OSHA Federal Agency Recordkeeping/Reporting Modernization 

Department of Labor – Occupational Safety and Health Administration – Directorate of Enforcement Programs – Office of Federal Agency Programs 

For assistance, please contact Pete Goddard [goddard.peter@dol.gov] or Mikki Holmes [holmes.mikki@dol.gov] 

What’s old...

...what’s new...

...and what’s it to you

... Even in the best of workplaces, injuries/illnesses occur; monitoring can help reduce/prevent these.

... OSHA was established in 1970 with a mandate to address private-sector worker safety & health.

... In 1980 President Carter’s executive order extended OSHA’s purview to federal employees.

... The Office of Federal Agency Programs oversees federal agency safety and health issues.

... In 2013 a final order was issued in the Federal Register requiring federal data collection.

... This update of federal requirements should be read by all federal agency Safety & Health

personnel to capture all the details; the following is just a summary of major points:

 An effective date of January 1, 2014.

 Use of calendar year reporting for the President’s Report and OSHA injury/illness data.

 A more precise definition of the term “establishment” for the purposes of this regulation.

 Clarification that injuries/illnesses to federally-supervised volunteers/contractors must be

recorded.

 A requirement that federal agencies collect the occupational job series of employees when

creating OSHA 300/301 reports, and when reporting annual injury/illness data to OSHA.

... All federal agency Safety & Health personnel should be aware of and undertake the following:

 Ensure records of injury/illness through the year capture occupational job series codes.

 Record injuries/illnesses of all personnel (incl. volunteers and contractors) directly supervised.

 Report each calendar year’s injury/illness data by May 1st of the subsequent year through the

BLS portal.

 Update establishment lists for each year by May 1st of that year (CY 2016 data - May 1, 2016).
OSHA Federal Agency Recordkeeping/Reporting Modernization 

Department of Labor – Occupational Safety and Health Administration – Directorate of Enforcement Programs – Office of Federal Agency Programs 

For assistance, please contact Pete Goddard [goddard.peter@dol.gov] or Mikki Holmes [holmes.mikki@dol.gov] 

Please check the Recordkeeping rule 

(Final 8/5/13) and comply with regulations 

for the 2016 recordkeeping process.

Did you submit an establishment list 

for 2015 to OSHA-DEP?

Let us know, we’ll provide a copy; then 

restart from previous step.

Did you get an account list from OSHA-DEP 

corresponding to your establishment list? 

You’ll receive flat-files with your reportable 

data (minus establishment IDs) in March 

2015. You will just need to link reported 

cases and summaries to establishment IDs, 

then submit these files online.

Are you participating in ECOMP’s 

OWCP/Recordkeeping linkage program?

Choose an establishments and log into the portal 

using the provided code and temporary password.

You’ll be prompted to create a user account, 

which will be a personal log-in, and other 

establishments can be added to it as needed.

Use the attached format guide to 

develop your flat file, and follow 

the instructions on the portal to 

upload the file. 

Are you planning on submitting your data as a 

flat-file or via the web-portal’s guided interface?

Follow the prompts on the portal’s guided 

interface to enter injury/illness data.

Just complete submission of CY 

2015 data by May 1, 2016.

2016 Recordkeeping establishment lists 

are due by May 1, 2016. 

You’re done, thank you very 

much, and have a safe, healthy 

2016!
OSHA Federal Agency Recordkeeping/Reporting Modernization

Department of Labor – Occupational Safety and Health Administration – Directorate of Enforcement Programs – Office of Federal Agency Programs

For assistance, please contact Pete Goddard [goddard.peter@dol.gov] or Mikki Holmes [holmes.mikki@dol.gov]

CY 2015 Injury/Illness Data Reporting 

Timeline

CY 2016 Injury/Illness Data Reporting 

Timeline

CY 2017 Injury/Illness Data Reporting 

Timeline

2016

January

OSHA will email reporting materials, and 

BLS will activate reporting portal on 

January 15th.

All agencies with integrated ECOMP/OSHAreporting functions should submit CY 2016

establishment lists ASAP.

February OSHA - Bi-weekly status/process updates

March OSHA - Bi-weekly status/process updates

April OSHA - Bi-weekly status/process updates

May

All agencies required to complete 

submission of CY 2015 establishment 

injury/illness data by May 1st.

All agencies required to complete submission 

of CY 2016 establishment list update by May 

1

st

.

June

July

August

September

October

All agencies with integrated ECOMP/OSHAreporting functions should submit CY 2017

establishment lists by October 15th.

November

December

2017

January

OSHA will email reporting materials, and BLS

will activate reporting portal on January 

15th.

February OSHA - Bi-weekly status/process updates

March OSHA - Bi-weekly status/process updates

April OSHA - Bi-weekly status/process updates

May

All agencies required to complete submission 

of CY 2016 establishment injury/illness data

by May 1st.

All agencies required to complete 

submission of CY 2017 establishment list 

update by May 1st.

June

July

August

September

October

All agencies with integrated ECOMP/OSHAreporting functions should submit CY 2018

establishment lists by October 15th.

November

December

2018

January

OSHA will email reporting materials, and 

BLS will activate reporting portal on 

January 15th.

February OSHA - Bi-weekly status/process updates

March OSHA - Bi-weekly status/process updates

April OSHA - Bi-weekly status/process updates

May

All agencies required to complete 

submission of CY 2017 establishment 

injury/illness data by May 1st.