77900 Federal Register / Vol. 89, No. 185 / Tuesday, September 24, 2024 / Notices 

instructions for annuitants are different 

than the instructions for an employee. 

OPM expects that retaining separate 

forms helps annuitants better 

understand what information is 

required. 

OPM anticipates that both forms will 

generally require revisions at the same 

time and that comments relevant to one 

form will generally apply equally to the 

other form. Therefore, because the forms 

serve the same purpose (for two 

different populations) and collect 

virtually identical information, OPM is 

proposing to combine the two 

information collections and to manage 

the two forms under a single 

information collection, OMB Control 

No. 3206–0160, going forward. 

As part of this process, the forms have 

been updated to improve clarity and 

ease of use. OPM consulted with 

Agency Benefit Officers, Federal benefit 

electronic enrollment systems, FEHB 

insurance carriers and conducted 

several employee focus groups to 

determine proposed changes. Some 

changes to instructions for the SF 2809 

form have not been made to the OPM 

2809 form to accommodate a larger use 

of paper forms by the annuitant 

population. 

OPM received fourteen comments in 

response to its 60-day notice, including 

six unique comments and one comment 

representing eight submissions. We 

have made additional edits to the SF 

2809 form based on these comments. 

Specifically, the form will now allow a 

respondent to list addresses for minor 

children who live at a different location 

than the enrollee; the form will provide 

an option to remove a family member; 

and the form will also include a date 

field for the Initial Opportunity to 

Enroll. The SF 2809 form also makes a 

technical correction by noting that a 

common law spouse is eligible only if 

the marriage was initiated in a ‘‘state, 

the District of Columbia, or other 

jurisdiction’’ (instead of just ‘‘state’’) 

that recognizes such marriages; this 

technical correction is necessary to 

account for common law marriages in 

the District of Columbia. 

We declined several comments. 

Specifically, we declined comments 

about formatting of the paper form 

because most enrollees will use 

electronic systems to enroll. There were 

comments about the electronic Official 

Personnel Folder (eOPF) that were 

beyond the scope of this information 

collection request. 

One commenter questioned the use of 

drop-down menus in some areas of the 

application. Drop-down menus are not 

functional for manually printed forms. 

We are declining to remove these 

because they are intended for use when 

completing an electronic fillable, 

printable form, and are only used for 

short, direct answers. Drop-down 

choices are listed in the instructions of 

the form so employees using a printed 

version will have them available. 

There were also comments related to 

adding a checkbox or fillable section for 

family member eligibility documents 

and a reminder that, without required 

documents, family members are not 

enrolled. We are declining these 

suggestions because we wish to limit 

freeform text and believe this 

information is available in many other 

places related to enrollment including 

the form instructions, FEHB Handbook, 

and OPM brochures. 

A commenter noted that the 

requirement to enter Event Codes 1A 

and 1B have been removed, noting that 

processing may need these codes which 

represent Initial Opportunity to Enroll 

and Open Season. We are declining to 

implement this suggestion because these 

codes relating to the Initial Opportunity 

to Enroll (1A) and Open Season (1B) are 

among the most popular codes and we 

want to make it relatively easy for users 

to check the box rather than find an 

event code. Moreover, agencies should 

have these event codes programmed in 

their automated enrollment systems. 

Finally, as part of the establishment of 

the new Postal Service Health Benefits 

(PSHB) Program, a separate Program 

with the FEHB Program, OPM will be 

offering the use of a new online 

enrollment system. The information 

collected using the system will be 

identical to the paper and electronic 

PDF versions of the SF 2809 and OPM 

2809 forms; however, users will be able 

to enter the information using a series 

of prompts that provide additional 

instructions and guidance. 

The information collection for form 

SF 2809 (OMB Control number 3206– 

0160) is currently approved with an 

estimated public burden of 9,000 hours 

for 18,000 responses. The information 

collection for form OPM 2809 (OMB 

Control number 3206–0141) is currently 

approved with an estimated public 

burden of 11,667 hours for 30,000 

responses. As OPM is proposing to 

combine these information collections, 

the collective estimated public burden 

for both forms for the revised 

information collection is 20,667 hours 

for 48,000 responses. 

The purpose of this notice is to notify 

the public that OPM is submitting the 

information collection to the Office of 

Management and Budget (OMB) for 

review and to allow an additional 30 

days for public comments. OPM is 

soliciting comments on the proposed 

information collection request (ICR) that 

is described below. OMB is especially 

interested in public comment 

addressing the following issues: (1) 

whether this collection is necessary to 

the proper functions of OPM; (2) 

whether this information will be 

processed and used in a timely manner; 

(3) the accuracy of the burden estimates; 

(4) ways in which OPM might enhance 

the quality, utility, and clarity of the 

information to be collected; and (5) 

ways in which OPM might minimize the 

burden of this collection on the 

respondents, including through the use 

of information technology. Written 

comments received in response to this 

notice will be considered public 

records. 

Analysis 

Agency: Office of Personnel 

Management. 

Title: Health Benefits Election Forms. 

OMB Number: 3206–0160. 

Frequency: Annually. 

Affected Public: Eligible individuals 

who wish to enroll in FEHB (including 

the new, separate Postal Service Health 

Benefits Program) for the first time or to 

change an existing enrollment. 

Number of Respondents: 48,000 [SF 

2809—18,000; OPM 2809—30,000 

(20,000—written & 10,000 verbal)]. 

Estimated Time per Respondent: SF 

2809 [30 minutes]; OPM 2809 [30 

minutes (written) & 10 minutes 

(verbal)]. 

Total Burden Hours: 20,667 [SF 

2809—9,000; OPM 2809—11,667 

(written—10,000 & verbal—1,667)]. 

Office of Personnel Management. 

Alexys Stanley, 

Federal Register Liaison. 

[FR Doc. 2024–21803 Filed 9–23–24; 8:45 am] 

BILLING CODE 6325–38–P 

POSTAL SERVICE 

Privacy Act of 1974; System of 

Records 

AGENCY: Postal Service®. 

ACTION: Notice of modified systems of 

records. 

SUMMARY: The United States Postal 

Service® (USPS or Postal Service) is 

proposing to modify one General 

Privacy Act System of Records (SOR) to 

support the implementation of the 

Postal Service Health Benefits (PSHB) 

program as required by the Postal 

Service Reform Act of 2022 and the 

USPS Flexible Spending Account (FSA) 

Program. The PSHB program is a new, 

separate program within the Federal 

Employees Health Benefits (FEHB) 


lotter on DSK11XQN23PROD with NOTICES1
Federal Register / Vol. 89, No. 185 / Tuesday, September 24, 2024 / Notices 77901 

Program, administered by the Office of 

Personnel Management (OPM). 

Modifications to this SOR are also being 

proposed to provide added transparency 

to an existing health benefits program 

for USPS non-career employees. The 

USPS Non-Career Employee Health 

Benefits Program is separate and 

distinct from the PSHB. Finally, SOR 

100.400 is being modified to document 

the Office of Personnel Management 

(OPM) requirement to verify eligibility 

of dependents to receive health benefits 

under PSHB or FEHB. 

DATES: These revisions will become 

effective without further notice on 

October 24, 2024 unless response to 

comments received on or before that 

date result in a contrary determination. 

ADDRESSES: Comments may be 

submitted via email to the Privacy and 

Records Management Office, United 

States Postal Service Headquarters 

(uspsprivacyfedregnotice@usps.gov). To 

facilitate public inspection, 

arrangements to view copies of any 

written comments received will be 

made upon request. 

FOR FURTHER INFORMATION CONTACT: 

Janine Castorina, Chief Privacy and 

Records Management Officer, Privacy 

and Records Management Office, 202– 

268–2000 or uspsprivacyfedregnotice@

usps.gov. 

SUPPLEMENTARY INFORMATION: 

As stated above, the Postal Service is 

implementing the Postal Service Health 

Benefits (PSHB) program to meet the 

requirements of the Postal Service 

Reform Act of 2022. 

The Postal Service continuously 

strives to improve the comprehensive 

benefits that are offered to employees. 

The FSA program is a valuable benefit 

to postal employees. As a pre-tax 

cafeteria plan, employees can set pre-tax 

monies aside to pay for routine and 

customary medical, dental, vision, and 

dependent care related expenses that 

meet eligibility requirements. In 

conjunction with the implementation of 

PSHB, the Postal Service has contracted 

with a private sector vendor to 

administer the FSA program, which is 

separate and distinct from the OPM 

affiliated vendor for the PSHB Program. 

Modifications to this SOR are also 

being proposed to provide added 

transparency to an existing health 

benefits program for USPS non-career 

employees. The USPS Non-Career 

Employee Health Benefits Program is 

separate and distinct from the PSHB. 

The Postal Service maintains a contract 

with a healthcare provider to manage 

the medical and pharmacy benefits 

provided through the Non-Career 

Employee Health Benefits Program. The 

Postal Service does not request Personal 

Health Information (PHI) from the 

healthcare provider for non-career 

employees. The Postal Service does not 

receive itemized invoices to reimburse 

the healthcare provider for claims but 

does receive aggregated invoices that do 

not list individual services provided to 

employees or family members by name 

or other personal identifiers. 

This notice is in accordance with the 

Privacy Act requirement that agencies 

publish their systems of records in the 

Federal Register when there is a 

revision, change, or addition, or when 

the agency establishes a new system of 

records. The Postal Service is proposing 

revisions to an existing system of 

records (SOR) to support the 

implementation of the PSHB and USPS 

FSA programs. In addition, revisions are 

proposed to document and promote 

transparency for an existing healthcare 

benefits program for non-career 

employees and to document OPM 

requirements to verify eligibility of 

dependents for healthcare benefits. 

I. Background 

The new PSHB Program will provide 

health insurance to eligible Postal 

Service employees, Postal Service 

annuitants and their eligible family 

members starting in 2025. The PSHB 

Program coverage will replace Federal 

Employees Health Benefit (FEHB) 

Program coverage for these groups. The 

new PSHB program takes effect January 

1, 2025. Enrollment opportunities for 

USPS employees, annuitants (retirees) 

and their eligible family members will 

be made available during Open Season 

between November and December of 

2024. 

The Postal Service has participated in 

the Flexible Spending Account (FSA) 

Program administered by the Office of 

Personnel Management (OPM) since 

2017. Currently, career employees of the 

United States Postal Service and noncareer employees with more than one 

year of career postal employment are 

eligible for the FSA program. There is 

no employer (Postal Service) FSA 

contribution, nor is there an 

administrative fee charged for 

employees to participate. Participation 

is voluntary and re-enrollment is 

required each year to continue 

participation. The plan year is the 

calendar year. The annual open season 

is held for approximately four weeks 

aligned with the Federal benefits Open 

Season period that begins on the 2nd 

Monday in November and continues 

thru the 2nd Monday in December each 

year. The Postal Service Health Benefits 

(PSHB) Program and the new Postal 

Service FSA Program is being 

implemented simultaneously. 

The private sector vendor for the FSA 

Program will utilize an Explanation of 

Benefits (EOB) statement to process 

claims. The employee may voluntarily 

consent to have their PSHB summary 

information transferred to the FSA 

vendor to provide ease of use when 

processing their FSA claims. The FSA 

EOB will contain information describing 

the out-of-pocket cost for employees 

such as, co-insurance, copays, 

deductibles, and eligible dependent care 

expenses. The EOB will include 

summary information from the medical 

benefits plan for type of visit or general 

service received (office visit, outpatient 

service, lab diagnostic, etc.), the billed 

amount, the amount the plan allows, the 

amount the plan will pay (or has paid) 

and the patients’ out-of-pocket 

responsibility. 

The EOB does not include any 

medical diagnosis, medical procedures 

or other Personal Health Information 

(PHI) but is limited to a listing of FSA 

eligible expenses for FSA claim filing 

purposes. FSA claims are paid to 

participants and providers based on 

employee preferences. The Postal 

Service will not request, collect or 

maintain any PHI data. The Postal 

Service will receive an aggregate bill 

invoice file that will include the amount 

of claims paid out on a periodic basis. 

The aggregate invoice will be used to 

assure accurate reimbursement to the 

private sector vendor for claims paid 

during a period of time. 

The Postal Service currently offers 

non-career employees a healthcare plan 

with a Postal subsidy. This healthcare 

benefits program has been offered to 

meet the requirements of the Affordable 

Care Act of 2010. This program is 

separate and apart from the PSHB and 

FEHB Programs for career employees. A 

career employee is defined as one who 

is in a position covered by the Civil 

Service Retirement System (CSRS) or 

Federal Employees Retirement System 

(FERS). A non-career employee is not 

eligible to participate in either CSRS or 

FERS. The Postal Service intends to 

continue providing its non-career 

employees with a health benefit plan 

outside of PSHB. 

USPS SOR 100.400 is also being 

modified to reflect the OPM 

requirement to verify eligibility of 

dependents to receive health benefits 

under PSHB or FEHB. 

II. Rationale for Changes to USPS 

Privacy Act Systems of Records 

The Postal Service is proposing 

modifications to USPS SOR 100.400, 

Personnel Compensation and Payroll 


lotter on DSK11XQN23PROD with NOTICES1
77902 Federal Register / Vol. 89, No. 185 / Tuesday, September 24, 2024 / Notices 

Records to support the implementation 

of the Postal Service Health Benefits 

(PSHB) Program and the new USPS 

Flexible Spending Account (FSA) 

Program. In addition, modifications to 

SOR 100.400 are being proposed to 

provide transparency for an existing 

health benefits program for non-career 

employees and to document OPM 

requirements to determine dependent 

eligibility for health benefits. Summary 

of Changes to USPS SOR 100.400: 

• Purpose(s) of the System: Added 

new Purposes # 16 through 22. 

• Categories of Individuals Covered 

by the System: Added annuitants to 

category # 2; Added new categories of 

individuals # 4 and 5. 

• Categories of Records in the System: 

Added health benefits enrollment code 

and payroll deduction to category # 1; 

Added new Categories of Records 4 

through 6. 

• Record Source Categories: Added 

annuitants to category # 1 and added 

new category # 3 for Employees who 

voluntarily participate in the USPS FSA 

program. 

• Policies and Practices for Retention 

and Disposal of Records: Added new 

retention and disposal of records #12 

through 14. 

III. Description of the Modified Systems 

of Records 

Pursuant to 5 U.S.C. 552a(e)(11), 

interested persons are invited to submit 

written data, views, or arguments on 

this proposal. A report of the proposed 

revisions to these SORs has been sent to 

Congress and to the Office of 

Management and Budget for their 

evaluations. The Postal Service does not 

expect that this modified system of 

records will have any adverse effect on 

individual privacy rights. Accordingly, 

for the reasons stated above, the Postal 

Service proposes revisions to SOR 

100.400 presented below in its entirety: 

SYSTEM NAME AND NUMBER: 

USPS 100.400 Personnel 

Compensation and Payroll Records. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

USPS Area and District Human 

Resources offices, the Human Resources 

Shared Services Center, Integrated 

Business Solutions Services Centers, 

Computer Operations Services Centers, 

Accounting Services Centers, other area 

and district facilities, USPS 

Headquarters, contractor sites, and all 

organizational units. 

SYSTEM MANAGER(S): 

Deputy Postmaster General and Chief 

Human Resources Officer, United States 

Postal Service, 475 L’Enfant Plaza SW, 

Washington, DC 20260. 

Vice President, Human Resources, 

United States Postal Service, 475 

L’Enfant Plaza SW, Washington, DC 

20260. 

Vice President, Controller, United 

States Postal Service, 475 L’Enfant Plaza 

SW, Washington, DC 20260. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

39 U.S.C. 401, 409, 410, 1001, 1003, 

1004, 1005, and 1206; 5 U.S.C 8903c; 

and 29 U.S.C. 2601 et seq. 

PURPOSE(S) OF THE SYSTEM: 

1. To support all necessary 

compensation and payroll activities and 

related management functions. 

2. To generate lists of employee 

information for home mailings, dues 

membership, and other personnel 

support functions. 

3. To generate retirement eligibility 

information and analysis of employees 

in various salary ranges. 

4. To administer the purchase of 

uniforms. 

5. To administer monetary awards 

programs and employee contests. 

6. To detect improper payment related 

to injury compensation claims. 

7. To adjudicate employee claims for 

loss or damage to their personal 

property in connection with or incident 

to their postal duties. 

8. To process garnishment of 

employee wages. 

9. To support statistical research and 

reporting. 

10. To generate W–2 and 1095–C 

information for use with external thirdparty tax preparation services at the 

request of the individual employee. 

11. To administer the USPS fleet card 

program used to purchase commercial 

fuel and oil, maintenance repair, 

polishing and washing, servicing, 

shuttling, and towing. 

12. To develop and administer 

voluntary wellness challenges and 

programs to support individual 

employee wellness goals. 

13. To track and summarize voluntary 

wellness challenge activities during 

each program cycle for individual 

employees and employee team 

participants. 

14. To facilitate communication 

between the Postal Service and current 

and former employees. 

15. To share relevant information and 

topics about the Postal Service with 

current and former employees. 

16. To facilitate enrollment of Postal 

Service career employee and annuitants 

for healthcare plans offered under the 

Postal Service Health Benefit (PSHB) 

Program. 

17. To administer payroll deductions 

for PSHB participants for employee 

healthcare premium contributions. 

18. To facilitate enrollment in, and to 

administer the USPS Flexible Spending 

Account (FSA) Program and claims 

processing. 

19. To administer payroll deductions 

for employees participating in the USPS 

FSA program. 

20. To facilitate enrollment in, and to 

administer the USPS Non-Career 

Employee Health Benefits Program and 

claims processing. 

21. To administer payroll deductions 

for USPS Non-Career Health Benefits 

Program participants for employee 

healthcare premium contributions. 

22. To meet the Office of Personnel 

Management (OPM) requirements for 

verification of eligibility of dependents 

for healthcare benefit programs. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

1. Current and former USPS 

employees and postmaster relief/leave 

replacement employees. 

2. Current and former employees, 

annuitants, and their family members, 

beneficiaries, and former spouses who 

apply and qualify for benefits. 

3. An agent or survivor of an 

employee who makes a claim for loss or 

damage to personal property. 

4. Non-career employees eligible to 

participate in the USPS Non-Career 

Employee Health Benefits Program. 

5. Career employees of the United 

States Postal Service and non-career 

employees with more than one year of 

career postal employment. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

1. Employee and family member 

information: Name(s), Social Security 

Number(s), Employee Identification 

Number, ACE ID, date(s) of birth, postal 

assignment information, work contact 

information, home address(es) and 

phone number(s), SMS text message 

number, personal email address, finance 

number(s), occupation code, occupation 

title, duty location, and pay location, 

health benefits enrollment code, health 

benefits payroll deduction and Fuel 

Purchase Fleet Card Personal 

Identification Number (PIN). 

2. Compensation and payroll 

information: Records related to payroll, 

annual salary, hourly rate, Rate 

Schedule Code (RSC) or pay type, 

payments, deductions, compensation, 

and benefits; uniform items purchased; 

proposals and decisions under monetary 

awards; suggestion programs and 


lotter on DSK11XQN23PROD with NOTICES1
Federal Register / Vol. 89, No. 185 / Tuesday, September 24, 2024 / Notices 77903 

contests; injury compensation; monetary 

claims for personal property loss or 

damage; and garnishment of wages. 

3. Voluntary Employee Wellness 

Participant Challenge and Program 

Tracking and Reporting Activities: Type 

of wellness activity or program, 

wellness activities and points tracked 

and reported, self-selected alias names 

for participants, department or team 

name, work duty location, gender, 

weight, reporting of top tier final results 

and/or prize winners by wellness 

challenge or program with employee 

permission. 

4. FSA Program records: Name(s) of 

participating employees and their 

eligible family members, Employee 

Identification Number, home 

address(es) and phone number(s), plan 

year election date, account type and 

election amount(s). 

5. USPS Non-Career Employee Health 

Benefits Program records: Name(s), 

Social Security Number(s), Employee 

Identification Number, ACE ID, date(s) 

of birth, postal assignment information, 

work contact information, home 

address(es) and phone number(s), SMS 

text message number, personal email 

address, finance number(s), occupation 

code, occupation title, duty location, 

and pay location. 

6. Eligible Dependents for Health 

Benefits: Validation of dependent 

eligibility for healthcare benefits during 

enrollment. 

RECORD SOURCE CATEGORIES: 

1. Employees, annuitants, employees’ 

supervisor or manager; other systems of 

records; claimants or their survivors or 

agents who make monetary claims; 

witnesses; investigative sources; courts; 

and insurance companies. 

2. Voluntary employee wellness 

participant challenge and program 

initiative records. 

3. Employees who voluntarily 

participate in the USPS FSA program. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

Standard routine uses 1. through 9. 

apply. 

In addition: 

(a) Records pertaining to financial 

institutions and to nonfederal insurance 

carriers and benefits providers elected 

by an employee may be disclosed for the 

purposes of salary payment or 

allotments, eligibility determination, 

claims, and payment of benefits. 

(b) Records pertaining to supervisors 

and postmasters may be disclosed to 

supervisory and other managerial 

organizations recognized by USPS. 

(c) Records pertaining to recipients of 

monetary awards may be disclosed to 

the news media when the information is 

of news interest and consistent with the 

public’s right to know. 

(d) Disclosure of records about current 

or former Postal Service employees may 

be made to requesting states under an 

approved computer matching program 

to determine employee participation in, 

and eligibility under, unemployment 

insurance programs administered by the 

states (and by those states to local 

governments), to improve program 

integrity, and to collect debts and 

overpayments owed to those 

governments and their components. 

(e) Disclosure of records about current 

or former Postal Service employees may 

be made to requesting federal agencies 

or nonfederal entities under approved 

computer matching programs to make a 

determination of employee participation 

in, and eligibility under, particular 

benefit programs administered by those 

agencies or entities or by USPS; to 

improve program integrity; to collect 

debts and overpayments owed under 

those programs and to provide 

employees with due process rights prior 

to initiating any salary offset; and to 

identify those employees who are absent 

parents owing child support obligations 

and to collect debts owed as a result. 

(f) Disclosure of records about current 

or former Postal Service employees may 

be made, upon request, to the 

Department of Defense (DoD) under 

approved computer matching programs 

to identify Postal Service employees 

who are ready reservists for the 

purposes of updating DoD’s listings of 

ready reservists and to report reserve 

status information to USPS and the 

Congress; and to identify retired 

military employees who are subject to 

restrictions under the Dual 

Compensation Act and to take 

subsequent actions to reduce military 

retired pay or collect debts and 

overpayments. 

(g) Disclosure of records may be made 

to the Internal Revenue Service under 

approved computer matching programs 

to identify current or former Postal 

Service employees who owe delinquent 

federal taxes or returns and to collect 

the unpaid taxes by levy on the salary 

of those individuals pursuant to Internal 

Revenue Code; and to make a 

determination as to the proper reporting 

of income tax purposes of an employee’s 

wages, expenses, compensation, 

reimbursement, and taxes withheld and 

to take corrective action as warranted. 

(h) Disclosure of the records about 

current or recently terminated Postal 

Service employees may be made to the 

Department of Transportation (DOT) 

under an approved computer matching 

program to identify individuals who 

appear in DOT’s National Driver 

Register Problem Driver Pointer System. 

The matching results are used only to 

determine as a general matter whether 

commercial license suspension 

information within the pointer system 

would be beneficial in making 

selections of USPS motor vehicle and 

tractor-trailer operator personnel and 

will not be used for actual selection 

decisions. 

(i) Disclosure of records about current 

or former Postal Service employees may 

be made to the Department of Health 

and Human Services under an approved 

computer matching program for further 

release to state child support 

enforcement agencies when needed to 

locate noncustodial parents, to establish 

and/or enforce child support 

obligations, and to locate parents who 

may be involved in parental kidnapping 

or child custody cases. 

(j) Disclosure of records about current 

or former Postal Service employees may 

be made to the Department of the 

Treasury under Treasury Offset Program 

computer matching to establish the 

identity of the employee as an 

individual owing a delinquent debt to 

another federal agency and to offset the 

salary of the employee to repay that 

debt. 

(k) Disclosure of employment and 

wage data records about current Postal 

Service employees may be made to the 

Bureau of Labor Statistics for use in 

their Occupational Employment 

Statistics program for the purpose of 

developing estimates of the number of 

jobs in certain occupations, and 

estimates of the wages paid to them. 

(l) Disclosure of W–2 and 1095–C tax 

information records to external thirdparty tax preparation services. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

Automated database, computer 

storage media, digital files, and paper 

files. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

By employee name, Social Security 

Number, Employee Identification 

Number, Fuel Purchase Fleet Card 

Personal Identification Number (PIN), or 

duty or pay location. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

1. Leave application and 

unauthorized overtime records are 

retained 3 years. Time and attendance 

records (other than payroll) and local 

payroll records are retained 3 years. 

Automated payroll records are retained 

10 years. 


lotter on DSK11XQN23PROD with NOTICES1
77904 Federal Register / Vol. 89, No. 185 / Tuesday, September 24, 2024 / Notices 

1 15 U.S.C. 78s(b)(1). 

2 17 CFR 240.19b–4. 

2. Uniform allowance case files are 

retained 3 years; and automated records 

are retained 6 years. 

3. Records of monetary awards with a 

status that they have been processed, 

failed processing, cancelled, or reported 

(Service Award Pins, Retirement Service 

Awards, Posthumous Service Awards) 

are retained 7 years, as payroll records 

would have been affected/processed. 

Records of award submissions with the 

status approved, deleted, or as a draft 

are retained 31 days, as payroll records 

would not have been affected/ 

processed. 

4. Records of employee-submitted 

ideas are maintained for 90 days after 

being closed. 

5. Injury compensation records are 

retained 5 years. Records resulting in 

affirmative identifications become part 

of a research case file, which if research 

determines applicability, become either 

part of an investigative case record or a 

remuneration case record that is 

retained 2 years beyond the 

determination. 

6. Monetary claims records are 

retained 3 years. 

7. Automated records of garnishment 

cases are retained 6 months. Records 

located at a Post Office are retained 3 

years. 

8. Overtime administrative records are 

retained for 7 years. 

9. Tax preparation records are limited 

to an employee’s previous year’s wages, 

tax documentation, and health 

insurance coverage as required by the 

Affordable Care Act. 

10. Records pertaining to the USPS 

fuel fleet card purchase program are 

retained for 10 years. 

11. Records related to voluntary 

wellness challenges and programs will 

be retained for 30 days after the 

conclusion of each challenge or program 

cycle. 

12. Records related to the PSHB 

Program will be retained for duration of 

the employee’s career. 

13. Records related to the USPS NonCareer Employee Health Benefits 

Program will be retained for duration of 

the employee’s career. 

14. Records related to the USPS FSA 

program will be retained for 7 years. 

Records existing on paper are 

destroyed by burning, pulping, or 

shredding. Records existing on 

computer storage media are destroyed 

according to the applicable USPS media 

sanitization practice. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

Paper records, computers, and 

computer storage media are located in 

controlled-access areas under 

supervision of program personnel. 

Access to these areas is limited to 

authorized personnel, who must be 

identified with a badge. Access to 

records is limited to individuals whose 

official duties require such access. 

Contractors and licensees are subject to 

contract controls and unannounced onsite audits and inspections. 

Computers are protected by 

mechanical locks, card key systems, or 

other physical access control methods. 

The use of computer systems is 

regulated with installed security 

software, computer logon 

identifications, and operating system 

controls including access controls, 

terminal and transaction logging, and 

file management software. 

For the voluntary employee wellness 

initiative, employees will create their 

own profile and enter their own 

challenge activity progress. Employees 

without access to U.S. Postal Service 

computers and employees voluntarily 

participating in the weight loss 

challenges may opt-in to a manual 

process to have their profile created and 

entries updated by a designated 

wellness challenge coordinator for their 

geographic location. Participant alias 

names will be used in all wellness 

program dashboard participant input 

and activity reporting to protect the 

privacy of individuals. In addition, 

weight loss challenge dashboards will 

only display the percentage of weight 

loss for the employee by alias names, 

rather than actual weights. 

RECORD ACCESS PROCEDURES: 

Requests for access must be made in 

accordance with the Notification 

Procedure above and USPS Privacy Act 

regulations regarding access to records 

and verification of identity under 39 

CFR 266.5. 

CONTESTING RECORD PROCEDURES: 

See Notification Procedure and 

Record Access Procedures above. 

NOTIFICATION PROCEDURES: 

Individuals wanting to know if 

information about them is maintained in 

this system must address inquiries to 

the facility head where currently or last 

employed. Headquarters employees 

must submit inquiries to Corporate 

Personnel Management, 475 L’Enfant 

Plaza SW, Washington, DC 20260. 

Inquiries must include full name, Social 

Security Number or Employee 

Identification Number, name and 

address of facility where last employed, 

and dates of USPS employment. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

Records in this system relating to 

injury compensation that have been 

compiled in reasonable anticipation of a 

civil action or proceeding are exempt 

from individual access as permitted by 

5 U.S.C. 552a(d)(5). The USPS has also 

claimed exemption from certain 

provisions of the Act for several of its 

other systems of records at 39 CFR 

266.9. To the extent that copies of 

exempted records from those other 

systems are incorporated into this 

system, the exemptions applicable to 

the original primary system continue to 

apply to the incorporated records. 

HISTORY: 

August 18, 2021, 86 FR 46281; June 

15, 2020, 85 FR 29492; February 25, 

2019, 84 FR 6022; February 23, 2017, 82 

FR 11489; March 2, 2015, 80 FR 11241; 

June 17, 2011, 76 FR 35483; April 29, 

2005, 70 FR 22516. 

Christopher Doyle, 

Attorney, Ethics & Legal Compliance. 

[FR Doc. 2024–21660 Filed 9–23–24; 8:45 am] 

BILLING CODE 7710–12–P 

SECURITIES AND EXCHANGE 

COMMISSION 

[Release No. 34–101077; File No. SR–MRX– 

2024–36] 

Self-Regulatory Organizations; Nasdaq 

MRX, LLC; Notice of Filing and 

Immediate Effectiveness of Proposed 

Rule Change To Expand Its CoLocation Services 

September 18, 2024. 

Pursuant to Section 19(b)(1) of the 

Securities Exchange Act of 1934 

(‘‘Act’’),1 and Rule 19b–4 thereunder,2

notice is hereby given that on 

September 5, 2024, Nasdaq MRX, LLC 

(‘‘MRX’’ or ‘‘Exchange’’) filed with the 

Securities and Exchange Commission 

(‘‘SEC’’ or ‘‘Commission’’) the proposed 

rule change as described in Items I, II, 

and III, below, which Items have been 

prepared by the Exchange. The 

Commission is publishing this notice to 

solicit comments on the proposed rule 

change from interested persons. 

I. Self-Regulatory Organization’s 

Statement of the Terms of Substance of 

the Proposed Rule Change 

The Exchange proposes to expand its 

co-location services. 

The text of the proposed rule change 

is available on the Exchange’s website at 

https://listingcenter.nasdaq.com/ 

rulebook/mrx/rules, at the principal 

office of the Exchange, and at the 

Commission’s Public Reference Room. 


lotter on DSK11XQN23PROD with NOTICES1