OMB Approval No: 1840-0782 

 Expiration Date: 6/30/2014

U.S. DEPARTMENT OF EDUCATION

Gaining Early Awareness and Readiness for Undergraduate Programs

(GEAR UP)

Financial Status and Program Performance Final Report 

For State and Partnership GEAR UP Grants

COVER SHEET

1. PR/Award Number: _________________________________________________________

 (Located in block 5 of your grant award notification)

2. Name of Grantee: ___________________________________________________________

3. Address: __________________________________________________________________

4. Name of Project Director/Contact Person: ________________________________________

 Telephone Number: ______________________ Fax: ______________________________

 E-mail Address: _____________________________________________________________

5. Name of Certifying Official: ___________________________________________________

 Telephone Number: _______________________ E-mail Address: _____________________

6. Report Period: (e.g., Sept. 1, 2008 to Aug 31, 2014)

We certify that to the best of our knowledge, the information reported herein is accurate and complete.

_____________________________________ ______________________________________

Name of Project Director (Print) Name of Certifying Official (Print)

_____________________________________ ______________________________________

Signature and Date Signature and Date

According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless such collection displays a valid OMB 

control number. Public reporting burden for this collection of information is estimated to average 45 hours per response, including time for reviewing instructions, 

searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. The obligation to respond 

to this collection is required (34 CFR Section 75.590 (§75.590) of the Education Department General Administrative Regulations (EDGAR)) to obtain or retain 

benefit. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the 

U.S. Department of Education, 400 Maryland Ave., SW, Washington, DC 20210-4537 or email ICDocketMgr@ed.gov and reference the OMB Control Number 

1840-0782. Note: Please do not return the completed Final Performance Report to this address. 
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INSTRUCTIONS:

In accordance with 34 CFR Section 75.590 (§75.590) of the Education Department General Administrative 

Regulations (EDGAR), all grant recipients are required to submit a final performance report. Before we can 

officially close out your grant, you must submit a final performance report to us by no later than 90 days 

after the grant expires. 

This set of forms is the Financial Status and Program Performance Final Report for GEAR UP State and 

Partnership projects (hereafter cited as Final Report). A Final Report is used by the Department of 

Education to determine whether recipients of discretionary grants have made substantial progress towards 

meeting the objectives of their respective projects, as outlined in their grant applications and/or subsequent 

work plans. In addition, the final report allows the Department of Education to evaluate each grant project’s 

fiscal operations for the entire grant performance period, and compare total expenditures relative to federal 

funds awarded, and actual cost-share/matching relative to the total amount in the approved grant application. 

The GEAR UP Final Report is also used to collect data addressing the performance of the program on a 

national level and thereby includes information for the Department to use when reporting outcome data 

regarding the GEAR UP performance indicators under the Government Performance and Results Act of 

1993 (GPRA). 

The Final Report consists of a cover sheet and six sections. The cover sheet must be completed and signed 

by the Project Director (or designated representative, if need be) and the certifying official and returned to 

the Department of Education along with the six sections on or before the due date. Grantees are expected to 

complete all questions in the report. Please write “Not Applicable” or “N/A” if a question does not pertain to 

your project.

Unless otherwise noted, please provide information for the Final Report that is in accordance with the 

duration of your GEAR UP grant performance period. 

The final program performance and financial status reports are reviewed by the GEAR UP staff to ensure 

that grant recipients have achieved the goals of the GEAR UP grant program, are reporting information that 

demonstrates successful achievement of expected outcomes, and are in compliance with applicable 

Department regulations. Thus, please note: the final program performance and financial report review will 

determine if the GEAR UP grant is ready to be closed in “good standing” or needs to remain open for further 

departmental postaward action. If the report has not been received or the information in the report does not 

demonstrate successful achievement of expected outcomes, the Department of Education issues a 

noncompliance letter to the particular grant recipient. 

We strongly encourage you to draw down on funds necessary to cover costs incurred while implementing the 

grant and meet the cost share/matching on approved budgets by no later than 90 days after the grant expires. 

Once we have determined that all of the close-out requirements and all other terms/conditions of your grant 

award have been met, we will send an official closeout notification to you. 
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SECTION I: EXECUTIVE SUMMARY

Please describe the extent to which you have implemented all program activities and components planned for 

your grant. Highlight your major outcomes, successes, and concerns.
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SECTION II: NARRATIVE INFORMATION

Please address the following questions:

1) What aspects of your program do you think are most successful (have the greatest impact)? Why?

2) What barriers or problems have you encountered in administering your grant, and how have you 

addressed these problems?

3) Please describe the progress your project has made towards accomplishing the proposed objectives of 

your project as outlined in your grant application or subsequent workplans (i.e., describe the extent of 

making “substantial progress” towards meeting the project objectives and achieving the goals of the 

GEAR UP program). 

In the table below, please list your Year 1 – Year 7 objectives, and indicate what activities took place with 

respect to each of these objectives, as well as the results of those activities. 

Objectives: List the approved 

objectives from your grant application 

or work plan. Where applicable, 

provide baseline data.

Activities: List the activities that have been 

conducted to meet the objective. 

Results: Has the objective 

been met? If not, why not 

and what progress have you 

made in reaching the 

objective?

Example: 1. Enrollment in 7th grade 

pre-algebra, 8th grade algebra, and 8th

grade advanced science classes will 

increase by 5% each project year.

Baseline:

Pre-algebra 7th grade -- 10%

Algebra 8th grade -- 5%

Advanced. Science. 8th grade -- 20%

 

Example: Instructional support services, 

staff development to improve instruction, 

and articulation with elementary schools

Example: Enrollment 

changes from 2005/06 to 

2006/07: (1) 7th grade prealgebra: +65% 

(2) 8th grade algebra: +5%

(3) 8th grade advanced 

science: -6% (due to 

increased standards for 

enrollment).

1.

2.

3.

4.

5.
5

4) What are some of the “lessons learned” from operating your GEAR UP project? That is, if GEAR UP 

was now in Year 1, what would you do differently? 

5) What is the effect of your GEAR UP project on participants’ academic achievement/performance and 

preparation for postsecondary education (i.e., the impact of your project on those served)?

6) Describe how your project’s activities and outcomes are likely to be sustained over time. Describe the 

systemic changes that have occurred in your school(s).

7) Please explain any other matter that you need to address or just want to share with the U.S. Department of 

Education that would be helpful to the Department in evaluating your performance or understanding the 

contents of your closeout report. 
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SECTION III: GRANT ADMINISTRATION INFORMATION

1) Please describe any significant changes in your project design since the approval of your grant 

application (e.g., changing from individual tutoring to group tutoring or placing more emphasis on 

enrichment activities rather than remediation). How did these changes affect your budget, federal 

expenditures, or matching contributions?

2) Please describe any changes to the roles of your partners during the six or seven years of your project. 

Describe any partners who have been added to your grant since the onset. Did the role of any of your 

partners in your final project year change significantly since they initially served your project? Did any

partner(s) discontinue their participation in your grant? 

3) If your project has a scholarship component for postsecondary education, please provide: (a) information 

about the amount of Federal scholarship funds that has been obligated; (b) information regarding where the 

scholarship funds are held pending distribution to former GEAR UP students (e.g., are the funds in a trust 

account?); and (c) how the funds will be disbursed and to whom. If you have already disbursed scholarship 

money to students, please indicate the amount of money disbursed, the number of students who received 

scholarships, and the average amount of the scholarships awarded.

4) If your project has a scholarship component for postsecondary education, please provide: (a) information 

about the amount of match scholarship funds that has been obligated; (b) information regarding where 

scholarship funds are held pending distribution to former GEAR UP students (e.g., are the funds in a trust 

account?); and (c) how the funds will be disbursed and to whom. If you have already disbursed scholarship 

money to students, please indicate the amount of money disbursed, the number of students who received 

scholarships, and the average amount of the scholarships awarded.
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SECTION IV: DEMOGRAPHIC DATA 

Demographic Data: Please complete the following tables requesting demographic data on GEAR UP 

students. 

A. Students Served: Please complete the following table indicating the number of students 

served by your project. 

Number of Students

Number of students you proposed to serve during the 

grant period (total years 1-7)

Actual number of students in your cohort(s) during 

the first year of your GEAR UP project

Actual number of students in your cohort(s) during the 

second year of your GEAR UP project

Actual number of students in your cohort(s) during the 

third year of your GEAR UP project

Actual number of students in your cohort(s) during the 

fourth year of your GEAR UP project

Actual number of students in your cohort(s) during the 

fifth year of your GEAR UP project

Actual number of students in your cohort(s) during the 

sixth year of your GEAR UP project

Actual number of student in your cohort(s) during the

 seventh year of your GEAR UP project

B. Participant Distribution by Ethnic Background: The following table regarding the 

ethnicity/race background of GEAR UP students is mandatory and will be used by the 

Department of Education in reporting the ethnicity/race characteristics of students served by 

the program. The race/ethnicity categories used in this section are consistent with the 

Department of Education’s policy on the collection of racial and ethnic information. These 

categories are defined as follows:

1. Ethnicity

Hispanic or Latino – A person of Mexican, Puerto Rican, Cuban, Central or South 

American or other Spanish culture or origin, regardless of race.

2. Race

American Indian or Alaska Native – A person having origins in any of the original 

peoples of North America, and who maintains cultural identification through tribal 

affiliations or community recognition.

Asian – A person having origins in any of the original peoples of the Far East, 

Southeast Asia, and the Indian subcontinent. This area includes, for example, China, 

India, Japan, Korea, and the Philippine Islands. 

Black or African American – A person having origins in any of the black racial 

groups of Africa.
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Native Hawaiian or Other Pacific Islander – A person having origins in any of the 

original peoples of Hawaii or other pacific islands such as Samoa and Guam.

White – A person having origins in any of the original peoples of Europe, North 

Africa, or the Middle East.

Two or more races 

Ethnicity and/or Race Unknown 

Please report on the actual number of students in your cohort(s) during the entire performance period 

(i.e., number of students served). This number may be different from the number served in the final 

year, because some students may have moved or dropped out in earlier years. Please note: If this 

number is not available, indicate the number served in the final project year of your project.

Ethnicity: Number of GEAR UP Students

Hispanic or Latino

Race:

American Indian or Alaska Native

Asian

Black or African American

Native Hawaiian or Other Pacific Islander

White

Two or More Races

Race and/or Ethnicity Unknown

Total
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SECTION V: GEAR UP STUDENT OUTCOMES

This section of the report requests outcome information for the students you served during the entire 

performance period of your GEAR UP project. Please base your responses on information that is relevant at 

termination date of your GEAR UP project. These student academic achievement data are directly linked to 

the performance measures and outcome data that are part of GEAR UP’s GPRA Performance Indicators.

1) Cumulative Course Completion: Please complete the following table indicating the number of GEAR UP 

students from the 9th, 10th, 11th, and/or 12th grades in your final project year, which successfully completed the courses 

identified.

The names for math classes can vary among schools. Classify courses based on the content of the course. “Advanced 

Placement” classes are courses designed to prepare students for the Advanced Placement Exams. Optional: If your 

cohort has changed significantly over time, and you would like to provide information about your original cohort, you 

may (but are not required to) provide information about students in your original cohort in parentheses after or below 

the numbers provided for the current cohort.

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th Grade 10th Grade 11th Grade 12th Grade Postseconday Total 

Number of 

Students

Number of students in your 

final project year

Number of students who 

completed Pre-Algebra by 

the end of 7th grade

Number of students who 

completed Pre-Algebra by 

the end of 8th grade (would 

include those who completed 

Pre-Algebra by the end of 

earlier grades as well)

Number of students who 

completed Algebra I by the 

end of 8th grade

Number of students who 

completed Algebra I by the 

end of 9th grade (would 

include those who completed 

Algebra I by the end of 

earlier grades as well)

Number of students who 

completed Algebra II

Number of students who

completed Geometry

Number of students who 

completed any mathematics 

course above Geometry

Number of students who 

completed Calculus

Number of students who 

completed Chemistry

Number of students who 

completed Physics

Total
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Example: The data element in Row 2, Column 1 would pertain to the number of the 9th graders in your final 

project year that completed Pre-Algebra by the end of their 7th grade. Column 2 would pertain to the number 

of 10th graders in your final project year that completed Pre-Algebra by the end of their 7th grade.

2) High School Graduation: What was the number of 12th graders during 2013-14 (students scheduled to 

graduate from high school in 2014/“Class of 2014”)? (This number should equal the number of 12th grade 

students indicated in Row 1 on the above table.)

Please note: If your oldest group of students served during 2013-14 (i.e., your grant project closeout year) 

were in 11th grade or younger, please answer the following questions. (a) What is oldest grade level served 

in your “closeout year”? (b) How many students were in that grade level? (This number should equal the 

number of students in the oldest grade level for which data was provided on Row 1 on the above table.) (c) 

What year are these students scheduled to graduate from high school?

Also note: If the oldest students in your closeout year are in 11th grade or younger, do not respond to 

Questions 3 – Question 5. 

3) “High School Completion/Graduation rates” for the Class of 2014: What is the number of the 12th

graders during 2013-14 (“Class of 2014”) who received an official high school diploma from any of your 

GEAR UP high schools? 

4) Immediate postsecondary education institution enrollment rates” for Class of 2014: What is the

number of cohort students from the Class of 2014 who enrolled by the fall immediately following receipt 

of high school diploma in a: (a) less than 2-year postsecondary education institution; (b) 2 – 3 year 

postsecondary education institution; and (c) 4 or more- year postsecondary education institution? 
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SECTION VI: GRANT BUDGET INFORMATION

Please complete the 7-year Federal Expenditures and Matching Contributions table below.

In the following table, please provide information about your Federal and matching expenditures for previous, completed budget periods. For example, 

since your grant began in Fiscal Year 2008, the Year 1 budget period would be September 2008 through August 2009. Fill out information for ALL 

completed budget periods, Years 1 – 7.

Actual 

Federal 

Expenditures

Year 1

Actual 

Matching 

Contributions 

Year 1

Actual 

Federal 

Expenditures 

Year 2

Actual 

Matching 

Contributions 

Year 2

Actual 

Federal 

Expenditures 

Year 3

Actual 

Matching 

Contributions 

Year 3

Actual 

Federal 

Expenditures 

Year 4

Actual 

Matching 

Contributions 

Year 4

Actual 

Federal 

Expenditures 

Year 5

Actual 

Matching 

Contributions 

Year 5

Actual 

Federal 

Expenditures 

Year 6

Actual 

Matching 

Contributions 

Year 6

Actual

Federal 

Expenditures 

Year 7

Actual 

Matching 

Contributions 

Year 7

1. Salaries and 

Wages

2. Employee 

Benefits

3. Travel

4. Materials & 

Supplies

5. Consultants & 

Contracts

6. Other

A. Total Direct 

Costs:

(Add lines 1 – 6)

B. Total Indirect 

Costs

C. Equipment 

D. Scholar-ships/ 

Tuition

Assistance

E. TOTAL 

COSTS

(A+B+C+D)

If you did not expend Federal and/or matching funds as originally budgeted, please provide an explanation for the change(s) that occurred. Discuss any

relevant documents received by the U.S. Department of Education that allowed such change(s).