1



## MEMORA**NDUM**
TO: Public Record for the NPDES Electronic Reporting Rule

EPA Docket Number EPA

- HQ

-OECA

-2009

-0274 (www.regulations.gov) FROM: Carey A. Johnston, P.E.

USEPA/OECA/OC ph: (202) 566 1014 johnston.carey@epa.gov DATE: 14 September 2015 SUBJECT: Notes from Technical Meeting with States (26 February 2015 ) [ DCN 022 1]

**Overview** This was the nineteenth meeting between EPA and individual representatives from authorized NPDES programs. These meetings provided greater clarity regarding public comments on the NPDES Electronic Reporting Rule (eRule). Participants are listed below in Tables 1 and 2. EPA is summarizing the notes from these discussions for the docket in order to provide transparency on EPA’s outreach during the rulemaking process (see Table 3). EPA also met with other stakeholders to discuss public comments. **Meeting Notes** EPA (Mr. Carey Johnston) started the meeting by reminding state participants that in addition to raising questions during these meetings, states can email their questions on the proposed rule (including the data elements) to EPA. Questions on all aspects of the proposed rule can be sent to Mr. Johnston. Mr. Johnston also reminded everyone that this outreach d oes not constitute a decision

-making body (see “Quick Reminder” section below). Mr. Andrew Hudock started the meeting with an overview of the pilot Municipal Separate Storm Sewer System (MS4) Notice of Intent to discharge (NOI) form that EPA is developing with Florida and South Dakota using EPA’s NPDES Electronic Reporting Tool (NeT). Several state representatives noted that they do not collect information on the MS4 minimum control measures through an NOI. Mr. Johnston the continued the technical discussion by reading the name of each MS4 data element along with the corresponding data description and regulatory or policy citation. After reading about five to ten elements at a time, Mr. Johnston asked for input from meeting participants. Below are some qu estions and comments from the meeting participants.

 A representative from Washington asked for clarification on the “MS4 Public Education Program” data element. In the final rule, EPA provide further clarification such that the2



### description for the data element reads as follows: “The one or more unique codes/descriptions that identifies the educational materials the permittee intends to distribute or equivalent outreach activities the permittee will implement to inform the target audience about the impacts of stormwater discharges and the steps the public can take to reduce stormwater pollutants.”

 Seve ral state representatives requested that EPA note that the “MS4 Additional Measures” is optional when there are no MS4 additional measures. EPA has included this note for this data element in the final rule.

 A representative from N ew J ersey asked if a state agency could be listed in the “MS4 Municipality Enforcement Agency” data element. EPA noted that this report is intended to accurately capture the enforcement agency for MS4 each minimum control measure, which can include a state agency
.

 A representative from New Jersey and a number of other state representatives noted that some data elements only apply to Phase 1 MS4s (larger municipalities). They asked EPA to provide greater clarity in each data description regarding the MS4 phase. EPA has done so in the final rule.

 A representative from Colorado noted that stated get more information through narrative forms than standard forms. EPA noted that Appendix A is the minimum set of NPDES program data that must be electronically collected, managed, and shared with EPA. Authorized states can require other data, including narrative forms, on paper or through electronic submissions to fulfill their obligations as the authorized NPDES program.3



### Quick Reminder

 The technical workgroup is not a decision

-making body. Members of the workgroup provide clarity on their comments and suggest options for consideration by EPA and state senior management.

 There are no formal quorum rules for the workgroup. Scheduled teleconferences will proceed with whichever workgroup members call in to participate.

 There will be no voting or consensus of the workgroup. Instead, members of the workgroup are providing individual input reflecting their various perspectives.

 Summaries of the workgroup’s discussions will be prepared for and reviewed by the workgroup, for presentation to EPA senior management and other states and the rulemaking record

.4



### Table 1: State Technical Workgroup Members

- 26 February 2015

**Main Contact State or** 

**Organization Main Contact Email**  **State/Org. Present?**  **(Yes/No)** Sean Rolland ACWA srolland@acwa

-us.org Yes Karen Lechner AK karen.lechner@alaska.gov Yes Christy Monk AL cvm@adem.state.al.us Yes Eric Cleckler ecleckler@adem.state.al.us Glenda Dean gld@adem.state.al.us Teresa Marks

AR marks@adeq.state.ar.us

No Pat Goff goff@adeq.state.ar.us Mo Shafii shafii@adeq.state.ar.us Karen Bassett bassett@adeq.state.ar.us David Ramsey ramsey@adeq.state.ar.us Ellen Carpenter carpenter@adeq.state.ar.us Wendy LeStarge AZ lestarge.wendy@azdeq.gov No Robin Belley belley.robin@azdeq.gov David Lelsz lelsz.david@azdeq.gov; Darren Polhemus CA dpolhemus@waterboards.ca.gov No Renee Purdy renee.purdy@waterboards.ca.gov Deborah Smith dsmith@waterboards.ca.gov Vicky Whitney vwhitney@waterboards.ca.gov Andy Putnam CO andrew.putnam@state.co.us goff@adeq.state.ar.us Yes Elisa Willard elisa.willard@state.co.us Bob Zimmerman DE robert.zimmerman@state.de.us stephanie.bower@state.de.us No Tom Tyler ECOS ttyler@ecos.org No Chris Klena FL chris.m.klena@dep.state.fl.us Yes Jessica Kleinfelter jessica.kleinfelter@dep.state.fl.us Edward Smith edward.c.smith@dep.state.fl.us Frances Carpenter GA frances.carpenter@dnr.state.ga.us Yes Scott Miyashiro HI scott.miyashiro@doh.hawaii.gov No Tom Easterly IN teasterl@idem.in.gov ckoontz@idem.in.gov Yes Jeremy Chenevert jcheneve@idem.in.gov Mark Stanifer mstanife@idem.in.gov Courtney Cswercko IA courtney.cswercko@dnr.iowa.gov No Ed Dillingham KS edillingham@kdheks.gov Yes Steve Caspers scaspers@kdheks.gov Shelly Shores

- Miller sshoresm@kdheks.gov5



### Main Contact **State or**

**Organization Main Contact Email**  **State/Org. Present?**  **(Yes/No)** Shawn Hokanson KY shawn.hokanson@ky.gov No Grace Scott MI scottg@michigan.gov Yes Carla Davidson davidsonc@michigan.gov Ruth Wallace MO ruth.wallace@dnr.mo.gov Yes Walter Fett walter.fett@dnr.mo.gov Christopher Miller epermitting@dnr.mo.gov Tamara Dahl MN tamara.dahl@state.mn.us Yes Paul Scheirer paul.scheirer@state.mn.us John Murphy NEIWPCC jmurphy@neiwpcc.org No Deborah Gore NC deborah.gore@ncdenr.gov No Bradley Bennett bradley.bennett@ncdenr.gov Jason Lonardo NJ jason.lonardo@dep.state.nj.us Yes Julio Collazo julio.collazo@dep.state.nj.us Robert Wither NY rewither@gw.dec.state.ny.us Yes Joseph DiMura jxdimura@gw.dec.state.ny.us Alan Tinney Dave Gaskin NV atinney@ndep.nv.gov No dgaskin@ndep.nv.gov Brian Hall OH brian.hall@epa.ohio.gov Yes Erin Sherer erin.sherer@epa.ohio.gov Shellie Chard

- McClary OK shellie.chard

- mcclary@deq.ok.gov Yes Roy Walker roy.walker@deq.ok.gov David Pruitt david.pruitt@deq.ok.gov Jim Billings OR billings.jim@deq.state.or.us No Sean Furjanic PA sefurjanic@pa.gov No Kent Woodmansey SD kent.woodmansey@state.sd.us Yes Tim Flor tim.flor@state.sd.us Albert Spangler albert.spangler@state.sd.us Lawrence Bunting TN lawrence.bunting@tn.gov No Yatasha Moore yatasha.moore@tn.gov Kim Wilson TX kim.wilson@tceq.texas.gov Yes Rebecca Villalba rebecca.villalba@tceq.texas.gov Lynley Doyen lynley.doyen@tceq.texas.gov Kimberly Shepard kimberly.shepard@tceq.texas.gov Jeff Studenka UT jstudenka@utah.gov Yes Jerome Brooks VA jerome.brooks@deq.virginia.gov Yes Deborah Debiasi deborah.debiasi@deq.virginia.gov Phani Eturu phani.eturu@deq.virginia.gov Stephen Bernath WA sber461@ecy.wa.gov Yes Dave Knight dakn461@ecy.wa.gov Nancy Kmet nkme461@ecy.wa.gov6



### Table **2 :**  EPA Technical Workgroup Members

**Name EPA Office**  **Email Present?**  **(Yes/No)** John Dombrowski OECA/OC/ETDD dombrowski.john@epa.gov No Andy Hudock OECA/OC/ETDD hudock.andrew@epa.gov Yes Rochele Kadish OECA/OC/ETDD kadish.rochele@epa.gov Yes Carey Johnston OECA/OC/ETDD johnston.carey@epa.gov Yes Jackie Clark OW/OWM/WPD clark.jackie@epa.gov Yes Greg Schaner OW/OWM/WPD schaner.greg@epa.gov Yes Roy Chaudet OEI/OIC/IESD chaudet.roy@epa.gov No Aditi Prabhu OGC/WLO prabhu.aditi@epa.gov No David Apanian Region 4 apanian.david@epa.gov Yes Sandra Chew Region 9 chew.sandra@epa.gov Yes Glynis Hill OP/ORPM/PRAD hill.glynis@epa.gov No



### Table 3: State Technical Workgroup Discussions to Discuss Public Comments
**DCN Date**  **Topic Data Source**  DCN 0219 02/05/2015 Basic Facility and Permit Data Ind. Permit Applications/NOIs DCN 0220 02/12/2015 Basic Violation and Enforcement Action Data States & Ind. Permit Applications/NOIs
DCN 0221 02/26/2015 Municipal Separate Storm Sewer System (MS4) Information Ind. Permit Applications/NOIs & MS4 Program Report DCN 0222 03/05/2015 Construction and Industrial Stormwater Information Ind. Permit Applications/NOIs
DCN 0223 03/12/2015 CSO & Collection System Information & Sewer Overflow Data Ind. Permit Applications/NOIs & Sewer Overflow Event Reports

DCN 0224 03/19/2015 Pretreatment Data Ind. Permit Applications/NOIs & Annual POTW Pretreatment Program Reports, CIU/SIU Reports When EPA or State is Control Authority DCN 0225 03/26/2015 Cooling Water and Thermal Variance Data Ind. Permit Applications/NOIs
DCN 0226 04/02/2015 Biosolids Data States & Ind. Permit Applications/NOIs & Annual Biosolids Reports DCN 0227 04/09/2015 CAFO Data Ind. Permit Applications/NOIs & Annual Biosolids Reports DCN 0228 05/13/2015 Review of Appendix A All NPDES program data DCN 0229 05/27/2015 Review of State Representative Questions to EPA All NPDES program data