Federal Register / Vol. 89, No. 184 / Monday, September 23, 2024 / Notices 77497 

Dated: September 17, 2024. 

Aaron T. Siegel, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

[FR Doc. 2024–21629 Filed 9–20–24; 8:45 am] 

BILLING CODE 6001–FR–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID: DoD–2024–OS–0101] 

Privacy Act of 1974; System of 

Records 

AGENCY: Defense Human Resources 

Activity (DHRA), Department of Defense 

(DoD). 

ACTION: Notice of a modified system of 

records. 

SUMMARY: In accordance with the 

Privacy Act of 1974, the Office of the 

Secretary of Defense (OSD) is modifying 

a current system of records titled, 

Defense Civilian Human Resource 

Management System (DCHRMS), DHRA 

23 DoD. The records within this system 

are used to provide human resource 

information and system support for the 

DoD civilian workforce worldwide that 

manages the HR processing and 

reporting, including position, 

compensation and benefits, and 

performance management, as well as 

create efficiencies in Human Capital 

Management. This system of records 

notice (SORN) is being updated to cover 

compensation records and 

administrative appeals relating to claims 

filed under the Helping American 

Victims Afflicted by Neurological 

Attacks Act (HAVANA). This SORN 

modification expands the Category of 

Individuals section to cover current and 

former DoD employees, and dependents 

of current or former employees who on 

or after January 1, 2016, experienced a 

qualifying brain injury. Additionally, 

the DoD is modifying the Routine Use 

section to allow additional sharing 

outside of DoD. Lastly, the DoD is also 

modifying various other sections within 

the SORN to improve clarity or update 

information that has changed. 

DATES: This system of records is 

effective upon publication; however, 

comments on the Routine Uses will be 

accepted on or before October 23, 2024. 

The Routine Uses are effective at the 

close of the comment period. 

ADDRESSES: You may submit comments, 

identified by docket number and title, 

by either of the following methods: 

* Federal Rulemaking Portal: https:// 

www.regulations.gov. Follow the 

instructions for submitting comments. 

* Mail: Department of Defense, Office 

of the Assistant to the Secretary of 

Defense for Privacy, Civil Liberties, and 

Transparency, Regulatory Directorate, 

4800 Mark Center Drive, Attn: Mailbox 

24, Suite 05F16, Alexandria, VA 22350– 

1700. 

Instructions: All submissions received 

must include the agency name and 

docket number for this Federal Register 

document. The general policy for 

comments and other submissions from 

members of the public is to make these 

submissions available for public 

viewing on the internet at https://

www.regulations.gov as they are 

received without change, including any 

personal identifiers or contact 

information. 

FOR FURTHER INFORMATION CONTACT: 

Samuel Peterson, DHRA Component 

Privacy Officer, 400 Gigling Rd., 

Seaside, CA 93955, dodhra.mcalex.dhra-hq.mbx.privacy@mail.mil or 

831–220–7330. 

SUPPLEMENTARY INFORMATION: 

I. Background 

DoD is modifying the Defense Civilian 

Human Resource Management System, 

DHRA 23 DoD to support amendment of 

the Helping American Victims Afflicted 

by Neurological Attacks Act 

(HAVANA). In 2016, Department of 

State employees stationed in Havana, 

Cuba, began reporting a sudden onset of 

symptoms, including headaches, pain, 

nausea, disequilibrium, and hearing 

loss, in conjunction with sensory 

events. Federal agencies have called 

such incidents Anomalous Health 

Incidents (‘‘AHIs’’). Since 2016, Federal 

employees in numerous countries 

reported suspected AHIs. 

Beginning on December 20, 2019, the 

Department of State was authorized by 

statute to pay benefits to employees and 

their dependents for injuries suffered in 

the Republic of Cuba, the People’s 

Republic of China, or other foreign 

countries designated by the Secretary of 

State incurred after January 1, 2016, in 

connection with certain hostile or other 

incidents designated by the Secretary of 

State (Pub. L. 116–94, Division J, Title 

IX, section 901) (codified in 22 U.S.C. 

2680b). These benefits were limited to 

Department of State employees only 

(i.e., not other U.S. Government 

employees under Chief of Mission 

(COM) authority). On January 1, 2021, 

this law was amended, authorizing 

other Federal Government agencies 

(such as the DoD) to provide benefits to 

their own employees under COM 

authority who suffered similar injuries. 

(Pub. L. 116–283, div. A, title XI, section 

1110). 

On October 8, 2021, the President 

signed the HAVANA Act of 2021 (Pub. 

L. 117–46). The HAVANA Act amended 

section 901 to authorize Federal 

Government agencies to compensate 

affected employees, former employees, 

and their dependents for qualifying 

injuries to the brain. The HAVANA Act 

amendments did not require that the 

qualifying injury occur in the Republic 

of Cuba, the People’s Republic of China, 

or another foreign country designated by 

the Secretary of State. Section 9216 of 

the James M. Inhofe National Defense 

Authorization Act for Fiscal Year 2023 

provided agencies with authority to 

designate incidents affecting employees 

or dependents who are not under the 

security responsibility of the Secretary 

of State. 

The records within DHRA 23 DoD are 

used to provide human resource 

information and system support for the 

DoD civilian workforce worldwide that 

manages the HR processing and 

reporting, including position, 

compensation and benefits, and 

performance management, as well as 

create efficiencies in Human Capital 

Management. The SORN is being 

updated to cover compensation records 

and administrative appeals relating to 

claims filed under the HAVANA Act. 

This SORN modification expands the 

Category of Individuals section to cover 

current and former DoD employees, and 

dependents of current or former 

employees who on or after January 1, 

2016, experienced a qualifying brain 

injury. 

Subject to public comment, the DoD 

is adding standard routine use ‘‘I’’ 

authorizing sharing in the context of 

Inspector General activities, routine use 

‘‘J’’ to allow for disclosures mandated by 

Federal statute or treaty, and routine use 

‘‘N’’ to allow for sharing with the 

Department of State for the purpose of 

evaluating whether an incident is an 

‘‘other incident’’ for purposes of 

establishing a qualifying injury. The 

following sections of this SORN are also 

being modified: (1) to the System 

Location section to reflect the various 

locations in which records may reside; 

(2) to the Authority for Maintenance of 

the System section to update citations(s) 

and add additional authorities; (3) to the 

Purpose section to provide clarity on 

how information will be used; (4) to the 

Categories of Records section to clarify 

how the records relate to the Category 

of Individuals; (5) to the Records Source 

Categories section to update source 

information; (6) to the Record Access 

Procedures section to reflect the need 

for individuals to identify the 

appropriate DoD office or component to 

which their request should be directed; 


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77498 Federal Register / Vol. 89, No. 184 / Monday, September 23, 2024 / Notices 

and (7) to the Notification Procedures 

section to update the appropriate 

citation for notifications. 

DoD SORNs have been published in 

the Federal Register and are available 

from the address in FOR FURTHER

INFORMATION CONTACT or at the Office of 

the Assistant to the Secretary for 

Defense for Privacy, Civil Liberties, and 

Transparency (OATSD(PCLT)) website 

at https://dpcld.defense.gov/privacy. 

II. Privacy Act 

Under the Privacy Act, a ‘‘system of 

records’’ is a group of records under the 

control of an agency from which 

information is retrieved by the name of 

an individual or by some identifying 

number, symbol, or other identifying 

particular assigned to the individual. In 

the Privacy Act, an individual is defined 

as a U.S. citizen or lawful permanent 

resident. 

In accordance with 5 U.S.C. 552a(r) 

and Office of Management and Budget 

(OMB) Circular No. A–108, 

OATSD(PCLT) has provided a report of 

this system of records to the OMB and 

to Congress. 

Dated: September 18, 2024. 

Aaron T. Siegel, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

SYSTEM NAME AND NUMBER: 

Defense Civilian Human Resource 

Management System (DCHRMS), DHRA 

23 DoD. 

SECURITY CLASSIFICATION: 

Unclassified. 

SYSTEM LOCATION: 

Department of Defense (Department or 

DoD), located at 1000 Defense Pentagon, 

Washington, DC 20301–1000, and other 

Department installations, offices, or 

mission locations. Information may also 

be stored within a government-certified 

cloud, implemented and overseen by 

the Department’s Chief Information 

Officer (CIO), 6000 Defense Pentagon, 

Washington, DC 20301–6000. 

SYSTEM MANAGER(S): 

Director, Enterprise Solutions and 

Integration Defense Civilian Personnel 

Advisory Service, 4800 Mark Center 

Drive, Suite 06E22, Arlington, VA 

22350–6000, dodhra.mcalex.dcpas.mbx.saco@mail.mil. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. Chapter 11, Office of 

Personnel Management; 5 U.S.C. 

Chapter 13, Special Authority; 5 U.S.C. 

Chapter 29, Commissions, Oaths, 

Records, and Reports; 5 U.S.C. Chapter 

31, Authority for Employment; 5 U.S.C. 

Chapter 33, Examination, Selection, and 

Placement; 5 U.S.C. Chapter 41, 

Training; 5 U.S.C. Chapter 43, 

Performance Appraisal; 5 U.S.C. 

Chapter 51, Classification; 5 U.S.C. 

Chapter 53, Pay Rates and Systems; 5 

U.S.C. Chapter 55, Pay Administration; 

5 U.S.C. Chapter 61, Hours of Work; 5 

U.S.C. Chapter 63, Leave; 5 U.S.C. 

Chapter 72, Antidiscrimination; Right to 

Petition Congress; 5 U.S.C. 7201, 

Antidiscrimination Policy; Minority 

Recruitment Program; 5 U.S.C. Chapter 

75, Adverse Actions; 5 U.S.C. Chapter 

83, Retirement; 5 U.S.C. Chapter 84, 

Federal Employees’ Retirement System, 

Antidiscrimination Policy; Minority 

Recruitment Program; 10 U.S.C. 136, 

Under Secretary of Defense for 

Personnel and Readiness; HAVANA Act 

of 2021, Public Law 117–46, 135 Stat. 

391 (2021) (codified at 22 U.S.C. 

2680b(i)); Executive Order (E.O.) 9830, 

Amending the Civil Service Rules and 

Providing for Federal Personnel 

Administration, as amended; 29 CFR 

1614.601, EEO Group Statistics; and 

E.O. 9397 (SSN), as amended. 

PURPOSE(S) OF THE SYSTEM: 

Data is used to maintain a system of 

records that provides human resource 

information and system support for the 

Department of Defense (DoD) civilian 

workforce worldwide that manages the 

human resources processing and 

reporting, including position, 

compensation and benefits, performance 

management, and in making 

determinations of qualifications, as well 

as create efficiencies in Human Capital 

Management. Data is also used for 

analysis in order to meet Congressional 

and Federal reporting requirements. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Civilian employee, prospective 

applicants, and job applicants selected 

for civilian appropriated/nonappropriated fund (NAF), local 

nationals, and National Guard civilian 

technician positions in the DoD; and 

past and present DoD Civilian 

employees and their dependents eligible 

to submit claims in accordance with the 

HAVANA Act. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Personal information including: 

Name, date and place of birth, 

citizenship, gender, marital status, DoD 

identification number (DoD ID), Social 

Security Number (SSN), addresses, 

phone numbers, email addresses, 

employee number, emergency contact 

information, dependent and family 

member information, security clearance 

information, race and ethnic origin, 

disability code, and foreign language 

capability. Compensation records and 

administrative appeals relating to claims 

filed under the HAVANA Act. Position 

authorization and control information, 

position data and performance 

elements, personnel data and projected 

suspense information for personnel 

actions, pay, benefits, and entitlements 

data. Historical information on 

employees, including job experience, 

education, training, and training 

transaction data, performance plans, 

interim appraisals, final appraisals, 

closeouts and ratings, professional 

accounting or other certifications or 

licenses, awards information and merit 

promotion information, separation and 

retirement data, civilian deployment 

information, and adverse and 

disciplinary action data. In addition, the 

Corporate Management Information 

System data (which is comprised of 

each employee current and historical 

record, to include all person, 

assignment, position, and personnel 

actions/updates) will be maintained and 

refreshed for agencies’ historical and 

congressional reporting purposes. 

RECORD SOURCE CATEGORIES: 

The individual, resumes, applicant 

record, employee or supervisor 

generated training requests; human 

resources generated records; employee 

generated data recorded as self-certified; 

and other employee or supervisor 

generated records. Data is also received 

from various interfaces with systems 

including, the Corporate Management 

Information System, Joint Personnel 

Adjudication System, Fourth Estate 

Manpower Tracking System, Defense 

Civilian Payroll System, the Air Force 

Manpower Programming and Execution 

System, NAF Payroll, Thrift Savings 

Plan hardship, Interactive Voice 

Recognition System, USA Staffing, and 

employee completed training data 

provided by respective Component 

agencies. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act of 1974, as 

amended, all or a portion of the records 

or information contained herein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

A. To contractors, grantees, experts, 

consultants, students, and others 

performing or working on a contract, 

service, grant, cooperative agreement, or 

other assignment for the Federal 

Government when necessary to 


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Federal Register / Vol. 89, No. 184 / Monday, September 23, 2024 / Notices 77499 

accomplish an agency function related 

to this system of records. 

B. To the appropriate Federal, State, 

local, territorial, tribal, foreign, or 

international law enforcement authority 

or other appropriate entity where a 

record, either alone or in conjunction 

with other information, indicates a 

violation or potential violation of law, 

whether criminal, civil, or regulatory in 

nature. 

C. To any component of the 

Department of Justice for the purpose of 

representing the DoD, or its 

components, officers, employees, or 

members in pending or potential 

litigation to which the record is 

pertinent. 

D. In an appropriate proceeding 

before a court, grand jury, or 

administrative or adjudicative body or 

official, when the DoD or other Agency 

representing the DoD determines that 

the records are relevant and necessary to 

the proceeding; or in an appropriate 

proceeding before an administrative or 

adjudicative body when the adjudicator 

determines the records to be relevant to 

the proceeding. 

E. To the National Archives and 

Records Administration for the purpose 

of records management inspections 

conducted under the authority of 44 

U.S.C. 2904 and 2906. 

F. To a Member of Congress or staff 

acting upon the Member’s behalf when 

the Member or staff requests the 

information on behalf of, and at the 

request of, the individual who is the 

subject of the record. 

G. To appropriate agencies, entities, 

and persons when (1) the DoD suspects 

or confirms a breach of the system of 

records; (2) the DoD determines as a 

result of the suspected or confirmed 

breach there is a risk of harm to 

individuals, the DoD (including its 

information systems, programs, and 

operations), the Federal Government, or 

national security; and (3) the disclosure 

made to such agencies, entities, and 

persons is reasonably necessary to assist 

in connection with the DoD’s efforts to 

respond to the suspected or confirmed 

breach or to prevent, minimize, or 

remedy such harm. 

H. To another Federal agency or 

Federal entity, when the DoD 

determines that information from this 

system of records is reasonably 

necessary to assist the recipient agency 

or entity in (1) responding to a 

suspected or confirmed breach or (2) 

preventing, m6inimizing, or remedying 

the risk of harm to individuals, the 

recipient agency or entity (including its 

information systems, programs and 

operations), the Federal Government, or 

national security, resulting from a 

suspected or confirmed breach. 

I. To another Federal, State or local 

agency for the purpose of comparing to 

the agency’s system of records or to nonFederal records, in coordination with an 

Office of Inspector General in 

conducting an audit, investigation, 

inspection, evaluation, or some other 

review as authorized by the Inspector 

General Act of 1978, as amended. 

J. To such recipients and under such 

circumstances and procedures as are 

mandated by Federal statute or treaty. 

K. To the Equal Employment 

Opportunity Commission for the 

purpose of providing Equal 

Employment Opportunity group 

statistics in accordance with 29 CFR 

1614.601, EEO Group Statistics. 

L. To the Office of Personnel 

Management (OPM) for the purpose of 

addressing civilian pay and leave, 

benefits, retirement deduction, and any 

other information necessary for the 

OPM to carry out its legally authorized 

government-wide personnel 

management functions and studies. 

M. To educational institutions and 

commercial training providers for the 

purpose of selecting and registering 

applicants approved by a DoD 

component to attend a specified 

program, and, when applicable, to 

provide for payment. 

N. To the Department of State, as 

appropriate in evaluating whether an 

incident is an ‘‘other incident’’ for 

purposes of establishing a qualifying 

injury or should be so designated. Other 

incident is a new onset of physical 

manifestations that cannot otherwise be 

readily explained that is designated 

under 22 U.S.C. 2680b. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

Records may be stored electronically. 

The records may be stored on magnetic 

disc, tape, or digital media; in agencyowned cloud environments; or in 

vendor Cloud Service Offerings certified 

under the Federal Risk and 

Authorization Management Program 

(FedRAMP). 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

Records may be retrieved by name, 

DoD ID, or SSN. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

Records are retained for 25 years after 

the records are closed—defined as after 

an individual separates from the Agency 

for Service members or after final 

payment is received for dependents; 

Corporate Management Information 

System records are cutoff and destroyed 

when no longer needed for business use. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

Records are accessed and/or 

maintained in areas accessible only to 

authorized personnel who are properly 

screened, cleared, and trained. Common 

Access Cards (CACs) are employed to 

ensure access is limited to authorized 

personnel only. Role based access is 

used to ensure HR Personnel and system 

administrators have access to only the 

records they are entitled to see. 

Employees are able to access and view 

only their records and update certain 

personal information to them via twofactor authentication or CAC. 

Additional technical controls include 

encryption of data at rest and in transit, 

firewall, virtual private network, 

intrusion detection system, DoD Public 

Key Infrastructure Certificates, and least 

privilege access. Security systems and/ 

or security guards protect buildings 

where records are accessed or 

maintained. Additional physical access 

controls include, biometric access 

systems, multiple layers of locked 

access control doors and mantraps, 

closed-circuit television, and physical 

intrusion alarms. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to records 

about themselves contained in this 

system should address written inquiries 

to the Office of the Secretary of Defense/ 

Joint Staff FOIA Requester Service 

Center, Office of Freedom of 

Information, 1155 Defense Pentagon, 

Washington, DC 20301–1155. Signed 

written requests should contain name 

and number of this system of records 

notice along with full, current address, 

and email of the individual name, date 

of birth, DoD ID Number, and dates of 

employment (or approximate), and last 

employing agency. In addition, the 

requester must provide either a 

notarized statement or an unsworn 

declaration made in accordance with 28 

U.S.C. 1746, in the following format: 

If executed outside the United States: 

‘‘I declare (or certify, verify, or state) 

under penalty of perjury under the laws 

of the United States of America that the 

foregoing is true and correct. Executed 

on (date). (Signature).’’ 

If executed within the United States, 

its territories, possessions, or 

commonwealths: ‘‘I declare (or certify, 

verify, or state) under penalty of perjury 

that the foregoing is true and correct. 

Executed on (date). (Signature)’’. 

CONTESTING RECORD PROCEDURES: 

The DoD rules for accessing records, 

contesting contents, and appealing 


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77500 Federal Register / Vol. 89, No. 184 / Monday, September 23, 2024 / Notices 

initial Component determinations are 

contained in 32 CFR part 310, or may 

be obtained from the system manager. 

NOTIFICATION PROCEDURES: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should follow the instructions for 

Record Access Procedures above. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

January 28, 2020, 85 FR 4949; 

November 15, 2010, 75 FR 69642. 

[FR Doc. 2024–21715 Filed 9–20–24; 8:45 am] 

BILLING CODE 6001–FR–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Transmittal No. 23–34] 

Arms Sales Notification 

AGENCY: Defense Security Cooperation 

Agency, Department of Defense (DoD). 

ACTION: Arms sales notice. 

SUMMARY: The DoD is publishing the 

unclassified text of an arms sales 

notification. 

FOR FURTHER INFORMATION CONTACT: 

Pamela Young at (703) 953–6092, 

pamela.a.young14.civ@mail.mil, or 

dsca.ncr.rsrcmgmt.list.cns-mbx@

mail.mil. 

SUPPLEMENTARY INFORMATION: This 

36(b)(1) arms sales notification is 

published to fulfill the requirements of 

section 155 of Public Law 104–164 

dated July 21, 1996. The following is a 

copy of a letter to the Speaker of the 

House of Representatives with attached 

Transmittal 23–34, and Policy 

Justification. 

Dated: September 18, 2024. 

Aaron T. Siegel, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

BILLING CODE 6001–FR–P 

BILLING CODE 6001–FR–C 


khammond on DSKJM1Z7X2PROD with NOTICESEN23SE24.009</GPH>

DEFl!NSE SECURITY COOPERATION AGENCY 

2800 Defel\N. Pttl'ttlllgon 

The Honorable Kevin McCarthy 

Speaker ofthe House 

U.S. House of Representatives 

H-209. The Capitol 

Washington, DC 20515 

.Dear Mr. Speaker: 

WHhlngton, 0C 10301•:HIOO 

April 26, 2023 

Pursuant to the report.ing requirements of Section 36(b)(l) of the Anrui Export Control 

Act. as iunended, we are forwarding herewith Transmittal No. 23-34. oonooming the Air Foree ts 

proposed Letter(s) of Offer and Acceptance to the Government of Norway for defense articles 

and services estimatt--d to cost $166 million. We will issue a news release to notify the public of 

this proposed sale upo11 delivery of this letter to your office, 

Enclosures: 

1. l'ran.smittal 

2. Policy Justification. 

Sinc:erely, 

l?h~~ 

James A. Hul'IICb 

Director • •