[Federal Register Volume 89, Number 214 (Tuesday, November 5, 2024)]
[Notices]
[Pages 87875-87877]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2024-25673]


=======================================================================
-----------------------------------------------------------------------

FEDERAL COMMUNICATIONS COMMISSION

[FR ID: 258599]


Privacy Act of 1974; System of Records

AGENCY: Federal Communications Commission.

ACTION: Notice of a modified system of records.

-----------------------------------------------------------------------

SUMMARY: The Federal Communications Commission (FCC, Commission, or 
Agency) proposes to modify an existing system of records, FCC/OS-2 
(formerly OMD-12), Integrated Library System (ILS) Records, subject to 
the Privacy Act of 1974, as amended. This action is necessary to meet 
the requirements of the Privacy Act to publish in the Federal Register 
notice of the existence and character of records maintained by the 
Agency. The FCC's Office of the Secretary (OS) in the Office of 
Managing Director (OMD) uses the records in OS-2 to keep track of items 
borrowed by registered users from the FCC Library's collection and to 
ensure that all items are returned to the FCC Library in a timely 
manner and/or upon a FCC employee's departure from the Commission.

DATES: This modified system of records will become effective on 
November 5, 2024. Written comments on the routine uses are due by 
Thursday, December 5, 2024. The routine uses in this action will become 
effective on Thursday, December 5, 2024 unless comments are received 
that require a contrary determination.

ADDRESSES: Send comments to Brendan McTaggart, Federal Communications 
Commission, 45 L Street NE, Washington, DC 20554, or <a href="/cdn-cgi/l/email-protection#5727253e2136342e1731343479303821"><span class="__cf_email__" data-cfemail="8dfdffe4fbeceef4cdebeeeea3eae2fb">[email protected]</span></a>.

FOR FURTHER INFORMATION CONTACT: Brendan McTaggart, (202) 418-1738, or 
<a href="/cdn-cgi/l/email-protection#6c1c1e051a0d0f152c0a0f0f420b031a"><span class="__cf_email__" data-cfemail="5727253e2136342e1731343479303821">[email protected]</span></a>.

SUPPLEMENTARY INFORMATION: This notice serves to update and modify FCC/
OS-2 as a result of various necessary changes and updates. The 
substantive changes and modifications to the previously published 
version of the FCC/OS-2 system of records include:
    1. Renumbering the former ``OMD-12'' SORN as ``OS-2'' to align with 
the current numbering system for FCC SORNs.
    2. Updating and/or revising language in seven routine uses (listed 
by the routine use number provided in this SORN): (1) Litigation and 
(2) Adjudication (now two separate routine uses); (3) Law Enforcement 
and Investigation; (4) Congressional Inquiries; (5) Government-wide 
Program Management and Oversight; (7) Assistance to Federal Agencies 
and Entities Related to Breaches, which is required by OMB M-17-12; and 
(8) Nonfederal Personnel.
    3. Deleting former routine use (8) Recovering Overdue Library 
Materials, which is unnecessary because the disclosures described in 
that routine use are covered by U.S.C. 552a(b)(1).
    The system of records is also updated to reflect various 
administrative changes related to the system managers and system 
addresses; policy and practices for storage retrieval of the 
information; administrative, technical, and physical safeguards; 
records retention schedules; and updated notification, records access, 
and contesting records procedures.

SYSTEM NAME AND NUMBER:
    FCC/OS-2, Integrated Library System (ILS) Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    FCC Library, OS, OMD, FCC, 45 L Street NE, Washington, DC 20554.

SYSTEM MANAGER(S):
    OS, OMD, FCC, 45 L Street NE, Washington, DC 20554.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 3101 and 47 U.S.C. 154(i).

PURPOSE(S) OF THE SYSTEM:
    The information is maintained and used to keep track of items 
borrowed by registered users from the FCC Library's collection and to 
ensure that all items are returned to the FCC Library in a timely 
manner and/or upon a FCC employee's departure from the Commission.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former FCC employees who have registered as library 
users.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information in this system includes records on checked-out and/or 
checked-in items contained in the FCC Library collection. For each 
item, and for each individual who checked out/in the item, the records 
collected may include the individual's name, telephone number, email 
address, library barcode identifier (i.e., library patron username), 
and position category (e.g., attorney, engineer, etc.).

RECORD SOURCE CATEGORIES:
    FCC employees who provide information in order to check out 
materials from the FCC Library.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, all or a

[[Page 87876]]

portion of the records or information contained in this system may be 
disclosed to authorized entities, as is determined to be relevant and 
necessary, outside of the FCC as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    1. Litigation--Records may be disclosed to the Department of 
Justice (DOJ) when: (a) the FCC or any component thereof; (b) any 
employee of the FCC in his or her official capacity; (c) any employee 
of the FCC in his or her individual capacity where the DOJ or the FCC 
has agreed to represent the employee; or (d) the United States 
Government is a party to litigation or has an interest in such 
litigation, and by careful review, the FCC determines that the records 
are both relevant and necessary to the litigation, and the use of such 
records by the Department of Justice is for a purpose that is 
compatible with the purpose for which the FCC collected the records.
    2. Adjudication--Records may be disclosed in a proceeding before a 
court or adjudicative body, when: (a) the FCC or any component thereof; 
or (b) any employee of the FCC in his or her official capacity; or (c) 
any employee of the FCC in his or her individual capacity; or (d) the 
United States Government, is a party to litigation or has an interest 
in such litigation, and by careful review, the FCC determines that the 
records are both relevant and necessary to the litigation, and that the 
use of such records is for a purpose that is compatible with the 
purpose for which the agency collected the records.
    3. Law Enforcement and Investigation--When the FCC investigates any 
violation or potential violation of a civil or criminal law, 
regulation, policy, executed consent decree, order, or any other type 
of compulsory obligation, and determines that a record in this system, 
either alone or in conjunction with other information, indicates a 
violation or potential violation of law, regulation, policy, consent 
decree, order, or other compulsory obligation, the FCC may disclose 
pertinent information as it deems necessary to the target of an 
investigation, as well as with the appropriate Federal, State, local, 
Tribal, international, or multinational agencies, or a component of 
such an agency, responsible for investigating, prosecuting, enforcing, 
or implementing a statute, rule, regulation, or order.
    4. Congressional Inquiries--Records may be provided to a 
Congressional office in response to an inquiry from that Congressional 
office made at the written request of the individual to whom the 
records pertain.
    5. Government-wide Program Management and Oversight--Records may be 
disclosed to the DOJ to obtain that department's advice regarding 
disclosure obligations under the Freedom of Information Act (FOIA); or 
to the Office of Management and Budget (OMB) to obtain that office's 
advice regarding obligations under the Privacy Act.
    6. Breach Notification--Records may be disclosed to appropriate 
agencies, entities, and persons when: (a) the Commission suspects or 
has confirmed that there has been a breach of the system of records; 
(b) the Commission has determined that as a result of the suspected or 
confirmed breach there is a risk of harm to individuals, the Commission 
(including its information system, programs, and operations), the 
Federal Government, or national security; and; and (c) the disclosure 
made to such agencies, entities, and persons is reasonably necessary to 
assist in connection with the Commission's efforts to respond to the 
suspected or confirmed breach or to prevent, minimize, or remedy such 
harm.
    7. Assistance to Federal Agencies and Entities Related to 
Breaches--Records may be disclosed to another Federal agency or Federal 
entity, when the Commission determines that information from this 
system is reasonably necessary to assist the recipient agency or entity 
in: (a) responding to a suspected or confirmed breach or (b) 
preventing, minimizing, or remedying the risk of harm to individuals, 
the recipient agency or entity (including its information systems, 
program, and operations), the Federal Government, or national security, 
resulting from a suspected or confirmed breach.
    8. Non-Federal Personnel--Records may be disclosed to non-Federal 
personnel, including contractors, other vendors (e.g., identity 
verification services), grantees, and volunteers who have been engaged 
to assist the FCC in the performance of a service, grant, cooperative 
agreement, or other activity related to this system of records and who 
need to have access to the records in order to perform their activity.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    This an electronic system of records that resides on the FCC's 
network or on an FCC vendor's network.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records in this system of records can be retrieved by an authorized 
FCC user by many category fields--e.g., name, office telephone number, 
email address, and barcode number.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Information in this system is maintained and disposed of in 
accordance with National Archives and Records Administration (NARA) 
General Records Schedule (GRS) 4.4, Library Records (DAA-GRS-2015-
0003).

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Access to the records is restricted to Office of the Secretary (OS) 
and IT staff; ILS and IT contractors; and vendors who maintain the 
networks and services. Other FCC employees, contractors, vendors, and 
users may be granted access on a ``need-to-know'' basis. The records 
are stored within FCC or a vendor's accreditation boundaries and 
maintained in a database housed in the FCC's or vendor's computer 
network databases. The electronic files and records are protected by 
the FCC and third-party privacy safeguards, a comprehensive and dynamic 
set of IT safety and security protocols and features that are designed 
to meet all Federal privacy standards, including those required by the 
Federal Information Security Modernization Act of 2014 (FISMA), the 
Office of Management and Budget (OMB), and the National Institute of 
Standards and Technology (NIST).

RECORD ACCESS PROCEDURES:
    Individuals wishing to request access to and/or amendment of 
records about themselves should follow the Notification Procedures 
below.

CONTESTING RECORD PROCEDURES:
    Individuals wishing to request access to and/or amendment of 
records about themselves should follow the Notification Procedures 
below.

NOTIFICATION PROCEDURES:
    Individuals wishing to determine whether this system of records 
contains information about themselves may do so by writing to 
<a href="/cdn-cgi/l/email-protection#abdbd9c2ddcac8d2ebcdc8c885ccc4dd"><span class="__cf_email__" data-cfemail="6313110a1502001a230500004d040c15">[email protected]</span></a>. Individuals requesting access must also comply with 
the FCC's Privacy Act regulations regarding verification of identity to 
gain access to records as required under 47 CFR part 0, subpart E.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    84 FR 18532 (May 1, 2019).


[[Page 87877]]


Federal Communications Commission.
Marlene Dortch,
Secretary.
[FR Doc. 2024-25673 Filed 11-4-24; 8:45 am]
BILLING CODE 6712-01-P


</pre><script data-cfasync="false" src="/cdn-cgi/scripts/5c5dd728/cloudflare-static/email-decode.min.js"></script></body>
</html>