75246 Federal Register / Vol. 65, No. 232 / Friday, December 1, 2000 / Notices

limited to, knowing when an individual

will arrive, what agency they will be

assigned to, who they will replace and

when an individual will depart. The

records are maintained as a local

repository of documents generated

during the service member’s assignment

and are used to manage, administer, and

document the assignment.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSE OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

The DoD ‘Blanket Routine Uses’ set

forth at the beginning of OSD’s

compilation of systems of records

notices apply to this system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records in file folders, paper

cards and ringed binders; electronic

records are stored on magnetic media.

RETRIEVABILITY:

Paper records are filed by branch of

Service and within Service,

alphabetically by last name of

individual. Electronic records are

retrieved by individual’s name and

Social Security Number.

SAFEGUARDS:

Records are maintained in areas

accessible only to authorized personnel

who are properly screened, cleared, and

trained. Access to the electronic portion

of the system is controlled by user

passwords that are periodically

changed. Security systems and/or

security guards protect buildings where

records are maintained.

RETENTION AND DISPOSAL:

Both paper and electronic files are

maintained in active status until

individual departs OSD. Upon

departure, the individual’s files are

moved to inactive status. Inactive files

are retained for one year and then

destroyed or deleted.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Military Personnel Division,

Personnel and Security Directorate,

Washington Headquarters Services,

1155 Defense Pentagon, Room 4A948,

Washington, DC 20301–1155.

NOTIFICATION PROCEDURES:

Individuals seeking to determine

whether information about themselves

is contained in this system should

address written inquiries to the

Personnel and Security Directorate,

ATTN: Military Personnel Division,

Washington Headquarters Services,

1155 Defense Pentagon, Washington, DC

20301–1155.

RECORD ACCESS PROCEDURES:

Individuals seeking access to

information about themselves contained

in this system should address written

inquiries to the Personnel and Security

Directorate, ATTN: Military Personnel

Division, Washington Headquarters

Services, 1155 Defense Pentagon,

Washington, DC 20301–1155.

Written requests for information

should contain the full name of the

individual, current address and

telephone number.

For personal visits, the individual

should be able to provide some

acceptable identification.

CONTESTING RECORD PROCEDURES:

The OSD rules for accessing records,

for contesting contents and appealing

initial agency determinations are

published in OSD Administrative

Instruction 81; 32 CFR part 311; or may

be obtained from the system manager.

RECORD SOURCE CATEGORIES:

Sources of information are the

individual, the individual’s Official

Military Personnel File; PCS Orders;

and SD Form 37, ‘Request for

Nomination and Position Description of

Military Personnel’.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

[FR Doc. 00–30471 Filed 11–30–00; 8:45 am]

BILLING CODE 5001–10–F

DEPARTMENT OF DEFENSE

Office of the Secretary

Privacy Act of 1974; System of

Records

AGENCY: Office of the Secretary, DoD.

ACTION: Notice to add a system of

records.

SUMMARY: The Office of the Secretary

proposes to add a system of records

notice to its existing inventory of record

systems subject to the Privacy Act of

1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be

effective without further notice on

January 2, 2001 unless comments are

received which result in a contrary

determination.

ADDRESSES: Send comments to OSD

Privacy Act Coordinator, Records

Section, Directives and Records

Division, Washington Headquarter

Services, Correspondence and

Directives, 1155 Defense Pentagon,

Washington, DC 20301–1155.

FOR FURTHER INFORMATION CONTACT: Mr.

David Bosworth at (703) 601–4725.

SUPPLEMENTARY INFORMATION: The Office

of the Secretary systems of records

notices subject to the Privacy Act of

1974, (5 U.S.C. 552a), as amended, have

been published in the Federal Register

and are available from the address

above.

The proposed system report, as

required by 5 U.S.C. 552a(r) of the

Privacy Act of 1974, as amended, was

submitted on November 13, 2000, to the

House Committee on Government

Reform and Oversight, the Senate

Committee on Governmental Affairs,

and the Office of Management and

Budget (OMB) pursuant to paragraph 4c

of Appendix I to OMB Circular No. A–

130, ‘Federal Agency Responsibilities

for Maintaining Records About

Individuals,’ dated February 8, 1996

(February 20, 1996, 61 FR 6427).

Dated: November 22, 2000.

L.M. Bynum,

Alternate OSD Federal Register Liaison

Officer, Department of Defense.

DGC 20

SYSTEM NAME:

DoD Presidential Appointee Vetting

File.

SYSTEM LOCATION:

Department of Defense, Office of the

General Counsel, Standards of Conduct

Office, 1600 Defense Pentagon,

Washington, DC 20301–1600.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals who are prospective

nominees to positions within DoD

which require Senate confirmation.

CATEGORIES OF RECORDS IN THE SYSTEM:

Files consist of White House Personal

Data Statement Questionnaire, Senate

Armed Services Committee

Questionnaire, Questionnaire for

National Security Positions (Standard

Form 86), Supplement to Standard Form

86, Senior Appointee Pledge, internal

memoranda concerning the potential

nominee, published works including

books, newspaper, magazine articles,

speeches and treatises by the potential

nominee, newspaper and magazine

articles written about the potential

nominee, financial information to

include that contained on Financial

Disclosure Reports (Standard Form 278),

various consent and release forms

Federal Register / Vol. 65, No. 232 / Friday, December 1, 2000 / Notices 75247

which include but is not limited to

Acknowledgment and Consent

Regarding Intent to Nominate or

Appoint, Disclosure and Authorization

Pertaining to Consumer Reports

Pursuant to the Fair Credit Reporting

Act, FBI consent forms for a name check

and full field investigation, and tax

check waiver, and other correspondence

or documents relating to the selection of

political appointees.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 140, General Counsel and

E.O. 9397 (SSN).

PURPOSE(S):

Files are used to facilitate the White

House Presidential Appointee vetting

process by assisting potential nominees

as they complete the vetting documents.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

In the event that this system of

records maintained by this component

to carry out its functions indicates a

violation or potential violation of law,

whether civil, criminal or regulatory in

nature, and whether arising by general

statute or by regulation, rule or order

issued pursuant thereto, the relevant

records in the system of records may be

referred, as a routine use, to the

appropriate agency, whether Federal,

state, local, or foreign, charged with the

responsibility of investigating or

prosecuting such violation or charged

with enforcing or implementing the

statute, rule, regulation or order issued

pursuant thereto.

A record from this system of records

maintained by this component may be

disclosed as a routine use to any

component of the Department of Justice

for the purpose of representing the

Department of Defense, or any officer,

employee or member of the Department

in pending or potential litigation to

which the record is pertinent.

A record from this system of records

maintained by this component may be

disclosed as a routine use to the General

Services Administration for the purpose

of records management inspections

conducted under authority of 44 U.S.C.

2904 and 2906.

A record from this system of records

maintained by this component may be

disclosed as a routine use to the

National Archives and Records

Administration for the purpose of

records management inspections

conducted under authority of 44 U.S.C.

2904 and 2906.

A record from this system of records

maintained by this component may be

disclosed as a routine use outside the

DoD or the U.S. Government for the

purpose of counterintelligence activities

authorized by U.S. Law or Executive

Order or for the purpose of enforcing

laws which protect the national security

of the United States.

To the White House and Committees

on Armed Services for vetting purposes.

The DoD ‘Blanket Routine Uses’ do

not apply to this system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Correspondence and forms in file

folders.

RETRIEVABILITY:

Information is retrieved by

individual’s last name and Social

Security Number.

SAFEGUARDS:

Building employs security guards.

Data is kept in locked cabinet and is

accessible to authorized personnel only.

RETENTION AND DISPOSAL:

Destroy at the end of the Presidential

Administration during which the

individual is employed. For individuals

who are not appointed to a DoD

position, destroy one year after the file

is closed, but not later than the end of

the Presidential administration during

which the individual is considered.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Standards of Conduct Office,

Department of Defense, Office of the

General Counsel, 1600 Defense

Pentagon, Washington, DC 20301–1600.

NOTIFICATION PROCEDURE:

Individual seeking to determine

whether information about themselves

is contained in this system should

address written inquiries to Department

of Defense, Office of the General

Counsel, Standards of Conduct Office,

1600 Defense Pentagon, Washington, DC

20301–1600.

Requests for information should

contain individual’s full name, any

former names used, and Social Security

Number.

RECORD ACCESS PROCEDURES:

Individuals seeking access to

information about themselves contained

in this system should address written

inquiries to Directorate for Freedom of

Information and Security Review,

Washington Headquarters Services,

1400 Defense Pentagon, Room 2C757,

Washington, DC 20301–1400.

Requests for information should

contain individual’s full name, any

former names used, and Social Security

Number.

CONTESTING RECORD PROCEDURES:

The OSD rules for accessing records,

for contesting contents and appealing

initial agency determinations are

published in OSD Administrative

Instruction 81); 32 CFR part 311; or may

be obtained from the system manager.

RECORD SOURCE CATEGORIES:

Submitted by individuals themselves.

Other sources may include the White

House, Committee on Armed Services,

and other correspondence and public

record sources.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

Investigatory material compiled solely

for the purpose of determining

suitability, eligibility, or qualifications

for federal civilian employment,

military service, federal contracts, or

access to classified information may be

exempt pursuant to 5 U.S.C. 552a(k)(5),

but only to the extent that such material

would reveal the identity of a

confidential source.

An exemption rule for this record

system has been promulgated in

accordance with the requirements of 5

U.S.C. 553(b)(1), (2), and (3), (c) and (e)

and published in 32 CFR part 311. For

additional information contact the

system manager.

[FR Doc. 00–30473 Filed 11–30–00; 8:45 am]

BILLING CODE 5001–10–U

DEPARTMENT OF DEFENSE

Defense Finance and Accounting

Service

Privacy Act of 1974; System of

Records

AGENCY: Defense Finance and

Accounting Service, DOD.

ACTION: Notice of a new system of

records.

SUMMARY: The Defense Finance and

Accounting Service proposes to add a

system of records notice to its inventory

of record systems subject to the Privacy

Act of 1974, (5 U.S.C. 552a), as

amended.

DATES: This action will be effective

without further notice on January 2,

2001 unless comments are received that

would result in a contrary

determination.