[Federal Register Volume 65, Number 232 (Friday, December 1, 2000)]
[Notices]
[Pages 75252-75254]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-30470]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to amend systems of records.

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SUMMARY: The Department of the Army is amending systems of records 
notices in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
January 2, 2001. Unless comments are received which result in a 
contrary determination.

ADDRESSES: Records Management Division, U.S. Army Records Management 
and Declassification Agency, ATTN: TAPC-PDD-RP, Stop 5603, Ft. Belvoir, 
VA 22060-5603.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390 
or DSN 656-4390 or Ms. Christie King at (703) 806-3711 or DSN 656-3711.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the records systems being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: November 22, 2000.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0351b TRADOC

System name:
    Army Correspondence Course Program (ACCP) (December 23, 1997, 62 FR 
67055).

Changes:
* * * * *

System location:
    Delete entry and replace with `Commander, U.S. Army Training 
Support Center, 3306 Wilson Avenue, Fort Eustis, VA 23604-5166.'
* * * * *

Safeguards:
    Delete entry and replace with `Use of individual user 
identification and passwords are required to access the system. Access 
is granted to designated personnel at the Army Institute for 
Professional Development responsible for the administration and 
processing of non-resident students. Access is also granted to students 
and former students for the purpose of enrolling, testing, monitoring 
status, and reviewing academic history.'

Retention and disposal:
    Delete entry and replace with `Student records indicating courses 
attended, course length, extent of completion, results, aptitudes and 
personal qualities, grade, rating attained, and related information 
destroy after 40 years. Cut off annually. Records of extension courses, 
however, will be held for 3 years in current file area and 2 years in 
records holding area before retirement to National Personnel Records 
Center, 9700 Page Avenue, St. Louis, MO 63132-5100.'
* * * * *
A0351b TRADOC

System name:
    Army Correspondence Course Program (ACCP).

System location:
    Commander, U.S. Army Training Support Center, 3306 Wilson Avenue, 
Fort Eustis, VA 23604-5166.

Categories of individuals covered by the system:
    Members of the Army, Navy, Marine Corps, and Air Force, Reserve 
Officer Training Corps and National Defense Cadet Corps students, 
Department of Defense civilian employees, and approved foreign military 
personnel enrolled in a non-resident course administered by the Army 
Institute for Professional Development.

Categories of records in the system:
    Files contain name, grade/rank, Social Security Number, address, 
service component, branch, personnel classification, military 
occupational specialty, credit hours accumulated, examination and 
lesson grades, student academic status, curricula, course description.

[[Page 75253]]

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; Department of the Army 
Pamphlet 350-59, Army Correspondence Course Program Catalog; and E.O. 
9397 (SSN).

Purpose(s):
    To record lessons and/or exam grades; maintain student academic 
status; course and subcourse descriptions; produce course completion 
certificates and reflect credit hours earned; and produce management 
summary reports.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Magnetic tapes, discs, paper printouts, and microfiche.

Retrievability:
    By name and Social Security Number.

Safeguards:
    Use of individual user identification and passwords are required to 
access the system. Access is granted to designated personnel at the 
Army Institute for Professional Development responsible for the 
administration and processing of non-resident students.
    Access is also granted to students and former students for the 
purpose of enrolling, testing, monitoring status, and reviewing 
academic history.

Retention and disposal:
    Student records indicating courses attended, course length, extent 
of completion, results, aptitudes and personal qualities, grade, rating 
attained, and related information destroy after 40 years. Cut off 
annually. Records of extension courses, however, will be held for 3 
years in current file area and 2 years in records holding area before 
retirement to National Personnel Records Center, 9700 Page Avenue, St. 
Louis, MO 63132-5100.

System manager(s) and address:
    Commander, Army Training Support Center, 667 Monroe Avenue, Fort 
Eustis, VA 23604-5040.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, U.S. Army Training Support Center, 3306 Wilson 
Avenue, Fort Eustis, VA 23604-5166.
    Individual should provide full name, Social Security Number, and 
signature for identification.
    Individual making request in person must provide acceptable 
identification such as driver's license and military identification.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, U.S. Army Training Support Center, 3306 Wilson Avenue, Fort 
Eustis, VA 23604-5166.
    Individual should provide full name, Social Security Number, and 
signature for identification.
    Individual making request in person must provide acceptable 
identification such as driver's license and military identification.

Contesting record procedures:
    The Army's rules for accessing records, contesting content, and 
appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From individual upon enrollment, from class records and 
instructors, and from graded examinations.

Exemptions claimed for the system:
    None.
A0351c TRADOC

System name:
    Standardized Student Records System (February 2, 1996, 61 FR 3918).

Changes:
* * * * *

Categories of individuals covered by the system:
    Delete entry and replace with ``Persons who have been enrolled for 
foreign language training at the Defense Language Institute Foreign 
Language Center.''

Categories of records in the system:
    Delete entry and replace with ``Individual's name, Social Security 
Number, and military administrative data, together with academic data 
generated at Defense Language Institute Foreign Language Center.''
* * * * *

Storage:
    Delete entry and replace with ``Paper records in file folders 
stored in file cabinets, magnetic tapes, discs, CD-ROM and computer.''

Retrievability:
    Delete entry and replace with ``By Social Security Number, name, 
service number, class number, language and year.''
* * * * *

Retention and disposal:
    Delete entry and replace with `Disposition pending (until the 
National Archives and Records Administration approves retention and 
disposal schedule, records will be treated as permanent).
* * * * *
A0351c TRADOC

System name:
    Standardized Student Records System.

System location:
    Commandant, Defense Language Institute Foreign Language Center, 
1330 Plummer Street, Monterey, CA 93944-3326.

Categories of individuals covered by the system:
    Persons who have been enrolled for foreign language training at the 
Defense Language Institute Foreign Language Center.

Categories of records in the system:
    Individual's name, Social Security Number, and military 
administrative data, together with academic data generated at Defense 
Language Institute Foreign Language Center.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; Army Regulation 350-20, 
Management of the Defense Foreign Language Program; and E.O. 9397 
(SSN).

Purpose(s):
    To establish a permanent student record used for issuing official 
grade transcripts and preparing statistical studies to improve training 
and testing methods.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:

[[Page 75254]]

    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders stored in file cabinets, magnetic 
tapes, discs, CD-ROM and computer.

Retrievability:
    By Social Security Number, name, service number, class number, 
language and year.

Safeguards:
    Records are accessible via remote terminal only by authorized 
personnel citing established user identifier and password.

Retention and disposal:
    Disposition pending (until the National Archives and Records 
Administration approves retention and disposal schedule, records will 
be treated as permanent).

System manager(s) and address:
    Commander, Defense Language Institute Foreign Language Center and 
Presidio of Monterey, 360 Patton Avenue, Monterey CA 93944-5000.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commandant, Defense Language Institute Foreign Language Center, 
Academic Records, 1330 Plummer Street, Monterey, CA 93944-3326.
    Individual should provide the full name, current address and 
telephone number, Social Security Number, class attended, and year 
graduated.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commandant, Defense Language Institute Foreign Language Center, 
Academic Records, 1330 Plummer Street, Monterey, CA 93944-3326.
    Individual should provide the full name, current address and 
telephone number, Social Security Number, class attended, and year 
graduated.

Contesting record procedures:
    The Army's rules for accessing records, contesting contents, and 
appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual; staff and faculty.

Exemptions claimed for the system:
    None.

[FR Doc. 00-30470 Filed 11-30-00; 8:45 am]
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