**OMB Approval No: 1840**
**- 0782**  **Expiration Date: 6/30/2014** 
**U.S. DEPARTMENT OF EDUCATION Gaining Early Awareness and Readiness for Unde**  **rgraduate Programs (GEAR UP)**  **Financial Status and**  **Program Performance Final Report For State and Partnership GEAR UP Grants** 

**COVER SHEET**

1. PR/Award Number: _________________________________________________________

(L ocated in block 5 of your grant award notification) 2. Name of Grantee: ___________________________________________________________ 3. Address: __________________________________________________________________ 4. Name of Project Director/Contact Person: ________________

________________________ Telep hone Number: ______________________ Fax: ______________________________ E

- mail Address: _____________________________________________________________ 5. Name of Certifying Official: ___________________________

________________________ Telep hone Number: _______________________ E

- mail Address: ____

_________________ 6. Report Period: (e.g., Sept. 1, 20 0 8 to Aug 31, 20 14 )
We certify that to the best of our knowledge, the information reported herein is accurate and complete.

_____________________________________ ______________________________________ Name of Project Director (Print) Name of Certifying Official (Print)

_____________________________________ ______________________________________ S ignature and Date Signature and Date

According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. Public reporting burden for this coll ection of information is estimated to average 4 5 hours per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of in formation. The obli gation to respond to this collection is required (34 CFR Section 75. 590 (§75.590) of the Education Department General Administrative Regulations (EDGAR) ) to obtain or retain benefit

. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the U.S. Department of Education, 400 Maryland Ave., SW, Washington, DC 20210

- 4537 or email I CDocketMgr@ed.gov and reference the OMB Control Number 1840

- 0782

. Note: Please do not return the completed Final Performance Report to this address.2



### INSTRUCTIONS: In accordance with 34 CFR Section 75.590 (§75.590) of the Education Department General Administrative Regulations (EDGAR), all grant recipients are required to submit a fin al performance report. Before we can officiall y close out your grant, you must submit a final performance report to us by no later than 90 days after the grant expires. This set of forms is the Financial Status and Program Performance Final Report for GEAR UP State and Partnership projects (hereafter cited as Final Report). A Final Report is used by the Department of Education to determine whether recipients of discretionary grants have made substantial progress towards meeting the objectives of their respective projects, as outlined in their grant applications and/or subsequent work plans. In addition, the final report allows the Department of Education to evaluate each grant project’s fiscal operations for the entire grant performance period, and co mpare total expenditures relative to federal funds awarded, and actual cost

- share/matching relative to the total amount in the approved grant application. The GEAR UP Final Report is also used to collect data addressing the performance of the program on a national level and thereby includes information for the Department to use when reporting outcome data regarding the GEAR UP performance indicators under the Government Performance and Results Act of 1993 (GPRA). The Final Report consists of a cover shee t and six sections. The cover sheet must be completed and signed by the Project Director (or designated representative, if need be) and the certifying official and returned to the Department of Education along with the six sections on or before the due date. Grantees are expected to complete all questions in the report. Please write “Not Applicable” or “N/A” if a question does not pertain to yo ur project. Unless otherwise noted, please provide information for the Final Report that is in accordance with the duration of your GEAR UP grant performance period. The final program performance and financial status reports are reviewed b y the GEAR UP staff to ensure that grant recipients have achieved the goals of the GEAR UP grant program, are reporting infor mation that demonstrates successful achievement of expected outcomes, and are in compliance with applicable Department regulations. Thus, please note: the final program performance and financial report review will determine if the GEAR UP grant is read y to be closed in “good standing” or needs to remain open for further departmental postaward action. If the report has not been received or the information in the report does not demonstrate successful achievement of expected outcomes, the Department of Education issues a noncompliance letter to the particular grant recipient. We strongl y encourage you to draw down on funds necessary to cover costs incurred while implementing the grant and meet the cost share/matching on approved budgets b y no later than 90 day s after the grant expires. Once we have determined that all of the close

- out requirements and all other terms/conditions of y our grant award have been met, we will send an official closeout notification to y ou.3 

### SECTION I: EXECUTIVE SUMMARY Pleas e describe the extent to which y ou have implemented all program activities and components planned for yo ur grant. Highlight yo ur major outcomes, successes, and concerns.4 

### SECTION II: NARRATIVE INFORMATION Please address the following questions : 1) What aspects of your program do you think are most successful (have the greatest impact)? Why? 2) What barriers or problems have you encountered in administering your grant, and how have you addressed these problems? 3) Please describe the progress y our proj ect has made towards accomplishing the proposed objectives of yo ur project as outlined in your grant application or subsequent workplans (i.e., describe the extent of making “substantial progress” towards meeting the project objectives and achieving the go als of the GEAR UP program). In the table below, please list your Year 1

– Year 7 objectives, and indicate what activities took place with respect to each of these objectives, as well as the results of those activities.

**Objectives: List the approve d**  **objectives from**

**your grant application or w**  **ork plan. Where applicable,**  **provide baseline data. Activities: List the activities that have been**  **conducted to meet the objective.**  **Results: Has the objective been met? If not,**  **w hy not**  **and w hat progress hav**  **e you made in reaching the**  **objective?** Example: 1. Enrollment in 7 th grade pre - algebra, 8 th grade algebra, and 8 th grade advanced science classes will increas e by

5% each project year. Baseline: Pre

- algebra 7 th grade

-- 10% Algebra 8 th grade

-- 5% Ad vanced . Science. 8 th grade

-- 20% Example: Instructional support services, staff development to improve instruction, and articulation with elementary schools Example: Enrollment changes from 200 5 /0 6 to 200 6 / 0 7 : ( 1) 7 th grade pre

algebra: + 65% ( 2) 8 th grade algebra: +5% ( 3) 8 th grade advanced science:

- 6% (due to increased standards for enrollment). 1.

2.

3.

4.

5.5 4) What are some of the “lessons learned” from operating your GEAR UP project? That is, if GEA R UP was now in Year 1, what would you do differently? 5) What is the effect of your GEAR UP project on participants’ academic achievement/performance and preparation for postsecondary education (i.e., the impact of your project on those served)? 6) Describe how your project’s activities and outcomes are likel y to be sustained over time. Describe the sy stemic changes that have occurred in your school(s). 7) Please explain an y other matter that you need to address or just want to share with the U.S. Department of Education that would be helpful to the Department in evaluating your performance or understanding the contents of your closeout report.6 

### SECTION III: GRANT ADMINISTRATION INFORMATION 1) Please describe an y s ignificant changes in your project design since the approval of your grant application ( e.g. , changing from individual tutoring to group tutoring or placing more emphasis on enrichment activities rather than remediation). How did these changes affect y our budget, federal expenditur es, or matching contributions? 2) Please describe an y changes to the roles of yo ur partners during the six or seven ye ars of your project. Describe an y partners who have been added to your grant since the onset. Did the role of an y of yo ur partners in your final project year change significantly since they

initially served your project? Did any partner(s) discontinue their participation in your grant? 3) If your project has a scholarship component for postsecondary education, please provide: ( a) i nformation about the amount of **F ederal**  s c holarship funds that has been obligated; (b) information regarding where the scholarship funds are held pending distribution to former GEAR UP students ( e.g. , are the funds in a trust account?); and ( c) how the fund s will be disbursed and to whom. If y ou have already disbursed scholarship money to students, please indicate the amount of money disbursed, the number of students who received scholarships, and the average amount of the scholarships awarded. 4) If your project has a scholarship component for postsecondary education, please provide: ( a) information about the amount of **match** scholarship funds that has been obligated; (b) information regarding where scholarship funds are held pending distribution to forme r GEAR UP students ( e.g. , are the funds in a trust account?); and ( c) how the funds will be disbursed and to whom. If you have alread y disbursed scholarship money to students, please indicate the amount of money disbursed, the number of students who recei ved scholarships, and the average amount of the scholarships awarded.7 

### SECTION IV : **DEMOGRAPHIC DATA Demographic Data:**  Please complete the following tables requesting demographic data on GEAR UP students. **A. Students Served:**  Please complete the fol lowing table indicating the number of students served b y your project. **Number of Students** Number of students you proposed to serve during the grant period (total years 1

- 7) Actual number of students in your cohort(s) during the first year of your GEAR UP project Actual number of students in your cohort(s) during the second year of your GEAR UP project Actual number of students in your cohort(s) during the third year of your GEAR UP project Actual number of students in your cohort(s) during th e fourth year of your GEAR UP project Actual number of students in your cohort(s) during the fifth year of your GEAR UP project Actual number of students in your cohort(s) during the sixth year of your GEAR UP project Actual number of student in your cohort(s) during the s eventh year of yo ur GEAR UP project

**B. Participant Distribution by Ethnic Background:**  The following table regarding the ethnic ity /race background of GEAR UP students is mandatory and will be used by the Department of Edu cation in reporting the ethnicity/race characteristics of students served b y the program. The race/ethnicity categories used in this section are consistent with the Department of Education’s policy on the collection of racial and ethnic information. Thes e categories are defined as follows: **1. Ethnicity**  **Hispanic or Latino**

**–** A person of Mexican, Puerto Rican, Cuban, Central or South American or other Spanish culture or origin, regardless of race. **2. Race**  **Am erican Indian or Alaska Native** 

**–** A person having orig ins in any of the original peoples of North America, and who maintains cultural identification through tribal affiliations or community recognition. **Asian**

**–** A person having origins in an y of the original peoples of the Far East, Southeast Asia, and the In dian subcontinent. This area includes, for example, China, India, Japan, Korea, and the Philippine I slands. **Black or African American**

**–** A person having origins in an y of the black racial groups of Africa.8

**Native Hawaiian or Other Pacific Islander**

**–** A person having origins in any of the original peoples of Hawaii or other pacific islands such as Samoa and Guam. **White**

**–** A person having origins in an y of the original peoples of Europe, North Africa, or the Middle East. **Two or more races Ethnicity an**  **d/or Race Unknown** Please report on the actual number of students in your cohort(s) during the entire performance period ( i.e., number of students served). This number may be different from the number served in the final ye ar, because some students may have moved or dropped out in earlier y ears. Please note: If this number is not available, indicate the number served in the final project ye ar of your project. **Ethnicity: Number of GEAR UP Students**  Hispanic or Latino **Race:** American Indian or Alaska Native Asian Black or African American Native Hawaiian or Other Pacific Islander White Two or More Races Race and/or Ethnicit y Unknown **Total**9 

### SECTION V: GEAR UP STUDENT OUTCOMES This section of the report requests outcome information for the students you served during the entire performance period of yo ur GEAR UP project. Please base your responses on information that is relevant at termination date of your GEAR UP project. These student academic achievement data are directly linked to the performance measures and outcome data that are part of GEAR UP’s GPRA Performance Indicators. 1) **Cumulative Course Completion:** Please complete the following table indicating the number of GEAR UP students from the 9 th , 10 th , 11 th , and/or 12 th gr ades in your final project year, which successfully completed the courses identified

. The names for math classes can vary among schools. Classify courses based on the content of the course. “Advanced Placement” classes are courses designed to prepare st udents for the Advanced Placement Exams. **Optional:** If your cohort has changed significantly over time, and you would like to provide information about your original cohort, you may (but are not required to) provide information about students in your orig inal cohort in parentheses after or below the numbers provided for the current cohort.
**9 th**  **Grade 10**  **th Grade**  **11 th**  **Grade 12**  **th Grade**  **Postseconday Total**  **Number of Students**  Number of students in your final project year Number of students who complete d Pre

- Algebra by the end of 7 th grade Number of students who completed Pre

- Algebra by the end of 8 th grade (would include those who completed Pre

- Algebra by the end of earlier grades as w ell) Number of students who completed Algebra I by the end of 8 th grade Number of students who completed Algebra I by the end of 9 th grade (would include those who completed Algebra I by the end of earlier grades as w ell) Number of students who completed Algebra II Number of students who completed Geometry Number of students who completed any mathematics course above Geometry Number of students who completed Calculus Number of students who completed Chemistry Number of students who completed Physics **Tota l** 10

**Example :**  The data element in Row 2, Column 1 would pertain to the number of the 9 th graders in your final project year that completed Pre

- Algebra b y the end of their 7 th grade. Column 2 would pertain to the number of 10 th graders in your final project ye ar that completed Pre

- Algebra b y the end of their 7 th grade. 2) **High School Graduation:** What was the number of 12 th graders during 2013

- 14 (students scheduled to graduate from high school in 2014/“Class of 2014 ”)? (This number should equal the number of 12 th grade students indicated in Row 1 on the above table.) **Please note:** If your oldest grou p of students served during 2013

- 14 (i.e., your grant project closeout y ear) were in 11 th grade or younger, please answer the following questions. (a) What is oldest grade level served in your “closeout y ear”? (b) How many students were in that grade level? (This number should equal the number of students in the oldest grade level for which data was provided on Row 1 on the above table.) (c) What year are these students scheduled to graduate from high school? **Also note** : If the oldest students in your closeout y ear are in 11 th grade or younger, do not respond to Questions 3

– Question 5. **3) “High School Completion/Graduation rates” for the Class o**  **f 2014 :**  What is the number of the 12 th graders during 2013

- 14 (“Class of 2014 ”) who received an official high school diploma from any of your GEAR UP high schools? **4) Immediate postsecondary education institution enr**  **ollment rates” for Class of 2014 :**  What is the number of cohort students from the Class of 2014 who enrolled b y the fall immediately following receipt of high school diploma in a: (a) less than 2

- year postsecondary education institution; (b) 2

– 3 y ear postsecondary

education institution; and (c) 4 or more

- ye ar postsecondary education institution?11 

### SECTION VI: GRANT BUDGET INFORMATION Please complete the 7

- ye ar Federal Expenditures and Matching Contributions table below. In the following table, please provide information about your Federal and matching expenditures for previous, completed budget periods . For example, since your grant began in Fiscal Year 200 8 , the Year 1 budget period would be September 200 8 through August 200 9 . Fill out information for ALL completed budget period s, Years 1

– 7

.

Actual Fe deral Expenditures Year 1 Actual

Matching Contributions Year 1 Actual

Fe deral Expenditures Year 2 Actual

Matching Contributions Year 2 Actual

Fe deral Expenditures Year 3 Actual

Matching Contributions Year 3 Actual

Fe deral Expendi tures Year 4 Actual

Matching Contributions Year 4 Actual

Fe deral Expenditures Year 5 Actual

Matching Contributions Year 5 Actual

Fe deral Expenditures Year 6 Actual

Matching Contributions Year 6 Actual

Federal Expenditures Year 7 Actual

Matching Contribut io ns Year 7 **1. Salaries and Wages**  **2. Employee Benefits**  **3. Travel**
**4. Materials & Supplies**  **5. Consultants & Contracts**  **6. Other**

**A. Total Direct Costs:**  (Add lines 1

– 6) **B. Total Indirect Costs**  **C. Equipment**
**D. Scholar**
**- sh**  **ips/ Tuition**  **Assistance E. TOTAL**  **COSTS** (A+B+C+D) If you did not expend Federal and/or matching funds as original ly budgeted, please provide an explanation for the change(s) that occurred. Discuss any relevant documents received by the U.S. Department of Education that allowed such change(s).