PAPERWORK REDUCTION ACT SUBMISSION SUPPORTING STATEMENT



### Annual Mandatory Collection of Elementary and Secondary

**Education Data through ED**  **Facts December**  **2012** 

# Attachment B - 1

**Revised based on 60** **- day public comments** **.** 

# Overview of **ED Facts**  **Data Set f**  **or Scho ol Yea**  **rs 2013 -**  **14, 2014**  **- 15, and 2015**  **- 16** Attachment B1 EDFacts Data Set for School Y ears 2013 - 14, 2014 - 15, and 2015 - 1 6

Page	B1 - 2 

## INTRODUCTION This clearance submission is for the data set to be collected through ED Facts for school years 2013 - 14, 2014 - 15, and 2015 - 16 . Attachment B contains the data set that is being proposed for collect ion and is organized into eight parts:

 Attachment B - 1

– Overview of the collection , including directory information  Attachment B - 2

– Information about the EDFacts data set to assist reviewers  Attachment B - 3

– Data groups collected from s tate e ducation al a g encies (SEAs)  Attachment B - 4

– Categories used in data groups  Attachment B - 5

– IDEA Tables in E MAPS **NEW!** Please note that the Office f or Civil Rights (OCR) will assume responsibility for clearing the Civil Rights Data Collection (CRDC) as a separate col lection from ED Facts . EDFacts data providers are SEAs; data providers for the CRDC are local education al agencies (LEAs). This part of A ttachment B is the overview of the collection. It is organized as follows:

 Summary

o f EDFacts

– This section provi des background information on EDFacts and the scope of the data set.  Legacy

c ollection s – This section explains how EDFacts relates to other pre - kindergarten through grade 12 ( P K - 12) data collections within t he U.S. Department of Education (ED) .  Standard definitions

– This section provides definitions for terms that are used throughout the data set.  Reporting periods

– This section explains the reporting periods used in the data set.  Directory

r ecords

– This section explains the directory o r universe of ed

ucati on entities. A ll data collected through EDFacts are linked to education entities in the directory .  **NEW!** Charter authorizer roster

– This section explains the collection of directory r ecords on charter school authorizers.  Metadata

– This section expla ins the metadata collected to interpret the data submitted through ED Facts .Attachment B1 EDFacts Data Set for School Y ears 2013 - 14, 2014 - 15, and 2015 - 1 6

Page	B1 - 3 

## SUMMARY OF ED **FACTS** EDFacts is an ED initiative to govern, acquire, validate, and use high - quality P K - 12 per formance data in education planning, policy making, and management deci sion making to improve outcomes for students. EDFacts centralizes data provided b y SEAs at the SEA, LEA, and school levels, and provides ED with the ability to easily anal yz e and report the data. Since its inception in 2004, this initiative has reduced rep orting burden for SEAs and local data producers, and has streamlined P K - 12 data collection, analy sis , and reporting functions at the federal, state , and local levels. The following are key

points about this collection.

 EDFacts does not collect individual student or staff - level information. All information provided to EDFacts is aggregated

– often by categories such as grade level. Although some of the data files may

contain small numbers, none of the information is linked to specific students or staff m embers. In submitting data to EDFacts , SEAs and other data suppliers cannot suppress the data in small data cells .  Data are collected from multiple sources. Most data are collected through the EDFacts Submission Sy stem (ESS). The ESS collects batch fil es submitted electronically by SEAs. Most metadata ( e.g. , state submission plans and metadata on state proficiency levels) are collected through the ED Facts Metadata and Process Sy stem (E MAPS) . EMAPS is a web based survey

s ys tem.

 Data are reported for a specific period of time. For example, the membership table (DG39) is reported for October 1 , while other data groups are reported for a school y ear.  Data are associated with the school y ear of performance. T he membership table (DG39) data for Octobe r 1, 2013 , are associated with SY 2013 - 14 since the membership table data represent the beginning counts of students for the school y ear. The table below summarizes the EDFacts data set proposed for collection. **Component of the ED**  **Facts Data Set**  **Descript ion**  **Explained in** Directory records EDFacts collects data from SEAs and obtains

data from Census to build an official roster of SEAs, L EAs, and schools. **NEW!** EDFacts collects data from SEAs to build an official roster of charter school authorizers. Attachment B - 1Attachment B1 EDFacts Data Set for School Y ears 2013 - 14, 2014 - 15, and 2015 - 1 6

Page	B1 - 4 **Component of the ED**  **Facts Data Set**  **Descript ion**  **Explained in** Data groups (DG s ) and Categories collected from SEAs SEAs submit files to ED via the ESS. Attachment s B 3 (DGs) and B 4 (Categories) Metadata SEAs respond to survey s through E MAPS to provide metadata necessary to interpret the data submitted through the ESS. Attachment B - 1 IDEA Tables collected in E

MAP S SEAs provide data on the Part B D ispute R esolutions and Maintenance of E ffort R eduction/ C ontinuation of Earl y Intervening S ervices under the Individuals with Disabilities Education Act ( IDEA ) A ttachment B - 5Attachment B1 EDFacts Data Set for School Y ears 2013 - 14, 2014 - 15, and 2015 - 1 6

Page	B1 - 5 

### LEGACY COLLECTIONS EDFacts was instituted at ED to centralize and consolidate P K - 12 data collections. Prior to EDFacts , SEAs submitted data mostly through paper - based collections, referred to as “legacy collections.” As a result of EDFa cts , some legacy collections have been discontinued or retired while others are moving towards retirement or will be transformed to integrate EDFacts data. The summary

of the legacy

collections below is organized as follows:

 Discontinued or retired  Burde n reduced  Moving towards retirement  Being transformed LEGACY COLLECTIONS T HAT HAVE BEEN DI SCON TI NUED OR RETI RED The following collections have been discontinued or retired completel y as separate collections because of EDFacts **. Elementary and Secondary Ed**  **ucation Act (ESEA)**  **, Title I, Part C Migran t Child Count**  **Report** This collection was first consolidated in the Consolidated State Performance Report (CSPR) because the CSPR included programmatic questions. Now, as part of the transformation of the CSPR, many

of the numerical data are populated through files submitted to the ESS. The data groups used to provide the data formerl y collected through this collection are in the “Migrant Education Program” section of Attachment B - 3. **General Education Provisions Act**  **( GEPA**  **), Section 424** GEPA section 424 mandates the reporting on the distribution of federal education funds to school districts and other entities, such as libraries, colleges and universities, state agencies, individual schools, and private recipients. Data collected through files submitted b y SEAs to the ESS are combined with data from ED’s grant s ys tems. The data group used to provide the data formerl y collected from SEAs through this collection is in the “ General Education Provisions Act ” section o f Attachment B - 3. **State Data Collection for McKinney** **- Vento Homeless Assistan**  **c e Act**  This collection was consolidated into the CSPR to benefit from the less burdensome web - based collection method used for the CSPR. As part of the transformation of the CSP R, most of the numerical data are now populated through files submitted to the ESS. The data groups used to provide the data formerl y collected through this collection are in the “McKinney - Vento Homeless Program” section of Attachment B - 3.Attachment B1 EDFacts Data Set for School Y ears 2013 - 14, 2014 - 15, and 2015 - 1 6

Page	B1 - 6 **Title III Bien ni**  **al Evaluation Report** This collection was first consolidated into the CSPR because the CSPR included similar questions. Now, as part of the transformation of the CSPR, the numerical data are populated through files submitted to the ESS. The data groups used to provide the data formerly collected through this collection are in the “Limited English Proficient Students and Title III of ESEA ” section of Attachment B - 3. LEGACY COLLECTIONS W HERE BURDEN HAS BEEN SI GNI FI CANTLY REDUCE D The following collection h as had a significant reduction in burden. **Common Core of Data –**  **Non Fisc al**  Beginning with SY 2008 - 09, the non - fiscal portion of the Common Core of Data (CCD) was collected through ESS for the 50 states, the District of Columbia (DC), Puerto Rico (PR) and the U.S. Virgin Islands (VI). (T he Bureau of Indian Education (BIE) and the Department of Defense Education A ctivity (DoDEA) also report CCD data through EDFacts .) The remaining outl yi ng areas and freel y associated states (e.g. Guam and others) will be ad ded when capacity allows them to submit electronically using the ESS. The data groups used to provide the data formerl y collected through this collection are in the section “Non - Fiscal Common Core of Data” in Attachment B - 3. **Gun -** **Free Schools Act Report**  The numerical data are collected through files submitted to the ESS. The narrative data are collected through E

MAPS . The data groups used to provide the data formerly collected through this collection are in the “Safe, Drug - Free and Gun - Free Schools” sec tion of Attachment B - 3. **Section 618 of IDEA**  **Part B** With the movement of Table 8 (shown in Attachment B - 5 ) into EDFacts , all of the IDEA Section 618 data are now collected through ED Facts . The data groups used to provide the data formerl y collected through the IDEA Section 618 tables are in the “Individuals with Disabilities Education Act” section of Attachment B - 3 , as well as in Attachment B - 5. LEGACY COLLECTIONS B EI NG TRANSFORMED Some collections will not be discontinued or retired because the collectio n includes data such as text that are not suitable for collection through ED Facts . Instead , these collections will be transformed to take full advantage of EDFacts data. **Consolidated Stat e Performance Report**  ED converted the Consolidated State Performanc e Report (CSPR) from a paper to web - based collection for SY 2004 - 05. The CSPR includes both numerical and text data. Since SY 2004 -Attachment B1 EDFacts Data Set for School Y ears 2013 - 14, 2014 - 15, and 2015 - 1 6

Page	B1 - 7 05, ED has transitioned a majority of the numerical data from manual collection to population through ESS files. The data groups used to provide the data formerl y collected through this collection are in the following sections of Attachment B - 3:

 Limited English Proficient Students and Title III of ESEA  Accountability

and Reporting Provisions of ESEA  Neglected or D elinquent P rogram  Migrant Education Program  Title IProgram (N on - A ccountability P rovisions)  Public School Choice and Supplemental Education al Services  Safe and Drug - Free Schools ED will continue to transform this collection to take ful l advantage of ESS files. **Char ter School Program (CSP)**  **Grant Award Database** Data collection has been on - going since the creation of the CSP under approved OMB clearance packages, including the Annual Performance Report documents and Charter Schools Program Data Templates. In order to ensure the accuracy and completeness of the charter schools data in the CSP grant award database, EDFacts data were added and reconciled with the other collected charter schools data . The E DFacts data collection provides not only a list of charter school s and other detailed data on those charter schools that received funding under the CSP for a specific ye ar, but also provides that same detailed data on all of the charter schools in existence that may not be receiving funds during that data collection year. The demographic and performance data of charter schools pulled from the data submitted by SEAs as part of the ED Facts collection is integrated into the CSP database. Once a ye ar, SEAs receive a report on the reconciliation between the list of charter schools submitted through this collection and the schools identified as charter in the EDFacts directory . **Consolidated Annual Report (CAR) for the Carl D. Perkins Career and Te**  **chnical Education Act of 2006**  This collection includes both numerical and text data. The report also includes data from both secondary an d post - secondary

education. In SY 2008 - 09, ED beg an to transition the collection of data for the secondary

education performance indicators. A s of SY 2010 - 11, all states are required to submit their secondary Perkins data exclusively via EDFacts. The data groups used to provide the data formerly collected through this collection are in the “Career and Technical Educati on” section of Attachment B - 3.Attachment B1 EDFacts Data Set for School Y ears 2013 - 14, 2014 - 15, and 2015 - 1 6

Page	B1 - 8 

### STANDARD DEFINITIONS In order to consolidate and centralize P K - 12 data collections, definitions need to be standardized. The same term cannot have multiple definitions. This section contains the standard definitions used in the EDFacts data set:

 Career and Technical Education (CTE) Concentrator  Career and Technical Education (CTE ) Participant  Children with Disabilities ( IDEA )  Limited English Proficient (L EP) Students  Eligible Migrant Children  Participating Migrant Childr en These standard definitions are used whenever possible. The standard definition for LEP students cannot be used for the data groups under the topic “ C areer and Te chnical E ducation” in Attachment B - 3 because LEP students are defined in the Carl D Perkin s Career and Technical Education Act of 2006 (Perkins IV) differently than in ESEA . In the EDFacts data set, when referring to limited English proficient students as defined for Perkins IV the term will be followed b y “(

Perkins )”. **Career and Technical Ed ucation (CTE) Concentrator**  **–** A secondary student who has earned three (3) or more credits in a single CTE program area (e.g., health care or business services), or two (2) credits in a single CTE program area, but only in those program areas where two ( 2 ) credit sequences at the secondary level are recognized by

the state and/or its local eligible recipients. (If a state has a negotiated definition that is different, the s tate should use that definition.) **Career and Technical Education (CTE) Participant** 

– A secondary student who was enrolled in a vocational education course. The threshold level to be a participant is defined b y the state, with most states defining a CTE participant as a student who has completed at leas t on e course (or a substantial porti on of it), and may be enrolled in another course. This definition includes students who have reached the threshold level of concentrator. (If a state has a negotiated definition that is different, the s tate should use that definition.) **Children with Dis abilities (**  **IDEA ) (also referred to as Students with Disabilities (**  **IDEA ))**  **–** Children having intellectual disabilitie s; hearing impairment, including deafness; speech or language impairment; visual impairment, including blindness; serious emotional disturban ce (hereafter referred to as emotional disturbance); orthopedic impairment; autism; traumatic brain injury ; developmental delay ; other health impairment; a specific learning disability ; deafblindness; or multiple disabilities and who, by reason thereof, r eceive special education andAttachment B1 EDFacts Data Set for School Y ears 2013 - 14, 2014 - 15, and 2015 - 1 6

Page	B1 - 9 related services under the Individuals with Disabilities Education Act (IDEA) according to an Individualized Education Program (IEP), Individual Famil y Service Plan (IFSP), or service s plan. 1 **Limited English Proficient (LEP)**  **S tudents**  **–** Incoordination with the state’s definition based on Title 9 of ESEA , students: (A) who are ages 3 through 21; (B) who are enrolled or preparing to enroll in an elementary school or a secondary

school; (C ) (who are i, ii, or iii) ( i) who were not born in the United States or whose native languages are languages other than English; (ii) (who are I and II) (I) who are a Native American or Alaska Native, or a native resident of the outlying areas; and (II) who come from an environment where languages other than English have a significant impact on their level of language proficiency ; or (iii) who are migratory , whose native languages are languages other than English, and who come from an environment where languages other than English are dominant; and (D) whose difficulties in speaking, reading, writing, or understanding the English language may be sufficient to den y the individuals (who are denied i or ii or iii) 2 (i) the ability

to meet the state’s proficient level of achievement on state assessments described in section 1111(b)(3); (ii) the ability

to successfully

achieve in classrooms where the language of instruction is English; or (iii) the opportunity

to participate fully

in societ y. Note - To be classified as limited English p roficient, an individual must be A, B, C, and D. For C, an individual can be i, ii, or iii. If C - ii, the individual must be I and II. For D, an individual must be denied i or ii or iii. 3 **Eligible Migrant Children 4**  (also referred to as Eligible Migrant Stu dents)

– Children who are, or whose parents or spouses are, migratory agricultural workers, including migratory dairy workers, or migratory

fishers, and who, in the preceding 36 months, in order to obtain, or accompan y such parents or spouses, in order to obtain, temporary or seasonal employ

ment in agricultural or fishing work (A) have moved from one LEA to another; (B) in a state that comprises a single LEA, have moved from one administrative area to another within such LEA; or (C) reside in an LEA of more than 15,000 square miles, and migrate a distance of 20 miles or more to a temporary

residence to engage in a fishing activity .

1 Statutory reference

– Section 602(3) of IDEA 2 Must be determined by a valid assessment 3 Statutory reference

– Section 9101(25) of ESEA 4 Statutory r eference

– 34 CFR 200.81Attachment B1 EDFacts Data Set for School Y ears 2013 - 14, 2014 - 15, and 2015 - 1 6

Page	B1 - 10 **Participating Migrant Children** (also referred to as Participating Migrant Students)

– Children who participate in Migrant Education Programs (MEP) under Title I, Part C, including those served under continuation of services authority .Attachment B1 EDFacts Data Set for School Y ears 2013 - 14, 2014 - 15, and 2015 - 1 6

Page	B1 - 11 

### REPORTING PERIODS Data groups that are counts of students or staff are assigned to a reporting period. The reporting period is the period of tim e for the count. Counts can be either cumulative over a period of time or snapshot of a specific day . The following reporting periods are used for cumulative counts:

 School y ear (state)

– An y 12 - month period defined by the state. The state determines whether summer is included in the preceding or following school year  School y ear (CCD)

– The 12 - month period beginning on October 1 and ending the following September 30. The summer follows the regular school ye ar  Regular school year – The instructional period not including intersession or summer sessions

 Summer

– The instructional period in the months of May through September

 Intersession

– Instructional periods between sessions during the regular school y ear  Testing window

– The period when the stat e administers state - wide academic assessments (or the annual state English language proficiency assessment) as described by ESEA

 Program y ear (

IDEA - Exit)

– The 12 - month period beginning July 1 and ending June 30 as defined for reporting the exiting from s pecial education by students with disabilities ( IDEA )

 **Revised!** Performance Period (MEP)

– The 12 - month period beginning September 1 and ending August 31 as described for the Migrant Education Program (MEP)

 Program y ear (N or D)

– The 12 - month period beg inning July 1 and ending June 30 as described for the Prevention and Intervention Programs for the Education of C hildren and Youth Who Are Neglected, Delinquent or At - Risk Program (N or D)

 Program y ear (

Perkins )

– The 12 - month period beginning July 1 and ending June 30 as described for programs under Carl D. Perkins Career and Technical Education Act of 2006 , (unless the state has approval from the Department for a different 12 - month period) The following reporting periods are generall y used for counts th at are snapshots:  October 1 (or the closest school day to October 1)  IDEA child count ( The date designated b y the state that is between October 1 and December 1 . )Attachment B1 EDFacts Data Set for School Y ears 2013 - 14, 2014 - 15, and 2015 - 1 6

Page	B1 - 12 

### DIRECTORY RECORDS EDFacts maintains a three - tier directory of education units in each of the 50 states, D istrict of C olumbia , P uerto R ico , the outlying areas and freely associated states ( i.e ., American Samoa, Guam, Commonwealth of Northern Mariana Islands, Marshall Islands, Micronesia, Palau, and the U.S. Virgin Islands ), Department of Defense E ducation A ctivity ( DoDEA ) , and Burea u of Indian Educ ation ( BIE ) . The three tiers are the SEA, the LEA, and school. For each education unit, a Directory

Record is maintained that includes unique identifiers ( e.g. , name, identification numbers, location), contact information ( e.g. , addresses, phone numbers, Web sites), and descriptive information ( e.g. , t yp e, operational status). The state and NCES identification numbers are used to link the education units to each other in the hierarch y. For example, the record for a school includes the state and NCES identification numbers of the LEA to which the school belongs. Data in the Directory

are generall y obtained from SEAs. However, ED may obtain some data, for example, County c ode (DG12) , from other federal so urces instead of SEAs. DEFINITIONS OF SEA, LEA, AND SCHOOL The following are definitions of SEA, L EA, and school. **SEA.** A s tate e ducation al a gency (SEA) is the agency

of the state charged with primary responsibility

for coordinating and supervising publi c elementary and secondary

instruction, including the setting of standards for instructional programs. The SEA is the state agency that administers federal grant programs under the ESEA . T he directory

data for the SEA is the directory data for the state agency

that administers the ESEA programs. Other state agencies may be involved in “coordinating and supervising public elementary

and secondary

instruction.” For example, a different state agency may administer the programs under Carl D. Perkins Career a nd Technical Education Act of 2006 . In this case, the directory data is still the directory

data of the SEA even though the files submitted that contain data for programs under Carl D. Perkins Career and Technical Education Act of 2006 are provided b y the other state agency . **LEA.** A l ocal e ducation al a genc y (LEA) or e ducation al a genc y is a governmental administrative unit at the local level which exists primarily to operate schools or to contract for educational services. These units may or may not be cot erminous with county , cit y, or town boundaries. **School.** A school is an institution that provides educational services and  has one or more grade groups (PK through 12 grade ) or is ungraded,  has one or more teachers,  is located in one or more buildings,  ha s assigned administrator(s),Attachment B1 EDFacts Data Set for School Y ears 2013 - 14, 2014 - 15, and 2015 - 1 6

Page	B1 - 13  receives public funds as its primary support, and  is operated b y an education al agency . Note - For purposes of this definition, "public funds" includes federal, state, and local public funds. “Located in a building" does not preclude virtual schools since the administrators and teachers are located in a building somewhere. An “ education agency" is not limited to the state or local education al agency, but can include other agencies (e.g., corrections or health and human servic es) charged with providing public education services .

SUMMARY OF DIRECTORY DATA GROUPS BY TIER The following table display s which d irectory data groups are collected for each tier in the hierarch y of education units in the states. Following this summary, there is a detailed description of each of these data groups. By Tier **SEA LEA**  **School** DG Name DG Name DG Name**U n** **i q** **u e** **I d** **e n** **t i** **f i** **e r** **s** 559 S tate code 559 S tate code 559 S tate code 7 Education entity name 7 Education entity name 7 Education entity name 6 DUNS number* 6 DUNS number* 570 State agency number 551 Supervisory union identification number 4 LEA identifier (State) 4 LEA identifier (State) 5 School identifier (State) 1 LEA identifier (NCES) 1 LEA identifier (NCES) 529 School identifier (NCES)**C o** **n t** **a c** **t I** **n f** **o r** **m a** **t i** **o n**  9 Address location 9 Address location 9 Address location 8 Address mailing 8 Address mailing 8 Address mailing 10 Telephone - education

entity 10 Telephone - education entity 10 Telephone - education entity 11 Web site address 11 Web site address 11 Web site address 458 Chief state school officer

contact information**D e** **s c** **r i** **p t** **i v** **e I** **n f** **o r** **m a** **t i** **o n**  12 C ounty code* 12 C ounty code* 572 County name* 572 County name* 16 LEA operational status 531 School operati onal status 743 Reconstituted status 453 Education agency type 21 School typeAttachment B1 EDFacts Data Set for School Y ears 2013 - 14, 2014 - 15, and 2015 - 1 6

Page	B1 - 14 By Tier **SEA LEA**  **School** DG Name DG Name DG Name 17 Locale* 17 Locale* 18 Grades offered 18 Grades offered 14 Geographic location* 14 Geographic location* 13 Congressional district number* 13 Congressional district number* 65 3 **Revised!** Charter status 27 Charter s tatus TBD **NEW!** Charter authorizer

identifier# 582 Title 1 district status* TBD **NEW!** Virtual s chool status 571 Effective date 571 Effective date 571 Effective date 669 Out of state indicator 669 Out of state indicator * ED plans to obtain these data groups from sources other than the SEA. # Reported only if the school has a charter status of “yes.” See “charter authorizer roster” for more information.

DETAILED DESCRIPTION OF DIREC TORY DATA GROUPS Below are detailed descriptions of d irectory data groups. For each data group, there is a header box showing the name of the data group, the data group number, the data provider (SEA vs. another source), and the level s for which the data group is collected. That box is followed by the definition and, as appropriate, the code set or permitted values. UNIQUE ID ENT IF IE RS **Name DG ID**  **Source Level(s)**  State code 559 SEA State, L EA, School **Definition:** The two digit Ame rican National Standards Institute (A N SI ) code for the state, District o f Columbia, and the outly ing areas and freel y associated areas of the United States. **Name DG ID**  **Source Level(s)**  Education entity

name 7 SEA State, L EA, School **Definition:** The full legally accepted name of the school, L EA, SEA, or other entity reporting education data.Attachment B1 EDFacts Data Set for School Y ears 2013 - 14, 2014 - 15, and 2015 - 1 6

Page	B1 - 15 **Name DG ID**  **Source Level(s)**  DUNS number 6 Outside SEA State, L EA **Definition:** DUNS (Data Universal Numbering System) is the unique nine - digit identification numbe r assigned to a b usiness entity by Dunn and Bradstreet. **Name DG ID**  **Source Level(s)**  State agency

number 570 SEA State **Definition:** A number used to uniquely identify state agencies. SEAs are 01. **Name DG ID**  **Source Level(s)**  Supervisory

union identific ation number 551 SEA LEA **Definition:** The three - digit unique identifier assigned to the supervisory union by the state. **Name DG ID**  **Source Level(s)**  LEA identifier (state) 4 SEA LEA, School **Definition:** The identifier assigned to an LEA b y the SEA. Als o known as State L EA Id entification Number (ID). **Name DG ID**  **Source Level(s)**  School identifier (state) 5 SEA School **Definition:** The identifier assigned to a school by the SEA. Also known as State School Id entification Number (ID). **Name DG ID**  **Source Level(s)**  LEA identifier (NCES) 1 SEA LEA, School **Definition:** The seven - digit unique identifier assigned to the LEA by the NCES. A lso known as NCES Education Agency ID. **Format:** The LEA identification number is made up of a two - digit state code follo wed b y a five - digit L EA code. **Name DG ID**  **Source Level(s)**  School identifier (NCES) 529 SEA School **Definition:** The twelve - digit unique identifier assigned to the school b y the NCES. Also known as NCES School I D. **Format:** The school identification numb er is made up of a two - digit state code followed by a five - digit L EA code which is f ollowed b y a five - digit school code.Attachment B1 EDFacts Data Set for School Y ears 2013 - 14, 2014 - 15, and 2015 - 1 6

Page	B1 - 16 CONTACT INFORMATION **Name DG ID**  **Source Level(s)**  Address location 9 SEA SEA, L EA, School **Definition:** The set of elements that descri bes the phy sical location of the education entit y, including the street address, city , state, ZIP Code and ZIP Code + 4. **Name DG ID**  **Source Level(s)**  Address mailing 8 SEA SEA, L EA, School **Definition:** The set of elements that describes the mailing addre ss of the education entity , including the mailing address, cit y, state, ZIP Code and ZIP Code + 4. **Name DG ID**  **Source Level(s)**  Telephone

– e ducation entity 10 SEA SEA, L EA, School **Definition:** The 10 - digit telephone number, including the area code, for the education entity . **Name DG ID**  **Source Level(s)**  Web site address 11 SEA SEA, L EA, School **Definition:** The Uniform Resource Locator (URL) for the unique address of a Web page of an education entit y. **Name DG ID**  **Source Level(s)**  Chief state school offi cer contact information 458 SEA SEA **Definition:** The contact information of the chief state school officer, including first and last name, official title, phone number and email address. DESCRI PTI VE INFORMAT IO N **Name DG ID**  **Source Level(s)**  C ounty code 1 2 Outside SEA LEA, School **Definition:** The C ounty

code of the county , parish, borough, or comparable unit (within a state) in which an address is located.Attachment B1 EDFacts Data Set for School Y ears 2013 - 14, 2014 - 15, and 2015 - 1 6

Page	B1 - 17 **Name DG ID**  **Source Level(s)**  County name 572 Outside SEA LEA, School **Definition:** The name of a c ount y, parish, borough, or comparable unit (within a state) in which an education unit is located. **Name DG ID**  **Source Level(s)**  LEA operational status 16 SEA LEA **Definition:** The classification of the operational condition of a local education al agency (L EA). **Code Set:**  1

– Open No significant boundary

change for this agency

since the last report  2

– Closed Agency closed with no effect on another agency 's boundaries  3

– New New agency

formed with no effect on another agency 's boundaries  4

– Added Agenc y is being added to the report for the first time, but has been in existence  5

– Changed Agency has undergone a significant change in geographical boundaries  6

– In active Agency is temporarily

closed and may

reopen within 3 y ears  7

– Future Agency is sche duled to be operational within 2 y ears  8

– Reopened Agency was reported as closed in the previous y ear but has since reopened. **Name DG ID**  **Source Level(s)**  School operational status 531 SEA School **Definition:** The classification of the operational condi tion of a school. **Code Set:**  1

– Open Listed in previous ye ar’s directory  2

– Closed Listed in previous ye ar’s directory , but is currently not in operation and not expected to operate in the future  3

– New Not listed in previous y ear’s directory or listed as future  4

– Added Operational in previous year but reported for the first time this y ear  5

– ChangedAttachment B1 EDFacts Data Set for School Y ears 2013 - 14, 2014 - 15, and 2015 - 1 6

Page	B1 - 18 Currently operational, listed in previous y ear’s directory , but affiliated with a different LEA  6

– In active School is temporarily

closed and may

reopen within 3 y ears  7

– Future School is scheduled to be operational within 2 y ears  8

– Reopened School was reported as closed in the previous year but has since reopened **Name DG ID**  **Source Level(s)**  Reconstituted status 743 SEA School **Definition:** An indic ation that the school was restructured, transformed or otherwise changed as a consequence of the state’s accountability s ys tem under ESEA or as a result of School Improvement Grants (SIG), but is not recognized as a new school for CCD purposes. **Comment** : While a school may be reconstituted for purposes of SIG or ESEA accountability provisions, for purposes of CCD, the school may not be recognized as a new school and thus does not receive a new NCES I D. This data group provides a record that an existing s chool has undergone a school restructuring or transformation when it closes and reopens but does not meet the CCD criteria for being recognized as a new school. This indicator is used in the school y ear that the school implements the restructuring or trans formation change. **Permitted Values:**  Yes  No **Name DG ID**  **Source Level(s)**  Education agency

ty pe 453 SEA LEA **Definition:** The classification of the education agency within the geographic boundaries of a state according to the level of administrative and operational control granted by the state. **Code Set:**  1 - Regular local school district that is NOT a component of a supervisory union In cludes both independent school districts and those that are a dependent segment of a local government, such as a city or count y. Agencies that do not operate schools (non ops) but have primary

responsibility

to provide free public elementary and/or secondary education to school - age children within their jurisdictions should be included.  2 - Local school district that is a component of a supervisory union A superintendent and administrative services are shared with other local school districts. Each agency

given this code should have an entry in the Supervisory Union I dentification Number data field corresponding to the appropriate ty pe 2 or t ype 3 agency. Non - ops in supervisory

unions should be included in this category .  3 - Supervisory

union administrative center, (or county superintendent’s office serving the same purpose)Attachment B1 EDFacts Data Set for School Y ears 2013 - 14, 2014 - 15, and 2015 - 1 6

Page	B1 - 19 Each agency

given this code should have an entry in the Supervisory Union I dentification Number data field. Student and staff data reported elsewhere should NOT be duplicated in records carry ing this code.  4 - Regional education service agency Agencies created for the purposes of providing specializ ed educational services to other education agencies. Student and staff data reported elsewhere should NOT be duplicated in records carry ing this code.  5 - State agency

providing elementary

and/or secondary

level instruction to school - age children in a spe cified population, e.g., agency responsible for state schools for the blind or deaf students, correctional facilities, and state hospitals.  6 - Federal agency

providing elementary - and/or secondary - level instruction to school - age children in a specified po pulation. EXCLUDE Bureau of Indian Education (BIE) and Department of Defense Education A ctivit y (DoDEA).  7

– Independent charter district Agencies that administer charter schools that are not under the administrative control of local school districts (i.e. , ty pes 1, 2, or 3).  8

– Other education agencies In cludes four categories of other education agencies:  Intermediate levels of public agencies that provide education but are not school districts, such as county

juvenile detention centers, sheriff’s offic es, or university lab schools;  Non - governmental organizations that provide education such as hospitals, residential treatment centers, YMCA, or Easter Seal Society ;  Postsecondary

schools or agencies reported in order to include a postsecondary ‘shared tim e’ school, such as community colleges or technical institutes; and  Other agencies that do not meet the criteria for other agency t ypes 1 through 7.

**Name DG ID**  **Source Level(s)**  School ty pe 21 SEA School **Definition:** The ty

pe of education institution as classified by its primary

focus. School ty

pe is a classification of schools conducting elementary and/or secondary

instruction or programs according to the ordinary or special instructional needs of students. **Code Set:**  1 - Regular School A public elementary

/secondary

school that does NOT focus primarily on vocational, special, or alternative education, although it may provide these programs in addition to a regular curriculum.  2 - Special Education School A public elementary

/secondary

school that focuses primarily on serving the needs of students with disabilities.Attachment B1 EDFacts Data Set for School Y ears 2013 - 14, 2014 - 15, and 2015 - 1 6

Page	B1 - 20  3 - Vocational Education School A school that focuses primarily on providing secondary

students with an occupationally relevant or career - related curriculum, including formal preparation for vo cational, technical, or professional occupations.  4 - Alternative Education School A public elementary

/secondary

school that addresses the needs of students that ty pically cannot be met in a regular school program. The school provides nontraditional educat ion; serves as an adjunct to a regular school; and falls outside the categories of regular, special education, or vocational education.  5 - Reportable Program Program that does not meet the definition of a school but that enrolls public school students or otherwise provides education services on a regular basis. (This may include magnet programs operated within public schools when these programs must be reported separate from the schools and postsecondary institutions that are the school of record for stude nts in any

grade PK - 13 or ungraded classes. Exclude postsecondary institutions that offer programs for students enrolled in elementary or secondary schools, for example, community

colleges that provide a limited number of dual enrollment courses for students enrolled in a public high school.) **Name DG ID**  **Source Level(s)**  Locale 17 Outside SEA LEA, School **Definition:** The designation of a school's or district's degree of urbanization based on its geographic location and population attributes such as density. May also be known as “ urbanicit y. ” **Permitted Values:**  City , Large: Territory inside an urbanized area and inside a principal cit y with population of 250,000 or more.  City , Midsize: Territory inside an urbanized area and inside a principal cit y with population less than 250,000 and greater than or equal to 100,000.  City , Small: Territory inside an urbanized area and inside a principal cit y with population less than 100,000.  Suburb, L arge: Territory outside a principal cit y and inside an urbanized ar ea with population of 250,000 or more.  Suburb, Midsize: Territory outside a principal cit y and inside an urbanized area with population less than 250,000 and greater than or equal to 100,000.  Suburb, Small: Territory outside a principal cit y and inside an urbanized area with population less than 100,000.  Town, Fringe: Territory inside an urban cluster that is less than or equal to 10 miles from an urbanized area.  Town, Distant: Territory inside an urban cluster that is more than 10 miles and less than o r equal to 35 miles from an urbanized area.Attachment B1 EDFacts Data Set for School Y ears 2013 - 14, 2014 - 15, and 2015 - 1 6

Page	B1 - 21  Town, Remote: Territory inside an urban cluster that is more than 35 miles from an urbanized area.  Rural, Fringe: Census - defined rural territory that is less than or equal to 5 miles from an urbanized area, as well as rural territory that is less than or equal to 2.5 miles from an urban cluster.  Rural, Distant: Census - defined rural territory that is more than 5 miles but less than or equal to 25 miles from an urbanized area, as well as rural territory that is m ore than 2.5 miles but less than or equal to 10 miles from an urban cluster.  Rural, Remote: Census - defined rural territory that is more than 25 miles from an urbanized area and is also more than 10 miles from an urban cluster. **Name DG ID**  **Source Level(s)**  Grades offered 18 SEA LEA, School **Definition:** The grade level(s) offered b y the school or district. **Permitted Values:**  Ungraded  Grade 7  Prekindergarten  Grade 8  Kindergarten  Grade 9  Grade 1  Grade 10  Grade 2  Grade 11  Grade 3  Grade 12  Grade 4  Grad e 13 **Revised!**  Grade 5  Adult Education  Grade 6  No Grades **Name DG ID**  **Source Level(s)**  Geographic location 14 Outside SEA LEA, School **Definition:** The latitude and longitude where the education entit y is physically located. **Name DG ID**  **Source Level(s)**  Congressional district number 13 Outside SEA LEA, School **Definition:** The legall y accepted number of an area established b y law for the election of representatives to the United States Congress where the school or district is located. **Name DG ID**  **Source Revised!**  **Level(s)** Charter status 27 SEA School **Revised! Definition:**  An indication of whether the school provides free public elementary and/or secondary

education to eligible students under a specific charter granted by the state legislature or other a

ppropriate authorit y and designated b y such a uthorit y t o be a charter school .Attachment B1 EDFacts Data Set for School Y ears 2013 - 14, 2014 - 15, and 2015 - 1 6

Page	B1 - 22 **Permitted Values:**  Yes  No  NA **Note:** The following data group was first collected in file specification 168 ( FS168 ) for SY 2012 - 13. It is being moved to the directory file FS 029 . **Name DG ID**  **Source Level(s)**  **Revised!** Charter LEA status 653 SEA LEA **Definition:** The status of a charter district as an LEA for purposes of federal programs. **Permitted Values:**  NA

– State does not have charters or state does not permit charter LE As  Not a charter district

– State has charter LEAs but this L EA is not a charter LEA.  Charter district which is an LEA for programs authorized under IDEA, ESEA and Perkins  Charter district which is an LEA for programs authorized under ESEA and Perkins but not under IDEA  Charter district which is an LEA for programs authorized under IDEA but not under ESEA and Perkins  Charter district which is not an L EA for any federal program **Name DG ID**  **Source Level(s)**  Title Idistrict status 582 Outside SEA LEA **Defin ition:**  An indication that a district is designated under state and federal regulations as receiving Title I funds. **Permitted Values:**  Yes  No  NA **NEW! Name**  **DG ID Source**  **Level(s)** Virtual school status TBD SEA School **Definition:** A public school that o ffers onl y instruction in which students and teachers are separated b y time and/or location, and interaction occurs via computers and/or telecommunications technologies. A virtual school generall y does not have a physical facility that allows students to attend classes on site. **Permitted Values:**  Yes  NoAttachment B1 EDFacts Data Set for School Y ears 2013 - 14, 2014 - 15, and 2015 - 1 6

Page	B1 - 23 **Name DG ID**  **Source Level(s)**  Effective date 571 SEA SEA, L EA, School **Definition:** The date a change in a d irectory data element takes place. **Name DG ID**  **Source Level(s)**  Out of state indicator 669 SEA LEA , School **Definition:** An indication that the mailing or location address of the LEA or school is outside of the state. **Permitted Values:**  Yes  NoAttachment B1 EDFacts Data Set for School Y ears 2013 - 14, 2014 - 15, and 2015 - 1 6

Page	B1 - 24 

## N **EW! CHARTER AUTHORIZER R**  **OSTER** To ensure completeness of data on charter schools and authorizers, EDFact s will collect a roster of charter authorizers. The charter schools will be linked to the charter authorizers. **Charter Authorizer:** A charter authorizer is an Authorized Public Chartering Agency that currentl y oversees the charter school.

DETAILED DESCRIPTION OF THE ROSTER Below are detailed descriptions of data groups used for the roster of charter authorizers . UNIQUE ID ENT IF IE RS **NEW! Name**  **DG Definition**  Charter a uthorizer name TBD The full legall y accepted name of the a uthorized p ublic c hartering a ge ncy

that currentl y oversees the charter school. In addition to the name, the file will include the following standard identifier s: **Name DG**  **Definition** State code 559 The two digit American National Standards Institute (A N SI ) code for the state, District of Columbia, and the possessions (outly ing areas) and freely associated areas of the United States. **NEW! Name**  **DG Definition**  Charter school authorizer identifier (state) TBD The identifier assigned to a a uthorized p ublic c hartering a gency by

the SEA.Attachment B1 EDFacts Data Set for School Y ears 2013 - 14, 2014 - 15, and 2015 - 1 6

Page	B1 - 25 CONTACT INFORMATION The roster will include the standard contact information. **Name DG**  **Definition** Authorizer a ddress location TBD The set of elements that describes the ph ys ical location of the a uthorized p ublic c hartering a gency , including the s treet address, city , state, ZI P Code and ZIP Code + 4. **Name DG**  **Definition** Authorizer a ddress mailing TBD The set of elements that describes the mailing address of the a uthorized p ublic c hartering a gency , including the mailing address, city , state, ZI P Code and ZIP Code + 4. D ESCRI PTI VE INFORMATI ON The roster will include information about the t ype of authorizer . **NEW! Name**  **DG Definition**  Charter s chool a uthorizer t yp e TBD The ty pe of charter authorizer organization, as classified by its primary foc us. **Permitted Values:**  State department of education  State board of education  Public charter school board  Local education al agency  University  Community

college  Other LINKING CHARTER SCHO OL S TO AUTHORIZERS Charter schools will be linked to the a uth orized p ublic c hartering a genc y using a unique charter school a uthorizer i dentifier (DGTBD). The identifier associated with the authorized public chartering agency will be collected and reported in the aforementioned authorizer roster ( FS TBD) . The identi fier associated with the charter school will also be reported in the school level directory .Attachment B1 EDFacts Data Set for School Y ears 2013 - 14, 2014 - 15, and 2015 - 1 6

Page	B1 - 26 

### METADATA Metadata are information to explain other data. L ike all data collections, the EDFacts collection requires metadata. Metadata collected from an SEA aid s the anal ys is and appropriate use of data. The metadata to be collected ranges from information to support data submissions ( e.g. , completeness) to capturing state policies surrounding data collection ( e.g. , student count dates). EDFacts minimizes the bur den on SEAs to report metadata b y rigorousl y evaluating the need for the information prior to surveying SEAs, and prioritizing metadata that pertains to critical data items. Metadata may

be collected through a variet y of modes, depending on ED’s informat ion needs and expectations for its use. While ED has used paper survey s to collect metadata in the past, under EDFacts these survey s are increasingl y being converted into electronic collection methods, such as web - based survey s using the E MAPS tool. For e xample, under the previous clearance EDFacts began collecting the following metadata items through E

MAPS :  State Submission Plan

– SEAs are responsible for maintaining a submission plan that provides details regarding its plans for reporting data via EDFact s. The plans indicate whether SEAs will submit files on time, the estimated number of educational units that will be submitted for each file level, and a status flag to indicate when the submission of data for each reporting level is complete and read y for ED’s review. This information is necessary in order to monitor state progress on file submissions, evaluate timeliness of submissions, and to provide a mechanism for SEAs to communicate to ED the completeness of the data they submitted. The EMAPS data are integrated into EDFacts , so SEAs can access reports on the status of their submissions in relation to their plans.

 The IDEA State Supplemental Survey

– The IDEA State Supplemental Survey is completed b y each state’ s Part B Data Manager annually . This sur vey collects metadata related to the current school y ear ID EA data collection. The responses are shared with the OSEP data contactors and responses are compared to the data submitted. State IDEA Part B data managers are authorized to provide the metadata f or this survey .