# CA2004134EN.01001401.xml

| 12.5.2004 | EN | Official Journal of the European Union | CA 134/14 |
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12.5.2004

EN

Official Journal of the European Union

CA 134/14

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RECRUITMENT NOTICE PE/81/S

RECRUITMENT NOTICE PE/81/S

for university graduates

for university graduates

(2004/C 134A/03)

The European Parliament's Secretariat is organising a selection procedure based on qualifications and tests to recruit a

TEMPORARY MEMBER OF STAFF

TEMPORARY MEMBER OF STAFF

ADMINISTRATOR (A*8/AD8)

ADMINISTRATOR (A*8/AD8)

(female or male)

PARLIAMENTARY ASSISTANCE/RESEARCH AND DOCUMENTATION

PARLIAMENTARY ASSISTANCE/RESEARCH AND DOCUMENTATION

IN THE AREA OF EUROPEAN

IN THE AREA OF EUROPEAN

SECURITY AND DEFENCE POLICY

SECURITY AND DEFENCE POLICY

(External relations policy department)

(External relations policy department)

CONTENTS

| A. | DUTIES AND ELIGIBILITY (PROFILE SOUGHT) |
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A.

| B. | THE DIFFERENT STAGES OF THE SELECTION PROCEDURE |
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B.

| C. | HOW TO APPLY |
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C.

| D. | GENERAL INFORMATION |
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D.

ANNEX: Requests for applications to be reconsidered — appeal procedures — complaints to the European Ombudsman

N.B. The European Parliament is an equal-opportunities employer and accepts applications without distinction on the grounds of age (see section D, paragraph 6), race, political, philosophical or religious conviction, gender or sexual orientation and regardless of disabilities, marital status or family situation.

A.   DUTIES AND ELIGIBILITY (PROFILE SOUGHT)

1.   General remarks

The European Parliament's Secretariat is seeking to recruit a member of staff (administrator) on a temporary contract for the External Relations Policy Department of the Directorate-General for External Policies.

The contract will be concluded for a fixed three-year term, renewable for a maximum total term of five years. Recruitment will be to grade A*8/AD8, first step, the basic monthly salary for which is EUR 5 519,42. This salary is subject to Community tax and the other deductions laid down in the Conditions of employment of other servants of the European Communities (CEOS); it is exempt from national taxation. The step at which the successful candidate is recruited may, however, be adjusted in accordance with his/her professional experience. Moreover, under certain circumstances allowances will be paid in addition to the basic salary.

The duties involved call for a very high degree of commitment, travel between the European Parliament's places of work, contact with people inside and outside Parliament, including external service providers, as well as close cooperation with Members of the European Parliament.

The temporary member of staff recruited will also be required to complete a probationary period of not more than six months.

2.   Place of employment

Brussels. Regular travel is required, particularly to Strasbourg.

3.   Job description

Temporary member of staff responsible for the following tasks within the External Relations Policy Department:

| — | providing speedy and high-quality assistance for parliamentary bodies as regards studies, research and assessment of the policy options within the department's field of activities, |
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providing speedy and high-quality assistance for parliamentary bodies as regards studies, research and assessment of the policy options within the department's field of activities,

| — | locating and analysing documents in all areas for which the policy support department is responsible and, on that basis, writing studies and notes and drafting speeches for the parliamentary bodies concerned, |
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locating and analysing documents in all areas for which the policy support department is responsible and, on that basis, writing studies and notes and drafting speeches for the parliamentary bodies concerned,

| — | assisting with the work of the multi-disciplinary teams set up by parliamentary committees, |
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—

assisting with the work of the multi-disciplinary teams set up by parliamentary committees,

| — | assisting parliamentary bodies in identifying topics for external studies/expert opinions and checking their quality and substance, |
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assisting parliamentary bodies in identifying topics for external studies/expert opinions and checking their quality and substance,

| — | developing relations with the Secretariat's departments and with external experts from research institutes and universities so as to provide parliamentary bodies with the most relevant documentation available, |
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—

developing relations with the Secretariat's departments and with external experts from research institutes and universities so as to provide parliamentary bodies with the most relevant documentation available,

4.   Eligibility (profile sought)

The procedure is open to candidates who fulfil the following conditions on the closing date for applications:

on the closing date for applications:

(a)   General terms and conditions

In accordance with Article 12(2) of the Conditions of employment of other servants of the European Communities, you must

| — | be a national of one of the Member States of the European Union and be entitled to your full rights as a citizen, |
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—

be a national of one of the Member States of the European Union and be entitled to your full rights as a citizen,

| — | have fulfilled any obligations imposed on you by the laws on military service, |
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—

have fulfilled any obligations imposed on you by the laws on military service,

| — | produce the appropriate character references as to your suitability for the performance of your duties. |
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—

produce the appropriate character references as to your suitability for the performance of your duties.

IMPORTANT:
  Please read the declaration at the end of the application form carefully.

IMPORTANT:

Please read the declaration at the end of the application form carefully.

(b)   Specific conditions

(i)   Qualifications and professional experience

| — | You must have successfully completed a full university course and obtained a degree of a level giving access to doctoral studies; and |
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You must have successfully completed a full university course and obtained a degree of a level giving access to doctoral studies; and

| — | have at least five years' experience, acquired after obtaining the degree referred to in the first indent, at least three of which in an area relevant to the duties concerned.
  The following shall count as professional experience:






  — | duly attested specialist work placements or periods of further training relevant to the duties set out in the job description and undertaken after obtaining the degree referred to in the first indent, |
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—

have at least five years' experience, acquired after obtaining the degree referred to in the first indent, at least three of which in an area relevant to the duties concerned.

five

The following shall count as professional experience:

—

duly attested specialist work placements or periods of further training relevant to the duties set out in the job description and undertaken after obtaining the degree referred to in the first indent,

| — | additional periods of education leading to a degree higher than that referred to in the first indent. |
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—

additional periods of education leading to a degree higher than that referred to in the first indent.

If the period of the specialist work placement or further training coincides with a period of professional activity, the selection board will take only the period of professional activity into account.

| — | Publications in a field relevant to the duties concerned would be an advantage. |
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Publications in a field relevant to the duties concerned would be an advantage.

(ii)   Specialist knowledge

| — | In-depth knowledge of all aspects of the European security and defence policy (ESDP) including military aspects within the EU and NATO framework |
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In-depth knowledge of all aspects of the European security and defence policy (ESDP) including military aspects within the EU and NATO framework

| — | Very good knowledge of European security strategy and its military implications (operations, capabilities, R & D, crisis prevention mechanisms, military and civilian crisis management, etc.) |
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Very good knowledge of European security strategy and its military implications (operations, capabilities, R & D, crisis prevention mechanisms, military and civilian crisis management, etc.)

| — | Good general knowledge of European affairs and very good knowledge of the subject areas within the department's remit |
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Good general knowledge of European affairs and very good knowledge of the subject areas within the department's remit

| — | Drafting skills (assisting with parliamentary business: notes, reports, opinions, minutes, draft speeches, etc.) |
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Drafting skills (assisting with parliamentary business: notes, reports, opinions, minutes, draft speeches, etc.)

| — | Ability to use/consult databases |
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Ability to use/consult databases

| — | Basic office IT skills: MS Word, e-mail, Internet/Intranet |
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Basic office IT skills: MS Word, e-mail, Internet/Intranet

| — | Thorough knowledge of one of the following languages (language 1): Danish, Dutch, English, Finnish, French, German, Greek, Italian, Portuguese, Spanish or Swedish, and a very good knowledge of another (language 2) which must be: English, French or German. Account will be taken of any other languages mentioned in the application form. |
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Thorough knowledge of one of the following languages (language 1): Danish, Dutch, English, Finnish, French, German, Greek, Italian, Portuguese, Spanish or Swedish, and a very good knowledge of another (language 2) which must be: English, French or German. Account will be taken of any other languages mentioned in the application form.

(iii)   Skills

| — | Ability to manage and organise information, |
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Ability to manage and organise information,

| — | Ability to write summaries, |
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Ability to write summaries,

| — | Forward planning, |
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Forward planning,

| — | Communication skills, |
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Communication skills,

| — | An ability to work as part of a team. |
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An ability to work as part of a team.

B.   THE DIFFERENT STAGES OF THE SELECTION PROCEDURE

1.   Admission to the selection procedure

This post will be filled on the basis of qualifications and tests.

qualifications and tests.

| (a) | The Appointing Authority will draw up a list of applicants who have submitted their applications in the form required and by the closing date
  (see section C)
  and meet the general conditions set out in section A.4(a) This will be forwarded to the Selection Board with the application files. |
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(a)

The Appointing Authority will draw up a list of applicants who have submitted their applications in the form required and by the closing date
  (see section C)
  and meet the general conditions set out in section A.4(a) This will be forwarded to the Selection Board with the application files.

(see section C)

| (b) | Accordingly, candidates will automatically be eliminated if they:






  — | send their application after the closing date, as evidenced by the postmark, |
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(b)

Accordingly, candidates will automatically be eliminated if they:

will automatically be eliminated

—

send their application after the closing date, as evidenced by the postmark,

| — | do not send their application form by registered post or by private courier (see Section C (5)), |
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do not send their application form by registered post or by private courier (see Section C (5)),

| — | fail to sign their application form, |
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fail to sign their application form,

| — | do not use and duly complete the official application form and the optical reader form (1) enclosed in this issue of the Official Journal, and/or |
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do not use and duly complete the official application form and the optical reader form (1) enclosed in this issue of the Official Journal, and/or

1

| — | they do not meet the general conditions for admission. |
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—

they do not meet the general conditions for admission.

You will be informed after the closing date for applications if your application has been rejected.

after the closing date for applications

| (c) | The Selection Board will consider the application files and draw up a list of candidates who meet the specific conditions set out in section A, point 4 b).
  It will base its decisions exclusively on the information given on the application forms and substantiated by supporting documents.
  Candidates who do not meet the conditions governing admission set out in section A, point 4 (b) or who have failed to substantiate their claims by means of relevant supporting documents submitted by the prescribed deadline will be eliminated at this stage. |
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(c)

The Selection Board will consider the application files and draw up a list of candidates who meet the specific conditions set out in section A, point 4 b).

It will base its decisions exclusively on the information given on the application forms and substantiated by supporting documents.

exclusively

substantiated by supporting documents

Candidates who do not meet the conditions governing admission set out in section A, point 4 (b) or who have failed to substantiate their claims by means of relevant supporting documents submitted by the prescribed deadline will be eliminated at this stage.

2.   Assessment on the basis of qualifications and admission to compulsory tests

On the basis of criteria laid down in advance, the Selection Board will assess the qualifications of the candidates admitted to the selection procedure and draw up a list of the six best candidates, who will be admitted to the tests.

six best candidates

Marking: 0 to 20 points.

You will receive a personal letter informing you of the Selection Board's decision on whether to admit you to the tests.

3.   Compulsory tests

With a view to ascertaining candidates' knowledge, the Selection Board will hold the following tests:

Written test

| (a) | Written test in language 2 on the basis of a case-file of no more than 20 pages aimed at verifying your ability to analyse and summarise information as well as your writing skills.
  Time allowed: one hour.
  Marking: 0 to 40 points. |
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(a)

Written test in language 2 on the basis of a case-file of no more than 20 pages aimed at verifying your ability to analyse and summarise information as well as your writing skills.

Time allowed: one hour.

Marking: 0 to 40 points.

Oral tests

| (b) | Interview with the Selection Board to assess your knowledge, particularly of the European security and defence policy and the European Union's organisation and activities, your ability to express yourself, general education, ability to analyse, foresight, communication skills, as well as your general suitability for category A duties in the institutions of the European Communities, taking account of all the information contained in your application file.
  Maximum time allowed: 45 minutes.
  Marking: 0 to 40 points. |
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(b)

Interview with the Selection Board to assess your knowledge, particularly of the European security and defence policy and the European Union's organisation and activities, your ability to express yourself, general education, ability to analyse, foresight, communication skills, as well as your general suitability for category A duties in the institutions of the European Communities, taking account of all the information contained in your application file.

Maximum time allowed: 45 minutes.

Marking: 0 to 40 points.

| (c) | Conversation with the Selection Board to test your knowledge of the languages specified in the application form.
  Maximum time allowed: 15 minutes.
  Marking: 0 to 10 points. |
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(c)

Conversation with the Selection Board to test your knowledge of the languages specified in the application form.

Maximum time allowed: 15 minutes.

Marking: 0 to 10 points.

| (d) | Group discussion in language 2 to enable the Selection Board to assess your adaptability, negotiating and decision-making skills and performance in a group.
  The Selection Board will determine the duration of this test on the basis of the composition of the groups.
  Marking: 0 to 20 points.
  You should note that all the tests will be held on the same day or on two consecutive days. |
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(d)

Group discussion in language 2 to enable the Selection Board to assess your adaptability, negotiating and decision-making skills and performance in a group.

The Selection Board will determine the duration of this test on the basis of the composition of the groups.

Marking: 0 to 20 points.

You should note that all the tests will be held on the same day or on two consecutive days.

4.   List of suitable candidates

In the light of the results, the Selection Board will designate the three candidates it considers most suited to performing the duties described in section A of this recruitment notice and place them on the list of suitable candidates. The list of suitable candidates will therefore contain the names of the best candidates, in order of merit, with the highest overall score in the procedure (assessment of qualifications and tests), provided they have scored at least 50 % overall.

three candidates

best candidates

Candidates will be informed individually of their results and the list of suitable candidates will be posted on the notice boards on Parliament's premises.

C.   HOW TO APPLY

Before filling in the application form please read carefully the guide and the annexes to it in this Official Journal.

Before filling in the application form please read carefully the guide and the annexes to it in this Official Journal.

| 1. | Before submitting your application, you should carefully check whether you meet all the eligibility criteria (see section A, particularly concerning the types of diploma and professional experience required). |
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1.

Before submitting your application, you should carefully check whether you meet all the eligibility criteria (see section A, particularly concerning the types of diploma and professional experience required).

Before submitting your application, you should carefully check whether you meet all the eligibility criteria (see section A, particularly concerning the types of diploma and professional experience required).

| 2. | Should you decide to apply, you must duly fill in and sign the application form and enclose with it the optical reader form and photocopies of supporting documents to show that you meet the specific conditions governing admission to the selection procedure (see section A.4(a), so that the Selection Board can verify the accuracy of the information given in the application form. If you fail to do so, you will be disqualified. |
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2.

Should you decide to apply, you must duly fill in and sign the application form and enclose with it the optical reader form and photocopies of supporting documents to show that you meet the specific conditions governing admission to the selection procedure (see section A.4(a), so that the Selection Board can verify the accuracy of the information given in the application form. If you fail to do so, you will be disqualified.

| 3. | Your application must give full details of your citizenship, studies, training, professional experience and knowledge of languages. You must also enclose the following supporting documents: copies of a document proving your citizenship, diploma(s) attesting the successful completion of studies and evidence of professional experience clearly indicating the starting and finishing dates and the exact nature of the duties carried out. If you have published studies, articles, reports or any other texts relevant to the duties set out in the job description (see section A), you should enclose a list of these publications with the application form.
  Each page of the photocopies of supporting documents submitted must be numbered. All the supporting documents enclosed with the application form must be listed on a contents page giving a description of each document and the corresponding page number(s).
  In compiling your application file, you may not refer to documents, application forms or any other documents already submitted in connection with previous applications.
  None of the papers in the application file will be returned to you.
  Points 2 and 3 above apply to all candidates, including officials and other servants of the European Communities. |
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3.

Your application must give full details of your citizenship, studies, training, professional experience and knowledge of languages. You must also enclose the following supporting documents: copies of a document proving your citizenship, diploma(s) attesting the successful completion of studies and evidence of professional experience clearly indicating the starting and finishing dates and the exact nature of the duties carried out. If you have published studies, articles, reports or any other texts relevant to the duties set out in the job description (see section A), you should enclose a list of these publications with the application form.

Each page of the photocopies of supporting documents submitted must be numbered. All the supporting documents enclosed with the application form must be listed on a contents page giving a description of each document and the corresponding page number(s).

must

must

In compiling your application file, you may not refer to documents, application forms or any other documents already submitted in connection with previous applications.

None of the papers in the application file will be returned to you.

Points 2 and 3 above apply to all candidates, including officials and other servants of the European Communities.

| 4. | If you have a disability, you must enclose with your application form a certificate, issued by a recognised body, confirming that you are disabled; you should also set out on a separate sheet of paper any special arrangements you think are needed to make it easier for you to take the tests. |
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4.

If you have a disability, you must enclose with your application form a certificate, issued by a recognised body, confirming that you are disabled; you should also set out on a separate sheet of paper any special arrangements you think are needed to make it easier for you to take the tests.

| 5. | It is your responsibility to make sure that your application form, duly completed and signed and the duly completed optical reader form, accompanied by all the supporting documents, are sent in time by registered post (2). The postmark will serve as proof of the date of sending.
  However, officials and other servants of the European Communities employed in the European Parliament's Information Offices, Representations of the European Commission and European bodies deemed equivalent to European institutions (see ‘zone 14: Institutions’ in the instructions for the optical reader form), outside the normal places of work, and in the external delegations of the European Union may fax notice of their intention of applying to the Competitions Department (352) 4300 27740 at the latest by 12 noon, Luxembourg time, on 14 June 2004 as evidenced by the date and time of dispatch of the fax.
  However, for such applications to be admissible, the requisite documents (see points 2 and 3 above) must be sent by registered post
   () within 10 working days following the closing date for applications, as evidenced by the postmark. |
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5.

It is your responsibility to make sure that your application form, duly completed and signed and the duly completed optical reader form, accompanied by all the supporting documents, are sent in time by registered post (2). The postmark will serve as proof of the date of sending.

2

However, officials and other servants of the European Communities employed in the European Parliament's Information Offices, Representations of the European Commission and European bodies deemed equivalent to European institutions (see ‘zone 14: Institutions’ in the instructions for the optical reader form), outside the normal places of work, and in the external delegations of the European Union may fax notice of their intention of applying to the Competitions Department (352) 4300 27740 at the latest by 12 noon, Luxembourg time, on 14 June 2004 as evidenced by the date and time of dispatch of the fax.

outside the normal places of work

14 June 2004

However, for such applications to be admissible, the requisite documents (see points 2 and 3 above) must be sent by registered post
   () within 10 working days following the closing date for applications, as evidenced by the postmark.

the requisite documents (see points 2 and 3 above) must be sent by registered post

| 6. | The closing date for applications is 14 June 2004. |
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6.

The closing date for applications is 14 June 2004.

| 7. | You will be invited to the tests by post. You are responsible for informing the selection board secretary of any change of address (3). Taking account of postal delays, and in view of the responsible attitude which candidates are expected to display, you are asked to send a fax (4) or write to the Competitions Department if you do not receive a letter. |
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7.

You will be invited to the tests by post. You are responsible for informing the selection board secretary of any change of address (3). Taking account of postal delays, and in view of the responsible attitude which candidates are expected to display, you are asked to send a fax (4) or write to the Competitions Department if you do not receive a letter.

3

4

| 8. | All correspondence concerning the selection procedure, including the invitations to the tests, will be sent to the address stated in the application form and optical reader form (which will, logically, be the same). This address will be taken to be the place from which you set out to take the tests at the nearest test centre.

  Organisational reasons dictate that no change of address will be accepted once the invitations to the tests have been sent out, except on grounds equivalent to force majeure or unforeseeable circumstances, which you must duly set out in writing and which Parliament's Administration accepts as being wholly exceptional. In no event will any such change be permitted less than 15 days before the date on which the tests take place. |
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8.

All correspondence concerning the selection procedure, including the invitations to the tests, will be sent to the address stated in the application form and optical reader form (which will, logically, be the same). This address will be taken to be the place from which you set out to take the tests at the nearest test centre.

including the invitations to the tests

to take the tests at the nearest test centre.

Organisational reasons dictate that no change of address will be accepted once the invitations to the tests have been sent out, except on grounds equivalent to force majeure

| 9. | If, at any stage in the procedure, it is established that the information given in your application form is incorrect or does not tally with the supporting documents or that all the conditions set out in the recruitment notice are not met, you will be disqualified. |
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9.

If, at any stage in the procedure, it is established that the information given in your application form is incorrect or does not tally with the supporting documents or that all the conditions set out in the recruitment notice are not met, you will be disqualified.

| 10. | Notice to candidates with electronic access to this text: only the application form and optical reader form enclosed in the Official Journal printed by the Office for Official Publications of the European Communities will be regarded as originals. For this reason, photocopies or any other copy of these documents (obtained electronically, for example) will not be accepted. |
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10.

Notice to candidates with electronic access to this text: only the application form and optical reader form enclosed in the Official Journal printed by the Office for Official Publications of the European Communities will be regarded as originals. For this reason, photocopies or any other copy of these documents (obtained electronically, for example) will not be accepted.

Notice to candidates with electronic access to this text: only the application form and optical reader form enclosed in the Official Journal printed by the Office for Official Publications of the European Communities will be regarded as originals.

| 11. | The application form, the optical reader form and the photocopied documents must be sent, by registered mail
   (), by 14 June 2004 at the latest (as shown by the postmark), to the following address:





  European Parliament |
| --- | --- |
| Competitions Department — KAD 03 E 008 |
| Selection procedure PE/81/S |
| (please quote the selection procedure's reference number) |
| L-2929 Luxembourg |

11.

The application form, the optical reader form and the photocopied documents must be sent, by registered mail
   (), by 14 June 2004 at the latest (as shown by the postmark), to the following address:

must be sent, by registered mail

), by 14 June 2004

European Parliament

Competitions Department — KAD 03 E 008

Selection procedure PE/81/S

(please quote the selection procedure's reference number)

L-2929 Luxembourg

| 12. | In order to facilitate processing, any correspondence concerning an application must quote the name given in that application and the number of the selection procedure. |
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12.

In order to facilitate processing, any correspondence concerning an application must quote the name given in that application and the number of the selection procedure.

| 13. | In the interest of clarity, all texts of a general nature, communications to/from candidates, recruitment notices, invitations to the various tests and any correspondence with the candidates will be in English, French or German only. The language specified by the candidates on the application form as language 2 will be deemed to be the language of communication. |
| --- | --- |

13.

In the interest of clarity, all texts of a general nature, communications to/from candidates, recruitment notices, invitations to the various tests and any correspondence with the candidates will be in English, French or German only. The language specified by the candidates on the application form as language 2 will be deemed to be the language of communication.

D.   GENERAL INFORMATION

1.   Equal opportunities

The European Parliament takes great care to avoid any form of discrimination during the recruitment procedure.

It is an equal-opportunities employer and accepts applications without distinction on the grounds of age (see section D, paragraph 6), race, political, philosophical or religious conviction, gender or sexual orientation and regardless of disabilities, marital status or family situation.

2.   Selection Board

A selection board is appointed for each selection procedure.

Candidates may not under any circumstances approach the Selection Board themselves, directly or indirectly. The Appointing Authority reserves the right to disqualify any candidate who disregards this instruction.

Candidates may not under any circumstances approach the Selection Board themselves, directly or indirectly. The Appointing Authority reserves the right to disqualify any candidate who disregards this instruction.

3.   Approximate timetable for the selection procedure

Please note that selection procedures take approximately six months, depending on the number of applicants.

Indicative schedule:

| — | assessment on the basis of qualifications: July 2004, |
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—

assessment on the basis of qualifications: July 2004,

| — | compulsory tests: September 2004, |
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—

compulsory tests: September 2004,

| — | list of suitable candidates will be available: September 2004. |
| --- | --- |

—

list of suitable candidates will be available: September 2004.

Please DO NOT TELEPHONE to ask about the timetable for the competition.

DO NOT TELEPHONE

Taking account of your responsibilities as a candidate, you are asked to send a fax ((352) 4300 27740) or write to the Competitions Department if you have not received a letter concerning your application by 31 July 2004
   (5).

Taking account of your responsibilities as a candidate, you are asked to send a fax ((352) 4300 27740) or write to the Competitions Department if you have not received a letter concerning your application by 31 July 2004

5

4.   Requests for applications to be reconsidered — appeal procedures — complaints to the European Ombudsman

See annex.

5.   Recruitment

Inclusion on the list of suitable candidates will entitle successful candidates to be recruited as temporary agents to fill posts in the area specified in section A of this recruitment notice as needs arise in the departments of the European Parliament.

Successful candidates placed on the list of suitable candidates who are offered a job will in due course be required to produce the originals of all necessary documents, notably their diplomas and their employment certificates, for verification.

Recruitment will be subject to the provisions of the Staff Regulations and budgetary constraints.

6.   Please note that the statutory retirement age for staff covered by the Staff Regulations and the Conditions of employment of other servants is 65.

7.   Category and career brackets

Recruitment of successful candidates in selection procedure PE/81/S will be to grade A*8/AD8.

8.   Remuneration

Basic monthly salary as at 1 January 2004: grade A*8/AD 8, first step: EUR 5 519,42.

EUR 5 519,42.

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(1)  Only the application form and optical reader form enclosed in the Official Journal printed by the Office for Official Publications of the European Communities will be regarded as originals. For this reason, photocopies or any other copy of these documents (obtained electronically, for instance) will not be accepted.

1

(2)  Dispatch by private courier will be accepted as by registered post. In such cases, the date appearing on the delivery note will be taken as the date of dispatch.

2

(3)  If for special and exceptional reasons candidates ask to be sent any correspondence concerning the selection procedure at an address other than their actual place of residence, they must enclose a separate sheet giving full and detailed reasons for their request. Any statement of this kind will be treated in strict confidence.

3

(4)  The Competitions Department fax number is: (352) 4300 27740.

4

(5)  The Competitions Department fax number is: (352) 4300 27740.

5

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ANNEX

REQUESTS FOR REVIEW — APPEALS — COMPLAINTS TO THE EUROPEAN OMBUDSMAN

If at any stage of the selection procedure you think that a decision has adversely affected you, you can ask for a review of the decision, initiate one of the appeals procedures or lodge a complaint with the European Ombudsman.

| — | Request for review

  You can ask for a review by sending a letter explaining your reasons to:





  European Parliament |
| --- | --- |
| Competitions Department — KAD 03 E 008 |
| Secretariat for Selection Procedure PE/81/S |
| L-2929 Luxembourg |

—

Request for review

You can ask for a review by sending a letter explaining your reasons to:

European Parliament

Competitions Department — KAD 03 E 008

Secretariat for Selection Procedure PE/81/S

L-2929 Luxembourg

within 20 calendar days of the date postmarked on the letter informing you of this decision. The Selection Board will reply as soon as possible.

| — | Appeals







  — | you can, pursuant to Article 46 of the Condition of employment of other servants of the European Communities (CEOS), make a complaint under Article 90(2) of the Staff Regulatios of officials of the European Communities, which should be addressed to the Secretarty-General of the European Parliament:





  European Parliament |
| --- | --- | --- |
| Bâtiment Schuman |
| L-2929 Luxembourg, |

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Appeals

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you can, pursuant to Article 46 of the Condition of employment of other servants of the European Communities (CEOS), make a complaint under Article 90(2) of the Staff Regulatios of officials of the European Communities, which should be addressed to the Secretarty-General of the European Parliament:

European Parliament

Bâtiment Schuman

L-2929 Luxembourg,

| — | or bring an appeal before the:





  Court of First Instance of the European Communities |
| --- | --- |
| Boulevard Konrad Adenauer |
| L-2925 Luxembourg, |

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or bring an appeal before the:

Court of First Instance of the European Communities

Boulevard Konrad Adenauer

L-2925 Luxembourg,

on the basis of Article 236 of the EC Treaty and Article 46 of the CEOS, which refers to Articles 90 and 91 of the Staff Regulations.

The time-limits (see Staff Regulations published in
  Official Journal of the European Communities L 56 of 4 March 1968) for initiating these two types of procedure start to run from the date of notification of the original decision adversely affecting you.

| — | Complaint to the European Ombudsman

  Like any citizen of the European Union you can make a complaint to the European Ombudsman:





  The European Ombudsman |
| --- | --- |
| 1 avenue du Président Robert Schuman — BP 403 |
| F-67001 Strasbourg Cedex, |

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Complaint to the European Ombudsman

Like any citizen of the European Union you can make a complaint to the European Ombudsman:

The European Ombudsman

1 avenue du Président Robert Schuman — BP 403

F-67001 Strasbourg Cedex,

under Article 195(1) of the EC Treaty and in accordance with the conditions laid down in the Decision of the European Parliament of 9 March 1994 on the regulations and general conditions governing the performance of the Ombudsman's duties published in
  Official Journal of the European Communities L 113 of 4 May 1994.

You should note that complaints made to the Ombudsman have no suspensive effect on the time-limit laid down in Article 91 of the Staff Regulations for lodging appeals with the Court of First Instance under Article 236 of the EC Treaty.

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