13404 Federal Register / Vol. 80, No. 49 / Friday, March 13, 2015 / Notices 

DEPARTMENT OF HOMELAND 

SECURITY 

Office of the Secretary 

[Docket No. DHS–2015–0006] 

Privacy Act of 1974; Department of 

Homeland Security Federal Emergency 

Management Agency 004 NonDisaster Grant Management 

Information Files System of Records 

AGENCY: Privacy Office, Department of 

Homeland Security. 

ACTION: Notice of Privacy Act System of 

Records. 

SUMMARY: In accordance with the 

Privacy Act of 1974, the Department of 

Homeland Security proposes to update 

and reissue a current Department of 

Homeland Security system of records 

titled, ‘‘Department of Homeland 

Security/Federal Emergency 

Management Agency—004 Grant 

Management Information Files System 

of Records’’ and rename it, ‘‘Department 

of Homeland Security/Federal 

Emergency Management Agency—004

Non-Disaster Grant Management 

Information Files System Records.’’ This 

system of records allows the Department 

of Homeland Security/Federal 

Emergency Management Agency to 

collect and maintain records from 

points of contact for state, local, tribal, 

territorial, and other entities applying 

for Federal Emergency Management 

Agency grant programs that are not 

disaster related. The Federal Emergency 

Management Agency collects grant 

management information to determine 

eligibility for Department of Homeland 

Security grant awards for non-disaster 

grants and for the issuance of awarded 

funds. As a result of a biennial review 

of this system, records have been 

updated within the (1) system name, (2) 

authorities, (3) purpose, and (4) routine 

uses. Additionally, this notice includes 

non-substantive changes to simplify the 

formatting and text of the previously 

published notice. This updated system 

will be included in the Department of 

Homeland Security’s inventory of 

record systems. 

DATES: Submit comments on or before 

April 13, 2015. This updated system 

will be effective April 13, 2015. 

ADDRESSES: You may submit comments, 

identified by DHS–2015–0006 by one of 

the following methods: 

• Federal e-Rulemaking Portal: 

http://www.regulations.gov. Follow the 

instructions for submitting comments. 

• Fax: 202–343–4010. 

• Mail: Karen L. Neuman, Chief 

Privacy Officer, Privacy Office, 

Department of Homeland Security, 

Washington, DC 20528. 

Instructions: All submissions received 

must include the agency name and 

docket number for this rulemaking. All 

comments received will be posted 

without change to http://

www.regulations.gov, including any 

personal information provided. 

Docket: For access to the docket to 

read background documents or 

comments received go to http://

www.regulations.gov. 

FOR FURTHER INFORMATION CONTACT: For 

general questions please contact: Eric M. 

Leckey (202) 212–5100, Privacy Officer, 

Federal Emergency Management 

Agency, Washington, DC 20472. For 

privacy issues please contact: Karen L. 

Neuman (202) 343–1717, Chief Privacy 

Officer, Privacy Office, U.S. Department 

of Homeland Security, Washington, DC 

20528. 

SUPPLEMENTARY INFORMATION: 

I. Background 

In accordance with the Privacy Act of 

1974, 5 U.S.C. 552a, the Department of 

Homeland Security (DHS) Federal 

Emergency Management Agency 

(FEMA) proposes to update, rename, 

and reissue a current DHS system of 

records titled, ‘‘DHS/FEMA—004

Grant Management Information Files 

System of Records.’’ As part of the 

Department’s process for reviewing and 

streamlining compliance documentation 

and to increase transparency, DHS/

FEMA is proposing to: 1) update the 

system of records to include only nondisaster grant programs and FEMA 

assistance to state, local, tribal, 

territorial, or other entities; and 2) 

rename the system of records notice to 

DHS/FEMA—004 Non-Disaster Grant 

Management Information Files System 

of Records. 

The goal of FEMA’s non-disaster 

related grant programs is to provide 

funding to enhance the capacity of state, 

local, tribal, and territorial emergency 

responders to prevent, respond to, and 

recover from a weapon of mass 

destruction terrorism incident involving 

chemical, biological, radiological, 

nuclear, explosive devices, and cyberattacks. FEMA’s non-disaster grant 

programs currently provide funds to all 

50 states, the District of Columbia, the 

Commonwealth of Puerto Rico, 

American Samoa, the Commonwealth of 

Northern Mariana Islands, Guam, the 

U.S. Virgin Islands, certain types of nonprofit organizations, and some private 

entities. FEMA non-disaster related 

grant programs are directed at a broad 

spectrum of state and local emergency 

responders, including firefighters, 

emergency medical services, emergency 

management agencies, law enforcement, 

and public officials. The source of the 

information collected by FEMA 

generally comes from state, local, tribal 

and territorial governments, port 

authorities, transit authorities, nonprofit organizations, and private 

companies seeking grant funding. The 

nature of data collected by FEMA 

includes basic public information about 

the agency or organization, the 

organization’s financial information, 

and the organization’s demonstrated 

need for the non-disaster grant funds. 

Many of FEMA’s non-disaster related 

grant programs implement objectives 

addressed in the Robert T. Stafford 

Disaster Relief and Emergency 

Assistance Act; a series of post 9/11 

laws as outlined in the Authorities 

Section; the post-Katrina Emergency 

Management Reform Act (PKEMPRA) of 

2006; and Homeland Security 

Presidential Directives (HSPD). 

As part of the biennial review process 

for DHS/FEMA systems or records, DHS 

has updated and reissued this system of 

records as described below: 

First, DHS/FEMA changed the system 

name to reflect the focus of the system 

of records on non-disaster-related 

grants. Second, DHS/FEMA streamlined 

the legal authorities to remove the 

reference to the National Flood 

Insurance Act and to add authorities 

under the Implementing 

Recommendations of the 9/11 

Commission Act of 2007. Third, the 

purpose removes references to FEMA 

disaster related grants such as Public 

Assistance because these grants are part 

of the DHS/FEMA–009 Hazard 

Mitigation, Disaster Public Assistance, 

and Disaster Loan Programs system of 

records. Fourth, DHS/FEMA modified 

routine use (A) to include former 

employees of DHS and to eliminate 

redundant language; updated routine 

use (C) to specify that information may 

be shared with the General Services 

Administration (GSA); and modified 

routine uses (D) and (E) for clarification 

and non-substantive grammatical 

changes. Lastly, DHS/FEMA modified 

the record source categories to 

specifically reference the points of 

contact for the respective grant 

applicant organizations as a source of 

the information described in this notice. 

Consistent with DHS’s informationsharing mission, information stored in 

the DHS/FEMA–004 Non-Disaster 

Grant Management Information Files 

System of Records may be shared with 

other DHS components that have a need 

to know the information to carry out 

their national security, law enforcement, 

immigration, intelligence, or other 

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Federal Register / Vol. 80, No. 49 / Friday, March 13, 2015 / Notices 13405 

homeland security functions. In 

addition, information may be shared 

with appropriate federal, state, local, 

tribal, territorial, foreign, or 

international government agencies 

consistent with the routine uses set 

forth in this system of records notice. 

This updated system will be included 

in DHS’s inventory of record systems. 

II. Privacy Act 

The Privacy Act embodies fair 

information practice principles in a 

statutory framework governing the 

means by which Federal Government 

agencies collect, maintain, use, and 

disseminate individuals’ records. The 

Privacy Act applies to information that 

is maintained in a ‘‘system of records.’’ 

A ‘‘system of records’’ is a group of any 

records under the control of an agency 

from which information is retrieved by 

the name of an individual or by some 

identifying number, symbol, or other 

identifying particular assigned to the 

individual. In the Privacy Act, an 

individual is defined to encompass U.S. 

citizens and lawful permanent 

residents. As a matter of policy, DHS 

extends administrative Privacy Act 

protections to all individuals when 

systems of records maintain information 

on U.S. citizens, lawful permanent 

residents, and visitors. 

Below is the description of the DHS/ 

FEMA–004 Non-Disaster Grant 

Management Information Files System 

of Records. 

In accordance with 5 U.S.C. 552a(r), 

DHS has provided a report of this 

system of records to the Office of 

Management and Budget and to 

Congress. 

SYSTEM OF RECORDS

Department of Homeland Security 

(DHS)/Federal Emergency Management 

Agency (FEMA)–004. 

SYSTEM NAME: 

DHS/FEMA–004 Non-Disaster Grant 

Management Information Files. 

SECURITY CLASSIFICATION: 

Unclassified. 

SYSTEM LOCATION: 

DHS/FEMA maintains records at 

FEMA Headquarters in Washington, DC, 

and field offices. Additionally, DHS/

FEMA maintains records in FEMA 

information technology systems such as 

the FEMA Non-Disaster (ND) Grants and 

Assistance to Firefighters Grants (AFG) 

systems. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Categories of individuals covered by 

this system include the respective 

points of contact (POC) for grant 

applications and awardees of grant 

funds. Awardees of grant funds include 

state, local, tribal, and territorial 

governments, port authorities, transit 

authorities, non-profit organizations, 

and private companies (in rare 

instances). 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Categories of records in this system 

include: 

• Name of Organization’s Designated 

POC; 

• POC Title; 

• Grant applicant organization POC’s 

office mailing address; 

• Grant applicant organization POC’s 

office phone number; 

• Grant applicant organization POC’s 

office cellphone number; 

• Grant applicant organization POC’s 

office fax number; 

• Grant applicant organization POC’s 

work email address; 

• Organization Name; 

• Organization’s Federal Employer 

Identification Number (EIN); 

• Organization’s Dun & Bradstreet 

(B&D) Data Universal Numbering 

System (DUNS) Number (a unique nine 

digit numeric identifier assigned to each 

organization’s location); 

• Organization’s Bank Routing 

Number; and 

• Organization’s Bank Account 

Number. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Section 614 of the Robert T. Stafford 

Disaster Relief and Emergency 

Assistance Act (42 U.S.C. 5196c), as 

amended by Section 202, Title II of the 

Implementing Recommendations of the 

9/11 Commission Act of 2007 (Pub. L. 

110–053); Section 1809 of the Homeland 

Security Act of 2002 (6 U.S.C. 571 et 

seq.), as amended by Section 301(a) 

Title III of the Implementing 

Recommendations of the 9/11 

Commission Act of 2007 (Pub. L. 110– 

053); Section 2003(a) of the Homeland 

Security Act of 2002 (6 U.S.C. 101 et 

seq.), as amended by Section 101, Title 

I of the Implementing 

Recommendations of the 9/11 

Commission Act of 2007, (Pub. L. 110– 

053); Section 2004(a) of the Homeland 

Security Act of 2002 (6 U.S.C. 101 et 

seq.), as amended by Section 101, Title 

I of the Implementing 

Recommendations of the 9/11 

Commission Act of 2007, (Pub. L. 110– 

053); Section 2004 of the Homeland 

Security Act of 2002 (6 U.S.C. 605 et 

seq.), as amended by Section 101, Title 

I of the Implementing 

Recommendations of the 9/11 

Commission Act of 2007, (Pub. L. No. 

110–53); Section 2005 of the Homeland 

Security Act of 2002 (6 U.S.C. 606 et 

seq.), as amended by Section 101, Title 

I of the Implementing 

Recommendations of the 9/11 

Commission Act of 2007, (Pub. L. No. 

110–53); the Post-Katrina Emergency 

Management Reform Act of 2006 (6 

U.S.C. 723); Title III of Division D of the 

Consolidated Security, Disaster 

Assistance, and Continuing 

Appropriations Act, 2009 (Pub. L. 110– 

329); Title III of Division E of the 

Consolidated Appropriations Act, 2008 

(Pub. L. 110–161); Section 1406, Title 

XIV of the Implementing 

Recommendations of the 9/11 

Commission Act of 2007 (Pub. L. 110– 

053); Section 1513, Title XV of the 

Implementing Recommendations of the 

9/11 Commission Act of 2007 (Pub. L. 

110–053); Section 1532(a), Title XV of 

the Implementing Recommendations of 

the 9/11 Commission Act of 2007 (Pub. 

L. 110–053); 46 U.S.C. 70107; the 

Federal Financial Assistance 

Management Improvement Act of 1999 

(Pub. L. 160–107); and National Historic 

Preservation Act of 1966, as amended, 

Pub. L. 89–665, § 102, 16 U.S.C. 470. 

PURPOSE(S): 

The purpose of this system is to assist 

in determining eligibility of awards for 

non-disaster related grants and for the 

issuance of awarded funds and allow 

DHS to contact individuals to ensure 

completeness and accuracy of grants 

and applications. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, all or a 

portion of the records or information 

contained in this system may be 

disclosed outside DHS as a routine use 

pursuant to 5 U.S.C. 552a(b)(3) as 

follows: 

A. To the Department of Justice (DOJ), 

including Offices of the United States 

Attorneys, or other federal agency 

conducting litigation, or in proceedings 

before any court, adjudicative, or 

administrative body, when it is relevant 

or necessary to the litigation and one of 

the following is a party to the litigation 

or has an interest in such litigation: 

1. DHS or any component thereof; 

2. Any employee or former employee 

of DHS in his/her official capacity; 

3. Any employee or former employee 

of DHS in his/her individual capacity 

when DOJ or DHS has agreed to 

represent the employee; or 

4. The United States or any agency 

thereof. 

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B. To a congressional office from the 

record of an individual in response to 

an inquiry from that congressional office 

made at the request of the individual to 

whom the record pertains. 

C. To the National Archives and 

Records Administration (NARA) or 

General Services Administration 

pursuant to records management 

inspections being conducted under the 

authority of 44 U.S.C. 2904 and 2906. 

D. To an agency or organization for 

the purpose of performing audit or 

oversight operations as authorized by 

law, but only such information as is 

necessary and relevant to such audit or 

oversight function. 

E. To appropriate agencies, entities, 

and persons when: 

1. DHS suspects or has confirmed that 

the security or confidentiality of 

information in the system of records has 

been compromised; 

2. DHS has determined that as a result 

of the suspected or confirmed 

compromise, there is a risk of identity 

theft or fraud, harm to economic or 

property interests, or harm to an 

individual, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by 

DHS or another agency or entity) that 

rely upon the compromised 

information; and 

3. The disclosure made to such 

agencies, entities, and persons is 

reasonably necessary to assist in 

connection with DHS’s efforts to 

respond to the suspected or confirmed 

compromise and prevent, minimize, or 

remedy such harm. 

F. To contractors and their agents, 

grantees, experts, consultants, and 

others performing or working on a 

contract, service, grant, cooperative 

agreement, or other assignment for DHS, 

when necessary to and accomplish an 

agency function related to this system of 

records. Individuals provided 

information under this routine use are 

subject to the same Privacy Act 

requirements and limitations on 

disclosure as are applicable to DHS 

officers and employees. 

G. To an appropriate federal, state, 

tribal, local, international, or foreign law 

enforcement agency or other appropriate 

authority charged with investigating or 

prosecuting a violation or enforcing or 

implementing a law, rule, regulation, or 

order, when a record, either on its face 

or in conjunction with other 

information, indicates a violation or 

potential violation of law, which 

includes criminal, civil, or regulatory 

violations and such disclosure is proper 

and consistent with the official duties of 

the person making the disclosure. 

H. To an individual’s employer or 

affiliated organization to the extent 

necessary to verify employment or 

membership status. 

I. To the news media and the public, 

with the approval of the Chief Privacy 

Officer in consultation with counsel, 

when there exists a legitimate public 

interest in the disclosure of the 

information or when disclosure is 

necessary to preserve confidence in the 

integrity of DHS or is necessary to 

demonstrate the accountability of DHS’s 

officers, employees, or individuals 

covered by the system, except to the 

extent it is determined that release of 

the specific information in the context 

of a particular case would constitute an 

unwarranted invasion of personal 

privacy. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

None. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

DHS/FEMA stores records in this 

system electronically or on paper in 

secure facilities in a locked drawer 

behind a locked door. The records are 

stored on magnetic disc, tape, and 

digital media. 

RETRIEVABILITY: 

DHS/FEMA retrieves records may by 

the contact person covered by this 

system or the name of organization. 

SAFEGUARDS: 

DHS/FEMA safeguards records in this 

system in accordance with applicable 

rules and policies, including all 

applicable DHS automated systems 

security and access policies. DHS/

FEMA imposes strict controls to 

minimize the risk of compromising the 

information that is being stored. DHS/

FEMA limits access to the computer 

system containing the records in this 

system to those individuals who have a 

need-to-know the information for the 

performance of their official duties and 

who have appropriate clearances or 

permissions. 

RETENTION AND DISPOSAL: 

DHS/FEMA retains grant application 

information for audit, oversight 

operations, and appeal purposes. 

In accordance with Government 

Records Schedule (GRS) 3, Item 14, 

FEMA destroys grant administrative 

records and hard copies of unsuccessful 

grant applications files after two years. 

In accordance with GRS 3, Item 13, 

FEMA stores electronically received and 

processed copies of unsuccessful grant 

application files for 3 years from the 

date of denial and then deleted. 

In accordance with National Archives 

and Records Administration (NARA) 

Authority N1–311–95–001, Item 1, 

FEMA maintains grant project records 

for three years after the end of the fiscal 

year that the grant or agreement is 

finalized or when no longer needed, 

whichever is sooner. 

In accordance with NARA Authority 

N1–311–95–001, Item 3, FEMA retires 

grant final reports to the Federal 

Records Center (FRC) three years after 

cutoff and transfers them to NARA 20 

years after cutoff. In accordance with 

NARA Authority N1–311–95–001, Item 

2; N1–311–01–008, Item 1; and N1–311– 

04–001, Item 1, FEMA stores all other 

grant records for six years and three 

months from the date of closeout (when 

closeout is the date FEMA closes the 

grant in its financial system) and final 

audit and appeals are resolved and then 

deleted. 

The customer service assessment 

forms that have been filled out and 

returned by disaster assistance 

applicants are temporary records that 

are destroyed upon transmission of the 

final report, per NARA Authority N1– 

311–00–001, Item 1. 

The statistical and analytical reports 

resulting from these assessments are 

temporary records that are retired three 

years after the final report cutoff and 

destroyed 20 years after the report cutoff 

per NARA Authority N1–311–00–001, 

Item 2. The assessment results database 

are temporary records that are destroyed 

when no longer needed for analysis 

purposes, per NARA Authority N1–311– 

00–001, Item 3. 

SYSTEM MANAGER AND ADDRESS: 

Deputy Assistant Administrator, 

Grant Program Directorate, FEMA, 500 C 

Street SW., Washington, DC 20472. 

NOTIFICATION PROCEDURE: 

Individuals seeking notification of 

and access to any record contained in 

this system of records, or seeking to 

contest its content, may submit a 

request in writing to the FEMA FOIA 

Officer, whose contact information can 

be found at http://www.dhs.gov/foia 

under ‘‘Contacts.’’ If an individual 

believes more than one component 

maintains Privacy Act records 

concerning him or her, the individual 

may submit the request to the Chief 

Privacy Officer and Chief Freedom of 

Information Officer, Department of 

Homeland Security, 245 Murray Drive 

SW., Building 410, STOP–0655, 

Washington, DC 20528. 

When seeking records about yourself 

from this system of records or any other 

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Federal Register / Vol. 80, No. 49 / Friday, March 13, 2015 / Notices 13407 

Departmental system of records your 

request must conform with the Privacy 

Act regulations set forth in 6 CFR part 

5. You must first verify your identity, 

meaning that you must provide your full 

name, current address, and date and 

place of birth. You must sign your 

request, and your signature must either 

be notarized or submitted under 28 

U.S.C. 1746, a law that permits 

statements to be made under penalty of 

perjury as a substitute for notarization. 

While no specific form is required, you 

may obtain forms for this purpose from 

the Chief Privacy Officer and Chief 

Freedom of Information Act Officer, 

http://www.dhs.gov/foia or 1–866–431– 

0486. In addition you should: 

• Explain why you believe the 

Department would have information on 

you, 

• Identify which component(s) of the 

Department you believe may have the 

information about you; 

• Specify when you believe the 

records would have been created; and 

• Provide any other information that 

will help the FOIA staff determine 

which DHS component agency may 

have responsive records; and 

If your request is seeking records 

pertaining to another living individual, 

you must include a statement from that 

individual certifying his/her agreement 

for you to access his/her records. 

Without this bulleted information the 

component(s) will not be able to 

conduct an effective search, and your 

request may be denied due to lack of 

specificity or lack of compliance with 

applicable regulations. 

RECORD ACCESS PROCEDURES: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

DHS/FEMA obtains records from 

grantees, applicants for award, grant 

applicants’ points of contact, and grant 

program monitors. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

Dated: February 20, 2015. 

Karen L. Neuman, 

Chief Privacy Officer, Department of 

Homeland Security. 

[FR Doc. 2015–05799 Filed 3–12–15; 8:45 am] 

BILLING CODE 9110–17–P 

DEPARTMENT OF HOMELAND 

SECURITY 

Office of the Secretary 

[Docket No. DHS–2015–0009] 

Privacy Act of 1974; Department of 

Homeland Security/United States 

Customs and Border Protection 

Advanced Passenger Information 

System Systems of Records 

AGENCY: Privacy Office, Department of 

Homeland Security. 

ACTION: Notice of Privacy Act system of 

records. 

SUMMARY: In accordance with the 

Privacy Act of 1974, the Department of 

Homeland Security proposes to update 

and reissue a current Department of 

Homeland Security system of records 

titled, ‘‘Department of Homeland 

Security/United States Customs and 

Border Protection–005 Advanced 

Passenger Information System Systems 

of Records.’’ This system of records 

allows the Department of Homeland 

Security/United States Customs and 

Border Protection to collect and 

maintain records on certain biographical 

information on all passengers and crew 

members who arrive in, depart from, or 

transit through (and crew that fly over) 

the United States on a covered air or 

vessel carrier, and, in the case of crew 

members, those who continue 

domestically on a foreign air or vessel 

carrier, to additionally encompass 

private aircraft, rail, and bus travel. This 

system of records notice has been 

updated to include changes to security 

classification, system location, 

purpose(s), storage, retention and 

disposal, routine uses, and notification 

procedure. Additionally, this notice 

includes non-substantive changes to 

simplify the formatting and text of the 

previously published notice. This 

updated system will be included in the 

Department of Homeland Security’s 

inventory of record systems, located on 

the Department of Homeland Security 

Web site at http://www.dhs.gov/systemrecords-notices-sorns. 

DATES: The system of records will be 

effective April 13, 2015. 

ADDRESSES: You may submit comments 

identified by docket number DHS– 

2015–0009 by one of the following 

methods: 

• Federal e-Rulemaking Portal: 

http://www.regulations.gov. Follow the 

instructions for submitting comments. 

• Fax: 202–343–4010. 

• Mail: Karen L. Neuman, Chief 

Privacy Officer, Privacy Office, 

Department of Homeland Security, 

Washington, DC 20528. 

Instructions: All submissions received 

must include the agency name and 

docket number for this rulemaking. All 

comments received will be posted 

without change to http://

www.regulations.gov, including any 

personal information provided. 

Docket: For access to the docket to 

read background documents or 

comments received, go to http://

www.regulations.gov. 

FOR FURTHER INFORMATION CONTACT: For 

general questions, please contact: John 

Connors, (202) 344–1610, Privacy 

Officer, United States Customs and 

Border Protection, Privacy and Diversity 

Office, 1300 Pennsylvania Ave. NW., 

Washington, DC 20229. For privacy 

questions, please contact: Karen L. 

Neuman, (202) 343–1717, Chief Privacy 

Officer, Privacy Office, Department of 

Homeland Security, Washington, DC 

20528. 

SUPPLEMENTARY INFORMATION: 

I. Background 

In accordance with the Privacy Act of 

1974, 5 U.S.C. 552a, the DHS/CBP 

proposes to update and reissue a current 

DHS system of records titled, 

Department of Homeland Security 

(DHS), United States Customs and 

Border Protection (CBP)–005 Advanced 

Passenger Information System (APIS) 

System of Records. The Aviation and 

Transportation Security Act of 2001 and 

the Enhanced Border Security and Visa 

Entry Reform Act of 2002 provide 

specific authority for the mandatory 

collection of certain information about 

all passenger and crewmembers that 

arrive in or depart from the United 

States via private aircraft, commercial 

air, or vessel carrier. CBP requires that 

carriers collect and submit information 

is required to be collected and 

submitted to CBP as APIS data pursuant 

to existing regulations. Additionally, 

rail and bus carriers may provide 

voluntarily similar, information 

pertaining to their passengers and crew 

who arrive in or depart from the United 

States. References to the types of 

information that are required to be 

submitted in the air or vessel 

environment also pertain to the types of 

information that may be voluntarily 

provided in the rail and bus 

environments. 

The information that CBP requires 

carriers to collect and submit to APIS 

(as well as information that may be 

provided voluntarily by bus and rail 

carriers) can be found on routine 

arrival/departure documents that 

passengers and crewmembers must 

provide to CBP when entering or 

departing the United States. APIS 

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