. • . _ ERioRj Subi.ct Nlll!lber: 

r:r U· S· DEPARTMENT OF THE IN:T ADS-16 

... OFFICE OF SURFACE MINING ', jf) Tra!lsmi.ttm Nwnber: RECLAMATION AND ENFORCEMENT ~~ 740 

DIRECTIVES SYSTEM 0"" AUG 31992 

""'""' I UNIFORJ.< S~DARDS AND ALLO>.'ANCES 

--~ .v I Title: DIRECTOR 

} T 

L PUr[lQSe. This directive establishes tho Office of Surface Mining Reclamation and Enforcement (OSM) policy and standards for uniform wear •nd prescribes which employees shall wear tho field uniform •nd when. '" addition, it specifies which categories of employees rooy wear tho field uniform. This directive also establishes the uniform allowance, procedures for administering the 

allowance, procedures for ordering uniform items, •nd procedures for payment of Contractor invoices. 

, . Summary of Changes 

•• For safety reasons and appropriate OSM recognition, AML 

project managers and others who regularly engage in site activities 

oro deleted from tho category of personnel authorized but not required to wear field uniform. For the same reason, Reclamation Bond specialists, GS/1801, are now added to this category. FODs 

within 

or• granted authority to determine who fits into this category their respective organizational unit. 

b. Source of supply of •H uniform items will be through a Contract established by Headquarters. 

c. OSM emblem and u.s. flag patches will be furnished to the contractor by Headquarters, 

d. Each Field Office will provide the Contractor a uniform Allocation Authorization Form, O'M 139, for each individual employee authorized to wear uniform, which will establish tho account with the Contractor. 

•• Deletes •11 references to employee reimbursements for uniform item purchases from tho imprest fund. Uniform item purchases will now bo paid by 0'" upon receipt Of accepted •nd signed packing list •nd Contractor's invoice. 

OSM/103 7/2;/.186 
f. Uniform appearance standards are modified to cover: 

addition of u.s. Flag patch; addition of OSM badge patch on 

specified jackets and caps; addition of different types of jackets; 

addition of tie, coveralls and socks; deletion of vest as this will 

be covered under Personal Protective Equipment Directive ADS-4; and 

addition of other optional uniform items. 

g. Establishes procedures for ordering uniform items from 

the Contractor. 

h. Establishes procedures for payment of Contractor 

invoices. 

i. Addition of OSM badge requirement. 

furnished to the Field Offices by Headquarters. 

badges will be the responsibility of the 

Establishes personnel required to wear badges. 

OSM badges to be 

Engraving of the 

Field Offices. 

j . 

uniform 

cost. 

Appendix 1 is modified in accordance with changes in 

items, optional uniform items, colors and approximate 

3. Definitions 

a. Uniform Allowance. A sum of money authorized by OSM for 

use by an employee to help defray the cost of purchasing a uniform. 

It is not intended to cover the total cost of all uniform items, 

nor is it intended to be used for protective clothing and 

equipment. Protective clothing is provided by OSM Directive 

ADS-4. Allowance funds are not to be used for uniform cleaning or 

maintenanqe. 

b. Permanent Employee. All employees in the positions 

listed in 4.b. holding career or career conditional appointments 

regardless of the extent of their tour of duty. This definition 

for the purpose of this directive includes term employees whose 

term appointments are expected to last longer than one year. 

4. Policy/Procedures. 

a. Consistent with OSM's expressed intention 

at the the uniform directive, OSM has reviewed the 

matter and has docld<<d to change the allowance distribution system 

and the supply source. 
b. Policy. 

{1) Personnel Required to Wear the Field Uniform. OSM 

has divided uniform wearing requirements into two categories: 

those personnel who are authorized but not required to wear the 

uniform when engaged in site duties as an addition to their 

regularly assigned duties, and those who are required to wear the 

uniform on a full-time basis. 

(a) Personnel Required to Wear the Field Uniform 

on a Full-Time Basis. All permanent personnel occupying 

positions as Surface Mining Reclamation Specialists (GSfGM 1801 

series) are required to own and wear the OSM field uniform when 

engaged in their official duties. In addition, for safety 

reasons and appropriate recognition of OSM officials, AML 

project managers and others who regularly engage in site 

activities to evaluate the administration of approved state 

reclamation programs or to exercise the authority under 410 of 

SMCRA shall wear the uniform. Reclamation Bond Specialists (GS 

1801) will also fall under this category. PODs and Assistant 

Director (AD), Eastern Support center (ESC) or Western Support 

Center (WSC) are granted the authority to determine who falls 

into the above categories within their respective organizational 

unit. Wearing the uniform is not required during the performance 

of certain non-inspection duties, e.g., Office work or when 

engaged in overflight operations (fixed-wing or rotary). 

(b) 

the Field Uniform. a 

minimum, are authorized to own wear the field uniform 

when engaged in performing on-site mine inspections, or when 

required by the Field Office Director. The Field Office Director 

or AD, ESC or wsc maintains the authority for these decisions. 

Chief, Regulatory Program Branch, GM-301 

Regulatory Program Specialist, GS-301 

Chief, Branch of Inspection, GM-340 

Area Office Managers, GM-301 
(c) OSM Badge Requirement. All GS/GM 1801 series 

Surface Mining Reclamation Specialists (inspectors) are required 

to wear an inspector badge. The Assistant Director of Field 

Operations will furnish Field Offices with the badges. The Field 

Offices will be required to have engraving accomplished in 

accordance with Assistant Director, Field Operations 

instructions. 

wear the 

requirement 

by a 

and in vacancy announcements. 

will be as follows: 

A condition of your employment is the wearing of the 

Office of surface Mining Reclamation and Enforcement uniform in 

the manner prescribed in the Uniform Standards and Allowances 

Directive. 

(2) Uniform Allowances. 

(a) The uniform allowance is provided to help 

defray the cost of wearing a uniform. It is not intended to 

cover the total cost of all uniform items. Cleaning and upkeep 

are the responsibility of the employee. The total uniform 

allowance granted to an employee in any one-year period shall not 

exceed $400 for an initial purchase of uniforms and not to exceed 

$200 annually for replacement uniforms. 

(b) The allowance amount authorized for each 

employee is intended for use only by that employee. 

(c) &mployees who are either "required" or 

"authorized but not required" to wear the field uniform are 

authorized a uniform allowance. No cash allowances are 

authorized. Employees are authorized to purchase only those 

uniform items included in Appendix I. 

(d) Types of Allowances. 

k Initial Allowance. An initial allowance 

is authorized When an employee is first placed in a uniform 

position. 

£ Replacement Allowance. The first 

replacement allowance credit for permanent employees in a uniform 

position is authorized for the first full fiscal year following 

the initial allowance authorization. 

2 If an employee has been out of a uniform 

position for more than 12 months, an initial allowance can be 

authorized. A replacement allowance can be authorized for 

employees who have been out of a uniform position for 12 months 

or less. 
c. Responsibilities. 

(~) Director. It is the responsibility of the 

Director to determine the uniform to be worn; prescribe which OSM 

employees will wear the uniform; and to set the standards for 

uniform wear. 

,,, 

for 

Form is generated 

at the of the year employee required or 

to the in accordance with the procedures 

contained in paragraph 3.d. and that allowances are authorized 

for new employees entering on duty during the fiscal year. 

(3) Supervisors. Supervisors at all levels are 

responsible for assuring compliance with the provisions of this 

directive by all employees required or authorized to wear the OSM 

uniform. 

(4) Employees. OSM employees designated to wear the 

OSM uniform are responsible for (1) apprising themselves of the 

uniform items specified by this directive; (2) wearing it in 

accordance with this directive; and (3) maintaining and replacing 

the uniform items as necessary. 

(5) Management Services Division. The Management 

Services Division will distribute OSM uniform patches and u.s. 

flag patches to the uniform Contractor, will initiate updates to 

this directive, as required, and will coordinate activities of 

the Uniform Committee. 

(6) pniform Committee. The Director will appoint a 

committee consisting of four field personnel to serve as 

representatives of uniform personnel to meet periodically and 

make recommendations concerning all phases of the uniform 

program. The members will serve for four years. The committee 

will report directly to the Director, who will appoint the 

Chairperson. 
d. Procedures. 

(1) Uniform Reauirements. The OSM uniform will consist 

of those items contained in Appendix 1 of this directive. 

Employees may purchase additional quantities of uniform items at 

their option; however, the allowance will remain the same. Items 

such as boots, hard hats, down vests, parkas, raingear, safety 

glasses, etc., are considered protective equipment and, therefore, 

are not included as uniform items. Protective equipment is 

provided and funded by OSM. Employees should not make individual 

purchases of protective equipment, but should direct requests to 

the Field Office Director or AD, ESC and wsc for purchase in 

accordance with Directive ADS-4. 

{2) All uniform item purchases will 

be made from a be selected by Headquarters. 

Employees will be responsible for completing the Contractorprovided order form, which in turn will be sent through the 

Administrative Officer (AO) for tracking and processing. 

Office 

employees are kept 

uniform standards and allowances. 

(a) An account is established for each employee 

required or authorized to wear the uniform by completing applicable 

sections of the Uniform Allowance Authorization Form OSM 139 (see 

Form Appendix 2) . 

(b) The Field Office Director or AD, 

provides the uniform Contractor with a completed copy of 

establishing the account, with a copy to each employee. 

ESC/WSC 

Form 139 

(c) The uniform Contractor will include with each 

individual order shipped the employee's remaining balance on the 

uniform allowance. orders in excess of uniform allowance balances 

will require a personal check, credit card number, or money order 

attached before the Contractor will process. Orders received that 

exceed balances and are not accompanied by one of the above methods 

of payment will be returned to the ordering individual. 

(d) The employee is responsible for inspecting all 

uniform items immediately upon receipt for both quality and 

quantity. If the uniform items are acceptable and in accordance 

with the employee's order, the packing list should be dated and 

signed by the employee and sent to the Administrative Officer to 

process for payment. The employee should retain a copy of the 

packing list for future reference. 
{e) Allowance authorization balances cannot be 

"carried over" to the following fiscal year. 

(4) Wearing of the Uniform. Employees required or 

authorized to wear the OSM uniform will wear it according to 

approved standards and maintain a high level of personal 

appearance. When the uniform is worn, it will not be mixed with 

non-uniform items or vice versa. The Field Office Director or AD, 

ESC or wsc may authorize exceptions in special circumstances. With 

the exception of going to or from work, employees are not to wear 

any uniform item while off duty. 

minimum 

uniform: 

(5) pniform Appearance standards, The following are the 

acceptable appearance standards when wearing the OSM 

(a) Shirt rshort and/or long sleevel. * 

All buttons kept buttoned, except top 

button 

(collar). 

Worn neatly, tucked in. 

Clean and neat at beginning of each 

workday. 

No evidence of wear on cuffs, collar 

points, or other places. 

OSM patch on left sleeve, 

below shoulder seam, centered, 

securely sewn all around. 

l-l/2 inches 

straight and 

U.S. flag patch on right sleeve, 1-1/2 

inches below shoUlder seam, centered, 

straight and securely sewn all around. 
(b) Trousers. * 

Proper fit. 

No sign of wear. 

Must always be clean and neat at start of 

each workday. 

*NOTE: Combination of shirt and trousers will be 

as follows: Olive shirt with dark green trousers. 

Khaki shirt with matching khaki trousers. 

(c) Cap (baseball and stocking). 

Free of grease spots, hair oil, or other 

soil. 

Baseball cap - option of either a small OSM 

patch centered on front just above the bill, 

securely sewn all around 

'"' OSM badge patch centered on front just above 

the bill (for those authorized to wear badge 

patch only) 

(d) Belt. 

Leather showing no wear or stain spots. 

Buckle must be plain polished brass. 

Key rings (if worn) must be inconspicuous, 

holding only keys essential to official 

duties. 

(e) Coveralls. 

Must always be clean and neat at the start 

of each workday. 

Not ripped or torn. 

OSM patch on left shoulder, 1-1/2 inches 

below shoulder seam, centered and securely 

sewn all around. 
u.s. flag patch on right shoulder, 1-1/2 

inches below shoulder seam, centered and 

securely sewn all around. 

(f) Coat/Jacket/Windbreaker. 

Clean and free of spots or stain. 

Not ripped or torn. 

OSM patch on left shoulder, 1-1/2 inches 

below shoulder seam, centered and securely 

sewn all around. 

u.s. flag patch on right shoulder, 1-1/2 

inches below shoulder seam, centered and 

securely sewn all around. 

OSM badge patch (replica of metal badge) 

on left front breast pocket area of 

employees authorized to wear the badge. 

Must be straight and securely sewn all 

around. 

(g) Socks. (Refer to page 13) 

Clean at the start of each workday, 

No visible tears or holes. 

(h) Personal Items. 

campaign buttons, service club pins, 

memorabilia, etc., not worn an the uniform. 

No personal items are to be worn which 

interfere with the safe performance of the 

job. 

Personal garments, such as long underwear, 

etc., when worn with the uniform are never 

visible. 

(i) Nameplates. 

- Worn 1/4" centered above the top of the 

right breast pocket of the shirt. 

( 6) Personal Appearance Standards. Hair styles shall 

be arranged so that employees can safely and capably perform their 

assigned duties. When a hat or cap is required, the hair styles 

must be appropriate to allow proper fit. 
(7) Disposition of Uniforms. Once purchased, the 

uniform will become the property of the individual employee 

although the employee is subject to accountability for the uniform 

during his/her employment tenure. If the employee is separated, 

resigns, retires, or transfers to a position not covered by the 

uniform requirement, the employee may retain, if desired, all 

uniform items purchased. The employee, however, will ensure that 

all OSM patches are removed from the shirts, jackets and caps as 

applicable. Patches removed from uniform items are returned to the 

Field Office or Support Center. 

5. Reporting Requirements. None. 

6. References. 

a. 334 DM Uniform Allowances. 

b. 370 DM Addition to FPM - Allowances for Uniforms. 

c. Federal Employees Uniform Act of 1954. 

d. OSM Directive ADS-2, "Safety and Environmental Health 

Management Program." 

e. OSM Directive ADS-4, "Personal Protective Equiplllent." 

7. Effect on Other Documents. This directive supersedes ADS-16 

dated March 16, 1989. 

8. Effective Date, The effective date of this directive is 

October 1, 1992. 

9. Contact. Chief, Management Services Division, telephone 

(202) 343-7826. 

10. Keyword. Uniforms. 

11. List of Appendices, 

Appendix 1 

Appendix 2 

Minimum Field Uniform Requirements 

Uniform Allowance Authorization Form, 

OSM 139 
APPENDIX 1 

Minimum Field UniLorm ReqUirements 

Uniform It811! 

Trousers 

Dark forest green 

Khaki 

*Shirt 

Light olive 

(short sleeves) 

Light olive 

{long sleeves) 

J<haki 

(short sleeves) 

Khaki 

(long sleeves) 

cap, ball, dark 

forest green 

Belt, 1-1/2 inches 

wide, brown leather 

plain brass buckle 

Jacket (windbreaker) , dark forest green 

Jacket {field), dark 

forest green 

...... , 

Required 

3 

5 

' 

' 

Nameplate 1 

Total estimated cost 

•• Approximate 

Cost lEach) 

$22.50 

$17.00 

$18.00 

$18.30 

$19.50 

$ 8.25 

$12.00 

$20.50 

$36.75 

$ 9.50 

App:rox. 

Total 

cost 

$67.50 

$88.30 

$ 8. 25 

$12,00 

$20,50 

$36.75 

$ 9. 50 

$242.80 

*Five shirts are the total requirement and any combination of long 

or short sleeves and color (khaki is an optional color) is 

acceptable, 

**Approximate cost is subject to annual inflation. 
Optional uniform Uems 

pricing. 

Tie 

cardigan sweater, dark 

forest green 

Sweater vest, dark 

forest green 

Wool cruiser coat, dark 

forest green 

Field jeans, dark 

forest green 

coveralls, twill, khaki 

Wool trousers, dark 

forest green 

Cap, stocking, dark 

forest green 

Maternity shirts (light 

olive) and trousers 

(dark forest green) 

*Socks, dark forest green 

Refer to Contractor's catalog for 

*Dark green socks may be purchased locally by the employee if 

preferred: however, if not purchased under the established 

contract, the employee will be responsible for the cost without 

reimbursement from OSM. 
,, 

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