74742 Federal Register / Vol. 79, No. 241 / Tuesday, December 16, 2014 / Notices 

Without the above information, the 

component(s) may not be able to 

conduct an effective search, and your 

request may be denied due to lack of 

specificity or lack of compliance with 

applicable regulations. 

RECORD ACCESS PROCEDURES: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

USCG obtains records from 

individuals, USCG payroll offices, legal 

staff, investigators, Personnel 

Directorate, Comptroller General, GAO, 

and congressional correspondence. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

Dated: November 18, 2014. 

Karen L. Neuman, 

Chief Privacy Officer, Department of 

Homeland Security. 

[FR Doc. 2014–29381 Filed 12–15–14; 8:45 am] 

BILLING CODE 9110–04–P 

DEPARTMENT OF HOMELAND 

SECURITY 

Office of the Secretary 

[Docket No. DHS–2014–0071] 

Privacy Act of 1974; Department of 

Homeland Security/United States 

Coast Guard—017 Federal Medical 

Care Recovery Act System of Records 

AGENCY: Department of Homeland 

Security, Privacy Office. 

ACTION: Notice of Privacy Act System of 

Records. 

SUMMARY: In accordance with the 

Privacy Act of 1974, the Department of 

Homeland Security proposes to update 

and reissue a current Department of 

Homeland Security system of records 

titled, ‘‘Department of Homeland 

Security/United States Coast Guard 

Federal Medical Care Recovery Act 

System of Records.’’ This system of 

records allows the Department of 

Homeland Security/United States Coast 

Guard to collect and maintain Federal 

Medical Care Recovery Act claims 

(FMCRA). As a result of the biennial 

review of this system, the system 

manager and address category has been 

updated. Additionally, this notice 

includes non-substantive changes to 

simplify the formatting and text of the 

previously published notice. This 

updated system will be included in the 

Department of Homeland Security’s 

inventory of record systems. 

DATES: Submit comments on or before 

January 15, 2015. This updated system 

will be effective January 15, 2015. 

ADDRESSES: You may submit comments, 

identified by docket number DHS– 

2014–0071 by one of the following 

methods: 

• Federal e-Rulemaking Portal: 

http://www.regulations.gov. Follow the 

instructions for submitting comments. 

• Fax: 202–343–4010. 

• Mail: Karen L. Neuman, Chief 

Privacy Officer, Privacy Office, 

Department of Homeland Security, 

Washington, DC 20528. 

Instructions: All submissions received 

must include the agency name and 

docket number for this rulemaking. All 

comments received will be posted 

without change to http://

www.regulations.gov, including any 

personal information provided. 

Docket: For access to the docket to 

read background documents or 

comments received, please visit http:// 

www.regulations.gov. 

FOR FURTHER INFORMATION CONTACT: For 

general questions, please contact: 

Marilyn Scott-Perez (202) 475–3515, 

Privacy Officer, Commandant (CG–61), 

United States Coast Guard, Mail Stop 

7710, Washington, DC 20593. For 

privacy questions, please contact: Karen 

L. Neuman, (202) 343–1717, Chief 

Privacy Officer, Privacy Office, 

Department of Homeland Security, 

Washington, DC 20528. 

SUPPLEMENTARY INFORMATION: 

I. Background 

In accordance with the Privacy Act of 

1974, 5 U.S.C. 552a, the Department of 

Homeland Security (DHS) United States 

Coast Guard (USCG) proposes to update 

and reissue a current DHS system of 

records titled, ‘‘DHS/United States Coast 

Guard-017 Federal Medical Care 

Recovery Act System of Records. The 

collection and maintenance of this 

information will assist DHS/USCG in 

meeting its statutory obligation to 

address FMCRA claims. As a result of a 

biennial review of the system, the 

system manager and address category 

has been updated to reflect the new mail 

stop. 

Consistent with DHS’s informationsharing mission, information stored in 

the DHS/USCG–017 Federal Medical 

Care Recovery Act System of Records 

may be shared with other DHS 

components that have a need to know 

the information to carry out their 

national security, law enforcement, 

immigration, intelligence, or other 

homeland security functions. In 

addition, information may be shared 

with appropriate federal, state, local, 

tribal, territorial, foreign, or 

international government agencies 

consistent with the routine uses set 

forth in this system of records notice. 

This updated system will be included in 

DHS’s inventory of record systems. 

II. Privacy Act 

The Privacy Act embodies fair 

information practice principles in a 

statutory framework governing the 

means by which Federal Government 

agencies collect, maintain, use, and 

disseminate individuals’ records. The 

Privacy Act applies to information that 

is maintained in a ‘‘system of records.’’ 

A ‘‘system of records’’ is a group of any 

records under the control of an agency 

from which information is retrieved by 

the name of an individual or by some 

identifying number, symbol, or other 

identifying particular assigned to the 

individual. In the Privacy Act, an 

individual is defined to encompass U.S. 

citizens and lawful permanent 

residents. As a matter of policy, DHS 

extends administrative Privacy Act 

protections to all individuals when 

systems of records maintain information 

on U.S. citizens, lawful permanent 

residents, and visitors. 

Below is the description of the DHS/ 

USCG–017 Federal Medical Care 

Recovery Act System of Records. 

In accordance with 5 U.S.C. 552a(r), 

DHS has provided a report of this 

system of records to the Office of 

Management and Budget and to 

Congress. 

System of Records 

Department of Homeland Security (DHS)/ 

USCG–017 

SYSTEM NAME: 

DHS/USCG–017 Federal Medical Care 

Recovery Act. 

SECURITY CLASSIFICATION: 

Unclassified 

SYSTEM LOCATION: 

Records are maintained at the United 

States Coast Guard Headquarters in 

Washington, DC and field offices and at 

USCG health care facilities where the 

USCG military personnel or eligible 

dependent receives treatment. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Categories of individuals covered by 

this system include active duty, reserve, 

and retired active duty, retired reserve, 

and their eligible dependents. Also 

included are insurance company 

employees, related legal staff, the 

alleged tortfeasor. Finally, individuals 

such as Search and Rescue victims, 

employees, volunteers, or others who 

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are provided emergency care by the 

USCG. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Categories of records in this system 

include: 

• Military personnel’s name; 

• Eligible dependent’s name; 

• Social Security number; 

• Gender; 

• Date of birth; 

• Case number; 

• Insurance company’s name and 

representative’s name; 

• Legal firm’s name and legal 

representative’s name; 

• Addresses; 

• Telephone numbers; 

• Correspondence, memoranda, and 

related documents concerning potential 

and actual FMCRA claims; 

• Police reports; 

• Witness statements; 

• Court documentation; 

• Basic contact information for 

insurance companies, legal staff, and 

tortfeasor; 

• Copies of medical and dental 

treatment provided to the individual 

subject of the claim; 

• Copies of medical bills associated 

with civilian care provided at 

government expense; and 

• Automated data processing (ADP) 

records containing identifying data on 

individuals, unit of assignment and 

address, home address, the amount of 

the claim, the amount paid to the 

government on the claim, dates of 

correspondence sent, due dates of reply, 

claim number, date claim opened, and 

date claim closed. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Departmental Regulations, 5 U.S.C. 

301; the Federal Records Act, 44 U.S.C. 

3101; 14 U.S.C. 632.; 10 U.S.C. 1095, 

Uniformed Services Medical and Dental 

Care; 42 U.S.C. 2651 et seq., Federal 

Medical Care Recovery Act. 3 CFR 

25.131, 133. 

PURPOSE(S): 

The purpose of this system is to 

collect and maintain FMCRA claims for 

the United States Coast Guard. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

Note: For records of identity, 

diagnosis, prognosis, or treatment of any 

client/patient, irrespective of whether or 

when he/she ceases to be a client/

patient, maintained in connection with 

the performance of any alcohol or drug 

abuse prevention and treatment 

function conducted, requested, or 

directly or indirectly assisted by any 

department or agency of the United 

States, shall, except as provided therein, 

be confidential and be disclosed only 

for the purposes and under 

circumstances expressly authorized in 

42 U.S.C. 290dd–2. The results of a drug 

test of civilian employees may be 

disclosed only as expressly authorized 

under 5 U.S.C. 7301. These statutes 

limit disclosures otherwise permitted by 

the Privacy Act of 1974 to the extent 

that disclosure is more limited. Thus, 

the Routine Uses set forth below do not 

apply to this information. However, 

access to the record by the individual to 

whom the record pertains is governed 

by the Privacy Act. 

A. To medical personnel to the extent 

necessary to meet a bona fide medical 

emergency; 

B. To qualified personnel for the 

purpose of conducting scientific 

research, management audits, financial 

audits, or program evaluation, provided 

that employees are individually 

identified; 

C. To the employee’s medical review 

official; 

D. To the administrator of any 

Employee Assistance Program in which 

the employee is receiving counseling or 

treatment or is otherwise participating; 

E. To any supervisory or management 

official within the employee’s agency 

having authority to take adverse 

personnel action against such employee; 

or 

F. Pursuant to the order of a court of 

competent jurisdiction when required 

by the United States Government to 

defend against any challenge against 

any adverse personnel action. See 42 

U.S.C. 290dd, 290ee, and Public Law 

100–71, Section 503(e). 

Note: For all other records besides those 

noted above, this system of records contains 

individually identifiable health information. 

The Health Insurance Portability and 

Accountability Act of 1996 applies to most of 

such health information. Department of 

Defense 6025.18–R may place additional 

procedural requirements on the uses and 

disclosures of such information beyond those 

found in the Privacy Act of 1974 or 

mentioned in this system of records notice. 

Therefore, routine uses outlined below may 

not apply to such health information. 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, all or a 

portion of the records of information 

contained in this system may be 

disclosed outside DHS as a routine use 

pursuant to 5 U.S.C. 552a(b)(3) as 

follows: 

A. To the Department of Justice 

including Offices of the United States 

Attorneys or other federal agency 

conducting litigation or in proceedings 

before any court, adjudicative, or 

administrative body when it is 

necessary to the litigation and one of the 

following is a party to the litigation or 

has an interest in such litigation: 

1. DHS or any component thereof; 

2. Any employee of DHS in his/her 

official capacity; 

3. Any employee of DHS in his/her 

individual capacity when DOJ or DHS 

has agreed to represent the employee; or 

4. The United States or any agency 

thereof. 

B. To a congressional office from the 

record of an individual in response to 

an inquiry from that congressional office 

made at the request of the individual to 

whom the record pertains. 

C. To the National Archives and 

Records Administration (NARA) or 

General Services Administration (GSA) 

pursuant to records management 

inspections being conducted under the 

authority of 44 U.S.C. 2904 and 2906. 

D. To an agency or organization for 

the purpose of performing audit or 

oversight operations as authorized by 

law, but only such information as is 

necessary and relevant to such audit or 

oversight function. 

E. To appropriate agencies, entities, 

and persons when: 

1. DHS suspects or has confirmed that 

the security or confidentiality of 

information in the system of records has 

been compromised; 

2. DHS has determined that as a result 

of the suspected or confirmed 

compromise there is a risk of identity 

theft or fraud, harm to economic or 

property interests, harm to an 

individual, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by 

DHS or another agency or entity); and 

3. The disclosure made to such 

agencies, entities, and persons is 

reasonably necessary to assist in 

connection with DHS’s efforts to 

respond to the suspected or confirmed 

compromise and prevent, minimize, or 

remedy such harm. 

F. To contractors and their agents, 

grantees, experts, consultants, and 

others performing or working on a 

contract, service, grant, cooperative 

agreement, or other assignment for DHS, 

when necessary to accomplish an 

agency function related to this system of 

records. Individuals provided 

information under this routine use are 

subject to the same Privacy Act 

requirements and limitations on 

disclosure as are applicable to DHS 

officers and employees. 

G. To an appropriate federal, State, 

tribal, local, international, or foreign law 

enforcement agency or other appropriate 

authority charged with investigating or 

prosecuting a violation or enforcing or 

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74744 Federal Register / Vol. 79, No. 241 / Tuesday, December 16, 2014 / Notices 

implementing a law, rule, regulation, or 

order, when a record, either on its face 

or in conjunction with other 

information, indicates a violation or 

potential violation of law, which 

includes criminal, civil, or regulatory 

violations and such disclosure is proper 

and consistent with the official duties of 

the person making the disclosure. 

H. To attorneys and insurance 

companies involved in settling and 

litigating claims pursuant to Health 

Information Portability and 

Accountability Act. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

None. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

USCG stores records in this system 

electronically or on paper in secure 

facilities in a locked drawer behind a 

locked door. The records may be stored 

on magnetic disc, tape, or digital media. 

RETRIEVABILITY: 

USCG may retrieve records by name, 

Social Security number, case number, or 

address of military personnel or eligible 

dependent. USCG can also retrieve 

records by attorney’s or other parties’ 

names. 

SAFEGUARDS: 

USCG safeguards records in this 

system in accordance with applicable 

rules and policies, including all 

applicable DHS automated systems 

security and access policies. USCG 

imposes strict controls to minimize the 

risk of compromising the information. 

Access to the computer system 

containing the records in this system is 

limited to those individuals who have a 

need to know the information for the 

performance of their official duties and 

who have appropriate clearances or 

permissions. 

RETENTION AND DISPOSAL: 

USCG retains records at USCG 

Headquarters for 2 years; transfers the 

records to a Federal Records Center for 

an additional 4 years, for a total of 6 

years, and destroys the records 

thereafter. (AUTH: GRS 1, Item 19.) 

SYSTEM MANAGER AND ADDRESS: 

Commandant (CG–1), United States 

Coast Guard, Mail Stop 7907, 

Washington, DC 20593–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking notification of 

and access to any record contained in 

this system of records, or seeking to 

contest its content, may submit a 

request in writing to the Commandant 

(CG–611), United States Coast Guard, 

Mail Stop 7710, Washington, DC 20593. 

If an individual believes more than one 

component maintains Privacy Act 

records concerning him or her, the 

individual may submit the request to 

the Chief Privacy Officer and Chief 

Freedom of Information Act Officer, 

Department of Homeland Security, 245 

Murray Drive SW., Building 410, STOP– 

0655, Washington, DC 20528. 

When seeking records about yourself 

from this system of records or any other 

Departmental system of records, your 

request must conform with the Privacy 

Act regulations set forth in 6 CFR part 

5. You must first verify your identity, 

meaning that you must provide your full 

name, current address, and date and 

place of birth. You must sign your 

request, and your signature must either 

be notarized or submitted under 28 

U.S.C. 1746, a law that permits 

statements to be made under penalty of 

perjury as a substitute for notarization. 

While no specific form is required, you 

may obtain forms for this purpose from 

the Chief Privacy Officer and Chief 

Freedom of Information Act Officer, 

http://www.dhs.gov/foia or 1–866–431– 

0486. In addition, you should: 

• Explain why you believe the 

Department would have information on 

you; 

• Identify which component(s) of the 

Department you believe may have the 

information about you; 

• Specify when you believe the 

records would have been created; and 

• Provide any other information that 

will help the FOIA staff determine 

which DHS component agency may 

have responsive records; and 

If your request is seeking records 

pertaining to another living individual, 

you must include a statement from that 

individual certifying his/her agreement 

for you to access his/her records. 

Without the above information, the 

component(s) may not be able to 

conduct an effective search, and your 

request may be denied due to lack of 

specificity or lack of compliance with 

applicable regulations. 

RECORD ACCESS PROCEDURES: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

USCG obtains records from the 

individual, or if a minor, the parent or 

guardian, and witnesses; Medical 

facilities (USCG, Department of Defense, 

Uniformed Services Treatment Facility, 

or Civilian Facility) where beneficiaries 

are treated; injury investigations, 

attorneys, and insurance companies 

involved in the claim. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

Dated: November 18, 2014. 

Karen L. Neuman, 

Chief Privacy Officer, Department of 

Homeland Security. 

[FR Doc. 2014–29349 Filed 12–15–14; 8:45 am] 

BILLING CODE 9110–04–P 

DEPARTMENT OF HOMELAND 

SECURITY 

Office of the Secretary 

[Docket No. DHS–2014–0067] 

Privacy Act of 1974; Department of 

Homeland Security/United States 

Coast Guard—006 Great Lakes 

Registered Pilot and Applicant Pilot 

Eligibility System of Records 

AGENCY: Privacy Office, Department of 

Homeland Security. 

ACTION: Notice of Privacy Act System of 

Records. 

SUMMARY: In accordance with the 

Privacy Act of 1974, the Department of 

Homeland Security proposes to update 

and reissue a current Department of 

Homeland Security system of records 

titled, ‘‘Department of Homeland 

Security/United States Coast Guard 

Great Lakes Registered Pilot and 

Applicant Pilot Eligibility Records.’’ 

This system of records allows the 

Department of Homeland Security/

United States Coast Guard to collect and 

preserve the records related to applicant 

and registered pilots that assist USCG in 

meeting its statutory obligation to 

establish, regulate, and oversee the 

operations of a pilotage system on the 

Great Lakes. As a result of the biennial 

review of this system USCG had 

modified or amended: (1) System 

location records category; (2) categories 

of records; (3) system manager and 

address category; and (4) notification 

procedure categories. Additionally, this 

notice includes non-substantive changes 

to simplify the formatting and text of the 

previously published notice. This 

updated system will be included in the 

Department of Homeland Security’s 

inventory of record systems. 

DATES: Submit comments on or before 

January 15, 2015. This updated system 

will be effective January 15, 2015. 

ADDRESSES: You may submit comments, 

identified by docket number DHS– 

2014–0067 by one of the following 

methods: 

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