U.S. DEPARTMENT OF THE INTERIOR Subject Number: 

'@ !NE-:B 

Traosmltllll Number: 

'!lji OFFICE OF SURFACE MINING 

RECLAMATION AND ENFORCEMENT "" 

Date: 

DIRECTIVE SYSTEM m:c ~ s 1S9a 

Subject: 

Completion and Processing ofJ\1ine Site Inspection Federal Program and Mine Site Evaluation State 

Program Report Forms 

Appr<mol: 

~--~ Titk: 

Director 

L I:UBfQSE. This directive establishes the Office of Surface M:ining Reclamation and Enforcement's 

(OSM's) procedures for cnmpleting and processing the Mine Site Inspection (MSI) Federal Program and Mine Site 

Evaluation (MSE) State Program report forms. 

2. SUMMARY OF CHANGES. This directive introduces the MSI and MSE forms which replace the :MineSite Evaluation Inspection Report (J\1EIR)_ It also accommodates changes in the basic concept of oversight and in 

the form and approach to programmatic data collection and reporting mechanisms. 

3. DEFTNITIONS 

l&E Tracking System. A computerized database that contains information collected from oversight and 

assistance mine site visits and other reviews; Ten-Day notices, Federal inspections and enforcement actions; and 

written citizen complaints. The System consists of a centralized national database and the local Dhision and Field 

Office databases that feed into and support the centralized database. 

MSE. Mine Site Evaluation Report used by OSM when the State has an approved regulatory program 

(includes regulation on Federal lands under a State-Federal cooperative agreement). This report is used to record 

the findmgs ofOSM's oversight inspections, reviews and any other visits to a mine site 

MSI. Mine Site Inspection Report used by OSM when OSM is the regulatory authority. This report is 

used to record the findings of OSM's mine site inspections and other reviews .. 

4. POLICY_ 

" MSIForm. 

(!)The MSI form must be used to document all inspection and enforcement under Federal and 

Indian Programs or, if applicable, a Federal lands program, regardless of whether the visit or evaluation 1s 

conducted by inspection, program or technical staff_ 

(2) The MST form will be used to collect basic site information that will better enable OSM to 

measure and report on-the-ground impacts and end-results of mining and reclamation. 

OS!WI03 7122/86 
INE-23 

{3) Data from the MSI form nrust be entered into the I&E Tracking System to 

provide information that will characterize the sile, scope and activity ofOSM's Federal and 

Indian Program responsibilities. 

b MSEForm. 

(I) The MSE form nrust be used to document all mine site visits or evaluations for 

oversight, assistance, written citizen complaints, oral citizen complaints alleging environmental 

harm or danger to the public that is imminent, and Federal inspection and enforcement purposes in 

primacy States and on Federal lands regulated under a State-Federal cooperative agreement. The 

form must be completed regardless of whether the visit or evaluation is conducted by inspection, 

program or teclmical staff. 

(2) Codes identifying the purposes specified in 4b(l) above will be assigned by 

individual OSM offices. 

(3) The MSE form will be used to collect basic site information that will enable 

OSM to better measure and report on-the-ground impacts and end-results of mining and 

reclamation. 

(4) The use of the petformance standard checklist on the MSE fonn is optional, 

unless there is an observed violation_ 

(S) OSM Field Offices may develop their own data collection systems, in addition 

to the l&E Tracking System, to collect information and measure State perfonnance. 

5 RESPONSIBILITIES_ 

a. The Regional Director for the Appalachian Regional Coordinating Center (RD-ARCC) 

is responsible for-

(I) Maintaining the I&E Tracking System, and 

(2) Compiling monthly and any special MSI and MSE sLtmmary reports necessary 

to meet OSM's information needs. 

b Division Chiefs and Field Office Directors are responsible fur ensuring that data from 

the MSI, MSE, TON, Notice of Violation {NOV), Cessation Order (CO), written citizen 

complaints, and lnspectable Unit List (Federal data only) are entered in the I&E Tracking 

System's local database, in accordance with this directive and the on-line help system_ The 

centralized national database is programmed to automatically collect and store data residing in the 

local databases on a routine basis_ 

2 
INE-23 

c. Inspector (or other designated OSM) Supervisors, by signing as reviewing officials of 

the MSI and MSE forms, are responsible for ensuring that each fonn is completed accurately in 

accordance with this directive and the on-line help system_ 

6_ PROCEDURES 

a MSI Fonn, 

(!) The MSI fonn must be completed in accordance with instructions contained in 

the computerized on-line help system available when data elements are being entered into the I&E 

Tracking System's local database. 

(2) An MSI form must be completed after any Federal inspection or visit is made 

when OSM is the regulatory authority. 

(3) Data elements from the fonn- including any narrative- must be entered into 

the l&E Tracking System's local database within two weeks after each MSI form is complete 

(4) When multiple pennits comprise a single inspectable unit, a separate MSI form 

must be completed for each pennit inspected within the multiple permit unit. 

(5) Upon completion and supervisory review of each MSI, Division/Field Offices 

must send a complete copy to the pennittee, in accordance with Directive fNE. 3 

(6) At a minimum, the MSI form must include a narrative under the following 

circumstances: 

(a) When a performance standard category in Item 25 is coded "2," 

meaning it is in noncompliance; 

(b) When a follow-up inspection to an enforcement action is conducted, 

(c) When a citizen complaint investigation is conducted; or 

(d) When it is necessary to document significant conditions or events at the 

site or important conversations. 

3 
INE-23 

b. MSEForm. 

( 1) The MSE fonn must be completed in accordance with instructions corrtained 

in the computerized on-line help system available when data elements are being entered irrto the 

T&E Tracking System's local database 

(2) Art MSE form nrust be completed -

(a) Upon the conclusion of any Federal visit or inspection, 

(b) To document the issuance of a TDN when an inspection is not required, 

(c) To record receipt of a written citizen complaint, regardless of whether a 

TDN is issued, or 

(d) To document any other oversight activity, as deemed appropriate by the 

OSM office. 

(3) Data elements from the form- including the narrative- must be entered into 

the I&E Tracking System's local database within two weeks after each MSE form is complete. 

(4) When multiple pennits comprise a single inspectable unit, a separate MSE 

form must be completed for each permit inspected within the multiple permit unit. 

(5) Upon completion and supervisory review of each MSE fonn, Division/Field 

Offices must send a complete copy to the permittee, in accordance with Directive INE-3, and a 

copy to the State Regulatory Authority 

(6) The MSE form must include a narrative. 

c. Use of Other Versions of NOV, CO and TON Forms 

In addition to using the new version of these foriiL'l printed from the T&E Tracking 

System, previous editions of the forms also may be used until the supply is exhausted. 

Photocopies of either the new or previous editions also are acceptable. 

7. REPORTING REOJJWEJ\fENIS. MST, MSE, TON, NOV, CO, written citizen 

complaint, and Inspectable Unit List data must be entered routinely in the local Division and Field 

Office databases of the I&E Tracking System, in accordance with this directive and the on-line 

help system, so that the information may be transferred automatically to the centralized national 

l&E Tracking System database. 

4 
!NE-23 

8. EFFECT ON OTHER DOCUMENTS. This directiVe supersedes the previous version 

of!NE-23, dated July 7, 1992, as modified by Change Notice INE-23-1, dated June 30, 1993. 

9. REFERENCES 

a. 30 CFR 700.15, 732.17, 733.12, 773.20, 773.21, 774.11, 840.11, 842.11, 842.12, 

and843.12. 

b. Federal Registers: 53 FR26728, July 14, 1988; 54 FR 18438, April28, 1989. 

c. National Coal Assocjatjon v. Uram No_ 87-2076 .d.lll (D.D.C. Sept. 16, 1994). 

d. Directives lNE-3, "Fmnishing Operator!Permittees with Copies of Inspection 

Reports and Ten-Day Notices"; REG-8, "Oversight of State Regulatory 

Programs." 

10_ EFFECT!YE DATE. Upon issuance. 

11. CONTACT. Chief, Division ofReb'lliatory Support, (202) 208-2651 

12 KEYWORDS. Ten-day notice; notice of violation, cessation order; informal review; 

citizen complaint; mine site, inspection; site visit; I&E Tracking System; inspectable unit, 

evaluation; computer system; computerized. 

13 UST OF APPENDICES 

Appendix 1 "Mine Site Evaluation (MSE) State Program Form and code sheet 

Appendix 2 Mine Site Inspection (MSO Federal Program Fonn and code sheet 

5 
2. Address 

3. City 

5. Z>p C00e 

U. S. DEPT. OF THE INTERIOR 

OFFICE OF SURFACE MINING 

Mine Site Inspection 

Federal 

9. Permit Number 

11. Field ViSit Date 

I I I I 

"'"' - ild • YY'IY 

14. Permit Status 

D 

17. OSM Office # 6. Phone Numbor 

I I 

20. M.S.H.A ID # 7. Oporator Name, if Different than Pennittee 21. StateAbrcv. 

8. Mine Name 

A. 

•• 

Buffer Zones 

C. TopSOil & Subsoil 

G. 

D 

H. 

I. Roads 

1 Road Construction 

2_ Certification 

e_Drainage 

"'" 

'·-Surfacing and Maintenance 

5 Redamntion 

J, Signs & Markers 

>_Sign' 

2 Markers 

K. _Distance Prohlbldons 

L. Revegetation 

>_ Vegemnve Cover 

)_Timing 

M. _Postrnining Land Use 

N. Other 

~neral 

Perlormance 

Catagory 

PeTJTlit Review 

Travel Time 

d. Report Writing 

''--------

_,,, ____ _ 

-" 

Signature Block 

Signature: 

" . 
U. S. DEPT. OF THE INTERIOR 

OFFICE OF SURFACE MINING 

Mine Site Inspection Federal Program 

Permittee\ I 

'=• I Permit~ I NumbeT IFi~~isit I ' ' I Continuation Page 

31. Off-Site hn~t Data and Identified Violation Data. 

List all F NOV or CO actions taken or reviewed during this current OSM site YJ>it. List the 

off-.•ite impacts associated wilh Federal actions taken during this site visit. 

•• A Specific State or Federal U!wiRegulallOns Violated: . P·~r· ,,and wnterscructures ' Description: ""'"' [' J [l C. Performance Standard [=:J D. Abated (YIN) D Stability D n u c 

E. OSM Action D '· OSM Action NumbeTI .--:J v;"''D Hydrology D J L l 

G. Optional I H. Any Off-Site Impacts YIN ll Eru:roachment [j D c II 

' Longitude J. Latitude I I K. Elevation I I """' J [ J I I . lm '· A. Specific State or Federal Law/Regulations Violated: . 

" Description: 

Peoli'le Land WuterStructure; 

""'"' L Ll [ D C. Performance Standard I D. Abated (YIN) J Stability r 1 D J D 

E. OSM Action [ ! F. OSM Action Numl>er [ 1 Vioutl] Hydrology Ll r, D [ . ~ 

G. Optional ~ 

H. Any Off-Site Impacts YIN Q Encroachment D !] [J J ___ _j 

I. Longitude I J. Latitude I K. Elevation I _ Other I Ll [ D 

'· A. Specific State or Federal Law/Regulations Violated: . I Im • 

' Description: Poore La_!U! waterstructures 

Blasting _ [ ] ~ 

' Performance Standard D D. Abated (YIN) D Stability u !] D c 

E. OSM Action D F. OSM Acnon Number I ~ Viol.#D Hydrology I~ Ll [ D 

G. Opnonal ~ _ ::_j H. Any 0!1-Stte lmpa~ts YIN u EIICroachment [j I I I D 

L Longitude I l J. Latitude C_ I K. Elevation 1 I ""'" J D I I I I 

L . 4. A. Specific State or Federal Law/Regulations Violated: . 

' Description: Peo~le Land WaterStructures 

... ,., I 'l I' J c~ I D_ Abated (YIN) I j I I Ll D D C. Performance Standard Stability 

E. OSM Acrion ll F. OSM Action Numbcr ,_ VioUIU Hydrology u L !J [l ---

Q_ Optional I __ -=:l H. Any Off-Site Impacts YIN D Encroachment u D Ll I 

' Longitude ,----- 1. Latitude 1 I K. Elevation I Other I ' !] D !] ' OSM ArUgn Dff·Site Im!!!!cl:; 

3) NOV lss\OCd Fm =oh type of llllPIICt &lid "'source •ffoctcd. o- 4) FTA-OJI5sued "N. D, orr to Ooocribo tho dol!""' of off-~« 1mp11Ct. 5) IH.CO ""11«1 {lmm= --~I Ibm) 

6) ID--CO h•""d (lmmi.,., ""'""'' toPobl~l N -Minot Ooourro""' 

B) A-.1 during<:>< i>efu« OSM lnspectoon D ·Moderate Occ""""ce Page_ ol_ 

9) Follow-up of Fo<lo!at Ac~on J - Mojm O.Xun'etiCO 

""""'"""'"'""~' ... 
FF .. - .. Fe<leral NOV and/or CO Follow-up 

CC ·- Initial Citizen Cumplalnt 

DRF ....• 

RF .... _ 

sv ···-· 

(non •i<c visit) 

Sit< Visit tha< is Nar CCF .... Citiwl Complaint Follow-up 

~:Coal mining and re<lnmation activitiC> 

occurring or permitted but not yet dis(llrbed. AD 

~ (P•""""""' Program PMnit)· Phase II 

completed or Tornporary Ce.,.atioo of Opc:tations. 

(/merlin Progrom Pennit) : Coal nuning complere<l 

and reclamation activities initiated. 

Not Applkablo. When Site is unpcrmitle<l. 

" 

'" 

. , Codes··· Item 16 D ... . ill 

E ... . 

D ••.. 

0 .. " 

. II 

mining activities have cea.<ed and "'"''" as dcfmed 10 30 CPR 840.1 liz). 

completed. and reclamation in 

il H .... Exploration Permit< 

I ..... Notice of ln«:n! ro Explore 

J .. _Exempt 16 and 2/3 

K •••• Government Financed Construction 

S .... State/Private Lands F ..... Federal Lands I ..... Indian Lands 

E. Excess SpWJ Disposal. ................................. (816/817.71-74) 

l. Placement.............. . .... 7l(e) 

2. Drainage Control.. ................ . ......... 7l(f) 

3. Surface Stabilization.. . ........ 7l(z) 

4 lmp«tions & Certifications ......... 71 (h) 

F. Coal Mine WBS!e (ll<fuse rt!esllmp<nmdntenls) .. (8161817.81-H4) 

1. Drainage Control ..... . .............. . ........... 33(a) 

2. Surface Stabilitation. .... . ................. 83(bl 

l. Placem<nt ...... . ......... . ....................... HJ(c 

4. lnspection.o and Certificatiom ...... SJ(d) 

5. Impounding StructurC>... ................. . ...... 84 

G. u.., of ll.xplosivos ......................................... (8161817.61·68) 

l. Blaster CertifLcation. .................. . ..... 6l(c) 

2. Di>tnnce Prohibitions... . .... 61(d) 

3. Blast Survey/Schedule .......... 62·64 

4. Wamin~s & R«:ords . . ...... 66 & 6ll 

5. Control of Adver.<e Effects 67 

H. Subsidence Control Plan ............................... (817.121-122) 

I. Roads ........................................................ (8161817.1Sll-1Sl) 

1. Road Construction. . . . ........... . ........ J)O{c) 

2 CertifiC!Otion.. ................. . ................. l.ll(a) 

3. Drainage.. ...... . ...... l00(h)-15l(d) 

4. Surfacing Olld Maintcll8ll0e .. . .................... l50(e)-151(d) 

5. Reclamation.. . ..... !50(f) 

J. Signs & MMrkers ............................................. (8161817.11) 

l Signs. . ............ J l(a).(h).&(c) 

2. Motl:ers .. ........... . .. ! ! (a).(b).(d).(c).&(O 

K. Distance Prohibitions ............................................. (761.11) 

L. Revegetation ............................................ (816/817.lll-116) 

\. Ve~etative Cover..... . Ill & I 16 

2. Tim1ng .. . ..... 113 

M. Posiminlng Land Uoe .................................... (8161817.133) 

Backrdllng & 

I. Exposed Openings ......... . 

2. ContemporaneOILS Roclamat1on 

i: ru'@,~i~~~~~~~-~-~~~-~.: 5. Steep Slope• (includes downslope) .................................... . 6. !landling of Acid & Toxic Material;:: 

7. Stol>iHZJoion (rills and gullies) 

"'"-'0..-27. "''' 
1. PennitteeJPerson 

2. Address 

a. Permit Review 

b. Site Visit Time 

c. Travel Time 

d. Report Writing 

U.S. DEPT. OF THE INTERIOR 

OFFICE OF SURFACE MINING 

Mine Site Evaluation 

4_ State ' 

D 

26. Signature Block 17. Rc\iewing Official: 

Signature: Signature: 

' ' Printed Name: mm • dd • W'f'l 

Dalt: Is Supplemental MSE Page Used YINO 

Small Business 

The Small 
U.S. DEPT. OF THE INTERIOR 

OFF1CE OF SURFACE MINING 

,, 

Fees·· Non-Respondent 

Fees -- Failure to Pay H. 

, 

Certifications 

State Program 

1 1 Continuation Page 

_____Bubsidene<: Control Plan 

I. Roads 

l Rnad Construotlon 

'·-Certification 

,_Drainage 

'·-Surfacing and Maintenance 

5 ReclamatH>n 

J. Slgno & Markers 

;_S1gns 

2 Markers 

K. _Distane<: Prohibitions 

'-ln•peotion• & L. Re~egetatinu 

>_Vegetative Cover 

L_T1ming F. Coal Mine Waste 

(Rcl'use Piles/Impoundments) 

Drainage Control M. _P<l!ltmining Land Use 

Surface Stabilization N. Other 

, 

G. 

Topsoil & Subsoil 

Hydrologic Balance •...•........................•........ (81611117Al-57) 

L Drainage Control ____ ... 40 

2. Inspe<tions & Certifications. . .......... ..49(a)(10) 

3. Silt:mon StnlCIUres .............. ................... .. .. 46 

4. Discharge Structures. .. ........ 47 

5. Di'ef'8ions..... ..43 

6. Effluent Limits.. ____ 42 

1 ·~;~~'::£~ ,;;~;:' :~' :; •. _._._._._ .••• _._._ .• _ •. -._ •• _ ... _-.••••• -•••.•..•...•••.••.•..... _· .. _._ •..• _ •• _ •. _ •. _. : ••. _. 

" ""'"' 

• Topsoil & Subsoll. .•.•.•.• ~·-····~····························18161817.22) 

3. Storage and Protoction.. ............... .. ..................... 22(c) 

E. 

' ' ' ' 

General 

Performance 

Catagaty 

-"------

-"------

-" 

F. Coal Mine Waste (Rdu.., Pil..nmpnund"""'!<) ..... (81611117.81-84) 

1. Drain"lle Contr<JI . _ ---~3{o) 

2. Surfac< Stabilization ....................................................................... 83(b) 

3. Placement... g)(c) 

4. !rulpcctinns ond Certification>... . ...... 83(<1) 

5 lmpoonding Strucrure._ _ ___ ll4 

' ' ' ' 

H. ' 

,_ ... ( 

1. Road Construction ................................ . .............................. .150(c) 

---····--·······---151(.) ....................................... !50(b)-15l(d) 

2. Cortificat!On ........... . 

3. Drain'Jl"············-·················· 

4. Surfecong ot><l Maintenanoe .. 

5. Reclamation .... 

___ 1511(e)-l5l(d) 

.150(!) 

D. 

4 Redi<Uihmion.. . .. 22(d) 

Backfilling & Grading,,.,.,,,,,,,,,,,,,wwwoowoo(816/817.!15·f07) K. ' - , 14, 15,&823.11 I L. 

, 

M. ' .............................. .!\! 

' 
U. S. DEPT. OF THE INTERIOR 

OFFICE OF SURFACE MINING 

Permitk:e\ 1 

Person 1 

1. A. Specific State Law/Regulattons I 

Mine Site Evaluation 

!

Permit 1 

Number I I Field Visit I 

Dote 

B.D•~ptionc•:=:=:=:=:;;=;;;=:=:=:=:=:=:=:=:=:=:=:=:=:::=:=:= 

C. Performance Standard [~ D. Abated (YIN) [i 

I I 

State Program I Continuation Page 

' 

Pe~le Land Wale• Structu•es 

"'""~ u n n 'l 

""'"'' D D D 'l 

Hydrology D n D ' 

I eocrcr<o

0

•,",",:' ~ J ~ E.OSMAction D F. OSMActionNumberl I Viol.#D 

G. Optional I H. Any Off-Site Impacts YIN l 

J. Lmirude I I K. Elevation ~~, 

2. A. B. Specific 

Description~ Sta""CC.~w;IR~o'''""''~"~":':' 'V:I•~<~•:•~"~• ~~~~~~~~~~~~~~: 

C. Performance ~andard L------' D. Abated (YIN) D 

E. OSM Acri"" l_j F. OSM Action Ncrw>> !=======]= !Viou•D 

I H.AnyOff-SiteimpactsY/N J 

~~ I K. Elevation i I 

G. Optional 

'· J. Latitude I 

'· A. Specific 

' De8cription. 

c Performance Standard I I D. Abated (YIN) r 

F.OSM Action Number IL _______ ~~VioL#C 

G. Optional I H. Any Off-Site Impacts YIN !• .. I. Longitude ~.=.:.o-·-=i ·-··;:~ti~~de ~- .. -·-·-· K. Elevation I 

E. OSM Action D 

4. A. B. Specific Description: Stao:k~C.:w~IR~o:•:•:••:':•:•:•~V:I:w:!~;,;~~~~~~~~~~~~~~~ 

... 

C. Perfonmmce Stondard ! D. Abated (YIN) u 

E. OSM Action I F. OSM Action Number I Viol.# I I .. ·- -··-· . -·. 

__] '] G. Optional H. Any Off-Sito Impacts YIN 

I. Longitude I J. LatLtude [ _] K. Elevation :-.:::=:J 

P'f!!l'le Land 

Blasting U D 

Stabllity D D 

Hydrology 

0'""' 

Blasting = 

Stability 

Hydmlngy 

om. ! I 

Pc~le Land Water 

""'"' L '] [ 

'""mcy [ J [ 

Rw,;ro!w" I I I I I 

u u u 

"'"" D D 0 

OSM Actlop Off-Site Imoucts 

I I 

u 

D 

ll Defemd to State Actton S) IH.CO ls.!....O 1

- ""'""'"'""~' Hoom) For oach type oflmpact and l':>ourcc oflcco;d. ,_ 

L ____ l_i_~_"_J_~_~_.:::_'"_'~------'~i.f.:'"~":";'"~i"("~'~";-"::,"•'":;.,~~.::.~._~~_::_"_;:~_._'_' ___ ._,_··_",~,·'"~ro"""-"'""·::; , "'""'