73104 Federal Register / Vol. 89, No. 174 / Monday, September 9, 2024 / Notices 

18. All members of the public are urged 

to provide written comments on the 

issues to be considered by the NAC in 

advance. The topic areas are indicated 

in the SUPPLEMENTARY INFORMATION

section below. Any written comments 

must be submitted and received by 3 

p.m. ET on Friday, Sept. 20, identified 

by Docket ID FEMA–2007–0008, and 

submitted via the Federal eRulemaking 

Portal at http://www.regulations.gov, 

following the instructions for submitting 

comments below. 

Instructions for Submitting 

Comments: All submissions must 

include the words ‘‘Federal Emergency 

Management Agency’’ and the docket 

number (Docket ID FEMA–2007–0008) 

for this action. Comments received, 

including any personal information 

provided, will be posted without 

alteration at http://www.regulations.gov. 

For access to the docket or to read 

comments received by the NAC, go to 

http://www.regulations.gov, and search 

for Docket ID FEMA–2007–0008. 

An open public comment period is 

anticipated on Thursday, Sept. 26, from 

5 to 5:15 p.m. ET. All speakers must 

register in advance of the meeting to 

ensure their place, first-come, firstserved, in the open public comment 

period. Speakers must limit their 

comments to three minutes. Comments 

should be addressed to the NAC. 

Comments unrelated to posted agenda 

topics will not be considered. To 

register to make remarks during the 

public comment period, contact the 

person listed in the FOR FURTHER

INFORMATION CONTACT section below by 

3 p.m. ET on Friday, Sept. 20. Please 

note that the open public comment 

period may end before the time 

indicated, following the last call for 

comments. The Designated Federal 

Officer may, as time permits during the 

meeting, offer additional opportunities 

for public participant comments on 

Wednesday, Sept. 25 and Thursday, 

Sept. 26. 

The NAC is committed to ensuring all 

participants have equal access 

regardless of disability status. If you 

require a reasonable accommodation 

due to a disability to fully participate, 

please contact the individual listed in 

the FOR FURTHER INFORMATION CONTACT

section below as soon as possible. Lastminute requests will be accepted but 

may not be possible to fulfill. 

FOR FURTHER INFORMATION CONTACT: Rob 

Long, Designated Federal Officer, Office 

of the National Advisory Council, 

Federal Emergency Management 

Agency, 500 C St. SW, Washington, DC 

20472–3184, 202–646–2700, FEMANAC@fema.dhs.gov. The NAC website 

is https://www.fema.gov/about/offices/ 

national-advisory-council. 

SUPPLEMENTARY INFORMATION: Notice of 

this meeting is given under the Federal 

Advisory Committee Act, 5 U.S.C. ch. 

10. 

The NAC advises the FEMA 

Administrator on all aspects of 

emergency management. The NAC 

includes and incorporates input from a 

cross-section of officials, emergency 

managers, and emergency response 

providers from state, local, Tribal and 

territorial governments, the private 

sector, and nongovernmental 

organizations. 

Agenda: On Wednesday, Sept. 25, the 

NAC subcommittees on climate, genderbased violence, and readiness and 

workforce, will present to the full NAC 

on their final annual recommendations. 

Additionally, the NAC will deliberate 

and vote on recommendations from the 

Preliminary Damage Assessment 

Advisory Panel. On Thursday, Sept. 26, 

the NAC will deliberate and vote on 

adoption of NAC 2024 

recommendations not already adopted 

the prior day. The public meeting 

agenda and any preparatory materials 

will be available on Friday, Sept. 20 at 

https://www.fema.gov/about/offices/ 

national-advisory-council. 

Deanne Criswell, 

Administrator, Federal Emergency 

Management Agency. 

[FR Doc. 2024–20188 Filed 9–6–24; 8:45 am] 

BILLING CODE 9111–48–P 

DEPARTMENT OF HOMELAND 

SECURITY 

[Docket No. FEMA–2024–0019] 

Privacy Act of 1974; System of 

Records 

AGENCY: Federal Emergency 

Management Agency, U.S. Department 

of Homeland Security. 

ACTION: Notice of a modified system of 

records. 

SUMMARY: In accordance with the 

Privacy Act of 1974, the U.S. 

Department of Homeland Security 

(DHS)/Federal Emergency Management 

Agency (FEMA) proposes to modify and 

reissue an existing DHS system of 

records titled, ‘‘DHS/FEMA–008 

Disaster Recovery Assistance Files 

System of Records.’’ This system of 

records describes DHS/FEMA’s 

collection and maintenance of records 

on applicants for its Disaster Assistance 

programs that provide financial and 

other assistance to survivors of 

Presidentially declared disasters or 

emergencies. DHS/FEMA is updating 

this system of records notice to add or 

modify several routine uses and update 

the categories of records. This modified 

system will be included in DHS’s 

inventory of record systems. 

DATES: Submit comments on or before 

October 9, 2024. This modified system 

will be effective upon publication. New 

or modified routine uses will be 

effective October 9, 2024. 

ADDRESSES: You may submit comments, 

identified by docket number FEMA– 

2024–0019 by one of the following 

methods: 

• Federal e-Rulemaking Portal: http:// 

www.regulations.gov. Follow the 

instructions for submitting comments. 

• Fax: 202–343–4010. 

• Mail: Deborah T Fleischaker, Chief 

Privacy Officer (A), Privacy Office, U.S. 

Department of Homeland Security, 

Washington, DC 20528–0655. 

Instructions: All submissions received 

must include the agency name and 

docket number FEMA–2024–0019. All 

comments received will be posted 

without change to http://

www.regulations.gov, including any 

personal information provided. 

Docket: For access to the docket to 

read background documents or 

comments received, go to http://

www.regulations.gov. 

FOR FURTHER INFORMATION CONTACT: For 

general questions, please contact: 

Russell Bard, (202) 766–0582, FEMAPrivacy@fema.dhs.gov, Chief Privacy 

Officer, Federal Emergency Management 

Agency, U.S. Department of Homeland 

Security, Washington, DC 20528. For 

privacy questions, please contact: 

Deborah T Fleischaker, Privacy@

hq.dhs.gov, Chief Privacy Officer (A), 

Privacy Office, U.S. Department of 

Homeland Security, Washington, DC 

20528–0655. 

SUPPLEMENTARY INFORMATION: 

I. Background 

In accordance with the Privacy Act of 

1974, 5 U.S.C. 552a, this modified 

system of records notice is being 

published because the Federal 

Emergency Management Agency 

(FEMA) collects, maintains, uses, 

retrieves, and disseminates personally 

identifiable information of individuals 

who apply for FEMA disaster assistance 

when a Presidential disaster declaration 

or emergency has occurred or may be 

imminent. Applicant records 

maintained in this FEMA system may 

contain income information, insurance 

information, housing inspection reports, 

correspondence and notations about 

delivery of various types of assistance, 


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Federal Register / Vol. 89, No. 174 / Monday, September 9, 2024 / Notices 73105 

and appeals and recovery of disaster 

assistance funds information. 

The purpose of this system of records 

is to facilitate registration for FEMA’s 

disaster assistance programs; 

correspond with applicants; verify 

Individuals and Households Program 

(IHP) Assistance applicant information; 

determine the eligibility of applicants; 

and focus, direct, and refer applicants to 

all sources of disaster assistance. 

Additional purposes include: 

preventing a duplication of Federal 

Government efforts and benefits; 

identifying the potential misuse of 

disaster assistance; identifying disaster 

assistance provided in error; identifying 

and preventing possible fraudulent 

activity in anticipation of or after a 

Presidentially declared major disaster or 

emergency; and assessing FEMA’s 

disaster assistance programs for equity 

and customer satisfaction. The 

information maintained in this system 

of records may also be used by FEMA 

to identify and implement measures to 

reduce future disaster damage. To 

accomplish these purposes, FEMA may 

maintain investigative summary reports 

in this system of records to support the 

recoupment, appeals, and oral hearing 

processes. 

FEMA is updating this system of 

records notice to reflect the following 

changes: the addition and modification 

of new routine uses and an addition to 

the categories of records maintained in 

the system. Routine Use I is being 

modified for clarity by separating the 

two purposes of addressing disasterrelated unmet needs and duplication of 

benefits into distinct routine uses. 

Routine Use J is being modified to allow 

FEMA to more broadly share data to 

appropriate agencies and organizations 

to assist with addressing disaster-related 

unmet needs of survivors and to 

specifically allow FEMA to share data 

limited to survivor name and contact 

information when certain entities that 

do not address disaster-related unmet 

needs of survivors provide other 

services like outreach or referrals. This 

modification also will enable FEMA to 

share data with local government 

entities that provide services to address 

disaster-related unmet needs, for 

example, if a local government needs to 

implement a State disaster program. 

This need often arises with States that 

require the use of local resources to 

implement the State disaster program. 

Additionally, Routine Use K has been 

added, replacing the previous Routine 

Use K, to cover limited sharing to 

government and private entities that 

issue permits and connect utilities to 

FEMA-provided temporary housing 

units for FEMA applicants eligible for 

direct temporary housing assistance, 

previously addressed (in part) under 

Routine Use I. Proceeding routine uses 

have been re-lettered accordingly. 

The categories of records have been 

updated to include the data element 

Contractor Identification (ID). 

Contractor ID is a unique number 

specific to each contractor FEMA hires 

to conduct damage inspections of homes 

after a declared disaster to enable FEMA 

to determine survivor eligibility for 

assistance. FEMA added Contractor ID 

for a more comprehensive list of data 

included in the Inspection Reports and 

for quality control purposes. 

Consistent with DHS’s information 

sharing mission, information stored 

within the DHS/FEMA–008 Disaster 

Recovery Assistance Files System of 

Records may be shared with other DHS 

Components that have a need to know 

the information to carry out their 

national security, law enforcement, 

immigration, intelligence, or other 

homeland security functions. In 

addition, DHS/FEMA may share 

information with appropriate Federal, 

State, local, Tribal, territorial, foreign, or 

international government agencies 

consistent with the routine uses set 

forth in this system of records notice. 

This modified system will be 

included in DHS’s inventory of record 

systems. 

II. Privacy Act 

The Privacy Act embodies fair 

information practice principles in a 

statutory framework governing the 

means by which Federal Government 

agencies collect, maintain, use, and 

disseminate individuals’ records. The 

Privacy Act applies to information that 

is maintained in a ‘‘system of records.’’ 

A ‘‘system of records’’ is a group of any 

records under the control of an agency 

from which information is retrieved by 

the name of an individual or by some 

identifying number, symbol, or other 

identifying particular assigned to the 

individual. In the Privacy Act, an 

individual is defined to encompass U.S. 

citizens and lawful permanent 

residents. Additionally, the Judicial 

Redress Act (JRA) provides covered 

persons with a statutory right to make 

requests for access and amendment to 

covered records, as defined by the JRA, 

and judicial review for denials of such 

requests. In addition, the JRA prohibits 

disclosure of covered records, except as 

otherwise permitted by the Privacy Act. 

Below is the description of the DHS/ 

FEMA–008 Disaster Recovery 

Assistance Files System of Records. 

In accordance with 5 U.S.C. 552a(r), 

DHS has provided a report of this 

system of records to the Office of 

Management and Budget and Congress. 

SYSTEM NAME AND NUMBER: 

Department of Homeland Security 

(DHS)/Federal Emergency Management 

Agency (FEMA)–008 Disaster Recovery 

Assistance Files System of Records. 

SECURITY CLASSIFICATION: 

Unclassified. 

SYSTEM LOCATION: 

DHS/FEMA maintains records at the 

FEMA Headquarters in Washington, DC; 

FEMA Regional Offices; Joint Field 

Offices; National Processing Service 

Centers; Disaster Recovery Centers; and 

the DHS/FEMA data centers located in 

Bluemont, Virginia and Clarksville, 

Virginia. 

SYSTEM MANAGER(S): 

Deputy Director, Individual 

Assistance Division, (202) 646–3642, 

femahqiafrontoffice@fema.dhs.gov, 

Federal Emergency Management 

Agency, 500 C Street SW, Washington, 

DC 20472. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Robert T. Stafford Disaster Relief and 

Emergency Assistance Act (the Stafford 

Act), Public Law 93–288, as amended 

(42 U.S.C. 5121–5207); 6 U.S.C. 728, 

776, 777, and 795; the Debt Collection 

Improvement Act of 1996, 31 U.S.C. 

3325(d) and 7701(c)(1); the Government 

Performance and Results Act, Public 

Law 103–62, as amended; Executive 

Order 13411; and Executive Order 

12862. 

PURPOSE(S) OF THE SYSTEM: 

The purpose of this system is to 

register applicants seeking disaster 

assistance from FEMA after a 

Presidential major disaster declaration 

or emergency and when a declaration 

may be imminent, but not yet declared; 

verify Individuals and Households 

Program applicant information; 

determine eligibility of applicants; 

correspond with, focus, direct, and refer 

applicants to available sources of 

disaster assistance; and inspect 

damaged property. Additional purposes 

include: to identify and implement 

measures to reduce future disaster 

damage; prevent or correct a duplication 

of Federal Government efforts and 

benefits; identify possible fraudulent 

activity after a Presidentially declared 

disaster or emergency; identify 

assistance provided in error, funds 

spent inappropriately by the applicant, 

or misuse of disaster assistance; and 

assess the customer satisfaction of 

FEMA disaster assistance applicants. 


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CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

All individuals and their household 

members who apply for or express 

interest in applying for FEMA disaster 

assistance following a Presidentially 

declared major disaster or emergency 

and when a declaration may be 

imminent (Note: FEMA will accept 

applications from any individual; 

however, an individual must self-certify 

as a U.S. citizen, non-citizen national, or 

qualified non-citizen to meet the 

eligibility requirements for Individuals 

and Households Program Assistance). 

Individuals also include those who 

apply for or express interest in nonFEMA assistance programs to facilitate 

a duplication of benefits check or 

determination of unmet needs. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

(a) Registration and Assistance 

Records. 

• Disaster number; 

• FEMA Registration ID/Occupant ID; 

• Applicant/co-applicant 

information: 

Æ Full name; 

Æ Social Security number or 

A-Number; 

Æ Citizenship status; 

Æ Signature; 

Æ Date of birth; 

Æ Phone numbers; 

Æ Email addresses; 

Æ Mailing addresses; 

Æ Position title and number of years; 

Æ Employer name; 

Æ Language(s) spoken; 

Æ Number of dependents claimed; 

Æ User ID; 

Æ Password; and 

Æ Personal Identification Number 

(PIN). 

• Witness name and signature; 

• Damaged dwelling: 

Æ Addresses of the damaged dwelling 

and the applicant’s current address (if 

other than the damaged dwelling); 

Æ County; 

Æ Geospatial location of the damaged 

dwelling; and 

Æ Information related to the residence 

(accessibility, type, own/rent, damage 

sustained). 

• Disaster-related expenses; 

• Emergency needs (e.g., food, 

clothing, shelter); 

• Disability-related needs and 

accommodations (e.g., sign language 

interpreter, Assistive Listening Device, 

braille, wheelchair access, mobility, 

mental, hearing, vision, other needs and 

accommodations); 

• Occupant and household 

information (for all occupants at the 

time of disaster): 

Æ Name (first name, middle initial, 

last name); 

Æ Age; 

Æ Relationship to applicant; 

Æ Dependent; 

Æ Sex; 

Æ Pre- and post-disaster income 

information of occupants 18 years of age 

or older; and 

Æ Tribal Membership Status (if 

applicable). 

• Business damage: 

Æ Self-employment is primary income 

(Yes/No); and 

• Business or rental property 

affected? (Yes/No) 

• Authorization for electronic funds 

transfer of benefits: 

Æ Institution name; 

Æ Account type; and 

Æ Account number and routing 

number. 

• Comments and correspondence 

from the applicant; 

• Supporting documents that show 

proof of occupancy or ownership of a 

dwelling and/or verify identity. This 

includes: 

Æ Driver’s license; 

Æ State/Federal issued photo 

identification; 

Æ Mortgage payment receipts; 

Æ Real property insurance; 

Æ Tax receipts or property tax bill; 

Æ Property title; 

Æ Contract for deed; 

Æ Voter registration card; 

Æ Death certificate and will; and/or 

Æ Maintenance receipts. 

• Public records information for 

identity verification; 

• Pre-registration questionnaire 

information; 

• Disaster loan status (i.e., rejected, 

approved, declined, verified, cancelled); 

• Applicant travel and 

accommodations related information 

(e.g., flight information, travel assistance 

needs, companion information); 

• Information related to determining 

eligibility for assistance, including date 

of the disaster, application status, 

insurance information, types and 

amount of damage to the dwelling, 

supporting documentation (e.g., death 

certificates, invoices, receipts, and 

documentation to support 

accommodations or access and 

functional need requests and repairs) 

and results of the home inspection 

(including inspector’s notes and 

determination). 

• Landowner’s or landlord’s 

information (in cases where FEMA is 

placing a manufactured housing unit on 

the individual’s land or for other 

temporary housing assistance): 

Æ Name; 

Æ Address; 

Æ Phone number; and 

Æ Signature. 

• Correspondence and 

documentation related to determining 

eligibility and appropriate housing unit 

size, type, and location for temporary 

housing assistance, including general 

correspondence; complaints; requests 

for disbursement of payments; inquiries 

from tenants and landlords; information 

related to household access and 

functional needs; general administrative 

and fiscal information; payment 

schedules and forms; termination 

notices; information shared with the 

temporary housing program staff from 

other agencies to prevent the 

duplication of benefits; leases; contracts; 

specifications for repair of disaster 

damaged residences; reasons for 

revocation or denial of aid; sales 

information related to occupant 

purchase of housing units; and the 

status or disposition of housing 

applications; 

• Recoupment, appeals, and/or 

arbitration (oral hearings) of such 

determinations; 

• Notice of Potential Debt Letter; 

• Notations and reports of decisions 

for disaster or similar financial awards 

and assistance from other FEMA 

Programs, Federal and State agencies, 

insurance companies, employers, banks, 

financial, power/utility companies, 

health care providers, safety/rescue 

services, and public or private entities 

as they relate to determinations of 

applicants’ eligibility for Individuals 

and Households Program disaster 

assistance; and 

• Unsolicited information concerning 

an individual’s suspected or actual 

exposure to illness during a public 

health emergency, including, but not 

limited to quarantine or isolation orders. 

(b) Inspection Reports: 

• Inspection reports contain 

applicants’ personally identifiable 

information (as outlined above) and 

results of assessments of damaged real 

property; personal property; and goods, 

which may include: descriptions and 

photographic images of an applicant’s 

home and personal items; video and/or 

audio of the inspection conducted on 

the home; and notations of cleaning, 

sanitizing, and debris removal by 

contractors and partnering agencies. 

Inspection reports may also include 

Inspector ID and Contractor ID. 

(c) Assistance from Other Sources: 

• Other files independently 

maintained by the State, territory, Tribe, 

local government, voluntary agency, or 

other source of assistance that contain 

records of persons who request disaster 

aid, including for the ‘‘Other Needs’’ 

assistance provision of the Individuals 

and Households Program administrative 

files and reports required by FEMA. The 


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Federal Register / Vol. 89, No. 174 / Monday, September 9, 2024 / Notices 73107 

States, territories, Tribes, local 

governments, voluntary agencies, and 

other sources of assistance maintain the 

same type of information about 

individuals as described above under 

registration, inspection, and temporary 

housing assistance records. 

• Records of assistance from the 

FEMA National Flood Insurance 

Program to avoid duplication of benefits 

(name, address, disaster assistance 

coverage required code, policy number, 

policy number, policy effective date, 

policy coverage building, policy 

coverage contents, new policy date, and 

expiration date). 

(d) Customer service survey responses 

• Demographic information, pursuant 

to Executive Order 13985 (race, 

ethnicity, religion, gender, sex, 

nationality, age, disability, English 

proficiency, economic status, income 

level, marital status); and 

• Responses to customer service and 

customer satisfaction survey questions. 

(e) Investigation results that may 

contain the name and address of the 

applicants to support recoupment, 

appeals, oral hearings, or other legal 

proceedings to recover disaster 

assistance. 

RECORD SOURCE CATEGORIES: 

FEMA receives information from 

individuals who apply for disaster 

assistance through three different 

means: (1) Electronically via https://

www.disasterassistance.gov (/FEMA 

Form 009–0–1 and FEMA Form 009–0– 

2); (2) by calling FEMA’s toll-free 

number 1–800–621–3362 (FEMA Form 

009–0–1t and FEMA Form 009–0–2t); 

and (3) through submission of a paper 

copy of pre-registration intake, FEMA 

Form 009–0–1 and its Spanish-language 

equivalent, FEMA Form 009–0–2. In 

addition, information in this system of 

records derives from Temporary 

Housing Assistance Eligibility 

Determinations (FEMA Forms 009–0–5 

and 009–0–6), Application for 

Continued Temporary Housing 

Assistance (FEMA Form 010–0–12), and 

Housing Inspections (FEMA Forms 009– 

0–143, 009–0–144, and 009–0–145). 

Information may also come from FEMA 

inspectors; financial institutions; 

insurance companies; other Federal, 

State, territorial, local, Tribal, and 

voluntary agencies; and commercial 

databases (for verification purposes, 

such as third-party identity proofing 

that verifies an individual’s identity by 

validating the applicant’s responses to 

verification questions). The final 

investigative summary report is 

maintained in this system of records if 

an applicant’s file is investigated for 

potential fraud. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, all or a 

portion of the records or information 

maintained in this system may be 

disclosed outside DHS as a routine use 

pursuant to 5 U.S.C. 552a(b)(3) as 

follows: 

A. To the Department of Justice (DOJ), 

including the U.S. Attorneys Offices, or 

other Federal agencies conducting 

litigation or proceedings before any 

court, adjudicative, or administrative 

body, when it is relevant and necessary 

to the litigation and one of the following 

is a party to the litigation or has an 

interest in such litigation: 

1. DHS or any Component thereof; 

2. Any employee or former employee 

of DHS in their official capacity; 

3. Any employee or former employee 

of DHS in their individual capacity, 

only when DOJ or DHS has agreed to 

represent the employee; or 

4. The United States or any agency 

thereof. 

B. To a congressional office from the 

record of an individual in response to 

an inquiry from that congressional office 

made at the request of the individual to 

whom the record pertains. 

C. To the National Archives and 

Records Administration or General 

Services Administration pursuant to 

records management inspections being 

conducted under the authority of 44 

U.S.C. 2904 and 2906. 

D. To an agency or organization for 

the purpose of performing audit or 

oversight operations as authorized by 

law, but only such information as is 

necessary and relevant to such audit or 

oversight function. 

E. To appropriate agencies, entities, 

and persons when (1) DHS suspects or 

has confirmed that there has been a 

breach of the system of records; (2) DHS 

has determined that as a result of the 

suspected or confirmed breach there is 

a risk of harm to individuals, DHS 

(including its information systems, 

programs, and operations), the Federal 

Government, or national security; and 

(3) the disclosure made to such 

agencies, entities, and persons is 

reasonably necessary to assist in 

connection with DHS’s efforts to 

respond to the suspected or confirmed 

breach or to prevent, minimize, or 

remedy such harm. 

F. To another Federal agency or 

Federal entity when DHS determines 

that information maintained in this 

system of records is reasonably 

necessary to assist the recipient agency 

or entity in (1) responding to a 

suspected or confirmed breach or (2) 

preventing, minimizing, or remedying 

the risk of harm to individuals, the 

recipient agency or entity (including its 

information systems, programs, and 

operations), the Federal Government, or 

national security, resulting from a 

suspected or confirmed breach. 

G. To an appropriate Federal, State, 

Tribal, local, international, or foreign 

law enforcement agency or other 

appropriate authority charged with 

investigating or prosecuting a violation 

or enforcing or implementing a law, 

rule, regulation, or order, when a record, 

either on its face or in conjunction with 

other information, indicates a violation 

or potential violation of law, which 

includes criminal, civil, or regulatory 

violations and such disclosure is proper 

and consistent with the official duties of 

the person making the disclosure. 

H. To contractors and their agents, 

grantees, experts, consultants, and 

others performing or working on a 

contract, service, grant, cooperative 

agreement, or other assignment for DHS/ 

FEMA, when necessary to accomplish 

an agency function related to this 

system of records. Individuals provided 

information under this routine use are 

subject to the same requirements and 

limitations on disclosure as are 

applicable to DHS/FEMA officers and 

employees. 

I. To Federal, State, Tribal, territorial, 

and local governments, and voluntary 

organizations when disclosure of 

applicant information is necessary to 

prevent a duplication of efforts or a 

duplication of benefits in determining 

eligibility for disaster assistance for 

eligible or partially eligible FEMA 

applicants. 

J. To Federal, State, Tribal, territorial, 

and local governments, voluntary 

organizations, educational institutions, 

and private nonprofit organizations to 

address disaster-related unmet needs of 

FEMA applicants. The above-mentioned 

entities must be actively involved in the 

recovery efforts of the disaster and have 

a program or service that addresses one 

or more disaster-related unmet need(s) 

of FEMA applicants. If the service is for 

outreach or referrals, only name and 

contact information may be shared. 

K. To government and private entities 

for the purpose of issuing permits or 

connecting utilities to FEMA-provided 

temporary housing units for FEMA 

applicants eligible for direct temporary 

housing assistance. FEMA shall only 

release the address of where the 

transportable temporary housing unit 

will be placed. 

L. To Federal, State, Tribal, territorial, 

or local governments; voluntary 

organizations; private nonprofit 


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organizations, insurance companies; 

employers; any public or private 

entities; banks and financial institutions 

when an applicant’s eligibility, in whole 

or in part, for FEMA’s Individuals and 

Households Program depends upon 

financial benefits already received or 

available from that source for similar 

purposes as necessary to determine 

benefits; and to prevent duplication of 

disaster assistance benefits (as described 

in 42 U.S.C. 5155). FEMA initiates the 

data sharing by disclosing only 

applicant information necessary for 

identification purposes to obtain 

relevant information from entities listed 

above. 

M. To Federal, State, Tribal, 

territorial, and local governments, 

medical providers, dental providers, 

landlords, mechanics, childcare 

providers, or any other private entities 

(such as a home contractor) when cited 

by applicants as proof of an expense, to 

verify the accuracy of an expense for 

FEMA’s Individuals and Households 

Program. FEMA may disclose the 

applicant’s name and limited contact 

information (telephone number, current 

address, and/or damaged dwelling 

address) and a record identifier (e.g., 

account, invoice or estimate numbers) to 

the third-party service provider. 

N. To Federal, State, Tribal, territorial, 

or local government agencies charged 

with the implementation of hazard 

mitigation measures and the 

enforcement of hazard-specific 

provisions of building codes, standards, 

and ordinances. FEMA will only 

disclose information for the following 

purposes: 

1. For hazard mitigation planning 

purposes, to assist Federal, State, 

territorial, Tribal, or local government 

agencies in identifying high-risk areas 

and preparing mitigation plans that 

target those areas for hazard mitigation 

projects implemented under Federal, 

State, Tribal, territorial, or local hazard 

mitigation programs. 

2. For enforcement purposes, to 

enable Federal, State, Tribal, territorial, 

or local government agencies to ensure 

that owners repair or rebuild structures 

in conformity with applicable hazardspecific building codes, standards, and 

ordinances. 

O. To the Department of the Treasury 

to verify identity and account 

information of an applicant and to 

determine eligibility for final payment 

from Federal programs (e.g., Do Not Pay 

program). An applicant’s Social Security 

number will be released in connection 

with a request that the Department of 

the Treasury provide a disaster 

assistance payment to an applicant 

under the Individuals and Households 

Program. 

P. To a State, local, territorial, or 

Tribal government agency in connection 

with billing that State, local, territorial, 

or Tribal government for the applicable 

non-Federal cost share under the 

Individuals and Households Program. 

Information shared shall only include 

applicants’ names, contact information, 

and amounts of assistance received. 

Q. To State, Tribal, territorial, or local 

government emergency managers, when 

an applicant is occupying a FEMA 

temporary housing unit, for the 

purposes of preparing, administering, 

coordinating, and/or monitoring 

emergency response, public safety, and 

evacuation plans. FEMA shall only 

release the applicants’ phone numbers, 

address, email address, and number of 

household occupants of the housing 

unit. 

R. To the Department of the Treasury, 

Department of Justice, the U.S. 

Attorney’s Office, an Oral Hearing 

Official, or other third party for further 

collection action on any delinquent debt 

when circumstances warrant. 

S. To Federal, State, territorial, Tribal, 

or local law enforcement authorities, or 

agencies, or other entities authorized to 

investigate and/or coordinate locating 

missing children and/or reuniting 

families. 

T. To State, Tribal, territorial, or local 

government election agencies/ 

authorities that oversee the voting 

process within their respective 

municipalities, for the purpose of 

ensuring voting rights of individuals 

who have applied for FEMA assistance, 

limited to their own respective citizens 

who are displaced from their voting 

jurisdiction by a Presidentially declared 

major disaster or emergency out of their 

voting jurisdiction. 

U. To other Federal, State, or local 

government agencies under approved 

computer-matching programs for the 

purposes articulated in subsection 

(a)(8)(A) of the Privacy Act. 

V. To the individual applicants, of 

whom the record contains third party 

personally identifiable information, to 

defend themselves during appeals and 

Oral Hearings on the recoupment of 

disaster assistance funds. 

W. To any law enforcement agency of 

the Federal Government or a State, 

local, territorial, or Tribal government to 

identify illegal conduct or address 

public safety or security issues, 

including compliance with sex offender 

notification laws, in the event of 

circumstances requiring an evacuation, 

sheltering, or mass relocation. 

X. To entities providing temporary 

housing or sheltering to disaster 

survivors during a declared public 

health emergency to provide indication 

that a survivor with an infectious 

disease is inhabiting or has inhabited a 

specific location, when necessary for the 

safety of individuals located in the 

facility and to comply with additional 

necessary infectious disease protocols. 

Y. To State, local, territorial, and 

Tribal government and private entities 

to verify applicant identity and account 

information as a fraud prevention 

measure. 

Z. To the news media and the public, 

with the approval of the Chief Privacy 

Officer in consultation with counsel, 

when there exists a legitimate public 

interest in the disclosure of the 

information, when disclosure is 

necessary to preserve confidence in the 

integrity of DHS, or when disclosure is 

necessary to demonstrate the 

accountability of DHS’s officers, 

employees, or individuals covered by 

the system, except to the extent the 

Chief Privacy Officer determines that 

release of the specific information in the 

context of a particular case would 

constitute a clearly unwarranted 

invasion of personal privacy. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

DHS/FEMA stores records in this 

system electronically or on paper in 

secure facilities in a locked drawer 

behind a locked door. The records may 

be stored on magnetic disc, tape, and 

digital/electronic media. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

DHS/FEMA retrieves records by an 

individual’s name, email address, 

dwelling address, Social Security 

number, and case file number. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

Records pertaining to disaster 

assistance will be placed in inactive 

storage two years after FEMA receives 

the application and will be destroyed 

when they are six years and three 

months old, in accordance with 

National Archives and Records 

Administration Authority N1–311–86– 

1, DAP 8–1, item 4C10a. Records 

pertaining to temporary housing will be 

destroyed three years after closeout of 

the operation in accordance with 

National Archives and Records 

Administration Authority N1–311–86– 

1, DAP 8–2, item 4C10b. Closeout of a 

disaster operation occurs when the 

disaster contract is terminated. Records 

pertaining to the Individuals and 

Households Program (IHP) program will 

retire to the Federal Records Center 

(FRC) one year after closeout and be 


ddrumheller on DSK120RN23PROD with NOTICES1
Federal Register / Vol. 89, No. 174 / Monday, September 9, 2024 / Notices 73109 

destroyed three years after closeout in 

accordance with National Archives and 

Records Administration Authority N1– 

311–86–1, item 4C6c. Records 

pertaining to individual assistance 

customer satisfaction assessments are 

stored in accordance with National 

Archives and Records Administration 

Authority N1–311–00–01. Records 

pertaining to investigations are retired 

to inactive storage when two years old, 

and destroyed when six years, three 

months old in accordance with National 

Archives and Records Administration 

Authority N1–311–86–001, item 4C10a. 

Customer service assessment forms that 

have been completed and returned by 

disaster assistance applicants are 

temporary records that are destroyed 

upon transmission of the final report, 

per National Archives and Records 

Administration Authority N1–311–00– 

01, DAP–14–1. The statistical and 

analytical reports resulting from these 

assessments are temporary records that 

are retired three years after the final 

report cutoff and destroyed 20 years 

after the report cutoff, per National 

Archives and Records Administration 

Authority N1–311–00–01, DAP–14–2. 

The assessment results database records 

are temporary records that are destroyed 

when no longer needed for analysis 

purposes, per National Archives and 

Records Administration Authority N1– 

311–00–01, DAP–14–3. Per current 

National Archives and Records 

Administration guidance, records 

pertaining to COVID–19 will be 

maintained permanently until further 

guidance regarding the retention of 

COVID–19 records is provided. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

DHS/FEMA safeguards records in this 

system according to applicable rules 

and policies, including all applicable 

DHS automated systems security and 

access policies. DHS/FEMA imposes 

strict controls to minimize the risk of 

compromising the information that is 

being stored. Access to the computer 

system containing the records in this 

system is limited to those individuals 

who have a need to know the 

information for the performance of their 

official duties and who have appropriate 

clearances or permissions. 

RECORD ACCESS PROCEDURES: 

Individuals applying for Individuals 

and Households Program assistance may 

access their information online via the 

Disaster Assistance Center using the 

user ID, password, system generated 

PIN, and authentication that was 

established during the application 

process. Applicants may also call a 

FEMA National Processing Service 

Center (NPSC) representative to access 

their information by providing their 

registration ID, full name, damaged 

dwelling address, current mailing 

address (if different), current phone 

number, and the last four digits of their 

Social Security number. 

In addition, individuals seeking 

access to and notification of any record 

maintained in this system of records, or 

seeking to contest its content, may 

submit a request in writing to the FEMA 

Freedom of Information Act (FOIA) 

Officer, whose contact information can 

be found at https://www.dhs.gov/foia 

under ‘‘Submit a FOIA Request.’’ If an 

individual believes more than one 

Component maintains Privacy Act 

records concerning them, the individual 

may submit the request to the Chief 

Privacy Officer and Chief Freedom of 

Information Act Officer, Department of 

Homeland Security, Washington, DC 

20528–0655. Even if neither the Privacy 

Act nor the Judicial Redress Act provide 

a right of access, certain records may be 

made available under the Freedom of 

Information Act. When an individual is 

seeking records about themself from this 

system of records or any other FEMA 

system of records, the individual’s 

request must conform with the Privacy 

Act regulations set forth in 6 CFR part 

5. The individual must first verify their 

identity, meaning that the individual 

must provide their full name, current 

address, and date and place of birth. 

The individual must sign the request, 

and the individual’s signature must 

either be notarized or submitted under 

28 U.S.C. 1746, a law that permits 

statements to be made under penalty of 

perjury as a substitute for notarization. 

An individual may obtain more 

information about this process at http:// 

www.dhs.gov/foia. In addition, the 

individual should: 

• Explain why they believe the 

Department would have the information 

being requested; 

• Identify which Component(s) of the 

Department they believe may have the 

information; 

• Specify when they believe the 

records would have been created; and 

• Provide any other information that 

will help DHS determine which DHS 

Component agency may have responsive 

records. 

If the request is seeking records 

pertaining to another living individual, 

the request must include an 

authorization from the individual whose 

record is being requested, authorizing 

release to the requester. 

Without the above information, the 

Component(s) may not be able to 

conduct an effective search, and a 

request may be denied due to lack of 

specificity or lack of compliance with 

applicable regulations. 

CONTESTING RECORD PROCEDURES: 

For records covered by the Privacy 

Act or covered Judicial Redress Act 

(JRA) records, individuals may make a 

request for amendment or correction of 

a record of the Department about the 

individual by writing directly to the 

Department Component that maintains 

the record, unless the record is not 

subject to amendment or correction. The 

request should identify each record in 

question, state the amendment or 

correction desired, and state why the 

individual believes that the record is not 

accurate, relevant, timely, or complete. 

The individual may submit any 

documentation that would be helpful. If 

the individual believes that the same 

record is in more than one system of 

records, the request should state such 

and be addressed to each Component 

that maintains a system of records 

containing the record. When an 

individual is making a request for 

amendment or correction of 

Departmental records about themself 

from this system of records or any other 

Department system of records, the 

individual’s request must conform with 

the Privacy Act regulations set forth in 

6 CFR part 5. 

NOTIFICATION PROCEDURES: 

See ‘‘Record Access Procedures’’ 

above. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

87 FR 7852 (February 10, 2022); 78 FR 

25282 (April 30, 2013); 74 FR 48763 

(September 24, 2009); 71 FR 38408 (July 

6, 2006); 69 FR 65615 (November 15, 

2004); 66 FR 51436 (October 9, 2001); 64 

FR 40596 (July 27, 1999); 61 FR 49777 

(September 23, 1996). 

* * * * * 

Deborah T. Fleischaker, 

Chief Privacy Officer (A), U.S. Department 

of Homeland Security. 

[FR Doc. 2024–20155 Filed 9–6–24; 8:45 am] 

BILLING CODE 9110–17–P 


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