[Federal Register Volume 89, Number 202 (Friday, October 18, 2024)]
[Notices]
[Pages 83949-83951]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2024-24119]


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DEPARTMENT OF VETERANS AFFAIRS


Privacy Act of 1974; System of Records

AGENCY: Department of Veterans Affairs (VA).

ACTION: Notice of a modified system of records.

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SUMMARY: Pursuant to the Privacy Act of 1974, notice is hereby given 
that the Department of Veterans Affairs (VA) is modifying the system of 
records titled, ``VA Child Care Subsidy Program Records-VA'' 
(165VA05CCSP). This system contains the records used by the Child Care 
Records Management System (CCRMS) which provides a mechanism for online 
application processing; subsidy benefit requests; and the tracking, 
filing, retrieving, and storing of documents.

DATES: Comments on this modified system of records must be received no 
later than November 18, 2024. If no public comment is received during 
the period allowed for comment or unless otherwise published in the 
Federal Register by VA, the modified system of records will become 
effective a minimum of 30 days after the date of publication in the 
Federal Register. If VA receives public comments, VA shall review the 
comments to determine whether any changes to the notice are necessary.

ADDRESSES: Comments concerning the modified system of records may be 
submitted through www.Regulations.gov or mailed to VA Privacy Service, 
810 Vermont Avenue NW, (005X6F), Washington, DC 20420. Comments should 
indicate they are submitted in response to ``VA Child Care Subsidy 
Program Records--VA'' (165VA05CCSP). Comments received

[[Page 83950]]

will be available at www.Regulations.gov for public viewing, 
inspection, or copies.

FOR FURTHER INFORMATION CONTACT: Willie Swailes, Chief, Office of Human 
Resources and Administration/Operations, Security, and Preparedness, 
Child Care Subsidy Program, telephone (202) 578-7759 and email at 
<a href="/cdn-cgi/l/email-protection#fc8b9590909599d28f8b9d9590998fbc8a9dd29b938a"><span class="__cf_email__" data-cfemail="97e0fefbfbfef2b9e4e0f6fefbf2e4d7e1f6b9f0f8e1">[email protected]</span></a> or Martha Ramirez, Director, Operations 
Management, telephone (202) 461-5805 or email at <a href="/cdn-cgi/l/email-protection#81ece0f3f5e9e0aff3e0ece8f3e4fbc1f7e0afe6eef7"><span class="__cf_email__" data-cfemail="5e333f2c2a363f702c3f33372c3b241e283f70393128">[email protected]</span></a>.

SUPPLEMENTARY INFORMATION: VA is modifying the system by revising the 
System Location; System Manager; Routine Uses of Records Maintained in 
the System; Policies and Practices for Storage of Records; Practices 
for Retention and Disposal of Records; and Administrative, Technical, 
and Physical Safeguards.
    Routine Uses 2 and 3 are added in accordance with Office of 
Management and Budget memorandum M-17-12, which permits disclosure to 
respond to a suspected or confirmed data breach. Routine Use 7 is being 
added to permit disclosure to the Office of Personnel Management in 
connection with the application or effect of civil service laws, rules, 
regulations, or guidelines in particular situations. Additionally, the 
language of the existing routine uses has been modified for clarity.
    VA is republishing the system notice in its entirety.

Signing Authority

    The Senior Agency Official for Privacy, or designee, approved this 
document and authorized the undersigned to sign and submit the document 
to the Office of the Federal Register for publication electronically as 
an official document of the Department of Veterans Affairs. Kurt D. 
DelBene, Assistant Secretary for Information and Technology and Chief 
Information Officer, approved this document on September 11, 2024 for 
publication.

    Dated: October 15, 2024.
Amy L. Rose,
Government Information Specialist, VA Privacy Service, Office of 
Compliance, Risk and Remediation, Office of Information and Technology, 
Department of Veterans Affairs.

SYSTEM NAME AND NUMBER:
    ``Child Care Subsidy Program--VA'' (165VA05CCSP).

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Applications to participate in the Department of Veterans Affairs 
(VA) Child Care Subsidy Program are submitted through the Child Care 
Records Management System (CCRMS) located at VA Web Operation, Capital 
Region Readiness Center (CRRC), 221 Butler Avenue, Martinsburg, West 
Virginia 25405-9700.

SYSTEM MANAGER(S):
    Willie Swailes, Chief, Office of Human Resources and 
Administration/Operations, Security, and Preparedness, Child Care 
Subsidy Program, telephone (202) 578-7759 and email at 
<a href="/cdn-cgi/l/email-protection#26514f4a4a4f43085551474f4a435566504708414950"><span class="__cf_email__" data-cfemail="05726c69696c602b7672646c6960764573642b626a73">[email protected]</span></a> or Martha Ramirez, Director, Operations 
Management, telephone (202) 461-5805 or email at <a href="/cdn-cgi/l/email-protection#422f2330362a236c30232f2b3027380234236c252d34"><span class="__cf_email__" data-cfemail="771a1605031f165905161a1e05120d37011659101801">[email protected]</span></a>, 
810 Vermont Avenue NW, Washington, DC 20420.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Public Law 106-58, Section 643; Executive Order 9397.

PURPOSE(S) OF THE SYSTEM:
    To establish and verify VA employees' eligibility for childcare 
subsidies for VA to provide monetary assistance to its employees.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    VA employees who voluntarily apply for childcare subsidy program.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in the system contain personally identifiable information, 
including employee (parent) name; social security number; pay grade; 
telephone numbers; total family income; names of children on whose 
behalf the parent is applying for the childcare subsidy; children's 
date of birth; information on childcare providers, including childcare 
provider's names, addresses, provider license numbers, and states where 
issued; provider tax identification numbers; and copies of IRS Form 
1040 and 1040A for verification purposes.

RECORD SOURCE CATEGORIES:
    Information is provided by VA employees who apply for childcare 
subsidy, furnishing the information is voluntary.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
1. Congress
    To a Member of Congress or staff acting upon the Member's behalf 
when the Member or staff requests the information on behalf of, and at 
the request of, the individual who is the subject of the record.
2. Data Breach Response and Remediation for VA
    To appropriate agencies, entities, and persons when (a) VA suspects 
or has confirmed that there has been a breach of the system of records; 
(b) VA has determined that as a result of a suspected or confirmed 
breach, there is a risk of harm to individuals, VA (including its 
information systems, programs, and operations), the Federal Government, 
or national security; and (c) the disclosure made to such agencies, 
entities, and persons is reasonably necessary to assist in connection 
with VA's efforts to respond to the suspected or confirmed breach or to 
prevent, minimize, or remedy such harm.
3. Data Breach Response and Remediation for Another Federal Agency
    To another Federal agency or Federal entity when VA determines that 
information from this system of records is reasonably necessary to 
assist the recipient agency or entity in (a) responding to a suspected 
or confirmed breach or (b) preventing, minimizing, or remedying the 
risk of harm to individuals, the recipient agency or entity (including 
its information systems, programs, and operations), the Federal 
Government, or national security, resulting from a suspected or 
confirmed breach.
4. Law Enforcement
    To a Federal, state, local, territorial, tribal, or foreign law 
enforcement authority or other appropriate entity charged with the 
responsibility of investigating or prosecuting a violation or potential 
violation of law, whether civil, criminal, or regulatory in nature, or 
charged with enforcing or implementing such law, provided that the 
disclosure is limited to information that, either alone or in 
conjunction with other information, indicates such a violation or 
potential violation. A disclosure of information about veterans or 
their dependents from VA claims files under this routine use must also 
comply with the requirements of 38 U.S.C. 5701(f).
5. DoJ, Litigation, Administrative Proceeding
    To the Department of Justice (DoJ), or in a proceeding before a 
court, adjudicative body, or other administrative body before which VA 
is authorized to appear, when:

    (a) VA or any component thereof;
    (b) A VA employee in his or her official capacity;

[[Page 83951]]

    (c) A VA employee in his or her individual capacity where DoJ has 
agreed to represent the employee; or
    (d) The United States, where VA determines that litigation is 
likely to affect the agency or any of its components

is a party to such proceedings or has an interest in such proceedings, 
and VA determines that use of such records is relevant and necessary to 
the proceedings.

6. Contractors
    To contractors, grantees, experts, consultants, students, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for VA, when reasonably necessary to 
accomplish an agency function related to the records.
7. EEOC
    To the Equal Employment Opportunity Commission (EEOC) in connection 
with investigations of alleged or possible discriminatory practices, 
examination of Federal affirmative employment programs, or other 
functions of the Commission as authorized by law.
8. FLRA
    To the Federal Labor Relations Authority (FLRA) in connection with 
the investigation and resolution of allegations of unfair labor 
practices, the resolution of exceptions to arbitration awards when a 
question of material fact is raised, matters before the Federal Service 
Impasses Panel, and the investigation of representation petitions and 
the conduct or supervision of representation elections.
9. MSPB
    To the Merit Systems Protection Board (MSPB) in connection with 
appeals, special studies of the civil service and other merit systems, 
review of rules and regulations, investigation of alleged or possible 
prohibited personnel practices, and such other functions promulgated in 
5 U.S.C. 1205 and 1206, or as authorized by law.
10. NARA
    To the National Archives and Records Administration (NARA) in 
records management inspections conducted under 44 U.S.C. 2904 and 2906 
or other functions authorized by laws and policies governing NARA 
operations and VA records management responsibilities.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records are maintained in/records are stored in the Child Care 
Records Management System (CCRMS) in an electronic format.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records are retrieved by use of individual names and may also be 
cross-referenced to social security numbers or other personal 
identifying numbers.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records in this system are retained and disposed of in accordance 
with the schedule approved by the Archivist of the United States, 
Records Control Schedule VHA RCS 3075.12.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    When the system is not in use by an authorized person with a valid 
Personal Identification Verification (PIV/Smart Card), the system will 
not allow access. Electronic records are secured and require the 
employee's Personal Identification Verification (PIV/Smart Card) to 
access, and the system will self-lock within 5-7 minutes of no-activity 
within the system.

RECORD ACCESS PROCEDURES:
    Individuals seeking information on the existence and content of 
records in this system pertaining to them should contact the system 
manager in writing as indicated above. A request for access to records 
must contain the requester's full name, address, telephone number, 
signed by the requester, and a description of the records sought in 
sufficient detail to enable VA personnel to locate them with a 
reasonable amount of effort.

CONTESTING RECORD PROCEDURES:
    Individuals seeking to contest or amend records in this system 
pertaining to them should contact the system manager in writing as 
indicated above. A request to contest or amend records must state 
clearly and concisely what record is being contested, the reasons for 
contesting it, and the proposed amendment to the record.

NOTIFICATION PROCEDURE:
    Generalized notice is provided by the publication of this notice. 
For specific notice, see Record Access Procedure, above.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    77 FR 54660 (September 5, 2012).
[FR Doc. 2024-24119 Filed 10-17-24; 8:45 am]
BILLING CODE 8320-01-P


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