# Official Journal C 164/2012

| | ISSN 1977-091X
  doi:10.3000/1977091X.C_2012.164.eng |
| --- | --- |
| Official Journal
  of the European Union | C 164 |
| | |
| English edition | Information and Notices | Volume 559 June 2012 |

ISSN 1977-091X

doi:10.3000/1977091X.C_2012.164.eng

Official Journal

of the European Union

C 164

English edition

Information and Notices

Volume 559 June 2012

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| Notice No | Contents | page |
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| | IV   Notices |
| | NOTICES FROM EUROPEAN UNION INSTITUTIONS, BODIES, OFFICES AND AGENCIES |
| | European Parlament |
| 2012/C 164/01 | Report on budgetary and financial management — Financial year 2011 | 1 |

Notice No

Contents

page

IV   Notices

NOTICES FROM EUROPEAN UNION INSTITUTIONS, BODIES, OFFICES AND AGENCIES

European Parlament

2012/C 164/01

Report on budgetary and financial management — Financial year 2011

1

| EN | |
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EN

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IV Notices

NOTICES FROM EUROPEAN UNION INSTITUTIONS, BODIES, OFFICES AND AGENCIES

European Parlament

| 9.6.2012 | EN | Official Journal of the European Union | C 164/1 |
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9.6.2012

EN

Official Journal of the European Union

C 164/1

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REPORT ON BUDGETARY AND FINANCIAL MANAGEMENT

SECTION I — EUROPEAN PARLIAMENT

FINANCIAL YEAR 2011

2012/C 164/01

CONTENTS

INTRODUCTION

| I. | FINANCIAL MANAGEMENT: GENERAL REMARKS |
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I.

| A. | Revenue |
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A.

| B. | Initial budget and amending budgets |
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B.

| C. | Commitments and payments |
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C.

| D. | Carry-overs from 2011 to 2012 |
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D.

| E. | Carry-overs from 2010 to 2011 |
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E.

| F. | Appropriations from assigned revenue |
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F.

| G. | Cancellations |
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G.

| H. | Transfers |
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H.

| H.1. | Transfers from provisional appropriations |
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H.1.

| H.2. | Transfers from other sources |
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H.2.

| II. | FINANCIAL MANAGEMENT BY CHAPTER |
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II.

| A. | Chapter 10‘Members of the institution’ |
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A.

| B. | Chapter 12‘Officials and temporary staff’ |
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B.

| C. | Chapter 14‘Other staff and outside services’ |
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C.

| D. | Chapter 16‘Other expenditure relating to persons working with the institution’ |
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D.

| E. | Chapter 20‘Buildings and associated costs’ |
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E.

| F. | Chapter 21‘Data processing, equipment and movable property’ |
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F.

| G. | Chapter 23‘Current administrative expenditure’ |
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G.

| H. | Chapter 30‘Meetings and conferences’ |
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H.

| I. | Chapter 32‘Expertise and information: acquisition, archiving, production and dissemination’ |
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I.

| J. | Chapter 40‘Expenditure relating to certain institutions and bodies’ |
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J.

| K. | Chapter 42‘Expenditure relating to parliamentary assistants’ |
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K.

| L. | Title 10 ‘Other expenditure’ |
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L.

| III. | 2011 OBJECTIVES AND RESULTS |
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III.

| A. | Improving the expertise services provided to Members |
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A.

| A.1. | Increase in staffing for the policy departments |
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A.1.

| A.2. | Developing a fully fledged information service in Parliament’s Library to assist Members with their political and legislative work |
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A.2.

| A.3. | Further increase in the parliamentary assistance allowance |
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A.3.

| B. | Administrative developments relating to Members |
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B.

| B.1. | Winding up of the work of the Temporary Evaluation Group on the Implementation of the Members’ and Assistants’ Statutes |
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B.1.

| B.2. | Adoption of the new Code of Conduct for Members |
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B.2.

| B.3. | Development of a new online tool for financial information relating to Members |
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B.3.

| C. | Coping with the institutional consequences of the entry into force of the Treaty of Lisbon Treaty and Croatia’s accession |
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C.

| C.1. | Admission of 18 new Members |
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C.1.

| C.2. | Groundwork for the upcoming enlargement to include Croatia |
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C.2.

| D. | Developments in the area of information and communication policy |
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D.

| D.1. | Adoption of a medium-term communication strategy |
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D.1.

| D.2. | Improving facilities for visitors |
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D.2.

| D.3. | Progress made on the House of European History project |
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D.3.

| D.4. | Extending the scope for inviting sponsored groups of visitors |
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D.4.

| E. | Continuing to implement the multiannual programmes to rationalise and modernise key parts of Parliament’s Administration |
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E.

| E.1. | Buildings policy |
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E.1.

| E.2. | Environmental policy |
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E.2.

| E.3. | Continuing to modernise information technologies |
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E.3.

| E.4. | Best-possible use of resources allocated to the language services |
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E.4.

| E.5. | Thoroughgoing restructuring of the security service |
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E.5.

| F. | Other modernisation measures |
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F.

| F.1. | Financial management |
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F.1.

| F.2. | Human resource management |
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F.2.

| F.3. | Managing the priorities of Parliament’s Secretariat |
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F.3.

| G. | Overall structural changes to Parliament’s Secretariat (including the political groups) |
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G.

ANNEXES

| ANNEX I — | Overview of ‘C’ transfers |
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ANNEX I —

| ANNEX II — | Overview of ‘P’ transfers |
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ANNEX II —

| ANNEX III — | Implementation of appropriations |
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ANNEX III —

INTRODUCTION

| 1. | This report analyses the European Parliament’s budgetary and financial management during the financial year 2011. It outlines the use made of financial resources and the events which had a significant influence on activities during the year (Parts I and II) and gives an overview of the results achieved as against the objectives set for 2011 (Part III). |
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1.

This report analyses the European Parliament’s budgetary and financial management during the financial year 2011. It outlines the use made of financial resources and the events which had a significant influence on activities during the year (Parts I and II) and gives an overview of the results achieved as against the objectives set for 2011 (Part III).

| 2. | The report has been drawn up in accordance with Article 122 of Council Regulation (EC, Euratom) No 1605/2002 of 25 June 2002 on the Financial Regulation applicable to the general budget of the European Communities (1) (hereinafter ‘Financial Regulation’), Article 185 of Commission Regulation (EC, Euratom) No 2342/2002 of 23 December 2002 laying down detailed rules for the implementation of Council Regulation (EC, Euratom) No 1605/2002 on the Financial Regulation applicable to the general budget of the European Communities (2) (hereinafter ‘Implementing Rules’) and Article 13(2) of the Internal Rules on the implementation of the European Parliament’s budget (3). The analysis is based on the provisional accounts, as established by the Accounting Officer. |
| --- | --- |

2.

The report has been drawn up in accordance with Article 122 of Council Regulation (EC, Euratom) No 1605/2002 of 25 June 2002 on the Financial Regulation applicable to the general budget of the European Communities (1) (hereinafter ‘Financial Regulation’), Article 185 of Commission Regulation (EC, Euratom) No 2342/2002 of 23 December 2002 laying down detailed rules for the implementation of Council Regulation (EC, Euratom) No 1605/2002 on the Financial Regulation applicable to the general budget of the European Communities (2) (hereinafter ‘Implementing Rules’) and Article 13(2) of the Internal Rules on the implementation of the European Parliament’s budget (3). The analysis is based on the provisional accounts, as established by the Accounting Officer.

I.   FINANCIAL MANAGEMENT: GENERAL REMARKS

| 3. | Parliament’s final appropriations totalled EUR 1 685 829 393, i.e. 20,03 % of heading V of the Multiannual Financial Framework (4). Table 1 below provides an overview of the implementation of Parliament’s budget in the financial year 2011.

  Table 1


  Use of appropriations









  Appropriation type | 2011 appropriations
  (EUR or %) | 2010 appropriations
  (EUR or %) | Variation 2010/11 |
| --- | --- | --- | --- | --- |
| Appropriations |
| Initial appropriations | 1 685 829 393 | 1 607 363 235 | 5 % |
| Amending budget | — | 9 397 164 | — |
| Final appropriations | 1 685 829 393 | 1 616 760 399 | 4 % |
| Final appropriations |
| Commitments | 1 570 478 058 | 1 552 290 272 | 1 % |
| As a % of final appropriations | 93 % | 96 % | –3 % |
| Payments | 1 347 577 674 | 1 321 261 642 | 2 % |
| As a % of commitments | 86 % | 85 % | 1 % |
| Carry-overs to following year |
| Automatic carry-overs to following year (5) | 222 900 384 | 231 028 630 | –4 % |
| As a % of final appropriations | 13 % | 14 % | –1 % |
| As a % of commitments | 14 % | 15 % | –1 % |
| Non-automatic carry-overs (uncommitted appropriations carried over to following year) (6) | 21 700 000 | 9 240 000 | 135 % |
| As a % of final appropriations | 1,3 % | 0,6 % | 1 % |
| Cancellations |
| Appropriations cancelled | 93 651 335 | 55 230 127 | 70 % |
| As a % of final appropriations | 5,6 % | 3,4 % | 2 % |
| Carry-overs from previous year |
| Automatic carry-overs from previous year | 231 028 630 | 180 265 823 | 28 % |
| Payments against those carry-overs | 207 438 331 | 156 561 474 | 32 % |
| As a % of carry-overs | 90 % | 87 % | 3 % |
| Amount cancelled | 23 590 299 | 23 704 349 | 0 % |
| Non-automatic carry-overs from previous year | 9 240 000 | 10 100 000 | –9 % |
| Payments against those carry-overs | — | 8 383 750 | – 100 % |
| As a % of carry-overs | 0 % | 83 % | –83 % |
| Appropriations from assigned revenue for the year |
| Appropriations from assigned revenue for the year | 23 815 077 | 110 298 523 | –78 % |
| Commitments | 12 284 019 | 13 916 325 | –12 % |
| As a % of appropriations from assigned revenue | 52 % | 13 % | 39 % |
| Payments | 10 081 911 | 10 247 794 | –2 % |
| As a % of appropriations committed arising from assigned revenue | 82 % | 74 % | 8 % |
| Appropriations available from assigned revenue for the year | 11 531 058 | 96 382 198 | –88 % |
| Appropriations from assigned revenue carried over to the following year |
| Appropriations from assigned revenue carried over to the following year | 107 592 247 | 110 017 852 | –2 % |
| Appropriations from assigned revenue carried over from the previous year |
| Appropriations from assigned revenue carried over from the previous year | 110 017 852 | 20 637 870 | 433 % |
| Commitments | 20 580 678 | 15 646 888 | 32 % |
| Payments | 15 204 926 | 10 100 531 | 51 % |
| As a % of commitments | 74 % | 65 % | 9 % |

3.

Parliament’s final appropriations totalled EUR 1 685 829 393, i.e. 20,03 % of heading V of the Multiannual Financial Framework (4). Table 1 below provides an overview of the implementation of Parliament’s budget in the financial year 2011.

Table 1

Use of appropriations

Appropriation type

2011 appropriations

(EUR or %)

2010 appropriations

(EUR or %)

Variation 2010/11

Appropriations

Initial appropriations

1 685 829 393

1 607 363 235

5 %

Amending budget

—

9 397 164

—

Final appropriations

1 685 829 393

1 616 760 399

4 %

Final appropriations

Commitments

1 570 478 058

1 552 290 272

1 %

As a % of final appropriations

93 %

96 %

–3 %

Payments

1 347 577 674

1 321 261 642

2 %

As a % of commitments

86 %

85 %

1 %

Carry-overs to following year

Automatic carry-overs to following year (5)

222 900 384

231 028 630

–4 %

As a % of final appropriations

13 %

14 %

–1 %

As a % of commitments

14 %

15 %

–1 %

Non-automatic carry-overs (uncommitted appropriations carried over to following year) (6)

21 700 000

9 240 000

135 %

As a % of final appropriations

1,3 %

0,6 %

1 %

Cancellations

Appropriations cancelled

93 651 335

55 230 127

70 %

As a % of final appropriations

5,6 %

3,4 %

2 %

Carry-overs from previous year

Automatic carry-overs from previous year

231 028 630

180 265 823

28 %

Payments against those carry-overs

207 438 331

156 561 474

32 %

As a % of carry-overs

90 %

87 %

3 %

Amount cancelled

23 590 299

23 704 349

0 %

Non-automatic carry-overs from previous year

9 240 000

10 100 000

–9 %

Payments against those carry-overs

—

8 383 750

– 100 %

As a % of carry-overs

0 %

83 %

–83 %

Appropriations from assigned revenue for the year

Appropriations from assigned revenue for the year

23 815 077

110 298 523

–78 %

Commitments

12 284 019

13 916 325

–12 %

As a % of appropriations from assigned revenue

52 %

13 %

39 %

Payments

10 081 911

10 247 794

–2 %

As a % of appropriations committed arising from assigned revenue

82 %

74 %

8 %

Appropriations available from assigned revenue for the year

11 531 058

96 382 198

–88 %

Appropriations from assigned revenue carried over to the following year

Appropriations from assigned revenue carried over to the following year

107 592 247

110 017 852

–2 %

Appropriations from assigned revenue carried over from the previous year

Appropriations from assigned revenue carried over from the previous year

110 017 852

20 637 870

433 %

Commitments

20 580 678

15 646 888

32 %

Payments

15 204 926

10 100 531

51 %

As a % of commitments

74 %

65 %

9 %

A.   Revenue

| 4. | Total revenue entered in the accounts as at 31 December 2011 amounted to EUR 173 293 432 (2010: EUR 243 094 204), including EUR 23 815 077 in assigned revenue (2010: EUR 110 298 523). |
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4.

Total revenue entered in the accounts as at 31 December 2011 amounted to EUR 173 293 432 (2010: EUR 243 094 204), including EUR 23 815 077 in assigned revenue (2010: EUR 110 298 523).

B.   Initial budget and amending budgets

| 5. | Authorised appropriations in Parliament’s initial budget for 2011 totalled EUR 1 685 829 393, a 4 % increase over the 2010 budget (EUR 1 616 760 399). |
| --- | --- |

5.

Authorised appropriations in Parliament’s initial budget for 2011 totalled EUR 1 685 829 393, a 4 % increase over the 2010 budget (EUR 1 616 760 399).

C.   Commitments and payments

| 6. | Commitments totalled EUR 1 570 478 058, or 93 % of final appropriations (2010: 96 %). Payments totalled EUR 1 347 577 674, or 86 % of commitments entered into (2010: 85 %). |
| --- | --- |

6.

Commitments totalled EUR 1 570 478 058, or 93 % of final appropriations (2010: 96 %). Payments totalled EUR 1 347 577 674, or 86 % of commitments entered into (2010: 85 %).

D.   Carry-overs from 2011 to 2012

| 7. | Automatic carry-overs to the financial year 2012 totalled EUR 222 900 384, or 14 % of appropriations committed (2010: 15 %). Uncommitted appropriations at year-end that were carried over to the financial year 2012 (non-automatic carry-overs) totalled EUR 21 700 000 — or 1,3 % of final appropriations (2010: 0,6 %) — and were used for the purposes set out in Table 2.

  Table 2


  Purpose of non-automatic carry-overs to 2012








  (EUR) |
| --- | --- |
| Item | Subject matter | Amount |
| 2003 | (Acquisition of immovable property) |

7.

Automatic carry-overs to the financial year 2012 totalled EUR 222 900 384, or 14 % of appropriations committed (2010: 15 %). Uncommitted appropriations at year-end that were carried over to the financial year 2012 (non-automatic carry-overs) totalled EUR 21 700 000 — or 1,3 % of final appropriations (2010: 0,6 %) — and were used for the purposes set out in Table 2.

Table 2

Purpose of non-automatic carry-overs to 2012

(EUR)

Item

Subject matter

Amount

2003

(Acquisition of immovable property)

TREBEL Building — proposed purchase

15 000 000

| 2001 | (Lease payments) |
| --- | --- |

2001

(Lease payments)

Extension of the Konrad Adenauer Building in Luxembourg

6 200 000

| 2005 | (Construction of buildings) |
| --- | --- |

2005

(Construction of buildings)

Extension of the Konrad Adenauer Building in Luxembourg

500 000

Total

21 700 000

E.   Carry-overs from 2010 to 2011

| 8. | Automatic carry-overs to 2011 totalled EUR 231 028 630 (2010: EUR 180 265 823). Payments against those carry-overs stood at EUR 207 438 331, or 90 % (2010: 87 %). Appropriations cancelled thus totalled EUR 23 590 299, a figure very similar to that for 2010 (EUR 23 704 349). The bulk of the cancellations was made against: Article 100 (Salaries and allowances), Article 324 (Production and dissemination), Article 200 (Buildings), Article 140 (Other staff and externals), Article 202 (Expenditure on buildings), and Article 214 (Technical equipment and installations). |
| --- | --- |

8.

Automatic carry-overs to 2011 totalled EUR 231 028 630 (2010: EUR 180 265 823). Payments against those carry-overs stood at EUR 207 438 331, or 90 % (2010: 87 %). Appropriations cancelled thus totalled EUR 23 590 299, a figure very similar to that for 2010 (EUR 23 704 349). The bulk of the cancellations was made against: Article 100 (Salaries and allowances), Article 324 (Production and dissemination), Article 200 (Buildings), Article 140 (Other staff and externals), Article 202 (Expenditure on buildings), and Article 214 (Technical equipment and installations).

| 9. | The amounts cancelled and the main reasons for cancellations are presented in Table 3.

  Table 3


  Main reasons for cancellations of appropriations automatically carried over from 2010 to 2011








  Article | Cancellation | Main reasons for cancellations |
| --- | --- | --- | --- |
| Article 100

  (Salaries and allowances) | 5 984 533 | The carry-over from 2009 had been insufficient, which lead to an overestimation for the carry-over from 2010 to 2011 together with the lack of statistical evidence and not yet fully developed reporting systems due to the introduction of the actual reimbursement system only in 2009 (new Members Statute). |
| Article 324

  (Production and dissemination) | 3 241 725 | Budget lines 3242 and 3248: these budget lines are used both by central services of DG COMM and the Information Offices. The Offices are often obliged to cancel a number of their planned activities, due to their limited human resources.
  Budget line 3244: the expenditure on this line is estimated on the basis of the rules in force, i.e. in the case of sponsored visitors groups on the basis of the potential number of visitors per MEP. As it is all managedvia imprest accounts, the total amount committed was carried over at the end of the year to ensure a valid commitment for the regularisation of the imprest account. In the case of EUVP this expenditure is furthermore co-managed with the Commission. |
| Article 200

  (Buildings) | 2 747 374,34 | Konrad Adenauer Building project: the delays affecting the finalisation of the tender documents by Parliament’s consultants following the bankruptcy of a subcontractor led to the non-utilisation of part of the appropriations carried over against Item 2008 (non-payment of expected fees). Delays in performing geothermal drilling work explain the non-utilisation of part of the appropriations carried over automatically against Item 2005. |
| Article 140

  (Other staff and externals) | 2 301 620,71 | The majority of carried forward appropriations are on the budget line 1402 and relate to the payment of auxiliary conference interpreters salaries. Payments are made by the Commission (SCIC) and subsequently regularised between EP and Commission accounts. Although the volume of service is known and statistics have been developed for costing averages, precise estimates are difficult as all details of the missions undertaken are not definite until the ACI introduces their claim. It is therefore difficult to carry forward only the correct amount of appropriations necessary to honour commitments entered into during the latter part of the year.
  Additionally, a contingency reserve must be maintained to cover any indexation of salaries paid during the year (ACI salaries are assimilated to those of officials and are therefore subject to the same indexation decisions taken for staff of the Institutions). |
| Article 202

  (Expenditure on buildings) | 2 288 301,72 | Items 2022 and 2024: minor savings following the invoicing of work at a lower than estimated hourly rate. |
| Article 214

  (Technical equipment and installations) | 1 724 614,59 | Budget line 2140/09: EUR 1,2 million was committed in December 2010 in order to cover the contract awarded under procurement procedure 2010/S 124-188886 (CC EP/DGCOMM/AV/02/10). This contract related to services covered by Lot 1 of this call for tender. However, the contractor returned the signed contract only on 23 December and was unable to provide the documentation necessary for the exclusion criteria before mid-January. The AOS was hence unable to sign the contract until January 2011. The original commitment had therefore to be cancelled and the amount needed to cover the contract recommitted on 2011 appropriations. |

9.

The amounts cancelled and the main reasons for cancellations are presented in Table 3.

Table 3

Main reasons for cancellations of appropriations automatically carried over from 2010 to 2011

Article

Cancellation

Main reasons for cancellations

Article 100

(Salaries and allowances)

5 984 533

The carry-over from 2009 had been insufficient, which lead to an overestimation for the carry-over from 2010 to 2011 together with the lack of statistical evidence and not yet fully developed reporting systems due to the introduction of the actual reimbursement system only in 2009 (new Members Statute).

Article 324

(Production and dissemination)

3 241 725

Budget lines 3242 and 3248: these budget lines are used both by central services of DG COMM and the Information Offices. The Offices are often obliged to cancel a number of their planned activities, due to their limited human resources.

Budget line 3244: the expenditure on this line is estimated on the basis of the rules in force, i.e. in the case of sponsored visitors groups on the basis of the potential number of visitors per MEP. As it is all managedvia imprest accounts, the total amount committed was carried over at the end of the year to ensure a valid commitment for the regularisation of the imprest account. In the case of EUVP this expenditure is furthermore co-managed with the Commission.

Article 200

(Buildings)

2 747 374,34

Konrad Adenauer Building project: the delays affecting the finalisation of the tender documents by Parliament’s consultants following the bankruptcy of a subcontractor led to the non-utilisation of part of the appropriations carried over against Item 2008 (non-payment of expected fees). Delays in performing geothermal drilling work explain the non-utilisation of part of the appropriations carried over automatically against Item 2005.

Article 140

(Other staff and externals)

2 301 620,71

The majority of carried forward appropriations are on the budget line 1402 and relate to the payment of auxiliary conference interpreters salaries. Payments are made by the Commission (SCIC) and subsequently regularised between EP and Commission accounts. Although the volume of service is known and statistics have been developed for costing averages, precise estimates are difficult as all details of the missions undertaken are not definite until the ACI introduces their claim. It is therefore difficult to carry forward only the correct amount of appropriations necessary to honour commitments entered into during the latter part of the year.

Additionally, a contingency reserve must be maintained to cover any indexation of salaries paid during the year (ACI salaries are assimilated to those of officials and are therefore subject to the same indexation decisions taken for staff of the Institutions).

Article 202

(Expenditure on buildings)

2 288 301,72

Items 2022 and 2024: minor savings following the invoicing of work at a lower than estimated hourly rate.

Article 214

(Technical equipment and installations)

1 724 614,59

Budget line 2140/09: EUR 1,2 million was committed in December 2010 in order to cover the contract awarded under procurement procedure 2010/S 124-188886 (CC EP/DGCOMM/AV/02/10). This contract related to services covered by Lot 1 of this call for tender. However, the contractor returned the signed contract only on 23 December and was unable to provide the documentation necessary for the exclusion criteria before mid-January. The AOS was hence unable to sign the contract until January 2011. The original commitment had therefore to be cancelled and the amount needed to cover the contract recommitted on 2011 appropriations.

| 10. | Non-automatic carry-overs effected in 2011 in accordance with Article 9(2a) of the Financial Regulation totalled EUR 9 240 000. They concerned Item 2003 (Acquisition of immovable property). |
| --- | --- |

10.

Non-automatic carry-overs effected in 2011 in accordance with Article 9(2a) of the Financial Regulation totalled EUR 9 240 000. They concerned Item 2003 (Acquisition of immovable property).

| 11. | No payments were made from the appropriations carried over non-automatically to cover the purchase and fitting-out of the Europe House in Sofia as a result of problems involving poor workmanship and the non-conformity of fitting-out work with building regulations. The Institutions gave a local firm of architects the task of supervising work. In the course of its inspections, the firm identified and documented instances of poor workmanship. With a view to safeguarding the evidence of poor workmanship ahead of possible legal proceedings, Parliament has initiated a procedure for preservation of evidence, conducted by an independent expert. Under these circumstances, no payment was made until today. The contract in force envisages a total payment only after completion and reception of the renovation works. |
| --- | --- |

11.

No payments were made from the appropriations carried over non-automatically to cover the purchase and fitting-out of the Europe House in Sofia as a result of problems involving poor workmanship and the non-conformity of fitting-out work with building regulations. The Institutions gave a local firm of architects the task of supervising work. In the course of its inspections, the firm identified and documented instances of poor workmanship. With a view to safeguarding the evidence of poor workmanship ahead of possible legal proceedings, Parliament has initiated a procedure for preservation of evidence, conducted by an independent expert. Under these circumstances, no payment was made until today. The contract in force envisages a total payment only after completion and reception of the renovation works.

F.   Appropriations from assigned revenue

| 12. | Assigned revenue available in 2011 totalled EUR 23 815 077 (2010: EUR 110 298 523). The commitment rate was 52 % (2010: 13 %). Payments totalled EUR 10 081 911, or 82 % of the commitments entered into (2010: 74 %). |
| --- | --- |

12.

Assigned revenue available in 2011 totalled EUR 23 815 077 (2010: EUR 110 298 523). The commitment rate was 52 % (2010: 13 %). Payments totalled EUR 10 081 911, or 82 % of the commitments entered into (2010: 74 %).

| 13. | A balance of EUR 107 592 247 was carried forward to the financial year 2012 (assigned revenue carried over). Appropriations from 2011 assigned revenue totalled EUR 23 815 077. The source of the appropriations from 2011 assigned revenue is analysed in the figure below.

  Figure 1


  Appropriations from assigned revenue 2011 by chapter |
| --- | --- |

13.

A balance of EUR 107 592 247 was carried forward to the financial year 2012 (assigned revenue carried over). Appropriations from 2011 assigned revenue totalled EUR 23 815 077. The source of the appropriations from 2011 assigned revenue is analysed in the figure below.

Figure 1

Appropriations from assigned revenue 2011 by chapter

Image

| 14. | Assigned revenue carried over to 2011 totalled EUR 110 017 852 (2010: EUR 20 637 870). Commitments entered into totalled EUR 20 580 678 (2010: EUR 15 646 888). Payments in 2011 represented 74 % of commitments entered into (2010: 65 %). |
| --- | --- |

14.

Assigned revenue carried over to 2011 totalled EUR 110 017 852 (2010: EUR 20 637 870). Commitments entered into totalled EUR 20 580 678 (2010: EUR 15 646 888). Payments in 2011 represented 74 % of commitments entered into (2010: 65 %).

| 15. | Most of the appropriations from assigned revenue carried over to 2011 came from Chapter 20 following a payment of EUR 85 987 000 made by the Belgian State on 27 January 2010 in connection with the defrayal of the cost of the land for the D4 and D5 Buildings and the cost of developing the roof over Brussels-Luxembourg Station. This sum was not used in 2011 and will be carried over to 2012. The appropriations in question are earmarked for the ‘Trebel’ project. |
| --- | --- |

15.

Most of the appropriations from assigned revenue carried over to 2011 came from Chapter 20 following a payment of EUR 85 987 000 made by the Belgian State on 27 January 2010 in connection with the defrayal of the cost of the land for the D4 and D5 Buildings and the cost of developing the roof over Brussels-Luxembourg Station. This sum was not used in 2011 and will be carried over to 2012. The appropriations in question are earmarked for the ‘Trebel’ project.

G.   Cancellations

| 16. | Appropriations totalling EUR 93 651 335 (2010: EUR 55 230 127) and representing 5,6 % of final appropriations (2010: 3,4 %) were cancelled. The main reasons for the cancellations are set out in the table below:

  Table 4


  Main reasons for cancellations of current appropriations in 2011 | | Amount cancelled
  (EUR) | % cancellation/heading | Main reason for cancellation |
| --- | --- | --- | --- | --- | --- |
| 422 | Parliamentary assistance | 18 679 355 | 9,87 % | Non-payment in 2011 of the annual salary adjustment for accredited assistants following the Council decision. The increases of EUR 1 500/month in 2010 and 2011 in the allowance made available to Members for parliamentary assistance have not led to a proportional increase in the number of contracts concluded. |
| 120 | Remuneration and other entitlements | 10 712 562 | 1,95 % | Impact of retirements, slower than expected take-up of ‘Lisbon’ posts (2010 and 2011) by both the DGs and the political groups and number of internal transfers.
  Non-payment of the annual salary adjustment (no Council decision as yet). |
| 109 | Provisional appropriations for the 18 additional Members — Lisbon Treaty | 9 400 264 | 100 % | The reserve for the 18 new MEPs to be nominated according to a Protocol to the Treaty of Lisbon has not been draw upon (effective date of start of their mandate 1 December 2011). |
| 324 | Production and dissemination | 7 957 323 | 9,30 % | Budget lines 3242, 3244 and 3245: the low level of implementation on those lines is due to the difficulties faced by the Information Offices in accurately estimating their budget requirements and in implementing their budget. Measures are being taken to improve both the accuracy ofthe estimations and the efficiency of the budget implementation in order to maximise implementation levels. Budget line 3248: fall in the prices specified in the new framework contracts concluded. Furthermore, the total amount cancelled EUR 878 875 was cancelled as a result of the results of the call for proposals for grants not producing enough projects considered worthy of benefiting from a grant. EUR 715 000 was cancelled as a result of problems with the launching of two procurement processes which meant that they could not be completed before the end of the year. |
| 100 | Salaries and allowances | 7 325 583 | 3,92 % | The estimated surplus can be explained from the fact that the budget 2011 was based on estimates of expenditure made in January 2010, when the financial impact of the implementation of the Members’ Statute could not be precisely determined. |
| | PROVISIONAL APPROPRIATIONS | 6 100 000 | 100 % | Outstanding balance against the heading. |
| 140 | Other staff and externals | 4 241 621 | 4,34 % | The surplus against Item 1400 (Other staff and externals) can be explained by the non-payment in 2011 of the annual salary adjustment and the need to retain some margin for budgetary manoeuvre (time lag in the submission of invoices by temporary employment agencies and in the entry of assigned revenue in the accounts). |
| 300 | Expenses on staff missions and duty travel between the three working places | 3 869 533 | 12,98 % | Failure to update the ceilings for the reimbursement of hotel expenses and the daily subsistence allowances (budget set with a possible updating in mind) and more effective measures to curb travel expenses. |
| 202 | Expenditure on buildings | 2 688 538 | 2,63 % | This is chiefly the result of savings against Item 2026 (Security and surveillance of buildings). These savings stem chiefly from the rationalisation of security expenditure and efforts to generate synergy between general security and fire safety and from the imposition of penalties on the company responsible for the security of buildings, including staff and visitors, in Brussels for non-compliance with the contract and the terms and conditions of the tender. The savings offset the cost linked to the delay in internalising accreditation and reception following the problems encountered in filling the posts in question. |
| 320 | Acquisition of expertise | 2 492 196 | 24,72 % | In the allocation of expertise funds, for both political and operational reasons, temporary committees are treated by the Conference of Committee Chairmen in the same way as standing committees. Their eventual need for expertise, and indeed sometimes the actual time-period of their deliberations, is however more difficult to predict. In 2011, the under-implementation relates tothe two temporary committees. Firstly, they were wound up at half-year although the expertise envelope had been set for a full year and, secondly, even when they required presence of experts etc., the Parliament was rarely called on for reimbursements. The political pressure to achieve results furthermore meant that any lengthy tendering procedure became a non-option. |

16.

Appropriations totalling EUR 93 651 335 (2010: EUR 55 230 127) and representing 5,6 % of final appropriations (2010: 3,4 %) were cancelled. The main reasons for the cancellations are set out in the table below:

Table 4

Main reasons for cancellations of current appropriations in 2011

Amount cancelled

(EUR)

% cancellation/heading

Main reason for cancellation

422

Parliamentary assistance

18 679 355

9,87 %

Non-payment in 2011 of the annual salary adjustment for accredited assistants following the Council decision. The increases of EUR 1 500/month in 2010 and 2011 in the allowance made available to Members for parliamentary assistance have not led to a proportional increase in the number of contracts concluded.

120

Remuneration and other entitlements

10 712 562

1,95 %

Impact of retirements, slower than expected take-up of ‘Lisbon’ posts (2010 and 2011) by both the DGs and the political groups and number of internal transfers.

Non-payment of the annual salary adjustment (no Council decision as yet).

109

Provisional appropriations for the 18 additional Members — Lisbon Treaty

9 400 264

100 %

The reserve for the 18 new MEPs to be nominated according to a Protocol to the Treaty of Lisbon has not been draw upon (effective date of start of their mandate 1 December 2011).

324

Production and dissemination

7 957 323

9,30 %

Budget lines 3242, 3244 and 3245: the low level of implementation on those lines is due to the difficulties faced by the Information Offices in accurately estimating their budget requirements and in implementing their budget. Measures are being taken to improve both the accuracy ofthe estimations and the efficiency of the budget implementation in order to maximise implementation levels. Budget line 3248: fall in the prices specified in the new framework contracts concluded. Furthermore, the total amount cancelled EUR 878 875 was cancelled as a result of the results of the call for proposals for grants not producing enough projects considered worthy of benefiting from a grant. EUR 715 000 was cancelled as a result of problems with the launching of two procurement processes which meant that they could not be completed before the end of the year.

100

Salaries and allowances

7 325 583

3,92 %

The estimated surplus can be explained from the fact that the budget 2011 was based on estimates of expenditure made in January 2010, when the financial impact of the implementation of the Members’ Statute could not be precisely determined.

PROVISIONAL APPROPRIATIONS

6 100 000

100 %

Outstanding balance against the heading.

140

Other staff and externals

4 241 621

4,34 %

The surplus against Item 1400 (Other staff and externals) can be explained by the non-payment in 2011 of the annual salary adjustment and the need to retain some margin for budgetary manoeuvre (time lag in the submission of invoices by temporary employment agencies and in the entry of assigned revenue in the accounts).

300

Expenses on staff missions and duty travel between the three working places

3 869 533

12,98 %

Failure to update the ceilings for the reimbursement of hotel expenses and the daily subsistence allowances (budget set with a possible updating in mind) and more effective measures to curb travel expenses.

202

Expenditure on buildings

2 688 538

2,63 %

This is chiefly the result of savings against Item 2026 (Security and surveillance of buildings). These savings stem chiefly from the rationalisation of security expenditure and efforts to generate synergy between general security and fire safety and from the imposition of penalties on the company responsible for the security of buildings, including staff and visitors, in Brussels for non-compliance with the contract and the terms and conditions of the tender. The savings offset the cost linked to the delay in internalising accreditation and reception following the problems encountered in filling the posts in question.

320

Acquisition of expertise

2 492 196

24,72 %

In the allocation of expertise funds, for both political and operational reasons, temporary committees are treated by the Conference of Committee Chairmen in the same way as standing committees. Their eventual need for expertise, and indeed sometimes the actual time-period of their deliberations, is however more difficult to predict. In 2011, the under-implementation relates tothe two temporary committees. Firstly, they were wound up at half-year although the expertise envelope had been set for a full year and, secondly, even when they required presence of experts etc., the Parliament was rarely called on for reimbursements. The political pressure to achieve results furthermore meant that any lengthy tendering procedure became a non-option.

H.   Transfers

| 17. | Over the course of the financial year, nine C transfers were approved under Articles 24 and 43 of the Financial Regulation (7). They amounted to a total of EUR 62 104 026, or 3,7 % of final appropriations (in 2010: 13 transfers representing 5,2 % of final appropriations). The President authorised nine P transfers under Article 22(1) of the Financial Regulation (8), amounting to a total of EUR 11 799 520, or 0,7 % of final appropriations (2010: six transfers amounting to 0,2 % of final appropriations). A breakdown of the transfers by legal basis and purpose is given in the tables below. |
| --- | --- |

17.

Over the course of the financial year, nine C transfers were approved under Articles 24 and 43 of the Financial Regulation (7). They amounted to a total of EUR 62 104 026, or 3,7 % of final appropriations (in 2010: 13 transfers representing 5,2 % of final appropriations). The President authorised nine P transfers under Article 22(1) of the Financial Regulation (8), amounting to a total of EUR 11 799 520, or 0,7 % of final appropriations (2010: six transfers amounting to 0,2 % of final appropriations). A breakdown of the transfers by legal basis and purpose is given in the tables below.

| 18. | In all, there were 18 C and P transfers in 2011, involving a total of EUR 73 903 546, or 4,4 % of final appropriations (2010: 19 transfers involving a total of EUR 88 284 059, or 5,5 % of final appropriations).

  Table 5


  Transfers by legal basis








  Number of transfers | Amount transferred (EUR) | As a % of final appropriations |
| --- | --- | --- | --- |
| C transfers (Articles 24 and 43) |
| 9 C transfers | 62 104 026 | 3,7 % |
| P transfers (Article 22(1)) |
| 9 P transfers | 11 799 520 | 0,7 % |
| C + P transfers | 73 903 546 | 4,4 % |

18.

In all, there were 18 C and P transfers in 2011, involving a total of EUR 73 903 546, or 4,4 % of final appropriations (2010: 19 transfers involving a total of EUR 88 284 059, or 5,5 % of final appropriations).

Table 5

Transfers by legal basis

Number of transfers

Amount transferred (EUR)

As a % of final appropriations

C transfers (Articles 24 and 43)

9 C transfers

62 104 026

3,7 %

P transfers (Article 22(1))

9 P transfers

11 799 520

0,7 %

C + P transfers

73 903 546

4,4 %

Table 6

Analysis of C transfers by receiving budget line

| (EUR) |
| --- |
| Receiving budget line | Transfer | Amount transferred |
| 1200 | Remuneration and allowances | C1 | 714 026 |
| 1420 | Outside services | C6 | 800 000 |
| 2003 | Acquisition of immovable property | C7 | 23 190 000 |
| C9 | 15 000 000 |
| 2007 | Fitting-out of premises | C2 | 2 500 000 |
| 2100 | Equipment and software for information and innovation technologies | C4 | 900 000 |
| 2102 | Outside assistance for information and innovation technologies | C4 | 2 500 000 |
| C8 | 3 200 000 |
| 2320 | Legal costs and damages | C5 | 100 000 |
| 4220 | Parliamentary assistance | C3 | 13 200 000 |
| Total | 62 104 026 |

(EUR)

Receiving budget line

Transfer

Amount transferred

1200

Remuneration and allowances

C1

714 026

1420

Outside services

C6

800 000

2003

Acquisition of immovable property

C7

23 190 000

C9

15 000 000

2007

Fitting-out of premises

C2

2 500 000

2100

Equipment and software for information and innovation technologies

C4

900 000

2102

Outside assistance for information and innovation technologies

C4

2 500 000

C8

3 200 000

2320

Legal costs and damages

C5

100 000

4220

Parliamentary assistance

C3

13 200 000

Total

62 104 026

Table 7

Analysis of C transfers by expenditure category and purpose

| Expenditure category receiving transfer | Subject matter | Amount transferred (EUR) | % |
| --- | --- | --- | --- |
| Buildings policy | The House of European History (C2) | 2 500 000 | 4 |
| Building Montoyer 70 in BRU and Building B in STR (C7) | 23 190 000 | 37 |
| TREBEL Building (C9) | 15 000 000 | 24 |
| Buildings policy Total | 40 690 000 | 66 |
| Information technology | Additional expenditure for infrastructure projects (C8) | 3 200 000 | 5 |
| IT Mobility, medium-term ICT strategy, 2011 IT plan (C4) | 3 400 000 | 5 |
| IT Total | 6 600 000 | 11 |
| Personnel | Establishment plan (C1) | 714 026 | 1 |
| Staff Total | 714 026 | 1 |
| Multilingualism | Increase in demand for translation (C6) | 800 000 | 1 |
| Multilingualism Total | 800 000 | 1 |
| Members | Parliamentary assistance allowance (C3) | 13 200 000 | 21,3 |
| Members Total | 13 200 000 | 21,3 |
| Other administrative expenditure | To cover legal expenses — for ex.: ceiling accident STR (C5) | 100 000 | 0,2 |
| Total, other administrative expenditure | 100 000 | 0,2 |
| Grand Total | 62 104 026 | 100 |

Expenditure category receiving transfer

Subject matter

Amount transferred (EUR)

%

Buildings policy

The House of European History (C2)

2 500 000

4

Building Montoyer 70 in BRU and Building B in STR (C7)

23 190 000

37

TREBEL Building (C9)

15 000 000

24

Buildings policy Total

40 690 000

66

Information technology

Additional expenditure for infrastructure projects (C8)

3 200 000

5

IT Mobility, medium-term ICT strategy, 2011 IT plan (C4)

3 400 000

5

IT Total

6 600 000

11

Personnel

Establishment plan (C1)

714 026

1

Staff Total

714 026

1

Multilingualism

Increase in demand for translation (C6)

800 000

1

Multilingualism Total

800 000

1

Members

Parliamentary assistance allowance (C3)

13 200 000

21,3

Members Total

13 200 000

21,3

Other administrative expenditure

To cover legal expenses — for ex.: ceiling accident STR (C5)

100 000

0,2

Total, other administrative expenditure

100 000

0,2

Grand Total

62 104 026

100

H.1.   Transfers from provisional appropriations

| 19. | This section looks at the use of appropriations from Chapter 10 0 (Provisional appropriations) and Chapter 10 1 (Contingency reserve). Appropriations entered against these chapters, included in Title 10 (Other expenditure), are hereinafter referred to as ‘provisional appropriations’. Title 10 (Other expenditure) was the main source of the appropriations transferred in 2011 (54 %, or EUR 33 814 026). |
| --- | --- |

19.

This section looks at the use of appropriations from Chapter 10 0 (Provisional appropriations) and Chapter 10 1 (Contingency reserve). Appropriations entered against these chapters, included in Title 10 (Other expenditure), are hereinafter referred to as ‘provisional appropriations’. Title 10 (Other expenditure) was the main source of the appropriations transferred in 2011 (54 %, or EUR 33 814 026).

| 20. | Of this amount, EUR 15 600 000 was used to fund Parliament’s buildings policy, EUR 714 026 expenditure on staff, EUR 13 200 000 expenditure on Members, EUR 800 000 expenditure on multilingualism, EUR 3 400 000 IT expenditure and EUR 100 000 administrative costs. The purpose of the transfers from provisional appropriations is set out below.

  Table 8


  Purpose of transfers from provisional appropriations










  (EUR) |
| --- | --- |
| Source heading | Transferred to | Transfer | Purpose | Amount transferred |
| Chapter 10 0 | 2007 | C2 | Release from the reserve to cover expenditure on the House of European History following the submission of the report | 2 500 000 |
| Chapter 10 1 | 2003 | C7 | Release from the reserve and transfer from the items covering salaries and allowances to fund the purchase of the Montoyer 70 Building in BRU and Building B in STR | 13 100 000 |
| Buildings policy Total | 15 600 000 |
| Chapter 10 0 | 1200 | C1 | Release from the reserve following the appropriation of 30 posts (redeployment of contract staff) | 714 026 |
| Staff Total | 714 026 |
| Chapter 10 0 | 4220 | C3 | Release from the reserve to cover expenditure on parliamentary assistants | 13 200 000 |
| Members Total | 13 200 000 |
| Chapter 10 1 | 1420 | C6 | Release from the reserve to cover the cost of external translations and an increase in the demand for translation | 800 000 |
| Multilingualism Total | 800 000 |
| Chapter 10 0 | 2100 | C4 | Release from the reserve to cover expenditure on the ‘IT mobility project’ (investment + provision of services) | 900 000 |
| 2102 | C4 | Release from the reserve to cover expenditure on the ‘IT mobility project’ (investment + provision of services) | 2 500 000 |
| IT Total | 3 400 000 |
| Chapter 10 1 | 2320 | C5 | Release from the reserve to cover unforeseen legal costs | 100 000 |
| Administration Total | 100 000 |
| Grand total | 33 814 026 |

20.

Of this amount, EUR 15 600 000 was used to fund Parliament’s buildings policy, EUR 714 026 expenditure on staff, EUR 13 200 000 expenditure on Members, EUR 800 000 expenditure on multilingualism, EUR 3 400 000 IT expenditure and EUR 100 000 administrative costs. The purpose of the transfers from provisional appropriations is set out below.

Table 8

Purpose of transfers from provisional appropriations

(EUR)

Source heading

Transferred to

Transfer

Purpose

Amount transferred

Chapter 10 0

2007

C2

Release from the reserve to cover expenditure on the House of European History following the submission of the report

2 500 000

Chapter 10 1

2003

C7

Release from the reserve and transfer from the items covering salaries and allowances to fund the purchase of the Montoyer 70 Building in BRU and Building B in STR

13 100 000

Buildings policy Total

15 600 000

Chapter 10 0

1200

C1

Release from the reserve following the appropriation of 30 posts (redeployment of contract staff)

714 026

Staff Total

714 026

Chapter 10 0

4220

C3

Release from the reserve to cover expenditure on parliamentary assistants

13 200 000

Members Total

13 200 000

Chapter 10 1

1420

C6

Release from the reserve to cover the cost of external translations and an increase in the demand for translation

800 000

Multilingualism Total

800 000

Chapter 10 0

2100

C4

Release from the reserve to cover expenditure on the ‘IT mobility project’ (investment + provision of services)

900 000

2102

C4

Release from the reserve to cover expenditure on the ‘IT mobility project’ (investment + provision of services)

2 500 000

IT Total

3 400 000

Chapter 10 1

2320

C5

Release from the reserve to cover unforeseen legal costs

100 000

Administration Total

100 000

Grand total

33 814 026

H.2.   Transfers from other sources

| 21. | This section looks at the transfers from sources other than Title 10 (Other expenditure). A total of EUR 28 290 000 was transferred from other titles. Buildings policy accounted for the bulk (89 %) of these transfers, followed by IT (11 %). Table 9 gives details of these transfers. |
| --- | --- |

21.

This section looks at the transfers from sources other than Title 10 (Other expenditure). A total of EUR 28 290 000 was transferred from other titles. Buildings policy accounted for the bulk (89 %) of these transfers, followed by IT (11 %). Table 9 gives details of these transfers.

| 22. | An overview of the P transfers is given in Table 10.

  Table 9


  Sources of C transfers other than provisional appropriations









  (EUR) |
| --- | --- |
| Source item | Transfer | Subject matter | Amount transferred |
| 1200 | C7 | Release from the reserve and transfer from Item 1200 (Salaries and allowances) to fund the purchase of the Montoyer 70 Building in BRU and Building B in STR | 10 090 000 |
| 2350 | C8 | Transfers from Telecommunications and Official Journal to cover the cost of various infrastructure projects (ICT, Brussels Data Centre, etc.) | 3 094 400 |
| 3240 | 105 600 |
| 1004 | C9 | To cover an instalment for the acquisition of the TREBEL building | 2 000 000 |
| 1005 | 2 000 000 |
| 1010 | 2 000 000 |
| 1200 | 7 000 000 |
| 1204 | 2 000 000 |
| Total | 28 290 000 |

22.

An overview of the P transfers is given in Table 10.

Table 9

Sources of C transfers other than provisional appropriations

(EUR)

Source item

Transfer

Subject matter

Amount transferred

1200

C7

Release from the reserve and transfer from Item 1200 (Salaries and allowances) to fund the purchase of the Montoyer 70 Building in BRU and Building B in STR

10 090 000

2350

C8

Transfers from Telecommunications and Official Journal to cover the cost of various infrastructure projects (ICT, Brussels Data Centre, etc.)

3 094 400

3240

105 600

1004

C9

To cover an instalment for the acquisition of the TREBEL building

2 000 000

1005

2 000 000

1010

2 000 000

1200

7 000 000

1204

2 000 000

Total

28 290 000

Table 10

Purpose of P transfers

| (EUR) |
| --- |
| Transferred to | Transfer | Description | Amount transferred |
| 1000 | (Salaries) |

(EUR)

Transferred to

Transfer

Description

Amount transferred

1000

(Salaries)

P7

Transfer of appropriations for two reasons. Firstly, the likely indexation to be applied for 2011 salaries was slightly higher than what was assumed. Secondly, appropriations are needed to cover the possible December salaries of the 18 new ‘Lisbon’ Members.

360 000

| 1033 | (Optional pension scheme for Members) |
| --- | --- |

1033

(Optional pension scheme for Members)

P8

Transfer of appropriations in order to allow the payment of the EP’s contributions until the end of the year. In 2011, due to the recovery of Members’ unpaid contributions from previous years, the EP is also obliged to pay the two thirds of the contribution to the Members’ Voluntary pension scheme.

11 000

| 2003 | (Acquisition of immovable property) |
| --- | --- |

2003

(Acquisition of immovable property)

P9

Transfer of appropriations in order to allow the appropriate budget coverage of the contract related to the acquisition of the House of Europe in Sofia after the end of the year.

8 222 520

| 2102 | (Outside assistance for information and innovation technologies) |
| --- | --- |

2102

(Outside assistance for information and innovation technologies)

P2

Transfer of appropriations in order to ensure the continued provision of ongoing ‘business as usual’ activities at an adequate level.

758 000

P5

Underestimated expenses, transfer of appropriations in order to cover additional expenses concerning Streamline and NAP helpdesk.

188 000

| 3241 | (Digital and traditional publications) |
| --- | --- |

3241

(Digital and traditional publications)

P1

Transfer to cover expenditure arising from evolving or newly emerging projects in the Intranet domain, a newapproach to the outsourcing of document indexing, and costs higher than expected in publishing the ‘Fiches Techniques’.

800 000

P6

Increase needed to allow the continuation of the Intranet Programme and the Paperless Programme.

600 000

| 3243 | (Visitors’ Centre) |
| --- | --- |

3243

(Visitors’ Centre)

P3

Transfer of appropriations in order to ensure financing of expenses that were not foreseeable during the preparation of the 2011 budget, notably certain acquisitions of goods/services and contractual obligations.

600 000

| 3245 | (Organisation of seminars, symposia and cultural activities) |
| --- | --- |

3245

(Organisation of seminars, symposia and cultural activities)

P4

Transfer of appropriations in order to organise the Human Rights Conference — Sakharov Network event. This event was not foreseen in 2011 budget.

260 000

Total

11 799 520

II.   FINANCIAL MANAGEMENT BY CHAPTER

| 23. | This section looks at the use of appropriations by budget chapter, their share of the overall budget and changes in the use of appropriations with respect to the previous financial year. Four chapters accounted for 70 % of total commitments. Those chapters were Chapter 10 (Members of the institution), Chapter 12 (Officials and temporary staff), Chapter 20 (Buildings and associated costs) and Chapter 42 (Expenditure relating to parliamentary assistance). |
| --- | --- |

23.

This section looks at the use of appropriations by budget chapter, their share of the overall budget and changes in the use of appropriations with respect to the previous financial year. Four chapters accounted for 70 % of total commitments. Those chapters were Chapter 10 (Members of the institution), Chapter 12 (Officials and temporary staff), Chapter 20 (Buildings and associated costs) and Chapter 42 (Expenditure relating to parliamentary assistance).

| 24. | Table 11 provides a breakdown by chapter of the appropriations committed in 2011 as against those committed in 2010. Figures 2 and 3 provide a graphical representation of the changes.

  Table 11


  Appropriations committed in 2011 as against those committed in 2010











  Chapter | Heading | 2011
  (EUR) | 2010
  (EUR) | Change
  (EUR) | % Change |
| --- | --- | --- | --- | --- | --- | --- |
| 10 | Members of the institution | 195 411 480 | 207 680 220 | –12 268 740 | –6 |
| 12 | Officials and temporary staff | 540 454 419 | 532 628 082 | 7 826 337 | 1 |
| 14 | Other staff and external services | 118 800 097 | 106 585 463 | 12 214 634 | 11 |
| 16 | Other expenditure relating to persons working with the institution | 14 489 624 | 13 339 919 | 1 149 705 | 9 |
| Title 1 — Persons working with the institution | 869 155 619 | 860 233 684 | 8 921 935 | 1 |
| 20 | Buildings and associated costs | 195 529 891 | 186 396 513 | 9 133 378 | 5 |
| 21 | Data processing, equipment and movable property | 117 290 772 | 137 467 641 | –20 176 869 | –15 |
| 23 | Current administrative expenditure | 9 652 197 | 10 373 435 | – 721 238 | –7 |
| Title 2 — Buildings, furniture, equipment and miscellaneous operating expenditure | 322 472 860 | 334 237 589 | –11 764 729 | –4 |
| 30 | Meetings and conferences | 32 807 760 | 30 180 428 | 2 627 332 | 9 |
| 32 | Expertise and information: acquisition, archiving, production and dissemination | 92 059 312 | 97 821 408 | –5 762 096 | –6 |
| Title 3 — Expenditure resulting from general functions carried out by the institution | 124 867 072 | 128 001 836 | –3 134 764 | –2 |
| 40 | Expenditure relating to certain institutions and bodies | 83 078 152 | 76 088 322 | 6 989 831 | 9 |
| 42 | Expenditure relating to parliamentary assistance | 170 564 354 | 153 418 841 | 17 145 513 | 11 |
| 44 | Meetings and other activities of current and former Members | 340 000 | 310 000 | 30 000 | 10 |
| Title 4 — Expenditure resulting from special functions carried out by the institution | 253 982 506 | 229 817 163 | 24 165 344 | 11 |
| Title 10 — Other expenditure | 0 | 0 | 0 | — |
| Total | 1 570 478 058 | 1 552 290 272 | 18 187 786 | 1 |

24.

Table 11 provides a breakdown by chapter of the appropriations committed in 2011 as against those committed in 2010. Figures 2 and 3 provide a graphical representation of the changes.

Table 11

Appropriations committed in 2011 as against those committed in 2010

Chapter

Heading

2011

(EUR)

2010

(EUR)

Change

(EUR)

% Change

10

Members of the institution

195 411 480

207 680 220

–12 268 740

–6

12

Officials and temporary staff

540 454 419

532 628 082

7 826 337

1

14

Other staff and external services

118 800 097

106 585 463

12 214 634

11

16

Other expenditure relating to persons working with the institution

14 489 624

13 339 919

1 149 705

9

Title 1 — Persons working with the institution

869 155 619

860 233 684

8 921 935

1

20

Buildings and associated costs

195 529 891

186 396 513

9 133 378

5

21

Data processing, equipment and movable property

117 290 772

137 467 641

–20 176 869

–15

23

Current administrative expenditure

9 652 197

10 373 435

– 721 238

–7

Title 2 — Buildings, furniture, equipment and miscellaneous operating expenditure

322 472 860

334 237 589

–11 764 729

–4

30

Meetings and conferences

32 807 760

30 180 428

2 627 332

9

32

Expertise and information: acquisition, archiving, production and dissemination

92 059 312

97 821 408

–5 762 096

–6

Title 3 — Expenditure resulting from general functions carried out by the institution

124 867 072

128 001 836

–3 134 764

–2

40

Expenditure relating to certain institutions and bodies

83 078 152

76 088 322

6 989 831

9

42

Expenditure relating to parliamentary assistance

170 564 354

153 418 841

17 145 513

11

44

Meetings and other activities of current and former Members

340 000

310 000

30 000

10

Title 4 — Expenditure resulting from special functions carried out by the institution

253 982 506

229 817 163

24 165 344

11

Title 10 — Other expenditure

0

0

0

—

Total

1 570 478 058

1 552 290 272

18 187 786

1

Figure 2

Breakdown of 2011 expenditure by chapter

Image

Figure 3

Appropriations committed in 2010 as against those committed in 2011, by chapter

Image

A.   Chapter 10 (Members of the institution)

| 25. | Expenditure on Members (12 % of total 2011 expenditure) was down by EUR 12 million (6 %) on 2010. The decrease against this chapter stemmed mainly from lower spending against Items 1004 (Ordinary travel expenses), which was down by 7 %, and 1020 (Transitional allowances), which was down by 88 %. |
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25.

Expenditure on Members (12 % of total 2011 expenditure) was down by EUR 12 million (6 %) on 2010. The decrease against this chapter stemmed mainly from lower spending against Items 1004 (Ordinary travel expenses), which was down by 7 %, and 1020 (Transitional allowances), which was down by 88 %.

| 26. | Some 5 % of appropriations were cancelled. The cancellations stemmed principally from the fact that the 2011 budget estimates were drawn up in early 2010, when it was still not known what the impact of the new Statute for Members would be. |
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26.

Some 5 % of appropriations were cancelled. The cancellations stemmed principally from the fact that the 2011 budget estimates were drawn up in early 2010, when it was still not known what the impact of the new Statute for Members would be.

| 27. | Commitments against Item 1000 (Salaries) stood at EUR 67 373 854 (34 % of Chapter 10 commitments), while EUR 69 748 957 (36 % of Chapter 10 commitments) was committed against Item 1004 (Ordinary travel expenses). The latter item covers travel and subsistence expenses in connection with travelling to and from the places of work and other duty travel. |
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27.

Commitments against Item 1000 (Salaries) stood at EUR 67 373 854 (34 % of Chapter 10 commitments), while EUR 69 748 957 (36 % of Chapter 10 commitments) was committed against Item 1004 (Ordinary travel expenses). The latter item covers travel and subsistence expenses in connection with travelling to and from the places of work and other duty travel.

| 28. | In 2011 (9) Members made 17 572 journeys to attend part-sessions in Strasbourg and Brussels, 31 222 journeys to committee meetings in Brussels and 2 378 journeys to political group meetings in Brussels (10). As regards travel outside Parliament’s usual places of work, 1 160 journeys were made to committee meetings and 1 671 to political group meetings, while 1 413 journeys were made in connection with parliamentary delegation meetings. |
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28.

In 2011 (9) Members made 17 572 journeys to attend part-sessions in Strasbourg and Brussels, 31 222 journeys to committee meetings in Brussels and 2 378 journeys to political group meetings in Brussels (10). As regards travel outside Parliament’s usual places of work, 1 160 journeys were made to committee meetings and 1 671 to political group meetings, while 1 413 journeys were made in connection with parliamentary delegation meetings.

| 29. | Commitments against Item 1006 (General expenditure allowance) totalled EUR 37 843 364 (19 % of Chapter 10 commitments). That sum covered expenses resulting from the parliamentary activities of Members. The monthly allowance stands at EUR 4 299 per Member. |
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29.

Commitments against Item 1006 (General expenditure allowance) totalled EUR 37 843 364 (19 % of Chapter 10 commitments). That sum covered expenses resulting from the parliamentary activities of Members. The monthly allowance stands at EUR 4 299 per Member.

B.   Chapter 12 (Officials and temporary staff)

| 30. | This chapter accounted for 34 % of 2011 spending — the largest share of total expenditure. Expenditure against this chapter rose by 1 % compared with the previous year. The increase was mainly the result of higher spending against Item 1200 (Remuneration and allowances), which was up by 2 %. |
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30.

This chapter accounted for 34 % of 2011 spending — the largest share of total expenditure. Expenditure against this chapter rose by 1 % compared with the previous year. The increase was mainly the result of higher spending against Item 1200 (Remuneration and allowances), which was up by 2 %.

| 31. | Some 99 % of Chapter 12 spending came under Item 1200 (Remuneration and allowances), with total commitments of EUR 535 880 699. The appropriations available against this heading at year-end were intended to cover the annual salary adjustment, which has yet to be adopted by the Council. Excluding the annual adjustment, spending was up by 4,62 % on 2010. Item 1200 showed a surplus in 2011 and was accordingly used as a source of funds for a number of transfers of appropriations made during the year. |
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31.

Some 99 % of Chapter 12 spending came under Item 1200 (Remuneration and allowances), with total commitments of EUR 535 880 699. The appropriations available against this heading at year-end were intended to cover the annual salary adjustment, which has yet to be adopted by the Council. Excluding the annual adjustment, spending was up by 4,62 % on 2010. Item 1200 showed a surplus in 2011 and was accordingly used as a source of funds for a number of transfers of appropriations made during the year.

| 32. | In 2011, 321 officials and temporary staff members were recruited to the Secretariat, 77 temporary staff were recruited to political groups and 395 people were recruited as accredited parliamentary assistants. A total of 5 778 officials and temporary staff members were employed within Parliament as at 31 December 2011. Five thousand and thirty-one of those staff members were working in the Secretariat and 747 in the political groups. |
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32.

In 2011, 321 officials and temporary staff members were recruited to the Secretariat, 77 temporary staff were recruited to political groups and 395 people were recruited as accredited parliamentary assistants. A total of 5 778 officials and temporary staff members were employed within Parliament as at 31 December 2011. Five thousand and thirty-one of those staff members were working in the Secretariat and 747 in the political groups.

| 33. | As regards the gender breakdown, women accounted for 25 % of heads of unit, 31 % of directors and 45 % of directors-general as at 31 December 2011. The figure below gives a gender breakdown of staff by function group.

  Figure 4


  Secretariat staff by gender |
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33.

As regards the gender breakdown, women accounted for 25 % of heads of unit, 31 % of directors and 45 % of directors-general as at 31 December 2011. The figure below gives a gender breakdown of staff by function group.

Figure 4

Secretariat staff by gender

Image

C.   Chapter 14 (Other staff and outside services)

| 34. | This chapter accounted for 8 % of 2011 expenditure. The 11 % rise on the figure for 2010 stemmed from increases of 21 % in spending against Item 1400 (Other staff) and 22 % against Article 142 (External services). Some 48 % of Chapter 14 appropriations were used for Item 1402 (Conference interpreters) and 26 % for Item 1400 (Other staff). |
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34.

This chapter accounted for 8 % of 2011 expenditure. The 11 % rise on the figure for 2010 stemmed from increases of 21 % in spending against Item 1400 (Other staff) and 22 % against Article 142 (External services). Some 48 % of Chapter 14 appropriations were used for Item 1402 (Conference interpreters) and 26 % for Item 1400 (Other staff).

| 35. | Commitments against Item 1402 (Conference interpreters) totalled EUR 56 964 283,06 and covered, as part of interinstitutional cooperation and other arrangements, the fees, social security contributions, travel expenses and subsistence allowances of auxiliary conference interpreters used by Parliament to service meetings held by Parliament or by other institutions which may make use of Parliament interpreters (officials and temporary staff). |
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35.

Commitments against Item 1402 (Conference interpreters) totalled EUR 56 964 283,06 and covered, as part of interinstitutional cooperation and other arrangements, the fees, social security contributions, travel expenses and subsistence allowances of auxiliary conference interpreters used by Parliament to service meetings held by Parliament or by other institutions which may make use of Parliament interpreters (officials and temporary staff).

| 36. | Parliament interpreters and auxiliary conference interpreters worked 110 098 interpreter days in 2011 (as against 109 256 in 2010) for Parliament and for other institutions (11) to which Parliament provided interpretation services (0,4 % up on 2010). Parliament interpreters worked 53 325 days (1,8 % up on 2010), and auxiliary conference interpreters 56 773 days (0,9 % up on 2010). |
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36.

Parliament interpreters and auxiliary conference interpreters worked 110 098 interpreter days in 2011 (as against 109 256 in 2010) for Parliament and for other institutions (11) to which Parliament provided interpretation services (0,4 % up on 2010). Parliament interpreters worked 53 325 days (1,8 % up on 2010), and auxiliary conference interpreters 56 773 days (0,9 % up on 2010).

| 37. | Commitments against Item 1400 (Other staff) totalled EUR 30 538 391. This item mainly covers the remuneration, including allowances, of other staff, including contract and local staff and special advisers, employer’s contributions to the various social security schemes and the impact of salary weightings applicable to the remuneration of these staff, as well as the employment of temporary agency staff. As at 31 December 2011, Parliament employed 727 contract staff. A breakdown of contract staff by function group is given in Figure 5.

  Figure 5


  Contract staff by function group |
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37.

Commitments against Item 1400 (Other staff) totalled EUR 30 538 391. This item mainly covers the remuneration, including allowances, of other staff, including contract and local staff and special advisers, employer’s contributions to the various social security schemes and the impact of salary weightings applicable to the remuneration of these staff, as well as the employment of temporary agency staff. As at 31 December 2011, Parliament employed 727 contract staff. A breakdown of contract staff by function group is given in Figure 5.

Figure 5

Contract staff by function group

Image

D.   Chapter 16 (Other expenditure relating to persons working with the institution)

| 38. | Chapter 16 expenditure (1 % of total 2011 expenditure) was up by EUR 1 million (9 %) on 2010. |
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38.

Chapter 16 expenditure (1 % of total 2011 expenditure) was up by EUR 1 million (9 %) on 2010.

| 39. | Thirty-seven per cent of Chapter 16 commitments were made against Item 1654 (Early childhood centre and approved day nurseries), 27 % against Item 1612 (Further training) and 18 % against Item 1652 (Current operating expenditure for restaurants and canteens). |
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39.

Thirty-seven per cent of Chapter 16 commitments were made against Item 1654 (Early childhood centre and approved day nurseries), 27 % against Item 1612 (Further training) and 18 % against Item 1652 (Current operating expenditure for restaurants and canteens).

| 40. | Outside management of Parliament’s day nursery and family room in Brussels and ancillary expenditure accounted for the bulk of spending against Item 1654. Commitments against this item totalled EUR 5 350 000 and covered Parliament’s contribution to the overall costs of the early childhood centre and outside crèches with which an agreement has been concluded. |
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40.

Outside management of Parliament’s day nursery and family room in Brussels and ancillary expenditure accounted for the bulk of spending against Item 1654. Commitments against this item totalled EUR 5 350 000 and covered Parliament’s contribution to the overall costs of the early childhood centre and outside crèches with which an agreement has been concluded.

| 41. | Commitments against Item 1612 (Further training) stood at EUR 3 913 225 and covered expenditure on training to improve staff skills and the performance and efficiency of the institution. In 2011, 4 154 people (as against 4 757 (12) in 2010) attended in-house language courses and 403 (as against 392 in 2010) attended courses outside the places of work. Furthermore, 1 478 people (as against 733 in 2010) attended IT courses and 1 336 (998 in 2010) attended financial training courses. Some 230 (85 in 2010) staff members attended courses held by the European School of Administration. As regards non-language-related training, a total of 5 244 (6 853 in 2010) people attended in-house courses and 239 (198 in 2010) attended outside courses. Commitments against Item 1652 (Current operating expenditure for restaurants and canteens) stood at EUR 2 600 000. The restaurants and canteens served some 1 554 000 customers, and the staff shop some 157 000. |
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41.

Commitments against Item 1612 (Further training) stood at EUR 3 913 225 and covered expenditure on training to improve staff skills and the performance and efficiency of the institution. In 2011, 4 154 people (as against 4 757 (12) in 2010) attended in-house language courses and 403 (as against 392 in 2010) attended courses outside the places of work. Furthermore, 1 478 people (as against 733 in 2010) attended IT courses and 1 336 (998 in 2010) attended financial training courses. Some 230 (85 in 2010) staff members attended courses held by the European School of Administration. As regards non-language-related training, a total of 5 244 (6 853 in 2010) people attended in-house courses and 239 (198 in 2010) attended outside courses. Commitments against Item 1652 (Current operating expenditure for restaurants and canteens) stood at EUR 2 600 000. The restaurants and canteens served some 1 554 000 customers, and the staff shop some 157 000.

E.   Chapter 20 (Buildings and associated costs)

| 42. | This chapter accounted for 12 % of 2011 expenditure, up by 5 % on 2010. The higher spending against Items 2003 (Acquisition of immovable property), 2007 (Fitting-out of premises) and 2022 (Building maintenance, upkeep, operation and cleaning) was partly offset by lower spending against Items 2000 (Rent), 2001 (Lease payments), 2008 (Other specific property management arrangements) and 2026 (Security and surveillance of buildings). |
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42.

This chapter accounted for 12 % of 2011 expenditure, up by 5 % on 2010. The higher spending against Items 2003 (Acquisition of immovable property), 2007 (Fitting-out of premises) and 2022 (Building maintenance, upkeep, operation and cleaning) was partly offset by lower spending against Items 2000 (Rent), 2001 (Lease payments), 2008 (Other specific property management arrangements) and 2026 (Security and surveillance of buildings).

| 43. | A breakdown of Chapter 20 appropriations by expenditure type is given in Figure 6 below.

  Figure 6


  Breakdown of Chapter 20 expenditure |
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43.

A breakdown of Chapter 20 appropriations by expenditure type is given in Figure 6 below.

Figure 6

Breakdown of Chapter 20 expenditure

Image

| 44. | The commitments entered into against Item 2022 (Building maintenance, upkeep, operation and cleaning) stood at EUR 43 815 033 (22 % of the chapter) and covered the cost, on the basis of current contracts, of maintaining premises, lifts, heating and air-conditioning systems and fire doors, as well as repainting and repair work etc. |
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44.

The commitments entered into against Item 2022 (Building maintenance, upkeep, operation and cleaning) stood at EUR 43 815 033 (22 % of the chapter) and covered the cost, on the basis of current contracts, of maintaining premises, lifts, heating and air-conditioning systems and fire doors, as well as repainting and repair work etc.

| 45. | The commitments entered into against Item 2026 (Security and surveillance of buildings) totalled EUR 36 279 710 (19 % of the chapter) and covered essentially the cost of caretaking and surveillance in respect of buildings occupied by Parliament at its three habitual places of work and the information offices. There were a total of 876 security staff working at Parliament’s premises at the end of 2011. The savings made against this item in comparison with 2010 stem from the rationalisation of security expenditure and efforts to generate synergy between general security and fire safety and from the imposition of penalties on the company responsible for the security of buildings, including staff and visitors, in Brussels for non-compliance with the contract and the terms and conditions of the tender. These savings offset the cost linked to the delay in internalising accreditation and reception following the problems encountered in filling the posts in question. |
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45.

The commitments entered into against Item 2026 (Security and surveillance of buildings) totalled EUR 36 279 710 (19 % of the chapter) and covered essentially the cost of caretaking and surveillance in respect of buildings occupied by Parliament at its three habitual places of work and the information offices. There were a total of 876 security staff working at Parliament’s premises at the end of 2011. The savings made against this item in comparison with 2010 stem from the rationalisation of security expenditure and efforts to generate synergy between general security and fire safety and from the imposition of penalties on the company responsible for the security of buildings, including staff and visitors, in Brussels for non-compliance with the contract and the terms and conditions of the tender. These savings offset the cost linked to the delay in internalising accreditation and reception following the problems encountered in filling the posts in question.

| 46. | Appropriations were entered against Item 2003 (Acquisition of immovable property), which initially bore a token entry (p.m.), by means of transfers C7, C9 and P9. The EUR 15 million surplus against this item was the subject of a non-automatic carry-over and will be committed and disbursed in 2012 in connection with the Trebel Building project. |
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46.

Appropriations were entered against Item 2003 (Acquisition of immovable property), which initially bore a token entry (p.m.), by means of transfers C7, C9 and P9. The EUR 15 million surplus against this item was the subject of a non-automatic carry-over and will be committed and disbursed in 2012 in connection with the Trebel Building project.

| 47. | Commitments against Item 2007 (Fitting-out of premises) stood at EUR 23 514 945 (12 % of the chapter). Following receipt of the information requested in the resolution of 20 October 2010, at its meetings of 15 and 16 March 2011 the Committee on Budgets approved the release of EUR 2,5 million from the Chapter 100 reserve for the House of European History. |
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47.

Commitments against Item 2007 (Fitting-out of premises) stood at EUR 23 514 945 (12 % of the chapter). Following receipt of the information requested in the resolution of 20 October 2010, at its meetings of 15 and 16 March 2011 the Committee on Budgets approved the release of EUR 2,5 million from the Chapter 100 reserve for the House of European History.

F.   Chapter 21 (Data processing, equipment and movable property)

| 48. | This chapter accounted for 7 % of 2011 expenditure. Chapter 21 expenditure was 15 % down on 2010, owing in particular to lower spending against Article 210 (Computing and telecommunications). Spending against this article fell by 43 % (in 2010 three transfers totalling some EUR 24 million were made to the article). |
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48.

This chapter accounted for 7 % of 2011 expenditure. Chapter 21 expenditure was 15 % down on 2010, owing in particular to lower spending against Article 210 (Computing and telecommunications). Spending against this article fell by 43 % (in 2010 three transfers totalling some EUR 24 million were made to the article).

| 49. | Appropriations against Item 2102 (Outside assistance for information and innovation technologies), which accounted for 51 % of the chapter, were up by EUR 4,5 million on 2010 as a result of several transfers made in order to provide additional funds for outside assistance with information and communication technologies (ICTs) required in order to continue to implement the medium-term ICT strategy adopted by the Bureau on 24 March 2010. Total expenditure against this item stood at EUR 60 263 388. These appropriations principally covered the cost of outside assistance from service bureaux and data-processing consultants in connection with the operation of the computer centre and the network, the production and maintenance of applications, support for users, including Members and political groups, the carrying out of studies, and the drawing up and input of technical documentation. |
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49.

Appropriations against Item 2102 (Outside assistance for information and innovation technologies), which accounted for 51 % of the chapter, were up by EUR 4,5 million on 2010 as a result of several transfers made in order to provide additional funds for outside assistance with information and communication technologies (ICTs) required in order to continue to implement the medium-term ICT strategy adopted by the Bureau on 24 March 2010. Total expenditure against this item stood at EUR 60 263 388. These appropriations principally covered the cost of outside assistance from service bureaux and data-processing consultants in connection with the operation of the computer centre and the network, the production and maintenance of applications, support for users, including Members and political groups, the carrying out of studies, and the drawing up and input of technical documentation.

| 50. | Item 2100 (Equipment and software for information and innovation technologies) accounted for 28 % of Chapter 21 appropriations, and total spending against this item stood at EUR 32 309 241. The appropriations against the item covered expenditure on the purchase, hire, servicing and maintenance of equipment and software for the institution, and related work. This equipment and software relates mainly to systems at the computer and telecommunications centre, computing at departmental level and in the political groups and the electronic voting system. |
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50.

Item 2100 (Equipment and software for information and innovation technologies) accounted for 28 % of Chapter 21 appropriations, and total spending against this item stood at EUR 32 309 241. The appropriations against the item covered expenditure on the purchase, hire, servicing and maintenance of equipment and software for the institution, and related work. This equipment and software relates mainly to systems at the computer and telecommunications centre, computing at departmental level and in the political groups and the electronic voting system.

| 51. | A breakdown of Chapter 21 expenditure is given in the figure below.

  Figure 7


  Breakdown of Chapter 21 expenditure |
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51.

A breakdown of Chapter 21 expenditure is given in the figure below.

Figure 7

Breakdown of Chapter 21 expenditure

Image

| 52. | Computing capacity and processing power increased by 28 % over the period under review. At the end of 2011, memory capacity stood at 4 365 713 gigabytes (Gb), as against 2 314 240 Gb in December 2010. As regards processing power, Parliament’s central IT systems’ capacity to process a given quantity of data within a given period of time increased by 12 % compared with the previous year. Furthermore, the number of patches tested and integrated into the network, servers, software and workstations with a view to ensuring information system security increased by 73 % (1 019 in late 2010, as against 1 763 in late 2011), mainly as a result of the migration to Windows 7 and the extension of Wi-Fi and DMZ (subnetwork to protect against attacks on the network) facilities. |
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52.

Computing capacity and processing power increased by 28 % over the period under review. At the end of 2011, memory capacity stood at 4 365 713 gigabytes (Gb), as against 2 314 240 Gb in December 2010. As regards processing power, Parliament’s central IT systems’ capacity to process a given quantity of data within a given period of time increased by 12 % compared with the previous year. Furthermore, the number of patches tested and integrated into the network, servers, software and workstations with a view to ensuring information system security increased by 73 % (1 019 in late 2010, as against 1 763 in late 2011), mainly as a result of the migration to Windows 7 and the extension of Wi-Fi and DMZ (subnetwork to protect against attacks on the network) facilities.

G.   Chapter 23 (Current administrative expenditure)

| 53. | This chapter accounted for 1 % of 2011 expenditure. The 7 % decrease against this chapter in 2011 was due mainly to lower spending against Article 235 (Telecommunications), which was down by 19 %. |
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53.

This chapter accounted for 1 % of 2011 expenditure. The 7 % decrease against this chapter in 2011 was due mainly to lower spending against Article 235 (Telecommunications), which was down by 19 %.

| 54. | Expenditure against this chapter broke down as follows: 48 % against Article 235 (Telecommunications), 20 % against Article 230 (Stationery, office supplies and miscellaneous consumables) and 14 % against Article 232 (Legal costs and damages), with the remaining 18 % being accounted for by Articles 231 (Financial charges), 236 (Postage on correspondence and delivery charges), 237 (Removals) and 238 (Other administrative expenditure). |
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54.

Expenditure against this chapter broke down as follows: 48 % against Article 235 (Telecommunications), 20 % against Article 230 (Stationery, office supplies and miscellaneous consumables) and 14 % against Article 232 (Legal costs and damages), with the remaining 18 % being accounted for by Articles 231 (Financial charges), 236 (Postage on correspondence and delivery charges), 237 (Removals) and 238 (Other administrative expenditure).

H.   Chapter 30 (Meetings and conferences)

| 55. | This chapter accounted for 2 % of 2011 expenditure. 2011 appropriations were 9 % up on 2010. This was due to an increase of EUR 2,1 million against Article 300 (Expenses for staff missions). |
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55.

This chapter accounted for 2 % of 2011 expenditure. 2011 appropriations were 9 % up on 2010. This was due to an increase of EUR 2,1 million against Article 300 (Expenses for staff missions).

| 56. | In 2011, there were 34 849 missions (as against 33 200 in 2010), representing a total of 104 514 days spent on mission (98 629 in 2010). Most of the missions involved travel between Parliament’s three places of work (Brussels — 5 954 missions; Strasbourg — 21 023 missions; Luxembourg — 2 528 missions). |
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56.

In 2011, there were 34 849 missions (as against 33 200 in 2010), representing a total of 104 514 days spent on mission (98 629 in 2010). Most of the missions involved travel between Parliament’s three places of work (Brussels — 5 954 missions; Strasbourg — 21 023 missions; Luxembourg — 2 528 missions).

I.   Chapter 32 (Expertise and information: acquisition, archiving, production and dissemination)

| 57. | Appropriations against this chapter accounted for 6 % of 2011 expenditure. Appropriations were down 6 % on the previous year. Some 30 % of the appropriations against this chapter were utilised for Item 3244 (Organisation and reception of groups of visitors, Euroscola programme and invitations to opinion multipliers from third countries), 19 % for Item 3242 (Expenditure on publication, information and participation in public events) and 12 % for Item 3248 (Expenditure on audiovisual information). |
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57.

Appropriations against this chapter accounted for 6 % of 2011 expenditure. Appropriations were down 6 % on the previous year. Some 30 % of the appropriations against this chapter were utilised for Item 3244 (Organisation and reception of groups of visitors, Euroscola programme and invitations to opinion multipliers from third countries), 19 % for Item 3242 (Expenditure on publication, information and participation in public events) and 12 % for Item 3248 (Expenditure on audiovisual information).

| 58. | A breakdown of expenditure is given in Figure 8 below.

  Figure 8


  Breakdown of Chapter 32 expenditure |
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58.

A breakdown of expenditure is given in Figure 8 below.

Figure 8

Breakdown of Chapter 32 expenditure

Image

| 59. | Commitments made against Item 3244 (Organisation and reception of groups of visitors, Euroscola programme and invitations to opinion multipliers from third countries) totalled EUR 27 197 374 and covered subsidies granted for group visits and associated supervision and infrastructure costs, the running costs of the Euroscola programme, and the financing of traineeships for opinion multipliers from third countries. |
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59.

Commitments made against Item 3244 (Organisation and reception of groups of visitors, Euroscola programme and invitations to opinion multipliers from third countries) totalled EUR 27 197 374 and covered subsidies granted for group visits and associated supervision and infrastructure costs, the running costs of the Euroscola programme, and the financing of traineeships for opinion multipliers from third countries.

| 60. | Commitments made against Item 3242 (Expenditure on publication, information and participation in public events) amounted to EUR 17 629 068 and covered, in particular, expenditure on information publications, including electronic publications, information activities, public relations, participation in public events, trade fairs and exhibitions in the Member States and the accession countries, and updating of the Legislative Observatory (OEIL). |
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60.

Commitments made against Item 3242 (Expenditure on publication, information and participation in public events) amounted to EUR 17 629 068 and covered, in particular, expenditure on information publications, including electronic publications, information activities, public relations, participation in public events, trade fairs and exhibitions in the Member States and the accession countries, and updating of the Legislative Observatory (OEIL).

| 61. | Commitments entered into against Item 3248 (Expenditure on audiovisual information) totalled EUR 11 105 033 and covered expenditure relating to:






  — | the operating budget of the audiovisual sector (including services under its own control and outside assistance such as technical services for radio and television stations, provision, production and coproduction of audiovisual programmes, the hiring of lines, the transmission of television and radio programmes, and other measures to develop relations between the institution and audiovisual broadcasting bodies), |
| --- | --- | --- |

61.

Commitments entered into against Item 3248 (Expenditure on audiovisual information) totalled EUR 11 105 033 and covered expenditure relating to:

—

the operating budget of the audiovisual sector (including services under its own control and outside assistance such as technical services for radio and television stations, provision, production and coproduction of audiovisual programmes, the hiring of lines, the transmission of television and radio programmes, and other measures to develop relations between the institution and audiovisual broadcasting bodies),

| — | expenditure on live Internet broadcasting of plenary sittings and parliamentary committee meetings, |
| --- | --- |

—

expenditure on live Internet broadcasting of plenary sittings and parliamentary committee meetings,

| — | the establishment of appropriate archives and a search engine ensuring uninterrupted public access to that information. |
| --- | --- |

—

the establishment of appropriate archives and a search engine ensuring uninterrupted public access to that information.

| 62. | With regard to audiovisual information, 1 224 events, including 800 half-day committee meetings, were webstreamed. As regards Europe by Satellite, 843 news items, 52 info clips and 380 live stories were produced. |
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62.

With regard to audiovisual information, 1 224 events, including 800 half-day committee meetings, were webstreamed. As regards Europe by Satellite, 843 news items, 52 info clips and 380 live stories were produced.

J.   Chapter 40 (Expenditure relating to certain institutions and bodies)

| 63. | This chapter accounted for 5 % of 2011 expenditure, and there was a 9 % increase as compared to the previous financial year. Article 400 (Current administrative expenditure and expenditure relating to the political and information activities of the political groups and non-attached Members) accounted for 66 % of Chapter 40 appropriations (as against 70 % in 2010). Commitments against that article totalled EUR 54 692 881 and were intended to cover the following in respect of the political groups and the non-attached Members:






  — | secretarial, administrative and operational expenditure, |
| --- | --- | --- |

63.

This chapter accounted for 5 % of 2011 expenditure, and there was a 9 % increase as compared to the previous financial year. Article 400 (Current administrative expenditure and expenditure relating to the political and information activities of the political groups and non-attached Members) accounted for 66 % of Chapter 40 appropriations (as against 70 % in 2010). Commitments against that article totalled EUR 54 692 881 and were intended to cover the following in respect of the political groups and the non-attached Members:

—

secretarial, administrative and operational expenditure,

| — | expenditure on political and information activities conducted in connection with the European Union’s political activities. |
| --- | --- |

—

expenditure on political and information activities conducted in connection with the European Union’s political activities.

| 64. | Article 402 (Contributions to European political parties) accounted for 21 % (as against 18 % in 2010) of Chapter 40 appropriations. Article 403 (Contributions to European political foundations) accounted for 13 % (as against 12 % in 2010) of Chapter 40 appropriations.

  Figure 9


  Breakdown of Chapter 40 expenditure |
| --- | --- |

64.

Article 402 (Contributions to European political parties) accounted for 21 % (as against 18 % in 2010) of Chapter 40 appropriations. Article 403 (Contributions to European political foundations) accounted for 13 % (as against 12 % in 2010) of Chapter 40 appropriations.

Figure 9

Breakdown of Chapter 40 expenditure

Image

K.   Chapter 42 (Expenditure relating to parliamentary assistance)

| 65. | This chapter accounted for 11 % of 2011 expenditure, up by 11 % on 2010. |
| --- | --- |

65.

This chapter accounted for 11 % of 2011 expenditure, up by 11 % on 2010.

| 66. | Expenditure on local assistants was up by 13 % to EUR 78 759 981 (close to 46 % of total expenditure under this chapter). |
| --- | --- |

66.

Expenditure on local assistants was up by 13 % to EUR 78 759 981 (close to 46 % of total expenditure under this chapter).

| 67. | Expenditure on accredited parliamentary assistants was up by 11 % to EUR 91 804 373 (close to 54 % of total expenditure under this chapter). With the number of accredited parliamentary assistants now having reached its planned level, average monthly remuneration paid stabilised at EUR 6,9 million over the year (EUR 6,3 million in 2010). As a result, the rate of utilisation of final appropriations was almost ideal (99 % committed) and the balance of commitments (less than EUR 1,1 million) was chiefly due to the non-payment of the annual salary adjustment in 2011. |
| --- | --- |

67.

Expenditure on accredited parliamentary assistants was up by 11 % to EUR 91 804 373 (close to 54 % of total expenditure under this chapter). With the number of accredited parliamentary assistants now having reached its planned level, average monthly remuneration paid stabilised at EUR 6,9 million over the year (EUR 6,3 million in 2010). As a result, the rate of utilisation of final appropriations was almost ideal (99 % committed) and the balance of commitments (less than EUR 1,1 million) was chiefly due to the non-payment of the annual salary adjustment in 2011.

| 68. | On 31 December 2011 there were 1 599 accredited parliamentary assistants working at Parliament. In December 2011, 2 442 local assistants had an employment contract with a Member. The average number of local assistants employed per Member was 3,4. The number of local assistants employed per Member varied greatly — between 0 and 54 — in 2011. Although 112 Members employed no local assistants, 49 Members recruited more than 10 employees in their Member States during 2011. |
| --- | --- |

68.

On 31 December 2011 there were 1 599 accredited parliamentary assistants working at Parliament. In December 2011, 2 442 local assistants had an employment contract with a Member. The average number of local assistants employed per Member was 3,4. The number of local assistants employed per Member varied greatly — between 0 and 54 — in 2011. Although 112 Members employed no local assistants, 49 Members recruited more than 10 employees in their Member States during 2011.

L.   Title 10 (Other expenditure)

| 69. | The chapters in this title contain provisional appropriations that may be committed only once they have been transferred to an operational line. Transfers of provisional appropriations (which totalled EUR 33 814 026) are dealt with in Section I of this report. Initial appropriations against this title stood at EUR 40 749 026 (as against EUR 46 441 800 in 2010) — some 2 % of the total budget for 2011. |
| --- | --- |

69.

The chapters in this title contain provisional appropriations that may be committed only once they have been transferred to an operational line. Transfers of provisional appropriations (which totalled EUR 33 814 026) are dealt with in Section I of this report. Initial appropriations against this title stood at EUR 40 749 026 (as against EUR 46 441 800 in 2010) — some 2 % of the total budget for 2011.

| 70. | At year-end, the unutilised balance against this title stood at EUR 6 935 000 (EUR 6 100 000 in Chapter 10 0 — Provisional appropriations, and EUR 835 000 in Chapter 10 3 — Enlargement reserve). |
| --- | --- |

70.

At year-end, the unutilised balance against this title stood at EUR 6 935 000 (EUR 6 100 000 in Chapter 10 0 — Provisional appropriations, and EUR 835 000 in Chapter 10 3 — Enlargement reserve).

III.   2011 OBJECTIVES AND RESULTS

| 71. | The financial year 2011 was chiefly marked by continued adjustments, started in 2010, to cope with the entry into force of the Treaty of Lisbon and thus enable Parliament to capitalise to the full on its enhanced institutional role. Parliament also made arrangements to accommodate the 18 additional Members provided for by the Treaty of Lisbon, began the preparations for the accession of Croatia, made beneficial changes in the area of information and communication policy, and continued to implement multiannual programmes to rationalise and modernise key sectors of its Administration. |
| --- | --- |

71.

The financial year 2011 was chiefly marked by continued adjustments, started in 2010, to cope with the entry into force of the Treaty of Lisbon and thus enable Parliament to capitalise to the full on its enhanced institutional role. Parliament also made arrangements to accommodate the 18 additional Members provided for by the Treaty of Lisbon, began the preparations for the accession of Croatia, made beneficial changes in the area of information and communication policy, and continued to implement multiannual programmes to rationalise and modernise key sectors of its Administration.

| 72. | The objectives pursued and outcomes achieved in 2011, which are set out below, stem from the priorities and decisions adopted by the Bureau in 2011, the guidelines adopted by Parliament in its budget resolutions, and the goals and achievements of the 2009-11 Administrative Work Programme. |
| --- | --- |

72.

The objectives pursued and outcomes achieved in 2011, which are set out below, stem from the priorities and decisions adopted by the Bureau in 2011, the guidelines adopted by Parliament in its budget resolutions, and the goals and achievements of the 2009-11 Administrative Work Programme.

A.   Improving the expertise services provided to Members

A.1.   Increase in staffing for the policy departments

| 73. | In 2010, following immediately on from adoption of the Treaty of Lisbon, the most urgent issues relating to direct support for Members were dealt with by increasing staffing in the parliamentary committees, providing additional resources for parliamentary assistants and augmenting the political groups’ establishment plans. In 2011, adjustments relating to the Treaty of Lisbon continued, focusing on expertise support for Members so as to enable them to play their enhanced legislator role to the full on an equal footing with the Council. |
| --- | --- |

73.

In 2010, following immediately on from adoption of the Treaty of Lisbon, the most urgent issues relating to direct support for Members were dealt with by increasing staffing in the parliamentary committees, providing additional resources for parliamentary assistants and augmenting the political groups’ establishment plans. In 2011, adjustments relating to the Treaty of Lisbon continued, focusing on expertise support for Members so as to enable them to play their enhanced legislator role to the full on an equal footing with the Council.

| 74. | Improving expertise services was also warranted in the light of the greater quality requirements represented by the ‘Better Lawmaking’ objective and by the need for a strategic review of the political challenges which the European Union will face in the future. |
| --- | --- |

74.

Improving expertise services was also warranted in the light of the greater quality requirements represented by the ‘Better Lawmaking’ objective and by the need for a strategic review of the political challenges which the European Union will face in the future.

| 75. | With that in mind, Parliament stepped up its in-house and external expertise capacity. With regard to in-house expertise, manpower in the policy departments was increased by 35 new posts (19 AD5 and 16 AST1): 29 for the four policy departments in DG IPOL (internal policies) and six for the policy department in DG EXPO (external policies). In tandem with this, funding for external studies was increased by EUR 3,2 million. |
| --- | --- |

75.

With that in mind, Parliament stepped up its in-house and external expertise capacity. With regard to in-house expertise, manpower in the policy departments was increased by 35 new posts (19 AD5 and 16 AST1): 29 for the four policy departments in DG IPOL (internal policies) and six for the policy department in DG EXPO (external policies). In tandem with this, funding for external studies was increased by EUR 3,2 million.

| 76. | The policy departments in DG IPOL commissioned a total number of 224 (2010: 242, 2009: 155) items of external expertise. Of these, 30 were large studies over EUR 60 000. In addition, a total of 220 studies and briefing papers were also produced internally. Additionally, the policy departments organised 55 (2010: 40, 2009: 12) workshops in which external experts participated and discussed with committee members. Experts were also invited to present their economic, financial and monetary expertise in preparatory meetings of the four sessions of the Monetary Dialogue organised by ECON; these experts delivered 35 briefing papers prior to the sessions. |
| --- | --- |

76.

The policy departments in DG IPOL commissioned a total number of 224 (2010: 242, 2009: 155) items of external expertise. Of these, 30 were large studies over EUR 60 000. In addition, a total of 220 studies and briefing papers were also produced internally. Additionally, the policy departments organised 55 (2010: 40, 2009: 12) workshops in which external experts participated and discussed with committee members. Experts were also invited to present their economic, financial and monetary expertise in preparatory meetings of the four sessions of the Monetary Dialogue organised by ECON; these experts delivered 35 briefing papers prior to the sessions.

| 77. | In relation to the STOA (Science and Technology Options Assessment) studies programme, 17 workshops were organised in addition to the usual annual lecture and 15 studies were commissioned under the existing framework contract, 5 of which were high-value ones over EUR 60 000. |
| --- | --- |

77.

In relation to the STOA (Science and Technology Options Assessment) studies programme, 17 workshops were organised in addition to the usual annual lecture and 15 studies were commissioned under the existing framework contract, 5 of which were high-value ones over EUR 60 000.

| 78. | In the areas of responsibility of DG EXPO, a total of 501 studies, briefings, background notes and Country Security Assessments were completed in 2011. Out of these 82 % were produced internally. The number of external studies increased significantly, by 24,7 %, in 2011 compared with 2010. Sixteen workshops were organised in 2011, which is significantly (11) more than in 2010. The increase in the number of workshops reflects the appreciation of the Members/parliamentary bodies as they allow better interaction with the experts. |
| --- | --- |

78.

In the areas of responsibility of DG EXPO, a total of 501 studies, briefings, background notes and Country Security Assessments were completed in 2011. Out of these 82 % were produced internally. The number of external studies increased significantly, by 24,7 %, in 2011 compared with 2010. Sixteen workshops were organised in 2011, which is significantly (11) more than in 2010. The increase in the number of workshops reflects the appreciation of the Members/parliamentary bodies as they allow better interaction with the experts.

| 79. | As regards internal papers prepared by DG EXPO, the focus has been on forward looking analysis. The majority of the own initiative Policy briefings are related to the Arab Spring or trade issues. There is also an increase of the ‘Quick Policy Insights’ which are produced at the initiative of the Policy Department to react rapidly to a crisis or a sudden event. In addition 101 Country Security Assessments were produced, which is 22 % more than in the previous year. |
| --- | --- |

79.

As regards internal papers prepared by DG EXPO, the focus has been on forward looking analysis. The majority of the own initiative Policy briefings are related to the Arab Spring or trade issues. There is also an increase of the ‘Quick Policy Insights’ which are produced at the initiative of the Policy Department to react rapidly to a crisis or a sudden event. In addition 101 Country Security Assessments were produced, which is 22 % more than in the previous year.

A.2.   Developing a fully fledged information service in Parliament’s Library to assist Members with their political and legislative work

| 80. | In connection with increased expertise needs, the Library has in addition been given a central role, warranting a substantial increase in resources. It is required to respond to expertise requests immediately, concisely and exhaustively and in the languages of the Members making the requests. In addition, it increasingly has to carry out specialist research into Member States’ legislation and policies. |
| --- | --- |

80.

In connection with increased expertise needs, the Library has in addition been given a central role, warranting a substantial increase in resources. It is required to respond to expertise requests immediately, concisely and exhaustively and in the languages of the Members making the requests. In addition, it increasingly has to carry out specialist research into Member States’ legislation and policies.

| 81. | In 2011, accordingly, Parliament’s Library expanded and considerably improved services provided for Members, in particular by enhancing its ‘documents for information’ service. This complemented the policy departments’ services for parliamentary committees. |
| --- | --- |

81.

In 2011, accordingly, Parliament’s Library expanded and considerably improved services provided for Members, in particular by enhancing its ‘documents for information’ service. This complemented the policy departments’ services for parliamentary committees.

| 82. | Enhancing the Library’s services was made possible by increasing staffing by 28 posts (24 AD5 and 4 AST1), 13 of which used to be contract staff posts. |
| --- | --- |

82.

Enhancing the Library’s services was made possible by increasing staffing by 28 posts (24 AD5 and 4 AST1), 13 of which used to be contract staff posts.

| 83. | During 2011 draft Rules for the Library and the New Concept implementation plan were presented to the Bureau. This new Concept is built on a new marketing approach and on making services more valued by Members as well as on an upgrade of the responses to information research requests. Five relevant new information products were launched successfully: the improved research guides, the INFOGraphic, the Statistical Spotlight, the Mobile News and the subscription system for published Library Briefings. In addition a new reading room opened in Strasbourg. |
| --- | --- |

83.

During 2011 draft Rules for the Library and the New Concept implementation plan were presented to the Bureau. This new Concept is built on a new marketing approach and on making services more valued by Members as well as on an upgrade of the responses to information research requests. Five relevant new information products were launched successfully: the improved research guides, the INFOGraphic, the Statistical Spotlight, the Mobile News and the subscription system for published Library Briefings. In addition a new reading room opened in Strasbourg.

A.3.   Further increase in the parliamentary assistance allowance

| 84. | As parliamentary assistants provide the most immediate support for Members, their parliamentary assistance allowance was increased by EUR 1 500 in 2011 in addition to the initial EUR 1 500 increase introduced on 1 May 2010. |
| --- | --- |

84.

As parliamentary assistants provide the most immediate support for Members, their parliamentary assistance allowance was increased by EUR 1 500 in 2011 in addition to the initial EUR 1 500 increase introduced on 1 May 2010.

| 85. | Consequently, the increase in the number of parliamentary assistance contracts, over 2010, was as follows:

  Number of active contracts | December 2010 | December 2011 | Variation |
| --- | --- | --- | --- | --- |
| Accredited assistants | 1 504 | 1 599 | 6,32 % |
| Local assistants | 2 198 | 2 442 | 11,10 % |
| Service contracts | 936 | 1 019 | 8,87 % |
| Paying agents | 426 | 541 | 27,00 % |
| Trainees | 489 | 886 | 81,19 % |
| Total | 5 553 | 6 487 | 16,82 % |

85.

Consequently, the increase in the number of parliamentary assistance contracts, over 2010, was as follows:

Number of active contracts

December 2010

December 2011

Variation

Accredited assistants

1 504

1 599

6,32 %

Local assistants

2 198

2 442

11,10 %

Service contracts

936

1 019

8,87 %

Paying agents

426

541

27,00 %

Trainees

489

886

81,19 %

Total

5 553

6 487

16,82 %

B.   Administrative developments relating to Members

B.1.   Winding up of the work of the Temporary Evaluation Group on the Implementation of the Members’ and Assistants’ Statutes

| 86. | The temporary group, set up in 2009, continued its work on evaluating the implementation of the Statute for Members and Statute for Assistants in 2011, winding up its proceedings in early January 2012. Major improvements were proposed to the Bureau in order to improve services for Members, lessen administrative constraints and thus increase overall efficiency. |
| --- | --- |

86.

The temporary group, set up in 2009, continued its work on evaluating the implementation of the Statute for Members and Statute for Assistants in 2011, winding up its proceedings in early January 2012. Major improvements were proposed to the Bureau in order to improve services for Members, lessen administrative constraints and thus increase overall efficiency.

| 87. | The following are some of the decisions taken by the Bureau in 2011 on the recommendation of the temporary group:






  — | reimbursement of medical expenses for dependent children, |
| --- | --- | --- |

87.

The following are some of the decisions taken by the Bureau in 2011 on the recommendation of the temporary group:

—

reimbursement of medical expenses for dependent children,

| — | additional travel by Members in their Member State, |
| --- | --- |

—

additional travel by Members in their Member State,

| — | inclusion of assistants in official Parliament delegations, |
| --- | --- |

—

inclusion of assistants in official Parliament delegations,

| — | Members to have repatriation insurance when on official travel, |
| --- | --- |

—

Members to have repatriation insurance when on official travel,

| — | better provision for expenditure in connection with terminating local assistants’ contracts (subject to provisos), |
| --- | --- |

—

better provision for expenditure in connection with terminating local assistants’ contracts (subject to provisos),

| — | clarification of the rules on Members’ access to the Medical Service, |
| --- | --- |

—

clarification of the rules on Members’ access to the Medical Service,

| — | application to accredited assistants of the provisions of the Staff Regulations relating to work beyond the age of 65. |
| --- | --- |

—

application to accredited assistants of the provisions of the Staff Regulations relating to work beyond the age of 65.

B.2.   Adoption of the new Code of Conduct for Members

| 88. | The new Code of Conduct for Members of the European Parliament with respect to financial interests and conflicts of interest was adopted on 1 December 2011, by plenary, for entry into force on 1 January 2012. Members are required to make full disclosure of any remunerated activities outside Parliament, of the remuneration they receive, and of any other function they perform which may give rise to conflicts of interest. The code expressly prohibits Members from accepting any sum of money or other gift in exchange for influencing Parliament decisions. It lays down clear rules on accepting gifts and on former Members engaging in lobbying. |
| --- | --- |

88.

The new Code of Conduct for Members of the European Parliament with respect to financial interests and conflicts of interest was adopted on 1 December 2011, by plenary, for entry into force on 1 January 2012. Members are required to make full disclosure of any remunerated activities outside Parliament, of the remuneration they receive, and of any other function they perform which may give rise to conflicts of interest. The code expressly prohibits Members from accepting any sum of money or other gift in exchange for influencing Parliament decisions. It lays down clear rules on accepting gifts and on former Members engaging in lobbying.

B.3.   Development of a new online tool for financial information relating to Members

| 89. | A new tool, the Members Portal, aiming to improve the services to Members, assistants, paying agents and trainees was started to be developed. This tool will contain interactive and secured features for exchange and rapid provision of data, certificates and information. Each Member will be able in a near future to have access online to the up-dated information on his own allowances, to submit documents and to receive certificates and other information via that interface. |
| --- | --- |

89.

A new tool, the Members Portal, aiming to improve the services to Members, assistants, paying agents and trainees was started to be developed. This tool will contain interactive and secured features for exchange and rapid provision of data, certificates and information. Each Member will be able in a near future to have access online to the up-dated information on his own allowances, to submit documents and to receive certificates and other information via that interface.

C.   Coping with the institutional consequences of the entry into force of the Treaty of Lisbon Treaty and Croatia’s accession

C.1.   Admission of 18 new Members

| 90. | At its meetings in December 2008 and June 2009, the European Council decided that, should the Treaty of Lisbon enter into force after the June 2009 European elections, a transitional measure would be adopted as soon as possible in order to increase the total number of Members from 736 to 754 until the end of 2009-14 parliamentary term. That transitional measure came into force on 1 December 2011, and the 18 new Members were admitted, immediately enjoying all their rights, in particular as regards their emoluments. Having not entered into force until December, the measure had very little impact on budget implementation in 2011, though EUR 9,4 million had been earmarked for this purpose. |
| --- | --- |

90.

At its meetings in December 2008 and June 2009, the European Council decided that, should the Treaty of Lisbon enter into force after the June 2009 European elections, a transitional measure would be adopted as soon as possible in order to increase the total number of Members from 736 to 754 until the end of 2009-14 parliamentary term. That transitional measure came into force on 1 December 2011, and the 18 new Members were admitted, immediately enjoying all their rights, in particular as regards their emoluments. Having not entered into force until December, the measure had very little impact on budget implementation in 2011, though EUR 9,4 million had been earmarked for this purpose.

C.2.   Groundwork for the upcoming enlargement to include Croatia

| 91. | On 9 December 2011, the European Council signed the treaty for the accession of Croatia to the European Union, which should take effect on 1 July 2013. With a view to this further enlargement, Parliament has made a start on the necessary groundwork, in particular the creation of an initial tranche of 62 additional establishment plan posts. Priority has been given to the language services, where experience gained from previous enlargements has shown that competition to recruit staff is greatest. In 2011, as was the case with earlier enlargements, Parliament initially recruited 49 contract staff out of a total of 62 posts provided for on the establishment plan. When accession takes place, Parliament will gradually recruit officials to replace contract staff after EPSO competitions have been wound up. |
| --- | --- |

91.

On 9 December 2011, the European Council signed the treaty for the accession of Croatia to the European Union, which should take effect on 1 July 2013. With a view to this further enlargement, Parliament has made a start on the necessary groundwork, in particular the creation of an initial tranche of 62 additional establishment plan posts. Priority has been given to the language services, where experience gained from previous enlargements has shown that competition to recruit staff is greatest. In 2011, as was the case with earlier enlargements, Parliament initially recruited 49 contract staff out of a total of 62 posts provided for on the establishment plan. When accession takes place, Parliament will gradually recruit officials to replace contract staff after EPSO competitions have been wound up.

| 92. | As the accession date laid down in the accession treaty, i.e. 1 July 2013, is later than the date originally projected when the 2011 budget was being drawn up, some measures have been deferred until 2012, such as the admission of Observers (now scheduled for April 2012) and the opening of a Parliament office in Croatia. |
| --- | --- |

92.

As the accession date laid down in the accession treaty, i.e. 1 July 2013, is later than the date originally projected when the 2011 budget was being drawn up, some measures have been deferred until 2012, such as the admission of Observers (now scheduled for April 2012) and the opening of a Parliament office in Croatia.

D.   Developments in the area of information and communication policy

D.1.   Adoption of a medium-term communication strategy

| 93. | After adopting an updated communication strategy in July 2010, at its meeting of 23 March 2011 the Bureau finalised an action plan for the period 2011-14 which laid down a series of integrated, targeted measures, for all DG Communication departments, serving a single purpose: the 2014 elections. |
| --- | --- |

93.

After adopting an updated communication strategy in July 2010, at its meeting of 23 March 2011 the Bureau finalised an action plan for the period 2011-14 which laid down a series of integrated, targeted measures, for all DG Communication departments, serving a single purpose: the 2014 elections.

| 94. | The plan contains 19 specific actions which will help to make citizens more familiar with, and more aware of, Parliament’s legislative activities so that they are well informed and can be actively involved in parliamentary business. It is focused on sustaining a permanent communication effort throughout the remainder of this term. The actions are organised around three distinctive sets of activities, including services to Members to allow them to media and citizens, activities targeting the media and those directly engaging citizens. |
| --- | --- |

94.

The plan contains 19 specific actions which will help to make citizens more familiar with, and more aware of, Parliament’s legislative activities so that they are well informed and can be actively involved in parliamentary business. It is focused on sustaining a permanent communication effort throughout the remainder of this term. The actions are organised around three distinctive sets of activities, including services to Members to allow them to media and citizens, activities targeting the media and those directly engaging citizens.

| 95. | In practical terms, all services in the field of Communication have experienced an overall increase and intensification of their activities over the course of the year: 1 114 meetings were web-streamed during the first 11 months of the year, a huge increase compared with 2010; 45 partnerships were signed with regional television and websites for diffusion of Europarl TV, bringing the total number of such partnerships to 68. July 2011 saw the launch of Europarl Mobile and the new Europarl portal went live in December 2011. The number of friends of the Parliament on Facebook rose exponentially, with 365 500 friends registered by the end of 2011. |
| --- | --- |

95.

In practical terms, all services in the field of Communication have experienced an overall increase and intensification of their activities over the course of the year: 1 114 meetings were web-streamed during the first 11 months of the year, a huge increase compared with 2010; 45 partnerships were signed with regional television and websites for diffusion of Europarl TV, bringing the total number of such partnerships to 68. July 2011 saw the launch of Europarl Mobile and the new Europarl portal went live in December 2011. The number of friends of the Parliament on Facebook rose exponentially, with 365 500 friends registered by the end of 2011.

| 96. | There was a substantial increase in the press coverage given to the European Parliament. The opening of Parliamentarium attracted a high level of media coverage, with very positive articles being published in all Member States and the 100 th International Women’s Day resulted in some 2 010 articles being published in papers across the EU, a 37 % increase on the previous year. Some key legislative files, such as the economic governance package, the reform of the CAP and the financial perspectives, and the Food Safety package also attracted particular attention. Nearly 600 journalists attended the 11 seminars organised, in addition to the 800 journalists who attended the plenary sessions in Brussels and Strasbourg. |
| --- | --- |

96.

There was a substantial increase in the press coverage given to the European Parliament. The opening of Parliamentarium attracted a high level of media coverage, with very positive articles being published in all Member States and the 100 th International Women’s Day resulted in some 2 010 articles being published in papers across the EU, a 37 % increase on the previous year. Some key legislative files, such as the economic governance package, the reform of the CAP and the financial perspectives, and the Food Safety package also attracted particular attention. Nearly 600 journalists attended the 11 seminars organised, in addition to the 800 journalists who attended the plenary sessions in Brussels and Strasbourg.

| 97. | Some 16 major events were organised, including exhibitions and information campaigns aimed both at the general public and Medias as well as particular opinion multipliers. The recurring annual events organised around the Sakharov Prize, the Lux Prize, the Charlemagne Youth Prize, Women’s Day and 9th May all took place as usual but several were reconceptualised in order to ensure that they reached a wider audience and had a greater impact. |
| --- | --- |

97.

Some 16 major events were organised, including exhibitions and information campaigns aimed both at the general public and Medias as well as particular opinion multipliers. The recurring annual events organised around the Sakharov Prize, the Lux Prize, the Charlemagne Youth Prize, Women’s Day and 9th May all took place as usual but several were reconceptualised in order to ensure that they reached a wider audience and had a greater impact.

| 98. | 2011 saw an increased participation by Members in the activities of the Information Offices, with 360 MEPs attending events organised by the Offices during the first six months of the year. The number of Regional Fora rose to more than 30, with a further 12 cross-border fora involving 22 Member States. The first series of activities relating to key legislative debates were organised (35 in total), in addition to the many events organised in the context of the Lux and Sakharov prizes, Women’s Day and 9th May. |
| --- | --- |

98.

2011 saw an increased participation by Members in the activities of the Information Offices, with 360 MEPs attending events organised by the Offices during the first six months of the year. The number of Regional Fora rose to more than 30, with a further 12 cross-border fora involving 22 Member States. The first series of activities relating to key legislative debates were organised (35 in total), in addition to the many events organised in the context of the Lux and Sakharov prizes, Women’s Day and 9th May.

| 99. | As far as improvement in services both to Members and to citizens is concerned, the mobile version of the European Parliament’s website, compatible with the latest generation of phones, is now online. A new EP Press Twitter account, providing quick facts and prompt rebuttals of inaccurate information has been launched — EuroParlPress — which already has 1 500 followers. |
| --- | --- |

99.

As far as improvement in services both to Members and to citizens is concerned, the mobile version of the European Parliament’s website, compatible with the latest generation of phones, is now online. A new EP Press Twitter account, providing quick facts and prompt rebuttals of inaccurate information has been launched — EuroParlPress — which already has 1 500 followers.

D.2.   Improving facilities for visitors

| 100. | The new Visitors Centre, fully operational, was officially inaugurated on 14 October 2011. The public’s initial impressions have been most favourable. It is planned that, in the medium term, visitors to Parliament will benefit from a three-part tour taking in the Visitors Centre, the visitors gallery in the Chamber and the future House of European History in the Eastman Building. In addition to being varied and attractive, this tour will help ensure that visitors remain in the specific areas set aside to cater for them and do not disrupt Parliament’s work. |
| --- | --- |

100.

The new Visitors Centre, fully operational, was officially inaugurated on 14 October 2011. The public’s initial impressions have been most favourable. It is planned that, in the medium term, visitors to Parliament will benefit from a three-part tour taking in the Visitors Centre, the visitors gallery in the Chamber and the future House of European History in the Eastman Building. In addition to being varied and attractive, this tour will help ensure that visitors remain in the specific areas set aside to cater for them and do not disrupt Parliament’s work.

| 101. | The number of visitors in the first few weeks was already fairly large (40 000 in the first six weeks), suggesting that there will be between 300 000 and 350 000 in 2012. |
| --- | --- |

101.

The number of visitors in the first few weeks was already fairly large (40 000 in the first six weeks), suggesting that there will be between 300 000 and 350 000 in 2012.

D.3.   Progress made on the House of European History project

| 102. | At its meeting of 26 September 2011 the Bureau heard the Chair of the Board of Trustees, who recalled that the fundamental decisions on the House of European History had been taken and stressed that the business plan was a demonstration of the transparent way in which the House of European History project had been carried forward. |
| --- | --- |

102.

At its meeting of 26 September 2011 the Bureau heard the Chair of the Board of Trustees, who recalled that the fundamental decisions on the House of European History had been taken and stressed that the business plan was a demonstration of the transparent way in which the House of European History project had been carried forward.

| 103. | With regard to progress on the project itself, a design contract was signed on 31 March 2011 with the winner of the international design competition, Atelier d’Architecture Chaix & Morel et Associés. The detailed preliminary draft designs have been completed. Work has started on the project studies and should be completed in February 2012. Renovation work on the Eastman Building can therefore commence in 2012. |
| --- | --- |

103.

With regard to progress on the project itself, a design contract was signed on 31 March 2011 with the winner of the international design competition, Atelier d’Architecture Chaix & Morel et Associés. The detailed preliminary draft designs have been completed. Work has started on the project studies and should be completed in February 2012. Renovation work on the Eastman Building can therefore commence in 2012.

D.4.   Extending the scope for inviting sponsored groups of visitors

| 104. | In view of the success of Member-sponsored groups of visitors, the annual quota of visitors per Member has been increased from 100 to 110. On 30 November 2011, in addition, the Bureau adopted amendments to the rules on groups of visitors in response to the Court of Auditors’ observations. |
| --- | --- |

104.

In view of the success of Member-sponsored groups of visitors, the annual quota of visitors per Member has been increased from 100 to 110. On 30 November 2011, in addition, the Bureau adopted amendments to the rules on groups of visitors in response to the Court of Auditors’ observations.

E.   Continuing to implement the multiannual programmes to rationalise and modernise key parts of Parliament’s Administration

| 105. | Work, started in 2009 and 2010, on consolidating and modernising Parliament’s Secretariat (13), continued in 2011. The aim of this policy is to ensure that Parliament’s manpower is deployed as efficiently as possible and that the most up-to-date working methods are used in all Parliament’s areas of activity. |
| --- | --- |

105.

Work, started in 2009 and 2010, on consolidating and modernising Parliament’s Secretariat (13), continued in 2011. The aim of this policy is to ensure that Parliament’s manpower is deployed as efficiently as possible and that the most up-to-date working methods are used in all Parliament’s areas of activity.

| 106. | In this connection, reference can be made to the fact that, within the Directorate-General for Personnel (DG PERS), a review has been put in hand to identify tomorrow’s professions. This should ensure that Parliament can draw on manpower capable of coping with tomorrow’s tasks with the necessary skills. |
| --- | --- |

106.

In this connection, reference can be made to the fact that, within the Directorate-General for Personnel (DG PERS), a review has been put in hand to identify tomorrow’s professions. This should ensure that Parliament can draw on manpower capable of coping with tomorrow’s tasks with the necessary skills.

| 107. | With regard to departmental restructuring and expansion, the Resources Directorates were set up in 2011. This new structure across all directorates-general — apart from the Directorate-General for Finance (DG FINS) and the Legal Service — should make it possible to take a coherent, efficient and ‘corporate’ approach to managing financial, human and IT resources. |
| --- | --- |

107.

With regard to departmental restructuring and expansion, the Resources Directorates were set up in 2011. This new structure across all directorates-general — apart from the Directorate-General for Finance (DG FINS) and the Legal Service — should make it possible to take a coherent, efficient and ‘corporate’ approach to managing financial, human and IT resources.

E.1.   Buildings policy

| 108. | In the context of the medium-term buildings strategy adopted by the Bureau on 24 March 2010, decisions were taken in 2011 to carry out a number of important projects with a view to bringing the buildings into use from the start of the next parliamentary term. This involves in particular:






  — | in Brussels: the purchase of the TREBEL Building and the signing of a long-term rental contract with option to purchase on Montoyer 70, |
| --- | --- | --- |

108.

In the context of the medium-term buildings strategy adopted by the Bureau on 24 March 2010, decisions were taken in 2011 to carry out a number of important projects with a view to bringing the buildings into use from the start of the next parliamentary term. This involves in particular:

—

in Brussels: the purchase of the TREBEL Building and the signing of a long-term rental contract with option to purchase on Montoyer 70,

| — | in Strasbourg: the purchase of the Vaclav Havel Building so that it can house the Ombudsman and his staff, freeing up office space for Members in the central buildings, |
| --- | --- |

—

in Strasbourg: the purchase of the Vaclav Havel Building so that it can house the Ombudsman and his staff, freeing up office space for Members in the central buildings,

| — | in Luxembourg: continuing renovation and extension of the Konrad Adenauer Building in accordance with the terms of the Bureau decision of 12 January 2012, with enhanced partnership arrangements involving the Luxembourg Government, |
| --- | --- |

—

in Luxembourg: continuing renovation and extension of the Konrad Adenauer Building in accordance with the terms of the Bureau decision of 12 January 2012, with enhanced partnership arrangements involving the Luxembourg Government,

| — | Europe House in Sofia: the preliminary agreement for purchase of the new building, for EUR 9 million, was signed on 7 July 2011 (14), |
| --- | --- |

—

Europe House in Sofia: the preliminary agreement for purchase of the new building, for EUR 9 million, was signed on 7 July 2011 (14),

| — | implementation of an enhanced maintenance policy in Brussels and Strasbourg so as to guarantee maximum safety and optimum use of facilities, |
| --- | --- |

—

implementation of an enhanced maintenance policy in Brussels and Strasbourg so as to guarantee maximum safety and optimum use of facilities,

| — | the launching of a systematic renovation policy, based on a set timetable, given the age of Parliament’s oldest buildings. |
| --- | --- |

—

the launching of a systematic renovation policy, based on a set timetable, given the age of Parliament’s oldest buildings.

| 109. | In 2011, in addition, a new methodology was introduced, similar to provisions adopted by the Commission, for property market surveys and property procurement. It focuses, firstly, on transparency, with publication in the Official Journal to ensure equal information on the contract and greater competition, in compliance with the regulatory framework. Secondly, it specifies the phases involved in the procedure by further clarifying and documenting the procedures to be followed during property negotiations. Lastly, it aims to capitalise on the negotiations and get the best value for money for Parliament. |
| --- | --- |

109.

In 2011, in addition, a new methodology was introduced, similar to provisions adopted by the Commission, for property market surveys and property procurement. It focuses, firstly, on transparency, with publication in the Official Journal to ensure equal information on the contract and greater competition, in compliance with the regulatory framework. Secondly, it specifies the phases involved in the procedure by further clarifying and documenting the procedures to be followed during property negotiations. Lastly, it aims to capitalise on the negotiations and get the best value for money for Parliament.

| 110. | As part of the phasing-in of the new maintenance policy, the procedures for and technical terms of future maintenance contracts have been harmonised following an external audit. Similarly, a joint call for tender (one lot per site) was launched for the new contracts for the operation and maintenance of the technical facilities and the outcome was successful. It should be noted that the outcome of this call for tender confirms that the budgets to be allocated for the new enhanced maintenance arrangements should be increased, especially to cope with ageing buildings. |
| --- | --- |

110.

As part of the phasing-in of the new maintenance policy, the procedures for and technical terms of future maintenance contracts have been harmonised following an external audit. Similarly, a joint call for tender (one lot per site) was launched for the new contracts for the operation and maintenance of the technical facilities and the outcome was successful. It should be noted that the outcome of this call for tender confirms that the budgets to be allocated for the new enhanced maintenance arrangements should be increased, especially to cope with ageing buildings.

| 111. | With regard to the Konrad Adenauer Building project, the contract for establishing and financing a property company was signed on 28 September 2011 with a Franco-Luxembourgish consortium. The project will be 50 % co-financed by the European Investment Bank and 50 % co-financed by the company that won the contract. The drilling work for the geothermal energy system is coming to an end (completion rate on 31 December 2011: 95 %). As regards selection of candidates to carry out the works, the proposed prices submitted in response to the invitation to tender were very much higher than had been estimated, and the authorising officer by delegation therefore decided not to award the contract unit; reissuing is scheduled for the first half of 2012. |
| --- | --- |

111.

With regard to the Konrad Adenauer Building project, the contract for establishing and financing a property company was signed on 28 September 2011 with a Franco-Luxembourgish consortium. The project will be 50 % co-financed by the European Investment Bank and 50 % co-financed by the company that won the contract. The drilling work for the geothermal energy system is coming to an end (completion rate on 31 December 2011: 95 %). As regards selection of candidates to carry out the works, the proposed prices submitted in response to the invitation to tender were very much higher than had been estimated, and the authorising officer by delegation therefore decided not to award the contract unit; reissuing is scheduled for the first half of 2012.

E.2.   Environmental policy

| 112. | With regard to realising the environmental objectives laid down by Parliament in accordance with the Eco-Management and Audit Scheme (EMAS) rules, and helping to achieve Parliament’s objective of reducing its CO2 emissions by 30 % by 2020, the following actions have been taken:






  — | study contracts have been signed for an energy audit of the buildings in Brussels and Strasbourg, and several project teams; studies of the Winston Churchill, Salvador de Madariaga, Paul-Henri Spaak and Atrium buildings are under way; the other buildings at the Brussels and Strasbourg sites will be studied in turn, |
| --- | --- | --- |

112.

With regard to realising the environmental objectives laid down by Parliament in accordance with the Eco-Management and Audit Scheme (EMAS) rules, and helping to achieve Parliament’s objective of reducing its CO2 emissions by 30 % by 2020, the following actions have been taken:

—

study contracts have been signed for an energy audit of the buildings in Brussels and Strasbourg, and several project teams; studies of the Winston Churchill, Salvador de Madariaga, Paul-Henri Spaak and Atrium buildings are under way; the other buildings at the Brussels and Strasbourg sites will be studied in turn,

| — | the first phase of replacing lighting in Brussels has been completed and the second phase study is scheduled for 2012, |
| --- | --- |

—

the first phase of replacing lighting in Brussels has been completed and the second phase study is scheduled for 2012,

| — | bins with compartments have been installed as part of the harmonisation of waste collection at the three sites, |
| --- | --- |

—

bins with compartments have been installed as part of the harmonisation of waste collection at the three sites,

| — | the ‘environmental analysis, legal watch and legal consultancy’ framework contract was signed in November 2011; that contract combines several important services relating to the ongoing improvement and expansion of the environmental management system. |
| --- | --- |

—

the ‘environmental analysis, legal watch and legal consultancy’ framework contract was signed in November 2011; that contract combines several important services relating to the ongoing improvement and expansion of the environmental management system.

| 113. | The Bureau opted on 12 September 2011 to install, in 2012, a CO2 offsetting scheme (medium scope). This decision was confirmed by plenary on 1 December 2011, with EUR 950 000 being allocated to budget Article 239 (European Parliament carbon offsetting scheme). |
| --- | --- |

113.

The Bureau opted on 12 September 2011 to install, in 2012, a CO2 offsetting scheme (medium scope). This decision was confirmed by plenary on 1 December 2011, with EUR 950 000 being allocated to budget Article 239 (European Parliament carbon offsetting scheme).

| 114. | The emissions to be offset account for around 30 000 to 35 000 tonnes of CO2 equivalent (around 30 % of the total carbon footprint) and include:






  — | official staff travel, |
| --- | --- | --- |

114.

The emissions to be offset account for around 30 000 to 35 000 tonnes of CO2 equivalent (around 30 % of the total carbon footprint) and include:

—

official staff travel,

| — | emissions from energy use and from technical installations in the buildings, |
| --- | --- |

—

emissions from energy use and from technical installations in the buildings,

| — | official cars. |
| --- | --- |

—

official cars.

| 115. | Lastly, the Bureau underlined the fact that offsetting flights by Members is a matter for which they are personally responsible, and, accordingly, those flights do not form part of the proposed scheme. |
| --- | --- |

115.

Lastly, the Bureau underlined the fact that offsetting flights by Members is a matter for which they are personally responsible, and, accordingly, those flights do not form part of the proposed scheme.

| 116. | With regard to the development of a more environmentally friendly mobility policy, reference should be made to the following measures:






  — | STIB third-party payment contract (Brussels): the contract entered into force in December 2010 and the first applications to benefit from this system were made in January 2011, |
| --- | --- | --- |

116.

With regard to the development of a more environmentally friendly mobility policy, reference should be made to the following measures:

—

STIB third-party payment contract (Brussels): the contract entered into force in December 2010 and the first applications to benefit from this system were made in January 2011,

| — | Mobility Point framework contract (Brussels): the Mobility Helpdesk (created as a result of a decision in plenary) was inaugurated on 15 June 2011 and is intended to give advice on environmentally friendly modes of transport, |
| --- | --- |

—

Mobility Point framework contract (Brussels): the Mobility Helpdesk (created as a result of a decision in plenary) was inaugurated on 15 June 2011 and is intended to give advice on environmentally friendly modes of transport,

| — | an agreement with SNCB (Brussels), signed by the Secretary-General and introducing a third-party payment scheme, came into force on 16 October 2011, with a view to encouraging travel by rail between home and work; close to 200 persons have already applied to make use of the scheme since its inception. |
| --- | --- |

—

an agreement with SNCB (Brussels), signed by the Secretary-General and introducing a third-party payment scheme, came into force on 16 October 2011, with a view to encouraging travel by rail between home and work; close to 200 persons have already applied to make use of the scheme since its inception.

The questionnaire on mobility in Luxembourg was issued in June 2011. An assessment is currently being carried out of the data relating to use of the Jobkaart by Parliament staff.

E.3.   Continuing to modernise information technologies

| 117. | A new Wi-Fi service has been provided to the MEPs and to the Institution based on a large infrastructure covering Brussels and Strasbourg premises used by members and more precisely MEP offices, meeting rooms, hemicycles, public spaces, corridors and MEP restaurants, etc. The Wi-Fi service was declared open in October 2011. The necessary support arrangements were made inside Parliament and included the delivery of certificates for Members (546 certificates), officials and visitors to Parliament. |
| --- | --- |

117.

A new Wi-Fi service has been provided to the MEPs and to the Institution based on a large infrastructure covering Brussels and Strasbourg premises used by members and more precisely MEP offices, meeting rooms, hemicycles, public spaces, corridors and MEP restaurants, etc. The Wi-Fi service was declared open in October 2011. The necessary support arrangements were made inside Parliament and included the delivery of certificates for Members (546 certificates), officials and visitors to Parliament.

| 118. | The interface for Europarl has been redesigned and was put online on 1 November 2011. A mobile version of Europarl, suitable for use on smartphones, was delivered in mid-2011. In relation to EP Intranet, an important milestone was reached in February 2011 with the go-live of EP Directory. EP Intranet was enriched further also by multimedia. This together with the improvements of the editorial content led to a considerable increase in the number of visits (+ 45 %) and unique visitors (+ 15 %). |
| --- | --- |

118.

The interface for Europarl has been redesigned and was put online on 1 November 2011. A mobile version of Europarl, suitable for use on smartphones, was delivered in mid-2011. In relation to EP Intranet, an important milestone was reached in February 2011 with the go-live of EP Directory. EP Intranet was enriched further also by multimedia. This together with the improvements of the editorial content led to a considerable increase in the number of visits (+ 45 %) and unique visitors (+ 15 %).

| 119. | Clear progress has been made with the Paperless Programme: eCommittee, a generic intranet for committees, went through a successful beta-testing in three committees and subsequent preparations for a general launch foreseen for early 2012. A test pilot of eMeeting with iPads was launched in November 2011 in JURI Committee, and will be followed by testing in four other committees in spring 2012. |
| --- | --- |

119.

Clear progress has been made with the Paperless Programme: eCommittee, a generic intranet for committees, went through a successful beta-testing in three committees and subsequent preparations for a general launch foreseen for early 2012. A test pilot of eMeeting with iPads was launched in November 2011 in JURI Committee, and will be followed by testing in four other committees in spring 2012.

| 120. | Important developments were also achieved in other areas, in particular:






  — | A new mobile telecommunication service contract has been concluded providing a substantial price reduction (30 %). |
| --- | --- | --- |

120.

Important developments were also achieved in other areas, in particular:

—

A new mobile telecommunication service contract has been concluded providing a substantial price reduction (30 %).

| — | As part of the Knowledge Management project, Eurovoc indexing continued throughout the year. |
| --- | --- |

—

As part of the Knowledge Management project, Eurovoc indexing continued throughout the year.

| — | The electronic voting equipment in the Brussels and Strasbourg chambers was overhauled. |
| --- | --- |

—

The electronic voting equipment in the Brussels and Strasbourg chambers was overhauled.

| — | Changes to many applications were completed in June to take account of ‘Article 51’ (the change from single to multiple rapporteurs). |
| --- | --- |

—

Changes to many applications were completed in June to take account of ‘Article 51’ (the change from single to multiple rapporteurs).

| — | Phase 3 of the AT4AM application was implemented in production, and by the end of the year, more than 100 000 amendments had been entered into the application. |
| --- | --- |

—

Phase 3 of the AT4AM application was implemented in production, and by the end of the year, more than 100 000 amendments had been entered into the application.

| — | Following the entry into production of the interinstitutional Transparency Register in June 2011, hosted by the Commission, the additional back-office features for the EP Security Service were completed in December 2011. |
| --- | --- |

—

Following the entry into production of the interinstitutional Transparency Register in June 2011, hosted by the Commission, the additional back-office features for the EP Security Service were completed in December 2011.

| — | Version 4 of the IPEX application was implemented in June 2011. This application facilitates communication between the EP and national parliaments. |
| --- | --- |

—

Version 4 of the IPEX application was implemented in June 2011. This application facilitates communication between the EP and national parliaments.

| — | Version 6 of the Observatoire Legislatif (OEIL) was implemented in December 2011. |
| --- | --- |

—

Version 6 of the Observatoire Legislatif (OEIL) was implemented in December 2011.

| — | EXPOMEP, a new application for the management of exhibition spaces in the EP buildings, was delivered in October 2011. |
| --- | --- |

—

EXPOMEP, a new application for the management of exhibition spaces in the EP buildings, was delivered in October 2011.

E.4.   Best-possible use of resources allocated to the language services

| 121. | While maintaining the objective of continuing to uphold the right of all Members to receive comparable linguistic services, account has been taken of the issue of controlling cost increases at the same time, so as to ensure that the resources deployed produce the best-possible utility for Members. Accordingly, as a result of a comprehensive study of the translation services by outside experts, there is a better insight into future needs. Resources need to be allocated more fairly among the various language sections, on the basis of the total workload for each language, with a view to achieving comparable levels of externalisation and increasing cost-effectiveness. |
| --- | --- |

121.

While maintaining the objective of continuing to uphold the right of all Members to receive comparable linguistic services, account has been taken of the issue of controlling cost increases at the same time, so as to ensure that the resources deployed produce the best-possible utility for Members. Accordingly, as a result of a comprehensive study of the translation services by outside experts, there is a better insight into future needs. Resources need to be allocated more fairly among the various language sections, on the basis of the total workload for each language, with a view to achieving comparable levels of externalisation and increasing cost-effectiveness.

| 122. | In this context, in October 2011 was introduced a major multiannual project entitled ‘Streamlining Working Methods in Directorate-General for Translation (DG TRAD)’, which aims to harmonise working methods, improve quality and translation processes and reassess the status and role of translation assistants in the language units. In parallel, the Directorate for Translation and Terminology was able to function successfully with 10 % fewer staff than in 2010 following the redeployment of staff to other departments. Consequently, the average productivity levels significantly increased in 2011 in the translation units. |
| --- | --- |

122.

In this context, in October 2011 was introduced a major multiannual project entitled ‘Streamlining Working Methods in Directorate-General for Translation (DG TRAD)’, which aims to harmonise working methods, improve quality and translation processes and reassess the status and role of translation assistants in the language units. In parallel, the Directorate for Translation and Terminology was able to function successfully with 10 % fewer staff than in 2010 following the redeployment of staff to other departments. Consequently, the average productivity levels significantly increased in 2011 in the translation units.

| 123. | With regard to interpretation, it should be noted that as an indirect result of the Treaty of Lisbon — because of more informal meetings, trialogues and conciliation sessions — workload has increased significantly. During the course of 2011 Directorate-General for Interpretation and Conferences (DG INTE) provided interpretation for 5 263 meeting sessions (15) in the three working places of the EP. In addition to these meetings with interpretation, DG INTE was responsible for the logistics of a further 15 602 meeting sessions without interpretation, and 44 meetings of political groups and political bodies (bureau, conference of presidents, quaestors), 129 meetings of parliamentary committees and delegations and 19 other EP meetings outside of the three places of work. |
| --- | --- |

123.

With regard to interpretation, it should be noted that as an indirect result of the Treaty of Lisbon — because of more informal meetings, trialogues and conciliation sessions — workload has increased significantly. During the course of 2011 Directorate-General for Interpretation and Conferences (DG INTE) provided interpretation for 5 263 meeting sessions (15) in the three working places of the EP. In addition to these meetings with interpretation, DG INTE was responsible for the logistics of a further 15 602 meeting sessions without interpretation, and 44 meetings of political groups and political bodies (bureau, conference of presidents, quaestors), 129 meetings of parliamentary committees and delegations and 19 other EP meetings outside of the three places of work.

| 124. | It should also be noted that, with a view to making structural economies, the Bureau took decisions in September and December 2011 which will save EUR 21 million in total, as from 2012, with regard to the language services. This involves, principally, the decision to discontinue systematic translation of the Verbatim Report of Proceedings (CRE) and written questions into all languages and to modify the calendar of official meetings so that Parliament’s staff interpreters are deployed more effectively. |
| --- | --- |

124.

It should also be noted that, with a view to making structural economies, the Bureau took decisions in September and December 2011 which will save EUR 21 million in total, as from 2012, with regard to the language services. This involves, principally, the decision to discontinue systematic translation of the Verbatim Report of Proceedings (CRE) and written questions into all languages and to modify the calendar of official meetings so that Parliament’s staff interpreters are deployed more effectively.

E.5.   Thoroughgoing restructuring of the security service

| 125. | At its meeting of 6 July 2011, the Bureau adopted a new global security concept based on a qualitative, rather than a quantitative, approach to security. The concept is intended to provide a flexible level of security capable of protecting not only persons and assets, as has traditionally been the case, but also information, from current and emerging threats inside and outside Parliament premises, and to ensure continuity of core business in the event of a major crisis. It is based on five main lines of action:






  — | the improvement of the EP security culture, |
| --- | --- | --- |

125.

At its meeting of 6 July 2011, the Bureau adopted a new global security concept based on a qualitative, rather than a quantitative, approach to security. The concept is intended to provide a flexible level of security capable of protecting not only persons and assets, as has traditionally been the case, but also information, from current and emerging threats inside and outside Parliament premises, and to ensure continuity of core business in the event of a major crisis. It is based on five main lines of action:

—

the improvement of the EP security culture,

| — | the daily use of a security risk assessment methodology, with a cross-cutting approach for the management of the administrative procedures and an improved exchange of information with relevant security correspondents, |
| --- | --- |

—

the daily use of a security risk assessment methodology, with a cross-cutting approach for the management of the administrative procedures and an improved exchange of information with relevant security correspondents,

| — | enhanced cooperation with national police forces, also in an interinstitutional context, |
| --- | --- |

—

enhanced cooperation with national police forces, also in an interinstitutional context,

| — | the creation of a number of levels of access to Parliament buildings and within Parliament premises (zoning), |
| --- | --- |

—

the creation of a number of levels of access to Parliament buildings and within Parliament premises (zoning),

| — | keeping a cost-effective balance between in-house staff and external personnel (internalisation and professionalisation). |
| --- | --- |

—

keeping a cost-effective balance between in-house staff and external personnel (internalisation and professionalisation).

| 126. | The process of internalising accreditation and reception duties started in 2011 and should be completed in 2012. It was completed in Strasbourg (on 1 July 2011) and in Luxembourg (on 1 October 2011). For Brussels, the process is still ongoing; it will be completed when 17 additional AST posts made available under the 2012 budget are allocated. |
| --- | --- |

126.

The process of internalising accreditation and reception duties started in 2011 and should be completed in 2012. It was completed in Strasbourg (on 1 July 2011) and in Luxembourg (on 1 October 2011). For Brussels, the process is still ongoing; it will be completed when 17 additional AST posts made available under the 2012 budget are allocated.

| 127. | As part of the new concept, the Bureau decided to internalise a number of functions relating to internal-security command and strategy. Given the specific nature of the posts to be filled, a request has been made for an EPSO competition to be organised and a call for expressions of interest in respect of contract staff has been published. |
| --- | --- |

127.

As part of the new concept, the Bureau decided to internalise a number of functions relating to internal-security command and strategy. Given the specific nature of the posts to be filled, a request has been made for an EPSO competition to be organised and a call for expressions of interest in respect of contract staff has been published.

| 128. | The framework contract for services concerning general security, fire safety and maintenance of the radiocommunication system on the Strasbourg site was signed in June 2011 following a restricted procedure which focused on the importance of synergies between the three areas and on the professionalism and training of the external staff made available. |
| --- | --- |

128.

The framework contract for services concerning general security, fire safety and maintenance of the radiocommunication system on the Strasbourg site was signed in June 2011 following a restricted procedure which focused on the importance of synergies between the three areas and on the professionalism and training of the external staff made available.

| 129. | The new security contract for the Luxembourg site was awarded on 21 December 2011 for entry into force at the end of March 2012. For Brussels, the evaluation process in connection with the invitation to tender was still ongoing at the end of 2011. As for Strasbourg, the specifications cover the synergies between the different areas and stress the importance of well qualified, professional staff. |
| --- | --- |

129.

The new security contract for the Luxembourg site was awarded on 21 December 2011 for entry into force at the end of March 2012. For Brussels, the evaluation process in connection with the invitation to tender was still ongoing at the end of 2011. As for Strasbourg, the specifications cover the synergies between the different areas and stress the importance of well qualified, professional staff.

F.   Other modernisation measures

F.1.   Financial management

| 130. | With regard to other management-related improvements, the process of introducing accruals-based accounting continued in 2011, and new modules were brought into use, in particular the new ELS system for the inventory and personalised management of third parties within the FINORD accounting system. |
| --- | --- |

130.

With regard to other management-related improvements, the process of introducing accruals-based accounting continued in 2011, and new modules were brought into use, in particular the new ELS system for the inventory and personalised management of third parties within the FINORD accounting system.

| 131. | The Secretary-General also took the decision to replace and upgrade Parliament’s financial information system and to equip Parliament with an analytical accounting tool for more straightforward provision of information to senior management, with a view to making an assessment of Parliament’s financial and human resources and of how efficiently they are deployed. Accordingly, the Unit for Re-Engineering of the Financial Information Systems was set up on 1 October 2011 and, among other tasks, is to replace the existing financial applications, in particular FINORD, FINICS, VIRE, TRESOR and ELS. |
| --- | --- |

131.

The Secretary-General also took the decision to replace and upgrade Parliament’s financial information system and to equip Parliament with an analytical accounting tool for more straightforward provision of information to senior management, with a view to making an assessment of Parliament’s financial and human resources and of how efficiently they are deployed. Accordingly, the Unit for Re-Engineering of the Financial Information Systems was set up on 1 October 2011 and, among other tasks, is to replace the existing financial applications, in particular FINORD, FINICS, VIRE, TRESOR and ELS.

| 132. | With regard to contract management, use of the new WebContracts application became mandatory on 1 January 2011 for data entry in connection with contracts awarded, with a view to better and more efficient public-contract management by Parliament. |
| --- | --- |

132.

With regard to contract management, use of the new WebContracts application became mandatory on 1 January 2011 for data entry in connection with contracts awarded, with a view to better and more efficient public-contract management by Parliament.

F.2.   Human resource management

| 133. | With regard to staff management, a new Streamline module — Streamline Learning Management — for online management of professional training applications went into production in June 2011. |
| --- | --- |

133.

With regard to staff management, a new Streamline module — Streamline Learning Management — for online management of professional training applications went into production in June 2011.

F.3.   Managing the priorities of Parliament’s Secretariat

| 134. | Lastly, there is now thorough monitoring, in respect of all directorates-general, of the 2009-11 Administrative Work Programme. The Administrative Work Programme is a management tool and, as such, reflects what has been achieved by each directorate-general and the Legal Service over the work period concerned. All directorates-general report regularly on the progress of their key projects. |
| --- | --- |

134.

Lastly, there is now thorough monitoring, in respect of all directorates-general, of the 2009-11 Administrative Work Programme. The Administrative Work Programme is a management tool and, as such, reflects what has been achieved by each directorate-general and the Legal Service over the work period concerned. All directorates-general report regularly on the progress of their key projects.

G.   Overall structural changes to Parliament’s Secretariat (including the political groups)

| 135. | In total, 252 new posts were created in 2011 in order to meet the four main requirements summarised as follows:








  — | : | application of the Treaty of Lisbon | : | 109 posts |
| --- | --- | --- | --- | --- | --- |
| — | : | preparations for enlargement to include Croatia | : | 62 posts |
| — | : | implementation of the three-year plan for the Directorate-General for Infrastructure and Logistics (DG INLO) | : | 17 posts |
| — | : | needs relating to ‘day-to-day functioning’ not covered through redeployment | : | 64 posts |

135.

In total, 252 new posts were created in 2011 in order to meet the four main requirements summarised as follows:

—

:

application of the Treaty of Lisbon

:

109 posts

—

:

preparations for enlargement to include Croatia

:

62 posts

—

:

implementation of the three-year plan for the Directorate-General for Infrastructure and Logistics (DG INLO)

:

17 posts

—

:

needs relating to ‘day-to-day functioning’ not covered through redeployment

:

64 posts

| 136. | The major changes to the organisation chart and management of the EP are summarised in the table below:

  Table 12


  Summary of restructuring in Parliament’s Secretariat in 2011







  DG | Restructuring and modernisation |
| --- | --- | --- |
| DG PRES | The new structure of the Directorate for Legislative Acts was finalised. The directorate is now made up of six units and can meet challenges and objectives more efficiently and more rationally.
  By setting up a third unit — Unit for Relations with the Western Balkans’ Parliaments and the Parliamentary Assembly of the Council of Europe — within the Directorate for Relations with National Parliaments, the directorate has equipped itself with a specific tool for responding in a more relevant fashion in connection with the programmes to be implemented. That unit was set up by internally redeploying four officials (including the head of unit), with one post being made available, via the Secretary-General, to add to the Institutional Cooperation Unit.
  A new unit — the Classified Information Unit — was set up within the Directorate for Presidency Services. The Planning and Institutional Relations Unit was split into two separate units: the Planning Unit and the Institutional Relations Unit. This reorganisation was carried out through internal redeployment and mobility and on the basis of the new posts, in the budget, for the Classified Information Unit.
  An IT and Internal Communication Unit was set up within the Directorate for Resources in December 2011. The procedures for filling the posts of head of unit and administrator will need to be carried out in the first quarter of 2012.
  Two years after the Directorate for Security was set up, the procedures for filling the four head-of-unit posts were completed. |
| DG IPOL | The Directorate for Impact Assessment was set up in response to Parliament’s adoption of the report guaranteeing independent impact assessments, which called for the establishment of a uniform impact assessment mechanism within Parliament on the basis of a common procedure and methodology and under the aegis of a new autonomous structure. Setting up the directorate had no budgetary implications, given that staff came from policy departments and other posts were redeployed and splitbetween two units: the Impact Assessment Unit and the European Added Value Unit. It ought to play a key role throughout the cycle of adopting legislation in order to allow Parliament as a fully fledged co-legislator to evaluate more effectively the economic, social, environmental and health-related consequences of its policy options and their impact on citizens’ fundamental rights. |
| DG EXPO | In order to support the emerging democracies and to promote democratisation, particularly in the Arab world, a new Directorate for Democracy Support will be created in DG EXPO (Bureau approval on 12 December 2011). The Directorate will be established in a budget-neutral manner through redeployment and will include the Office for Democracy Promotion (currently in DG EXPO) and three units: Election Observation (currently in Directorate A in DG EXPO), Western Balkans (currently in DG Presidency) and Human Rights Actions (to be created with five posts). The creation of the new Directorate will take place in the first half of 2012. |
| DG INLO | The restructuring started in February 2010 and continued in 2011, with 17 posts being created. The reorganisation process is still ongoing, in particular as regards centralising procurement, for which the definitive structure and internal processing arrangements remain subject to an increase in staffing for the Contracts and Procurement Unit.
  The Transport and Removals Unit was split into two separate units — a People Transport Unit and a Goods Transport Unit — with effect from 1 July 2011.
  A Directorate for Resources was set up in late 2011, as in other directorates-general. It focuses on issues relating to staff, finance, public procurement and IT resources. |
| DG TRAD | A new Resources Directorate for DG Translation was created end of 2011. This new Directorate will comprise four units (i.e. Finance, Personnel, IT Support and Training).
  The reorganisation of the units along the lines of the Directorate-General’s project is still ongoing. This includes a harmonised approach based on individual action plans for every linguistic unit and team-building training based on thematic groups for all translators. An exercise to identify the best working practices has also been continued with the aim of introducing them into the units’ workflow.
  Following the transfer of the Planning Unit within the Directorate of Translation, the Client Liaison Service (CLS) launched on 5 October and 21 November respectively, a User’s Satisfaction Survey and a Member’s Satisfaction Survey.
  In November 2011, an acting Head of Unit was appointed for the new Editing Unit along with three Translator-Editors. The analysis of the scope, workload and staffing level of the new unit together with the monitoring of its interdependence with the other units will continue in 2012.
  Staffing of the new Croatian Unit continues with 19 staff members now recruited, i.e. 14 AD contract agents and 5 AST contract agents. |
| DG PERS | A Directorate for Resources was set up in late 2011, as in other directorates-general. It focuses on issues relating to staff, finance, public procurement and IT resources. |
| DG INTE | The establishment of the new Resources Directorate, although becoming effective only as from 1 January 2012, was nevertheless the subject of a number of preparatory measures to prepare for the new structure. |
| DG FINS | Setting up of a new unit with responsibility for re-engineering the financial information systems — see paragraph 131 above. |
| DG ITEC | A Directorate for Resources was set up in late 2011, as in other directorates-general. It focuses on issues relating to staff, finance, public procurement, and customer relationships and communication. |
| Services attached directly to the Secretary General | Phasing-in of the service with responsibility for risk management in order to identify, in cooperation with the various directorates-general, the key risks associated with the operation of the entire Parliament Secretariat and to look into how to respond to those risks. |

136.

The major changes to the organisation chart and management of the EP are summarised in the table below:

Table 12

Summary of restructuring in Parliament’s Secretariat in 2011

DG

Restructuring and modernisation

DG PRES

The new structure of the Directorate for Legislative Acts was finalised. The directorate is now made up of six units and can meet challenges and objectives more efficiently and more rationally.

By setting up a third unit — Unit for Relations with the Western Balkans’ Parliaments and the Parliamentary Assembly of the Council of Europe — within the Directorate for Relations with National Parliaments, the directorate has equipped itself with a specific tool for responding in a more relevant fashion in connection with the programmes to be implemented. That unit was set up by internally redeploying four officials (including the head of unit), with one post being made available, via the Secretary-General, to add to the Institutional Cooperation Unit.

A new unit — the Classified Information Unit — was set up within the Directorate for Presidency Services. The Planning and Institutional Relations Unit was split into two separate units: the Planning Unit and the Institutional Relations Unit. This reorganisation was carried out through internal redeployment and mobility and on the basis of the new posts, in the budget, for the Classified Information Unit.

An IT and Internal Communication Unit was set up within the Directorate for Resources in December 2011. The procedures for filling the posts of head of unit and administrator will need to be carried out in the first quarter of 2012.

Two years after the Directorate for Security was set up, the procedures for filling the four head-of-unit posts were completed.

DG IPOL

The Directorate for Impact Assessment was set up in response to Parliament’s adoption of the report guaranteeing independent impact assessments, which called for the establishment of a uniform impact assessment mechanism within Parliament on the basis of a common procedure and methodology and under the aegis of a new autonomous structure. Setting up the directorate had no budgetary implications, given that staff came from policy departments and other posts were redeployed and splitbetween two units: the Impact Assessment Unit and the European Added Value Unit. It ought to play a key role throughout the cycle of adopting legislation in order to allow Parliament as a fully fledged co-legislator to evaluate more effectively the economic, social, environmental and health-related consequences of its policy options and their impact on citizens’ fundamental rights.

DG EXPO

In order to support the emerging democracies and to promote democratisation, particularly in the Arab world, a new Directorate for Democracy Support will be created in DG EXPO (Bureau approval on 12 December 2011). The Directorate will be established in a budget-neutral manner through redeployment and will include the Office for Democracy Promotion (currently in DG EXPO) and three units: Election Observation (currently in Directorate A in DG EXPO), Western Balkans (currently in DG Presidency) and Human Rights Actions (to be created with five posts). The creation of the new Directorate will take place in the first half of 2012.

DG INLO

The restructuring started in February 2010 and continued in 2011, with 17 posts being created. The reorganisation process is still ongoing, in particular as regards centralising procurement, for which the definitive structure and internal processing arrangements remain subject to an increase in staffing for the Contracts and Procurement Unit.

The Transport and Removals Unit was split into two separate units — a People Transport Unit and a Goods Transport Unit — with effect from 1 July 2011.

A Directorate for Resources was set up in late 2011, as in other directorates-general. It focuses on issues relating to staff, finance, public procurement and IT resources.

DG TRAD

A new Resources Directorate for DG Translation was created end of 2011. This new Directorate will comprise four units (i.e. Finance, Personnel, IT Support and Training).

The reorganisation of the units along the lines of the Directorate-General’s project is still ongoing. This includes a harmonised approach based on individual action plans for every linguistic unit and team-building training based on thematic groups for all translators. An exercise to identify the best working practices has also been continued with the aim of introducing them into the units’ workflow.

Following the transfer of the Planning Unit within the Directorate of Translation, the Client Liaison Service (CLS) launched on 5 October and 21 November respectively, a User’s Satisfaction Survey and a Member’s Satisfaction Survey.

In November 2011, an acting Head of Unit was appointed for the new Editing Unit along with three Translator-Editors. The analysis of the scope, workload and staffing level of the new unit together with the monitoring of its interdependence with the other units will continue in 2012.

Staffing of the new Croatian Unit continues with 19 staff members now recruited, i.e. 14 AD contract agents and 5 AST contract agents.

DG PERS

A Directorate for Resources was set up in late 2011, as in other directorates-general. It focuses on issues relating to staff, finance, public procurement and IT resources.

DG INTE

The establishment of the new Resources Directorate, although becoming effective only as from 1 January 2012, was nevertheless the subject of a number of preparatory measures to prepare for the new structure.

DG FINS

Setting up of a new unit with responsibility for re-engineering the financial information systems — see paragraph 131 above.

DG ITEC

A Directorate for Resources was set up in late 2011, as in other directorates-general. It focuses on issues relating to staff, finance, public procurement, and customer relationships and communication.

Services attached directly to the Secretary General

Phasing-in of the service with responsibility for risk management in order to identify, in cooperation with the various directorates-general, the key risks associated with the operation of the entire Parliament Secretariat and to look into how to respond to those risks.

---

(1)  OJ L 248, 16.9.2002, p. 1.

(2)  OJ L 357, 31.12.2002, p. 1.

(3)  PE 349.540/BUR/ANN/FIN.

(4)  Interinstitutional Agreement between the European Parliament, the Council and the Commission on budgetary discipline and sound financial management (OJ C 139, 14.6.2006, p. 1).

(5)  Articles 9(1) and 9(4) of the Financial Regulation.

(6)  Article 9(1), Article 9(2)(a) and Article 9(5) of the Financial Regulation.

(7)  Article 24 - Budgetary authority decision; Article 43 - Budgetary authority decision for transfers involving provisional appropriations.

(8)  Decision by the institution to transfer appropriations within a given article.

(9)  Claims in respect of travel carried out during the 2011 financial year may be submitted until 31 October 2012.

(10)  A journey to a political group meeting will be booked as such even if it is followed by attendance at a committee meeting. The opposite applies to journeys to committee meetings.

(11)  Court of Auditors, Ombudsman, Translation Centre, Commission meetings in Luxembourg and, in part, Committee of the Regions.

(12)  Figure as corrected in 2011.

(13)  In its resolution of 22 October 2009 on the 2010 general budget, Parliament called for ‘its organisation of work and structure of services’ to be adapted ‘to the political priorities in order to maximise the results and, from a budgetary point of view, reduce the cost impact’.

(14)  Because of poor workmanship and the non-conformity of fitting-out work with building regulations, the building was not accepted in 2011. Completion of the works is scheduled for the end of April 2012.

(15)  Meetings are split into sessions as each session may require different interventions of the services of DG INTE.

---

ANNEX I

OVERVIEW OF ‘C’ TRANSFERS DURING THE FINANCIAL YEAR 2011

| (EUR) |
| --- |
| No | To/from
  Chapter/Article/Item | Chapter/Article/Item number | Chapter/Article/Item title | Amount transferred in | Amount transferred out |
| C1 | from Chapter | 10 0 | Provisional appropriations | | – 714 026 |
| to Chapter | 12 | Officials and temporary staff | | |
| to Item | 1200 | Remuneration and allowances | 714 026 | |
| C2 | from Chapter | 10 0 | Provisional appropriations | | –2 500 000 |
| to Chapter | 20 | Buildings and associated costs | | |
| to Item | 2007/03 | Fitting-out of premises: Brussels | 2 500 000 | |
| C3 | from Chapter | 10 0 | Provisional appropriations | | –13 200 000 |
| to Chapter | 42 | Expenditure relating to parliamentary assistance | | |
| to Item | 4220/01 | Parliamentary assistance: accredited assistants — Statute | 13 200 000 | |
| C4 | from Chapter | 10 0 | Provisional appropriations | | –3 400 000 |
| to Chapter | 21 | Data processing, equipment and movable property | | |
| to Item | 2100/03 | Equipment and software for information and innovation technologies: individuals and user groups | 900 000 | |
| to Item | 2102/01 | Outside assistance for information and innovation technologies: computer centre, telecommunications, and equipment and software | 837 000 | |
| to Item | 2102/02 | Outside assistance for information and innovation technologies: parliamentary information systems | 193 000 | |
| to Item | 2102/03 | Outside assistance for information and innovation technologies: administrative information systems | 150 000 | |
| to Item | 2102/04 | Outside assistance for information and innovation technologies: outside support for Members, Infocentres and users in general | 1 250 000 | |
| to Item | 2102/05 | Outside assistance for information and innovation technologies: strategic studies and planning | 70 000 | |
| C5 | from Chapter | 10 1 | Contingency reserve | | – 100 000 |
| to Chapter | 23 | Current administrative expenditure | | |
| to Item | 2320/01 | Legal costs and damages: legal costs | 100 000 | |
| C6 | from Chapter | 10 1 | Contingency reserve | | – 800 000 |
| to Chapter | 14 | Other staff and outside services | | |
| to Item | 1420/02 | Outside services: other translations and typing | 800 000 | |
| C7 | from Chapter | 10 1 | Contingency reserve | | –13 100 000 |
| from Item | 1200 | Remuneration and allowances | | –10 090 000 |
| to Chapter | 20 | Buildings and associated costs | | |
| to Item | 2003 | Acquisition of immovable property | 23 190 000 | |
| C8 | from Chapter | 23 | Current administrative expenditure | | |
| from Chapter | 32 | Expertise and information: acquisition, archiving, production and dissemination | | |
| to Chapter | 21 | Data processing, equipment and movable property | | |
| from Item | 2350/01 | Telecommunications: Luxembourg | | –65 800 |
| from Item | 2350/02 | Telecommunications: Strasbourg | | –95 700 |
| from Item | 2350/03 | Telecommunications: Brussels | | – 282 700 |
| from Item | 2350/04 | Telecommunications: telematic service charges (subscriptions, communications costs and telematic network operation) | | –2 650 200 |
| from Item | 3240 | Official Journal | | – 105 600 |
| to Item | 2102/01 | Outside assistance for information and innovation technologies: computer centre, telecommunications, and equipment and software | 3 200 000 | |
| C9 | from Chapter | 10 | Members of the institution | | |
| to Chapter | 20 | Buildings and associated costs | | |
| from Item | 1004/01 | Ordinary travel expenses: sessions, committees and their delegations, political groups, etc. | | –2 000 000 |
| from Item | 1005 | Other travel expenses | | –2 000 000 |
| from Item | 1010/02 | Accident and sickness insurance and other social security charges: reimbursement of medical expenses | | –2 000 000 |
| from Item | 1200 | Remuneration and allowances | | –7 000 000 |
| from Item | 1204 | Entitlements related to entering the service, transfer and leaving the service | | –2 000 000 |
| to Item | 2003 | Acquisition of immovable property | 15 000 000 | |
| Total amount transferred in C transfers | 62 104 026 | –62 104 026 |

(EUR)

No

To/from

Chapter/Article/Item

Chapter/Article/Item number

Chapter/Article/Item title

Amount transferred in

Amount transferred out

C1

from Chapter

10 0

Provisional appropriations

– 714 026

to Chapter

12

Officials and temporary staff

to Item

1200

Remuneration and allowances

714 026

C2

from Chapter

10 0

Provisional appropriations

–2 500 000

to Chapter

20

Buildings and associated costs

to Item

2007/03

Fitting-out of premises: Brussels

2 500 000

C3

from Chapter

10 0

Provisional appropriations

–13 200 000

to Chapter

42

Expenditure relating to parliamentary assistance

to Item

4220/01

Parliamentary assistance: accredited assistants — Statute

13 200 000

C4

from Chapter

10 0

Provisional appropriations

–3 400 000

to Chapter

21

Data processing, equipment and movable property

to Item

2100/03

Equipment and software for information and innovation technologies: individuals and user groups

900 000

to Item

2102/01

Outside assistance for information and innovation technologies: computer centre, telecommunications, and equipment and software

837 000

to Item

2102/02

Outside assistance for information and innovation technologies: parliamentary information systems

193 000

to Item

2102/03

Outside assistance for information and innovation technologies: administrative information systems

150 000

to Item

2102/04

Outside assistance for information and innovation technologies: outside support for Members, Infocentres and users in general

1 250 000

to Item

2102/05

Outside assistance for information and innovation technologies: strategic studies and planning

70 000

C5

from Chapter

10 1

Contingency reserve

– 100 000

to Chapter

23

Current administrative expenditure

to Item

2320/01

Legal costs and damages: legal costs

100 000

C6

from Chapter

10 1

Contingency reserve

– 800 000

to Chapter

14

Other staff and outside services

to Item

1420/02

Outside services: other translations and typing

800 000

C7

from Chapter

10 1

Contingency reserve

–13 100 000

from Item

1200

Remuneration and allowances

–10 090 000

to Chapter

20

Buildings and associated costs

to Item

2003

Acquisition of immovable property

23 190 000

C8

from Chapter

23

Current administrative expenditure

from Chapter

32

Expertise and information: acquisition, archiving, production and dissemination

to Chapter

21

Data processing, equipment and movable property

from Item

2350/01

Telecommunications: Luxembourg

–65 800

from Item

2350/02

Telecommunications: Strasbourg

–95 700

from Item

2350/03

Telecommunications: Brussels

– 282 700

from Item

2350/04

Telecommunications: telematic service charges (subscriptions, communications costs and telematic network operation)

–2 650 200

from Item

3240

Official Journal

– 105 600

to Item

2102/01

Outside assistance for information and innovation technologies: computer centre, telecommunications, and equipment and software

3 200 000

C9

from Chapter

10

Members of the institution

to Chapter

20

Buildings and associated costs

from Item

1004/01

Ordinary travel expenses: sessions, committees and their delegations, political groups, etc.

–2 000 000

from Item

1005

Other travel expenses

–2 000 000

from Item

1010/02

Accident and sickness insurance and other social security charges: reimbursement of medical expenses

–2 000 000

from Item

1200

Remuneration and allowances

–7 000 000

from Item

1204

Entitlements related to entering the service, transfer and leaving the service

–2 000 000

to Item

2003

Acquisition of immovable property

15 000 000

Total amount transferred in C transfers

62 104 026

–62 104 026

---

ANNEX II

OVERVIEW OF ‘P’ TRANSFERS DURING THE FINANCIAL YEAR 2011

| (EUR) |
| --- |
| No | Chapter/Article/Item | Amount |
| P1 | Within Article 324 | |
| from Item | 3240 | Official Journal | – 800 000 |
| to Item | 3241/01 | Digital and traditional publications — Publishing | 800 000 |
| P2 | Within Article 210 | |
| from Item | 2100/01 | Equipment and software for information and innovation technologies: computer centre | – 758 000 |
| to Item | 2102/01 | Outside assistance for information and innovation technologies: computer centre, telecommunications, and equipment and software | 758 000 |
| P3 | Within Article 324 | |
| from Item | 3244/01 | Organisation and reception of groups of visitors, Euroscola programme and invitations to opinion multipliers from third countries: reception expenses and subsidies for visitor groups | – 600 000 |
| to Item | 3243 | Visitors Centre | 600 000 |
| P4 | Within Article 324 | |
| from Item | 3240 | Official Journal | – 150 000 |
| from Item | 3244/01 | Organisation and reception of groups of visitors, Euroscola programme and invitations to opinion multipliers from third countries: reception expenses and subsidies for visitor groups | – 110 000 |
| to Item | 3245/02 | Organisation of seminars, symposia and cultural activities: Sakharov Prize and organisational costs in connection with the award ceremony | 260 000 |
| P5 | Within Article 210 | |
| from Item | 2100/01 | Equipment and software for information and innovation technologies: computer centre | – 188 000 |
| to Item | 2102/07 | Outside assistance for information and innovation technologies: Streamline software and co-financing of payroll application (NAP) helpdesk | 188 000 |
| P6 | Within Article 324 | |
| from Item | 3240 | Official Journal | – 600 000 |
| to Item | 3241/01 | Digital and traditional publications — Publishing | 600 000 |
| P7 | Within Article 100 | |
| from Item | 1004/01 | Ordinary travel expenses: sessions, committees and their delegations, political groups, etc. | – 360 000 |
| to Item | 1000 | Salaries and allowances | 360 000 |
| P8 | Within Article 103 | |
| from Item | 1030/02 | Retirement pensions: PEAM | –11 000 |
| to Item | 1033 | Optional pension scheme for Members | 11 000 |
| P9 | Within Article 200 | |
| from Item | 2001/01 | Lease payments: Luxembourg | –1 623 000 |
| 2000/02 | Rent: Strasbourg | –53 000 |
| 2000/03 | Rent: Brussels | –1 034 000 |
| 2000/04 | Rent: information offices | – 600 000 |
| 2001/03 | Lease payments: Brussels | –2 087 000 |
| 2005 | Construction of buildings | –1 400 000 |
| 2008 | Other expenditure on buildings | –1 425 520 |
| to Item | 2003 | Acquisition of immovable property | 8 222 520 |
| Total | 11 799 520 |

(EUR)

No

Chapter/Article/Item

Amount

P1

Within Article 324

from Item

3240

Official Journal

– 800 000

to Item

3241/01

Digital and traditional publications — Publishing

800 000

P2

Within Article 210

from Item

2100/01

Equipment and software for information and innovation technologies: computer centre

– 758 000

to Item

2102/01

Outside assistance for information and innovation technologies: computer centre, telecommunications, and equipment and software

758 000

P3

Within Article 324

from Item

3244/01

Organisation and reception of groups of visitors, Euroscola programme and invitations to opinion multipliers from third countries: reception expenses and subsidies for visitor groups

– 600 000

to Item

3243

Visitors Centre

600 000

P4

Within Article 324

from Item

3240

Official Journal

– 150 000

from Item

3244/01

Organisation and reception of groups of visitors, Euroscola programme and invitations to opinion multipliers from third countries: reception expenses and subsidies for visitor groups

– 110 000

to Item

3245/02

Organisation of seminars, symposia and cultural activities: Sakharov Prize and organisational costs in connection with the award ceremony

260 000

P5

Within Article 210

from Item

2100/01

Equipment and software for information and innovation technologies: computer centre

– 188 000

to Item

2102/07

Outside assistance for information and innovation technologies: Streamline software and co-financing of payroll application (NAP) helpdesk

188 000

P6

Within Article 324

from Item

3240

Official Journal

– 600 000

to Item

3241/01

Digital and traditional publications — Publishing

600 000

P7

Within Article 100

from Item

1004/01

Ordinary travel expenses: sessions, committees and their delegations, political groups, etc.

– 360 000

to Item

1000

Salaries and allowances

360 000

P8

Within Article 103

from Item

1030/02

Retirement pensions: PEAM

–11 000

to Item

1033

Optional pension scheme for Members

11 000

P9

Within Article 200

from Item

2001/01

Lease payments: Luxembourg

–1 623 000

2000/02

Rent: Strasbourg

–53 000

2000/03

Rent: Brussels

–1 034 000

2000/04

Rent: information offices

– 600 000

2001/03

Lease payments: Brussels

–2 087 000

2005

Construction of buildings

–1 400 000

2008

Other expenditure on buildings

–1 425 520

to Item

2003

Acquisition of immovable property

8 222 520

Total

11 799 520

---

ANNEX III

IMPLEMENTATION OF 2011 APPROPRIATIONS

| Item | Title | Initial appropriations | Transfer | Updated appropriations | Amount committed | Used |
| --- | --- | --- | --- | --- | --- | --- |
| 1000 | Salaries | 67 755 185 | 360 000 | 68 115 185 | 67 373 854 | 98,91 % |
| 1004 | Ordinary travel expenses | 75 396 756 | –2 360 000 | 73 036 756 | 69 748 957 | 95,50 % |
| 1005 | Other travel expenses | 9 396 317 | –2 000 000 | 7 396 317 | 4 591 947 | 62,08 % |
| 1006 | General expenditure allowance | 38 330 147 | 0 | 38 330 147 | 37 843 364 | 98,73 % |
| 1007 | Allowances for performance of duties | 179 000 | 0 | 179 000 | 173 700 | 97,04 % |
| 1010 | Accident and sickness insurance and other social security charges | 3 477 040 | –2 000 000 | 1 477 040 | 1 249 492 | 84,59 % |
| 1012 | Specific measures to assist disabled Members | 380 000 | 0 | 380 000 | 273 155 | 71,88 % |
| 1020 | Transitional allowances | 1 510 000 | 0 | 1 510 000 | 747 314 | 49,49 % |
| 1030 | Retirement pensions | 11 131 000 | –11 000 | 11 120 000 | 9 924 540 | 89,25 % |
| 1031 | Invalidity pensions | 406 742 | 0 | 406 742 | 343 741 | 84,51 % |
| 1032 | Survivors’ pensions | 3 072 147 | 0 | 3 072 147 | 2 695 823 | 87,75 % |
| 1033 | Optional pension scheme for Members | 55 000 | 11 000 | 66 000 | 65 675 | 99,51 % |
| 1050 | Language and data-processing courses | 800 000 | 0 | 800 000 | 379 919 | 47,49 % |
| 1080 | Exchange losses | 0 | 0 | 0 | 0 | — |
| 1090 | Provisional appropriation | 0 | 0 | 0 | 0 | — |
| 1091 | Provisional appropriation for the 18 additional Members — Treaty of Lisbon | 9 400 264 | 0 | 9 400 264 | 0 | — |
| 1200 | Remuneration and allowances | 562 435 035 | –16 375 974 | 546 059 061 | 535 880 699 | 98,14 % |
| 1202 | Paid overtime | 455 200 | 0 | 455 200 | 230 000 | 50,53 % |
| 1204 | Entitlements related to entering the service, transfer and leaving the service | 5 034 000 | –2 000 000 | 3 034 000 | 2 725 000 | 89,82 % |
| 1220 | Allowances for staff retired in the interests of the service | 530 000 | 0 | 530 000 | 447 800 | 84,49 % |
| 1222 | Allowances for staff whose service is terminated and special retirement scheme for officials and temporary staff | 1 390 000 | 0 | 1 390 000 | 1 170 919 | 84,24 % |
| 124 | Provisional appropriation | 0 | 0 | 0 | 0 | — |
| 1400 | Other staff | 32 579 343 | 0 | 32 579 343 | 30 538 391 | 93,74 % |
| 1402 | Interpreting | 58 000 000 | 0 | 58 000 000 | 56 964 283 | 98,21 % |
| 1404 | Graduate traineeships, grants and exchanges of officials | 7 138 000 | 0 | 7 138 000 | 5 973 048 | 83,68 % |
| 1406 | Observers | 0 | 0 | 0 | 0 | — |
| 1407 | Training allowance (European Parliament apprenticeship programme) | 0 | 0 | 0 | 0 | — |
| 1420 | Outside services | 24 200 000 | 800 000 | 25 000 000 | 24 987 456 | 99,95 % |
| 1422 | Interinstitutional cooperation activities in the language field | 343 000 | 0 | 343 000 | 336 919 | 98,23 % |
| 144 | Provisional appropriation | 0 | 0 | 0 | 0 | — |
| 1610 | Expenditure on recruitment | 515 500 | 0 | 515 500 | 270 000 | 52,38 % |
| 1612 | Further training | 4 100 000 | 0 | 4 100 000 | 3 913 225 | 95,44 % |
| 1630 | Social welfare | 650 000 | 0 | 650 000 | 544 095 | 83,71 % |
| 1631 | Mobility | 825 000 | 0 | 825 000 | 512 345 | 62,10 % |
| 1632 | Social contacts between Members of staff and other welfare expenditure | 310 000 | 0 | 310 000 | 293 376 | 94,64 % |
| 1650 | Medical service | 1 285 000 | 0 | 1 285 000 | 1 006 583 | 78,33 % |
| 1652 | Current operating expenditure for restaurants and canteens | 2 600 000 | 0 | 2 600 000 | 2 600 000 | 100,00 % |
| 1654 | Early childhood centre and approved day nurseries | 5 350 000 | 0 | 5 350 000 | 5 350 000 | 100,00 % |
| 2000 | Rent | 34 327 626 | –3 310 000 | 31 017 626 | 29 166 072 | 94,03 % |
| 2001 | Lease payments | 12 155 000 | –2 087 000 | 10 068 000 | 3 867 437 | 38,41 % |
| 2003 | Acquisition of immovable property | 0 | 46 412 520 | 46 412 520 | 31 412 520 | 67,68 % |
| 2005 | Construction of buildings | 7 644 000 | –1 400 000 | 6 244 000 | 5 177 753 | 82,92 % |
| 2007 | Fitting-out of premises | 22 195 000 | 2 500 000 | 24 695 000 | 23 514 945 | 95,22 % |
| 2008 | Other specific property management arrangements | 4 637 000 | –1 425 520 | 3 211 480 | 2 849 963 | 88,74 % |
| 2022 | Building maintenance, upkeep, operation and cleaning | 44 749 000 | 0 | 44 749 000 | 43 815 033 | 97,91 % |
| 2024 | Energy consumption | 18 947 000 | 0 | 18 947 000 | 18 590 859 | 98,12 % |
| 2026 | Security and surveillance of buildings | 37 624 740 | 0 | 37 624 740 | 36 279 710 | 96,43 % |
| 2028 | Insurance | 909 000 | 0 | 909 000 | 855 600 | 94,13 % |
| 2100 | Equipment and software for information and innovation technologies | 32 674 000 | –46 000 | 32 628 000 | 32 309 241 | 99,02 % |
| 2102 | Outside assistance for information and innovation technologies | 53 981 250 | 6 646 000 | 60 627 250 | 60 263 388 | 99,40 % |
| 2120 | Furniture | 3 224 000 | 0 | 3 224 000 | 3 140 618 | 97,41 % |
| 2140 | Technical equipment and installations | 17 407 821 | 0 | 17 407 821 | 15 734 463 | 90,39 % |
| 2160 | Vehicles | 6 500 000 | 0 | 6 500 000 | 5 843 062 | 89,89 % |
| 2300 | Stationery, office supplies and miscellaneous consumables | 2 575 000 | 0 | 2 575 000 | 1 904 201 | 73,95 % |
| 2310 | Financial charges | 370 000 | 0 | 370 000 | 324 549 | 87,72 % |
| 2320 | Legal costs and damages | 1 314 000 | 100 000 | 1 414 000 | 1 316 614 | 93,11 % |
| 2350 | Telecommunications | 9 405 000 | –3 094 400 | 6 310 600 | 4 612 355 | 73,09 % |
| 2360 | Postage on correspondence and delivery charges | 422 000 | 0 | 422 000 | 269 920 | 63,96 % |
| 2370 | Removals | 850 000 | 0 | 850 000 | 686 446 | 80,76 % |
| 2380 | Other administrative expenditure | 631 000 | 0 | 631 000 | 538 112 | 85,28 % |
| 3000 | Expenses for staff missions and duty travel between the three working places | 29 820 000 | 0 | 29 820 000 | 25 950 467 | 87,02 % |
| 3020 | Entertainment and representation expenses | 2 047 450 | 0 | 2 047 450 | 964 093 | 47,09 % |
| 3040 | Miscellaneous expenditure on internal meetings | 2 594 000 | 0 | 2 594 000 | 2 594 000 | 100,00 % |
| 3042 | Meetings, congresses and conferences | 1 350 000 | 0 | 1 350 000 | 1 060 451 | 78,55 % |
| 3044 | Miscellaneous expenditure on the organisation of the Parliamentary Conference on the WTO and other interparliamentary, ad hoc and WTO delegation meetings | 858 000 | 0 | 858 000 | 372 390 | 43,40 % |
| 3046 | Miscellaneous expenditure on the organisation of ACP-EU Joint Parliamentary Assembly meetings | 451 000 | 0 | 451 000 | 144 025 | 31,93 % |
| 3047 | Miscellaneous expenditure on the organisation of Eurolat Parliamentary Assembly meetings | 80 000 | 0 | 80 000 | 51 158 | 63,95 % |
| 3048 | Miscellaneous expenditure on the organisation of Parliamentary Assembly of the Union for the Mediterranean meetings | 216 319 | 0 | 216 319 | 28 502 | 13,18 % |
| 3049 | Expenditure on travel agency services | 2 083 000 | 0 | 2 083 000 | 1 642 673 | 78,86 % |
| 3200 | Acquisition of expertise | 10 082 500 | 0 | 10 082 500 | 7 590 304 | 75,28 % |
| 3220 | Documentation and library expenditure | 4 593 826 | 0 | 4 593 826 | 4 064 807 | 88,48 % |
| 3222 | Expenditure on archive resources | 1 895 000 | 0 | 1 895 000 | 1 799 861 | 94,98 % |
| 323 | Relations with parliaments of third countries and support for parliamentary democracy | 520 000 | 0 | 520 000 | 467 353 | 89,88 % |
| 3240 | Official Journal | 5 359 450 | –1 655 600 | 3 703 850 | 3 703 321 | 99,99 % |
| 3241 | Digital and traditional publications | 4 224 000 | 1 400 000 | 5 624 000 | 5 456 314 | 97,02 % |
| 3242 | Expenditure on publication, information and participation in public events | 19 615 000 | 0 | 19 615 000 | 17 629 068 | 89,88 % |
| 3243 | Visitors Centre | 2 000 000 | 600 000 | 2 600 000 | 2 472 063 | 95,08 % |
| 3244 | Organisation and reception of groups of visitors, Euroscola programme and invitations to opinion multipliers from third countries | 29 710 000 | – 710 000 | 29 000 000 | 27 197 374 | 93,78 % |
| 3245 | Organisation of seminars, symposia and cultural activities | 2 475 000 | 260 000 | 2 735 000 | 1 992 279 | 72,84 % |
| 3246 | Parliamentary television channel (Web TV) | 8 000 000 | 0 | 8 000 000 | 7 897 417 | 98,72 % |
| 3248 | Expenditure on audiovisual information | 13 600 000 | 0 | 13 600 000 | 11 105 033 | 81,65 % |
| 3249 | Information exchanges with national parliaments | 700 000 | 0 | 700 000 | 167 659 | 23,95 % |
| 325 | Expenditure relating to Information Offices | 1 200 000 | 0 | 1 200 000 | 516 460 | 43,04 % |
| 4000 | Current administrative expenditure and expenditure relating to the political and information activities of the political groups and non-attached Members | 54 850 000 | 0 | 54 850 000 | 54 692 881 | 99,71 % |
| 4020 | Contributions to European political parties | 17 400 000 | 0 | 17 400 000 | 17 289 881 | 99,37 % |
| 403 | Contributions to European political foundations | 11 400 000 | 0 | 11 400 000 | 11 095 390 | 97,33 % |
| 4220 | Parliamentary assistance | 175 793 709 | 13 200 000 | 188 993 709 | 170 564 354 | 90,25 % |
| 4222 | Exchange losses | 250 000 | 0 | 250 000 | 0 | — |
| 4400 | Cost of meetings and other activities of former Members | 200 000 | 0 | 200 000 | 200 000 | 100,00 % |
| 4420 | Cost of meetings and other activities of the European Parliamentary Association | 140 000 | 0 | 140 000 | 140 000 | 100,00 % |
| 10 0 | Provisional appropriations | 25 914 026 | –19 814 026 | 6 100 000 | 0 | — |
| 10 1 | Contingency reserve | 14 000 000 | –14 000 000 | 0 | 0 | — |
| 10 3 | Enlargement reserve | 835 000 | 0 | 835 000 | 0 | — |
| 10 4 | Reserve for information and communication policy | 0 | 0 | 0 | 0 | — |
| 10 5 | Provisional appropriation for buildings | 0 | 0 | 0 | 0 | — |
| 10 6 | Reserve for priority projects under development | 0 | 0 | 0 | 0 | — |
| 10 8 | EMAS reserve | 0 | 0 | 0 | 0 | — |
| Total | 1 685 829 393 | 0 | 1 685 829 393 | 1 570 478 058 | 93,16 % |

Item

Title

Initial appropriations

Transfer

Updated appropriations

Amount committed

Used

1000

Salaries

67 755 185

360 000

68 115 185

67 373 854

98,91 %

1004

Ordinary travel expenses

75 396 756

–2 360 000

73 036 756

69 748 957

95,50 %

1005

Other travel expenses

9 396 317

–2 000 000

7 396 317

4 591 947

62,08 %

1006

General expenditure allowance

38 330 147

0

38 330 147

37 843 364

98,73 %

1007

Allowances for performance of duties

179 000

0

179 000

173 700

97,04 %

1010

Accident and sickness insurance and other social security charges

3 477 040

–2 000 000

1 477 040

1 249 492

84,59 %

1012

Specific measures to assist disabled Members

380 000

0

380 000

273 155

71,88 %

1020

Transitional allowances

1 510 000

0

1 510 000

747 314

49,49 %

1030

Retirement pensions

11 131 000

–11 000

11 120 000

9 924 540

89,25 %

1031

Invalidity pensions

406 742

0

406 742

343 741

84,51 %

1032

Survivors’ pensions

3 072 147

0

3 072 147

2 695 823

87,75 %

1033

Optional pension scheme for Members

55 000

11 000

66 000

65 675

99,51 %

1050

Language and data-processing courses

800 000

0

800 000

379 919

47,49 %

1080

Exchange losses

0

0

0

0

—

1090

Provisional appropriation

0

0

0

0

—

1091

Provisional appropriation for the 18 additional Members — Treaty of Lisbon

9 400 264

0

9 400 264

0

—

1200

Remuneration and allowances

562 435 035

–16 375 974

546 059 061

535 880 699

98,14 %

1202

Paid overtime

455 200

0

455 200

230 000

50,53 %

1204

Entitlements related to entering the service, transfer and leaving the service

5 034 000

–2 000 000

3 034 000

2 725 000

89,82 %

1220

Allowances for staff retired in the interests of the service

530 000

0

530 000

447 800

84,49 %

1222

Allowances for staff whose service is terminated and special retirement scheme for officials and temporary staff

1 390 000

0

1 390 000

1 170 919

84,24 %

124

Provisional appropriation

0

0

0

0

—

1400

Other staff

32 579 343

0

32 579 343

30 538 391

93,74 %

1402

Interpreting

58 000 000

0

58 000 000

56 964 283

98,21 %

1404

Graduate traineeships, grants and exchanges of officials

7 138 000

0

7 138 000

5 973 048

83,68 %

1406

Observers

0

0

0

0

—

1407

Training allowance (European Parliament apprenticeship programme)

0

0

0

0

—

1420

Outside services

24 200 000

800 000

25 000 000

24 987 456

99,95 %

1422

Interinstitutional cooperation activities in the language field

343 000

0

343 000

336 919

98,23 %

144

Provisional appropriation

0

0

0

0

—

1610

Expenditure on recruitment

515 500

0

515 500

270 000

52,38 %

1612

Further training

4 100 000

0

4 100 000

3 913 225

95,44 %

1630

Social welfare

650 000

0

650 000

544 095

83,71 %

1631

Mobility

825 000

0

825 000

512 345

62,10 %

1632

Social contacts between Members of staff and other welfare expenditure

310 000

0

310 000

293 376

94,64 %

1650

Medical service

1 285 000

0

1 285 000

1 006 583

78,33 %

1652

Current operating expenditure for restaurants and canteens

2 600 000

0

2 600 000

2 600 000

100,00 %

1654

Early childhood centre and approved day nurseries

5 350 000

0

5 350 000

5 350 000

100,00 %

2000

Rent

34 327 626

–3 310 000

31 017 626

29 166 072

94,03 %

2001

Lease payments

12 155 000

–2 087 000

10 068 000

3 867 437

38,41 %

2003

Acquisition of immovable property

0

46 412 520

46 412 520

31 412 520

67,68 %

2005

Construction of buildings

7 644 000

–1 400 000

6 244 000

5 177 753

82,92 %

2007

Fitting-out of premises

22 195 000

2 500 000

24 695 000

23 514 945

95,22 %

2008

Other specific property management arrangements

4 637 000

–1 425 520

3 211 480

2 849 963

88,74 %

2022

Building maintenance, upkeep, operation and cleaning

44 749 000

0

44 749 000

43 815 033

97,91 %

2024

Energy consumption

18 947 000

0

18 947 000

18 590 859

98,12 %

2026

Security and surveillance of buildings

37 624 740

0

37 624 740

36 279 710

96,43 %

2028

Insurance

909 000

0

909 000

855 600

94,13 %

2100

Equipment and software for information and innovation technologies

32 674 000

–46 000

32 628 000

32 309 241

99,02 %

2102

Outside assistance for information and innovation technologies

53 981 250

6 646 000

60 627 250

60 263 388

99,40 %

2120

Furniture

3 224 000

0

3 224 000

3 140 618

97,41 %

2140

Technical equipment and installations

17 407 821

0

17 407 821

15 734 463

90,39 %

2160

Vehicles

6 500 000

0

6 500 000

5 843 062

89,89 %

2300

Stationery, office supplies and miscellaneous consumables

2 575 000

0

2 575 000

1 904 201

73,95 %

2310

Financial charges

370 000

0

370 000

324 549

87,72 %

2320

Legal costs and damages

1 314 000

100 000

1 414 000

1 316 614

93,11 %

2350

Telecommunications

9 405 000

–3 094 400

6 310 600

4 612 355

73,09 %

2360

Postage on correspondence and delivery charges

422 000

0

422 000

269 920

63,96 %

2370

Removals

850 000

0

850 000

686 446

80,76 %

2380

Other administrative expenditure

631 000

0

631 000

538 112

85,28 %

3000

Expenses for staff missions and duty travel between the three working places

29 820 000

0

29 820 000

25 950 467

87,02 %

3020

Entertainment and representation expenses

2 047 450

0

2 047 450

964 093

47,09 %

3040

Miscellaneous expenditure on internal meetings

2 594 000

0

2 594 000

2 594 000

100,00 %

3042

Meetings, congresses and conferences

1 350 000

0

1 350 000

1 060 451

78,55 %

3044

Miscellaneous expenditure on the organisation of the Parliamentary Conference on the WTO and other interparliamentary, ad hoc and WTO delegation meetings

858 000

0

858 000

372 390

43,40 %

3046

Miscellaneous expenditure on the organisation of ACP-EU Joint Parliamentary Assembly meetings

451 000

0

451 000

144 025

31,93 %

3047

Miscellaneous expenditure on the organisation of Eurolat Parliamentary Assembly meetings

80 000

0

80 000

51 158

63,95 %

3048

Miscellaneous expenditure on the organisation of Parliamentary Assembly of the Union for the Mediterranean meetings

216 319

0

216 319

28 502

13,18 %

3049

Expenditure on travel agency services

2 083 000

0

2 083 000

1 642 673

78,86 %

3200

Acquisition of expertise

10 082 500

0

10 082 500

7 590 304

75,28 %

3220

Documentation and library expenditure

4 593 826

0

4 593 826

4 064 807

88,48 %

3222

Expenditure on archive resources

1 895 000

0

1 895 000

1 799 861

94,98 %

323

Relations with parliaments of third countries and support for parliamentary democracy

520 000

0

520 000

467 353

89,88 %

3240

Official Journal

5 359 450

–1 655 600

3 703 850

3 703 321

99,99 %

3241

Digital and traditional publications

4 224 000

1 400 000

5 624 000

5 456 314

97,02 %

3242

Expenditure on publication, information and participation in public events

19 615 000

0

19 615 000

17 629 068

89,88 %

3243

Visitors Centre

2 000 000

600 000

2 600 000

2 472 063

95,08 %

3244

Organisation and reception of groups of visitors, Euroscola programme and invitations to opinion multipliers from third countries

29 710 000

– 710 000

29 000 000

27 197 374

93,78 %

3245

Organisation of seminars, symposia and cultural activities

2 475 000

260 000

2 735 000

1 992 279

72,84 %

3246

Parliamentary television channel (Web TV)

8 000 000

0

8 000 000

7 897 417

98,72 %

3248

Expenditure on audiovisual information

13 600 000

0

13 600 000

11 105 033

81,65 %

3249

Information exchanges with national parliaments

700 000

0

700 000

167 659

23,95 %

325

Expenditure relating to Information Offices

1 200 000

0

1 200 000

516 460

43,04 %

4000

Current administrative expenditure and expenditure relating to the political and information activities of the political groups and non-attached Members

54 850 000

0

54 850 000

54 692 881

99,71 %

4020

Contributions to European political parties

17 400 000

0

17 400 000

17 289 881

99,37 %

403

Contributions to European political foundations

11 400 000

0

11 400 000

11 095 390

97,33 %

4220

Parliamentary assistance

175 793 709

13 200 000

188 993 709

170 564 354

90,25 %

4222

Exchange losses

250 000

0

250 000

0

—

4400

Cost of meetings and other activities of former Members

200 000

0

200 000

200 000

100,00 %

4420

Cost of meetings and other activities of the European Parliamentary Association

140 000

0

140 000

140 000

100,00 %

10 0

Provisional appropriations

25 914 026

–19 814 026

6 100 000

0

—

10 1

Contingency reserve

14 000 000

–14 000 000

0

0

—

10 3

Enlargement reserve

835 000

0

835 000

0

—

10 4

Reserve for information and communication policy

0

0

0

0

—

10 5

Provisional appropriation for buildings

0

0

0

0

—

10 6

Reserve for priority projects under development

0

0

0

0

—

10 8

EMAS reserve

0

0

0

0

—

Total

1 685 829 393

0

1 685 829 393

1 570 478 058

93,16 %

---