APPENDIX 7.1 PUBLIC INVOLVEMENT PLAN EXAMPLE   		

PUBLIC INVOLVEMENT PLAN

Four Corners Power Plant and Navajo Mine Energy Project
	

Environmental Impact Statement
	

June 2012

OSMRE NEPA HANDBOOK 1 JULY 2019
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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TABLE OF CONTENTS 

I. PURPOSE OF THE PUBLIC INVOLVEMENT PLAN 3

II. PROJECT BACKGROUND 4

III. REGULATORY AND POLICY REQUIREMENTS FOR PUBLIC INVOLVEMENT 4

IV. STAKEHOLDER ISSUES AND CONCERNS 5

V. DISTINCT AND CHALLENGING FEATURES OF THE EIS 5

VI. TARGET AUDIENCES 6

VII. PUBLIC INVOLVEMENT OBJECTIVES AND STRATEGY 7

VIII. INITIAL PUBLIC OUTREACH AND SCOPING MEETINGS 10

IX. DRAFT EIS ACTIVITIES 18

X. FINAL EIS ACTIVITIES 21

XI. PUBLICATION OF THE RECORD OF DECISION 22

XII. APPEAL 23

XIII. PERSONNEL RESPONSIBILITIES 23

XIV. REFERENCES 24

APPENDICES 

A. SCOPING IMPLEMENTATION SCHEDULE

B. PUBLIC INVOLVEMENT SUMMARY REPORT FOR SCOPING

C. PUBLIC INVOLVEMENT SUMMARY REPORT FOR DRAFT EIS

D. FINAL EIS NOTIFICATIONS

E. RECORD OF DECISION NOTIFICATIONS

F. STAKEHOLDER DATABASE

Four Corners Power Plant and Navajo Mine Energy Project Environmental Impact Statement Public Involvement Plan 2
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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I. PURPOSE OF THE PUBLIC INVOLVEMENT PLAN 

A. In accordance with the National Environmental Policy Act of 1969 (NEPA), the Office of Surface

Mining Reclamation and Enforcement (OSM) is preparing an Environmental Impact Statement

(EIS) to analyze the potential environmental impacts associated with a lease amendment and

rights-of-way (ROW) renewals for the Four Corners Power Plant (FCPP) and associated

transmission lines and facilities as proposed by Arizona Public Service Company (APS) and Public

Service of New Mexico (PNM), and the anticipated impacts associated with BHP Navajo Coal

Company’s (BNCC’s) proposed new permit application for the Pinabete Mine permit area (i.e.,

development of a new mine area) and the renewal of the existing Navajo Mine Permit.

B. NEPA requires federal agencies to examine the potential environmental effects of proposed

activities to allow for more informed decision-making. Public involvement is an important aspect

of the environmental review process. The primary purpose of this Public Involvement Plan (PIP)

is to support OSM in maximizing the effectiveness of public involvement in the preparation of

the EIS.

C. The PIP sets forth the strategy and mechanisms by which OSM will provide and receive

information from the public and stakeholders during preparation of the EIS. The primary

mechanism for providing information is the EIS itself, supplemented by public meetings,

informational materials and notifications. The mechanism by which OSM receives information is

comments on the EIS. Public involvement efforts therefore focus on the EIS and consist of three

primary activities: 1) initial public outreach/scoping, 2) public release and review of the Draft

EIS, and 3) public release of the Final EIS. OSM is also conducting public involvement to meet

specific requirements of the Surface Mining Control and Reclamation Act (SMCRA) and may hold

informal conferences in conjunction with specific scoping meetings.

D. The PIP describes outreach activities during the course of the EIS process to adequately and

most effectively communicate with the public and stakeholders. The PIP is developed in

accordance with NEPA, Council on Environmental Quality (CEQ) regulations for implementing

NEPA (40 Code of Federal Regulations [CFR] Parts 1500-1508), OSM implementing regulations

for NEPA, applicable executive orders, SMCRA, and NEPA public involvement policies of the U.S.

Department of the Interior (DOI), OSM and cooperating agencies.

E. The PIP provides an organized and coordinated approach for all public information and

involvement efforts related to the EIS process. It includes provisions for communicating with

project stakeholders, including but not limited to: elected officials, regulatory and government

agencies, tribes, nongovernmental organizations (NGOs), local businesses, community members,

and media.

F. The PIP identifies public involvement goals; describes the objectives and strategy for public

involvement; identifies outreach tactics, methods and activities in different phases of the EIS

process; provides an implementation schedule for outreach activities (Appendix A) and identifies

appropriate project team personnel responsible for public involvement activities.

G. The PIP is a “living” document that is updated and revised periodically throughout the

preparation of the EIS. Specifics in the PIP may change over the course of the project to meet

changing demands and requirements. Appendices of the PIP contain detailed information and

are designed to be developed and updated throughout the public involvement process.

Four Corners Power Plant and Navajo Mine Energy Project Environmental Impact Statement Public Involvement Plan 3
 

  

 

 

 

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H. Aspects of the PIP will be summarized in the EIS. Upon completion of the environmental review

process, the PIP will become part of the administrative record and the primary documentation

of the public involvement activities undertaken during preparation of the EIS.

II. PROJECT BACKGROUND

A. The APS, as operating agent and on behalf of the participant owners of the Four Corners Power 

Plant, recently executed a lease amendment (Lease Amendment No. 3) with the Navajo Nation 

to extend the life of the FCPP an additional 25 years, to 2041. Full implementation of the 

proposed FCPP lease amendment and ROW renewals are expected to require specific federal 

actions. Concurrent with the APS action, BNCC plans to develop a new mine area, referred to as 

the Pinabete Mine permit area, within its existing Navajo Mine Lease. Also located within the 

Navajo Reservation and near the FCPP, the development of the Pinabete Permit would supply 

coal to FCPP for up to 25 years beginning July 7, 2016. Full implementation of the proposed

Pinabete Permit is also expected to require specific federal actions. In addition, the NEPA

analysis will include associated transmission lines that are directly connected to the power plant 

and require renewal of ROW permits; and the renewal of the existing Navajo Mine Permit .

III. REGULATORY AND POLICY REQUIREMENTS FOR PUBLIC INVOLVEMENT 

A. NEPA Requirements. NEPA requires federal agencies to make diligent efforts to involve 

stakeholders in the development of environmental documents and stipulates public involvement

during various stages of the environmental review process (National Environmental Policy Act of

1969, 42 United States Code 4321, as amended). 

B. CEQ Public Participation Intent. The importance and value of public participation are clearly

recognized in CEQ regulations (CEQ NEPA Regulations, 40 CFR § 1501.4 [2005]). In determining 

the extent to which public participation is practicable per the letter and spirit of NEPA, the 

magnitude of environmental considerations associated with the proposed action and the extent

of anticipated tribal and public interest must be considered.

C. Associated Consultation. OSM will conduct compliance with Section 106 of the National Historic

Preservation Act (16 U.S.C. § 470f) as provided for in 36 CFR § 800.2(d)(3) concurrently with the

NEPA process, including the public involvement requirements. Native American tribal 

consultations will be conducted in accordance with DOI policy, and tribal concerns will be given

due consideration, including impacts on Indian trust assets. OSM will also conduct scoping in 

compliance with the U.S. Army Corps of Engineers’ (ACOE) Section 404 requirements. The 

scoping may also comply with the informal consultation requirements of SMCRA at the Tiis Tsoh 

Sikaad (Burnham) Chapter House and the Nenahnezad Chapter House locations.

D. DOI and OSM Requirements. DOI policy for implementing NEPA can be found in the DOI

Departmental Manual, Series 31 Environmental Quality Programs, Part 516 National 

Environmental Policy Act of 1969. General provisions for public involvement are described in 

Part 516, Chapter 1.7. Specific DOI policy for OSM can be found in Part 516, Chapter 13. 

E. Lead and Cooperating Agencies. While OSM is the lead agency for preparation of the EIS, the

Navajo Nation, Bureau of Indian Affairs (BIA), Bureau of Land Management, U.S. Environmental 

Protection Agency, U.S. Fish and Wildlife Service, U.S. Army Corps of Engineers, and National 

Park Service are cooperating agencies for the development of the EIS. A cooperating agency is 

any agency, other than the lead agency, which has jurisdiction by law or special expertise

concerning an environmental impact involved in a proposal.

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F. Additional Agency C oordination and Consultation. OSM will coordinate with tribal and federal

agencies throughout the NEPA environmental re view process and re lated

permitting/consultations for the proposed action, specifically including: 

● Consultation with the U.S. Fish and Wildlife Service under Section 7 of the Endangered

Species Act; 

● Consultation with the State Historic P reservation Officer/Tribal Histor ic Preservation

Officer unde r Section 106 of the National Historic Preservation Act (16 U.S.C. § 470f) as

provided for in 36 CFR § 800.2(d)(3). G. Native American and Tribal Consultations. 

 OSM will coordinate with the tribal groups in a government-to-governme nt consultation pr ocess. OSM will determine the appropriate level of

tribal consultation in relation to this EIS. Potentially affected federally recognized tribes will be consulted as appropriate and in compliance with Executive Order 13175, Consultation and Coordination with Indian Tribal Governments. Federal cooperating agencies will consult with tribal governments as requested by the tribes. H. Administrative Rec ord. In addition to infor ming the EIS, public involvement efforts will be documented in the administrative record. All final public inv olvement notification and

informational materials will be submitted at appropriate times during the EIS process and will be actively maintained as appendices of this PIP. Upon completion of the environmental review process and finalization of the EIS, the PIP will be finalized and included in the administrative record as the primary source of documentation of the public involvement activities conducted.

Four Corners Power Plant and Navajo Mine Energy Project Environmental Impact Statement Public Involvement Plan

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IV. STAKEHOLDER ISSUES AND CONCERNS 

Stakeholder issues and concerns pertaining to this EIS may include the following:

● Impacts to traditional, cultural, historical and sacred sites

● Public health impacts from power plant and mine operations

● Past environmental violations at the power plant and/or mine

● Disposal of coal combustion residue

● Environmental impacts to surface and ground water

● Impacts to threatened and endangered species, including the razorback sucker

 (Xyrauchen texanus), Colorado pikeminnow (Ptychocheilus lucius), and southwestern

willow flycatcher (Empidonax traillii extimus)

● Air pollution and mercury deposition from the power plant

●

 ● Impacts to visual resources

Environmental justice considerations

 ● Impacts to socioeconomics

 

 
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V. DISTINCT AND CHALLENGING FEATURES OF THE EIS

Distinct and challenging features of this EIS may include the following:

 ● There is a history of concerned citizens and community groups

 ● Legal challenges

 ● Project is largely located on tribal land and covers a large geographic area

 

 

 

 ● Extensive number of regulatory and cooperating agencies involved

 ● Project creates interest from not only the local population but from national and

 regional organizations and special interest groups

● Stakeholder language and cultural differences

 ● Environmental justice concerns

 ● Multiple purposes for completing the EIS; involvement of multiple proponents (APS,

 BNCC, and PNM) as the action proponents

 ● Utilization of natural resources to develop and maintain the tribal economy and jobs

 ● Accessibility to technology (i.e., Internet) in rural and remote locations to effectively

 target and inform impacted populations

VI. TARGET AUDIENCES

Four Corners Power Plant and Navajo Mine Energy Project Environmental Impact Statement Public Involvement Plan 6

The target audiences (see Figure 1) for public outreach and involvement efforts specific to this EIS

 include the following:

 

● Local elected officials and government agencies that have heightened interest in coal

 mining and energy activities and the potential effects on their constituents 

 

● Government and regulatory agencies with jurisdiction over potentially affected

 resources

● Navajo Nation Government and Hopi Tribal Council and their communities

 

● Those potentially affected by, or having the perception they are potentially affected by,

 this project

 

● NGOs concerned with air quality, biological resources, visual resources, socioecono

 environmental justice, cultural resources, public health, and water resources

mics,

 

 

● Community members generally interested in the region and its resources, and/or

 environmental issues

● Other specific target audiences include Diné Citizens Against Ruining Our Environment,

 San Juan Citizens Alliance, Energy Minerals Law Center, Center for Biological Diversity,

Western Mining Action Network, Western Mining Action Project, Western 

 Environmental Law Center, New Mexico Environmental Law Center, Sierra Club, Amigos

 Bravos

● Specific stakeholders will be further identified in the project notification mailing list

database. 
 

 

 

 

 

 

 

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Figure 1. Target Audiences

VII. PUBLIC INVOLVEMENT OBJECTIVES AND STRATEGY

A. Public Involvement Program. The public involvement program is defined as the strategy,

 objectives and activities related specifically to meeting and exceeding NEPA public outreach

 requirements for an EIS. The program is focused on the content of the EIS. OSM intends to

 involve stakeholders in the environmental process through early and open communication.

B. Public Involvement Objectives. The public involvement process is intended to inform interested

 and affected stakeholders, develop trust and credibility, support and improve relations, and

 avoid misunderstandings based on a mutual exchange of information. Public involvement also

 provides interested individuals the opportunity to express their concerns and have those

 concerns considered when decisions are made. This is most effective when the public is

 informed and involved early in the environmental review process and when the mechanisms for

 conveying and receiving information are clearly understood by both the government and public.

 The public involvement objectives for the EIS include:

● Comply fully with NEPA, Section 106, Section 404, Section 7, and SMCRA throughout the

 EIS process.

● Ensure the public is receiving correct and consistent information about the EIS and

 environmental review process.

● Ensure that the mechanisms and processes by which the government provides

 information to and receives information from the public are effectively used and clearly

 understood by both the government and public.

● Educate the public about the roles of the lead and cooperating agencies. Ensure that the

 public has a basic understanding of which agency is responsible for what action in this

 process.

● Clearly communicate the public’s role in the EIS process and clarify the type of public

 input that will be most relevant and useful to the specific proposal and alternatives

 development and educating stakeholders on how to develop and submit substantive

 comments.

● Inform and consult with tribes and continue to build and sustain positive relationships.

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C. Communication Strategy. A focused, targeted communication strategy reaches out as early and

 effectively as possible to stakeholders and the general public. The following key elements are

incorporated into the communication strategy:

 

● Ensure and employ a consistent, program-level outreach strategy and key messages.

● Prepare the project team, particularly designated spokespersons, with key messages,

 talking points, responses to anticipated stakeholder questions, principles of risk

communication and dry run practice sessions, in order to effectively respond to and 

engage with the media and stakeholders.

● Incorporate specific activities and expertise for tribal outreach, including providing Hopi

 and Navajo interpreters and translated informational materials at public meetings.

Dolph Barnhouse of Luebben, Johnson and Barnhouse, will assist in the engagement of 

tribal stakeholders and will provide strategic input on how best to facilitate meetings 

which are cognizant of the Navajo and Hopi cultures.

● Hold open house scoping information sessions to disseminate pertinent project

 information and to receive input about the environmental factors to be considered in

the development of the Draft EIS and potential project alternatives. There will be no 

formal component to the scoping meetings. Rather, a video will be prepared that will

 

present project details to the viewer in a concise and consistent manner. This video will

 

be translated into both Navajo and Hopi languages. Participants will have the 

opportunity to comment on the action in a variety of ways, including dictating them to a 

court reporter, or submitting written comments at the meetings or via mail or email.

● For the Draft EIS, hold dual format public hearings in which a traditional presentation

 and oral comment session is preceded by an informal, open house information session

staffed by project team members. This format meets the needs of both those who wan 

to interact informally one-on-one with project representatives during the open house 

session and those who want to provide formal oral comments to OSM about the Draft 

EIS during the public meeting oral comment session. As with the scoping meetings, a 

video will be prepared that will present project details to the viewer in a concise and 

consistent manner. This video will be translated into both Navajo and Hopi languages.

 

Participants will have the opportunity to comment on the action in a variety of ways,

 

including dictating them to a court reporter, or submitting written comments at the 

meetings or via mail or email.

 

t

● Leverage existing communication channels and resources—including, but not limited to,

 electronic media, the Internet, community bulletins and organizations—to target key

audiences and expand the dissemination of information and the ability to solicit useful

 

comments.

● Employ notification efforts that identify and reach out directly to target audiences (such

as postcard invitation mailers and email), in addition to required newspaper

advertisements, to enhance and expand outreach to key stakeholders. Additionally,

fliers will be disseminated via postal mail or in-person by BIA staff prior to both the

scoping meetings and public hearings at venues likely frequented by the general public

in each area (grocery stores, gas stations, laundromats, etc). Provide additional

notification (such as letters and news releases) to elected officials, media (traditionaland

electronic) and interest groups to more broadly inform their constituents and readers.

Clearly explain in notification materials the format of the meeting (open house or dualformat) to clearly manage meeting attendee expectations.

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● Offer and provide briefings to local elected officials, agencies, and other key

stakeholders to inform them early in the process about the purpose of conducting the

EIS and the purpose of and need for the proposed action.

● Develop fact sheets and other informational materials on the proposed action and

specific issues of stakeholder concern. Make informational materials available at public

meetings, stakeholder meetings, briefings and online, and provide translated

information in Hopi and Navajo to the extent practicable.

● Provide multiple modes of communication with the public, including information

repositories, the EIS project website, direct mailing, and electronic media.

● Develop media kits, including all relevant informational materials, in addition to

designating a central point of contact to whom the media can address all questions, and

provide to media outlets expressing interest in the project.

D. Rapid Response. There is always the potential for unforeseen circumstances to occur that call

for immediate outreach and communication among the team and/or to specific audiences. This

includes such events as local media coverage that demands an immediate response and requires

correcting information. Time is of the essence in these and other emergency-type

circumstances. As part of outreach planning and in coordination with OSM, a small, core Rapid

Response team will be established with the ability and authority to prepare immediate

communication protocol, plans, and materials.

E. Media Relations. It is anticipated that this project will receive media attention and could

potentially be a high-profile media story. Spokespersons for the project should be designated

and may include the OSM project manager and OSM Public Affairs staff assigned to this project.

Project spokespersons should be trained in media relations, project key messages and talking

points prior to initial outreach and notifications for this project. Rapid response, described

above, as well as a proactive media relations strategy can minimize incorrect information and

biased media coverage.

F. Strategic Overriding Communication Objectives. Strategic overriding communication objectives

focus on what the communicator would like stakeholders to take away as a result of project

communications. Strategic overriding communication objectives are essentially the take-home

message, and for the EIS process, include the following:

● Ensure members of the public understand the EIS process, their role in the EIS process,

and how their input will be used in making the final decision.

● Encourage members of the public to provide comments and increase understanding

that their comments are the mechanism by which they provide input for consideration

in the final decision.

● Ensure members of the public understand the purpose of the proposed action.

● Ensure members of the public understand OSM’s commitment to environmental

protection and the public involvement process.

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G. Key messages. Key messages are the actual written or spoken messages that support the

strategic overriding communication objectives. Developing succinct and understandable key

messages and using them consistently will ensure more successful and clear communication

with stakeholders. Key messages also help ensure consistency when communicating with the

public. Key messages include the following:

● The purpose of the EIS is to evaluate potential impacts from continued operation of the

Four Corners Power Plant, establishment of the Pinabete portion of the Navajo Mine,

renewal of the Navajo Mine Permit, and ROW renewal for the associated transmission

lines.

● OSM’s role is to conduct a comprehensive and sound environmental impact analysis and

public involvement process in order to make a well-informed decision on the project

proposal.

● OSM strives to provide thorough project information to enable members of the public to

make informed and substantive comments on issues that may impact them.

● Becoming informed and submitting comments is your opportunity to be involved in the

development of the EIS.

VIII. INITIAL PUBLIC OUTREACH AND SCOPING MEETINGS

Objective: Notify the public of intent to prepare an EIS, inform public of the proposed action, identify 

public role in the NEPA process, and receive public input on the proposed action, 

potential alternatives, and environmental considerations for development of the EIS. 

A. Preparation Activities

1. OSM Points of Contact and Spokespersons. The OSM program manager would serve as the

primary contact for ongoing interactions with stakeholders during the preparation of the EIS

and as the point of contact for receiving official public comments. There may be a second

point of contact that would handle media inquiries. The OSM program manager and the

media point of contact would work closely to ensure consistency and accuracy of responses.

2. Stakeholder Database. A stakeholder database/mailing list will be developed (Appendix F)

using existing mailing list resources provided by OSM and cooperating agencies. It will be

validated and updated over the course of the project. The list will be maintained in Excel

format and coded by stakeholder category to facilitate data sorting.

3. Project Website. A project website will be created and maintained by OSM to provide

EIS-related information to the public. When publicly available, the Draft and Final EIS

documents will be posted to the website. The website address will be listed on all public

materials and may include a function for submitting comments online.

4. Information Repositories. Public information repositories will be established and

project-related materials will be sent to each as the materials become available. Potential

information repository locations are listed in the following table.

Four Corners Power Plant and Navajo Mine Energy Project Environmental Impact Statement Public Involvement Plan 10
 

 

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Information Repository Locations 

Location Address 

Navajo Nation 

Navajo Nation Library Highway 264 Loop Road 

Window Rock, AZ 86515 

The Navajo Nation Division of Natural 

Resources, Minerals Department 

P.O. Box 9000 

Window Rock, AZ 86515 

Hopi Reservation 

Hopi Public Mobile Library 

(Hopi Reservation) 

1 Main St. 

c/o Hopi Education Department 

P.O. Box 123 

Kykotsmovi, AZ 86039 

Public Libraries 

Farmington Public Library 2101 Farmington Ave. 

Farmington, NM 87401 

Shiprock Branch Library US Highway 491 

Shiprock, NM 87420 

Albuquerque Main Library 501 Copper NW 

Albuquerque, NM 87102 

Durango Public Library 1900 E. Third Ave. 

Durango, CO 81301 

Cortez Public Library 202 N Park St. 

Cortez, CO 81321 

Tuba City Public Library P.O. Box 190 

Tuba City, AZ 86045 

Chinle Community Center 1 US Highway 191 

Chinle, AZ 86503 

Octavia Fellin Public Library (Gallup) 115 W. Hill Ave. 

Gallup, NM 87301 

Chapter Houses 

Tiis Tsoh Sikaad (Burnham Chapter) House P.O. 7359 

Newcomb, NM 87455 

Nenahnezad Chapter House P.O. Box 438 

Fruitland, NM 87416 

Coalmine Canyon Chapter House P.O. Box 1464 

Tuba City, AZ 86045 

Upper Fruitland Chapter House P.O. Box 1257 

Fruitland, NM 87416 

Shiprock Chapter House P.O. Box 3810 

Shiprock, NM 87420 

Four Corners Power Plant and Navajo Mine Energy Project Environmental Impact Statement Public Involvement Plan 11
OSM Offices 

Office of Surface Mining Reclamation and 

Enforcement, Farmington Area Office 

501 Airport Drive, Suite 208 

Farmington, NM 87401 

Office of Surface Mining Reclamation and 

Enforcement 

1999 Broadway, Suite 3320 

Denver, CO 80202-3050 

BIA Offices 

Chinle Agency P.O. Box 7H 

Chinle, AZ 86503 

Eastern Navajo Agency P.O. Box 328 

Crownpoint, NM 87313 

Fort Defiance Agency P.O. Box 619 

Fort Defiance, AZ 86504 

Shiprock Agency P.O. Box 3538 

Shiprock, NM 87420 

Western Navajo Agency P.O. Box 127 

Tuba City, AZ 86045 

Ramah Navajo Agency HC-16, Box 14 

Ramah, NM 87321 

Hopi Agency P.O. Box 158 

Keams Canyon, AZ 86034 

Southern Pueblos Agency P.O. Box 26567 

Albuquerque, NM 87125 

Southern Ute Agency P.O. Box 315 

Ignacio, CO 81137 

Ute Mountain Ute Agency P.O. Box KK 

Towaoc, CO 81334 

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B. Outreach Activities

1. Federal Register Notice. A Notice of Intent to prepare an EIS published in the Federal

Register would begin the scoping public comment period for the EIS.

2. Notification Advertisements. A display advertisement announcing the preparation of the

Draft EIS, opportunity for public comment, and scoping meeting dates, times, and locations

will be placed in local newspapers. The first publication date would occur within 3 days of

the Federal Register notice and at least 15 days prior to the local scoping meeting; the

second and third publication dates would occur consecutively the day of and the day prior

to the local scoping meeting (assuming the local newspaper is published daily).

Four Corners Power Plant and Navajo Mine Energy Project Environmental Impact Statement Public Involvement Plan 12
Newspapers 

Meeting Location Newspaper Coverage/Circulation* Publication Dates 

Hotevilla, AZ 

August 9, 2012 

Arizona Daily Sun (daily) Flagstaff and N orthern 

Arizona/ Cir 10, 464 

Tuesday, July 24,2012** 

Wednesday, August 8, 2012 

Thursday, August 9, 2012 

Navajo-Hopi Observer 

(Wednesdays) 

Flagstaff/ 

Cir 15,000 

Wednesday, 

Wednesday, 

Wednesday, 

July 25, 2012** 

August 1, 2012 

August 8, 2012 st Hopi Tutuveni (1 and 

3rd Tuesday of e ach 

month) 

Hopi Reservation/ 

Cir 6,000 

Tuesday, August 7, 2012 

Cortez, CO 

August 10, 2012 

Cortez Journal 

(Tuesdays, Thursdays, 

and Saturdays) 

Montezuma County/ 

Cir 7,000 

Tuesday, July 24, 2012** 

Tuesday, August 7, 2012 

Thursday, August 9, 2012 

Four Corners Free 

(monthly) 

Press Cortez/ Cir 2, 500 Wednesday, August 1, 

2012** 

Burnham, NM 

August 11, 2012 

San Juan Sun 

(Wednesdays) 

San Juan County/ 

Cir 15,000 

Wednesday, 

Wednesday, 

Wednesday, 

July 25, 2012** 

August 1, 2012 

August 8, 2012 

The Daily Times (daily) Farmington/ 

Cir 15,727 

Tuesday, July 24, 2012** 

Friday, August 10, 2012 

Saturday, August 11, 2012 

Nenahnezad, NM 

August 13, 2012 

San Juan Sun 

(Wednesdays) 

San Juan County/ 

Cir 15,000 

Wednesday, 

Wednesday, 

Wednesday, 

July 25, 2012** 

August 1, 2012 

August 8, 2012 

The Daily Times (daily) Farmington/ 

Cir 15,727 

Tuesday, July 24, 2012** 

Sunday, August 12, 2012 

Monday, August 13, 2012 

Farmington, NM 

August 14, 2012 

The Daily Times (daily) Farmington/ 

Cir 15,727 

Tuesday, 

Monday, 

Tuesday, 

July 24, 2012** 

August 13, 2012 

August 14, 2012 

San Juan Sun 

(Wednesdays) 

San Juan County/ 

Cir 15,000 

Wednesday, 

Wednesday, 

Wednesday, 

July 25,2012**

August 1, 2012 

August 8, 2012 

Shiprock, 

August 15, 

NM 

2012 

San Juan Sun 

(Wednesdays) 

San Juan County/ 

Cir 15,000 

Wednesday, 

Wednesday, 

Wednesday, 

July 25, 2012** 

August 8, 2012 

August 15, 2012 

The Daily Times (daily) Farmington/ 

Cir 15,727 

Tuesday, July 24, 2012** 

Tuesday, August 14, 2012 

Wednesday, August 15, 2012 

Durango, 

August 16, 

CO 

2012 

The Durango Herald 

(daily) 

Durango/ Cir 8, 409 Tuesday, July 24, 2012** 

Wednesday, August 15, 2012 

Thursday, August 16, 2012 

The Durango Telegraph 

(Thursdays) 

Durango/ Cir 5, 500 Thursday, July 26, 2012** 

Thursday, August 9, 2012 

Thursday, August 16, 2012 

_________________________________________________________________________________________________________ 

Four Corners Power Plant and Navajo Mine Energy Project Environmental Impact Statement Public Involvement Plan 13
Window Rock, AZ 

August 17, 2012 

Navajo Times

(Thursdays) 

Window Rock/ 

Cir 24,000 

Thursday, July 26, 2012** 

Thursday, August 9, 2012 

Thursday, August 16, 2012 

Gallup Independent 

(daily) 

Gallup/ Cir 14,807 Tuesday, July 24, 2012** 

Thursday, August 16, 2012 

Friday, August 17, 2012 

The Tribune-News 

(Wednesdays and 

Fridays) 

Holbrook, Winslow, 

Navajo Nation/ 

Cir 4,464 

Wednesday, July 25, 2012** 

Wednesday, August 15, 2012 

Friday, August 17, 2012 

Albuquerque, NM 

August 18, 2012 

Albuquerque Journal 

(daily) 

Albuquerque/ 

Cir 84,826 

Tuesday, July 24, 2012** 

Friday, August 17, 2012 

Saturday, August 18, 2012 

* Source: CisionPoint

** This publication date is currently set at approximately 15 days prior to the first scoping meeting;

however, the ad may be published sooner to better coincide with the publication of the Notice of

Intent in the Federal Register.

_________________________________________________________________________________________________________ 

3. Postcard Mailer. Postcard mailers notifying elected officials, regulatory agencies, community

groups, potentially interested NGOs, media, and other identified stakeholders about the EIS,

opportunity for public comment, and the scoping meetings will be sent via direct mail to the

stakeholder mailing list concurrently with publishing the Notice of Intent in the Federal

Register and in newspapers. The mailer will include a brief description of the proposed

action; scoping meeting dates, times and locations; how the public can comment if they

cannot attend a scoping meeting; comment period dates; and the project website address.

4. Notification Fliers. To further reach tribal community members and remote locations where

interested stakeholders may reside, notification fliers will be disseminated, concurrently with

the publication of the Notice of Intent in the Federal Register and in newspapers, to

appropriate community centers, post offices, town halls, and other gathering places to

inform the public of meeting dates and times including the comment period and how to

submit comments. A list of potential locations would be developed and reviewed by the

project team.

5. News Release. Electronic news releases to media outlets announcing intent to prepare an

EIS; the dates and locations of the scoping meetings; how the public can comment; the

comment period dates; and the project website, will be disseminated by OSM. Media outlets

may include online media, television, radio and print newspapers. News releases may also be

sent to NGOs as appropriate. Below is a list of some potential media outlets.

Newspapers 

● Arizona Daily Sun, Flagstaff, Arizona

● Navajo-Hopi Observer, Flagstaff, Arizona

● Navajo Times, Window Rock, Arizona

● Albuquerque Journal, Albuquerque, New Mexico

● The Daily Times, Farmington, New Mexico

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● Gallup Independent, Gallup, New Mexico

● San Juan Sun, San Juan County, New Mexico

● Cortez Journal, Cortez, Colorado

● The Durango Herald, Durango, Colorado

● The Durango Telegraph, Durango, Colorado 

● Four Corners Free Press, Cortez, Colorado

● Hopi Tutuveni, Hopi Reservation (English) 

● The Tribune-News, Holbrook, Winslow, Navajo Nation

Radio 

● Navajo Nation Office of Broadcast Services

i. NNRN (Navajo Nation Radio Network) – Navajo and English Languages

ii. NNTV (Navajo Nation Television Network), Window Rock, Arizona

(currently off-air)

● KHAC-KWIM, Window Rock, Arizona (radio) – Navajo Language

● KTBA, Tuba City, Arizona (radio) – Navajo and Hopi Languages

● KTNN, Window Rock, Arizona (radio) – Navajo Language

● KNDN, Farmington, New Mexico (radio) – Navajo Language

● KYAT, Gallup, New Mexico (radio) – Navajo Language

● KGLP, Gallup, New Mexico (radio)

● KUYI, Keams Canyon, Arizona (radio) – Hopi Language

● KDJI, Holbrook, Arizona (radio)

● KINO, Winslow, Arizona (radio)

Television

● KOB, Albuquerque, New Mexico (television)

● KOBF, Farmington and Four Corners, New Mexico (television)

● KRQE, Albuquerque, New Mexico (television)

● All Navajo TV Network, online streaming (currently off-air)

6. Website. The EIS project website will include information about the proposed action,

 alternatives, other aspects of the EIS; and public meeting dates, locations, times; and

 informational materials and notices. The website address is

 http://www.wrcc.osmre.gov/FCPPEIS.shtm.

7. Stakeholder and Tribal Notification Letters. Federal, state and local government agencies

and elected officials with jurisdiction in the project area and anticipated to be interested in

the proposed action will be sent a stakeholder notification letter regarding the intent to

prepare an EIS. The letter will include a description of the proposed action and scoping

meeting dates and locations. OSM will conduct government-to-government consultation

with federally recognized tribes as appropriate.

Four Corners Power Plant and Navajo Mine Energy Project Environmental Impact Statement Public Involvement Plan 15
 

 

 

_________________________________________________________________________________________________________ 

8. Risk Communication Training and Dry Run. A risk communication training and dry run will be held for project team participants before the scoping meetings. The purpose of the training is to review risk communication principles and techniques; review key messages and discuss how difficult questions should be answered; address any other concerns and issues;

and discuss details of room setup and infor mation station assignme nts. A risk 

communication training and dr y run is a very effective method to prepare the proje ct team

for interacting with stak eholders and the public and ensuring consistency of me ssage. 

Project team participants should also be aware of basic cultur ally sensitive topics as we ll as

how body language may be perceived. 

 9. Scoping Meetings. OSM will host open house style informational meetings. The purpose of the meetings is to inform the public about the proposed action and NEPA process and to request input from the public on the issues to be addressed in the EIS as well as alternative actions to be analyzed. The meetings will be comprised of visual displays/poster stations and

will be staffed by te am members to answe r questions. Scoping meetings at Tiis Tsoh Sik aad 

(Burnham) and N enahnezad Chapte r Houses may also se rve as infor mal conferences for the

OSM’s SMCRA -related public par ticipation. 

 Scoping Meetings 

Meeting Date Venue Location 

Thursday, August 9, 2012 Hotevilla Village Hotevilla, Arizona 

Friday, August 10, 2012 Montezuma–Cortez High School Cortez, Colorado 

Saturday, August 11, 2012 

Tiis Tsoh Sikaad (Burnham) 

Chapter House 

Burnham, New Mexico 

Monday, August 13, 2012 Nenahnezad Chapter House Fruitland, New Mexico 

Tuesday, August 14, 2012 Farmington Civic Center Farmington, New Mexico 

Wednesday, August 15, 2012 Shiprock High School Shiprock, New Mexico 

 Thursday, August 16, 2012 Durango Public Library Durango, Colorado 

 Friday, August 17, 2012 Navajo Nation Museum Window Rock, Arizona 

 Saturday, August 18, 2012 Indian Pueblo Cultural Center Albuquerque, New Mexico 

 

10. Fact Sheets. Fact sheets will be developed during the course of the project to provide

information to the public about the proposed action and clarify areas of possible concern or

misperception. Fact sheets will be made available at public meetings, in the information

repositories and posted on the project website. Topics, as determined by the project team,

may include: 

 ● Proposed action, alternatives currently under consideration, purpose and need

 

● NEPA process and how to develop and submit substantive comments 

 

● Threatened and endangered species

 ● Air quality

 

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11. Posters. Poster displays will provide information about the proposed action and the EIS

process. Posters will be developed on topics as determined by the project team, which may

include:

● Welcome

● Map(s) of the study area

● Proposed action and alternatives, purpose and need

● Brief explanation of OSM and SMCRA with examples of surface mine reclamation at

Navajo Mine

● Basic roles of each cooperating agency

● NEPA process and community involvement

● Environmental resources

● Socioeconomic and environmental justice

● About the coal mine

● About the Four Corners Power Plant

● U.S. Army Corps of Engineers Section 404 permitting for impacts to waters of the

United States from proposed mining activities and power plant

● Threatened and endangered species and other issues of potential concern to

stakeholders

● Section 106 of the National Historic Preservation Act

● Air quality

12. Handouts. Four handouts may be developed and made available to the public at the

corresponding information stations. Handouts will include a comment form and poster

station overview to guide attendees through the poster stations.

13. Project Video. A project video will be produced to show at the scoping meetings, briefings,

and other appropriate venues. The video will be translated into both Navajo and Hopi. It is

anticipated that some locations may not welcome the video and thus the video would not

be shown. The video may also be enclosed with the stakeholder and tribal notification

letters as an introduction to the project.

14. Media Kits. Media kits will be prepared and will include fact sheets, handouts, and the news

release announcing the intent to prepare an EIS. Media kits will be distributed to members

of the media attending the scoping meetings.

15. Comments. Comment forms will be available at the information repositories, the project

website, and at each open house poster station. Project team members will encourage

members of the public to fill out written comment forms. Comment forms may include

instructions on how to compose a comment so it can be considered substantive. Certified

court reporter(s) will be available at the scoping meetings for members of the public who

may wish to provide their comments orally.

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16. Court Reporters and Interpreters. One or two certified court reporters will be available at

each scoping meeting to receive oral comments. The court reporter(s) will provide certified

transcripts of the oral comments received at each meeting. One or two Hopi and Navajo

interpreters will also be available at the scoping meetings.

17. Special Services. As needed, provisions will be made at the scoping meetings for

hearing-impaired individuals if notified in advance. Individuals attending scoping meetings

are expected to arrive using personal or public transportation. Scoping meeting locations

will be wheelchair accessible and compliant with the Americans with Disabilities Act.

Security will be arranged for the scoping meetings as needed.

C. Post-Meeting Activities

1. Public Comment Compilation and Review. Written comments will be compiled, categorized

and distributed to the EIS project team. An internal team meeting will be held to discuss and

consider comments.

2. Public Involvement Summary Report. A summary report (Appendix B) of the notifications,

informational materials and scoping meetings will be developed.

3. Mailing List Update. The project mailing list will be updated with additional names and

addresses obtained during the public comment period from meeting attendance lists and

written/oral comments. The mailing list will continue to be updated with additional names

and addresses of individuals requesting EIS information.

4. Website Update. The EIS project website will be updated with additional information

regarding the proposed action and the project’s status in the NEPA process.

IX. DRAFT EIS ACTIVITIES

Objective: Receive public comments on the content of the Draft EIS. Efforts focus on the content of the 

Draft EIS and include the public release of the Draft EIS, notifications and public meetings. 

A. Outreach for the Public Release of the Draft EIS

1. Federal Register Notice. A Notice of Availability of the Draft EIS published in the Federal

 Register would begin the public comment period for the Draft EIS, which would be a

 minimum of 45 days.

2. Notification Advertisements. An advertisement announcing the availability of the Draft EIS,

 opportunity for public comment, and public meeting dates, times, and locations will be

 placed in the aforementioned newspapers. The first publication date would occur within 3

 days of the Federal Register notice and at least 15 days prior to the local public meeting; the

 second and third publication dates would occur consecutively the day of and the day prior to

 the local public hearing (assuming the local newspaper published daily).

3. Postcard Mailer. Postcard mailers notifying elected officials, regulatory agencies,

 community groups, potentially interested NGOs, media, and other identified stakeholders

 about the availability of the Draft EIS, opportunities for public comment, and the public

 hearings will be sent via direct mail to the stakeholder mailing list concurrently with

 publishing the Notice of Availability in the Federal Register and appropriate newspapers. The

 mailer will include a brief description of the proposed action; the hearing dates, times and

 locations; how the public can comment if they cannot attend a hearing; comment period

dates; and the project website address.

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4. Notification Fliers. To further reach tribal community members and remote locations

where interested stakeholders may reside, notification fliers will be disseminated,

concurrently with the publication of the Notice of Availability in the Federal Register, to

appropriate community centers, post offices, town halls, and other gathering places to

inform the public of hearing dates and times including the comment period and how to

submit comments.

5. News Release. News releases will be distributed to media outlets. News releases will

announce the availability of the Draft EIS, the dates and locations of the public hearings,

how the public can comment, the comment period dates, and the project website.

Dissemination of news releases will be conducted by OSM and will be timed appropriately to

give the public adequate notification of the comment period and the meeting dates. Media

outlets may include online media, television, radio and print newspapers. News releases

may also be sent to NGOs as appropriate.

6. Website. The Draft EIS will be posted on the project website. The website will also be

updated to include public meeting dates, locations and times.

7. Stakeholder and Tribal Notification Letters. Federal, state and local elected officials and

government officials with jurisdiction in the project area and anticipated to be interested in

the proposed action and analysis results will be notified of the release of the Draft EIS. The

letter may include a CD version of the Draft EIS. OSM would continue established

government-to-government consultation with federally recognized tribes.

8. Draft EIS Distribution. The Draft EIS will be produced and mailed to appropriate regulatory

agencies and information repositories. Stakeholders and individuals requesting a copy may

receive a hard copy or electronic format, to be determined by the project team. The mailing

of the Draft EIS may be enclosed with the stakeholder notification letter. An electronic

version will be posted to the website.

9. Risk Communication Training and Dry Run. A risk communication training and dry run will

be held for project team participants to prepare for the Draft EIS public hearings. The

purpose of the training and dry run will be to review all materials that will be used at the

public hearings, discuss details of room set-up and information station assignments, review

risk communication principles and techniques, establish ground rules and talking points for

project team participants, review scripts and presentation, review and discuss how

frequently asked and/or difficult questions should be answered, and address any other

concerns and issues. A dry run of the hearing presentation will also be conducted.

10. Public Meetings. OSM will host dual format public meetings to solicit comments from the

public on the content, adequacy and accuracy of the Draft EIS. The first portion of the

meeting will be an open house style information session comprised of poster stations and

other visual displays; the second is a brief presentation and oral comment opportunity. The

open house style information session will be informal and allow participants to converse

with project team members and other personnel assigned to poster stations.

The open house format of the meetings meets the needs of people who are 

uncomfortable with public speaking. Providing a format where individuals can ask 

questions and receive answers gives the public an opportunity to have one-on-one contact

with OSM, cooperating agencies and project team members. This contact promotes

familiarity that leads to greater civility during the formal presentation session that would

follow. The information session also promotes more constructive and relevant public

comments since many issues are clarified in the process. 

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_________________________________________________________________________________________________________ 

11. Fact Sheets. Fact sheets will be prepared to support the public involvement process. Fact

sheets will be made available at public meetings, in the information repositories and posted

on the website. Topics for the fact sheets will be selected by the project team.

12. Posters. Poster displays will provide information about the proposed action, alternatives,

and Draft EIS findings. Posters will be developed on topics as determined by the EIS team.

13. Handouts. Handouts will be developed and made available to the public at corresponding

open house poster stations; comment forms will be available at each poster station.

Handouts will include comment forms and a poster station overview to guide attendees

through the poster stations.

14. Project Video. The project video may be updated to display at the open house portion of

the public meetings, briefings, and other appropriate venues. The video will be translated

into both Navajo and Hopi.

15. Media Kits. Media kits will be prepared and will include fact sheets, handouts, and the news

release announcing the availability of the Draft EIS. Media kits will be distributed to

members of the media attending the public meetings.

16. Court Reporters and Interpreters. One or two certified court reporters will be available at

each public meeting to receive oral comments. The court reporter(s) will provide certified

transcripts of the oral comments received at each meeting. One or two Hopi and Navajo

interpreters will also be available at the public meetings and would provide translation to

project team members and the court reporter.

17. Public Briefing Presentation. A presentation will be made to attendees after the open house

and prior to oral testimony. The presentation will last approximately 20 minutes and cover

the following:

● The NEPA process and the purpose of the public meeting

● The purpose and need for the proposed action

● Details of the proposed action and alternatives analyzed in the Draft EIS

● A summary of potential environmental impacts as documented in the Draft EIS

findings

18. Oral Comments. A more conventional hearing will be convened by a moderator and will

commence up to two hours after the beginning of the open house information session. The

moderator will open the meeting, explain the hearing’s purpose, outline the agenda, and

state the ground rules for participation. A brief presentation will describe the project and its

place in the NEPA process. Following the presentation, the moderator will open the oral

comment session, call public speakers to the lectern in the order in which they signed up,

and enforce a three-minute time limit for oral comments. The formal portion of the meeting

will be recorded by a certified court reporter.

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19. Speaker Request Card. Those who wish to make oral comments will be asked to fill out a

speaker request card, located at the reception table and throughout the venue.

Commenters will be called to make their comments in the order in which they signed up and

will have three minutes to provide oral comments. Each individual may speak only once and

the combining of speaking times is not permitted. It will be noted that written and oral

comments will be given the same consideration.

20. Alternative Comments Station. In order to maximize opportunities for input, written

comment forms, a certified court reporter, and a digital voice recorder will also be made

available at a separate public comments station.

21. Special Services. As needed, provisions will be made at public meetings for hearing-impaired

individuals if notified in advance. Individuals attending public meetings are expected to

arrive using personal or public transportation. Public meeting locations will be wheelchair

accessible and compliant with the Americans with Disabilities Act. Security will be arranged

for the public meetings as needed.

B. Post-Meeting Activities

1. Comment Compilation and Review. Written comments will be compiled, categorized and

distributed to the EIS project team. Public comments, whether individually addressed or

summaries (as appropriate), will be included in the Final EIS. An internal project team

meeting will be held to discuss and consider comments.

2. Public Involvement Summary Report. A summary report (Appendix C) of the notifications,

informational materials and public meetings will be developed.

3. Mailing List Update. The project mailing list will be updated with additional names and

addresses obtained during the public comment period from meeting attendance lists and

written/oral comments. The mailing list will continue to be updated with additional names

and addresses of individuals requesting EIS information.

4. Website Update. The project website will be updated with additional information regarding

the proposed action and the project’s status in the NEPA process.

X. FINAL EIS ACTIVITIES

Objective: Notify the public of the completion of the environmental review process. These efforts 

include the public release of the Final EIS and notifications (Appendix D). 

A. Notification of the Public Release of the Final EIS

1. Federal Register Notice. A Notice of Availability of the Final EIS published in the Federal

Register would begin the 30-day wait period of the NEPA process.

2. Notification Advertisements. A display advertisement announcing the availability of the

Final EIS will be placed in the aforementioned newspapers after the Notice of Availability is

printed in the Federal Register.

3. Postcard Mailer. Postcard mailers announcing the availability of the Final EIS will be sent via

direct mail to the stakeholder mailing list concurrently with the publishing of the Notice of

Availability in the Federal Register.

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_________________________________________________________________________________________________________ 

4. Notification Fliers. To further reach tribal community members and remote locations

where interested stakeholders may reside, notification fliers announcing the availability of

the Final EIS will be disseminated, concurrently with publishing the Notice of Availability in

the Federal Register, to appropriate community centers, post offices, town halls, and other

gathering places.

5. News Release. OSM will issue electronic news releases announcing the availability of the

Final EIS.

6. Website. The Federal Register notice, newspaper advertisements, fact sheets, other

informational materials, and the Final EIS will be posted on the project website.

7. Stakeholder and Tribal Notification Letters. Appropriate federal, state, and local agencies,

government officials, and federally recognized tribes will be notified of the Final EIS release

and will be provided with additional information and/or briefings as requested. Follow-up

phone calls will be conducted as needed. The letter may include a CD version of the Final

EIS.

8. Final EIS Distribution. The Final EIS will be produced and mailed to appropriate regulatory

agencies and information repositories. Stakeholders and individuals requesting a copy may

receive a hard copy or electronic format, to be determined by the project team. The mailing

of the Final EIS may be included as an enclosure with the stakeholder notification letter. An

electronic version will be posted to the website.

XI. PUBLICATION OF THE RECORD OF DECISION

Objective: Notify the public of the availability of the Record of Decision (ROD). These efforts include 

public notifications (Appendix E). 

A. Notification of the Availability of the ROD

1. Federal Register Notice. A Notice of Availability of the ROD is published in the Federal

Register.

2. Notification Advertisements. A Notice of Availability display advertisement announcing the

availability of the ROD will be placed in the aforementioned newspapers after the Notice of

Availability is printed in the Federal Register.

3. Postcard Mailer. Postcard mailers announcing the availability of the ROD will be sent via

direct mail to the stakeholder mailing list concurrently with publishing the Notice of

Availability in the Federal Register and newspapers.

4. Notification Fliers. To further reach tribal community members and remote locations

where interested stakeholders may reside, notification fliers announcing the availability of

the ROD will be disseminated, concurrently with publishing the Notice of Availability in the

Federal Register and newspapers, to appropriate community centers, post offices, town

halls and other gathering places.

5. News Release. Electronic news releases announcing the availability of the ROD and a

summary of the decision made will be disseminated to identified media outlets.

6. Website. The project website will be updated and will remain active for six months after the

ROD.

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XII. APPEAL

[It may be anticipated that an appeal of the EIS would be filed. Stakeholder involvement and outreach for an 

anticipated appeals process would be included here, including information on issues, challenges, consultation, 

and public meetings as appropriate.] 

XIII. PERSONNEL RESPONSIBILITIES

A. OSM Program Manager

1. Serve as the point of contact for APS, BNCC, cooperating agencies, regulatory agencies,

contractors, and public inquiries.

2. Oversee the implementation of the PIP, including approval of notification and informational

materials, ensuring appropriate personnel have reviewed and approved materials before

their distribution.

3. Provide resources as necessary and available for successful execution of the PIP.

4. Support government-to-government consultation with federally recognized tribes.

5. Support public meetings. Coordinate project staff attendance at meetings, trainings and dry

runs.

6. Oversee the compilation of comments for preparation of the Draft and Final EIS.

7. Work with contractor and appropriate personnel to develop and maintain website.

8. Provide technical direction to contractor providing assistance in executing above

responsibilities.

B. OSM Media Point of Contact

1. In coordination with the OSM program manager, serve as a point of contact for ongoing

interactions with the media during the preparation of the EIS and news media queries

regarding the EIS process and public meetings. Relay inquiries to appropriate team members

for technical assistance.

2. Review public involvement/informational materials and website content.

3. Attend material review meetings, trainings and dry runs.

4. Ensure consistency of project information and messages.

5. Distribute news releases.

6. Provide onsite public affairs support for the public meetings.

C. Cardno /Katz & Associates/Luebben, Johnson & Barnhouse LLP

1. Develop and maintain stakeholder database.

2. Develop key messages and provide strategic assistance.

3. Develop and place Federal Register notice, advertisements and notifications.

4. Develop and reproduce materials for public meetings, including fact sheets, posters,

handouts, and media kits.

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5. Provide support for development of project website content.

6. Develop project video.

7. Establish and maintain information repositories.

8. Host risk communication/message trainings and dry runs.

9. Coordinate public meeting logistics, including venues, equipment, interpreters and court

reporters.

10. Assist with outreach efforts in Tribal communities as necessary.

11. Make arrangements for holding scoping meetings and public hearings in Tribal communities,

including but not limited to: identify a facility, organize room layout, identify and coordinate

with a local host, identify and coordinate with a lead translator (Navajo / Hopi), identify

several facilitators also fluent in the language to assist with the meeting, and coordinate

other accommodations as necessary.

12. Assist with compilation and categorization of public comments.

13. Develop public involvement summary reports.

XIV. REFERENCES

A. Council on Environmental Quality (CEQ) NEPA Regulations, 40 Code of Federal Regulations §

1501.4 (2005).

B. Department of the Interior Departmental Manual, Series 31 Environmental Quality Programs,

Part 516 National Environmental Policy Act of 1969, Chapter 1.7 (2009) and Chapter 13 (2004).

C. The National Environmental Policy Act (NEPA) of 1969, 42 United States Code. 4321, as

amended.

D. National Historic Preservation Act (16 U.S.C. § 470f) as provided for in 36 Code of Federal

Regulations § 800.2(d)(3).

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APPENDIX A. SCOPING IMPLEMENTATION SCHEDULE 

DATE EVENT ACTION 

[TBD] Notice of Intent published in Federal 

Register OSM 

(See Section VIII.B.2) Display advertisement runs in 

newspapers 

K&A 

Concurrent with Federal 

Register notice 

Stakeholder notification letters 

(signed) mailed 

K&A/Cardno 

/OSM 

Concurrent with Federal 

Register notice Website live/updated OSM 

Concurrent with Federal 

Register notice Postcard announcements are mailed K&A 

Concurrent with Federal 

Register notice Notification fliers are disseminated K&A 

Concurrent with Federal 

Register notice News release distributed OSM 

Within two days of 

availability at scoping 

meetings 

Fact sheets sent to information 

repositories (libraries) K&A 

[TBD] Risk Communication training and dry 

run 

K&A 

Aug. 9, 2012, through 

Aug. 18, 2012 Scoping meetings EIS Team 

To commence as public 

comments are received Review of public comments EIS Team 

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APPENDIX B. PUBLIC INVOLVEMENT SUMMARY REPORT FOR SCOPING - TBP 

 

APPENDIX C. PUBLIC INVOLVEMENT SUMMARY REPORT FOR DRAFT EIS - TBP 

 

APPENDIX D. FINAL EIS NOTIFICATIONS - TBP 

 

APPENDIX E. RECORD OF DECISION NOTIFICATIONS - TBP 

 

APPENDIX F. STAKEHOLDER DATABASE - TBP 

 

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