Adjudicatory Submission 

User’s Guide 

October 2016

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Table of Contents

1. INTRODUCTION.............................................................................................................3

2. FIRST TIME USER REQUIRED ACTIONS ....................................................................3

2.1 REQUESTING, OBTAINING AND INSTALLING YOUR DIGITAL ID CERTIFICATE ..................3

3. PREPARING DOCUMENTS FOR SUBMISSION...........................................................4

4. SUBMITTING ADJUDICATORY DOCUMENTS TO THE NRC......................................6

4.1 TERMS OF SERVICE....................................................................................................8

4.1.1 First Time Users ................................................................................................. 9

4.2 HOME ......................................................................................................................11

4.2.1 Navigation.........................................................................................................11

4.3 REQUEST ACCESS TO PROCEEDING .........................................................................12

4.3.1 Select Proceeding Name..................................................................................13

4.3.2 Populate Profile ................................................................................................13

4.3.3 Populate Reason for Accessing Proceeding ....................................................14

4.3.4 Submit Request................................................................................................14

4.3.5 E-mail Acknowledgement.................................................................................15

4.4 NEW SUBMISSION ....................................................................................................15

4.4.1 Select Submission Type...................................................................................16

4.4.2 Select Proceeding ............................................................................................16

4.4.3 Complete Submission Form .............................................................................17

4.4.3.1 Submitter’s Information...............................................................................18

4.4.3.2 Proceeding Information ..............................................................................18

4.4.3.3 Submission Information ..............................................................................18

4.4.3.4 Attach File(s) ..............................................................................................19

4.4.3.5 Public Service List ......................................................................................22

4.4.3.6 Non-Public Service List ..............................................................................22

4.4.3.7 Legal In-Camera Service List .....................................................................23

4.4.3.8 Submitter Signature - Sign .........................................................................23

4.4.3.9 Submitter Signature - Submit .....................................................................24

4.4.4 Submittal Received...........................................................................................24

4.4.5 E-mail Acknowledgement.................................................................................25

4.5 OTHER USER FUNCTIONS.........................................................................................26

4.5.1 Update Profile...................................................................................................27

4.5.2 View Submission History..................................................................................28

4.5.3 Access Electronic Hearing Docket ...................................................................29

4.6 HELP .......................................................................................................................30

4.7 LOG OUT .................................................................................................................31
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1. Introduction

This document outlines step-by-step instructions for successfully submitting adjudicatory 

documents electronically to the NRC via the Electronic Information Exchange (EIE) process, 

which is available on the NRC's Web page (www.nrc.gov), by means of the Adjudicatory 

Submissions link found under the “Popular Documents” section (http://www.nrc.gov/sitehelp/e-submittals/adjudicatory-sub.html). 

2. First Time User Required Actions

To submit documents to the NRC, first-time users must successfully complete the steps 

described in Section 2.1. These are one-time, nonrecurring steps. 

Have you performed the first time user required actions?

Yes See Section 3 (for preparing the document for submission). 

No Complete Sections 2.1 , prior to proceeding to Section 3.

2.1 Requesting, Obtaining and Installing Your Digital ID Certificate

In undertaking the multi-step process of requesting, obtaining, and installing a digital certificate, 

it is important to be aware that you must pick up (and later renew) your digital ID certificate from 

the same PC where you initially enroll for the certificate. This is a security precaution imposed 

by Verisign, the digital certificate issuer. Therefore, it is important that you enroll for the 

certificate from a PC where you receive e-mail for the e-mail address that will be associated with 

your digital ID certificate.

Follow the instructions provided in the Enrollment and Activation User Guides found 

at https://pki.nrc.gov/ecs/guides.html. 
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3. Preparing Documents for Submission

As stated in the NRC’s guidance document for electronic submissions, electronic documents 

should be submitted in Portable Document Format (PDF). The document “Guidance for 

Electronic Submissions to the NRC” along with additional instructions on PDF settings, as well 

as PDF generation, can be found on the NRC’s “Reference Materials for Electronic 

Submissions” Web page (http://www.nrc.gov/site-help/electronic-sub-ref-mat.html). 

The instructional information provided on this website is available in PDF documents and on 

video clips to assist users in preparing PDFs that comply with NRC guidelines.
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Note: A useful guide for PDF generation can be found by selecting the Desk Reference Guide 

for PDF Document Generation link, as well as Desk Reference Guide for PDF 

Document Generation – Acrobat v.9.0. 

Additionally, there are pre-configured PDF-Distiller profiles for Adobe 5/6/7/8/9/10/11 available 

that can be used to ensure PDF-rendered documents comply with NRC guidelines.

Simply right mouse click on the 

applicable Adobe version joboptions 

(e.g., ) and 

select “Save Target As...”. 

Save to the following file path location:

C:\Program Files\Adobe\Acrobat 

<x.0>\Distillr\Settings

Ensure the file extension is: 

.joboptions. 
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4. Submitting Adjudicatory Documents to the NRC

After successfully converting the document(s) to PDF, using the NRC-approved settings, 

navigate to the NRC’s website (www.nrc.gov) to begin the submittal process.

Scroll to the bottom of the website and click on the Adjudicatory Submissions link.
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The “Adjudicatory Submissions” Web page will be displayed (http://www.nrc.gov/site-help/esubmittals/adjudicatory-sub.html). 

To submit Adjudicatory documents, click on the Submit Adjudicatory Documents link.
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Note: If you have problems with the steps outlined below, try deleting your Internet cookies 

and files. Each time you visit a website, a cookie is created on your computer in the 

form of a benign text file. To delete your cookies, from your Internet Explorer window, 

click on the “Tools” tab, then scroll down and select “Internet Options”. Click on the 

“General” tab. 

Within the Browsing history section, click the checkbox for “Delete browsing history on 

exit”, then select the Delete button. Ensure the following checkboxes are selected: 

Temporary Internet files and website files, Cookies and website data, and History. Click 

the Delete button. Click the OK button. 

Close your Internet Explorer window. Continue with Section 4 instructions. 

4.1 Terms of Service

If a Request for Permission to 

Use a Key dialogue box 

appears, click on the radio 

button for Grant permission. 

Enter the certificate password 

in the Key protection password.

Click the OK button. 

The “Terms of Service” page

will appear:

Click on the I consent to 

monitoring radio button, then 

click on the Continue button.
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4.1.1 First Time Users

Note: If not a “First Time User”, continue with Section 4.2. 

First Time Users will immediately be taken to the “Rules of Behavior” page: 

• The Certificate Information section is auto-populated with the certificate information of 

the person logging into the EIE system. These fields are un-editable.

Note: You are not required to provide the following information, at this time, in order to use this 

application. However, it will help the NRC contact you in event of an errant submission 

or if we need to follow up with questions about your submission.
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• Populate the Contact Information section with the certificate owner’s Title, Phone, and 

Fax number.

• Populate the Address section with the certificate owner’s Address, City, State, and Zip 

Code.

• Review the Rules of Behavior, and then click the Accept radio button, followed by 

clicking on the Continue button. 

Upon accepting the Rules of Behavior, First Time Users will immediately be taken to Request 

Access to Proceeding (see Section 4.3.1.)
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4.2 Home

The “Home” page will provide system announcements about the EIE Adjudicatory system.

To easily navigate back to the “Home” page from any area of the adjudicatory submission 

application, simply select Home from the menu bar.

4.2.1 Navigation

Navigate through the EIE Adjudicatory options by select a link from the menu bar at the top of 

the form:

• Home, see Section 4.2

• Request Access to Proceeding, see Section 4.3

• New Submission, see Section 4.4

• Other User Functions, see Section 4.5

• Help, see Section 4.6

• Logout, see Section 4.7

123

1234
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4.3 Request Access to Proceeding

Select Request Access to Proceeding from the menu bar.

The “Request Access to a Proceeding” page will display:
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4.3.1 Select Proceeding Name

Click on the desired Proceeding Name from the list presented from the drop-down menu. 

To select more than one proceeding, hold down the “Ctrl” key, then click on all desired 

proceedings.

4.3.2 Populate Profile

Note: The information contained in the profile can be set for all future submissions by following 

the steps outlined in Section 4.5.1. Completing the actions within the Update Profile

section will relieve the user of completing these actions outlined below in all future 

submissions.

The following fields are un-editable, (the information if obtained from the certificate): First 

Name, Last Name, Email, and Expiration. 

Populate the following fields, ensuring that all required fields, annotated with a red asterisk 

( ):are completed: Business Affiliation (required), Title (title of certificate holder is not required), 

Phone (required), Fax (not required), Address 1 (required), Address 2 (not required), City

(required), State (required), and Zip (required). 

*
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4.3.3 Populate Reason for Accessing Proceeding

Populate the Reason field (required), indicating the reason for needing access to the selected 

proceeding(s).

4.3.4 Submit Request

Before completing the request for access to a proceeding, complete the required action of 

clicking the checkbox (  ) acknowledging that the “Terms for Use”, which states that 

providing false information to a Federal Agency may result in Prosecution, have been read.

Click on the Submit Request button.

The screen will update with a message that states: Your request for accessing 

proceeding(s) has been submitted successfully.
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4.3.5 E-mail Acknowledgement

The user will receive an email acknowledging the request has been received 

from Hearingdocket@nrc.gov. 

4.4 New Submission

Select New Submission from the menu bar:

Jane Doe
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4.4.1 Select Submission Type

A drop-down menu will appear. Select the applicable action:

• Public Submission - all parties to a public proceeding will receive an e-mail notice that 

contains a link permitting the recipient to retrieve a copy of the submission. 

Subsequently (within no more than 3 business days) it will be posted in the public docket 

and will be available for review by the general public. 

• Non-Public Submission - Only the presiding officers, and the hearing parties selected 

by the submitter will receive an e-mail notice containing a link to the submission.

• Legal In-Camera Submission - The contents of In-Camera Submissions are delivered 

only to the presiding officer(s) of the proceeding selected. Please understand that when 

selecting Legal In-Camera Submission, the only document type allowed when attaching 

documents is “Legal In-Camera Filing”.

4.4.2 Select Proceeding

Using the drop-down menu, select the Proceeding Name (required), then click on the Continue

button.

Aaa

aaa
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4.4.3 Complete Submission Form

The submission form will display:
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4.4.3.1 Submitter’s Information

The Submitter’s information section is un-editable and is obtained from the certificate.

4.4.3.2 Proceeding Information

The Proceeding information section is un-editable. This section displays the Proceeding 

Name (selected in Section 4.4.2) and the Presiding Officer(s) names.

4.4.3.3 Submission Information

Populate the following fields within the Submission Information section: 

Field Name Description

Submission 

Title

(Required)

Enter a title for the submission.

The Submission Title may not contain more than 300 characters or include any 

of the following characters: & " / \ < > | ? *. 

Submission 

Comments

(if desired) 

Enter any comments pertaining to the submission, if desired.

Jane Doe

Jane.Doe@nrc.gov

John Smith Dane Kurt Eleanor Vidal 
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4.4.3.4 Attach File(s)

Each submission must have at least one file attached. You may attach multiple files to a single 

submission so long as no single file is larger than 100 mb and the aggregate size of the 

attached files does not exceed 100 mb. 

Populate the following fields within the Submission Information section:

Field Name Description

File Name

(Required) 

Use the Browse button to attach a document. A Choose File to Upload

dialogue box will appear. Navigate to the document to be attached. Select the 

document, and then select the Open button. The File Name field will autopopulate.

Note: There is a limit of 85 characters.

Document

Type

(Required) 

Use the drop-down menu to select the submission type:

Note: Please understand that when selecting Legal In-Camera Submission, 

the only document type allowed when attaching documents is “Legal InCamera Filing”.
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Field Name Description

Document 

Title

(Required) 

Enter the title of the document being attached to the submittal form. 

Note: The document title may not contain the following characters: 

& “ / \ < > : | ? *

CCM

(only 

required is 

document 

contains 

copyright 

material) 

Click on the checkbox (  ) only if the document contains copyright material.

A dialogue box will appear, as follows:

After reading the confirmation statement, click on the OK button.

Action If an incorrectly attached file was selected, click on the Remove button to the 

right of the file attached in error

Total File 

Size

As documents are attached, the file size will automatically calculate. Ensure the 

file size of all documents attached does not exceed 50MB.
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The following example is after attaching a second file:

To attach additional files, click the Add Another File button and then repeat the 

steps beginning of this section. 

Unlike the previous system, users may attach only one file at a time so the 

‘Browse>Select>Open’ sequence must be completed for each file.
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4.4.3.5 Public Service List

The following is an example of a Public Service List: 

The checkboxes (  ) within the Notify column are not editable. All parties to a public

proceeding will receive an e-mail notice that contains a link permitting the recipient to retrieve a 

copy of the submission. Subsequently (within no more than 3 business days) it will be posted in 

the public docket and will be available for review by the general public. 

4.4.3.6 Non-Public Service List

The following is an example of a Non-Public Service List: 

For Non-Public submissions, only the presiding officers, and the hearing parties selected by the 

submitter will receive an e-mail notice containing a link to the submission. Select the checkbox 

(  ) within the Notify column for each individual to be notified of the submission.
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4.4.3.7 Legal In-Camera Service List

The Service List will not be presented for Legal In-Camera submissions. The contents are 

delivered only to the presiding officer(s) of the proceeding selected. 

4.4.3.8 Submitter Signature - Sign

Click on the Sign button. The certificate owner’s name will appear as the signature, with 

“today’s” date displayed:

Jane Doe (affiliate)
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4.4.3.9 Submitter Signature - Submit

Note: To enable the data fields to allow the user to update the submission, click on the Unsign

button. 

To complete the submission process, click on the Submit button. 

4.4.4 Submittal Received

The screen will refresh and display a message that the Nuclear Regulatory Commission – 

Electronic Information Exchange adjudicatory submission was received.

To create another submittal, click on the New Submission button (see Section 4.4.1). 

Jane Doe (affiliate)
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4.4.5 E-mail Acknowledgement

The user will receive an email acknowledging the submission from Hearingdocket@nrc.gov. 

The following is an example of an email acknowledgement: 

Subject: Re: NRC Proceeding "New Form Test"

MESSAGE FROM THE OFFICE OF THE SECRETARY, NUCLEAR REGULATORY COMMISSION

Re: NRC Proceeding "New Form Test" 

The Office of the Secretary has received a Submission entitled 

"for user guide"

submitted by “name of submitter” (affiliate) who is affiliated with NRC. It contains 1 attachment(s).

It is intended for inclusion in the referenced proceeding. It was submitted through the NRC Electronic 

Information Exchange (EIE) system and arrived on 10/26/2016 at 12.13 PM.

As a hearing participant, you are entitled to view and/or retrieve this Submission by visiting the 

following web link. 

“Title of the submission” - https://eieps.nrc.gov/eie/adj/downloadAttachment.eie?submissionId=53402&docId=23454 (26 KB)

If the submission contains 2 or more attachments, they will be delivered to you as a single zip file from 

which you may open the attachments.

The link will remain active for 14 day(s) after which its contents will be removed from the EIE system. 

Not later than 3 days from the date of this message the attachment(s) will also be available through NRC 

Electronic Hearing Docket (EHD) web site. The web link for this site is: http://adams.nrc.gov/ehd and the 

documents can be located by browsing in the appropriate hearing folder.

Receipt of this message constitutes completion of service of this filing. 

PARTIES SERVED WITH THIS SUBMISSION: “all party names will be listed here”

To view and/or retrieve the submission, select the link displayed in the email. 
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Note: For submissions containing more than 1 (one) document, after selecting the link and 

entering the certificate password, the following screen will appear, as the multi-document 

submission will be contained within a zip file:

Aa Select the Open button to open the zip file and extract the documents or select the Save 

button to save the zip file.

4.5 Other User Functions

Select Other User Functions from the menu bar:
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A drop-down menu will appear:

Select the applicable action:

• Update Profile (see Section 4.5.1) 

• View Submission History (see Section 4.5.2) 

• Access Electronic Hearing Docket (see Section 4.5.3) 

4.5.1 Update Profile

The “Modify User Profile” page will display:
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Update any editable field within the Contact Information or Address section of the form. Ensure 

all required fields, annotated with a red asterisk ( ), are populated.

• The Certificate Information section is auto-populated with the certificate information of 

the person logging into the EIE system. These fields are un-editable. 

• Update the Contact Information section with the certificate owner’s Business Affiliation

(required), Title (not required), Phone (required), and Fax (not required). 

• Update the Address section with the certificate owner’s Address 1 (required), Address 2

(not required), City (required), State (required), and Zip (required). 

Click on the Update User Profile button to save the updated information.

4.5.2 View Submission History 

Select the ID button to view the submission.

Note: In the example above, even though the top submission has two (2) attachments, only a 

single accession number is shown. That is because the two attachments were added as 

a package and the number displayed is the package id. 

Aaa In the second entry, in the example above, there are two (2) accession numbers. That is 

because one or both of the attachments is of document type ‘Pre-filed xxx” Submissions 

with those docs types added individually and are not packaged. 

*

aaaa
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Select to expand and view all documents attached to a submittal:

Select to collapse and view as a single line item.

4.5.3 Access Electronic Hearing Docket

After selecting Access Electronic Hearing Docket from the Other User Functions option in 

the menu bar, the Electronic Hearing Docket (EHD) will display:
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4.6 Help

Select Help from the menu bar.

This Adjudicatory Submission User Guide will open.

Bookmarks (on the left side of the screen) and links are embedded (such as within the Table of 

Contents) to allow for easy navigation through document.
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4.7 Log Out

Select Log Out from the menu bar.

The “Terms of Service” page will display.

You may close the window or re-enter the EIE Adjudicatory system by following Section 4.1.