73706 Federal Register / Vol. 89, No. 176 / Wednesday, September 11, 2024 / Notices 

with laborers and mechanics employed 

on HUD-assisted projected concerning 

their employment on covered projects. 

The HUD–11 and HUD–11–SP (Spanish 

version) are used to assist in the 

conducting of on-site interviews and to 

record the information provided by the 

respondent. The forms may be 

supplemented with additional pages, as 

needed. Responses and the provision of 

supplemental information are voluntary 

on the part of respondents. (See HUD 

Handbook 1344.1 REV–3 [Federal Labor 

Standards Requirements in Housing and 

Urban Development Programs], sections 

5–9, 5–10 (January 2023).) 

Agency form numbers, if applicable: 

HUD–11/HUD–11–SP. 

Estimation of the total numbers of 

hours needed to prepare the information 

collection including number of 

respondents, frequency of response, and 

hours of response: 

Information collection Number of 

respondents 

Frequency of 

response 

Responses 

per annum 

Total burden 

hours per 

response 

Annual 

burden hours 

Hourly cost 

per response Total cost 

HUD–11/11SP Respondent’s Time .............. 20,000 1.00 20,000 .25 5,000 $23.69 $118,450.00 

Authority: The Paperwork Reduction 

Act of 1995, 44 U.S.C. chapter 35, as 

amended. 

Christopher D. Taylor, 

Director, Field Policy and Management. 

[FR Doc. 2024–20571 Filed 9–10–24; 8:45 am] 

BILLING CODE 4210–67–P 

INTER–AMERICAN FOUNDATION 

Privacy Act of 1974; System of 

Records 

AGENCY: Inter-American Foundation. 

ACTION: Notice of a new system of 

records. 

SUMMARY: The Inter-American 

Foundation (IAF) proposes to add three 

new electronic systems of records: IAF/ 

FPPS (Federal Personnel and Payroll 

System) (IAF–01), IAF Salesforce CRM 

(Customer Relationship Management) 

(IAF–02), IAF GovGrants (IAF–03). This 

notice is required to meet the 

requirements of the Privacy Act to 

publish in the Federal Register a notice 

of the existence and character of records 

maintained by the agency. 

DATES: This action will be effective 

without further notice on October 21, 

2024 unless comments are received that 

would result in a contrary 

determination. Comments must be 

received by October 21, 2024. 

ADDRESSES: Comments should include 

the system name the comments relate to 

and may be submitted electronically to 

PrivacyActRequests@iaf.gov or by mail 

to Chief Information Officer, InterAmerican Foundation, 1331 

Pennsylvania Ave. NW, Suite 1200, 

Washington, DC 20004. 

FOR FURTHER INFORMATION CONTACT: 

Dominic Bumbaca, Chief Information 

Security Officer, Inter-American 

Foundation, 1331 Pennsylvania Ave. 

NW, Suite 1200, Washington, DC 20004, 

at (202)–360–4530. 

SUPPLEMENTARY INFORMATION: The 

Privacy Act of 1974, as amended, 

embodies fair information practice 

principles in a statutory framework 

governing the means by which Federal 

agencies collect, maintain, use, and 

disseminate individuals’ records. The 

Privacy Act applies to records about 

individuals; these records are 

maintained in a ‘‘system of records,’’ 

which refers to a group of any records 

under the control of an agency from 

which information is retrieved by the 

name of an individual or by some 

identifying number, symbol, or other 

identifying particular assigned to the 

individual. The Privacy Act requires 

each agency to publish in the Federal 

Register a description denoting the 

existence and character of each system 

of records that the agency maintains and 

the routine uses of each system. In 

accordance with 5 U.S.C. 552a(r), the 

IAF has provided a report of these 

system of records to the Office of 

Management and Budget (OMB) and to 

Congress. The IAF is adding three new 

systems of records. 

The Federal Personnel and Payroll 

System (FPPS) (IAF–01) is an online 

personnel and payroll system providing 

support to Federal agency customers 

through DOI’s Interior Business Center 

(IBC). FPPS is customized to meet 

customer needs for creating and 

generating the full life cycle of 

personnel transactions. IAF uses FPPS 

to manage human resources and payroll 

functions; ensure proper payment for 

salary and benefits; track time worked, 

leave, or other absences for reporting 

and compliance purposes; and meet 

regulatory requirements. FPPS allows 

for immediate updates and edits of 

personnel and payroll data. IAF has 

contracted with DOI IBC for human 

resource services including the use of 

FPPS. This SORN covers only the InterAmerican Foundation data held within 

FPPS and does not cover the data of any 

other agencies utilizing DOI IBC’s 

services nor does it cover data belonging 

to DOI. 

The IAF Salesforce CRM system (IAF– 

02) is used to manage relationships with 

potential or current contacts, 

beneficiaries, partners, donors, and 

other civil society organizations. It 

supports the mission of the Agency by 

increasing transparency, improving 

outreach, communications, and 

collaboration efforts with our 

stakeholders, as well as employing 

sound, repeatable methodologies. 

The IAF GovGrants system (IAF–03) 

will provide the agency a web-based full 

life-cycle grants management system. 

The system will maintain grant program 

information, notice of funding 

opportunities, agency award application 

package information, agency award 

agreement, and reporting information to 

meet compliance requirements with the 

Data Act and Foreign Assistance Act. 

SYSTEM NAME AND NUMBER: 

IAF/FPPS (Federal Personnel and 

Payroll System), IAF–01. 

SECURITY CLASSIFICATION: 

Unclassified. 

SYSTEM LOCATION: 

(1) The system is located and 

managed at U.S. Department of the 

Interior, Interior Business Center, 

Personnel and Payroll Systems Division, 

7301 West Mansfield Ave., MS D–2400, 

Denver, CO 80235–2230. 

(2) Temporary paper records are also 

located at the IAF Headquarters, located 

at 1331 Pennsylvania Avenue NW, Suite 

1200, North Washington, DC 20004. 

SYSTEM MANAGER: 

Chief Information Officer (CIO), InterAmerican Foundation, 1331 

Pennsylvania Ave. NW #1200, 

Washington, DC 20004, (202)–360–4530. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 5101, et seq., Government 

Organization and Employees; 31 U.S.C. 

3512, et seq., Executive Agency 

Accounting and Other Financial 

Management Reports and Plans; 31 

U.S.C. 1101, et seq., the Budget and 

Fiscal, Budget, and Program 

Information; 5 CFR part 293, subpart B, 

Personnel Records Subject to the 

Privacy Act; 5 CFR part 297, Privacy 

Procedures for Personnel Records; 


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Federal Register / Vol. 89, No. 176 / Wednesday, September 11, 2024 / Notices 73707 

Executive Order 9397 as amended by 

Executive Order 13478, relating to 

Federal agency use of Social Security 

numbers; and Public Law 101–576 (Nov. 

15, 1990), the Chief Financial Officers 

(CFO) Act of 1990. 

PURPOSE(S) OF THE SYSTEM: 

The primary purpose of the system is 

to manage personnel and payroll 

functions, to ensure proper payment for 

salary and benefits, track time and 

attendance, leave, and other absences 

for reporting and compliance purposes; 

and facilitate reporting requirements to 

other Federal agencies, including the 

Department of the Treasury and the 

Office of Personnel Management, for 

payroll, tax, and human capital 

management purposes. 

CATEGORIES OF INDIVIDUALS COVERED BY THIS

SYSTEM: 

Individuals covered by the system 

include current and former IAF 

employees for Federal employment. 

This system may also include limited 

information regarding employee 

spouses, dependents, emergency 

contacts, beneficiaries, or estate trustees 

who meet the definition of ‘‘individual’’ 

as defined in the Privacy Act. 

CATEGORIES OF RECORDS IN THIS SYSTEM: 

This system maintains records 

including: 

Employee biographical and 

employment information: Employee 

name, other names used, citizenship, 

gender, date of birth, age, group 

affiliation, marital status, Social 

Security number (SSN), truncated SSN, 

legal status, place of birth, records 

related to position, occupation, duty 

location, security clearance, financial 

information, medical and family leave 

information, disability information, 

education information, driver’s license, 

race, ethnicity, personal or work 

telephone number, personal or work 

email address, military status and 

service, home or mailing address, 

Taxpayer Identification Number (TIN), 

bank account information, professional 

licensing and credentials, family 

relationships, involuntary debt 

(garnishments or child support 

payments), employee common identifier 

(ECI), organization code, user 

identification and any other 

employment information. 

Salary and benefits information: 

Salary data, retirement data, tax data, 

deductions, health benefits, allowances, 

insurance data, Flexible Spending 

Account, Thrift Savings Plan 

information and contributions, pay 

plan, payroll records, awards, court 

order information, back pay 

information, debts owed to the 

government as a result of overpayment, 

refunds owed, or a debt referred for 

collection on a transferred employee. 

Timekeeping information: Time and 

attendance records, and leave records. 

This system may also contain 

correspondence, documents and other 

information required to administer 

payroll, leave, and related functions. 

RECORD SOURCE CATEGORIES: 

Information is obtained from 

individuals on whom the records are 

maintained, official personnel records of 

individuals on whom the records are 

maintained, supervisors, timekeepers, 

previous employers, the Internal 

Revenue Service and state tax agencies, 

the Department of the Treasury, other 

Federal agencies, courts, state child 

support agencies, employing agency 

accounting offices, and third-party 

benefit providers. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures that 

are generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, all or a 

portion of the records or information 

contained in this system may be 

disclosed to authorized entities 

determined to be relevant and necessary 

outside IAF as a routine use pursuant to 

5 U.S.C. 552a(b)(3) as follows: 

A. To the Department of Justice (DOJ), 

including Offices of the U.S. Attorneys, 

or other Federal agency conducting 

litigation or in proceedings before any 

court, adjudicative, or administrative 

body, when it is relevant or necessary to 

the litigation and one of the following 

is a party to the litigation or has an 

interest in such litigation: 

(1) IAF; 

(2) Any other Federal agency 

appearing before the Office of Hearings 

and Appeals; 

(3) Any IAF employee or former 

employee acting in his or her official 

capacity; 

(4) Any IAF employee or former 

employee acting in his or her individual 

capacity when IAF or DOJ has agreed to 

represent that employee or pay for 

private representation of the employee; 

or 

(5) The United States Government or 

any agency thereof, when DOJ 

determines that IAF is likely to be 

affected by the proceeding. 

B. To the Department of the Treasury 

or other Federal agency as required for 

payroll purposes, for preparation of 

payroll and other checks and electronic 

funds transfers to Federal, State, and 

local government agencies, nongovernmental organizations, and 

individuals. 

C. To the Department of the Treasury, 

Internal Revenue Service, and state and 

local tax authorities for which an 

employee is or was subject to tax 

regardless of whether tax is or was 

withheld in accordance with Treasury 

Fiscal Requirements, as required. 

D. To the Office of Personnel 

Management or its contractors in 

connection with programs administered 

by that office, including, but not limited 

to, the Federal Long Term Care 

Insurance Program, the Federal Dental 

and Vision Insurance Program, the 

Flexible Spending Accounts for Federal 

Employees Program, and the electronic 

Human Resources Information Program. 

E. To another Federal agency to which 

an employee has transferred or to. 

F. To any criminal, civil, or regulatory 

law enforcement authority (whether 

Federal, state, territorial, local, tribal or 

foreign) when a record, either alone or 

in conjunction with other information, 

indicates a violation or potential 

violation of law—criminal, civil, or 

regulatory in nature. 

G. To a congressional office in 

response to a written inquiry that an 

individual covered by the system, or the 

heir of such individual if the covered 

individual is deceased, has made to the 

office. 

H. To Federal, State or local agencies 

where necessary to enable the 

employee’s to obtain information 

relevant to the hiring or retention of that 

employee, or the issuance of a security 

clearance, contract, license, grant or 

other benefit. 

I. To appropriate Federal and state 

agencies to provide reports including 

data on unemployment insurance. 

J. To the Social Security 

Administration to credit the employee 

or emergency worker account for OldAge, Survivors, and Disability Insurance 

(OASDI) and Medicare deductions. 

K. To insurance carriers to report 

employee election information and 

withholdings for health insurance. 

L. To charitable institutions when an 

employee designates an institution to 

receive contributions through salary 

deduction. 

M. To the Department of the Treasury, 

Internal Revenue Service, or to another 

Federal agency or its contractor, to 

disclose debtor information solely to 

aggregate information for the Internal 

Revenue Service to collect debts owed 

to the Federal Government through the 

offset of tax refunds. 

N. To any creditor Federal agency 

seeking assistance for the purpose of 

that agency implementing 

administrative or salary offset 


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procedures in the collection of unpaid 

financial obligations owed the United 

States Government from an individual. 

O. To any Federal agency where the 

individual debtor is employed or 

receiving some form of remuneration for 

the purpose of enabling that agency to 

collect debts on the employee’s behalf 

by administrative or salary offset 

procedures under the provisions of the 

Debt Collection Act of 1982. 

P. To the Department of the Treasury, 

Internal Revenue Service, and state and 

local authorities for the purpose of 

locating a debtor to collect a claim 

against the debtor. 

Q. To the Federal Retirement Thrift 

Investment Board’s record keeper, 

which administers the Thrift Savings 

Plan, to report deductions, 

contributions, and loan payments. 

R. To the Office of Child Support 

Enforcement, Administration for 

Children and Families, Department of 

Health and Human Services, for the 

purposes of locating individuals to 

establish paternity; establishing and 

modifying orders of child support; 

identifying sources of income; and for 

other child support enforcement actions 

as required by the Personal 

Responsibility and Work Opportunity 

Reconciliation Act of 1996. 

S. To an expert, consultant, grantee, 

or contractor (including employees of 

the contractor) of IAF that performs 

services requiring access to these 

records on IAF’s behalf to carry out the 

purposes of the system, including 

employment verifications, 

unemployment claims, W–2 processing 

services, leave and earning statements, 

and 1095–C Affordable Care Act 

statements. 

T. To the Office of Personnel 

Management Employee Express, which 

is an employee self-service system, to 

initiate personnel and payroll actions 

and to obtain payroll information. 

U. To the Department of Labor for 

processing claims for employees, 

emergency workers, or volunteers 

injured on the job or claiming 

occupational illness. 

V. To Federal agencies and 

organizations to support interfaces with 

other systems operated by the Federal 

agencies for which the employee is 

located, for the purpose of avoiding 

duplication, increasing data integrity 

and streamlining government 

operations. 

W. To another Federal agency to 

provide information needed in the 

performance of official duties related to 

reconciling or reconstructing data files 

or to enable that agency to respond to 

an inquiry by the individual to whom 

the record pertains. 

X. To the National Archives and 

Records Administration (NARA) to 

conduct records management 

inspections under the authority of 44 

U.S.C. 2904 and 2906. 

Y. To the Office of Management and 

Budget (OMB) during the coordination 

and clearance process in connection 

with legislative affairs as mandated by 

OMB Circular A–19. 

Z. To Federal, state, territorial, local, 

tribal, or foreign agencies that have 

requested information relevant or 

necessary to the hiring, firing or 

retention of an employee or contractor, 

regarding the issuance of a security 

clearance, license, contract, grant or 

other benefit. 

AA. To state, territorial, and local 

governments, and tribal organizations to 

provide information needed in response 

to court order and/or discovery 

purposes related to litigation, when the 

disclosure is compatible with the 

purpose for which the records were 

compiled. 

BB. To the Department of the 

Treasury to recover debts owed to the 

United States. 

CC. To the news media and the 

public, with the approval of the Public 

Affairs Officer in consultation with 

counsel and the Senior Agency Official 

for Privacy, where there exists a 

legitimate public interest in the 

disclosure of the information or when 

disclosure is necessary to preserve 

confidence in the integrity of IAF or is 

necessary to demonstrate the 

accountability of IAF’s officers, 

employees, or individuals covered by 

the system, except to the extent it is 

determined that release of the specific 

information in the context of a 

particular case would constitute an 

unwarranted invasion of personal 

privacy. 

DD. To the Executive Office of the 

President in response to an inquiry from 

that office made at the request of the 

subject of a record or a third party on 

that person’s behalf, or for a purpose 

compatible with the reason for which 

the records are collected or maintained. 

EE. To other Federal agencies and 

organizations to provide payroll and 

personnel processing services under a 

shared service provider cross-servicing 

agreement for purposes relating to IAF 

cross-servicing agreement for purposes 

relating to IAF payroll and personnel 

processing. 

FF. To the Office of Personnel 

Management, the Merit System 

Protection Board, Federal Labor 

Relations Authority, or the Equal 

Employment Opportunity Commission 

when requested in the performance of 

their authorized duties. 

GG. To state offices of unemployment 

compensation to assist in processing an 

individual’s unemployment, survivor 

annuity, or health benefit claim, or for 

records reconciliation purposes. 

HH. To Federal Employees’ Group 

Life Insurance or Health Benefits 

carriers in connection with survivor 

annuity or health benefits claims or 

records reconciliations. 

II. To any source from which 

additional information is requested by 

IAF relevant to a IAF determination 

concerning an individual’s pay, leave, 

or travel expenses, to the extent 

necessary to identify the individual, 

inform the source of the purpose(s) of 

the request, and to identify the type of 

information requested. 

JJ. To the Social Security 

Administration and the Department of 

the Treasury to disclose pay data on an 

annual basis, and as necessary to 

execute their statutory responsibilities 

for the effective administration of 

benefits programs, payroll and taxes. 

KK. To a Federal agency or in 

response to a congressional inquiry 

when additional or statistical 

information is requested relevant to a 

Federal benefit or program. 

LL. To the Department of Health and 

Human Services for the purpose of 

providing information on new hires and 

quarterly wages as required under the 

Personal Responsibility and Work 

Opportunity Reconciliation Act of 1996. 

MM. To appropriate agencies, entities, 

and persons when: 

(1) IAF suspects or has confirmed that 

there has been a breach of the system of 

records; 

(2) IAF has determined that as a result 

of the suspected or confirmed breach 

there is a risk of harm to individuals, 

IAF (including its information systems, 

programs, and operations), the Federal 

Government, or national security; and 

(3) the disclosure made to such 

agencies, entities, and persons is 

reasonably necessary to assist in 

connection with IAF’s efforts to respond 

to the suspected or confirmed breach or 

to prevent, minimize, or remedy such 

harm. 

NN. To another Federal agency or 

Federal entity, when IAF determines 

that information from this system of 

records is reasonably necessary to assist 

the recipient agency or entity in: 

(1) Responding to a suspected or 

confirmed breach; or 

(2) preventing, minimizing, or 

remedying the risk of harm to 

individuals, the recipient agency or 

entity (including its information 

systems, programs, and operations), the 

Federal Government, or national 


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security, resulting from a suspected or 

confirmed breach. 

OO. To an agency or organization for 

the purpose of performing audit or 

oversight operations as authorized by 

law, but only such information as is 

necessary and relevant to such audit or 

oversight function. 

PP. To a court, magistrate, or 

administrative tribunal, including 

disclosures to opposing counsel in the 

course of discovery, pursuant to 

appropriate court order or other judicial 

process in the course of criminal, civil 

or administrative litigation. 

QQ. In an appropriate proceeding 

before a court, grand jury, or 

administrative or adjudicative body, 

when the Department of Justice 

determines that the records are arguably 

relevant to the proceeding; or in an 

appropriate proceeding before an 

administrative or adjudicative body 

when the adjudicator determines the 

records to be relevant to the proceeding. 

RR. Disclosure to Consumer Reporting 

Agencies: Disclosure pursuant to 5 

U.S.C. 552a (b)(12). Disclosures may be 

made from this system to consumer 

reporting agencies as defined in the Fair 

Credit Reporting Act (15 U.S.C. 

1681a(f)) or federal Claims Act of 1996 

(31 U.S.C. 3701(a)(3)). 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

Records are maintained and stored 

electronically by IBC. Temporary paper 

records are maintained in file folders 

stored within a locked filing cabinet 

within IAF Headquarters in a secure 

facility and secure office area with 

controlled access. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

FPPS authorized users, including IAF 

authorized personnel, may retrieve 

records by employee name, Social 

Security Number (SSN), Tax 

Identification Number (TIN), employee 

common identifier (ECI), birth date, or 

assigned person number. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL: 

Records are maintained in accordance 

with NARA approved record schedules 

for the retention of reports and data. 

Specifically, General Records Schedule 

(GRS) 1.0 ‘‘Finance’’ and GRS 2.0 

‘‘Human Resources’’ are applicable to 

the FPPS system. 

The system generally maintains 

temporary records, and retention 

periods vary based on the type of record 

under each item and the needs of the 

agency. Paper records are disposed of by 

shredding. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

During normal hours of operation, 

paper records are maintained in a 

locked file cabinet in a secured office 

area inside a secure facility under the 

control of authorized personnel. Paper 

records are shredded in accordance with 

Government data destruction standards 

To prevent misuse, (e.g., unauthorized 

browsing) IAF signed an 

Interconnection Security Agreement 

(ISA) and Memorandum of 

Understanding (MOU) with the IBC to 

clearly establish and document IBC and 

client security roles and responsibilities. 

Most of the employee data in FPPS is 

collected from individuals and entered 

into FPPS by an authorized Agency 

human resources professional with 

access to the system. 

The FPPS system has undergone a 

formal Security Authorization and 

Accreditation and has been granted an 

authority to operate by the DOI in 

accordance with FISMA and NIST 

standards. FPPS is rated as FISMA 

Moderate based upon the type of data, 

and it requires strict security and 

privacy controls to protect the 

confidentiality, integrity, and 

availability of the sensitive PII 

contained in the system. 

Data is protected by the following 

electronic security systems: Password, 

Firewall, Encryption, User ID, Intrusion 

Detection System, Virtual Private 

Network (VPN), Public Key 

Infrastructure (PKI) Certificates, 

Personal Identity Verification (PIV) 

Card. 

RECORD ACCESS PROCEDURES: 

An individual requesting records on 

himself or herself must send a signed, 

written inquiry to the System Manager 

at PrivacyActRequests@iaf.gov or the 

physical address above. The request 

envelope and letter should both be 

clearly marked ‘‘PRIVACY ACT 

REQUEST FOR ACCESS’’ and must: (1) 

be signed by the individual, (2) name or 

otherwise clearly describe the system of 

records in which the individual is 

seeking records. 

CONTESTING RECORD PROCEDURES: 

An individual requesting the 

correction or removal of material from 

his or her records should send a signed, 

written request to the System Manager 

at PrivacyActRequests@iaf.gov or the 

physical address above. The request 

envelope and letter should both be 

clearly marked ‘‘PRIVACY ACT 

REQUEST FOR CORRECTION’’ and 

must: (1) be signed by the individual, (2) 

name or otherwise clearly describe the 

system of records in which a change is 

requested, and (3) clearly state the 

correction requested and provide any 

supporting information available. 

NOTIFICATION PROCEDURES: 

An individual requesting notification 

of the existence of records on himself or 

herself should send a signed, written 

inquiry to the System Manager at 

PrivacyActRequests@iaf.gov or the 

physical address above. The request 

envelope and letter should both be 

clearly marked ‘‘PRIVACY ACT 

REQUEST INQUIRY’’ and (1) must be 

signed by the individual, (2) must name 

or otherwise clearly describe the system 

of records on which the individual is 

seek information about, and (3) should 

clearly state the requester’s relationship 

with the IAF and timeframe (ex. former 

IAF employee from 2020–2021) to 

facilitate the location of any applicable 

records. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

Not applicable. 

SYSTEM NAME AND NUMBER: 

IAF Salesforce CRM, IAF–02. 

SECURITY CLASSIFICATION: 

Unclassified. 

SYSTEM LOCATION: 

The IAF Salesforce CRM application 

is hosted in the Salesforce Government 

Cloud. The physical location and 

technical operation of the system is at 

the Salesforce Government Cloud’s 

Chicago (Elk Grove Village, IL) and 

Washington (Ashburn, VA) data centers. 

SYSTEM MANAGER: 

Chief Information Officer (CIO), InterAmerican Foundation, 1331 

Pennsylvania Ave. NW #1200, 

Washington, DC 20004, (202)–360–4530. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

22 U.S.C. 290f, 44 U.S.C. 3101, et seq. 

PURPOSE(S) OF THE SYSTEM: 

The Salesforce customer relationship 

management (CRM) system will serve as 

the agency’s contact and relationship 

managing platform of record. It will 

provide the agency with a cost-effective, 

user-friendly, cloud-based, single, 

integrated platform solution to better 

engage our contacts, partners and other 

stakeholders by facilitating access to 

contact information, simplifying 

workflows, improving annual reporting 

and internal and external 

communications. 


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CATEGORIES OF INDIVIDUALS COVERED BY THIS

SYSTEM: 

Individuals covered by the system 

include donors, partners, and other 

stakeholders, including U.S. agencies, 

foundations, private sector, academia, 

not-for-profit organizations, Congress, 

IAF staff alumni, fellows, board 

members, current staff, and interns. 

CATEGORIES OF RECORDS IN THIS SYSTEM: 

This system contains information 

needed for customer engagement to 

facilitate the agency mission. This 

system maintains records including: 

Full name, Account Name, Account 

Physical Business, Address, Account 

Mailing Business Address, Title, 

Business Email address, Phone, Mobile 

Phone, Gender, Optional links to social 

networking profiles, Call Notes, 

Description of Partnerships and 

prospective partnerships. 

RECORD SOURCE CATEGORIES: 

The sources for information in the 

system are the individuals about whom 

the records are maintained. This may 

include business cards that are provided 

by the individual or official contact 

information. Furnishing of the 

information is voluntary. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures that 

are generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, all or a 

portion of the records or information 

contained in this system may be 

disclosed to authorized entities, as is 

determined to be relevant and 

necessary, outside IAF as a routine use 

pursuant to 5 U.S.C. 552a(b)(3) as 

follows: 

a. To a Member of Congress or to a 

Congressional staff member in response 

to an inquiry of the Congressional office, 

made at the written request of the 

constituent about whom the record is 

maintained. 

b. To the National Archives and 

Records Administration (NARA) for 

records management purposes. 

c. To Agency contractors, grantees, 

consultants, or experts who have been 

engaged to assist the agency in the 

performance of a Federal duty to which 

the information is relevant. 

d. To a Federal, State, local, foreign, 

or tribal or other public authority, on 

request, in connection with the hiring or 

retention of an employee, the issuance 

or retention of a security clearance, the 

letting of a contract, or the issuance or 

retention of a license, grant, or other 

benefit, to the extent that the 

information is relevant and necessary to 

the requesting agency’s decision. 

e. To the Office of Management and 

Budget (OMB) when necessary to the 

review of private relief legislation 

pursuant to OMB circular No. A–19. 

f. To designated Agency personnel for 

the purpose of performing an authorized 

audit or oversight evaluation. 

g. To the Office of Personnel 

Management (OPM), the Office of 

Management and Budget (OMB), the 

Government Accountability Office 

(GAO), or other Federal agencies when 

the information is required for program 

evaluation purposes. 

h. To appropriate agencies, entities, 

and persons when (1) the Agency 

suspects or has confirmed that the 

security or confidentiality of 

information in the system of records has 

been compromised; (2) the Agency has 

determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by 

IAF or another agency or entity) that 

rely upon the compromised 

information; (3) the disclosure made to 

such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with IAF’s efforts to respond 

to the suspected or confirmed 

compromise and prevent, minimize, or 

remedy such harm. 

i. In any criminal, civil or 

administrative legal proceeding, where 

pertinent, to which IAF, a IAF 

employee, or the United States or other 

entity of the United States Government 

is a party before a court or 

administrative body. 

j. To an appeal, grievance, hearing, or 

complaints examiner; an equal 

employment opportunity investigator, 

arbitrator, or mediator; and/or an 

exclusive representative or other person 

authorized to investigate or settle a 

grievance, complaint, or appeal filed by 

an individual who is the subject of the 

record. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

Records are maintained and stored 

electronically in encrypted format 

within the Salesforce Government cloud 

controlled environment and accessed 

only by authorized personnel. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

Information may be retrieved by 

account name, individual name, or 

email address. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL: 

Records are maintained and disposed 

of in accordance with NARA approved 

record schedules, specifically, General 

Records Schedule (GRS) 6.5 ‘‘Public 

Customer Service Records’’, Item 20 and 

DAA–GRS2017–0002–0002. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

The Salesforce Government Cloud 

Plus system achieved a provisional 

Authority to Operate (ATO) at the 

‘‘High’’ impact level issued by the 

Federal Risk and Authorization 

Management Program (FedRAMP) Joint 

Authorization Board (JAB). System 

access is limited to IAF authorized users 

utilizing multi-factor authentication. 

IAF Salesforce CRM has configurable, 

layered data sharing and permissions 

features to ensure users have proper 

access. Authorized users have access 

only to the data and functions required 

to perform their job functions. Role 

based access is managed via IAF 

Salesforce administrators using 

Salesforce system administration, user, 

and security functions. PII information 

in the system will be encrypted and 

stored in place, and HTTPS protocol 

will be employed in accessing 

Salesforce. 

RECORD ACCESS PROCEDURES: 

An individual requesting records on 

himself or herself must send a signed, 

written inquiry to the System Manager 

at PrivacyActRequests@iaf.gov or the 

physical address above. The request 

envelope and letter should both be 

clearly marked ‘‘PRIVACY ACT 

REQUEST FOR ACCESS’’ and must: (1) 

be signed by the individual, (2) name or 

otherwise clearly describe the system of 

records in which the individual is 

seeking records. 

CONTESTING RECORD PROCEDURES: 

An individual requesting the 

correction or removal of material from 

his or her records should send a signed, 

written request to the System Manager 

at PrivacyActRequests@iaf.gov or the 

physical address above. The request 

envelope and letter should both be 

clearly marked ‘‘PRIVACY ACT 

REQUEST FOR CORRECTION’’ and 

must: (1) be signed by the individual, (2) 

name or otherwise clearly describe the 

system of records in which a change is 

requested, and (3) clearly state the 

correction requested and provide any 

supporting information available. 

NOTIFICATION PROCEDURES: 

An individual requesting notification 

of the existence of records on himself or 

herself should send a signed, written 


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inquiry to the System Manager at 

PrivacyActRequests@iaf.gov or the 

physical address above. The request 

envelope and letter should both be 

clearly marked ‘‘PRIVACY ACT 

REQUEST INQUIRY’’ and (1) must be 

signed by the individual, (2) must name 

or otherwise clearly describe the system 

of records on which the individual is 

seek information about, and (3) should 

clearly state the requester’s relationship 

with the IAF and timeframe (ex. former 

IAF employee from 2020–2021) to 

facilitate the location of any applicable 

records. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

Not Applicable. 

SYSTEM NAME AND NUMBER: 

IAF GovGrants, IAF–03. 

SECURITY CLASSIFICATION: 

Unclassified. 

SYSTEM LOCATION: 

The IAF GovGrants application will 

be hosted in the FedRAMP-authorized 

Salesforce Government Cloud Plus U.S. 

designated data center environment(s). 

Authorized IAF personnel (staff and 

contractors) and external proponents 

and grantees (foreign and domestic) will 

access IAF’s electronic grant 

management system via an online web 

portal. IAF Headquarters is located at 

1331 Pennsylvania Ave. NW #1200, 

Washington, DC 20004. The IAF 

Salesforce CRM application is hosted in 

the Salesforce Government Cloud. The 

physical location of the Salesforce Data 

Center is currently 7600 Doane Drive, 

Manassas, VA 20109. 

SYSTEM MANAGER: 

Chief Information Officer (CIO), InterAmerican Foundation, 1331 

Pennsylvania Ave. NW #1200, 

Washington, DC 20004, (202)–360–4530. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

22 U.S.C. 290f; 44 U.S.C. 3101, et seq.; 

DATA Act, Public Law 113–101; 

Foreign Assistance Act, Public Law 87– 

195. 

PURPOSE(S) OF THE SYSTEM: 

The purpose of the system is to 

provide the agency a web-based full lifecycle grants management system. This 

will allow IAF to centrally manage the 

grants process and provide the 

capability to manage grant applications, 

reviews, issue progress reports, make 

obligations and disbursements, record 

site visits, communicate with grantees 

and proponents, approve or reject 

amendment requests, and hold other 

oversight documents. The IAF awards 

small grants to civil society 

organizations primarily in Latin 

America and the Caribbean, that support 

inclusive economic prosperity, reduce 

food insecurity, combat corruption, 

promote safety and security, protect the 

environment and build resilience to 

natural disasters, and sustainably 

manage natural resources. 

CATEGORIES OF INDIVIDUALS COVERED BY THIS

SYSTEM: 

IAF employees, IAF contractors, 

individuals (‘‘Representatives’’) 

representing entities applying for or 

receiving IAF support including support 

in the form of a grant, cooperative 

agreement, partnership agreement, 

equity agreement, or other IAF financed 

agreement (‘‘Awardees’’), and key 

individuals of Awardees (‘‘Key 

Individuals’’) who are expected to 

primarily be responsible for the 

administration of, control, or benefit 

from IAF support. Almost all of the 

information for non-Federal individuals 

included in this system will be of nonU.S. citizens. 

CATEGORIES OF RECORDS IN THIS SYSTEM: 

This system maintains the following 

records on individuals: 

IAF Employee full names, titles, 

phone numbers, email addresses; 

IAF Contractor full names, titles, 

phone numbers, email addresses; 

Representative full names, titles, 

organization mailing address, phone 

numbers, email addresses. In situations 

where the Awardee’s bank account lists 

a Representative as a recipient on the 

account, bank account information 

related to the account is collected 

including bank name, SWIFT code, and 

bank account number. 

Key Individual full names (including 

any aliases or variations of spelling), 

titles, type of Government-issued 

identification, Government-issued 

identification number, Countries of 

origin and citizenship, birthdates, and 

certifications. 

RECORD SOURCE CATEGORIES: 

The primary sources of information in 

the system are the Representatives who 

directly input information about their 

Awardees. Information may also be 

obtained directly from IAF employees or 

contractors. Additionally, information 

will originate from the System for 

Award Management (SAM.GOV) (GSA/ 

GOVT–9). 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, all or a 

portion of the records or information 

contained in this system may be 

disclosed outside IAF as a routine use 

pursuant to 5 U.S.C. 552a(b)(3) as 

follows: 

A. To the Department of State when 

it is necessary to conduct a check under 

Section 487 of the Foreign Assistance 

Act. 

B. To the Department of Justice (DOJ), 

including Offices of the United States 

Attorneys, or other federal agency 

conducting litigation, or in proceedings 

before any court, adjudicative, or 

administrative body, when it is relevant 

or necessary to the litigation and one of 

the following is a party to the litigation 

or has an interest in such litigation: 

1. IAF or any department thereof; 

2. Any employee or former employee 

of IAF in their official capacity; 

3. Any employee or former employee 

of IAF in their individual capacity when 

the department of Justice or IAF has 

agreed to represent the employee; or 

4. The United States or any agency 

thereof. 

C. To a congressional office from the 

record of an individual in response to 

an inquiry from that congressional office 

made at the request of the individual to 

whom the record pertains. 

D. To the National Archives and 

Records Administration (NARA) or 

General Services Administration 

pursuant to records management 

inspections being conducted under the 

authority of 44 U.S.C. 2904 and 2906. 

E. To an agency or organization for 

the purpose of performing audit or 

oversight operations as authorized by 

law, but only such information as is 

necessary and relevant to such audit or 

oversight function. 

F. To appropriate agencies, entities, 

and persons when (1) IAF suspects or 

has confirmed that there has been a 

breach of the system of records; (2) IAF 

has determined that as a result of the 

suspected or confirmed breach there is 

a risk of harm to individuals, IAF 

(including its information systems, 

programs, and operations), the Federal 

Government, or national security; and 

(3) the disclosure made to such 

agencies, entities, and persons is 

reasonably necessary to assist in 

connection with IAF’s efforts to respond 

to the suspected or confirmed breach or 

to prevent, minimize, or remedy such 

harm. 

G. To another federal agency or 

federal entity, when IAF determines that 


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information from this system of records 

is reasonably necessary to assist the 

recipient agency or entity in (1) 

responding to a suspected or confirmed 

breach or (2) preventing, minimizing, or 

remedying the risk of harm to 

individuals, the recipient agency or 

entity (including its information 

systems, programs, and operations), the 

Federal Government, or national 

security, resulting from a suspected or 

confirmed breach. 

H. To an appropriate federal, state, 

tribal, local, international, or foreign law 

enforcement agency or other appropriate 

authority charged with investigating or 

prosecuting a violation or enforcing or 

implementing a law, rule, regulation, or 

order, when a record, either on its face 

or in conjunction with other 

information, indicates a violation or 

potential violation of law, which 

includes criminal, civil, or regulatory 

violations and such disclosure is proper 

and consistent with the official duties of 

the person making the disclosure. 

I. To contractors and their agents, 

grantees, experts, consultants, and 

others performing or working on a 

contract, service, grant, cooperative 

agreement, or other assignment for IAF, 

when necessary to and accomplish an 

agency function related to this system of 

records. Individuals provided 

information under this routine use are 

subject to the same Privacy Act 

requirements and limitations on 

disclosure as are applicable to IAF 

officers and employees. 

J. To an individual’s employer or 

affiliated organization to the extent 

necessary to verify employment or 

membership status. 

K. To the news media and the public, 

with the approval of the Chief Privacy 

Officer in consultation with counsel, 

when there exists a legitimate public 

interest in the disclosure of the 

information or when disclosure is 

necessary to preserve confidence in the 

integrity of IAF or is necessary to 

demonstrate the accountability of IAF’s 

officers, employees, or individuals 

covered by the system, except to the 

extent it is determined that release of 

the specific information in the context 

of a particular case would constitute an 

unwarranted invasion of personal 

privacy. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

Records are maintained and stored 

electronically in encrypted format 

within the Salesforce Government 

Cloud Plus controlled environment and 

accessed only by authorized personnel. 

IAF maintains records in this system 

in an electronic database and a digital 

file repository. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

IAF staff may retrieve records in this 

system by grantee/applicant name, 

organization representative, email 

address, application number, award 

number, report number, and 

disbursement number. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL: 

Records are maintained and disposed 

of in accordance with NARA approved 

record schedules, specifically, General 

Records Schedule (GRS) 1.2 ‘‘Grant and 

Cooperative Agreement Records’’, Item 

10 and DAA–GRS2013–0008–0007, Item 

20 and DAA–GRS2013–0008–0001, Item 

21 and DAA–GRS–2013–0008–0006, 

Item 22 and DAA–GRS2103–0008–0002, 

and Item 30 and DAA–GRS–2013–0008– 

0003. 

IAF otherwise maintains records in 

GovGrants on an indefinite basis for 

reference purposes. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

The Salesforce Government Cloud 

Plus system achieved a provisional 

Authority to Operate (ATO) at the 

‘‘High’’ impact level issued by the 

Federal Risk and Authorization 

Management Program (FedRAMP) Joint 

Authorization Board (JAB). System 

access is limited to IAF authorized users 

utilizing multi-factor authentication. 

IAF GovGrants has configurable, 

layered data sharing and permissions 

features to ensure users have proper 

access. Authorized users have access 

only to the data and functions required 

to perform their job functions. Role 

based access is managed via IAF 

GovGrants administrators using 

Salesforce system administration, user, 

and security functions. PII information 

in the system will be encrypted in 

transit and at rest, and HTTPS protocol 

will be employed in accessing 

GovGrants. 

Multi-factor authentication is required 

to access the system and data stored in 

the system of record is also protected by 

a firewall and intrusion detection. 

RECORD ACCESS PROCEDURES: 

An individual requesting records on 

themselves must send a signed, written 

inquiry to the System Manager at 

PrivacyActRequests@iaf.gov or the 

physical address above. The request 

envelope and letter should both be 

clearly marked ‘‘PRIVACY ACT 

REQUEST FOR ACCESS’’ and must: (1) 

be signed by the individual, (2) name or 

otherwise clearly describe the system of 

records in which the individual is 

seeking records. 

CONTESTING RECORD PROCEDURES: 

An individual requesting the 

correction or removal of material from 

their records should send a signed, 

written request to the System Manager 

at PrivacyActRequests@iaf.gov or the 

physical address above. The request 

envelope and letter should both be 

clearly marked ‘‘PRIVACY ACT 

REQUEST FOR CORRECTION’’ and 

must: (1) be signed by the individual, (2) 

name or otherwise clearly describe the 

system of records in which a change is 

requested, and (3) clearly state the 

correction requested and provide any 

supporting information available. 

NOTIFICATION PROCEDURES: 

An individual requesting notification 

of the existence of records on 

themselves should send a signed, 

written inquiry to the System Manager 

at PrivacyActRequests@iaf.gov or the 

physical address above. The request 

envelope and letter should both be 

clearly marked ‘‘PRIVACY ACT 

REQUEST INQUIRY’’ and (1) must be 

signed by the individual, (2) must name 

or otherwise clearly describe the system 

of records on which the individual is 

seek information about, and (3) should 

clearly state the requester’s relationship 

with the IAF and timeframe (ex. former 

IAF employee from 2020–2021) to 

facilitate the location of any applicable 

records. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

Not Applicable. 

Natalia Mandrus, 

Associate General Counsel. 

[FR Doc. 2024–20595 Filed 9–10–24; 8:45 am] 

BILLING CODE 7025–01–P 

INTER-AMERICAN FOUNDATION 

Privacy Act of 1974; System of 

Records 

AGENCY: Inter-American Foundation. 

ACTION: Notice of a new system of 

records. 

SUMMARY: The Inter-American 

Foundation (IAF) proposes to add three 

new electronic systems of records: IAF/ 

FPPS (Federal Personnel and Payroll 

System) (IAF–01), IAF Salesforce CRM 

(Customer Relationship Management) 

(IAF–02), IAF GovGrants (IAF–03). This 

notice is required to meet the 

requirements of the Privacy Act to 


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