and grade.

ZONE 17:

STATUS

Indicate your status with the institution using one of the codes below.

Official 01

Temporary staff 02

Auxiliary 03

Local staff 04

ZONES 18, 19 and 20:

Indicate the number (in arabic numerals) of your Directorate-General (zone 18), the name of your department (zone 19) and your internal telephone extension number (zone 20).

| PART B: | APPLICATION DETAILS |
| --- | --- |

PART B:

APPLICATION DETAILS

| ZONE 21: | AREA |
| --- | --- |
| | If you are taking part in a competition with several areas or options, mark the option or area in which you wish to apply, as marked in the corresponding section of your application form. |
| | If the competition selection procedure in which you are taking part does not have any areas or options, leave blank. |

ZONE 21:

AREA

If you are taking part in a competition with several areas or options, mark the option or area in which you wish to apply, as marked in the corresponding section of your application form.

If the competition selection procedure in which you are taking part does not have any areas or options, leave blank.

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(1)  In any correspondence with Parliament's Competitions Department, please quote the competition number and the candidate's surname and forename.

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