Federal Register / Vol. 79, No. 81 / Monday, April 28, 2014 / Notices 23361 

ultraviolet light processing. Additional 

research at NCFST is focused on 

multiple areas associated with food 

safety, including but not limited to, 

validating cleaning processes to reduce 

allergen cross contact; research on 

effective cleaning and sanitizing 

processes for contaminated nut butter 

lines; research on the effectiveness of 

post-harvest risk mitigation strategies 

for processing fresh produce; research 

on detection and recovery of viruses in 

foods; validating processes for C. 

botulinum control; and applications of 

nanotechnology. 

This cooperative research will fill 

existing gaps in knowledge and 

expertise associated with improving the 

safety of foods and will provide 

fundamental food safety information in 

the public domain for use by all 

segments of the food science community 

in product and process development, 

regulatory activities, academic 

programs, and consumer programs. A 

particular use of the research data by 

both industry and public health 

agencies is in development of the 

scientific basis for preventive control 

programs. Food manufacturers will use 

the information in the design of 

preventive control programs for use in 

their plants to reduce or eliminate food 

safety hazards before they occur and 

enhance the safety of the final product. 

Public health agencies can design 

investigational techniques to 

appropriately target food safety systems 

used by those who manufacture, 

process, pack, or hold food. 

In addition, IIT is the coordinator of 

the Food Safety Preventive Controls 

Alliance and the Sprouts Safety 

Alliance, leveraging the expertise of 

academia, industry, and FDA for the 

purpose of developing and delivering 

standardized curricula related to FDA 

Food Safety Modernization Act 

requirements. In addition to training, 

these Alliances will provide outreach 

and technical assistance to industry in 

the future. 

While not a component of the 

cooperative agreement, an integral part 

of the NCFST cooperative research 

program is the ability to leverage and 

provide hands-on experience in food 

safety for the next generation of food 

safety scientists through partnering with 

IIT’s academic degree program in food 

safety and food processing sciences. The 

program produces graduates with a 

foundation in food science and 

technology with specialization in food 

safety. Graduates from this program will 

manage quality control, safety 

assurance, and Hazard Analysis & 

Critical Control Points (HACCP) 

programs in industry. They will design 

equipment and processes for use in the 

production and packaging of safe food 

products. In the public sector, 

regulatory and other public health 

organizations, these graduates will 

evaluate the adequacy of processing and 

packaging parameters to produce safe 

end products and they will manage 

regulatory and information programs 

enhancing the safety of the food supply 

and consumer knowledge about the food 

supply. 

II. Award Information/Funds Available 

A. Award Amount 

CFSAN at FDA intends to fund one 

award up to $5 million for FY 2014, 

with the possibility of 4 additional years 

of support, subject to the availability of 

funds. Future year amounts will depend 

on annual appropriations and successful 

performance. This cooperative 

agreement requires that the applicant 

share in the project costs if an award is 

made, including but not limited to, 

partial salary support for administrative 

staff and in-kind support (e.g., faculty 

salaries and facilities costs). 

B. Length of Support 

The award will provide 1 year of 

support and include future 

recommended support for 4 additional 

years, contingent upon satisfactory 

performance in the achievement of 

project and program reporting objectives 

during the preceding year and the 

availability of Federal fiscal year 

appropriations. 

III. Paper Application, Registration, 

and Submission Information 

To submit a paper application in 

response to this FOA, applicants should 

first review the full announcement 

located at http://www.fda.gov/food/

newsevents/default.htm. (FDA has 

verified the Web site addresses 

throughout this document, but FDA is 

not responsible for any subsequent 

changes to the Web site after this 

document publishes in the Federal 

Register.) Persons interested in applying 

for a grant may obtain an application at 

http://grants.nih.gov/grants/forms.htm 

For all paper application submissions, 

the following steps are required: 

• Step 1: Obtain a Dun and Bradstreet 

(DUNS) Number. 

• Step 2: Register With System for 

Award Management (SAM). 

• Step 3: Register With Electronic 

Research Administration (eRA) 

Commons. 

Steps 1 and 2, in detail, can be found 

at http://www07.grants.gov/applicants/

organization_registration.jsp. Step 3, in 

detail, can be found at https://

commons.era.nih.gov/commons/

registration/registrationInstructions.jsp. 

Dated: April 22, 2014. 

Leslie Kux, 

Assistant Commissioner for Policy. 

[FR Doc. 2014–09501 Filed 4–25–14; 8:45 am] 

BILLING CODE 4160–01–P 

DEPARTMENT OF HOMELAND 

SECURITY 

Office of the Secretary 

[Docket No. DHS–2014–0019] 

Privacy Act of 1974; Department of 

Homeland Security—DHS/ALL 020 

Internal Affairs System of Records 

AGENCY: Privacy Office, Department of 

Homeland Security. 

ACTION: Notice of Privacy Act System of 

Records. 

SUMMARY: In accordance with the 

Privacy Act of 1974, the Department of 

Homeland Security proposes to update 

and reissue a current Department of 

Homeland Security department-wide 

system of records notice titled 

‘‘Department of Homeland Security/

ALL–020 Department of Homeland 

Security Internal Affairs System of 

Records.’’ This system collects and 

maintains records relating to 

investigations, including allegations of 

misconduct, resultant investigations 

conducted by Department of Homeland 

Security (DHS) Headquarters or its 

components, and any of the individuals 

involved in such investigations with the 

exception of records of investigations 

conducted by the Office of the Inspector 

General. This revised notice includes 

several changes necessitated by the 

issuance of a final rule entitled 

Standards To Prevent, Detect, and 

Respond to Sexual Abuse and Assault in 

Confinement Facilities (6 CFR part 115) 

and to better reflect the DHS’s internal 

affairs records systems, including 

changes to: (1) The categories of 

individuals first, by removing 

applicants for DHS employment and 

second, by adding any individual who 

is subject to or involved in an internal 

integrity or disciplinary inquiry, or an 

internal review, inspection, or 

investigation not handled by the DHS 

Office of the Inspector General (OIG); (2) 

the categories of records, by adding two 

new categories; (3) the purpose of the 

system, by adding internal integrity or 

disciplinary inquiries, and internal 

reviews, inspections, or investigations 

DHS Headquarters or its components 

conduct, except any of the above that 

the DHS OIG conducts; (4) the routine 


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uses, by adding new routine uses (K), 

(O), (P), (Q), (R), (S), (T), (U), and (V), 

and (5) the retention periods, by adding 

new retention periods for review files 

and sexual abuse and assault files. In 

addition, this notice includes nonsubstantive changes to simplify the 

formatting and text of the previously 

published notice. The exemptions 

claimed in this system of records notice 

also reflect updates necessary for 

consistency with the Final Rule for 

Privacy Act Exemptions, 74 Fed. Reg. 

42575 (Aug. 24, 2009). This system is 

still included in the Department of 

Homeland Security’s inventory of 

record systems. In addition to the 

changes above, this notice 

communicates DHS’s intention to retire 

a different system of records from its 

inventory, because the Transportation 

Security Administration no longer 

requires the DHS/TSA 005 Internal 

Investigation Record System, 69 FR 

71828 (Dec. 10, 2004). 

DATES: Submit comments on or before 

May 28, 2014. This new system will be 

effective May 28, 2014. 

ADDRESSES: You may submit comments, 

identified by docket number DHS– 

2013–XXXX by one of the following 

methods: 

• Federal e-Rulemaking Portal: 

http://www.regulations.gov. Follow the 

instructions for submitting comments. 

• Fax: 202–343–4010. 

• Mail: Karen L. Neuman, Chief 

Privacy Officer, Privacy Office, 

Department of Homeland Security, 

Washington, DC 20528. 

• Instructions: All submissions 

received must include the agency name 

and docket number for this rulemaking. 

All comments received will be posted 

without change and may be read at 

http://www.regulations.gov, including 

any personal information provided. 

• Docket: For access to the docket to 

read background documents or 

comments received, go to http://

www.regulations.gov. 

FOR FURTHER INFORMATION CONTACT: For 

general questions and privacy issues 

please contact: Karen L. Neuman (202) 

343–1717, Chief Privacy Officer, Privacy 

Office, Department of Homeland 

Security, Washington, DC 20528. 

SUPPLEMENTARY INFORMATION: 

I. Background 

In accordance with the Privacy Act of 

1974, 5 U.S.C. 552a, the Department of 

Homeland Security (DHS) proposes to 

update and reissue the current DHS 

system of records titled, ‘‘DHS/ALL–020 

Department of Homeland Security 

Internal Affairs System of Records,’’ last 

published at 73 FR 221 (Nov. 14, 2008). 

The existing Internal Affairs System of 

Records Notice specifies that DHS 

collects and maintains records of 

applicants, past and present employees, 

contractors, and contractor applicants 

relating to investigations conducted by 

DHS Headquarters or its components— 

with the exception of investigations 

conducted by the OIG that are covered 

by DHS/OIG–002 Investigations Data 

Management System of Records. 

In addition, this update will provide 

notice that DHS intends to retire a 

different system of records from its 

inventory because the Transportation 

Security Administration (TSA) no 

longer requires the system. The system 

DHS is retiring is DHS/TSA 005 Internal 

Investigation Record System, 69 FR 

71828 (Dec. 10, 2004). 

To better reflect the Department’s 

internal affairs records system and to 

support the issuance of the final rule 

entitled Standards To Prevent, Detect, 

and Respond to Sexual Abuse and 

Assault in Confinement Facilities (6 

CFR Part 115), 79 FR 13100 (Mar. 7, 

2014), DHS is updating the Department 

of Homeland Security Internal Affairs 

System of Records Notice to add a new 

category of individuals, new categories 

of records, an additional purpose for the 

system, new routine uses, and new 

record retention periods. 

DHS Standards To Prevent, Detect, and 

Respond to Sexual Abuse and Assault 

in Confinement Facilities 

Consistent with the Prison Rape 

Elimination Act of 2003 (PREA) (42 

U.S.C. § 15601 et seq.) and the Violence 

Against Women Reauthorization Act of 

2013 (Pub. L. 113–4), DHS issued a final 

rule titled DHS Standards To Prevent, 

Detect, and Respond to Sexual Abuse 

and Assault in Confinement Facilities, 

(hereinafter, DHS PREA rule). The DHS 

PREA rule establishes standards to 

prevent, detect, and respond to sexual 

abuse and assault in DHS confinement 

facilities. The rule includes separate sets 

of standards tailored to two different 

types of confinement facilities used by 

DHS: (1) Immigration detention 

facilities, which Immigration and 

Customs Enforcement (ICE) oversees 

and uses for longer-term detention of 

individuals subject to immigration 

removal processes; and (2) holding 

facilities, which ICE and U.S. Customs 

and Border Protection (CBP) use for 

temporary detention of individuals 

pending release from custody or transfer 

to a court, jail, prison, another agency, 

or another unit of the facility or agency. 

The DHS PREA rule addresses 

mechanisms for individuals in DHS 

immigration detention or holding 

facilities to report to DHS incidents of 

sexual assault and abuse committed by 

DHS staff or other individuals in 

facilities. It also standardizes the 

collection and maintenance of 

information about known or alleged 

incidents of sexual assault and abuse. 

For additional information on the DHS 

PREA rule, see 6 CFR Part 115. The 

DHS/ALL–020 Internal Affairs SORN is 

being updated to provide coverage for 

records that will be generated by DHS 

in fulfilling its responsibilities under 

this new regulation. 

Joint Integrity Case Management System 

The Joint Integrity Case Management 

System (JICMS) is a customized 

application that CBP Office of Internal 

Affairs (IA), CBP Labor and Employee 

Relations (LER), ICE Office of 

Professional Responsibility (OPR), and 

ICE Employee and Labor Relations 

(ELR) use. ICE and CBP developed it for 

joint use to record misconduct, to 

conduct criminal and administrative 

investigations, and to track disciplinary 

actions. JICMS allows for a streamlined, 

integrated allegation and discipline 

tracking system for designated users. 

JICMS records continue to be included 

in this system of records and are 

covered by the DHS/ALL–020 Internal 

Affairs SORN. 

ICE OPR Inspections 

ICE’s OPR inspects and reviews ICE 

offices, operations, and processes to 

provide ICE executive management with 

an independent review of the agency’s 

organizational health, as well as an 

assessment of how effectively and 

efficiently ICE carries out its mission. 

This includes evaluating detention 

facilities’ compliance with ICE’s 

detention standards. OPR conducts 

investigations of events in detention 

facilities, such as detainee deaths, 

allegations involving violations of civil 

rights and civil liberties, or noncompliance with detention standards. 

Records of these functions are currently 

covered by the DHS/ALL–020 Internal 

Affairs SORN to the extent information 

is retrieved by name or personal 

identifier, but the category of records 

has been revised to make this more 

explicit. 

Changes to the Purpose Statement, 

Categories of Records, and Categories of 

Individuals 

As described above, DHS is updating 

this SORN to address new records 

created by implementation of the DHS 

PREA rule and records created by ICE 

OPR and CBP IA when executing their 

oversight responsibilities. The purpose 

statement of this SORN also adds ICE 

OPR inspections and reviews (described 


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above) to the types of internal affairs 

matters covered and accordingly is now 

broader to cover a range of internal 

affairs matters, such as internal 

compliance with laws, regulations, and 

policies about the overall purpose of 

internal affairs functions within DHS. 

There are other changes in the 

category of records to provide clarity 

and completeness, such as specifically 

listing Alien Registration Numbers as a 

record category and revising the 

description of ‘‘investigative reports’’ to 

the more specific ‘‘investigative records 

of a criminal, civil, or administrative 

nature.’’ 

DHS is modifying the category of 

individuals section to provide a more 

comprehensive list of the types of 

individuals who may be subject to or 

involved in internal affairs matters. 

These include individuals held by DHS 

in confinement or detention facilities as 

well as individuals encountered, 

arrested, or detained by DHS or held in 

DHS custody pending removal or 

removal proceedings under the 

Immigration and Nationality Act (INA) 

(Pub. L. 82–414). The system also 

includes the personally identifiable 

information (PII) of individuals who 

make allegations of sexual assault and 

abuse in DHS confinement facilities and 

individuals whose PII is provided in 

such allegations or over the course of 

any resulting investigation, including 

witnesses to the alleged incident or 

alleged abusers. 

Changes to Routine Uses 

DHS is revising the routine uses to 

improve clarity, and adding several new 

routine uses, including routine use U, 

which authorizes DHS to notify a victim 

following an investigation into an 

allegation of sexual abuse or assault of 

the result of the investigation, in 

accordance with the DHS PREA rule. 

Below is a general summary of all new 

routine uses and their corresponding 

letters. The actual routine uses appear 

in the notice. 

K. To an authorized appeal or 

grievance examiner, formal complaints 

examiner, equal employment 

opportunity investigator, arbitrator, or 

other duly authorized official engaged 

in investigation or settlement of a 

grievance, complaint, or appeal filed 

against DHS, its employees, contractors, 

offices, or Components. 

O. To federal, state, local, tribal, 

territorial, foreign, or international 

agencies concerning the hiring or 

retention of an individual, or issuance 

of a security clearance, license, contract, 

grant, or other benefit when failure to 

disclose the information is likely to 

create a risk to public safety or to other 

specified interests; 

P. To the Office of Personnel 

Management (OPM) to refer an 

individual who has applied for federal 

employment when there is falsification, 

deception, or fraud in the application 

process; or when suitability evaluation 

indicates a government-wide debarment 

should be imposed pursuant to 5 CFR 

Part 731; 

Q. To a former employee of DHS for 

purposes of responding to an official 

inquiry or facilitating communications 

with a former employee that may be 

relevant for personnel-related or other 

official purposes; 

R. To federal, state, local, tribal, 

territorial, international, or foreign 

government agencies to assist in making 

a determination regarding a complaint 

or other form of redress; to verify the 

identity of an individual seeking 

redress; or to verify the accuracy of 

information submitted by an individual 

on behalf of another individual; 

S. To third parties, but only that 

information relevant and necessary, to 

effectuate or to carry out a particular 

redress result by that third party; and 

T. To notify a victim, pursuant to 6 

CFR Section 115.73, following an 

investigation into an allegation of sexual 

abuse or assault, of the result of the 

investigation and of any responsive 

actions taken. 

U. To notify or provide a victim or 

complainant of the progress or results of 

an investigation relating to an integrity, 

disciplinary inquiry, review, or 

inspection complaint relating to an 

integrity, disciplinary inquiry, review, 

or inspection complaint. 

V. To federal, state, local, tribal, 

territorial, foreign, international 

agencies or transportation operators, 

when relevant or necessary to: (1) 

Ensure safety and security; (2) enforce 

safety and security-related regulations 

and requirements to assess and 

distribute intelligence or law 

enforcement information related to 

security; (3) assess and respond to 

threats; (4) oversee the implementation 

and ensure the adequacy of security 

measures at facilities; (5) plan and 

coordinate any actions or activities that 

may affect safety, security, or the 

operations of facilities; or (6) issue, 

maintain, or review a license, certificate, 

contract, grant, or other benefit. 

Information stored in the DHS/ALL– 

020 Internal Affairs system of records 

may be shared with DHS components 

that have a need to know the 

information to carry out their national 

security, law enforcement, immigration, 

intelligence, or other homeland security 

functions. In addition, consistent with 

DHS’s information sharing mission, 

information may be shared with 

appropriate federal, state, local, tribal, 

territorial, foreign, or international 

government agencies consistent with the 

routine uses set forth in this system of 

records notice. 

Changes to Record Retention 

Changes to the retention period for 

the Department’s internal affairs record 

systems are pending review and 

approval. DHS proposes that 

investigative, inspection, and allegationrelated files be maintained for five years 

after the related case is closed. Records 

would then be transferred to the Federal 

Records Center (FRC) and destroyed 25 

years after the date of closure for 

investigative files and 10 years after the 

date of closure for inspection and 

allegation-related files. Review files 

would be maintained for 10 years after 

the related case is closed, and then be 

transferred to the FRC and retained 

permanently. Sexual abuse and assault 

files and reports would be maintained 

in a secure location for 10 years after the 

end of the fiscal year in which the 

related case closed. Records then would 

be transferred to the FRC and destroyed 

20 years after the end of the fiscal year 

in which the case closed. 

During the course of adjudicating a 

complaint, records or information from 

other systems of records may become 

part of, merged with, or recompiled 

within this system. This system may 

contain records or information compiled 

from or based on information contained 

in other systems of records that are 

exempt from certain provisions of the 

Privacy Act. To the extent this occurs, 

DHS will claim the same exemptions as 

were claimed for the original systems 

from which the recompiled records, 

material, or information were obtained. 

Such exempt records or information are 

likely to include law enforcement or 

investigation records, law enforcement 

encounter records, or possibly 

intelligence-related information or 

terrorist screening records. These could 

come from various DHS systems, such 

as TECS (DHS/CBP–011—U.S. Customs 

and Border Protection TECS, 73 FR 

77778 (Dec. 19, 2008)) or from other 

agency systems. Such records adhere to 

the protections described in the 

underlying system and are safeguarded 

accordingly. The originating agency 

consults with OPR prior to further 

disclosure of any such information. 

II. Privacy Act 

The Privacy Act embodies fair 

information principles in a statutory 

framework governing the means by 

which the United States Government 


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collects, maintains, uses, and 

disseminates individuals’ records. The 

Privacy Act applies to information that 

is maintained in a ‘‘system of records.’’ 

A ‘‘system of records’’ is a group of any 

records under the control of an agency 

from which information is retrieved by 

the name of an individual or by some 

identifying number, symbol, or other 

identifying particular assigned to the 

individual. In the Privacy Act, an 

individual is defined to encompass 

United States citizens and legal 

permanent residents. As a matter of 

policy, DHS extends administrative 

Privacy Act protections to all 

individuals when systems of records 

maintain information on U.S. citizens, 

lawful permanent residents, and 

visitors. Individuals may request access 

to their own records that are maintained 

in a system of records in the possession 

or under the control of DHS by 

complying with DHS Privacy Act 

regulations, 6 CFR Part 5. 

The Privacy Act requires each agency 

to publish in the Federal Register a 

description denoting the type and 

character of each system of records that 

the agency maintains, and the routine 

uses contained in each system in order 

to make agency recordkeeping practices 

transparent, to notify individuals 

regarding the uses of their records, and 

to assist individuals to more easily find 

such files within the agency. Below is 

the description of the DHS Internal 

Affairs System of Records. 

In accordance with 5 U.S.C. 552a(r), 

DHS has provided a report of this new 

system of records to the Office of 

Management and Budget (OMB) and to 

Congress. 

SYSTEM OF RECORDS 

DHS/ALL–020. 

SYSTEM NAME: 

DHS/ALL–020 Department of 

Homeland Security Internal Affairs. 

SECURITY CLASSIFICATION: 

Unclassified. 

SYSTEM LOCATION: 

Records are maintained at several 

Headquarters locations and in 

component offices of the Department of 

Homeland Security (DHS), in both 

Washington, DC, and field locations. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Any individual who is subject to or 

involved in an internal integrity or 

disciplinary inquiry, or an internal 

review, inspection, or investigation not 

handled by the DHS Office of the 

Inspector General (OIG). These 

individuals may be current or former 

DHS employees and contractors; 

contractor applicants; individuals 

serving in an advisory role; individuals 

held by DHS in confinement or 

detention facilities; individuals 

encountered, arrested, or detained by 

DHS or held in DHS custody pending 

removal or removal proceedings under 

the Immigration and Nationality Act 

(INA); individuals whose information is 

relevant to the investigation of alleged 

misconduct, including complainants, 

witnesses, or alleged perpetrators of 

sexual abuse or assault; or any other 

persons subject to or involved with the 

internal inquiries, reviews, inspections, 

or investigations described above. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Categories of records in this system 

include: 

• Individual identifying data, which 

may include some or all of the 

following: full name, date of birth, 

Social Security number, Alien 

Registration number, addresses, contact 

information, duty station, grade, job 

series, and entrance on duty date; 

• Allegations received and method 

received; 

• Relevant information from 

background investigations; 

• Relevant information from 

inspections, reviews, and inquiries, 

including records collected in response 

to an allegation of sexual abuse and 

assault; 

• Integrity investigations records; 

• Investigative records of a criminal, 

civil, or administrative nature; 

• Incident location; 

• Case agent/officer or supervisor; 

• Case/prosecution status; 

• Photographic images, videotapes, 

voiceprints, DVDs; 

• Letters, emails, memoranda and 

reports; 

• Exhibits, evidence, statements, and 

affidavits; and 

• Any other information gathered in 

the course of or relating to an integrity 

or disciplinary inquiry, review, 

inspection, or investigation of a 

criminal, civil, or administrative nature, 

including reports generated on incidents 

of sexual abuse and assault. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. § 301; the Federal Records 

Act, 44 U.S.C. § 3101; Executive Order 

9397, as amended by Executive Order 

13478. 

PURPOSE(S): 

The purpose of this system is to 

collect and maintain records concerning 

internal affairs matters, specifically 

internal integrity or disciplinary 

inquiries, as well as internal reviews, 

inspections, or investigations conducted 

by DHS Headquarters or its components, 

except those conducted by OIG. This 

SORN is intended to support and 

protect the integrity of Departmental 

operations; to ensure compliance with 

applicable laws, regulations, and 

policies; and to ensure the integrity of 

DHS employees’ conduct and those 

acting on behalf of DHS. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

§ 552a(b) of the Privacy Act, all or a 

portion of the records of information 

contained in this system may be 

disclosed outside DHS as a routine use 

pursuant to 5 U.S.C. 552a(b)(3) as 

follows: 

A. To the Department of Justice (DOJ) 

(including Office of the United States 

Attorneys) or other federal agency 

conducting litigation, or in proceedings 

before any court, adjudicative, or 

administrative body when it is 

necessary to the litigation and one of the 

following is a party to the litigation or 

has an interest in such litigation: 

1. DHS or any component thereof; 

2. Any employee of DHS in his/her 

official capacity; 

3. Any employee of DHS in his/her 

individual capacity when DOJ or DHS 

has agreed to represent the employee; or 

4. The United States Government or 

any agency thereof. 

B. To a congressional office from the 

record of an individual in response to 

an inquiry from that congressional office 

made at the request of the individual to 

whom the record pertains. 

C. To the National Archives and 

Records Administration (NARA), the 

General Services Administration (GSA), 

or any other federal agencies pursuant 

to records management inspections 

being conducted under the authority of 

44 U.S.C. 2904 and 2906. 

D. To an agency, organization, or 

individual for the purpose of performing 

audit or oversight operations as 

authorized by law, but only such 

information as is necessary and relevant 

to such audit or oversight function. 

E. To appropriate agencies, entities, 

and persons when: 

1. DHS suspects or has confirmed that 

the security or confidentiality of 

information in the system of records has 

been compromised; 

2. DHS has determined that as a result 

of the suspected or confirmed 

compromise, there is a risk of identity 

theft or fraud, harm to economic or 

property interests, harm to an 

individual, or harm to the security or 


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integrity of this system or other systems 

or programs (whether maintained by 

DHS or another agency or entity) that 

rely upon the compromised 

information; and 

3. The disclosure made to such 

agencies, entities, and persons is 

reasonably necessary to assist in 

connection with DHS’s efforts to 

respond to the suspected or confirmed 

compromise and prevent, minimize, or 

remedy such harm. 

F. To contractors and their agents, 

grantees, experts, consultants, and 

others performing or working on a 

contract, service, grant, cooperative 

agreement, or other assignment for DHS, 

when necessary to accomplish an 

agency function related to this system of 

records. Individuals provided 

information under this routine use are 

subject to the same Privacy Act 

requirements and limitations on 

disclosure as are applicable to DHS 

officers and employees. 

G. To an appropriate federal, state, 

tribal, local, international, or foreign law 

enforcement agency or other appropriate 

authority charged with investigating or 

prosecuting a violation or enforcing or 

implementing a law, rule, regulation, or 

order, when a record, either on its face 

or in conjunction with other 

information, indicates a violation or 

potential violation of law, which 

includes criminal, civil, or regulatory 

violations, and such disclosure is proper 

and consistent with the official duties of 

the person making the disclosure. 

H. To federal, state, local, tribal, 

territorial, foreign, or international 

agencies if the information is relevant 

and necessary to a requesting agency’s 

decision concerning the hiring or 

retention of an individual, or the 

issuance, grant, renewal, suspension, or 

revocation of a security clearance, 

license, contract, grant, or other benefit; 

or if the information is relevant and 

necessary to a DHS decision concerning 

the hiring or retention of an employee, 

the issuance of a security clearance, the 

reporting of an investigation of an 

employee, the letting of a contract, or 

the issuance of a license, grant, or other 

benefit. 

I. To a court, magistrate, or 

administrative tribunal in the course of 

presenting evidence, including 

disclosures to opposing counsel or 

witnesses in the course of civil 

discovery, litigation, or settlement 

negotiations in response to a subpoena 

from a court of competent jurisdiction. 

J. To third parties during the course 

of a law enforcement investigation to 

the extent necessary to obtain 

information pertinent to the 

investigation, provided disclosure is 

appropriate to the proper performance 

of the official duties of the officer 

making the disclosure. 

K. To an authorized appeal or 

grievance examiner, formal complaints 

examiner, equal employment 

opportunity investigator, arbitrator, or 

other duly authorized official engaged 

in investigation or settlement of a 

grievance, complaint, or appeal filed 

against DHS, its employees, contractors, 

offices, or components. 

L. To provide information to unions 

recognized as exclusive bargaining 

representatives under the Civil Service 

Reform Act of 1978, 5 U.S.C. 7111 and 

7114, and in circumstances when union 

officials represent employees in 

investigations and personnel actions. 

M. To a court, prosecutor, and/or 

defense attorney in satisfaction of the 

agency’s obligations under the Jencks 

Act (18 U.S. 3500); Giglio v. United 

States, 405 U.S. 150 (1972); or Brady v. 

Maryland, 373 U.S. 83 (1963) decisions. 

N. To management officials at federal, 

state, local, tribal, territorial, foreign, or 

international agencies who may be in a 

position to take disciplinary or other 

corrective action, and to boards and 

panels who may be charged with 

making recommendations or proposals 

regarding remedial action. 

O. To federal, state, local, tribal, 

territorial, foreign, or international 

agencies if DHS determines: (1) The 

information is relevant and necessary to 

that agency’s decision concerning the 

hiring or retention of an individual, or 

issuance of a security clearance, license, 

contract, grant, or other benefit, and (2) 

failure to disclose the information is 

likely to create a risk to government 

facilities, equipment, or personnel; 

sensitive information; critical 

infrastructure; or the public safety. 

P. To the Office of Personnel 

Management (OPM) to refer an 

individual who has applied for federal 

employment in cases when there is 

material, intentional falsification, 

deception, or fraud in the initial 

application or examination process; or 

when suitability evaluation indicates a 

government-wide debarment should be 

imposed pursuant to 5 CFR Part 731. 

Q. To a former employee of DHS for 

purposes of responding to an official 

inquiry by federal, state, local, tribal, or 

territorial government agencies or 

professional licensing authorities; or 

facilitating communications with a 

former employee that may be relevant 

and necessary for personnel-related or 

other official purposes when DHS 

requires information or consultation 

assistance from the former employee 

regarding a matter within that person’s 

former area of responsibility. 

R. To federal, state, local, tribal, 

territorial, foreign or international 

government agencies, or entities for the 

purpose of consulting with that agency 

or entity: (1) To assist in making a 

determination regarding a complaint or 

other form of redress for an individual 

in connection with the operations of 

DHS employees, contractors, 

components, or programs; (2) to verify 

the identity of an individual seeking 

redress in connection with the 

operations of a DHS component or 

program; or (3) to verify the accuracy of 

information submitted by an individual 

who has requested such redress on 

behalf of another individual. 

S. To third parties lawfully authorized 

in connection with a federal government 

program, which is authorized by law, 

regulation, or rule, but only the 

information necessary and relevant to 

effectuate or to carry out a particular 

redress result for an individual and 

disclosure is appropriate to enable these 

third parties to carry out their 

responsibilities related to the federal 

government program. 

T. To notify a victim, pursuant to 6 

CFR Section 115.73, following an 

investigation into an allegation of sexual 

abuse or assault, of the result of the 

investigation and of any responsive 

actions taken. 

U. To notify or provide a victim or 

complainant of information gathered on 

the progress or results of an 

investigation relating to an integrity, 

disciplinary inquiry, review, or 

inspection complaint. 

V. To federal, state, local, tribal, 

territorial, foreign, international 

agencies, or transportation operators, 

when relevant or necessary to: (1) 

Ensure safety and security; (2) enforce 

safety and security-related regulations 

and requirements to assess and 

distribute intelligence or law 

enforcement information related to 

security; (3) assess and respond to 

threats; (4) oversee the implementation 

and ensure the adequacy of security 

measures at facilities; (5) plan and 

coordinate any actions or activities that 

may affect safety, security, or the 

operations of facilities; or (6) issue, 

maintain, or review a license, certificate, 

contract, grant, or other benefit. 

W. To a federal agency or entity that 

furnished a record or information for the 

purpose of permitting that agency or 

entity to make a decision regarding 

access to or correction of the record or 

information. 

X. To a federal agency or entity that 

has information relevant to an allegation 

or investigation for purposes of 

obtaining guidance, additional 

information, or advice from such federal 


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23366 Federal Register / Vol. 79, No. 81 / Monday, April 28, 2014 / Notices 

agency or entity regarding the handling 

of this investigation, or to a federal 

agency or entity that was consulted 

during the processing of the allegation 

or investigation but that did not 

ultimately have relevant information. 

Y. To the news media and the public, 

with the approval of the Chief Privacy 

Officer in consultation with counsel, 

when there exists a legitimate public 

interest in the disclosure of the 

information or when disclosure is 

necessary to preserve confidence in the 

integrity of DHS or is necessary to 

demonstrate the accountability of DHS’s 

officers, employees, or individuals 

covered by the system, except to the 

extent it is determined that release of 

the specific information in the context 

of a particular case would constitute an 

unwarranted invasion of personal 

privacy. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

None. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records in this system are stored 

electronically or on paper in secure 

facilities in a locked drawer behind a 

locked door. The records may be stored 

on magnetic disc, tape, digital media, 

and CD–ROM. 

RETRIEVABILITY: 

Records may be retrieved by the 

individual’s name, date of birth, Alien 

Registration Number, Social Security 

number, or other unique identifier. 

SAFEGUARDS: 

DHS safeguards records in this system 

in accordance with applicable rules and 

policies, including all applicable DHS 

automated systems security and access 

policies. DHS imposes strict controls to 

minimize the risk of compromising the 

information that is being stored. DHS 

limits access to the records in this 

system to those individuals who have a 

need to know the information for the 

performance of their official duties and 

who have appropriate clearances or 

permissions. 

RETENTION AND DISPOSAL: 

DHS is drafting a proposed records 

retention schedule for its internal affairs 

records. DHS proposes that 

investigative, inspection, and allegationrelated files be maintained for five years 

after the related case is closed. Records 

would then be transferred to the Federal 

Records Center (FRC) and destroyed 25 

years after the date of closure for 

investigative files and ten years after the 

date of closure for inspection and 

allegation-related files. Review files will 

be maintained for ten years after the 

related case is closed. Records would 

then be transferred to the FRC and 

retained permanently. Sexual abuse and 

assault files and reports would be 

maintained in a secure location for ten 

years after the end of the fiscal year in 

which the related case is closed. 

Records then would be transferred to 

the FRC and destroyed 20 years after the 

end of the fiscal year in which the case 

was closed. 

SYSTEM MANAGER AND ADDRESS: 

For Headquarters, the System 

Manager is the Chief Security Officer, 

Department of Homeland Security, 

Washington, DC 20528. For Components 

of DHS, the Chief Security Officer or 

component equivalent can be found at 

http://www.dhs.gov/departmentcomponents. 

NOTIFICATION PROCEDURE: 

Individuals seeking notification of 

and access to any record contained in 

this system of records, or seeking to 

contest its content, may submit a 

request in writing to the Headquarters or 

Component’s FOIA Officer, whose 

contact information can be found at 

http://www.dhs.gov/foia under 

‘‘Contacts.’’ If an individual believes 

more than one component maintains 

Privacy Act records concerning him or 

her the individual may submit the 

request to the Chief Privacy Officer and 

Chief Freedom of Information Act 

Officer, Department of Homeland 

Security, 245 Murray Lane SW., 

Building 410, Mail Stop 0655, 

Washington, DC 20528. 

When seeking records about yourself 

from this system of records or any other 

Departmental system of records your 

request must conform with the Privacy 

Act regulations set forth in 6 CFR Part 

5. You must first verify your identity, 

meaning that you must provide your full 

name, current address, and date and 

place of birth. You must sign your 

request, and your signature must either 

be notarized or submitted under 28 

U.S.C. § 1746, a law that permits 

statements to be made under penalty of 

perjury as a substitute for notarization. 

While no specific form is required, you 

may obtain forms for this purpose from 

the Chief Privacy Officer and Chief 

Freedom of Information Act Officer, 

http://www.dhs.gov/foia or 1–866–431– 

0486. In addition you should provide 

the following: 

• Explain why you believe the 

Department would have information on 

you; 

• Identify which Component(s) of the 

Department you believe may have the 

information about you; 

• Specify when you believe the 

records would have been created; 

• Provide any other information that 

will help the FOIA staff determine 

which DHS Component Agency may 

have responsive records; and 

• If your request is seeking records 

pertaining to another living individual, 

you must include a statement from that 

individual certifying his/her agreement 

for you to access his/her records. 

Without this bulleted information the 

Component(s) may not be able to 

conduct an effective search, and your 

request may be denied due to lack of 

specificity or lack of compliance with 

applicable regulations. 

RECORD ACCESS PROCEDURES: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

Records are obtained from individuals 

who are the subject of the investigation 

or inquiry, employers, law enforcement 

organizations, detention facilities, 

members of the public, witnesses, 

educational institutions, government 

agencies, nongovernmental 

organizations, credit bureaus, 

references, neighborhood checks, 

confidential sources, medical service 

providers, personal interviews, 

photographic images, military, financial 

institutions, citizenship, and the 

personnel history and application forms 

of agency applicants, employees or 

contractors. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

The Secretary of Homeland Security 

has exempted this system from the 

following provisions of the Privacy Act, 

subject to the limitations set forth in 5 

U.S.C. 552a(c)(3) and (4); (d); (e)(1), 

(e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), 

(e)(5) and (e)(8); (f), and (g) pursuant to 

5 U.S.C. 552a(j)(2). Additionally, the 

Secretary of Homeland Security has 

exempted this system from the 

following provisions of the Privacy Act, 

subject to the limitations set forth in 5 

U.S.C. 552a(c)(3); (d); (e)(1), (e)(4)(G), 

(e)(4)(H), (e)(4)(I); and (f) pursuant to 5 

U.S.C. 552a(k)(1), (k)(2), (k)(3), and 

(k)(5). 

During the course of adjudicating a 

complaint, records or information from 

other systems of records may become 

part of, merged with, or recompiled 

within this system. This system may 

contain records or information compiled 

from or based on information contained 


tkelley on DSK3SPTVN1PROD with NOTICES
Federal Register / Vol. 79, No. 81 / Monday, April 28, 2014 / Notices 23367 

in other systems of records that are 

exempt from certain provisions of the 

Privacy Act. To the extent this occurs, 

DHS will claim the same exemptions as 

were claimed in the original systems 

from which the recompiled records, 

material, or information were obtained. 

Dated: April 2, 2014. 

Karen L. Neuman, 

Chief Privacy Officer, Department of 

Homeland Security. 

[FR Doc. 2014–09471 Filed 4–25–14; 8:45 am] 

BILLING CODE 4410–11–P 

DEPARTMENT OF HOUSING AND 

URBAN DEVELOPMENT 

[Docket No. FR–5752–N–41] 

30-Day Notice of Proposed Information 

Collection: Rent Schedule—Low Rent 

Housing Form HUD–92458 

AGENCY: Office of the Chief Information 

Officer, HUD. 

ACTION: Notice. 

SUMMARY: HUD has submitted the 

proposed information collection 

requirement described below to the 

Office of Management and Budget 

(OMB) for review, in accordance with 

the Paperwork Reduction Act. The 

purpose of this notice is to allow for an 

additional 30 days of public comment. 

DATES: Comments Due Date: May 28, 

2014. 

ADDRESSES: Interested persons are 

invited to submit comments regarding 

this proposal. Comments should refer to 

the proposal by name and/or OMB 

Control Number and should be sent to: 

HUD Desk Officer, Office of 

Management and Budget, New 

Executive Office Building, Washington, 

DC 20503; fax: 202–395–5806. Email: 

OIRA_Submission@omb.eop.gov. 

FOR FURTHER INFORMATION CONTACT: 

Colette Pollard, Reports Management 

Officer, QDAM, Department of Housing 

and Urban Development, 451 7th Street 

SW., Washington, DC 20410; email 

Colette Pollard at Colette.Pollard@

hud.gov or telephone 202–402–3400. 

Persons with hearing or speech 

impairments may access this number 

through TTY by calling the toll-free 

Federal Relay Service at (800) 877–8339. 

This is not a toll-free number. Copies of 

available documents submitted to OMB 

may be obtained from Ms. Pollard. 

SUPPLEMENTARY INFORMATION: This 

notice informs the public that HUD has 

submitted to OMB a request for 

approval of the information collection 

described in Section A. The Federal 

Register notice that solicited public 

comment on the information collection 

for a period of 60 days was published 

on February 18, 2014. 

A. Overview of Information Collection 

Title of Information Collection: Rent 

Schedule—Low Rent Housing form 

HUD–92458. 

OMB Approval Number: 2502–0012. 

Type of Request: Extension of a 

currently approved collection. 

Form Number: HUD 92458. 

Description of the need for the 

information and proposed use: This 

information is necessary for HUD to 

ensure that tenant rents are approved in 

accordance with HUD administrative 

procedures. 

Estimated Number of Respondents: 

3,881. 

Estimated Number of Responses: 

3,881. 

Frequency of Response: Annually, on 

occasion. 

Average Hours per Response: 5.33. 

Total Estimated Burdens: 20,686. 

B. Solicitation of Public Comment 

This notice is soliciting comments 

from members of the public and affected 

parties concerning the collection of 

information described in Section A on 

the following: 

(1) Whether the proposed collection 

of information is necessary for the 

proper performance of the functions of 

the agency, including whether the 

information will have practical utility; 

(2) The accuracy of the agency’s 

estimate of the burden of the proposed 

collection of information; 

(3) Ways to enhance the quality, 

utility, and clarity of the information to 

be collected; and 

(4) Ways to minimize the burden of 

the collection of information on those 

who are to respond; including through 

the use of appropriate automated 

collection techniques or other forms of 

information technology, e.g., permitting 

electronic submission of responses. 

HUD encourages interested parties to 

submit comment in response to these 

questions. 

Authority: Section 3507 of the Paperwork 

Reduction Act of 1995, 44 U.S.C. Chapter 35. 

Dated: April 22, 2014. 

Colette Pollard, 

Department Reports Management Officer, 

Office of the Chief Information Officer. 

[FR Doc. 2014–09544 Filed 4–25–14; 8:45 am] 

BILLING CODE 4210–67–P 

DEPARTMENT OF HOUSING AND 

URBAN DEVELOPMENT 

[Docket No. FR–5752–N–40] 

30-Day Notice of Proposed Information 

Collection: HUD-Owned Real Estate 

Good Neighbor Next Door Program 

AGENCY: Office of the Chief Information 

Officer, HUD. 

ACTION: Notice. 

SUMMARY: HUD has submitted the 

proposed information collection 

requirement described below to the 

Office of Management and Budget 

(OMB) for review, in accordance with 

the Paperwork Reduction Act. The 

purpose of this notice is to allow for an 

additional 30 days of public comment. 

DATES: Comments Due Date: May 28, 

2014. 

ADDRESSES: Interested persons are 

invited to submit comments regarding 

this proposal. Comments should refer to 

the proposal by name and/or OMB 

Control Number and should be sent to: 

HUD Desk Officer, Office of 

Management and Budget, New 

Executive Office Building, Washington, 

DC 20503; fax: 202–395–5806. Email: 

OIRA_Submission@omb.eop.gov. 

FOR FURTHER INFORMATION CONTACT: 

Colette Pollard, Reports Management 

Officer, QDAM, Department of Housing 

and Urban Development, 451 7th Street 

SW., Washington, DC 20410; email 

Colette Pollard at Colette.Pollard@

hud.gov or telephone 202–402–3400. 

Persons with hearing or speech 

impairments may access this number 

through TTY by calling the toll-free 

Federal Relay Service at (800) 877–8339. 

This is not a toll-free number. Copies of 

available documents submitted to OMB 

may be obtained from Ms. Pollard. 

SUPPLEMENTARY INFORMATION: This 

notice informs the public that HUD has 

submitted to OMB a request for 

approval of the information collection 

described in Section A. The Federal 

Register notice that solicited public 

comment on the information collection 

for a period of 60 days was published 

on November 27, 2013. 

A. Overview of Information Collection 

Title of Information Collection: HUDOwned Real Estate Good Neighbor Next 

Door Program. 

OMB Approval Number: 2502–0570. 

Type of Request: Extension of a 

currently approved collection. 

Form Number: HUD 9549, HUD 9549– 

A, HUD 9549–B, HUD 9549–C, HUD 

9549–D and HUD 9549–E. 

Description of the need for the 

information and proposed use: This 


tkelley on DSK3SPTVN1PROD with NOTICES