6178 Federal Register / Vol. 65, No. 26 / Tuesday, February 8, 2000 / Notices

STORAGE:

Paper records and computer

printouts; discs and magnetic tapes.

RETRIEVABILITY:

By individual’s surname or Social

Security Number.

SAFEGUARDS:

Records are protected from

unauthorized disclosure by storage in

areas accessible only to authorized

personnel within buildings secured by

locks or guards. Automated records may

be called up by terminals supported by

remote and dedicated lines. Each

terminal has a physical key lock and is

identified by its own physical profile

containing user ID, user password

which are confidential. Software

prohibits entry to files by other than

designated authorized personnel.

RETENTION AND DISPOSAL:

Automated data are erased after

selected information is captured for

managerial reports and course/score

data transferred to individual’s DA

Form 669 which becomes part of the

Military personnel Records Jacket.

Automated data in the registry

transcript system are retained during the

soldier’s tenure and for 2 additional

years following separation after which

they are converted to microfiche and

retained for 40 years.

SYSTEM MANAGER(S) AND ADDRESS:

Deputy Chief of Staff for Personnel,

Headquarters, Department of the Army,

ATTN: DAPE–MPO, 300 Army

Pentagon, Washington, DC 20310–0300.

NOTIFICATION PROCEDURE:

Deputy Chief of Staff for Personnel,

Headquarters, Department of the Army,

ATTN: DAPE–ZXI–IC (PA Officer), 300

Army Pentagon, Washington, DC

20310–0300; or the installation’s

Privacy Act Officer.

RECORD ACCESS PROCEDURES:

Deputy Chief of Staff for Personnel,

Headquarters, Department of the Army,

ATTN: DAPE–ZXI–IC (PA Officer), 300

Army Pentagon, Washington, DC

20310–0300; or the installation’s

Privacy Act Officer.

For verification purposes, individual

should provide full name, rank, and

Social Security Number.

CONTESTING RECORD PROCEDURES:

The Army’s rules for accessing

records, and for contesting contents and

appealing initial agency determinations

are contained in Army Regulation 340–

21; 32 CFR part 505; or may be obtained

from the system manager.

RECORD SOURCE CATEGORIES:

School transcripts, Education Services

Officer/Counselor, the individual, test

results, SIDPERS, Enlisted Master File.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

[FR Doc. 00–2819 Filed 2–7–00; 8:45 am]

BILLING CODE 5001–10–F

DEPARTMENT OF DEFENSE

Department of the Army

Privacy Act of 1974; System of

Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to amend a system of

records.

SUMMARY: The Department of the Army

is amending a system of records notice

in its existing inventory of record

systems subject to the Privacy Act of

1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be

effective without further notice on

March 9, 2000, unless comments are

received which result in a contrary

determination.

ADDRESSES: Privacy Act Officer, Records

Management Program Division, Army

Records Management and

Declassification Agency, ATTN: TAPCPDD-RP, Stop C55, Ft. Belvoir, VA

22060-5576.

FOR FURTHER INFORMATION CONTACT: Ms.

Janice Thornton at (703) 806–4390 or

DSN 656–4390.

SUPPLEMENTARY INFORMATION: The

Department of the Army systems of

records notices subject to the Privacy

Act of 1974, (5 U.S.C. 552a), as

amended, have been published in the

Federal Register and are available from

the address above.

The specific changes to the records

system being amended are set forth

below followed by the notice, as

amended, published in their entirety.

The proposed amendments are not

within the purview of subsection (r) of

the Privacy Act of 1974, (5 U.S.C. 552a),

as amended, which requires the

submission of a new or altered system

report.

Dated: February 2, 2000.

L.M. Bynum,

Alternate OSD Federal Register Liaison

Officer, Department of Defense.

A0340 JDMSS

SYSTEM NAME:

HQDA Correspondence and Control/

Central Files System (February 22, 1993,

58 FR 10002).

CHANGES:

SYSTEM IDENTIFIER:

Change to ‘A0025 JDIM’.

* * * * *

RETENTION AND DISPOSAL:

Delete entry and replace with

‘Disposition pending (until NARA

disposition is approved, treat as

permanent).’

STORAGE:

Delete entry and replace with ‘Paper

records and computer database.’

RETRIEVABILITY:

Delete entry and replace with ‘Paper

records are retrieved by date of

correspondence; electronic records are

retrieved by name, date of

correspondence, subject natter, or key

word (which may include Social

Security Number and date of birth).’

SAFEGUARDS:

Delete entry and replace with

‘Records are controlled; access to

information from specified documents if

restricted to persons who have been

designated by their agency to have

official need for the information in the

performance of their duties. File areas

are protected by electronic surveillance

systems with combination lock doors.

Users of the system receive training

designed to preclude misuse or

unauthorized disclosure of information.’

* * * * *

A0340 JDMSS

SYSTEM NAME:

HQDA Correspondence and Control/

Central Files System.

SYSTEM LOCATION:

Office, Secretary of the Army; Office,

Chief of Staff; Headquarters, Department

of the Army Staff agencies. Official

mailing addresses are published as an

appendix to the Army’s compilation of

systems of records notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals who either initiated, or

are the subject of, communications with

the Headquarters, Department of the

Army.

CATEGORIES OF RECORDS IN THE SYSTEM:

Inquiries, with referrals and

responses, and other communications

pertaining to any function or subject

involving or of interest to Headquarters,

Department of the Army level. Records

may include, but are not restricted to,

complaints, appeals, grievances,

investigations, alleged improprieties,

personnel actions, medical reports,

Federal Register / Vol. 65, No. 26 / Tuesday, February 8, 2000 / Notices 6179

intelligence, and similar matters. They

may be either specific or general in

nature and may include such personal

information as an individual’s name,

Social Security Number, date and/or

place of birth, description of events or

incidents of a sensitive or privileged

nature, commendatory or unfavorable

data.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental

Regulations; 10 U.S.C. 3013, Secretary

of the Army; Army Regulation 25–1,

The Army Information Resources

Management Program; and E.O. 9397

(SSN).

PURPOSE(S):

To control correspondence, document

actions taken, and locate records for

reference purposes.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

The ‘Blanket Routine Uses’ set forth at

the beginning of the Army’s compilation

of systems of records notices also apply

to this system.

Note: Disclosure of information from

documents or records which properly

become part of another system of records will

be as authorized in the ‘routine uses‘ portion

of that system of records.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records and computer database.

RETRIEVABILITY:

Paper records are retrieved by date of

correspondence; electronic records are

retrieved by name, date of

correspondence, subject natter, or key

word (which may include Social

Security Number and date of birth).

SAFEGUARDS:

Records are controlled; access to

information from specified documents if

restricted to persons who have been

designated by their agency to have

official need for the information in the

performance of their duties. File areas

are protected by electronic surveillance

systems with combination lock doors.

Users of the system receive training

designed to preclude misuse or

unauthorized disclosure of information

RETENTION AND DISPOSAL:

Disposition pending (until NARA

disposition is approved, treat as

permanent).

SYSTEM MANAGER(S) AND ADDRESS:

Chief of Correspondence, Office of the

Secretary of the Army, 101 Army

Pentagon, Washington, DC 20310–0101.

Chief of Staff, 200 Army Pentagon,

Washington, DC 20310–0200.

Commander, Corps of Engineers, 200

Massachusetts Avenue, Washington, DC

20314–1000.

NOTIFICATION PROCEDURE:

Individuals seeking to determine

whether information about themselves

is contained in this system should

address written inquiries to the system

manager having functional

responsibility or interest.

For verification purposes, the

individual should provide full name,

current address, and Social Security

Number (if applicable), and the request

must be signed. Inquiry should include

timeframe of correspondence, subject

matter, and details that will assist in

identifying the records sought.

RECORD ACCESS PROCEDURES:

Individuals seeking access to

information about themselves contained

in this system should address written

inquiries to the system manager having

functional responsibility or interest.

For verification purposes, the

individual should provide full name,

current address, and Social Security

Number (if applicable), and the request

must be signed. Inquiry should include

timeframe of correspondence, subject

matter, and details that will assist in

identifying the records sought.

CONTESTING RECORD PROCEDURES:

The Army’s rules for accessing

records, and for contesting contents and

appealing initial agency determinations

are contained in Army Regulation 340–

21; 32 CFR part 505; or may be obtained

from the system manager.

RECORD SOURCE CATEGORIES:

From the individual; correspondence

emanating within the Army Secretariat,

the Office, Chief of Staff, and Army Staff

agencies; and other Federal agencies.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

Information specifically authorized to

be classified under E.O. 12958, as

implemented by DoD 5200.1–R, may be

exempt pursuant to 5 U.S.C. 552a(k)(1).

Investigatory material compiled for

law enforcement purposes may be

exempt pursuant to 5 U.S.C. 552a(k)(2).

However, if an individual is denied any

right, privilege, or benefit for which he

would otherwise be entitled by Federal

law or for which he would otherwise be

eligible, as a result of the maintenance

of such information, the individual will

be provided access to such information

except to the extent that disclosure

would reveal the identity of a

confidential source.

Records maintained in connection

with providing protective services to the

President and other individuals under

18 U.S.C. 3506, may be exempt pursuant

to 5 U.S.C. 552a(k)(3).

Records maintained solely for

statistical research or program

evaluation purposes and which are not

used to make decisions on the rights,

benefits, or entitlement of an individual

except for census records which may be

disclosed under 13 U.S.C. 8, may be

exempt pursuant to 5 U.S.C. 552a(k)(4).

Investigatory material compiled solely

for the purpose of determining

suitability, eligibility, or qualifications

for federal civilian employment,

military service, federal contracts, or

access to classified information may be

exempt pursuant to 5 U.S.C. 552a(k)(5),

but only to the extent that such material

would reveal the identity of a

confidential source.

Testing or examination material used

solely to determine individual

qualifications for appointment or

promotion in the Federal service may be

exempt pursuant to 5 U.S.C. 552a(k)(6),

if the disclosure would compromise the

objectivity or fairness of the test or

examination process.

Evaluation material used to determine

potential for promotion in the Military

Services may be exempt pursuant to 5

U.S.C. 552a(k)(7), but only to the extent

that the disclosure of such material

would reveal the identity of a

confidential source.

An exemption rule for this exemption

has been promulgated in accordance

with requirements of 5 U.S.C. 553(b) (1),

(2), and (3), (c) and (e) and published in

32 CFR part 505. For additional

information contact the system manager.

[FR Doc. 00–2820 Filed 2–7–00; 8:45 am]

BILLING CODE 5001–10–F

DEPARTMENT OF DEFENSE

Defense Logistics Agency

Privacy Act of 1974; Computer

Matching Program

AGENCY: Defense Manpower Data

Center, Defense Logistics Agency, DoD.

ACTION: Notice of a computer matching

program.

SUMMARY: Subsection (e)(12) of the

Privacy Act of 1974, as amended, (5