DEPARTMENT OF THE TREASURY

UNDER SECRETARY FOR TERRORISM AND FINANCIAL INTELLIGENCE 

EXECUTIVE OFFICE FOR ASSET FORFEITURE TELEPHONE: (202) 622-9600

1341 G ST., N.W., SUITE 900, WASHINGTON, D.C. 20005 FAX: (202) 622-9610

MEMORANDUM FOR TEOAF LIAISONS 

BUREAU STAFF/EQUITABLE SHARING

FROM: BILLY BRADLEY

DEPUTY DIRECTOR

SUBJECT: Preparation for the TEOAF Transition to Administrative 

Resource Services (ARC)/ As it relates to Department of the 

Treasury Equitable Sharing

As you are aware, TEOAF has selected the Administrative Resource Center (ARC) as their shared 

service provider for an accounting system to replace the current accounting system and services 

provided by the Customs and Border Protection (CBP) Finance and Accounting Division (FAD),

previously known as the National Finance Center (NFC). To make this transition successful; we 

have had to take a hard look at our processes. It has been determined that we have financial data that 

needs to be cleaned up (i.e., open obligations, adding vendor data, sub asset numbers, etc.). During 

the upcoming months, we will have to clearly focus on the priorities for transition. 

Below are several of the priorities that we will narrow our focus and monitor our progress.

Effective immediately, all proceeds of sale with multiple line items will be processed as individual 

asset/line items separately, consistent with our longstanding policy. This may involve having to 

request manual obligations. Similarly, bureaus should not use the grouping functionality in ATAMS 

to group multiple different seizure asset/lines together. This is situations where in ATAMS, bureaus 

are grouping records with different values in the Sub_Asset_No field, but the same value in the Case

Number field. 

For example, do not group the following assets as included on the cost sheet provided by the TEOAF 

property contractor. 

 EXAMPLE: 

Line Number Description Holding Cost Revenue Sale Number

0005-0000 GOLD NECKLACE WITH GLOBE $783.51 $5,410.00 22-54-321

0006-0000 GOLD BRACLET $569.67 $630.00 22-54-331

0007-0000 GOLD NECKLACE $671.84 $2,100.00 22-54-321

$2,025.02 $8,140.00

Note: Non-sale proceeds assets/lines should not be grouped using the ATAMS’ grouping functionality 
2

1. CLOSE OUT PRIOR YEAR OBLIGATIONS:

All open obligations FY 2015 and prior: After this date, TEOAF will not accept submission of 

new obligations that occurred FY 2015 and prior (This will be the Fiscal Year (Column G) 

in the Open Obligation Summary Reports). All remaining open obligations for seizures 

from FY 2015 and prior will be de-obligated in FAD’s SAP financial system (exceptions: 

foreign sharing, legal litigation or other TEOAF deemed extenuating circumstances). TEOAF 

will reach out to you regarding specific sets of these open obligations. DUE March 31, 2023.

All open obligations FY 2016, 2017 and 2018: After this date, TEOAF will not accept

submissions of new obligations that occurred in FY 2016, 2017, and 2018 

(This will be the Fiscal Year (Column G) in the Open Obligation Summary Reports). All 

remaining open obligations that occurred in FY 2016, 2017, and 2018 will need to be deobligated in the ATAMS system and FAD’s SAP financial system (exceptions: foreign 

sharing, legal litigation or other TEOAF deemed extenuating circumstances). TEOAF will 

reach out to you regarding specific sets of these open obligations. DUE April 30, 2023. 

2. CREATE ASI DOCUMENTS:

For any remaining open obligations created in ATAMS before October 1, 2021, create ASI

documents in ATAMS for the entire amount of the state and local’s equitable sharing request

(i.e., open obligation amount). Entry of the ASIs will provide the vendor information that is

necessary for every open obligation prior to TEOAF’s migration to ARC. This must be

completed by COB June 30, 2023, and after this date all open obligations that do not

have vendors assigned will be de-obligated.

3. CONDUCT ONGOING OPEN OBLIGATION REVIEWS: On a monthly basis, identify

any obligations that should be de-obligated in ATAMS and FAD’s SAP by your bureau for

which you expect to submit no further action and/or have a remaining balance after payment

processing. We ask that you utilize the SAP 1260 report or the open obligation summary

report that TEOAF provides to you monthly to verify that the open balances are the same as

in ATAMS. If there is a difference, hold off on the de-obligation, make a note on the 1260 or

open obligation summary report you received, and submit this information to the Equitable

Sharing Team for analysis. TEOAF will reach out to you regarding specific sets of these

open obligations.

Your assistance in helping us to meet these goals is critical to the success of the planned migration to 

ARC.