Telephone School Screening Protocol/Interview

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Draft School Screening Protocol

School Screening Protocol

Introductory script: Thank you for the opportunity to meet with you today and discuss the Impact of an 

Early Warning and Intervention Monitoring System (EWIMS) on Student and School Outcomes Study 

funded by the Institutes of Educational Science within the U.S. Department of Education. We are very 

excited about your school’s interest in participating in the study and are looking forward to talking more 

about whether the study might be a good opportunity for your school. Participation in this study is 

voluntary for schools. Today we will first ask you questions about how your school works with students 

who are at-risk for not graduating on time and then we have some questions about your school’s data use 

practices. By data use practices we are referring to things like the professional climate around using data, 

supports for data such as professional development and/or structured time to review data, frequency of 

data use and using data to track progress.

School Name: Principal Name: 

Email: Telephone: 

School Characteristics

1. How many 9th grade students do you anticipate having enrolled in fall 2013? 

2. What was your school’s graduation rate for the 2012-13 academic year? (note- pre populated 

with ODE data if available)

3. What was your school’s graduation rate for the 2011-12 academic year? (note- pre populated 

with ODE data if available)

4. What methodology was used to calculate the graduation rate? 
Data-Driven Dropout Preventions Efforts 

For each of the following questions, interviewer will allow the school interviewee to respond to the 

question and the interviewer will select most appropriate response option.

5. Does your high school have an early warning system tool that identifies students who may be at-risk 

of not graduating? 

o Yes, we have an early warning system tool used to identify students who may be at-risk of 

not graduating in my high school.

If yes, what is the name of the system or tool? 

o No, my high school does not currently have an early warning system tool to identify students 

who may be at-risk of not graduating in my high school.

o I'm not sure. 

6. Is your high school using the student information system (SIS) or another other data tool to identify 

students who may be at-risk of not graduating from high school on-time? 

o Yes, we have a tool to identify students who may be at-risk of not graduating in my high 

school.

o No, my high school does not currently have a tool to identify students who may be at-risk of 

not graduating in my high school.

o I'm not sure.

If yes, please specify: 

If the school uses an early warning system, SIS or another other data tool to identify students who 

may be at-risk of not graduating

7. What types of data are used? For each indicator used, what is the level of evidence?

N/A

Evidence-based (e.g., 

based on research 

conducted using data not 

related to the school)

Locally-validated (e.g., 

based on research using 

state, district or school 

data)

Based on other 

criteria (specify)

Attendance



Behavior 

referrals 
Behavior 

suspensions 

Course 

performance 

Credits earned



Grade Point 

Average (GPA) 

State assessment 

results 

Other:



Other:



Other:



Other:



8. How do you assign at-risk students to supports and/or interventions? (check all that apply) 

o Student-level indicator data (i.e., evidence or locally validated indicators) 

o Other student level data (e.g., demographics, student performance data )

Specify: 

o Other types of data

Specify: 

o No data-based strategy to assign at-risk students to supports and/or interventions

9. How often does your school review data to identify students at risk of not graduating?

o 4 times per year (once per quarter)

o 3 times per year

o 2 times per year

o 1 time per year

o Other

Specify: 

o I'm not sure.
10. Does your school have a team or group of individuals that focuses on students who are identified as at 

risk of not graduating from high school? 

o Yes, we have a dedicated school-based team.

o Yes, we have a school-based team that focuses on students who are identified as at risk of not 

graduating from high school, but it is part of another team.

o Yes, the district has a team that focuses on students who are identified as at risk of not 

graduating from high school.

o No, there is no team at the district or high school levels.

o Other (please specify)

11. Do teachers in your school have access to student data that identifies students at risk of not 

graduating?

o Yes, and all teachers access it regularly

o Yes, and some teachers access it regularly

o Yes, and some teachers access it occasionally

o Yes, but very few teachers actually access it

o Yes, but no teachers actually access it

o No, teachers do not have access to this type of data

o Other (please specify)

12. Please describe the nature of collaboration around student data in your school. 

Probes:

o Are these collaborations generally formal (scheduled meeting times) or informal?

o Who participates in these meetings?

o What is the focus of these meetings? (data analysis, sharing/discussing student work, lesson 

planning, ways to improve or modify instruction, focus on individual students, focus on 

problem content areas etc...) 
o What are the goals of these meetings (identify students who need additional support? identify 

school or class-level instructional issues? Create instructional plans)

o Do teachers review other data (e.g., interim assessment data, curriculum-based assessments, 

teacher-created assessments) along with data that identifies at students at risk of not 

graduating?

13. Does your school have a system to monitor students' progress in interventions/supports to which they 

are assigned?

o Yes (please specify)

o No

o Unsure

14. Is there anything else you would like to share with us about how your school approaches dropout 

prevention interventions and strategies? 

Data-Use Practices

Thanks for telling me about how your school identifies students who are at-risk and allocates dropout 

prevention services at your school. We would now like to talk more broadly about data use in your 

school. 

15. Has your district or school set clear and consistent goals or expectations for data use?

If yes:
o What are these goals? (get a general idea of their understanding of district priorities)

o How have these goals been communicated to you? (Probe: see if they can share any sample 

documents to show communication?)

o Are there specific areas in which you would like additional guidance?

If no:

o What type of guidance would you like to receive from the district?

16. Has your school received any professional development on data use? (In-service, pre-service, ongoing 

coaching). 

If yes:

o Who delivered the PD (Is this delivered by district and/or school staff)?

o Is the training mandatory?

o What has been the focus (content) of the professional development sessions?

o What was the duration of the PD? (one-time training? is ongoing training provided or 

available?) 

o What is the mode of delivery of the PD? (Is it face to face? Online? video?)

o What materials have been provided to support your/your staffs’ learning? (Are there any 

sample materials that we can take a look at?)
If no:

o What type of professional development would be most useful?

17. Aside from professional development, has your district or school provided any resources/tools 

designed to facilitate the use of data at your school for activities such as accessing data, 

analyzing/interpreting data, planning instructional responses, implementing instructional responses 

and/or monitoring data use? (tangible resources/products, staff [e.g. coaches, technical support staff 

etc...], tools [e.g., templates, protocols, books etc...] funding)

o Yes (please describe)

o No

18. Are there structures in place to assess how well your teachers are analyzing or interpreting student 

data? 

o Yes (please describe)

o No

19. Do you feel that the use of student data has led to changes in teacher instructional practices?

o Yes (please describe)

o No

20. Is there a formal feedback system in place to determine whether planned instructional responses are 

effective?

o Yes (please describe)

o No
21. Have student data been used for any other school-wide data initiatives or activities (e.g., to inform 

school improvement, evaluate teacher performance, evaluate program/curriculum, make between or 

within school comparisons)?

o Yes (please describe)

o No

22. Is there anything else you would like to share with us about your school’s data use practices?