## Telephone School Screening Protocol/Interview

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## Draft School Screening Protocol

School Screening Protocol

Introductory script: Thank you for the opportunity to meet with you today and discuss the Impact of an

Early Warning and Intervention Monitoring System (EWIMS) on Student and School Outcomes Study

funded by the Institutes of Educational Science within the U.S. Department of Education. We are very

excited about your school’s interest in participating in the study and are looking forward to talking more

about whether the study might be a good opportunity for your school. Participation in this study is

volunta ry for schools. Today we will first ask you questions about how your school works with students

who are at

- risk for not graduating on time and then we have some questions about your school’s data use

practices. By data use practices we are referring to thi ngs like the professional climate around using data,

supports for data such as professional development and/or structured time to review data, frequency of

data use and using data to track progress.

School Name: Principal Name:

Email: Telepho ne:

School Characteristics

1. How many 9 th grade students do you anticipate having enrolled in fall 2013?

2. What was your school’s graduation rate for the 2012

- 13 academic year? (note

- pre populated

with ODE data if available)

3. What was your sc hool’s graduation rate for the 2011

- 12 academic year? (note

- pre populated

with ODE data if available)

4. What methodology was used to calculate the graduation rate?Data

- Driven Dropout Preventions Efforts

For each of the following questions, interviewer will allow the school interviewee to respond to the

question and the interviewer will select most appropriate response option.

5. Does your high school have an early warning system tool that identifies students who may be at

- r isk

of not graduating?

o Yes, we have an early warning system tool used to identify students who may be at

- risk of

not graduating in my high school.

If yes, what is the name of the system or tool?

o No, my high school does not currently have an early w arning system tool to identify students

who may be at

- risk of not graduating in my high school.

o I'm not sure.

6. Is your high school using the student information system (SIS) or another other data tool to identify

students who may be at

- risk of not graduat ing from high school on-time?

o Yes, we have a tool to identify students who may be at

- risk of not graduating in my high

school.

o No, my high school does not currently have a tool to identify students who may be at

- risk of

not graduating in my high school.

o I'm not sure.

If yes, please specify:

If the school uses an early warning system

, SIS or another other data tool to identify students who

may be at

- risk of not graduating

7. What types of data are used? For each indicator used, what is the level of evidence?

N/A Evidence

- based (e.g.,

based on research

conducted using data not

related to the school) Locally

- validated (e.g.,

based on research using

state, district or school

data) Based on other

criteria (specify)

Attendance



Behavior

referrals Behavior

suspensions 

Course

performance 

Credits earned



Grade Point

Average (GPA) 

State assessment

results 

Other:



Other:



Other:



Other:



8. How do you assign at

- risk students to supports and/or interventions? (check all that apply)

o Student

- level indicator data (i.e., evidence or locally validated indicators)

o Other student level data (e.g., demographics, student performance data )

Specify:

o Other types of data

Specify:

o No data

- based strategy to assign at

- risk students to supports and/or interventions

9. How often does your school review data to identify students at risk of n ot graduating?

o 4 times per year (once per quarter)

o 3 times per year

o 2 times per year

o 1 time per year

o Other

Specify:

o I'm not sure.10. Does your school have a team or group of individuals that focuses on students who are identified as at

risk of not graduating from high school?

o Yes, we have a dedicated school

- based team.

o Yes, we have a school

- based team that focuses on students who are i dentified as at risk of not

graduating from high school, but it is part of another team.

o Yes, the district has a team that focuses on students who are identified as at risk of not

graduating from high school.

o No, there is no team at the district or high s chool levels.

o Other (please specify)

11. Do teachers in your school have access to student data that identifies students at risk of not

graduating?

o Yes, and all teachers access it regularly

o Yes, and some teachers access it regularly

o Yes, and some teachers access it occasionally

o Yes, but very few teachers actually access it

o Yes, but no teachers actually access it

o No, teachers do not have access to this type of data

o Other (please specify)

12. Please describe the nature of collaboration arou nd student data in your school.

Probes:

o Are these collaborations generally formal (scheduled meeting times) or informal?

o Who participates in these meetings?

o What is the focus of these meetings? ( data analysis, sharing/discussing student work, lesson

planning, ways to improve or modify instruction, focus on individual students, focus on

problem content areas etc...)o What are the goals of these meetings (identify stude nts who need additional support? identify

school or class

- level instructional issues? Create instructional plans)

o Do teachers review other data (e.g., interim assessment data, curriculum

- based assessments,

teacher

- created assess ments) along with data that identifies at students at risk of not

graduating?

13. Does your school have a system to monitor students' progress in interventions/supports to which they

are assigned?

o Yes (please specify)

o No

o Unsure

14. Is there anything else you would like to share with us about how your school approaches dropout

prevention interventions and strategies?

Data

- Use Practices

Thanks for telling me about how your school ide ntifies students who are at

- risk and allocates dropout

prevention services at your school. We would now like to talk more broadly about data use in your

school.

15. Has your district or school set clear and consistent goals or expectations for data use?

If yes:o What are these goals? (get a general idea of their understanding of district priorities)

o How have these goals been communicated to you? (Probe: see if they can share any sample

documents to show communication?)

o Are there specific areas in which you would like additional guidance?

If no:

o What type of guidance would you like to receive from the district?

16. Has your school received any professi onal development on data use? (In

- service, pre

- service, ongoing

coaching).

If yes:

o Who delivered the PD (Is this delivered by district and/or school staff)?

o Is the training mandatory?

o What has been the focus (content) of the professional development sessions?

o What was the duration of the PD? (one

- time training? is ongoing training provided or

available?)

o What is the mode of delivery of the PD? (Is it face to face? Online? video?)

o What materials have been provided to support your/your staffs’ learning? (Are there any

sample materials that we can take a look at?)If no:

o What type of professional development would be most useful?

17. Aside from professional development, has your district or school provided any resources/tools

designed to facilitate the use of data at your school for activities such as accessing data,

analyzing/interpreting data, planning instructional responses, implem enting instructional responses

and/or monitoring data use? (tangible resources/products, staff [e.g. coaches, technical support staff

etc...], tools [e.g., templates, protocols, books etc...] funding)

o Yes (please describe)

o No

18. Are there structures in place to assess how well your teachers are analyzing or interpreting student

data?

o Yes (please describe)

o No

19. Do you feel that the use of student data has led to changes in teacher instructional pr actices?

o Yes (please describe)

o No

20. Is there a formal feedback system in place to determine whether planned instructional responses are

effective?

o Yes (please describe)

o No21. Have student data been used for any other school

- wide data initiatives or activities (e.g., to inform

school improvement, evaluate teacher performance, evaluate program/curriculum, make between or

within school comparisons)?

o Yes (please describe)

o No

22. Is there anything else you would like to share with us about your school’s data use practices?