DEPARTMENT OF THE TREASURY

UNDER SECRETARY FOR TERRORISM AND FINANCIAL INTELLIGENCE 

EXECUTIVE OFFICE FOR ASSET FORFEITURE TELEPHONE: (202) 622-9600

1341 G ST., N.W., SUITE 900, WASHINGTON, D.C. 20005 FAX: (202) 622-9610

August 3, 2023

MEMORANDUM FOR TEOAF LIAISONS 

BUREAU STAFF/EQUITABLE SHARING/JOINT OPERATIONS 

FROM: BILLY BRADLEY 

DEPUTY DIRECTOR 

SUBJECT: TEOAF Equitable Sharing and Joint Operations Program Participant 

Requirements for SAM.Gov Registration

As previously communicated, TEOAF has selected the Administrative Resource Center (ARC) as their 

shared service provider for an accounting system to replace the current accounting system and services 

provided by the U.S. Customs and Border Protection (CBP) Finance and Accounting Division (FAD), 

previously known as the National Finance Center (NFC). To make this transition successful, we have 

taken a hard look at our processes. We determined that we have vendor1 data relating to both the 

equitable sharing (EQSH) and/or joint operations (JOPS) programs that needs to be corrected prior to 

the data migration to ARC. Accurate vendor data is necessary to ensure that EQSH and/or JOPS 

payments to our local, state, and federal law enforcement partner agencies can be made timely once 

ARC goes live in October 2024.

Below are the objectives that need to be accomplished regarding the cleanup of vendor data: 

1. SAM.GOV REGISTRATION REQUIRED FOR ALL STATE, LOCAL AND 

TRIBAL LAW ENFORECEMENT AGENCIES (LEAS) PARTICIPATING IN THE 

EQUITABLE SHARING AND/OR JOINT OPERATIONS PROGRAMS

As stated in previous TEOAF communications as well as material found on TEOAF’s 

Public Facing Website, all agencies wishing to do business with TEOAF, i.e. recurring 

vendors, must properly register in SAM.gov and obtain a SAM Unique Entity Identifier 

(UEI) and EFT number (if applicable). State or local LEAs that fail to properly register in 

SAM.gov after the ARC go-live date will be ineligible to receive EQSH and/or JOPS 

payments until they successfully complete the SAM.gov registration process and SAM.gov 

indicates the agency as an “Active” vendor. SAM.gov registration information can be found 

on the SAM.gov Help Page.

SAM.gov registration does not replace any other existing requirements to participate in 

either the EQSH or JOPS program, such as submission of an ESAC form for EQSH 

participants or a TEOAF Directive 18, Attachment A for JOPS participants. Please review 

1 The term “vendors” includes any state, local and tribal law enforcement agencies (LEAs) that receive EQSH or JOPS 

payments from the Treasury Forfeiture Fund (TFF) (“participating agencies”).
the guidance found on TEOAF’s Public Facing Website for all requirements of the EQSH 

and JOPS programs.

2. ALL STATE, LOCAL AND TRIBAL LEA PAYMENT INFORMATION MUST 

MATCH SAM.GOV ENTITY REGISTRATION INFORMATION

To comply with the DATA act, TEOAF must ensure that the correct participant agency is 

named and identified through the EQSH and JOPS payment process. As a requirement for 

payment, all participating agencies must comply with all elements of the EQSH and/or 

JOPS payment process as well as properly register in SAM.gov. Accordingly, the payee 

identified by EQSH or JOPS payment documents must match the entity registration 

information that is listed in SAM.gov once ARC goes live in October 2024. 

3. PARTICIPANT AGENCY NAME MUST MATCH EITHER THE ENTITY NAME 

LISTED IN THE CORE DATA SECTION OR DOING BUSINESS AS NAME 

LISTED IN THE BUSINESS INFORMATION SECTION OF THE SAM.GOV

ENTITY RECORD

For example, if a police department is identified as the payee in a EQSH request, the police 

department must be clearly identified in SAM.gov in one of the two areas as stated above.

If the SAM.gov entity designated for payment only lists the city or county, without listing

the associated police department, the SAM.gov entity information would be considered 

invalid for payment. 

To correct this issue, the police department would need to take one of the following actions: 

a) register in SAM.gov as its own unique entity and obtain a new SAM UEI/EFT; 

or

b) enter the police department’s name in the “Doing Business As” field in the 

business information section of the city’s or county’s existing SAM.gov entity

record.

TEOAF will provide additional material regarding the corrections needed to recurring vendor 

information listed in SAM.gov in addition to the documents already posted to TEOAF’s Public 

Facing Website.

TEOAF is requesting that our TFF member agencies advise their state and local LEA partners of 

the requirements for payment once ARC goes live in October 2024, and encourage them to properly 

complete their registration in SAM.gov as soon as possible.

Your assistance and continued support in helping us to meet these goals is critical to the success of 

the planned migration to ARC.

ATTACHMENT:

TEOAF Equitable Sharing and Joint Operations Program Participant Requirements for SAM.Gov 

Registration.pptx

TEOAF Equitable 

Sharing and Joint O