Prepared by the Office of 

Federal Agency Programs

Occupational Safety and 

Health Administration


President’s Report 

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Acronyms ...................................................................................................................................... 4

Overview ....................................................................................................................................... 8

Format ........................................................................................................................................... 9

Executive Summary .................................................................................................................... 11

Agency OSH Responsibilities..................................................................................................... 20

OSHA Activities.......................................................................................................................... 27

Agency Activities........................................................................................................................ 41

Agency Abstracts: Major Departments and Independent Agencies

Department of Agriculture .......................................................................................................... 60

Department of the Air Force ....................................................................................................... 64

Department of the Army.............................................................................................................. 69

Department of Commerce ........................................................................................................... 74

Department of Defense................................................................................................................ 77

Department of Education............................................................................................................. 81

Department of Energy ................................................................................................................. 83

Department of Health and Human Services................................................................................ 86

Department of Homeland Security.............................................................................................. 91

Department of Housing and Urban Development....................................................................... 96

Department of the Interior........................................................................................................... 99

Department of Justice................................................................................................................ 103

Department of Labor ................................................................................................................. 106

Department of the Navy (including the U.S. Marine Corps) .................................................... 112

Department of State................................................................................................................... 116

Department of Transportation ................................................................................................... 121

Department of the Treasury....................................................................................................... 124

Department of Veterans Affairs................................................................................................ 126

Environmental Protection Agency ............................................................................................ 129

General Services Administration............................................................................................... 133

National Aeronautics and Space Administration ...................................................................... 137

Social Security Administration (including the Social Security Advisory Board)..................... 140

Tennessee Valley Authority ...................................................................................................... 143

Executive Summaries: Smaller Independent Agencies

Architectural and Transportation Barriers Compliance Board.................................................. 147

*Advisory Council on Historic Preservation ............................................................................ 149

*American Battle Monuments Commission .............................................................................. 150

Armed Forces Retirement Home Board.................................................................................... 151

Broadcasting Board of Governors (including the International Broadcasting Bureau) ............ 153

Board of Governors of the Federal Reserve System................................................................. 156

Central Intelligence Agency...................................................................................................... 158
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Committee for Purchase from People Who Are Blind or Severely Disabled ........................... 161

Commodity Futures Trading Commission................................................................................ 163

Consumer Product Safety Commission..................................................................................... 166

Corporation for National and Community Service ................................................................... 168

Court Services and Offender Supervision Agency

(including the Pretrial Services Agency)........................................................................ 171

Defense Nuclear Facilities Safety Board................................................................................... 174

Equal Employment Opportunity Commission .......................................................................... 176

Export-Import Bank of the United States.................................................................................. 179

Farm Credit Administration ...................................................................................................... 181

Federal Communications Commission ..................................................................................... 183

Federal Deposit Insurance Corporation..................................................................................... 186

Federal Election Commission ................................................................................................... 188

Federal Energy Regulatory Commission .................................................................................. 191

Federal Housing Finance Agency

(including the Federal Housing Finance Board)............................................................. 194

Federal Labor Relations Authority............................................................................................ 197

Federal Maritime Commission.................................................................................................. 200

Federal Mediation and Conciliation Service ............................................................................. 202

Federal Mine Safety and Health Review Commission ............................................................. 204

Federal Retirement Thrift Investment Board ............................................................................ 206

Federal Trade Commission ....................................................................................................... 208

Harry S. Truman Scholarship Foundation................................................................................. 210

Institute of Museum and Library Services................................................................................ 212

Inter-American Foundation ....................................................................................................... 214

International Boundary and Water Commission....................................................................... 216

International Trade Commission............................................................................................... 219

James Madison Memorial Fellowship Foundation ................................................................... 221

Marine Mammal Commission................................................................................................... 223

Merit Systems Protection Board................................................................................................ 225

Millennium Challenge Corporation........................................................................................... 227

Morris K. and Stewart L. Udall Foundation.............................................................................. 229

National Archives and Records Administration........................................................................ 231

National Capital Planning Commission .................................................................................... 234

National Council on Disability.................................................................................................. 237

National Credit Union Administration...................................................................................... 239

*National Endowment for the Arts............................................................................................ 241

National Endowment for the Humanities.................................................................................. 242

*National Gallery of Art............................................................................................................ 244

National Labor Relations Board................................................................................................ 245

National Mediation Board......................................................................................................... 247

National Science Foundation..................................................................................................... 249

National Transportation Safety Board....................................................................................... 251

Nuclear Regulatory Commission .............................................................................................. 254

Nuclear Waste Technical Review Board................................................................................... 256
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Occupational Safety and Health Review Commission.............................................................. 258

Office of Navajo and Hopi Indian Relocation........................................................................... 260

Office of Personnel Management.............................................................................................. 262

Overseas Private Investment Corporation................................................................................. 264

Peace Corps............................................................................................................................... 266

Pension Benefit Guaranty Corporation ..................................................................................... 269

Postal Regulatory Commission ................................................................................................. 271

Railroad Retirement Board........................................................................................................ 273

Securities and Exchange Commission ...................................................................................... 276

Selective Service System........................................................................................................... 279

Small Business Administration ................................................................................................. 281

The Presidio Trust ..................................................................................................................... 284

The Smithsonian Institution ...................................................................................................... 286

U.S. African Development Foundation..................................................................................... 289

U.S. Agency for International Development............................................................................. 291

U.S. Arctic Research Commission............................................................................................ 293

U.S. Holocaust Memorial Museum (including the Holocaust Memorial Council)................... 295

U.S. Chemical Safety and Hazard Investigation Board ............................................................ 298

U.S. Commission on Civil Rights............................................................................................. 300

U.S. Commission of Fine Arts .................................................................................................. 303

U.S. International Trade Commission....................................................................................... 305

Vietnam Education Foundation................................................................................................. 307

Resources

OSH-related Resources and Information for Federal Agencies................................................ 310

*<Name of Smaller Independent Agency> indicates those agencies that failed to submit 

the statutorily-required annual report to the Secretary. OSHA contacted these agencies 

repeatedly to ensure they had received the initial, and multiple follow-on, requests for 

information and electronic response templates. However, these agencies failed to provide 

the information.
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Acronym Definition 

ABMC American Battle Monuments Commission 

AED Automated External Defibrillator 

AFRH Armed Forces Retirement Home Board

AIHA American Industrial Hygiene Association

ASSE American Society of Safety Engineers

ATAR Agency Technical Assistance Request

ATF Bureau of Alcohol, Tobacco and Firearms 

BLS Bureau of Labor Statistics

BOP Bureau of Prisons 

CBP Customs and Border Protection

CBY Chargeback Year 

CDC Centers for Disease Control and Prevention 

CDSO Collateral Duty Safety Officer 

CFR Code of Federal Regulations

CFTC Commodity Futures Trading Commission

CIA Central Intelligence Agency 

COOP Continuity of Operations

CPR Cardiopulmonary Resuscitation

CPSC Consumer Product Safety Commission

CSB Chemical Safety and Hazard Investigation Board

CSHC Certified Safety and Health Committee

CSOSA Court Services and Offenders Supervision Agency

CY Calendar Year 

DASHO Designated Agency Safety and Health Official

DC District of Columbia

DEA Drug Enforcement Administration 

DHHS Department of Health and Human Services

DHS Department of Homeland Security

DoD Department of Defense

DOE Department of Energy

DOI Department of the Interior

DOJ Department of Justice

DOL Department of Labor

DOT Department of Transportation
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Acronym Definition 

EAP Employee Assistance Program

ED Department of Education

EEO Equal Employment Opportunity

EEOC Equal Employment Opportunity Commission

EO Executive Order

EPA Environmental Protection Agency

FAA Federal Aviation Administration

FACOSH Federal Advisory Council on Occupational Safety and Health 

FBI Federal Bureau of Investigation

FCA Farm Credit Administration

FCC Federal Communications Commission 

FDA Food and Drug Administration

FDIC Federal Deposit Insurance Corporation 

FEC Federal Election Commission

FECA Federal Employees’ Compensation Act 

FEMA Federal Emergency Management Agency

FERC Federal Energy Regulatory Commission

FFSHC Field Federal Safety and Health Council

FLRA Federal Labor Relations Authority

FMC Federal Maritime Commission

FMCS Federal Mediation and Conciliation Service

FOH Federal Occupational Health

FPS Federal Protective Services

FTC Federal Trade Commission

FY Fiscal Year

GSA General Services Administration

HUD Department of Housing and Urban Development 

IAQ Indoor Air Quality

IBB International Broadcasting Bureau

IBWC International Boundary and Water Commission

ICASS International Cooperative Administrative Support Services 

IT Information Technology

JHA Job Hazard Analysis 

LTCR Lost-Time Case Rate

MSDS Material Safety Data Sheet 

MSHA Mine Safety and Health Administration 

MSPB Merit Systems Protection Board 
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Acronym Definition 

MVA Motor Vehicle Accident

NARA National Archives and Records Administration

NASA National Aeronautics and Space Administration

NCPC National Capital Planning Commission

NCR National Capital Region 

NCUA National Credit Union Administration

NEA National Endowment for the Arts

NEH National Endowment for the Humanities

NIOSH National Institute for Occupational Safety and Health 

NLRB National Labor Relations Board

NMB National Mediation Board

NOAA National Oceanic and Atmospheric Administration 

NRC Nuclear Regulatory Commission

NSC National Safety Council

NSF National Science Foundation

NTSB National Transportation Safety Board

OASAM Office of the Assistant Secretary for Administration and Management 

OEL Occupational Exposure Limit

OEP Occupant Emergency Plan

OFAP Office of Federal Agency Programs

OPIC Overseas Private Investment Corporation

OPM Office of Personnel Management

OSH Occupational Safety and Health

OSHA Occupational Safety and Health Administration

OWCP Office of Workers' Compensation Programs

PBGC Pension Benefit Guaranty Corporation

POWER Protecting Our Workers, Ensuring Reemployment

PPE Personal Protective Equipment

PRC Postal Regulatory Commission

PSA Pretrial Services Agency

RRB Railroad Retirement Board

RTW Return-To-Work 

SBA Small Business Administration

SEC Securities and Exchange Commission

SHARE Safety, Health, and Return-To-Employment 

SHC Safety and Health Committee

SHMS Safety and Health Management System 
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Acronym Definition 

SI Smithsonian Institution

SIP Shelter-In-Place

SSA Social Security Administration

SSS Selective Service System

TCR Total Case Rate

TSA Transportation Security Administration 

TVA Tennessee Valley Authority

U.S. United States

U.S.C. United States Code

USAID U.S. Agency for International Development 

USDA U.S. Department of Agriculture

USMC U.S. Marine Corps 

USMS U.S. Marshals Service

USPS U.S. Postal Service

USTDA U.S. Trade and Development Agency

VA Department of Veterans Affairs

VHA Veterans Health Administration 

VPP Voluntary Protection Programs 
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President’s Report 

This Report fulfills the Secretary of Labor’s (the Secretary) annual responsibility, as set forth in 

Section 19(b) of the Occupational Safety and Health Act of 1970 (the Act), to inform the 

President about the status of federal agencies’ occupational safety and health (OSH) programs, 

and the accidents and injuries that occurred at federal worksites. As required, this Report 

provides a summary of the reports agencies submitted to the Secretary. It also describes the 

activities the Occupational Safety and Health Administration (OSHA) conducted at or with 

federal agencies during fiscal year (FY) 2012.

Agency heads must establish and provide guidance on their OSH programs, as well as report on 

the status of these programs, as mandated by:

• Section 19(a) of the Act [29 United States Code (U.S.C.) 668(a)], which directs, “the head of 

each Federal agency to establish and maintain an effective and comprehensive OSH 

program which is consistent with the OSH standards promulgated under Section 6” of the 

Act (29 U.S.C. 655).

• Section 19(a)(5) of the Act [29 U.S.C. 668(a)(5)], which requires federal agency heads to, 

“make an annual report to the Secretary with respect to occupational accidents and injuries 

and the agency’s program under this section” for providing safe and healthful places and 

conditions of employment.

• Executive Order (EO) 12196, Occupational Safety and Health Programs for Federal 

Employees, signed by President Carter on February 26, 1980, which guides the heads of 

federal Executive Branch agencies in implementing Section 19 of the Act, and directs the 

Secretary of Labor to issue a set of basic program elements to assist the various federal 

agencies in carrying out their responsibilities.

• Title 29 Code of Federal Regulations (CFR) §1960, Basic Program Elements for Federal 

Employee Occupational Safety and Health Programs and Related Matters, which establishes 

the requirements for agency heads to implement OSH programs in their respective agencies.

The Act, EO 12196, and 29 CFR §1960 require the heads of federal agencies to submit annual 

reports on their OSH programs to the Secretary. According to amended 29 CFR §1960.71(a)(1), 

the annual report is due no later than May 11.

 1 Historically, 29 CFR §1960.71(a)(1) required federal agencies to submit the annual report to OSHA by the first of 

January. As of August 5, 2013, OSHA amended the regulation requiring agencies to submit their reports no later 

than May 1. The 78 FR 47180 (8/5/2013), amending 29 CFR §1960 is available at: 

http://www.gpo.gov/fdsys/pkg/FR-2013-08-05/pdf/2013-18457.pdf
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This SECRETARY OF LABOR’S REPORT TO THE PRESIDENT ON FEDERAL DEPARTMENT AND 

AGENCY OCCUPATIONAL SAFETY AND HEALTH PROGRAM ACTIVITY – FISCAL YEAR 2012

(Report), includes an EXECUTIVE SUMMARY and four main sections. The EXECUTIVE SUMMARY

provides an overview of the significant achievements and challenges Executive Branch agencies 

faced in providing safe and healthy working environments for federal employees. The Report 

proper includes four sections: AGENCY OSH RESPONSIBILITIES, OSHA ACTIVITIES, AGENCY 

ACTIVITIES, and AGENCY SUMMARIES. These sections describe support activities OSHA 

provided to federal agencies, provide detailed information about federal agencies’ OSH 

responsibilities and related-activities, an analysis of specific categories of information agencies 

reported to OSHA, and summaries of the individual departments’ and agencies’ responses to 

OSHA’s annual information request. 

The first section, AGENCY OSH RESPONSIBILITIES, provides information on federal agency 

responsibilities with respect to OSH programs as delineated by the Act, EO 12196, and Title 29 

CFR §1960. This section is divided into five subsections: Program, Standards, Workplace, 

Records, and Inspections and Investigations. Each subsection lists the agency responsibilities, 

and provides a discussion of each responsibility along with hyperlinks to the specified 

reference(s). 

The second section, OSHA ACTIVITIES, provides information on OSHA activities under the 

categories of enforcement, oversight, and compliance assistance, including a summary of the 

Protecting Our Workers and Ensuring Reemployment Initiative (POWER). 

The third section, AGENCY ACTIVITIES, summarizes agency activities and contains reports on 

various types of OSH committees, agency self-evaluations; and efforts agencies made to 

discover and control injury and illness trends.

The Report’s fourth section, AGENCY SUMMARIES, provides a synopsis of individual federal 

agency OSH-related activities as reported in these annual reports. It includes two subsections:

• AGENCY ABSTRACTS for the 18 major departments and 5 largest independent agencies 

including sections on Statistics, Assessment of Occupational Safety and Health 

Program Activities and Events, Safety and Health Management System (SHMS) Selfevaluation, and fiscal year 2013 OSH Goals. The SHMS Self-evaluation section 

includes a synopsis of the reported agency’s significant OSH accomplishments. The 

five largest independent agencies include the Environmental Protection Agency, 

General Services Administration, National Aeronautics and Space Administration, 

Social Security Administration, and the Tennessee Valley Authority.

• EXECUTIVE SUMMARIES for the smaller independent agencies, which follow the 

Agency Abstract format described above. Due to the nature of the information 

requested for FY 2012, all of the agency reports have been formatted to conform to 
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the style of the overall report, and edited for content, grammar, and typographical 

errors. 

Each abstract and summary report includes employment, injury and illness, and workers’ 

compensation data for FY 2012. In addition, this fourth section identifies those federal agencies 

that did not respond to OSHA’s annual information request. 

The Report also includes a table of acronyms at the beginning, and a list of OSH-related 

Resources and Information for Federal Agencies at the end. 
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In FY 2012, both OSHA and federal agencies continued their efforts to protect the health and 

safety of federal employees and support agencies’ respective safety and health management 

systems. This report provides general FY 2012 injury and illness statistics for this sector, and is 

a compilation of the required annual reports that OSHA received from federal agencies. In 

addition, this report summarizes the efforts Executive Branch agencies and OSHA made to 

improve OSH programs for federal workers. The reader should refer to the various sections of 

the report for specific details regarding subject matter contained in this EXECUTIVE SUMMARY. 

As in prior years, this Report assesses trends and progress the departments and agencies, and the 

Government as a whole [less the U.S. Postal Service (USPS)2, and non-Executive Branch 

agencies] made in improving workplace safety and health. This Report also provides 

information about the types of support OSHA has provided to federal agencies, including 

enforcement, oversight, and compliance assistance activities. In addition, it describes the actions 

federal agencies took in FY 2012 to analyze trends and improve their safety and health 

management systems. New this year is data summarizing federal agencies’ self-evaluations of 

their respective SHMSs.

Statistics and Trends 

Injury and Illness Statistics 

OSHA uses injury and illness claims data reported to the Department of Labor’s (DOL’s) Office 

of Workers’ Compensation Programs (OWCP), together with the Office of Personnel 

Management’s (OPM’s) employment data, to calculate injury and illness incidence rates for 

individual agencies. 

In FY 2012, the Government’s employment rolls decreased by 21,008 to 2,222,184. Its total 

injury and illness cases decreased by 3,341 to 59,032, and its total case rate (TCR) decreased

from 2.78 to 2.66 (4.3%). The Government’s lost-time cases decreased by 968 to 28,931, and its 

lost-time case rate (LTCR) decreased from 1.33 to 1.3 (2.3%).

Workers’ Compensation Costs 

The Federal Government’s workers’ compensation costs (less the USPS and non-Executive 

Branch agencies) increased by 0.9% to $1,649,829,867 during the chargeback year (CBY). 

Workers’ compensation benefits provided to employees and their survivors include payments for 

medical treatment, rehabilitation services, replacement of lost wages, and death benefits.

 2 On September 28, 1998, Congress amended the Act to make it applicable to the U.S. Postal Service. Therefore, 

the U.S. Postal Service is not included in this report.
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Fatalities and Catastrophic Events 

The Act, and provisions of 29 CFR §1960 and other regulations, require employers, both private 

and public, to investigate, track, and report findings involving work-related fatalities and 

catastrophic events to OSHA in an expeditious manner. Agencies reported that 39 civilian 

employee fatalities occurred during FY 2012, 21 of which involved federal employees and were 

work-related. These included:

• Department of the Interior: nine fatalities, five work-related; 

• Department of Homeland Security: eight fatalities, three work-related; 

• Department of State: five fatalities, four work-related; 

• Department of Defense: four fatalities, all work-related; 

• Department of Veterans Affairs: four fatalities, one work-related; 

• Department of Agriculture: three fatalities, one work-related; 

• Department of Justice: two fatalities, both work-related; and

• Department of Energy: one work-related fatality. 

The Department of the Treasury, Smithsonian Institution, and United States Holocaust Memorial 

Museum each reported one non-work-related fatality. 

OSHA ACTIVITIES 

In FY 2012, OSHA’s Office of Federal Agency Programs engaged in a wide range of activities 

to assist federal agencies in improving their SHMSs, and continued to ensure that agencies could 

easily access OSH-related information. In general, the Office’s activities fell into three 

categories: enforcement, oversight, and compliance assistance. Enforcement activities primarily 

focused on inspections of federal workplaces to identify violations of OSHA standards. 

Oversight activities ranged from monitoring injury and illness rates to providing leadership in 

identifying issues specific to federal agencies. Compliance assistance included consultation 

activities that assisted federal agencies in understanding both the importance of providing safe 

and healthy working environments, and possible methods for so doing.

Agency Activities 

Occupational Safety and Health Committees 

Federal agencies described a range of OSH committees and the benefits from these committees. 

While a handful of agencies continued to maintain Certified Safety and Health Committees

(CSHCs), regulated by 29 CFR §1960, Subpart F, most agencies described internal OSH 

committees developed outside of these regulatory requirements. 

Any Executive Branch agency can form a CSHC under 29 CFR §1960, Subpart F to monitor and 

assist an agency’s OSH program. Agencies with Secretary-approved CSHCs must have 

committees at both the national and field/regional levels. The national level committees provide 

policy guidance, while the local committees monitor and assist in the execution of the agency’s 

OSH policies. When appropriately implemented, a CSHC allows agencies to be exempt from 

unannounced OSHA inspections. Currently, five agencies have Secretary-approved CSHCs: the 
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Central Intelligence Agency (CIA), Department of Labor, General Services Administration 

(GSA), Tennessee Valley Authority (TVA), and U.S. International Trade Commission (ITC). 

Per 29 CFR §1960, Subpart F, DOL and the TVA submitted information certifying to the 

Secretary of Labor that their respective CSHCs met the requirements of the subpart; GSA 

indicated that it is in the process of revitalizing its committee. The CIA indicated that its 

Committee includes representatives from many of the agency’s directorates, programs, and 

facilities, but that details of the organizational makeup are classified. The ITC failed to submit 

information on its CSHC.

Two agencies, the Department of Energy, and the National Archives and Records 

Administration, reported their intent to establish a CSHC in FY 2013.

Self-Evaluations 

29 CFR §1960.79 requires that agencies evaluate their OSH programs. These evaluations should 

assess both the extent to which the agency’s program conforms to the requirements of EO 12196 

and the corresponding regulations, as well as whether the agency has implemented the program 

effectively in all field activities. Although a few agencies did not distinguish between workplace 

inspections and self-evaluations, most agencies reported conducting some type of reviews of 

their SHMSs. Many agencies evaluated their programs themselves, using a variety of tools, 

while others requested assistance from outside experts. In general, agencies reported that selfevaluations resulted in improvements to different aspects of their SHMSs, including the 

operational, managerial, and cultural aspects that encompass an effective SHMS.

This year OSHA asked agencies to use a prescribed tool to perform their self-evaluations. An 

analysis of the reported data indicates that while, for the most part, federal agencies are in 

compliance with the requirements of 29 CFR §1960, and have effective SHMSs, there are 

several areas for improvement within the operational, managerial, and cultural components, even 

in those agencies that reported the most robust systems. The analysis also indicated that multiple 

agencies are not fully aware of their OSH responsibilities, and of the applicability of an effective 

SHMS in assuring employee safety and health and the efficient management of Government 

operations. (Please refer to the OSHA ACTIVITIES section for a discussion of the components of 

a SHMS and an analysis of the self-evaluations as reported by the agencies.)

Controlling Trends 

This year, OSHA again asked agencies to use their respective accident/incident reporting 

systems and other reports to explain any noticeable trends of lost-time injuries and illnesses, 

include a summary of the measures taken to address the most frequent cases and causes, and 

describe the steps taken to control these trends. Agencies responded by describing a range of 

methods, from manual cataloging of incidents to real-time computer monitoring of OSH-related 

data as entered into an information system. In general, agencies with a greater number of 

employees, or higher incidence rates, used information systems, and monitored the data more 

frequently. Some of the agencies mentioned analyzing “near-misses,” as well as actual accidents 

or incidents.
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Goal 3 of the Protecting Our Workers and Ensuring Reemployment Presidential Initiative 

requires those agencies with an LTCR above the Government's rate (See Table 1; the target for 

FY 2012 was 1.30) to submit a summary of measures taken to address the most frequent and 

severe cases. Of the eleven agencies with a LTCR above the Government’s rate, only the Armed 

Forces Retirement Home Board (AFRH), and the National Endowment for the Arts did not 

report specific strategies to control illness and injury trends. Although the Department of 

Veterans Affairs reported specific strategies of the Veterans Health Administration, it did not 

report on its other two subagencies. The remaining agencies reported using tracking systems, 

training, and increasing labor/management participation in OSH processes as the main strategies 

for controlling illness and injury trends. (Please refer to the OSHA ACTIVITIES section for the 

discussion regarding the POWER Initiative, including the strategies agencies reported.) 

Table 1. Agencies With a Lost-time Case Rate Above the Federal Government’s Rate.

Department/Agency FY 2012 LTCR

Department of Agriculture 2.00

Department of Homeland Security 2.41

Department of the Interior 1.83

Department of Justice 2.19

Department of Veterans Affairs 1.55

Armed Forces Retirement Home Board 1.43

International Boundary and Water Commission 3.95

National Archives and Records Administration 1.71

National Endowment for the Arts 1.84

Presidio Trust 5.31

Smithsonian Institution 1.34

Annual Information Request 

Each year OSHA asks agencies to provide information on a variety of OSH-related topics and 

programs. While OSHA consistently requests information on such topics as OSH 

accomplishments for the reporting period and goals for the coming year, other information 

requests may be based on findings from previous annual reports or developing trends. For FY 

2012, OSHA requested information on Presidential and Other Government-wide Initiatives, 

Fatalities and Catastrophic Events, several 29 CFR 1960 Requirements, agency SHMS Selfevaluations, and FY 2013 OSH Goals. Below is a summary of the requested information 

agencies submitted to OSHA.

Presidential and Other Government-wide Initiatives 

OSHA asked federal agencies to provide information on their continuity of operation planning, 

motor vehicle safety programs, and telework enhancement activities. (Please refer to 

the AGENCY ACTIVITIES section for more detailed information on these items.)
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Continuity of Operations 

OSHA asked Executive Branch agencies to describe their plans for responding to, and 

maintaining agency operations in the event of, emergencies or disasters. Nearly every 

department and agency reported that it had some type of plan for dealing with emergency 

response and continuity of operations (COOP), or that it is currently developing a plan. Most 

agencies also reported that these plans either contained provisions for ensuring the safety and 

health of their workers, or were developed with the input of OSH personnel. However, several 

agencies, including the Architectural and Transportation Barriers Compliance Board (Access 

Board), Inter-American Foundation, James Madison Memorial Fellowship Foundation, and the 

Vietnam Education Foundation, indicated that the agency either does not have a COOP plan, or 

that the plan does not address OSH issues.

In addition to COOP planning, OSHA asked federal agencies to describe lessons learned from 

recent natural disasters. Collectively, agencies reported challenges with communications, 

command and control, accountability for employees’ safety, as well as inter- and intra-agency 

communication and coordination. Agencies reported various approaches to respond to these 

challenges, including improving emergency notification systems; expanding the pool of 

telework-eligible employees, and optimizing the use of telework; improving the functioning of 

and/or developing emergency response teams; and increasing the scope and depth of training, 

and emergency response exercises. 

Motor Vehicle Safety 

Collectively, 35 agencies reported approximately 5,621 motor vehicle accidents (MVAs). Most 

agencies reported having motor vehicle safety programs that are in compliance with the 

Executive Orders requiring the use of seatbelts in motor vehicles, and the ban on texting while 

driving. Agencies reported that their programs had demonstrable effects on limiting the 

likelihood and influence of MVAs. Many departments and agencies reported requiring defensive 

driving courses, with the majority using courses through either GSA or the National Safety 

Council. Several agencies also reported having programs to encourage seatbelt use, such as 

decals in vehicles, or reminders on employee websites or in break rooms. While several 

agencies reported tracking seatbelt use after an accident – many using information from police 

reports – few had a system for tracking of seatbelt use at other times. A number of agencies 

mentioned having random compliance checks, including one agency that reported using camera 

surveillance. Of those agencies that responded to this item, 17 indicated the absence of a motor 

vehicle safety program.

Telework Enhancement 

With few exceptions, agencies reported that their telework programs were in compliance with 

Telework Enhancement Act of 2010, other applicable laws, statutes and regulations, and OPM 

guidelines; and that agency regulations and policies addressed the authority, policy, and 

responsibilities for managing the telework program. Most reported the use of checklists, selfevaluations, and in some cases, counseling, training, and visits from supervisors for personnel 

authorized to telework. The agencies that reported on this item confirmed continuing to promote 

the use telework and expand telework capability with minimal adverse mission impacts, and that 

no employees were injured or became ill while on telework. Only six agencies indicated the 
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absence of a telework program, citing various reasons for the omission, including agency size 

and mission requirements. 

OSHA asked agencies to describe how recent natural disasters affected their telework programs. 

Most reported little to no impact on their missions and programs, stating that existing telework 

programs amply provided for uninterrupted business operations, and that employees 

appropriately used telework options. Of the agencies that reported adverse impacts, the majority 

described stressed and overtaxed communication systems, and preparedness issues. Those 

agencies indicated that they were in the process of revising COOP planning and improving their 

communications capabilities to address these issues. 

29 CFR 1960 Requirements 

OSHA asked federal agencies to provide information regarding several requirements of 29 CFR 

§1960, specifically: involvement in field federal safety and health council activities, agency selfinspections, OSH training of employees assigned overseas, and programs for protecting 

employees from reprisal for reporting OSH hazards. 

Field Federal Safety and Health Councils 

Although the majority of federal agencies reported minimal to no involvement in field federal 

safety and health council (FFSHC) activities, 37 agencies described active council involvement. 

These departments and agencies reported different levels of participation in FFSHC activities, 

and reported that they encouraged employees to participate in local council activities. The 

majority of the smaller agencies reported minimal to no involvement in FFSHCs. Agencies 

indicated that their preference was to use information exchange forums relevant to their missions 

and situations. The Central Intelligence Agency reported working closely with other federal 

intelligence agencies, and the Corporation for National and Community Service used the Federal 

Executive Boards. Other departments and agencies indicated that they preferred internal 

advisory committees for optimizing employee safety and health. A few agencies, including the 

Federal Housing Finance Agency and the Small Business Administration, reported making 

efforts to reestablish their inactive OSH committees. (Please see AGENCY ACTIVITIES section for

more information on this item.)

Safety and Health Management System Response to the Inspection 

Process 

Federal agencies reported involvement in a variety of inspection activities, including internal and 

external inspections; and various responses to the inspection process, including immediate 

correction, working with GSA and other public and private sector entities for hazard abatement, 

settlement negotiations with OSHA, and updating policy and procedural guidance. Some 

agencies, including the departments of Health and Human Services, and Justice, and the U.S. 

International Trade Commission, indicated that they encouraged employee and contractor 

participation in the inspection process. Thirty-one agencies either did not report on this item or 

indicated that it was “not applicable” to their situations. 

Training of Overseas Federal Employees 

The legislative provisions of the Act, EO 12196, and 29 CFR §1960 that require agencies to 

provide safe and healthful workplaces have no geographical limits. Overall, agencies reported 
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that more than 157,000 federal civilian employees worked outside the geographic boundaries of 

the United States, over ninety percent of whom worked for the departments of Defense (DoD –

including the armed services, reported approximately 88,000 overseas employees) and State 

(54,584 overseas employees). Agencies reported various mechanisms for providing training to 

overseas federal employees. The DoD, its various components, and the other military 

departments indicated that they extend their OSH programs and coverage to include overseas 

federal civilian employees. State indicated that it had a robust overseas OSH program, and 

included provisions for safe and healthful living conditions for its overseas employees, as well as 

other federal employees stationed at embassies. Several independent agencies reported an 

overseas federal workforce, most of whom were covered under either the DoD’s or State’s OSH 

programs. Some agencies reported basing training on job responsibilities. They also noted that 

they maintained OSH websites, and promoted safety and health through OSH awards and 

newsletters and encouraging participation in FFSHCs and other appropriate venues. In addition, 

many agencies reported that they supported employees’ safety and health via encouraging 

healthy lifestyles by providing fitness centers; subsidizing gym memberships; sponsoring health 

fairs; and offering a variety of health-related services, such as health-screenings and physical 

examinations. 

Whistleblower Protection Programs 

Per 29 CFR §1960, Subpart G federal agencies must ensure that employees are free from reprisal 

or other forms of restraint for filing a report of unsafe or unhealthy working conditions. In an 

effort to assess agencies’ whistleblower protection programs, OSHA requested that agencies 

provide information on any federal employee allegations of reprisal, and the actions the agency 

took in response to the allegations. Most agencies indicated awareness of provisions of the 

Whistleblower Protection Act, Title 5, U.S.C. § 2302(c), and reported having functional 

protection programs. Most agency reports were not specific to occupational safety and health 

issues, and they omitted specific process details. Three agencies indicated that they do not have 

whistleblower protection programs. Five agencies indicated processing one employee allegation 

of reprisal each during FY 2012. (Please see the AGENCY ACTIVITIES, the AGENCY ABSTRACTS,

and the EXECUTIVE SUMMARIES sections for more information on this item.)

Accomplishments 

Agencies reported on a range of relevant accomplishments, from revising OSH programs, 

procedures, and manuals, to developing training programs and inspecting their facilities. Some 

agencies reported adding risk assessments to their safety policies, incorporating safety 

considerations into their building plans for new facilities, and including safety in management 

performance criteria. A few indicated that they are in the infancy stages of developing a SHMS. 

In addition, several agencies reported encouraging employees to become certified in first aid, 

cardiopulmonary resuscitation, and the use of automatic external defibrillators. (Please see 

the AGENCY ABSTRACTS and EXECUTIVE SUMMARIES sections for more information on this item.) 

FY 2013 Goals 

Agencies reported on a wide range of OSH goals for FY 2013. Several agencies reported on 

plans to reduce the incidence of work-related injuries and illnesses and incorporate more 
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extensive analyses of OSH-related information from reports on incidents and near-misses. 

Agencies also reported on plans to join OSHA’s Voluntary Protection Programs, participate in 

FFSHCs, abate specific physical and chemical workplace hazards, and expand OSH training. 

(Please see the AGENCY ABSTRACTS and EXECUTIVE SUMMARIES sections for more information 

on this item.)

Agencies Failing to Submit Annual Reports 

OSHA did not receive reports from four independent agencies for FY 2012, even after contacting 

them repeatedly to ensure they had received the initial, and multiple follow-on, requests for 

information. These included: the Advisory Council on Historic Preservation, American 

Battle Monuments Commission, National Endowment for the Arts, and National Gallery of 

Art. It is notable that the Advisory Council on Historic Preservation has failed to submit a report 

for the past three fiscal years (FY 2010 - FY 2012).
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Federal Executive Branch agencies have a variety of responsibilities with respect to their OSH 

programs as delineated by Section 19 of the OSH Act, EO 12196, and Title 29 CFR §1960. This 

section condenses those responsibilities into five subsections: Program, Standards, 

Workplace, Records, and Inspections and Investigations. Each subsection lists the agency 

responsibilities, and provides a discussion of each responsibility along with hyperlinks to the 

specified reference(s).

Program 

Establish and maintain an effective and comprehensive OSH program.

All three documents3 require agencies to establish and maintain OSH programs that 

comply with the program requirements of 29 CFR §1960 and OSHA’s occupational 

safety and health regulations as described in the relevant parts of Title 29 CFR.

Operate an OSH management information system.

EO 12196, paragraph 1-201(j), requires each agency to maintain a system for managing 

its OSH information, which must include maintaining records the Secretary requires. 

While the EO does not mandate an electronic information management system, many 

such systems are available and they can facilitate maintaining, analyzing, retrieving, and 

tracking OSH-related information.

Develop and implement OSH program evaluation procedures.

29 CFR §1960.78 requires agencies to evaluate the effectiveness of their OSH programs 

and include the results of those self-evaluations in their annual reports to the Secretary. 

According to 29 CFR §1960.79, these self-evaluations must include qualitative 

assessments of the extent to which the OSH programs comply with EO 12196 and 29 

CFR §1960, and analyses of whether the agency has effectively implemented its OSH 

program in all its field activities.

Appoint a DASHO and other OSH officials at appropriate levels.

EO 12196, paragraph 1-201(c), and 29 CFR §1960.6 require each agency to designate an 

official who will be responsible for managing and administering the agency’s OSH 

program. This Designated Agency Safety and Health Official must have “sufficient 

authority” to effectively represent and support the agency head with regard to the OSH 

program; §1960.6 states that the DASHO should be an Assistant Secretary or 

equivalent. 29 CFR §1960.6(c) also requires the agency to designate OSH officials at 

appropriate levels throughout the agency to ensure implementation of an effective OSH 

program.

 3 EO 12196, paragraph 1-201(b); The Act, Section 19(a); and 29 CFR §1960.1(a)
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Submit an annual report to OSHA, and include a summary of OSH program selfevaluation findings.

All three documents4 require each agency to send an annual report to the Secretary with 

respect to OSH-related accidents and injuries, and its OSH program. The agency must 

include a summary of its self-evaluation findings in the annual report. It must also 

include any information or data the Secretary requests. OSHA’s Office of Federal 

Agency Programs formulates the annual report request and analyzes the agency reports.

Ensure adequate financial and other resources for effective OSH program implementation 

and administration.

29 CFR §1960.7 stipulates that each agency must provide the resources to implement and 

administer its OSH program. The standard lists several resources that a federal agency 

OSH program must include, such as sufficient personnel, personal protective equipment 

(PPE), hazard abatement, OSH-related sampling and analyses, training, technical 

information, and medical surveillance – but it does not limit the resources to that list.

Include appropriate OSH criteria in managers’ and supervisors’ performance appraisals.

According to 29 CFR §1960.11, agencies must include OSH-related performance 

measures as part of the performance evaluations for any management official-in-charge 

of an establishment, any supervisory employee, or any other appropriate management 

official. The standard further requires that the evaluation must measure the employee’s 

performance “in meeting requirements” of the agency’s OSH program, consistent with 

the manager’s or supervisor’s assigned responsibilities and authority.

Post the OSHA poster or equivalent and provide a copy to the Secretary.

29 CFR §1960.12 requires the agency to “post conspicuously in each establishment” and 

keep posted, a poster informing employees of the “provisions of the Act, Executive Order 

12196, and the agency occupational safety and health program.” The poster must 

include core OSHA-provided text along with other information specific to the agency. 

The agency must also provide a copy of this poster to the Secretary.

Promote OSH-related employee awareness.

Along with conspicuously posting the “OSHA poster,” 29 CFR §1960.12 – specifically 

paragraph (e) – requires agencies to use their ordinary information channels – such as 

newsletters, bulletins, handbooks, website, etc. – to promote employees’ awareness of 

OSH-related issues. While the standard does not define “occupational safety and health 

matters,” nor does it specify the frequency with which an agency must “promote... 

awareness,” simply posting the “OSHA poster” does not satisfy the requirements of this 

paragraph.

Establish anti-discrimination and -reprisal procedures for OSH-related activities.

Both EO 12196, paragraph 1-201(f), and the Code of Federal Regulations (29 CFR 

§1960.46) require agencies to establish procedures assuring that no employee is subject 

to “restraint, interference, coercion, discrimination or reprisal” for OSH-related 

 4 EO 12196, paragraph 1-201(l); The Act, Section 19(a)(5); and 29 CFR §1960.71(a)
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activities. Various OSH-related regulations afford employees rights and privileges 

related to reporting OSH issues and participating in OSH-related activities. Agencies 

must establish procedures to assure that employees can exercise their rights and/or 

participate in OSH-related activities without becoming subject to discrimination or 

reprisal.

Provide CSHCs with all agency information relative and necessary to their duties.

If an agency has established a Certified Safety and Health Committee5 per Subpart F of 

29 CFR §1960, it must provide that CSHC with “all agency information” relative to the 

Committee’s duties. According to the standard, such information can include - but is not 

limited to: OSH policies and programs; available OSH-related human and financial 

resources; accident, injury, and illness data; material safety data sheets; inspection 

reports; abatement plans; and reprisal investigation reports.

Provide OSH training to top management, supervisors, OSH inspectors, collateral duty 

personnel, CSHC members, employees, employee representatives.

EO 12196, paragraph 1-201(k), requires OSH-related training for several levels of agency 

employees. 29 CFR §1960 Subpart H specifies the necessary OSH-related training for all 

levels of agency employees. Agencies must provide at least the listed required training 

for the designated level of employee, but may provide more extensive or comprehensive 

training for any level of employee.

Standards 

Comply with applicable OSHA and 1960 alternate standards.

All three documents6 require agencies to comply with all applicable OSHA standards 

issued under Section 6 of the Act – or an OSHA-approved alternate standard.

Adopt emergency temporary and permanent supplemental standards as necessary and 

appropriate if no OSHA standard exists.

According to 29 CFR §1960.18, if there is no OSHA standard that applies to a particular 

worksite, job, condition, or other workplace exposure, an agency must implement an 

emergency temporary supplemental standard to protect its employees. Subsequent to 

implementing an emergency temporary supplemental standard, the agency must develop 

and implement a permanent supplemental standard to continue to assure a safe and 

healthful workplace and adequate employee protection.

Notify OSHA and the other federal agency if another agency’s standard conflicts with an 

OSHA standard.

29 CFR §1960.19(c) stipulates that, in the unlikely event of another agency’s standard 

interfering with an OSHA standard, the head of the agency discovering such a conflict 

must notify the other federal agency and the Secretary. The agencies will then undertake 

joint efforts to resolve the conflict.

 5 See Certified Safety and Health Committees for a description of CSHCs. 6 EO 12196, paragraph 1-201(d); The Act, Section 19(a); and 29 CFR §1960, Subpart C
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The standard also requires compliance with the more protective of the conflicting 

standards until after the conflict is resolved.

Workplace 

Provide safe and healthful workplaces and working conditions.

All three previously identified documents require that federal workplaces and working 

conditions be safe and healthful and free from recognized serious hazards. According 

to §1960.2(v), a “serious hazard or condition” is one that has the “substantial 

probability” of causing death or serious physical harm. 29 CFR §1960.1(g) clarifies that 

federal employees who work in private sector establishments are covered by their 

respective federal employer’s OSH program, and the agency is responsible for assuring 

safe and healthful workplaces and conditions for these employees.

Ensure timely response to employee reports of unsafe/unhealthful conditions.

EO 12196, paragraph 1-201(h), requires agencies to respond to employee reports of 

hazardous conditions. It also requires agencies to inspect the situation within 24 hours 

for “imminent dangers,” within three working days for potentially “serious” conditions, 

and within 20 working days for other conditions.

Promptly abate unsafe/unhealthful conditions.

Both EO 12196, paragraph 1-201(e), and §1960 require agencies to promptly abate 

unsafe or unhealthful working conditions. While 29 CFR §1960.28(d)(3) recognizes that 

some hazards can be abated immediately, the Executive Order clarifies that if the agency 

cannot promptly abate the condition, it must develop an abatement plan that includes both 

a timetable for abatement and interim protective measures. 29 CFR §1960.30 provides 

further instructions with regard to abatement and abatement plans.

Acquire, maintain, and require the use of safety equipment, PPE, and other protective 

devices.

Both the Act, at Section 19(a)(2), and 29 CFR §1960.8(d) require federal employers to 

“acquire, maintain, and require the use of approved PPE, approved safety equipment, 

and other devices necessary to protect employees.”

Records 

Keep records per 29 CFR §1904, and allow OSHA access to them.

The Act, at Section 19(a)(3), mandates that agencies maintain “adequate records,” 

and 29 CFR §1960.66 clarifies that, at a minimum, agencies must comply with the 

recordkeeping and reporting requirements under 29 CFR §1904, Subparts C, D, E, and G.

Use the records to identify unsafe/unhealthful conditions and establish OSH program 

priorities.
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29 CFR §1960.66(c) requires agencies to analyze the information [including the records 

required by paragraph (b) of the standard] collected through its management information 

system (required by EO 12196) to identify unsafe and unhealthful working conditions 

and establish its OSH program priorities.

Inspections and Investigations 

Require inspections, allow access to OSHA’s inspectors, and establish a procedure for 

issuing Notices. (Refer to page 28 for an explanation of an OSHA Notice.)

Subpart D of Part 1960 covers workplace inspections and abatement of hazardous 

conditions. Among its requirements, agencies must:

• Inspect “all areas and operations...at least annually,” and more frequently if the 

area is hazardous – §1960.25(c);

• Authorize OSHA inspectors to “enter without delay” any agency worksite –

§1960.31(b);

• Immediately abate imminent danger conditions and remove employees who are 

not needed during the abatement process – §1960.26(b)(5); and

• Establish procedures for issuing Notices of Unsafe or Unhealthful Working 

Conditions (Notices) not later than 15 days after completing the inspection for 

safety violations, or 30 days after completing the inspection for health violations –

§1960.26(c)(2).

Allow for employee representatives during inspections.

EO 12196, paragraph 1-201(i), requires agencies to assure that employee representatives 

accompany OSH inspectors during workplace inspections. In addition, 29 CFR 

§1960.27(a) provides guidance on the selection of employee representatives.

Allow OSH personnel to use necessary specialized expertise.

29 CFR §1960.8(e) requires agencies to allow their OSH personnel to use necessary 

specialized expertise “from whatever source available,” such as other agencies, 

professional groups, labor organizations, universities, etc.

Investigate all fatalities and catastrophes, keep investigation report copies, and provide a 

summary report to OSHA, and CSHCs.

According to §1960.29(b) agencies must investigate all fatalities and/or catastrophes 

(hospitalization of three or more employees) and produce a written report of the 

investigation. The report must include specific information [§1960.29(d)] and the agency 

must provide copies to specified parties, including OSHA.

Keep CSHC members advised of reprisal allegations and provide copies of investigation 

reports.

Among the duties of both local- and national-level CSHCs is the requirement to review 

the agency’s response to allegations of reprisal. 29 CFR §1960.40(b)(8) requires local 

CSHCs to review the agency’s response and, according to §.40(b)(9), if at least half the 

committee is dissatisfied with the agency’s investigation report, they must report their 
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dissatisfaction to the Secretary. The same requirements are found at §1960.41(b)

and §.41(d), respectively, for national CSHCs.

Given these statutory duties for CSHC members, §1960.47 requires agencies to provide 

copies of reprisal investigation reports to their certified committees.

References 

Executive Order 12196 - Occupational safety and health programs for Federal employees, 45 

FR 12769, Feb. 26, 1980.

Occupational Safety and Health Act of 1970, Public Law 91-596, 84 STAT. 1590, 91st 

Congress, S.2193, December 29, 1970, as amended through January 1, 2004.

Title 29 Code of Federal Regulations, Part 1960.
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This section provides information about OSHA activities concerning enforcement, oversight, and 

compliance assistance; including a summary of the Protecting Our Workers and Ensuring 

Reemployment Presidential Initiative, significant enforcement cases involving federal agencies, 

and agencies’ reporting of self-evaluations using components of an integrated safety and health 

evaluation tool. This section also contains information on recordkeeping, and agency reports on 

fatalities and catastrophic events, along with a description of training OSHA provided for federal 

agencies.

Enforcement 

Inspections 

29 CFR §1960 provides for OSHA inspections of federal agencies, which are similar to those 

conducted within the private sector. OSHA inspections can occur for many reasons, but 

generally fall into one of two categories: programmed or unprogrammed. Programmed worksite 

inspections occur as the result of OSHA’s emphasis on a particular safety or health issue, such as 

sites reporting injury and illness statistics that exceed industry averages, or sites associated with 

particular hazards, or adverse health outcomes, such as amputations. Unprogrammed inspections 

occur for other reasons, such as when OSHA receives a complaint or notification of serious 

hazards.

OSHA further categorizes its inspections as either safety or health inspections. Safety 

inspections focus on workplace issues, such as egress, electrical safety, machine guarding, or 

proper confined space procedures. Health inspections may focus on worker exposures to specific 

chemicals, or proper protection from an infectious disease.

If OSHA determines during an inspection that violations of its standards exist, OSHA may 

document those violations. There are different types of violations, depending on the severity of 

the hazard or the employer’s response to the condition, including:

• Serious: The hazard could cause injury or illness that would most likely result in death or 

serious physical harm.

o Willful: The employer knew that a hazardous condition existed, but made no 

reasonable effort to eliminate it.

o Repeat: OSHA has cited the employer previously for a substantially similar 

condition.

• Other-Than-Serious: The hazard cannot reasonably be predicted to cause death or serious 

physical harm to exposed employees, but does have a direct and immediate relationship 

to their safety and health.
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• DeMinimis: Violations that have no direct or immediate relationship to safety or health,

and do not result in citations.

• Failure-To-Abate: The employer has not corrected a violation for which OSHA has 

issued a citation, and the abatement date has passed or is covered under a settlement 

agreement. A failure-to-abate also exists when the employer has not complied with 

interim measures involved in a long-term abatement within the given timeframe.

In the private sector, OSHA issues citations for violations, and the citations often include 

monetary penalties. However, for federal agencies, OSHA issues Notices of Unsafe or 

Unhealthful Working Conditions (Notices), which carry no monetary penalties.

General Inspections 

In FY 2012, OSHA initiated 838 inspections of federal worksites; of these sites, 29.9 percent

were in compliance with OSHA standards. There was an average of 3.6 violations cited per 

initial inspection, with 64.7 percent of the total violations issued as serious.

Programmed/Targeted Inspections 

In FY 2012, OSHA’s national office continued the Federal Agency Targeting Inspection 

Program, which is a targeted inspection program of federal worksites. It uses the previous fiscal 

year’s OWCP data to identify federal establishments with the highest number of lost-time

cases. During FY 2012, OSHA conducted 113 inspections under this program and discovered an 

average of 4.8 violations per inspection, a decrease from FY 2011’s average of 5.1 violations per 

inspection. Overall, OSHA discovered 353 violations that included 1 Willful, 276 Serious, 22 

Repeat, 2 Failure-To-Abate, and 52 Other-Than-Serious violations.

In addition, OSHA inspected federal agencies under a variety of national and local emphasis 

programs that targeted specific hazards such as lead, falls, powered industrial vehicles, energized 

equipment; and specific injuries, such as amputations; or industries, such as manufacturing or 

maritime. Local or regional emphasis programs can result in stronger relationships between 

OSHA and the federal agencies.

Significant Cases 

During FY 2012, OSHA defined significant cases as those inspections having penalties over 

$100,000. While, by law, OSHA cannot assess penalties against federal agencies, it can 

determine the significance of a federal agency inspection by comparing the violations to the 

penalties that would be assessed to a private sector employer. In FY 2012, OSHA completed a 

total of seven federal significant cases. These cases involved the departments of the Air Force 

(one case), Interior (two cases), the Navy (two cases), and Veterans Affairs (two cases). Table 2 

provides specific information on the agency inspected, the reason for the inspection (complaint, 

programmed, referral), the emphasis program (if applicable), and the number and severity of the 

violations. 
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Table 2. Summary of OSHA Significant Cases Involving Federal Agencies.

Department/Agency Inspection Type Program Violations

Air Force Planned 

Programmed

Forklifts, 

Amputations, Dust

Serious: 34

Interior – Bureau of Indian 

Affairs

Accident Not applicable Serious: 3

Interior – National Park 

Service

Complaint Not Applicable Serious: 19

Repeat: 4

Navy Complaint Not Applicable Serious: 2

Willful: 2

Navy Follow-up Not Applicable Serious: 2

Repeat: 2

Veterans Affairs Planned 

Programmed

Fall Protection, 

Powered Industrial 

Vehicles

Serious: 4

Repeat: 5

Other-Than-Serious: 4

Veterans Affairs Planned 

Programmed

Forklifts, 

Amputations

Serious: 18

Repeat: 1

Other-Than-Serious: 6

As with all inspections, OSHA worked with these agencies to ensure that they abated the 

hazards, and made the necessary improvements to their safety and health management systems.

Oversight 

POWER Initiative 

The Presidential Protecting Our Workers and Ensuring Reemployment Initiative was established 

in 2010 to challenge federal Executive Branch agencies to improve their safety, health, and 

injury case management programs through seven goals: 1) reduce total injury and illness case 

rates; 2) reduce lost-time injury and illness case rates; 3) analyze lost-time injury and illness 

data; 4) increase timely filing of injury and illness notices; 5) increase timely filing of wage loss 

claims; 6) reduce lost production days; and 7) increase return-to-work outcomes for those federal 

employees who sustain serious workplace injuries. The Department of Labor leads the POWER 

Initiative to help ensure that agencies provide their employees with both safe and healthy work 

environments, as well as the necessary support following a serious work-related injury or illness. 

Each year, tens of thousands of federal employees file claims for workers’ compensation benefits 

due to workplace injuries or illness. In FY 2012, federal employees (excluding those employed 

by the USPS and non-Executive Branch agencies) filed more than 71,000 injury notices. 

Although the vast majority of claimants report back to duty following only a brief disruption in 

employment, thousands take longer to recover and may remain on workers’ compensation rolls 

for months, years, or in some cases permanently. While the number of reported federal-sector 

injuries has continued to decline over the past several years, compensation for lost wages and 
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medical benefits still represents a significant cost to American taxpayers. In chargeback year 

2012 alone, total costs were approximately $1.7 billion, excluding the USPS and non-Executive 

Branch agencies. 

The POWER Initiative is a Government-wide effort that succeeded the six-year Safety, Health, 

and Return-to-Employment (SHARE) Initiative that ended in FY 2009. A more challenging 

program, POWER expanded on SHARE by revising its four goals to set more challenging 

performance targets, and to establish FY 2009 as the baseline for the Initiative. It also 

introduced three performance measures that focus on improving the analysis of lost-time injury 

and illness data, increasing the timely submission of wage-loss claims, and enhancing agencies’ 

efforts to return injured employees to work as soon as possible. In the memorandum of 

September 21, 2010 that introduced the President’s Initiative, the Secretary set specific goals for 

agencies.

The second year of the POWER Initiative, FY 2012, was an overall success. The Government as 

a whole, less the USPS7

, met all six measurable goals. Two departments, the departments of 

Energy and Transportation, met all of their measurable goals8. Five independent agencies met 

all five of their measurable goals: Armed Forces Retirement Home; General Services 

Administration; National Aeronautics and Space Administration; National Science Foundation; 

and Tennessee Valley Authority. Four agencies within the Legislative Branch met all of their 

measurable goals9: House of Representatives; Library of Congress; United States Capitol Police; 

and Congressional Budget Office10. In the Judicial Branch, two agencies met all of their 

measurable goals: the Federal Judiciary and the Court of Veterans Appeals (this agency filed no 

injury/illness or wage loss claims, and therefore was not measured for goals 4 and 5). 

Goal 1 directs agencies to reduce their total injury and illness case rates. In this second year of 

the POWER Initiative, the Government as a whole (less the USPS) exceeded this goal. The FY 

2012 performance target was for agencies to have no more than 2.75 total injury and illness cases 

per 100 employees; government-wide the total case rate was 2.66, representing a 17 percent

decrease over the rate of 3.22 in the FY 2009 baseline year. In FY 2012, 13 of the 18 Executive 

Branch departments met their goals. Among the remaining 44 independent agencies that are 

being tracked for goal 1, 25 met this goal, 13 fell short, and 6 had no measurable data. 

Goal 2 directs agencies to reduce their lost-time case rates. In this second year of the POWER 

Initiative, the Government as a whole (less the USPS) exceeded this goal. The FY 2012 

performance target was for agencies to have no more than 1.32 lost-time cases per 100 

employees; Government-wide, the lost-time case rate was 1.30, representing a 12 percent

decrease over the rate of 1.48 in the FY 2009 baseline year. Fifteen of the 18 Executive Branch 

departments met their goals. Among the remaining 44 independent agencies that are being 

 7 The United States Postal Service was not included in the POWER Initiative. 

8 Please note that the POWER Goal 3 involves data analysis, and does not have specific performance targets 

associated with it; Goal 7 is measured only for the 14 agencies with the largest number of disability cases.

9 The Legislative and Judicial branches are not tracked for goals 1, 2, and 3. 10 The Congressional Budget Office filed no injury/illness or wage loss claims so was not measured for goals 4 and 

5. 
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tracked for Goal 2, 31 agencies met their performance target, 7 failed to do so, and 6 agencies 

had no measurable data. 

Goal 3 requires agencies with a lost-time case rate above the national average to analyze their 

injury and illness data, and report to OSHA on what steps they are taking to mitigate the most 

common hazards. Refer to the EXECUTIVE SUMMARY for a discussion of these strategies. 

Goal 4 concerns the timely filing of initial claim forms for injuries and illness. Agencies are 

expected to increase their timely filing by 3percent per year (with the goal capped at 95 percent),

or meet the FY 2012 minimum threshold of 70 percent. Government-wide (less the USPS), 

these claims were timely filed 86.2 percent of the time, which represents an increase of 7 percent 

over the baseline of 80.1 percent, and exceeded the performance target of 82.0 percent. 

However, among the 18 Executive Branch departments, only 6 met this goal. Of the 12 that 

failed, 3 did not meet the minimum threshold and the remaining nine failed to increase timely 

filing by 3 percent per year above the baseline year. In the Legislative Branch, five agencies met 

their performance targets and one had no measurable data for the year. The remaining three 

agencies failed to meet the minimum threshold of 70 percent. In the Judicial Branch, one of the 

three agencies had no measurable data, one met its goal, and the third did not meet its 3 percent

increase target. Of the 44 independent agencies, five had no claims filed during FY 2012, 17 met 

their goal, and the remaining 22 failed to meet their performance target (17 did not meet the 

minimum threshold, and the other 5 failed to increase by 3 percent per year above the baseline 

year).

Goal 5 asks agencies to meet or exceed minimum timely filing requirements for compensation 

claims. All departments and agencies were tasked with the timely filing of these claims 64

percent of the time for FY 2012. Government-wide (less the USPS), 75.9 percent of wage loss 

claims were filed on-time, surpassing the goal of 64 percent. Of the 18 Executive Branch 

departments, 13 met or exceeded this target, and five did not. Four Legislative Branch agencies 

met their goal, two did not, and three had no claims filed during the fiscal year. Two of the 

Judicial Branch agencies had no wage loss claims filed, the third (Federal Judiciary) met its 

target. Of the 44 independent agencies that were tracked, only 11 achieved satisfactory timely 

filing of wage loss claims; 15 had no wage loss claims filed, and the remaining 18 failed to meet 

the 64 percent goal for the year. 

Goal 6 tasked agencies with decreasing the number of lost production days per 100 employees 

by 1 percent below the baseline year, or maintain a rate of 15 days or less. The Government as a 

whole (less the USPS) achieved a lost production day rate of 34.5 days, exceeding the target of 

35.1 days. Among the 18 Executive Branch departments, 9 met or exceeded their targets. Seven 

Legislative Branch agencies met lost production day targets, while two did not. All three 

components of the Judicial Branch met their targets. Of the 44 independent agencies that were 

tracked, 29 met their lost production day targets, 10 failed to do so, and 5 had no measurable 

data.

Goal 7 of the POWER Initiative tasked the 14 agencies with the largest, statistically significant 

number of serious injuries with increasing the return-to-work outcomes in these cases. The 14 
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agencies are: departments of Agriculture, the Air Force, the Army, Defense, Health and Human 

Services, Homeland Security, the Interior, Justice, Labor, the Navy, Transportation, the 

Treasury, Veterans Affairs, and the Social Security Administration. Collectively, these agencies 

were to increase the return-to-work of their seriously injured employees to 88.4 percent; the 

actual percentage returned-to-work was 91.5 percent for FY 2012. With the exception of the 

Department of Health and Human Services, all of the agencies subject to this goal met or 

exceeded their performance targets.

Goal 7 also serves to support EO 13548: Increasing Federal Employment of Individuals with 

Disabilities. As noted in section 3(b),

Agencies shall make special efforts, to the extent permitted by law, to ensure the 

retention of those who are injured on the job. Agencies shall work to improve, 

expand, and increase successful return to work outcomes for those of their 

employees who sustain work-related injuries and illnesses, as defined under the 

Federal Employees' Compensation Act (FECA), by increasing the availability of 

job accommodations and light or limited duty jobs, removing disincentives for 

FECA claimants to return to work, and taking other appropriate measures. The 

Secretary of Labor, in consultation with the Director of the Office of Personnel 

Management, shall pursue innovative re employment strategies and develop 

policies, procedures, and structures that foster improved return to work 

outcomes, including by pursuing overall reform of the FECA system. The 

Secretary of Labor shall also propose specific outcome measures and targets by 

which each agency's progress in carrying out return to work and FECA claims 

processing efforts can be assessed.

In support of POWER Goal 7 and EO 13548, OWCP established the POWER Return-to-Work 

Council to serve as a forum for: discussing and exchanging best practices in the area of return-towork; reviewing the results of analytical studies on return-to-work and promoting sharing and 

implementation of best practices identified; and forming a bridge between the workers’ 

compensation and disability hiring personnel and establishing a continuity of practice for the 

sharing of information, ideas, and experiences. The Council includes representatives of the 14 

agencies subject to Goal 7 of the POWER Initiative, as well as representatives from DOL’s 

OWCP, Office of Disability Employment Policy, OSHA, and the Office of Personnel 

Management.

The Council held quarterly meetings during FY 2012. On September 20, 2012, the Council held 

a meeting open to all federal agencies. During this meeting, the Council shared information on 

its efforts toward improving return-to-work, agency progress in this area to date, and proposed 

changes to this goal during the final two years of the Initiative. Additionally, presentations were 

given on the results of a study of best practices for promoting return-to-work, as well as 

assistance available through the Department of Defense’s Computer/Electronic Accommodations 

Program. Many agencies took advantage of the opportunity to participate in the POWER 

Council meeting and learn about ways to promote return-to-work within their organizations. 

Based on the agencies’ successes in returning injured employees to work during the first two 
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years of the Initiative, the Council established agency performance in FY 2011 as the new 

baseline for setting more challenging targets for return-to-work in FY 2013 and onward. 

The POWER Initiative builds on prior safety and workers’ compensation efforts to provide a 

framework that focuses agencies’ attention and resources on improving their safety, injury 

management, and return-to-work programs. As the performance results in this report illustrate, 

the Federal Government as a whole, less the USPS, has achieved success in these areas during 

the first two years of the Initiative. However, it is evident that further improvement is needed 

moving forward, notably in the areas of timely filing of injury/illness and wage loss claims. To 

address these areas, OWCP has taken measures to establish new baselines for setting timely 

filing targets for the remaining years of the Initiative, as well as to promote electronic forms 

submission, which is expected to greatly improve timely filing. During the next two years of the 

POWER Initiative, OWCP and OSHA will continue their collaboration with federal agencies and 

provide assistance toward improving performance in weaker areas. These efforts will extend our 

partnership within the Federal Government and foster further improvement on the success 

achieved in the first two years of the POWER Initiative.

Federal Advisory Council on Occupational Safety and Health 

The Federal Advisory Council on Occupational Safety and Health (FACOSH) is an advisory 

council to the Secretary of Labor on OSH matters related to federal agencies. The Assistant 

Secretary of Labor for Occupational Safety and Health chairs the Council, which consists of 

sixteen members: eight representing federal agency management, and eight from labor 

organizations representing federal employees.

FACOSH met twice during FY 2012. During its December 2011 meeting, FACOSH received a 

report from the Emerging Issues – Occupational Exposure Limits (OELs) subcommittee11. The 

Council approved the subcommittee’s recommendation that provided for a modification of the 

language in EO 12196 to require federal agencies to use the most protective technologically and 

economically feasible OEL as published by a recognized research or regulating body. FACOSH 

referred the remaining two recommendations back to the subcommittee for reconsideration. 

During its May 2012 meeting, FACOSH approved the Emerging Issues – Occupational 

Exposure Limits’ remaining two recommendations; and approved the Training Subcommittee12 -

Federal Buildings Personnel Training Act workgroup’s report and recommendation, and 

approved the reports of the Model Career Management Plan, and Uniform Safety and Health 

 11 The Subcommittee was tasked with evaluating OSHA’s current permissible exposure limits’ ability to effectively 

protect federal workers, and to determine the means necessary to assure the Government’s leadership in using the 

most protective measures to protect its employees from exposure to hazardous substances. 12 The Training Subcommittee was tasked with evaluating the effectiveness of the Industrial Hygiene Series 0690, 

and the Safety and Occupational Management Series, 0018, in meeting the needs of federal agency OSH programs, 

as well as assessing the OSH training needs for federal workers at all levels. The Subcommittee’s first goal was to 

provide FACOSH with recommendations for altering core qualifications requirements for those job series and to 

provide justification for changing OPM’s current qualification standards. In addition, the Subcommittee planned to 

assess the training needs of federal employees, possibly dividing those requirements into different categories, such 

as managers, collateral duty personnel, and professional OSH personnel.
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Training Guidelines workgroups. FACOSH forwarded the subcommittees’ reports and 

recommendations to the Secretary, who approved all the recommendations.

Evaluations 

Section 1-401(h) of EO 12196 requires the Secretary of Labor to, “evaluate the occupational 

safety and health programs of agencies and promptly submit reports to the agency heads.” 

While the EO establishes OSHA’s responsibility for evaluating federal agencies, 29 CFR 

§1960.79 expands the evaluation responsibilities to the federal agencies themselves. In addition, 

29 CFR §1960.80 develops OSHA’s responsibilities for conducting evaluations. According to 

the regulations, both the OSHA evaluations and the agencies’ self-evaluations should focus on an 

assessment of agencies’ OSH program elements.

In an effort to find a consistent and standard evaluation method, OSHA determined that an 

existing private sector evaluation tool, the OSHA Form 33, might be beneficial for both OSHA 

and the federal agencies. The Form 33 was developed in 1984 as a safety and health program 

assessment tool to evaluate an employer’s safety and health management system. A SHMS 

integrates occupational safety and health into an organizational structure. Therefore, an 

evaluation of a SHMS requires a systematic approach to determine whether policies and 

procedures are appropriately developed and implemented, and regularly monitored and modified 

to correct any problems and/or adapt to a changing worksite.

Based on the concept of an organizational safety and health program, the OSHA Form 33 

provides for the assessment of the components of a SHMS—operational, managerial, and 

cultural—using 58 attributes as metrics for the program’s overall effectiveness and integration. 
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The operational 

component 

measures 

whether a 

SHMS has a 

well-defined 

and 

communicated 

system to 

identify, 

correct, and 

control hazards. 

The managerial 

component 

assesses 

whether the SHMS incorporates effective planning, administrative, training, management 

leadership, and supervision to support the prevention or elimination of hazards. Finally, the 
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cultural component evaluates whether the SHMS has developed an effective safety culture in 

which management and workers come together to effectively reduce or eliminate hazards. While 

the attributes within each of the components are distinct, they are also interdependent.

For the FY 

2012 

President’s 

Report, 

OSHA 

selected 17 

attributes 

across the 

three 

components 

for the 

agencies to 

assess. 

OSHA asked 

agencies to 

rate each of 

these 

attributes, 

based on the 

FY 2012 reporting period experience, and provided criteria for each attribute rating. 

Furthermore, OSHA asked agencies to provide a detailed narrative, with examples to support 

each self-identified rating.

Overall Assessment 

OSHA’s analysis of the agencies’ SHMS self-evaluation data indicated an 87.6 percent response 

rate, with 85 of 9713 federal agencies providing a mean “2.35” rating, and 9 agencies14 providing 

a “3” rating for the overall assessment of their SHMSs. The majority of federal agencies 

provided a “3,” or “2” rating for the 17 attributes used to rate the three components of a SHMS, 

thereby indicating that federal agencies’ SHMS are in compliance with the provisions of 29 CFR 

§1960. Of the responding agencies, 14 percent (12 of 85 agencies) provided a “not-applicable” 

rating for the overall assessment of their SHMSs. 

 13 Eight agencies did not provide ratings for the overall assessment of their SHMSs, including the National 

Endowment for the Arts, National Gallery of Art, Occupational Safety and Health Review Commission, Office of 

Government Ethics, Office of Special Counsel, Selective Service System, Social Security Advisory Board, and the 

U.S. Commission of International Religious Freedom.

14 The nine agencies that provided an overall “3” rating of their SHMS included: the Committee for Purchase From 

People Who Are Blind or Severely Disabled, Commodity Futures Trading Commission, Farm Credit 

Administration, Federal Maritime Commission, the Morris K. and Stewart L. Udall Foundation, National 

Transportation Safety Board, Office of Personnel Management, U.S. Commission of Fine Arts, and the Vietnam 

Education Foundation. 
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Of the four attributes used to rate the operational component, approximately 52 percent 

provided a “3” rating for the presence of work rules and practices attribute. Of the eight 

attributes used to rate the managerial component, approximately 62 percent provided a “3” 

rating for specific assignment of OSH tasks attribute. Of the five attributes used to rate the 

cultural component, 64 percent provided a “3” rating for delegation of authority attribute. 

OSHA will continue to work with all federal agencies to improve the effectiveness of their 

SHMSs. However, several of the agency ratings suggest the need for improvement across the 

SHMS attribute spectrum, including those agencies that reported the most effective systems, as 

indicated by “3” ratings, as well as those that indicated a SHMS was “not applicable” to their 

situations, or did not report on the status of their SHMSs. Table 3 provides detailed information 

regarding the ratings federal agencies provided the various attributes of their SHMSs. 

Table 3. Number of Federal Agencies Assigning Ratings to Safety and Health Management 

System Attributes

Agency Assigned Rating of 

Attribute

Component Attribute 3 2 1 0 NA

Operational

Self-inspection 41 20 5 3 16

Surveillance 38 18 3 4 22

Presence of work rules and practices 44 22 3 2 14

Tracking hazard correction 32 25 4 3 21

Managerial

Action plan 28 30 4 5 18

Annual SHMS review 35 23 4 6 17

Specific assignment of OSH tasks 53 14 2 2 14

Knowledge, skills, and information 41 26 2 2 14

Promotion of OSH through 

organizational policies 45 22 1 3 14

Employee OSH training 44 23 3 2 13

New employee orientation 39 19 3 7 16

Supervisory training 23 30 8 7 17

Cultural

“Line” function 46 17 2 4 16

Delegation of authority 54 14 0 1 16

Resource allocation 46 19 3 2 15

Employee participation 45 23 1 2 14

Employee evaluation of OSH 

performance 30 26 4 6 19

Recordkeeping 

Beginning January 1, 2005, federal agencies were required to maintain their injury and illness 

records in essentially the same format as the private sector, as is set forth in 29 CFR §1904. 

However, due to other regulatory requirements, OSHA could not obtain this data from the 

agencies. On August 5, 2013 OSHA finalized a rule change that will allow it to annually collect 

the statutorily-required injury and illness records from all Executive Branch agencies. In 

addition, the rule clarifies and updates some existing provisions of 29 CFR §1960. Collecting 
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these records will allow OSHA to identify those worksites that have the highest injury and illness 

rates, and better target needed training for federal agencies.

OSHA is working with the Bureau of Labor Statistics to adapt its private sector survey to the 

federal sector for universal data collection. In order to ensure the best response rate from federal 

agencies, OSHA is planning to provide guidance about the data collection process, and advance 

information about the data to be collected so agencies are familiar with data collection 

requirements prior to Bureau’s system becoming active. In addition, OSHA is proposing to 

conduct training regarding the changes to 29 CFR §1960, and the data collection process and 

procedures.

COMPLIANCE ASSISTANCE 

Agency Technical Assistance Request 

An agency technical assistance request (ATAR) is a consultative service open only to federal 

agencies and is analogous to OSHA’s Consultation Program for private sector 

employers. Federal agencies may contact an OSHA area office and request technical assistance, 

which may include hazard abatement advice, training, a partial or comprehensive inspection, and 

program assistance. While the request is generally considered to be totally consultative, an 

agency’s failure or refusal to abate serious hazards can result in an inspection referral. In FY 

2012, OSHA conducted one assistance request for the U.S. Secret Service. OSHA also began 

planning for another ATAR involving the National Archives and Records Administration.

Field Federal Safety and Health Councils 

Field federal safety and health councils are federal interagency groups, chartered by the 

Secretary, that bring together local OSH professionals for education, problem solving, and 

cooperation in the safety and health field. Located throughout the nation, these councils work to 

reduce the incidence, severity, and cost of accidents, injuries, and illnesses within their 

designated geographic areas. In FY 2012, 35 FFSHCs actively carried out efforts to improve the 

effectiveness of OSH functions within the Government.

Under 29 CFR §1960.89, each active council must submit an Annual Report to the Secretary

describing its activities and programs for the previous calendar year (CY); and its plans, 

objectives, and goals for the current year. The report is used to assess the FFSHC’s program 

plans, and to determine the success of its goals and objectives. The councils that best exemplify 

the intent and purpose of the FFSHC program receive an achievement award from the Secretary.

In determining award recipients, councils are separated into three categories based on the size of 

the federal population they serve, which allows them to compete with other councils that possess 

approximately the same resources and serve similar populations. Each council’s Annual Report 

to the Secretary is evaluated and receives a score that is ranked with other FFSHCs in its 

category. The top three scorers in each category receive awards for Superior Performance, 

Meritorious Achievement, and Notable Recognition.
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Alternate and Supplementary Standards 

Under 29 CFR §1960.17, if agencies cannot comply with an applicable OSHA standard, the 

agency may submit a request for an alternate standard.

15 Currently, there are five OSHAapproved alternate standards; two additional alternate standards16 are pending. The agencies and 

their alternate standards include:

• Federal Aviation Administration (FAA) - Alternate Standard for Fire Safety in Air 

Traffic Control Towers.

• GSA - Standard on Special-Purpose Ladders.

• National Aeronautics and Space Administration (NASA) - Standard for Lifting Devices 

and Equipment.

• U.S. Navy, Naval Facilities Engineering Command - Management of Weight-Handling 

Equipment.

• U.S. Navy - Gas Free Engineering Manual.

Under 29 CFR §1960.18, if no OSHA standard exists that is appropriate for application to 

working conditions of federal agency employees, an agency may submit a request for a 

supplementary standard. Currently, there are only two OSHA-approved supplementary 

standards: NASA’s Safety Standard for Explosives, Propellants, Pyro-technics; and U.S. 

Department of Agriculture/Forest Service’s Supplementary Standard for Containers and

Portable Tanks Transport.

OSH Training 

Annually, OSHA provides a week of training, known as FEDWEEK, specifically for federal 

agency OSH personnel at the OSHA Training Institute, located in Arlington Heights, Illinois. In 

FY 2012, OSHA provided eight half-day seminars offered twice, and one additional seminar, 

offered once during the week on topics chosen after surveying federal OSH personnel. The 110 

federal OSH employee participants, representing 66 federal agencies, had the opportunity to 

attend up to six different sessions on various topics, including Office Ergonomics, Electrical 

Hazards, Indoor Air Quality, Bloodborne Pathogens, Hazard Communications - Aligning with 

Globally Harmonized System, Safety and Health Management Systems, Hearing Conservation, 

Recordkeeping, and Workplace Violence.

 15 An alternate standard is the federal agency equivalent of a private sector variance. Any alternate standard must 

provide equal or greater protection than the applicable OSHA standard for the affected employees. 16 During FY 2012, the National Oceanic and Atmospheric Administration (NOAA), and the National Archives and

Records Administration (NARA) each submitted requests for alternate standards to OSHA. NOAA requested 

OSHA consider its application for an alternate Diving Standard, and NARA asked for approval of modifications to 

its Special Purpose Ladders (Pulpit Ladders).
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This section provides information on selected agency activities, including participation in OSH 

committees and councils, continuity of operations planning, motor vehicle safety, and telework 

programs. It also provides a summary of agencies’ methods of controlling injury and illness 

trends, specifically highlighting POWER Goal 3; the impact of the inspection process on an 

agency’s safety and health management system; employees’ overseas training; and protections 

afforded employees who report safety and health hazards. Per statute, the General Services 

Administration (GSA) and the National Institute for Occupational Safety and Health (NIOSH) 

are required to provide certain services to federal agencies in pursuing the safety and health of 

federal employees. This section ends with a brief regarding these activities.

Certified Safety and Health Committees 

A certified safety and health committee is an OSH committee that the head of the sponsoring 

agency has certified to the Secretary of Labor as meeting the requirements of 29 CFR §1960, 

Subpart F. The purposes of a CSHC are to monitor and assist with an agency’s OSH program; 

maintain an open channel of communication between employees and management; and facilitate 

employee input to improve OSH-related policies, conditions, and practices. In addition to an 

improved OSH program and a safe and healthful workplace, agencies with a CSHC are 

statutorily exempt from unannounced OSHA inspections.

Both EO 12196 and 29 CFR §1960, Subpart F discuss the formation, composition, and duties of 

CSHCs. In brief, an agency that wants to establish a CSHC must establish OSH committees at 

both the national and – if the agency has subcomponents located outside its national office or 

headquarters – other appropriate levels within the organization. Committee membership must 

include equal numbers of management and non-management representatives. In addition, the 

committee must have access to OSH-related information, monitor the agency’s OSH program, 

and consult and advise on OSH program operations.

When an agency decides to form a CSHC, it must report this intent to the Secretary and include:

• The existence, location, and coverage (establishments and populations) area of the 

committee; and

• The names and phone numbers of each committee chair (national and local).

In addition, the agency must certify to the Secretary of Labor that the committee meets all the 

requirements of 29 CFR §1960, Subpart F. The agency must also provide an annual update on 

its CSHC as part of its required Annual Report to the Secretary of Labor on the Agency’s 

Occupational Safety and Health Program.

In an effort to support agency formation of CSHCs, OSHA may not conduct unannounced 

inspections at federal agencies with CSHCs unless the CSHC has requested an inspection. While 

any agency may form a CSHC, only five such committees currently exist. The Secretary 

recognizes the following departments or independent agencies as having CSHCs:
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• Central Intelligence Agency,

• Department of Labor,

• General Services Administration,

• Tennessee Valley Authority, and

• U.S. International Trade Commission.

Status of Agency CSHCs 

As previously noted, the aforementioned agencies must provide the Secretary with an annual 

status report on their respective CSHCs. DOL and the TVA submitted information certifying to 

the Secretary that their respective CSHCs met the requirements of the subpart. GSA indicated 

that it is in the process of revitalizing its committee. The CIA reported that while details of its 

CSHC’s organizational makeup are classified, its network includes representatives from many of 

the agency’s Directorates, programs, and facilities. The ITC did not submit information in its 

report to the Secretary.

A summary of the provided reports include:

• The Department of Labor described having CSHCs at three levels: Department of Labor 

Safety and Health Committee (Departmental Level), National Office Safety and Health 

Committee (Establishment Level), and Field Safety and Health Committee (Regional 

Level). According to DOL’s annual report, its National Office Safety and Health 

Committee typically meets quarterly. It indicated that the Department will be replacing 

the field safety and health committees with six regional safety and health committees and 

one oversight board. These new committees will evolve over the next fiscal year, and 

will address regional issues. 

• The General Services Administration reported that, as part of its revitalization efforts, in 

FY 2012 it signed a memorandum of agreement with the National Federation of Federal 

Employees Union (NFFE) to establish a national-level safety committee. It also reported 

that efforts will establish regional-level safety committees in FY 2013. 

• Although the Tennessee Valley Authority did not provide a specific report on the 

activities of its CSHC, it reported that the committee meets the CSHC requirements 

identified in 29 CFR 1960, and that its purpose, operations, and functions are explicitly 

described in its standard procedure and processes. 

The CIA, GSA, and the ITC did not provide an annual report for FY 2012. The CIA cited 

security issues as the reason for its omitted report. 

Other OSH Committees and Councils 

Many departments and agencies reported on a variety of non-certified OSH-related committees 

that function at the departmental, agency, and field operation levels, including FFSHCs. 

Committee membership varied from agency to agency, with some comprised of various levels of 

managers, others focused on expertise in a specific area, and still others had members with only 

OSH-related duties and responsibilities. According to the various reports, most of these OSH 

committees were considered vital components of the respective department or agency’s OSH 

program. Given the reported levels of participation of some of the OSH committees, some of the 
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departments and agencies may want to pursue certifying their committees and achieving the 

recognition and OSH benefits such certification would provide.

Thirty-seven agencies included reports of committee activities. Among the reports:

• The Armed Forces Retirement Home indicated that its safety and health committee 

oversees and implements the agency's safety and health responsibilities, further indicating 

that the agency medical director and campus administrators play a major role in ensuring 

that the relevant oversight for safety and health responsibilities is assigned to appropriate 

staff and those duties are carried out effectively. 

• The Central Intelligence Agency indicated that it currently participates in a number of 

formal information exchange forums with other federal intelligence agencies.

• While no formal committee exists, the Committee for Purchase from People Who are 

Blind or Severely Disabled stated that it discusses safety concerns during “all hands” 

meetings, or disseminates necessary information via email; and that employees are 

encouraged to provide feedback concerning OSH issues.

• The Corporation for National and Community Service indicated that its primary strategy 

to address OSH issues is through the regional Federal Executive Board.

• The National Aeronautics and Space Administration reported that several of its offices 

are active participants on FACOSH sub-committees, inter-agency safety and health 

programs contributing to the development of Agency safety and health policies, and in 

supporting the OSHA Office of Federal Agency Programs, and that several of its Centers 

conduct bimonthly scheduled meetings and activities.

Although the majority of federal agencies reported minimal to no involvement in FFSHC 

activities, some agencies described a variety of committees and other venues to address 

workplace OSH issues. These departments and agencies reported active participation in FFSHC 

activities, and reported that they encourage employees to participate in local council activities 

and appropriate OSH professional organizations, such as the American Biological Safety 

Association, the American Conference of Governmental Industrial Hygienists, the American 

Industrial Hygiene Association (AIHA), the American Society of Safety Engineers (ASSE), 

Health Physics Society, the Human Factors and Ergonomics Society, the National Fire Protection 

Association, the National Strength and Conditioning Association, as well as, nationally- and 

locally-oriented safety organizations, such as the National Safety Council, and local working 

groups, to assess safety procedures for specific jobs or draft worksite safety policies. Other 

agencies reported making efforts to reestablish their OSH committees that had become inactive 

in recent years. Specifically, 

• The Air Force reported that it finished a year-long program to increase involvement in 

local FFSHCs, further indicating that its most recent poll showed 52 installations 

regularly attend - an increase of 33 percent from FY 2011. It further stated that some of 

its installations host the conferences as an appropriate forum to discuss regional issues 

and share lessons learned. 

• The Army indicated that most of its major Commands, subordinate Commands, and 

organizations participate in Command OSH advisory councils at least twice a year, and 

that it encourages its personnel to participate in other agencies’ OSH councils.
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• The Department of Commerce reported active encouragement of its employees to 

participate in Bureau field office OSH meetings, and that its various Bureaus participate 

in the Department’s semiannual OSH council and the monthly safety managers’ 

workgroup meetings.

• The Department of Education stated that the current Chairperson of the Metropolitan 

Washington Federal Safety and Health Council is a departmental employee, and has held 

that position for the past six years. 

• State indicated that it participated in several of the FACOSH subcommittees and 

workgroups.

• The Department of Veterans Affairs reported quarterly designated agency safety and 

health official conference calls, and bi-monthly safety meetings; and that six active 

FFSHCs are chaired by Veterans Health Administration employees.

• The Federal Housing Finance Agency indicated that it does not participate in FFSHCs, 

but is planning on creating an agency OSH committee in FY 2013.

• NASA indicated that its headquarters personnel participate in FACOSH and its various 

subcommittees. 

• The National Traffic Safety Board stated that it recently established a national-level 

safety council, and has a long-standing field safety committee.

• Although the Small Business Administration reported that its staff is not currently 

involved with FFSHCs, it indicated that the agency is investigating ways to increase 

involvement in council activities.

Continuity of Operations 

Various executive orders and legislative acts require Executive Branch agencies to develop and 

implement plans for responding to or maintaining agency operations in the event of emergencies 

or disasters. Depending on the specific event, some agencies may respond to the site of an event, 

and must account for the safety and health of their federal employees during such a response. 

Still other agencies, with no mission to respond, are required to plan for continuing their 

operations should an event affect their business sites and workplaces. Nearly every department 

and agency reported that it had some type of plan for dealing with emergency response and 

continuity of operations, or that it is currently developing a plan. Most agencies also reported 

that these plans either contained provisions for ensuring the safety and health of their federal 

workers, or were developed with the input of OSH personnel. Specifically,

• USDA reported that it has a variety of COOP plans, including occupant emergency 

(OEP) and business continuity plans, which contain provisions for building evacuation 

and shelter-in-place (SIP) during emergencies; and cover a wide variety of scenarios.

• The Air Force reported that its health protection standards provide for key and other 

personnel at all levels; and that its unit-level COOP plans incorporate disease 

containment guidelines, as well as plans for many types of disasters and other events. 

• The Department of Energy indicated that its program offices and field sites address 

pandemic situations, including the use of social distancing, shutdown of non-essential 

operations, and alternate work locations. It further indicated that its Biologic Event 

Monitoring Team reviews other infectious diseases that can result in a biological 
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emergency, and provides advice and coordinates communications to more than 15,000 

federal employees. 

• DHHS reported that it fosters a cooperative dialogue between all personnel focused on or 

engaged in the development of OEPs, COOPs, and emergency contingency operations at 

all levels; and that its emergency planners share and compare plans, procedures, and 

policies on a regular basis, and are inclusive of other planning groups during exercises, 

drills, and table talks.

• The Department of Housing and Urban Development (HUD) stated that during a COOP 

event, the emergency relocation site occupant emergency coordinator/safety officer 

provides Department COOP personnel with “in-briefs,” including information on facility 

emergency procedures, SIP, building evacuation, and area medical, lodging, and religious 

services; and that non-COOP personnel are provided instructions on departure procedures 

and advised when it is safe to return to the workplace. The Department indicated that it 

routinely performs physical security and safety assessments on COOP facilities.

• The Department of Justice indicated that its COOP programs are comprehensive in 

nature, but bureau-specific, based on mission requirements. 

• Organizationally, GSA indicated that it is in the process of elevating the emergency 

management functions at both headquarters and in the regions to the department-level, 

and has aligned most of its OSH and emergency management functions in the same 

Public Buildings Service division to help ensure that OSH considerations are addressed

during emergency planning activities, and OSH program representatives are integrated 

into the COOP planning process. 

In addition to COOP planning, federal agencies were asked to report lessons learned from recent 

natural disasters. Collectively, they reported challenges with communications, command and 

control, accountability for employees’ safety, as well as inter- and intra-agency communication 

and coordination. Specifically, 

• The Broadcasting Board of Governors indicated that as a result of the recent earthquake, 

the agency implemented an emergency notification system that provides for real-time 

updates, including reporting to work or alternate site, to employees via mobile devices, 

email, and telephones in the event of a natural disaster or other catastrophic event. 

• The Commodity Futures Trading Commission indicated that it established a "Safety 

Team," with the responsibility to coordinate all emergency response: facilitate safe 

evacuations, distribute copies of the OEP to all employees, distribute SIP supplies, and 

maintain communications throughout all emergency events.

• The USDA reported that its national capital region offices were not prepared for the 

earthquake that occurred, and that OEPs were not in place. However, since the event, it 

has updated its COOP, and held emergency preparedness meetings for employees to learn 

SIP and evacuation protocols. It also reported that it is implementing an employee 

emergency notification system to provide emergency notification and instructional 

information coverage to its over 15,000 employees in the national offices. 
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• The Air Force highlighted the Air Force Academy’s experience with the Waldo Canyon 

wildfire17. It indicated deficiencies in multiple systems, including those for alert, 

training, personnel accountability, and deployment. Other analyses discovered issues 

concerning resource management; planning for basic human needs; conducting air 

sampling, and facility safety inspections. 

• The Army indicated that a small number of its Command safety directors don’t have 

COOP plans; and that some Commands have them, but do not include safety as an active 

participant; and that it is correcting these two circumstances. 

• Commerce indicated that anticipating very rare events, such as recent natural disasters, is 

an ongoing challenge that must be based on risk assumptions, and worst case evaluation 

and management. 

• DoD reported that the primary lessons learned from the 2012 disasters highlight the need 

for ongoing planning, training, and exercising; assignment of personnel responsibilities; 

communicating with and accounting for all personnel; and reinforcement of telework 

agreements, to include safety precautions. 

• When reporting its experience with an asbestos exposure event at its Oak Ridge site, the 

Department of Energy (DOE) stated that the challenges faced during its remediation 

efforts included: access to essential information, loss of critical facility infrastructure and 

systems, and effectively communicating information to employees, the public, and the 

media. 

• DHHS reported that the primary lessons learned from COOP activation during 2012 

disasters involved issues with: command, control and communication; employee training; 

and intra-agency coordination of COOP planning. 

• The Department of Homeland Security indicated that communication disruptions 

involving internet/intranet services, and telephone systems were self-evident, that it 

lacked corporate expertise in coping with such natural disasters; and that the Department 

event-specific COOP planning and training required updating. 

• The Department of Justice (DOJ) explained that its main challenge, pre-event, was to 

ensure all secondary personnel were identified and trained to perform critical functions in 

the absence of primary staff. 

• The Navy reported that lessons learned from the 2011 earthquake, tsunami, and nuclear 

reactor catastrophe in Japan resulted in the increased use of various communication 

methods to communicate personal preparedness messages, COOP plans, and office 

closures during the 2012 super-storm Sandy event. 

• State indicated that it is pursuing text-messaging options as additional channels for 

sending emergency notifications. 

• The Environmental Protection Agency specified that Hurricane Sandy highlighted the 

need to further address power outage issues; encourage employees to take laptops home 

 17 The Waldo Canyon wildfire started approximately four miles northwest of Colorado Springs, CO on June 23, 2012 and was 

active in the Pike National Forest and adjoining areas, covering a total of 18,247 acres. The fire caused the evacuation of over 

32,000 residents of Colorado Springs, Manitou Springs, and Woodland Park, several small mountain communities along the 

southwestern side of U.S. Highway 24, and partial evacuation of the United States Air Force Academy. The fire destroyed 

approximately 346 homes and closed Highway 24, a major east-west road, in both directions. It was declared 100% contained on 

July 10, 2012 after no smoke plumes were visible on a small portion of the containment line on Blodgett Peak. It is the most 

expensive fire in Colorado’s history with insurance claims totaling more than $352.6 million dollars, and the most destructive, as 

measured by the number of homes destroyed, eclipsing the High Park Fire of 2012.
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when severe weather is forecast; and a priori identify the exact role of each COOP 

essential team member. 

• NASA indicated that the agency learned the importance of personal preparedness, agency 

emergency management planning for all hazards, the need for employees to prepare for 

regional emergencies, and COOP preparedness. 

Several agencies indicated the lack of a COOP plan, or that their plans do not address OSH 

issues, including the Architectural and Transportation Barriers Compliance Board (Access 

Board), Inter-American Foundation, James Madison Memorial Fellowship Foundation, and the 

Vietnam Education Foundation.

Motor Vehicle Safety 

Federal agencies reported approximately 5,621 MVAs (See Table 4.). The majority of agencies 

reported having a motor vehicle safety program, with most agencies noting specifically that they 

were in compliance with EOs 13043 and 13513, which require the use of seatbelts in motor 

vehicles, and ban texting while driving, respectively. In addition, agencies reported that they 

continued to provide programs to limit the likelihood and impact of motor vehicle accidents. 

Table 4. Summary of Motor Vehicle Accidents by Department or Independent Agency

Department/Agency Number of Accidents

Department of Justice 3006

Department of Homeland Security 2669

Department of Defense 823

Department of Labor 370

Department of Veterans Affairs 292

Department of State 271

National Aeronautics and Space Administration 205

Office of Personnel Management 204

Department of Agriculture 147

Department of Commerce 128

Department of Health and Human Services 96

General Services Administration 92

Tennessee Valley Authority 78

Department of Energy 47

Department of Transportation 38
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Department/Agency Number of Accidents

Environmental Protection Agency 31

Department of the Army 23

Court Services and Offender Supervision Agency 15

Nuclear Regulatory Commission 15

Smithsonian Institution 15

Department of the Air Force 13

Federal Deposit Insurance Corporation 10

Equal Employment Opportunity Commission 8

Federal Energy Regulatory Commission 6

Social Security Administration 6

Farm Credit Administration 5

Department of the Treasury 4

Broadcasting Board of Governors 3

Federal Communications Commission 2

National Archives and Records Administration 2

International Boundary and Water Commission 1

Office of Navajo and Hopi Indian Relocation 1

Small Business Administration 1

Central Intelligence Agency Undisclosed

Department of the Navy Undisclosed

Many departments and agencies required defensive driving courses, the majority using courses 

through GSA, or the National Safety Council. Several agencies also reported having programs to 

encourage seatbelt use, such as decals in vehicles, or reminders on employee websites or in break 

rooms. While several agencies reported tracking seatbelt use after an accident – many using 

information from police reports – few had any full-time tracking of seatbelt use at other times. A 

number of agencies mentioned having random compliance checks, including one agency that 

reported using camera surveillance. 

Several agencies indicated the lack of a motor vehicle safety program, including: the AbilityOne 

Commission, Access Board, Defense Nuclear Facilities Safety Board, Federal Labor Relations 

Authority, Federal Maritime Commission, Federal Retirement Thrift Investment Board, Harry S. 

Truman Scholarship Foundation, Institute of Museum and Library Services, Inter-American 
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Foundation, James Madison Memorial Fellowship Foundation, Merit Systems Protection Board, 

Morris K. and Stewart L. Udall Foundation, National Endowment for the Humanities, Postal 

Regulatory Commission, United States Commission on Civil Rights, United States Commission 

of Fine Arts, and the United States Holocaust Memorial Museum.

Telework Enhancement 

Agencies reported that their telework programs are in compliance with Telework Enhancement 

Act of 2010, other applicable laws, statutes, and regulations, and OPM guidelines; and that the 

authority, policy, and responsibilities for managing the telework programs are set forth in agency 

regulations and policies. Most reported the use of checklists, self-evaluations; and in some 

cases, counseling, training, and visits from supervisors for personnel who are authorized to 

telework. Of those agencies that reported on this item, they reported continuing to promote 

telework, and expand telework capability with minimal adverse mission impacts, and that no 

employees were injured or became ill while on telework. Several agencies reported the lack of a 

telework program, including the James Madison Memorial Fellowship Foundation, Morris K. 

and Stewart L. Udall Foundation, Presidio Trust, U.S. African Development Foundation, U.S. 

Arctic Research Commission, and U.S. Commission of Fine Arts, citing various reasons for the 

omission, including agency size and mission requirements. 

Agencies were also requested to describe how recent natural disasters affected their telework 

programs. Of the agencies that reported adverse impacts, the majority describe stressed and 

overtaxed communication systems, and preparedness issues. Specifically, 

• The Access Board indicated that it is in the process of revising its telework policy. 

• The Broadcasting Board of Governors mentioned the agency’s undisturbed performance 

during Hurricane Sandy as a success story for its telework policies. The Board indicated 

that its recent expansion of telework opportunities, such as a pilot program within its 

broadcasting elements, has increased telework eligible employees to 25 percent, 

compared to only 5 percent in FY 2011. 

• The Department of the Air Force indicated that, during Hurricane Sandy, it had the 

opportunity to test and evaluate its telework response for national office personnel, and 

noted miscommunication on the treatment of telework-eligible employees. In response, it 

stated that it issued a memorandum to all major Command headquarters clarifying in 

place telework agreements and alternate worksites. 

• The Securities and Exchange Commission indicated that it offers employees temporary 

medical telework and alternate work schedules during natural disasters and other 

emergency situations.

Controlling Trends 

This year, OSHA again asked agencies how they determined any OSH-related trends, such as 

specific causes or types of injuries, or hazardous jobs or tasks. Also, the POWER Initiative 

requires those agencies above the Government’s LTCR of 1.30 to submit a summary of measures 

taken to address the most frequent and severe cases. OSHA requested a summary report from 

those eleven affected federal agencies identified in the OSHA ACTIVITIES section of this Report.
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Agencies responded by describing a range of analysis methods, from manual cataloging of 

incidents to real-time computer monitoring of OSH-related data as entered into an information 

system(s). In general, agencies with a greater number of employees, or higher incidence rates, 

tended to incorporate information systems and more frequent monitoring of entered data.

Most departments and agencies reported performing some type of data analysis to determine the 

prevalence of injury type, the most common causes of injuries, and the jobs or tasks that resulted 

in injuries. Agencies also reported tracking and analyzing “near-misses,” or those incidents that 

could have resulted in an accident or injury but did not at that particular time. Other strategies 

for reducing workplace injuries and illnesses include integrating safety considerations into 

building design and/or job duties and procedures, encouraging employees to report potential 

hazards as they are discovered, and focusing on specific problems, such as frequent types of 

injuries, or specific hazards.

The departments and larger independent agencies reported several methods of data analysis and 

injury and illness reduction strategies, among them:

• The Air Force reported that it is developing and deploying an enterprise-level tracking 

system that will improve trend recognition and communication of trend information. 

• The USDA reported that its agencies have varying tracking programs for hazard 

abatement, which include standardized written policies, procedures, and forms, and 

employee injury and illness recording and hazard tracking applications. Safety 

professionals also track hazards identified during their inspections. 

• Energy reported that most of its field sites use the primary contractor’s hazard tracking 

system to ensure abatement of identified hazards, and that a few headquarters program 

offices have separate hazard tracking systems or have access to a contractor-developed 

system. It indicated that there are several areas in its SHMS that need improving, 

including effective surveillance of established hazard controls, tracking hazard 

corrections, supervisory training for safety and health responsibility, and participation of 

employees in the evaluation of safety and health performance.

• The Army report indicated that it has an effective process, in that the U.S. Army Combat 

Readiness/Safety Center analyzes Army civilian claims data from the Injury 

Compensation and Unemployment Division, Defense Civilian Personnel Advisory 

Service; and that accident trends and costs have remained consistent for more than a 

decade; and that the number of new accident claims has trended slightly down, while 

costs have remained relatively constant. 

• Commerce reported 423 injuries, which fell into four main categories, with falls 

accounting for 31.2 percent; “struck by” accounting for 19.1 percent; exertion, 

accounting for 16.6 percent; and “bitten by” accounting for 8.8 percent. It reported that it 

is strengthening its safety culture by conducting management evaluations of the larger 

bureaus’ safety programs, and risk assessments of the smaller bureaus to assist them in 

identifying deficiencies in their safety program management, and to encourage bureaus to 

involve their leadership in their safety program implementation.
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• Interior reported that it is developing an inspection and abatement module, designed to 

provide a method of reporting and tracking safety findings, creating and recording annual 

inspection plans, and creating compliance and other reports within all its facilities. 

Most of the smaller independent agencies reported analyzing their OSH-related reports and data. 

The majority of these agencies had low total and lost-time case rates and tended to focus on 

specific types of incidents or injuries. For example:

• The Harry S. Truman Scholarship Foundation reported no injuries, no “near misses,” and 

no accidents in the workplace. It stated that its staff has embarked on a program to 

increase the health and fitness of each employee, and will continue to discuss OSH issues 

and focus on preventative measures in the workplace. 

• According to the National Archives and Record Administration, it currently tracks 

injuries and illnesses manually. It indicated that it’s planning to refine or modify existing 

forms such that all needed data fields (including near misses and corrective actions) can 

be added to a single form for future computerization and data mining to capture more 

information about serious accidents and encourage more in depth accident investigation 

and corrective actions.

• The National Science Foundation reported that it has made progress in developing trends, 

improving logs, and establishing a dashboard for inspections, assessments, findings, and 

treatments. The agency is carrying this over into FY 2013 as a goal to further improve 

the protection portfolio and metrics, and lagging and leading indicators.

• The National Transportation Safety Board indicated that it has an active, written process 

designed to seek and identify those hazards or hazardous conditions present in the 

workplace that may potentially harm/injure employees, damage/destroy equipment, or 

otherwise disrupt/halt operations, and mitigate the associated risks to an acceptable level 

to ensure the agency can complete its mission. 

• The Committee for Purchase from People Who are Blind or Severely Disabled indicated 

that any noted unsafe building-related conditions are reported and logged into the 

building manager’s tracking system.

• The Railroad Retirement Board continued to control trends and lost-time accidents by 

reviewing all reported accidents quarterly through its safety and health committee. It 

indicated that there were no particular areas with high case rates this fiscal year.

• While nearly all the agency’s OSH records are maintained in an electronic format, the 

United States Chemical Safety and Hazard Investigation Board reported that it needs to 

file and organize them inside a relational database for easy access and retrieval.

Overall, federal departments and agencies with higher rates of injuries and illnesses reported 

greater emphasis on data analysis, integrating OSH-related considerations into all aspects of 

agency operations, and tracking near misses. Yet even agencies that reported few or no workrelated injuries and illnesses continued to track OSH-related reports and information to help 

ensure safer and more healthful workplaces.

With regard to reporting strategies to control illness and injury trends, only two of the eleven 

agencies that had a LTCR above the federal government’s rate (see Table 1, page 14) - the 

Armed Forces Retirement Home Board, and the National Endowment for the Arts - did not 
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report specific strategies to control such trends. Although the Department of Veterans Affairs 

reported specific strategies implemented by the Veterans Health Administration, it did not report 

on its other two subagencies. The remaining agencies reported using tracking systems, training, 

and increasing labor/management participation in OSH processes as the main strategies for 

controlling illness and injury trends. With respect to causal factors and controlling trends per 

POWER Goal 3:

• Homeland Security reported that a significant number of the Department’s incidents 

occur during law enforcement physical techniques training. It stated that it is addressing 

the issue by expanding its emphasis from the classic areas of accident prevention, such as 

training, inspection, job hazard analysis, and hazard reporting, to new areas of emphasis, 

including the “value of safety”; identifying and tracking leading indicators; and

implementing fatigue management, and physical techniques training and exercise 

physiology programs. 

• Interior reported that 51 percent of all injury and illness cases were related to slips, trips, 

and falls; and materials handling. It reported that it uses the Safety Management 

Information System to identify facilities with high injury and illness rates. The agency 

indicated that in FY 2013, the system will be adding an exposure assessment module that 

will categorize all tasks, associated risks, and occupational exposures at a given Interior 

site/facility. The agency also stated that in early FY 2014 it will complete and deploy an 

inspection and abatement module, intended to provide a method of reporting and tracking 

safety findings, creating and recording annual inspection plans, and creating compliance 

and other reports.

• Justice reported that slips, trips, and falls; and sprains and strains account for the majority 

of employee injuries, and that these are attributable to “uncontrollable work 

environments,” such as those found in its bureaus and subagencies; followed by sprains 

and strains attributable to fitness-related activities. For example, the Department stated 

that employees of the Bureau of Alcohol, Tobacco, Firearms, and Explosives (ATF) incur 

injuries from falls and exertions while lifting during combat training or running after 

suspected criminals. Similarly, Bureau of Prisons’ (BOP’s) employees experience slips, 

trips, and falls while breaking up inmate fights; inmates taking physical action against 

guards; and guards running to handle an inmate altercation. Employees of the United 

States Marshal Service (USMS) experience sprains and strains while making arrests, 

serving warrants, or working in cellblocks or courtrooms. To rectify these occurrences, 

the DOJ reported that it is centralizing the workers’ compensation reporting system in the 

BOP, addressing injury issues with ATF upper management, reviewing the USMS’s 

fitness program, and implementing quarterly onsite claim file reviews of bureaus and 

subagencies. 

• Veterans Affairs provided reports for its three subagencies. It indicated that nearly 50 

percent of the Veterans Health Administration injuries are attributable to slips, trips, and 

falls; with another 25 percent attributable to back sprains and strains. It further suggested 

that improvement in the Administration’s reporting and classification processes, and 

quarterly reporting to senior level management on the status of illnesses and injuries will 

have positive outcomes. Without identifying specifics, the Department indicated that a 

contract service would analyze the National Cemetery Administration’s lost-time injury 
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and illness data; and that the Veterans Benefits Administration will continue to improve 

the reporting of lost-time and illness data. 

• The International Boundary and Water Commission reported that a motor vehicle 

accident contributed to the lost production day rate in calendar year 2012. It stated that 

its employees will continue to receive training in the “cushion of safety concept,” which 

stresses both the driver’s awareness of his or her own actions and anticipation of other 

drivers’ actions. According to the official police report, the other driver caused the motor 

vehicle accident that contributed to the Commission’s lost production days. 

• The National Archives and Record Administration reported that material handling of 

records/boxes, involving lifting and the use of ladders, at its Record Centers is a prime 

source of injuries. The agency reported that since 2002, it has developed an agency-wide 

OSH committee, with active management and labor participation. It stated that the 

agency has improved its recordkeeping process so as to better characterize the type of 

incidents associated with a specific location and/or activity; has developed standard 

operating procedures to use, inspect, and maintain ladders; has provided new and 

improved lifting techniques and guidelines; has created an intramural ladder workgroup; 

and has included OSH performance as a critical element in all supervisors’ performance 

appraisals. 

• The Presidio Trust reported that it reviews injury and illness data, including lost-time

data, on a monthly basis. It indicated that if it identifies a trend for a particular type of 

injury, it focuses on that topic in the biweekly tailgate safety meeting, or through 

additional safety training. In addition, supervisors must review employee accident 

reports, and institute changes to prevent recurrence.

• The Smithsonian Institute reported that most of its lost-time injuries were muscle strains 

or traumatic injuries associated with slips, trips, and falls; materials handling; ergonomic 

issues; struck by/against; and punctures, cuts, and bites. The Institute indicated that 

training, enforcing “best work practices,” and encouraging employee participation in its 

SHMS are its main strategies to control trends. 

• The USDA reported that for all types of illness and injury cases, it will increase emphasis 

on training, workplace evaluations, data and trend analysis, and general safety awareness 

through committees and employee involvement to help lower future rates. 

Safety and Health Management System Response 

to the Inspection Process 

Federal agencies reported involvement in a variety of inspection activities, including internal and 

external inspections; and various responses to the inspection process, including immediate 

correction, working with GSA and other entities for hazard abatement, negotiation with OSHA, 

and updating policy and procedural guidance. Some agencies, including DHHS, DOJ, and ITC 

indicated that they encourage employee and contractor participation in the inspection process. 

Thirty-one agencies either indicated that this item was “not applicable” to their situations, or did 

not report on it. Examples of agencies’ responses to the inspection process include:

• According to the USDA, its subagencies’ response to Notices is dependent upon specific 

conditions present at the site of each inspection, and is limited. The USDA indicated that 

it elects on-the-spot correction whenever possible; and that holding informal conferences 
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with OSHA helps to speedily correct identified hazards. In addition, USDA reported that 

it encourages private industry worksites to comply fully and effectively with OSHA 

regulations. 

• The Air Force indicated that all hazards/deficiencies identified during OSHA inspections 

are assigned a risk assessment code based on the severity and probability of an adverse 

occurrence caused by the hazard/deficiency, and that they are evaluated for appropriate 

corrective action. It stated that, whether internally inspected or by OSHA, units submit 

corrective actions taken, and safety personnel track and monitor the status of all open 

findings until closed.

• Energy reported that its headquarters and several of its subagencies conducted announced 

and unannounced self-inspections for FY 2012, that its subagencies track hazard 

abatement, and that it has developed methods to incorporate inspection findings into its 

departmental “lessons learned” system.

• Health and Human Services indicated that it conducts annual workplace inspections of 

every work space within its establishments, accomplished by either internal staff or by 

contracted personnel, and that any hazards are immediately corrected. 

• Homeland Security reported that it either corrects deficiencies on-the-spot, or through the 

GSA, or negotiates the correction with OSHA. 

• Interior indicated that it is developing an Inspection and Abatement System as a method 

of reporting and tracking hazard findings, creating and recording annual inspection plans, 

and creating compliance and other reports for its facilities. 

• DOL indicated that it has incorporated its inspection process into its management series 

of departmental regulations, which requires the prompt abatement of unsafe and 

unhealthful conditions. 

• The Navy indicated a robust response to the inspection process, including reinvigorating 

its oversight and notification procedures, bolstering its OSH and OSHA Headquarters 

collaboration, pursuing local mitigation of the toxic metal hazards across all its readiness 

centers, and updating its field operation manual regarding sampling and interpretation of 

concentrations of deposited metal particulates in non-industrial areas. 

• Transportation reported that it has developed a centralized method to process OSH 

violations from any source. 

• The Federal Energy Regulatory Agency and the Federal Maritime Commission reported 

that they ensure safe and healthy work environments by conducting periodic inspections 

of their facilities, with immediate correction. 

• GSA reported that its OSH Program Handbook describes the process for employees to 

follow if they identify unsafe, unhealthful, or hazardous conditions during routine OSH 

surveys.

• The Millennium Challenge Corporation indicated that a workgroup composed of 

infrastructure and environmental specialists assessed the risk management processes 

associated with foreign travel and construction site visits, and developed an OSH 

planning template for country teams. It indicated that its new hire training reviews the 

risks associated with foreign travel. 

• The Railroad Retirement Board indicated that it requires its OSH committee to inspect 

areas of the facility to ensure compliance with all safety requirements. 
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• The U.S. International Trade Commission indicated that it conducts joint management 

and labor annual safety and health inspection of its worksites.

Training of Overseas Federal Employees 

The legislative provisions of the Act, EO 12196, and 29 CFR §1960 that require agencies to 

provide safe and healthful workplaces have no geographical limits. In an effort to determine 

how to best assist agencies with providing safe and healthful workplaces for their overseas 

employees, OSHA requested that agencies provide information on whether any of their federal 

employees were stationed overseas, and how they ensured that those employees were provided 

with safe and healthful workplaces.

According to agency reports, more than 157,000 government employees worked outside the 

boundaries of the United States. The departments of Defense (including the armed services, 

reported approximately 88,000 employees) and State (54,584 employees) reported the largest 

number of overseas employees. 18 The DoD, its various components, and the other military 

departments indicated that they extend their OSH programs and coverage to include their 

overseas federal civilian employees. State indicated that it has a robust overseas OSH program, 

and includes provisions for safe and healthful living conditions for its overseas employees, as 

well as other federal employees stationed at embassies. Several independent agencies reported 

an overseas federal workforce, most of whom are covered under either DoD’s or State’s OSH 

programs. 

Several agencies also reported on agency support of their stateside employees, reporting a range 

of employee support activities for OSH-related activities. Some reported that employee training 

was largely based on job responsibilities. Some also reported making special efforts to ensure 

that collateral duty OSH personnel received the appropriate training. In addition, several 

agencies reported that employees were encouraged to seek professional OSH certification and 

participate in professional OSH organizations. Agencies also provided support by maintaining 

OSH websites, distributing OSH awards, publishing OSH newsletters, and encouraging 

participation in FFSHCs. Many agencies reported that they also supported employees’ safety 

and health through encouraging healthy lifestyles by providing fitness centers; subsidizing gym 

memberships; sponsoring health fairs; and offering a variety of health-related services, such as 

health-screenings and physical examinations.

 18 In addition, other agencies reported having employees assigned overseas (and respective number), in descending 

order of number of employees, include U.S. Agency for International Development (6,780); Departments of Health 

and Human Services (2,500), Homeland Security (2,100), Justice (1,037), Commerce (~900), Agriculture (458), and 

Interior (~380); the Broadcasting Board of Governors (~300); the National Aeronautics and Space Administration 

(284); the Peace Corps (200); and the Environmental Protection Agency (158). Other agencies reported a scant 

number of employees working overseas, including the Millennium Challenge Corporation (37), and the Department 

of Energy (undisclosed number); with the Department of Labor, Consumer Product Safety Commission, General 

Services Administration, National Science Foundation, Nuclear Regulatory Commission, Overseas Private 

Investment Corporation, the Smithsonian Institution, and Social Security Administration reporting under 10 

employees each, respectively. Some agencies provided information regarding their overseas OSH programs, but 

omitted the exact number of employees stationed overseas due to security concerns.
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Whistleblower Protection Programs 

29 CFR §1960, Subpart G requires federal agencies to ensure that employees are not subjected to 

reprisal or other forms of restraint for filing a report of unsafe or unhealthy working conditions. 

In an effort to assess agencies’ whistleblower protection programs, OSHA requested that 

agencies provide information on any federal employee allegations of reprisal, and the actions 

taken in response to the allegations. Most agencies indicated awareness of provisions of the 

Whistleblower Protection Act, Title 5, U.S.C. § 2302(c), and reported having functional 

protection programs. Most agency reports were not specific to occupational safety and health 

issues. Examples of federal agency programs include:

• The departments of Defense, Air Force, Army, and Navy indicated that their employees 

are empowered to identify and report hazardous conditions that place personnel or 

property at risk, and have the opportunity, through the agency’s hazard reporting 

program, to participate in safety and health programs without fear of coercion, 

discrimination, or reprisal. Each indicated that their respective service refers all 

allegations of whistleblower reprisal against civilian employees to the DoD Inspector 

General, or to the Office of Special Counsel. In addition, the Navy indicated other efforts 

to provide whistleblower protections, including the Navy Medicine Hotline Program, 

which provides an alternative to the chain of command when a complainant believes the 

chain has been unresponsive or reasonably fears reprisal; and the Navy Education and 

Training Command Whistleblower Protection Program, which posts hotline contact 

information on the website and on posters throughout these training command facilities. 

• The Department of Health and Human Services stated that it is currently in the process of 

establishing procedures to define its program, and requires bi-annual completion of the 

Notification and Federal Employee Anti-discrimination and Retaliation Act of 2002 

training. 

• The Department of Labor indicated that it has incorporated general provisions of 

whistleblower protection into its management series, and specific guidelines in its Policy 

and Procedures for Preventing and Eliminating Harassing Conduct in the Workplace. 

The agency indicated that approximately 2,067 employees completed No Fear Act

training; a Departmental training subcommittee is working on training to provide 

supervisors, managers, and union stewards with additional information, including 

employee rights and employer responsibilities; and the OSHA Training Institute is 

revising its collateral duty safety officer training course for other federal agencies.

• The Presidio Trust indicated that this issue has not been raised at the agency, and that no 

employee has ever reported the occurrence of reprisal to the agency head. 

• The United States Commission of Fine Arts indicated this item as “not relevant.”

• The Vietnam Education Foundation indicated that it does not have a whistleblower 

protection program, has no experience with allegations of reprisal, and will contact GSA 

for legal counsel, as needed. 

According to agency reports, during FY 2012 the departments of Defense and State, the Equal 

Employment Opportunity Commission, the Smithsonian Institute, and the Veterans Health 

Administration processed one allegation report of reprisal each, respectively. State indicated that 

its case remains under investigation. According to their reports, the Armed Forces Retirement 
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Board and the Export-Import Bank do not have whistleblower protection programs. The InterAmerican Foundation indicated that, although it does not have a whistleblower protection 

program, it will develop one in FY 2013.

Specific Agency Reporting Requirements 

29 CFR 1960, Subpart E requires GSA and NIOSH to assist federal agencies with specific 

activities affecting federal employee safety and health. This year, OSHA requested that GSA 

and NIOSH provide reports on these activities. Specifically, OSHA asked GSA to address its 

programs for ensuring that federal facilities are designed, operated, and maintained in accordance 

with safety and health requirements and best practices; how the agency ensures that the products 

and services offered to federal agencies comply with product safety requirements; how safety 

recalls are implemented; and how federal purchasers are made aware of the safe use of such 

products, including any system for providing material safety data sheets. OSHA asked NIOSH 

to address its health hazard evaluation19 program. 

General Services Administration 

GSA reported on its activities as they relate to Facilities and Operations, and Products and 

Services. According to its report, it provides services as follows: 

Facilities and Operations – Acquisition 

According to GSA, the agency provides both government-owned and commercially leased 

facilities to federal tenants. It stated that safety and health requirements for GSA-designed and -

constructed facilities are included in its P100 Facilities Standards for the Public Buildings 

Service document, with similar requirements for leased facilities found in its Request for Leasing 

Proposal, and lease contract forms. Both sets of requirements are continually updated. The 

agency also stated that it is developing a formal process to ensure safety and health is included in 

each project, i.e. a "plan approval process."

Facilities and Operations – Operations and Maintenance 

GSA reported that most activities in this area are conducted through contract services. It 

indicated that its operations, maintenance and custodial specifications include safety and health 

clauses. It indicated that it is working to improve verification through a consolidated 

environmental, health, safety, and fire facility survey process.

 19 A health hazard evaluation (HHE) is a study of a workplace to learn whether workers are exposed to hazardous 

materials or harmful conditions. On the basis of the information provided, NIOSH responds to a HHE request in one 

of the following ways: respond in writing with helpful information or a referral to a more appropriate agency; call to 

discuss the problems and how they might be solved; visit the workplace. During a visit, they will meet with the 

employer and employee representatives to discuss the issues and tour the workplace. During one or more visits they 

may review records about exposure and health, interview or survey employees, measure exposures, and perform 

medical testing. At the end of this evaluation, NIOSH will provide a written report to the employer and employee 

representatives. Depending on the type of evaluation, the final report may require a development time of a few 

months to a few years.
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Products and Services 

According to GSA, it offers products and services to federal and some state and local customers 

through its Federal Acquisition Service. Products are available through both the stocked Global 

Supply program, and through its open purchase schedules program; services are also available 

through its schedules program. It stated that it assures that all products meet applicable 

government and non-government standards; that contractors are required to meet applicable 

safety and health standards; and that the agency expects its vendors to be knowledgeable of, and 

adhere to, commercial practices, including standards, processes, labeling, testing, training, 

recalling, transportation, and handling. GSA indicated that federal agencies using schedules are 

responsible for determining their own equipment needs, with assistance provided through the 

Federal Acquisition Service. It indicated that its system provides for consumer product safety 

recall in its product line. Lastly, it indicated that hazard information on its product lines can be 

obtained online at the Defense Logistics Agency’s Hazardous Material Information Resource 

Center. 

National Institute of Occupational Safety and Health 

NIOSH reported that in FY 2012 it received a total of 23 requests from federal agencies for 

health hazard evaluations, and conducted 5 field investigations and 18 record 

reviews/teleconference consultations. 
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Statistics

The Department of Agriculture’s (USDA’s) employment rolls decreased by 4,855 to 90,638 in 

FY 2012. Its total injury and illness cases decreased by 189 to 4,320; and its TCR increased

from 4.72 to 4.77 (0.1.1%). The USDA’s lost-time cases increased by 236 to 1,813; and its 

LTCR increased from 1.65 to 2.0 (0.21.2%). 

The USDA’s workers’ compensation costs increased by 1.7% to $73,874,998 during the 

chargeback year.

Fatalities and Catastrophic Events 

The USDA reported that the U.S. Forest Service recorded three fatalities in FY 2012. The workrelated death occurred when a falling tree struck and killed a wildland firefighter. The two

additional deaths were not work-related. 

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The USDA reported that its facilities and locations are covered by various plans, including 

OEPs, business continuity, and continuity of operations plans. Its OEPs contain provisions for 

building evacuation and SIP during emergencies; and covers such scenarios as: civil 

disobedience, disturbance, or disorder; computer or cyber security incident; elevator malfunction 

or entrapment; explosion or fire; hazardous material incident – chemical, biological, or 

radiological; hostage situation; medical emergency; missing child alert; earthquake; severe 

weather – thunderstorm, tornado, flood, hurricane, tsunami, or winter storm; electrical power 

disruption; suspicious package or object; bomb threat; workplace violence; and suspicious or 

unlawful activity.

The USDA reported lessons learned from 2012 disasters, noting that its National Capital Region 

offices were not prepared for the earthquake that occurred, and that OEPs were not in place. 

However, it reported that since the event, its COOP plans have been updated, and emergency 

preparedness meetings have been held for employees to learn SIP protocols, as well as when to 

evacuate; and that it is implementing an employee emergency notification system, to provide 

emergency notification and instructional information coverage to over 15,000 USDA employees 

in the national offices. 
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Motor Vehicle Safety 

According to USDA, its federal employees were involved in 147 motor vehicle incidents, an

increase from the 133 reported in FY 2011. It reported that total workers’ compensation costs 

due to injuries from these incidents were $342,564 for FY 2012 (a decrease from $484,768 in 

FY 2011). The Department reported that seatbelt use has long been a requirement for employees 

driving or riding in both government and privately-owned vehicles on government business. 

While the driver is primarily responsible for ensuring that all occupants wear seatbelts, all 

employees share this requirement as a personal responsibility. It also reported that its 

departmental regulations, supporting EO 13513, ban the the use of texting devices while driving. 

In addition, the Department stated that most subagencies have published directives to supplement 

the USDA directives on distracted driving and seatbelt use.

According to the USDA, it provides mandatory defensive driving courses through the on-line 

AgLearn system and the National Safety Council (NSC); and its non-fleet training is specific to 

the location and the types of non-fleet equipment, such as all-terrain vehicles and farm 

equipment, being used.

Telework Enhancement 

The USDA reported that the authority, policy, and responsibilities for managing the telework 

program are set in Departmental and sub-agency regulations and policy.

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

According to USDA, its national office personnel participate in the Metropolitan Washington 

Federal Safety and Health Council on a regular basis, while other safety, health, and 

environmental professionals are encouraged to participate in local FFSHC activities. It also 

indicated that many USDA safety professionals and collateral duty safety officers 

(CDSO)/personnel participate in FFSHC meetings throughout the country, including holding 

office and hosting meetings.

Safety and Health Management System Response to the 

Inspection Process 

According to USDA, during FY 2012, OSHA inspected five of its subagencies. These included

the Food Safety Inspection Service (FSIS), Agricultural Marketing Service (AMS), Grain 

Inspection, Packers and Stockyards Administration (GIPSA), Agricultural Research Service 

(ARS), and the Forest Service. The FSIS was issued Notices regarding recordkeeping, hazard 

communications, and its hearing conservation program. The GIPSA was issued one Notice, 

classified as serious, regarding a violation of 29 CFR 1960.8 – considered the “general duty 

clause” for federal agencies. Although Notices were not issued to either the AMS or the ARS, 

the Department indicated that OSHA inspectors raised concerns regarding deficiencies to the 

AMS’s lock out/tag out procedures, and ARS’s fire preparedness, and that no Notices were 

issued to the Forest Service.
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According to USDA, its agencies’ response to the Notices issued is dependent upon specific 

conditions present at the site of each inspection, and is limited. The USDA indicated that it 

elects on-the-spot correction, whenever possible; and that holding informal conferences with 

OSHA helps to speedily correct identified hazards. It indicated that Notices regarding written 

programs, such as emergency action plans, hazard communication programs, energy control 

procedures, are amenable to coverage under memoranda of understanding. Training deficiencies 

are addressed on a situational basis at the specific worksites, and safety training programs are 

updated and improve agency-wide programs. Other safety violations are addressed globally, 

through amending service contracts, and/or training provided to supervisors in a mandatory 

computer-based course on hazard recognition and reporting, and recordkeeping, and through 

training provided personnel on lock out/tag out, and fall protection. In addition, USDA reported 

that it encourages private industry worksites to comply fully and effectively with OSHA 

regulations. 

Training of Overseas Federal Employees 

The USDA reported that it had approximately 458 employees deployed overseas, the majority of 

whom fell under State and embassy safety programs. It indicated that employees are routinely 

provided with health assessments and exams prior to deployment, and have accces to internetbased safety training through the USDA AgLearn system, and other agency specific websites.

Whistleblower Protection Program 

The USDA reported that aspects of its Whistleblower Protection Program are captured in 

Departmental regulations. It stated that no investigations or findings of reprisal were reported 

for FY 2012.

Safety and Health Management System Selfevaluation 

Overall Assessment 

The USDA provided a “2” rating20 for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, the Department rated:

• Three of four Operational Component attributes as “2,” with the exception of the 

presence of work rules and practices attribute, which it assigned a “3” rating21.

• Six of eight Managerial Component attributes as “2,” with the exception of specific 

assignment of OSH tasks, and promotion of OSH through organizational policies

attributes, which it rated as “3.”

• All five of the Cultural Component attributes as “2.”

Summary of Self-evaluation 

The USDA substantiated its SHMS’s ratings by stating that workplace inspections are performed 

regularly in most facilities. However, due to the extremely large inventory of facilities and work 

 20 A “2” rating indicates that portions or aspects of the system are largely in place, but the system still needs minor 

improvements. 

21 A “3” rating indicates that the attribute is model, and completely in place.
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areas in an agency, such as the Forest Service, and given a limited number of qualified 

inspectors, the highest risk areas are given priority. Also, since a significant amount of work 

takes place in private facilities, the Department reported that it must rely on responsible industry 

personnel to maintain equipment, working conditions, and control hazards. In these cases, 

according to the Department, supervisors work with industry personnel; and if hazardous 

conditions exist, its employees may be removed from such areas until corrective action is 

undertaken. It also indicated that Departmental written OSH policy, and programs and 

procedures are in place. 

Goals 

Besides continuing to strive to meet POWER goals, USDA reported that it will:

• Increase OSH outreach by filing OSH vacancies;

• Update its SHMS program policies, regulations and manuals;

• Fund and implement its Department-wide Safety and Health Information Portal System 

and workers’ compensation data management systems;

• Assess and develop methods for improving safety and health training of employees, 

including supervisors, CDSOs, and new employees;

• Increase safety and industrial hygiene inspections at high priority establishments; and 

• Conduct safety and health evaluations and self-assessments.
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Statistics

The Department of Air Force’s employment rolls decreased by 1,350 to 174,842 in FY 2012. Its 

total injury and illness cases decreased by 448 to 3,563; and its TCR decreased from 2.28 to 2.04

(0.10.5%). Its lost-time cases decreased by 158 to 2,145; and its LTCR decreased from 1.31 to 

1.23 (06.9%). 

The Air Force’s workers’ compensation costs decreased by 1.7% to $133,304,828 during the 

CBY.

Fatalities and Catastrophic Events 

According to the Air Force, there were no civilian fatalities during FY 2012.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

According to the Air Force, it has established health protection standards for key and other 

personnel at all levels, and has incorporated disease containment guidelines into its unit level 

COOP plans. It stated that these plans include force protection; emergency management; 

combating weapons of mass destruction, counter-nuclear, -biological, -chemical, and -

radiological; antiterrorism; medical force health protection; critical infrastructure program; cyber 

security; facilities; and communication and computer design standards. It indicated that, locally, 

OSH requirements are not waived during COOP events, and that applicable OSHA, 

Departmental, Nuclear Regulatory Commission, and American National Standards Institute 

(ANSI) standards continue to apply. It stated that COOP plans and training include OSH-related 

information for relocating personnel, stay-behind and business continuity personnel and their 

families. During pandemic influenza/disease outbreaks, Centers for Disease Control and 

Prevention (CDC), OPM, and other disease containment guidelines and practices can be 

implemented; such as, social distancing, cleanliness, telework, and excused absences.

The Air Force reported lessons learned from COOP activation during 2012 disasters, specifically 

highlighting the Academy’s experience with the Waldo Canyon wildfire22. It indicated system 

 22 The Waldo Canyon wildfire started approximately four miles northwest of Colorado Springs, CO on June 23, 2012 and was 

active in the Pike National Forest and adjoining areas, covering a total of 18,247 acres. The fire caused the evacuation of over 

32,000 residents of Colorado Springs, Manitou Springs, and Woodland Park, several small mountain communities along the 

southwestern side of U.S. Highway 24, and partial evacuation of the United States Air Force Academy. The fire destroyed 

approximately 346 homes and closed Highway 24, a major east-west road, in both directions. It was declared 100% contained on 

July 10, 2012 after no smoke plumes were visible on a small portion of the containment line on Blodgett Peak. It is the most
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deficiencies in its electronic alert venues; availability of alternate Unit Control Centers, and 

member training; and personnel accountability, key/essential personnel assess to “closed” base 

facilities, and standard geographic information system products deployment issues. Other 

lessons included issues concerning resource management; planning for basic human needs; and 

conducting air sampling, and facility safety inspections.

The Air Force reported that adequately funding its COOP programs is a challenge, particularly 

with changes to the location or physical structure of alternate facilities, communication/cyber 

technical infrastructures, equipment inventories, exercises, and COOP personnel.

Motor Vehicle Safety 

The Air Force indicated that its civilian employees experienced 13 4-wheel motor vehicle 

incidents (a ~55% decrease from FY 2011) with seven resulting in reportable injury (a ~67% 

decrease over FY 2011). It indicated that in all instances, employees were wearing seatbelts.

Although it does not specifically track seatbelt use, the Air Force reported that its installations 

conduct periodic seatbelt checks, citing individuals for non-compliance. It provides a variety of 

traffic safety training courses designed to establish and reinforce a positive attitude toward 

driving, stressing individual responsibility and correct response to routine and emergency driving 

situations. In support of EO 13513, the Air Force reported that it prohibits texting while driving 

in its formal instructions and traffic safety training classes. It reported that none of the motor 

vehicle incidents for FY 2012 were attributable to distracted driving, indicating that its 

installations place messages on base marquees and signage addressing texting. Additionally, 

employees are notified through electronic media and public service announcements. Other 

specific training courses are provided to first-time supervisors and to its employees who ride 

motorcycles. It reported that it has developed a Motorcycle Unit Safety Tracking Tool, a 

demographic database, to track its motorcycle riders; thereby, allowing the Department to target 

funding for motorcycle skills, education and awareness training.

Telework Enhancement 

The Air Force indicated that the DoD published a new instruction on telework, implementing 

various provisions of the “Telework Enhancement Act of 2010,” and other applicable Public 

Law; and has issued a new version of the DoD Telework Agreement, which outlines the 

expectation that all telework ready employees will telework from their alternate worksites in the 

event of office closures due to severe weather or other emergency conditions. It indicated that 

the Air Force component implementing guidance has been drafted, and is being reviewed by its 

national labor unions.

The Air Force indicated that, during Hurricane Sandy, it had the opportunity to test and evaluate 

its telework response for national office personnel, and noted miscommunication on the 

treatment of telework-eligible employees. In response, it stated that the Department issued a 

memorandum to all major command headquarters clarifying in place telework agreements and 

 expensive fire in Colorado’s history with insurance claims totaling more than $352.6 million dollars, and the most destructive, as 

measured by the number of homes destroyed, eclipsing the High Park Fire of 2012.
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alternate worksites. It indicated that the Department continues to promote the use telework, and 

expand telework capability throughout the Department with minimal adverse mission impacts.

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

According to the Department, Air Force Safety remains engaged through its representation by 

the Office of the Secretary of Defense on FFSHCs. During 2012, it indicated that the Air Force 

finished a year-long program to increase involvement in local FFSHCs, increasing installation 

involvement in council activities by 33 percent from FY 2011; and an additional 20-30 percent

more of its installations participated in other or similar forums, such as the ASSE, state health 

and safety councils, and NSC meetings.

Safety and Health Management System Response to the 

Inspection Process 

The Air Force reported that OSHA issued 137 Notices of Unsafe and Unhealthy Working

Conditions (Notice) to 11 Air Force locations. It indicated that all hazards/deficiencies identified 

during OSHA inspections are assigned a risk assessment code based on the severity and 

probability of an adverse occurrence caused by the hazard/deficiency, and that they are evaluated 

for appropriate corrective action. It stated that, whether inspected by Air Force or OSHA, units 

submit corrective actions taken, and safety personnel track and monitor the status of all open 

findings until closed.

Training of Overseas Federal Employees 

The Air Force reported that there were 5,341 civilian employees who worked overseas during FY 

2012, adding that these overseas-assigned employees typically work on DoD installations. Each 

DoD installation normally has a Safety Office, an OSH section within the Surgeon General’s 

Office and a Civilian Personnel Office. These offices are responsible for advising commanders 

on the occupational safety and health of installation employees. The Department indicated that 

these employees receive the same OSH training as their state-side counterparts.

Whistleblower Protection Program 

The Air Force indicated that its employees are empowered to identify and report hazardous 

conditions that place its personnel or property at risk, and have the opportunity, through the Air 

Force Hazard Reporting Program, to participate in safety and health programs without fear of 

coercion, discrimination, or reprisal. It stated that, per Air Force regulations and policy, the Air 

Force Inspector General refers all allegations of whistleblower reprisal against Air Force civilian 

employees to the DoD Inspector General, or to the Office of Special Counsel.
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Safety and Health Management System Selfevaluation 

Overall Assessment 

The Air Force provided a “2” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, the Department rated:

• Two of the four Operational Component attributes as “2,” with the exception of 

surveillance, and presence of work rules and practices attributes, which it rated as “3.” 

• Five of eight Managerial Component attributes as “3,” with the exception of the action 

plan, annual SHMS review, and promotion of OSH through organizational policies

attributes, which it rated as “2.” 

• Three of five Cultural Component attributes as “3,” with the exception of the employee 

participation, and employee evaluation of OSH performance, which it rated as “2.”

Summary of Self-evaluation 

As reported by the Air Force, the Department needs to integrate SHMS elements together to 

provide upper-level management with systemic information to enable continuous improvement 

in OSH performance. It indicated that the Air Force has a very robust and mature OSH program 

based on compliance with the OSH Act, EO 12196, Occupational Safety and Health Programs 

for Federal Employees, and DoD/Air Force implementing directives and instructions. The 

Department indicated that its well-educated, and trained cadre of OSH professionals are 

empowered to implement program requirements and assess program performance. It further 

indicated that all levels of management are held accountable for OSH performance of their 

respective organizations.

It reported that although OSH requirements are written to prevent workplace fatalities, these are 

inadequate to address those issues which cause lost-time injuries/illnesses. The Air Force 

reported that it is implementing a management system approach to its OSH programs to 

effectively engage its employees in OSH processes, including:

1. Self-Assessment – improve process by tailoring program to local installation commander 

needs and encourage employee involvement in the assessment process.

2. Tracking Hazard Correction – developing and deploying an enterprise-level tracking 

system will improve trend recognition and communication of trend information.

3. Action Plans – greater use of action plans will focus goals and objectives to provide 

greater guidance on desired outcomes and allow assessment of success.

4. SHMS Review – allow leadership at all levels to see overall performance of the SHMS, 

measure achievement of goals and objectives, and establish a baseline for the follow-on 

action plan.

5. Employee Participation – need to incentivize employees to participate in all OSH 

processes.
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Goals 

According to the Department, for FY 2013 and beyond, it has set a goal of zero preventable onduty fatal mishaps, to be accomplished by program emphasis by supervisors and commanders, 

improved policy from the headquarters, and emphasis on compliance and a new inspection 

program lead by the Air Force Inspector General. In addition, it will expand relevant media 

messaging to its most “at risk” employees.
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Statistics

The Department of Army’s employment rolls decreased by 9,991 to 285,858 in FY 2012. Its 

total injury and illness cases decreased by 401 to 7,241; and its TCR decreased from 2.58 to 2.53

(1.9%). The Army’s lost-time cases decreased by 292 to 3,674; and its LTCR decreased from 

1.34 to 1.29 (0.3.7%). 

The Army’s workers’ compensation costs increased by 0.8% to $178,289,081 during the CBY.

Fatalities and Catastrophic Events 

The Army reported two civilian fatalities for FY 2012, one each from the Army Material 

Command (AMC), and the Installation Management Command (IMC). In addition, AMC 

reported a catastrophic event that resulted in no fatalities or injuries. Details of incidents are 

provided below. 

• According to AMC, an Army civilian at the McAlester Army Ammunition Plant was 

killed and three other individuals seriously injured in a railhead mishap. The civilian was 

operating a crane cart when a tow bar on a rail cart broke, causing it to roll into another 

rail vehicle, which then struck the crane cart. The employee was thrown approximately 

70 feet and killed.

• The AMC reported a catastrophic event when a storage tank holding 153,000 pounds of 

oleum reportedly ruptured while under ‘extreme’ pressure. Spillage extended beyond the 

containment dikes and compromised an adjacent acid tank. Cumulative damage/clean-up 

costs exceeded $2 million.

• According to IMC, a civilian employee was speeding in a government vehicle. The 

driver overcorrected on a curve, rolling the vehicle and killing the civilian passenger. 

IMC indicated that seatbelts were not being used at the time of the incident.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

According to the Army, approximately 96 percent of its Commands have COOP plans. It 

indicated that all planning and preparatory measures, alert and notification actions, response 

actions, and restoration activities for all hazards, including acts of nature, natural disasters, 

accidents, and technological and/or attack related emergencies of its COOP program are 

contained in an integrated set of Army policies, plans, and procedures that support the Defense 

Continuity Program. It stated that most safety offices are members of COOP response teams, 

committees and working groups, ensuring the integration of OSH into their respective Command 
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COOP plans, and are involved in pre- and post-event planning for different disasters and 

emergencies. It indicated that telework is an integral element of COOP planning.

The Army reported general lessons learned from 2012 disasters, including various Commands 

testing of COOP plans during Hurricane Sandy, participating in several COOP tornado exercises, 

incorporating earthquake emergency procedures into multiple Command COOP planning 

documents, and providing formal automated external defibrillator (AED) training to Training and 

Doctrine Command personnel. It specifically identified the experience of the Army National 

Guard Bureau’s integration of lessons-learned from Hurricane Irene into its COOP planning, 

including: training personnel on the facts and circumstances surrounding high water operations; 

ensuring vehicle operators comply with vehicular limitations; developing a crew-briefing 

checklist for operations, to include roles of drivers, hazard identification, risk mitigation, mission 

and contingency plans with specific emphasis on high water operations, and updating the 

“HURRICANE CONPLAN” to address these elements. The Army indicated that a small 

number of Command Safety Directors do not have a COOP plan; and that some Commands have 

COOP plans, but safety is not an active participant; and that these two circumstances are being 

corrected.

Motor Vehicle Safety 

The Army indicated that, in FY 2012, Army civilian personnel were involved in 23 recordable 

accidents. It indicated that a review of civilian injury claims data shows 73 approved claims for 

drivers, 27 for passengers, and 13 for pedestrians. As noted below, seatbelts were not always in 

use. The Army reported that seatbelt, and distracted driving policies are contained in multiple 

regulations and policy statements, and that all aspects of safe driving are addressed by 

Commands, and supported by Army-level campaigns and media developed and marketed by the 

U.S.Army Combat Readiness/Safety Center.

Telework Enhancement 

The Army reported that approximately 75 percent of its Commands have viable telework 

programs or are in the process of implementing them, and that its telework policy in embodied in 

policy statements, which also establish options for COOP during emergency or pandemic 

situations, and the Army’s ability to employ and accommodate people with disabilities, including 

employees who have temporary or continuing health problems. 

It reported that its Central Command, Southern Command and U.S.Army Africa do not 

participate in the telework program due to mission constraints. Of the participating Commands, 

the Army indicated that most use checklists, self-evaluations, and in some cases, counseling, 

training and visits from supervisors for personnel who are authorized to telework. The Army 

reported that none of its Commands indicated an impact on telework programs resulting from 

recent natural disasters. 
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29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

Although most its major Commands, subordinate Commands, and organizations do not 

participate in FFSHCs, the Army indicated that most participate in Command OSH advisory 

councils at least twice a year, and that it encourages its personnel to participate in other federal 

agency’s OSH councils, and appropriate OSH professional organizations, such as ASSE, and the 

American Society of Safety Professionals.

Safety and Health Management System Response to the 

Inspection Process 

The Army reported assisting OSHA Regional Offices in investigating employee allegations of 

unsafe work conditions, and that the Corpus Christi Army Depot, an OSHA Voluntary Protection 

Programs (VPP) Star Site, is currently in the OSHA appeal process.

 

It reported that the following Commands received OSHA Notices, and summarized the 

implemented abatement measures. It indicated that the U.S. Army Corps of Engineers addressed 

all OSHA Notices, reporting the Notices and corrective actions to the Office of the Director of 

Army Safety. These included:

• Tank-Automotive and Armaments Command/Life Cycle Management Command 

(TACOM/LCMC) - Joint Manufacturing and Technology Center (JMTC), Rock Island 

Arsenal, IL, received a Notice regarding potential exposure to fiberglass dust. Personal 

air monitoring was accomplished and control measures were implemented, including: the 

use of high-efficiency particulate air vacuum cleaners, requiring employees to keep 

exposed skin covered, and using sanders with vacuum cleaner attachments. 

JMTC, Rock Arsenal, IL, received three Notices concerning a potential explosion hazard 

during the machining of titanium, specifically, regarding the mounting and inspection of, 

and personnel training on the use of firefighting equipment. The Agency reported that all 

violations were corrected by implementing an accountability process, inspection tracking 

system, and training program, respectively. 

• TACOM LCMC - Anniston Army Depot (ANAD), Anniston, AL, received two Notices 

regarding mold and PPE. Deficiencies were corrected immediately. A service contractor 

performed mold remediation, and signage requiring safety shoes was posted in the SelfService Supply Center.

• TACOM LCMC –Sierra Army Depot, Herlong, CA, received one Notice regarding 

asbestos remediation. The Agency reported revising its action plan, and standard 

operating procedures (SOP) for the removal of asbestos-containing, fireproof composite 

materials and fiber cement boards. 

• A subordinate organization of the Army Network Enterprise Technology Command 

(NETCOM), Fort Huachuca, AZ received two Notices regarding: “slip, trip, and fall” 
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hazards, and a “struck by” hazard. The Command reported that collaboration between 

NETCOM and post support organizations provided interim and permanent abatement. 

Training of Overseas Federal Employees 

In FY 2012, the Army reported that it had 20,694 civilian employees, spread over 18 Commands, 

working outside the continental United States. It indicated that these employees and local 

national employees are afforded the same OSH programs and protections as US-based 

employees, including training opportunities.

Whistleblower Protection Program 

The Army reported that its safety policy addresses the Army’s Whistleblower Protection 

Programs, which are managed by the Human Resources and Equal Employment Opportunity 

offices, and that allegations are investigated by the Inspector General. The policy specifically 

requires supervisory and operating personnel who direct or affect the actions of others to protect 

soldiers and Army civilians who identify hazards, raise safety and health concerns, or engage in 

authorized safety and occupational health activities against reprisal. It indicated that none of its 

major commands, subordinate commands, and organizations reported reprisal incidents or 

investigations specifically related to complaints of unsafe or unhealthful working conditions 

during FY 2012 (Special Operations Command reported 18 cases, but these were verified as 

unrelated to safety or health issues.). 

Safety and Health Management System Selfevaluation 

Overall Assessment 

The Army provided a “2” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, the Department rated:

• All four Operational Component attributes as “2.”

• All eight Managerial Component attributes as “2.” 

• All five Cultural Component attributes as “2.”

Summary of Self-evaluation 

The Army substantiated its SHMS’s ratings by stating that there was notable improvement in 

updating Army Headquarters safety regulations to reflect current Department guidance. It 

indicated that the Department’s Audit Program assesses, every three years, each Army 

Headquarters for overall effectiveness of management controls for integrating the Army Safety 

Program into business processes and mission execution. For FY 2012, the Army stated that it 

completed eight audits, and analyzed the findings, identifying best practices and trends, using 

new audit assessment criteria. It also identified several areas needing improvement, stating that 

program elements demonstrating the greatest weaknesses were in the areas of industrial 

operations safety, force mobilization, and workplace inspections. It further stated that,

• Commands have not taken the necessary measures to develop supervisor responsibilities 

as part of their overall safety program in SOP development and use in the area of 

industrial operational safety.
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• Organization safety regulations lacked force mobilization policy and procedures to ensure 

personnel deploying and redeploying go through adequate training and medical 

screening.

• A procedure to assist command leaders to implement Individual Risk Assessments for 

deploying/redeploying individuals is an area needing emphasis. The Organizational 

Inspection Program failed to evaluate all subordinate commands, or failed to audit all 

elements of the Army Safety Program.

Goals 

The Army stated that its Secretary and Chief of Staff established six OSH objectives for FY 

2013. Objective Five specifically addresses Department of Army civilian injury and illness 

reporting: 

Supervisors must promptly report all workplace injuries and illnesses to their ICPA using 

the Electronic Data Interchange system. This system may provide notification to safety 

and occupational health staffs to facilitate investigation and reporting of recordable 

mishaps to the U.S.Army Combat Readiness/Safety Center.

The Army reported that its Secretary prioritized efforts for Army leaders as:

• Ensure Federal Employees’ Compensation Act working groups develop and monitor 

actions to improve by reviewing injuries and illnesses, determining effective prevention 

and return-to-work strategies, improving case management, and investigating and acting 

upon fraudulent claims.

• Leverage the DoD Pipeline Program as a return-to-work strategy to help injured workers 

return as productive members of the Army team and save resources through future cost 

avoidance. 
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Statistics

The Department of Commerce’s (Commerce’s) employment rolls decreased by 2,007 to 44,938

in FY 2012. Its total injury and illness cases decreased by 180 to 466; and its TCR decreased

from 1.38 to 1.04 (24.6%). Commerce’s lost-time cases decreased by 44 to 252; and its LTCR 

decreased from 0.63 to 0.56 (11.1%). 

The Department’s workers’ compensation costs decreased by 28.6% to $19,166,477 during the 

CBY.

Fatalities and Catastrophic Events 

According to Commerce, there were no civilian fatalities or catastrophes during FY 2012.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

Commerce reported that it incorporates employee OSH into its COOP, OEP, SIP and other 

emergency planning documents, including preparations for natural disasters, such as pandemic 

influenza and earthquake, and requires its bureaus and organizations to have OEPs, and hold 

annual evacuation and SIP drills.

The Department reported lessons learned from COOP activation during recent natural disasters, 

specifically highlighting:

• The August 2011Virginia earthquake caused a disruption in communications at its

National Capital Region (NCR) headquarters. Commerce stated that during this 

communication outage, its human resources and safety functions successfully devolved to 

alternate sites. 

• The June 2012 Colorado wildfires prompted mandatory evacuations, including National 

Institute of Standards and Technology, National Oceanic and Atmospheric Administration 

(NOAA), and National Telecommunications and Information Administration (NTIA) 

employees working at the Boulder campus. Commerce stated that its OSH Office contacted 

the bureau safety managers and distributed hourly updates to management. 

The Department indicated that anticipating very rare events, such as the above mentioned 

earthquake, is an ongoing challenge that must be based on risk assumptions, and worst case 

evaluation and management. 
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Motor Vehicle Safety 

Commerce reported that it actively promotes the use of seatbelts by its employees, and the 

prohibition against texting while driving. It further indicated that, in August 2011, it completed 

a revision to the Department’s “Injury, Illness, Accident, and Fatality Investigation and 

Reporting” Order, to include standardized guidelines for reporting motor vehicle accidents which 

resulted in the bureaus reporting all incidents, even minor and near misses. The Department

indicated that, in FY 2012, its personnel were involved in 128 incidents, 18 of which resulted in 

personal injury. It indicated that the Department’s General Litigation Division, Office of 

General Counsel, investigates and conducts adjudication and processing of all motor vehicle 

Federal Tort Claims Act claims, reporting that it paid 34 claims, totaling $107,833.11, a 4.6

percent increase from the 31 paid in FY 2011.

Telework Enhancement 

Commerce reported that its telework policy provides guidance for designing, developing, and 

implementing telework programs at all levels. It indicated that some bureaus have supplemented 

this policy with requirements specific to their mission and operations. 

The Department indicated that, because of a communications disruption caused by the August 

2011 earthquake, it had the opportunity to test and evaluate its telework response within the 

national region. The Department’s telework policy allowed employees to work at home during 

this brief period without interrupting its mission.

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

Commerce reported that it actively encourages its employees to participate in local FFSHCs, 

bureau field offices OSH meetings, and membership/attendance of professional organizations, 

such as ASSE, the AIHA, and the NSC. It indicated that its various bureaus participate in the 

Department’s semiannual OSH Council and the monthly Safety Managers’ Workgroup meetings.

Safety and Health Management System Response to the 

Inspection Process 

Commerce reported that OSHA inspected six establishments of the NOAA National Marine and 

Fisheries Service, and that all hazards were corrected.

Training of Overseas Federal Employees 

The Department indicated that it had over 900 employees working at overseas sites, including 

posts in American Samoa, Guam, the Northern Mariana Islands, and Puerto Rico; and additional 

personnel on temporary duty assignments in high threat areas, such as South America, the 

Middle East, and Eastern Europe, require security briefings and training. It indicated that the 

State Department provides safety and health support, training, and resources. Personnel receive 

training, using a variety of venues, including computer-based training, e-newsletters, and central 

safety pages, on multiple issues, including worldwide motor vehicle safety, initial and job 

specific training, and State Department country entrance requirements.
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Whistleblower Protection Program 

Commerce indicated that its program is overseen by its Office of Inspector General, which has 

been certified by the OSC for conducting training and promoting awareness of provisions of the 

Whistleblower Protection Act, Title 5, U.S.C. § 2302(c).

Safety and Health Management System Selfevaluation 

Overall Assessment 

The Department did not provide an overall assessment rating of its SHMS. However, with 

regard to assessing specific components of the overall system, the Department rated:

• Three of four Operational Component attributes as “2,” with the exception of the tracking 

hazard correction attribute, which it rated as “3.”

• Four of eight Managerial Component attributes as “3,” with the exception of specific 

assignment of OSH tasks, knowledge, skills and information, and new employee 

orientation, which it rated as “2,” and supervisory training, which it assigned a “1” rating

for each attribute, respectively. A rating of a “1” indicates that some portion or aspect is 

present but major improvement is needed.

• All five of the Cultural Component attributes as “3.”

Summary of Self-Evaluation 

Commerce substantiates its attribute ratings by stating that Department-level activities are 

strengthening its safety culture, including:

• Holding monthly safety workgroup meetings of the bureau safety managers/coordinators, 

where OSH personnel receive timely, camera-ready, safety information that can be used 

to inform and train employees, and enhance the culture of their bureau’s safety program. 

• Encouraging safety managers/coordinators to engage their management and employees to 

promote a safety culture within their bureaus. 

• Conducting management evaluations of larger bureaus’ SHMS, and risk assessments of 

the smaller bureaus, to assist in identifying deficiencies in safety program management, 

and to encourage bureaus to involve leadership in SHMS implementation.

Specifically focusing on the SHMS attribute of supervisory training, the Department reported 

that it is in the process of re-designing its supervisor training program to include a safety 

component. It indicated that bureaus are responsible for orientation and training of new 

supervisors that are assigned or assume new duties with new or additional risks.

Goals 

According to the Department, its significant goals for FY 2013 will focus on investigating ways 

to enhance the safety, health, and wellness culture throughout the Department, including 

evaluating work-related injury reporting mechanisms, such as E-COMP. It reported that the 

Human Resources Office of Occupational Safety and Health will assess the effectiveness of 

efforts in assisting the bureaus with strengthening their safety culture.
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Statistics

The Department of Defense’s (DoD’s) employment rolls decreased by 14,448 to 766,327 in FY 

2012. Its total injury and illness cases decreased by 1,655 to 17,400; and its TCR decreased

from 2.44 to 2.27 (7.0%). The DoD’s lost-time cases decreased by 899 to 9,453; and its LTCR 

decreased from 1.33 to 1.23 (7.5%). 

The DoD’s workers’ compensation costs increased by 6.8% to $69,787,884 during the CBY.

Fatalities and Catastrophic Events 

According to the DoD, its Components reported four civilian employee work-related fatalities 

during FY 2012: two Army, one Defense Contracting Audit Agency, and one Army Air Force 

Exchange Service. The fatalities included a fall in a shower, two motor vehicle accidents, and a 

railhead mishap. In addition, the Army Material Command reported an acid storage tank 

rupture. Although the incident had no injuries, it did require more than $2 million for 

environmental clean-up. 

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

According to DoD, its policy issuances provide its Components with responsibilities and 

instructions on developing, maintaining, and exercising COOP, installation emergency 

management, and public health emergency management plans for “... any incident, natural or 

manmade, that warrants action to protect the life, property, health, and safety of military 

members, dependents, and civilians at risk, and minimize any disruptions of installation 

operations.” The DoD policies for COOP include safety and health procedures to protect the 

workforce. It indicated that its Component safety and occupational health personnel are well 

 23 The DoD Report summarizes reports submitted by DoD non-combat subagencies, including: Defense Logistics 

Agency, Defense Commissary Agency, Defense Contract Audit Agency, Defense Contract Management Agency, 

Defense Finance and Accounting Service, Army and Air Force Exchange Service, Defense Information Systems 

Agency, Defense Intelligence Agency, Defense Media Activity, Defense Security Service, Defense Threat 

Reduction Agency, Department of Defense Education Activity, Missile Defense Agency, National GeospatialIntelligence Agency, National Security Agency, Office of Inspector General, and Washington Headquarters Service. 

The combat commands include: U.S. Africa Command, U.S. Central Command, U.S. Northern Command, U.S. 

Pacific Command, U.S. Southern Command, and U.S. Strategic Command. Three combat commands (U.S. 

European Command, U.S. Special Operations Command, and U.S. Transportation Command) did not submit 

reports, and are not included in the DoD summary report. Reports for the Departments of the Army, Navy, and Air 

Force are separate from the consolidated DoD Report. 
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integrated at the installation command team level and regularly participate in COOP planning, 

training, exercising, and evaluation.

The Department reported that the primary lessons learned from COOP activation during 2012 

disasters highlight the need for ongoing planning, training, and exercising; assignment of 

personnel responsibilities; communicating with and accounting for all personnel; and 

reinforcement of telework agreements, to include safety precautions.

Motor Vehicle Safety 

The DoD indicated that the Department has an established Traffic Safety Program, that addresses 

the prohibition against texting while driving and promotes the use of seatbelts. It stated that the 

Department has updated standardize motorcycle operator training across the DoD. Key elements 

include: updating initial, intermediate, and refresher operator training requirements; clarifying 

cost of training to DoD Components; and updating motorcycle and all-terrain vehicle operator 

requirements for helmets, eye protection, foot protection, and protective clothing. 

The DoD reported that, although several DoD Components reported significant reductions in 

motor vehicle accidents from FY 2011 to FY 2012, the overall DoD total increased from 739 to 

823 (11 percent), with the primary causes being driver negligence, lack of attention, excessive 

speed, and weather-related factors.

Telework Enhancement 

According to the DoD, it fully supports telework through its policy and component programs.

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The DoD reported that it encourages the DoD Components to participate, as formal members or 

attendees, in FFSHCs and other professional safety and health organizations, conferences, and 

workgroups to promote professional development, communications, and information sharing, 

and indicated that approximately 50% of its organizations reported participation in FFSHCs. 

Safety and Health Management System Response to the 

Inspection Process 

The Military Departments, Defense Logistics Agency, Defense Contracting Audit Agency, 

Defense Contracting Management Agency, and Defense Finance and Accounting Agency 

reported OSHA inspections at several installations and worksites, with approximately 200 

Notices being issued. Each responded to ensure expeditious abatement of the identified hazards.

Training of Overseas Federal Employees 

According to the Department, the DoD Components provided a variety of support services to 

ensure the safety and health of approximately 52,000 civilian employees working overseas. 
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Whistleblower Protection Program 

According to the Department, DoD policy requires its components and their subordinate 

commands to provide written notification of whistleblower rights and protections pursuant to 

Public Law 107-174 (also known as the “No Fear Act”). The DoD Instruction 6055.1 

encourages employees to report unsafe or unhealthful working conditions, and requires DoD 

Components to establish procedures to protect all DoD personnel from coercion, discrimination, 

or reprisals for participation in the OSH program. These procedures include provisions to ensure 

individual anonymity; prompt, impartial investigation of allegations of reprisal; and appropriate 

administrative action when allegations are substantiated.

The DoD reported that its components maintain effective whistleblower protection programs at 

all organizational levels and workplaces through publication of policies and procedures, web 

links to organizational websites, training for employees and supervisors, posters, anonymous 

hotlines and other hazard reporting mechanisms, and other fully visible means of 

communication.

In FY 2012, the DoD components reported only one reprisal allegation resulting from an 

employee reporting unsafe or unhealthy working conditions. The investigation did not 

substantiate the reprisal allegation.

Safety and Health Management System Selfevaluation 

Overall Assessment 

The DoD provided a “2” rating for the overall assessment of its SHMS. With regard to assessing 

specific components of the overall system, the Department rated:

• Two of four Operational Component attributes as “3,” with the exception of the selfinspection, and surveillance attributes, which it rated as “2.” 

• Six of eight Managerial Component attributes as “3,” with the exception of specific 

assignment of OSH tasks, and new employee orientation attributes, which it rated as “3.” 

• Three of five Cultural Component attributes as “2,” with the exception of line function, 

and delegation of authority attributes, which it rated as “3.”

Summary of Self-evaluation 

The DoD substantiated its SHMS’s ratings by identifying its SHMS major strengths and 

improvement areas, including:

Strengths:

• Senior leadership emphasis on OSH programs to protect the workforce and enhance force 

readiness, to include assignment of responsibilities, authority, and accountability.

• Initial and sustainment OSH training for leaders, supervisors, and employees.

• Effective communication of OSH information all concerned.

• Initiatives to implement safety and health management systems.
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Improvement Areas:

• Implementation of safety and health management systems across the DoD enterprise.

• Use of safety and health action plans to guide achievement of organizational objectives.

• Lack of higher headquarters ability to centrally track hazard corrections.

• Completion of lower priority workplace hazard characterizations and mitigations.

• Full participation of employees in safety and health evaluations.

The DoD indicated that it continues to make OSH program improvements to provide safe and 

healthful places and conditions of employment for all employees. Worksite fatalities and injury 

and illness rates continued to improve. Motor vehicle incidents increased by 11 percent, 

indicating a targeted need for further investigation of causal factors and initiatives to improve 

driver safety. 

Goals 

According to the Department, the primary DoD OSH program goal is to eliminate accidents, 

deaths, and occupational illnesses by applying risk management strategies toward achieving an 

annual goal of significant reductions in all accidents and occupational injuries and illnesses, with 

the ultimate goal of zero accidents, no occupational injuries and illnesses, and compliance with 

DoD OSH standards and policies. It reported its significant objectives for FY 2013 include:

• Improve implementation of safety and health management systems DoD-wide.

• Exceed Presidential POWER Initiative targets. Coordinate with DoD component OSH 

staff, human resources and workers’ compensation claims management offices, and other 

agencies to prioritize resources and program initiatives to improve performance in the 

POWER Initiative goal areas.
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Statistics

The Department of Education’s (ED’s) employment rolls increased by 24 to 4,501 in FY 2012. 

Its total injury and illness cases increased by 7 to 30; and its TCR increased from 0.51 to 0.67

(31.4%). The ED’s lost-time cases decreased by 2 to 16; and its LTCR decreased from 0.4 to 

0.36 (10.0%). 

The ED’s workers’ compensation costs increased by 13.0% to $1,926,213 during the CBY.

Fatalities and Catastrophic Events 

According to the ED, there were no civilian fatalities or catastrophic events during FY 2012.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Government-wide Initiatives 

Continuity of Operations 

The ED reported that its COOP program provides guidance to employees regarding their 

responsibilities during an emergency, and direction to management in their response initiatives 

consistent with federal regulatory guidelines.

Motor Vehicle Safety 

The ED indicated that the Department has a fleet of 102 motor vehicles nationwide. It reported 

zero motor vehicle accidents for FY 2012. It indicated that the Department continues to improve 

motor vehicle safety and seatbelt usage by encouraging all drivers to wear seatbelts, and obey 

traffic rules and regulations while on official government business. The ED has continued to 

work closely with the GSA to replace vehicles in a timely manner based on mileage and auto 

repair history. It reported that the Department is currently working with GSA, Ford Motor 

Company Corporation and other federal agencies to institute qualify and implement the Federal 

Chauffer’s Driver Safety Program within the national region.

Telework Enhancement 

The ED indicated that it has a well-established telework program.

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

According to the ED, its involvement in FFSHCs is a long-standing commitment, spanning three 

decades. The Department indicated it has provided physical facilities for hosting meetings, 

providing administrative services for program presentation, and personnel to assist in the 
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planning and facilitation of Council programs from one to two hour meetings to full day safety 

and health conferences. The ED stated that the current Chairperson of the Metropolitan 

Washington Federal Safety and Health Council is an ED employee, and has held that position for 

the past six years. 

Safety and Health Management System Response to the 

Inspection Process 

The ED did not report on this item.

Training of Overseas Federal Employees 

The ED reported that it does not have employees working in overseas assignments.

Whistleblower Protection Program 

The ED did not report on this item.

Safety and Health Management System Selfevaluation 

The ED did not report on this item. 

Goals 

The ED did not identify its goals for FY 2013.
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Statistics

The Department of Energy’s (DOE’s) employment rolls decreased by 336 to 15,809 in FY 2012. 

Its total injury and illness cases decreased by 9 to 251; and its TCR decreased from 1.61 to 1.59

(1.2%). DOE’s lost-time cases increased by 16 to 92; and its LTCR increased from 0.47 to 0.58

(23.4%). 

DOE’s workers’ compensation costs increased by 1.3% to $9,519,730 during the CBY.

Fatalities and Catastrophic Events 

DOE reported one fatality and zero catastrophic events. The Department stated that in 

September 2012 a Bonneville Power Administration lineman lost his footing and fell from a 

transmission tower during routine tower maintenance. DOE indicated that the accident 

investigation remains open in FY 2013.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Government-wide Initiatives 

Continuity of Operations 

DOE stated that it has well-defined COOP plans that establish requirements and responsibilities 

to ensure that the DOE is ready to respond promptly, efficiently, and effectively to a COOP 

event involving facilities, activities, or operations. It indicated that all DOE program offices and 

field sites have COOP programs incorporating OEPs offering assistance for employees with 

special and medical conditions needs during evacuations; and coordination with site safety 

offices, incident management, and other emergency officials. DOE indicated that its program 

offices and field sites address pandemic situations, to include preemptive measures, such as 

social distancing, shutdown of non-essential operations, or the use of alternate work locations. It 

further indicated that its Biologic Event Monitoring Team reviews other infectious diseases that 

can result in a biological emergency, and provides advice and coordinates communications to 

more than 15,000 federal employees through DOE site medical directors and providers. 

DOE reported on several lessons learned from COOP activation during 2012, highlighting the 

efforts of its Oak Ridge Office during an asbestos exposure event. It stated that the challenges 

faced during remediation efforts included: access to essential information, loss of critical facility 

infrastructure and systems, and effectively communicating information to employees, the public, 

and the media. In addition, DOE stated that the frequent travel of its employees and the hosting 

of international visitors during public health warnings are a challenge to its COOP plans, as well 

as personnel tracking, and plan maintenance. 
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Motor Vehicle Safety 

DOE indicated that its employees reported 47 motor vehicle accidents during FY 2012, resulting 

in approximately $8,900.00 in damages. According to the Department, accident investigations 

resulted in positive outcomes, including vehicle safety campaigns, distracted driving seminars 

(scheduled for FY 2013), and employee reminders to follow EOs concerning seatbelt use, and 

the prohibition against distracted driving; and all traffic laws. 

Telework Enhancement 

The DOE indicated that it has a telework policy, intended to improve the environment, to reduce 

energy consumption and to improve the quality of life and DOE’s readiness for pandemic and 

other COOP events. Program guidance is contained in multiple documents, including 

Departmental policy statements, instructions, frequently asked question guides, and desk 

references. The DOE indicated that the Department evaluated its telework program during the 

earthquake in Virginia, the Colorado wildland fires, and tropical storm Isaac, indicating that 

these events did not adversely impact employee safety. 

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

DOE reported that it encourages its OSH professionals to attend, participate in, and hold office 

whenever possible in local FFSHCs. It stated that its personnel provide assistance to the councils 

by providing meeting room, producing newsletters, maintaining e-mail group lists, and providing 

information for council’s website. It further indicated that a Departmental goal for FY 2013 is to 

establish a Certified Safety and Health Committee, with the intent that the committee will take a 

leadership role to encourage participation in FFSHC activities.

Safety and Health Management System Response to the 

Inspection Process 

DOE reported that, although it was not involved in OSHA inspections during the year, its 

headquarters and several of its subagencies conducted announced and unannounced selfinspections for FY 2012. It indicated that abatement of identified hazards is being tracked 

through the responsible subagency’s OSH professionals. It indicated that it has developed 

methods to incorporate inspection findings into its “lessons learned” system.

Training of Overseas Federal Employees 

DOE reported that it has very few civilian employees officially assigned to work outside the 

country. For these employees, its employing agency provides training, immunizations, annual 

physicals, and medical kits, with additional health and safety training available to them through 

the DOE Chief Medical Officer. Some support may be provided through State, as was provided 

to DOE employees deployed to provide assistance with the 2011 nuclear plant incident at 

Fukushima, Japan; they received special mission-specific guidance, and health and safety 

oversight. 
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Whistleblower Protection Program 

The Department indicated that it has an effective program, specifically designed to provide 

whistleblower protections by prohibiting retaliation against an employee for the act of disclosing 

a violation of any law, rule, or regulation; gross mismanagement; a gross waste of funds; an 

abuse of authority; or a substantial and specific danger to public health or safety. In addition to 

the governing legislation, the DOE reported that it has established policy and processes to ensure 

employee concerns are promptly addressed. It indicated that no DOE program, site or support 

organizations reported information or investigations regarding employee allegations of reprisal 

during this reporting period.

Safety and Health Management System Selfevaluation 

Overall Assessment 

DOE provided a “3” rating for the overall assessment of its SHMS. With regard to assessing 

specific components of the overall system, the Department rated:

• All four Operational Component attributes as “3.” 

• All eight Managerial Component attributes as “3,” with the exception of supervisory 

training attribute, which it rated as “2.”

• All five Cultural Component attributes as “3.”

Summary of Self-evaluation 

DOE substantiated its SHMS’s ratings by stating that its SHMS major strengths are in the areas 

of Administration and Supervision; Planning and Evaluation; and Management and Leadership. 

It stated that several attributes need improvement, including: surveillance, tracking hazard 

correction, supervisory training, and employee evaluation of OSH performance. Besides stating 

that it is developing action plans to address these areas, DOE identified its significant 

accomplishments for FY 2012, including: 

• Improvement in the dissemination of complex-wide safety and health information. 

• Development of a self-assessment process. 

• Establishment of an ergonomics technical panel. 

Goals 

The Department reported the following FY 2013 SHMS goals:

• Conduct improved safety and health training to ensure that all employees understand 

safety and health responsibilities, identification of hazards and the use of more effective 

communication tools;

• Explore the feasibility of developing a Certified Safety and Health Committee that meets 

OSHA requirements;

• Enhance the self-inspection and surveillance process by focusing on employee 

involvement, hazard control, and hazard correction; and 

• Review and update Departmental policy requiring surveillance of seatbelt use.
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Statistics

The Department of Health and Human Services’s (DHHS’s) employment rolls increased by 600

to 86,051 in FY 2012. Its total injury and illness cases decreased by 141 to 940; and its TCR 

decreased from 1.27 to 1.09 (14.2%). The DHHS’s lost-time cases increased by 38 to 543; and 

its LTCR increased from 0.59 to 0.63 (6.8%). 

The DHHS’s workers’ compensation costs increased by 7.3% to $28,076,469 during the CBY.

Fatalities and Catastrophic Events 

According to the DHHS, although there were no federal civilian employee fatalities to report, a 

Centers for Disease Control and Prevention driver had a motor vehicle accident that resulted in 

the death of a foreign national.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Government-wide Initiatives 

Continuity of Operations 

The DHHS stated that its safety systems are integrated into its COOP plans and processes. It 

reported that the Department fosters a cooperative dialog between all personnel focused on or 

engaged in the development of OEPs, COOP plans, and emergency contingency operations at all 

levels. It indicated that its emergency planners share and compare plans, procedures, and 

policies on a regular basis, and are inclusive of other planning groups during exercises, drills, 

and table talks.

The Department reported that the primary lessons learned from COOP activation during 2012 

disasters were in the areas of command, control and communication; employee training; and 

intra-agency coordination of COOP planning. The Department provided specific examples 

focused on its efforts subsequent to the 2011 Virginia earthquake. The DHHS indicated that 

several operating divisions have undertaken major efforts to ensure that their ability to 

communicate and make senior level decisions are preserved during such events. It explained that 

extensive planning has resulted in procedures for senior leaders, additional SIP training, and 

reinvigorated emergency protocol planning, training and exercises. Lessons learned from the 

earthquake included an understanding of the inherent weaknesses associated with traditional 

communication platforms, a general misunderstanding by occupant employee populations as to 

when to evacuate versus SIP, and the need to de-conflict emergency evacuation plans between 

neighboring buildings in the event several buildings are required to evacuate.
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Motor Vehicle Safety 

The DHHS reported that it has effective, decentralized Department-wide motor vehicle safety 

programs that enforce seatbelt use and the prohibition against texting while driving. It reported 

96 accidents that resulted in 11 injured employees and 12 injured non-federal drivers or 

pedestrians. In one case, a foreign national pedestrian in Haiti was struck and later died. The 

DHHS indicated that it has implemented several measures to mitigate motor vehicle accidents, 

including defensive driving courses, on-line safety training, prohibiting picking up hitchhikers, 

posting of safe driving posters, dashboard reminders to drive safely, and daily vehicle safety 

inspections.

Telework Enhancement 

The DHHS reported that it has an effective telework program that has allowed approximately 

32% of its employees to work from a location other than their traditional duty station. It 

indicated that recent natural disasters did not precipitate changes to the program.

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The DHHS indicated that its safety program managers are active participants in their local area 

FFSHCs. It reported that the Department has hosted council meetings, and has supported the 

council’s efforts through various safety presentations. 

Safety and Health Management System Response to the 

Inspection Process 

The DHHS indicated that it conducts annual workplace inspections of every work space within 

its establishments, accomplished by either internal staff or by contracted personnel. It stated that 

OSHA inspected several of its operating divisions, including the CDC, Indian Health Services, 

and the Program Support Center, and several field offices. It indicated that hazards were 

identified, specifically in the areas of housekeeping, hazardous noise, indoor air quality, 

employee training, and hazard communications, that resulted in the issuance of three Notices. It 

concluded by stating that the hazards were immediately corrected. 

Training of Overseas Federal Employees 

The DHHS reported that it has nearly 2,500 employees (both American citizens and local 

nationals) serving around the globe, and that its employees are supported both internally and 

externally through services provided by State, and other mechanisms, such as an interagency 

agreement with Federal Occupational Health . 

Whistleblower Protection Program 

The Department reported that, during the 2012 reporting period, there were no records of 

employee allegations of reprisal concerning the reporting of unsafe or unhealthy working

conditions. The DHHS stated that it is currently in the process of establishing procedures to 

define its program, and requires bi-annual completion of the No FEAR Act of 2002 training. It 

indicated that managers, supervisors and team leads must complete established training 

requirements, including an 8-hour basic employee relations course; and that employees are 
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introduced to the program’s reporting process, including the Safety HelpDesk, during new 

employee orientation and are reminded that a safe work environment begins with them. 

Safety and Health Management System Selfevaluation 

Overall Assessment 

The DHHS provided a “2” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, the Department rated:

• Two of four Operational Component attributes as “2,” including self- inspections, and 

tracking hazard correction, with the exception of surveillance, and presence of work 

rules and practices attributes, which it rated as “3.”

• Five of eight Managerial Component attributes as “2,” with the exception of specific 

assignment of OSH tasks, and knowledge, skills and information attributes, which it rated 

as “3;” and supervisory training, which it rated as “1,” for each attribute, respectively.

• Four of five Cultural Component attributes as “2,” with the exception of delegation of 

authority, which it rated as“3.”

Summary of Self-evaluation 

In support of its Departmental SHMS rating, the DHHS indicated that it has improved its ability 

to anticipate and detect hazards by training 40 CDSOs, and continues to work to enhance their 

safety knowledge, skills, and abilities; and incorporated safety and health rules and practices in 

workplace processes through division safety councils, marketing efforts, and social media, such 

as the DHHS Yammer-feed. The DHHS offered other support provided by its subagencies to 

substantiate the Departmental SHMS’s ratings, including that:

• The National Institutes of Health developed workbooks for supervisors defining safety 

responsibilities. 

• The Centers for Medicare and Medicaid Services completed 1,080 inspections of 

workspaces.

• The strengths of the Indian Health Service’s safety and health programs include hazard 

anticipation and detection, hazard prevention and control, safety program planning and 

evaluation, employee safety training, and delegation of safety authorities. Areas that 

need improvement are placing safety officer functions organizationally near top 

management, supervisor’s safety responsibility training, support for a safety program 

budget, and inclusion of employees in safety program performance evaluations.

• Overall, the Program Support Center’s SHMS does well in many areas, but also needs 

improvement in some. One of the major strengths this system has is in its ability to 

observe, identify and remediate potential safety hazards before injuries take place. This 

is achieved through regular safety inspections of the building and grounds, as well as 

occupant feedback to Building Management about potential hazards. 

• The U.S. Food and Drug Administration (FDA) continued to develop its occupational 

safety and health program, and move forward in the implementation of recommendations 

developed as a result of an organizational assessment of the safety and health components 
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conducted in FY 2010. There are still improvements that need to be realized before the 

FDA program can be characterized as highly effective.

• In FY 2012, the FDA hired Agency level managers in Occupational Medicine, 

Environmental Protection, and Biological Safety. The FDA components hired additional 

personnel in biosafety management and emergency response planning positions. 

Although other resource levels in the overall program remain steady, the commitment to 

replacing safety and health personnel that vacate positions is encouraging. 

• Safety and health committees continued to be a major component in the on-going 

monitoring and development of the FDA safety and health program; and are established 

at all levels of the organization and provide considerable input, direction and oversight to 

the operation of the safety program. 

• The Substance Abuse and Mental Health Services Administration (SAMHSA) conducted 

an employee viewpoint survey that showed that its employees are satisfied with the safety 

program at their workplace. 

• Safety and health inspections are performed routinely by the health and safety officer, 

members of the Office of Economic Opportunity, the building and logistics staff and the 

building engineer. This includes regular inspections of AEDs, looking for and correcting 

trip hazards (i.e., brick pavers outside, wires, boxes/furniture blocking walkways), and 

inspections of our health unit and fitness center. Every identified hazard is immediately 

corrected or scheduled for remediation. The SAMHSA has developed and distributed 

written guidelines regarding emergency preparedness. Presentations were held to inform 

employees of our emergency plans and to distribute desk reference cards and emergency 

telephone cards. These are also given to new employees as part of their new employee 

orientation. 

• Overall, the CDC reported that its greatest strength is its employees’ commitment to 

prevention at all levels of the organization, the commitment of resources to ensure safe 

working conditions, and the leadership and guidance of dedicated members of safety 

committees and safety and occupational health professionals. CDC noted that the 

strengths and weaknesses of CDC’s safety and health management system varies by 

campus/facility location. Although CDC has two OSHA VPP Star worksites, namely 

NIOSH-Morgantown, WV, and NIOSH-Cincinnati (North), there are minor 

improvements needed in several elements of the management system at the remaining 

seven owned-campuses/facilities.

• The CDC continues to achieve significant gains in ensuring that it has effective and 

efficient systems for various worksite analyses with the Safety HelpDesk, accident 

reporting databases – including the Worker Incident Management System being phased 

out with the deployment of the MedGate System, revision and expansion of the Survey 

and Auditing Tracking System for routine workplace inspections, deployment of eRAMP 

for risk assessments and job hazard analyses at environmental health laboratories, and 

revision of their chemical handling and inventory system. 
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Goals 

The Department reported the following FY 2013 SHMS goals:

• Improve trend analysis reporting and tracking systems to include injury/illness cost and 

cause analysis; 

• Improve ability to identify, schedule, track and monitor all newly assigned personnel 

(managers/supervisors, laboratory personnel, etc.) that may require occupational safety 

and health training and support;

• Develop, improve, and automate OSH training such as: manager/supervisor safety 

development training, hazard identification and assessment, hazard prevention and 

control, etc;

• Coordinate and implement ECOMP accident reporting and workers’ compensation filing 

system; and 

• 100 percent compliance with 29 CFR 1960, and applicable OSHA standards at each 

campus/facility.
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Statistics

The Department of Homeland Security’s (DHS’s) employment rolls increased by 2,889 to 

198,542 in FY 2012. Its total injury and illness cases increased by 67 to 11,156; and its TCR 

decreased from 5.67 to 5.62 (0.9%). The DHS’s lost-time cases increased by 50 to 4,779; and 

its LTCR decreased from 2.42 to 2.41 (0.4%). 

The DHS’s workers’ compensation costs increased by 6.9% to $178,036,614 during the CBY.

Fatalities and Catastrophic Events 

The Department indicated there were eight fatalities during FY 2012, with three being OSHA 

reportable. The DHS explained that two of the reportable deaths were Customs and Border 

Protection (CBP) employees: one died in an all-terrain vehicle rollover, and the other was struck 

by a car while assisting a local law enforcement traffic officer. The third, a U.S. Coast Guard 

(USCG) civilian employee, was murdered during a break-in while on an overnight 

communciations watch (A USCG Petty Officer was also murdered during the crime.). 

The DHS indicated that there were four additional fatalities, three attributable to underlying 

medical conditions. The last fatality occurred when an Immigration and Customs Enforcement

(ICE) employee was shot and killed by another ICE agent after he shot his supervisor multiple 

times.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Government-wide Initiatives 

Continuity of Operations 

The DHS indicated that preparedness and emergency response are essential missions for the 

Department, and OSH is an integral part of these activities. It indicated that Department and 

Component COOP plans include provisions for equipping employees with appropriate PPE, 

providing pre- and post-deployment medical surveillance, developing hazard assessments, 

information on the anticipated hazards to which responders are likely to be exposed, and 

personal emergency preparedness, with OSH personnel providing safety and health guidance and 

information on weather-related emergencies, earthquakes, terrorism, and other events, as well as 

emergency support, such as AED/Cardiopulmonary Resuscitation (CPR) programs and training. 

The DHS reported Department-wide common themes from COOP activation during 2012 

disasters, specifically highlighting the Virginia earthquake. It indicated that communication 

disruptions involving internet/intranet services, and telephone systems were self-evident, that it 

lacked corporate expertise in coping with such an event; and that the Department event-specific 
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COOP planning and training required updating. In response to the event, the DHS reported that 

its Components had verified that OEPs contain earthquake information, updated employee 

training programs, and rewrote emergency broadcasts to provide clarity. The DHS stated that its 

Components have taken other actions, including that: 

• The United States Secret Service contacted Federal Emergency Management Agency 

(FEMA) personnel to conduct earthquake awareness training, and is working with 

building engineers to clarify roles in future emergencies; 

• The CBP gave supervisors Internet access on their smartphones; and 

• National area employees actively participated in the Great American Shakeout 

earthquake response exercise.

The Department stated that coordinating, monitoring, and moving COOP tasks forward is the 

prime challenge it faces. According to the Department, the scope of the challenge is reflected in 

the over 198,000 civilian employees distributed among eight major operational Components and 

numerous smaller support Components, located in every state and several foreign countries. 

Employees work in thousands of locations, from large campuses to single-person workplaces. 

Many of the smaller locations are in extremely remote areas, some in off-the-grid trailers in the 

desert. The Department stated that this makes distributing information, PPE, or medical 

countermeasures a difficult and, without considerable planning and creative solutions, timeconsuming process. 

Motor Vehicle Safety 

According to the Department, its employees drove over 675 million miles in FY 2012, and were 

involved in 2,669 motor vehicle accidents, for an accident rate of 395 accidents per 100 million 

miles. These miles include vehicular pursuit, off-road conditions, and driving at night or in 

inclement weather. The Department attributes this increase from FY 2011 data due to improved 

reporting procedures. It reported that seatbelt use is mandatory throughout the Department; and 

that texting and the use of electronic devices, except for agents involved in law enforcement 

activities, are also banned by the Department and Components. 

The DHS indicated that it requires Component Safety Offices to provide defensive driver 

training, with many using the online NSC Defensive Driving class. It stated that many 

Components augment basic driver training with specialized training, such as the training 

provided by CBP, which includes: high center gravity vehicle - emergency driving, defensive 

driving annual refresher, emergency driving and vehicular pursuit policy, office of border patrol 

emergency driving and vehicular pursuit, high center gravity vehicle skid prevention and

recovery, vehicle pursuit training, office of border patrol vehicle safety and accident prevention, 

and CBP vehicle safety and accident prevention.

Telework Enhancement 

The Department indicated no significant changes to its telework program during FY 2012. It 

also indicated that the Virginia earthquake did not impact the Department to the degree that 

significant increases in telework were required.
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29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

According to the DHS, it encourages Departmental and Component employees to participate in 

FFSHCs, with Department personnel serving in leadership roles, and Component employees 

providing time and, in some cases, miscellaneous administrative resources. 

Safety and Health Management System Response to the 

Inspection Process 

The DHS indicated that, in FY 2012, OSHA inspected: 

• Seven Transportation Security Administration (TSA) facilities; one as part of OSHA’s 

Federal Agency Targeting Inspection Program, and six a result of employee complaints. 

The TSA was issued one Notice; the Component indicated that the violations were 

corrected. 

• Two FEMA facilities; one being an unannounced visit to FEMA’s Region 10 area office, 

and one in response to an employee complaint at the Atlanta Distribution Center . The 

Region 10 office inspection identified six hazards, specifically in the areas of electrical 

equipment, building egress and fire protection. The Center inspection identified four 

hazards, specifically in the areas of hazard communication and assessment, and 

compressed gas cylinder storage. The Components indicated that all violations were 

corrected, either on-the-spot, or through the GSA, or correction negotiated with OSHA.

Training of Overseas Federal Employees 

Due to security restrictions, the Department could only provide general information regarding 

foreign deployed personnel. The Department did state, however, that there are over 2,100 

employees, or slightly more than 1 percent of the DHS civilian workforce, in foreign countries. 

In FY 2012, the DHS reported that 432 pre-deployment personnel attended State two-day 

Security Overseas class, which includes OSH elements. The DHS provides other training 

through the classroom, on-the-job training, and the Virtual Learning Center. The Department 

stated that it is developing an internal course for foreign-deployed employees. It further 

indicated that local OSH support for deployed personnel is provided under State International 

Cooperative Administrative Support Services (ICASS). The exception to this protocol are the 

approximately 490 CBP employees assigned to passenger pre-clearance facilities, primarily in 

Canada and the Caribbean, who are covered by the CBP OSH program. 

Whistleblower Protection Program 

The Department indicated that protecting the right of employees to report OSH hazards is a core 

value of its OSH program. It indicated that its Components did not report or file any reprisal 

cases for FY 2012.
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Safety and Health Management System Selfevaluation 

Overall Assessment 

The DHS provided a “2” rating for the overall assessment of its SHMS. With regard to assessing 

specific components of the overall system, the Department rated:

• Three of four Operational Component attributes as “3,” with the exception of 

surveillance, which it rated as “2.”

• Six of eight Managerial Component attributes as “2,” with the exception of the annual 

SHMS review, and specific assignment of OSH tasks attributes, which it rated as “3.” 

• Three of five Cultural Component attributes as “3,” with the exception of line function, 

and employee evaluation of OSH performance attributes, which it rated as “2.” 

Summary of Self-evaluation 

The DHS indicated that it has a strong SHMS with some areas in need of minor improvement, 

and that many of its Component SHMS programs evolved from legacy programs, with variable 

OSH resourcing and performance. It indicated that there are no Department-wide deficiencies; 

those areas rated as needing improvement by some Components are all being performed well by

others, so many of the SHMS tools needed already exist and can be shared. The Department 

indicated its high performance areas as:

• Hazard anticipation and detection measures, through effective internal inspection 

programs and technical direction,

• Hazard prevention and control achieved through standards, regulations, rules, and work 

practices,

• Successful safe work practices operational at its field levels, enacted through generalized 

DHS OSH directives and manuals, and detailed through Component safety policies and 

regulations, and

• Management leadership, with extensive support provided to SHMS personnel through 

delegation of authority, and resources.

The DHS indicated areas of needed improvement, including: safety training for employees, 

especially supervisors; planning and evaluation assessments; and employee participation.

Goals 

The DHS indicated that Components have developed specific FY 2013 SHMS program goals; 

but indicated its primary goals for the Department SHMS are:

• Resource Preservation/ Allocation - In order to provide efficient and effective OSH 

programs and services, strong support from upper management as well as employees 

must be developed. This will be developed incrementally, through management/labor 

education on the value of safety and health related to the cost and resource needs for 

integration of OSH into facilities and operations; by providing SHMS advocacy and 

oversight to ensure the effective and efficient use of resources; and developing 
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organizational metrics and regular reporting on the resource impact of incidents/ unsafe 

conditions and the status of resources for the OSH programs to upper level management. 

• OSH Program Consistency and Efficiency - In addition to the annual OSH evaluations 

performed by the Department’s OSH Program, a DHS-wide policy and program review 

will be performed to ensure core consistency of OSH management systems across all 

Components.

• Develop Unique Technical Guidelines - Several DHS Components perform unique, highhazard work for which little national technical OSH guidance available, such as law 

enforcement. The DHS HQ, in cooperation with the Components, will develop best 

technical OSH guidelines through the establishment of national Safety Technical 

workgroups with other federal agencies doing similar work.

• OSH Career Management: The DHS will ensure that OSH personnel are qualified and 

well-trained for their work and that they have continuing opportunities to learn and grow. 

This will be developed incrementally, through a survey of all OSH personnel to establish 

their levels of experience, training, and staffing within their organization; establishing 

staffing standards, including staffing levels and competencies, for safety and health 

offices and personnel, and by promoting professional certifications, memberships and 

career paths.
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Statistics

The Department of Housing and Urban Development’s (HUD’s) employment rolls decreased by 

270 to 9,498 in FY 2012. Its total injury and illness cases increased by 4 to 94; and its TCR 

increased from 0.92 to 0.99 (7.6%). HUD’s lost-time cases decreased by 9 to 39; and its LTCR 

decreased from 0.49 to 0.41 (16.3%). 

HUD’s workers’ compensation costs decreased by 5.9% to $7,882,153 during the CBY.

Fatalities and Catastrophic Events 

HUD reported no fatalities during FY 2012.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Government-wide Initiatives 

Continuity of Operations 

HUD indicated that the Department’s COOP plans cover a variety of COOP events. HUD 

reported that during a COOP event, the emergency relocation site occupant emergency 

coordinator/safety officer provides Department COOP personnel with “in-briefs,” including 

information on facility emergency procedures, SIP, building evacuation, and area medical, 

lodging, and religious services; non-COOP personnel are provided instructions on departure 

procedures and advised when it is safe to return to the workplace. The Department indicated that 

it routinely performs physical security and safety assessments on COOP facilities. 

Motor Vehicle Safety 

In FY 2012, HUD reported that its employees did not experience any motor vehicle accidents 

while on official government business. It indicated that the Department has a strong policy 

requiring seatbelt use, and prohibiting texting while driving.

Telework Enhancement 

HUD indicated that it has an effective telework program meeting all legislative mandates 

enlivened by programmatic and policy supports and structures. It indicated that FY 2011-2012 

natural disasters did not adversely impact its telework program.
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29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

HUD reported no involvement in FFSHC activities, but stated that the Department will 

encourage future involvement by granting “time-off” for participation, and announcing meetings 

through OSH committee meetings, and on its OSH webpage.

Safety and Health Management System Response to the 

Inspection Process 

HUD indicated that the Department conducted semi-annual and quarterly safety inspections of its 

Headquarters and field facilities. It reported that no Notices were issued during FY 2012. 

Training of Overseas Federal Employees 

HUD reported that it did not have any employees working overseas in FY 2012.

Whistleblower Protection Program 

HUD indicated that it has an effective program.

Safety and Health Management System Selfevaluation 

Overall Assessment 

HUD provided a “3” rating for the overall assessment of its SHMS. With regard to assessing 

specific components of the overall system, the Department rated:

• Three of four Operational Component attributes as “3,” with the exception of tracking 

hazard corrections, which it rated as “2.”

• Seven of eight Managerial Component attributes as “3,” with the exception of action 

plan, which it rated as “2.” 

• Four of five Cultural Component attributes as “3,” with the exception of employee 

evaluation of OSH performance, which it rated as “2.” 

Summary of Self-evaluation 

HUD stated that the safety of all employees is of the utmost importance to the successful 

accomplishment of its program objectives; that any hazardous workplace conditions, equipment, 

practices, or behavior are reported promptly to the supervisor and designated OSH staff so that 

timely corrective action may be taken; and that the joint cooperation of management officials, 

supervisors and employees in supporting and promoting its OSH program is vital to the 

successful accomplishment of the program’s objectives. To achieve these objectives, a 

successful safety and health system is in place that includes: management commitment to 

making the program work, employee involvement in the program, a system to identify and 

control hazards, compliance with OSHA regulations, training on safe work practices, mutual 

respect and open communication in a climate conductive to safety, and continuous improvement.
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Goals 

HUD indicated that its primary goal for FY 2013 is to continue its “3” rated SHMS by 

maintaining current information on all chemicals used at Headquarters, operating an effective 

environmental control program, identifying and providing reasonable accommodations to 

handicapped employees, conducting regular safety and health inspections and OSH committee 

meetings, educating employees on OSH matters using cost-effective methods, training staff on 

relevant safety and health topics, recognizing safety excellence through awards, continuing a 

proactive campaign to practice fire drills and SIP, track hazard corrections, and providing for an 

annual review of its SHMS.
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Statistics

The Department of Interior’s (DOI’s) employment rolls increased by 608 to 80,764 in FY 2012. 

Its total injury and illness cases decreased by 3 to 4,215; and its TCR decreased from 5.26 to 

5.22 (0.8%). The DOI’s lost-time cases remained UNCHANGED at 1,482; and its LTCR 

decreased from 1.85 to 1.83 (1.1%). 

The DOI’s workers’ compensation costs increased by 3.1% to $61,701,690 during the CBY.

Fatalities and Catastrophic Events 

The DOI reported nine fatalities, with five being work-related: two reported by Bureau of Indian 

Affairs (BIA), and three reported by National Park Service (NPS), respectively. The BIA 

reported that an employee was killed when the wildland fire engine in which he was a passenger 

left the roadway and rolled over, and a security guard was killed in a head on collision in New 

Mexico. The NPS reported that a law enforcement park ranger on duty near the Longmire 

Ranger Station in Mount Rainier National Park was fatally shot by an armed assailant; an 

employee working along the Blue Ridge Parkway in North Carolina was fatally injured when the 

mower he was operating fell down an embankment approximately 143 feet downslope; and an 

employee who was participating in search and rescue activity at Mt. Rainier died after falling 

approximately 2,500 feet down the side of Emmons Glacier. The Department did not provide 

details on the four non work-related fatalities. 

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Government-wide Initiatives 

Continuity of Operations 

The DOI indicated that its COOP activities are covered by directives, OEPs, and general disaster 

planning. It reported lessons learned from COOP activation during FY 2012 disasters required 

updating the Department and Bureau COOP plans, emergency management plans and OEPs. It 

indicated that employees have since been provided earthquake awareness training and 

participated in the nation-wide “Shake-Out Drill.” It highlighted several Bureau program 

updates by reporting:

• The Bureau of Safety and Environmental Enforcement incorporated incident command 

teams into their emergency response plans.

• U.S. Fish and Wildlife Service regional safety managers are assigned the role of safety 

manager on their emergency management teams which ensures the incorporation of 

safety and health into emergency/disaster response. 

• The NPS emergency management and COOP team personnel are trained to evaluate and 

mitigate hazards to employee health and safety. 
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• During new employee orientations, the Office of the Special Trustee for American 

Indians’ safety officer covers safety and health in the workplace and issues attendees a 

copy of its emergency procedures guide which details various emergency evacuation 

procedures. 

Motor Vehicle Safety 

The DOI reported that Departmental and Bureau policies require employees to wear seatbelts 

and prohibit using cell phones or similar devices. It indicated that employees are educated 

through a variety of educational sources, including defensive driver training courses and safe 

driving awareness campaigns. It indicated that Bureaus have implemented additional measures 

to further improve motor vehicle safety.

• Bureau of Land Management’s motor vehicle accident investigations include 

investigating driver/occupant seatbelt use. Its offices report that seatbelt compliance 

based on accident investigations is near 100 percent, and that policy improvements for 

complete compliance will take effect in 2013.

• The BIA conducts annual reviews of driving histories on all motor vehicle operators. All 

potential new hires driving histories are also checked and supervisors determine whether 

the employee is properly qualified to operate certain motor vehicles in the performance of 

duty.

• The NPS implemented a new national policy prohibiting employees from driving more 

than 10 hours, to include breaks and rest stops, during a 24-hour period. 

Telework Enhancement 

The DOI indicated that it encourages telework through a robust program. It stated that recent 

natural disasters have not affected the telework program, and that were no telework injuries or

illnesses reported in FY 2012.

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The DOI indicated that employees in DOI regional offices are encouraged to be active 

participants in FFSHCs. It added that the Department has not pursued remote site employee 

participation in FFSHC activities outside the local commuting area, but encourages employees at 

such sites to collaborate with other federal, state, or local entities to share OSH training and 

educational resources. 

Safety and Health Management System Response to the 

Inspection Process 

The DOI stated that its OSH team is developing an Inspection and Abatement System which will 

provide a method of reporting and tracking hazard findings, creating and recording annual 

inspection plans, and creating compliance and other reports for DOI facilities. It indicated 

OSHA inspected the Bureau of Reclamation, and the Fish and Wildlife Service with ten Notices 

being issued. All violations have been or in the process of being corrected.
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Training of Overseas Federal Employees 

The DOI reported that 4 employees were stationed in foreign countries, and 375 were stationed 

in U.S. territories. It indicated that Bureaus are responsible for assuring safety and health 

programs for overseas employees are implemented, congruent with Department and Bureau 

safety and health policy, and follow Department and State protocols for safety and security, 

including requirements for immunizations. 

Whistleblower Protection Program 

The Department reported that it has a well-established Whistleblower Protection Program, and 

has made whistleblower protection a top priority focusing on education, prevention and 

advocacy. 

Safety and Health Management System Selfevaluation 

Overall Assessment 

The Department provided a “3” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, the Department rated:

• Three of four Operational Component attributes as “3,” with the exception of tracking 

hazard corrections, which it rated as “2.”

• Seven of eight Managerial Component attributes as “3,” with the exception of knowledge, 

skills and information, which it rated as “2.” 

• Three of five Cultural Component attributes as “3,” with the exception of resource 

allocation, and employee evaluation of OSH performance attributes, which it rated as 

“2.”

Summary of Self-evaluation 

The DOI indicated that it employs more than 175 full-time OSH and approximately 1,200 

CDSOs who support 77,000 employees and slightly over 300,000 volunteers over multiple sites, 

some sites being located at remote locations. It stated that identifying and controlling accident 

and incident trends is an ongoing effort, with its automated information system being the primary 

source of information. It indicated that improvements to its information management system 

will greatly improve its effectiveness, specifically an exposure assessment module will 

categorize all tasks, associated risks, and occupational exposures at a given DOI site/facility, and 

an inspection and abatement (IAS) module will provide a method of reporting and tracking 

safety findings, creating and recording annual inspection plans, and creating compliance and 

other reports. Implementation of both programs is scheduled in FY 2013 – 2014. 

In addition to SMIS reporting, the Department uses a Risk Assessment System , which assigns a 

code to an identified hazard. The codes assist safety and health staffs and program managers in 

determining the extent of the risk to employees and the priority for mitigation. 
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Goals 

The DOI stated that Bureaus have identified specific goals, focused on employee involvement; 

training and education; policy development, clarification and dissemination; hazard identification 

and communication, risk analysis and control; and improving the self- inspection system. The 

DOI identified its Departmental goals and strategies as:

• Enhance the role of leadership in promoting a culture of safety,

• Engage employees in reaching safety and health commitments,

• Identify, evaluate, and control employee exposures to workplace hazards, and

• Implement, evaluate, and continuously improve the OSH program to meet/exceed all 

federal OSH regulations and requirements.
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Statistics

The Department of Justice’s (DoJ’s) employment rolls decreased by 2013 to 116,910 in FY 

2012. Its total injury and illness cases decreased by 271 to 4,517; and its TCR decreased from 

4.03 to 3.86 (4.2%). The DoJ’s lost-time cases decreased by 101 to 2,563; and its LTCR 

decreased from 2.24 to 2.19 (2.2%). 

The DOJ’s workers’ compensation costs increased by 6.7% to $117,252,562 during the CBY.

Fatalities and Catastrophic Events 

The Department reported two workplace fatalities and one catastrophic event. 

• A BOP staff member shot another staff member at a hotel while on temporary duty. The 

Department indicated that the case remains under investigation. 

• While off-duty, a New York City - Bureau of Alcohol, Tobacco, Firearms, and 

Explosives Special Agent interrupted an armed robbery in progress, and pursued and 

wrestled with the assailants. An off-duty policeman and a retired policeman, observing 

the melee, fired, killing both agent and suspects. 

• The catastrophic event involved a Drug Enforcement Administration (DEA) Special 

Agent assigned to an advisory and support team interdicting drugs in Afghanistan. The 

agent was shot in the head by a local insurgent. 

The DoJ indicated that it did not investigate the latter two incidents due to their nature.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Government-wide Initiatives 

Continuity of Operations 

The DoJ indicated that its COOP programs are comprehensive in nature, but Bureau-specific, 

based on mission requirements. The Department reported lessons learned from 2011 and 2012 

disasters, specifying that the Virginia earthquake affected its national area operations and 

challenged its communication network – many supervisors, who planned to use cellular phones

to maintain personnel accountability, found the system unavailable/shut down due to high call 

volume. It explained that its main challenge, pre-event, is to ensure all secondary personnel are 

identified and trained to perform critical functions in the absence of primary staff.

Motor Vehicle Safety 

The DoJ indicated that it has a comprehensive motor vehicle safety program which incorporates 

accident investigation, prevention, and tracking programs; and ensures DoJ’s motor vehicle 

memoranda, such as seatbelt use and distracted driving, are followed. Its program is augmented 
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by an automated database to track motor vehicle accidents, and offers online driver safety 

courses. However, it indicated no specific programs or initiatives are in place to increase 

awareness of motor vehicle safety.

Although the Department reported experiencing no motor vehicle fatalities, it did report a six 

percent increase in accidents, up from 2,839 incidents in FY 2011 to 3,006 incidents in FY 2012. 

Its data, as provided, indicated that the Federal Bureau of Investigation (FBI) experienced the 

majority of accidents, up from 1,109 incidents (FY 2011) to 1,131 incidents (FY 2012); followed 

by the ATF, 701 to 776 incidents; U.S Marshals Service, 571 to 621 incidents; and the DEA, 312 

to 343 incidents. The data indicated that the Federal Bureau of Prisons had a decrease in 

accidents, down from 146 to 135 incidents. 

Telework Enhancement 

The Department indicated that it has a standardized telework program within all Bureaus. It 

added that recent natural disasters did not impact its programs, and that no changes were 

necessary.

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

According to the DoJ, Department and Bureau representatives attend the Metropolitan Safety 

and Health Council meetings as time permits and when agenda items are pertinent. The Bureau 

encourages involvement and provides support to the local council meetings by allowing 

employees to attend meetings during work hours and provide critical input from the 

Department’s perspective by providing travel, supplies, and materials for the meetings.

Safety and Health Management System Response to the 

Inspection Process 

According to the DoJ, the Department and Bureaus have a comprehensive inspection process in 

place. The process initially begins with informing employees of their rights and responsibilities 

of reporting unsafe or unhealthful working conditions at the initial employee orientation. Annual 

inspections are conducted on facilities based on schedules that are developed annually. 

Applicable inspection findings are documented on hazard abatement logs with projected dates 

for abatement. No Notices were issued in the Department in FY 2012.

Training of Overseas Federal Employees 

Four out of the five Bureaus had a combined total of 1,037 employees who worked overseas 

during FY 2012. Employees who worked overseas fell under the safety program administered 

by the U.S. Embassy, Consulate, or State Department in each country. Training is provided prior 

to deployment from the Bureau’s own facilities, or online. 

Whistleblower Protection Program 

The Department indicated that it provides No Fear Act training annually to all employees. Each 

Bureau provides notice to its employees informing them of their rights and protections under 

both the anti-discrimination and whistleblower protection laws through policies and notices 
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which are posted on employee bulletin boards. The Department indicated that it did not have 

any employee allegations of reprisal. 

Safety and Health Management System Selfevaluation 

Overall Assessment 

The Department provided a “2” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, the Department rated:

• All four Operational Component attributes as “2.” 

• All eight Managerial Component attributes as “2.” 

• All five Cultural Component attributes as “2.” 

Summary of Self-evaluation 

The DoJ indicated that its SHMS is comprehensive and detailed, and addresses the unusual 

safety issues found in the missions of the Bureaus. It indicated its strengths as: the safety 

expertise within Bureaus, quality safety training programs, and the quality/quantity of Bureaus’ 

safety inspections. However, it noted areas needing improvement, including increasing safety’s 

involvement in overall Departmental and Bureau functions.

Goals 

The DoJ identified its goals for FY 2013 as:

• Provide internal evaluations/assessments of all Bureau safety programs,

• Continue to implement a comprehensive safety program in the Department,

• Hire additional safety personnel for the ATF, and

• Continue to enhance its safety intranet. 
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Statistics 

The Department of Labor’s (DOL’s) employment rolls decreased by 647 to 16,713 in FY 2012. 

Its total injury and illness cases increased by 41 to 319; and its TCR increased from 1.6 to 1.91

(19.4%). The DOL’s lost-time cases increased by 17 to 136; and its LTCR increased from 0.69

to 0.81 (17.4%). 

The DOL’s workers’ compensation costs decreased by 4.7% to $20,024,450 during the CBY.

Fatalities and Catastrophic Events 

In FY 2012, the DOL reported that there were no civilian fatalities or catastrophic events. 

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Government-wide Initiatives 

Continuity of Operations 

The Department reported that it has improved its COOP to better incorporate employee safety 

and health strategies into emergency and disaster plans, including revising the DOL Manual 

Series (DLMS) to provide consistent and uniform guidance on OEPs; incorporating DOL 

Emergency Management Center (EMC) and other federal agency guidelines for pandemic 

preparedness into its National Office Continuity Plan; training its emergency personnel and other 

OSH professionals on their program responsibilities concerning evacuation and SIP, including 

crowd management, first aid, administration of CPR, use of AEDs, general safety and health, and 

emergency preparedness; and incorporating agency plans for pandemic influenza implementation 

into their respective COOP plans; providing for the safe and timely evacuation of employees 

needing assistance by installing new stairway evacuation devices; and providing training on 

web management, including 508 compliance. It indicated that training opportunities were 

provided through webinars, computer-based programs, seminars and training videos.

It reported that all DOL agencies have designated primary and alternate representatives to 

execute emergency response and preparedness functions and who serve on the Department’s 

Emergency Management Working Group. In addition, it indicated that several DOL agency 

OSH managers, staff, and CDSOs have roles in crowd management, emergency response and 

emergency preparedness, participate in the work group, and assist Department regional

Continuity and Emergency Coordinators with completing countermeasure calculators and 

provide training and guidance on PPE and social distancing for pandemic preparedness. DOL 

reported providing other employee OSH enhancements, including a website highlighting OSH 

information relevant to emergencies; telework capabilities, information regarding proper hygiene 

procedures, a vaccination program, and an Employee Assistance Program (EAP) to help 

employees cope with emergencies and disasters. 
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The Department estimated 22,700 DOL training completions, including: approximately 9,900 

employees/contractors completed the online combined Continuity Awareness/Pandemic and 

Seasonal Influenza training, 521 employees completed New Employee Safety Orientation, 523 

employees and/or contractors completed First Aid/CPR/AED training, approximately 2,166 

employees participated in some form of training relating to emergency preparedness or response, 

and OSHA reported 1,181 employees completed training on radiation safety guidelines. 

The Department reported on several lessons learned from COOP activation during 2012, 

highlighting improvements made to its COOP accountability and communications processes. It 

reported that SIP location descriptions were clarified to ensure all building occupants understood 

where to report in different emergency situations, and that DOL Regional Offices located in 

hurricane-prone areas further developed their regional office closure procedures which are 

posted and readily available on the DOL LaborNet. It indicated that employee accountability 

procedures and office closure procedures were successfully tested and utilized during Hurricane 

Isaac in August 2012, and that DOL facilities were able to validate and improve upon recently 

added earthquake preparedness OEPs. DOL indicated that none of its facilities were directly 

impacted by the summer 2012 wildland fires. It indicated that the Department’s devolution 

planning, including regional offices, was tested through a tabletop exercise during the national 

level Eagle Horizon exercise in both 2010 and 2012. 

The DOL reported that the Department continues to improve its COOP program despite budget 

restrictions. It reported that its EMC leveraged emerging technologies, such as web- and videoconferencing, Google Earth Pro, and blackberry pin-to-pin capabilities, to further the continuity 

program for both agencies and regional offices. It indicated the Department’s other challenges 

include: updating and implementing emergency and/or disaster and pandemic obtaining accurate 

contact information for employees, maintaining current contact information when individuals 

change positions, and lack of contact information for alternates in the event the primary essential 

personnel are not available.

Motor Vehicle Safety 

The Department indicated that in FY 2012, it held a total of 4,054 vehicles, a drop from the 

4,167 vehicles held in FY 2011. It reported that the Department experienced a decrease in the 

number of motor vehicle accidents reported from 434 in FY 2011 (426 fleet and 8 non-fleet 

accidents) to 370 in FY 2012 (362 fleet and 8 non-fleet accidents). It indicated that the 

government vehicle operators were reported to be at fault in 75% of the reported fleet accident, 

and 25% of the non-fleet accidents; and that in FY 2011, the government vehicle operators were 

reported to be at fault in 82.2% of the reported fleet accidents, and 12.5% of the non-fleet 

accidents. It added that the number of motor vehicle accidents resulting in personal injury 

increased from 32 in FY 2011 to 56 in FY 2012; that there were no work-related fatalities due 

these accidents; and that FY 2012 property damage costs associated with the fleet accidents 

decreased to an estimated $750,000 from approximately $1,000,000 in FY 2011.

The DOL reported that it promotes compliance with EO requiring seatbelt use and banning 

texting while driving through outreach and education efforts, such as safety talks, videos, online 

and classroom training, physical and email distribution of informational materials and postings 
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inside vehicles, vehicle logbooks, or on custody papers. It indicated that the Department 

provides a variety of training programs, including: safety training, and a 4-hour online NSC 

defensive driving course. According to DOL, it increased the number of employees completing 

defensive driving training from 1,166 in FY 2011 to 2,702 in FY 2012 by aggressively 

promoting the online GSA/NSC Defensive Driving training.

Telework Enhancement 

The DOL indicated that the Department administers its telework program in accordance with 

applicable laws, statutes and regulations, and that a Departmental personnel regulation describes 

its program. 

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

According to the DOL, several of its agencies reported participating in FFSHCs, including the 

Mine Safety and Health Administration, the Office of the Assistant Secretary for Administration 

and Management (OASAM), and the Wage and Hour Division, with involvement including 

attending meetings, serving as council members, chairing local FFSHC, and providing technical 

expertise, support, and presentations. The DOL reported that the Department encourages staff 

participation in professional associations, and involvement in OSH seminars, forums, and other 

activities to promote learning and sharing of information, with several agencies reporting that 

funds are budgeted annually for these activities. It also reported that OSHA provides 

comprehensive support to the Federal Advisory Council on Occupational Safety and Health, 

indicating that the OSHA Assistant Secretary is the Council’s Chair.

Safety and Health Management System Response to the 

Inspection Process 

According to the Department, the DOL inspection process is incorporated into its management 

series of departmental regulations, which requires the prompt abatement of unsafe and 

unhealthful conditions. It did not indicate involvement in inspections or issuing Notices.

Training of Overseas Federal Employees 

The DOL indicated that safety training for its employees working in overseas locations is 

conducted by OASAM regional safety and health managers. It reported having five employees 

in Guam and two in Saipan who fall under the jurisdiction of the OASAM San Francisco/Seattle 

safety and health manager. It reported that it has increased its use of web-based and online 

training in order to make safety training available to more employees, especially those in remote 

locations. It reported that newly developed training modules include Slip/Trip/Fall Prevention 

and Crowd Management, and are available for downloading from its website.

Whistleblower Protection Program 

The DOL indicate that it has incorporated general provisions of whistleblower protection into its 

management series, and specific guidelines in its Policy and Procedures for Preventing and

Eliminating Harassing Conduct in the Workplace. DOL indicated that approximately 2,067 

employees completed No Fear Act training; a DOL training subcommittee is working on training 
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to provide supervisors, managers and union stewards with additional information, including 

employee rights and employer responsibilities; and the OSHA Training Institute is revising its 

CDSO training course for other federal agencies. Although it indicated investigating several 

whistleblower cases, DOL reported that none of the cases involved complaints of reprisal based 

on participation in the Department’s SHMS.

Special 29 CFR 1960 Reporting 

Certified Safety and Health Committee 

The DOL reported that it has a CSHC with committees at the Departmental, National Office, and 

field levels. It indicated that the Department will be replacing the field safety and health 

committees with six regional safety and health committees and one oversight board. These new 

committees will evolve over the next fiscal year, and will address regional issues.

Safety and Health Management System Selfevaluation 

Overall Assessment 

The Department provided a “2” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, the DOL rated:

• Three of four Operational Component attributes as “3,” with the exception of tracking 

hazard corrections, which it rated as “2.”

• Five of eight Managerial Component attributes as “3,” with the exception of new 

employee orientation, and supervisory training attributes, which it rated as “2,” and 

promotion of OSH through organizational policy, which it rated as “1.” 

• All five Cultural Component attributes as “3.”

Summary of Self-evaluation 

The Department substantiated its SHMS’s ratings by stating that its SHMS has a solid 

framework and infrastructure. It indicated that the program is managed and administered 

through a combination of full time OSH professionals and CDSOs, and that its Office of Worker 

Safety and Health (OWSH) serves as the central base for safety operations in the National 

Office. The DOL identified its SHMS major strengths and improvement areas as its:

• Commitment to conducting annual inspections of all its offices. The DOL is working to 

improve the training of supervisors and managers tasked with conducting self-inspections 

in lieu of the OSH professionals’ site visit. The process of abatement verification has 

also been targeted for improvement to ensure that hazards are either corrected or 

abatement plans are developed and tracked through to completion. 

• Surveillance and job hazard analysis (JHA) programs. It stated that surveillance is 

important to ensure that violations are not repeated. It indicated that given that some 

agencies work in the field, their work environments are not always under the control of 

the agency and JHA are required to ensure the protection of employees working in the 

field. It added that the DOL is working to improve its JHA documentation and 

recommendations for safe work practices and PPE.
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• Review of SHMS. The DOL stated that it uses the OSHA annual report requirement as an 

opportunity to review its SHMS, leading and lagging safety indicators, and assess 

individual agency participation in and commitment to the DOL’s safety and health 

program. The results of the annual report compilation process are used to set goals and 

establish initiatives for the coming year and beyond.

• Training Program. The DOL indicated that it has made progress towards ensuring that 

training is provided for all levels of employees, CDSOs, supervisors, managers, and 

union stewards. 

Goals 

The DOL indicated that it fully accomplished several of its FY 2012 goals for its SHMS, 

including:

• Providing training for DOL CDSOs, and providing opportunities for expanded 

involvement in the DOL safety and health program;

• Making safety training available for newly appointed national level safety and health 

committee members who are non-OSH professional staff;

• Increasing participation in GSA online defensive driving training for fleet vehicle 

operators;

• Implementing training for employees driving non-fleet vehicles for government business; 

and

• Expanding its initiative to reduce slips, trips, and falls.

It indicated that the Department will continue working FY 2012 goals that were only partially 

accomplished, including:

• Implementing computer-based training for supervisors, managers, and union stewards; 

and

• Conducting hearing conservation training for employees covered under the Mine Safety 

and Health Administration’s (MSHA's) Hearing Conservation Program.

It indicated its other FY 2013 goals as:

• Meeting or exceeding all POWER goals;

• Training for supervisors, managers, and union stewards via the DOL website and/or 

online;

• Continuing to provide CDSO training for DOL CDSOs and opportunities for expanded 

involvement in the DOL safety and health program;

• Participating in the OSHA revision of the CDSO training;

• Making safety training available for all DOL safety and health committee members who 

wish to participate;

• Increasing number of employees covered under MSHA's Hearing Conservation Program 

who complete required annual training;

• Continuing to increase participation in GSA online defensive driving training for fleet 

vehicle operators;
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• Implementing training for employees driving non-fleet vehicles for government business; 

and

• Expanding slip/trip/fall prevention training and continuing implementation of initiatives 

to reduce slips, trips, and falls.
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Statistics

The Department of the Navy’s (Navy’s) employment rolls decreased by 19,933 to 180,538 in FY 

2012. Its total injury and illness cases decreased by 1,202 to 3,947; and its TCR decreased from 

2.57 to 2.19 (14.8%). The Navy’s lost-time cases decreased by 616 to 2,051; and its LTCR 

decreased from 1.33 to 1.14 (14.3%). 

The Navy’s workers’ compensation costs decreased by 8.3% to $216,811,195 during the CBY.

Separate from the Navy, the U.S. Marine Corps’ (USMC’s) employment rolls decreased by 628

to 19,146 in FY 2012. Its total injury and illness cases decreased by 163 to 616; and its TCR 

decreased from 3.94 to 3.22 (18.3%). The USMC’s lost-time cases decreased by 178 to 317; 

and its LTCR decreased from 2.5 to 1.66 (33.6%). 

The USMC’s workers’ compensation costs increased by 3.5% to $23,043,731 during the CBY.

Fatalities and Catastrophic Events 

The Navy and the USMC reported no civilian work-related fatalities or catastrophic events in FY 

2012. 

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Government-wide Initiatives 

Continuity of Operations 

The Department reported that the COOP requirements of the Navy and the USMC, including 

development, implementation, and periodic review and update of emergency response plans, are 

provided in various policy and program documents. It indicated that these plans are routinely tested 

and revised as appropriate at all levels of Command, and that Command and installation safety 

personnel actively monitor drills and policy revisions, ensuring appropriate safety oversight 

personnel address all roles, responsibilities, and overall execution of the plan. 

The Department reported that lessons learned from the 2011 earthquake, tsunami, and nuclear 

reactor catastrophe in Japan resulted in the increased use of various communication methods to 

communicate personal preparedness messages, COOP plans, and office closures during the 2012 

super-storm Sandy event. It stated that the primary lessons learned from COOP activation 

during 2012 disasters involved command, control and communication issues, specifically, 

personnel’s inadequate knowledge of building evacuation procedures, roles and responsibilities 

in an earthquake event; individual personnel preparedness for emergency evacuations, and means 
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of keeping personnel informed as the situation evolved. As a result, the Department has revised 

its COOP plans, OEPs, and has established and trained building evacuation teams; conducted 

employee training at all hands meetings (pre-event); coordinated with public affairs, local 

emergency management workgroups and command leadership to ensure organizational support 

for individuals volunteering for these key positions; conducted full scale evacuation drills and 

evaluation of the effectiveness of these evacuations; and has identified and maintains a current 

list of command subject matter experts. 

It reported that its most significant challenges faced during COOP activation are an inability to 

account for the health, safety and welfare of personnel and their families who are isolated due to 

storm damage, debris or loss of communication networks; and the acquisition of monitoring 

equipment to equip first responders during nuclear, biological, chemical and radiological 

incidents. 

Motor Vehicle Safety 

According to the Department, the Navy and the USMC follow traffic safety requirements and 

guidance found in EOs 13043 and 13513, DoD traffic safety policy, and service-specific Navy 

and Marine Corps instructions. It reported that OWCP data indicates the Navy experienced 287 

civilian lost-time cases from injuries involving official motor vehicle drivers, passengers or 

pedestrians. The Department reported using a multi-pronged approach to reduce the frequency 

and severity of motor vehicle accidents and injury outcomes, including training and education, 

certification procedures; driving restrictions; and remedial training for observed undesirable 

driving behaviors; and participates in targeted national and service-specific driver safety 

campaigns and programs aimed at seatbelt use, distracted driving, driving under the influence, 

and aggressive driving. 

Telework Enhancement 

The Department reported that it has effective and efficient civilian telework policies governed by 

appropriate guidance documents. It stated that most recently, the telework program 

demonstrated its value by enabling prepared employees to conduct their typical work functions 

via teleworking despite the base closures during Hurricane Sandy that disrupted normal 

operations for one day at the Naval Support Activities in Philadelphia and Mechanicsburg, PA. 

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The Department stated that the Navy and the USMC strongly encourage membership and 

participation in FFSHCs, that participation and membership vary according to location, from 

extensive engagement, to occasional attendance at FFSHC meetings, and that all Department 

activities cite some level of participation in their local FFSHC. 

Safety and Health Management System Response to the 

Inspection Process 

The Department reported that, Navy commands were inspected 25 times by OSHA, with 23 

Notices being issued. It reported that the most significant were two “serious” and two “willful” 
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Notices issued at the Naval Air Systems Command Fleet Readiness Center Southwest, related to 

the presence of toxic metals in the workplace. The Department indicated that as a result of the 

Notice, the Department reinvigorated its oversight and notification procedures across the 

Department related to OSHA inspections and Notices, bolstered its OSH and OSHA 

Headquarters collaboration, has pursued local mitigation of the toxic metal hazards across all its 

readiness centers, and updated its field operation manual regarding sampling and interpretation 

of concentrations of deposited metal particulates in non-industrial areas. 

Training of Overseas Federal Employees 

According to the Department, the Navy employed approximately 8,000 civilians overseas; the 

USMC approximately 1,700; the Marine Corps also deployed Tactical Safety Specialists to 

Afghanistan and other forward operating bases, in support of operational units. It stated that all 

Navy and USMC employees working overseas are afforded the same level of protection, must 

comply equally with Navy and USMC OSH policy and program requirements as their stateside 

counterparts. It indicated that its OSH program and pertinent training of overseas employees is 

administered through local safety officers who ensure appropriate coordination with host service 

providers, which provide generic OSH and local hazards training. 

Whistleblower Protection Program 

The Department indicated that its Navy Safety and Occupational Health Program Manual

requires Commands to establish procedures to protect all Navy personnel from coercion, 

discrimination, or reprisals for participation in the safety program; and further requires 

development of procedures for all personnel to report suspected hazards to their supervisors and 

or safety and health officials without fear of reprisal including ensuring that employees are aware 

that they may file, through their appropriate grievance processes, allegations of reprisals for 

having filed a complaint of unsafe or unhealthy working conditions. It further stated that all 

headquarters commands have policies in place that support and promote this overarching policy. 

The Department provided two salient examples of its efforts to provide whistleblower 

protections, specifically identifying the Navy Medicine Hotline Program, which provides an 

alternative to the chain of command when a complainant believes the chain of command has 

been unresponsive or reasonably fears reprisal; and the Navy Education and Training Command 

Whistleblower Protection Program, which posts hotline contact information on the website and 

on posters throughout these training command facilities. The Department indicated that none of 

the reprisal complaints were made by an employee suffering an adverse personnel action as a 

result of filing a report of unsafe or unhealthy working conditions. 

Safety and Health Management System Selfevaluation 

Overall Assessment 

The Navy provided a “2” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, the Navy rated:

• All four Operational Component attributes as “2.” 
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• Seven of eight Managerial Component attributes as “2,” with the exception of knowledge, 

skills and information, which it rated as “1.” 

• All five Cultural Component attributes as “2.”

Summary of Self-evaluation 

The Department reported that it considers safety as an organizational function, with robust 

employee participation; and that negative safety outcomes are symptoms of organizational 

dysfunction, requiring an organizational system analysis to identify gaps in the system that create 

hazards, and organizational solutions to remedy those hazards. It indicated that the Navy and the 

USMC have well-defined hazard anticipation and detection policies and procedures in different 

forms at numerous levels across the enterprise, effective safety and health rules, and work 

practices in place. These practices include worksite inspections, JHA, industrial hygiene 

activities, annual self-assessments, oversight inspections, tracking hazard corrections. It reported 

that inspection and self-assessment findings are tracked electronically in a number of systems 

across the Department. The Department indicated that its hazard prevention and control 

programs benefit from significant subject matter expertise across numerous OSH areas, 

including: shipyard safety, contractor safety, weight handling, ergonomics, respiratory 

protection, confined space entry, radiation safety, and explosive safety; and that the Navy 

employs one of the nation’s foremost fall protection experts. Regarding OSH planning and 

evaluation, the Navy indicated that the Department has established broad safety goals and 

objectives tying warfighter readiness to resource preservation, through mishap prevention; and 

that its Naval Sea Systems Command has the greatest number of Navy VPP Star sites in the 

entire DoD, and conducts daily audits, including safety practices of shipyard operations. The 

Department indicated that its SHMS is administered by a team of dedicated and highly talented 

OSH professionals, with clearly delineated OSH roles and responsibilities. Comprehensive OSH 

training is conducted across the organization, and includes leadership, management, supervisors, 

employees (new and incumbent), and contractor OSH training requirements. 

Goals 

The Navy identified its top three safety program improvement goals as: continuing the 

development of a risk management information system; development of an enterprise safety 

management system; and, rationalization of the OSH workforce. 
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Statistics

The Department of State’s (State’s) employment rolls increased by 1,063 to 40,613 in FY 2012. 

Its total injury and illness cases decreased by 57 to 342; and its TCR decreased from 1.01 to 0.84

(16.8%). State’s lost-time cases decreased by 13 to 167; and its LTCR decreased from 0.46 to 

0.41 (10.9%). 

State’s workers’ compensation costs increased by 10.3% to $8,624,003 during the CBY.

Fatalities and Catastrophic Events 

According to the Department, domestically, it experienced no fatalities and catastrophic events 

during FY 2012. However, overseas, it reported four work-related fatality incidents, three workrelated injury incidents, and three incidents involving property damage in excess of $100,000 

each. These included work-related injury/fatality incidents, which resulted in: 

• Three injuries, and two fatalities when armed local nationals attacked the Consulate at 

Benghazi, Libya, and then set the buildings on fire; 

• One injury, and one fatality when a suicide attack was perpetrated outside of the Forward 

Operating Base, Fiaz, in Kunar Provence, Afghanistan; 

• Two injuries, and one fatality while two guards were operating the compound access 

security gate in Tripoli, Libya. The gate broke loose and fell on the men; and 

• Three injuries, and one nonwork-related fatality when a government owned vehicle 

(GOV) collided with a local vehicle in Sanaa, Yemen. 

In addition, State reported on work-related incidents, which resulted in injury only, including: 

• Five injuries when the driver of a government owned vehicle lost control of the vehicle 

on a wet road in La Paz, Bolivia, resulting in a head on collision with a local national 

truck; 

• Four injuries when employees assigned to a post in Hermosillo, Mexico were traveling in 

a government convoy from Culiacan to Mazatlan, Sinaloa. The rear tire of vehicle failed, 

causing the vehicle to roll over; and

• Three injuries in Ecuador when the tire on a government owned vehicle failed, causing 

the vehicle to roll over.

State also reported ten non-work-related incidents that occurred in eight countries; and involved 

either a fatality of a local national, including two adults and four children; and/or property 

damage in excess of $100,000. 
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Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Government-wide Initiatives 

Continuity of Operations 

The Department indicated that its COOP plan meets the human capital requirements found in the 

Federal Continuity Directive, and addresses the needs of overseas embassies and consulates. It 

added that its plan details mission critical team member training policies, and includes 

information on the Department’s COOP facility, and considerations for health, safety, security, 

and emotional well-being of these personnel. State indicated that its overseas embassies and 

consulates routinely practice their emergency action plans to assure their functionality, and that 

critical post support is not interrupted.

State reported that although recent natural disasters did not require the activation of its COOP 

plan, the Virginia earthquake did precipitate the activation of its Centralized Emergency 

Notification System (CENS). The Department indicated that, since the earthquake stressed the 

local telephone networks, it is pursuing a text-messaging option for CENS as an additional 

channel for sending emergency notifications.

Motor Vehicle Safety 

The Department reported that it requires all occupants of government motor vehicles, and 

personal vehicles being used for official business, to use seatbelts; and reported that seatbelt 

compliance improved from 83% in FY 2011 to 96% in FY 2012. In addition, it stated that the 

Department requires the use of infant and child safety seats in motor vehicles used at overseas 

posts. According to State, Department policies and procedures also reflect the prohibition on 

distracted driving; and that the Department has mounted drive cameras in selected domestic 

motor pool vehicles to ensure compliance. The Department indicated that its use of the 

DriveCam Event Data Recorder program at eight of its highest risk overseas posts has decreased

risky driving behaviors by 70%, seatbelt violations by 24%, and cell phone violations by 21%; 

and projected at least 13 lives saved so far based on past experience. The Department indicated 

that it uses periodic internal notifications domestically to remind drivers and passengers of the 

requirement to wear seatbelts, the dangers of distracted driving; and that it provides a variety of 

training opportunities and venues, domestically and overseas, including: defensive driving 

(classroom and practical), distracted driving, local road traffic hazards and traffic rules specific 

to the country, and global driver safety training. It indicated that this program, now in its fifth 

year, has trained 269 active certified trainers, who, in turn, have trained 1,071 overseas drivers. 

State reported that it experienced 271 motor vehicle accidents involving federal civilian 

employees; of these, 87 occurred domestically and 184 occurred overseas. Fifty-seven of the 

domestic accidents were determined to be the fault of a federal civilian employee with the 

remainder attributed to drivers of non-agency vehicles.

Telework Enhancement 

The Department indicated that it has a comprehensive telework policy that defines all telework 

requirements. 
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29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

State indicated that it participated in the FACOSH Training Subcommittee and the Career 

Management Workgroup, and that it encourages its OSH staff to participate in NCR and other 

local meetings whenever possible.

Safety and Health Management System Response to the 

Inspection Process 

The Department indicated that no Notices of Unsafe or Unhealthy Working Conditions were 

issued during self-inspections in FY 2012. However, it reported that OSHA issued a Notice to 

the National Visa Center in Portsmouth, NH regarding the ventilation system; the matter was 

investigated and closed without further action required. 

Training of Overseas Federal Employees 

The Department stated that it has a comprehensive training program for conveying appropriate 

OSH information to 54,584 overseas employees and thousands of family members living 

overseas. It indicated that the FY 2012 program trained approximately 11,000 employees 

regarding multiple topics, including technical and program management information for Post 

OSH Officers program administrative and legal requirements to management officials; job 

applicable OSH information to post workers; and general safety and health information to family 

members, contractors and others who reside overseas. State indicated that approximately 35,000 

additional employees at 132 overseas post received emergency response training, including 

emergency escape mask training, and that it issued nearly 40,000 new emergency escape masks 

to its employees. 

Whistleblower Protection Program. 

According to State, it has established internal procedures to ensure that no employee is subject to 

restraint, interference, coercion, discrimination, or reprisal for filing a report of an unsafe or 

unhealthy working condition. The Department reported one grievance filed during FY 2012 that 

included allegations of reprisal, but indicated that the final outcome of the case has not been 

rendered.

Safety and Health Management System Selfevaluation 

Overall Assessment 

State provided a “2” rating for the overall assessment of its SHMS. With regard to assessing 

specific components of the overall system, State rated:

• Two of four Operational Component attributes as “3,” with the exception of presence of 

work rules and practices, and tracking hazard corrections attributes, which it rated as 

“2.”

• Six of eight Managerial Component attributes as “3,” with the exception of specific 

assignment of OSH tasks, and new employee orientation attributes, which it rated as “2.” 
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• Four of five Cultural Component attributes as “3,” with the exception of employee 

evaluation of OSH performance, which it rated as “2.”

Summary of Self-evaluation 

The Department substantiated its SHMS’s ratings by indicating that its POWER performance is 

consistently better than the Federal Government rates, as a whole, and that all POWER and 

SHMS trends indicate that the Department has workplace hazards under control. It reported that 

its two OSH management offices direct the Department’s domestic and overseas programs, and 

sets goals based on the domestic and overseas posts requirements. Domestically, it reported that 

most of its OSH managers have received training in workplace hazard control, and have been 

responsible for the Department’s reduced injury and illness rates. It added that its OSH 

personnel are augmented by contractor certified industrial hygienists and safety professionals, 

and an ergonomist. Overseas, State indicated that its SHMS protects both Departmental and 

employees of other agencies under Chief of Mission authority on over 250 posts scattered across 

the world. State indicated that its web-based SHMS tracking system has been instrumental in 

increasing worksite OSH compliance to 80% in FY 2012 from 30-40% compliance in previous 

years. State identified its programs’ ability to develop targeted strategies to eliminate high loss 

safety and health hazards without a large commitment of resources as key in eliminating carbon 

monoxide, pesticide poisoning, and toddler drowning, and motor vehicle fatalities at high risk 

posts. 

Its SHMS continually works to get out ahead of emerging problems. In addition, it indicated that 

its other program elements, including new building safety review, electrical safety, and OSH 

training programs, have dramatically increased its personnel’s recognition of emerging 

problems, and decreased their high risk behaviors. 

Goals 

State indicated that its primary goals for FY 2013 as continuing to emphasize teamwork and 

coordination with Department organizational functions; provide technical and management 

support; ensure all OSH requirements are fulfilled; and support the rollout of the facilities 

operations and maintenance management system for owned and delegated domestic facilities. It 

identified strategies to improve safety and health protection of employees and family members at 

U.S. missions and consulates, including:

• Conduct OSH and environmental program assistance, focused electrical safety, and motor 

vehicle safety visits to overseas posts using certified OSH professionals and track 

assessment findings to monitor compliance. 

• Install and implement the DriveCam Event Data Recorder system at six additional 

overseas posts.

• Train 2,500-3,000 employees, their family members, and other federal agency and private 

sector employees in OSH requirements for overseas environments.

• Conduct 25-30 driver trainer sessions to recertify existing instructors, and certify new 

instructors.
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• Conduct two each Regional and Assistant Post OSH Officer seminars to educate and 

support key personnel responsible for safety and health programs; and obtain certification 

of these courses.

• Perform design reviews of overseas construction projects, and conduct OSH assessments 

of newly constructed facilities prior to occupancy. 

• Continue to partner with Facilities Management to conduct at least two regional electrical 

safety training sessions for local national electricians and facility managers.

• Publish and distribute worldwide monthly electronic safety and health newsletters to key 

employees.

• Continue to support CDSOs by updating/expanding intranet-based OSH program 

guidance, implementing tools and frequently asked questions, and improving navigation.

• Provide the newly developed construction safety training program to Facility Managers 

and Project Directors responsible for all construction projects.

• Implement the Captivate training program to facilitate rollout of the Mishap Reporting 

System to all overseas posts.

• Implement a pilot program to gain greater employee participation in OSH issues and to 

provide feedback on the existing program.
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Statistics

The Department of Transportation’s (DOT’s) employment rolls decreased by 642 to 57,346 in 

FY 2012. Its total injury and illness cases decreased by 32 to 868; and its TCR decreased from 

1.55 to 1.51 (2.6%). The DOT’s lost-time cases increased by 7 to 498; and its LTCR increased

from 0.85 to 0.87 (2.4%). 

The DOT’s workers’ compensation costs increased by 4.93% to $102,257,821 during the CBY.

Fatalities and Catastrophic Events 

The DOT reported that there were no work-related fatalities or catastrophic incidents during FY 

2012. 

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Government-wide Initiatives 

Continuity of Operations 

The DOT reported that it continually seeks to prepare for workplace emergencies, and that 2012 

was no exception. It indicated that the Department conducted an extensive safety training 

campaign, that included mandatory, internet-based training (3,127 employees), in-person training 

seminars (1,317 employees and contractors), and a practice evacuation drill. It also reported that 

it conducted its first Telework drill on March 7, 2012, which included 10,352 employees and 

contractors participating, with 6,445 teleworking; lessons learned included the need for 

additional remote access licenses for teleworkers, and improving communication and 

accountability through an emergency management software application.

Motor Vehicle Safety 

The Department reported a decrease in the number of employees who sustained injuries as a 

result of motor vehicle accidents from 41 in FY 2011, to 38 in FY 2012, with most related to rear 

end collisions. The DOT indicated that it has mandatory policy requiring the use of seatbelt and 

prohibiting distracted driving. The DOT noted that its annual seatbelt survey demonstrated 90 

percent compliance. 

Telework Enhancement 

The DOT indicated that it has a successful telework program which uses a variety of tools to 

ensure the safety of its employees while teleworking. It noted that the DOT’s telework exercise, 

conducted in March 2012 was demonstrative of the program’s effectiveness. 
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29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The DOT indicated that its OSH professionals and CDSOs are involved in local FFSHCs.

Safety and Health Management System Response to the 

Inspection Process 

The DOT indicated that 21 worksites of the FAA operations in Washington State were inspected 

by OSHA in FY 2012, with at least one Notice being generated at each of the worksites and 

several receiving multiple Notices. It stated that sixteen “Repeat” Notices were issued for use of 

office electrical equipment not certified by a Nationally Recognized Testing Laboratory, and that 

other Notices included violations of lockout/tagout and the hazard communication standards; and 

hazards regarding asbestos dust, exposed live electrical parts, fire safety systems and protection, 

egress, fall protection and guardrails, floor loading placard, recordkeeping, and personal 

protective equipment and eye safety. It reported that all violations were corrected. The 

Department further indicated that multiple DOT operating sites in seven other States also were 

inspected by OSHA without the issuance of Notices. It reported that the DOT has developed a 

centralized method to process OSH violations from any source. 

Training of Overseas Federal Employees 

The Department reported that the majority of DOT personnel do not travel overseas; and that 

approximately 90% of overseas travel was related to FAA, which reported that 829 employees 

conducted 1,953 trips to 134 countries. It intimated that its personnel are provided predeployment training on OSH laws for the visited country, the types of activities carried out by 

the employee, and the aviation risk assessment score given to the repair facility being visited. 

Whistleblower Protection Program 

The DOT reported that it clearly prohibits discrimination and reprisal for employees who express 

safety issues, and indicated that its safety policies emphasize the importance of workplace safety 

and the value of every employee. Employees may express issues to their DASHO, safety 

officers, or report via telephone or email address mechanisms. 

Special 29 CFR 1960 Reporting 

Certified Safety and Health Committee 

The Department reported that although both the FAA and Federal Railroad Administration 

operate safety committees at a nation-wide level, the Department does not currently have a 

certified safety and health committee at the national level. 
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Safety and Health Management System Selfevaluation 

Overall Assessment 

The Department provided a “2” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, it rated:

• Three of four Operational Component attributes as “1,” with the exception of tracking 

hazard corrections, which it rated as “2.”

• Five of eight Managerial Component attributes as “3,” with the exception of knowledge, 

skill, and information, and supervisory training attributes, which it rated as “2,” and 

action plan, which it rated as “1,” respectively. 

• Three of five Cultural Component attributes as “2,” with the exception of delegation of 

authority, which it rated as “3,” and resource allocation, which it rated as”1, ” 

respectively.

Summary of Self-evaluation 

The Department reported that it has made employee safety a priority, has done a good job of 

conducting employee safety and emergency preparedness training, and implemented safety 

awareness campaigns in FYs 2011 and 2012. It indicated that the more industrial and hazardous 

DOT Administrations have done a better job of implementing OSH programs than its smaller 

Administrations with office exposure hazards. 

Goals 

On a national level, the DOT reported that it will continue to seek ways to improve its SHMS, 

with specific attention to: revising its OSH manual; conducting annual safety and occupational 

health program evaluations; implementing OSH metric goals through the DOT safety council, 

and internal regulation review process; and exploring the use of a comprehensive SHMS 

Department-wide.
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Statistics

The Department of Treasury’s (Treasury’s) employment rolls decreased by 921 to 117,312 in FY 

2012. Its total injury and illness cases decreased by 60 to 1,162; and its TCR decreased from 

1.03 to 0.99 (3.9%). The Treasury’s lost-time cases decreased by 114 to 644; and its LTCR 

decreased from 0.64 to 0.55 (14.1%). 

The Treasury’s workers’ compensation costs increased by 3.3% to $56,183,327 during the CBY.

Fatalities and Catastrophic Events 

The Treasury indicated that there were no work-related fatalities or catastrophic events in FY 

2012. However, it did report that an employee died of a heart attack while exercising.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Government-wide Initiatives 

Continuity of Operations 

The Treasury indicated that aspects of COOP are integrated across its Bureaus, and provide for 

continuity of essential functions during any contingency situation. It reported that its 

requirements include, but are not limited to, current delegations of authority, availability of 

current vital records, personal and family preparedness, and contingency communications. The 

Department indicated that although recent natural disaster did not require the activation of its 

COOP plan, valuable lessons were learned in the area of communicating with its employees; it 

developed earthquake procedures and included them in the agency’s emergency action and fire 

prevention plans.

Motor Vehicle Safety 

The Treasury indicated that it has an effective seatbelt use policy and prohibits distracted 

driving. It stated that it provides annual training specific to these areas. It reported that its 

employees were involved in four minor motor vehicle accidents, which were determined not to 

be caused by negligence. 

Telework Enhancement 

The Treasury indicated that the Department recognizes that telework is an important tool to 

enhance employee performance, morale, retention and organizational productivity, and supports 

the broadest possible use of telework without diminished employee performance and/or adverse 

impact on an organization meeting its work requirements. 
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29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The Treasury reported not participating in any FFSHCs.

Safety and Health Management System Response to the 

Inspection Process 

The Treasury did not report on this area.

Training of Overseas Federal Employees 

The Treasury reported zero civilian employees working overseas in FY 2012. 

Whistleblower Protection Program 

The Treasury reported that Whistleblower disclosures are handled by the Office of Special 

Counsel.

Safety and Health Management System Selfevaluation 

Overall Assessment 

The Treasury provided a “3” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, the Treasury rated:

• Three of four Operational Component attributes as “3,” with the exception of tracking 

hazard corrections, which it rated as “2.”

• Seven of eight Managerial Component attributes as “3,” with the exception of 

supervisory training, which it rated as “2.” 

• All five Cultural Component attributes as “3.”

Summary of Self-evaluation 

The Treasury indicated the strengths of its SHMS to be regular safety and health self-inspections; 

effective surveillance of established hazard controls, and existing safety and health rules, and 

work practices; annual reviews of its overall SHMS; specific OSH assignment/tasks with the 

appropriate knowledge, skills, and timely information to perform their duties; organizational 

policies; employees OSH training; management commitment; and employee participation. It 

reported opportunities for SHMS enhancements, including: improving its injury and illness 

accountability and root cause analysis program, and upgrading its hazard tracking system.

Goals 

The Treasury indicated that its primary goals for FY 2013 include modification to its injury call, 

training, and inspection tracking programs, and continuing progress on POWER.
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Statistics

The Department of Veterans' Affairs (VA’s) employment rolls increased by 5,322 to 320,124 in 

FY 2012. Its total injury and illness cases decreased by 632 to 10,406; and its TCR decreased

from 3.51 to 3.25 (7.4%). The VA’s lost-time cases decreased by 191 to 4,952; and its LTCR 

decreased from 1.63 to 1.55 (4.9%). 

The VA’s workers’ compensation costs increased by 7.7% to $200,569,180 during the CBY.

Fatalities and Catastrophic Events 

The VA indicated that the Veteran’s Health Administration (VHA) reported four fatalities during 

FY 2012, with only one being work-related. It stated that the work-related incident involved a 

in-home primary care nurse, who was driving to her next home visit when she lost control of the 

vehicle, went down an embankment, and hit a tree. The investigation revealed that distracted 

driving was not a factor in the incident. 

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Government-wide Initiatives 

Continuity of Operations 

The VA reported that its COOP readiness is ensured by a continuum of national level exercises 

and Administration-level training, exercises, and activations; and that its Integrated Operations 

Center serves as the 24/7 point of contact for all operations, security, and emergency 

preparedness concerns. 

Motor Vehicle Safety 

The VA reported that its employees were involved in 292 MVAs in FY 2012, which is a 14.6% 

decrease from the 342 motor vehicle accidents reported in FY 2011. The VA reported that the 

Department enforces and monitors the use of seatbelts by providing web-based training to all of 

its motor vehicle operators, with topics including: driver safety awareness and injury prevention, 

safe driving practices, defensive driving, distracted driving, and texting while driving.

Telework Enhancement 

The VA reported that its telework program adheres to the requirements set forth in the Telework 

Enhancement Act of 2010 and OPM guidelines. 
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29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The VA reported that the Department encourages FFSHC involvement through discussions at the 

VA’s quarterly DASHO conference calls and the VA’s bi-monthly safety steering committee 

meetings. It indicated that six active Councils are chaired by VHA employees. 

Safety and Health Management System Response to the 

Inspection Process 

The VA indicated that it has received Notices, and is trending them and other internal inspection 

data. It indicated that Notices are used to develop key initiatives and to develop action plans to 

prevent future reoccurrences. 

Training of Overseas Federal Employees 

The VA indicated that all employees who are working overseas receive OSH education and 

training consistent with the provisions set under the VA and the Administration’s directives. 

Whistleblower Protection Program 

The VA indicated that no employee is subject to restraint, interference, coercion, discrimination 

or reprisal for filing a report of an unsafe or unhealthy working condition, as required by 

§1960.46. It reported that the VHA had one allegation of reprisal case for FY 2012.

Safety and Health Management System Selfevaluation 

Overall Assessment 

The Department provided a “2” rating for the overall assessment of its SHMS, but did not 

provide an assessment of the specific components of its system. 

Summary of Self-evaluation 

The VA indicated that its safety steering committee is responsible for the monitoring and 

oversight of the agency’s SHMS program, it receives and reviews all Administrations program 

data that specifically identifies the agency’s strengths, weaknesses, and requires a response to the 

areas identified for improvement. It stated that one of its greatest achievements over the years 

has been using the VA Safety Strategic Plan to monitor, track, validate, and identify weaknesses 

and areas of opportunity for the continued improvement within its SHMS. 

Goals 

The VA stated that its primary goal for FY 2013 is to continue the partnership between OSHA 

and the VA to develop and implement a SHMS Assessment tool designed to identify strengths 

and weaknesses within a federal agency SHMS program. It stated its other goals as:

• Redesign its multiple data system into one corporate data collection system for VA. 
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• Develop and implement agency wide blended/hybrid training modalities at all staff 

levels.

• Resurvey its employees using the FY 2013 NSC Employee Perception Survey. 
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Statistics 

The Environmental Protection Agency’s (EPA’s) employment rolls decreased by 216 to 18,524

in FY 2012. Its total injury and illness cases decreased by 26 to 90; and its TCR decreased from 

0.62 to 0.49 (0.2%). The EPA’s lost-time cases decreased by 4 to 47; and its LTCR decreased

from 0.27 to 0.25 (0.07%). 

The EPA’s workers’ compensation costs increased by 13.0% to $4,856,751 during the CBY.

Fatalities and Catastrophic Events 

The EPA reported that its employees did not suffer any job-related fatalities or catastrophic 

events in FY 2012. 

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Government-wide Initiatives 

Continuity of Operations 

The EPA reported that 97 percent of its major offices and laboratories have established COOP 

plans, 79 percent of them performed a COOP exercise, and that approximately 4,845 employees 

participated in these exercises or completed COOP training in FY 2012. It indicated that its 

COOP plans include provisions for ensuring employee safety and health during emergency 

situations; address OSH concerns for specific types of emergencies, such as pandemic influenza; 

and safety checklists. The EPA indicated that its OSH professionals play a key role in the COOP 

development process; and may be called on to assess the safety of alternative work sites and 

assist in deciding when vacated facilities can be reoccupied during COOP exercises. The EPA 

reported that lessons learned from COOP activation during 2012 disasters prompted some EPA 

locations to adjust their COOP plans and OEPs to include information on earthquake safety 

protocols, and update communication and accountability procedures. It specified that Hurricane 

Sandy highlighted the need to further address power outage issues; encourage employees to take 

laptops home when severe weather is forecast; and identify, in advance, the exact role of each 

COOP essential team member. The EPA indicated that it faces several challenges to maintaining 

its COOP plans – maintaining accuracy of contact lists and phone trees, training challenges 

associated with software and communications technology, and fully implementing telework 

options at the local level. 

Motor Vehicle Safety 

The EPA reported that it requires the use of seatbelts and prohibits distracted driving practices. 

It reported that more than 6,200 EPA employees drove over 8 million miles on official 

government business in FY 2012. It indicated a three year decrease in MVAs from 54 incidents 
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(9 resulting in personal injury) in FY 2010, to 37 incidents (6 resulting in personal injury) in FY 

2011, to 31 incidents (1 resulting in personal injury) in FY 2012. It explained24 that, in FY 2012, 

14 MVAs involved a roadway collision between two vehicles; six MVAs occurred when drivers 

struck stationary objects - parked vehicles, poles; four involved EPA vehicles hitting road debris 

or hitting ram barriers/security-gate arms upon entering or exiting EPA facilities; and two 

involved property damage from unknown sources. It added that in all instances, seatbelts were 

in use. The EPA reported that it provides defensive driving training and information through a 

variety of methods, including online; seminar; email/bulletin board communications; signs, 

newsletters, and fact sheets; and pop-up reminders in online vehicle reservation procedures; and 

that 116 employees completed the online NSC training, and 142 trailer-towing training.

Telework Enhancement 

The EPA indicated that the agency has had an effective telework program in place since 

December 1997. The EPA has noticed that the number of telework enrollment applications and 

approvals increases after storms or disasters, as these events highlight the importance of being 

able to work from home. Such preparedness proved to be beneficial during Hurricane Sandy, as 

teleworking employees located in EPA Region 2 were able to continue conducting the agency’s 

business even though their physical offices in New York and New Jersey were temporarily 

inoperable. 

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The EPA stated that 26 employees from 12 of the its major offices and laboratories collectively 

participated in 43 council activities in FY 2012, with some serving as council officers, and 

hosting council meetings. 

Safety and Health Management System Response to the 

Inspection Process 

The agency indicated that it has a robust self-assessment program with the agency performing 

comprehensive onsite hazard risk assessments at its major locations on a pre-determined 

schedule, and all EPA locations performing informal safety walkthroughs regularly and 

comprehensive internal SHMS self-assessments annually. EPA indicated that it sends OSH and 

environmental auditors to its offices, laboratories and research vessels on a three- to five-year 

cycle. The agency reported that eight EPA locations were inspected either by federal OSHA or a 

state or local regulatory agency, and that non-compliances were identified at two locations. It 

indicated that required corrective actions included: adding a maximum occupancy sign, replacing 

an emergency exit light, adding a mechanical closure to an exit door, fixing lighting fixtures, 

replacing sprinkler escutcheons and cover plates, replacing ceiling tiles, securing a gas cylinder, 

and addressing chemical storage issues; all issues have been corrected. 

 24 EPA stated that its OSH managers were unable to retrieve information about the remaining five accidents.
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Training of Overseas Federal Employees 

The agency reported that it had approximately 158 employees working or traveling overseas in 

FY 2012; they attended conferences, delivered training, offered technical assistance, provided 

advice to foreign program representatives, conducted field assessments, and helped develop sitespecific computer-based contaminant plume models. Pre-deployment, the EPA indicated that its 

employees are provided appropriate immunizations and medical advice and travel information to 

assure their safety, including Department of State travel briefs, embassy contact information, and 

relevant CDC-prepared health-related information.

Whistleblower Protection Program 

The EPA indicated that it is committed to assuring that no employee is subject to restraint, 

interference, coercion, discrimination or reprisal for filing a report of an unsafe or unhealthy 

working condition, and encourages employees to report unsafe or unhealthy working conditions. 

It indicated that no EPA employees alleged unfair reprisal for reporting an OSH issue in FY 

2012.

Safety and Health Management System Selfevaluation 

Overall Assessment 

The EPA provided a “3” rating for the overall assessment of its SHMS. With regard to assessing 

specific components of the overall system, the EPA rated:

• All four Operational Component attributes as “3.”

• Five of eight Managerial Component attributes as “3,” with the exception of knowledge, 

skills, and information, and supervisory training attributes, which it rated as “2.” The 

remaining attribute, annual SHMS review, was rated “not applicable ” with the EPA 

explaining that the agency has not yet completed SHMS implementation at all its 

designated reporting locations. 

• All five Cultural Component attributes as “3.”

Summary of Self-evaluation 

The EPA indicated that 55 percent of its major offices and laboratories reported having a fully 

operational SHMS, and an additional 16 percent are expected to complete the implementation 

process by year’s end 2012; and that 68 percent report completing an internal SHMS audit, and 

55 percent a management review. It stated that the agency: conducts a variety of self-assessment 

activities, internal annual self-assessments, and hazard control monitoring, in an effort to 

anticipate, identify, prevent and control hazards; has in-place tracking systems and action plans 

across the agency to document and track potential hazards and audit findings; continues to 

reduce the time it takes to control and manage hazards, mitigate audit findings and minimize 

repeat findings. It indicated that its safety and health rules and work practices are clearly defined 

in numerous policy orders, guidelines, manuals and outreach materials, and are readily available 

to management and employees, that it strongly supports SHMS operations through funding, 

personnel, and a strong training program. 
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Goals 

The EPA reported that its main FY 2013 OSH-related goal is to complete the SHMS 

implementation process. The agency indicated that it also intends to: 

• Meet the President’s POWER goals;

• Implement its new health and wellness program;

• Promote integrated audits; and

• Continue strengthening its OSH policies, guidelines, and manuals.
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Statistics 

The General Services Administration’s (GSA’s) employment rolls decreased by 133 to 12,687 in 

FY 2012. Its total injury and illness cases decreased by 9 to 102; and its TCR decreased from 

0.87 to 0.8 (0.08%). The GSA’s lost-time cases increased by 2 to 64; and its LTCR increased

from 0.48 to 0.5 (0.04)

The GSA’s workers’ compensation costs increased by 6.0% to $14,527,341 during the CBY.

Fatalities and Catastrophic Events 

The GSA reported that no employees suffered job-related fatalities or catastrophic events in FY 

2012. 

Assessment of Occupational Safety and Health 

Program Activities and Events 

Federal Government-wide and Presidential Initiatives 

Continuity of Operations 

The GSA reported that its COOP plans incorporate OSH-related considerations, and are in-place 

across all 11 GSA regions. Organizationally, the GSA indicated that the agency is in the process 

of elevating the emergency management functions (EMFs) at both headquarters and in the 

regions to the department-level, and has aligned most of its OSH and EMFs in the same Public 

Buildings Service (PBS) division to help ensure that OSH considerations are addressed during 

emergency planning activities, and OSH program representatives are integrated into the COOP 

planning process. The GSA indicated that the agency is committed to improving its COOP plans 

to address lessons learned from recent natural disasters, including the adoption of earthquakerelated safety features in its NCR COOP plan, and improving its personnel alert and notification 

procedures. Additionally, the GSA reported that its OSH program managers have highlighted 

the need to: provide additional training on disaster response and information technology (IT)

support, improve communications to ensure that employees are continuously notified of issues 

that could impact their safety and well-being, and collect and maintain accurate home address 

data to ensure that teleworking employees can be easily reached.

Motor Vehicle Safety 

The GSA reported that its drivers experienced 50 MVAs and 42 incidents in FY 2012, with two 

MVAs resulting in personal injuries. It reported that all of GSA’s regions require and promote 

seatbelt use, and the prohibition against distracted driving. Accordingly, the agency incorporates 

aspects in its training regional intranet sites, defensive driver training, initial orientation training, 

and informal training venues (e.g., staff meetings). 
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Telework Enhancement 

The GSA indicated that, in early FY 2012, the agency replaced its existing telework program 

with a new GSA Mobility and Telework Policy. It summarized the new policy by stating: “Work 

is what we do, not where we are.” Moving beyond a traditional telework program, the GSA 

indicated that its new policy encompasses a broader range of alternative working situations, 

covering alternative officing to include desk sharing, “hoteling,” and “hot-desking;” mobile work 

to include site audits, client visits, and site inspections; as well as satellite work, teleworking 

from home, emergency situations, attendance at conference or training events, and virtual and 

distributed work.

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The GSA indicated that the agency actively encourages its OSH staff to participate in local 

FFSHCs, and reported that 27 representatives from 8 of its 11 regions participated in local 

FFSHCs in FY 2012, collectively attending 42 local council meetings. It indicated that the 

agency provides leadership, speakers and trainers for council meeting, performs some 

administrative function, and that its regions provide additional support by advertising meetings 

and alerting staff of council events, granting time away from the office to attend events, 

providing transportation to council events, and making webinars available to encourage 

attendance in remote locations. 

Safety and Health Management System Response to the 

Inspection Process 

The GSA reported that its OSH Program Handbook describes the process for employees to 

follow if unsafe, unhealthful, or hazardous conditions are identified during routine OSH surveys. 

Training of Overseas Federal Employees 

The GSA reported that the agency had seven employees from the Pacific Rim Region engaged in 

general property management activities overseas in FY 2012, with three in Japan, two in Korea, 

and two in Guam. It indicated that deployed employees are given appropriate medical 

examinations and vaccinations.

Whistleblower Protection Program 

The GSA reported that the agency encourages employees to report unsafe or unhealthy working 

conditions, and is committed to assuring that no employee is subject to restraint, interference, 

coercion, discrimination, or reprisal for filing a report of an unsafe or unhealthy working 

condition. It indicated that no GSA employees alleged unfair reprisal for reporting an OSH issue 

in FY 2012. 
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Special 29 CFR 1960 Reporting 

Certified Safety and Health Committee 

Although the GSA has a CSHC approved by the Secretary of Labor, it intimated that it is in the 

process of revitalizing the Committee. It stated that, in FY 2012, the agency signed a 

memorandum of agreement with the National Federation of Federal Employees Union (NFFE) to 

establish a national-level safety committee. It also reported that efforts will establish regionallevel safety committees in FY 2013. 

Safety and Health Management System Selfevaluation 

Overall Assessment 

The GSA provided a “2” rating for the overall assessment of its SHMS. With regard to assessing 

specific components of the overall system, the GSA rated:

• Three of four Operational Component attributes as “1,” with the exception of 

surveillance, which it rated as “3.”

• Five of eight Managerial Component attributes as “2,” with the exception of action plan, 

employee OSH training, and new employee orientation attributes, which it rated as “1.” 

• Two of five Cultural Component attributes as “3,” with the exception of employee 

participation, which it rated as “2,” resource allocation, which it rated as “1,” and 

employee evaluation of OSH performance, which it rated as “0,” respectively. A “0” 

rating indicates that there is no discernible or meaningful indication that the SHMS item 

is even partially in place.

Summary of Self-evaluation 

Generally speaking, the GSA indicated that its score of “2” is justified because its SHMS is not 

consistent with current standards, but indicated that it has laid the foundation for many of the

components that are critical to SHMS implementation. It indicated that the agency needs a 

process and the resources to adequately monitor and assess regional compliance, develop 

mandatory on-line basic training modules, fully operationalize its certified committees, and 

provide dedicated human resources to the program. 

Goals 

The GSA identified its FY 2013 agency-wide SHMS goals, and that it will:

• Implement an SHMS consistent with OSHA and ANSI standards, 

• Establish certified safety and health committees at the national and regional level, 

• Develop or acquire on-line courses to meet the minimum training requirements of 29 

CFR 1960, 

• Begin using DOL’s ECOMP system, and 

• Evaluate the optimal effective organizational location for the GSA OSH program 

management within the agency.
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In addition, the GSA indicated that its regions and OSH program offices identified internal OSHrelated goals, and that specific regions and offices will implement a contractor safety program, 

develop a warehouse safety standard, develop and publish materials in support of the agency’s 

mobility and telework policy, conduct inspections, and provide training on underground storage 

tanks, accident investigations, and safety considerations as applicable to emergency responders 

and a variety of other disciplines. 
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Statistics 

The National Aeronautics and Space Administration’s (NASA’s) employment rolls decreased by 

495 to 18,201 in FY 2012. Its total injury and illness cases decreased by 10 to 86; and its TCR 

decreased from 0.51 to 0.47 (0.08%). NASA’s lost-time cases increased by 15 to 50; and its 

LTCR increased from 0.19 to 0.27 (0.42%). 

NASA’s workers’ compensation costs decreased by 1.9% to $5,689,877 during the CBY.

Fatalities and Catastrophic Events 

According to NASA, there were no civilian fatalities during FY 2012.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Federal Government-wide and Presidential Initiatives 

Continuity of Operations 

NASA stated that it incorporates OSH aspects of emergency and disaster response, and COOP 

through through various agency standards, including: NASA Procedural Requirements, NASA 

General Safety Program, Mishap and Close-Call Reporting, Investigating and Recordkeeping,

and Safety Standard for Fire Protection. It stated that these documents address both standard 

and unique NASA emergency preparedness and COOP concerns. It indicated that NASA 

headquarters, field centers, and contractor activities develop and maintain all hazards emergency 

preparedness, response, and recovery programs, while the Office of the Chief Health and 

Medical Officer (OCHMO) provides technical support and policy guidance to Field Centers.

The agency indicated several lessons learned from recent natural disasters, and from conducting 

emergency and disaster exercises, to include: the importance of personal preparedness, agency 

emergency management planning for all hazards, the need for employees to prepare for regional 

emergencies, and COOP preparedness. It stated that revised processes to alert employees have 

been implemented using the NASA HQ Emergency Notification System (ENS). To circumvent 

cell phone disruptions and unreliability communications, it used radios and email, and verified 

the ability to use social media workarounds. NASA reported that several Field Centers indicated 

that special needs persons did not receive evacuation assistance because they were not “selfidentified;” agency evacuation processes are being revised to accommodate this type of situation. 

Motor Vehicle Safety 

NASA reported a total of 205 MVAs occurred across the agency, with none resulting from 

distracted driving. It stated that its General Safety Program Requirements provides policy for 
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seatbelt use and prohibits texting while driving. It reported that it uses various practices for 

enforcing motor vehicle safety and decreasing distracted driving, including: issuing traffic 

notices, levying fines, and delivering verbal warnings; periodic displays on electronic signboards 

to reinforce safety regulations and mandated requirements; driver and pedestrian education, 

employee awareness campaigns, presentations at safety-related forums, mobile radar speed 

kiosks, and frequent public notices; making activities and presentations central topics at safety 

day events; partnering with a co-located Center or nearby federal facility on safety campaigns 

and seat belt surveys; and offering driver training courses on How to Avoid Vehicle OverCorrection Accidents, Dangers of DUI, How to Install Child Safety Seats, and Distracted 

Driving.

Telework Enhancement 

The agency reported that it has effective telework program that provides employees and

managers with flexible work arrangements, and includes COOP provision during national or 

regional emergencies, such as pandemic influenza. 

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

NASA indicated that it promotes active particiption of Field Center personnel as an official 

function of their positions, and contractors in FFSHCs. It also indicated that its headquarters 

personnel participate in FACOSH and its subcommittees.

Safety and Health Management System Response to the 

Inspection Process 

The agency reported that it did not have any OSHA inspections during FY 2012 that resulted in a 

Notice being issued.

Training of Overseas Federal Employees 

NASA reported that it had 284 employees who traveled or were stationed overseas during FY 

2012. It indicated that its employees are covered by an interagency agreement with State, 

allowing them access to State’s medical facilities. NASA indicated that all overseas-destined 

employees must attend safety and awareness training, but that it recommends that the employee 

visit the Field Center OSH clinic to receive information regarding potential hazards, required 

vaccines, and available resources incountry. It reported that its medical evacuation vendor has a 

dedicated website, which offers other tools and resources. 

Whistleblower Protection Program 

NASA stated that it follows the Whistleblower Protection Act of 1989, which gives employees 

the right to make whistleblower disclosures and protects them from reprisal, and that employees 

and contractors are strongly encouraged to file and report unsafe or unhealthy working 

conditions. It indicated that all Centers have websites to allow anonymous reporting of safety 

concerns. NASA reported that there were no allegations of reprisal during FY 2012. 
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Safety and Health Management System Selfevaluation 

Overall Assessment 

NASA provided a “3” rating for the overall assessment of its SHMS. With regard to assessing 

specific components of the overall system, NASA rated:

• All four Operational Component attributes as “3.”

• All eight Managerial Component attributes as “3.” 

• Four of five Cultural Component attributes as “3,” with the exception of employee 

evaluation of OSH performance, which it rated as “2.” 

Summary of Self-evaluation 

NASA reported that its top-management provides competent OSH staff support to line managers 

and supervisors, with each Field Center having safety director and health positions established in 

senior management, and a trained complement of OSH professionals based on the needs of the 

projects and programs at the Center. Employees participating in the evaluation of safety and 

health performance was the lowest rated attribute.

Goals 

NASA stated that it met all of its previously identifed FY 2012 goals, except that it did not: hold 

the OSH managers meeting, continue enhancement of IRIS, update its safety and health policy to 

meet emerging needs, and did not perform IRIS collaboration with the Department of 

Commerce. The Administration indicated that its FY 2013 agency performance goals are:

• Assure zero fatalities or permanent disabling injuries to the public resulting from NASA 

activities.

• Maintain a TCR and LTCR that meets POWER goals.

• Reduce damage to NASA assets, excluding launched flight hardware, by a 2 percent 

annual reduction from the FY 2010 baseline.
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Statistics

The Social Security Administration’s (SSA’s) employment rolls decreased by 3,965 to 65,566 in 

FY 2012. Its total injury and illness cases decreased by 77 to 779; and its TCR decreased from 

1.23 to 1.19 (0.03%). The SSA’s lost-time cases decreased by 8 to 528; and its LTCR increased

from 0.77 to 0.81 (0.05%). 

The SSA’s workers’ compensation costs decreased by 0.2% to $26,941,447 during the CBY.

Fatalities and Catastrophic Events 

According to the SSA, there were no civilian fatalities during FY 2012.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Government-wide Initiatives 

Continuity of Operations 

The SSA stated that Federal-level directives, orders, and policies form the foundation for its 

COOP program, which includes contingency plans to ensure the safety and well-being of 

employees and the continuation of important government services and functions in the event of 

an emergency. The agency stated that its program encompasses all agency personnel who 

operate in the NCR, Virginia, North Carolina, and regional, field, and hearing offices 

nationwide; and encompasses all resources and capabilities it may use in support of the COOP 

mission, including personnel working from another location during COOP operations. The SSA 

indicated that its plans encompass extensive emergency and disaster response for all of its 

buildings and operations. It reported that as a result of the 2011 earthquake, it developed several 

improvements to enhance its communicating with employees and visitors during all emergency 

situations. 

Motor Vehicle Safety 

The SSA reported that its employees were involved in six MVAs during FY 2012, and that one 

employee was injured. The Administration indicated that it ensures compliance with EOs 13043 

and 13513 by providing annual reminders about seat belt requirements and the hazards of texting 

while driving to all offices; and that it provides health and safety representatives, committee 

members, and employees who drive agency vehicles with online training that addresses the 

hazards of driving while distracted.

Telework Enhancement 

The agency did not report on this item.
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29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The SSA indicated that its administrative procedures manuals encourage health and safety 

representatives to participate in their local councils; further indicating that the agency ensures 

that all field facilities are aware of the councils, and that it sends annual reminders encouraging 

active involvement. It stated that agency managers hold executive positions in FFSHCs, and that 

both management and union health and safety representatives attend meetings. 

Safety and Health Management System Response to the 

Inspection Process 

The SSA stated that the agency cooperates fully with OSHA inspections of its worksites, 

whether part of its targeted inspection program or in response to employee allegations of unsafe 

or unhealthful working conditions; and that its employees and employee representatives also 

participate in the process. The agency stated that it posts all Notices, and takes action to correct 

hazards.

Training of Overseas Federal Employees 

The SSA indicated that it had six employees working overseas as Regional Federal Benefit 

Officers located in U.S. embassies, and that they receive appropriate site-specific training. The 

agency reported that none of these employees experienced any occupational injuries or illnesses 

during FY 2012.

Whistleblower Protection Program 

The SSA indicated that it prominently displays the OSHA poster at its facilities nationwide to 

inform employees of their whistleblower protection rights. The agency reported that mandatory

No Fear training is also provided for all employees. 

Safety and Health Management System Selfevaluation 

Overall Assessment 

The SSA provided a “3” rating for the overall assessment of its SHMS. With regard to assessing 

specific components of the overall system, it rated:

• All four Operational Component attributes as “3.”

• All eight Managerial Component attributes as “3.” 

• All five Cultural Component attributes as “3.”
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Summary of Self-evaluation 

The agency stated that its SHMS is comprehensive in scope, in that the agency: exceeds the 

annual work space inspection requirements required by 29 CFR 1960.25(c); conducts 

surveillance of established hazard controls in addition to regularly scheduled inspections; has 

standards and rules that meet or exceed OSHA requirements; and documents hazards and 

monitor corrective action implementation. In addition, the SSA stated that it conducts annual 

comprehensive assessment audits of its SHMS, and provides a wide range of OSH training for 

employees; developed an extensive action plan to accomplish its SHMS objectives; developed an 

organizational Environmental Management System that documents its commitment to 

environmental conservation, and provides a tracking and reporting mechanism to monitor 

programs with significant environmental impacts. 

goals 

The SSA stated that it will continue its comprehensive SHMS, and plans to improve the 

program’s effectiveness in FY 2013 and beyond by, 

• Continuing to provide support for its offices nationwide in the program areas of indoor 

air quality, water quality, water intrusion and mold prevention, asbestos management, 

confined space management, EHS training, hazard communication, and waste 

management.

• Developing a centralized SharePoint electronic filing and document management system. 

• Expanding its incident reporting. 

• Developing a National Environmental Policy Act work plan, and a job safety analysis 

protocol and PPE certification program.

• Reviewing its respiratory protection, hearing conservation, and self-contained breathing 

apparatus programs.

• Preparing site-specific programs for confined space entry, bloodborne pathogens, hazard 

communication, and lockout/tagout.

• Developing a contractor safety management program. 
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Statistics

The Tennessee Valley Authority’s (TVA’s) employment rolls increased by 392 to 12,946 in FY 

2012. Its total injury and illness cases decreased by 22 to 184; and its TCR decreased from 1.64

to 1.42 (0.13%). The TVA’s lost-time cases remained UNCHANGED at 19; and its LTCR 

UNCHANGED from 0.15 to 0.15 (0.0%). 

The TVA’s workers’ compensation costs increased by 0.2% to $50,550,030 during the CBY.

Fatalities and Catastrophic Events 

The TVA reported that there were no work-related fatalities or catastrophic events. 

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Government-wide Initiatives 

Continuity of Operations 

The TVA explained that the health and safety of its employees is provided for in all its COOP 

plans, processes, and procedures regardless of whether it is business as usual or an emergent 

situation. It indicated that although recent natural disasters did necessitate COOP activation, 

these events did not affect changes in its COOP planning. 

Motor Vehicle Safety 

The TVA reported a 33% decrease in MVAs from FY 2011 (117 incidents) to FY 2012 (78 

incidents), with nine MVAs resulting in personal injury. It indicated that its policies and 

procedures require seatbelt use and prohibit texting while driving and other forms of distracting 

driving - non-conformance to these procedures is treated in the same manner as a violation of 

any other work rule.

Telework Enhancement 

The TVA reported that its telework standard programs and processes establish participation 

terms and conditions, eligibility criteria, participation guidelines, approval process, and roles and 

responsibilities for teleworking. It indicated that participating employees and their supervisor(s) 

are required to complete telework training and document the arrangement by completing and 

obtaining approval of an application and agreement to telework. Employees are responsible for 

the security of TVA property and information, regardless of work location. TVA policies are 

enforced at the same rigorous level when employees telework as when they are in the office.
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29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The TVA reported that it does not participate in any of the FFSHCs.

Safety and Health Management System Response to the 

Inspection Process 

The TVA reported that OSHA did not inspect any of its sites or issue any Notices. It stated that 

its corrective action program tracks to closure all received Notices. 

Training of Overseas Federal Employees 

The TVA indicated that it did not have any civilian employees working overseas.

Whistleblower Protection Program 

The TVA indicated that it has a working program that encourages its employees, contractors, and 

others who support TVA functions to express concerns and differing views, cooperate, and 

participate in the investigation of concerns and in the development of concern resolution without 

fear of reprisal. It indicated that its employees did not file any allegations of reprisal. 

Special 29 CFR 1960 Reporting 

Certified Safety and Health Committee 

The TVA reported that its certified safety and health committee, the TVA Joint 

Union/Management Health and Safety Committee, meets the CSHC requirements identified in 29 

CFR 1960, and that its purpose, operations and functions are explicitly described in TVA 

standard procedure and processes. The TVA did not provide a report specific to the activities of 

its CSHC. 

Safety and Health Management System Selfevaluation 

Overall Assessment 

The TVA provided a “2” rating for the overall assessment of its SHMS. With regard to assessing 

specific components of the overall system, it rated:

• Three of four Operational Component attributes as “2,” with the exception of selfinspection, which it rated as “3.” 

• Five of eight Managerial Component attributes as “2,” with the exception of annual 

SHMS review; knowledge, skill and information; and employee OSH training, which it 

rated as “3.”

• Four of five Cultural Component attributes as “2,” with the exception of delegation of 

authority, which it rated as “3.”
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Summary of Self-evaluation 

The TVA stated that its Safety and Health Group develops and publishes an agency-wide annual 

assessment plan focusing on regulatory required assessments and other safety performance 

assessments. During FY 2012, TVA indicated that it completed 14 assessments of its fossil fuel 

and nuclear facilities, covering outage, process safety management, and asbestos. It indicated 

that deficiencies are tracked to closure via the Corrective Action Program.

Goals 

The TVA reported that its Safety and Health Group is working hard to improve the effectiveness 

of its SHMS, including: leading indicators to predict safety performance, behavior-centered 

safety expansion to the non-generation business units, leadership safety training to develop 

supervisory skills, and corrective action and human performance programs development to 

improve safety performance.
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Statistics 

Not reported.

Fatalities and Catastrophic Events 

The Architectural and Transportation Barriers Compliance Board (Access Board) reported that it

has never had a fatality or a catastrophic event in its offices.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The Access Board indicated that its COOP plan does not address safety and health management.

Motor Vehicle Safety 

The Access Board indicated that it does not have a MVS program, and reported zero MVAs.

Telework Enhancement 

The Access Board indicated that it is in the process of revising its telework policy.

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The Access Board indicated that the agency is not involved in FFSHC activities.

Safety and Health Management System Response to the 

Inspection Process 

The Access Board indicated that the agency has not had an inspection during FY 2012.

Training of Overseas Federal Employees 

The Access Board indicated that it does not have overseas employees.

Whistleblower Protection Program 

The Access Board indicated that it does not have a WPP.
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Safety and Health Management System Selfevaluation 

Overall Assessment 

The Access Board provided a “0” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, the agency rated:

• All four Operational Component attributes as “0.” 

• All eight Managerial Component attributes as “0.” 

• Three of five of the Cultural Component attributes as “not applicable,” with the exception 

of line function, and employee participation, which it rated as “0.”

Summary of Self-evaluation 

The Access Board stated that the agency does not perform safety and health self-inspections, and 

does not use hazardous materials. The agency identified its SHMS’ greatest weakness is that 

staff are not trained on any safety procedures outside of emergency preparedness, but indicated 

that they may benefit from training in safety and health management. The agency reported its 

greatest accomplishment and strength is there has not been an injury since 1996. 

Goals 

The Access Board indicated that it will complete the action plan to develop a strong SHMS 

policy, including staff training and annual self-inspections.
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Statistics 

Not reported.

Assessment of Occupational Safety and Health 

Program Activities and Events 

The Advisory Council on Historic Preservation did not submit an assessment report for 

inclusion in the Secretary of Labor’s Report to the President.
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Statistics

The American Battle Monuments Commission’s (ABMC’s) employment rolls remained at 455

in FY 2012. Its total injury and illness cases increased by 2 to 2; and its TCR increased from 0.0

to 0.44. The ABMC’s lost-time cases increased by 2 to 2; and its LTCR increased from 0.0 to 

0.44. According to the ABMC, there were no civilian fatalities during FY 2012.

The ABMC’s workers’ compensation costs decreased by 18.4% to $45,501 during the CBY.

Assessment of Occupational Safety and Health 

Program Activities and Events 

The American Battle Monuments Commission did not submit an assessment report for 

inclusion in the Secretary of Labor’s Report to the President.
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Statistics

The Armed Forces Retirement Home Board’s (AFRH’s) employment rolls increased by 12 to 

279 in FY 2012. Its total injury and illness cases decreased by 9 to 11, and its TCR decreased

from 7.49 to 3.94 (47.4%). The AFRH’s lost-time cases decreased by 7 to 4; and its LTCR 

decreased from 4.12 to 1.43 (65.3%). 

The Board’s workers’ compensation costs decreased by 12.3% to $709,386 during the CBY.

Fatalities and Catastrophic Events 

According to the agency, there were no civilian fatalities during FY 2012.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The AFRH did not report on this item. 

Motor Vehicle Safety 

The AFRH did not report on this item.

Telework Enhancement 

The AFRH did not report on this item.

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The AFRH did not report on this item. 

Safety and Health Management System Response to the 

Inspection Process 

The AFRH did not report on this item.

Training of Overseas Federal Employees 

The AFRH did not report on this item. 

Whistleblower Protection Program 

The AFRH did not report on this item.
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Safety and Health Management System Selfevaluation 

Overall Assessment 

The AFRH did not provide an overall assessment rating of its SHMS. With regard to assessing 

specific components of the overall system, the agency rated:

• All four Operational Component attributes as “3.” 

• Seven of eight Managerial Component attributes as “3,” with the exception of the annual 

SHMS review attribute, which it rated as “2.”.

• All five of the Cultural Component attributes as “3.”

Summary of Self-evaluation 

The agency substantiated its SHMS rating by stating that its qualified OSH specialist conducts 

monthly, quarterly, and annually formal inspections using a comprehensive safety checklist; that 

the agency has established surveillance programs of extant hazard controls, including 

engineering controls, PPE, safety rules, and safe work practices; that its agency-level safety 

program manager and campus safety officers are responsible for the performance and 

coordination of their respective OSH programs, with the primary responsibility for workplace 

safety being assigned to the safety officer, these individuals are trained in NFPA 101 Life Safety 

Code, OSHA 30 hour course, and attend various continuing education courses; that SOPs are inplace to promote OSH performance; that OSH issues are part of the agency’s mandatory 

quarterly and annual safety training, including life safety; accident/illness reporting; fire safety; 

COOP; the agency policies regarding smoking, hazard communications, personal safety and 

ergonomics, as well as supervisory safety responsibilities; that the agency has an established 

safety and health committee that oversees and implements the agency's safety and health 

responsibilities; and that the agency encourages its employees to submit suggestion to the safety 

committees and management, and participate in safety and health evaluation activities.

Goals 

The AFRH indicated that its significant goals for FY 2013 include, establishing a SHMS, 

perform a quarterly review of its goals and objectives for safety and health management through 

its safety committees, and track safety issues and establish measurements and goals for its 

SHMS.
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Statistics

The Broadcasting Board of Governors’ (Board), which includes the International Broadcasting 

Bureau (IBB), employment rolls decreased by 52 to 1,902 in FY 2012. Its total injury and 

illness cases decreased by 2 to 14; and its TCR decreased from 0.82 to 0.74 (9.8%). The 

Board’s lost-time cases decreased by 5 to 6; and its LTCR decreased from 0.56 to 0.32 (42.9%). 

The Board’s workers’ compensation costs increased by 13.8% to $750,690 during the CBY.

Fatalities and Catastrophic Events 

According to the Board, there were no civilian fatalities during FY 2012.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The Board reported that the agency actively maintains a COOP facility located at a Maryland 

FEMA Training/Education Center. The agency indicated that as a result of the Virginia epicentered earthquake, the Board implemented an emergency notification system that allows the 

agency to provide real-time updates, including reporting to work or alternate site, to employees 

via mobile devices, email and telephones in the event of a natural disaster or other catastrophic 

events. 

Motor Vehicle Safety 

The Board reported that its motor vehicle safety policy requires the use of seatbelts and prohibit 

distracted driving practices. It indicated that the agency experienced three accidents that 

resulted in vehicular damage only, no employees were injured. 

Telework Enhancement 

The Board indicated that it has an effective telework program designed to strengthen the 

agency’s ability to carry out its mission during hazardous weather and other situations when staff 

is unable to reach agency offices. It mentioned the agency’s undisturbed performance during 

Hurricane Sandy as a success story for its telework policies. The Board indicated that its recent 

expansion of telework opportunities, such as a pilot program within its broadcasting elements, 

has increased telework eligible employees to 25 percent, compared to only 5 percent in FY 2011.
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29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The Board reported that the agency does not participate in FFSHC activities. 

Safety and Health Management System Response to the 

Inspection Process 

The Board indicated that OSHA notified the agency of an alleged workplace hazard involving 

the water temperature in restroom sinks; the agency quickly investigated, and provided OSHA 

with a written response, with test results. 

Training of Overseas Federal Employees 

The Board reported that it had over 300 civilian employees overseas, working at one of its 8 

radio transmitting facilities. It stated that the manager of each overseas transmitting facility, as 

well as the one domestic facility, is responsible for providing OSH training to employees, which 

typically includes: first aid, including animal and snake bite management; 

certification/recertification in CPR, AED use, and forklift safety; operator/maintenance safety; 

safe driving; electrical equipment LOTO procedures; fire safety/prevention; antenna rigger 

safety; radiation hazard refresher; and radiation frequency safety.

Whistleblower Protection Program 

The Board stated that it requires all employees to take biennial “No FEAR Act” training, which it

provides online. It reported that new employees are informed of their rights during new 

employee on-boarding orientation. 

Safety and Health Management System Selfevaluation 

Overall Assessment 

The Board provided a “2” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, the agency rated:

• All four Operational Component attributes as “2.” 

• Three of the eight Managerial Component attributes as “3,” with the exception of the 

annual SHMS review; knowledge, skills and information; and promotion of OSH through 

organizational policy attributes, which it rated as “2,” and action plan, and supervisory 

training attributes, which it rated as “1,” for each attribute, respectively.

• Four of five of the Cultural Component attributes as “3,” with the exception of employee 

evaluation of OSH performance, which it rated as “1.”

Summary of Self-evaluation 

The Board substantiated its SHMS ratings by stating that the agency’s management is committed 

to safety, health, and well-being of employees by ensuring that an effective SHMS is in-place. It 

stated that the agency has experienced a reduction in the number of injuries in FY 2012; it met 

most of its POWER goals; has established a ready-to-use COOP facility, and implemented an 
President’s Report 

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President’s Report 

emergency notification system, expanded its telework program, and its whistleblower protection 

program is functional. 

Goals 

The Board reported that its goal for FY 2013 is to strengthen its SHMS by: ensuring that a 

dedicated OSH manager is made available; continuing normal safety operations, enhancing OSH 

performance, and emergency and OEP planning; completing a safety program update of the 

agency’s Broadcast Administration Manual; improving its POWER performance regarding goals 

4 and 8; providing OSH-related training for headquarters employees; involving employees in the 

evaluation of its SHMS; and conducting a mid-year evaluation of the Board’s overall SHMS.
President’s Report 

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President’s Report 

Statistics 

The Board of Governors of the Federal Reserve System’s (FRS’s) employment rolls remained at 

1,873 in FY 2012. Its total injury and illness cases increased by 9 to 27; and its TCR increased

from 0.96 to 1.44 (50.0%). The FRS’s lost-time cases increased by 9 to 24; and its LTCR 

increased from 0.8 to 1.28 (60.0%). 

The FRS’s workers’ compensation costs increased by 2.0% to $565,834 during the CBY.

Fatalities and Catastrophic Events 

The FRS reported no fatalities or catastrophic events.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The FRS reported that its COOP plan, which the FRS reported is not part of its OSH program, is 

practiced internally during routine table-top exercises, and externally during national-level 

events. The FRS indicated that it is actively working to resolve issues identified during the 2011 

earthquake regarding employee safety and communications, including conflicts with assembly 

areas, and assuring effective staff communication. 

Motor Vehicle Safety 

The FRS reported that it did not experience any motor vehicle accidents in FY 2012. It indicated 

that the agency requires the use of seatbelts; prohibits texting or using cell phones while driving; 

and promotes safe driving practices in a variety of ways, including a toolkit and videos.

Telework Enhancement 

The FRS indicated that it has a viable telework plan available to all workers.

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The FRS indicated that, although it does not have field offices, it places high importance on its 

OSH, safety, and emergency preparedness managers participating in interagency working groups 

and attending training and networking events within the NCR.
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Safety and Health Management System Response to the 

Inspection Process 

The FRS indicated no formal inspections.

Training of Overseas Federal Employees 

The FRS reported no overseas employees.

Whistleblower Protection Program 

The FRS indicated that it has a viable WPP, and that all employees have the right to report 

unsafe or unhealthy working conditions, and request an inspection of the suspected hazard 

without fear of restraint, interference, coercion, discrimination, or reprisal for filing such a 

report, or for otherwise participating in the agency’s OSH program.

Safety and Health Management System Selfevaluation 

Overall Assessment 

The FRS provided a “3” rating for the overall assessment of its SHMS. With regard to assessing 

specific components of the overall system, the FRS rated:

• Three of four Operational Component attributes as “3,” with the exception of the tracking 

hazard correction attribute, which it rated as “2.”

• Six of eight Managerial Component attributes as “3,” with the exception of the new 

employee orientation, and supervisory training attributes, which it rated as “2.”

• All five of the Cultural Component attributes as “3.”

Summary of Self-evaluation 

The FRS indicated that it maintains an aggressive program of conducting workplace evaluations 

on all its facilities and work operations; and conducts evaluations, and holds briefings and 

quarterly meeting with its facilities management staff, shop supervisors, and employees on 

workplace findings to ensure all parties are aware of pending safety and emergency preparedness 

issues. In addition, the FRS reported aggressive efforts to improve training specifically tailored 

to their needs, and that its employees have completed more than 1,000 online training courses. 

The FRS reported that it has an exceptional ergonomics program, including having conducted 

more than 165 work station assessments, maintaining in-house training guides and pamphlets, 

and addressing workplace ergonomic during annual and biannual hazard assessment inspections.

Goals 

Within one year, the FRS reported that, besides continuing to strive to promote a positive safety 

culture, it will continue to develop written programs in compliance with OSHA regulations and 

standards, and workplace evaluations and deficiency abatement strategies; reach or surpass the 

total FY 2012 safety awareness training numbers; and complete an update of its medical 

surveillance program for at-risk employees.
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Statistics 

Not available.

Fatalities and Catastrophic Events 

The agency indicated that it had no significant trends or major causes or sources of fatalities and 

lost-time disabilities in FY 2012. 

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The CIA indicated that it has established COOP plans that ensure mission essential functions 

continue in the event of a wide range of emergencies, but that their details are classified.

Motor Vehicle Safety 

The agency indicated that the number of accidents is classified. 

Telework Enhancement 

The CIA indicated that it has limited options for telework due to the classified nature of its work.

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The CIA indicated that it currently participates in a number of formal information exchange 

forums with other federal intelligence agencies. 

Safety and Health Management System Response to the 

Inspection Process 

The agency indicated that it conducts comprehensive inspection activities, evaluates its OSH 

program in the work environment, monitors compliance and abatement, and develops changes 

and modifications to a broad range of highly technical and classified work processes and 

equipment operations. 

Training of Overseas Federal Employees 

The CIA reported this item as classified.
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President’s Report 

Whistleblower Protection Program 

The agency indicated that it has procedures to ensure that no employee is subject to restraint, 

interference, coercion, discrimination or reprisal for filing a report of an unsafe or unhealthy 

working condition. 

Special 29 CFR 1960 Reporting 

Certified Safety and Health Committee 

The CIA indicated that its CSHC is an effective forum for information exchange, problem 

resolution and program administration outreach. Although it indicated that its network includes 

representatives from many of the agency’s Directorates, programs and facilities, the CIA 

reported that details of the organizational makeup are classified. 

Safety and Health Management System Selfevaluation 

Overall Assessment 

The CIA provided a “3” rating for the overall assessment of its SHMS. With regard to assessing 

specific components of the overall system, it rated:

• Two of four Operational Component attributes as “3,” with the exception of the selfinspection, and tracking hazard correction attributes, which it rated as “2.” 

• Five of eight Managerial Component attributes as “3,” with the exception of the action 

plan, new employee orientation, and supervisory training attributes, which it rated as 

“2.”

• All five of the Cultural Component attributes as “3.”

Overall Assessment 

According to the CIA, it has a highly effective OSH program. It provided cues to substantiate its 

rating, indicating that:

• Its embedded program safety officers (PSOs) conduct regular environmental, safety and 

health surveys, comprehensive industrial hygiene surveys, risk and exposure assessments 

inspections and program reviews, and recommend corrective action strategies; 

• A recent upgrade to its hazard/ abatement tracking system allows its PSOs and managers 

to view and update the agency’s corrective actions database;

• It assesses risks associated with a variety of hazardous operations, and involves PSOs and 

subject matter experts in the evaluation, planning and action processes;

• Organizational policies promote the performance of OSH responsibilities by its 

managers, employees, and PSOs;

• The agency endeavors to provide comprehensive safety training to employees through a 

highly experienced and qualified in-house training team; and that managers are 

responsible for ensuring employees are properly trained, provide safe work conditions for 

their respective program areas; and

• Its employees are involved, as permissible, in the agency’s SHMS.
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Goals 

The CIA indicated that its FY 2013 goals as continuing to identify and mitigate OSH hazards; to 

conduct agency-wide comprehensive inspection activities, evaluate the effectiveness of OSH 

requirements, assess compliance, and develop changes and modifications to a broad range of 

highly technical and classified work processes and equipment operations; and to strive to reduce 

injury and illness rates in high hazard operations, and sustain maximum OSH support.
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President’s Report 

Statistics 

Not reported.

Fatalities and Catastrophic Events 

The Committee for Purchase from People Who Are Blind or Severely Disabled reported no 

incidents in FY 2012.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The Agency, which operates as the U.S. AbilityOne Commission (Commission), stated that 

should situations arise that necessitate COOP outside of its normal work location, the agency 

relies upon and makes extensive use of its telework program. 

Motor Vehicle Safety 

The Commission reported that it does not have any government vehicles, and that its workforce 

is aware of the local laws requiring the use of seatbelts, as well as the prohibition on texting 

while driving.

Telework Enhancement 

According to the Commission, 26 of its 27 full time positions are telework capable, and that the 

agency exercises its telework program on a semi-annual basis.

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The Commission did not report on this item.

Safety and Health Management System Response to the 

Inspection Process 

The Commission indicated that this item was “not applicable” to its situation.

Training of Overseas Federal Employees 

The Commission indicated that this item was “not applicable” to its situation.
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Whistleblower Protection Program 

The Commission reported that its Executive Director has an open door policy; and that, in 

addition, employees have access to the agency chairperson. It indicated that the agency has a 

staff General Counsel that provides guidance to employees at monthly “All-hands” meetings, 

and is available for consultation. The agency reported that it did not have any investigations 

during FY 2012.

Safety and Health Management System Selfevaluation 

Overall Assessment 

The Commission provided a “3” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, it rated:

• All four Operational Component attributes as “3.”

• All eight Managerial Component attributes as “3.”

• All five of the Cultural Component attributes as “3.”

Summary of Self-evaluation 

The Commission indicated that it has a robust hazard anticipation and detection capability; and 

that as a small agency, the Chief of Staff and support staff are tasked with routine inspections 

and surveillance. It indicated that all staff members are aware of the requirement to report 

unsafe or hazardous conditions to the Chief of Staff or the support staff, and that any findings 

and corrections are quickly and easily communicated to the entire workforce of 27 employees. It 

stated that relevant issues are routinely discussed during “All-hands” meetings or communicated 

via email, and that deficiencies involving building management are logged by the Chief-of-Staff 

or support personnel into the building electronic work order system. It concluded that its 

program could be strengthened through a more systemic documented approach.

Goals 

While the agency did experience an injury during the past year, the Commission stated that 

employee safety awareness has remained high, and the agency continues to maintain a safe and 

hazard-free work environment. The Commission identified its FY 2013 goals to continue to 

maintain personnel awareness of safety; maintain a healthy, hazard free work environment; and 

agency management will continue to communicate with personnel, and make use of available 

resources to improve upon its previous year’s record.
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Statistics 

The Commodity Futures Trading Commission’s (CFTC’s) employment rolls increased by 21 to 

700 in FY 2012. Its total injury and illness cases decreased by 1 to 0, and its TCR decreased

from 0.15 to 0.0 (100.0%). The CFTC’s lost-time cases remained UNCHANGED at zero; and its 

LTCR remained UNCHANGED at 0.0. 

The CFTC’s workers’ compensation costs decreased by 40.5% to $ 42,237 during the CBY.

Fatalities and Catastrophic Events 

The Commission reported that there were no injuries, fatalities, and/or catastrophic events in FY 

2012.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The Commission stated that it has integrated OSH requirements into its OEP, and that these 

plans provide procedural guidance on managing different situations, including evacuations, 

power outages, bomb threats, hazardous materials spills and releases, weather-related events, 

SIP, and first response to medical emergencies. The Commission indicated that it established a 

"Safety Team," whose responsibility it is to coordinate all emergency response and facilitate 

evacuations safely, distribute copies of the OEP to all employees, distribute SIP supplies, and 

maintain communications throughout all emergency events. 

Motor Vehicle Safety 

The Commission indicated that the only authorized operators of its two leased vehicles are 

trained and certified contract drivers; and that the vehicles are intended for official government 

business only. It stated that the agency’s motor vehicle safety policy clearly outlines the proper 

use of the motor vehicles; who can request vehicle service; and the restrictions and limitations

that apply to travelers using the agency's vehicles, including the use of seatbelts and the 

prohibition on distracted driving. The agency reported that it encourages and enforces 100 

percent compliance with seatbelt use. It indicated that there were no accidents in FY 2012.

Telework Enhancement 

The Commission reported having a well-established telework program, with approximately 35 

percent of eligible staff teleworking 1-2 days per pay period. It indicated that its telework 

program was not impacted by FY 2012 natural disasters. 
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29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The Commission reported that it does not currently participate in FFSHCs; however, it 

periodically attends FACOSH meetings.

Safety and Health Management System Response to the 

Inspection Process 

The Commission reported that it did not receive any Notices, nor did it require any outside safety 

inspections in FY 2012.

Training of Overseas Federal Employees 

The Commission indicated that it does not have overseas employees.

Whistleblower Protection Program 

The Commission indicated that it has detailed procedures to report a health and safety hazard to 

its OSH coordinator; and that the policy describes the agency’s commitment to respond to 

reports, and the employee’s rights to report a hazard without fear of reprisal. The agency 

indicated that, in FY 2012, there were no investigations conducted regarding employee 

allegations of reprisal for reporting a life-safety-health related problem. 

Safety and Health Management System Selfevaluation 

Overall Assessment 

The Commission provided a “3” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, it rated:

• All four Operational Component attributes as “3.”

• Seven of eight Managerial Component attributes as “3,” with the exception of the action 

plan attribute, which it rated as “not applicable.”

• All five of the Cultural Component attributes as “3.”

Summary of Self-evaluation 

According to the Commission, the health and safety of its employees plays a crucial role in its 

ability to successfully meet its mission goals and objectives. The agency stated that its top 

management and policies support staff, making the agency one of the safest and healthiest places 

to work in the Federal Government; given the Commission is a very small federal agency whose 

mission is comprised completely of administrative functions and whose employees are housed 

completely in newly renovated, state-of-the-art office buildings plays a significant role in the 

success of its OSH program. It indicated that in FY 2012, the agency continued to monitor its 

facility and operations in order to quickly alleviate possible health and safety threats and 

hazardous situations.
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Goals 

The Commission reported that it will continue to evaluate the effectiveness of its OSH program, 

making improvements where necessary. In addition, the Commission reported that it will fully 

integrate and incorporate employee safety and health into all existing and new emergency plans, 

guides, and policies and maintain continuous quality improvements to its OEP and COOP plan, 

including the development of essential personnel preparedness and deployment guidance, family 

readiness guide, and its workplace violence policy.
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Statistics 

The Consumer Product Safety Commission’s (CPSC’s) employment rolls decreased by 8 to 543

in FY 2012. Its total injury and illness cases remained UNCHANGED at 6; and its TCR 

increased from 1.09 to 1.1 (0.9%). The CPSC’s lost-time cases increased by 2 to 4; and its 

LTCR increased from 0.36 to 0.74 (105.6%). 

The CPSC’s workers’ compensation costs increased by 6.2% to $167,121 during the CBY.

Fatalities and Catastrophic Events 

The CPSC reported no fatalities or catastrophic events. 

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The agency reported that it is currently working on its COOP plan. 

Motor Vehicle Safety 

The CPSC reported that its personnel must reserve and sign-out vehicles, and are reminded to 

wear seatbelts and refrain from using cell phones or texting while driving. 

Telework Enhancement 

The agency indicated that it has a telework program, and that employees are encouraged to 

maintain good ergonomic postures and motions when working at home. It indicated that the 

2011 earthquake did not impact its program.

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The agency did not report on this item.

Safety and Health Management System Response to the 

Inspection Process 

The agency did not report on this item. 

Training of Overseas Federal Employees 

The CPSC reported that its one overseas employee, stationed at the U.S. Embassy, Beijing, 

China, is covered by State’s program. 
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Whistleblower Protection Program 

According to the CPSC, it complies with the Whistleblower Protection Enhancement Act of 

2012.

Safety and Health Management System Selfevaluation 

Overall Assessment 

The CPSC provided a “3” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, it rated:

• All four Operational Component attributes as “2.”

• All eight Managerial Component attributes as “2.”

• All five of the Cultural Component attributes as “2.”

Summary of Self-evaluation 

The CPSC indicated that it provides and maintains EO 12196 posters in all its facilities; PPE is 

provided to employees as needed, warehouse employees are properly trained on the use of 

warehouse equipment, such as fork lifts and cherry pickers; laboratory personnel are 

enrolled/monitored annually by Federal Occupational Health (FOH) physicians as required by 

their jobs; the agency maintains an ergonomic program to promote proper ergonomic posture and 

motion; safety posters are hung throughout the laboratory facility promoting safe working habits; 

it maintains an AED program, and provides employees with CPR, AED and first aid training; 

and that annual flu shots and health fairs are provided to employees. 

Goals 

The CPSC indicated that it will implement a quarterly inspection program, continue its 

aggressive ergonomic program, and strive to avoid workplace injuries.
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Statistics 

The Corporation for National and Community Service’s (Corporation’s) employment rolls 

increased by 15 to 609 in FY 2012. Its total injury and illness cases increased by 1 to 4; and its 

TCR increased from 0.51 to 0.66 (29.4%). The Corporation’s lost-time cases remained 

UNCHANGED at 0; and its LTCR remained UNCHANGED at 0.0. 

The Corporation’s workers’ compensation costs increased by 13.1% to $1,277,840 during the 

CBY.

Fatalities and Catastrophic Events 

According to the Corporation, there were no civilian fatalities during FY 2012.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

 

Continuity of Operations 

The Corporation reported that its COOP plans establish procedures, and provides information to 

executive leadership regarding disasters and other emergencies, and to employees regarding 

workplace access and other status information. The agency indicated that its full COOP plan is 

exercised on an annual basis as part of national disaster preparedness exercises, and that it tests 

its communications protocols on a quarterly basis. 

Motor Vehicle Safety 

The Corporation stated that it has established Vehicle Management, Usage, and Safety 

Procedures; and that driving employees are provided training on a variety of issues, including 

seatbelt use, prohibition on texting, and preventing distracted driving. It indicated no accidents 

during FY 2012.

Telework Enhancement 

The agency reported that its telework program has expanded allowing more employees to qualify 

for and enroll in the program. It indicated that recent natural disasters resulted in more 

employees participating in the program, and integrated COOP communications protocol to 

inform staff of exigent circumstances. 
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29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The Corporation indicated that its participation in FFSHC activities is primarily through the 

regional Federal Executive Board structure. 

Safety and Health Management System Response to the 

Inspection Process 

The agency indicated this item as “not applicable.” 

Training of Overseas Federal Employees 

The agency indicated this item as “not applicable.” 

Whistleblower Protection Program 

The agency indicated that it has a working whistleblower protection program. It reported no 

complaints or investigations related to allegations of reprisal due to reporting of unsafe or 

unhealthy conditions for FY 2012.

Safety and Health Management System Selfevaluation 

Overall Assessment 

The Corporation provided a “2” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, it rated:

• One of the four Operational Component attributes as “3,” with the exception of the selfinspection attribute, which it rated as “2,” and the surveillance, and presence of work 

rules and practices attributes, which it rated as “not applicable,” for each attribute, 

respectively.

• Six of the eight Managerial Component attributes as “3,” with the exception of promotion 

of OSH through organizational policies, and supervisory training attributes, which it 

rated as “2.”

• Three of the five Cultural Component attributes as “3,” with the exception of the line 

function, and delegation of authority attributes, which it rated as “2.”

Summary of Self-evaluation 

The Corporation stated that the agency’s OSH self-inspections work well, and results in 

corrections of identified hazards in a timely manner. It stated that employees receive appropriate 

information concerning OSH issues, and have the opportunity to participate in information 

sessions on a range of OSH concerns, as well as to be trained in first aid, and CPR/AED. 

However, the agency indicated that documentation of safety and health inspections, identified 

problems, and corrective actions are not as thorough as they should be.
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Goals 

The Corporation indicated that it will continue to identify topics for employee information 

sessions, expand employee training and opportunities for participation in the safety/health 

program, maintain the present inspection/correction procedure, and assure on-going integration 

of COOP policies and procedures with the agency safety and health program. It also indicated 

that the agency will establish procedures to assure timely and accurate documentation of safety 

and health program activity, and for electronic submission of required worker’s compensation 

claim reports. 
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Statistics 

The Court Services and Offender Supervision Agency (CSOSA) reported that the agency has a 

total of 1,247 federal civilian employees, which includes its 877 employees, and the 370 

employees of the Pretrial Services Agency. 

Fatalities and Catastrophic Events 

The CSOSA reported that there were no fatalities or catastrophic events in FY 2012.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The CSOSA, which includes the Pretrial Services Agency for the District of Columbia (PSA), 

reported that the agency provides its employees with education and training throughout the year, 

including sessions on OSH and emergency response plans, and information and guidance that 

highlight the safety and health during seasonal emergencies. It also indicated that it observes 

September’s National Preparedness Month theme through the distribution of daily 

“Preparedness Tips” that emphasize employees’ personal role in emergency preparedness and 

response. The agency indicated that several lessons were learned from recent natural disasters, 

specifically mentioning that the FY 2011 earthquake highlighted the need to modify its OEP and 

provide additional training to all employees, but that the lack of program staff stifles 

accomplishment of these needed changes. 

Motor Vehicle Safety 

The CSOSA stated that its MVS program includes policy, training, promotes seatbelt use and a 

zero tolerance policy concerning distracted driving. The agency reported that its employees were 

involved in 15 MVAs, with 4 resulting from the fault of the employee. It indicated that all 

employees were using seatbelts. The PSA indicated no MVAs. 

Telework Enhancement 

The CSOSA indicated that it has an efficient telework program which serves as a recruitment 

and retention tool. The PSA indicated that approximately 70 percent of its employees are 

telework eligible. CSOSA indicated that although its program was not directly affected by 

recent natural disaster, the experience highlighted the lack of sufficient numbers of simultaneous 

connections to access their network.
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29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The CSOSA stated that the agency supports local FFSHC by sending a representative to 

regularly attend and actively participate in meetings; and encourages its facilities staff to 

participate in all recommended trainings, workshops and OSH-related activities. 

Safety and Health Management System Response to the 

Inspection Process 

The CSOSA reported that it had one facility that was formally inspected by OSHA in July 2012 

due to an employee complaint of poor indoor air quality and unsafe work environment; however, 

the allegations were unsubstantiated by the finding of the OSHA inspector. 

Training of Overseas Federal Employees 

The CSOSA reported that the agency did not have any federal employees overseas during FY 

2012. 

Whistleblower Protection Program 

The agency reported that all reports of unsafe working conditions, fraud, waste and abuse are 

handled with care, are reported to the appropriate CSOSA entity for investigation and/or 

corrective action, and each concern is logged, tracked and investigated for corrective action. It 

indicated that the agency did not receive any whistleblower complaints, and that no 

investigations were conducted regarding employee allegations of reprisal. 

Safety and Health Management System Selfevaluation 

Overall Assessment 

The CSOSA provided a “3” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, it rated:

• All four Operational Component attributes as “3.”

• Seven of eight Managerial Component attributes as “3,” with the exception of employee 

OSH training, which it rated as “2.”

• Four of five Cultural Component attributes as “3,” with the exception of employee 

evaluation of OSH performance attribute, which it rated as “2.”

Summary of Self-evaluation 

The CSOSA stated that its security staff perform daily safety checks upon the initial opening and 

closing of each CSOSA-occupied facility; and facilities management conducts daily and annual 

inspections of these facilities to anticipate, and detect hazards with follow-up inspections being 

performed as needed to ensure corrective action; effective safety and health rules, and work 

practices are in-place; its facilities management team uses off-the-shelf software to track and 

create action plans to correct hazards; and staff that are assigned OSH responsibilities have the 

necessary knowledge, skills, and timely information to perform their duties. It also indicated 
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President’s Report 

areas of improvement, including: employee OSH training, and participation in the evaluation of 

safety and health performance. The PSA added that its Office of Facilities Management 

performs quarterly and annual safety and health self-inspections at all of its locations, with union 

representation being present.

Goals 

The CSOSA identified its overarching goal for FY 2013 and beyond as improving the overall 

safety and health of all employees through policy development, and strengthening its OEP and 

Fleet Management Program. It cited several specific goals as:

• Develop a formal agency policy that designates a DASHO and assigns responsibility to 

OSHA compliance and reporting;

• Update OEP to include procedures on natural disasters; 

• Provide training in CPR, AED, and first-aid to all emergency evacuation team members; 

• Install and train the emergency response team on the use of evacuation chairs; 

• Add a training class on Office Safety to the new employee orientation program; and 

• Implement the agency-wide use of fleet management software. 

In addition to goals similar to those reported by CSOSA, the PSA indicated that it will update its 

employee Office Safety Guide, OEP training for key personnel, and all emergency floor plans per 

building specifications; and participate in the Federal Government Shake-Out25 drill. 

 25 The Shake-Out drill is an exercise for federal agencies and offices to ensure continuity of Government and its 

ability to fulfill emergency functions after a large earthquake. 
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Statistics 

Not reported.

Fatalities and Catastrophic Events 

The Defense Nuclear Facilities Safety Board (Board) reported that there has never been a fatality 

or catastrophic accident.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The Board did not report on this item, but did indicate that it does not conduct emergency 

response and/or disaster recovery operations. 

Motor Vehicle Safety 

Although it reported that the agency has never experienced a motor vehicle accident, its report 

did not indicate that it has a motor vehicle safety program that supports seatbelt use and the 

prohibition against distracted driving. 

Telework Enhancement 

The Board did not report on this item. 

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The Board reported this item as “not applicable.”

Safety and Health Management System Response to the 

Inspection Process 

The Board did not report on this item.

Training of Overseas Federal Employees 

The Board did not report on this item. 

Whistleblower Protection Program 

The Board did not report on this item. 
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President’s Report 

Safety and Health Management System Selfevaluation 

Overall Assessment 

The Board did not provide an overall assessment rating of its SHMS. With regard to assessing 

specific components of the overall system, its report did not indicate that the agency 

accomplished the requested assessment.

Summary of Self-evaluation 

The Board did not report on this item.

Goals 

The Board did not identify specific goals for FY 2012.
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Statistics 

The Equal Employment Opportunity Commission’s (EEOC’s) employment rolls decreased by 

165 to 2,396 in FY 2012. Its total injury and illness cases increased by 6 to 34; and its TCR 

increased from 1.09 to 1.42 (30.3%). The EEOC’s lost-time cases increased by 5 to 20; and its 

LTCR increased from 0.59 to 0.83 (40.7%). 

The EEOC’s workers’ compensation costs decreased by 20.8% to $1,118,819 during the CBY.

Fatalities and Catastrophic Event 

The EEOC reported that there were no fatalities or catastrophic events in FY 2012. 

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The EEOC reported that it incorporates the safety and health of its employees into its COOP 

Order for emergency and/or disaster response. It identified lessons learned from the 2011 

earthquake, including the need to enhance its overall emergency response, specify management 

roles during events, and enhance command and control. The agency indicated that it does not 

foresee difficulties with incorporating these OSH aspects into COOP plans.

Motor Vehicle Safety 

The EEOC reported that eight motor vehicle accidents occurred during FY 2012, and that these 

accidents did not result in lost-time injuries. It indicated that its Safety Order incorporates 

aspects of motor vehicle safety, including seatbelt use and the prohibition on distracted driving, 

and that it emphasizes Driving Safety in its annual Safety and Security Awareness Training 

Program. 

Telework Enhancement 

The EEOC indicated that it has a viable telework program that uses flexible work arrangements, 

and technological enhancements to increase productivity in the workplace and promote a cleaner 

environment. It indicated that recent natural disasters did not affect its program.

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

Although the agency did not indicate specific participation in FFSHCs, it stated that its OSH 

managers and employee are provided training and the opportunity to discuss OSH issues at 
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district office-specific medical management meetings, and that each of its 15 district offices and 

the Washington field office has a safety representative who is responsible for receiving training 

and working with its Office of Human Resources on OSH issues. 

Safety and Health Management System Response to the 

Inspection Process 

The agency indicated that a FY 2012 OSHA inspection of its San Diego Field Office resulted in 

the issue of a Notice which EEOC immediately abated.

Training of Overseas Federal Employees 

The EEOC indicated that the agency does not have overseas employees.

Whistleblower Protection Program 

The agency indicated that it has a whistleblower protection program that is posted on its website, 

and that its Office of Legal Counsel has provided guidance regarding the whistleblower 

protection provisions of the Notification and Federal Employee Antidiscrimination and 

Retaliation Act of 2002, including retaliation for health and safety violations. The agency 

reported that in FY 2012, an allegation of an unsafe working condition in an EEOC field office 

led to the filing of a union grievance; however, the conditions which led to the grievance were 

remedied by the EEOC in conjunction with the GSA.

Safety and Health Management System Selfevaluation 

Overall Assessment 

The EEOC provided a “2” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, its report did not indicate that the agency 

accomplished the requested assessment.

Summary of Self-evaluation 

The EEOC indicated that the agency is committed to providing a healthy and safe work 

environment with effective safety and health rules and work practices in place. It stated that in 

FY 2012, the agency had been extremely active with the continuation of initiatives aimed 

squarely at training, education and awareness related to injury prevention and effective return-towork strategies; and despite focused efforts to improve workplace safety, its employees continue 

to sustain injuries by slipping on floors or tripping over objects, resulting in falls and striking 

injuries. It indicated that the agency takes a proactive approach to mitigate potential injury or 

illness situations before an employee is affected; and that information on the causes of 

injuries/illnesses allows its OSH program to targeted training and annual formal inspections 

involving the use of a checklist to inspect office areas to ensure hazards are identified and 

immediately corrected. 
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President’s Report 

Goals 

The EEOC identified its goals for FY 2013 and beyond as including:

• Continue to hold various meetings with agency OSH managers, medical management 

team, managers and contractors to resolve OSH issues, provide training on relevant 

topics, and discuss and distribute intra- and extra-agency best OSH practices;

• Review, evaluate, and revise the Self-Evaluation Program, including evaluation metrics; 

• Conduct annual workplace safety inspections;

• Develop and implement tools to enhance its SHMS, including e-learning training, OSH 

program action plans, SHMS evaluation protocols, electronic whistleblower protection 

program guidance materials, new-hire training, and security orders;

• Encourage participation in FFSHCs;

• Continue to conduct on-site visits to district office with the highest number of on-the-job 

injuries and illnesses; and

• Ensure that all operating locations have current COOP planning documents, and fully 

participate in COOP exercises, including OEP, SIP, and fire evacuation.
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Statistics 

The Export/Import Bank’s (E-I Bank) employment rolls decreased by 2 to 394 in FY 2012. Its 

total injury and illness cases increased by 2 to 3; and its TCR increased from 0.25 to 0.76

(204.4%). The Bank’s lost-time cases increased by 1 to 1; and its LTCR increased from 0.0 to 

0.25 . 

The E-I Bank’s workers’ compensation costs increased by 118.9% to $4,343 during the CBY.

Fatalities and Catastrophic Events 

The E-I Bank reported no incidents in FY 2012.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The E-I Bank reported that it has established guidelines and protocol for responding to 

significant emergency events, organized according to DHS and FEMA guidelines and 

recommendations.

Motor Vehicle Safety 

The E-I Bank indicated that its motor vehicle safety policy is in final draft, and that it contains 

provisions for seatbelt use and distracted driving. It stated that the agency keeps its drivers 

informed of all motor vehicle safety initiatives. It reported no accidents in FY 2012. 

Telework Enhancement 

The E-I Bank indicated that its telework policy is consistent with governing legislation. 

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The E-I Bank did not indicate involvement in FFSHCs, but emphasized management’s 

commitment to protect its employees from injury and illness through various means, including 

continually improving its policies, and providing information on the agency’s website.

Safety and Health Management System Response to the 

Inspection Process 

The E-I Bank reported no inspections or Notices in FY 2012.
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Training of Overseas Federal Employees 

It reported that the E-I Bank does not have civilian employees stationed overseas.

Whistleblower Protection Program 

The E-I Bank stated that it does not have an internal whistleblower protection program policy or 

program, that employees are referred to the Office of Special Counsel, and that any case tracking 

is conducted by its Human Resources Division.

Safety and Health Management System Selfevaluation 

Overall Assessment 

The E-I Bank provided a “2” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, its report did not indicate that the agency 

accomplished the requested assessment.

Summary of Self-evaluation 

The E-I Bank substantiated its SHMS’s ratings by stating that the agency maintains awareness, 

and continues to evaluate all employees working on computers to prevent work-related carpal 

tunnel syndrome. In addition, it stated that it provides employees with footstools, risers for 

computer screens, keyboards trays, and other accommodations as needed.

Goals 

The E-I Bank indicated it will continue to improve the effectiveness of its SHMS for FY 2013 

and beyond, and continue to report all concerns to GSA for monitoring and correction.
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Statistics 

The Farm Credit Administration’s (FCA’s) employment rolls remained UNCHANGED at 290 in 

FY 2012. Its total injury and illness cases decreased by 1 to 0; and its TCR decreased from 0.34

to 0.0 (100%). The FCA’s lost-time cases remained UNCHANGED at 0; and its LTCR remained 

UNCHANGED at 0.0. 

The FCA’s workers’ compensation costs increased by 10.1% to $130,043 during the CBY.

Fatalities and Catastrophic Events 

During FY 2012, the FCA reported that there were no fatalities or catastrophic incidents.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The FCA reported that its COOP planning methodology revolves around two priorities: 

protecting the safety of staff, including family disaster planning; and protecting FCA assets and 

ensuring COOP services. It indicated that the agency’s COOP plans cover a multitude of 

scenarios, man-made and natural, planned and unplanned; and includes provisions for building 

evacuation, SIP, SIP/“drive-away” bags, and annual immunizations.

Motor Vehicle Safety 

The FCA reported that in FY 2012 its employees were involved in five minor MVA. It stated 

that the agency’s motor vehicle safety policy requires the use of seatbelts and prohibits distracted 

driving. It added that the agency periodically publishes articles in its daily newsletter to increase 

motor vehicle safety, and decrease all causes of distracted driving.

Telework Enhancement 

The FCA indicated that the agency has a viable telework program that was recently changed to 

meet its COOP goals by allow nearly all employees to be telework-eligible. 

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The FCA indicated no involvement in FFSHCs. It indicated that the agency’s training efforts 

focus on educating employees, using newsletters, handouts, and electronic message boards, on 

improving work-related safety and health in an office setting. 
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Safety and Health Management System Response to the 

Inspection Process 

The agency reported this item as “not applicable.”

Training of Overseas Federal Employees 

The agency reported this item as “not applicable.”

Whistleblower Protection Program 

The FCA indicated that it has a certified whistleblower protection program. It indicated that the 

agency provides information to employees through a variety of methods, including its website, 

written materials and training packets; and trains managers and supervisors on their 

responsibilities under the prohibited personnel and whistleblower protection provisions of Title 5 

of the U.S. Code. 

Safety and Health Management System Selfevaluation 

Overall Assessment 

The FCA provided a “3” rating for the overall assessment of its SHMS. With regard to assessing 

specific components of the overall system, it rated:

• All four Operational Component attributes as “3.”

• All eight Managerial Component attributes as “3.”

• All five of the Cultural Component attributes as “3.”

Summary of Self-evaluation 

The FCA indicated that its training efforts focus on educating employees on improving workrelated safety and health in an office setting, and that the agency was injury free in FY 2012. It 

indicated that the agency takes a proactive approach regarding its employees' safety and health. 

In an agency administered survey conducted in FY 2012, 90.9 percent of its employees reported 

being satisfied with the physical conditions of the workplace, and 95 percent felt protected from 

on-the-job health and safety hazards. 

Goals 

The agency indicated that its continued goal is to be accident-free for FY 2013 and beyond.
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Statistics 

The Federal Communications Commission’s (FCC’s) employment rolls decreased by 68 to 

1,750 in FY 2012. Its total injury and illness cases decreased by 1 to 9; and its TCR decreased

from 0.55 to 0.51 (7.3%). The FCC’s lost-time cases decreased by 1 to 7; and its LTCR 

decreased from 0.44 to 0.4 (9.1%). 

The FCC’s workers’ compensation costs increased by 17.5% to $163,025 during the CBY.

Fatalities and Catastrophic Events 

The agency reported this item as “not applicable.”

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The FCC reported that its OSH manager is responsible for all OEPs, and helps in the 

development of the agency’s pandemic and COOP plans. The agency elaborated on the content 

of the plans, by stating that they include thorough procedures employees need to follow to: safely 

evacuate the building, participate in SIP, and handle a pandemic or COOP situation. The agency 

indicated that it has developed safety and health checklists to better prepare its employees for a 

variety of emergency situations, both at work and at home. It reported several lessons learned 

for recent natural disasters, including the need to disseminate timely information to all 

employees during and after the event, and a lack of specific employee “best practices.” The 

agency stated that it has implemented procedures to ensure employees receive information within 

one-minute of an event, and updated OEPs to include guidance on earthquakes, hurricanes, and 

other natural disasters.

Motor Vehicle Safety 

The FCC reported that it experienced two motor vehicle accidents in FY 2012; specific details 

indicated that the first accident involved an FCC vehicle being side swiped on a freeway entry 

ramp, and the second involved an FCC vehicle being struck while parked; and seatbelts were in 

use. The FCC indicated that it has a motor vehicle safety policy that requires the use of seatbelts 

and prohibits distracted driving, and requires annual driver safety training. 

Telework Enhancement 

The agency indicated that it has a viable telework program and encourages its employees to use 

telework for those projects/duties that are well-suited for completion at an alternative work site. 
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29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The agency reported this item as “not applicable.”

Safety and Health Management System Response to the 

Inspection Process 

The agency reported this item as “not applicable.”

Training of Overseas Federal Employees 

The agency reported this item as “not applicable.”

Whistleblower Protection Program 

The FCC reported that its whistleblower protection program is managed by the Office of 

Inspector General, and that its employees are advised annually of their rights and reporting 

procedures pursuant to the Whistleblower Protection Act. It indicated that there were no OSHrelated investigations and/or findings conducted during the FY regarding employee allegations of 

reprisal.

Safety and Health Management System Selfevaluation 

Overall Assessment 

The FCC did not provide an overall assessment rating of its SHMS. With regard to assessing 

specific components of the overall system, it rated:

• Two of four Operational Component attributes as “3,” with the exception of the presence 

of work rules and practices, and tracking hazard correction attributes, which it rated as 

“2.”

• Six of eight Managerial Component attributes as “3,” with the exception of annual SHMS 

review, and promotion of OSH through organizational policy attributes, which it rated 

as“2.”

• Four of five Cultural Component attributes as “3,” with the exception of employee 

evaluation of OSH performance, which it rated as “2.”

Summary of Self-evaluation 

The FCC substantiated its SHMS rating by stating that self-evaluation indicate that the agency’s 

SHMS is effective, but needs minor adjustments, such as establishing a safety and health 

committee, and updating its program documentation. 

Goals 

The FCC’s reported goals for FY 2013 mirror the agency’s POWER goals:

Goal 1. TCR: Keep at or below 1%; 

Goal 2. LTCR: Keep at or below 1%;
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Goal 4. Timely filing of injury and illness claims: Increase filing to at least 95%; 

Goal 5. Timely filing of wage-loss claims: Maintain filing at 100%; and

Goal 6. Reduce Lost Production Day Rate due to injury and illness. Maintain at 15 or 

less. 
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Statistics 

The Federal Deposit Insurance Corporation’s (FDIC’s) employment rolls decreased by 82 to 

8,314 in FY 2012. Its total injury and illness cases decreased by 7 to 31; and its TCR decreased

from 0.45 to 0.37 (17.8%). The FDIC’s lost-time cases decreased by 4 to 28; and its LTCR 

decreased from 0.38 to 0.34 (10.5%). 

The FDIC’s workers’ compensation costs increased by 3.2% to $2,105,197 during the CBY.

Fatalities and Catastrophic Events 

The FDIC reported zero employee fatalities, and zero permanent total disabilities.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The FDIC reported that the agency has an Emergency Preparedness Program comprised of 

Emergency Response and Business Continuity plans, and complemented by an “all-hazards” 

based Pandemic Influenza Preparedness Plan. It indicated that the agency had numerous OSHrelated and emergency response training programs in FY 2012, including: emergency 

preparedness, ergonomics, basic workplace safety hazard recognition and inspection skills, 

wellness, and fitness. 

Motor Vehicle Safety 

The FDIC indicated that it has an effective motor vehicle safety program that emphasizes 

seatbelt use and prohibits distracted driving. It reported ten MVAs for FY 2012, a 50 percent 

reduction from FY 2011. It indicated that all employees were using seatbelts; and that these 

motor vehicle accidents resulted in ten reported injuries, with four being lost-time cases.

Telework Enhancement 

The FDIC reported a comprehensive telework program, and that it actively encourages eligible 

employees to work from alternate workplaces when possible. 

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

Although it did not indicate that the agency participates in FFSHCs, the FDIC reported that its 

OSH staff attended annual conferences and training, and that it does not utilize social networking 

for its OSH program as a matter of policy.
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Safety and Health Management System Response to the 

Inspection Process 

The FDIC did not report on this item. 

Training of Overseas Federal Employees 

The FDIC indicated that it had zero employees overseas. 

Whistleblower Protection Program 

The FDIC did not report on this item. 

Safety and Health Management System Selfevaluation 

Overall Assessment 

The FDIC did not provide an overall assessment rating of its SHMS. With regard to assessing 

specific components of the overall system, its report did not indicate that the agency 

accomplished the requested assessment.

Summary of Self-evaluation 

The FDIC did not report on this item.

Goals 

The FDIC indicated its FY 2013 goals as: conduct ergonomic evaluations and implement 

controls; conduct indoor air quality, water quality and safety surveys; reduce injuries, illnesses, 

and workers’ compensation costs; maintain zero fatalities and zero permanent disabilities record; 

provide health unit services, including wellness programs, and emergency training to all 

personnel; improve online information and develop brochures for office safety and telework for 

electronic distribution to all employees; RTW; evaluate safety and health programs; and develop 

and implement ECOMP.
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Statistics 

The Federal Election Commission’s (FEC’s) employment rolls decreased by 4 to 347 in FY 

2012. Its total injury and illness cases decreased by 6 to 0; and its TCR decreased from 1.71 to 

0.0 (100.0%). The FEC’s lost-time cases decreased by 2 to 0; and its LTCR decreased from 

0.57 to 0.0 (100.0%). 

The FEC’s workers’ compensation costs decreased by 100.0% to zero during the CBY.

Fatalities and Catastrophic Events. 

The FEC reported that there were no fatalities or catastrophic events.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The FEC reported that its Disaster Recovery Plan and OEP incorporate COOP and stress 

employee OSH. The agency indicated that the lack of effective communication was the primary 

lesson learned from recent natural disasters. As a result, it indicated that the agency has: updated 

its OEP; established a clear command and control process with defined roles; installed a secure 

cabinet within its facility containing extra two-way radios, copies of its COOP plans, and extra 

emergency equipment; established predefined locations for staff and decision makers, and 

defined a process to communicate updates to staff; expanded the use of social media tools and 

emergency contact lists to improve staff communication; and established a COOP Steering 

Committee to ensure that the COOP is reviewed, updated and tested on a routine basis. 

Motor Vehicle Safety 

According to the FEC, the agency did not experience any motor vehicle accidents during FY 

2012. It indicated that the agency has established and recently updated internal procedures for its 

motor vehicle safety program, which provide guidelines regarding seatbelt use and the 

prohibition against distracted driving. It explained recent initiatives that the agency has taken to 

increase motor vehicle safety and decrease all causes of distracted driving including: providing 

regular fleet drivers with Bluetooth headsets for fleet vehicle operators to comply with federal 

and state motor vehicle laws, and requiring regular fleet vehicle operators to complete the NSC’s 

Online Defensive Driving course, and view the GSA Vehicle Operator Orientation video.

Telework Enhancement 

The agency reported that it has two telework policies - one for the bargaining unit under a MOU 

with the National Treasury Employees Union, and one for the non-bargaining unit employees. It 
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indicated that approximately 94 percent of its employees are telework eligible on an episodic 

basis. 

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The FEC reported this item as “not applicable.”

Safety and Health Management System Response to the 

Inspection Process 

The FEC reported this item as “not applicable.”

Training of Overseas Federal Employees 

The FEC reported this item as “not applicable.”

Whistleblower Protection Program 

The FEC reported that the agency maintains a number of best practices to ensure that employees 

remain informed of their rights regarding whistleblower protections; chief among these 

protections is that all FEC employees receive mandatory training on a biennial basis, and that 

every new staff member must complete “No FEAR Act”/Whistleblower training as a prerequisite 

to gaining full network access on the agency’s computer system. It also indicated that its Equal 

Employment Opportunity Office provides /coordinates supplemental trainings throughout the 

year on topics that address other behaviors that could be potentially chilling to whistleblower 

activity, such as bullying, and workplace civility. 

Safety and Health Management System Selfevaluation 

Overall Assessment 

The FEC provided a “2” rating for the overall assessment of its SHMS. With regard to assessing 

specific components of the overall system, it rated:

• Three of four Operational Component attributes as “3,” with the exception of the 

surveillance attribute, which it rated as “not applicable.”

• Seven of eight Managerial Component attributes as “3,” with the exception of the 

supervisory training attribute, which it rated as “2.”

• Four of five of the Cultural Component attributes as “3,” with the exception of the 

employee evaluation of OSH performance attribute, which it rated as “1.”

Summary of Self-evaluation 

The agency substantiated its rating by stating that, in FY 2012, no employees filed workers’ 

compensation claims, and the agency had no fatalities or catastrophic events; it has strengthen its 

motor vehicle safety program; updated COOP/OEP procedures, clearly identify responsibilities 

for safety and health program tasks, and ensure employees receive appropriate safety and health 

training. The FEC continues to review the OSH needs of the agency to strengthen areas of 
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weakness associated with its safety and health program(s). It reported other FY 2012 

accomplishments, by stating that it:

• Continues to implement telework policies for all employees;

• Expanded ergonomic options and equipment through use of the DoD’s Computer and 

Electronics Accommodation Program;

• Replenished agency emergency supplies;

• Provided training and seminars on health and wellness;

• Provided OEP training seminars on responding to active shooter situations, and CPR, 

AED, and first aid;

• Provided employee awareness training on workplace bullying and harassment; and

• Incorporated OSH and emergency preparedness policies and information into new 

employee orientations.

Goals 

For FY 2013, the FEC reported that it plans to:

• Continue to deliver on 2012 initiatives;

• Incorporate OSH into its security program;

• Expand communication of OSH requirements and responsibilities to employees and 

managers by using intranet;

• Educate and train employees and supervisors on OSH issues; explore online training 

options and training resources being underutilized;

• Complete negotiations of the bargaining unit’s telework policy, and incorporate it into the 

new labor-management agreement;

• Revise performance management systems to align with its new strategic plan, currently 

under development. As part of this revision, OSH requirements and responsibilities will 

be included as part of performance plans for managers and supervisors; 

• Improve employee participation in the evaluation of safety and health performance by 

developing an annual survey; 

• Enhance inter-office collaboration, and build coalitions with internal and external 

stakeholders; and 

• Evaluate initiatives for effectiveness and revise, as necessary.
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Statistics 

The Federal Energy Regulatory Commission’s (FERC’s) employment rolls remained 

UNCHANGED in FY 2012. Its total injury and illness cases remained UNCHANGED at 0; and 

its TCR remained UNCHANGED at 0 (0.0%). The FERC’s lost-time cases remained 

UNCHANGED at 0; and its LTCR remained UNCHANGED at 0 (0.0%). 

The FERC’s workers’ compensation costs increased by 5.4% to $301,927 during the CBY.

Fatalities and Catastrophic Events 

The FERC reported that there were no fatalities or catastrophic accidents in FY 2012.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The FERC reported that the agency updated its OEP and COOP plans to improve employee 

safety, including increasing telework opportunities, training all employees on telework, and the 

associated hazards and mitigating factors of working from a remote location or from a home 

office, and participating in a one-day awareness session with DHS and the Federal National 

Preparedness Committee, that included fire emergency training, preparedness and federal safety 

initiatives. It indicated that ineffective agency communications was a significant lesson learned 

from the June 2011 electrical power outage that affected approximately 1,500 residents and 

commercial customers in the northeastern neighborhoods of the capital region. As a result, the 

agency indicated that it has updated key segments of it COOP plans. 

Motor Vehicle Safety 

The agency indicated that it has an effective motor vehicle safety program that emphasizes 

seatbelt use and the prohibition against distracted driving. It reported six work-related motor 

vehicle accidents in FY 2012; and that all accidents occurred in its parking garage; no injuries to 

employees were reported. 

Protecting Our Workers and Ensuring Reemployment 

The agency reported that during Spring 2012, it launched “FitterFERC,” a wellness program 

designed to improve the health and wellness of employees, and create an awareness of healthy 

lifestyle choices – indicating that it hosted a variety of events, including nutrition, “heart 

healthy” seminars, work posture to a better spine, glaucoma screening, stretching 

demonstrations, and a flu shot campaign; and will host monthly 2013 seminars on additional 

issues, such as, workplace wellness, diet, nutrition, and safety. 
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Telework Enhancement 

The agency indicated that it has an effective telework policy designed to ensure that an employee 

has successfully completed the required telework training program before entering into a written 

telework agreement.

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The agency did not report on this item.

Safety and Health Management System Response to the 

Inspection Process 

The agency indicated that it has not had an external inspection conducted, but that its Logistics 

Management, and Security and Safety Divisions conduct periodic inspections of the facility to 

ensure no hazards exist within FERC facilities. 

Training of Overseas Federal Employees 

The agency indicated that it does not have any overseas employees.

Whistleblower Protection Program 

The agency indicated that it posts notices in each of its galleys regarding the Whistleblower 

Protection Act including, what is a whistleblower, and who and where to report an incident. It 

also indicated that its Office of the General Counsel investigates such complaints. 

Safety and Health Management System Selfevaluation 

Overall Assessment 

The FERC provided a “2” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, its report did not indicate that the agency 

accomplished the requested assessment.

Summary of Self-evaluation 

The FERC reported that the agency has made progress in reaching its goal to reduce incidents, 

hazards and associated medical costs due to avoidable accidents and incidents; implemented 

several significant initiatives and programs to utilizing social media, telework enhancement, and 

OEP planning; and increased its first aid and emergency responder efforts, training 

approximately 60 persons in first aid and CPR.

Goals 

The FERC stated that training is a primary means of improving its OSH program, and that it 

planning to offer quarterly brown bag lunch informational sessions as part of the initiative; 
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including information on work place hygiene, motor vehicle safety, individual emergency 

preparedness, workplace first aid and CPR, and establish community emergency response teams.
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Statistics 

The Federal Housing Finance Agency’s (FHFA’s) employment rolls increased by 10 to 499 in 

FY 2012. The agency’s report indicated an additional 75 employees. Its total injury and illness 

cases decreased by 2 to 2; and its TCR decreased from 0.82 to 0.4 (51.2%). The FHFA’s losttime cases decreased by 3 to 0; and its LTCR decreased from 0.61 to 0.0 (100%). 

The FHFA’s workers’ compensation costs increased by 735.2% to $10,072 during the CBY.

Fatalities and Catastrophic Events 

The agency reported no events in FY 2012.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operation 

The FHFA indicated that the agency maintains a robust COOP program, which received a score 

of 14/14, indicating a “GREEN” or outstanding status, from FEMA/DHS during the 2010, 2011, 

and 2012 COOP exercises. It stated that its OEPs are consistent with OSHA, GSA, and 

FEMA/DHS requirements; that its safety warden team members are trained in CPR/AED, 

evacuation techniques, communications, and first aid; and that new employees receive “Safety, 

Security, and COOP” secession training, including sessions on medical emergencies, protestors, 

suspicious packages, and natural disasters.

Motor Vehicle Safety 

The agency indicated that it has a motor vehicle safety program that requires seatbelt use, and 

prohibits distracted driving practices. It reported zero motor vehicle accidents in FY 2012.

Protecting Our Workers and Ensuring Reemployment 

The FHFA reported processing four employee work-related injuries, with no more than one-day 

of lost work time per employee.

Telework Enhancement 

The agency indicated that its policies strongly support telework, during normal operations, and 

during periods when access to its primary facility is limited, such as during natural disaster -

Hurricane Sandy, or during a COOP event.
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29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The agency indicated that it does not participate in FFSHC activities, but is planning on creating 

an agency OSH committee in FY 2013.

Safety and Health Management System Response to the 

Inspection Process 

The agency indicated that it did not receive any Notices during FY 2012. 

Training of Overseas Federal Employees 

The agency indicated that this item was “not applicable.”

Whistleblower Protection Program 

The FHFA reported that an Office of the Inspector General advises agency employees of their 

whistleblower protection program rights, and how to contact the OIG. 

Safety and Health Management System Selfevaluation 

Overall Assessment 

The FHFA provided a “2” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, it rated:

• One of the four Operational Component attributes as “3,” with the exception of the 

presence of work rules and practices attribute, which it rated as “2,” and surveillance, 

and tracking hazard corrections attributes, which it rated as “not applicable,” for each 

attribute, respectively.

• Five of the eight Managerial Component attributes as “3,” with the exception of action 

plans, and annual SHMS review attributes, which it rated as “2,” and supervisory 

training, which it rated as “1,” for each attribute, respectively.

• Four of five of the Cultural Component attributes as “3,” with the exception of the 

employee evaluation of OSH performance attribute, which it rated as “2.”

Summary of Self-evaluation 

The agency indicated that it maintains a robust OSH program that requires some administrative 

work to be fully compliant with OSHA standards.

Goals 

The FHFA identified its significant goals for FY 2013 to include that the agency will: 

• Work with FOH to develop an agency occupational health clinic;

• Develop formal OSH plans, and a memorandum of understanding with building 

management on OSH issues;
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• Brief its senior leadership through the agency DASHO concerning OSH issues; and 

• Provide its OSH staff with formal OSHA training.
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Statistics

The Federal Labor Relations Authority’s (FLRA’s) employment rolls decreased by 3 to 136 in 

FY 2012. Its total injury and illness cases remained UNCHANGED at 0; and its TCR remained 

UNCHANGED at 0.0 (0.0%). The FLRA’s lost-time cases remained UNCHANGED at 0; and its 

LTCR remained UNCHANGED at 0.0 (0.0%). 

The FLRA’s workers’ compensation costs increased by 13.6% to $114,379 during the CBY.

Fatalities and Catastrophic Events 

The FLRA reported that there were no fatal or catastrophic incident cases during FY 2012. 

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The FLRA indicated that the agency has an effective COOP program designed to ensure that the 

agency can perform its mission essential functions, and primary mission essential functions, 

under all conditions, while reducing the loss-of-life, and minimize property damage and loss. It 

stated that its COOP provides for the successful order of succession with accompanying 

authorities; and its timely and orderly recovery and reconstitution from an emergency. 

Concerning recent natural disasters, the agency reported that its primary lesson learned involved 

the importance of continually educating and updating employees on health and safety and the 

agency’s COOP plans, and practicing the same. 

Motor Vehicle Safety 

The agency indicated that although it does not have a formal motor vehicle safety program, it 

does advise its employees on seatbelt use, and the prohibition against distracted driving 

practices.

Telework Enhancement 

The FLRA reported that, in FY 2012, the agency expanded its already comprehensive telework 

program, to encompass 65 percent of its workforce. 

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The agency indicated that none of FLRA managers or employees has formal involvement in 

FFSHCs. 
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Safety and Health Management System Response to the 

Inspection Process 

The FLRA reported that the agency did not receive any Notices during FY 2012.

Training of Overseas Federal Employees 

The agency indicated this item as “not applicable.”

Whistleblower Protection Program 

The FLRA indicated that it has an effective whistleblower protection program, and that its Office 

of the Inspector General is responsible for managing employee allegations of reprisal. It added 

that in FY 2012, the agency did not conduct any investigations or make any findings regarding 

employee allegations of reprisal. 

Safety and Health Management System Selfevaluation 

Overall Assessment 

The FLRA provided a “2” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, it rated:

• Two of four Operational Component attributes as “3,” with the exception of the selfinspection, and surveillance attributes, which it rated as “2.”

• Five of eight Managerial Component attributes as “3,” with the exception of action plans, 

annual SHMS review, and supervisory training attributes, which it rated as “2.”

• Three of five of the Cultural Component attributes as “2,” with the exception of the line 

function, and employee participation attribute, which it rated as“3.”

Summary of Self-evaluation 

The FLRA reported that it is agency policy to provide a comprehensive and continuous OSH 

program to ensure the safety and health of its employees, and promote the performance of health 

and safety responsibilities; that its Executive Director, Director of Administrative Services, and 

Director of the Human Resources Division have the necessary knowledge, skills, and timely 

information to perform their specific OSH responsibilities, as assigned; that all employees are 

educated about, and responsible for, using safe work procedures, immediately notifying 

supervisors upon learning of unsafe or unhealthy conditions, and reporting all on-the-job injuries 

and illnesses. The agency added that its OSH Program provides for periodic OSH inspections, 

and identifies appropriate work rules and practices, including hazard tracking and correction; and 

addresses employee OSH training. 

Goals 

According to the FLRA, the agency will: review and update its OSH Program Policy; educate all 

employees on relevant OSH issues; allocate SHMS’s functions, resources, and personnel to 

ensure effective management, including the training of supervisors on agency OSH policy, and 
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their OSH responsibilities; continue its educational campaign; and increase employee 

participation concerning safety and health issues.
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Statistics

The Federal Maritime Commission’s (FMC’s) employment rolls decreased by 4 to124 in FY 

2012. Its total injury and illness cases remained UNCHANGED at 0, as did its TCR and LTCR.

The FMC’s workers’ compensation costs increased by 61.1% to $200 during the CBY.

Fatalities and Catastrophic Events 

The FMC reported zero fatalities and catastrophic accidents for FY 2012. 

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The FMC reported that its COOP plan involves pre-planning, training, and rehearsal. The 

agency indicated lessons learned from recent natural disasters, specifying the Virginia 

earthquake as an example. It stated that as a result of its loss of power during the incident, the 

agency has initiated the move of all its critical information technology systems to a “cloud” 

environment, but funding the initiative remains critical. 

Motor Vehicle Safety 

The FMC reported that the agency does not have a specific motor vehicle safety program, but 

relies on GSA’s policy regarding the safe operation of leased motor vehicles, including the use of 

seatbelts and prohibition against distracted driving. It stated that there were no motor vehicle 

accidents reported in FY 2012 by its employees while on official government business.

Telework Enhancement 

Although the FMC indicated that the agency has a telework policy, it stated that the agency has 

not made program changes during FY 2012. It indicated that recent natural disasters did not 

impact its program.

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The FMC reported that the agency has no involvement with any FFSHC.
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Safety and Health Management System Response to the 

Inspection Process 

The agency stated that its Office of Management Services conducts a safety inspection as part of 

the agency’s annual accountable personal property inventory. It indicated that there were no 

instances of Notices of Unsafe or Unhealthy Working Conditions issued during FY 2012.

Training of Overseas Federal Employees 

The FMC reported that it has no overseas employees.

Whistleblower Protection Program 

The FMC indicated that the agency issues periodic reminders to employees concerning merit 

system principles and prohibited personnel practices, including provisions of its whistleblower 

protection program and the “No FEAR Act.” It further stated that its policy on Workforce 

Discipline and Adverse Actions includes severe penalties for any individual who violates the 

whistleblower protection program, or interferes with an investigation regarding retaliation 

against a whistleblower. The agency indicated that there were no investigations conducted 

during FY 2012 regarding employee allegations of reprisal for/or related to filing a report of an 

unsafe or unhealthy working condition. 

Safety and Health Management System Selfevaluation 

Overall Assessment 

The FMC provided a “3” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, it rated:

• All four Operational Component attributes as “3.”

• All eight Managerial Component attributes as “3.”

• All five of the Cultural Component attributes as “3.”

Summary of Self-evaluation 

To substantiate its rating, the agency stated that its SHMS is highly effective. It also reported 

that it met its FY 2012 goals to review its OSH policy, as well as issue regular preventive health 

and awareness newsletters, provide OSH information to new employees, and maintain currency 

of the OWCP forms housed on its intranet. 

Goals 

In FY 2013, the agency reported that it plans to complete the work necessary to implement the 

electronic filing of OWCP claim forms; provide refresher training to all employees regarding 

OSH issues and training for all supervisors in order to motivate their direct reports to recognize 

hazards, use protective measures, and follow emergency procedures. 
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Statistics

The Federal Mediation and Conciliation Service’s (FMCS’s) employment rolls remained 

UNCHANGED at 242 in FY 2012. Its total injury and illness cases decreased by 2 to 1; and its 

TCR decreased from 1.24 to 0.41 (66.9%). The FMCS’s lost-time cases remained 

UNCHANGED at 1; and its LTCR remained UNCHANGED at 0.41. 

The FMCS’s workers’ compensation costs decreased by 10.2% to $301,967 during the CBY.

Fatalities and Catastrophic Events 

The agency indicated that there were no fatalities or catastrophic events during the reporting 

period.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

According to the FMCS, the agency established an assembly location, an employee notification 

system, and a COOP operating site. It indicated that its CCOP is challenged to ensure that its 67 

field offices spread throughout the country are adequately covered by the emergency procedures 

provided by the plan.

Motor Vehicle Safety 

The agency reported that it did not experience any motor vehicle accidents during FY 2012. It 

indicated that its ten regional Directors of Mediation Services hold regular meetings with their 

employees to discuss motor vehicle safety issues, including: seatbelt use; distracted driving and 

the use of “hands free” devices, and the prohibition of texting while driving. It specified that its 

managers, routinely, and on a recurring basis, encourage employees to be cognizant of all safety 

rules and regulations.

Telework Enhancement 

The agency indicated that its telework policy encourages all employees with telework 

agreements to work to the degree possible in the event of a disaster, and that ad hoc telework is 

encouraged when appropriate.

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The agency indicated that it does not participate in FFSHCs.
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Safety and Health Management System Response to the 

Inspection Process 

The agency reported that there were no safety inspections during the reporting period.

Training of Overseas Federal Employees 

The agency reported that it does not have any employees stationed overseas.

Whistleblower Protection Program 

The agency reported that it did not receive any employee allegations of reprisal for reporting an 

unsafe or unhealthy working condition, adding that should such a charge be filed, its Office of 

the General Counsel would handle the claim; and that other offices would become involved 

depending on the nature of the claim.

Safety and Health Management System Selfevaluation 

Overall Assessment 

The FMCS rated its SHMS as an overall “0,” assessing that no discernible or meaningful 

indication that the rated attributes are even partially in-place. With regard to assessing specific 

components of the overall system, it rated:

• Three of four Operational Component attributes as “0,” with the exception of the 

presence of work rules and practices attribute, which it rated as “3.”

• Six of eight Managerial Component attributes as “0,” with the exception of the employee 

OSH training, and supervisory training attributes, which it rated as “3.” 

• All five of the Cultural Component attributes as “0.”

Summary of Self-evaluation 

The FMCS stated that it routinely and informally communicates work practice rules through 

supervisory instructions; employees receive informal OSH information during local meetings; 

and that its managers discuss OSH issues during scheduled meetings, and are remind that it is the 

managers’ responsibility to encourage employees to maintain a safe work environment at all 

times. The agency indicated that it did not conduct a self-evaluation during FY 2012. 

Goals 

The FMCS reported that although it does not have formalized goals, its informal goal has been, 

and continues to be one that encourages its employees to adhere to all safety requirements 

associated within a normal office environment, as well as practice highway safety as they drive 

for work, and for pleasure.
President’s Report 

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President’s Report 

Statistics 

Not available.

Fatalities and Catastrophic Events 

The Federal Mine Safety and Health Review Commission (Commission) reported that there were

no fatalities or catastrophic events.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The Commission reported that the agency is currently working on its COOP plans for emergency 

and disaster response; and is taking proactive measures to ensure the safety and health of its 

employees by implementing mass notification systems, increased awareness in regards to SIP 

and evacuation procedures, and notification of temporary work centers in the event of a disaster 

in our current location. It indicated that recent natural disasters did not impact its COOP plans.

Motor Vehicle Safety 

The agency indicated that it has an effective motor vehicle safety program that emphasizes 

seatbelt use and the prohibition against distracted driving practices; and reported that there were 

no motor vehicle accidents involving its employees.

Telework Enhancement 

The Commission indicated that the agency has a working telework program, that was unaffected 

by recent natural disasters.

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The Commission indicated that it does not have FFSHCs.

Safety and Health Management System Response to the 

Inspection Process 

The Commission reported that the agency has not had inspections during FY 2012.
President’s Report 

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President’s Report 

Training of Overseas Federal Employees 

The Commission reported that the agency does not have federal employees overseas.

Whistleblower Protection Program 

The Commission indicated that it has an effective whistleblower protection program, and that no 

investigations regarding allegations of reprisal were conducted.

Safety and Health Management System Selfevaluation 

Overall Assessment 

The Commission provided a “2” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, it rated:

• Two of four Operational Component attributes as “3,” with the exception of the 

surveillance, and tracking hazard corrections attributes, which it rated as “2.”

• Six of eight Managerial Component attributes as “2,” with the exception of the specific 

assignment of OSH tasks, and new employee orientation attributes, which it rated as “3.”

• Four of five Cultural Component attributes as “3,” with the exception of employee 

participation, which it rated as “2.”

Summary of Self-evaluation 

The Commission reported that its staff assigned with OSH duties spent most of the year 

committed to relocation efforts of its headquarters offices, which delayed the implementation of

the agency’s OSH objectives. 

Goals 

The Commission reported that its overarching goal is to have its OSH plan fully implemented, 

and that the agency’s primary (supportive) goals for the coming year are to:

1. Establish an OSH committee comprised of employees, managers and supervisors.

2. Provide OSH initial and ongoing training to employees, managers and supervisors.

3. Schedule a building inspection by OSHA representatives for headquarters and satellite 

offices.

4. Schedule monthly or semi-monthly meetings to promote employee input and 

participation in an effort to identify and eliminate hazards that may develop in the 

workplace.

5. Develop a system for identifying and correcting hazards and plan for foreseeable 

emergencies.
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Statistics 

Not reported.

Fatalities and Catastrophic Events 

The Federal Retirement Thrift Investment Board (Board) reported that there were no fatalities or 

catastrophic events.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The Board indicated that, in the event of an incident, the agency follows the property manager’s 

emergency procedures. Additionally, the Board indicated that it has created an agency COOP 

implementation team that is identifying relevant crises that may affect the agency, and the 

responsibilities of key personnel; and is coordinating internally within the agency’s departments 

to address business continuity, and personal safety during a crisis of any kind. 

Motor Vehicle Safety 

The agency indicated that it does not own vehicles; and therefore, does not have a motor vehicle 

safety program.

Telework Enhancement 

The Board reported that it has expanded the program by making it available to more employees, 

and promoting it to the Board’s Directors as part of COOP planning. The Board indicated that 

recent natural disasters did not significantly impact its COOP programs. 

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The Board indicated that the agency is not involved in FFSHC activities.

Safety and Health Management System Response to the 

Inspection Process 

The Board reported that the agency did not have any Notices issued.

Training of Overseas Federal Employees 

The Board indicated that the agency does not have any overseas employees.
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President’s Report 

Whistleblower Protection Program 

The agency reported that its whistleblower protection program is a component of its equal 

employment opportunity program, and is in the midst of contracting out the program 

requirements with a local law firm.

Safety and Health Management System Selfevaluation 

Overall Assessment 

The Board provided a “2” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, it rated:

• Two of four Operational Component attributes as “1,” with the exception of the presence 

of work rules and practices attribute, which it rated as “2,” and the surveillance attribute, 

which it rated as “0,” for each attribute, respectively. 

• Six of eight Managerial Component attributes as “2,” with the exception of the promotion 

of OSH through organizational policy, and supervisory training attribute, which it rated 

as “3.”

• Two of five Cultural Component attributes as “1,” with the exception of delegation of 

authority attribute, which it rated as “3,” resource allocation attribute, which it rated as 

“2,” and line function attribute, which it rated as “0,” for each attribute, respectively.

Summary of Self-evaluation 

The Board indicated that the system’s strengths include: the agency’s influenza immunization 

and ergonomics programs; and its on-site SIP, with incumbent emergency water and rations 

stores, and first aid supplies, including a recently acquired air-cleaner. It explained that the 

system’s weaknesses include: an incomplete plan for disaster notification and recovery, and 

faulty doors. It stated that the agency has acquired a sharps disposal box for the quiet/nursing 

room.

Goals 

The Board identified its FY 2013 goals to include the completion of COOP and disaster recovery 

plans, distribution of emergency supplies, and provision of CPR/AED recertification for its floor 

wardens. 
President’s Report 

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Statistics 

The Federal Trade Commission’s (FTC’s) employment rolls remained UNCHANGED at 1,131 in 

FY 2012. Its total injury and illness cases increased by 3 to 5; and its TCR increased from 0.18

to 0.44 (144.4%). The FTC’s lost-time cases remained UNCHANGED at 2; and its LTCR 

remained UNCHANGED at 0.18. 

The FTC’s workers’ compensation costs increased by 3.5% to $186,403 during the CBY.

Fatalities and Catastrophic Events 

The FTC reported zero fatalities or catastrophic events.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The FTC reported that the agency has an emergency preparedness program, conducts evacuation 

and SIP drills annually, and has developed an emergency notification system to contact 

employees. It indicated that maintaining emergency communications between the agency’s 

capital region facilities was one of the challenges it faced during recent natural disasters; it 

indicated that the agency is evaluating alternate communication systems to further enhance the 

agency’s emergency communications capabilities.

Motor Vehicle Safety 

The FTC reported that it has an established motor vehicle safety policy that requires seatbelt use 

and prohibits distracted driving practices. It indicated that the agency did not have any injuries 

resulting from motor vehicle accidents during FY 2012.

Telework Enhancement 

The FTC indicated that it has an established telework program that did not require changes in FY 

2012 due to any natural disaster. 

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The agency indicated that the agency’s OSH manager periodically attends, and will continue to 

attend NCR FFSHC meetings. 
President’s Report 

Page 209 

President’s Report 

Safety and Health Management System Response to the 

Inspection Process 

The FTC reported that the agency was not inspected, nor did it receive any Notices during FY 

2012. 

Training of Overseas Federal Employees 

The FTC reported that it did not have any overseas federal employees during FY 2012.

Whistleblower Protection Program 

The FTC indicated that the agency has included the requirements of §1960.46 as part of the 

union agreement, and will include similar language in its revision of the agency’s OSH policy. It 

indicated that the agency did not have any allegations of reprisal for reports of health or safety 

conditions during FY 2012.

Safety and Health Management System Selfevaluation 

Overall Assessment 

The Board provided a “2” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, it rated:

• Three of four Operational Component attributes as “3,” with the exception of the 

presence of work rules and practices attribute, which it rated as “2.” 

• Five of eight Managerial Component attributes as “3,” with the exception of the annual 

SHMS review, and employee OSH training attributes, which it rated as “2,” and 

supervisory training, which it rated as “1,” for each attribute, respectively.

• Three of five Cultural Component attributes as “2,” with the exception of the line 

function, and delegation of authority attributes, which it rated as “3.”

Summary of Self-evaluation 

Overall, the FTC indicated that its SHMS is managed by an OSH manager, and has strong topmanagement commitment, and that the agency is maintaining POWER injury rates significantly 

below the government-wide comparable rates and below agency-specific POWER rates. The 

agency stated that its system includes regular inspections, established policies, employee 

training, and a corrective action management program. According to the agency, there are 

several areas of its SHMS that would benefit by improvements, including training, including 

supervisory training; and the timely filing of injury/illness claims.

Goals 

The FTC indicated five goals for FY 2013 and beyond, including: maintaining a TCR and 

LTCR below 1.0 and the government-wide average; conduct and document the annual OSH selfevaluation; complete IAQ testing for its HQ facility; and update the agency’s OSH policies, and 

COOP and OEP plans.
President’s Report 

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President’s Report 

Statistics 

Not available.

Fatalities and Catastrophic Events 

The Harry S. Truman Scholarship Foundation (Foundation) indicated that there were no injuries 

or illnesses to report.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

Regarding its COOP activities, the Foundation stated that the safety of its employees is a 

paramount concern when developing its COOP plans, and that its employees participate in plan 

development.

Motor Vehicle Safety 

The Foundation indicated that, although the agency does not have a fleet or formal motor vehicle 

safety program, management emphasizes seatbelt use and prohibits distracted driving practices. 

It stated that the agency did not have any motor vehicle accidents in FY 2012, and had 100 

percent compliance with seatbelt use and the distracted driving prohibition. 

Telework Enhancement 

The Foundation did not report on this item.

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The Foundation indicated that it is not involved in FFSHC activities. 

Safety and Health Management System Response to the 

Inspection Process 

The Foundation did not report on this item.

Training of Overseas Federal Employees 

The Foundation did not report on this item.

Whistleblower Protection Program 

The Foundation did not report on this item. 
President’s Report 

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President’s Report 

Safety and Health Management System Selfevaluation 

Overall Assessment 

The Foundation did not provide an overall assessment rating of its SHMS. With regard to 

assessing specific components of the overall system, its report did not indicate that the agency 

accomplished the requested assessment.

Summary of Self-evaluation 

The Foundation did not report on this item.

Goals 

The Foundation stated that it plans to continue on its present course of workplace discussions of 

health and safety, focus on preventative measures, and hopes to take advantage of additional 

training for staff. 
President’s Report 

Page 212 

President’s Report 

Statistics 

Not reported.

Fatalities and Catastrophic Events 

The agency reported no fatalities or catastrophic events.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The Institute of Museum and Library Services (IMLS) indicated that its COOP plan describes the 

facility, management and employee responsibilities, and emergency actions necessary to ensure 

occupant safety during an untoward event. The agency indicated that recent natural disaster 

minimally impacted its COOP plans.

Motor Vehicle Safety 

The IMLS reported has no government vehicles or work-related motor vehicle use for FY 2012.

Telework Enhancement 

The agency indicated that its recently revised telework policy provides policies and procedures 

to maximize the effective use of telework in carrying out its mission.

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The agency indicated no involvement in FFSHC activities.

Safety and Health Management System Response to the 

Inspection Process 

The agency indicated no involvement in inspection activities.

Training of Overseas Federal Employees 

The agency indicated that it has no overseas federal employees.

Whistleblower Protection Program 

The agency indicated that it provides employees with information on the agency’s whistleblower 

protection program on its website, and through annual training. It indicated that the agency did 

not receive any whistleblower complaints during FY 2012.
President’s Report 

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President’s Report 

Safety and Health Management System Selfevaluation 

Overall Assessment 

The IMLS provided a “1” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, it rated:

• All four Operational Component attributes as “0.” 

• Five of eight Managerial Component attributes as “0,” with the exception of knowledge, 

skills, and information attribute, which it rated as “2,” and the annual SHMS review, and 

specific assignment of OSH tasks attributes, which it rated as “1,” for each attribute, 

respectively.

• Two of five Cultural Component attributes as “0,” with the exception of the line function, 

and resource allocation attributes, which it rated as “not applicable,” and line function, 

which it rated as “1,” for each attribute, respectively.

Summary of Self-evaluation 

The IMLS stated that the agency does not have any formal rules or work practices in-place, but 

that its existing informal processes have been sufficient to keep accidents and injury incidents to 

a minimum; and that the agency’s Director of Operations, and Human Resources, who is the 

agency’s DASHO, directly monitors and oversees the agency’s “work order” system – its 

process for identifying safety-related, as well as other building issues. 

Goals 

The IMLS stated that although the agency has not identified any specific goals for FY 2012 and 

beyond, its DASHO will continually work to ensure agency employees have a safe work 

environment, and that potential safety and health issues are identified and addressed quickly and 

efficiently. 
President’s Report 

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President’s Report 

Statistics 

Not reported.

Fatalities and Catastrophic Events 

The agency reported no fatalities or catastrophic events.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The Inter-American Foundation’s (IAF’s) report did not indicate COOP involvement other than 

stating that it had no injury or illnesses during FY 2012.

Motor Vehicle Safety 

The IAF reported that it does not have a motor vehicle safety program, and had no motor vehicle 

accidents for FY 2012.

Telework Enhancement 

The agency indicated that it has a working program.

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The agency indicated no involvement in FFSHC activities.

Safety and Health Management System Response to the 

Inspection Process 

The agency did not report on this item.

Training of Overseas Federal Employees 

The agency indicated that it has no overseas federal employees.

Whistleblower Protection Program 

The agency indicated that it does not have a whistleblower protection program, but will develop 

a program in 2013.
President’s Report 

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President’s Report 

Safety and Health Management System Selfevaluation 

Overall Assessment 

The IAF did not provide an overall assessment rating of its SHMS. With regard to assessing 

specific components of the overall system, its report did not indicate that the agency 

accomplished the requested assessment.

Summary of Self-evaluation 

The IAF did not report on this item.

Goals 

The IAF reported that in FY 2013, the agency will maintain its existing programs and initiatives 

that will continually allow it to receive zero work-related injuries and illnesses.. 
President’s Report 

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President’s Report 

Statistics 

The International Boundary and Water Commission’s (IBWC’s) employment rolls decreased by 

33 to 253 in FY 2012. Its total injury and illness cases remained UNCHANGED at 21; and its 

TCR increased from 7.34 to 8.3 (13.1%). The IBWC’s lost-time cases decreased by 7 to 10; and 

its LTCR decreased from 5.94 to 3.95 (33.5%). 

The IBWC’s workers’ compensation costs increased by 0.2% to $429,130 during the CBY.

Fatalities and Catastrophic Events 

The agency reported no fatalities or catastrophic accidents during CY 2012.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The IBWC reported that the agency hired Regional Safety Officers (RSOs) at several key 

facilities, and is developing OEPs that integrate with its COOP plans. It indicated that recent 

natural disasters along the US/Mexico border, such as winter storms, flash floods, and dust 

storms, resulted in the development of an agency-wide mass notification system to alert and 

mobilize key personnel. It indicated that the agency’s emergency management programs are 

challenged by the 30 percent reduction in travel, including personnel experiencing difficulties in 

attending incident command system training, and traveling to locations conducting tabletop and 

emergency drills.

Motor Vehicle Safety 

The agency indicated that its motor vehicle safety program encourages seatbelt use and prohibits 

distracted driving practices, and that the agency provides driver training through a variety of 

methods, including e-mail safety briefs, site safety meetings and audits to distribute information 

to employees and verify compliance. It indicated that site-audits have shown 100 percent 

compliance with seatbelt use and no texting while driving. It reported one motor vehicle 

accident involving a federal civilian employee that resulted in lost-time. The agency indicated 

that the involved employee was wearing seatbelts at the time of the incident, and that the other 

driver was cited at fault.
President’s Report 

Page 217 

President’s Report 

Telework Enhancement 

The IBWC indicated that its program addresses, the types of telecommuting arrangements, 

authority to approve telecommuting arrangements, participation criteria, equipment, utility costs, 

and safety requirements. It indicated that recent natural disasters did not impact its program.

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

Although the agency stated that it encourages involvement in the FFSHCs, it indicated that only 

a few of its area OSH managers sporadically participate in their activities.

Safety and Health Management System Response to the 

Inspection Process 

The agency indicated that its Falcon Heights, Texas Field Office received a Notice that identified 

issues with the facility’s heat stress prevention program, and worksite ambient temperature 

control. The agency reported that the facility quickly responded to correct all deficiencies.

Training of Overseas Federal Employees 

The agency indicated no overseas employees during FY 2012.

Whistleblower Protection Program 

The agency indicated that its whistleblower protection program is managed through its Office of 

the Commissioner, and that there were no investigations in CY 2012 regarding employee 

allegations of reprisal for reporting unsafe or unhealthy work conditions. 

Safety and Health Management System Selfevaluation 

Overall Assessment 

The IBWC provided a “2” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, it rated:

• Three of four Operational Component attributes as “2,” with the exception of tracking 

hazard correction, which it rated as “1.” 

• Six of eight Managerial Component attributes as “2,” with the exception of annual SHMS 

review, which it rated as “3,” and new employee orientation, which it rated as “1,” for 

each attribute, respectively.

• Four of five Cultural Component attributes as “2,” with the exception of resource 

allocation, which it rated as “1.”

Summary of Self-evaluation 

The IBWC stated that its professionally trained OSH manager performed self-inspections at all 

field offices in CY 2012 with few exceptions; that the agency has updated a series of OSH rules 

to reflect changes in organizational structure, agency activities and regulatory requirements; that 

it has a library of Activity Hazard Analyses developed with employee input, has detailed OSH 
President’s Report 

Page 218 

President’s Report 

plans, and performs an annual review of its SHMS, using leading and lagging factors; that OSH 

roles and responsibilities are clearly defined; and that employees are provided hazard-specific 

training, and have input on the development, implementation and application of agency safety 

programs. 

Goals 

The IBWC identified its FY 2013 goals as revolving around achieving all of the POWER 

Initiative goals; ensuring the agency OSH program is effective, and contains all essential 

elements, and implementing aspects of recently developed and revised OSH programs; and 

developing/delivering safety-related training. 
President’s Report 

Page 219 

President’s Report 

Statistics 

The International Trade Commission’s (ITC’s) employment rolls decreased by 6 to 398 in FY 

2012. Its total injury and illness cases increased by 2 to 2; and its TCR increased from 0.0 to 

0.5. The ITC’s lost-time cases increased by 2 to 2; and its LTCR increased from 0.0 to 0.5.

The ITC’s workers’ compensation costs decreased by 100.0% to zero during the CBY.

Fatalities and Catastrophic Events 

The ITC reported that no fatalities or catastrophic accidents occurred during FY 2012.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The ITC did not report on this item.

Motor Vehicle Safety 

The agency did not report on this item.

Protecting Our Workers and Ensuring Reemployment 

The agency did not report on this item

Telework Enhancement 

The agency indicated that it has a telework program.

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The agency did not report on this item.

Safety and Health Management System Response to the 

Inspection Process 

The agency indicated that a self-inspection of all it facilities, conducted in May, 2012, identified 

13 potential hazards, mostly housekeeping and a few tripping hazards, that were corrected on the 

spot, or within one week. 
President’s Report 

Page 220 

President’s Report 

Training of Overseas Federal Employees 

The agency did not report on this item.

Whistleblower Protection Program 

The agency did not report on this item.

Safety and Health Management System Selfevaluation 

Overall Assessment 

The ITC provided a “2” rating for the overall assessment of its SHMS. With regard to assessing 

specific components of the overall system, it rated:

• All four Operational Component attributes as “3.” 

• Five of eight Managerial Component attributes as “3,” with the exception of employee 

OSH training, and supervisory training attributes, which it rated as “2,” and new 

employee orientation, which it rated as “1,” for each attribute, respectively.

• All five Cultural Component attributes as “3.” 

Summary of Self-evaluation 

The ITC indicated that its Physical Security and Safety Officer conducts a routine walk-thru 

inspection of the building, and engages employees in discussions on OSH issues; and provides 

training and disseminates current and relevant OSH information to employees. 

Goals 

The ITC identified its significant OSH goals for 2013 to include:

• Annually inspect all areas and operations of each workplace,

• Maintain and replenish supplies in First Aid kits to meet the needs of employees in case 

of minor accidents, and

• Continue to make safety and health information readily available to all employees. 
President’s Report 

Page 221 

President’s Report 

Statistics 

Not reported.

Fatalities and Catastrophic Events 

The James Madison Memorial Fellowship Foundation (Foundation) reported that there were no

fatalities or catastrophic events during FY 2012.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The Foundation stated that it will continue to follow the rules and regulations of the District of 

Columbia, as well as the Federal Government, concerning building operations.

Motor Vehicle Safety 

The Foundation indicated that this item was “not applicable.”

Telework Enhancement 

The Foundation indicated that it does not use telework as an option for its employees.

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The Foundation indicated no involvement.

Safety and Health Management System Response to the 

Inspection Process 

The Foundation did not report on this item. 

Training of Overseas Federal Employees 

The Foundation did not report on this item.

Whistleblower Protection Program 

The Foundation did not report on this item.
President’s Report 

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President’s Report 

Safety and Health Management System Selfevaluation 

Overall Assessment 

The Foundation did not provide an overall assessment rating of its SHMS. With regard to 

assessing specific components of the overall system, its report did not indicate that the agency 

accomplished the requested assessment.

Summary of Self-evaluation 

The Foundation did not report on this item.

Goals 

The Foundation did not indicate goals for FY 2013. 
President’s Report 

Page 223 

President’s Report 

Statistics 

Not reported.

Fatalities and Catastrophic Events 

According to Marine Mammal Commission (MCC), there were no fatalities or catastrophic 

events during FY 2012. 

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The MMC indicated that its COOP and OEP plans contain procedures for contacting and 

accounting for employees in the event of an emergency; responsibilities of specific agency 

personnel; and provision for participating in building fire/emergency and other drills. It 

indicated that the agency participated in the 2012 Great Southeast Shake-Out Annual Earthquake 

Drill. 

Motor Vehicle Safety 

The Commission indicated that the agency has a policy regarding seatbelt use, and the 

prohibition against distracted driving. It reported zero motor vehicle accidents for FY 2012.

Telework Enhancement 

The MCC indicated that it has a telework policy. 

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

According to the MMC, it does not have FFSHCs.

Safety and Health Management System Response to the 

Inspection Process 

According to MMC, the agency did not have an inspection during FY 2012.

Training of Overseas Federal Employees 

The MMC indicated that the agency purchased an OSHA safety training program that is 

available for all staff to view.
President’s Report 

Page 224 

President’s Report 

Whistleblower Protection Program 

The MMC indicated that its Executive Director has an open door policy, and that staff are 

encouraged to speak with him directly. 

Safety and Health Management System Selfevaluation 

Overall Assessment 

The MMC provided a “not applicable” rating for the overall assessment of its SHMS. With 

regard to assessing specific components of the overall system, it rated:

• All four Operational Component attributes as “not applicable.” 

• Four of eight Managerial Component attributes as “2,” with the exception of annual 

SHMS review, which it rated as “1,” and action plan, new employee orientation, and

supervisory training attributes, which it rated “not applicable,” for each attribute, 

respectively.

• Four of five Cultural Component attributes as “2,” with the exception of employee 

evaluation of OSH performance, which it rated as “not applicable.” 

Summary of Self-evaluation 

The MMC indicated that it is a micro-agency of 14 full-time, permanent employees, and that 

management is dedicated to keeping its employees safe, even with limited resources and staff. It 

stated that it does not have a full-time safety officer, but that the position is collateral duty. 

Goals 

The agency did not indicate OSH goals for FY 2013.
President’s Report 

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President’s Report 

Statistics 

The Merit Systems Protection Board’s (MSPB’s) employment rolls decreased by 4 to 216 in FY 

2012. Its total injury and illness cases decreased by 2 to 0; and its TCR decreased from 0.91 to 

0.0 (100%). The MSPB’s lost-time cases decreased by 1 to 0; and its LTCR decreased from 

0.45 to 0.0 (100%). 

The MSPB’s workers’ compensation costs increased by 8.2% to $44,005 during the CBY.

Fatalities and Catastrophic Events 

The MSPB reported no fatalities.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The MSPB indicated that its COOP plans address emergency and/or disaster response, including 

emergency evacuation, SIP, and pandemic influenza. 

Motor Vehicle Safety 

Although the MSPB reported that it does not have a motor vehicle safety program, it stated that 

the agency stresses seatbelt use and the prohibition against distracted driving practices. It 

reported no motor vehicle accidents for FY 2012.

Telework Enhancement 

The MSPB indicated that it has updated its telework program, ensuring policies, procedures, and 

guidelines are met; and that its COOP plan for alternative worksites, including telework, has 

been implemented.

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The MSPB indicated that FFSHCs do not impact it.

Safety and Health Management System Response to the 

Inspection Process 

In responding to this item, the MSPB stated that the agency does not have any plants or outside 

employees.
President’s Report 

Page 226 

President’s Report 

Training of Overseas Federal Employees 

The MSPB reported that it does not have overseas employees.

Whistleblower Protection Program 

The MSPB reported that 99 percent of its employees have taken and completed the No Fear Act

training.

Safety and Health Management System Selfevaluation 

Overall Assessment 

The MSPB provided a “3” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, it rated:

• Two of four Operational Component attributes as “3,” with the exception of presence of 

work rules and practices, which it rated as “2,” and tracking hazard correction, which it 

rated as “not applicable,” for each attribute, respectively. 

• Six of eight Managerial Component attributes as “3,” with the exception of annual SHMS 

review, and supervisory training, which it rated as “2.”

• Three of five Cultural Component attributes as “3,” with the exception of delegation of 

authority, and employee participation, which it rated as “2.” 

Summary of Self-evaluation 

The MSPB stated that it is a very small agency of 203 employees, with most in deskbound 

positions; that it had no injuries in FY 2012; that it has accommodated employees when required 

by purchasing, and providing them with the appropriate furniture and equipment to meet their 

needs; and that the agency continues to offer CPR/AED/first aid training.

Goals 

The agency did not indicate OSH goals for FY 2013.
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Statistics 

Not reported.

Fatalities and Catastrophic Events 

The Millennium Challenge Corporation(MCC) reported no fatalities or catastrophic events 

during FY 2012.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The MCC indicated that its COOP plan is updated and tested annually in conjunction with 

FEMA national-level exercises. It indicated that the agency’s plan incorporates OSH, 

including, the evaluation of hazardous conditions, OEPs, SIP and Pandemic Flu Preparation 

Plan procedures, and provisions for an alert notification system.

Motor Vehicle Safety 

The agency reported that it has one vehicle, has had no accidents, moving violations, or issuedtickets reported during FY 2012. It indicated that the agency is in compliance with the use of 

seatbelts, and the prohibition against distracted driving practices.

Telework Enhancement 

The agency indicated that it has a telework policy and provides its employees with guidance 

materials, and that it is reviewed annually. It indicated that recent natural disasters did not 

impact its program. 

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The agency reported that it does not have a FFSHC.

Safety and Health Management System Response to the 

Inspection Process 

The agency indicated that a workgroup composed of infrastructure and environmental 

specialists assessed the risk management processes associated with foreign travel and 

construction site visits, and developed an OSH planning template for country teams. It 

indicated that its new hire training reviews the risks associated with foreign travel.
President’s Report 

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Training of Overseas Federal Employees 

The MCC reported having 37 civilian employees who worked overseas during FY 2012, and 

that the agency requires these employees to attend training seminars, including: Security

Overseas Seminar, Introduction to Working in an Embassy, and International Cooperative 

Administrative Support Services Basics. 

Whistleblower Protection Program 

The MCC indicated that the agency has a whistleblower protection program, and that it did not 

receive any reports/allegations of reprisal or other inappropriate actions during FY 2012.

Safety and Health Management System Selfevaluation 

Overall Assessment 

The MCC provided a “3” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, it rated:

• Two of four Operational Component attributes as “not applicable,” with the exception of 

self-inspection, and presence of work rules and practices, which it rated as “3.” 

• Seven of eight Managerial Component attributes as “3,” with the exception of

supervisory training, which it rated as “not applicable.”

• All five Cultural Component attributes as “3.” 

Summary of Self-evaluation 

The agency substantiated its SHMS rating by stating that the agency supports its employees, 

both domestically and overseas, by providing them with resources and numerous OSH 

programs, and that the agency had zero incidents in FY 2012.

Goals 

The MCC indicated that the agency’s significant goals for FY 2013 target the continuation of its

current level of workplace safety and health, stating that the agency will incorporate OSH 

responsibilities into supervisory training, that the agency will conduct a 3-month pilot telework 

program to assess the feasibility of expanding the program, and will participate for the first time 

in National Telework Week 2013.
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Statistics 

Not reported.

Fatalities and Catastrophic Events 

The Morris K. and Stewart L. Udall Foundation (Foundation) reported no fatalities or 

catastrophic events for FY 2012.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The Foundation indicated that its COOP plans are activated by its Executive Director, or 

representative; and that the plan outlines personnel roles and responsibilities by position and 

facility, including information technology support/back-up , and maintaining vital records.

Motor Vehicle Safety 

The Foundation reported that it does not have a formal motor vehicle safety program, but that its 

policies require all employees to use seatbelts, and refrain from distracted driving practices.

Telework Enhancement 

The Foundation indicated that it does not have a telework program.

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The Foundation reported that it does not have a FFSHC, nor is it involved in similar activities.

Safety and Health Management System Response to the 

Inspection Process 

The agency indicated that this item was “not applicable.” 

Training of Overseas Federal Employees 

The Foundation indicated that the agency does not have employees who work overseas.

Whistleblower Protection Program 

According to the Foundation, it has an internally published draft policy prohibiting retaliation,

and advising employees how to report concerns of retaliation. It reported no complaints were 

filed in FY 20112.
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Safety and Health Management System Selfevaluation 

Overall Assessment 

The Foundation provided a “3” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, it rated:

• Two of four Operational Component attributes as “3,” with the exception of selfinspection, and surveillance, which it rated as “not applicable.” 

• Five of eight Managerial Component attributes as “3,” with the exception of action plan, 

annual SHMS review, and supervisory training, which it rated as “not applicable.”

• Four of five Cultural Component attributes as “3,” with the exception of employee 

evaluation of OSH performance, which it rated as “not applicable.

Summary of Self-evaluation 

The agency substantiated its SHMS rating by indicating that it has a standard office environment 

with few OSH risks. The agency reported that it addresses all repairs, maintenance and 

potential hazards with the leased-space management company. Since the agency has 

experienced a consistent absence of workplace injuries, the Foundation indicated that its 

policies and practices have been sufficient to manage the minimal risks present in its work 

environment; therefore, it does not have plans to change its OSH program.

Goals 

The Foundation indicated that its primary OSH goal for FY 2013 and beyond is to continue to 

have an accident-free workplace.
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Statistics 

The National Archives and Records Administration’s (NARA’s) employment rolls decreased by 

64 to 3,501 in FY 2012. Its total injury and illness cases decreased by 6 to 98; and its TCR 

decreased from 2.92 to 2.8 (4.1%). NARA’s lost-time cases decreased by 1 to 60; and its LTCR 

remained UNCHANGED at 1.71. 

The NARA’s workers’ compensation costs decreased by 12.2% to $918,039 during the CBY.

Fatalities and Catastrophic Events 

The agency indicated that there were no fatalities in FY 2012.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

NARA reported that the agency has a COOP plan that addresses multiple scenarios, including 

pandemic influenza, OEP, and telework; and that it has full-time, dedicated COOP program 

manager and staff assistant program manager, who are responsible for the coordination of 

program office plans, and administer the annual COOP Test, Training and Exercise Program, and 

participate in national-level COOP exercises. It identified that the primary lesson that the agency 

learned from recent natural disasters, specifically the Virginia earthquake, was the need for 

clearer communications within and between agencies. 

Motor Vehicle Safety 

NARA indicated that it has a motor vehicle safety program that stresses seatbelt use and the 

prohibition against distracted driving practices. It indicated two motor vehicle accidents 

occurred in FY 2012, a decrease from the five the agency reported in FY 2011; and that all 

involved employees were wearing seatbelts, and were not injured.

Telework Enhancement 

NARA indicated that the agency revised its telework program in March 2012, to include a new 

“do-it-yourself” self-certification safety checklist for home-based teleworkers. 
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29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

NARA reported that its employees actively participate in FFSHCs, and that the agency is 

involved in the FACOSH. 

Safety and Health Management System Response to the 

Inspection Process 

The agency indicated that its Atlanta Federal Records Center received a Notice of Unsafe or 

Unhealthy Working Conditions; and, as a result, the agency conducted a JHA through which the 

agency identified foot hazardous locations at the site; and that it will implement the use of foot 

protection in selected locations agency-wide. 

Training of Overseas Federal Employees 

The agency indicated that it did not have overseas employees in FY 2012.

Whistleblower Protection Program 

The agency indicated that it has a whistleblower protection program, whereby employee 

allegations of reprisal related to participation in its OSH program are handled through the 

agency’s administrative grievance procedures, appropriate collective bargaining agreements 

and/or the Inspector General’s Office. 

Special 29 CFR 1960 Reporting 

Certified Safety and Health Committee 

Although NARA does not currently have a CSHC, the agency indicated that its national-level

safety and health committee is considering the certification process. 

Safety and Health Management System Selfevaluation 

Overall Assessment 

NARA provided a “2” rating for the overall assessment of its SHMS. With regard to assessing 

specific components of the overall system, it rated:

• Two of four Operational Component attributes as “1,” with the exception of presence of 

work rules and practices, which it rated as “3,” and self-inspection, which it rated as “2,” 

for each attribute, respectively.

• Three of eight Managerial Component attributes as “3,” with the exception of specific 

assignment of OSH tasks, and knowledge, skills and information, which it rated as “2,” 

and action plan, annual SHMS review, and supervisory training, which it rated as “0,” for 

each attribute, respectively.
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President’s Report 

• Three five Cultural Component attributes as “3,” with the exception of employee 

evaluation of OSH performance, which it rated as “1,” and resource allocation, which it 

rated as “0,” for each attribute, respectively.

Summary of Self-evaluation 

NARA stated that its OSH program is not fully developed to the level that a SHMS becomes a 

process, rather than a program. The agency provided cues (accomplishments) to substantiate its 

appraisal, indicating that safety and health is a critical element in the supervisor’s performance 

appraisal; and that senior-level personnel and the agency’s OSH professionals are making 

measurable inroads to provide OSH information and training resources available to agency 

staff, including CDSO training, and intranet training. It indicated its other 2012 

accomplishments included, successfully promoting its 4th Annual Safety and Health Awareness 

Week, promoting safety awareness in its facilities, conducting awareness campaigns, and 

annual inspections at selected locations.

Goals 

NARA reported its FY 2013 goals, include that the agency will coordinate its revised OSH 

program with Union leadership; reintroduce its program offices to the concept of action 

planning; conduct frequent self-inspections, including its record centers focusing on ladder and 

shelving safety; provide employee training on safe lifting techniques; enhance supervisory OSH 

training, and improve the agency’s mishap data collection capabilities.
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Statistics 

Not reported.

Fatalities and Catastrophic Events 

The National Capital Planning Commission (NCPC) indicated there were no fatalities or

catastrophic events to report.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The NCPC stated that its COOP plans explicitly detail measures to ensure the safety and health 

of its employees in emergency and /or disaster response, and that it is practiced annually. It 

reported that in response to the Virginia earthquake, the agency revised its building evacuation 

plans and other procedures, to include response to natural disasters. It indicated that the agency 

participates in Small Agency Council COOP Committee meetings where agencies exchange best 

practices. 

Motor Vehicle Safety 

The NCPC indicated that it has a motor vehicle safety program that emphasizes seatbelt use and 

the prohibition against distracted driving practices. It also indicated that the agency informs its 

staff about various FOH promotions, including GSA’s Drive Safety Work Week, and includes 

topics, such as, distracted driving, No Text is Worth A Life, and Make a Pledge- Drive Cell Free. 

It reported zero motor vehicle accidents for FY 2012.

Telework Enhancement 

The NCPC indicated that its telework program was not impacted by recent natural disasters. 

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The NCPC indicated that although the agency does not participate in FFSHC activities, its OSH 

manager participates as a non-management representative on a capital region council.

Safety and Health Management System Response to the 

Inspection Process 

The NCPC reported that the agency did not receive Notices during FY 2012.
President’s Report 

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President’s Report 

Training of Overseas Federal Employees 

The NCPC reported that the agency did not have civilian employees working overseas during FY 

2012.

Whistleblower Protection Program 

The NCPC indicated that it has a whistleblower protection program, and that it did not 

investigate employee allegations of reprisal in FY 2012. 

Safety and Health Management System Selfevaluation 

Overall Assessment 

The NCPC provided a “3” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, it rated:

• All four Operational Component attributes as “3.”

• Six of eight Managerial Component attributes as “3,” with the exception of new employee 

orientation, and supervisory training, which it rated as “2.” 

• All five Cultural Component attributes as “3.”

Summary of Self-evaluation 

The NCPC reported that it has an effective SHMS that strives to reduce the number of accidents 

through hazard anticipation and detection, by reducing the risk of illnesses and injuries to 

employees, reducing the recurrence of identified hazards, and changing the culture of the 

workplace to work safe and smart. It stated that the agency has effective safety and health rules 

and work practices in-place, and that these safe work practices are exhibited by good 

housekeeping methods, such as keeping passageways, conference rooms, and work areas clean 

and sanitary; and by keeping electrical cords away from areas where staff could trip over them, 

and by keeping floors clean and dry. It indicated that its action plans, including OEP and COOP 

plans, are designed to accomplish its OSH objectives, and that practice drills are used to evaluate 

the effectiveness of emergency evacuation procedures. The agency intimated that its employees 

receive appropriate safety and health training via the monthly OSH newsletter updates, and 

mandatory annual safety and health training; and that its emergency evacuation team members 

are trained in first aid, and AED procedures. In addition, the agency stated that it has entered 

into an agreement with FOH to provide a variety of preventive health services to its employees. 

It stated that NCPC management allows its employees to carry out their safety responsibilities by 

allocating the time and resources to achieve workplace safety goals, and that it encourages 

employees to participate and become involved in safety and health issues. 

Goals 

The NCPC reported its significant OSH goals for FY 2013, including that the agency will: 

continue to offer training to staff; ensure that its facility is free of hazards, and comply with 

applicable OSHA regulations; conduct regular emergency evacuation drills, to reinforce COOP 

procedures, institute improvements, and continue to educate staff on OSH; respond to employee 
President’s Report 

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President’s Report 

reports of hazards in the workplace, and annually inspect its workplace for hazardous conditions, 

and take prompt action to eliminate the conditions; and will continue to participate in intra- and 

inter-agency workgroups to stay abreast of the latest thinking in the areas of health and safety.
President’s Report 

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Statistics 

Not reported.

Fatalities and Catastrophic Events 

The National Council on Disability (NCD) did not report on this item. 

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The NCD indicated that it is developing its COOP plan; and that in the interim, the Council is 

ensuring that all employees are telework-ready should any event affect the OSH of employees. 

The Council indicated that recent natural disaster did not impact its existing building evacuation 

procedures.

Motor Vehicle Safety 

The NCD did not report on this item.

Telework Enhancement 

The NCD indicated that its telework program is aligned with the agency’s strategic goals and 

mission, and that management updates the program’s policies and procedures on an as needed 

basis. 

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The NCD did not report on this item. 

Safety and Health Management System Response to the 

Inspection Process 

The NCD did not report on this item. 

Training of Overseas Federal Employees 

The NCD did not report on this item. 

Whistleblower Protection Program 

The Council indicated that it has a whistleblower protection program; and that it did not receive 

any reports of unsafe or unhealthy working conditions during FY 2012. 
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Safety and Health Management System Selfevaluation 

Overall Assessment 

The Council provided a “2” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, it rated:

• Three of four Operational Component attributes as “3,” with the exception of tracking 

hazard correction, which it rated as “2.”

• Four of eight Managerial Component attributes as “2,” with the exception of specific 

assignment of OSH tasks, promotion of OSH through organizational policy, and

employee OSH training attributes, which it rated as “2,” and new employee orientation, 

which it rated as “0,” for each attribute, respectively.

• All five Cultural Component attributes as “3.”

Summary of Self-evaluation 

The Council reported that it effectively performs regular safety and health self-inspections; that 

management enforces safety and health workplace rules; and its leadership provides adequate 

support to managers to provide for and improve safety and health. It noted several notable 

weaknesses of the system, including the absence of written guidance, and annual staff training. 

Goals 

The Council stated that its primary goal for FY 2012 is to develop written documentation to 

improve the tracking, monitoring, and evaluation of its SHMS.
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President’s Report 

Statistics 

The National Credit Union Administration’s (NCUA’s) employment rolls increased by 68 to 

1,192 in FY 2012. Its total injury and illness cases increased by 10 to 16; and its TCR increased

from 0.53 to 1.34 (152.8%). The NCUA’s lost-time cases increased by 3 to 7; and its LTCR 

increased from 0.36 to 0.59 (63.9%). 

The NCUA’s workers’ compensation costs decreased by 9.1% to $174,117 during the CBY.

Fatalities and Catastrophic Events 

The NCUA reported no fatalities or catastrophic events.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The NCUA did not report on this item.

Motor Vehicle Safety 

The NCUA indicated that its motor vehicle safety program stresses the use of seatbelts, and the 

prohibition against distracted driving practices.

Telework Enhancement 

The NCUA indicated that the agency has a telework program.

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The NCUA indicated that the agency is not involved in FFSHC activities.

Safety and Health Management System Response to the 

Inspection Process 

The agency did not report on this item.

Training of Overseas Federal Employees 

The agency indicated that it does not have an overseas workforce.

Whistleblower Protection Program 

The agency did not report on this item.
President’s Report 

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President’s Report 

Safety and Health Management System Selfevaluation 

Overall Assessment 

The NCUA did not provide a rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, it rated:

• Three of four Operational Component attributes as “3,” with the exception of tracking 

hazard correction, which it rated as “2.”

• Seven of eight Managerial Component attributes as “3,” with the exception of knowledge, 

skills and information attribute, which it rated as “2.”

• Four of five Cultural Component attributes as “3,” with the exception of employee 

evaluation of OSH performance, which it rated as “0.”

Summary of Self-evaluation 

The NCUA reported that it implemented the use of ECOMP; maintained its LTCR at below 1 

percent; increased the timely filing of injury and illness notices by 50.9 percent; and maintained 

the lost production days at under 19.1 percent of the FY 2011 goal. 

Goals 

The NCUA indicated its FY 2012 goals include maintaining its POWER performance for FY 

2013; continue to promote a safe work environment, enforce the use of seatbelts, and the 

prohibition against distracted driving; continue to provide quarterly OWCP claim processing 

training to all new supervisors; and continue to the use of ECOMP to expedite the filing claim 

process. 
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President’s Report 

Statistics 

The National Endowment for the Arts’ (NEA’s) employment rolls decreased by 5 to 163 in FY 

2012. Its total injury and illness cases increased by 1 to 4; and its TCR increased from 1.79 to 

2.45 (36.9%). The NEA’s lost-time cases increased by 1 to 3; and its LTCR increased from 1.19

to 1.84 (54.6%). According to the NEA, there were no civilian fatalities during FY 2012.

The NEA’s workers’ compensation costs decreased by 9.0% to $2,517 during the CBY.

Assessment of Occupational Safety and Health 

Program Activities and Events. 

The National Endowment for the Arts did not submit an assessment report for inclusion in 

the Secretary of Labor’s Report to the President.
President’s Report 

Page 242 

President’s Report 

Statistics 

The National Endowment for the Humanities’s (NEH’s) employment rolls decreased by 2 to 166

in FY 2012. Its total injury and illness cases increased by 1 to 1; and its TCR increased from 0.0

to 0.6. The NEH’s lost-time cases increased by 1 to 1; and its LTCR increased from 0.0 to 0.6.

The NEH’s workers’ compensation costs decreased by 2.8% to $20,625 during the CBY.

Fatalities and Catastrophic Events 

The NEH had no fatalities or catastrophic events.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

Although the NEH indicated that it has few resources for emergency or COOP planning, it stated 

that the agency has developed an extensive OEP covering virtually all potential emergency 

situations that could affect its facility; and has a nominal COOP plan that may be used for short 

term continuation of mission functions with certain staff who are teleworking. It indicated that 

communication is a key part of the plan, and that it has installed a commercial emergency 

notification system that includes all the building tenants. It indicated that the agency was totally 

unprepared for the Virginia earthquake, and has subsequently incorporated FEMA guidance into 

the building’s OEP. 

Motor Vehicle Safety 

The NEH indicated that the agency does not have a motor vehicle safety program, but does stress 

that employees must adhere to wearing seatbelts and refrain from distracted driving practices 

while driving. 

Telework Enhancement 

The NEH indicated that it has a telework program, and that recent natural disasters did not 

impact the program. 

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The NEH indicated that the agency is not involved in FFSHC activities.
President’s Report 

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President’s Report 

Safety and Health Management System Response to the 

Inspection Process 

The NEH indicated that this item as “not applicable.” 

Training of Overseas Federal Employees 

The NEH reported that the agency has no overseas federal employees.

Whistleblower Protection Program 

The NEH indicated that it has a whistleblower protection program, and that the agency provides 

program information on its public and agency websites. It indicated that it did not receive any 

whistleblower complaints during FY 2012.

Safety and Health Management System Selfevaluation 

Overall Assessment 

The NEH provided a “2” rating for the overall assessment of its SHMS. With regard to assessing 

specific components of the overall system, it rated:

• Three of four Operational Component attributes as “0” with the exception of tracking 

hazard correction, which it rated as “3.”

• Six of eight Managerial Component attributes as “0,” with the exception of specific 

assignment of OSH tasks, which it rated as “3,” and knowledge, skills and information, 

which it rated as “2,” for each attribute, respectively.

• Three of five Cultural Component attributes as “2,” with the exception of delegation of 

authority, which it rated as “3,” and employee evaluation of OSH performance, which it 

rated as “0,” for each attribute, respectively.

Summary of Self-evaluation 

The NEH stated that it OSH program is appropriate for the agency’s size and its historically low 

risk of injury and illness; that supervisors are aware of their responsibility to ensure a safe and 

healthful environment; and that the DASHO closely monitors situations in the building that 

could produce potential hazards. The agency indicated that employees and union representatives 

are aware that they should immediately report any unsafe or unhealthful conditions to their 

supervisor and to the safety officer. 

Goals 

The agency indicated that it has not established specific goals for FY 2013, but will continue to 

monitor the NEH and building-wide work environment to identify potential issues which might 

cause incidents/accidents and abate any unsafe or unhealthful conditions as soon as possible. 
President’s Report 

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President’s Report 

Statistics 

Not reported.

Assessment of Occupational Safety and Health 

Program Activities and Events 

The National Gallery of Art did not submit an assessment report for inclusion in the 

Secretary of Labor’s Report to the President.
President’s Report 

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President’s Report 

Statistics 

The National Labor Relations Board’s (NLRB’s) employment rolls decreased by 66 to 1,657 in 

FY 2012. Its total injury and illness cases increased by 4 to 11; and its TCR increased from 0.41

to 0.66 (61.0%). The NLRB’s lost-time cases decreased by 2 to 3; and its LTCR decreased from 

0.29 to 0.18 (37.9%). 

The NLRB’s workers’ compensation costs increased by 78.5% to $448,693 during the CBY.

Fatalities and Catastrophic Events 

The agency indicated that there were no fatalities or catastrophic events during FY 2012.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The NLRB indicated that its COOP plan provides the agency with guidance regarding OSH 

issues and employee accountability during emergency situations. The agency indicated that 

recent natural disasters, specifically Hurricane Sandy, highlighted the need for the agency to take 

an advanced, proactive approach when planning for similar events; and to improve its 

communications, and IT infrastructure to support telework.

Motor Vehicle Safety 

The agency indicated that it has a motor vehicle safety program that stresses the use of seatbelts 

and prohibits distracted driving practices. The NLRB reported that it did not have any motor 

vehicle accidents in FY 2012. 

Telework Enhancement 

The NLRB indicated that it has a telework program that addresses social distancing, and 

medical/health-related and COOP telework.

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The NLRB indicated that 14 of its 54 field offices, or 26 percent, participate in FFSHCs; and that 

its headquarters actively encourages all other offices to participate in local FFSHC activities.
President’s Report 

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President’s Report 

Safety and Health Management System Response to the 

Inspection Process 

The NLRB indicated that the agency was not inspected by OSHA in FY 2012.

Training of Overseas Federal Employees 

The NLRB reported that it did not have any employees working overseas during FY 2012.

Whistleblower Protection Program 

The NLRB indicated that it provides employees with information on the agency’s whistleblower 

protection program; available in all field offices, and through postings on its intranet site. The 

agency indicated that it did not receive any employee allegations of reprisal during FY 2012. 

Safety and Health Management System Selfevaluation 

Overall Assessment 

The NLRB provided a “2” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, it rated:

• All four Operational Component attributes as “3.”

• Six of eight Managerial Component attributes as “3,” with the exception of action plan, 

and knowledge, skills and information attributes, which it rated as “2,” for each attribute, 

respectively.

• All five Cultural Component attributes as “3.”

Summary of Self-evaluation 

The NLRB indicated that its management is committed to, and its employees are intimately 

involved in the agency’s safety and health program, and that all offices are inspected annually 

and any deficiencies are promptly addressed. It indicated that the agency is strengthening 

employees of awareness of the program through an online and electronic campaign to highlight 

seasonal safety and health risks.

Goals 

The NLRB reported that in FY 2013 it will increase its efforts to promote its safety program and 

conduct field office inspections, and implement an online employee safety training module.
President’s Report 

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President’s Report 

Statistics 

The National Mediation Board’s (NMB’s) employment rolls increased by 2 to 51 in FY 2012. 

Its total injury and illness cases remained UNCHANGED at 0; and its TCR remained 

UNCHANGED at 0.0. The NMB’s lost-time cases remained UNCHANGED at 0; and its LTCR 

remained UNCHANGED at 0.0. 

The NMB’s workers’ compensation costs were UNCHANGED and remained at $0 during the 

CBY.

Fatalities and Catastrophic Events 

The NMB did not report on this item.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The NMB did not report on this item.

Motor Vehicle Safety 

The NMB did not report on this item. 

Telework Enhancement 

The NMB did not report on this item. 

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The NMB did not report on this item.

Safety and Health Management System Response to the 

Inspection Process 

The NMB did not report on this item. 

Training of Overseas Federal Employees 

The NMB did not report on this item.

Whistleblower Protection Program 

The NMB did not report on this item.
President’s Report 

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President’s Report 

Safety and Health Management System Selfevaluation 

Overall Assessment 

The NMB did not provide an overall assessment rating of its SHMS. With regard to assessing 

specific components of the overall system, it rated:

• All four Operational Component attributes as “3.” 

• Seven of eight Managerial Component attributes as “3,” with the exception of annual 

SHMS review, which it rated “0.” 

• All five Cultural Component attributes as “3.”

Summary of Self-evaluation 

The NMB did not report on this item. 

Goals 

The NMB did not report on this item. 
President’s Report 

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President’s Report 

Statistics 

The National Science Foundation’s (NSF’s) employment rolls increased by 26 to 1,502 in FY 

2012. Its total injury and illness cases remained UNCHANGED at 7; and its TCR remained 

UNCHANGED at 0.47. The NSF’s lost-time cases decreased by 2 to 5; and its LTCR decreased

from 0.47 to 0.33 (29.8%). 

The NSF’s workers’ compensation costs increased by 14.8% to $174,606 during the CBY.

Fatalities and Catastrophic Events 

The NSF reported no fatalities or catastrophic events during FY 2012.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The NSF indicated that its COOP plans address OEP, telework, and pandemic influenza 

preparedness; and that its trained facility specialists work closely with safety, emergency 

management, and security; and have integrated with the Federal Protective Service to address 

agency safety programs and incident response. The agency indicated that this team works 

closely with GSA on OEP planning, and other building/facility issues and initiatives. On the 

advise of GAO, the NSF reported that it is rewriting its pandemic plan; and began closer 

coordination between its COOP and telework planners to enhance the alternate work program.

Motor Vehicle Safety 

The NSF indicated that it has a motor vehicle safety program that addresses seatbelt use, but not 

distracted driving practices. The agency reported zero motor vehicle accidents in FY 2012.

Telework Enhancement 

The NSF indicated that it has a telework program.

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The NSF indicated this item as “not applicable.”
President’s Report 

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President’s Report 

Safety and Health Management System Response to the 

Inspection Process 

The NSF indicated this item as “not applicable.”

Training of Overseas Federal Employees 

The NSF indicated that its four overseas employees are covered under State safety programs.

Whistleblower Protection Program 

The NSF indicated that it has a whistleblower protection program, and that the agency’s 

employees are provided whistleblower protection program training through a routine and 

ongoing training program. It reported that its employees did not file any allegation of reprisal 

during FY 2012. 

Safety and Health Management System Selfevaluation 

Overall Assessment 

The NSF provided a “2” rating for the overall assessment of its SHMS. With regard to assessing 

specific components of the overall system, it rated:

• Three of four Operational Component attributes as “2,” with the exception of selfinspection, which it rated as “3.”

• Five of eight Managerial Component attributes as “2,” with the exception of specific 

assignment of OSH tasks, which it rated as “3,” employee OSH training, which it rated as 

“1,” and supervisory training, which it rated as “0,” for each attribute, respectively.

• Two of five Cultural Component attributes as “2,” with the exception of line function, 

and employee participation, which it rated as “1,” and resource allocation, which it rated 

as “3,” for each attribute, respectively. 

Summary of Self-Evaluation 

The NSF indicated that the agency met its OSH goals; had partial success in developing broader 

training and education campaigns for the workforce; significantly increased resources for safety, 

security and emergency management; and increased its communications and outreach venues. 

Goals 

The NSF indicated that its significant goals for FY 2013 include: continuing targeted 

assessments of key leverage points of its OSH programs, such as child development center, 

fitness center, loading docks, mail facility, and supply collection and distribution activities; 

increase OSH awareness and education through a series of informational campaigns; mature its 

SHMS metrics and reporting systems; promote the training and development of its OSH 

professional staff; and promote leadership and employee engagement.
President’s Report 

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President’s Report 

Statistics 

The National Transportation Safety Board’s (NTSB’s) employment rolls increased by 10 to 406

in FY 2012. Its total injury and illness cases decreased by 4 to 0; and its TCR decreased from 

1.01 to 0.0 (100%). The NTSB’s lost-time cases remained UNCHANGED at 0; and its LTCR 

remained UNCHANGED at 0.0. 

The NTSB’s workers’ compensation costs increased by 4.2% to $625,001 during the CBY.

Fatalities and Catastrophic Events 

The NTSB reported no fatalities or catastrophic events during FY 2012.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The NTSB reported that, although it has no primary mission essential functions per National 

Security Presidential Directive 51, its COOP plan ensures continuous performance of its 

essential functions/operations during an emergency event through a systematic means of 

notifying agency personnel and providing for a safe and orderly devolution and/or reconstitution. 

It indicated that its OEP and Emergency Procedures Quick Reference Guide address bomb 

threat, bio-terrorism, fires, weather and earthquake emergencies, SIP scenarios, medical 

emergencies, personal violence or aggressive behavior against employees, and provide a list of 

security tips to remind employees to be diligent in unusual and unexpected situations. It added 

that the agency has an active COOP planning and emergency response workgroup.

Motor Vehicle Safety 

The NTSB indicated that its motor vehicle safety program stresses seatbelt use and the 

prohibition against distracted driving practices; and that the agency provided new employee 

safety orientation, and web-based training for all employees on seatbelt usage, and distracted 

driving. It reported zero motor vehicle accidents during FY 2012.

Telework Enhancement 

The NTSB reported that the agency established a telework program. 
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President’s Report 

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The NTSB stated that the agency recently established a national-level safety council, and has a 

long-standing field safety committee. 

Safety and Health Management System Response to the 

Inspection Process 

The NTSB reported that that agency was not inspected by OSHA during FY 2012.

Training of Overseas Federal Employees 

The NTSB reported that although the agency did not have employees assigned to overseas 

positions in FY 2012, it has established a viable travel program, overseen by a Senior Advisor to 

International Affairs, that ensures employees are cognizant of the risks involved in specific 

locations, as well as ensuring that all medical aspects of travel are met, such as immunizations.

Whistleblower Protection Program 

The NTSB indicated that it has a whistleblower protection program; and that no reports of 

restraint, interference, coercion, discrimination or reprisal were reported in FY 2012.

Special 29 CFR 1960 Reporting 

Certified Safety and Health Committee 

The NTSB reported that the agency is preparing to apply for certification of its National Safety 

Council as a CSHC.

Safety and Health Management System SelfEvaluation 

Overall Assessment 

The NTSB provided a “3” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, it rated:

• All four Operational Component attributes as “3.”

• All eight Managerial Component attributes as “3.”

• All five Cultural Component attributes as “3.”

Summary of Self-evaluation 

The NTSB substantiated its SHMS rating by indicating that the agency’s recently completed 

internal assessment addressed the current status and implementation of its OSH program; and 

that the agency still needs to address several issues of concern, including employees’ non-use of 

PPE, and fatigue. 
President’s Report 

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President’s Report 

Goals 

The NTSB indicated that its primary OSH goal for FY 2013 is to develop and implement a safety 

and occupational health program.
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President’s Report 

Statistics

The Nuclear Regulatory Commission’s (NRC’s) employment rolls decreased by 220 to 3,958 in 

FY 2012. Its total injury and illness cases decreased by 6 to 20; and its TCR decreased from 

0.62 to 0.51 (17.7%). The NRC’s lost-time cases decreased by 4 to 11; and its LTCR decreased

from 0.36 to 0.28 (22.2%). 

The NRC’s workers’ compensation costs increased by 4.2% to $808,613 during the CBY.

Fatalities and Catastrophic Events 

The NRC reported zero fatalities or catastrophic accidents during FY 12.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations Plan 

The NRC indicated that its COOP and OEP plans incorporate the safety and health of its 

employees into emergency planning, for a wide range of emergencies and disruptive events, 

including pandemic influenza, building evacuation, SIP postures, and social distancing. 

Motor Vehicle Safety 

The NRC indicated that the agency’s motor vehicle safety program stresses seatbelt use and the 

prohibition against distracted driving practices. It reported that the agency had total of 15 motor 

vehicle accidents in FY 2012, of which five involved capital region fleet vehicles, two involved 

region fleet vehicles, and eight involved NRC federal employees who were driving privatelyowned vehicles or rentals during official work time.

Telework Enhancement 

The NRC indicated that its telework policy incorporates telework into emergency planning, 

including COOP and pandemic planning.

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The NRC indicated that its OSH manager regularly attends local FFSHC meetings, and that its 

CDSO are encouraged to attend local council meetings.
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President’s Report 

Safety and Health Management System Response to the 

Inspection Process 

According to the agency, its SHMS was not issued any Notices as a result of facilities work, 

survey, or pre-occupancy inspection. 

Training of Overseas Federal Employees 

The NRC reported that it had two employees assigned to overseas locations; and that all 

employees, regardless of duty location, are required to take on online OSH training course. 

Whistleblower Protection Program 

The NRC indicated that its web-based training course, with a 99 percent completion rate, 

supports its whistleblower protection program. It indicated no reports of reprisal in FY 2012.

Safety and Health Management System SelfEvaluation 

Overall Assessment 

The NRC did not provide a rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, it rated:

• All four Operational Component attributes as “3.”

• Seven of eight Managerial Component attributes as “3,” with the exception of 

supervisory training, which it rated as “1.”

• All five Cultural Component attributes as “3.”

Summary of Self-evaluation 

The NRC did not report on this item. 

Goals 

According to the NRC, its future OSH goal is to continue conducting annual worksite 

inspections, support warehouse operation by providing a fall protection course to the staff, assist 

and support the regional office and training center CDSOs, develop a hearing conservation 

module, inaugurate internal safety audits during worksite safety inspections, partner with the 

Office of the Chief Human Capital Officer’s (OCHCO’s) Workers’ Compensation program to 

enroll in the DOL ECOMP, and procure DOL’s Safety and Health Information Management 

System. 
President’s Report 

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President’s Report 

Statistics 

Not reported.

Fatalities and Catastrophic Events 

The United States Nuclear Waste Technical Review Board (Board) reported this item as “not 

applicable.”

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The Board reported that its COOP plan presents a management framework, establishes 

operational procedures for sustaining essential activities if normal operations are not feasible, 

and guides the restoration of the organization’s full function. It indicated that the plan is 

routinely reviewed, tested and revised if necessary. 

Motor Vehicle Safety 

The Board indicated that it does not participate in a government motor vehicle program, but that 

it has established a policy concerning distracted driving practices.

Telework Enhancement 

The Board reported that it has an effective telework program.

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The Board reported this item as “not applicable.”

Safety and Health Management System Response to the 

Inspection Process 

The Board reported this item as “not applicable.”

Training of Overseas Federal Employees 

The Board reported this item as “not applicable.”

Whistleblower Protection Program 

The Board reported this item as “not applicable.”
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President’s Report 

Safety and Health Management System Selfevaluation 

Overall Assessment 

The Board provided a “not applicable” rating for the overall assessment of its SHMS. With 

regard to assessing specific components of the overall system, it rated: 

• All four Operational Component attributes as “not applicable.”

• All eight Managerial Component attributes as “not applicable.”

• All five Cultural Component attributes as “not applicable.”

Summary of Self-evaluation 

The Board did not report on this item. 

Goals 

The Board reported this item as “not applicable.”
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President’s Report 

Statistics 

The Occupational Safety and Health Review Commission’s (Commission’s) employment rolls 

decreased by 1 to 58 in FY 2012. Its total injury and illness cases increased by 3 to 3; and its 

TCR increased from 0.0 to 5.17. The Commission’s lost-time cases increased by 3 to 3; and its 

LTCR increased from 0.0 to 5.17. 

The Commission’s workers’ compensation costs remained UNCHANGED at zero dollars during 

the CBY.

Fatalities and Catastrophic Events 

The Commission indicated that there were no fatalities or catastrophic events in FY 2012.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The Commission reported that its COOP plans include provisions for the OSH of its employees 

as its primary concern, and cover a wide range of emergencies. It indicated that the primary 

lesson learned from recent natural disasters was an apparent lack of command and control in the 

capital region. In response, the Commission reported that it has distributed earthquake safety 

actions to all employees, implemented the use of battery operated equipment, and provided its 

floor wardens with disaster preparedness, prevention and first aid guidance.

Motor Vehicle Safety 

The Commission indicated that it is the agency’s policy to stress seatbelt use and the prohibition 

against distracted driving. It indicated that there were no motor vehicle accidents in FY 2012.

Telework Enhancement 

The Commission indicated that it offers telework to most occupations and is currently being used 

by more than 40 percent of agency employees. 

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The Commission stated that it does not have a FFSHC.
President’s Report 

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President’s Report 

Safety and Health Management System Response to the 

Inspection Process 

The Commission reported this item as “not applicable.”

Training of Overseas Federal Employees 

The Commission reported this item as “not applicable.”

Whistleblower Protection Program 

The Commission stated that its No Fear Act Notice is distributed to all employees on an annual 

basis, and that the notice covers antidiscrimination, whistleblower protection laws, retaliation for 

engaging in protected activity, and disciplinary actions. 

Safety and Health Management System SelfEvaluation 

Overall Assessment 

The Commission did not provide a rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, its report did not indicate that the agency 

accomplished the requested assessment.

Summary of Self-evaluation 

The Commission did not report on this item. 

Goals 

The Commission did not report on this item.
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President’s Report 

Statistics 

The Office of Navajo and Hopi Indian Relocation’s (Office’s) employment rolls decreased by 3

to 41 in FY 2012. Its total injury and illness cases remained UNCHANGED at 1; and its TCR 

increased from 2.27 to 2.44 (7.5%). The Office’s lost-time cases remained UNCHANGED at 1; 

and its LTCR increased from 2.27 to 2.44 (7.5%). 

The Office’s workers’ compensation costs decreased by 74.9% to $4,530 during the CBY.

Fatalities and Catastrophic Events 

The Office indicated that there were no fatalities or catastrophic events during FY 2012. 

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The Office indicated that it recently completed its COOP plan and distributed to all key staff 

members; that the plan specifically addresses the protective actions and/or evacuation of the 

agency’s employees for various types of the most common incidents for the area, and outlines 

the COOP response levels to be followed. 

Motor Vehicle Safety 

The Office indicated that the agency has a motor vehicle safety program that stresses seatbelt use 

and the prohibition against distracted driving practices. It reported one non-injury, minor motor 

vehicle accident. In addition, it indicated that the agency conducted alcohol, and drug testing on 

all of its commercial drivers licensed drivers, and verified commercial-driver licensure. 

Telework Enhancement 

The Office indicated that it has a telework program. 

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The Office indicated that it has had limited success with participating in local FFSHC activities.

Safety and Health Management System Response to the 

Inspection Process 

The Office indicated that it did not have any outside inspections, nor did it receive any Notices; 

and that all inspections were conducted internally and generally found to be fully acceptable.
President’s Report 

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President’s Report 

Training of Overseas Federal Employees 

The Office indicated zero employees overseas.

Whistleblower Protection Program 

The Office indicated that it has a whistleblower protection program. 

Safety and Health Management System Selfevaluation 

Overall Assessment 

The Office provided a “3” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, it rated:

• Three of four Operational Component attributes as “3,” with the exception of 

surveillance, which it rated as “2.”

• Five of eight Managerial Component attributes as “3,” with the exception of action plan, 

annual SHMS review, and employee OSH training, which it rated as “2.”

• Four of five Cultural Component attributes as “3,” with the exception of employee 

evaluation of OSH performance, which it rated as “2.”

Summary of Self-evaluation 

The Office substantiated its SHMS rating by stating that during FY 2012, the agency made 

significant progress in improving its overall program, including establishing the Four Point 

Safety and Health Program; that senior management remains fully supportive of the program, as 

illustrated by its DASHO completing comprehensive inspections of all facilities with compliance 

follow-up inspections scheduled; and that it provided important safety training covering multiple 

topics, including vehicle safety, hazard communications, West Nile and Hanta-virus, LOTO. 

Goals 

Above all, the Office indicated that its primary goals for FY 2013 are to maintain a zero record 

for major injuries, catastrophic incidents, and deaths; and to keep all staff secure, as well as 

physically and mentally healthy. It stated its other goals include, but are not limited to: continue 

to develop and maintain its COOP planning and general disaster preparedness; provide training, 

particularly concentrating on specialize/technical training for field personnel; update all of its 

OSHA-required policies and programs; make critical safety inspections and corrections at its 

field operation sites; and continue to update and improve its safety action plans.
President’s Report 

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President’s Report 

Statistics 

The Office of Personnel Management’s (OPM’s) employment rolls decreased by 443 to 5,562 in 

FY 2012. Its total injury and illness cases increased by 14 to 74; and its TCR increased from 1.0

to 1.33 (33.0%). The OPM’s lost-time cases increased by 18 to 46; and its LTCR increased

from 0.47 to 0.83 (76.6%). 

The OPM’s workers’ compensation costs increased by 1.2% to $2,303,338 during the CBY.

Fatalities and Catastrophic Events 

OPM indicated that this item was “not applicable.”

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

OPM indicated that its COOP plan contains an OEP, including emergency response, building 

evacuation, SIP, and an employees’ family emergency support plan that includes information on 

emergency supply kits and family communication. It indicated that the agency offers its 

employees EAP assistance for dealing with stress, and provides numerous additional resources 

located throughout the capital region. It indicated that the agency routinely exercises its plan 

through SIP and practice fire drills. OPM identified lessons learned from recent natural 

disasters, specifying that its OSH committee will investigate strategies to diminish employee 

stress through enhanced communications.

Motor Vehicle Safety 

OPM reported that its motor vehicle safety program addresses the importance of seatbelt use and 

the prohibition against distracted driving. It indicated that employees are trained on safe driving 

practices through its online GSA Vehicle Operator Orientation video, and the NSC’s defensive 

driving training. The agency reported a total of 204 accidents/incidents in FY 2012, of which, 69 

were caused by privately-owned vehicles, and 36 were incidents without damages. 

Telework Enhancement 

OPM indicated that it has a telework program. 
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President’s Report 

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

OPM reported that members of its OSH committee regularly attend capital region council 

meetings, and that the agency has hosted FFSHC meetings. 

Safety and Health Management System Response to the 

Inspection Process 

OPM reported that this item was “not applicable.”

Training of Overseas Federal Employees 

OPM reported that this item was “not applicable.”

Whistleblower Protection Program 

OPM indicated that its OSH plan contains whistleblower protection program provisions. 

Safety and Health Management System Selfevaluation 

Overall Assessment 

OPM provide a “3” rating for the overall assessment of its SHMS. With regard to assessing 

specific components of the overall system, it rated:

• All four Operational Component attributes as “3.”

• All eight Managerial Component attributes as “3.” 

• All five Cultural Component attributes as “3.”

Summary of Self-evaluation 

OPM stated that its SHMS accomplished much in FY 2012, including: completing its action 

plan; setting-up a new email box for employees to report any suspected health/safety deficiency; 

providing oversight of areas undergoing renovation to ensure workers wore/used proper PPE, 

and providing safety sessions; purchasing a new maintenance service call tracking system that 

greatly improved the agency’s ability to track all reported hazards and repairs; and the huge 

success of its Wellness Works Initiative, which resulted in a large number of its employees to 

stop smoking, lost weight and exercised more. 

Goals 

OPM indicated that its senior management plan for FY 2013 is to provide needed resources that 

will continue to improve the awareness of the importance of OSH, and that a safe and healthy 

workplace is the duty and responsibility of all employees. Management will also continue to 

support the Wellness Works Initiative.
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President’s Report 

Statistics 

The Overseas Private Investment Corporation’s (OPIC’s) employment rolls increased by 18 to 

222 in FY 2012. Its total injury and illness cases increased by 1 to 2; and its TCR increased

from 0.49 to 0.9 (83.7%). The Corporation’s lost-time cases remained UNCHANGED at 1; and 

its LTCR decreased from 0.49 to 0.45 (8.2%). 

The Corporation’s workers’ compensation costs increased by from $0 to $552 during the CBY.

Fatalities and Catastrophic Events 

OPIC reported no fatalities or catastrophic accidents in FY 2012.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

According to OPIC, its COOP plan addresses mission critical functions and incorporates 

procedures to ensure the safety and health of employees, including procedures for tracking 

employees’ locations and welfare. OPIC reported that the agency incorporates training, drills 

and exercises to ensure employees take the appropriate response to possible emergency 

situations, and provides hands-on and intranet training. It indicated that the agency participates 

in the FEMA Eagle Horizon exercises; and that recent natural disasters, specifically the Virginia 

earthquake, highlighted the need for signage at it’s meeting location due to the large number of 

organizations that evacuated during the event. As a follow-up to the event, it also indicated that 

the agency provided reminder emails to staff emphazing the importance of emergency 

preparedness and family disaster planning, and included emergency evacuation procedures and 

emergency preparedness information, and links to FEMA.

Motor Vehicle Safety 

OPIC indicated that its motor vehicle safety program stresses the use of seatbelts and the 

prohibition against distracted driving practices. It indicated tha seatbelt use is tracked by 

observation and immediate enforcement, and that it provides a hands-free device for its driving 

employees. It reported no motor vehicle accidents involving civilians in on-duty status during 

the reporting period.

Telework Enhancement 

OPIC indicated that it has a telework program, and that over 85 percent of its employees have 

approved telework agreements, with 79 percent being episodic in nature. It indicated that recent 

COOP exercises and natural disasters have successfully tested the program without adverse 

outcomes. 
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President’s Report 

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

OPIC stated that the agency encourages its OSH staff to participate in local FFSHC activities; 

and supports employees by funding training and networking opportunities, including attendance 

at professional meetings and conferences. 

Safety and Health Management System Response to the 

Inspection Process 

The agency indicated this item as “not applicable.” 

Training of Overseas Federal Employees 

OPIC reported that it had one employee on temporary duty in India during FY 2012, and that no 

injuries were reported.

Whistleblower Protection Program 

OPIC reported that its employees received electronic notification of the No FEAR Act Notice, 

and that it did not receive any employee complaints regarding allegations of reprisal.

Safety and Health Management System Selfevaluation 

Overall Assessment 

OPIC provided a “2” rating for the overall assessment of its SHMS. With regard to assessing 

specific components of the overall system, its report did not indicate that the agency 

accomplished the requested assessment.

Summary of Self-evaluation 

OPIC substantiated its SHMS rating by indicating that the results of its 2012 Federal Employee 

Viewpoint Survey demonstrated that 93.7 percent of its employees felt protected from on-the-job 

health and safety hazards. It reported that the agency has lost several administrative staff 

resources as a result of budget cuts, and plans to analyze OSHA staffing resources needed to 

support OPIC missions.

Goals 

OPIC stated that its goals for FY 2013 include remaining committed to ensuring employees have 

a safe and healthful workplace that complies with the OSH Act, and with OSHA standards, and 

to the safety and health of its employees; that top management supports and actively participates 

in safety, health and wellness programs and activities; and that it will continue to subsidize 100 

percent gym membership in 2013 for all employees, and plans to conduct an annual health fair. 
President’s Report 

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President’s Report 

Statistics 

The Peace Corps’ employment rolls decreased by106 to 990 in FY 2012. Its total injury and 

illness cases increased by 2 to 4; and its TCR increased from 0.18 to 0.4 (122.2%). The Peace 

Corps lost-time cases increased by 1 to 2; and its LTCR increased from 0.09 to 0.2 (122.2%). .

The agency’s workers’ compensation costs increased by 7.3% to $14,008,489 during the CBY.

Fatalities and Catastrophic Events 

The agency reported no fatalities and catastrophic events, but did indicate that it had four 

workers’ compensation claims. 

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The Peace Corps reported that its COOP plans, including OEP, addresses its essential functions 

in response to any man-made and natural hazard, and details emergency preparedness and 

response procedures directed at safeguarding agency facilities and staff. It indicated that the 

OEP addresses its incident command structure, general evacuation and SIP guidance; and 

directions related to a variety of specific topics, including earthquakes, fires, and active shooters. 

It indicated that the agency is a participant with the District of Columbia's Department of Health 

in the establishment of a “closed point of dispensing” for prophylaxis in response to a regional 

biological attack.

Motor Vehicle Safety 

The Peace Corps reported that its mandatory seatbelt policy led to 100 percent seatbelt use in FY 

2012, and that its motor vehicle safety program policies prohibit distracted driving practices. It 

indicated no motor vehicle accidents involving federal civilian employees occurred in FY 2012. 

Telework Enhancement 

The Peace Corps indicated that it is the agency’s policy to encourage the use of telework and to 

allow managers, supervisors, and employees the flexibility to establish telework arrangements on 

a case-by-case basis, consistent with good management practice and the need for accountability. 

It indicated that 20 percent of respondents in an agency administered survey indicated using 

telework at least 1 day per week. 
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President’s Report 

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

Although the Peace Corps reported that it is not part of a FFSHC, it indicated that the agency 

encourages staff member involvement in safety and health support activities and related 

conferences. 

Safety and Health Management System Response to the 

Inspection Process 

The Peace Corps reported that it had no reports of unsafe working conditions in FY 2012.

Training of Overseas Federal Employees 

The Peace Corps reported that 100 percent of the agency’s 200 overseas civilian employees 

working and residing in Peace Corps posts overseas in FY 2012 were covered by the Department 

of State’s programs.

Whistleblower Protection Program 

The Peace Corps indicated that it has a whistleblower protection program that uses its EEO 

office, the Office of Inspector General, and Human Resources to manage the program.

Safety and Health Management System Selfevaluation 

Overall Assessment 

The Peace Corps provided a “3” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, it rated:

• Three of four Operational Component attributes as “3,” with the exception of presence of 

work rules and practices, which it rated as “2.”

• Four of eight Managerial Component attributes as “3,” with the exception of annual 

SHMS review, specific assignment of OSH tasks, and promotion of OSH through 

organizational policy, which it rated as “2,” and action plan, which it rated as “1,” for 

each attribute, respectively. 

• Four of five Cultural Component attributes as “3,” with the exception of employee 

evaluation of OSH performance, which it rated as “2.”

Summary of Self-evaluation 

The agency substantiated its SHMS rating by indicating that it further defined and expanded its 

COOP plans; that it provided training to new employees, supervisors and management to ensure 

health and occupational safety, and expects to expand training opportunities in FY 2013.

Goals 

In FY 2013, the Peace Corps indicated that its offices of Management, Safety and Security, and 

Human Resources have committed to: 
President’s Report 

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President’s Report 

• Review and improve existing training for domestic and overseas employees as it related 

to occupational health and safety;

• Evaluate and improve existing performance standards to include occupational health and 

safety; and

• Improve existing quarterly communications to prevent future fatalities, catastrophic 

events, and/or occupational health injuries.
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President’s Report 

Statistics 

The Pension Benefit Guaranty Corporation’s (PBGC’s) employment rolls decreased by 4 to 975

in FY 2012. Its total injury and illness cases increased by 4 to 4; and its TCR increased from 0.0

to 0.41 (0.0%). The PBGC’s lost-time cases increased by 1 to 1; and its LTCR increased from 

0.0 to 0.1 (0.0%). 

The PBGC’s workers’ compensation costs increased by 36.9% to $68,628 during the CBY.

Fatalities and Catastrophic Events 

The PBGC reported that there were no fatal or catastrophic accidents in FY 2012.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The PBGC indicated that its COOP plans address the staff’s roles and responsibilities. It 

indicated that in response to the recent Virginia earthquake, and other natural disasters, the 

agency explored mitigation strategies for reducing or eliminating the impact to human capital, as 

well as, educating its people on the most effective ways to respond to emergency situations; and 

that it developed an earthquake awareness briefing, and incorporated it as part of its COOP 

training program. 

Motor Vehicle Safety 

The PBGC reported that the agency no longer has an executive vehicle; and that no motor 

vehicle accidents occurred in FY 2012.

Telework Enhancement 

The PBGC indicated that the agency has an established telework program for employees who are 

eligible and able to perform their duties away from the agency’s principal office. It indicated 

that 87 percent of its employees participate in the program. 

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The PBGC indicated that multiple agency representatives, such as the agency’s CDSOs and 

OWCP coordinator, attend FFSHC meetings when the subject matter is applicable to the 

agency’s needs. 
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President’s Report 

Safety and Health Management System Response to the 

Inspection Process 

The PBGC reported that two of its offices were inspected by OSHA during FY 2012, and were 

cited for safety concerns which were immediately corrected by cleaning walking spaces and

working surfaces.

Training of Overseas Federal Employees 

The PBGC reported that the agency does not have overseas federal employees.

Whistleblower Protection Program 

The agency indicated that it has a whistleblower protection program that requires agency 

employees and contractors to report serious abuse or criminal behavior to the OIG; and that the 

OIG provides that complainants are protected against reprisals for making complaints or 

providing information to the OIG.

Safety and Health Management System Selfevaluation 

Overall Assessment 

The PBGC provided a “3” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, it rated:

• Three of four Operational Component attributes as “3,” with the exception of 

surveillance, which it rated as “not applicable.”

• Five of eight Managerial Component attributes as “3,” with the exception of employee 

OSH training, which it rated as “2,” and new employee orientation, and supervisory 

training, which it rated as “not applicable,” for each attribute, respectively. 

• Three of five Cultural Component attributes as “3,” with the exception of line function, 

and employee evaluation of OSH performance, which it rated as “not applicable.”

Summary of Self-evaluation 

The PBGC substantiated its SHMS rating by stating that the results of its self-evaluation showed 

continued improvement in providing its employees with a safe and healthful work environment, 

and as indicated by zero inquires or illnesses resulting in the loss of time or agency resources. It 

added that the process highlighted the need to include OSH material for all new hires and 

contractors during their entrance-on-duty processing.

Goals 

The PBGC indicated that its FY 2013 goals to include: providing OSH information in the new 

employee ordination materials, and workplace violence information in supervisory training; 

establishing safety inspection schedules for its field benefit, which are populated by contractors 

only; providing OEP training at all PBGC sites; and consolidating/ streamlining the agency’s 

OSH and OWCP programs to ensure timely reporting and processing of employee injury or 

illness incidents and their resulting claims.
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Statistics 

The Postal Regulatory Commission’s (PRC’s) employment rolls remained UNCHANGED at 52

in FY 2012. Its total injury and illness cases remained UNCHANGED at 0; and its TCR 

remained UNCHANGED at 0.0. The PRC’s lost-time cases remained UNCHANGED at 0; and 

its LTCR remained UNCHANGED at 0.0.

The PRC’s workers’ compensation costs remained UNCHANGED at $0.00 during the CBY.

Fatalities and Catastrophic Events 

The PRC reported no fatalities or catastrophic events in FY 2012.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The PRC indicated that its COOP plan is activated by the Commission’s Chairman; and that its 

Emergency Response Group is responsible to update staff regarding next steps, including the 

options of SIP, and telework.

Motor Vehicle Safety 

The PRC intimated that it does not have a motor vehicle safety program.

Telework Enhancement 

The PRC indicated that its telework program was not impacted by the recent natural disaster in 

FY 2012.

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

Since it is a micro-agency, the PRC indicated that it does not participate in FFSHC activities.

Safety and Health Management System Response to the 

Inspection Processes 

The PRC reported that the agency did not have any inspections during the reporting period, and 

therefore, was not issued Notices.

Training of Overseas Federal Employees 

The PRC indicated that it does not currently have employees overseas.
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Whistleblower Protection Program 

The PRC stated that the “No Fear Act” does not apply to agency; but that, it requires employees 

to report any suspected illegal or alleged improper activities by federal government employees or 

agencies to the OIG. Additionally, all staff are offered annual EEOC training, which includes 

whistleblower protection program training.

Safety and Health Management System Selfevaluation 

Overall Assessment 

The PBGC provided a “3” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, it rated:

• Two of four Operational Component attributes as “3,” with the exception of selfinspection, and tracking hazard correction, which it rated as “2.”

• Five of eight Managerial Component attributes as “2,” with the exception of annual 

SHMS review, and specific assignment of OSH tasks, which it rated as “3,” and new 

employee orientation, which it rated as “not applicable,” for each attribute, respectively. 

• Three of five Cultural Component attributes as “3,” with the exception of line function, 

and delegation of authority, which it rated as “2.”

Summary of Self-evaluation 

The PRC substantiate its SHMS rating by stating that the agency has, provisioned for emergency 

SIP for 70 people, for 3 days; provided first aid, and CPR/AED training to 13 employees; 

participated in a successful fire drill, and its first-ever earthquake drill; re-convened its OSH 

committee; and completed all required annual training. It also indicated strengths of its system 

include its: well-maintained, privately managed, leased-office space; daily walkthrough of its 

facilities to identify OSH concerns; contented and involved staff; and OSH communication 

strategies to keep employees appraised of the agencies healthy workplace initiatives, including a 

safety calendar and fitness walks. 

Goals 

The PRC reported its three goals for FY 2013 as: providing OSH information in its new hire 

orientation; formalizing an inventory and checklist of the first aid supplies maintained by the 

agency; and ensuring that all office heads complete first aid, and CPR/AED training.
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Statistics 

The Railroad Retirement Board’s (RRB’s) employment rolls decreased by 30 to 957 in FY 2012. 

Its total injury and illness cases increased by 2 to 6; and its TCR increased from 0.41 to 0.63

(53.7%). The RRB’s lost-time cases increased by 1 to 5; and its LTCR increased from 0.41 to 

0.52 (26.8%). 

The RRB’s workers’ compensation costs decreased by 28.3% to $261,710 during the CBY.

Fatalities and Catastrophic Events 

The agency reported no fatalities or catastrophic accidents during FY 2012.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The RRB indicated that OSH aspects are incorporated into its COOP plans, including plans for 

emergency and/or disaster response, OEP, pandemic influenza, emergency notification, and 

business continuity. It also indicated that the agency participates in national-level exercises, 

such as Eagle Horizon; and intimated that recent natural disasters did not impact its COOP 

planning.

Motor Vehicle Safety 

The RRB indicated that its motor vehicle safety program stresses the use of seatbelts, and the 

prohibition against distracted driving practices; and that the agency did not experience any motor 

vehicle accidents in FY 2012. 

Telework Enhancement 

The agency reported that it has a well-established telework program, which was not impacted by 

recent natural disasters. 

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The RRB indicated that several members of its OSH committee are active participates of the 

Chicago FFSHC, which added new members to its ranks, and was able to alternate meeting 

locations among member agencies. 
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Safety and Health Management System Response to the 

Inspection Process 

The RRB indicated that the members of its OSH committee are required to inspect areas of the 

facility to ensure compliance with meeting all safety requirements for the agency.

Training of Overseas Federal Employees 

The RRB reported that the agency has no civilian employees working overseas.

Whistleblower Protection Program 

The RRB indicated that any possible safety violations are reported to its OSH committee, and/or 

to management; who conduct joint investigations to correct the hazard. It indicated that there 

were no cases of reported reprisal for reporting an unsafe working condition in FY 2012.

Safety and Health Management System Selfevaluation 

Overall Assessment 

The RRB provided a “2” rating for the overall assessment of its SHMS. With regard to assessing 

specific components of the overall system, it rated:

• All four Operational Component attributes as “3.” 

• Six of eight Managerial Component attributes as “3,” with the exception of action plan, 

and supervisory training, which it rated as “2.” 

• All five Cultural Component attributes as “3.” 

Summary of Self-evaluation 

The RRB substantiated its SHMS rating by stating that its six-person, knowledgeable OSH 

committee has responsibilities for implementing the agency’s SHMS, and routinely inspects the 

facility to ensure compliance with all safety requirements; that all bureau heads, managers, and 

supervisors continuously monitor work areas, and ensure that established safety procedures are 

consistently followed; that the OSH committee initiates and tracks hazard corrections for all 

reported hazards, and continuously monitors and evaluates the SHMS for effectiveness; that it is 

agency policy to promote OSH through an informal action plan; that the agency’s Employee 

Health Service offers a wide range of employee OSH programs, including new employee 

orientation and supervisory training; and that its management supports and promotes the program 

through resource allocation, personnel, and authority, and encouraging employee participation.

Goals 

The RRB reported that the agency’s goals for FY 2013 and beyond include that the agency will: 

continue to focus on hazard recognition, as well as employee and supervisor safety and health 

responsibilities; encourage broader use of its OSH committee to evaluate incidents, identify 

occupational injury risk factors, conduct quarterly accident reviews and report finding to the 

agency’s executive committee; develop a formalized written and detailed action plan designed to 

accomplish the organization’s OSH objectives; participate in the Chicago FFSHC training, and 
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specific OSHA training courses; and provide additional OSH safety training to supervisors and 

employees. In addition, the agency stated that it will focus its efforts on meeting all POWER 

goals. 
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Statistics 

The Securities and Exchange Commission’s (SEC’s) employment rolls decreased by 114 to 

3,858 in FY 2012. Its total injury and illness cases decreased by 2 to 7; and its TCR decreased

from 0.23 to 0.18 (21.7%). The SEC’s lost-time cases increased by 1 to 6; and its LTCR 

increased from 0.13 to 0.16 (23.1%). 

The SEC’s workers’ compensation costs decreased by 13.0% to $584,339 during the CBY.

Fatalities and Catastrophic Events 

The SEC reported that there were no fatalities or catastrophic events in FY 2012.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The SEC reported that, in FY 2012, the agency restructured its COOP program to include 

improved coordination between its offices of Security Services, and Human Resources; telework 

request forms; and personnel lists. It indicated that recent natural disasters provided the agency 

with opportunities for performing regular SIP and evacuation drills, and encouraging its 

employees to register with NotiFind, a notification service for text, email, and voice messaging, 

to receive emergency messages. 

Motor Vehicle Safety 

The SEC stated that the agency issued notice to all employees reiterating the texting and seatbelt 

safety information for both work and personal travel, and that all employees will adhere to the 

Executive Orders. 

Telework Enhancement 

The SEC indicated that its telework program provides agency employees with extensive 

guidance and support, including: a Telework Request and Agreement Form, and a Telework 

Self-certification Safety Checklist; and that the agency encourages its employees to telework in 

the event of a natural disaster or other emergency. It indicated that the agency offers employees 

temporary medical telework and Alternate Work Schedules during natural disasters and other 

emergency situations.
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29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The SEC reported that it does not participate in FFSHC activities.

Safety and Health Management System Response to the 

Inspection Process 

The SEC reported that it has not received any Notices of Unsafe or Unhealthy Working 

Conditions.

Training of Overseas Federal Employees 

The SEC reported that it has no overseas employees.

Whistleblower Protection Program 

The SEC reported that all SEC employees are required to complete No FEAR training within 30 

days of entering on duty, and are encouraged to anonymously report any unsafe or dangerous 

situations to the SEC Facilities Branch or SEC Security, which, in turn, will address the situation 

and notify building operations or building management staff.

Safety and Health Management System Selfevaluation 

Overall Assessment 

The SEC provided a “2” rating for the overall assessment of its SHMS. With regard to assessing 

specific components of the overall system, it rated:

• One of four Operational Component attributes as “3,” with the exception of selfinspection, which it rated as “2;” and surveillance, and tracking hazard correction

attributes, which it rated as “not applicable,” for each attribute, respectively. 

• Five of eight Managerial Component attributes as “3,” with the exception of action plan, 

knowledge, skills, and information, and supervisory training, which it rated as “2.” 

• Three of five Cultural Component attributes as “3,” with the exception of resource 

allocation, and employee evaluation of OSH performance, which it rated as “2.” 

Summary of Self-evaluation 

The SEC reported that the agency has strived to maintain and improve its OSH program, and that 

the program meets or exceeds guidelines for federal agencies, as evidenced by its low case rates, 

injuries, and lost-time cases; by its annual safety training that reminds employees that their wellbeing and health are its priorities; and that SEC employees rated the program well-above average 

against other federal agencies in the OPM Federal Employee Viewpoint Survey.
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Goals 

For FY 2013, the SEC reported that it will hire a safety officer to manage its OSH program; 

improve annual safety training for all employees; and develop a program with regular safety 

inspections in accordance with OSHA best practices.
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Statistics 

The Selective Service System’s (SSS’s) employment rolls decreased by 9 to 154 in FY 2012. Its 

total injury and illness cases decreased by 5 to 2; and its TCR decreased from 4.29 to 1.3

(69.7%). The SSS’s lost-time cases decreased by 2 to 2; and its LTCR decreased from 2.45 to 

1.3 (46.9%). 

The SSS’s workers’ compensation costs increased by 6.6% to $235,247 during the CBY.

Fatalities and Catastrophic Events 

The SSS reported one on-the-job injury, no lost-time cases, and no fatalities.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The SSS indicated that its seven position emergency response team coordinates agency 

evacuation procedures during an emergency situation. 

Motor Vehicle Safety 

The SSS indicated that employees are trained on aspects of the agency’s motor vehicle safety 

program, including seatbelt use, parking and handicapped procedures, and the availability of 

telework options. 

Telework Enhancement 

The SSS indicated that employees have an option to telework.

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The SSS indicated that the agency does not participate in FFSHC activities. 

Safety and Health Management System Response to the 

Inspection Process 

The SSS did not report on this item.

Training of Overseas Federal Employees 

The SSS reported that it has no overseas employees.
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Whistleblower Protection Program 

The SSS did not report on this item. 

Safety and Health Management System Selfevaluation 

Overall Assessment 

The SSS did not provide a rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, its report did not indicate that the agency 

accomplished the requested assessment.

Summary of Self-evaluation 

The SSS summarized its self-evaluation by stating that it has had no motor vehicle accidents in 

the last two years as a result of enforcing strict compliance with GSA standards, and that it 

conducts self-inspections on a monthly basis.

Goals 

The SSS indicated that its goals for FY 2013 and beyond will move the agency towards a safer 

work environment by: reducing the TCR to one; reducing the LTCR to zero; maintaining the 

timeliness of filing notices of injuries and illnesses at 100 percent; and maintain a reduction rate 

of loss production days by 10 percent, to less than 20 days.
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Statistics 

The Small Business Administration’s (SBA’s) employment rolls remained UNCHANGED at 

4,037 in FY 2012. Its total injury and illness cases increased by 3 to 43; and its TCR increased

from 0.99 to 1.07 (8.1%). The SBA’s lost-time cases increased by 3 to 20; and its LTCR 

increased from 0.42 to 0.5 (19.0%). 

The SBA’s workers’ compensation costs increased by 4.0% to $2,480,642 during the CBY.

Fatalities and Catastrophic Events 

The SBA reported that there were no fatalities.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The SBA indicated that the fundamental underpinning to its COOP plan is that the agency “is not 

a national defense, lifesaving, or life protecting agency, [and that] employee safety will remain a 

paramount consideration in all COOP planning”; and includes provisions for OEP and 

pandemic influenza. 

Motor Vehicle Safety 

The SBA indicated that its motor vehicle safety program stresses seatbelt use and the prohibition 

against distracted driving practices. It reported that the agency had one motor vehicle accident in 

FY 2012. 

Telework Enhancement 

The SBA indicated that, although no employee position is excluded from teleworking, minimum 

requirements must be met, and certain jobs, tasks and situations may not be suitable for telework, 

and there are conditions which may impact or change one’s eligibility. It indicated that 

employees are provided guidance concerning the telework experience, including information 

regarding alternate worksite safety, workers’ compensation, and other procedural processes. The 

SBA indicated that recent natural disasters did not impact the program.

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

Although SBA reported that its staff is not currently involved with FFSHCs, it indicated that the 

agency is investigating ways to increase involvement in FFSHC activities.
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Safety and Health Management System Response to the 

Inspection Process 

The SBA reported that it had no inspections.

Training of Overseas Federal Employees 

The SBA reported that it does not have any overseas employees. 

Whistleblower Protection Program 

The SBA reported that the agency informs employees about the requirements of the No FEAR 

Act, through various strategies, including: No Fear Act training, and physical and electronically 

postings throughout the agency. It indicated that during FY 2012, the SBA Office of the 

Inspector General did not conduct any investigations related to employee allegations of reprisal, 

specifically related to unsafe or unhealthy working conditions.

Safety and Health Management System Selfevaluation 

Overall Assessment 

The SBA provided a “1” rating for the overall assessment of its SHMS. With regard to assessing 

specific components of the overall system, it rated:

• Two of four Operational Component attributes as “1,” with the exception of selfinspection, which it rated as “2;” and tracking hazard correction, which it rated as “0,” 

for each attribute, respectively. 

• Four of eight Managerial Component attributes as “0,” with the exception of knowledge, 

skills, and information, promotion of OSH through agency policy, and employee OSH 

training, which it rated as “2,”and specific assignment of OSH tasks, which it rated as 

“1,” for each attribute, respectively.

• Three of five Cultural Component attributes as “2,” with the exception of line function, 

which it rated as 1, and employee evaluation of OSH performance, which it rated as “0,” 

for each attribute, respectively.

Summary of Self-evaluation 

The SBA summarized its SHMS rating by indicating that the agency has made significant 

progress on achieving POWER goals 2 and 5, and is poised for success on goals 1, 4, and 6; that 

the agency did not have any fatalities in FY 2012, and reduced its motor vehicle accident rate by 

80 percent. It reported the agency’s strength as its organizational policies involving employees 

in safety and health training through classes and quarterly drills. It also noted that the agency’s 

most notable weaknesses include the lack of hazard correction tracking, and an action plan for 

achieving the organization’s safety and health objectives. 
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Goals 

The SBA reported that the agency has three major goals for improving its SHMS in FY 2013 and 

beyond, specifically the creation of a safety officer position, the creation of a safety council, and 

an update of operational policies. 
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Statistics 

The Presidio Trust’s (Trust’s) employment rolls decreased by 26 to 320 in FY 2012. Its total 

injury and illness cases decreased by 4 to 21; and its TCR decreased from 7.23 to 6.56 (9.3%). 

The Trust’s lost-time cases increased by 7 to 17; and its LTCR increased from 2.89 to 5.31

(83.7%). 

The Trust’s workers’ compensation costs increased by 11.6% to $533,623 during the CBY.

Fatalities and Catastrophic Events 

The Trust indicated that there were no fatalities or catastrophic events.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The Trust indicated that its Building Emergency Plan, completed in September 2012, details 

building emergency procedures; and that the agency is revising its Emergency Management 

Plan. The Trust indicated that recent natural disaster did not impact its COOP plans.

Motor Vehicle Safety 

The Trust indicated that the agency reminds its managers, supervisors and employees annually 

about the mandatory use of seatbelts, and the prohibition against distracted driving practices. 

Telework Enhancement 

The Trust reported that it does not have a formal telework policy.

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The Trust indicated that it does not participate in FFSHC activities.

Safety and Health Management System Response to the 

Inspection Process 

The Trust indicated that although OSHA did not inspect the agency during FY 2012, OSHA did 

inspect the contractors working on a variety of construction projects at the Presidio.

Training of Overseas Federal Employees 

The Trust reported no employees are assigned overseas.
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Whistleblower Protection Program 

The Trust indicated that this issue has not been raised at the Presidio, and that no employee has 

ever reported the occurrence of reprisal to the agency head.

Safety and Health Management System Selfevaluation 

Overall Assessment 

The Trust provided a “3” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, it rated:

• Three of four Operational Component attributes as “3,” with the exception of presence of 

work rules and practices, which it rated as “2.” 

• Four of eight Managerial Component attributes as “3,” with the exception of action plan, 

annual SHMS review, new employee orientation, and supervisory training, which it rated 

as “2.”

• Four of five Cultural Component attributes as “3,” with the exception of employee 

evaluation of OSH performance, which it rated as “not applicable.” 

Summary of Self-evaluation 

The Trust substantiated its SHMS rating by indicating that its successful safety and health 

training program, a strong inspection program, and excellent management/budgetary program 

attests to the programs strengths. It identified several challenge areas for the agency, including: 

the lack of active participation in the new employee orientation process; incomplete safety plans, 

such as confined space entry; and the agency’s high injury/illness rates and associated OWCP 

costs. The Trust indicated its actions to address these shortfalls include: increasing management 

involvement with new employee orientation, finishing the safety plans, and monitoring the effect 

the contract OSH clinic has on reducing lost-time rates and OWCP costs.

Goals 

The Trust broadly indicated it will continue implementing a safety incentive program, and an 

emergency preparedness plan by: distributing biweekly Tailgate Safety Meeting topics relevant 

injury rate trends; and providing refresher training, including respiratory protection training.
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Statistics 

The Smithsonian Institution’s (SI’s) employment rolls increased by 10 to 4,098 in FY 2012. Its 

total injury and illness cases decreased by 50 to 100; and its TCR decreased from 3.67 to 2.44

(33.5%). The SI’s lost-time cases decreased by 40 to 55; and its LTCR decreased from 2.32 to 

1.34 (42.2%). 

The SI’s workers’ compensation costs increased by 8.1% to $5,047,295 during the CBY.

Fatalities and Catastrophic Events 

The SI reported one fatality occurred in FY 2012, specifically stating that on August 20, 2012, an

SI security officer was found in a restroom stall with a self-inflicted gunshot wound to the right 

temple. The agency stated that it provided grief counseling for affected security and museum 

staff, and that the Office of Protective Services increased its efforts to educate employees about 

the availability of its EAP.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The SI reported that its facility/museum/research institute directors are responsible for 

developing, maintaining and exercising unit-level emergency/disaster and COOP plans; that the 

agency conducted numerous pandemic outbreak tabletop exercises agency-wide. It reported that 

recent natural disaster highlighted the absence of earthquake preparedness by the agency, and 

that it is addresses this need.

Motor Vehicle Safety 

The SI reported that its motor vehicle safety program stresses seatbelt use and the prohibition 

against distracted driving practices. It reported 15 motor vehicle accidents for FY 2012 – a 72 

percent decreased from FY 2011 events; further indicating that insufficient situational awareness 

was identified as a causal factor in 13 of the incidents.

Telework Enhancement 

The SI reported that its telework program was recently revised to allow employees in eligible 

positions to telework on a regular assigned schedule, and that 400 employees performed telework 

in FY 2012, as compared to 150 in FY 2010.
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29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The SI reported that its management actively encourages participation and has hosted meeting of 

local FFSHCs, and that many of its OSH professionals regularly attend meetings and promote 

meeting participation to supervisors and staff. The agency also reported that many of these same 

professionals participate in annual conferences that are concerned with a wide array of safety, 

health, environmental and fire protection topics; and its staff members actively serve on a 

number of national and international committees dedicated to OSH, and environmental 

management and fire protection. 

Safety and Health Management System Response to the 

Inspection Process 

The SI indicated that an outside federal agency did not inspect it during FY 2012.

Training of Overseas Federal Employees 

The SI indicated that the Smithsonian Tropical Research Institute, located in Panama, employs a 

full-time OSH specialist to assist management in developing, implementing, and ensuring the 

administration of the organization’s safety program. It indicated that SI employees visiting 

overseas countries receive safety, health, and environmental support through their home-based 

unit safety coordinator.

Whistleblower Protection Program 

The SI indicated that its OIG manages employee allegations of reprisal, and that it sustained one 

complaint of reprisal by an immediate supervisor. It provided some detail of the case, outlining 

that, the employee identified and reported a health and safety issue; that the supervisor filed a 

letter of reprimand in the employee’s personnel file; and that the OIG conducted extensive 

interviews, reviewed seized electronic evidence, and rescinded the letter of reprimand. The SI 

concluded by stating that the agency initiated administrative action against the supervisor for the 

health and safety violation.

Safety and Health Management System Selfevaluation 

Overall Assessment 

The SI provided a “2” rating for the overall assessment of its SHMS. With regard to assessing 

specific components of the overall system, it rated:

• Three of four Operational Component attributes as “2,” with the exception of tracking 

hazard correction, which it rated as “3.” 

• Five of eight Managerial Component attributes as “2,” with the exception of specific

assignment of OSH tasks, promotion of OSH through agency policy, and new employee 

orientation, which it rated as “3.”

• Four of five Cultural Component attributes as “2,” with the exception of delegation of 

authority, which it rated as “3.” 
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President’s Report 

Summary of Self-evaluation 

The SI highlighted that the agency received the 2012 Corporate Health Achievement Award

from the American College of Occupational and Environmental Medicine, for the agency’s 

exemplary work in integrating its health and safety programs to create a true culture of health. It 

indicated that the agency’s other accomplishments for FY 2012 included: the formalization of a 

robust ergonomics program; standardizing its safety training program to include: unit safety 

training matrices, training recordkeeping, and new hire and newly-promoted supervisor training, 

and contractor site safety programs; standardizing the process for documenting and tracking code 

equivalencies; conducting comprehensive environmental assessments, and facility management 

evaluations and technical reviews; providing EPA-mandated underground storage training for 

affected facility management staff; allocating the resources and medical capability to ready its 

post-offer/pre-hire physical examinations program for SI security and police officers; increasing 

employee enrollment in its OSH clinically-based health risk management program to 2300 

(target 1,800 employees); establishing the core group of stakeholders for the agency’s wellness 

committee; and providing 3,027 flu shots (target 3,000). It reported partially completing a 

planned electrical safety campaign, revising its Office of Protection Services directive, and 

completing its fire protection/life safety project reviews.

Goals 

The SI indicated its significant SHMS goals for FY 2013 further its expansion of the agency’s 

safety culture and other program enhancement accomplished in FY 2012, including, its 

ergonomics program to reduce the incidence of musculoskeletal disorders; its training program 

of employee and contractors to reduce the number of injuries caused by slip, trip and falls 

through fall protection training, and the development of other new training initiatives; its health 

risk management program by increasing employee enrollment to exceed 2,400 participants in the 

health risk management program, and exceeding 3,300 “super flu” vaccinations for the upcoming 

influenza season; its environmental risk assessment program by facilitating compliance with 

Globally Harmonized System, and assisting museums in developing risk controls for collectionsbased hazards.
President’s Report 

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President’s Report 

Statistics 

Not reported.

Fatalities and Catastrophic Events 

The United States African Development Foundation (USADF) reported that there were no

fatalities or catastrophic incidents in FY 2012.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The USADF reported that the agency has comprehensive safety and health, emergency and/or 

disaster response and COOP plans, and has implemented programs to ensure employees are 

safely evacuated during a disaster and/or emergency. The USADF stated that it has developed 

and distributed to all employees an Emergency Procedures Handbook; and that it provides 

training to its employees, and has appointed and trained a COOP coordinator.

Motor Vehicle Safety 

The USADF stated that it has a motor vehicle safety program.

Telework Enhancement 

The USADF indicated that it has not implemented a telework plan in FY 2012; but that it will 

establish an agency telework plan in FY 2013.

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The USADF reported this item as “not applicable.”

Safety and Health Management System Response to the 

Inspection Process 

The USADF reported this item as “not applicable.”

Training of Overseas Federal Employees 

The USADF reported this item as “not applicable.”
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Whistleblower Protection Program 

The USADF reported its whistleblower protection program provides protections to its 

employees, and that the agency had zero whistleblower activities during FY 2012. 

Safety and Health Management System Selfevaluation 

Overall Assessment 

The USADF provided a “2” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, it rated:

• Three of four Operational Component attributes as “3,” with the exception of 

surveillance, which it rated as “not applicable.” 

• Five of eight Managerial Component attributes as “2,” with the exception of action plan, 

annual SHMS review, and promotion of OSH through agency policy, which it rated as 

“3.”

• Three of five Cultural Component attributes as “3,” with the exception of employee 

participation, and employee evaluation of OSH performance, which it rated as “2.” 

Summary of Self-evaluation 

The USADF substantiated its SHMS rating by highlighting that the agency provides a safe and 

healthy environment for employees. It stated that, given the size of USADF, there is a challenge 

to have dedicated OSHA management in-place; that staff travel in Africa is always a concern, 

and that the agency will review policies and practices to ensure safety considerations are always 

of primary importance.

Goals 

The USADF stated its FY 2013 goals as: review international vehicle and travel policies, update 

new employee orientation materials, and incorporate safety components into annual all-hands 

meetings.
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Statistics 

The Agency for International Development’s (USAID’s) employment rolls remained 

UNCHANGED at 2,515 in FY 2012. Its total injury and illness cases decreased by 7 to 20; and 

its TCR decreased from 1.07 to 0.8 (25.2%). The USAID’s lost-time cases remained 

UNCHANGED at 11, and its LTCR remained UNCHANGED at 0.44. 

The USAID’s workers’ compensation costs increased by 7.4% to $3,763,172 during the CBY.

Fatalities and Catastrophic Events 

The USAID reported that one fatality occurred in August 2012 when a suicide bomber attacked 

its operations in Afghanistan. It indicated that the FBI conducted a criminal investigation.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The USAID stated that the most important function required of the agency in the initial stages of 

an emergency are communications and coordination. It stated that its emergency relocation sites 

are not linked to safety and well-being of USAID employees or partners will be minimized. The 

agency stated that lessons learned from the earthquake of August 2011 resulted in ensuring 

effective communications, including emergency instructions, natural disaster briefings, OEP 

information, are received by the employees. 

Motor Vehicle Safety 

The USAID indicated that the agency stresses seatbelt use and the prohibition against distracted 

driving practices. It reported zero motor vehicle accidents for FY 2012. It further indicated that 

seatbelt use in overseas theatres is not always possible, since some vehicles are not so equipped, 

and that the agency tracks overseas motor vehicle accidents through the Department of State. 

Telework Enhancement 

The agency indicated that it has an effective telework program. 

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The USAID indicated that it encourages its employees to participate in local FFSHC activities. 
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Safety and Health Management System Response to the 

Inspection Process 

The USAID reported that no external OSH inspections of the agency were conducted during FY 

2012.

Training of Overseas Federal Employees 

The agency reported that it has 6,780 civilian employees overseas, and that the Department of 

State manages the OSH aspects of deployment through the Chief of Mission. 

Whistleblower Protection Program 

The USAID reported that its whistleblower protection program is covered by agency policy, and 

managed by the Office of Civil Rights. 

Special 29 CFR 1960 Reporting 

Certified Safety and Health Committee 

The USAID did not report on this item.

Safety and Health Management System Selfevaluation 

Overall Assessment 

The USAID provided a “2” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, the agency rated:

• Three of four Operational Component attributes as “2,” with the exception of selfinspection, which it rated as “1.” 

• Five of eight Managerial Component attributes as “2,” with the exception of knowledge, 

skills and information, which it rated as “3,” and annual SHMS review, and supervisory 

training, which it rated as “1,” for each attribute, respectively.

• Three of five of the Cultural Component attributes as “3,” with the exception of employee 

participation, and employee evaluation of OSH performance, which it rated as “2.”

Summary of Self-evaluation 

The USAID stated that since 2010, its OSH staffing has been a weakness of the agency, but that 

this shortfall has been rectified by the recent hiring of two dedicated OSH professionals to 

manage its OSH and emergency management programs . 

Goals 

The USAID reported that its goal for FY 2013 is to strengthen its SHMS by: expanding its elearning platform, providing safety training to new hires, and enhancing communication through 

an agency-wide notice system.
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Statistics 

Not reported.

Fatalities and Catastrophic Events 

The United States Arctic Research Commission (ARC) reported zero incidents.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The ARC reported that it has established a flexible COOP plan that allows for an escalating 

response when merited by conditions or events; and that it is update annually. The ARC 

indicated that the agency has officially informed all COOP personnel of their roles or 

designations, has provided guidance on individual preparedness measures; has established 

procedures for contacting and accounting for employees in the event of an emergency, including 

operating status; and has established policy so that USARC employees remain in contact with 

their supervisors during any closure situation. The ARC reported that its COOP plan is 

comprehensive, and includes provisions for plans and procedures, risk management, budgeting 

and acquisition, essential functions, orders of succession, delegations of authority, continuity 

facilities and the telework options, continuity of communications, essential records management, 

human capital, a test-training-exercise program, devolution of control and direction, 

reconstitution operations, and hazard-specific appendices. The ARC intimated that recent 

natural disasters did not adversely impact its COOP plans.

Motor Vehicle Safety 

The ARC reported that its motor vehicle safety program stresses seatbelt use and the prohibition 

against distracted driving practices, and that traffic laws are discussed as part of its annual 

emergency planning review. It reported zero motor vehicle accidents.

Telework Enhancement 

The ARC indicated that, although it has not established a formal telework program, it is agency 

policy to allow telework options when appropriate, and that the agency is continuing to expand 

telework training and procedures for utilizing telework during business disruptions. 

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The ARC reported that the agency is not involved in FFSHC activities.
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Safety and Health Management System Response to the 

Inspection Process 

The ARC reported this item as “not applicable.”

Training of Overseas Federal Employees 

The ARC reported this item as “not applicable.”

Whistleblower Protection Program 

The ARC indicated that it has a policy concerning whistleblower protections, and that it did not 

receive reports of allegations of reprisal during FY 2012.

Safety and Health Management System Selfevaluation 

Overall Assessment 

The ARC provided a “2” rating for the overall assessment of its SHMS. With regard to assessing 

specific components of the overall system, the agency rated:

• All four Operational Component attributes as “2.” 

• Six of eight Managerial Component attributes as “2,” with the exception of specific 

assignment of OSH tasks, and knowledge, skills and information, which it rated as “3.”

• Four of five of the Cultural Component attributes as “3,” with the exception of line 

function, which it rated as “2.”

Summary of Self-evaluation 

The ARC did not specifically report on this item, but rather referred to the body of its report.

Goals 

The ARC reported that the agency will continue to update and improve its plans as needed to 

meet the established policies, responsibilities and goals of COOP and OSHA. 
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Statistics 

The United States Holocaust Memorial Museum’s (Museum’s) employment rolls decreased by 1

to 186 in FY 2012. Its total injury and illness cases increased by 1 to 2; and its TCR increased

from 0.53 to 1.08 (103.8%). The Museum’s lost-time cases increased by 1 to 2; and its LTCR 

increased from 0.53 to 1.08 (103.8%). 

The Museum’s workers’ compensation costs decreased by 81.8% to $120 during the CBY.

Fatalities and Catastrophic Events 

The Museum reported that one non-work related fatality occurred in FY 2012, stating that on 

October 18, 2012, a female employee was found unconscious and nonresponsive in a restroom of 

the Ross Administrative Center; Museum security personnel performed emergency first aid until 

the paramedics arrived. The agency reported that the employee was taken to George Washington 

Hospital where she was pronounced dead of natural causes.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The Museum reported that the agency’s on-staff emergency preparedness specialist coordinates 

the agency’s emergency and disaster response, developed its COOP plan that identifies eight 

continuity objectives, interacts and coordinates with FEMA, and conducts training and drills with 

the Museum Control Center personnel, including, but not limited to, communication/notification 

drills and table-top exercises. The Museum stated that it actively maintains the agency’s two 

COOP sites, and that it participates in FEMA’s Eagle Horizon exercises. As a result of the 

Virginia earthquake, the Museum indicated that it has incorporated earthquake emergency 

procedures into our annual evacuation/ warden training.

Motor Vehicle Safety 

Although the Museum indicated that it does not have a specific motor vehicle safety program, it 

reported that all employees are required to wear seatbelts and refrain from distracted driving 

practices, while travelling in agency vehicles. It reported zero motor vehicle accidents in FY 

2012. 

Telework Enhancement 

The Museum indicated that it has a telework policy has a policy in-place to deal with the safety 

and health of teleworking employees, including: an employee self-certification safety checklist, 

and emergency preparedness. It reported having no injuries related to teleworking.
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29CFR 1960 requirements 

Field Federal Safety and Health Councils 

The Museum reported that it is not currently involved with FFSHCs. 

Safety and Health Management System Response to the 

Inspection Process 

The Museum indicated that it has not had inspections from outside agencies during the fiscal

year, nor was there any Notice issued of unsafe or unhealthy working conditions.

Training of Overseas Federal Employees 

The Museum reported not having any overseas civilian employees.

Whistleblower Protection Program 

The Museum reported that it is in compliance with the OSHA Regulation 29CFR1960.46, and 

encourages employees to report inappropriate conduct, discrimination, fraud, conflicts of 

interest, criminal activity, security violations and safety concerns in confidence and without fear 

of retaliation or retribution.

Safety and Health Management System SelfEvaluation 

Overall Assessment 

The Museum provided a “3” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, it rated:

• All four Operational Component attributes as “3.”

• Five of eight Managerial Component attributes as “3,” with the exception of action plan, 

annual SHMS review, and supervisory training, which it rated as “2.”

• Four of five Cultural Component attributes as “3,” with the exception of employee 

evaluation of OSH performance, which it rated as “2.”

Summary of Self-evaluation 

The Museum substantiated its SHMS rating by stating that safety and health self-inspections are 

performed on a regular basis, with formal inspections being conducted annually; that 

surveillance of established hazard controls is performed by safety personnel frontline managers, 

and upper management through a variety of methods, including checklists, inspections, feedback 

from staff, review of injuries/illnesses onsite, and a review of management’s commitment to 

OSH programs; that hazard prevention and control is achieved by providing safety guidelines 

and practices for all Museum staff, and safety training and regular “tool box” or morning 

meetings reinforce the communication; that an effective procedure for tracking hazard correction 

is accomplished through an “incident data base;” that the Division of Protection Services 

Director develops a safety task sheet/action plan annually, which identifies goals, assigns 

responsibilities, and determines completion dates or milestones; and that the agency conducts an 

annual review of its overall SHMS. The agency further indicated that its organizational policies 
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promote the performance of safety and health responsibilities, and encourage participation in the 

OSH committees and conferences; that its safety, and emergency preparedness specialists 

provided safety, health and emergency training to Museum employees, new hires, and some 

contractors on a multitude of OSH issues; and that top management provides competent safety 

and health support by ensuring that safety and emergency preparedness specialists are available 

to support the needs of the staff.

Goals 

The Museum indicated that in FY 2013, the agency will: increase the number of employees 

trained in occupational health and safety topics; increase the number of staff receiving influenza 

vaccinations, and who participate in wellness programs such as yoga, walking, and weight loss; 

increase participation in the safety committee; add safe driver and accident prevention training 

for operators of Museum vehicles, and work place violence training for all staff; and 

develop/implement on-line training program for a variety of safety and security related topics.
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Statistics 

Not reported.

Fatalities and Catastrophic Events 

The U.S. Chemical Safety and Hazard Investigation Board (CSB) reported no fatalities or 

catastrophic events for FY 2012.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The CSB reported that its COOP plan allows eligible personnel to work from home and/or at 

alternate locations in the event that CSB offices cannot be utilized due to an emergency. It 

indicated that it was able to successfully use its COOP plan during recent natural disaster in the 

capital region, including the Virginia earthquake, and Hurricane Sandy; as well as its Western 

Regional Office in Denver when large snowstorms have prevented employees from reaching the 

office. 

Motor Vehicle Safety 

The CSB indicated that its motor vehicle safety program stresses seatbelt use and the prohibition 

against distracted driving practices; and that employees are kept informed of program 

developments via SafetyNet, the CSB’s official intranet portal; through a motor vehicle safety 

awareness training program and a newly implemented computer-based training initiative; and 

through official publications, such as the OSHA/NHTSA/NETS Guidelines for Employers to 

Reduce Motor Vehicle Crashes. 

Telework Enhancement 

The CSB reported that its formal telework policy and program contain a risk assessment 

checklist that is used as a self-evaluation tool for teleworking environments; that it is reviewed 

and signed by the supervisor prior to authorizing telework, and copies are forwarded to the 

DASHO to be reviewed and maintained in the OSH files. The agency indicated that changes to 

its program were not required by recent natural disasters. 

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The CSB reported no involvement.
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Safety and Health Management System Response to the 

Inspection Process 

The CSB reported no inspections occurred during FY 2012.

Training of Overseas Federal Employees 

The CSB reported that the agency has no overseas federal employees.

Whistleblower Protection Program 

The CSB indicated that it has appropriate procedures to address whistleblower protection 

program; and that no complaints were lodged during FY 2012, and no investigations were 

initiated.

Safety and Health Management System Selfevaluation 

Overall Assessment 

The CSB provided a “2” rating for the overall assessment of its SHMS. With regard to assessing 

specific components of the overall system, it rated:

• Three of four Operational Component attributes as “3,” with the exception of presence of 

work rules and practices, which it rated as “2.”

• Five of eight Managerial Component attributes as “2,” with the exception of action plan, 

annual SHMS review, and new employee orientation, which it rated as “3.”

• All five Cultural Component attributes as “3.” 

Summary of Self-evaluation 

The CSP indicated that it maintains a fully functioning OSH program; that the DASHO 

evaluates the program for effectiveness on an annual basis; that OSH training is provided 

throughout the FY for all CSB employees and supervised contract workers; that annual medical 

surveillance is provided to all CSB investigators and investigation supervisors, and the agency 

has active motor vehicle safety and ergonomics programs, and uses a checklist for risk 

assessments of telework environments; that OSH resources remained constant; and that the CSB 

experienced no work-related injuries during FY 2012. It indicated that a recent agency 

management reorganization may require revisions to its current policy statements; and that 

additional progress is needed to organize the agency’s OSH records inside a relational database 

for easy access and retrieval.

Goals 

The CSB indicated that during FY 2013, the agency will: revise and update CSB Board Order 17 

to reflect the agency’s current managerial and organization structure, and develop a data 

structure for filing OSH records in a relational database for easy access and retrieval.
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Statistics 

The Commission on Civil Rights’s (Commission’s) employment rolls decreased by 2 to 40 in 

FY 2012. Its total and lost-time injury and illness cases and rates remained UNCHANGED at 

zero. 

The Commission’s workers’ compensation costs remained UNCHANGED at $0 during the CBY.

Fatalities and Catastrophic Events 

The agency reported that there were no catastrophic events.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The Commission indicated that it will update its current COOP plan to reflect the agency’s 

recent relocation to a new office space, pending the appointment of a new agency head. 

Although Hurricane Sandy did not impact its COOP planning, the agency indicated lessons 

learned from other recent natural disasters, specifically the Virginia earthquake, as including the 

need to improve staff communication, the functioning of its facility’s fire protection procedures, 

and reiterate staff compliance with plan requirements, such as meeting locations.

Motor Vehicle Safety 

Although the agency stipulated that it does not have a motor vehicle program, it stated that the 

agency provides information to employees regarding seatbelt use and distracted driving on an 

annual basis.

Telework Enhancement 

The Commission indicated that it has identified all employees as being telework-eligible, and 

recent natural disasters did not impact its program.

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The Commission reported this item as “not applicable.”
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Safety and Health Management System Response to the 

Inspection Process 

The Commission reported that no reports of unsafe or unhealthy working conditions were issued 

to the agency during FY 2012. 

Training of Overseas Federal Employees 

According to the Commission, it has no overseas employees.

Whistleblower Protection Program 

The Commission indicated that the agency has a viable whistleblower protection program, 

whereby employees are kept informed of their rights and protections under current legislation.

Safety and Health Management System Selfevaluation 

Overall Assessment 

The Commission provided a “2” rating for the overall assessment of its SHMS. With regard to 

assessing specific components of the overall system, it rated:

• Two of four Operational Component attributes as “3,” with the exception of the presence 

of work rules and practices, which it rated “2,” and tracking hazard correction, which it 

rated “not applicable,” respectively.

• Three of eight Managerial Component attributes as “3,” with the exception of action 

plan, annual SHMS review, and employee OSH training attributes, which it rated “2,” and 

new employee orientation, and supervisory training attributes, which it rated “0” for each 

attribute, respectively.

• Four of five of Cultural Component attributes as “3,” with the exception of delegation of 

authority, which it rated as “not applicable.”

Summary of Self-evaluation 

The Commission identified several milestones of its SHMS that it is most proud of, including its: 

zero number of on-the-job accidents and fatalities, ergonomics program, employee’s 

participation in and positive feedback about the program, and its effective written SHMS 

awareness policies.

Goals 

For FY 2013, the Commission stated that the agency will continue:

• Current job accidents level of 1 or below;

• Current work practices that encourage employees to practice safe working conditions, 

report any potential issues, training employees about potentially hazardous or unsafe 

working conditions;

• To work with GSA and its representatives on any issues raised on a space inspection 

report to correct the issue(s) cited;

• To purchase ergonomic furniture and equipment; and
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• To maintain current working conditions and make changes as necessary in the future as 

required by law.
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Statistics 

According to the United States Commission of Fine Arts (CFA), the agency has not experienced 

any OSHA incidents, injuries, or illnesses over the past eight years.

Fatalities and Catastrophic Events 

The CFA indicated this item as “not applicable.”

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The CFA indicated in the event of a natural disaster, such as the 2011 earthquake, or in the event 

of a work shutdown, agency employees follow the emergency evacuation and/or SIP procedures 

outlined and distributed by GSA, and the Federal Protective Services. 

Motor Vehicle Safety 

The CFA indicated this item as “not applicable.”

Telework Enhancement 

The CFA indicated that because of its small size, and the nature of the work conducted by 

employees, telework is not a reasonable agency business policy, and that no agency employee is 

currently participating in a telework program.

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The CFA indicated this item as “not applicable.”

Safety and Health Management System Response to the 

Inspection Process 

The CFA indicated this item as “not applicable.”

Training of Overseas Federal Employees 

The CFA indicated this item as “not applicable.”

Whistleblower Protection Program 

The CFA indicated this item as “not relevant.”
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Safety and Health Management System Selfevaluation 

Overall Assessment 

The CFA provided a “3” rating for the overall assessment of its SHMS. With regard to assessing 

specific components of the overall system, it rated:

• All four Operational Component attributes as “3.”

• All eight Managerial Component attributes as “3.”

• Four of five of Cultural Component attributes as “3,” with the exception of line function, 

which it rated as “0.”

Summary of Self-evaluation 

The CFA did not report on this item.

Goals 

The CFA reported that the agency will continue to conduct briefings for all staff and distribute 

safety and emergency related materials published by GSA and Federal Protection Service on 

emergency procedures in the event of civil disturbance, power failure, medical emergency, 

explosion/building collapse, suspicious items, fire, earthquake/hurricane/severe weather/tornado, 

or/and bomb threat.
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Statistics 

The United States International Trade Commission (ITC) indicated that in FY 2012, its TCR 

decreased from 2 to 1; and that its lost work days decreased from six to two days. 

The ITC’s workers’ compensation costs decreased by 100.0% to $0 during the CBY.

Fatalities and Catastrophic Events 

The ITC reported that the agency had one injury during FY 2012, stating that an employee fell 

when exiting the elevator causing a contusion to her hip, which resulted in two lost days from 

work. It indicated that no fatalities or catastrophic events occurred.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The ITC did not report on this item. 

Motor Vehicle Safety 

The ITC did not report on this item.

Telework Enhancement 

The ITC reported that employees participating in its program are required to review the agency’s 

telework work site certification safety checklist to ensure the overall safety and adequacy of their 

alternative work site and submit to their supervisor. 

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The ITC stated that the agency has a safety and health committee composed of three union 

employees’ representatives and three management representatives, all of whom are trained on the 

requirements of the safety and health program. 

Safety and Health Management System Response to the 

Inspection Process 

The ITC indicated that, in May 2012, employees’ union representatives and management 

representatives participated in the annual safety and health inspection of its worksites, and 
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identified 13 potential hazards, mostly housekeeping, and a few tripping hazards that were all 

corrected on the spot, or shortly thereafter. 

Training of Overseas Federal Employees 

The ITC stated that the agency provides training funds to its managers, supervisors, employees 

and employee representatives for participation in safety and health training at certified OSHA 

training centers. 

Whistleblower Protection Program 

The Commission did not report on this item. 

Safety and Health Management System Selfevaluation 

Overall Assessment 

The ITC provided a “2” rating for the overall assessment of its SHMS. With regard to assessing 

specific components of the overall system, it rated:

• All four Operational Component attributes as “3.”

• Five of eight Managerial Component attributes as “3,” with the exception of employee 

OSH training, and supervisory, which it rated “2,” and new employee orientation, which 

it rated “1” for each attribute, respectively.

• All five Cultural Component attributes as “3.” 

Summary of Self-evaluation 

The ITC substantiated its SHMS rating by stating that its Physical Security and Safety Officer 

conducts a walk-thru of the building regularly conducting inspections, engaging employees in 

OSH discussions; and provides training, and disseminates current and relevant health and safety 

information to employees either in person or via email. 

Goals 

The ITC stated that the agency’s OSH objective in FY 2013 is to maintain its OSH program 

consistent with the standards promulgated under the OSH Act, EO 12196, 29 CFR 1960, and 

applicable laws, EOs and regulations. It specified that the agency will: annually inspect all areas 

and operations of each workplace, and those workplaces at an increased risk of accident, injury, 

or illness more frequently; maintain and replenish supplies in first aid kits to meet the needs of 

employees in case of minor accidents; and will continue to make safety and health information 

readily available, and improve training and awareness for all employees through the possible 

implementation of a learning management system. 
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Statistics 

Not reported.

Fatalities and Catastrophic Events 

The Vietnam Education Foundation (VEF) reported zero occurrences.

Assessment of Occupational Safety and Health 

Program Activities and Events 

Presidential and Other Federal Government-wide Initiatives 

Continuity of Operations 

The VEF reported that this item was “not applicable” to the agency since it is a very small 

independent agency, and if needed, the agency would contact GSA to help create a COOP plan.

Motor Vehicle Safety 

The VEF indicated that the agency has notified its employees about the agency’s policy stressing 

the prohibition against distracted driving practices. 

Telework Enhancement 

The VEF indicated that it has a telework program.

29 CFR 1960 Requirements 

Field Federal Safety and Health Councils 

The VEF did not indicate specific participation in FFSHC activities; but reported that, if any 

agency employee were involved in an accident, the employee is entitled to benefits based on 

OWCP guidance.

Safety and Health Management System Response to the 

Inspection Process 

The VEF reported this item as “not applicable.”

Training of Overseas Federal Employees 

The VEF reported this item as “zero.”

Whistleblower Protection Program 

The VEF indicated that it does not have a whistleblower protection program; has no experience 

with reports of reprisal; and will contact GSA for legal counsel, if needed. 
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Safety and Health Management System Selfevaluation 

Overall Assessment 

The VEF provided a “not applicable” rating for the overall assessment of its SHMS. With regard 

to assessing specific components of the overall system, it rated:

• Three of four Operational Component attributes as “not applicable,” with the exception 

of presence of work rules and practices, which it rated as “3.” 

• Six of eight Managerial Component attributes as “3,” with the exception of action plan, 

and annual SHMS review, which it rated as “not applicable.”

• All five Cultural Component attributes as “not applicable.”

Summary of Self-evaluation 

The VEF indicated that, as an extremely small agency, it does not have the capability to perform, 

nor does it need a self-evaluation; and that a SHMS is not necessary for its size. It added that a 

single individual has sole responsibility and authority for the health and safety of employees, and 

that employees are provided guidance through a VEF handbook.

Goals 

While the VEF did not report specific FY 2013 OSH goals, it stated that it will work with GSA 

to establish and improve the effectiveness of its SHMS for FY 2013 and beyond as needed.
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Occupational Safety and Health Administration (OSHA)

OSHA Construction Industry Information and AssistanceOSHA Website –

www.osha.gov

Laws, Regulations and Interpretations

Laws and Regulations (29 CFR)

Safety and Health Management Systems eTool

Safety and Health Topics, Technical Links

OSHA Office of Federal Agency Programs

200 Constitution Avenue, N.W., Rm. N3622

Washington, DC 20210

(202) 693-2122

(202) 693-1685 FAX

OSHA’s Field Operations Manual, Chapter 13, Section VII Agency Technical Assistance 

Request http://www.osha.gov/OshDoc/Directive_pdf/CPL_02-00-150.pdf

OSHA Compliance Assistance eTools and Electronic Products

OSHA Regional and Area Offices (map with links)

OSHA Standards

OSHA’s Cooperative Programs

OSH-related Statistics and Data

OSHA Office of Whistleblowers Protection Programs, http://www.whistleblowers.gov/

National Institute for Occupational Safety and Health (NIOSH)

NIOSH Health Hazard Evaluations

NIOSH Pocket Guide to Chemical Hazards

NIOSH Chemicals Page

NIOSH Safety and Prevention Topics

American Society of Safety Engineers (ASSE)

American Society of Safety Engineers

Customer Service

1800 E Oakton St.

Des Plaines, IL 60018

Phone: 847-699-2929 (8:30 - 5:00 Central Time)

Fax: 847-768-3434 (24 Hours)

E-mail: customerservice@asse.org

American Industrial Hygiene Association

American Industrial Hygiene Association

2700 Prosperity Ave., Suite 250
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Fairfax, VA 22031

Phone: 703-849-8888

Fax: 703-207-3561

E-mail: infonet@aiha.org

American Conference of Governmental Industrial Hygienists

ACGIH

1330 Kemper Meadow Drive

Cincinnati, Ohio 45240

Customers/Members Phone: 513-742-2020

Administrative Phone: 513-742-6163

Fax: 513-742-3355

E-mail: mail@acgih.org

U.S. Bureau of Labor Statistics

BLS Injuries, Illnesses, and Fatalities Program

Material Safety Data Sheets (MSDSs) and Related Information26

MSDS Online Library

MSDS Solutions

MSDSs Online

MSDS Exchange

Free MSDSs

 26 A search on the Web for “Free MSDS” returned nearly 300,000 links. As a service to federal agencies, a few 

links have been provided. However, providing the link does not imply OSHA endorsement of the website, nor does 

it imply that any given site is “better than,” or “preferred” to any other site.