Federal Register / Vol. 79, No. 56 / Monday, March 24, 2014 / Notices 16015 

NHSC STUDENTS TO SERVICE LOAN REPAYMENT PROGRAM—Continued 

Form name Number of 

respondents 

Number of 

responses per 

respondent 

Total 

responses 

Average 

burden per 

response 

(in hours) 

Total burden 

hours 

Acceptance/Verification of Good Standing Report ............ 100 1 100 .25 25 

Receipt of Exceptional Financial Need Scholarship .......... 4 1 4 .25 1 

Verification of Disadvantaged Background Status ............ 25 1 25 .25 6 .25 

Post Graduate Training Verification Form ......................... 150 1 150 .50 75 

Total ............................................................................ ........................ ........................ 679 ........................ 417 .25 

NATIVE HAWAIIAN HEALTH SCHOLARSHIP PROGRAM

Form name* Number of 

respondents 

Number of 

responses per 

respondent 

Total 

responses 

Average 

burden per 

response 

(in hours) 

Total burden 

hours 

Native Hawaiian Health Scholarship Program Application 

(includes Forms A–E: Applicant Resume Instructions 

and Guidelines; NHHSP Questionnaire and Narrative 

Statement; Conflicting Federal Service Memo; Debarment, Suspension, Disqualification and Related Matters Certification; and Delinquent Federal Debt) ........... 250 1 250 1.00 250 

Letters of Recommendation (includes Forms H and I: 

Academic Faculty/Advisor Evaluation of Applicant and 

Employer Evaluation of Applicant) ................................. 250 2 500 .25 125 

Authorization to Release Information (Form F) ................. 250 1 250 .25 62 .50 

Acceptance/Verification of Good Standing Report (includes Form G: Course Curriculum Worksheet) ............ 30 12 360 .25 90 

Total ............................................................................ ........................ ........................ 1360 ........................ 527 .50 

* Please note that the forms listed above account for supporting documentation which may be uploaded as part of the application or associated 

with the supplemental forms. 

Dated: March 18, 2014. 

Jackie Painter, 

Deputy Director, Division of Policy and 

Information Coordination. 

[FR Doc. 2014–06337 Filed 3–21–14; 8:45 am] 

BILLING CODE 4165–15–P 

DEPARTMENT OF HOMELAND 

SECURITY 

Office of the Secretary 

[Docket No. DHS–2014–0011] 

Privacy Act of 1974; Department of 

Homeland Security, Federal 

Emergency Management Agency—009 

Hazard Mitigation, Disaster Public 

Assistance, and Disaster Loan 

Programs System of Records 

AGENCY: Privacy Office, Department of 

Homeland Security. 

ACTION: Notice of Privacy Act System of 

Records. 

SUMMARY: In accordance with the 

Privacy Act of 1974, the Department of 

Homeland Security/Federal Emergency 

Management Agency proposes to 

consolidate a current system of records 

titled, ‘‘Department of Homeland 

Security/Federal Emergency 

Management Agency—005 Temporary 

and Permanent Relocation and Personal 

and Real Property Acquisition and 

Relocation Files System of Records’’ (73 

FR 77750, December 19, 2008) into the 

existing system of records titled, 

‘‘Department of Homeland Security/

Federal Emergency Management 

Agency—009 Hazard Mitigation 

Assistance Grant Programs System of 

Records’’ (77 FR 17783, July 23, 2012). 

The Department of Homeland Security/ 

Federal Emergency Management Agency 

also proposes to update this system of 

records to include all disaster-related 

grant and loan programs including 

public assistance program, and rename 

the system of records as ‘‘Department of 

Homeland Security/Federal Emergency 

Management Agency—009 Hazard 

Mitigation, Disaster Public Assistance, 

and Disaster Loan Programs System of 

Records’’ to reflect the changes. The 

consolidated and updated system of 

records allows the Department of 

Homeland Security/Federal Emergency 

Management Agency to collect and 

maintain records from points of contact 

from states, tribes, local governments, 

and other entities applying for all grant 

money programs through the Federal 

Emergency Management Agency’s 

public assistance grants program, 

disaster loan program, and the Hazard 

Mitigation Assistance grant programs. 

This system of records also allows 

information collection from individuals 

who may receive public assistance 

through these grants. This system of 

records notice includes personally 

identifiable information collected from 

individual property owners and/or 

occupants whose properties are 

identified in applications for public 

assistance, hazard mitigation assistance, 

and other disaster-related assistance or 

who have been identified by the Federal 

Emergency Management Agency as 

candidates for such assistance. The 

Federal Emergency Management Agency 

tracks the progress of the grants to the 

survivors, to ensure proper delivery of 

service, prevent duplication of benefits, 

and recoup any improper payment of 

public assistance funds. As a result of 

the review records have been updated 

within the: (1) System name; (2) system 

location; (3) categories of individuals; 

(4) categories of records; (5) authority 

for maintenance; (6) purpose; (7) routine 

uses; (8) retrievability; and (9) retention 

and disposal. Additionally, this notice 

includes non-substantive changes to 

simplify the formatting and text of the 

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16016 Federal Register / Vol. 79, No. 56 / Monday, March 24, 2014 / Notices 

previously published notice. This 

updated system will be included in the 

Department of Homeland Security’s 

inventory of record systems. 

DATES: Submit comments on or before 

April 23, 2014. This revised system will 

be effective April 23, 2014. 

ADDRESSES: You may submit comments, 

identified by docket number DHS– 

2014–0011, by one of the following 

methods: 

• Federal e-Rulemaking Portal: 

http://www.regulations.gov. Follow the 

instructions for submitting comments. 

• Fax: 202–343–4010. 

• Mail: Karen L. Neuman, Chief 

Privacy Officer, Privacy Office, 

Department of Homeland Security, 

Washington, DC 20528. 

INSTRUCTIONS: All submissions 

received must include the agency name 

and docket number for this rulemaking. 

All comments received will be posted 

without change to http://

www.regulations.gov, including any 

personal information provided. 

Docket: For access to the docket to 

read background documents or 

comments received, please visit http:// 

www.regulations.gov. 

FOR FURTHER INFORMATION CONTACT: For 

general questions, please contact: Eric 

M. Leckey (202) 212–5100, Privacy 

Officer, Federal Emergency Management 

Agency, Department of Homeland 

Security, Washington, DC 20472. For 

privacy issues, please contact: Karen L. 

Neuman (202) 343–1717, Chief Privacy 

Officer, Privacy Office, Department of 

Homeland Security, Washington, DC 

20528. 

SUPPLEMENTARY INFORMATION: 

I. Background 

In accordance with the Privacy Act of 

1974, 5 U.S.C. 552a, the Department of 

Homeland Security (DHS) Federal 

Emergency Management Agency 

(FEMA) proposes to consolidate, 

update, and rename a current system of 

records titled, ‘‘DHS/FEMA–009 Hazard 

Mitigation Assistance Grant Programs 

System of Records.’’ As part of the 

Department’s process for reviewing and 

streamlining compliance documentation 

and to increase transparency, DHS/

FEMA is proposing to: (1) Consolidate 

the DHS/FEMA–005 Temporary and 

Permanent Relocation and Personal and 

Real Property Acquisition and 

Relocation Files System of Records into 

the DHS/FEMA–009 Hazard Mitigation 

Assistance Grant Programs System of 

Records in order to form one 

comprehensive system of records for the 

Hazard Mitigation Assistance (HMA) 

grant programs; (2) update the system of 

records to include all public assistance 

and disaster grant and disaster loan 

programs as these involve the provision 

of FEMA assistance through state, local, 

tribal, or other entities, as well as the 

collection of similar information; and 

(3) rename the system of records notice 

to DHS/FEMA–009 Hazard Mitigation, 

Disaster Public Assistance, and Disaster 

Loan Programs System of Records. 

In making these updates DHS/FEMA 

is updating the following sections of the 

systems of records notice: (1) System 

name, to reflect the addition of public 

assistance disaster grant and loan 

programs; (2) system location, to 

include the location of systems related 

to all public assistance disaster grant 

and loan programs; (3) categories of 

individuals, to include individuals that 

benefit from FEMA’s disaster public 

assistance and disaster loan programs; 

(4) categories of records, to include data 

elements collected throughout the 

lifecycle of all disaster public assistance 

and disaster loan programs, including 

the appeals or arbitration process and 

other forms used by grantees, as well as 

responses related to customer service 

assessments that FEMA collects from a 

sample of public assistance recipients; 

(5) authority for maintenance, to include 

legal authorities to collect information 

under all disaster public assistance and 

loan programs and legal authorities 

related to FEMA’s requirement to 

perform customer service assessments; 

(6) purpose, to include all disasterrelated grant, loan, and public 

assistance programs to facilitate FEMA’s 

efforts to assess the customer service it 

provides to those receiving FEMA 

assistance, to ensure proper delivery of 

service, to prevent duplication of 

benefits, and to recoup improper 

payment; (7) routine uses, to include 

additional routine uses for public 

assistance disaster grant and loan 

programs and to include information 

sharing with tribal entities and 

voluntary organizations; (8) 

retrievability, to add clarity and to 

include additional personal identifiers 

by which information may be retrieved; 

and (9) retention and disposal, to 

include retention schedules of all 

records collected through disasterrelated grant, loan, and other public 

assistance programs, as well as retention 

schedules for the public assistance 

customer service assessments. 

FEMA’s mission includes preparing 

for, responding to, recovering from, and 

mitigating the nation from all hazards 

and disasters. To accomplish this, 

FEMA administers disaster-related 

grant, loan, and public assistance 

programs through state, local, tribal, or 

other entities, who in turn provide aid 

and assistance to citizens in need. 

FEMA is consolidating all disasterrelated grant, loan, and public 

assistance programs under one SORN 

because the assistance is administered 

in a similar manner. A point of contact 

(POC) from the state, local, tribal, or 

other entity typically collects the 

required information from the disaster 

survivor in order to provide assistance 

through these programs on behalf of 

FEMA. There may be some instances 

where FEMA collects the information 

required by a program directly from the 

disaster survivor; however, the 

assistance is provided in consultation 

with the state, local, tribal, or other 

entities. Regardless of the source of 

information, disaster survivor PII may 

be maintained by FEMA under this 

system of records to account for public 

assistance issued to the individual, 

prevent duplication of benefits, and 

recoup any improper payment of public 

assistance funds to the individual. 

One of the disaster-related grant, loan, 

and public assistance programs 

administered through FEMA is the 

public assistance (PA) grant program. 

The PA program provides assistance to 

state, tribal, and local governments, and 

certain types of private nonprofit 

organizations in order for communities 

to quickly respond to and recover from 

presidentially-declared major disasters 

and/or emergencies. FEMA provides 

supplemental federal disaster grant 

assistance for activities such as debris 

removal, emergency protective 

measures, and the repair, replacement, 

or restoration of disaster-damaged, 

publicly owned facilities and the 

facilities of certain private non-profit 

(PNP) organizations through the PA 

program. The PA program also includes 

the Community Disaster Loan (CDL) 

program, which provides funds to any 

eligible local government in a 

designated disaster area that has 

suffered a substantial loss of tax or other 

revenue. The jurisdiction must first 

demonstrate a need for financial 

assistance to perform a governmental 

function. 

FEMA has updated this system of 

records to include all disaster-related 

assistance programs, including the PA 

program because the administration of 

the grants program are similar to the 

administration of PA programs and 

because the information collection, 

maintenance, and uses are consistent 

with the HMA grant programs currently 

covered by DHS/FEMA–009. Inclusion 

of PA programs in this system of records 

does not impact or change how HMA 

information is collected and used. 

FEMA HMA grant programs provide 

funding for eligible mitigation activities 

that reduce disaster losses, protect life 

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and property from future disaster 

damages, or that are in the best interest 

of the National Flood Insurance Fund. 

Through these assistance programs the 

HMA grant programs provide funds to 

eligible grantees to implement 

mitigation measures or determinations 

to reduce or eliminate the risk of future 

damage to life and property from 

hazards through state, local, tribal, or 

other entities. Many HMA grant 

programs provide funding for mitigation 

measures or determinations that impact 

property privately owned by individuals 

such as retrofitting structures, elevating 

structures, implementing structural 

flood control projects, and constructing 

safe rooms. 

One of the mitigation activities 

administered under the HMA grant 

programs is the acquisition and 

demolition or relocation of qualified 

properties or structures. FEMA is 

consolidating and including these 

records in this updated system of 

records because they were previously 

covered by the DHS/FEMA–005 

Temporary and Permanent Relocation 

and Personal and Real Property 

Acquisition and Relocation Files. In 

certain areas determined by FEMA to be 

at greater risk for disasters (i.e., flood 

plain), individual property owners can 

voluntarily apply for acquisition and 

demolition or relocation grant assistance 

though their local and state 

governments. Since the acquisition and 

relocation mitigation activity falls under 

the overall HMA grant programs, FEMA 

is consolidating and including this grant 

assistance program (previously covered 

by DHS/FEMA–005 Temporary and 

Permanent Relocation and Personal and 

Real Property Acquisition and 

Relocation Files System of Records) into 

this updated system of records. 

Consistent with its mission, FEMA 

may conduct customer service 

assessments of PA recipients and collect 

feedback to determine effectiveness of 

the program and identify areas for 

improvement. 

This consolidation and update does 

not impact the current PA grant or loan 

programs, HMA grant programs, or other 

disaster-related assistance program 

operations or the information collection 

that occur under the program. This 

consolidation is solely an effort to 

streamline FEMA’s documentation and 

processes. 

This consolidated and updated 

system will be included in DHS’s 

inventory of record systems. 

II. Privacy Act 

The Privacy Act embodies fair 

information principles in a statutory 

framework governing the means by 

which federal government agencies 

collect, maintain, use, and disseminate 

individuals’ records. The Privacy Act 

applies to information that is 

maintained in a ‘‘system of records.’’ A 

‘‘system of records’’ is a group of any 

records under the control of an agency 

from which information is retrieved by 

the name of an individual or by some 

identifying number, symbol, or other 

identifying particular assigned to the 

individual. In the Privacy Act, an 

individual is defined to encompass U.S. 

citizens and lawful permanent 

residents. As a matter of policy, DHS 

extends administrative Privacy Act 

protections to all individuals when 

systems of records maintain information 

on U.S. citizens, lawful permanent 

residents, and visitors. 

Below is the description of the DHS/ 

FEMA–009 Hazard Mitigation, Disaster 

Public Assistance, and Loan Programs 

System of Records. 

In accordance with 5 U.S.C. 552a(r), 

DHS has provided a report of this 

system change to the Office of 

Management and Budget and to 

Congress. 

SYSTEM OF RECORDS: 

Department of Homeland Security 

(DHS)/Federal Emergency Management 

Agency (FEMA)–009. 

SYSTEM NAME: 

DHS/FEMA–009 Hazard Mitigation, 

Disaster Public Assistance, and Disaster 

Loan Programs System of Records. 

SECURITY CLASSIFICATION: 

Unclassified. 

SYSTEM LOCATION: 

Records collected for disaster-related 

grant, loan, and other public assistance 

programs may be located in systems 

such as Mitigation eGrants, Emergency 

Management Mission Integrated 

Environment (EMMIE) system, National 

Emergency Management Information 

System—Public Assistance (NEMIS– 

PA), Hazard Mitigation Grant Program 

(HMGP) system (formerly NEMIS–MT), 

and Individual Assistance (IA). 

Community Disaster Loan Program and 

hard copy records are maintained at 

FEMA Headquarters in Washington, DC 

and field locations. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Categories of individuals covered by 

this system include: 

• Points of contact (POCs) for 

grantees of the Public Assistance (PA) 

program, disaster loans, and the Hazard 

Mitigation Assistance (HMA) grant 

programs, including applications that 

are denied, and awarded grants 

(grantees), such as state, local, tribal, 

and territorial governments, and private 

and non-profit organizations applying 

for assistance or funds; and 

• Individual private property owners 

and/or occupants whose properties are 

identified in applications for PA, HMA, 

and other disaster-related assistance, or 

who have been identified by FEMA as 

candidates for such assistance. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Categories of records for State/Local/ 

Tribal POCs of Grantee include: 

• Grant applicant organization POC; 

• Grant applicant organization POC’s 

office phone number; 

• Grant applicant organization POC’s 

office mailing address; 

• Grant applicant organization POC’s 

email address; 

• Grant applicant’s Dun and 

Bradstreet Data Universal Numbering 

System (DUNS); 

• Governor’s authorized 

representative name; 

• Governor’s authorized 

representative signature; 

Categories of records from individual 

property owners/occupants include: 

• Individual property owner/

occupant’s name; 

• Individual property owner/

occupant’s damaged property address; 

• Individual property owner/

occupant’s personal and/or work phone 

number; 

• Individual other/emergency contact 

number; 

• Individual property owner/

occupant’s mailing address; 

• Individual property owner’s status 

regarding flood and/or homeowners’ 

insurance; 

• Individual property owner’s 

National Flood Insurance Program 

(NFIP) policy number; 

• Individual property owner’s 

insurance policy provider for the 

property proposed to be mitigated with 

FEMA funds; 

• Individual property owner/

occupant’s signature; 

• Individual owner/occupant’s 

household size; 

Other records collected to administer 

and support the disaster-related grant, 

loan, and public assistance programs: 

• Vital and/or special needs and/or 

accommodations that the individual 

property owner/occupants and/or their 

dependents may require; 

• Notations and reports of decisions 

from insurance, disaster, or similar 

financial aid and/or income from other 

federal and state agencies, insurance 

companies, employers, banks, financial 

or credit data services, and public or 

private entities as they relate to 

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payments, services, financial assistance, 

and/or other benefit received by 

individual property owners for the 

subject property; 

• Records and worksheets describing 

mitigation activity type, hazard type, 

award date, and/or Congressional 

district; 

• Relevant financial information, 

such as salary information, that helps 

determine eligibility to receive 

payments, assistance, and/or other 

benefits, or to cancel loan assistance; 

• Information supporting a request for 

public assistance, which may include 

maps and sketches, cost estimates, 

photo sheet, description of the damage, 

special consideration questions, and 

scope of work required; 

• Information pertaining to requests 

for appeals for the PA and/or HMA 

programs and program 

recommendations; 

• Information pertaining to requests 

and recommendations for arbitrations 

for the PA program; 

• Information pertaining to requests 

for additional funding for cost overruns 

for large projects; 

• Amounts paid for purchase of 

property, including records of 

negotiations and offers; 

• Title search documentation 

including property titles, title company 

correspondence, closing papers, tax 

records, and contracts; 

• Loan interest payment information 

including mortgage payment papers, 

loan documentation claims, and DHS/

FEMA approvals; 

• Information for determining benefit 

amounts for real property acquisition 

including tax records, mortgage 

information, and divorce decrees; 

• Information concerning 

replacement housing determinations 

including tax information, affidavits, 

and determinations; 

• Relocation claims payment 

information including documents 

verifying that funds have been spent, 

deeds, contractors, building estimates, 

construction bills, loan papers, leases, 

cancelled checks, claim forms, and 

Decent, Safe, and Sanitary Inspection 

forms; 

• Right of entry and/or consent 

documentation to enter property; 

• Deeds, contractual sales documents, 

notations of follow-up actions, appraiser 

qualifications, rent supplement 

information, questionnaire including 

background information on displaced 

persons, and information supplied by 

displaced persons to support claims for 

relocation files may contain the 

following: 

Æ Applicant contact sheet; 

Æ Application for assistance; 

Æ Leases and/or reimbursement 

agreements and corresponding housing 

inspection reports; 

Æ Requests for payment with 

supporting bills, receipts, etc., for 

relocation expenses and payment 

records to individuals and businesses; 

and 

Æ Move-out records. 

• Customer service survey/

assessment responses. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Sections 203, 403, 404, 406, 407, 417 

of the Robert T. Stafford Disaster Relief 

and Emergency Assistance Act, as 

amended, 42 U.S.C. 5133, 5170a, 5170b, 

5170c, 5173 and 5184; 42 U.S.C. 4030, 

4102a, and 4104c, National Flood 

Insurance Act of 1968, as amended (the 

‘‘NFIA’’), 42 U.S.C. 4001, et seq.; the 

Government Performance and Results 

Act, Public Law 103–62, as amended; 

Executive Order 13411 ‘‘Improving 

Assistance to Disaster Victims,’’ August 

29, 2006; and Executive Order 12862 

‘‘Setting Customer Service Standards,’’ 

September 11, 2003. 

PURPOSE(S): 

The purpose of this system is to 

administer the PA grants program, HMA 

grants programs, and other disaster 

grants and disaster loan programs to 

mitigate and recover from emergencies 

and disasters and to assess the customer 

satisfaction of FEMA public assistance 

applicants while allowing FEMA to 

prevent the duplication of benefits and 

recoup improper payment. The purpose 

of this SORN consolidation is to 

streamline FEMA documentation and 

processes since the aforementioned 

programs are administered by FEMA 

through state, local, tribal, and other 

entities and collect similar information. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, all or a 

portion of the records or information 

contained in this system may be 

disclosed outside DHS as a routine use 

pursuant to 5 U.S.C. 552a(b)(3) as 

follows: 

A. To the Department of Justice (DOJ), 

including Offices of the U.S. Attorneys, 

or other federal agency conducting 

litigation or in proceedings before any 

court, adjudicative, or administrative 

body, when it is relevant or necessary to 

the litigation and one of the following 

is a party to the litigation or has an 

interest in such litigation: 

1. DHS or any component thereof; 

2. Any employee or former employee 

of DHS in his/her official capacity; 

3. Any employee or former employee 

of DHS in his/her individual capacity 

when DOJ or DHS has agreed to 

represent the employee; or 

4. The U.S. or any agency thereof. 

B. To a congressional office from the 

record of an individual in response to 

an inquiry from that congressional office 

made at the request of the individual to 

whom the record pertains. 

C. To the National Archives and 

Records Administration (NARA) or 

General Services Administration 

pursuant to records management 

inspections being conducted under the 

authority of 44 U.S.C. 2904 and 2906. 

D. To an agency or organization for 

the purpose of performing audit or 

oversight operations as authorized by 

law, but only such information as is 

necessary or relevant to such audit or 

oversight function. 

E. To appropriate agencies, entities, 

and persons when: 

1. DHS suspects or has confirmed that 

the security or confidentiality of 

information in the system of records has 

been compromised; 

2. DHS has determined that as a result 

of the suspected or confirmed 

compromise, there is a risk of identity 

theft or fraud, harm to economic or 

property interests, harm to an 

individual, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by 

DHS or another agency or entity) that 

rely upon the compromised 

information; and 

3. The disclosure made to such 

agencies, entities, and persons is 

reasonably necessary to assist in 

connection with DHS’s efforts to 

respond to the suspected or confirmed 

compromise and prevent, minimize, or 

remedy such harm. 

F. To contractors and their agents, 

grantees, experts, consultants, students, 

and others performing or working on a 

contract, service, grant, cooperative 

agreement, or other assignment for DHS, 

when necessary to accomplish an 

agency function related to this system of 

records. Individuals provided 

information under this routine use are 

subject to the same Privacy Act 

requirements and limitations on 

disclosure as are applicable to DHS 

officers and employees. 

G. To an appropriate federal, state, 

tribal, local, international, or foreign law 

enforcement agency or other appropriate 

authority charged with investigating or 

prosecuting a violation or enforcing or 

implementing a law, rule, regulation, or 

order, when a record, either on its face 

or in conjunction with other 

information, indicates a violation or 

potential violation of law, which 

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includes criminal, civil, or regulatory 

violations and such disclosure is proper 

and consistent with the official duties of 

the person making the disclosure. 

H. To the state, local, tribal 

government whose area has been 

declared, approved, and subject to said 

grant/loan efforts, or to a federal, state, 

tribal, or local government agency 

charged with administering federal 

mitigation or disaster relief programs in 

order to prevent a duplication of efforts 

by FEMA or the said agency, or a 

duplication of benefits to an individual 

applying for mitigation grant programs 

administered by FEMA. 

I. To a federal, state, tribal, or local 

government agency, or other public or 

private entity (to include voluntary/nongovernmental organizations, insurance 

companies, insurance agents/brokers, 

individual’s employer, and/or financial 

institutions), when an individual 

property owner’s eligibility for grant 

assistance to the property, in whole or 

in part, depends upon financial benefits 

already received or available from that 

source for similar purposes. 

J. To federal, state, tribal, local 

governments, voluntary organizations, 

utilities, and hospitals/health care 

providers to address unmet needs of 

individuals seeking assistance, or to 

restore/provide essential services, 

determine the status of ongoing projects 

or requests for assistance, and verify 

eligibility for/prevent a duplication of 

assistance. 

K. To the affected state subdivision 

thereof (regional, local, or tribal) for the 

purpose of determining the state’s or 

subdivision’s eligibility for tracking title 

to the acquired property for recreational 

and open space resources. 

L. To the news media and the public, 

with the approval of the Chief Privacy 

Officer in consultation with counsel, 

when there exists a legitimate public 

interest in the disclosure of the 

information or when disclosure is 

necessary to preserve confidence in the 

integrity of DHS or is necessary to 

demonstrate the accountability of DHS’s 

officers, employees, or individuals 

covered by the system, except to the 

extent it is determined that release of 

the specific information in the context 

of a particular case would constitute an 

unwarranted invasion of personal 

privacy. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

None. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM. 

STORAGE: 

FEMA stores records in this system 

electronically or on paper in secure 

facilities in a locked drawer behind a 

locked door. The records are stored on 

magnetic disc, tape, or digital media. 

RETRIEVABILITY: 

FEMA may retrieve records by an 

individual’s name, name of the 

applicant or sub-applicant organization 

submitting the grant application, 

mitigation activity type, hazard type, 

award date, congressional district, and/ 

or individual’s flood insurance policy 

information. 

SAFEGUARDS: 

FEMA safeguards records in this 

system in accordance with applicable 

rules and policies, including all 

applicable DHS automated systems 

security and access policies. FEMA has 

imposed strict controls to minimize the 

risk of compromising the information it 

stores. Access to the computer system 

containing the records in this system is 

limited to those individuals who have a 

need to know the information for the 

performance of their official duties and 

who have appropriate clearances or 

permissions. 

RETENTION AND DISPOSAL: 

In accordance with Government 

Records Schedule (GRS) 3, Item 14, 

FEMA destroys grant administrative 

records and hard copies of unsuccessful 

grant applications files after two years. 

In accordance with GRS 3, Item 13, 

FEMA stores electronically received and 

processed copies of unsuccessful grant 

application files for 3 years from the 

date of denial and then deleted. 

In accordance with NARA Authority 

N1–311–95–1, Item 1, FEMA maintains 

grant project records for three years after 

the end of the fiscal year that the grant 

or agreement is finalized or when no 

longer needed, whichever is sooner. 

In accordance with NARA Authority 

N1–311–95–1, Item 3, FEMA retires 

grant final reports to the Federal 

Records Center (FRC) three years after 

cutoff and transfers them to NARA 20 

years after cutoff. In accordance with 

NARA Authority N1–311–95–1, Item 2; 

N1–311–01–8, Item 1; and N1–311–04– 

1, Item 1, FEMA stores all other grant 

records for six years and three months 

from the date of closeout (when closeout 

is the date FEMA closes the grant in its 

financial system) and final audit and 

appeals are resolved and then deleted. 

FEMA will consolidate original files 

regarding occupant-related documents 

(e.g., site requests, mobile home sales 

documents, leases, and contracts) at 

regional offices at the end of Phase II 

(e.g., when shelterees are removed to 

permanent housing) and destroy them 

six years and three months after files are 

consolidated in accordance with NARA 

Authority N1–311–86–1, Item 4C8b(1). 

Records of real properties (property 

acquisition agreement and lists of 

acquired properties) acquired with 

FEMA funds for maintenance in 

accordance with agreement terms of the 

grant cannot be destroyed until 

agreement with locality is no longer 

viable. Files regarding the permanent 

relocation purchases of properties under 

Section 1362 are permanent and 

maintained in accordance with NARA 

Authority N1–311–86–1, Item 4C10d. 

FEMA stores records pertaining to 

individual assistance customer 

satisfaction assessments in accordance 

with NARA Authority N1–311–00–1. 

The customer service assessment 

forms that have been filled out and 

returned by disaster assistance 

applicants are temporary records that 

are destroyed upon transmission of the 

final report, per NARA Authority N1– 

311–00–1, Item 1. 

The statistical and analytical reports 

resulting from these assessments are 

temporary records that are retired three 

years after the final report cutoff and 

destroyed 20 years after the report cutoff 

per NARA Authority N1–311–00–1, 

Item 2. The assessment results database 

are temporary records that are destroyed 

when no longer needed for analysis 

purposes, per NARA Authority N1–311– 

00–1, Item 3. 

SYSTEM MANAGER AND ADDRESS: 

Director, Risk Reduction Division, 

FEMA, 1800 South Bell Street, 

Arlington, VA 20598–3030; Director, 

Public Assistance Division, FEMA, 500 

C Street SW., Washington, DC 20472. 

Enterprise Coordination/Information 

Management, National Processing 

Service Center, Winchester, VA. 

NOTIFICATION PROCEDURE: 

Individuals seeking notification of 

and access to any record contained in 

this system of records, or seeking to 

contest its content, may submit a 

request in writing to the FEMA Privacy 

Officer and FEMA Freedom of 

Information Act Officer, whose contact 

information can be found at http://

www.dhs.gov/foia under ‘‘contacts.’’ If 

an individual believes more than one 

component maintains Privacy Act 

records concerning him or her the 

individual may submit the request to 

the Chief Privacy Officer and Chief 

Freedom of Information Act Officer, 

WREIER-AVILES on DSK5TPTVN1PROD with NOTICES

16020 Federal Register / Vol. 79, No. 56 / Monday, March 24, 2014 / Notices 

Department of Homeland Security, 245 

Murray Drive SW., Building 410, STOP– 

0655, Washington, DC 20528. 

When seeking records about yourself 

from this system of records or any other 

Departmental system of records your 

request must conform with the Privacy 

Act regulations set forth in 6 CFR Part 

5. You must first verify your identity, 

meaning that you must provide your full 

name, current address, and date and 

place of birth. You must sign your 

request, and your signature must either 

be notarized or submitted under 28 

U.S.C. 1746, a law that permits 

statements to be made under penalty of 

perjury as a substitute for notarization. 

While no specific form is required, you 

may obtain forms for this purpose from 

the Chief Privacy Officer and Chief 

Freedom of Information Act Officer, 

http://www.dhs.gov or 1–866–431–0486. 

In addition you should: 

• Explain why you believe the 

Department would have information on 

you; 

• Identify which component(s) of the 

Department you believe may have the 

information about you; 

• Specify when you believe the 

records would have been created; and 

• Provide any other information that 

will help the FOIA staff determine 

which DHS component agency may 

have responsive records. 

If your request is seeking records 

pertaining to another living individual, 

you must include a statement from that 

individual certifying his/her agreement 

for you to access his/her records. 

Without the above information the 

component(s) may not be able to 

conduct an effective search, and your 

request may be denied due to lack of 

specificity or lack of compliance with 

applicable regulations. 

RECORD ACCESS PROCEDURES: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

FEMA obtains information in this 

system of records from individual 

points of contact for state, local, tribal, 

territorial governments, and private and 

non-profit organizations via hard copy 

and electronic applications for 

assistance, as well as from the 

individual disaster survivors, from 

whom FEMA may collect information 

directly to assess and report on damages 

incurred as a result of a disaster. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

Dated: February 11, 2014. 

Karen L. Neuman, 

Chief Privacy Officer, Department of 

Homeland Security. 

[FR Doc. 2014–06361 Filed 3–21–14; 8:45 am] 

BILLING CODE 9110–17–P 

DEPARTMENT OF HOMELAND 

SECURITY 

Coast Guard 

[USCG–2014–0094] 

Information Collection Request to 

Office of Management and Budget 

AGENCY: Coast Guard, DHS. 

ACTION: Sixty-day notice requesting 

comments. 

SUMMARY: In compliance with the 

Paperwork Reduction Act of 1995, the 

U.S. Coast Guard intends to submit an 

Information Collection Request (ICRs) to 

the Office of Management and Budget 

(OMB), Office of Information and 

Regulatory Affairs (OIRA), requesting 

approval of an extension to the 

following collection of information: 

1625–0062, Approval of Alterations to 

Marine Portable Tanks; Approval of 

Non-Specification Portable Tanks. Our 

ICR describes the information we seek 

to collect from the public. Before 

submitting this ICR to OIRA, the Coast 

Guard is inviting comments as 

described below. 

DATES: Comments must reach the Coast 

Guard on or before May 23, 2014. 

ADDRESSES: You may submit comments 

identified by Coast Guard docket 

number [USCG–2014–0094] to the 

Docket Management Facility (DMF) at 

the U.S. Department of Transportation 

(DOT). To avoid duplicate submissions, 

please use only one of the following 

means: 

(1) Online: http://

www.regulations.gov. 

(2) Mail: DMF (M–30), DOT, West 

Building Ground Floor, Room W12–140, 

1200 New Jersey Avenue SE., 

Washington, DC 20590–0001. 

(3) Hand delivery: Same as mail 

address above, between 9 a.m. and 5 

p.m., Monday through Friday, except 

Federal holidays. The telephone number 

is 202–366–9329. 

(4) Fax: 202–493–2251. To ensure 

your comments are received in a timely 

manner, mark the fax, to attention Desk 

Officer for the Coast Guard. 

The DMF maintains the public docket 

for this Notice. Comments and material 

received from the public, as well as 

documents mentioned in this Notice as 

being available in the docket, will 

become part of the docket and will be 

available for inspection or copying at 

Room W12–140 on the West Building 

Ground Floor, 1200 New Jersey Avenue 

SE., Washington, DC, between 9 a.m. 

and 5 p.m., Monday through Friday, 

except Federal holidays. You may also 

find the docket on the Internet at 

http://www.regulations.gov. 

Copies of the ICR(s) are available 

through the docket on the Internet at 

http://www.regulations.gov. 

Additionally, copies are available from: 

Commandant (CG–612), Attn Paperwork 

Reduction Act Manager, U.S. Coast 

Guard, 2703 Martin Luther King Jr. Ave. 

SE., Stop 7710, Washington, DC 20593– 

7710. 

FOR FURTHER INFORMATION CONTACT: Mr. 

Anthony Smith, Office of Information 

Management, telephone 202–475–3532, 

or fax 202–372–8405, for questions on 

these documents. Contact Ms. Cheryl 

Collins, Program Manager, Docket 

Operations, 202–366–9826, for 

questions on the docket. 

SUPPLEMENTARY INFORMATION: 

Public Participation and Request for 

Comments 

This Notice relies on the authority of 

the Paperwork Reduction Act of 1995; 

44 U.S.C. Chapter 35, as amended. An 

ICR is an application to OIRA seeking 

the approval, extension, or renewal of a 

Coast Guard collection of information 

(Collection). The ICR contains 

information describing the Collection’s 

purpose, the Collection’s likely burden 

on the affected public, an explanation of 

the necessity of the Collection, and 

other important information describing 

the Collection. There is one ICR for each 

Collection. 

The Coast Guard invites comments on 

whether these ICRs should be granted 

based on the Collections being 

necessary for the proper performance of 

Departmental functions. In particular, 

the Coast Guard would appreciate 

comments addressing: (1) The practical 

utility of the Collections; (2) the 

accuracy of the estimated burden of the 

Collections; (3) ways to enhance the 

quality, utility, and clarity of 

information subject to the Collections; 

and (4) ways to minimize the burden of 

the Collections on respondents, 

including the use of automated 

collection techniques or other forms of 

information technology. In response to 

your comments, we may revise these 

ICRs or decide not to seek approval of 

revisions of the Collections. We will 

consider all comments and material 

received during the comment period. 

We encourage you to respond to this 

request by submitting comments and 

related materials. Comments must 

WREIER-AVILES on DSK5TPTVN1PROD with NOTICES