[Federal Register Volume 65, Number 232 (Friday, December 1, 2000)]
[Notices]
[Pages 75249-75252]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-30469]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to alter a system of records.

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SUMMARY: The Department of the Army is altering a system of records 
notices in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
January 2, 2001 unless comments are received which result in a contrary 
determination.

ADDRESSES: Records Management Division, U.S. Army Records Management 
and Declassification Agency, ATTN: TAPC-PDD-RP, Stop 5603, Ft. Belvoir, 
VA 22060-5603.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390 
or DSN 656-4390 or Ms. Christie King at (703) 806-3711 or DSN 656-3711.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on [date], to the House 
Committee on Government Reform, the Senate Committee on Governmental

[[Page 75250]]

Affairs, and the Office of Management and Budget (OMB) pursuant to 
paragraph 4c of Appendix I to OMB Circular No. A-130, `Federal Agency 
Responsibilities for Maintaining Records About Individuals,' dated 
February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: November 22, 2000.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.,
Deletions
A0070-25 DASG

System name:
    Research Volunteer Registry (February 22, 1993, 58 FR 10002).

Reason:
    Records have been incorporated into the system of records A0070-25 
DASG, Medical Scientific Research Data Files.
A0070-16 DASG

System name:
    Special Immunization System (July 14, 1999, 64 FR 37939).

Reason:
    Records have been incorporated into the system of records A0070-25 
DASG, Medical Scientific Research Data Files.
A0070-45 DASG

System name:
    Sandfly Fever Files (February 22, 1993, 58 FR 10002).

Changes:
* * * * *

System name:
    Delete entry and replace with `Medical Scientific Research Data 
Files'.

System location:
    Delete entry and replace with `Primary locations: U.S. Army Medical 
Research and Development Command, 504 Scott Street, Fort Detrick, MD 
21701-5009.
    U.S. Army Chemical Research, Development, and Engineering Center, 
Aberdeen Proving Ground, MD 21010-5423;
    Secondary locations: Letterman Army Institute of Research, Presidio 
of San Francisco, CA 94129-6800;
    Walter Reed Army Institute of Research, Washington, DC 20307-5104;
    U.S. Army Aeromedical Research Laboratory, Fort Rucker, AL 36362-
5000;
    U.S. Army Institute of Dental Research, Washington, DC 20307-5300;
    U.S. Army Institute of Dental Research, Fort Sam Houston, TX 78234-
6200;
    U.S. Army Medical Bioengineering Research and Development 
Laboratory, Fort Detrick, MD 21701-5010;
    U.S. Army Medical Research Institute of Chemical Defense, Aberdeen 
Proving Ground, MD 21010-5425;
    U.S. Army Medical Research Institute of Infectious Diseases, 1425 
Porter Street, Fort Detrick, MD 21702-5011;
    U.S. Army Research Institute of Environmental Medicine, Natick, MA 
01760-5007; and
    U.S. Army Research Institute of Infectious Diseases, 1425 Porter 
Street, Fort Detrick, MD 21702-5011.'

Categories of Individuals covered by the system:
    Delete entry and replace with `Volunteers who participate in the 
Sandfly Fever (Clinical Research Data) studies at the U.S. Army Medical 
Research Institute of Infectious Diseases; individuals who participate 
in research sponsored by the U.S. Army Medical Research and Development 
Command and the U.S. Army Chemical Research, Developments, and 
Engineering Center; and individuals at Fort Detrick who have been 
immunized with a biological product or who fall under the Occupational 
Health and Safety Act or Radiologic Safety Program.'

Categories of records in the system:
    Delete entry and replace with `Participant's name, Social Security 
Number, age, race, date of birth, occupation, titers, body temperature, 
pulse, blood pressure, respiration, urinalysis, immunization, 
schedules, blood serology, amount of dosage, reaction to immunization 
radiologic agents, exposure level, health screening result, health test 
schedule, test protocols, challenge materials, inspection, after action 
reports, medical support plans, summaries of pre and post test physical 
exams parameter and other related documents.'

Authority for maintenance of the system:
    Delete entry and replace with `10 U.S.C. 3013, Secretary of the 
Army; 10 U.S.C., Chapter 55, Medical and Dental Care; Army Regulation 
70-25, Use of Volunteers as Subjects of Research; Army Regulation 70-
45, Scientific and Technical Information Program; Occupational Safety 
and Health Administration Act of 1970; and E.O. 9397 (SSN).

Purpose(s):
    Delete entry and replace with `To create a database of 
immunological or vaccinal data for research purposes.
    To answer inquiries and provide data on health issues of 
individuals who participated in research conducted or sponsored by U.S. 
Army Medical Research Institute of Infectious Diseases, U.S. Army 
Medical Research and Development Command, and U.S. Army Chemical 
Research, Development, and Engineering Center.
    To provide individual participants with newly acquired information 
that may impact their health.
    To maintain and manage scheduling of health screening tests 
immunizations, physicals, safety and immunogenicity and other special 
procedures for a given vaccine or biosurveillance program, radiologic 
safety program and occupational health safety program.'

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Add new paragraph as follows `To the Department of Veteran Affairs 
to assist in making determinations relative to claims for service 
connected disabilities and other such benefits.'

Storage:
    Delete entry and replace with `Paper records in file cabinets and 
automated computer systems that are backed up daily.'

Safeguards:
    Delete entry and replace with `Computerized and paper records are 
maintained in controlled areas. Access is restricted to authorized 
personnel only.'

Retention and disposal:
    Delete entry and replace with `Special Immunization System Records 
are permanent; Research Volunteer Registry records are maintained for 
65 years then destroyed; and Clinical Records Data records are 
maintained until they have no further research value then destroyed.

Systems manager(s) and address:
    Delete entry and replace with `Commander, U.S. Army Medical 
Research Institute of Infectious Diseases, 1425 Porter Street, Fort 
Detrick, MD 21702-5011 for special immunization records.
    Office of The Surgeon General, Headquarters, Department of Army, 
5109 Leesburg Pike, Falls Church, VA 22041-3258 for all other records 
maintained in this system of records.

Notification procedures:
    Delete entry and replace with `Individuals seeking to determine 
whether information about themselves is contained in the Special 
Immunization System and Clinical Research Data systems should address 
written inquiries to the U.S. Army

[[Page 75251]]

Medical Research Institute of Infectious Diseases, 1425 Porter Street, 
Fort Detrick, MD 21702-5011.
    All others should address their written inquiries to Office of The 
Surgeon General, Headquarters, Department of the Army, 5109 Leesburg 
Pike, Falls Church, VA 22041-3258.
    For verification purposes the individual should provide full name, 
Social Security Number, military status or other information verifiable 
from the record itself.
    For personal visits, the individual should be able to provide 
acceptable identification such as valid driver's license, employer, or 
other individually identifying number, and building pass.
    Individual should provide his/her full name, address and telephone 
number, Social Security Number, date of birth, and any other personal 
data which would assist in identifying records pertaining to him/her.

Record and access procedures:
    Change to read:
    Individuals seeking access to information about themselves 
contained in the Special Immunization and System Clinical Research Data 
systems should address written inquiries to the U.S. Army Medical 
Research Institute of Infectious Diseases, 1425 Porter Street, Fort 
Detrick, MD 21702-5011. All others should address their written 
inquiries to Office of The Surgeon General, Headquarters, Department of 
the Army, 5109 Leesburg Pike, Falls Church, VA 22041-3258.
    For verification purposes the individual should provide full name, 
Social Security Number, military status or other information verifiable 
from the record itself.
    For personal visits, the individual should be able to provide 
acceptable identification such as valid driver's license, employer, or 
other individually identifying number, and building pass.
    Individual should provide his/her full name, address and telephone 
number, Social Security Number, date of birth, and any other personal 
data which would assist in identifying records pertaining to him/her.

Record source categories:
    Change to read:
    From quantitative data obtained from investigative staff, research/
test results, individuals concerned, interviews, clinical laboratory 
results/reports, immunization results, records and other relevant 
tests.
* * * * *
A0070-45 DASG

System name:
    Medical Scientific Research Data Files.

System location:
    Primary locations: U.S. Army Medical Research and Development 
Command, 504 Scott Street, Fort Detrick, MD 21701-5009.
    U.S. Army Chemical Research, Development, and Engineering Center, 
Aberdeen Proving Ground, MD 21010-5423;
    Secondary locations: Letterman Army Institute of Research, Presidio 
of San Francisco, CA 94129-6800;
    Walter Reed Army Institute of Research, Washington, DC 20307-5104;
    U.S. Army Aeromedical Research Laboratory, Fort Rucker, AL 36362-
5000;
    U.S. Army Institute of Dental Research, Washington, DC 20307-5300;
    U.S. Army Institute of Dental Research, Fort Sam Houston, TX 78234-
6200;
    U.S. Army Medical Bioengineering Research and Development 
Laboratory, Fort Detrick, MD 21701-5010;
    U.S. Army Medical Research Institute of Chemical Defense, Aberdeen 
Proving Ground, MD 21010-5425;
    U.S. Army Medical Research Institute of Infectious Diseases, 1425 
Porter Street, Fort Detrick, MD 21702-5011;
    U.S. Army Research Institute of Environmental Medicine, Natick, MA 
01760-5007; and
    U.S. Army Research Institute of Infectious Diseases, 1425 Porter 
Street, Fort Detrick, MD 21702-5011.

Categories of individuals covered by the system:
    Volunteers who participate in the Sandfly Fever (Clinical Research 
Data) studies at the U.S. Army Medical Research Institute of Infectious 
Diseases; individuals who participate in research sponsored by the U.S. 
Army Medical Research and Development Command and the U.S. Army 
Chemical Research, Developments, and Engineering Center; and 
individuals at Fort Detrick who have been immunized with a biological 
product or who fall under the Occupational Health and Safety Act or 
Radiologic Safety Program.

Categories of records in the system:
    Participant's name, Social Security Number, age, race, date of 
birth, occupation, titers, body temperature, pulse, blood pressure, 
respiration, urinalysis, immunization, schedules, blood serology, 
amount of dosage, reaction to immunization radiologic agents, exposure 
level, health screening result, health test schedule, test protocols, 
challenge materials, inspection, after action reports, medical support 
plans, summaries of pre and post test physical exams parameter and 
other related documents.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; 10 U.S.C., Chapter 55, 
Medical and Dental Care; Army Regulation 70-25, Use of Volunteers as 
Subjects of Research; Army Regulation 70-45, Scientific and Technical 
Information Program; Occupational Safety and Health Administration Act 
of 1970; and E.O. 9397 (SSN).

Purpose(s):
    To create a database of immunological or vaccinal data for research 
purposes.
    To answer inquiries and provide data on health issues of 
individuals who participated in research conducted or sponsored by U.S. 
Army Medical Research Institute of Infectious Diseases, U.S. Army 
Medical Research and Development Command, and U.S. Army Chemical 
Research, Development, and Engineering Center.
    To provide individual participants with newly acquired information 
that may impact their health.
    To maintain and manage scheduling of health screening tests 
immunizations, physicals, safety and immunogenicity and other special 
procedures for a given vaccine or biosurveillance program, radiologic 
safety program and occupational health safety program.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the Department of Veteran Affairs to assist in making 
determinations relative to claims for service connected disabilities; 
and other such benefits.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file cabinets and automated computer systems that 
are backed up daily.

Retrievability:
    By individual's name and Social Security Number.

[[Page 75252]]

Safeguards:
    Computerized and paper records are maintained in controlled areas. 
Access is restricted to authorized personnel only.

Retention and Disposal:
    Special Immunization System Records are permanent; Research 
Volunteer Registry records are maintained for 65 years then destroyed; 
and Clinical Research Data records are maintained until they have no 
further research value then destroyed.

Systems manager(s) and address:
    Commander, U.S. Army Medical Research Institute of Infectious 
Diseases, 1425 Porter Street, Fort Detrick, MD 21702-5011 for special 
immunization records.
    Office of The Surgeon General, Headquarters, Department of Army, 
5109 Leesburg Pike, Falls Church, VA 22041-3258 for all other records 
maintained in this system of records.

Notification Procedures:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the appropriate system manager.
    For verification purposes the individual should provide full name, 
Social Security Number, military status or other information verifiable 
from the record itself.
    For personal visits, the individual should be able to provide 
acceptable identification such as valid driver's license, employer, or 
other individually identifying number, and building pass.
    Individual should provide his/her full name, address and telephone 
number, Social Security Number, date of birth, and any other personal 
data which would assist in identifying records pertaining to him/her.

Record source categories:
    From quantitative data obtained from investigative staff, research/
test results, individuals concerned, interviews, clinical laboratory 
results/reports, immunization results, records and other relevant 
tests.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial determinations are contained in Army Regulation 
340-21; 32 CFR part 505; or may be obtained from the system manager.

Record source categories:
    From quantitative data obtained from investigative staff and 
clinical laboratory reports.

Exemptions claimed for the system:
    None.
[FR Doc. 00-30469 Filed 11-30-00; 8:45 am]
BILLING CODE 5001-10-U