[Federal Register Volume 89, Number 213 (Monday, November 4, 2024)]
[Notices]
[Pages 87578-87579]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2024-25577]


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GENERAL SERVICES ADMINISTRATION

[Notice-IEB-2024-08; Docket No. 2024-0002; Sequence No. 50]


Privacy Act of 1974; System of Records

AGENCY: Office of Information Technology (GSA-IT), General Services 
Administration (GSA).

ACTION: Notice of a new system of records.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, notice 
is given that the GSA proposes to establish a new system of records, 
entitled GSA/PBS-11, GSA Real Estate Sales (G-RES). This system of 
records is for the GSA Real Estate Sales (G-RES) site, a public real 
estate bidding web application, hosted by GSA Public Buildings Service 
(PBS).

DATES: Submit comments on or before December 4, 2024.

ADDRESSES: Comments may be submitted to the Federal eRulemaking Portal, 
http://www.regulations.gov. Submit comments by searching for Notice-
IEB-2024-08.

FOR FURTHER INFORMATION CONTACT: Call or email Richard Speidel, Chief 
Privacy Officer at 202-969-5830, or <a href="/cdn-cgi/l/email-protection#4e293d2f603e3c27382f2d372f2d3a0e293d2f60292138"><span class="__cf_email__" data-cfemail="8fe8fceea1fffde6f9eeecf6eeecfbcfe8fceea1e8e0f9">[email protected]</span></a>.

SUPPLEMENTARY INFORMATION: GSA proposes to establish a system of 
records subject to the Privacy Act of 1974, 5 U.S.C. 552a. The system 
of records is being created to support the new GSA Real Estate Sales 
system, the records of which currently fall under the SORN GSA/FSS-13. 
The present system of records (GSA/PBS-11) will not include records 
previously covered by GSA/FSS-13. All records under GSA/PBS-11 will be 
newly-created for use in this system.

SYSTEM NAME AND NUMBER:
    GSA Real Estate Sales (G-RES), GSA/PBS-11.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    This cloud system is managed by GSA and Amazon. GSA is located at 
1800 F Street NW, Washington, DC 20405. The headquarters for Amazon is 
located at 410 Terry Avenue North, Seattle, WA 98109.

SYSTEM MANAGER(S):
    Dr. Jacqueline Rodriguez, IT Project Manager, GSA, 1800 F Street 
NW, Washington, DC 20405.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Federal Property and Administrative Services Act Of 1949, as 
amended; Public Law 107-217, ch. 288, 63 Stat. 377 (40 U.S.C. 121(c) 
and 40 U.S.C. 541, et seq.).

PURPOSE(S) OF THE SYSTEM:
    To establish and maintain a system of records for conducting public 
sales of Federal real property by GSA.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    The system includes individuals who request to be added to GSA 
bidders mailing lists, register to bid on GSA sales, and/or enter into 
contracts to buy Federal real property at sales conducted by GSA. Such 
individuals may be members of the public or represent public or private 
interests. In addition, GSA employees who administer the system and 
process are also included.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system contains information needed to identify potential and 
actual bidders and awardees, and transaction information involving real 
property sales. System records include:
    Personal information provided by bidders, including, but not 
limited to, names, phone numbers, addresses, email addresses, birth 
dates, and financial information. Additionally, real estate agent 
profiles containing first and last names, email, phone number, and 
address. Finally, information about GSA employees who administer the 
system, including name and business contact information.

RECORD SOURCE CATEGORIES:
    Information is provided by individuals who wish to participate in 
the GSA real property sales program, and system transactions designed 
to gather and maintain data and to manage and evaluate the Federal real 
property disposal program.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, all or a portion of the records or 
information contained in this system may be disclosed to authorized 
entities, as is determined to be relevant and necessary, outside GSA as 
a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    a. In any legal proceeding, where pertinent, to which GSA, a GSA 
employee, or the United States is a party before a court or 
administrative body.
    b. To a Federal, State, local, or foreign agency responsible for 
investigating,

[[Page 87579]]

prosecuting, enforcing, or carrying out a statute, rule, regulation, or 
order when GSA becomes aware of a violation or potential violation of 
civil or criminal law or regulation.
    c. To an appeal, grievance, hearing, or complaints examiner; an 
equal employment opportunity investigator, arbitrator, or mediator; and 
an exclusive representative or other person authorized to investigate 
or settle a grievance, complaint, or appeal filed by an individual who 
is the subject of the record.
    d. To the Office of Personnel Management (OPM), the Office of 
Management and Budget (OMB), and the Government Accountability Office 
(GAO) in accordance with their responsibilities for evaluating Federal 
programs.
    e. To a Member of Congress or his or her staff on behalf of and at 
the request of the individual who is the subject of the record.
    f. To an expert, consultant, or contractor of GSA in the 
performance of a Federal duty to which the information is relevant.
    g. To the National Archives and Records Administration (NARA) for 
records management purposes.
    h. In connection with any litigation or settlement discussions 
regarding claims by or against the GSA, including public filing with a 
court, to the extent that GSA determines the disclosure of the 
information is relevant and necessary to the litigation or discussions.
    i. To appropriate agencies, entities, and persons when (1) GSA 
suspects or has confirmed that there has been a breach of the system of 
records, (2) GSA has determined that as a result of the suspected or 
confirmed breach there is a risk of harm to individuals, GSA (including 
its information systems, programs, and operations), the Federal 
Government, or national security; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with GSA's efforts to respond to the suspected or confirmed 
breach or to prevent, minimize, or remedy such harm.
    j. To another Federal agency or Federal entity, when GSA determines 
that information from this system of records is reasonably necessary to 
assist the recipient agency or entity in (1) responding to a suspected 
or confirmed breach or (2) preventing, minimizing, or remedying the 
risk of harm to individuals, the recipient agency or entity (including 
its information systems, programs, and operations), the Federal 
Government, or national security, resulting from a suspected or 
confirmed breach.
    k. To compare such records to other agencies' systems of records or 
to non-Federal records, in coordination with an OIG in conducting an 
audit, investigation, inspection, evaluation, or some other review as 
authorized by the IG Act.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Electronic records are stored on a secure server with access 
limited to staff who may access the records only by means of a lawful 
government purpose. Information is encrypted in transit and at rest.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records are retrievable by a personal identifier or by other 
appropriate type of designation approved by GSA.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Content in this system will be disposed according to the following 
GSA schedule:
    121.1/050 Property Disposal Case Records. This series contains 
records related to the process of appraising federally-owned real 
property (both developed and undeveloped), and the disposal activities 
associated with closing, selling, destroying, transferring, or 
otherwise removing from the Federal Government's real property 
inventory. Such records include those used in the determination of 
excess real property, disposal of excess and surplus real property case 
files, correspondence, and related records.
    Retention Instructions:
    Permanent. Cut off at the end of the fiscal year following case 
completion and fulfillment of all restrictions on the disposed 
property. Transfer to NARA 15 years after cutoff.
    Legal Disposition Authority: DAA-0121-2015-0001-0009 (121.1/050).

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Records in the system are protected from unauthorized access and 
misuse through a combination of administrative and technical measures. 
Administrative measures include but are not limited to policies that 
limit system access to individuals within an agency with a legitimate 
business need, and regular review of security procedures and best 
practices to enhance security. Technical measures include but are not 
limited to system design that allows authorized system users access 
only to data for which they are responsible; AWS security tools; 
required use of Login.gov for application user account authorization 
and identity verification for real property bidders; required use of 
GSA SecureAuth for internal GSA users; and use of encryption for 
certain data transfers. Physical security measures are provided by the 
hosting service and ensure that unauthorized access to physical systems 
is not permitted.

RECORD ACCESS PROCEDURES:
    If an individual wishes to access any data or record pertaining to 
him or her in the system after it has been submitted, that individual 
should consult the GSA's Privacy Act implementation rules available at 
41 CFR part 105-64.2.

CONTESTING RECORD PROCEDURES:
    If an individual wishes to contest the content of any record 
pertaining to him or her in the system after it has been submitted, 
that individual should consult the GSA's Privacy Act implementation 
rules available at 41 CFR part 105-64.4.

NOTIFICATION PROCEDURES:
    If an individual wishes to be notified at his or her request if the 
system contains a record pertaining to him or her after it has been 
submitted, that individual should consult the GSA's Privacy Act 
implementation rules available at 41 CFR part 105-64.4.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    None.

Richard Speidel,
Chief Privacy Officer, Office of Enterprise Data & Privacy Management, 
General Services Administration.
[FR Doc. 2024-25577 Filed 11-1-24; 8:45 am]
BILLING CODE 6820-AB-P


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