DOL OSHA ITA Case Data CSV Specifications

Department of Labor 

Occupational Safety and Health Administration

(OSHA)
DOL OSHA ITA Case Data CSV Specifications P a g e | 2

Table of Contents

3DOL OSHA ITA Case Data CSV Specifications23 T.................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... .........1

Document Change Log3 2 T................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ .....................................................................................................................................................................................................................................................................................................................................................................3

3Introduction32 T.................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... ..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................4

3Case Data CSV File Format3 2 T................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ .....................................................................................................................................................................................................................................................................................................5
DOL OSHA ITA Case Data CSV Specifications P a g e | 3

Document Change Log

Version Date Details

DRAFT 6-23-2023 Initial draft of the specifications

DRAFT 6-28-2023 - Age is converted to date of birth

- Job category is removed

- Length of employment updated to date of hire

- EIN is removed from CSV spec

- Dates and times changed to mm-dd-yyyy and 

hh:mm from unix timestamps.

1.0 7-5-2023 Formal approval by OSHA business team

1.1 8-8-2023 Updated URL hosting sample CSV file

1.2 8-25-2023 - Added incident_description field

- Changed emp_gender to gender

1.3 10-31-2023 Changed gender field to be optional

1.4 11-28-2023 - Changed dafw_num_away to be required

- Changed djtr_num_tr to be required

- Changed time_started_work to be optional
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Introduction

The Department of Labor (DOL) Occupational Safety and Health Administration (OSHA) Injury Tracking 

Application (ITA) provides a system to securely access and submit information related to workplace

injuries. The application is being enhanced for reporting year 2024 (collection of CY 2023 data) to begin 

collecting details on individual injury and illness cases.

To facilitate this process, ITA provides a utility to bulk upload larger data sets using a CSV file format. 

CSV data submission will continue to accept form 300A data and will extend this capability to Forms 300

and 301 for the upcoming reportingperiod. Organizationsthat have been using CSV files to upload case 

summary data in the past will continue to follow the same process to upload form300A data. Going

forward, a second file specification will be provided to upload and validate Form 300 and 301 data. This 

document outlines the specifications for the new data collection.

The existing CSV format used to submit form 300A data will retain the same structure. The implementation 

of two separate CSVs minimizes the number of impacted end users adopting the new submission process 

for forms 300 and 301.

REMINDER: Please do not include any personally identifiable information (PII) pertaining to workers

involved in the incident (e.g., no names, phone numbers, or SSNs) in the narrative fields.
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Case Data CSV File Format

The following structure will be used to upload case data to the application. The first row of the case 

data file must be a header row containing the column names (e.g establishment_name, etc.) specified in 

the table below. Each subsequent row must contain the corresponding case information for a single 

case. The case data CSV files can contain data for one or more establishments.

The case data submission assumes that the establishment already exists in the system and is 

associated with the user submitting the file. If the establishment name does not exist or is not 

associated with the user submitting the file, the submission will be rejected.

A sample CSV file can be downloaded from the following URL:

31TUhttps://www.osha.gov/sites/default/files/ita_sample_form_300-301_csv_data.csvU31T 

See the 31T300/301 CSV Checklist31T to help check that your 300/301 CSV file is accurate and does not 

contain personally identifiable information (PII). 

Data Element Definition and Validations Format Length Required

establishment_name The name of the

establishment reporting data. 

The system matches the data 

in your case data file to your 

existing establishments based 

on establishment name. This 

continues with the 

assumption being held in the 

Form 300A CSV file where the 

Establishment name column 

is used to uniquely identify an 

establishment. THE 

ESTABLISHMENT NAMES 

MUST MATCH EXACTLYFOR

THEDATA TO LOAD.

Character 100 Yes

year_of_filing The calendar year in which the 

injuries and illnesses being 

reported occurred at the 

establishment.

Must be a four-digit number. 

Must be the reference year of 

the current collection

Integer 4 Yes
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Data Element Definition and Validations Format Length Required

case_number Case numberfrom your Log. 

CASE NUMBER MUST BE 

UNIQUE WITHIN THE 

ESTABLISHMENT.

Character 100 Yes

job_title Job title Character 255 Yes

date_of_incident Date employee wasinjured or 

became ill.

Example: 11-23-2022.

mm-dd-yyyy or 

mm/dd/yyyy

10 Yes

incident_location Where the event occurred Character 255 Yes

incident_description Briefly describe injury or

illness, parts of body affected, 

and object/substance that 

directly injured or made 

person ill.

Character 255 Yes

incident_outcome Incident outcome 

1 for Death

2 for Days away from work

3 for Job transfer or restricted 

work activity 

4 for Other recordable cases

Integer 1 Yes

dafw_num_away If 2 is set on 

incident_outcome,Number of 

days away from work

Integer 3 Yes

djtr_num_tr If 2 or 3 is set on incident 

outcome,

Number of days of job transfer 

or restriction

Integer 3 Yes

type_of_incident Type of Incident

1 for Injury

2 for Skin disorder,

3 for Respiratory condition

4 for Poisoning

5 for Hearing loss

6 for Other illnesses

Integer 1 Yes

date_of_birth Date of Birth. 

Example: 11-23-2022.

mm-dd-yyyy

or mm/dd/yyyy

10 Yes

date_of_hire Date employee was hired. 

Example: 11-23-2022.

mm-dd-yyyy

or mm/dd/yyyy

10 Yes

gender* Employee's gender

M for male 

F forfemale

Character 1 No

treatment_facility_type Was employee treated in

emergency room? 

1 for yes

0 for no

Integer 1 Yes
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Data Element Definition and Validations Format Length Required

treatment_in_patient Was employee hospitalized as 

an in-patient?

1 for yes

0 for no

Integer 1 Yes

time_started_work Time employee began work in 

24-hour time. 

Example: 17:30.

Time (hh:mm) 5 No

time_of_incident Time of event in 24-hour time. 

Example: 17:30.

Time (hh:mm) 5 No

time_unknown Time is unknown.

Set to 1 if time is unknown

Integer 1 No

nar_before_incident What was employee doing

just before the incident 

occurred?

Text N/A Yes

nar_what_happened What happened? Describe

how the injury or illness 

occurred.

Text N/A Yes

nar_injury_illness What wasthe injury or illness? Text N/A Yes

nar_object_substance What object or substance

directly harmed the employee?

Text N/A Yes

date_of_death If employee died, date of 

death. 

Example: 11-23-2022.

mm-dd-yyyy or 

mm/dd/yyyy

10 Yes, if 

death is 

recorded

* Although OSHA expects employers to report gender data when available, in 2024 the ITA will not reject submissions 

if an employer submits OSHA Form 301 data without completing Field 5 (Male/Female). This is to account for 

circumstances when an employer is recording a gender other than male or female (such as non-binary), as well as 

“privacy case” circumstances. OSHA is currently considering changes to allow for other responses to the OSHA Form 

301 and ITA field to address these circumstances.

REMINDER: Please do not include any personally identifiable information (PII) pertaining to workers

involved in the incident (e.g., no names, phone numbers, or SSNs) in the narrative fields.