Information provided by SENASA for the recognition of Argentina ́s Patagonia as a Region comprised

in Article 92.2 - Title 9, Code of Federal Regulations in regards to F&MD.

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SENASA – Risk Analysis unit 

NATIONAL ANIMAL HEALTH AND AGRIFOOD QUALITY 

SERVICE 

APPENDIX IV: 

PROCEDURES FOLLOWED 

 AT PORTS OF ENTRY 

April 2003
Information provided by SENASA for the recognition of Argentina ́s Patagonia as a Region comprised

in Article 92.2 Title 9, Code of Federal Regulations in regards to F&MD. 

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POG NO. 1 

General Operative Procedure No. 1, for the analysis of viability of 

imports of products, by-products and animal derivatives, destined to the 

Food Industry 

1 Purpose: Describes the operational methodology in order to evaluate the 

feasibility of the goods ́entry through documentary, physical and identity 

control. 

2 Reach: Determine the destination of the goods arrived at the Border 

Control Point. 

3 Definitions:

3.1. ACT (Proceedings): it designates a document with a 

preestablished format and fields, signed by the official, and keeping it 

recorded. It will be always associated with an Instructive Form (INS), being 

part of this. 

3.2. Importation Authorization: It is a copy of the document issued by 

the Coordination of Importation of Products (Direction of International 

Traffic, National Direction of Food and Agriculture Fiscalization), identified 

with its corresponding numeration and signed by the official, extended in the 

name of the Responsible Importer registered in SENASA (with the data of 

the authorized goods, as No. of registry // country of origin and requirements 

that should be stated in the International Health Certificate). 

3.3.Arrival notification: Is the original document issued by the area of 

SENASA empowered to the effect, with its corresponding numeration, 

signature, and explanatory stamp of the working professional whose 

model is stated as appendix III of the Resolution 630/94 of SENASA 

3.4.International Health Certificate:It is the certificate issued by the 

Health Authority of the exporting country recognized by SENASA, 

protecting the merchandise.

3.5.Identity control:it is the verification through ocular inspection, of the 

correspondence of the goods with the documents or certificates of 

protection, as well as the presence and concordance of labels and other 

required identifications. 

3.6.Documentary control: it is the examination of the certificates or 

documents that protect the goods arrived at the PFH. 
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3.7.Physical control:it is the evidence of the organoleptic characteristics of 

the goods, which can include the thermal control, and of the conditions 

of containers and hygienic sanitary of the burden. It includes when it 

might correspond, the sampling for laboratory test as well as the 

integrity and correlation of the seal-tags. 

3.8.Copy of the approval of the label:Is a hardcopy of the documentation 

issued by the Coordination of Approval of Food Products of the Office 

of the Director of dependent Food and Agriculture Quality of the 

National Directorate of Food and Agriculture Control in order to 

approve the label of the goods, where is stated the model of the 

aforementioned label, as well as the stamp of approval of such 

Coordination and signature and explanatory stamp of the working 

professional. 

3.9.Establishment of destination: It is the establishment authorized in the 

Notification of arrival, where the good is sent.

3.10. FOR (Form):it designates a document of preestablished format 

and fields, in order to be completed by the Interested Party, for 

knowledge of the Intervening Operational Unit. It will be always 

associated with a Specific Operational Procedure (POE), being part of 

this. 

3.11. INS (Instructions): it is the detailed description of a given action, 

identified in a Specific Operational Procedure (POE). 

3.12. Interested Party: It designates that person in charge of processing 

the present operative before the Intervening Operational Unit. 

3.13. Disembarkation Permission: It is the one duplicated of the PTR 

whose recipient is the General Bureau of Customhouses (DGA). 

3.14. Restricted Transit Permission (PTR): It is original of the 

document that extends in triplicate the Intervening Operational Unit, in 

order to protect the transfer of the goods in the capacity of intervened, 

up to the authorized establishment. 

3.15. POE (Specific Operational Procedure): it describes the 

standardized methodology for its uniform application in a given 

intervention. It can contain disaggregated for their better execution: 

Instructions (INS), Forms (FOR), or Proceedings (ACT).

3.16. POG (General Operational Procedure): describes in general the 

methodology necessary for carrying out a given operation

3.17. Position of Border Paymaster: It designates the airports, ports, 

railway stations, or positions of road control opened to the international 
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trade of goods and/or transit of people, in which SENASA carries out 

veterinary inspections through a significant Operational Unit stably. 

3.18. Intervention Requirement: Is the form that the interested party 

should present in the model in effect, with 24 hs. in advance, before the 

Intervening Operational Unit for the purpose of requesting the presence 

of its personnel, as what is determined in the Decree 4238/68–Chapter 

XXVIII - numeral 28.25). 

3.19. Heel Recipt: It is the tripled of the PTR for proof of the 

Intervening Operational Unit. 

3.20. Intervening Operational Unit: It is the Veterinary Service of 

SENASA appointed in the Habilitated Border Point (PFH). 

4 Responsible: It is the staff member of the Intervening Operational Unit, 

that is found to be empowered to fulfill the terms of the present procedure. 

5 Description: 

5.1.Presentation the interested party of the application of intervention 

(POE No. 1)

5.2.Documentary verification (POE N°2) 

Documentation required for its verification. 

5.2.1. Arrival notification. 

5.2.2. Authorization of Importation. 

5.2.3. Copy of the approval of the label. 

5.2.4. International Health Certificate, in original. 

5.2.5. Document of the company of transportation of the goods, in copy. 

5.2.6. Office of Importation of the General Bureau of Customhouses, in 

copy. 

5.3.Verification of the goods (POE No. 3)

Corroborate the documentary correspondence, physical and of identity 

(INS No. 1 POE No. 3) 

5.3.1 In case of cointainers or trucks 

• General conditions of the means of transportation. 

• Identifying correspondence of the seal-tags 

• Correspondence of the identification of the means of 

transportation. 

 5.3.2 Verification of the general conditions of the burden. 
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Physical control and of identity of the goods by the verification 

of: 

• Labels 

• Packing 

• Thermal control if it corresponds (INS No. 2 POE No. 3). 

 5.4 Authorization of the transit up to the authorized establishment 

(POE No. 4): 

5.4.1 When the means of transportation in which the goods leave were not 

the same with which entered the Border Point, burden conditions should be 

confirmed. 

5.4.2 Seal-tag or reseal-tagged of the means of transportation. 

5.4.3 Extension in triplicate of the Permission of Restricted Transit. 

• Documentation that should accompany the goods up to the 

establishment of destination. 

• Permission of Restricted Transit. 

• International Health Certificate in original. 

• Arrival notification in copy. 

• Copy of the approval of the label. 

• Authorization of Importation in copy. 

5.5 Registry of the intervention and file of the documentation (POE 

N°5)

• Once finalized the intervention, the latter should be registered in the 

“Book of Registry of Imports” that for that purpose this available in the 

Intervening Office. 

• The documentation generated in the intervention: 

• International Health Certificate in copy. 

• Arrival notification. 

• Importation Authorization 

• Copy of the approval of the label 

• Office of Importation of Customhouse in copy. 

• Trlicate-Heel-receipt. 

• Document of the Company of transportation of the goods in copy 

Should be filed in the “boxes file” provided for that purpose 
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POG No. 2 bis 

General Operational Procedure for the export control exits by the Port of 

Buenos Aires. 

1.-Purpose: Establish the operative specific so that every merchandise for 

export, it is shipped with the intervention of the Inspection Service of the Port 

of Buenos Aires, subject to authorization by the Coordination of Certification 

of Export of Products. 

2.-Scope: 

Confirm that every merchandise to be exported by the Port of the City of 

Buenos Aires, has been authorized by the Coordination of Certification of 

Export, authorizing its charge to the DGA, with the intervention on the back 

of the Permission of Shipment. 

3.-Definitions: 

3.1 Documentary control: it is the examination of the certificates or 

documents that protect the goods arrived at the PFH. 

3.2 FOR (Form):it designates a document of format and preestablished 

fields, in order to be completed by the Interested Party, for knowledge of the 

Intervening Operational Unit. It will be always associated with a Specific 

Operational Procedure (POE), being part of this. 

3.3 Interested Party: It designates that person in charge of processing 

the present operative before the Intervening Operational Unit. 

3.4 Provisional Health Export Permit: It is the document issued by the 

Official Veterinary Service of the exporting plant, in the provided form for 

that purpose. 

3.5 Shipment Permission: It is the one duplicated of the Provisional 

Health Permit of Export, whose recipient is the General Bureau of 

Customhouses (DGA). 

3.6 POE (Specific Operational Procedure): it describes the standardized 

methodology for its uniform application in a given intervention. It can contain 

disaggregated for their better execution: Instructions (INS), Forms (FOR), or 

Proceedings (ACT).
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3.7 POG (General Operational Procedure): describes in general the 

methodology necessary for carrying out a given operation

Border Control Point: It designates the airports, ports, railway stations, or 

positions of road control opened to the international trade of goods and/or 

transit of people, in which SENASA carries out veterinary inspections through 

a significant Operational Unit stably. 

3.8 Intervention Requirement: Is the form that the interested party 

should present in the model in effect, with 24 hs. in advance, before the 

Intervening Operational Unit for the purpose of requesting the presence of its 

personnel, as what is determined in the Decree 4238/68–Chapter XXVIII - 

numeral 28.25). 

3.9 Coordination of Certification of Export of Products: 

3.10 Program for Charge: 

3.11 The end of Charge: 

4.-Responsible: Personnel of the Intervening Operational Unit that is found to 

be empowered to fulfill the terms of the present procedure. 

5. - Description of the procedure: 

5.1 Communication of the Program for Charge (POE N°1): The office 

Coordination of Certifications of Export retransmits to the Office from the 

Port of SW Ace, communication received from the exporting Signature. 

This document consists of a list in which the following data are specified: 

Plant of origin, Country of destination, Vessel, Type of Merchandise, Port 

Terminal and day of charge. 

For the case of which of the aforementioned data the refusal to Export on the 

part of the Coordination of Certification of Exports emerged, it will 

communicate by E-mail to the interested Company so that she has an abortion 

the shipment before the consolidated of the holder. 

Charge the end: Document this that La Empresa interested party will transmit 

way E-mail or Fax, one see consolidated the charge in the plant of origin, to 

the Coordination of Certification of Export, and to the UOI of the port; this 

document will take in addition to the data stated in “Communication of 

Charge the numbers of: Provisional Health Permit of Export, holder, 

precintos, and schedule in which the U.O.I should intervene.; this document 

will be sent way E-mail to the Coordination of Exports and to the U.O.I. of the 

Port. 
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The U.O.I. of the Port will have prominent personnel in the indicated Port 

terminal, on the preestablished day and time by the interested Company, 

where it will carry out the habitual verifications, anticipating in this form, the 

order of charge of the vessel. 

Which means that it is established that every export consolidated in plant of 

origin should be confirmed by personnel of the UOI, within the property of 

one Port terminal. 

Not to arise impediment in the documentary verification and of 

correspondence of precintos, holders etc., the U.O.I will authorize the burden 

to the Vessel sealing the permission of Shipment. 

The Company arranged, in light of the Coordination of Certification of 

Exports, the Definitive Health Certificate, simultaneously with the operative 

one of shipment. 
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SENASA – Risk Analysis unit 

POG NO. 3 

General Operational Procedure for the Control of Importaitions of 

Animals and Eggs, that require authorization prior to the importation 

and later quarantine

6 Purpose: Describe the operational methodology in order to evaluate the 

feasibility of the income of animals and eggs for incubaton through 

documentary, physical and identity control. 

7 Reach: Authorize the entry, when they might be surpassed the physical 

controls, documentary and of identity, through the document of 

corresponding transit and not to authorize the entry when they were not 

surpassed these controls, preparing the proceedings of corresponding 

evidence. 

3 Definitions: 

3.1.ACT (Proceedings): it designates a document of format and 

preestablished fields, whose worked by the staff member iterviniente of 

the PFH, will leave on record a given situation. It will be always 

associated with an Instructions (INS), being part of this. 

3.2.International Health Certificate:It is the certificate issued by the 

Health Authority of the exporting country recognized by SENASA, 

protecting the goods.

3.3.Identity control:it is the verification through ocular inspection, of the 

correspondence of the goods with the documents or certificates of 

protection, as well as the concordance of the required identifications. 

3.4.Documentary control: it is the examination of the certificates or 

documents that protect the goods arrived at the PFH. 

3.5.Physical control:it is the evidence of the conditions sanitary of the 

shipment, where they will be confirmed in addition and when it 

corresponds, compliance with the standards of animal well-being. 

3.6.Quarantine Establishment of destination: It is the establishment 

empowered indicated in the Request of authorized Importation, where 
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the animals are sent in order to fulfill the importation quarantine, being 

for the youths of a day and eggs in order to incubate, the establishment 

of final destination of the importation. 

3.7.FOR (Form):it designates a document of format and preestablished 

fields, in order to be completed by the Interested Party, for knowledge 

of the Intervening Operational Unit. It will be always associated with a 

Specific Operational Procedure (POE), being part of this. 

3.8.INS (Instructions): it is the detailed description of a given action, 

identified in a Specific Operational Procedure (POE). It can contain 

disaggregated for its better execution a Proceedings (ACT). 

3.9.Interested Party: It designates that person in charge of processing the 

present operative before the Intervening Operational Unit. 

3.10. Disembarkation Permission: It is the one duplicated of the PTR 

whose recipient is the General Bureau of Customhouses (DGA). 

3.11. Disembarkation Permission: It is the one duplicated of the PTR 

whose recipient is the General Bureau of Customhouses (DGA). 

3.12. Restricted Transit Permission (PTR): It is original of the 

document that extends in triplicate the Intervening Office, in order to 

protect the transfer of the goods up to the Quarantine Establishment of 

destination. 

3.13. POE (Specific Operational Procedure): it describes the 

standardized methodology for its uniform application in a given 

intervention. It can contain disaggregated for their better execution: 

Instructions (INS), Forms (FOR), or Proceedings (ACT).

3.14. POG (General Operational Procedure): describes in general the 

methodology necessary for carrying out a given operation

3.15. Position of Border Paymaster: It designates the airports, ports, 

railway stations, or positions of road control opened to the international 

trade of goods and/or transit of people, in which SENASA carries out 

veterinary inspections through a significant Operational Unit stably. 

3.16. Intervention Requirement: Is the form that the interested party 

should present in the model in effect, with 24 hs. in advance, before the 

Intervening Operational Unit for the purpose of requesting the presence 

of its personnel, as what is determined in the Decree 4238/68–Chapter 

XXVIII - numeral 28.25). 
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3.17. Importation Request: It is the original of the document issued by 

the Address of Animal Quarantine of the National Directorate of 

Animal Health or by delegation of This, identified with its 

corresponding numeration and signed by the working professional of 

such Area, extended in the name of the Responsible Importer registered 

before SENASA where there are detailed among others, the data of 

identification of the animals. 

3.18. Intervention Request: Is the form that the user should present in 

the model in effect, with 24 hs. in advance, before the Intervening 

Office for the purpose of requesting the presence of its personnel, as 

what is determined in the Decree 4238/68–Chapter XXVIII - numeral 

28.25). 

3.19. Heel: It is the tripled of the PTR for the Intervening Office. 

3.20. Heel: It is the tripled of the PTR for proof of the Intervening 

Operational Unit. 

3.21. Intervening Operational Unit: It is the Veterinary Service of the 

significant SENASA in the Position of Border Paymaster (PFH). 

3.22. Operational Unit: It is the Veterinary Service of the significant 

SENASA in the Position of Border Paymaster (PFH). 

4 Responsible: It is the staff member of the Intervening Office, that is found 

to be empowered to carry out the present procedure. 

5 Description: 

5.1.Presentation by the interested party of the Intervention 

Application. 

5.2.Control of the documentation required prior to the intervention. 

5.2.1. Request of authorized Importation. 

5.2.2. International Health Certificate, in original. 

5.2.3. Copy of the customhouse office. 

5.3.Physical inspection of the animals or eggs to incubate

Corroborate the physical condition and to confirm the identity. 

5.3.1In case of holders or trucks. 

5.3.1.1. Transfer up to the beach of inspection to confirm: 

5.3.1.2. General conditions of the means of transportation 

5.3.1.3. Identifying correspondence of the precinto 
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5.3.1.4. Correspondence of the identification of the means of 

transportation. 

5.3.1.5. Opening jointly with the DGA (INS No. 1 POE No. 3). 

5.3.1.6. Verification of the general conditions of the burden. 

5.3.1.7. Identity of the animals (species, race, coat, tattooing, 

private signs, photographs, others). 

5.3.1.8. Physical condition of the animals. 

5.3.1.9. Sampling (when it corresponds). 

5.3.2In case of aerial charges

5.3.2.1 Transfer to the deposit or chamber of the importation sector 

to confirm 

5.3.2.2. General conditions of the burden. Verification of the 

general conditions of the burden. 

5.3.2.3. Identity of the animals (species, race, coat, tattooing, 

private signs, photographs, others). 

5.3.2.4. Physical condition of the animals. 

5.3.2.5. Sampling (when it corresponds). 

5.4.Authorization of the transit up to the Quarantine Establishment: 

5.4.1. When the means of transportation in which graduate from the 

PFH, the animals, or eggs in order to incubate, were not the same 

with which entered the Position of Border Paymaster, the 

conditions of burden of the same should be confirmed. 

5.4.2. Precintado or reprecintado of the means of transportation. 

5.4.3. Extension in triplicate of the Permission of Restricted Transit.

5.5. Documentation that should accompany the animals or eggs in 

order to incubate up to the authorized Quarantine Establishment.

5.5.1 Permission of Restricted Transit. 

5.5.2 International Health Certificate in original 

5.6Registry of the intervention and file of the documentation

5.6.1 Once finalized the intervention, the latter should be registered in 

the Book of Registry of Imports” that for that purpose this 

available in the Intervening Office. 

5.6.2 The documentation generated in the intervention: 

5.6.2.1 International Health Certificate in copy. 

5.6.2.2 Request of Importation, in original. 

5.6.2.3 Office of Importation of Customhouse in copy. 
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5.6.2.4 Heel. 

5.6.2.5 Document of the Company of transportation of the goods in 

copy 

Shouldbe filedbuttoned correlatively in “boxes file” provided for that 

purpose. 
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PROCEDURE OPERATIONAL GENERAL NO. 4

Purpose: Confirm the technical-documentary viability in export of animals 

and animal reproductive material.

Reach: 

Confirm that the protection documentation is corresponded with the one 

required per the importing Country. 

Confirm that the data of identification of the animals or the material of 

reproduction, there are corresponded with what is certificate. 

Confirm that the clinical conditions of the animals, whether it is the adequate 

for export. 

Grant when it corresponds the document that authorizes its shipment. 

Definiciornes: 

DGA: General bureau of Customhouses. 

DCA: Office of the Director of Animal Quarantine: Area dependent on the 

Office of the Director National of Animal Health, responsible to issue or to 

delegate the emission of the Health Certificates of Export of animals. 

Health Permit of Export:Certificate granted by a professional of SENASA, 

authorized by the DCA, the one responsible for the fulfillment of the sanitary 

conditions required by the importing country. 

Request of Intervention:List through which the responsible Operator for 

export, requests the intervention of the Service. 

Description: 

With a minimum of 24 hs. previous to being carried out export, the Operator 

responsible for the same, should present in the corresponding office the 

Request of Intervention (FRM No. 1 POE No. 1). 

Prior to the entry of the transportation to the Customs Primary Area, the 

Operator responsible for export should present before SENASA: 

For airway: 

Health Export Permit,

Copy of the Airbill. 

Copy of the Customs Shipment Permission 

For terrestrial way: 
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Health Permit of Export. 

Copy of the Manifesto of Charge and 

Copy of the Permission of Customs Shipment. 

For maritime way: 

Provisional Export Permit 

Copy of the Bill of Leading (BL) 

Copy of the Permission of Customs Shipment. 

The inspection of the animals prior to their shipment should be carried out as 

near as it operationally is feasible of the moment of the exit of the Country. 

When the Inspection technical–documentary turned out satisfactory, will 

extend the Permission of Shipment that will authorize its export. 

Once finalized the intervention, it will be proceeded with the seat of the same 

in the export book. 

Once settled the intervention, will be filed the do and Airbill. 

cumentación.