PAYROLL OFFICE LETTER

U. S. Office of Personnel Management

 Number: P-99-08 Date: March 5, 1999 

Subject: MARCH 1999 HEADCOUNT

This letter is our call for your March 1999 Headcount reporting. The Headcount is reported

semiannually (in March and September) by all payroll offices that withhold monies from the basic

pay of participants in the Civil Service Retirement System, Federal Employees Retirement

System, Federal Employees Health Benefits Program, and/or the Federal Employees Group Life

Insurance Programs. The Headcount is a "snapshot" of enrollment in these Programs as of a

given point in time. The information you report to us plays a pivotal role in our system of

internal accounting control, the negotiation of Health and Life Insurance premium rates with

participating carriers, and in the determination of employer contributions for Federal Employees

Retirement System employees. 

The Headcount is submitted to us on the OPM Form 1523 (Supplemental Semiannual Headcount

Report); and the SF 2812-A, for the reporting of enrollment by individual health benefits plan. 

This reporting is for the LAST PAY PERIOD PAID DURING THE FIRST 15 DAYS of March 1999. If

you pay twice during the first 15 days of March, the Headcount will cover the second pay period

paid during that period. For monthly pay cycles, the reporting period will be for February 1, 1999

through February 28, 1999. 

Your Headcount reporting is due to us on the applicable payroll paid date. If for any reason this

cannot be accomplished, we must receive it no later than March 31, 1999. Under no

circumstances, delay submitting your usual withholding and contributions because your

Headcount reporting is not ready to be submitted. In the interest of time, we ask that you FAX

your 

Forms 1523 and 2812-A to us. If you are one of the few remaining offices still reporting

withholdings and contributions to us via the hard-copy SF 2812, please fax your SF 2812, in

addition to the OPM Form 1523 and SF 2812-A. Please fax from clear originals to ensure that we

receive legible copies. 

As part of our internal review of recent semiannual Headcount submissions, we have discovered

that some payroll offices are including employees, who have already separated from Federal

service, in the “No Deductions Made” section of the OPM Form 1523. Although we understand it

is not unusual for individuals to remain on payroll systems for a time after they separate, it is

important that they not be included in your Headcount submissions. Please review your

Headcount reporting process to ensure that only employees in LWOP status are reported as “No
Deductions Made”.

 

If you have any questions concerning the preparation of your Headcount reporting, please call us

at (202) 606-0606, or send an email, finance@opm.gov. Our FAX numbers for Headcount

submission are 202-606-0701 and 202-606-0195.

Robert A. Yuran, Chief

Financial Management Division

Retirement and Insurance Service

Attachments (2)

1. Report of Withholdings and Contributions for Health Benefits 

 By Enrollment Code (SF 2812-A)

2. Supplemental Semiannual Headcount Report (OPM Form 1523)
5. Pay Period

4. Date payroll paid

2. Payroll office number

From

3. Report number

To

6. To 7. Name of preparer (print) 8. Telephone number

Date

Number Enrolled

Dollar Amount

A. Life Insurance

1. Basic

2. Standard - Option A

Benefit Category Deductions Made No Deductions Made

3. Additional - Option B

a. To age 35

b. 35 - 39

c. 40 - 44

d. 45 - 49

e. 50 - 54

f. 55 - 59

g. 60 & up

4. Family - Option C

5. Post-Retirement - Basic

1. Regular

2. Payers of Full Premiums

3. Total Health Benefits* 

Office of Personnel Management

CSRS/FERS Handbook for Personnel and Payroll Offices

This form may be locally reproduced

Previous editions unusable

OPM Form 1523

Revised September 1996

1. Address of Payroll Office (including department, bureau,

location and zipcode)

Supplemental Semiannual Headcount Report

Office of Personnel Management

ATTN: Funds Control Branch

P.O. Box 582

Washington, D.C. 20044-0582

Signature of authorized official

9. I certify that the items listed herein are correct.

B. Health Benefits

6. Total Life Insurance*
Supplemental Semiannual Headcount Report

Payroll office number Report number Payroll paid date

Benefit Category Dollar Amount Aggregate Base

Salary Number Enrolled

C. Retirement

1. CSRS CPDF

Code Deductions Made No DeductionsMade

a. Regular Withholdings 1,R

Page 2

b. Regular Contributions 1,R

c. Special Withholdings 6,T

d. Special Contributions 6,T

e. Regular Withholdings

for Offset Employees

f. Regular Contributions

for Offset Employees

g. Special Withholdings

for Offset Employees

h. Special Contributions

for Offset Employees

i. Salary Offset

j. Military Deposits

k. Civilian Service Credit

2. FERS

a. Regular Withholdings

b. Regular Contributions

c. Reserve Technicians

Withholdings

d. Reserve Technicians

Contributions

e. A/T Controllers

Withholdings

f. A/T Controllers

Contributions

g. Law Enforcement/Firefighters Withholdings

h. Law Enforcement/Firefighters Contributions

i. Salary Offset

j.

k. Military Deposits

3. Total Retirement*

D. Grand Total (Dollars only)

E. Total Employees (and/or Annuitants) on Payroll

C

C

E

E

K

K

N

N

L

L

M

M

**

**

**

**

**

*Dollar amount must agree with SF 2812 for same reporting period.

**Memo entry only (do not include on line 3, Total Retirement).

Reverse of OPM 1523

Revised September 1996
Report of Withholdings and Contributions for Health Benefits By Enrollment Code

Department or establishment Payroll Office number Report number

Bureau, division or office Pay period from Pay period to

Address (including ZIP Code) Date payroll paid

Agency telephone number

( )

Enrollment

Code No.

Total Withholdings

& Contributions

Number

enrolled*

Enrollment

Code No.

Total Withholdings

& Contributions

Number

enrolled*

Enrollment

Code No.

Total Withholdings

& Contributions

Number

enrolled*

*Number of enrollees is required on report for the last payroll

paid in March and September

This form may be locally reproduced

9/79 edition usable; all other editions obsolete and unusable

Standard Form 2812-A

Revised August 1988

Office of Personnel Management

CSRS/FERS Handbook for Personnel and Payroll Offices