Protocol for Collecting Data Stored in the EWS tool 

in Treatment Schools

According to the Paperwork Reduction Act of 1995, no persons are required to respond to a 

collection of information unless such collection displays a valid Office of Management and Budget 

(OMB) control number. The valid OMB control number for this information collection is XXXXXXXX. The time required to complete this information collection is estimated to average 30

minutes per response. This information collection is voluntary. If you have any comments 

concerning the accuracy of the time estimate(s) or suggestions for improving this form, please write 

to: U.S. Department of Education, Washington, DC 20202–4651. If you have comments or 

concerns regarding the status of your individual submission of this form, write directly to: 

Christopher Boccanfuso, U.S. Department of Education, Institute of Education Sciences, Room 

506D, 555 New Jersey Ave. NW, Washington, DC 20208-5500.

To facilitate the transfer of EWS tools from treatment schools to the EWIMS evaluation team, 

we will use an FTP procedure. The table below describes the timeline of activities between 

treatment schools and the evaluation team during the two years of the study. 

Action Method/Mode Key School Staff Key REL 

Midwest Staff Date

AIR will establish 

secure FTP site for 

data sharing

Create the 

Secure FTP

N/A Ann-Marie Faria January 2014

AIR will email FTP 

secure log in 

information to 

Treatment schools

E-mail 

communication

January 2014, 

June 2014, 

January 2015, 

June 2015

Treatment schools 

will upload 

populated EWS 

tools to the secure 

FTP

E-mail 

communication

Data Teams in 

Treatment 

Schools

Ann-Marie Faria January 2014, 

June 2014, 

January 2015, 

June 2015
Establishing a secure system to share data (SFTP). One key aspect of transferring populated 

EWS tools between schools and the evaluation team is the use of a secure transfer of data 

between agencies. AIR will create a secure FTP and will share the log-in information with each 

treatment school. A draft of the directions that will be shared with each treatment school from 

AIR are included below. 

WEB HOSTING SERVICES "SFTP Client Guide" Public Information

DESCRIPTION: 

This SOP outlines the procedures to use Web Services’ SFTP service. 

PROCEDURE: 

A. Open the email received from WS Engineer with access credentials to the SFTP site. 
B. Follow Steps 1-7 in the email:

1. Open your internet browser and type http://sftp.airws.org or http://sftp.astprojects.org in the 

address field, depending on which website you were given in the email. 

a. Verify whether Java is installed/enabled in your browser: 

b. If Java is not installed/ enabled in your browser, click “Install”. 
c. Accept license agreement, and choose all defaults: Web Services Page 2 of 6 

d. Reboot your computer, and repeat step #1. 
2. Click the “Connect Button” on the webpage: 
3. A dialog box will pop up, asking for a username and password. Refer to the email for these 

credentials. Type the given credentials EXACTLY as they appear in the email. Click OK. 

EMAIL 

DIALOG BOX 
4. Upon a successful connection you should see the following on the webpage: 

The figure above shows a message that you have successfully connected to the SFTP server. On 

the right, it also shows a list of virtual directories located on the remote system, and a field to 

type the directory path (encircled). On the left is the directory listing for your local machine. 
5. Refer to step #5 in the email for the name of the specific directory created for your project. 

Type this name EXACTLY as it appears in the instructions, or find it in the directory listing 

and navigate manually using your mouse. 
6. Double click the subfolder contained in the virtual directory. In this subfolder, you can 

upload/download files or create more folders, depending on the read/write permissions 

granted for your SFTP account. 

Web Services Page 5 of 6 

7. Use the arrows between the two windows to move files back and forth between your local 

machine and the SFTP folder in the remote server. Press the “right” arrow button to upload a 

highlighted file from your machine to the SFTP folder, and the “left” arrow button to 

download a file from the SFTP folder to your machine. 

Click the “Disconnect” button when finished.