# CA2004234EN.01003701.xml

| 21.9.2004 | EN | Official Journal of the European Union | CA 234/37 |
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21.9.2004

EN

Official Journal of the European Union

CA 234/37

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OFFICE FOR INFRASTRUCTURE AND LOGISTICS — BRUSSELS (OIB)

OFFICE FOR INFRASTRUCTURE AND LOGISTICS — BRUSSELS (OIB)

Publication of a vacancy for a Principal Advisor

(grade A*14)

(Article 29(2) of the Staff Regulations)

COM/183/04

(2004/C 234 A/12)

In the context of the enlargement of the European Union, the European Commission is recruiting a number of senior management officials from the 10 new Member States (Cyprus, Czech Republic, Estonia, Hungary, Latvia, Lithuania, Malta, Poland, Slovakia, Slovenia).

The Office for Infrastructure and Logistics in Brussels (OIB) seeks to recruit a Principal Advisor in charge of the coordination of the logistics Units of the Office.

General description of the tasks and role of the Office

The Office for Infrastructure and Logistics in Brussels ensures all activities associated with the housing of staff, the management of social welfare infrastructures and the logistics of the Commission in Brussels.

It is responsible, in particular, for:

| — | administering the acquisition, leasing and maintenance of the moveable and immovable property of the Commission together with the associated inventories and questions relating to VAT, |
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administering the acquisition, leasing and maintenance of the moveable and immovable property of the Commission together with the associated inventories and questions relating to VAT,

| — | organising removals and space management, |
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organising removals and space management,

| — | administering transport services for staff and goods for internal purposes, incoming and outgoing mail and the internal distribution of documents for the Commission's directorates-general, the reproduction services and office supplies, |
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administering transport services for staff and goods for internal purposes, incoming and outgoing mail and the internal distribution of documents for the Commission's directorates-general, the reproduction services and office supplies,

| — | implementing rules on physical security in buildings, and in particular administering the ‘security contract’, |
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implementing rules on physical security in buildings, and in particular administering the ‘security contract’,

| — | administering the social welfare facilities provided for staff of the European Institutions, including restaurants, self-service canteens, staff shops, crèches/after school child-minding services, sports centres, etc., |
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administering the social welfare facilities provided for staff of the European Institutions, including restaurants, self-service canteens, staff shops, crèches/after school child-minding services, sports centres, etc.,

| — | adopting the necessary measures to ensure compliance with health and safety requirements in Commission buildings. |
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adopting the necessary measures to ensure compliance with health and safety requirements in Commission buildings.

Description and nature of the function

Under the authority of the Director of the Office, the Principal Advisor will be in charge of the coordination of the five ‘Logistics’ Units of the Office (approximately 600 persons and 70 million euro budget) involved in:

| 1. | administering the acquisition of the moveable property and office supplies of the Commission together with the associated inventories; |
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1.

administering the acquisition of the moveable property and office supplies of the Commission together with the associated inventories;

| 2. | managing transport services for staff and goods; |
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2.

managing transport services for staff and goods;

| 3. | managing the social welfare facilities provided for staff of the European Institutions, including restaurants, self-service canteens, staff shops, crèches/after school child-minding services, sports centres, etc.; |
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3.

managing the social welfare facilities provided for staff of the European Institutions, including restaurants, self-service canteens, staff shops, crèches/after school child-minding services, sports centres, etc.;

| 4. | administering incoming and outgoing mail, the internal distribution of documents for the Commission's directorates-general and managing the reproduction services; |
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4.

administering incoming and outgoing mail, the internal distribution of documents for the Commission's directorates-general and managing the reproduction services;

| 5. | managing the physical security in buildings and administering the security and cleaning contracts. |
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5.

managing the physical security in buildings and administering the security and cleaning contracts.

Job requirements

The successful candidate should have proven leadership capabilities, negotiation and management skills in a multinational context, including human and financial resources planning, budgetary and contract management. Experience in social relations with staff and their representatives will be an asset.

Good working knowledge of both English and French would be an asset.

Applicants must:

| 1. | be a citizen of one of the 10 new Member States of the European Union (Cyprus, Czech Republic, Estonia, Hungary, Latvia, Lithuania, Malta, Poland, Slovakia, Slovenia); |
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1.

be a citizen of one of the 10 new Member States of the European Union (Cyprus, Czech Republic, Estonia, Hungary, Latvia, Lithuania, Malta, Poland, Slovakia, Slovenia);

| 2. | hold a university degree that gives access to undertake doctoral studies; |
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2.

hold a university degree that gives access to undertake doctoral studies;

| 3. | have at least 12 years' postgraduate professional experience at a level to which the qualifications referred to above give admission. At least six years of that professional experience must have been gained in a management or advisory function at high level; |
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3.

have at least 12 years' postgraduate professional experience at a level to which the qualifications referred to above give admission. At least six years of that professional experience must have been gained in a management or advisory function at high level;

| 4. | have a thorough knowledge of one of the official languages of the European Union and an adequate knowledge of another of these official languages. Candidates should note that the selection procedures will be carried out in English, French and German only. |
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4.

have a thorough knowledge of one of the official languages of the European Union and an adequate knowledge of another of these official languages. Candidates should note that the selection procedures will be carried out in English, French and German only.

Independence and declaration of interests

Candidates are required to confirm their willingness to make a declaration of their commitment to act independently in the public interest and a declaration of any interests which might be considered prejudicial to their independence.

Appointment and conditions of employment

The Principal Advisor will be selected and appointed by the Commission according to its selection and recruitment procedures. A shortlist of candidates will be called for an interview by the Commission's Consultative Committee on Appointments and an assessment centre run by external recruitment consultants.

Salaries and conditions of employment are those laid down in the Staff Regulations for A*14 grade officials of the European Communities.

Applicants should note the requirement under the Staff Regulations for all new staff to complete successfully a nine-month probationary period.

Equal opportunities

The European Union applies an equal opportunities policy.

Application procedure

This post is being published in parallel with a number of other senior management posts. Candidates who wish to apply for more than one post must submit a separate application for each post.

Candidates who wish to apply for more than one post must submit a separate application for each post.

Before submitting your application, you should carefully check whether you meet all the eligibility criteria, particularly concerning the types of diploma and professional experience required.

Before submitting your application, you should carefully check whether you meet all the eligibility criteria, particularly concerning the types of diploma and professional experience required.

If you want to apply, you must register via the Internet by going to the website http://europa.eu.int/comm/dgs/personnel_administration/working_en.htm and following the instructions there concerning the various stages of the procedure.

register via the Internet

It is your responsibility to complete your online registration in time  (1). We strongly advise you not to wait until the last few days before applying, since heavy Internet traffic or a fault with your Internet connection could lead to the online registration being terminated before you complete it, thereby obliging you to repeat the whole process. Once the deadline for the submission of registrations has passed, you will not be able to do so.

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On completion of your online registration, you will receive on screen a registration number that you must note — this will be your reference number in all matters concerning your application. When you receive this number, the registration process is finished — it is confirmation that we have registered the data you entered.

If you do not receive a number, your application has not been registered!

Please note that you must have an e-mail address. This will be used to identify your registration.

You will be required to attach a curriculum vitae in word or pdf format to your application and to enter, online, a letter of motivation (maximum 8 000 characters). Both the cv and letter must be written in either English, French or German.

If you have a disability that prevents you from registering online, you may submit your application (cv and letter of motivation) on paper by registered mail  (2), postmarked no later than the closing date for registration. All subsequent communication between the Commission and you will be by post. In this case, you must enclose with your application a certificate attesting your disability, issued by a recognised body. You should also set out on a separate sheet of paper any special arrangements you think are needed to make it easier for you to take part in the selection.

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Closing date

The closing date for registration is 22 October 2004. Online registration will not be possible after 12.00 noon Brussels time.

22 October 2004

12.00 noon

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(1)  No later than 12.00 noon, Brussels time, on 22 October 2004.

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(2)  European Commission, Directorate-General ‘Personnel and Administration’, ‘Organisation Chart and Management Staff’ Unit, COM/183/04, MO34 5/105, B-1049 Brussels.

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