Civil Service Federal Employees Federal Employees Federal Employees 

Retirement Group Life Health Benefits Retirement 

System Insurance Program System 

United States 

Office of 

Personnel Management 

The Federal Government’s Human Resources Agency

Retirement and Insurance Service 

Payroll Office Letter 

Number: P-00-15 Date : August 4, 2000 

Subject: SEPTEMBER 2000 HEADCOUNT 

 

 

This letter is the call for your semiannual Headcount for September 2000 reporting. The 

Headcount is reported semiannually (March and September) by all payroll offices that withhold 

monies from salaries for participants in the Civil Service Retirement System, Federal Employees 

Retirement System, Federal Employees Health Benefits Program, and/or the Federal Employees 

Group Life Insurance Programs. 

The information you provide to us with your Headcount plays a pivotal role in our negotiations 

of Health Benefits and Life Insurance premium rates and in the determination of contributions 

for employees covered by the Federal Employees Retirement System. Moreover, the Headcount 

is now an important component of the agreed-upon-procedures performed at most payroll 

offices, in accordance with Office of Management and Budget audit guidelines; as such, it forms 

a key determinant of the accuracy of your Retirement, Health Benefits and Life Insurance 

withholdings and contributions. We would ask that you ensure that your Headcount is 

submitted to us in a timely and accurate manner. 

As usual, the September 2000 Headcount will be submitted to us on OPM Form 1523 

(Supplemental Semiannual Headcount Report), with supplemental reporting of enrollment by 

individual health benefits plan on the SF 2812-A [copies of both are attached]. The September 

2000 Headcount will be for the payroll paid during THE FIRST 15 DAYS of September 2000. If 

you pay twice during the first 15 days of September, the Headcount will be for first payroll paid 

during that period. For example, if you pay your employees on September 1st and September

15th, the first payroll paid will be used for your Headcount (September 1st). For monthly pay 

cycles, the reporting period will be for August 1, 2000 through August 31, 2000. 

 The September 2000 Headcount must be submitted no later than September 22, 2000. We 

would ask that you notify us as soon as possible if you anticipate delays or difficulties in 

submitting it by that date. Under no circumstances, however, should you delay transmitting 

your normal RITS report because your Headcount Report is not ready to be submitted. 
 

Civil Service Federal Employees Federal Employees Federal Employees 

Retirement Group Life Health Benefits Retirement 

System Insurance Program System 

2

We would prefer that you fax your OPM Form 1523 and SF 2812-A to us. If you are one of the 

few remaining payroll offices that still report withholdings and contributions via the hard copy 

SF 2812, please fax a copy of your SF 2812 to us with your OPM Form 1523 and SF 2812A. 

Please use CLEAR originals to ensure that we receive legible copies. And our fax numbers for 

Headcount submission are 202-606-0701 and 202-606-0195. 

 

If you have any questions concerning the preparation of your Headcount report, please call our 

Funds Management Branch at 202-606-0670 or email us at finance@opm.gov. 

 

 Robert A. Yuran, Chief 

 Financial Policy Staff 

 Retirement and Insurance Service 

Attachments (2) 

1. Report of Withholdings and Contributions for Health Benefits By Enrollment Code (SF 2812-A) 

2. Supplemental Semiannual Headcount Report (OPM Form 1523)