Attachment 2: Easy to Use Chart for Ordering and Distributing FSAFEDS, FEDVIP, and FEHB Materials

FSAFEDS FEDVIP FEHB

Agency

Responsibilities

• Order Federal Benefits Open Season materials;

• Distribute materials to employees, and for FEHB – to temporary continuation of coverage (TCC) enrollees and spouse equity enrollees (FEDVIP does not have 

 TCC or spouse equity coverage); and 

• Provide access to materials to ensure employees make informed decisions. 

You must ensure Federal Benefits Open Season materials reach your employees and field offices. 

TIP: Order enough materials to use all year to support new employees, benefit fairs, and ongoing employee needs.

Program Materials 2018 Federal Benefits Open Season FastFacts – Both the 2018 Federal Benefits Open Season is Coming! and What to Consider During the Federal Benefits 

Open Season provide snapshots of basic information on the upcoming Federal Benefits Open Season. We will post them at www.opm.gov/healthcareinsurance/fastfacts. Please distribute these to your employees. 

We may issue other FastFacts on topics relating to the Federal Benefits Programs throughout the year via the Benefitsinfo listserv. These FastFacts will also 

be available at www.opm.gov/healthcare-insurance/fastfacts. 

2018 Federal Benefits Open Season Flyers and Banners – Remind your employees about the Federal Benefits Open Season by posting flyers and banners 

around the workplace. We have developed Federal Benefits Open Season flyers you can print for bulletin boards, hallways, and break rooms. We have also 

developed Federal Benefits Open Season banners you can print for entrances, lobbies, and large open spaces. We will also post them at 

www.opm.gov/openseason. 

Benefits Flyers – Educate your employees about the insurance benefits available to them with the Insurance Benefits Flyers. Perfect for bulletin boards and 

new employee orientation packets, Insurance Benefits Flyers summarize each benefit program on a single page. While these flyers provide useful information 

year-round, their information about FEHB, FEDVIP, and FSAFEDS will be particularly helpful to your employees during the Federal Benefits Open Season. We 

will also post them at www.opm.gov/healthcare-insurance. 

Save Money On... Flyers – These three flyers show your employees how FEHB, FEDVIP, and FSAFEDS work together to save them money on prescription 

drugs, eyeglasses, and orthodontia. We will also post them at www.opm.gov/healthcare-insurance. 
Attachment 2: Easy to Use Chart for Ordering and Distributing FSAFEDS, FEDVIP, and FEHB Materials

FSAFEDS FEDVIP FEHB

Program Materials,

(continued)

FSAFEDS Brochure - Describes types of 

accounts available, benefits of enrollment, 

enrollment and account access procedures, and 

overview of expenses eligible for reimbursement. 

You can access this at www.FSAFEDS.com. If 

you need paper copies, see page 3 for ordering 

instructions.

FEDVIP Plan Brochures - Describes the

plan’s benefits, exclusions, and 

limitations. Brochures follow standard 

format for easy comparison. You can 

access these at

www.opm.gov/healthcareinsurance/dental-vision/planinformation/#url=Dental-Overview and

www.opm.gov/healthcareinsurance/dental-vision/planinformation/#url=Vision-Overview. If 

you need paper copies, see page 3 for 

ordering instructions. 

FEHB Plan Brochures - Describes the plan’s benefits, exclusions, 

and limitations. Brochures follow standard format for easy 

comparison. You can access these at 

www.opm.gov/FEHBbrochures. If you need paper copies, see page 

3 for ordering instructions.

SF 2809 (Health Benefits Election Form) - The online edition of 

the SF 2809 must be downloaded from 

www.opm.gov/forms/pdf_fill/sf2809.pdf. The paper SF 2809 is no 

longer available for purchase from the General Services 

Administration. Previous editions of the form are not usable. 

FSAFEDS Poster - 11x17 awareness/promotion

TIP: No charge to agencies—post in public 

places during the Federal Benefits Open 

Season. See page 3 for information on 

how to order.

Summary of Benefits and Coverage - FEHB plans make available 

a Summary of Benefits and Coverage (SBC) about each of their 

health coverage options to help enrollees make an informed choice. 

The FEHB plan’s SBC summarizes important information to help 

enrollees compare benefits and coverage across the plan’s various 

options.

Enrollees can find an FEHB plan’s SBC at 

www.opm.gov/healthcare-insurance/healthcare/planinformation/summary-of-benefits or by visiting the FEHB plan’s 

website. Enrollees can request a paper copy by calling the plan. 

PowerPoint Presentation – Comprehensive

overview of FSAFEDS in a slideshow format. 

Downloadable from the “Benefits Officers” section 

of www.FSAFEDS.com, beginning mid-October. 

TIP: No charge to agencies - great visual aid for

lunch-and-learn and other meetings.

Online Brochures Brochures will be available on our website at www.opm.gov/insure in early November. Support our Going Green initiative and encourage employees to use

our website as their primary resource by providing the following addresses: 

• FSAFEDS brochures at www.FSAFEDS.com, 

• FEDVIP dental brochures at www.opm.gov/healthcare-insurance/dental-vision/plan-information/#url=Dental-Overview, 

• FEDVIP vision brochures at www.opm.gov/healthcare-insurance/dental-vision/plan-information/#url=Vision-Overview, and

• FEHB brochures at www.opm.gov/FEHBbrochures.
Attachment 2: Easy to Use Chart for Ordering and Distributing FSAFEDS, FEDVIP, and FEHB Materials

FSAFEDS FEDVIP FEHB

Ordering Paper

Copies of Brochures 

and Other Materials

You may order materials using the FSAFEDS 

Order System which is accessible from the 

Benefits Officers section of www.FSAFEDS.com. 

 

If you are from a field office and your 

headquarters office is ordering materials for you, 

please do not also order materials.

Request brochures from carrier

contacts. Plans determine the number 

of brochures to send each agency 

based on the number of employees. 

Contact the carrier(s) if you do not 

receive them by November 1, 

2018.

The ordering process for Fee-for-Service (FFS) health plan

brochures is finished. If your agency ordered FFS plan 

brochures, they are shipped to distribution points designated by 

your agency’s headquarters. If you don’t receive FFS plan 

brochures by November 1, 2018, please contact your agency’s 

headquarters. 

If your agency did not order FFS health plan brochures, you can 

access these brochures at www.opm.gov/FEHBbrochures. 

Request health maintenance organization plan (HMO), consumer 

driven health plan (CDHP), and high deductible health plan (HDHP) 

brochures directly from health plan contacts. If you do not receive 

your HMO, CDHP, and HDHP brochures by November 1, 2018, 

contact the carrier(s). 

TIP: Remember to order brochures for your Spouse Equity 

and TCC enrollees, and new employees who will join your 

agency throughout the year.

TIP: You can help control Program costs and support our 

Going Green initiative by ordering only the number of brochures 

you reasonably expect to distribute.

Materials for the

Visually Impaired

You must let the visually impaired know information for FSAFEDS, FEDVIP and FEHB is available and accessible on the Internet at:

• FSAFEDS at www.FSAFEDS.com, 

• FEDVIP dental information at www.opm.gov/healthcare-insurance/dental-vision/plan-information/#url=Dental-Overview, 

• FEDVIP vision information at www.opm.gov/healthcare-insurance/dental-vision/plan-information/#url=Vision-Overview , and 

• FEHB at www.opm.gov/FEHBbrochures. 

For FEHB, please see Attachment 6 for contact information to order Fee-for-Service (FFS) plan materials for the visually impaired.

Distributing

Brochures

Only officially-approved brochures should

be distributed to employees. 

TIP: Announce to your employees where and 

how to access the brochure.

TIP: The brochure changes each year; old 

ones must be discarded.

Keep a supply of brochures on hand for reference and distribution to employees who enroll or change

plans. Only OPM-authorized brochures should be distributed to employees. 

TIP: Inform your employees that they can access FEDVIP dental and/or vision plan brochures at 

www.opm.gov/healthcare-insurance/dental-vision/plan-information/#url=Dental-Overview and 

www.opm.gov/healthcare-insurance/dental-vision/plan-information/#url=Vision-Overview, and 

FEHB health plan brochures at www.opm.gov/FEHBbrochures for their review.

TIP: For FEHB Spouse Equity and Temporary Continuation of Coverage (TCC) enrollees:

• Provide same access to brochures as employees at www.opm.gov/FEHBbrochures, and

• Inform how to obtain brochures and FEHB enrollment forms if interested in changing plans.