**NRC INSPECTION MANUAL**IRIB

INSPECTION MANUAL CHAPTER 1202

SENIOR RESIDENT AND RESIDENT INSPECTOR SITE TURNOVER

Effective Date:  January 1, 2019

1202‐01PURPOSE

To establish the turnover process to be utilized by Senior Resident Inspectors (SRI) and Resident Inspectors (RI) upon assignment to a resident site.    

1202-02OBJECTIVES

02.01To provide a process for the transfer of duties and responsibilities between the incoming and outgoing SRI and RI. 

02.02To ensure that incoming SRI and RI have the necessary knowledge and site familiarity to successfully implement the reactor oversight process (including  allegations and enforcement) and emergency response duties.

1202-03APPLICABILITY

This inspection manual chapter (IMC) applies to the outgoing and incoming SRIs and RIs who will be transferring permanent duties and responsibilities.  This IMC should also be referenced to assure adequate turnover for temporary assignments. 

1202-04RESPONSIBILITIES AND AUTHORITIES

04.01Projects Branch Chief.

a. Coordinate turnover process and ensure IMC appropriately completed.

b. Ensure press release is issued announcing the assignment of the new SRI or RI.

04.02SRI.

a. Coordinate and schedule implementation of the applicable attachment with the incoming SRI or RI.  (Outgoing SRI)

b. Assist incoming SRI or RI in completion of attachments.  (Outgoing SRI)

c. Complete Attachment A, “SRI Site Turnover Checklist.”  (Incoming SRI)

d. Provide completed documentation of turnover to the Projects Branch Chief.  (Incoming SRI)

04.03RI.

a. Assist incoming RI in completion of Attachment B, “RI Site Turnover Checklist.” (Outgoing RI)

b. Complete Attachment B, “RI Site Turnover Checklist.”  (Incoming RI)

c. Provide completed documentation of turnover to the Projects Branch Chief.  (Incoming RI)

04.04Public Affairs Officer.  Issue press release announcing new SRI or RI assignment.

1202-05.1 GENERAL INSTRUCTIONS 

05.01Site Turnover.

This IMC should be initiated approximately thirty (30) days before the reporting date for the incoming SRI or RI. The new SRI or RI may assume duties and responsibilities at the site prior to completion of the applicable attachment, however, the attachment should be completed, to the extent possible, no later than sixty (60) days after arriving onsite.    The outgoing SRI or RI should arrange to be at the site for a minimum of one (1) week with the incoming SRI or RI to assist in completion of this IMC.  The IMC should also be referenced to assure adequate turnover for temporary SRI and RI assignments. 

The incoming SRI or RI should provide a short biography to the regional Public Affairs Officer prior to reporting to the site.  A press release announcing the assignment of the new SRI or RI should be issued no later than two (2) weeks after arriving onsite.  

END

Attachments:

A.Senior Resident Inspector Site Turnover Checklist

B.Resident Inspector Site Turnover Checklist

ATTACHMENT A

SENIOR RESIDENT INSPECTOR SITE TURNOVER CHECKLIST

I.Site Activities______​​________

 Incoming SRI Initials

A.Inspection and Assessment 

1.Review inspection plan and procedure completion status.

a.  IR Report 8, “ROP Baseline Procedure Completion.”

b.IR Report 8a, “Baseline Inspection Completion by Site.”

2.Review current inspection schedule.

a.IP Report 22, “Inspection Activity Plan Report.”

b.IP Report 24, “Security Activity Plan Report.”

3.Review status of completed back shift hours.

4.Review IR Report 3-4, “PIM.”

5.Review NRC performance indicator data.

6.Review past two (2) years of submitted licensee event reports (LERs).

7.Review past two (2) years of inspection reports.

8.Review Annual and Mid-cycle assessment letters.

9.Review all open items (unresolved items (URIs), violations, LERs, temporary instructions (TIs), etc.....).

a.IR Report 1, “Item List.”

10.Discuss status of potential findings with outgoing SRI.

11.Review leakage trends per IMC 2515, Appendix D, “Plant Status.”

12.Review site specific operating experience (smart samples, generic communications, etc....) and pending pilot programs.

13.Review most recent Institute of Nuclear Power Operations (INPO) evaluation report.

B. Allegations and Enforcement​​​

1.  Discuss with Branch Chief all open allegations.

2.  Review allegations received over the past two (2) years with Branch Chief.

3.  Review all open enforcement and other regulatory actions (confirmatory action letters (CAL), orders, etc....).

4. Meet with licensee’s Employee Concerns Program Manager.

ATTACHMENT A

SENIOR RESIDENT INSPECTOR SITE TURNOVER CHECKLIST

C.Site Access, Organization, Facilities, and Meetings

1.  Review site organization chart.

2.  Meet with “key” licensee management (Site Vice-President, Plant Manager, Licensing Manager, etc...).   

3.  Tour site facilities, including control room, maintenance shops, outage control center, simulator, FLEX storage areas, etc....

4.      Discuss previously conducted tours of plant areas not normally accessible and licensee’s schedule for accessing such areas. 

5.  Discuss plant specific risk insights with the regional senior reactor analyst.

6. Obtain schedule and attend licensee’s routine meetings.

7.  Review licensee work hours and shift schedules.

8.  Meet with site union leadership.

9.  Discuss “special” training requirements (i.e., respirator, confined space entry, radiation protection, fall protection, etc.).

10.  Establish access to applicable site computer programs and systems.

11.Discuss labor issues and union contracts with Branch Chief.

II.  Emergency Response______​​________

Incoming SRI Initials

A.Tour emergency operations facility (EOF), technical support center (TSC), operations support center (OSC), and backup facilities.

B.Meet with licensee’s Emergency Preparedness Manager.

C.Review licensee’s incident response procedures and evacuation routes.

D.Review licensee’s emergency action level matrix.

E.Discuss notification agreement with licensee for calls to the SRI and RI.

F.Review site specific response for events involving a hurricane, earthquake, security, and fire.

G.Identify location of emergency equipment within resident office (satellite phone, KI pills, etc...).

H.Discuss location of hospitals for medical emergencies involving contaminated personnel. 

I.Become familiar with response time of RI to the site.

J.Turnover or order a new Government Emergency Telecommunication (GETS) card.

K.Turnover licensee pager to incoming SRI, if applicable.

III.  Site Security______​​________

Incoming SRI Initials

A.Review licensee’s security plan.

B.Meet with licensee’s Security Manager.

C.Tour security facilities (CAS, SAS, BREs, ready rooms, etc....).

ATTACHMENT A

SENIOR RESIDENT INSPECTOR SITE TURNOVER CHECKLIST

IV.  External Stakeholders______​​________

Incoming SRI Initials

A.  Discuss with regional Public Affairs Officer recent media interest.

B.  Discuss with regional State Liaison Officer local and state items of interest.

    C.  Determine if need exists to meet with local or state officials (consult Branch Chief and State Liaison Officer).

    D.  Discuss or visit licensee’s visitor center, if applicable.

V.  Resident Office Resource Management______​​________

Incoming SRI Initials

A.  Turnover office keys and note location of all other keys.

B.  Review office filing system and location of supplies with Office Assistant (OA).

C.  Review method of sending and receiving local mail and overnight express mail with OA.

D.  Review safeguards material storage including location of secure communication equipment, removable hard drive, and safeguards printer.

E.  Ensure office safe combination has been changed in accordance with regional guidance.

F.  Conduct test of safeguards communication equipment.

G.  Complete property transfer in accordance with applicable regional guidance for all property assigned to the outgoing SRI.

H.  Turnover NRC mobile phone to incoming SRI, if applicable.

 I.   Place an order for business cards.

J.Verify staff emergency response contact information and provide updates to the Regional Office and licensee, as appropriate.

VI. Back-up Site Responsibilities______​​________

Incoming SRI Initials

A.  Review back-up site responsibilities and access requirements.

ATTACHMENT A

SENIOR RESIDENT INSPECTOR SITE TURNOVER CHECKLIST

VII. Personnel Matters     ______​​________

Incoming SRI Initials

A.  Review current and past performance of RI and OA with outgoing SRI.

B.  Discuss any special circumstances or limitations that exist for RI and OA with outgoing SRI.

C.  Review Individual Development Plans for RI and OA.

D.  Review status of pending and approved training courses.

E.  Review status of staff qualifications.

F.  Review upcoming annual leave and other planned activities (objectivity visit, training, team inspections, etc...) to assess impact on site coverage requirements.

​​​​​​​​​​_____________________________________________

Incoming SRI SignatureDate

​

​​​​​​​​​​​_____________________________________________

Branch Chief SignatureDate

END

ATTACHMENT B

RESIDENT INSPECTOR SITE TURNOVER CHECKLIST

I.Site Activities______​​________

Incoming RI Initials

A.  Inspection and Assessment 

          1.  Review inspection plan and procedure completion status.

          2.  Review current inspection schedule.

              a.  IP Report 22, “Inspection Activity Plan Report.”

               b.  IP Report 24, “Security Activity Plan Report.”

          3. Review IR Report 3-4, “PIM.”

          4.  Review NRC performance indicator data.

          5.  Review past two (2) years of submitted licensee event reports (LERs).

          6.  Review past two (2) years of inspection reports.

          7.  Review Annual and Mid-cycle assessment letters.

          8.  Review all open items (unresolved items (URIs), violations, LERs, temporary instructions (TIs), etc.....).

a.IR Report 1, “Item List.”

        9.Review leakage trends per IMC 2515, Appendix D, “Plant Status.”

        10.  Review site specific operating experience (smart samples, generic             communications, etc....).

11.Review most recent Institute of Nuclear Power Operations (INPO) evaluation report.

B.Allegations and Enforcement​​​

 1.  Discuss with SRI all open allegations.

2.  Review allegations received over the past two (2) years with SRI.   

3.  Review all open enforcement and other regulatory actions (confirmatory action letters (CAL), orders, etc....).

          4.  Meet with licensee’s Employee Concerns Program Manager.

 C.Site Access, Organization, Facilities, and Meetings

1. Review site organization chart.

         2.  Meet with “key” licensee management (Site Vice-President, Plant Manager, Licensing Manager, etc...).   

          3.  Tour site facilities, including control room, maintenance shops, outage control center, simulator, FLEX storage areas, etc....

4.Discuss previously conducted tours of plant areas not normally accessible and licensee’s schedule for accessing such areas.

          5.  Discuss plant specific risk insights with the regional senior reactor analyst.

          6.  Obtain schedule and attend licensee’s routine meetings.

          7.  Review licensee work hours and shift schedules.

          8.  Discuss “special” training requirements (i.e., respirator, confined space entry, radiation protection, fall protection, etc.).

          9.  Establish access to applicable site computer programs and systems.

ATTACHMENT B

RESIDENT INSPECTOR SITE TURNOVER CHECKLIST

II.Emergency Response ______________

Incoming RI Initials

A.Tour emergency operations facility (EOF), technical support center (TSC), operations support center (OSC), and backup facilities.

B.Meet with licensee’s Emergency Preparedness Manager.

C.Review licensee’s incident response procedures and evacuation routes.

D.Review licensee’s emergency action level matrix.

E.Review site specific response for events involving a hurricane, earthquake, security, and fire.

F.Identify location of emergency equipment within resident office (satellite phone, KI pills, etc...).

G.Discuss location of hospitals for medical emergencies involving contaminated personnel.

H.Turnover or order a new Government Emergency Telecommunication (GETS) card.

I.Turnover licensee pager to incoming RI, if applicable.

J.Verify staff emergency response contact information and provide updates to the Regional Office and licensee, as appropriate.

III.Site Security______________

Incoming RI Initials

A. Review licensee’s security plan.

B.Meet with licensee’s Security Manager.

C.Tour security facilities (CAS, SAS, BREs, ready rooms, etc....).

IV.External Stakeholders______​​________

Incoming RI Initials

A.  Discuss with regional Public Affairs Officer recent media interest.

 B.  Discuss with regional State Liaison Officer local and state items of interest.

    C.  Determine if need exists to meet with local or state officials (consult Branch Chief and State Liaison Officer).

  D.  Discuss or visit licensee’s visitor center, if applicable.

ATTACHMENT B

RESIDENT INSPECTOR SITE TURNOVER CHECKLIST

V.Resident Office Resource Management______​​________

Incoming RI Initials

 A.  Turnover office keys and note location of all other keys.

  B.  Review office filing system and location of supplies with Office Assistant (OA).

  C.  Review method of sending and receiving local mail and overnight express mail with OA.

   D.  Review safeguards material storage including location of secure communication equipment, removable hard drive, and safeguards printer.

  E.  Ensure office safe combination has been changed in accordance with regional   guidance.

  F.  Conduct test of safeguards communication equipment.

  G.  Complete property transfer in accordance with applicable regional guidance for all property assigned to the outgoing RI.

  H.  Turnover NRC mobile phone to incoming RI, if applicable.

  I.    Place an order for business cards.

VI.Back-up Site Responsibilities______​​________

Incoming RI Initials

    A.  Review back-up site responsibilities and access requirements.

VII. Personnel Matters     ______​​________

Incoming RI Initials

   A.  Provide SRI with copy of most recent performance appraisal.

   B.  Provide SRI with most recent Individual Development Plan.

   C.  Discuss with SRI any special circumstances or limitations.

   D.  Inform SRI of upcoming annual leave and other planned activities (objectivity visit, training, team inspections, etc...) that could impact site coverage requirements.

ATTACHMENT B

RESIDENT INSPECTOR SITE TURNOVER CHECKLIST

​​​​​​​​​​​_____________________________________________

Incoming RI SignatureDate

​​​

​​​​​​​​​​​_____________________________________________

SRI SignatureDate

​​​

​​​​​​​​​​​_____________________________________________

Branch Chief SignatureDate

END

Revision History fortc \l1 "Attachment 1Revision History For IMC 1202

Issue Date: 10/31/0811202

PAGE  

1202, Att.  AA-Issue Date:  08/22/05

Issue Date:  06/28/1811202