S· DEPARTMENT OF THE 

OFFICE 

Property 

Directive ADS-17, Loan of Government-owned Personal Property, 08-08-88, is 

amended ae follows in order to clarify the loans of property to State offices 

for support of the Applicant Violator System (AVS) and the Technical 

Information Processing System (TIPS). 

1. add paragraph 3br4l. 

(4) Use by primacy State offices for operation of Applicant Violator 

System {AVS) and the Technical Information Proceeainq System (TIPS) 

in accordance with procedures referenced in paragraphs f and g 

beloW. 

2. ii!dd paragraphs 3f and 3q. 

f. Property Loaned to States in Support of The Applicant 

Violator system rAVSJ. 

OSM/104 

(1) General. Federally owned property (primarily computer related 

equipment) may be loaned indefinitely to ~ny primacy State office 

for use in accessing the Federal AVS ~ystem. A properly executed 

cooperative agreement and/or memorandum of understanding (MOU) must 

exist prior to the indefinite loan of Federal property. Ae long ae 

the cooperative agreement, MOU ie in effect, the property loan may 

be in effect .. 

(2) Designations. The Chief of the AVS office in Washington, D.C., 

will serve ae Accountable ~roperty Officer (A~O) for all property 

loaned to State offices for use in the AVS program. The AVS user 

in e~ch State office will be appointed by the APO ae the Custodial 

Property officer (CPO). The Chief of the Lexington, KY, AVS 

Operations office is appointed ae the property coordinator. The 

property coordinator is reeponeible for: maintaining ths master 

listing of property which is loaned to State offices for the AVS 

program, by location; for updating the ~utomated property 

management system (PMS) and keeping it current; insuring that 
annual prop&rty inventories ere conducted and reconciliations 

accomplished~ end coordin~tinq required Board of 

Survey actions with the Eastern Support Canter 

Administrative Services Division in Pittsburgh, PA. 

g. Property Lo1ned to States in Support of the Technical 

Informatign Processing System !TIPS!. 

(1) Gener1l. Federally owned property (primarily computer related 

equipment) may be loaned indefinitely to any prim~cy State office 

or coal producing Indian tribe to use in technical decision-making 

processsa related to the Surface Mining Control and Reclamation Act 

(SMCRA). Directive INF-2, Technical Information Processing System 

(TIPS) dated 07-22-91, delineates the requirements and procedures 

for providing TIPS equipment to intended users. 

,,, The Assistant Director, Western Support Center 

serve aa Accountable Property Officar (APO) for all 

property located in State or Indian tribe offices in the 

Wast, and the Assistant Director, Eastern Support Canter (ESC), 

will serve aa APO for all TIPS property located in State or Indian 

tribe offices in tha East. The TIPS user in each State or 

Indian tribe office will be appointed by the APO ae Custodial 

Property Officer (CPO). The Chief, Administrative Services 

Division in tha Western end Eaatern support Centers are appointed 

as TIPS property coordinatore. The property coordinators are 

responsible for: maintaining the master listing of property 

which is loaned to State or Indian tribe offices, by 

loc~tion; updating the automated PMS and keeping it current~ 

insuring that annual property inventories ara conducted and 

reconciliations accomplished/ and conducting required Board of 

Sur~ey actione.