88254 Federal Register / Vol. 89, No. 216 / Thursday, November 7, 2024 / Notices 

HISTORY: 

The system of records entitled ‘‘Aid 

Awareness and Application Processing’’ 

(18–11–21) was last modified and 

published in full in the Federal Register 

on May 30, 2024 (89 FR 46870). 

[FR Doc. 2024–25897 Filed 11–6–24; 8:45 am] 

BILLING CODE 4000–01–P 

DEPARTMENT OF ENERGY 

Privacy Act of 1974; System of 

Records 

AGENCY: U.S. Department of Energy. 

ACTION: Notice of a modified system of 

records. 

SUMMARY: As required by the Privacy 

Act of 1974 and the Office of 

Management and Budget (OMB) 

Circulars A–108 and A–130, the 

Department of Energy (DOE or the 

Department) is publishing notice of a 

modification to an existing Privacy Act 

System of Records. DOE proposes to 

amend System of Records DOE–9 

Members of DOE Advisory Committees. 

This System of Records Notice (SORN) 

is being modified to align with new 

formatting requirements, published by 

the Office of Management and Budget, 

and to ensure appropriate Privacy Act 

coverage of business processes and 

Privacy Act information. 

DATES: This modified SORN will 

become applicable following the end of 

the public comment period on 

December 9, 2024 unless comments are 

received that result in a contrary 

determination. 

ADDRESSES: Written comments should 

be sent to the DOE Desk Officer, Office 

of Information and Regulatory Affairs, 

Office of Management and Budget, New 

Executive Office Building, Room 10102, 

735 17th Street NW, Washington, DC 

20503 and to Ken Hunt, Chief Privacy 

Officer, U.S. Department of Energy, 

1000 Independence Avenue SW, Rm. 

8H–085, Washington, DC 20585, by 

facsimile at (202) 586–8151, or by email 

at privacy@hq.doe.gov. 

FOR FURTHER INFORMATION CONTACT: Ken 

Hunt, Chief Privacy Officer, U.S. 

Department of Energy, 1000 

Independence Avenue SW, Rm. 8H– 

085, Washington, DC 20585, or by 

facsimile at (202) 586–8151, by email at 

privacy@hq.doe.gov, or by telephone at 

(240) 686–9485. 

SUPPLEMENTARY INFORMATION: On 

January 9, 2009, DOE published a 

Compilation of its Privacy Act Systems 

of Records, which included System of 

Records DOE–9 Members of DOE 

Advisory Committees. This notice 

proposes the following amendments: in 

the ‘‘Routine Uses’’ section, this 

modified notice deletes a previous 

routine use concerning efforts 

responding to a suspected or confirmed 

loss of confidentiality of information as 

it appears in DOE’s compilation of its 

Privacy Act Systems of Records (January 

9, 2009) and replaces it with one to 

assist DOE with responding to a 

suspected or confirmed breach of its 

records of Personally Identifiable 

Information (PII), modeled with 

language from OMB’s Memorandum M– 

17–12, ‘‘Preparing for and Responding 

to a Breach of Personally Identifiable 

Information’’ (January 3, 2017). Further, 

this notice adds one new routine use to 

ensure that DOE may assist another 

agency or entity in responding to the 

other agency’s or entity’s confirmed or 

suspected breach of PII, as appropriate, 

as aligned with OMB’s Memorandum 

M–17–12. An administrative change 

required by the Freedom of Information 

Act (FOIA) Improvement Act of 2016 

extends the length of time a requestor is 

permitted to file an appeal under the 

Privacy Act from 30 to 90 days. Both the 

‘‘System Locations’’ and 

‘‘Administrative, Technical and 

Physical Safeguards’’ sections have been 

modified to reflect the Department’s 

usage of cloud-based services for 

records storage. Language throughout 

the SORN has been updated to align 

with applicable Federal privacy laws, 

policies, procedures, and best practices. 

SYSTEM NAME AND NUMBER: 

DOE–9 Members of DOE Advisory 

Committees. 

SECURITY CLASSIFICATION: 

Unclassified. 

SYSTEM LOCATION: 

Systems leveraging this SORN may 

exist in multiple locations. All systems 

storing records in a cloud-based server 

are required to use governmentapproved cloud services and follow 

National Institute of Standards and 

Technology (NIST) security and privacy 

standards for access and data retention. 

Records maintained in a governmentapproved cloud server are accessed 

through secure data centers in the 

continental United States. 

U.S. Department of Energy, Office of 

the Executive Secretariat, 1000 

Independence Avenue SW, Washington, 

DC 20585. 

SYSTEM MANAGER(S): 

Headquarters: Director, Office of the 

Executive Secretariat, U.S. Department 

of Energy, 1000 Independence Avenue 

SW, Washington, DC 20585. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 

et seq.; and the Federal Advisory 

Committee Act, 5 U.S.C. app. 2. 

PURPOSE(S) OF THE SYSTEM: 

Records in this system are maintained 

and used by DOE to keep a current 

listing of advisory committee members. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

All individuals who are considered, 

nominated, or appointed to serve as 

members of a DOE Federal advisory 

committee, including any committee of 

the National Nuclear Security 

Administration (NNSA). 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Name, biographical information, 

home address and telephone number, 

work address and telephone number, 

email address, type of business or 

organizational affiliation, present 

position with business or other 

organization, number of years in present 

position, other related experience, 

congressional district, and photographs. 

RECORD SOURCE CATEGORIES: 

The subject individual, members of 

Congress, and public interest groups. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

1. A record from this system may be 

disclosed as a routine use to a member 

of Congress submitting a request 

involving a constituent when the 

constituent has requested assistance 

from the member concerning the subject 

matter of the record. The member of 

Congress must provide a copy of the 

constituent’s signed request for 

assistance. 

2. A record from this system may be 

disclosed as a routine use to DOE 

contractors in performance of their 

contracts, and their officers and 

employees who have a need for the 

record in the performance of their 

duties. Those provided information 

under this routine use are subject to the 

same limitations applicable to 

Department officers and employees 

under the Privacy Act. 

3. A record from this system may be 

disclosed as a routine use to appropriate 

agencies, entities, and persons when (1) 

the Department suspects or has 

confirmed that there has been a breach 

of the System of Records; (2) the 

Department has determined that as a 

result of the suspected or confirmed 

breach there is a risk of harm to 

individuals, DOE (including its 

information systems, programs, and 

operations), the Federal Government, or 


lotter on DSK11XQN23PROD with NOTICES1
Federal Register / Vol. 89, No. 216 / Thursday, November 7, 2024 / Notices 88255 

national security; and (3) the disclosure 

made to such agencies, entities, and 

persons is reasonably necessary to assist 

in connection with the Department’s 

efforts to respond to the suspected or 

confirmed breach or to prevent, 

minimize, or remedy such harm. 

4. A record from this system may be 

disclosed as a routine use to another 

Federal agency or Federal entity, when 

the Department determines that 

information from this System of Records 

is reasonably necessary to assist the 

recipient agency or entity in (1) 

responding to a suspected or confirmed 

breach or (2) preventing, minimizing, or 

remedying the risk of harm to 

individuals, the recipient agency or 

entity (including its information 

systems, programs, and operations), the 

Federal Government, or national 

security, resulting from a suspected or 

confirmed breach. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

Records may be stored as paper 

records or electronic media. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

Records are retrieved by name. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

Retention and disposition of these 

records is in accordance with the 

National Archives and Records 

Administration approved records 

disposition schedules under the Federal 

Advisory Committee records with the 

potential of two retentions. One is after 

superseded/obsolete, and the other is 

permanent. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

Electronic records may be secured 

and maintained on a cloud-based 

software server and operating system 

that resides in Federal Risk and 

Authorization Management Program 

(FedRAMP) and Federal Information 

Security Modernization Act (FISMA) 

hosting environment. Data located in 

the cloud-based server is firewalled and 

encrypted at rest and in transit. The 

security mechanisms for handling data 

at rest and in transit are in accordance 

with DOE encryption standards. 

Records are protected from 

unauthorized access through the 

following appropriate safeguards: 

• Administrative: Access to all 

records is limited to lawful government 

purposes only, with access to electronic 

records based on role and either twofactor authentication or password 

protection. The system requires 

passwords to be complex and to be 

changed frequently. Users accessing 

system records undergo frequent 

training in Privacy Act and information 

security requirements. Security and 

privacy controls are reviewed on an 

ongoing basis. 

• Technical: Computerized records 

systems are safeguarded on 

Departmental networks configured for 

role-based access based on job 

responsibilities and organizational 

affiliation. Privacy and security controls 

are in place for this system and are 

updated in accordance with applicable 

requirements as determined by NIST 

and DOE directives and guidance. 

• Physical: Computer servers on 

which electronic records are stored are 

located in secured Department facilities, 

which are protected by security guards, 

identification badges, and cameras. 

Paper copies of all records are locked in 

file cabinets, file rooms, or offices and 

are under the control of authorized 

personnel. Access to these facilities is 

granted only to authorized personnel 

and each person granted access to the 

system must be an individual 

authorized to use or administer the 

system. 

RECORD ACCESS PROCEDURES: 

The Department follows the 

procedures outlined in 10 CFR part 

1008.4. Valid identification of the 

individual making the request is 

required before information will be 

processed, given, access granted, or a 

correction considered, to ensure that 

information is processed, given, 

corrected, or records disclosed or 

corrected only at the request of the 

proper person. 

CONTESTING RECORD PROCEDURES: 

Any individual may submit a request 

to the System Manager and request a 

copy of any records relating to them. In 

accordance with 10 CFR 1008.11, any 

individual may appeal the denial of a 

request made by him or her for 

information about or for access to or 

correction or amendment of records. An 

appeal shall be filed within 90 calendar 

days after receipt of the denial. When an 

appeal is filed by mail, the postmark is 

conclusive as to timeliness. The appeal 

shall be in writing and must be signed 

by the individual. The words 

‘‘PRIVACY ACT APPEAL’’ should 

appear in capital letters on the envelope 

and the letter. Appeals of denials 

relating to records maintained in 

government-wide System of Records 

reported by Office of Personnel 

Management (OPM), shall be filed, as 

appropriate, with the Assistant Director 

for Agency Compliance and Evaluation, 

OPM, 1900 E Street NW, Washington, 

DC 20415. All other appeals relating to 

DOE records shall be directed to the 

Director, Office of Hearings and Appeals 

(OHA), 1000 Independence Avenue SW, 

Washington, DC 20585. 

NOTIFICATION PROCEDURES: 

In accordance with the DOE 

regulation implementing the Privacy 

Act, 10 CFR part 1008, a request by an 

individual to determine if a System of 

Records contains information about 

themselves should be directed to the 

U.S. Department of Energy, 

Headquarters, Privacy Act Officer. The 

request should include the requester’s 

complete name and the time period for 

which records are sought. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

This SORN was last published in the 

Federal Register, 74 FR 1007–1008, on 

January 9, 2009. 

Signing Authority 

This document of the Department of 

Energy was signed on November 2, 

2024, by Ann Dunkin, Senior Agency 

Official for Privacy, pursuant to 

delegated authority from the Secretary 

of Energy. That document with the 

original signature and date is 

maintained by DOE. For administrative 

purposes only, and in compliance with 

requirements of the Office of the Federal 

Register, the undersigned DOE Federal 

Register Liaison Officer has been 

authorized to sign and submit the 

document in electronic format for 

publication, as an official document of 

the Department of Energy. This 

administrative process in no way alters 

the legal effect of this document upon 

publication in the Federal Register. 

Signed in Washington, DC, on November 4, 

2024. 

Jennifer Hartzell, 

Alternate Federal Register Liaison Officer, 

U.S. Department of Energy. 

[FR Doc. 2024–25899 Filed 11–6–24; 8:45 am] 

BILLING CODE 6450–01–P 

DEPARTMENT OF ENERGY 

Privacy Act of 1974; System of 

Records 

AGENCY: U.S. Department of Energy. 

ACTION: Notice of a modified system of 

records. 

SUMMARY: As required by the Privacy 

Act of 1974 and the Office of 

Management and Budget (OMB) 

Circulars A–108 and A–130, the 

Department of Energy (DOE or the 


lotter on DSK11XQN23PROD with NOTICES1