Attachment 1: Easy to Use Chart for Ordering and Distributing FSAFEDS, FEDVIP and FEHB Materia

FSAFEDS FEDVIP FEHB 

Agency • Order brochures and other Open Season materials; Responsibilities • Distribute materials to employees, and for FEHB – to temporary continuation of coverage (TCC) enrollees, and spouse equity e

• Provide access to materials to ensure employees make informed decisions. You must ensure Open Season materials reach your employees and field offices. TIP: Order enough materials to use all year to support new employees, benefit fairs, and ongoing employee needs. 

Program Materials The 2011 Guide to Federal Benefits - Provides summary information on the FEHB, FEDVIP and FSAFEDS Programs and lists 

Summary information includes plans available in each state, rates, benefits, and quality indicators. See BAL 10-402 for ordering iTIP: If you are unable to provide FEHB and FEDVIP brochures for the geographical area in which an employee resides, telephone number(s) listed in The Guide. The employee can then contact the plan directly for a brochure. 2011 Federal Benefits Open Season Fast Facts – Provides a snapshot of basic information on the upcoming Federal Benefits 

impact of health care reform. You will receive this via the Benefitsinfo listserv prior to the start of Open Season. We will also poswww.opm.gov/insure/fastfacts. Please distribute this to your employees. We will issue other Fast Facts on topics relating to the Federal Benefits Programs throughout the year via the Benefitsinfo listservavailable at www.opm.gov/insure/fastfacts. FSAFEDS Brochure (more information on pages 2-3) 

FEDVIP Plan Brochures (more information on pages 2-3) 

FEHB Plan Brochures - Brochures and boxed up to 250 items per contapages 2-3). 

FSAFEDS Web-Based Videos – Numerous short videos covering various aspects of FSAFEDS. Available starting November 9th at www.FSAFEDS.com TIP: Tell your employees about these great web videos and encourage them to watch at work or at home 

SF 2809 (The Health Benefits Elecpermits paper enrollment/changes, tfrom the General Services AdministService using normal FEDSTRIP/MOrdering information: • Form Number: SF 2809; • Title of Form: Health Benefits Elec• National Stock No.: 7540-01-231-6• Estimated Cost: $29.60 per 100 TIP: Screen fillable SF 2809 can bwww.opm.gov/forms/pdf_fill/sf280
Attachment 1: Easy to Use Chart for Ordering and Distributing FSAFEDS, FEDVIP and FEHB Materia

FSAFEDS FEDVIP FEHB 

Program Materials, Cont. 

FSAFEDS Poster - 11x17 awareness/promotion TIP: No charge to agencies—post in public places during Open Season. See page 3 for information on how to order. New Hire Flyer – Informational handout for employees newly hired outside of Open Season. TIP: No charge to agencies - summarizes important information for newly hired employees. You can order hard copies or download PDF version from “Benefits Officers” section of www.FSAFEDS.com PowerPoint Presentation – Comprehensive overview of FSAFEDS in a slideshow format. Downloadable from the “Benefits Officers” section of www.FSAFEDS.com TIP: No charge to agencies - great visual aid for lunch-and-learn and other meetings. 

Brochure Content Describes types of accounts available, benefits of 

enrollment, enrollment and account access procedures, including overview of expenses eligible for reimbursement. 

Describes the plan’s benefits, exclusions, and limitations. Brochures follow stcomparison. 
Attachment 1: Easy to Use Chart for Ordering and Distributing FSAFEDS, FEDVIP and FEHB Materia

FSAFEDS FEDVIP FEHB 

Distributing Brochures 

Distribute to employees interested in enrolling in the Program. Only officially approved brochures should be distributed to employees. TIP: Announce to your employees where and how to access the brochure. TIP: Allow employees to take a copy home for review. If employee enrolls, (s)he should keep the brochure. TIP: The brochure changes each year; old ones must be discarded. 

Employees currently enrolled will receive a 2011 brochure directly from their pon hand for reference and distribution to employees who enroll or change planbrochures should be distributed to employees. TIP: Allow employees to take copies home for review, particularly new eenrolls or changes plans, (s)he should keep the brochure. Other brochurreuse. TIP: Announce to your employees where and how to access FEHB plan TIP: For FEHB Spouse Equity and Temporary Continuation of Coverage • Provide same access to brochures as employees, and • Inform how to obtain brochures and FEHB enrollment forms if intereste

Online Brochures Brochures will be available on the Internet in early November. Encourage employees to use the websites as their primary resour

addresses: • FSAFEDS brochures at www.FSAFEDS.com; • FEDVIP dental brochures at www.opm.gov/insure/dental/planinfo; • FEDVIP vision brochures at www.opm.gov/insure/vision/planinfo;and • FEHB brochures at www.opm.gov/insure/health. 

Obtaining Hardcopy Brochures and Other Materials 

E-mail fsafeds-hr@shps.com or bart.turney@shps.com, or call 1-502-326-4575. If you are from a field office and your headquarters office is ordering materials for you, please do not also order. 

Request brochures from carrier contacts listed in Attachment 2. Plans determine number of brochures to send each agency based on the number of employees. Contact the carrier(s) if you do not receive them by November 1, 2010. 

Fee-for-service (FFS) plans ship brodesignated by agency’s headquartebrochures by November 1, 2010, pleheadquarters. Request health maintenance organihealth plans (CDHP), and high dedubrochures directly from health plan cIf you do not receive your HMO, CDNovember 1, 2010, contact the carriTIP: Remember to order brochurTCC enrollees, and new employeethroughout the year. TIP: You can help control Progranumber of brochures you reasona

Materials for the You must let the visually impaired know information for FSAFEDS, FEDVIP and FEHB is available and accessible on the Internet Visually Impaired • FSAFEDS at www.FSAFEDS.com; 

• FEDVIP dental information at www.opm.gov/insure/dental; • FEDVIP vision information at www.opm.gov/insure/vision; and • FEHB at www.opm.gov/insure/health. For FEHB, please see Attachment 5 for contact information to order fee-for-service (FFS) plan materials for the visually impaired